---
date: 2023-02-18
title: 02-18-2023 Approved Summary Minutes Minutes
source: 2023-02/2023-02-18_02-18-2023 Approved Summary Minutes_Minutes.pdf
pages: 1
---

Where Community Connects

WORKSESS I ON M EETING
SU M MARY M INUTES

TUESDAY, FEBRUARY 28, 2023 6:00 PM.
Mavor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, Cit Manager
Mayor Pro Tem Al phonso Thomas Vanessa Holiday, City lerk
Councu lman Elton Alexand er John WI insCity Treasurer
Councilwoman Yolanda Barber Quinton ington, City Attorney
as

Councilman John Blount Jeremy T. Berry, City Attorney
CounCIlwoman LaKeisha Gantt

Mission: To provide visionary leadership and superior municipal services that enhance the quality of life
for Citizens while creating a business atmosphere focused on sustainability and expanston
welcomingtourism and cultural events.

The meeting was called to order by Mayor Ford.

Invocation by Councilman Blount.

Pledge Of Allegiance was recited by all in attendance.

City Clerk, Vanessa Holiday was asked to proceed with roll call. All members were in
attendance except Councilwoman Gantt.

Councilman Blount motioned to adopt the Agenda: Second by Councilman Alexander. The
motion passed 4-0.

Review Of the Minutes No Action
1. Draft Minutes January 9, 2023
2. Draft Minutes January 31, 2023

PUBLIC COMMENTS -
All persons wishing to speak for public comment must sign in with the

City Clerk prior to the beginning of the meeting noting your name, address, and phone number
You will be allotted three (3) minutes. Speakers must respect all members of the elected body,
officials, and staff. Defamation, unruliness and/or swearing will not be tolerated. None.

Councilwoman Gantt joined the meeting

OLD B NESS
3. Council consideration to approve the OpenGov (Cloud Solutions Carahsoft) Budgeting
& Planning platform under the State of Georgia Contract
for a term for $173,700.08.
Presented by: John Wiggins, City Treasurer

1|Page
Mr. Wiggins noted staff is seeking approval of the OpenGov (Cloud Solutions Carahsoft)

Budgeting & Planning platform contract for a 3-year term for $173,700.08.
Mr. Wiggins noted the platform will give citizens an easy way of how to look at how the

city is operating.

Councilman Blount motioned to approve the OpenGov (Cloud Solutions Carahsoft)

Budgeting & Planning platform under the State of Georgia Contract
T20190814-0001 for a 3-year term for $173,700; Second by Councilman Alexander
The motion passed 5-0.

NEW BUSINESS

4. Council consideration to approve Task Order No. 2023.03 with Falcon
Davidson Parkway Sidewalks in the amount of $70,000.00. The funding source is
from TSPLOST.
Presented by: Decius Aaron, Public Works Director and Jeremy Goodwin, Assistant
Public Works Director
Mr. Goodwin noted staff is seeking approval for Falcon Design Davidson Parkway
sidewalks in the amount of $70,000.00 with the funding source coming from TSPLOST
that has a total estimated budget of $1.5 million.

Councilman Alexander inquired if it was the design portion

Mr. Goodwin confirmed and noted an ITB will be put out for a contract to bid

Councilwoman Gantt inquired on the process of picking areas for the sidewalks.

Mr. Aaron noted staff went by the owned by the city as a priority

Councilman Blount motioned to approve Task Order No. 2023.03 with Falcon
Davidson Parkway sidewalks in the amount of $70,000.00. The funding source is
from TSPLOST: Second by Councilman Thomas. The motion passed 5-0.

5. Council consideration to approve Task Order No. 2023.04 with Falcon Design Tye
Street Sidewalks in the amount of $119,500.00. The funding source is from
TSPLOST.
Presented by: Decius Aaron, Public Works Director and Jeremy Goodwin, Assistant
Public Works Director
Mr. Goodwin noted staff is seeking approval with Falcon Street
sidewalks in the amount of $119,500.00 with the funding source coming from TSPLOST
that has a total estimated budget of $2.2 million.

Councilman Thomas motioned to approve Task Order No. 2023.04 with Falcon Design
Tye Street sidewalks in the amount of $119,500.00. The funding source is from
TSPLOST: Second by Mayor Pro Tem Barber. The motion passed

2|Page
6. Council consideration to approve Task Order No. 2023.05 with Falcon Design Peach
Drive sidewalks in the amount of $41 ,500.00. The funding source is from TSPLOST
Presented by: Decius Aaron, Public Works Director and Jeremy Goodwin, Assistant
Public Works Director
Mr. Goodwin noted staff is seeking approval with Falcon Peach Drive
sidewalks in the amount of $41,500.00 with the funding source coming from TSPLOST
that has a total estimated budget of $300,000.

Councilman Alexander motioned to approve Task Order No. 2023.05 with Falcon

Design Peach Drive sidewalks in the amount of $41 ,50000. The funding source is
from TSPLOST: Second by Councilman Thomas. The motion passed 5-0.

