---
date: 2022-02-22
title: Work Session Meeting Minutes
source: 2022-02/2022-02-22_Work Session Meeting_Minutes.pdf
pages: 1
---

WORK SESSION MEETING
ACTION MINUTES
TUESDAY, FEBRUARY 22, 2022 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, City Manager
Mayor Pro Tem Alphonso Thomas Vanessa Holiday, City Clerk
Councilman Elton Alexander John Wiggins, City Treasurer
Councilwoman Yolanda Barber Quinton Washington, City Attorney
Councilman John Blount Jeremy T. Berry, City Attorney
Councilwoman LaKeisha Gantt
Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.
I. Zoom Meeting Information
https://us02web.zoom.us/j/83979628788
II. Call to Order – Mayor Ford

III. Invocation – Councilwoman Gantt

IV. Pledge of Allegiance – In unison by all in attendance

V. Roll Call – All members present

VI. Motion to amend the Agenda: to add an Agenda Item to task staff to seek
clarity and ambiguity in the contract to include what the actual validity period of
this one year contract is noting the 1st page suggests only an execution date of
August 1, 2021, but it does not include the end date; noting page 3 under
Management Fee says the City is obligated to pay $90,000 per year, but the
language suggests the City will pay a Management Fee of $7,500 per month
beginning August 1, 2021 through December 31, 2022 which would be 17
months and $127,000.00. Barber/Thomas Failed 2-3 (Alexander, Blount, Gantt
opposed).
VII. Motion to amend the Agenda: to add an Agenda Item to task staff to explore
and research the benefits of sponsorship opportunities and what that would
look like for the City. Barber/Thomas Failed 2-3 (Alexander, Blount, Gantt
opposed).
VIII. Motion to amend the Agenda: to add an Agenda Item to task staff to present
their recommendation to the Council to award a news Vendor Management
Contract by the May 2022 Council meeting. Barber/No Second. The motion
failed.

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IX. Motion to adopt the Agenda: Alexander/Gantt Passed 4-1 (Barber
Opposed).

X. Review of the Minutes – No Action
1. Minutes for Special Called Meeting 1/4/2021
2. Minutes for Council Meeting 1/10/2021
3. Minutes for Work Session Meeting 1/25/2021

PUBLIC COMMENTS
All public comments must be submitted to the Clerk no later than one hour prior to the meeting.
The Public Comment Form can be found on the City’s webpage on the City Clerk’s page at:
https://stockbridge.seamlessdocs.com/f/20pkdz4mo7xb and the form must include your name,
phone, and email contact information. Comments are limited to (3) three minutes and will be read
by the Clerk during the meeting, respecting all members of the elected body, officials, and staff.
Comments including defamation, unruliness and/or swearing will not be accepted.
Ms. Sunny Randazzo noted their ongoing requests for the Mayor & Council to mitigate the
noise coming from the Amphitheater, offering suggestions along with a recommended
vendor.

NEW BUSINESS
4. Council Consideration to approve the 2022 Media Outdoor Link Billboard
Contract for Advertising Services in the amount of $49,400.00 with (7)
billboard locations.
Presented by Kim Jordan, Conference Center Manager
Motion to approve an amended total of (9) billboard locations in the amount
of $49,400.00 Blount/Gantt Passed 5-0.

5. Council Consideration to approve the Public Works Department request
to increase the annual contract (2019-00022P) with CGL Facilities
Management, LLC. for Right-of-Way Landscaping to an annual amount of
$300,000.00 as approved in the FY2022 budget. The account number is
100-42200-522000 (Right-of-Way Landscaping). The FY2021 contract
amount with CGL was $210,000.00. The staff is requesting the additional
increase of $90,000.00 to maintain the rights-of-way that were turned over
to the City from Henry County in the Service Delivery Strategy (SDS).
Presented by Decius Aaron, Public Works Director
Motion to approve Alexander/Gantt Passed 5-0.

6. Council Consideration to approve the Public Works Department request to
increase the annual contract (RFP 2020-0025) with Intercontinental
Commercial Services, Inc. for janitorial maintenance services to an annual
amount of $118,080.00. The increase includes the addition of the Public
Works Admin Building and Day Porter Services. Budgeted funds available
in the 2022 budget account numbers 100-15650-522319 (Facility Cleaning
PW Admin) and 100-15650-522321 (Facility Cleaning City Hall). The
FY2021 contract amount with ICS was $89,280.00. Staff is requesting an
increase of $28,000.00 to cover the Day Porter cleaning and the new Public
Works Building.
Presented by Decius Aaron, Public Works Director
Motion to approve Gantt/Blount Passed 4-0-1 (Barber Abstained).
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7. Council Consideration to approve the Public Works Department request to
increase the annual contract (RFP 2020-0026) with Site Engineering, Inc.
for on-call water & sewer emergency & operational repair/maintenance and
construction services to an annual amount of $255,000.00 as approved in
the FY2022 Stormwater budget. This is a $50,000.00 increase over the
FY2021 budget. The account number is 510-42500-542515 (Stormwater
Repair). Staff has noticed a substantial increase in materials and related
costs due to COVID and wanted to ensure sufficient funding was available
for stormwater repair projects. Staff is also proposing to engage in more
stormwater repairs in FY2022 to comply with its MS4 Permit.
Presented by Decius Aaron, Public Works Director
Motion to deny and immediately Re-bid Thomas/Barber No Vote Called
Second withdrawn by Councilwoman Barber
Motion to deny Re-bid Restated Thomas/No Second Called
Motion to Table Blount/Alexander Passed 4-1 (Thomas Opposed).

