---
date: 2017-07-10
title: July 10, 2017 City Council Meeting Agenda Packet
source: 2017-07/2017-07-10_July 10, 2017 City Council Meeting_Agenda Packet.pdf
pages: 1
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City of Stockbridge
Bringing People
Together
STOCKBRIDGE CITY COUNCIL
Mayor Judy Neal Council Meeting
Mayor Pro Tem Anthony S. Ford Agenda
Councilman Elton Alexander
July 10, 2017 6:00 PM
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson

CITY MANAGER

CITY CLERK
Vanessa Holiday

DEPUTY CLERK Council Chamber 2nd Floor

Randi Rainey 4640 N. Henry Blvd.

Stockbridge, GA 30281
CITY ATTORNEY Website: www.cityofstockbridge.com
Michael Williams
Phone: 770­389­7900

Fax: 770­389­7912
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
MONDAY, JULY 10, 2017 6:00 PM

Mayor & City Council Administration
Judy Neal, Mayor Vanessa Holiday, City Clerk
Anthony S. Ford, Mayor Pro Tem Randi Rainey, Deputy City Clerk
Elton Alexander, Councilman Michael Williams, City Attorney
John Blount, Councilman
LaKeisha Gantt, Councilwoman
Neat Robinson, Councilwoman

I. Call to Order
II. Invocation ­ Pastor Jerome Adkins, The Word Fellowship of Jesus Christ
III. Pledge of Allegiance
IV. Roll Call Present Absent

Mayor Pro Tem Ford
Mayor Neal
Councilman Alexander
Councilman Blount
Councilwoman Gantt
Councilwoman Robinson

V. Adoption of the Agenda
VI. Approval of Minutes for 5/4/2017, 5/8/2017, 5/30/2017 SCM and 5/30/2017
5/4/2017 Special Called Meeting Draft Minutes
5/8/2017 City Council Meeting Draft Minutes
5/30/2017 SCM Draft Minutes
5/30/2017 Work Session Draft Minutes

VII. Review of Ceremonial Presentation to Judge Matthew McCord and Eagle’s
Landing Christian Academy Boys Track & Field Team
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PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes.

PUBLIC HEARING

Item # 1 ­ PUBLIC HEARING
Resolution to transmit the Short­Term Work Program and Capital Improvements
Element Annual Update: 2017­2021 to the Atlanta Regional Commission
Presented by: Camilla Moore

NEW BUSINESS

Item # 2 ­ Council Consideration­ Approval of Task Order Release No. 2 Under
Master Services Agreement between the City of Stockbridge and Carter &
Sloope, Inc. for Wastewater
Presented by: Decius Aaron

Item # 3 ­ Council Consideration­ Authorization to place a Little Library Box on
City Property @ Rock Quarry/ Eagle's Landing Parkway using Council Initiative
Funds for the project
Presented by: Councilman Alexander

MAYOR'S COMMENTS
Mayor Judy Neal

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

July 10, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
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ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS
All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to
change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at
770.389‐7900 for information.

UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS

Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to
change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City
Hall offices at 770.389‐7900 for updates and detailed information.

 Food Truck Tasty Tuesday, July 11, 2017 from 5:30 – 9:00 P.M.

*(New Location) Clark Park 111 Davis Rd. Stockbridge

 Main Street Advisory Board Meeting, Friday, July 14, 2017 at 9:00 a.m. City Hall, Levi
Meeting Room. CANCELED

UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES

 FREE Sounds of Summer Concert, July 15, 2017 at 6:00 p.m. City Hall Lawn. (Bring your
lawn chairs).

 Downtown Development Authority Meeting, Monday, July 17, 2017 at 6:00 p.m. City
Hall, Levi Meeting Room.

 Food Truck Tasty Tuesday, July 18, 2017 from 5:30‐9:00 p.m.

*(New location) Clark Park 111 Davis Rd. Stockbridge

July 10, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
 Youth Council Meeting, Wednesday, July 19, 2017 at 5:30 p.m. City Hall, Levi Meeting
Room.
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COUNCIL'S COMMENTS

Councilman Alexander

Councilman Blount

Mayor Pro Tem Ford

Councilwoman Gantt

Councilwoman Robinson

Motion to Adjourn.

July 10, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
SPECIAL CALLED MEETING
THURSDAY, MAY 4, 2017 3:30 p.m.
Mayor & City Council Administration
Mayor Judy B. Neal Vanessa Holiday, City Clerk
Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk
Councilman Elton Alexander Michael Williams, City Attorney
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Call to Order by Mayor Pro Tem Ford.

Invocation by Councilman John Blount.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday proceeded with a verbal roll call. All members of Council
were present with the except of Mayor Neal and Councilwoman Gantt, at the time of roll
call; a quorum was confirmed.

Councilwoman Robinson motioned to adopt the Agenda; second by Councilman
Alexander. The motion passed 4-0 (Councilwoman Gantt was not present for the vote).

Councilwoman Gantt joined the meeting at 3:40 p.m.