7. Council consideration to approve Task Order No. 2023.06 with Falcon Design Old
Atlanta Road Sidewalks in the amount of $94,000.00. The funding source is from
TSPLOST.
Presented by: Decius Aaron, Public Works Director and Jeremy Goodwin, Assistant
Public Works Director
Mr. Goodwin noted staff is seeking approval with Falcon Old Atlanta Road
sidewalks in the amount of $94,000.00 with the funding source coming from TSPLOST
that has a total estimated budget of $1 .5 million.

Mayor Pro Tem Barber motioned to approve Task Order No. 2023.06 with Falcon
Design Old Atlanta Road sidewalks in the amount of $94,000.00. The funding
source is from TSPLOST: Second by Councilman Thomas. The motion passed 5-0

8. Council consideration to approve the renewal of the term contract No. 2019-00022P,
Facility Maintenance Solutions/Grounds Keeper Landscape, between CGL Facilities
Management, LLC in the amount of $200,000.00. Funding source is from Public Works
Department budgeted funds.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted CGL Facilities Management, LLC is a state contract that cuts
numerous roads such as: Hwy 138 West, Hudson Bridge Rd., N. Henry Blvd., Rock

Quarry Rd., Walt Stevens Rd., Old Atlanta Rd., Flippen Rd., Davison Pkwy., East
Atlanta Rd., Hwy 138 East, Jodeco Rd., and Campground Rd. with the roads being
maintained weekly.

Councilman Alexander noted expanding and incorporating the newly annexed areas

Mayor Pro Tem Barber inquired on additional roads added

Mr. Aaron noted Jodeco Rd. and Campground Rd. were added

Councilman Alexander motioned to approve the renewal of the term contract No. 2019-
00022P, Facility Maintenance Solutions/Grounds Keeper Landscape, between CGL
Facilities Management, LLC in the amount of $200,000.00: Second by Councilman
Blount. The motion passed 5-0.

BIPage
9. Council consideration to approve the renewal of contract No. 2019-0032P, Johnson
Controls, Security Solutions, LLC (Tyco Integrated Security, LLC) for Facility Equipment
Systems and Services in the amount of $100,000.00. Funding source is from
Government Buildings budgeted funds.
Presented by: Decius Aaron, Public Works Director

Mr. Aaron noted staff is seeking approval of the renewal of Johnson Controls, Security
Solutions, LLC (Tyco Integrated Security, LLC) who maintains the access control
system, fire system and burglary system; noted the monitoring fees are associated with
the systems along with the routine maintenance of the systems.

Councilman Blount motioned to approve the renewal of contract No. 2019-0032P,
Johnson Controls, Security Solutions, LLC (Tyco Integrated Security, LLC) for Facility

Equipment Systems and Services in the amount of $100,000.00: Second by Mayor Pro
Tern Barber. The motion passed 5-0.

10. Council consideration to approve the purchase of seven (7) Fleet 3 ln-car Camera
Systems with integrated License Plate Readers. The cost for readers is $116,853.60.
The City has approved these items as part of the 2023 Capital Budget.
Presented by: Major Richard Godfrey
Major Godfrey noted staff is seeking approval to purchase seven (7) Fleet 3 ln-car
Camera Systems with integrated License Plate Readers for the seven (7) patrol cars
previously approved during the last council meeting, noting the request is a sole source
purchase directly from Axon and has been vetted through the legal department.

Councilman Blount motioned to approve the purchase of seven (7) Fleet 3 In-car
Camera Systems with integrated License Plate Readers. The cost for readers is
$116,853.60. The City has approved these items as part of the 2023 Capital Budget:
Second by Councilwoman Gantt. The motion passed 5-0.

11. Council Consideration to amend the City of Stockbridge Municipal Code Section
5.16.050 -
Rules for Interment Administration Fee from $100 to $200 and assessing an
Unauthorized Interment Penalty in the amount of $1000.
Presented by: Vanessa Holiday, City Clerk
Ms. Holiday noted the fees were approved as part of the appendix located in the fiscal
2023 budget and in order to change the code, an Ordinance is required to submit to
Municode to update the Code.

Mayor Ford inquired on the last time fees were added

Mrs. Holiday noted in 2019 when the administration fee of $100 was implemented

Councilman Alexander inquired on surrounding jurisdictions fees and the comparison
Mrs. Holiday noted that is not included in the request noting the fee has already been
approved by the City Council, and noted staff reviewed with Legal, the Judge and the
Police Chief allowing the city to charge up to the amount being requested.

4|Page
Councilman Alexander inquired on the previous charges for penalties.

Mrs. Holiday noted the City already has in its code the ability to assess penalties for
violation of all ordinances up to $1,000.00.

Councilman Blount noted he did not believe an increase in fees would stop violators

Mrs. Holiday noted revised notices, along with the updated Ordinance would be sent to
the surrounding area funeral homes notifying each one of the Administration Fee
increase and the assessment of the $1,000 penalty should a violation occur.

