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date: 
title: 2017 11 13 2017 Minutes
source: 2017/2017_11_13_2017_Minutes.pdf
pages: 1
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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
COUNCIL MEETING
MONDAY, NOVEMBER 13, 2017 6:00 P.M.
Mayor & City Council Administration
Mayor Judy Neal Randy Knighton, City Manager
Mayor Pro Tem Anthony S. Ford Vanessa Holiday, City Clerk
Councilman Elton Alexander Randi Rainey, Deputy City Clerk
Councilman John Blount Michael Williams, City Attorney
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Call to Order by Mayor Neal. Mayor Neal congratulated Mayor-Elect Anthony Ford and
Councilwoman LaKeisha Gantt on their re-election victories.

Invocation by Senior Pastor Robert G. Willy, Trinity Lakeside Church.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday proceeded with a verbal roll call; all members of Council
were present, and a quorum was confirmed.

Councilwoman Gantt motioned to amend the Agenda to remove Item #2,13,14,15 and to
add Items 8A Health & Wellness vendor selection and 8B Youth Council Advisory
Committee; second by Mayor Pro Tem Ford. The motion passed 5-0.

Mayor Pro Tem Ford motioned to adopt the Minutes of the following meetings: 9/7/2017,
9/14/2017 and 9/25/2017; second by Councilwoman Robinson. The motion passed 5-0.

There were no Public Comments.

OLD BUSINESS

1. Municipal Court Building Renovation Update
November 13, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Presented by: Decius Aaron, Public Works Director and Randy Knighton, City Mgr.
Mr. Aaron gave an update noting the analysis of the Municipal Court building and
renovations was still ongoing. There was no action by the Council.

2. Council Consideration to approve Facilities Use Policy
Presented by: Michael Williams, City Attorney.
Item was removed from the Agenda.

3. Rezoning- RZ-17-19-S
Prasartporn and William Lenix of Jonesboro, GA requests a rezoning from RM
(Multifamily Residential) to R-3 (Single-Family Residence) for the property located
at 121 Rock Quarry Road, in Land Lot 62 of the 12th District. The property consists
of 0.504 +/- acres, and the request is for a single-family residence.

Ms. Moore explained the applicant is requesting rezoning from RM (Multifamily
Residential) to R-3 (Single-Family Residence) and follows the Future Land Use
Map. Ms. Moore also noted the Henry County Planning and Zoning Department
staff recommends approval with no conditions; however, City staff and the City’s
Planning Commission recommends approval with conditions the following
conditions:
1. To the owner’s agreement to abide by the following:
a. To the site plan received by the Department of Community Development on
August 17, 2017. Said site plan is conceptual only and must meet or exceed the
requirements of the Zoning Resolution and these conditions prior to the approval
of a Land Disturbance Permit. In the event the Recommended Conditions of
Zoning cause the approved site plan to be substantially different, the applicant
shall be required to complete the concept review procedure prior to application
for a Land Disturbance Permit. Unless otherwise noted herein, compliance with
all conditions shall be in place prior to the issuance of the first Certificate of
Occupancy.

PUBLIC HEARING
In Favor: William Lenix (applicant)
Opposed: None

Councilwoman Gantt motioned for approval of RZ-17-19-S with conditions as
recommended by staff and the Planning Commission; second by Councilman
Alexander. The motion passed 5-0.

4. Rezoning - RZ-17-20-S
Diane Miller of Stockbridge, GA requests a rezoning from R-3 (Single-Family
Residence) to C-2 (General Commercial) for the property located at 103 Carrie
Mae Lane, in Land Lot 36 of the 12th District. The property consists of 0.277 +/-
acres, and the request is for a restaurant.

Ms. Moore explained this is a companion case with VR-17-19-S and the applicant
is requesting rezoning from R-3 (Single-Family Residence) to C-2 (General
Commercial). Ms. Moore noted the Henry County Planning & Zoning Department
staff recommends approval from R-3 to C-2; however, staff and the City’s Planning
November 13, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Commission does not agree citing spot zoning as unfavorable.
Ms. Moore further noted staff and the City’s Planning Commission recommends
rezoning from R-3 to R-3 with a Conditional Use Permit which would allow the
facility to operate as a restaurant in a historic area, and adding that staff
recommends approval of the variance VR-17-19-S as well.

