---
date: 2023-08-22
title: Youth Council Advisory Committee Agenda Packet
source: 2023-08/2023-08-22_Youth Council Advisory Committee_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Youth Council Advisory
YOUTH COUNCIL Committee Meeting
ADVISORY COMMITTEE Agenda
Renee Gourdine, Chair
August 22, 2023 6:30 PM
Toni Williams, Vice-Chair
Joc’Quelyn Carter, Treasurer
Bonita Adams, Secretary
Derius Peurifoy, Parliamentarian

MEMBERS-AT-LARGE
Jodie Alexander
Arvia Hall
Mary Saadiq
Thomas Smith
Ayesha Watson
Deyonna Williams
Sharika Zellars STOCKBRIDGE CITY HALL

4640 NORTH HENRY BLVD.
STAFF LIAISON
STOCKBRIDGE, GA 30281
Randi Rainey
Website: www.stockbridgega.org

Phone: 770-389-7900

Fax: 770-389-7912
AGENDA
YOUTH COUNCIL ADVISORY COMMITTEE MEETING
CITY OF STOCKBRIDGE
TUESDAY, AUGUST 22, 2023 6:30 PM

I. Call to Order

Invocation

Pledge of Allegiance

Roll Call

Opening Remarks-Chairman

Adoption of Agenda

Public Comments
VIII. Old Business
1. Recruitment Update
2. Past Calendar Events
3. Adopt A Highway Road Sign
IX. New Business
4. Adoption of April 2023 Minutes
5. Adoption of March and July Special Called Meeting Minutes
6. SYC " New Member" Interviews
7. Calendar Update/Advisory Selection
8. Advisory Participation (By-Laws)
9. Financial Report/ 2024 Projected Budget
X. Executive Session (if needed)
XI. Adjourn
Stockbridge Youth Council Advisory Committee Meeting Minutes-April 18, 2023

Call to Order
On April 18, 2023 meeting was called to order at 6:53 p.m. by Chairwoman Renee Gourdine.

Invocation: Led by Sharika Zellars

Pledge of Allegiance: Recited in Unison

Roll Call: Led by Bonita Adams
Voting Members in attendance Guests in Attendance Members not in attendance
Dr. Renee Gourdine - Mr. Alexander Jodie Alexander
Chairwoman
Toni Williams- Vice Chairwoman Joc’Quelyn Carter
Joc’Quelyn Carter, Bookkeeper Ayesha Watson
Jodie ALexander – Secretary
Sharika Zellars
Bonita Adams
Arvia Hall
Derious Peurifoy
Erika Harvey (via Phone)
Dr. Thomas

Opening Remarks: N/A
Adoption of the Agenda:
• Motion: Sharika Zellars
• Seconded: Dr. Smith
• Agenda Adopted: All Approved

Public Comments: Mr. Alexander presented a video of a heroic action that involved him and a United
States Postal Service employee. The actions of Ms. Morton prompted a scholarship in her name. Mr.
Alexander’s Lodge brothers would like to present a deserving SYC member with this award. The criteria
will be set at a later date.

Old Business
Senior Banquet:

• Presented by Erika Harvey, a brief overview of the logistics of the Senior Banquet, May 17, 2023
(Attendance is mandatory for all students)

• There are two event options- The Amphitheater and the Mayor and Council Chambers. The first
option would be the Amphitheater, and the Chamber of Commerce was the second option in
case of inclimate weather.

• Shakira Zellars motioned to accept the 1st event location with the second option being approved
for inclimate weather, Peurifoy 2nd, All accepted.
Caterer Selection-

• Jim & Nicks $1,000 @ 20 per person

• Toni Williams motioned to accept Jim and Nicks as the catering option @ $20 per person.,
Derious Peurifoy 2nd, Ericka Harvey, abstained.

• Sharika Zellars made a notion to lower the cost of decorations to $300. Deyonna Williams 2nd,
Ericka Harvey, abstained.

• Sharika Zellars made a motion to scratch the graduation stoles and instead purchase graduation
cords. Dr. Thomas 2nd, All accepted.

