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date: 2003-11-10
title: November 10, 2003 Minutes
source: 2003-11/2003-11-10_November 10, 2003_Minutes.pdf
pages: 1
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November 10, 2003

CITY OF STOCKBRIDGE MINUTES
HENRY COUNTY, GEORGIA NOVEMBER 10, 2003

The Regular Meeting of the Stockbridge City Council was held on November 10, 2003 and MayorR.G.Kelley
presided. Members present were Harold Cochran, Fred Evans, W. A. Gardner, SteveMoon and Fletcher
Turner.

Harold Cochran made a motion to convene; Fred Evans seconded, and passed unanimously.

Harold Cochran made a motion to approve the minutes of the October 13, 2003 Regular Meeting and the
October 20, 2003 Special Meeting.

Mayor Kelley welcomed guests.

Mayor Kelley introduced Niles Wimber, Adam Trusty and Victor Flores members of Boy Scout Troop 291
attending this meeting to earn their “Community Merit Badge”.

BUDGET HEARING: Mayor Kelley submitted the 2004 Proposed Budget and asked if anyone had any
comments regarding the Proposed Budget. The total proposed budget for 2004 is $10,145,641 compared to
$10,793,054 for 2003 for a reduction in budget of 6.5%. The final 2004 Budget Hearing will be held at the
next regular meeting on December 8, 2003.

MORATORIUM ON RM ZONING DISTRICTS. Mayor Kelley explained that if the Council approves the
Moratorium Resolution it will place a moratorium on mixed-use with neighborhood development
agreements and multi-family residential development. The City needs to get control of the large number of
apartments, townhouses, condominiums requesting building permits in the City. If the Council approves
the moratorium, the City will do a lot of in-house planning to figure out how many apartments and other
multi-family units compared to single-family units to make sure the percentages don’t get out of hand.

A.J.Welch stated that the Henry County Water and Sewerage has declared a moratorium on wastewater
treatment in the Springdale service area which is one of the reasons that staff is recommending the
moratorium. Also, the City is in the process of starting its Comprehensive Plan Review and the City will
be adopting the Comprehensive Plan for the development of the City which will help give us some
directions concerning the development of the City for the future. The inventory of multi-family dwellings
will have to be done. The recommendation of staff is that based upon the information that the City has at
hand that there is a rapid growth of multi-family developments in the City and we continue to see request
for multi-family developments and that’s RM zoning. The moratorium covers apartments, townhomes and
condominiums. The recommendation is for a moratorium for one year, 365 days from today, letting this
matter become effective immediately upon adoption of the resolution.

The resolution has a number of findings of fact which and if the Council wants to go through those step by
step he will be glad to do so. The moratorium will not apply to the property that has been previously zoned
in the service area where the City is providing the service, the developer can continue with their
development. If it is located in the area served by Springdale, the recommendation of staff is to allow the
owner of the property to continue with the development process where they get their plans together and
submit to Henry County for review. Once the review is complete and the developer is ready for the permit
process, they would have to sign a release and the release would authorize the City to release the permits
and the developer would be waiving any claim for damages or equitable relief while they are building their
project until the Springdale treatment facility has available capacity and the moratorium has been lifted by
the Henry County Water and Sewerage Authority. The moratorium has this procedure and it does not affect
property that has already been zoned. If anyone feels that their rights have been infringed upon, there is
an appeal process put forth in the moratorium. They can file a notice with the

Mayor and Council; provide certain documentation that is set forth in the moratorium. The documentation
will be reviewed by the Henry County Planning and Zoning Department and the City Manager. If they find
that the moratorium did not apply to that property, it can be released. If not, they have the right to come
before the Council and set forth what their grievances are and the Council could make a decision as to
whether or not it’s subject to the moratorium. This moratorium deals with multi-family zoning and will
become effective immediately. This is an exercise of the City’s powers that are granted to the City and
recognized by the court concerning health, moral, safety, security, peace and the general welfare of the
City and also deals with planning decisions and the manner in which the City deems it appropriate for the
City to develop. The staff recommends adoption of the moratorium at this meeting.

