---
date: 2017-11-28
title: November 28, 2017 Work Session Meeting Agenda Packet
source: 2017-11/2017-11-28_November 28, 2017 Work Session Meeting_Agenda Packet.pdf
pages: 1
---

City of Stockbridge
Bringing People
Together
STOCKBRIDGE CITY COUNCIL
Mayor Judy Neal Council Meeting
Mayor Pro Tem Anthony S. Ford Agenda
Councilman Elton Alexander
November 28, 2017 6:00 PM
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson

CITY MANAGER
Randy Knighton

CITY CLERK
Vanessa Holiday
Council Chamber 2nd Floor

DEPUTY CLERK 4640 N. Henry Blvd.
Randi Rainey Stockbridge, GA 30281

Website: www.cityofstockbridge.com
CITY ATTORNEY
Phone: 770­389­7900
Michael Williams
Fax: 770­389­7912
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
TUESDAY, NOVEMBER 28, 2017 6:00 PM

Mayor & City Council Administration
Judy Neal, Mayor Randy Knighton, City Mananger
Anthony S. Ford, Mayor Pro Tem Vanessa Holiday, City Clerk
Elton Alexander, Councilman Randi Rainey, Deputy City Clerk
John Blount, Councilman Michael Williams, City Attorney
LaKeisha Gantt, Councilwoman
Neat Robinson, Councilwoman

I. Call to Order
II. Invocation
III. Pledge of Allegiance
IV. Roll Call Present Absent

Mayor Pro Tem Ford
Mayor Neal
Councilman Alexander
Councilman Blount
Councilwoman Gantt
Councilwoman Robinson

V. Adoption of the Agenda
VI. Review Minutes of the following meetings: 10/9/17, SCM 10/24/17 and
Work Session 10/24/17
Draft Minutes of October 9, 2017
Draft SCM Minutes of October 24, 2017
Draft Minutes of October 24, 2017

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes.
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PRESENTATION

Item # 1 ­ Presentation ­ Keep American Beautiful Program
Presented by: Councilman Alexander and Gordon Burkette

OLD BUSINESS

Item # 2 ­ City Hall HVAC Update
Presented by: Decius Aaron, Randy Knighton

PUBLIC HEARING

Item # 3 ­ Second Public Hearing­ Proposed FY2018 Budget
Presented by: Rashonda Favors, Randy Knighton

NEW BUSINESS

Item # 4 ­ Council Consideration to approve the City of Stockbridge Annual
S.P.L.O.S.T Report (as required by O.C.G.A 48­8­122)
Presented by: Rashonda Favors, Randy Knighton

Item # 5 ­ Council Consideration to approve 2017 Bad Debt Write­Off of in the
amount of $24,266.23
Presented by: Rashonda Favors, Randy Knighton

Item # 6 ­ Council Consideration to approve 2018 Water/Sewer Rates
Presented by: Rashonda Favors, Randy Knighton

Item # 7 ­ Council Consideration to approve 2018 Meeting Dates for the City
Council
Presented by: Vanessa Holiday

Item # 8 ­ Council Consideration to approve Change Order for Vault Installations
(148 Rock Quarry Rd, Best Value Inn and 555 Davis Rd.) Net change in contract
price $53,778.75 Ferguson Waterworks
Presented by: Decius Aaron

November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
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Item # 9 ­ Council Consideration to approve selection of an Architect for the City
Presented by: Donald Riley

Item # 10 ­ Council Consideration to approve 2017 Surplus List
Presented by: Donald Riley

Item # 11 ­ Council Consideration to approve selection of vendor for Wage &
Salary Survey
Presented by: Donald Riley

Item # 12 ­ Council Consideration to approve proposed compensation for
Stockbridge Planning Commission members $50.00 per meeting­ Chairperson
$75 per meeting
Presented by: Camilla Moore

Item # 13 ­ Council Consideration to approve Memorandum of Agreement (MOA)
with the Environmental Protection Department (EPD) Soil Conservation
Presented by: Camilla Moore

INFORMATIONAL

Council Consideration to approve Occupational Tax Operating Procedures ­
Presented by: Camilla Moore

Reeves Creek Trail additional parking ­Presented by: Decius Aaron

Municipal Court Renovations Update ­Presented by: Decius Aaron

CITY MANAGER'S COMMENTS
Randy Knighton

CITY CLERK'S COMMENTS
Vanessa Holiday

November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
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COUNCIL'S COMMENTS

Councilman Alexander

Councilman Blount

Mayor Pro Tem Ford

Councilwoman Gantt

Councilwoman Robinson

MAYOR'S COMMENTS
Mayor Judy Neal

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
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ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS
All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to
change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at
770.389‐7900 for information.

UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS

Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to
change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City
Hall offices at 770.389‐7900 for updates and detailed information.

 Holiday Festival, Thursday, December 7, 2017 from 5:00 PM to 9:00 PM at the Merle
Manders Conference Center 111 Davis Road, Stockbridge, GA

FREE Shuttle service begins pickup from City Hall at 4:30 PM

 Main Street Advisory Board Meeting, Friday, December 8, 2017 at 9:00 A.M. at City Hall

 City Council Meeting, Monday, December 11, 2017 at 6:00 P.M. at City Hall – Budget
AdoptionHearing of Proposed FY2018 Operating Budget for the City.

UPCOMING COMMUNITY EVENT(S)

 Holiday Giveback – Friday, December 15, 2017 at the Ted Strickland Community
Center – Spearheaded by Councilwoman Robinson.

Motion to Adjourn.

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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
COUNCIL MEETING
MONDAY, OCTOBER 9, 2017 6:00 P.M.
Mayor & City Council Administration
Mayor Judy Neal Randy Knighton, City Manager
Mayor Pro Tem Anthony S. Ford Vanessa Holiday, City Clerk
Councilman Elton Alexander Randi Rainey, Deputy City Clerk
Councilman John Blount Michael Williams, City Attorney
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Call to Order made by Mayor Neal.

Invocation was provided by Pastor Steve Murell of First Baptist Church.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday proceeded with a verbal roll call; all members of Council
were present; a quorum was confirmed.

Councilman Alexander motioned to adopt the agenda as printed; Mayor Pro Tem Ford
provided the second. The motion passed 5-0.

Councilwoman Gantt motioned to adopt the of Minutes of the following meetings: SCM of
8/3/2017, SCM of 8/4/2017, SCM of 8/14//2017, Council Meeting of 8/14/2017, Retreat
8/17/2017, Retreat 8/18/2017 and Work Session Meeting of 8/29/2017; Mayor Pro Tem
provided the second. The motion passed 5-0.

Mayor Neal presented a Proclamation in support of Breast Cancer Awareness Month,
Women’s Small Business Month and Retired Teachers.

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PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session.

Ms. Mildred E. Reed invited citizens to attend the Candidate Forum taking place at
Tabernacle of Praise Church on Thursday, October 12th.

PUBLIC HEARING

1. Resolution to transmit the Short-Term Work Program and Capital
Improvements Element Annual Update: 2017 – 2021 to the Atlanta Regional
Commission.
Presented by: Camilla Moore, Director of Community Services
Ms. Moore noted the Council voted on this item in July; and this is the final
version to be sent to the ARC (Atlanta Regional Commission).

PUBLIC HEARING
In Favor: None
Against: None
Public Hearing Closed.

Councilman Alexander motioned to approve the Resolution to transmit the
Short-Term Work Program and Capital Improvements Element Annual
Update: 2017 – 2021 to the Atlanta Regional Commission; second by Mayor
Pro Tem Ford. The motion passed 5-0.

2. Ordinance - Landscape Ordinance Update
Presented by: Camilla Moore, Community Development Director
Ms. Moore noted this has gone before the Zoning Advisory Board with no
comments or changes and if adopted, the Ordinance will be effective immediately.

PUBLIC HEARING
In Favor: None
Against: None
Public Hearing Closed.

Councilman Alexander motioned to approve the Ordinance - Landscape
Ordinance Update; second by Councilwoman Gantt. The motion passed 5-0.

3. Ordinance - Highway Corridor Overlay Update
Presented by: Camilla Moore, Community Development Director
Ms. Moore noted this Ordinance deals with the development standards along the
City’s corridor. Ms. Moore further noted the City adopted what Henry County had
and added to the standards to make it specific to the City’s needs.

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PUBLIC HEARING
In Favor: None
Against: None
Public Hearing Closed

Councilman Alexander motioned to approve the Ordinance - Highway Corridor
Overlay Update; second by Councilwoman Robinson. The motion passed 5-0.