• Toni Williams made a motion to keep the frames/certificates at $60, Derious 2nd, All accepted.

• Deyonna Williams made a motion to lower the cost of baskets from $175 per student to $125
per student, Arvia Hall 2nd, All accepted.

Recruitment/Interview Process

• Deyonna gave a brief summary/description of the new flyer. She mentioned that there is a QR
code available for applicants and the deadline to end interest inquiry is at the end of May.

SYC College Tour

• This event was canceled and will be revisited in the 3rd quarter, most likely in September and will
be a mandatory event.

Bylaws Approval

• Chairwoman Gourdine went before mayor and council to present bylaws for both SYC and
SYCAC and both were approved.

New Business

Adoption of March 2023 Minutes:

• Sharika Zellars motioned to accept the minutes, Arvia 2nd, All accepted

First Responders Appreciation

• SYC will align the theme violence with this event that will take place on Monday, April 24, 2023.
“Stockbridge Youth Council Partnership with Law Enforcement”. This event will be catered by
Moes, a payment voucher was presented with a proposed budget of $775. Derious made a
motion to accept the budget, Toni 2nd, All accepted.

Henry For Music Volunteer

• This event will take place at the Merle Manders Community Center on May 16, 2023, please
arrive by 5:30 and expect to stay until 8:00pm. We will need at least one SYCAC member and
five SYC members to attend.

Financial Report-This agenda item was tabled until the next meeting.
Adjournment: Sharika Zellars motioned to adjourn the meeting at 8:53 PM, Toni Williams 2nd , All
accepted
Youth Council Advisory Committee Meeting Minutes March 21, 2023

Call to Order
On February 21, 2023 the SYCAC meeting was called to order at 6:45pm.

Roll Call
Voting Members in attendance
Dr. Alfreda Gourdine - chair
Toni Williams
JocQuelyn Carter
Ericka Harvey
Jodie Alexander
Arvia Hall
Dr. Thomas Smith
Dr. Bonita Adams
Sharika Zellars
Ayesha Williams
Deyonna Williams

Members not in attendance
Derius Peurifoy

Discussion
Opening remarks: Chairwoman Gourdine opened the meeting. No opening remarks.
Motion to adopt agenda as is. 1st Carter 2nd Adams
In Favor: T. Williams, Carter, Harvey,
Alexander, Hall, Smith, Adams, Zellars, Watson, D. Williams. None opposed. Motion carried.

Old Business
1. SYC Calendar Update -Field Day- Violence initiative is the topic of this event. Discussion about
having this event at Tasty Tuesday. First Tasty Tuesday is May 2, 2023.

College Tour- April 7, 2023. Sharika Zellars and Arvia Hall will accompany the students.
Discussion about which colleges will be toured. Choices were as follows: Albany State and
Middle Ga, Ga Southern and Savannah State, Jacksonville State University and University
of West Ga, Columbus State and Tuskegee, Fort Valley and Columbus State, Fort Valley and
Gordon State. James Alexander also would like to give a $500 scholarship to one of the SYC
students.

2. Social Media- Ericka and Ayesha will update the IG page
3. Area Beatification- We will keep both Friday and Saturday for the month of April. Next
Beautification will be Friday, April 7 at 4pm and Saturday, April 8 and 11am.
New Business
1. Adoption of February 2023 Minutes - Motion to adopt February minutes as is. 1st Adams 2nd
Carter
In Favor: T. Williams, Carter, Harvey,
Alexander, Hall, Smith, Adams, Zellars, Watson, D. Williams. None opposed. Motion
carried.

2. Budget Report- We have $820.00 in fundraising money still available. Removal of line item
from 1/17/2023 for meal of Tonya L. Williams for 87.00.

3. Recruitment Update- Deyonna, Arvia and Sharika will update once they meet.

4. Committee Selection- We need 6 new students. Discussion about putting flyers out in the
schools before May. Also need to discuss with students the open positions and what is expected of
them in each role.