Fred Evans made a motion to adopt the Moratorium Resolution; Harold Cochran seconded and passed
unanimously.

PLANNING AND ZONING

Rezoning:

Hudgins Communities, Inc. of Stockbridge, GA requested rezoning from RA (Residential Agricultural)
to PD (Planned Development) for property located on Brannan Road, near North Salem Road, in Land Lot
30 of the 7th District. The property contains 51.76+/- acres and the request is for a Planned Development.

Hudgins Communities, Inc. of Stockbridge, GA requested a variance for property located on Brannan
Road, near North Salem Road, in Land Lot 30 of the 7th District. The property contains 51.76+/- acres and
the request is to allow for a PD (Planned Development) to be located on a minor arterial road.

Ray Gibson, Henry County Planning and Zoning, requested the Hudgins rezoning and variance be heard at
the same time. Mayor Kelley and the Council approved his request. Mr. Gibson advised the Council that the
Planning Commission recommended denial of the applicant’s request for a Planned Development. The staff
and Planning Commission’s biggest concern is that the access to the development is off a minor arterial road
and Planned Developments require access off major arterial roads.

The variance requested by Hudgins Communities, Inc. is for the road classification from minor to major.

Gerald Hudgins, Developer, addressed the Council and with a brief introduction. He stated that this is the
fifth (5) fifty-five (55) and older community they have developed in Henry County and they have been very
successful. The development will be of the highest quality, all brick, eleven (11) handicapped features in the
bathrooms. The residents of this age seventy-five (75%) percent pay cash and about seventy (70%) percent
of the residents are single women. The houses are high quality, no children, smaller sizes modeled after the
Meridian located on Jodeco Road and the Carlisle at St Andrews.

Mayor Kelley stated that he thinks the density is pretty high. Mr. Hudgins replied that they plan the same
density as the Meridian and Carlisle which is 3.6 units per acre. Ray Gibson with Henry County stated that
the only density requirement for a Planned Development is the R-3 zoning district which requires 3.6
dwellings and the applicants will meet that requirement. As for the R-2, there is no density requirement within
the Planned Development.

Mayor Kelley asked if this plan takes into consideration the unusable land to come up with the units per acre.
Mr. Hudgins responded that they have twenty (20%) percent shown in green on the plan. They do have two
(2) small streams on the back of the property but they do not have any unusable land. They chose the land
they plan to use because of the topography and trees they want to leave undisturbed. They plan to cut
streets and leave as many trees as possible and leave a fifty (50’) foot buffer on part of
the property and a twenty (20’) foot buffer on the rear where they back up to the Summit which is actually on
the west side of the property.

Mr. Hudgins informed the Council that the R-3 part of the plan will be 3.6 dwelling per acre and they have not
finished the final engineering on the plan and there may be some question about the R-2 and R-3 whether
they will be a little bit less than 3.6.

A.J.Welch, City Attorney, advised the Mayor and Council that the City Staff has reviewed this plan and are
very supportive of the type of development that the developer is doing and has looked at several of their
developments which are very nice. The staff recommends that the Council approve the PUD and grant the
variance to develop on a minor arterial road. Brannon Road now qualifies as a major arterial road with the
increased traffic in that area.
Mr. Welch stated that staff recommends that the Council do not accept the plan that has been submitted as
drawn; that a Development Agreement be drafted in which the square footage, façade, percentages of the
house be established in the Development Agreement. All will be one hundred (100%) percent brick with the
exception of the accents where you can’t brick. Mr. Hudgins stated that the covenants for this development
will be similar to the Meridian which requires all brick on all houses for the total subdivision.

Mr. Welch asked what they plan for the percentages of the square foot sizes of the houses. They plan a
wide range of house sizes and this subdivision is more about quality rather then quantity. The two bed room
is standard for the fifty-five (55) and older. Their plans range from 1,400 square feet to 1,900 square feet
and in between. This age group are more interested in the many features and quality of the homes. Mr.
Welch asked what percentages they plan for this subdivision. Mr. Hudgins responded that they will come
back for approval of the percentages at a later date.

