---
date: 2023-05-16
title: Youth Council Advisory Committee Agenda Packet
source: 2023-05/2023-05-16_Youth Council Advisory Committee_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Youth Council Advisory
YOUTH COUNCIL Committee Meeting
ADVISORY COMMITTEE Agenda
Renee Gourdine, Chair
May 16, 2023 6:30 PM
Toni Williams, Vice-Chair
Joc’Quelyn Carter, Treasurer
Bonita Adams, Secretary
Derius Peurifoy, Parliamentarian

MEMBERS-AT-LARGE
Jodie Alexander
Arvia Hall
Ericka Harvey
Ayesha Watson
Sharika Zellars

STAFF LIAISON STOCKBRIDGE CITY HALL
Randi Rainey
4640 NORTH HENRY BLVD.

STOCKBRIDGE, GA 30281

Website: www.cityofstockbridge.com

Phone: 770-389-7900

Fax: 770-389-7912
AGENDA
YOUTH COUNCIL ADVISORY COMMITTEE MEETING
CITY OF STOCKBRIDGE
TUESDAY, MAY 16, 2023 6:30 PM

I. Call to Order
1. Invocation Followed by Pledge
2. Roll Call
3. Approve Agenda
II. Opening Remarks-Chairman
III. Public Comments
IV. Old Business
4. Senior Banquet
5. Recruitment Update
6. Past/Current Events
V. New Business
7. Adoption of the March 24, 2023 Special Called Meeting
8. Adoption of the April 2023 Minutes
9. Calendar Update
10. Advisory Participation (Bylaws)
11. Financial Report
12. SYC/AC Summer Break
VI. Executive Session (if needed)
VII. Adjourn
Youth Council Advisory Committee Meeting Minutes Special Call Meeting March 24, 2023

Call to Order

On March 24, 2023, the SYAC meeting was called to order.

Arvia Hall- Invocation

Pledge of Allegiance – All present

Roll Call

Voting Members in attendance Guests in attendance
Renee Gourdine

Toni Williams

Ericka Harvey

Sharika Zellers

Arvia Hall

Jacqueline Carter

Deyonna Williams

Discussion

No opening remarks

Motion to adopt agenda as is. 1st Sharika Zellars 2nd Ericka Harvey. In favor: Alfreda Gourdine, Jacqueline
Carter, Toni Williams, Arvia Hall, Deyonna Williams. Abstained: Jacqueline Carter

No public comments

Code of Conduct-

Dr. Gourdine led by discussing some issues that she has been noticing with the Mayor and Mayor Pro
tiem’s behavior and how would they need to be addressed. Chairwoman Dr. Alfreda Gourdine
recommends following the Code of Conduct for disciplinary action. Reviewed what the Bylaws and Code
of Conduct Stated. Recommended them to be on probation but length of time not agreed upon and
whether they will still be in leadership role per the code of conduct. Suggested to have a meeting with
the whole board to give everyone the opportunity to add input. Sharika and Dr. Gourdine will conduct a
meeting with mayor and mayor pro tem before their next meeting.

SYC College Tour-
Projected Costs
$300 - Food (potentially eating lunch at one of the schools)
$200 - Vehicle
$75.00 - Gas
$575 - Total (rounded up to $600)

Eight students, Sharika, and Arvia transporting and chaperone. Parents voted but some students didn’t
vote. Arvia asked if the date should be changed. Only two advisory members can go. Discussed making it
mandatory for students to participate. May have better participation if the dates are changed. Council
members discussed options for changing dates, requiring it to be mandatory for the youth council, and
locations that will be toured.
Motion to put the college tours at no more than $1000. 1st Sharika Zellars. 2nd Mrs. Arvia Hall.
In favor: Alfreda Gourdine, Jacqueline Carter, Toni Williams, Deyonna Williams, Ericka Harvey.

Senior Banquet:

Ericka Harvey stated that we voted on May 8th need alternate dates because having problems finding
venues. Do we want to save the 1 day we have left for the Merle. Considering Police station but need
dates. Proposed the 17th. It’s the date of the advisory meeting.
Alternate for the Senior Banquet for the 17th 1st Sharika. 2nd Arvia Hall.

Motion to adjourn meeting at 7:46pm. 1st Motion Ericka Harvey. 2nd Sharika Zellars Favor: Alfreda
Gourdine, Jacqueline Carter, Toni Williams, Deyonna Williams, Arvia Hall.
Stockbridge Youth Council Advisory Committee Meeting Minutes-April 18, 2023

Call to Order
On April 18, 2023 meeting was called to order at 6:53 p.m. by Chairwoman Renee Gourdine.