5. Senior Banquet- May 8, 2023. Possible Venue will be the Merle. Ericka will chair this event and
Ayesha will co – chair. Voted for a $3,000 budget for this event. Motion to accept budget. 1st Zellars
2nd Adams
In Favor: T. Williams, Harvey,
Alexander, Hall, Smith, Zellars, Watson, D. Williams. Carter - opposed. Adams – abstained.
Motion carried.
6. The event chair and co-chair agreed to get quotes and provide numbers to the board at
the next meeting for approval on specific line items i.e. venue cost, caterer, decorations,
senior gifts etc.
7. Chair-Renee Gourdine stated she would contact Randi to see if using the bottom of the
Merle would count as our second use for this year.

Upcoming Meetings/Events
April Beautification April 8, 2023, at 11:00am. Alternative: Friday April 7, 2023 at 4:00pm

Next SYCAC meeting is scheduled for April 18, 2023 at 6:30pm.

Senior Banquet May 8, 2023

Adjournment
The meeting was adjourned at 8:34pm. Motion to adjourn meeting
1st Zellars 2nd Watson
In Favor: T. Williams, Carter, Harvey,
Alexander, Hall, Smith, Adams, Zellars, Watson, D. Williams. None opposed. Motion carried.
Youth Council Advisory Committee Meeting Minutes Special Call Meeting March 24, 2023

Call to Order

On March 24, 2023, the SYAC meeting was called to order.

Arvia Hall- Invocation

Pledge of Allegiance – All present

Roll Call

Voting Members in attendance Guests in attendance
Renee Gourdine

Toni Williams

Ericka Harvey

Sharika Zellers

Arvia Hall

Jacqueline Carter

Deyonna Williams

Discussion

No opening remarks

Motion to adopt agenda as is. 1st Sharika Zellars 2nd Ericka Harvey. In favor: Alfreda Gourdine, Jacqueline
Carter, Toni Williams, Arvia Hall, Deyonna Williams. Abstained: Jacqueline Carter

No public comments

Code of Conduct-

Dr. Gourdine led by discussing some issues that she has been noticing with the Mayor and Mayor Pro
tiem’s behavior and how would they need to be addressed. Chairwoman Dr. Alfreda Gourdine
recommends following the Code of Conduct for disciplinary action. Reviewed what the Bylaws and Code
of Conduct Stated. Recommended them to be on probation but length of time not agreed upon and
whether they will still be in leadership role per the code of conduct. Suggested to have a meeting with
the whole board to give everyone the opportunity to add input. Sharika and Dr. Gourdine will conduct a
meeting with mayor and mayor pro tiem before their next meeting.

SYC College Tour-
Projected Costs
$300 - Food (potentially eating lunch at one of the schools)
$200 - Vehicle
$75.00 - Gas
$575 - Total (rounded up to $600)

Eight students, Sharika, and Arvia transporting and chaperone. Parents voted but some students didn’t
vote. Arvia asked if the date should be changed. Only two advisory members can go. Discussed making it
mandatory for students to participate. May have better participation if the dates are changed. Council
members discussed options for changing dates, requiring it to be mandatory for the youth council, and
locations that will be toured.
Motion to put the college tours at no more than $1000. 1st Sharika Zellars. 2nd Mrs. Arvia Hall.
In favor: Alfreda Gourdine, Jacqueline Carter, Toni Williams, Deyonna Williams, Ericka Harvey.

Senior Banquet:

Ericka Harvey stated that we voted on May 8th need alternate dates because having problems finding
venues. Do we want to save the 1 day we have left for the Merle. Considering Police station but need
dates. Proposed the 17th. It’s the date of the advisory meeting.
Alternate for the Senior Banquet for the 17th 1st Sharika. 2nd Arvia Hall.

Motion to adjourn meeting at 7:46pm. 1st Motion Ericka Harvey. 2nd Sharika Zellars Favor: Alfreda
Gourdine, Jacqueline Carter, Toni Williams, Deyonna Williams, Arvia Hall.
Youth Council Advisory Committee Meeting Minutes Special Call Meeting July 7, 2023

Call to Order

On July 7, 2023, the SYAC meeting was called to order at 6:44pm.