Councilman Blount motioned for all documents and other records and updates regarding
Annexation to be received by all Officials of the City simultaneously; second
Councilwoman Gantt. The motion passed 5-0.

NEW BUSINESS

1. Legislative Update
Presented by: Camilla Moore, Community Development Director
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2. City Boundaries
Presented by: Camilla Moore, Community Development Director
Both items #1 and #2 were presented together.

Ms. Moore reviewed the annexation process and the various methods of
annexation and referenced the method best suited for the City to use. Ms. Moore
suggested to Council, knowing the benefits of annexing, the City take the lead and
provide pertinent information to the citizens further recommending an annexation
letter be drafted and distributed to residents and businesses who would like to be
annexed inside the City limits. Councilman Alexander stated he would like to see
grass cutting be a part of the letters. Councilman Blount stated he would like to see
permitting added to the letter.

Ms. Moore noted there would be a tab showing a list of all property taxes
surrounding the City and proposed staff should run a cost analysis to provide
street lights within the city limits. Ms. Moore recommended amending the Waste
Industries contract to include commercial businesses.

Mayor Pro Tem Ford asked if another feasibility study would have to be completed
with Phase II. Ms. Moore stated since Carl Vinson Institute already completed a
feasibility Study for phase I, there would be no need for another study.

Ms. Moore expressed the City should bring permitting services back in-house; this
would help expedite services and bring in revenue.

No Action taken.

Executive Session (Potential Litigation & Personnel)

Councilwoman Gantt motioned to convene into Executive Session for Potential Litigation
and Personnel items; second by Councilman Alexander. The motion passed 5-0.

Councilwoman Gantt motioned to adjourn Executive Session; second by Councilman
Alexander. The motion passed 4-0. (Councilman Blount was not present for the vote).

Councilwoman Robinson motioned to reconvene the Special Called Meeting; second by
Councilwoman Gantt. The motion passed 4-0. (Councilman Blount was not present for
the vote).

Councilwoman Gantt motioned to adjourn the Special Called Meeting at 6:08pm; second
by Councilwoman Robinson. The motion passed 4-0. (Councilman Blount was not
present for the vote).

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Judy Neal, Mayor

May 4, 2017 3:30 p.m.. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
COUNCIL MEETING
MONDAY, MAY 8, 2017 6:00 p.m.
Mayor & City Council Administration
Mayor Judy Neal Vanessa Holiday, City Clerk
Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk
Councilman Elton Alexander Michael Williams, City Attorney
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Call to Order by Mayor Neal at 6:00pm.

Invocation by Pastor Matt Grimes of Liberty Baptist Church

Pledge of Allegiance was led by Troop # 260, Stockbridge, GA

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of
Council were present with the exception of Councilwoman Gantt; a quorum was
confirmed.

Mayor Pro Tem Ford motioned to amend the Agenda to remove items #1 & 2, and to hear
Item #3 after Executive Session; second by Councilman Blount. The motion passed 4-0.

Mayor Pro Tem Ford motioned to Approve the Minutes for 3/13/17 and 3/28/17; second
by Councilman Alexander. The motion passed 4-0.

Review of Ceremonial – Public Service Recognition Week
Mayor Pro Tem Ford read a proclamation and Mayor & Council recognized all Public
Service Workers for the week of May 7-13th.

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session.

 Ms. Darlene Jackson spoke in opposition of Eagle’s Landing branching off from
the City of Stockbridge.
 Mr. Leonard Yancey spoke regarding the Transfer Station noise nuisance.
 Mr. Wendell Moore echoed the sentiments of Mr. Yancey and referenced the smell
and number of trucks going to/from the Transfer Station.
 Mr. Leonard Yancey spoke in support of the Eagle’s Landing city noting
Stockbridge has had several mayors and staff changes over the last few years.

OLD BUSINESS

1. Ordinance Amendment Regarding Section 3.30
Presented by: Councilwoman Gantt
REMOVED FROM THE AGENDA

2. Council Consideration for Policy and Procedures for Distribution of
Documents and Correspondence to Mayor & Council
Presented by: Councilwoman Gantt
REMOVED FROM THE AGENDA

3. Council Consideration for Amendment to Job Description for GIS Specialist.
Presented by: Renee Wheeler, Human Resources Manager
TO BE HEARD FOLLOWING EXECUTIVE SESSION

4. Council Consideration for approval of Youth Council Curriculum and Budget.
Presented by: Michael Williams, City Attorney
Attorney Williams noted the Youth Council program curriculum had been
developed by the Youth Council Advisory Committee who has also met and
interviewed 8 candidates to form the First Youth Council for the City.
Attorney Williams stated the plan is to formally introduce the Youth Council
at a Council meeting in July. Attorney Williams put forth a Budget for the
Youth Council for 2017 of $9,000 and 2018 of $18,000 for a full year; where
the first retreat will help establish relationships amongst each other and to
put a curriculum in place. Mr. Williams mentioned the estimated budget for
the end of 2017 is at $9,000 and for a full year, it’s estimated at $18,000,
noting the Youth Council would solicit private contributions to offset
expenses and returning to the Council with a request to operate as a non-
profit organization

Councilman Alexander motioned to approve the Youth Council Curriculum
and proposed budget; second by Mayor Pro Tem Ford. The motion passed
4-0.
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PRESENTATIONS

5. Henry County CVB (Convention Visitor’s Bureau) Annual Presentation
Presented by: Laura Luker & Henry County Chamber President, David Gill
Ms. Luker presented the annual presentation noting the CVB is funded by
restricted hotel/motel tax and in 2016 visitors spent roughly $153 million in
Henry County. Ms. Luker also noted the restricted funds are used on
billboards to attract more businesses, a visitor’s guide is printed out yearly
and a portion of funds are set aside for to help promote the City’s events
and attractions.