CONDITIONS:
R3 TO R3 WITH A CONDITIONAL USE PERMIT. Approval of the subject site for
C-2 would lead to “SPOT ZONING”. Staff recommends that a request be
approved as a “Use Permit” that would enable the Applicant to achieve their
intended goal without changing the Current and Future Land Use Maps for the
City of Stockbridge.

Should the ZAB and Mayor/Council APPROVE the Application, it should be
subject to the owner’s agreement to the following enumerated conditions. Where
these conditions conflict with the stipulations and offerings contained in the Letter
of Intent, these conditions shall supersede unless specifically stipulated by Mayor
and Council.

1. To the owner's agreement to abide by the following:
a. To the site plan received by the Department of Community Development on
July 3, 2017. Said site plan is conceptual only and must meet or exceed the
requirements of the Zoning Resolution and these conditions prior to the approval
of a Land Disturbance Permit. In the event the Recommended Conditions of
Zoning cause the approved site plan to be substantially different, the applicant
shall be required to complete the concept review procedure prior to application
for a Land Disturbance Permit. Unless otherwise noted herein, compliance with
all conditions shall be in place prior to the issuance of the first Certificate of
Occupancy.
2. Registration as an historic site by the state of Georgia within three years from
approval

3. If the historic structure is torn down, the Conditional Use Permit allowing the
zoning exception will be removed and the property will revert to its current use as
R-3 (Single- Family Residence).

4. Variance from development regulations:
1) Reduce the minimum front yard setback from required 50'.
2) Reduce the minimum lot width requirement from 100 feet to 83.50 +/- feet for
"Parcel 1”.
3) Reduce the minimum side yard setback for corner lots from 30 feet to 24.98
+\- feet for "Parcel 1".
4) Eliminate the buffer on " Parcel 1" to accommodate the existing structure and
parking area.
5) Allow accessory structure to be located in required buffer on rear property line
of "Parcel 1".
November 13, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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6) Reduce accessory structure setback from 10 feet to 3 feet on "Parcel 2".
7) Reduce front setback for "Parcel 2" from 50 feet to 40 +/- feet.
8) Reduce accessory structure side setback on ''Parcel 2" from 10 feet to 1 +/-
feet.
9) Allow accessory dwelling on "Parcel 2" to be located in the front yard.
10) Allow accessory dwelling on "Parcel 2" to be located on a lot served by City
sewer less than 18,000 square feet in size.

PUBLIC HEARING
In Favor: Diane Miller (applicant)
Opposed: None

Councilwoman Gantt motioned to approve RZ-17-20-S with Conditions and
Variance VR-17-19-S; second by Councilman Blount. The motion passed 5-0.

5. Rezoning - RZ-17-21-S
C&C Fence of McDonough, GA requests a rezoning from C-2 (General
Commercial) to C-3 (General Commercial) for the property located at Hwy 42 near
East Lake Parkway, in Land Lot 1 of the 11th District. The property consists of
10.63 +/- acres, and the request is for a trade shop with outside storage.
Ms. Moore expressed the applicant is requesting a rezoning from C-2 (General
Commercial) to C-3 (General Commercial); the County recommends approval,
while the Planning Commission and staff recommends denial. Ms. Moore
explained the parcel is surrounded by residential development and the residents’
concerns are: the 18 wheelers turning around in their subdivision and the noises
that comes.

PUBLIC HEARING
In Favor: Brent Moye & Linda Clark
Opposed: Jane Howard

Councilman Alexander motioned to deny the request; there was no second. The
motion failed for lack of a 2nd.

The applicant withdrew the request.

6. Variance- VR-17-19-S
Diane Miller of Stockbridge, GA requests a variance from development standards
for the property located at 103 Carrie Mae Lane, in Land Lot 36 of the 12th District.
The property consists of 0.277 +/- acres, and the request is for a restaurant.
The item was heard and approved in combination with Item # 4.

7. First Public Hearing – Proposed FY2018 Budget
Presented by: Rashonda Favors, Lead Accountant- Randy Knighton, City Manager

Mr. Knighton noted the proposed FY2018 Operating Budget had been presented
to Council in accordance of the Charter and that this would be the First reading.
November 13, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Mr. Knighton further noted copies of the Proposed FY2018 Operating Budget are
available online and in City Hall. Mr. Knighton highlighted newly proposed
positions in the Planning Dept. and an Asst. City Manager.

PUBLIC HEARING
In Favor: None
Opposed: None

There was no action by Council. The proposed FY2018 Operating Budget will be
Presented for a Second reading on Tuesday, November 28, 2017 at 6:00 P.M.