Roll Call

Voting Members in attendance Guests in attendance
Dr. Renee Gourdine

Toni Williams

Jodie Alexander
Sharika Zellers

Arvia Hall

JocQuelyn Carter

Deyonna Williams (phone)

Discussion

No opening remarks

Motion to adopt agenda adding line 2 Proposed Budget 2024. 1st Sharika Zellars 2nd JocQuelyn Carter. In
favor: Dr. Alfreda Gourdine, JocQuelyn Carter, Toni Williams, Sharika Zellars, Jodie Alexander, Arvia Hall,
Deyonna Williams. Abstained: 0; Opposed: 0

No public comments

New Business
1. Back to School Drive- SYC to donate $1,000 to the city of Stockbridge for the school supply drive.
1st Sharika Zellars 2nd Toni Williams. In favor: Dr. Alfreda Gourdine, JocQuelyn Carter, Toni Williams,
Sharika Zellars, Jodie Alexander, Arvia Hall, Deyonna Williams. Abstained: 0
2. 2024 Proposed Budget
Meals $1500.00

Lodging $3000.00

Training $4000.00

Advertising $600.00

Transportation $1360.00

Office Supplies $360.00

Apparel $1260.00

Beautification $600.00

Events $7840.00

MISC $980.00

TOTAL $21,500.00

Motion to accept budget for 2024. 1st Toni Williams 2nd Shairka Zellars. In favor: Dr. Alfreda Gourdine,
JocQuelyn Carter, Toni Williams, Sharika Zellars, Jodie Alexander, Arvia Hall, Deyonna Williams.
Abstained: 0; Opposed: 0

Motion to adjourn meeting at 7:00pm. 1st Motion Arvia Hall. 2nd JocQuelyn Carter In Favor: Dr. Alfreda
Gourdine, JocQuelyn Carter, Toni Williams, Deyonna Williams, Arvia Hall, Sharika Zellars, Jodie Alexander.
Abstained: 0; Opposed: 0
Stockbridge Youth Council Advisory Committee
Bylaws

Article I Organization

The name of the Organization shall be Stockbridge Youth Council Advisory Committee.
The principal office of the Stockbridge Youth Council Advisory Committee shall be in
Stockbridge, GA, in the United States of America.

Article II Purpose

The purpose of this committee is to Advise and Support the students of the Youth
Council. The Advisory Committee is led by volunteers in the Henry County area that
have a strong passion to support our future leaders and guide them to a brighter
tomorrow.

1. Responsibilities of the Committee

1.1 Assisting in the Execution of Events

The Stockbridge Youth Council will host at least 4 events per year that will require
hands-on volunteerism. Calendar of Events is provided annually to properly plan for
attendance purposes.

1.2 Guidance through the process of strategic planning.

With the help of Mayor, Council, and city staff, we shall attend their meeting to guide the
SYC through the planning of events.

1.3 Motivate, Uplift, Educate and Empowered
We shall act as positive influences as leaders in the community to support and
encourage all students in the community. The advisory committee also act as mentors
to the students.

1.4 Obtain Resources and Opportunities

We encountered volunteers to seek resources and opportunities throughout the year to
enhance the students and overall program.

All funds, whether income or principal, and whether acquired by gift or contributions or
otherwise, shall be devoted to said purposes.

Article III Membership

1. Numbers, Tenure and Qualifications.
The number of Committee members shall be no more than 15 as determined by Mayor
and Council.

Tenure. Each member once appointed has the ability to serve 2 years.

After Each term Mayor and Council will review members with the option to renew
tenure.

Each member’s “Good Standing” will be up for review before the next calendar year to
determine active status.

2. Board Members and Board Volunteers

SYC Advisory Board Members

Qualifications. Members must reside in the Henry County area and agree to a
background check.
Board Members agree to the following:
Complete an SYCAC Application
Submit experience resume.
Attend at least one retreat per calendar year.

SYCAC Members are sworn in by Mayor and Council.
SYC Board Volunteers
The SYC welcomes community citizens as board volunteers. Board Volunteers are
encouraged to join monthly meetings, volunteer at SYC events, and share feedback
during public comments.

