---
date: 2021-04-12
title: 04-12-2021 Minutes
source: 2021-04/2021-04-12_04-12-2021 _Minutes.pdf
pages: 1
---

Stockbridge
Where Community Connects

COUNCIL MEETING
SUMMARY M NUTES

MONDAY, APRIL 12, 2021 6:00 P.M.
Mavor & Citv CounCIl Administration
Mayor Antho ny 5. Ford Randy Kni hjton, Cipy M anager
Mayor Pro Te m Elton Alexander Vanessa City C lerk
Counci | woma n Yolanda Barber John Wi ohdag,
ins Ity Trea surer
Councilman John Blount Quinton C ity Attorney
Councilwoman LaKeisha Gantt
Councnlman Alphonso Thomas

Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.

The meeting was called to order by Mayor Ford

Invocation by Mayor Pro Tem Alexander

Pledge of Allegiance was recited all in unison

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present for the roll call.

Councilwoman Gantt motioned to adopt the Agenda: Second by Councilman Blount. The
motion passed 5-0.

Mayor Pro Tem Alexander motioned to approve the Minutes for the following meetings
Second by Councilwoman Gantt. The motion passed
1. 02/08/2021
2. 02/23/2021

PUBLIC COMMENTS
All public comments must be submitted to the Clerk no later than one hour
prior to the meeting.
The Public Comment Form can be found on the webpage on the City page at:
hngs://stockbridge.seamlessdocs.com/f/ZOdez4mo7xb and the form must include your name,
phone, and email contact information. Comments are limited to (3) three minutes and will be read
by the Clerk during the meeting, respecting all members of the elected body, officials, and staff.
Comments including defamation, unruliness and/or swearing will not be accepted. None

Page I 1
CEREMONIAL
Mayor Ford read proclamations for Paint Henry Blue Child Abuse Awareness Month and
Autism Awareness Month.

Ms. Robin Jones of Henry County Henry Child Abuse and Awareness thanked
the City for the proclamation and for the continued
support and attention the City brings to
Child Abuse Prevention Awareness; noted the blue/silver pinwheels represent the
innocence of a child and is a national symbol for child abuse prevention. Pinwheels reflect
the bright future all children deserve. The pinwheel is a positive emblem of the effect
we
can have when we work together to
prevent child abuse.

OLD BUSINESS
3. Council Consideration to approve RFP 2021-0026 for Annual On-Cail Water
and Sewer Emergency, Operational Repair, Maintenance and Construction
Services.
Presented by Lindell Miller, Procurement Manager and Decius Aaron, Public
Works Director.
Ms. Miller noted the Public Works Department is
requesting Council approval for
award of contract number Request for Proposals
(RFP) Number 2020-0026,
Annual On-Call Water and Sewer Emergency, Operational Repair, Maintenance
and Construction to Site Engineering, Inc for an annual amount of $159,390.00.

Councilman Blount motioned to approve the Site Engineering contract in the
amount of $159,390.00: Second by Councilwoman Gantt. The motion
passed 3-1-
1(Barber Opposed/Thomas Abstained). Councilwoman Barber stated for the
record her opposing vote was due to there being no cost
proposals or criteria for
the rankings provided to the Mayor & Council.

4. Council Consideration to approve RFP 2021-0025 for Janitorial Maintenance
Services.
Presented by Lindeii Miller, Procurement Manager and Decius Aaron,
Public Works Director.
Ms. Miller noted The Public Works Department is requesting Council
approval to
award the contract number Request for Proposals
(RFP) Number
Janitorial Maintenance Services, to Intercontinental Commercial Services, Inc; for
an annual amount of thousand, two hundred and eighty dollars,
$89,280.00.

Mayor Pro Tem Alexander inquired the dates of the bid going out and contract
expiration date. Ms. Miller noted the City received the specifications on September
24, 2020 with the bid being posted on October 22, 2020 and an addendum to allow
more time and there was no contract in place. Ms. Miller also noted the new

contract will be for one (1) year with the option to renew for four
periods.

Councilwoman Gantt motioned to approve ICS (Intercontinental Commercial
Services, Inc.) contract; Second by Councilman Blount. The motion passed 3-1-1
(Barber Opposed/Thomas Abstained). Councilwoman Barber stated for the record
her opposing vote was due to there being no cost proposals or criteria for the
rankings provided to the Mayor & Council.