NEW BUSINESS

4. Ordinance – Clothing Bins in the City
Presented by: Camilla Moore, Community Development Director
Ms. Moore noted this would be a way to control the number of clothing bins
throughout the City. Ms. Moore noted they have not been regulated; the Ordinance
will regulate the location of bins and how they will be located. Ms. Moore further
noted the clothing bins will have to be registered at the City and if not, they will be
picked up by Public Works.

Councilwoman Gantt motioned to approve the Ordinance to maintain clothing bins
in the City; second by Mayor Pro Tem Ford. The motion passed 5-0.

5. Council Consideration – Use of the Ted Strickland Community Center
Presented by: Councilwoman Robinson
Councilwoman Robinson requested use of the Ted Strickland Community Center
on December 12, 2017 for the Holiday Giveback. Councilwoman Robinson noted
she has partnered with Dream Achievers, a non-profit organization and further
noted for those who would like to attend are requested to bring a wrapped
Christmas present.

Councilwoman Gantt motioned to approve the use of the Ted Strickland
Community Center on December 12th; second by Councilman Alexander. The
motion passed 5-0.

6. Resolution to appoint member to the Main Street Advisory Board to fill a vacancy
Presented by: Kira Harris-Braggs, Main Street Program Manager
Ms. Harris-Braggs noted this item was to fill a vacated position of the Business
Owner/Operator who is established outside of the Main Street District. Ms. Harris-
Braggs noted the position has a 2-year term; however, the candidate would be fill a
vacated position that ends December 2017 and the new term would not start until
January 2018 and end December 21, 2019. Ms. Harris-Braggs referenced three
applicants: LaToya Cato (owner of OTEA Agricultural Recycling); Tamara Isabell
(Accountant and Project Coordinator for Site Engineering Inc.) and Dianna Foster
(owner of Cova Beauty). Ms. Harris-Braggs recommended Dianna Foster of Cova
Beauty to fill vacant position.

Councilman Alexander motioned to appoint Dianna Foster of Cova Beauty with the
term expiring 12/21/2019; second by Councilwoman Gantt. The motion passed 5-

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DISCUSSION

7. Council Discussion - Task Order No. 6 – HVAC Evaluation
Presented by: Randy Knighton, City Mgr. & Decius Aaron, Public Works Director

Mr. Aaron noted he and the City Manager, Mr. Knighton met on October 5th with
Greg Ferguson, HAVC Engineer, Aubrey McStay, Mechanical Engineer and
Prince Lee a Project Manager of Carter and Sloope to discuss the HVAC
Evaluation. Mr. Aaron noted the installation for the building was incorrect and does
not work properly. Mr. Aaron mentioned 3 condensers has been installed just this
year alone, further noting, the engineers have recommended the system be
replaced with an estimated budgetary figure of $350,000. Mr. Knighton noted the
interior is good, but the exterior is what will need to be replaced. Mr. Knighton
noted specific funding was not allocated; however, SPLOST could pay for some of
the repairs, but not all repairs. Mr. Knighton also noted staff may seek funds from
Fund Balance and would research where other funding may be available that
would not impact Fund Balance. Mr. Knighton went on to say the project should
take between 60-75 days to be completed. Mr. Knighton also mentioned the Merle
Manders Conference Center will need attention as well. Mr. Aaron asked for
Council’s consideration to move forward with the HVAC Evaluation.

Mayor Pro Tem Ford motioned to approve Task Order No.6- HVAC Evaluation
Master Engineering Services Agreement not to exceed $64,800; second by
Councilwoman Gantt. The motion passed 5-0

COMMENTS FROM THE CITY MANAGER
Mr. Knighton thanked staff, Mayor and Council for assistance with his transition to
the role of City Manager; appreciates the opportunity to serve the citizens of
Stockbridge; noted upcoming meetings with the City Managers of McDonough and
Locust Grove and with the County Manager.

COMMENTS FROM THE CITY CLERK
Mrs. Holiday noted Tuesday, October 10th was the deadline to register to vote in
the November 2017 election; and referenced the early voting dates and location.

COMMENTS FROM THE CITY COUNCIL
Councilman Alexander thanked everyone for tuning in; thanked the Community
Development staff for their work regarding the ordinances passed tonight to make
the City one of the best in the metro area; noted concerns from the public
regarding crime and public safety have been heard and the City is making efforts
to address those concerns; acknowledged Ms. Chandra Lewis from the District
Attorney’s office was in attendance;

Councilman Blount thanked everyone for coming out; invited everyone to
participate in the Noel in November campaign and bringing toys for the kids who
are less fortunate on November 18th at the Merle Manders Conference Center in
partnership with Connecting Henry.