Board Volunteers are required to complete an application and background check.

Article IV Meetings

The annual membership meetings of this organization shall be held on such date at
such times as may be fixed by the Committee in the notice of meetings.

1. Regular meetings of the Committee shall be held monthly at such time and place
as may be determined by the Chair. Written notice of all meetings, places, dates,
and times will be sent to members at least two weeks in advance.

2. Special Call Meetings may be called by the Chair when he/she deems for the
best interests of the organization.

Notices of such meetings shall be communicated by all channels of chosen
communications.

A majority of the Committee currently appointed and serving shall be considered a
quorum for each meeting.

Article V Attendance Policy

Advisory Council members are required to attend at least 70% of the SYCAC meetings
(monthly and special call) and 50% of the YC work sessions for planning and 50% of
YC activities(approved calendar events).

Call in attendance can be approved with a valid excuse and AC members will be
provided an access code to participate in meetings via video or phone.

Advisory Members are required to attend at least 25%of volunteer events and request
for support from external partners.
Article VI Good Standing

1. “Good Standing” is defined as
Conduct - displaying conduct that is a positive representation of the City of Stockbridge,
showing respect for Mayor and Council, community members, SYCAC members and
SYC students.

2. Attendance - meeting minimum attendance requirements as outlined above.

3. Actively Engaged - providing positive contribution to the mission and initiatives of
the SYC. Active and consistent participation in SYC activities and opportunities.

The Stockbridge Youth Council Advisory Committee has the discretion to vote to
remove members of the Advisory Committee based on the Code of Conduct, Bylaws
and Attendance Policy by majority vote and submit to Mayor and Council for acceptance
of request.

Resignation of any member must be in writing to the Advisory Committee.

Article VII Voting, Financial & Intake

1: Voting

1:1 At all meetings, except for the election of officers and committee, all votes shall be
by voice. From elections of officers, ballots shall be provided and there shall not appear
any place on such a ballot that might tend to indicate the person who cast the ballot.

1:2 Committees must make quorum before any and all votes.

1:3 Chairman votes only in a tie breaker.

2: Financial
2.1 We are the SYCAC, governed by the city of Stockbridge. No other city or county. Our
bylaws will reflect the U.S government and city ordinances.
2.2 Our budget is approved by mayor and council annually. We must adhere to the budget
by each indicated line item. Budget revision must be presented to mayor and council for
approval.
2.3 All uses of funds are decided by a majority vote. All votes are recorded in meeting
minutes for record keeping.
2.4 Electronic receipts are to be turned in to the YC liaison for reimbursement.
2.5 All receipts must be submitted within 45 days of purchase for reimbursement.
2.6 The Liaison is required to turn in financial vouchers to the city accountant with two
approved signatures (SYCAC Chair and 1 other SYCAC member) with photocopy of
receipts.

Article VIII Order of Business

Roll Call
Reading of the Minutes of the proceeding meetings
Reports of Committees
Old and New Business
Work Session/Forum
Adjournment

Advisory Roles & Responsibilities

Chair
● must ensure that the Management Committee functions properly, that there is full
participation during meetings, that all relevant matters are discussed and that
effective decisions are made and carried out. They are to work between
meetings, external representation of the organization , and work with staff and
require diplomatic and leadership skills of a high level. They must be an effective
strategist and a good networker.

The Chairperson is responsible for making sure that each meeting is planned
effectively, conducted according to the constitution and that matters are dealt with in an
orderly, efficient manner. The Chairperson must make the most of all his/her committee
members, building and leading the team. This also involves regularly reviewing the
Committee's performance and identifying and managing the process for renewal of the
Committee through recruitment of new members.
Vice Chair
● supports the chair, taking assigned tasks and serving in place of the chair when
she is not available to conduct official business. An effective vice chair will not
only learn as much as possible about the committee’s goals and projects but will
also learn the duties of the chair. If you serve as a committee vice chair, ask for a
copy of the chair’s job description so that you will be prepared in the event you
need to perform some of her duties or take her spot as chair if she is removed or
steps down.
Bookkeeper
● is the recording of financial transactions and is part of the process of accounting
in business. Transactions include purchases, sales, receipts, and payments by
an individual person. The bookkeeper will reconcile purchased made on behalf of
the SYC and provide a monthly financial report.