Page | 2
Coun cil Considerat ion to app rove RFP 2021 -0027
for Professional
Buildi ng Inspection Servi ces.
Permitting and
Presented by Lindell Miller, Procurement
Manager and Decius Aaron, Public
Works Director.
Ms. Miller noted the Public Works D
epanment is requesting Council approval for
the award of contract n umber
Request for Proposals (RFP) Number 2020-0027,
Professional Permittin g and Building Inspection Services to
SAFEbuilt Georgia,
LLC. The Contract is a ward is for one
(1) year with the option to renew for (4), (1)
year, rene wable options. The pron: ure ment was solicited on
December 24, 2020
with an ad dendu m added to a llow more
time, in accordance with Council
recommendations and approved Ordinance, to
requests qualified with prove n
experience in Permitting. Engineering and Building
Inspection Services to submit
proposals for Professional Permitting, Engineering and
Building Inspection
Services for Stockbridge City,
Georgia, The consultant will provide full
scope of professional permitting and building inspection services from
permitting,
inspecting, record keeping, plan review, building code administration
services,
engineer ing sewicesand all things necessary to complete
permitt ingan d buildin g
inspectio n s ervices.Also, the cons ulmnt(s)wil l d emonstrat e a cus tomer
s ervice
approach that is pro-active and educational that includes a
variety
of means and
metho dsthat promote public out reach. T he
Contract is awa rd is for one (1)
year
with th eoptio n to renew for
(4), ( 1)yea r, renewable opt ions

Ms. Miller noted on March 4, 2021, RFP No.
2020-0027. for the City of Stockbr idge
Professional Permitting and Building
Inspection Services opened; three (3) firm S
submitted proposals in response to the
RFP, SAFEbuill Georgia, LLC; Charles
Abbott Associates, LLC, Inc and Nova
Engineering &Environmental, LLC. Ms.
Miller al so n oted on March 1 6, 2021 an
Evaluation Committee Meeting was
After ev alua tion and scoring, the Eval uation
Committee named SAFEbuilt Georgia,
LLC, as the first ranked The Eval uation Committee's
ranking was posted on
the website for the Procuremen t Division and the
Georgia Procurement
Registry on March 16th, 2021. Ms. Miller noted the City of
Stockbridge City Council
shall approve all awards where cost or
revenue is greater than thousand
dollars ($50,000.00).

Mayor Pro Tem Alexander motioned to approve SAFEbuilt
Georgia, LLC: Second
by Councilwoman Gantt, The mot ion passed 3v1-1(Barber
Opposed/Thomas
Ab stained). Councilwoman Barbe r st ated
for the record her
opposing vote was due
to there being no cost
proposals or crit eria for the rankings provided to the
Mayor
Council.

NEW BUSINESS
Counci l Consi dera tion to approve Cam
pgrou nd Rd. Beautification Project.
Presen ted by Deci us Aaron, Publi 0 W0 rks Di rector
Mr. Aaron noted High Grove
proposed topl ant thr ee(53 ) C rep e Myrtles
app roximately (50) feet apart on th eCa mp grou nd Road me dia n within the
limil 3.
city

Mr. Knighton noted the plants would
prov ide beau alon g Campground Rd.
whi ch would run into the new subdivi sion Wi
nding Creek u nder construction.

Page | 3
Councilman Blount noted there were no put out or cost proposals and
believes competitive bidding should be open for such projects. Mr.
Knighton noted
staff did bring forth a bidding process about six (6) months
ago and it was
determined at that time to not move forward.

Mayor Pro Tem Alexander asked how much funding was allocated and approved
in the City's FY2021 Operating Budget for citywide beautification
projects.

Mr. Knighton responded there was around $200,000 and $150,00 for
buildings and
property.

Mayor Pro Tem Alexander noted Council allowed contracts to be month to month
without approval and that the City Manager placed this item on the Agenda.

Mayor Pro Tem Alexander motioned to approve the Staff Recommendation in the
amount of $25,997.00 and include Hudson Bridge Rd. area
up to $25,000 for
Projects. The motion failed for lack of a Second.

Councilman Blount noted this item needed to go through the Procurement
process.

Councilwoman Gantt noted for the record she voted for the Landscaping and
Janitorial services.

Mayor Pro Tem Alexander noted the County has maintained the grassy areas
along Campground Rd. and has done so routinely every two weeks keeping the
area very well-manicured and could continue to do so.

Councilman Thomas noted he is in favor of modification and believes there should
be more discussion on the Procurement process and will come forward with
recommendations for improvements.

Councilwoman Barber noted there should be consistency in the
processes
and procedures.

Ms. Miller noted Procurement could solicit 3 quotes for the trees at
Campground
Rd. and seeing the 2nd Bid that was pending has been rejected to include a
modification with the scope of services and to include other areas within the
City.
Ms. Miller also suggested having Mr. Aaron, Public Works Director to
go around
and give a thorough assessment of areas that should be included with the official
bid, then place it in an RFP; or staff could utilize the current vendor under contract,
CGL.