Mr. Welch advised the Council to approve the zoning and make it conditional on the Development Agreement
with being all brick, square footages, façades, and percentages to be approved by the City Council. Mayor
Kelley suggested the minimum square footage of houses be held at 1,600 square feet.

Harold Cochran made a motion to approve the Planned Development zoning conditionally pending the
approval of a Development Agreement and approval of the variance to allow a Planned Development to be
developed on a minor arterial road; Fred Evans seconded and passed unanimously.

Windward Park, LLC of Forest Park, GA requested rezoning from RM (Multiple-Family Residence) to C-3
(Heavy Commercial) in Land Lots 56 & 57 of the 12th District, for property located off of Hwy 138. The
property contains 1.37+/- acres and the request is to build a professional office building.

Ray Gibson, Henry County Planning and Zoning, stated that the Planning Commission recommends approval
with four (4) conditions.

1. All buildings shall be constructed of brick, stone, stucco, glass or any combination
thereof.

2. All signage, not attached to a building, shall be monument-based and shall have
consistent character and design details that reflect the architectural design of the
project.
3. An exterior lighting plan shall require all lighting to be of moderate brightness and
downcast.

4. Dumpsters(s) shall be gated and enclosed with a three-sided masonry wall being
consistent with the façade if the building.

Mr. Welch noted that the City’s staff has reviewed this request and recommend that it be zoned OI
(Office/Institutional). Mr. Rob Tomasello wants to build a professional office building which is fine and can
be handled under O-I. The City does not think it should be zoned C-3 heavy commercial because if the
zoning is changed to C-3 they would have the zoning and the right to develop it for some other purpose that
the City is unaware of and at this time the recommendation is O-I and if they want to go to a commercial use,
then they will have to bring that request back. Legal staff also recommends that the conditions recommended
by Planning and Zoning be applied to the O-I use.

Rob Tomasello asked to be recognized by the City Council to speak. Mayor Kelley asked Mr. Tomasello
what reasoning was behind asking for C-3 (Heavy Commercial) rather than the proper zoning of O-I for an
office building. Mr. Tomasello responded that it was the recommendation that was given to him when he
submitted the variance request down at the Planning and Zoning. Mayor Kelley asked Mr. Tomasello if he
had a problem with O-I. Mr. Tomasello responded that he had no problem with O-I. Mr. Tomasello stated
that the basis for going to C-3 was that part of the property that was in the County was already zoned C-3
and the portion in the City is zoned RM. Mayor said if they are building an office building the proper zoning
is O-I. Mr. Tomasello stated that if the City rezones to O-I, he will have to go back to the County and have
them rezone the C-3 piece to O-I.

Mr. Welch stated that the problem the City staff has, if the property is rezoned as requested, the owner has
a vested right to the C-3 and the City has no control if they change and put in some type of heavy commercial
activity that could effect people in that area. Mayor Kelley stated if it is changed to C-3 and Mr. Tomasello
sells the property tomorrow it could be used for heavy commercial activities.

Mr. Tomasello agrees with all of the conditions.

Harold Cochran made a motion to approve the rezoning to O-I (Office/Institutional); W. A. Gardner seconded,
and approved unanimously.
Don Henry of Jonesboro, GA requested rezoning from M-1 (Light Manufacturing) to C-2 (General
Commercial) for properties located at 500-520 Eagle’s Landing Parkway, in Land Lot 15 of the 6th District.
The property contains 1.5 +/- acres and the request is for a commercial retail center.

Ray Gibson, Henry County Planning Staff, advised the County that the Planning Commission recommended
approval of the applicant’s request with five (5) conditions:

1. All building façades shall be constructed of brick, stone, stucco, glass or any
combination thereof.

2. All signage, not attached to a building, shall be monument-based and shall have
consistent character and design details that reflect the architectural design of the
project.