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Mayor Pro Tem Ford noted October as Breast Cancer Awareness Month and real
men wear pink; thanked everyone for attending the 2017 Bridgefest/Hispanifest
event and thanked staff as the event was a huge success, looks forward to 2018’s
event; asked everyone to remain focused and involved as the City continues to
move forward.

Councilwoman Gantt thanked everyone for their continued support; thanked staff
for all that they do; commended Main Street staff for the recent Meet & Greet
event; thanked colleagues for their continued support and prayers

Councilwoman Robinson thanked colleagues for their support of the December
15th Giveback event; looking forward to the City bringing a GED program to
citizens of Stockbridge; referenced the upcoming FREE Breast Cancer Awareness
Luncheon at the Merle Manders Conference Center on Oct. 19 for survivors and to
register for the Love Walk on Saturday, October 21st at 8:00 A.M at Clark Park;
thanked staff for their support, noting Bridgefest/Hispanifest was awesome!

COMMENTS FROM THE MAYOR
None

EXECUTIVE SESSION (if necessary)
Councilwoman Gantt motioned to convene into Executive Session for Litigation, Real
Estate and Personnel; second by Mayor Pro Tem Ford. The motion passed 5-0.

Councilwoman Robinson motioned to adjourn Executive Session; second by Mayor Pro
Tem Ford. The motion passed 5-0.

Mayor Pro Tem Ford motioned to reconvene into the meeting; second by Councilwoman
Robinson. The motion passed 5-0.

Mayor Pro Tem Ford motioned to approve the Resolution to amend the agreement with
the Chen Estate and the City of Stockbridge; second by Councilman Alexander. The
motion passed 5-0. (Attorney Williams noted Mayor Neal was recused from the
discussion in Executive Session for the item approved).

UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770.389-7900 for updates and detailed information.
• Keep Stockbridge Together Town Hall Meeting, Tuesday, October 10, 2017 at
6:30 P.M. City Hall Chamber.

• Main Street Small Business Mixer, Tuesday, October 17, 2017 at 6:00 P.M. at the
Merle Manders Conference Center

• Keep Stockbridge Together Town Hall Meeting, Wednesday, October 18, 2017 at
6:30 P.M. City Hall Chamber.

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• Breast Cancer Luncheon, Thursday, October 19, 2017 from Noon to 3:00 P.M. at
the Merle Manders Conference Center

• Breast Cancer Awareness Walk – Saturday, Oct. 21, 2017 8:00 A.M. – 12:00 P.M.
at Clark Park 111 Davis Rd., Stockbridge.

• Work Session Meeting, Tuesday, October 24, 2017 at 6:00 P.M. at City Hall.

2017 Voting Dates Time Location
October 16 – 20th th
8am - 5pm Henry County Elections Office

October 21st (Sat.) 8am - 2pm Merle Manders Conference Ctr.
Henry County Elections Office

October 23rd – 27th 8am - 5pm Henry County Elections Office

October 28th (Sat.) 8am - 2pm Merle Manders Conference Ctr.
Henry County Elections Office

October 29th (Sun.) 1pm - 5pm Merle Manders Conference Ctr.
Henry County Elections Office

Oct. 30th – Nov. 3rd 7am - 7pm Merle Manders Conference Ctr.
Henry County Elections Office

Nov. 7th (Election Day) 7am - 7pm Merle Manders Conference Ctr.
ONLY
Run-Off Voting Dates* Time Location
*Nov. 27 – Dec. 1
th st
7am - 7pm Merle Manders Conference Ctr.
Henry County Elections Office
*NOTE: Run-Off early voting will only take place if time permits and is not guaranteed

Dec. 5th (Election Day) 7am - 7pm Merle Manders Conference Ctr.
ONLY

Mayor Pro Tem Ford motioned to adjourn the meeting; second by Councilwoman Gantt.
The motion passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Judy Neal, Mayor

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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINTUES
SPECIAL CALLED MEETING
TUESDAY, OCTOBER 24, 2017 4:00 P.M.
Mayor & City Council Administration
Mayor Judy B. Neal Vanessa Holiday, City Clerk
Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk
Councilman Elton Alexander Michael Williams, City Attorney
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Call to Order made by Mayor Neal.