Councilwoman Gantt inquired on the number of trees that would be planted on
Campground for $25,000.00.

Mr. Aaron responded there would be 53 trees spaced apart.

Page | 4
Councilwoman Barber motioned to direct staff to prepare a new solicitation for
landscaping maintenance to include all the areas in the original Landscape
Maintenance RFP scope of work to include the Amphitheater,
Campground Rd.,
and Hudson Bridge Rd.; Second by Councilwoman Gantt. There was no vote.

Councilwoman Barber amended the motion and motioned to direct staff to
prepare
a new solicitation for
landscaping maintenance to include all the areas in the
original Landscape Maintenance RFP scope of work to include the Amphitheater,
Campground Rd., and Hudson Bridge Rd. and include the installation of trees and
plantings on Campground Rd. and Hudson Bridge Rd.: Second by Mayor Pro Tem
Alexander. There was no Vote.

Councilwoman Barber motioned to direct staff to prepare a new solicitation for
landscaping maintenance to include all the areas in the original Landscape
Maintenance RFP scope of work, Campground Rd., and Hudson
Bridge Rd. and
include the installation of trees and plantings on Campground Rd. and Hudson
Bridge Rd.: Second by Mayor Pro Tern Alexander. There was no Vote.

Councilwoman Barber amended the motion and motioned to direct staff to
prepare
a new solicitation for landscaping maintenance to include all the areas in the
original Landscape Maintenance RFP scope of work, Campground Rd. and
Hudson Bridge Rd. and any other areas identified by the Public Works Director for
landscape maintenance and receive (3) three quotes for the installation of trees
and on Campground Rd. and Hudson
Bridge Rd: Funding Source to
be determined: Second by Mayor Pro Tem Alexander. There was no Vote.

Councilwoman Barber amended the motion and motioned to direct staff to
prepare
a new solicitation for landscaping maintenance to include all the areas in the
original Landscape Maintenance RFP scope of work, Campground Rd. and
Hudson Bridge Rd. and any other areas by the Public Works Director for
landscape maintenance: Second by Mayor Pro Tem Alexander. The motion
passed 5-0.

Councilwoman Barber motioned to direct staff to prepare a new solicitation for the
installation of projects on Campground Rd., Hudson Bridge Rd. and
any other areas identified for projects throughout the City: Second by
Mayor Pro Tern Alexander. The motion passed 5-0.

Council Consideration to approve extend the Moratorium on Hookah
Bars/Lounges
and Cigar Bars/Lounges for 180 days
Presented by Quinton Washington, City Attorney

Attorney Washington noted this would be an extension of the existing moratorium
in place.

Mayor Ford noted the previous moratorium ended and inquired on new businesses
being established in the stages" of extending the moratorium; and
inquired if those new businesses would be grandfathered in or rejected.

Page [ 5
Attorney Washington noted they should be grandfathered in, but it also depends
on where they are in the process.

Attorney Berry noted the Resolution is to not except applications for hookah bars
and cigar bars for 180 days, and if a permit came in during the time of no
moratorium, the City should grant the permit.

Mr. Knighton noted the last moratorium was for 120
days and began on August
25,2020 and ended December 25, 2020.

Mayor Pro Tem Alexander inquired on the final Resolution being adopted into the
UDC. Mr. Knighton noted the previous moratorium noted once the UDC
guidelines
were implemented or 120 days, which came first.

Councilman Blount motioned to approve extension 180 days: Second
by
Councilwoman Barber. The motion passed 5-0.

8 Council Consideration to appoint members to the Planning &
Zoning Commission
Presented by Quinton Washington, City Attorney
Councilwoman Barber motioned to re-appoint Stanley Dumas, Kathleen Nelson
and Askia Abdullah for a 4-year term end December 31. 2024: Second
by Mayor
Pro Tem Alexander. The motion passed (Blount/Gantt were not present for
the vote).

9. Council Consideration to appoint members to the Citywide Development
Authority
Presented by Quinton Washington, City Attorney
Mayor Pro Tem Alexander motioned to appoint Kalpesh Patidar, Mark Glenn,
Frangela Merritt, and Samantha Samuels: Second by Councilwoman Gantt. The
motion passed 4-0 (Blount was not present for the vote).
Attorneys will confirm
terms.

DISCUSSION
10. Aquatic Center lGA (Intergovernmental Agreement).
Presented by Randy Knighton, City Manager
There was a consensus of the Council to move forward with an
intergovernmental
Agreement between the City and Henry County and asked the Attorneys to review
with the Attorney and bring back to the Council for approval.