3. An exterior lighting plan shall require all lighting to be of moderate brightness and
downcast.

4. Dumpster(s) shall be gated and enclosed with a three-sided masonry wall being
consistent with the façade of the building.

5. The City of Stockbridge shall approve all proposed landscape plans prior to the
issuance of a building permit.

Mr. Welch stated that the City staff recommends approval of the rezoning with the conditions announced.

Fred Evans made a motion to approve rezoning from M-1 to C-2 with the conditions; Steve Moon seconded,
and approved unanimously.
Triad Investments of Jonesboro, GA requested rezoning from M-1 (Light Manufacturing) to RM-2 (Multiple-
Family Residence-Townhome) for property located on Highway 42, south of Brannan Road, in Land Lots 31
& 32 of the 7th District. The property contains 28.4 +/- acres and the request is for a Multi-Family Townhome
development.

Mr. Welch pointed out this request comes under the new RM (Multi-Family Residence-Townhome)
moratorium and should be tabled along with the requested variance to eliminate the multi-use trails
requirement. The requests will be tabled until the moratorium is lifted and they can be put back on the
calendar and re-advertised. The applicant will not be required to go back through procedures.

Triad Investments of Jonesboro, GA requested variance for property located on Highway 42, south of
Brannan Road, in Land Lots 31 & 32 of the 7th District. The property contains 39.0 +/- acres and the request
is to eliminate the multi-use trail requirement.

W. A. Gardner made a motion to table the rezoning request from M-1 to RM-2 along with the variance to
remove the multi-use trail requirement; Fletcher Turner seconded, and passed unanimously.

Triad Investments of Jonesboro, GA requested rezoning from M-1 (Light Manufacturing) to C-2 (General
Commercial) for property located on Highway 42, south of Brannan Road, in Land Lots 31 & 32 of the 7th
District. The property contains 10.6 +/- acres and the request is for commercial uses.

The recommendation of the City staff is that the commercial part on Highway 42 be approved.

Fred Evans made a motion to approve the rezoning from M-1 to C-2; Steve Moon seconded and passed
unanimously.

Variance:

Greg Maddox of Stockbridge, GA requested variance for property located on the corner of State Route
138 and Spivey Road, in Land Lot 42 of the 12th District. The property contains 16.87+/- acres and the
request is for a reduction in the buffer requirement.

Ray Gibson advised the Council that Henry County Planning Staff recommends denial of the applicant’s
request. Mr. Gibson informed the Council that this property is located in a commercial corridor area and
the applicant should put a forty (40’) foot buffer on the property. It might not be the most logical thing to do
but staff recommends denial based on the zoning ordinance.

Mr. Welch stated that the City staff has reviewed the request and recommends denial.

Fred Evans made a motion to deny request for reduction of the forty (40) foot buffer; Steve Moon seconded
and passed unanimously.

Mayor Kelley asked if anyone was present to discuss this request. Greg Maddox stated that he was present
to ask for a variance for this piece of property due to fact that it’s a hardship on the building and the lot itself.
The hardship is the width of the parking lot and they have to fit in all the parking lot and the fire lane that
goes all the way around the building which pulls them back on the forty (40’) foot buffer and that the two-
way drive way and landscaping. There is an eight (8’) foot berm on the side of the building and trees have
already been planted there with some existing trees.

Mayor Kelley told Mr. Maddox that this was approved with a forty (40’) foot buffer and now you are coming
back saying it’s not workable and he knew it when he built. Mr. Maddox stated that the buffer

was for the whole property but it has now been sub-divided into individual lots for a neighborhood
commercial area.

Some of the adjacent property owners were present in opposition to reducing the buffer area. The request
is to reduce the buffer area from forty (40’) feet to fifteen (15’) feet. Fifteen (15’) is no longer than an
automobile and that is no buffer at all. Mr. Maddox responded that there is an additional eight (8’) foot dirt
berm with trees already planted on the berm. These residents are located on the south end and the property
faces the west side.