NEW BUSINESS

8. Council Consideration to approve Resolution urging the Georgia General
Assembly to oppose De-Annexation Legislation to create new municipalities.
Presented by: Michael Williams, City Attorney.
Attorney Williams explained the Resolution calls for the Georgia General Assembly
not to allow new cities to be created with property of established cities (de-
annexation of property); and he also noted all Georgia cities have received the
Resolution requesting of adopting such Resolution.

Councilman Alexander motion to approve the Resolution urging the Georgia
General Assembly to oppose De-Annexation Legislation to create new
municipalities; second by Mayor Pro Tem Ford. The motion passed 5-0.

8A. Council Consideration to approve a Resolution for the City’s Health and Wellness
Program in the amount of $35,000.00
Presented by: Michael Williams, City Attorney
Attorney Williams noted that when the policy was adopted at the beginning of the
year, the vendor was not named and recommends Council formally approve the
City’s vendor Atlanta Health Systems for the wellness program.

Councilwoman Gantt motioned to approve the Resolution to name Atlanta Health
Systems as the City’s vendor for Health and Wellness program in the amount of
$35,000; second by Mayor Pro Tem Ford. The motion passed 5-0.

8B. Ordinance to establish a Youth Council Advisory Committee
Presented by: Michael Williams, City Attorney
Attorney Williams noted the City Council previously voted earlier this year to adopt
and establish a nine-person Youth Council Advisory Committee with one member
of staff to help establish the program, develop a curriculum and adopt a budget.
Attorney Williams noted this ordinance is being brought forward to address staffing
concerns, formalize the committee, and formally establish a member of Council to
serve as the Council Representative on the Committee. Attorney Williams noted
the terms of the Committee will be (2) two years and will not be staggered, further
noting, applicants must be a resident of the City and pass a criminal background
check. Attorney Williams recommended appointing Councilwoman Robinson to
serve as the Council Representative and have all current members of the
committee remain in place.
November 13, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Mayor Pro Tem Ford motioned to approve the Ordinance to establish Youth
Council Advisory Committee with all members and Councilwoman Robinson as the
Council appointee; second by Councilman Blount. The motion passed 4-0-1
(Councilwoman Gantt abstained).

9. Council Consideration to approve Development Projects Policy
Presented by: Michael Williams, City Attorney
Michael Williams, City Attorney stated there have been discussions on what could
be done to help avoid any in averted release of information pertaining to
developmental projects or avoid political arguments during the development
process. Mr. Williams included the policy would state city staff is to not release any
information to Council pertaining to pending development applications or inquiries,
unless a vote is made by Council.

No action- item will be placed on the 11/28/17 mtg.

10. Council Consideration to fill vacancies on the Planning Commission (formerly
known as the Zoning Advisory Board).
Presented by: Camilla Moore, Community Development Director
Ms. Moore noted the board should have 6 members appointed representative of
the Mayor & Council members, and recommends appointing Harold Thibodeaux
and Kimberly Bragg to the Planning Commission.

Councilman Blount motioned to approve the recommendation of appointing Harold
Thibodeaux and Kimberly Bragg to the Planning Commission; second by
Councilwoman Gantt. The motion passed 5-0.

11. Council Consideration to approve Stockbridge 2017 LMIG - Project Quantities –
SPLOST $693,438.80 and GDOT $265,676.20
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted adoption of the 2017 LMIG list tonight would put the City of
Stockbridge back in GDOT’S (Georgia Department of Transportation) LMIG cycle.

Councilwoman Gantt motioned to approve the Stockbridge 2017 LMIG - Project
Quantities – SPLOST $693,438.80 and GDOT $265,676.20; second by Mayor Pro
Tem Ford. The motion passed 5-0.

12. Council Consideration for approval to select the Collaborative Firm, LLC and Pond
Co., LLC to complete City’s the Comprehensive Plan Update in the amount of
$97,500.00
Presented by: Donald Riley, Procurement Specialist
Mr. Riley noted staff has recommended approval to award Collaborative Firm, LLC
and Pond LLC to complete the City Comprehensive Plan Update in the amount of
$97,500.00.

Councilman Alexander motioned to approve the Collaborative Firm, LLC. and
Pond LLC for Professional Services and Comprehensive Plan Update 17RFP-
071717-DRR; second by Mayor Pro Tem Ford. The motion passed 5-0.

November 13, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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DISCUSSION

13. Building/Street honoring former President Barack Obama
Presented by: Councilman Alexander
Item was removed from the Agenda.