Invocation: Led by Sharika Zellars

Pledge of Allegiance: Recited in Unison

Roll Call: Led by Bonita Adams
Voting Members in attendance Guests in Attendance Members not in attendance
Dr. Renee Gourdine - Mr. Alexander Jodie Alexander
Chairwoman
Toni Williams- Vice Chairwoman Joc’Quelyn Carter
Joc’Quelyn Carter, Bookkeeper Ayesha Watson
Jodie ALexander – Secretary
Sharika Zellars
Bonita Adams
Arvia Hall
Derious Peurifoy
Erika Harvey (via Phone)
Dr. Thomas

Opening Remarks: N/A
Adoption of the Agenda:
• Motion: Sharika Zellars
• Seconded: Dr. Smith
• Agenda Adopted: All Approved

Public Comments: Mr. Alexander presented a video of a heroic action that involved him and a United
States Postal Service employee. The actions of Ms. Morton prompted a scholarship in her name. Mr.
Alexander’s Lodge brothers would like to present a deserving SYC member with this award. The criteria
will be set at a later date.

Old Business
Senior Banquet:

• Presented by Erika Harvey, a brief overview of the logistics of the Senior Banquet, May 17, 2023
(Attendance is mandatory for all students)

• There are two event options- The Amphitheater and the Mayor and Council Chambers. The first
option would be the Amphitheater, and the Chamber of Commerce was the second option in
case of inclimate weather.

• Shakira Zellars motioned to accept the 1st event location with the second option being approved
for inclimate weather, Peurifoy 2nd, All accepted.
Caterer Selection-

• Jim & Nicks $1,000 @ 20 per person

• Toni Williams motioned to accept Jim and Nicks as the catering option @ $20 per person.,
Derious Peurifoy 2nd, Ericka Harvey, abstained.

• Sharika Zellars made a notion to lower the cost of decorations to $300. Deyonna Williams 2nd,
Ericka Harvey, abstained.

• Sharika Zellars made a motion to scratch the graduation stoles and instead purchase graduation
cords. Dr. Thomas 2nd, All accepted.

• Toni Williams made a motion to keep the frames/certificates at $60, Derious 2nd, All accepted.

• Deyonna Williams made a motion to lower the cost of baskets from $175 per student to $125
per student, Arvia Hall 2nd, All accepted.

Recruitment/Interview Process

• Deyonna gave a brief summary/description of the new flyer. She mentioned that there is a QR
code available for applicants and the deadline to end interest inquiry is at the end of May.

SYC College Tour

• This event was canceled and will be revisited in the 3rd quarter, most likely in September and will
be a mandatory event.

Bylaws Approval

• Chairwoman Gourdine went before mayor and council to present bylaws for both SYC and
SYCAC and both were approved.

New Business

Adoption of March 2023 Minutes:

• Sharika Zellars motioned to accept the minutes, Arvia 2nd, All accepted

First Responders Appreciation

• SYC will align the theme violence with this event that will take place on Monday, April 24, 2023.
“Stockbridge Youth Council Partnership with Law Enforcement”. This event will be catered by
Moes, a payment voucher was presented with a proposed budget of $775. Derious made a
motion to accept the budget, Toni 2nd, All accepted.

Henry For Music Volunteer

• This event will take place at the Merle Manders Community Center on May 16, 2023, please
arrive by 5:30 and expect to stay until 8:00pm. We will need at least one SYCAC member and
five SYC members to attend.

Financial Report-This agenda item was tabled until the next meeting.
Adjournment: Sharika Zellars motioned to adjourn the meeting at 8:53 PM, Toni Williams 2nd , All
accepted
Detail vs Budget Report
City of Stockbridge Account Detail
Date Range: 01/01/2023 - 05/12/2023

Account Name Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100 - GENERAL FUND
Division: 00000 - OPENING ENTRIES
100-00000-389012 YOUTH COUNCIL FUNDRAISER 0.00 -820.00 0.00 0.00 0.00 -820.00 -100.00%

00000 - OPENING ENTRIES Totals: 0.00 -820.00 0.00 0.00 0.00 -820.00 -100.00%
Division: 11100 - GOVERNING BODY
100-11100-531748 YOUTH ADVISORY COUNCIL 760.44 21,500.00 0.00 6,891.49 6,891.49 13,848.07 64.41%
Post Date Packet Number Source Transaction Pmt Number Description Vendor Project Account Amount
01/06/2023 GLPKT33781 13058913 GMA YC - 2023 Disbursement of CC154… 1,050.00
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 Disburse… 199.05
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 Disburse… 199.05
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 Disburs… 199.05
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 Disburse… 160.22
01/11/2023 APPKT06818 EXP RPT 1/5/23 1030726 REIMB: WMART - YTH CNCL -SNACKS… 0011755 - GOURDINE, ALFREDA R 75.85
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030775 MEAL PER DIEM; CITIES UNITED; 202… 0011973 - THOMPSON-GRIMES, MACYE… 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030768 MEAL PER DIEM; CITIES UNITED; 202… 0011950 - BARNES, ZIPPORAH 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030770 MEAL PER DIEM; CITIES UNITED; 202… 0011974 - HALL, MARSHALL 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030767 MEAL PER DIEM; CITIES UNITED; 202… 0011596 - ARVIA S. HALL 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030776 MEAL PER DIEM; CITIES UNITED; 202… 0011972 - WHITE, SKAI 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030771 MEAL PER DIEM; CITIES UNITED; 202… 0011133 - ERICKA HARVEY 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030777 MEAL PER DIEM; CITIES UNITED; 202… 0011981 - WILLIAMS, TONYA L. 87.00
01/18/2023 GLPKT33920 13059001 Sam's Club - 2023 Disbursement of CC4… 282.06
01/18/2023 GLPKT33924 13059003 GMA - 2023 Disbursement of CC9979 A… 150.00
01/18/2023 APPKT06837 PER DIEM 1/21/23 1030769 MEAL PER DIEM; M MCCOWAN; CITI… 0011983 - CHAPPLE, MARKETTA 87.00
01/26/2023 APPKT06857 EXP RPT 1/25/23 1030848 REIMB: 1/21 PIZZA; 1/22&1/23 PARKI… 0011981 - WILLIAMS, TONYA L. 185.27
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursemen… 199.05
01/30/2023 GLPKT34076 13059062 Bowlerro Atlantic - 2023 Disbursement of… 520.48
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursemen… 199.05
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursemen… 282.70
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursemen… 199.05
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursemen… 342.00
02/07/2023 GLPKT34152 13059138 Victory Trophies - 2023 Disbursement of… 154.00
02/07/2023 GLPKT34152 13059138 Sam's Club Refund - 2023 Disbursement… -24.72
02/07/2023 GLPKT34152 13059138 Sam's Club - 2023 Disbursement of CC9… 24.72
02/07/2023 GLPKT34157 13059143 Hilton Hotel - 2023 Disbursement of CC… 70.00
02/07/2023 GLPKT34157 13059143 Hilton Hotel - 2023 Disbursement of CC… 49.59