Councilman Moon asked if the eight (8’) berm in already there and you have already taken twenty-eight
(28’) feet and already installed the eight (8’) berm. Mr. Maddox advised that the berm was constructed
when they were moving dirt. Mayor Kelley asked if the property has been disturbed. The property owners
responded in unison that the forty (40’) buffer has been disturbed. Councilman Moon asked again if he has
gone past the forty (40’) buffer toward the property line and the only thing left is eight (8’) feet. Mr. Maddox
responded, no, the berm went up to when they did the grading. Mr. Maddox talked to the lady next door
who owns the property and she has no problem and would rather have the dirt berm. Councilman Moon
told Mr. Maddox that the City Council approved the buffer area, not the lady next door. Councilman Moon
asked again if Mr. Maddox has cut into that forty (40’) foot buffer between the residents next door. The City
says there is a forty (40’) foot buffer and have you cut into that buffer. Mr. Maddox responded that he has
cut into the buffer on the western side of his property. Councilman Evans asked if it has been reduced to
fifteen (15’) feet. Mr. Maddox stated that it’s all been replanted once they knew they encroached on the
buffer area, they put in the dirt berm and planted the trees back. He talked to the lady next door about it
because at the time, the surveyor’s put the pins wrong for the setbacks.

Mayor Kelley recommended that the Council deny this request for reduction in the buffer area and require
Mr. Maddox to put the forty (40’) buffer back just like it was when it was originally approved. Mr. Maddox
requested that the decision be tabled for 30 days so the matter could be discussed. Mayor Kelley said the
matter is closed it has already been discussed because Mr. Maddox did not do what was approved and
infringed on the rights of the adjacent residents just to do what he wanted to do.

Mr. Maddox stated that the buffer between his property and the adjacent residents in probably over one
hundred (100’) feet. He pointed out that the buffer encroached on the western side of his property.

Mayor Kelley asked Ray Gibson if he is familiar with this property. Mr. Gibson stated that the parcel that
Mr. Maddox is adjacent to has the potential of going commercial because it’s in the commercial corridor but
it has yet to be rezoned. The southern property line is the concern of the adjacent residents but the variance
is for the western property line that will be adjacent to other commercial property and a forty (40’) foot buffer
is not required. Mr. Maddox pointed out that there are wetlands and a creek between his property and the
adjacent residents.

Mayor Kelley asked Mr. Welch how to handle this matter. Mr. Welch said first the Council needs to decide
whether or not to grant the variance. If the variance is denied then the Council can give directive to Planning
and Zoning on how the City wants to handle the replanting, etc.

Fred Evans stated he again makes the motion to deny because Mr. Maddox knew the regulations before
he encroached on the buffer; Steve Moon seconded, and passed unanimously.

Mr. Welch recommended that Planning and Zoning staff provide a letter to him giving a specific number of
days to replant the buffer and the size of the trees that will be required in the replanting. Mr. Maddox can
work with the Planning and Zoning staff to come up with a design within 30 days and implemented in 60
days for a total of 90 days. Mayor Kelley stated that original buffer for the entire property will be restored.

Mr. Maddox asked if the berm could be left in tact. Mayor Kelley instructed Mr. Maddox to get with Planning
and Zoning to determine what needs to be done to get the property back to the original state so the residents
will get what the City approved and not infringe on their rights. Mr. Maddox continued to argue that what
he is requesting does not affect these residents.

Councilman Cochran stated that what the Council approved at an earlier meeting and what the Council tells
him to do is what they want. Mr. Maddox said he only encroached on the west side and no where else on
the property.

Mr. Welch advised Mr. Maddox to get with the Planning and Zoning Staff to develop a plan to restore the
buffer area. Once Planning and Zoning approves the plan send it to City Staff for approval then it can be
restored. It maybe that the berm needs to stay but the berm may need to be planted and covered with
trees.

ANNEXATIONS:

JAN BARR, 649 DAVIS ROAD requested annexation into the City of Stockbridge of 4.26 acres located in
Land Lot 71 of the 12th District on the south side of Davis Road near State Route 42 and is zoned R-3
(Single Family Residential)

Mr. Welch advised the Council that this is a request by the property owner to be annexed by the 100%
method and staff recommends approval.