*Liaison Financial Responsibility

● Create and maintain systems for ensuring the organization’s ongoing solvency
and oversee the development of the organization’s financial policies. Helpful
policies to consider include check signing authority, expense reimbursement,
credit card usage, and petty cash policies, if applicable.

Treasury Duties: These duties are shared responsibilities between City Staff, Chair,
Vice-Chair, Secretary and Bookkeeper:

1. Financial management and/or oversight. May manage or oversee the
management of the financial affairs of the organization, often including such
basic tasks as selecting a bank, reconciling bank statements, and managing
cash flow. In some organizations. Often responsible for preparing, or facilitating
the preparation of an annual budget, as well as regularly monitoring and
comparing the actual revenues and expenses incurred against such a budget.
The development of a budget that supports the organization’s goals and drives
decision-making is an important part of an organization’s success in effectuating
its mission. The budget should be reviewed and approved by the board;
however, the Treasurer should be prepared to explain and justify the document.
Treasurer should keep the board apprised of key financial events, trends, and
concerns, and her assessments of the organization’s fiscal health.
Parliamentarian
● is an expert in rules of order and the proper procedures for the conduct of
meetings of deliberative assemblies. Parliamentarians assist organizations in the
drafting and interpretation of bylaws and rules of order, and the planning and
conduct of meetings.

Secretary
● often acts as an information and reference point for the Chair and other
committee members. A secretary keeps formal records of the board’s process
and decisions: the minutes of the meeting. This may include keeping records of
correspondence.
SYC Liaison
● the student liaison communicates information between the Advisory and the
students and assists the students in strategizing and making decisions.

Social Media
● Coordinator: Execute a results-driven social media strategy. They Develop and
curate engaging content for social media platforms; Assist in the creation and
editing of written, video, and photo content; Attend events and produce live social
media content and maintain unified brand voice across different social media
channels.

Article XI Fiscal Year

The fiscal year for the Stockbridge Youth Council is based on the Henry County School
calendar. We are an active Advisory committee from August to May. The SYCAC will
also, use July for planning sessions, meetings, and development of program structures
that improve the SYC and make the program more robust.

Any events during the summer months are strictly voluntary.

Article XII Amendments

These Bylaws may be altered, amended, or repealed and may be adopted by a majority
of the members of the committee at any regular or special meetings of the committee.
Proposed amendments to the bylaws shall be sent in writing to all committee members
at least 7 days prior to the meeting at which such amendments are to be considered
and discussed by The Stockbridge Youth Council Advisory Committee.

Revised 2/25/2023.
Detail vs Budget Report
City of Stockbridge Account Detail
Date Range: 01/01/2023 - 08/11/2023

Account Name Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100 - GENERAL FUND
Division: 00000 - OPENING ENTRIES
100-00000-389012 YOUTH COUNCIL FUNDRAISER 0.00 -820.00 0.00 -82.32 -82.32 -737.68 -89.96%
Post Date Packet Number Source Transaction Pmt Number Description Vendor Project Account Amount
06/14/2023 GLPKT35682 13060127 Zoom Communications Settlement Payme… -32.32
07/26/2023 GLPKT36113 13060391 Youth Council Donation -50.00