5/12/2023 9:07:57 AM Page 1 of 3
Detail vs Budget Report Date Range: 01/01/2023 - 05/12/2023
Account Name Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100-11100-531748 YOUTH ADVISORY COUNCIL - Continued 760.44 21,500.00 0.00 6,891.49 6,891.49 13,848.07 64.41%
Post Date Packet Number Source Transaction Pmt Number Description Vendor Project Account Amount
02/07/2023 GLPKT34157 13059143 Hilton Hotel - 2023 Disbursement of CC… 484.95
02/09/2023 APPKT06879 2023 02 07 YTH 1030920 APPLY 30LOGOs TO YTH CNCL POLO… 009988 - WANDA M. BRUCE 240.00
02/23/2023 APPKT06915 ADVANCE>VAN RNTL 1031016 CASH ADVANCE> VAN RENTAL 2/24/… 0011755 - GOURDINE, ALFREDA R 406.56
02/28/2023 GLPKT34439 13059284 REIMBURSEMENT OF CASH ADVANC… -300.00
02/28/2023 APPKT06923 EXP RPT 2/24/23 1031110 REIMB: WMART; YTH CNCL TEAM BL… 0011133 - ERICKA HARVEY 13.67
02/28/2023 APPKT06923 EXP RPT 2/24/23 1031125 REIMB: PBLX YTH CNCL BREAKFAST;… 009155 - RANDI RAINEY 12.36
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 Disb… -56.10
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 Disb… -56.10
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 Disb… -56.10
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 Disb… -62.58
02/28/2023 POPKT07603 #1JQH-TWRF-444W 1031281 Youth Council Amazon Purchase-Januar… 0011466 - AMAZON CAPITAL SERVICES, … 159.48
02/28/2023 APPKT06981 EXP RPT 2/28/23 1031301 REIMB: GAS FOR RENTED VAN (YTH … 0011755 - GOURDINE, ALFREDA R 12.03
03/03/2023 GLPKT34478 13059356 Escape the Museum - 2023 Disburseme… 629.10
03/29/2023 GLPKT34816 13059509 Papa Johns-2023 Disbursement of CC9… 79.48
03/29/2023 GLPKT34816 13059509 Chipotle-2023 Disbursement of CC9979 … 349.67
03/31/2023 GLPKT34879 13059546 Image Doctor-2023 Disbursement of CC… -279.60
03/31/2023 POPKT07727 # 17PH-LR4N-6CPK 1031480 Youth Council Amazon Purchase-Januar… 0011466 - AMAZON CAPITAL SERVICES, … 63.70
04/20/2023 POPKT07689 B40608 1031429 LIN SVC; 7 TBLCLTHS (YTH CNCL) FEB 0010037 - ANGELS LINEN & DRY CLEANI… 38.50

11100 - GOVERNING BODY Totals: 760.44 21,500.00 0.00 6,891.49 6,891.49 13,848.07 -64.41%
100 - GENERAL FUND Totals: 760.44 20,680.00 0.00 6,891.49 6,891.49 13,028.07 -63.00%
Report Total: 760.44 20,680.00 0.00 6,891.49 6,891.49 13,028.07 -63.00%

5/12/2023 9:07:57 AM Page 2 of 3
Detail vs Budget Report Date Range: 01/01/2023 - 05/12/2023

Fund Summary
Fund Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100 - GENERAL FUND 760.44 20,680.00 0.00 6,891.49 6,891.49 13,028.07
Report Total: 760.44 20,680.00 0.00 6,891.49 6,891.49 13,028.07

5/12/2023 9:07:57 AM Page 3 of 3