There was no invocation or pledge of allegiance.

City Clerk, Vanessa Holiday proceeded with a verbal roll call. All members of Council
were present except for Councilwoman Gantt and Councilman Alexander. A quorum
was confirmed.

Mayor Pro Tem Ford motioned to adopt the Agenda; second by Councilwoman Robinson.
The motion passed 3-0.

Mayor Pro Tem Ford motioned to convene Executive Session for Personnel, Litigation &
Real Estate; second by Councilwoman Robinson. The motion passed 3-0.

Councilwoman Gantt joined the meeting during Executive Session.

Councilman Alexander joined the meeting following Executive Session.

Councilwoman Robinson motioned to adjourn Executive Session; second by Mayor Pro
Tem Ford. The motion passed 5-0.

Councilman Alexander motioned to reconvene meeting; second by Mayor Pro Tem Ford.
The motion passed 5-0.
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There was no action from the Council.

Councilwoman Gantt motioned to adjourn meeting; second by Mayor Pro Tem Ford. The
motion passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Judy Neal, Mayor

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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
WORK SESSION MEETING
TUESDAY, OCTOBER 24, 2017 6:00 P.M.
Mayor & City Council Administration
Mayor Judy Neal Randy Knighton, City Manager
Mayor Pro Tem Anthony S. Ford Vanessa Holiday, City Clerk
Councilman Elton Alexander Randi Rainey, Deputy City Clerk
Councilman John Blount Michael Williams, City Attorney
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Call to Order made by Mayor Neal.

Invocation by Kevin Scarbrough, Youth Minister of First Christian Church of Stockbridge.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of
Council were present; a quorum was confirmed.

Mayor Pro Tem Ford motioned to adopt the Agenda as printed; second by Councilwoman
Gantt. The motion passed 5-0.

Review Minutes of the following meetings: 9/7/2017, 9/14/2017 and 9/25/2017.
No Action – Minutes will be presented for approval November 13, 2017.

Review of ceremonial presentations: Main Street Advisory Board Swearing In, Citizens
Academy Graduates, Domestic Violence Awareness Proclamation

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes. Speakers must respect all
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members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session.

Ms. Mildred Reed presented Council with a letter regarding property on Tye Street.

TOWN HALL COMMUNITY UPDATE

1. Captain Maddox presented the North Henry Police Precinct Public Safety Statistics
for the City of Stockbridge.

Councilman Alexander acknowledged Assistant District Attorney Chaundra Lewis
in attendance.

2. Decius Aaron, Public Works Director presented completed and future projects for
the City.

3. Camilla Moore, Community Development Director presented updates of the
Planning, Permitting and Business Services Departments.

4. Rashonda Favors, Lead Accountant presented the 3rd Quarter Financial update.

OLD BUSINESS

5. Municipal Count Building Renovation Update
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted Engineering Restorations completed the water proofing at the
Municipal Court building and noted staff will continue to monitor and will move
forward with the recommendation to the City Manager to request permission to
move forward with building renovations.

Mr. Knighton and Mr. Aaron will provide additional updates to the Mayor & Council
at the next meeting on November 13, 2017.

NEW BUSINESS

6. Council Consideration to approve FY2017 Budget Amendment No. 2017-006 in
the amount of $496,515.00.
Presented by: Rashonda Favors, Lead Accountant
Ms. Favors presented the proposed budget amendment by line item.

Councilwoman Gantt motioned to approve the FY2017 Budget Amendment No.
2017-006 in the amount of $496,515.00; second by Councilwoman Robinson. The
motion passed 5-0.

7. Council Consideration to approve CDBG Funding in the amount of $100,000 for
Water & Sewer Improvements – Public Hearings to Follow.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted there are issues with Smith-Barnes Elementary school’s basin;
and would like to use the $100,000 CDBG funds allocated for the project.
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Mr. Aaron further noted the City is required to hold a Public Hearing and would like
Council’s approval of moving forward.

Councilwoman Gantt motioned to approve the CDBG Funds in the amount of
$100,000 for Water & Sewer Improvements with a Public Hearing to be held;
second by Mayor Pro Tem Ford. The motion passed 5-0.