00000 - OPENING ENTRIES Totals: 0.00 -820.00 0.00 -82.32 -82.32 -737.68 -89.96%
Division: 11100 - GOVERNING BODY
100-11100-531748 YOUTH ADVISORY COUNCIL 20.00 21,500.00 0.00 10,397.34 10,397.34 11,082.66 51.55%
Post Date Packet Number Source Transaction Pmt Number Description Vendor Project Account Amount
01/06/2023 GLPKT33781 13058913 GMA YC - 2023 Disbursement of CC1547 a… 1,050.00
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 Disburseme… 199.05
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 Disburseme… 199.05
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 Disbursem… 199.05
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 Disburseme… 160.22
01/11/2023 APPKT06818 EXP RPT 1/5/23 1030726 REIMB: WMART - YTH CNCL -SNACKS @ IN… 0011755 - GOURDINE, ALFREDA R 75.85
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030775 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011973 - THOMPSON-GRIMES, MACYELLEN 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030768 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011950 - BARNES, ZIPPORAH 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030767 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011596 - ARVIA S. HALL 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030777 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011981 - WILLIAMS, TONYA L. 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030770 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011974 - HALL, MARSHALL 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030776 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011972 - WHITE, SKAI 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030771 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011133 - ERICKA HARVEY 87.00
01/18/2023 GLPKT33920 13059001 Sam's Club - 2023 Disbursement of CC4617… 282.06
01/18/2023 GLPKT33924 13059003 GMA - 2023 Disbursement of CC9979 Appl… 150.00
01/18/2023 APPKT06837 PER DIEM 1/21/23 1030769 MEAL PER DIEM; M MCCOWAN; CITIES UN… 0011983 - CHAPPLE, MARKETTA 87.00
01/26/2023 APPKT06857 EXP RPT 1/25/23 1030848 REIMB: 1/21 PIZZA; 1/22&1/23 PARKING (… 0011981 - WILLIAMS, TONYA L. 185.27
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursement… 199.05
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursement… 199.05
01/30/2023 GLPKT34076 13059062 Bowlerro Atlantic - 2023 Disbursement of … 520.48
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursement… 342.00
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursement… 199.05
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursement… 282.70
02/07/2023 GLPKT34152 13059138 Victory Trophies - 2023 Disbursement of C… 154.00
02/07/2023 GLPKT34152 13059138 Sam's Club Refund - 2023 Disbursement of… -24.72