14. Building/Statue/Monument honoring M. L. King, Sr.
Presented by: Councilman Alexander
Item was removed from the Agenda.

15. Supplier Diversity Policy
Presented by: Councilman Alexander
Item was removed from the Agenda.

16. Leader in Me Program
Presented by: Steve Cash, Henry Council for Quality Growth
Councilwoman Robinson has recused herself from the discussion.

Mr. Steve Cash came before Council requesting $5,500 for the Leader in Me
Program, referencing the decline in disciplinary issues, and an overall positive
environment at Cotton Indian Elementary school since the implementation of the
Leader in Me Program. Mr. Cash noted the request to expand the program to other
schools in the area.

No Action by the Council

COMMENTS FROM THE CITY MANAGER
None

COMMENTS FROM THE CITY CLERK
None

COMMENTS FROM THE CITY COUNCIL
Councilman Alexander thanked everyone for tuning in and referenced the meeting that
recently took place at the State Capitol regarding the proposed city of Eagles Landing
and thanked citizens for attending and supporting the City of Stockbridge and
commended staff for an excellent presentation; noted he has heard the citizens from the
area and wants to work together to make Stockbridge a great community.

Councilman Blount invited everyone to attend the Noel in November toy drive on
Saturday, November 18th at the Merle Manders Conference Center from 6:00 – 8:30
PM, bring an unwrapped toy to help make a child smile.

Mayor Pro Tem Ford echoed the sentiments previously stated regarding the citizens
who came out to support the City and keeping Stockbridge together; noted the City’s
outstanding Veterans Day Parade and Luncheon with over 650 participants, the largest
to date; stated he was humbled by his recent election as the City’s next Mayor, noting
he is up for the task and thanked everyone for their support; and wished everyone a
Happy Thanksgiving and safe travels.
November 13, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Councilwoman Gantt thanked everyone who supported her and is honored to serve
another four years; and wished everyone a Happy Thanksgiving.

Councilwoman Robinson noted she too is listening to all constituents and that she is
here to serve all City of Stockbridge citizens; referenced the meeting at the State
Capitol and commended staff; asked for prayers as the Youth Council travels to
National League of Cities Conference in North Carolina; thanked staff for their efforts;
and welcomed the Executive Assistant, LaQuinda Jackson to the staff

COMMENTS FROM THE MAYOR
None

EXECUTIVE SESSION (if necessary)-
Councilwoman Gantt motioned to convene Executive Session for Personnel, Real
Estate and Litigation; second by Councilman Alexander. The motion passed 5-0.

UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770.389-7900 for updates and detailed information.

 Shop Small Saturday “Ideas Smash”, Monday, November 13, 2017 at 6:00 P.M. in
the Levi Meeting Room.

 RSVP Overview Community Meeting, Tuesday, November 14, 2017 at 6:00 P.M.
at the Merle Manders Conference Center.

 Let’s Keep Stockbridge Together Town Hall Meeting/Winslow Subdivision HOA
Meeting, Wednesday, November 15, 2017 at 6:30 P.M. City Hall Chamber.

 Special Called Planning Commission Meeting, Thursday, November 16, 2017 at
6:00 P.M.- City Hall.

 Shop Small Saturday, November 25, 2017

 Work Session Meeting, Tuesday, November 28, 2017 at 6:00 P.M. at City Hall.
Public Budget Hearing FY2018 Operating Budget for the City.

 Main Street Advisory Board Meeting, Friday, December 8, 2017 at 9:00 A.M. at
City Hall

 City Council Meeting, Monday, December 11, 2017 at 6:00 P.M. at City Hall –
Budget Adoption of FY2018 Operating Budget for the City.

UPCOMING COMMUNITY EVENT(S)

 Noel in November, Friday, November 18, 2017 at 6:00 P.M. at the Merle Manders
Conference Center 111 Davis Rd. Stockbridge
November 13, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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 Holiday Giveback – Friday, December 15, 2017 at the Ted Strickland
Community Center – Spearheaded by Councilwoman Robinson.

Mayor Pro Tem Ford motioned to adjourn Executive Session; second by
Councilman Blount. The motion passed 5-0.

Mayor Pro Tem Ford motioned to reconvene the meeting; second by Councilman
Blount. The motion passed 5-0.

ADJOURN
Councilman Alexander motioned to adjourn the meeting at 10:00pm; second by
Councilwoman Gantt. The motion passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Anthony S. Ford, Mayor

November 13, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