8. Council Consideration to approve Ordinance for Building/Permitting & Plan Review
for the City of Stockbridge effective 11/1/2017 Repeal and Replace Chapter 8.08
Presented by: Camilla Moore, Community Services Director
Ms. Moore noted this Ordinance will allow the City to start conducting permitting
business November 1st.

Councilman Alexander motioned to approve the Ordinance for Building/Permitting
& Plan Review for the City of Stockbridge effective 11/1/2017 Repeal and Replace
Chapter 8.08; second by Councilwoman Gantt. The motion passed 5-0.

9. Council Consideration to approve Fee Schedule Ordinance for Building/Permitting
and Plan Review services for the City of Stockbridge effective 11/1/2017.
Presented by: Camilla Moore, Community Services Director
Ms. Moore noted the fee schedule will give an idea of revenues that will be
generated throughout the City and further noted staff had researched different
cities, the County and what the State recommends, as well as cities similar in size
for comparable fees.

Mayor Pro Tem Ford motioned to approve the Fee Schedule Ordinance for
Building/Permitting and Plan Review services for the City of Stockbridge effective
11/1/2017; second by Councilwoman Robinson. The motion passed 5-0.

10. Council Consideration to move forward with RFP for Information Technology
Services for the City.
Presented by: Donald Riley, Procurement Specialist
Mr. Riley recommended the City terminate the current IT Services contract and to
put out an RFP for a month to month service beginning January 1, 2018 explaining
the City is currently under contract with a consulting firm that was signed in 2016
with a one (1) year renewal and the City has 3 years left with the current contract.

Councilman Alexander motioned to approve Council Consideration to move
forward with RFP for Information Technology Services for the City; second by
Councilwoman Gantt. The motion passed 5-0.

COUNCIL DISCUSSION

11. Council Discussion of 2018 Meeting Schedules for City Council Meetings
Presented by: Vanessa Holiday, City Clerk
Ms. Holiday noted the Clerk’s Office is required to publish meeting dates prior to
the beginning of the year and that the City’s Charter mandates the City Council
meet the 2nd Monday of every month, with no specific time dictated. Ms. Holiday
also noted the City Council meets for Work Session the last Tuesday of each
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month, except where notated, further noting, Work Session Meetings are not
mandated by the Charter, but was established by a previous administration in
2010.

Mrs. Holiday presented four options for the 2018 Meeting Calendar:
Option 1- City Council Meeting at 6pm; Work Session Meeting at 6pm
Option 2- City Council Meeting at 6pm; Work Session Meeting at 3pm
Option 3- City Council Meeting at 3pm; Work Session Meeting at 6pm
Option 4- City Council Meeting at 6pm; Council determines day and time for Work
Session Meeting

No Action – Item will be presented at a future meeting prior to December 31, 2017.

COMMENTS FROM THE CITY MANAGER
Randy Knighton thanked staff for their work on events and initiatives over the past
few weeks and thanked everyone for the Town Hall presentations at the beginning
of the meeting.

COMMENTS FROM THE CITY CLERK
Vanessa Holiday noted Early Voting will begin at the Merle Manders Conference
Center on Saturday, October 28th and would continue through November 3rd; and
that Early Voting is currently underway at the Henry County Elections Office in
McDonough.

COMMENTS FROM THE CITY COUNCIL
Councilwoman Robinson thanked everyone for attending the Breast Cancer
Awareness Luncheon and Love Walk and looks forward to continuing this annual
event; noted she plans to vote her conscious for meeting times and will do what is
good for the citizens; and thanked staff for their hard work.

Councilwoman Gantt thanked everyone for attending and wished everyone a great
night.

Mayor Pro Tem Ford commended the Breast Cancer Awareness Event and Love
Walk and noted his attendance stating the event will only get better; wished every
Happy Halloween and to be safe; asked everyone to continue to be engaged and
move the City forward; and that 2018 will be outstanding!

Councilman Blount thanked staff and invited everyone to participate in the Noel in
November Toy Drive in partnership with Connecting Henry on November 18th at
the Merle Manders Conference Center by bringing a toy and making a kid smile!

Councilman Alexander thanked everyone for tuning in; stated he works every day
to move the City forward and has never been accused of moving too fast; noted
the City has many items and major projects that will require decisions and

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commitments noting the goal is to pursue excellence; and wants to see projects off
the drawing board and moving forward.