8/11/2023 10:20:34 AM Page 1 of 3
Detail vs Budget Report Date Range: 01/01/2023 - 08/11/2023
Account Name Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100-11100-531748 YOUTH ADVISORY COUNCIL - Continued 20.00 21,500.00 0.00 10,397.34 10,397.34 11,082.66 51.55%
Post Date Packet Number Source Transaction Pmt Number Description Vendor Project Account Amount
02/07/2023 GLPKT34152 13059138 Sam's Club - 2023 Disbursement of CC9979… 24.72
02/07/2023 GLPKT34157 13059143 Hilton Hotel - 2023 Disbursement of CC46… 49.59
02/07/2023 GLPKT34157 13059143 Hilton Hotel - 2023 Disbursement of CC46… 70.00
02/07/2023 GLPKT34157 13059143 Hilton Hotel - 2023 Disbursement of CC46… 484.95
02/09/2023 APPKT06879 2023 02 07 YTH 1030920 APPLY 30LOGOs TO YTH CNCL POLOs/sWE… 009988 - WANDA M. BRUCE 240.00
02/23/2023 APPKT06915 ADVANCE>VAN RNTL 1031016 CASH ADVANCE> VAN RENTAL 2/24/23(Y… 0011755 - GOURDINE, ALFREDA R 406.56
02/28/2023 GLPKT34439 13059284 REIMBURSEMENT OF CASH ADVANCE - CA… -300.00
02/28/2023 APPKT06923 EXP RPT 2/24/23 1031125 REIMB: PBLX YTH CNCL BREAKFAST; 2/24/… 009155 - RANDI RAINEY 12.36
02/28/2023 APPKT06923 EXP RPT 2/24/23 1031110 REIMB: WMART; YTH CNCL TEAM BLDG; 2… 0011133 - ERICKA HARVEY 13.67
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 Disbur… -56.10
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 Disbur… -56.10
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 Disbur… -56.10
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 Disbur… -62.58
02/28/2023 POPKT07603 #1JQH-TWRF-444W 1031281 Youth Council Amazon Purchase-January 2… 0011466 - AMAZON CAPITAL SERVICES, INC. 159.48
02/28/2023 APPKT06981 EXP RPT 2/28/23 1031301 REIMB: GAS FOR RENTED VAN (YTH CNCL … 0011755 - GOURDINE, ALFREDA R 12.03
03/03/2023 GLPKT34478 13059356 Escape the Museum - 2023 Disbursement … 629.10
03/29/2023 GLPKT34816 13059509 Papa Johns-2023 Disbursement of CC9979… 79.48
03/29/2023 GLPKT34816 13059509 Chipotle-2023 Disbursement of CC9979 a… 349.67
03/31/2023 GLPKT34879 13059546 Image Doctor-2023 Disbursement of CC46… -279.60
03/31/2023 POPKT07727 # 17PH-LR4N-6CPK 1031480 Youth Council Amazon Purchase-January 2… 0011466 - AMAZON CAPITAL SERVICES, INC. 63.70
04/20/2023 POPKT07689 B40608 1031429 LIN SVC; 7 TBLCLTHS (YTH CNCL) FEB 0010037 - ANGELS LINEN & DRY CLEANING S… 38.50
05/11/2023 APPKT07068 EXP RPT 5/2/23 1031608 REIMB: CUPS/DRINKS/ICE; PD APPREC(YTH… 0011755 - GOURDINE, ALFREDA R 38.55
05/17/2023 GLPKT35372 13059897 Jim N Nicks-2023 Disbursement of CC7306… 515.00
05/17/2023 GLPKT35373 13059908 Moe's-2023 Disbursement of CC4617 appl… 835.40
05/17/2023 GLPKT35373 13059908 Moe's Refund- -33.42
05/22/2023 GLPKT35417 13059943 Amazon-2023 Disbursement of CC9979 ap… 183.53
05/22/2023 GLPKT35417 13059943 Publix-2023 Disbursement of CC9979 apply… 120.01
05/30/2023 GLPKT35512 13059971 Amazon-2023 Disbursement of CC4617 ap… 14.75
05/31/2023 GLPKT35594 13060109 JNN Catering-2023 Disbursement of CC73… 896.81
06/20/2023 GLPKT35732 13060137 Sam's Club-2023 Disbursement of CC4617 … 211.74
06/23/2023 APPKT07146 B41217 1031906 LIN SVCS; 2 BLK/2LOGO TBLCLTHS; 2023M… 0010037 - ANGELS LINEN & DRY CLEANING S… 20.00
06/29/2023 POPKT07962 ####1TMN-6DKN-7M61 1031959 SYC Senior Banquet Decorations 0011466 - AMAZON CAPITAL SERVICES, INC. 217.74
06/29/2023 POPKT07962 ###1TMN-6DKN-7M61 1031959 SYC Senior Banquet Baskets 0011466 - AMAZON CAPITAL SERVICES, INC. 387.53
06/29/2023 APPKT07158 1C3L-7CQ6-9GMY 1031959 CREDIT; DESK LAMP- REF PO39944 0011466 - AMAZON CAPITAL SERVICES, INC. -13.18
07/13/2023 APPKT07177 72336 1032120 6ea NAME BADGES (YC&PL COMM & COA) 0493 - VICTORY TROPHIES, INC. 24.00
07/31/2023 APPKT07218 EXP RPT 5/17/23 1032254 REIMB: BALOONS/D-TREE( YTH CNCL SR … 0011172 - SHARIKA ZELLARS 87.39

11100 - GOVERNING BODY Totals: 20.00 21,500.00 0.00 10,397.34 10,397.34 11,082.66 -51.55%
100 - GENERAL FUND Totals: 20.00 20,680.00 0.00 10,315.02 10,315.02 10,344.98 -50.02%
Report Total: 20.00 20,680.00 0.00 10,315.02 10,315.02 10,344.98 -50.02%

8/11/2023 10:20:34 AM Page 2 of 3
Detail vs Budget Report Date Range: 01/01/2023 - 08/11/2023
Fund Summary
Fund Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100 - GENERAL FUND 20.00 20,680.00 0.00 10,315.02 10,315.02 10,344.98
Report Total: 20.00 20,680.00 0.00 10,315.02 10,315.02 10,344.98

8/11/2023 10:20:34 AM Page 3 of 3