Fred Evans made a motion to adopt annexation ordinance; Harold Cochran seconded, and passed
unanimously.

PATRICIA H. AND KENT J. KELSO 1358 FLIPPEN ROAD requested annexation into the City of
Stockbridge of 17.23 acres located in Land Lot 11 of the 6th District on the west side of Flippen Road and
is zoned RA (Residential/Agricultural).

Mr. Welch advised Council that this is a request by the property owner to be annexed by the 100% method
and staff recommends approval.

Fred Evans made a motion to adopt annexation ordinance; Steve Moon seconded, and passed
unanimously.
WHIDDON ASSOCIATES, LLC, EDWARD H AND CAROLE M. WHIDDON, SR. requested annexation
into the City of Stockbridge under the 60% Method of Annexation. The property is located in Land Lot 100
of the 12th District on the east side of East Atlanta Road near the Mays Road intersection and is zoned RA
(Residential/Agricultural).

Mr. Welch advised Council that this annexation in under the 60% method and staff recommends approval
and the remaining parcels that are being annexed under the 60% method there are no registered voters;
nor are there any persons living on the property.

Fred Evans made a motion to approve the annexation ordinance; Steve Moon seconded, and passed
unanimously.

OLD BUSINESS

MASSAGE ESTABLISHMENT ORDINANCE, TO AMEND TITLE 9, CHAPTER 9.40.040 regarding
reversible mirrors and new standards for inspection windows. The amendment gives specific
measurements for the windows.

Mr. Welch advised the Council that he has prepared an amendment to the Massage Establishment
Ordinance to require reversible mirrors and new standards for the inspection of the windows. Staff
recommends approval.

W. A. Gardner made a motion to approve amendment to ordinance; Fletcher Turner seconded, and passed
unanimously.

DIANNE AND GREG HILL, THE SOLACE CENTER, INC. 200 VILLAGE CENTER PARKWAY would like
to address the Council regarding the inspection windows. Mr. and Mrs. Hill were not present.

Motion was made by Fletcher Turner to table; W. A. Gardner seconded, and passed unanimously.

NEW BUSINESS

JERRY HAND, 4232 NORTH HENRY BOULEVARD, requested permission to hold a “Turkey Shoot” on
November 15th from 9:00AM to 1:00PM at the skating rink. Sponsored by the Central Baptist Church
project for Ann’s Angels Children Projects including “A Friend’s House”.

Fred Evans made a motion to approve; Harold Cochran seconded, and passed unanimously.

HENRY COUNTY DEPARTMENT OF FAMILY AND CHILDREN SERVICES requested the City
appropriated $5,000 in the 2004 budget for the Foster Child Budget. This amount has been budgeted for
the last five years.

W. A. Gardner made a motion to approve; Fletcher Turner seconded and passed unanimously.

DONNA BELL FRANCIS, 126 BURKE STREET, Council to adopt resolution authorizing condemnation of
property. This property is located on Burke Street directly behind the Presbyterian Church.
Mr. Welch noted that the City has been acquiring property behind the Presbyterian Church on Burke Street
for additional public buildings. The City has been unable to acquire the property through negotiations. The
appraisals have been completed and recommend the Council adopt the resolution authorizing the property
to be acquired by condemnation.

Fred Evans made a motion to approve resolution; Harold Cochran seconded, and approved unanimously.

ADULT BOOK STORES ORDINANCE. A. J. Welch advised the Council that a number of studies that
were taken into consideration and the Adult Entertainment business and Indianapolis was one of the
analysis that the City took into consideration at that time. The Adult Entertainment Business study,
production and documentation that was published by the Planning Department for the City of Phoenix and
the accompanying documents with it and together with the extensive report that was filed and the study
done by the Austin City Council. The Council also had a copy of that report and he asked the Council to
take that report into consideration in the amendment. Legal staff also ask that the Council take into
consideration the Police Department memorandum from Cleveland, Ohio that was also in the package and
remains part of the permanent records of the City in adopting the Adult Entertainment Ordinance on a
previous occasion and ask the Council take those reports into consideration plus the fact that what we are
doing is redefining the particular area where adult entertainment can occur. The reason for this is the
changing boundary of the City. Mr. Welch will be glad to answer any questions about these reports and
their statements. The Council has copies of the reports and had an opportunity to review them and they
will remain on file as part of this ordinance.