COMMENTS FROM THE MAYOR
Mayor Neal invited all business owners to attend the Small Business Saturday
Proclamation to be issued on Monday, November 13th; invited everyone to
participate in the Small Business Saturday campaign on Saturday, November 25th;
and invited everyone to attend the Cannon Cleveland “Remembering, Honoring,
Healing” event on November 5th at 5PM at Eagles Landing Christian Church for
the Hope, Healing,

Attorney Williams confirmed Mayor & Council needed to convene Executive Session.

Mayor Pro Tem Ford motioned to convene Executive Session for Personnel, Litigation
and Real Estate; second by Councilwoman Gantt. The motion passed 5-0.

UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770.389-7900 for updates and detailed information.

• Planning Commission Meeting, Thursday, October 26, 2017 at 6:00 P.M.- City
Hall.

• Hwy. 138 Overlay Meeting, Wednesday, November 1, 2017 at 6:30 P.M. at the
Ted Strickland Community Ctr. 130 M L King, Sr. Heritage Trail, Stockbridge, GA.

• Stockbridge Business Association Breakfast Meeting, Wednesday, November 8th
at 7:00 A.M. at the Merle Manders Conference Center.

• Veterans Day Parade/Luncheon, Friday, November 10, 2017 at 10:00 A.M.

• Council Meeting, Monday, November 13, 2017 at 6:00 P.M. City Hall.

• Shop Small Saturday “Ideas Smash”, Monday, November 13, 2017 at 6:00 P.M. in
the Levi Meeting Room.

• RSVP Overview Community Meeting, Tuesday, November 14, 2017 at 6:00 P.M.
at the Merle Manders Conference Center.

• Let’s Keep Stockbridge Together Town Hall Meeting/Winslow Subdivision HOA
Meeting, Wednesday, November 15, 2017 at 6:30 P.M. City Hall Chamber.

• Special Called Planning Commission Meeting, Thursday, November 16, 2017 at
6:00 P.M.- City Hall.

• Shop Small Saturday, November 25, 2017

October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
P age |6

• Work Session Meeting, Tuesday, November 28, 2017 at 6:00 P.M. at City Hall.

UPCOMING CIVIC EVENTS
• Remembering, Honoring, Healing, Sunday, November 5, 2017 at 5:00 P.M. at
Eagle’s Landing First Baptist Church 2400 Hwy. 42 N. McDonough, GA

Voting Dates Time Location
October 16 – 20
th th
8am - 5pm Henry County Elections Office

October 21st (Sat.) 8am - 2pm Merle Manders Conference Ctr.
Henry County Elections Office

October 23rd – 27th 8am - 5pm Henry County Elections Office

October 28th (Sat.) 8am - 2pm Merle Manders Conference Ctr.
Henry County Elections Office

October 29th (Sun.) 1pm - 5pm Merle Manders Conference Ctr.
Henry County Elections Office

Oct. 30th – Nov. 3rd 7am - 7pm Merle Manders Conference Ctr.
Henry County Elections Office

Nov. 7th (Election Day) 7am - 7pm Merle Manders Conference Ctr.
ONLY
Run-Off Voting Dates* Time Location
*Nov. 27 – Dec. 1
th st
7am - 7pm Merle Manders Conference Ctr.
Henry County Elections Office
*NOTE: Run-Off early voting will only take place if time permits and is not guaranteed

Dec. 5th (Election Day) 7am - 7pm Merle Manders Conference Ctr.
ONLY

Mayor Pro Ten Ford motioned to adjourn Executive Session; second by Councilman
Alexander. The motion passed 5-0.

Mayor Pro Ten Ford motioned to reconvene the meeting; second by Councilwoman
Robinson. The motion passed 5-0.

Councilman Alexander motioned to adjourn; second by Mayor Pro Tem Ford. The motion
passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Judy Neal, Mayor
October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
Keep America
Beautiful Program
Presented by:
Councilman
Alexander/Gordon
Burkette
City of Stockbridge Annual Report
Fiscal Year 2017 Report on Projects Funded Through Special Purpose Local Option Sales Tax
(as required by O.C.G.A. 48-8-122)

Total Amount Total
Original Current Amount Expended Amount Project Estimated Project
Year Estimated Estimated Expended Current Expended Completed Completion Behind Project Excess
Project Approved Cost Cost Prior Years Year to Date Date Schedule Underfunded Proceeds