Councilman Blount suggested fixing what needs to be fixed with habitual offenders
before adding additional fees.

Attorney Washington noted the violation of the Ordinance would be managed by the
Code Enforcement staff and, if citied, the case would be submitted to the
Stockbridge Municipal Court to be adjudicated.

Councilman Blount exited the dais

Councilwoman Gantt noted City of McDonough Administration Fee is $100.00

Councilman Alexander requested Mrs. Holiday to return to the Council at the next
meeting what the fees are for the other cities here in Henry County.

Councilman Thomas suggested that Mrs. Holiday make the Council aware of the time
and services provided by staff to maintain the cemeteries.

Mrs. Holiday noted the Office takes pride in the cemeteries and wants the
cemeteries to be clean and groomed when family and loved ones come on site; noted
both the both the Office staff and Public Works staff make frequent visits to the
cemetery during each week; mowing the lawns, installed benches and trash receptacles,
cleans debris, and public works staff is on site for the digging of graves.

Mayor Pro Tem Barber motioned to approve to amend the City of Stockbridge Municipal
Code Section 5.16.050 -
Rules for Interment Administration Fee from $100 to $200 and

assessing an Unauthorized Interment Penalty in the amount of $1000: Second by
Councilwoman Gantt. The motion passed 4-0. (Blount was not present for the vote).

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
Council meetings will be held in the City Council Chamber. Meeting dates, locations and
times are subject to change. Please visit the website www.cityofstockbridge.com
for the meeting invitation link, Facebook page or contact City Hall offices at 770-389-
7900 for updates.

Main Street Advisory Board Meeting 2nd Friday of each month at 9:00 am. -

City
Hall Levi Meeting Room (Mar 10)

5|Page
City Council Meeting, 2nd Monday of each month at 6:00 pm. City Hall Council
Chamber (Mar 13)
. Youth Council Meeting, 6:30 pm. -
2nd Monday of each month -

City Hall Levi
Meeting Room -

City Hall (Mar 13)
Citywide Development Authority Meeting, 2nd Tuesday of each month 6:00 pm. -

City Hall Levi Meeting Room (Mar 14)
City Council Retreat March 20 March 22, 2023
Downtown Development Authority Meeting, 6:00 pm. Via Zoom -
3rd Tuesday of
each month Via Zoom (Mar 21)
Youth Council Advisory Committee Meeting, 6:30 pm. -
3rd Tuesday of each
month Levi Meeting Room -

City Hall (Mar 21)
Planning Commission Meeting, 6:30 pm. -
City Hall Council Chamber 4th
Thursday of each (Mar 23)
City Council Work Session Meeting, Last Tuesday of each month at 6:00 pm.
City Hall Council Chamber (MARCH WORK SESSION IS CANCELED)

UPCOMING CITY EVENTS/INITIATIVES

SAVE THE DATE! Join Councilman Alexander for the Annual History
Month Celebration, Sunday, March 5th at the Merle Manders Conference Center
from 3pm 5pm.
Councilman Blount on Wednesday, March 22nd at the Merle Manders Conference
Center for Bingo from 10am -
noon. Please contact Rosalynd Rawls at 678-833-
3348 for more information.
. A Continuous Salute to Veterans: Please forward pictures of Veterans including

name, branch, rank, and years of service as Mayor Pro Tem Thomas presents a

special tribute to our local veterans. Pictures should be submitted to: Rosalynd
Rawls at rrawls@cityofstockbridge-ga.gov Thank you for your service!

MAYOR'S COMMENTS (Mayor Anthony Ford)

Mayor Ford noted COVID is still among us and encouraged everyone to get tested, and
boosted; noted February is flu season and asked everyone to also get their flu shots;
referenced Councilman 12th Annual African American Heritage Celebration that took
place over the past weekend where the Divine 9 Fraternities and Sororities were honored, and
read the year and location of where each was started; noted he is a member of the Alpha
Fraternity, Councilwoman Gantt is a member of the AKA Sorority; staff members Fred
Gardiner and Decius Aaron were Omega Fraternity members; and staff members Kira Harris-
Braggs and Shana Thornton are Delta Sorority members; and noted the members of the
Divine 9 will continue to do great things and support the Stockbridge and Henry/Clayton
communities; noted the city recently received an award for the Stockbridge Amphitheater from
the Atlanta Regional Commission and will be recognized with another award during the South
Metro Conference on March 8th and looks forward to a great concert series.

Councilman Thomas thanked the Mayor & Council, the Stockbridge Youth Council and all who
participated for their support of the African American Heritage Celebration where there were
over 250 attendees and gave a special thank you to Ms. Rosalynd Rawls, the Executive

Assistant to Mayor & Council for an amazing job on the event.

6 | P a g e
EXECUTIVE SESSION
None

ADJOURNMENT
Councilwoman Gantt motioned to adjourn: Second by Councilman Blount. The motion passed
5-0.

Res pectf submitted by

Vanessa Holiday, City erk S. F 0B M

ayTr

7|Page