8. Council Consideration to approve the Public Works Department to request
a budget adjustment for annual landscaping services for Government
Buildings in the amount of $300,000.00 and Amphitheater in the amount of
475,000.00. The Public Works Department is also requesting City Council’
approval to increase the annual contract (RFP 021-0004) with Yellowstone
Landscaping, LLC for facility landscape maintenance services to an annual
amount of $375,000.00, the FY2021 contract amount was $300,000.00.
The increase includes the addition of the Amphitheater The account
number is 100-15650-522219 (Landscaping) and 565-618-522219
(Landscaping)
Presented by Decius Aaron, Public Works Director
Motion to Table Barber/Gantt Passed 5-0.

COMMENTS FROM THE MAYOR
Mayor Ford noted that we are still in a pandemic, and unfortunately there appears to be
another wave on the way; noted has come hospitalization numbers have come down;
noted free COVID testing is available Monday, Wednesday, and Friday from 9am – 3pm
at Red Hawk Field in McDonough, and at the Department of Health on Henry Parkway
from 9am – 11:30 am on a walk-in basis, and vaccinations Monday – Friday from 1:00 –
2:30 p.m. by calling 470-661-0005 for an appointment; and noted the City’s COVID
Testing and Vaccinations Campaign and been canceled and staff will explain why.

Ms. Jordan noted she evaluated the traffic with sixteen tests issued the first day, twenty
tests issued the second day, and six tests issued the third day and due to the sparse
numbers decided to close the site unless the demand picks up.

Councilman Alexander noted the City Council approved testing and vaccinations, and
staff did not have the authority to shut down the campaign, noting getting the word out
was the issue.

Ms. Jordan referenced the County’s shutdown of locations and monitored their activities;
noted At-Home testing that is now available along with vaccines being available at
pharmacies as being factors into the decision to shut down the site.
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UPCOMING MEETINGS & ANNOUNCEMENTS: Meeting will be held via Zoom until
further notice. Meeting dates and times are subject to change. Please visit the city’s website
www.cityofstockbridge.com for the meeting invitation link, Facebook page or contact City
Hall offices at 770-389-7900 for updates.
➢ Youth Council Meeting, 5:30 p.m. - 2nd Wednesday of each month Levi
Meeting Room - City Hall (Mar 9)
➢ Main Street Advisory Board Meeting, 2nd Friday of each month 9:00 a.m. Via
Zoom (Mar 11)
➢ City Council Meeting, Second Monday of each month – Via Zoom (Mar 14)
➢ Downtown Development Authority Meeting, 6:00 p.m. Via Zoom - 3rd
Tuesday of each month Via Zoom (Mar 15)
➢ Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of each
month Patrick Henry Meeting Room - City Hall (Mar 15)
➢ Planning Commission Meeting, 4th Thursday at 6:30 p.m. Via Zoom – (Feb
24)
➢ City Council Work Session Meeting, Last Tuesday of each month – Via Zoom
(Mar 29)

UPCOMING CITY EVENTS/INITIATIVES
• A Continuous Salute to Veterans: Please forward pictures of Veterans including
name, branch, rank, and years of service as Mayor Pro Tem Thomas presents a
special tribute to our local veterans. Pictures should be submitted to:
zpearson@cityofstockbridge-ga.gov Thank you for your service!
• Join Councilman Alexander for a virtual Community Update Town Hall, Thursday,
February 24, 2022, at 7:00 p.m. The Town Hall will broadcast Live on the city’s
Facebook page.
• Join Mayor Pro Tem Thomas for the 11th Annual African American Heritage
Celebration, Saturday, February 26th at 4:00 p.m. The program will broadcast Live
on the city’s Facebook page.
• Here is your opportunity to Meet the Mayor, and voice your questions and/or
concerns Monday, February 28,2022 from 10 a.m. to noon. Call Zenovia Pearson
to schedule an appointment. 770-389-7900 ext. 248.
• Join Councilman Alexander for the 7th Annual Women’s History Month Celebration,
Sunday, March 6th at 3:00 p.m. The program will broadcast Live on the city’s
Facebook page.
Mayor Pro Tem Thomas encouraged everyone to watch the Virtual African American
History Celebration and to watch for the Promo Code to receive a commemorative Black
History T-Shirt.
Motion to adjourn Thomas/Gantt Passed 5-0.

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