Roads, bridges, sidewalks and
transportation facilities 2007 $3,060,000 $1,742,858 $1,591,498 $151,360 $1,742,858 No No No No
Public safety facilities and equipment 2007 $2,000,000 $2,551,390 $2,551,386 $2,551,386 No No No No
Public works facilities and equipment 2007 $17,097,500 $7,739,385 $4,915,543 $7,485 $4,923,028 No No No No
Construction and renovation of
municipal buildings 2007 $10,700,000 $6,463,760 $5,971,156 $191,407 $6,162,563 No No No No
Roads, bridges, sidewalks and
transportation facilities 2013 $1,500,000 $5,550,000 $380,935 $579,680 $960,615 No No No No
Public safety facilities and equipment 2013 $4,180,000 $150,000 $9,943 $9,943 No No No No
Public works facilities and equipment 2013 $19,000,000 $12,250,000 $140,353 $2,172,591 $2,312,944 No No No No
Parks and Recreation Facilities
and Equipment 2013 $2,000,000 $1,550,000 $252,401 $94,315 $346,716 No No No No

Expenses are unaudited.
The estimated funding for SPLOST III was substantially reduced due to the downturn in the economy resulting in lower revenue receipts.
Council Consideration
to approve selection of
an Architect for the
City. Presented by:
Donald Riley,
Procurement Specialist
City of Stockbridge Page 1 of 2
Agenda Item Summary: Council Meeting Date
11/28/2017
Requesting Agency
Human Resources Department
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
Request approval of a recommended proposal – Human Resources Department -
RFP#17RFP091417-DRR in the amount not too exceed $15,500.00 with The Evergreen Solutions,
LLC. (Tallahassee, FL) for the purchase of Wage and Salaries Compensation Study the City of
Stockbridge. The term of this Agreement shall be for one (1) year.
Requirement for Council Action (Cite specific City policy, statute or code requirement)
In accordance with City of Stockbridge Procurement code, sections 3.30.080 (C) requests for
approval of competitive sealed proposal, shall be approved by the City of Stockbridge City Council.
Is this Item Goal Related? (If yes, describe how this action meets the specific Council Focus Area or Goal)
Yes No
(First sentence includes Agency recommendation. Provide an executive summary of the action that gives an
Summary & Background overview of the relevant details for the item.)

The Human Resources Department request approval of recommended proposal to The Evergreen
Solutions, LLC., in an amount not too exceed $15,500.00 for Professional Services for a
Comprehensive Plan.

• The study shall evaluate the present salary structure as compared to the specific job market
for comparable positions in the public sectors. The consultant shall perform or provide the
following:
• Review all current job classifications, confirm and recommend changes to hierarchical order
of jobs using your evaluation system. No class specification will be written/rewritten. Class
specs are up to date;
• Establish appropriate benchmarking standards and conduct salary surveys as need for similar
positions with comparable Georgia municipalities as required;
• Identify potential pay compression issues and provide potential solutions;
• Analyze and recommend changes to the present compensation structure to meet market
analysis. This recommendation may include recommendations for individual positions as well;
and
• The Compensation Study will allow the City to attract and retain qualified workers who will be
paid equitable salaries; to provide fair salaries for all workers of the City; and to provide the
City with a salary structure that enables the City to maintain a competitive position with other
cities and companies within the same geographic area.

Agency Director Approval City Manager’s
Approval
Typed Name and Title Phone

Signature Date

Revised 02/10/17 (Previous versions are obsolete)
Continued Page 2 of 2
(Include projected cost, approved budget amount and account number, source of funds, and any future funding
Fiscal Impact / Funding Source requirements.)

Administration - Consulting Fees – 100-15100-521100 - $15,500.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)

Exhibit 1: Tabulation Sheet
Exhibit 2: Evaluation Scoring Sheet
Source of Additional Information (Type Name, Title, Agency and Phone)

Renee Wheeler, Human Resources Manager at (770) 389-7900 ext. 208
Council Consideration to
approve proposed
compensation for
Stockbridge Planning
Commission members
$50.00 per meeting –
Chairperson $75 per
meeting.
Presented by: Camilla
Moore, Community
Development Director
Council Consideration to
approve Occupational Tax
Operating Procedures.
Presented by: Camilla Moore,
Community Development
Director
Reeves Creek Trail
additional parking
Presented by:
Decius Aaron,
Public Works
Director
Municipal Court
Renovations Update
Presented by: Decius
Aaron, Public Works
Director