COMMENTS FROM THE MAYOR
Mayor Ford offered condolences to the Shaw/Hambrick family for the passing of lifetime
Stockbridge resident Rufus Shaw (husband of Brenda Hambrick); noted we are still in the
midst of a pandemic and encouraged everyone to continue
wearing your masks, washing
your hands and using hand sanitizer and to stay away from large crowds and gatherings;
noted free Covid testing is available at the Heritage Senior Center in
McDonough Monday
Friday from 10am 3pm and Saturday from 9am noon and to call 1-800-847-4262 for

an appointment; noted the current
priority is vaccinations and noted everyone age 16+ is
eligible to receive vaccinations; noted Governor Kemp has opened the State for all
restaurants to 100% and asked that everyone remain vigilant; noted the number to call to
make vaccination appointments is 888-457-0186 and will be
open to make reservations
Mon -
Fri 8am -

8pm and Sat & Sun 8am -

5pm; noted vaccinations will be issued this

Page | 6
upcoming Thursday & Friday from 8:303m 3:30pm at the Atlanta Motor Speedway in
McDonough where they anticipate administering 1500 shots and on April 16th from
8:30am 3:30pm at Mt. Carmel Park in
Hampton where they anticipate administering

1000 shots for a total of 2500 vaccinations this
week; noted the questions that will be
asked will be demographics, medical
history, covid history, and your contact information;
noted if you need a ride to a vaccination locations,
please call Henry County Transit at
770-288-7444 for pick up and return to/from vaccination site with the cost of
$4 each way
for resident age 60 and under and $2 each
way for residents over age 60 and noting you
must co ntact the Transit at | east (7) seven day s in advance ; and note d the
Henry
County Department of Health has a new p hone num ber 470-661- 0005; and aske d that
everyone take Covid seriously, and get vaccinated.

CITY OFFICES ARE CLOSED DUE TO COVlD-19 PRE CA UTIONS
As a COVlD precaution, City offices are closed to the public until further notice. Staff is
operating under telework protocol Please contact the webpage
cityofstockbridge.com to contact each department for service and information

UPCOMING MEETINGS & ANNOUNCEMENTS
Meeting will be held via Zoom until further notice Meeting dates and times are subject

to change. Please visit the website www.cityofstockbridge.com for the
meeting
invitation link, Facebook page or contact
City Hall offices at for updates.

City Council Meeting at 6:00 pm. Via Zoom 2nd Monday of each month. (May 10)

Main Street Advisory Board Meeting, at 9:00 am. Via Zoom -
2nd Friday of each

month (May 14)

. Downtown Development Authority Meeting, at 6:00 3rd Tuesday of
pm. Via Zoom

each month (April 20)

Youth Council & Advisory Meeting, 6:30 3rd Tuesday of each month
pm. Via Zoom -

(April 20)
Planning Commission Meeting, at 6:30 pm. Via Zoom 4th Thursday of each

month (April 22) Canceled

City Council Work Session at 6:00 pm. Via Zoom Last Tuesday of each month

unless otherwise noted. (April 27)

COUNCIL INITIATIVES
Please join Mayor Pro Tem Alexander for a "Historic 2021" Virtual Town
Hall Thursday,
April 22, 2021 at 7pm. Watch it on Facebook Live at @StockbridgeCityHall

Please join Councilman John Blount for the Virtual National
Day of Prayer Thursday,
May 7, 2021 at 6:30 pm. Watch it on Facebook Live at @StockbridgeCityHall

Councilwoman Gantt motioned to convene Executive Session for Personnel: Second
by
Councilwoman Barber. The motion passed

Page | 7
Councilman Blount motioned to End Executive Session: Second by
Mayor Pro Tem
Alexander. The motion passed (BIount/Gantt were not present for the
vote).

Councilwoman Barber motioned to Reconvene the meeting: Second by
Mayor Pro Tem
Alexander. The motion passed 3-0 (Blount/Gantt were not present for the
vote).

The Clerk announced the appointments for the Planning Commission:
Stanley Dumas,
Kathleen Nelson and Askia Abdullah: Barber/Alexander Passed 3-0.
(BIount/Gantt were
not present for the vote).

The Clerk announced the appointments for the Citywide
Development Authority:
Kalpesh Patidar, Mark Glenn, Frangela Merritt, and Samantha Samuels -

Alexander/Gantt Passed 4-0 (Blount was not present for the vote).

Councilwoman Gantt motioned to Adjourn: Second by Councilwoman Barber. The motion
passed 4-0.

Respec I ly s m itted by:

Vanessa Holiday, City M MMC 8. Ford,
May10r

Page | 8