The minutes need to reflect that the Council considered the respective reports and once this phase has
been completed then it will be sent to Henry County Planning and Zoning and go through an amendment
on that particular process. Legal staff will have another amendment to present to the Council in December
and combine both amendments to send to Henry County Planning and Zoning.

W. A. Gardner made a motion to adopt an amendment to the Adult Entertainment Ordinance;
HaroldCochran seconded, and passed unanimously.
Mayor Kelley announced a Special Meeting scheduled November 17, 2003 at 6:00 PM to adopt the Planned
Town Development (PTD) Ordinance, the Old Downtown District Ordinance and the Sign Ordinance and
to discuss pending and possible future litigation, personnel matters and the purchase of real estate.

W. A. Gardner made a motion to approve holding a Special Meeting; Steve Moon seconded, and passed
unanimously.

Councilman Steve Moon suggested the Council start each meeting with an invocation. Mr. Welch stated
that the Council do this as long as they are not supporting any specific program.

Mr. Moon advised the Council that he met with Ted Strickland and made suggestions on improving some
of the City’s programs. Mr. Moon will do the leg work and bring it back for the Council’s consideration. He
suggested a CPR or First Aid Training Class for the men and ladies who are out in the streets. There may
be some also for the office staff. They may be of some help to someone just because they are on the
streets as much as they are. He would like to just look into this matter.

Another project would be some type of incentive or rewards. Ways to improve the way the City runs, cost
effective ways. Look at customer service accuracy, and timeliness. The people who work here make that
recommendation and suggestion and he thinks the Council should find a way to reward them. Some way
of acknowledging them to say thank you. Some way of evaluating what is the savings and do we already
have something in place? At least it gives the employees something to push for.

Mayor Kelley reminded the Council that the City has received an accounting award for the last five years
for being the best in the State and Nation.
Councilman Moon said we could save or we could do some things better if. Let’s use some good ideas.
One thing he tried to do was listen to the people and try to avoid other political opinions of folks in general
but tried to listen to what folks said and try to find what the meaning behind it is. One thing that was shared
in the paper not long ago was education for the citizens. As much property as the City is annexing and as
much as Melinda has put the map together for the City of Stockbridge, we’ve got lots and it’s spread out
and he would like to look into some way of communicating to those people who the City is and they are a
part of it and who their representative are and certain bits of information that is kind of “FYI” to them of
what’s going on and he will work with Ted on these things and try to put some stuff together, some ideas
and try to bring it back to the Council the first meeting in January and say here’s where we are at have you
got any ideas?

Mr. Welch said there is a man named Steve Woods that the Council may want to ask to come to a council
meeting to talk about a news letter. Mr. Woods put together a news letter for the Water Authority. It is an
update that goes in the monthly bill. The county has had good comments on this news letter.

Ted Strickland, City Manager, spoke with Jimmy Lewis with the City of Newnan and they have the three
wheeled carts like the ones the City uses. They no longer use these carts and have 13 carts and parts plus
several older carts that are not running. Mr. Lewis has permission to sell these items to the City if we want
them. As you know, the Cushman Company has gone out of business and it’s a problem buying parts and
maintaining the Cushman that we have. He has been to Newnan and believes we can get four that we will
be able restore and parts to help keep our Cushman running as long as we can.

Harold Cochran made a motion to approve purchasing the Cushman from Newnan; FredEvans seconded,
and approved unanimously.

Harold Cochran made a motion to adjourn; Steve Moon seconded, and passed unanimously. The meeting
adjourned at 7:30 P. M.

Respectfully submitted,

Merle Manders, CMC R. G. Kelley
City Clerk Mayor