6. Henry Council for Quality Growth – Leader in Me Program
Presented by: Steve Cash
No speaker, Item will be heard at the May 30, 2017 City Council Meeting.

7. K Piano Club Learning Foundation – Partnership Proposal
Presented by: Kenneth L. Wilson, Sr. Executive Director
No speaker, Item will be heard at the May 30, 2017 City Council Meeting.

NEW BUSINESS

8. Public Hearing – Rezoning RZ17-07-S Altaf Cheema of Stockbridge, GA
request a rezoning from R3 (Single Family Residence) to C1 (Neighborhood
Commercial) for property located at 791 Davis Dr., in Land Lots 79 and 90
of the 12th District. The property consists of 1.27 +/- acres, and the request
is for a convenience store.
Presented by: Melinda Davies, GIS/Planning Department
Ms. Davies referenced the applicant’s request to rezone both parcels from
R3 (Single Family Residence) to C1 (Neighborhood Commercial), noting the
Henry County Planning and Zoning Office has recommended approval with
the following three conditions:
1. Pending variance from the minimum front yard setback for the existing
single-family structure notwithstanding, any new structures shall meet the
minimum front yard setback, whether by ordinance or by variance.
2. Any new structure shall be brick, stone or stucco on all sides. The
architectural design of all proposed building plans shall meet the
approval of the Planning & Zoning Dept. prior to the issuance of a
building permit.
3. Dumpster(s) shall be placed on a concrete pad and enclosed on three
(3) sides. The enclosure shall be constructed of brick, stone stucco, or
any combination thereof provided it is consistent with the primary
structure, and shall not exceed eight (8) feet in height.
Ms. Davies expressed the ZAB reviewed the request and during the
discussion, the applicant stated the single-family home will be demolished
and a new building would be constructed. The applicant also stated they

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would not sell gas at their location. Ms. Davies expressed the ZAB
recommended approval with the conditions at the county.

PUBLIC HEARING
Speakers in favor: Sana Cheema on behalf of the applicant

Speakers opposed: Don Gordon

Public Hearing was closed.

Applicant withdrew request.

9. Council Consideration - Task Order for WWTP Improvements - Phase I
Presented by: Decius Aaron, Public Works Director
Mr. Aaron stated this task order is to start the new construction of the Waste
Water Treatment Plant using funds from SPLOST IV. Mr. Aaron noting
Carter & Sloope as the engineering firm. Phase I request not to exceed
$95,300.

Mayor Pro Tem Ford motioned to approve the Task Order for WWTP
Improvements - Phase I - not to exceed $95,300; second by Councilman
Blount. The motion passed 4-0.

10.Ordinance – New Car Wash – Recycle Water mandate from the state EPD
(Environmental Protection Division)
Presented by: Michael Williams, City Attorney
Attorney Williams stated he was notified by the state EPD noting the City is
required to adopt a water recycling system that applies to all car washes
constructed after January 1, 2011; and must use at least 50% recycled
water.

Mayor Pro Tem Ford motioned to approve the New Car Wash Ordinance;
second by Councilman Blount. The motion passed 4-0.

11.Ordinance – Water Waste Policy – mandate from the state EPD
(Environmental Protection Division)
Presented by: Michael Williams, City Attorney
Attorney Williams stated this ordinance is statewide and provides to amend
water restrictions to establish prohibitions on the 5 types of wasting water.
Attorney Williams read the following restrictions from the ordinance:
A. The following uses are a waste or unreasonable use or method of use of
water and are prohibited:
1. Allowing water to escape from any premises onto public right-of-way,
such as streets and sidewalks, or upon any other person’s property;

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2. Operating an irrigation system or other lawn or landscaping watering
device during rain;
3. Operating an irrigation system or other lawn or landscaping watering
device that has any broken or missing sprinkler heads;
4. Failing to repair a controllable leak, including a broken sprinkler head,
or a leaking valve, or a leaking outdoor faucet, or a service line leak,
or any other visible outside water leaks, on premises owned, leased
or managed by that person, within thirty (30) days;
5. Washing any vehicle with a hose and not having a water shut-off
nozzle or allowing water to run continuously from a hose while
washing any vehicle is also prohibited.

Mayor Pro Tem Ford asked if there was a fee associated and the
enforcement of the ordinance. Attorney Williams stated he would review the
new amendments with the Code Enforcement staff recommending general
fines up to $1,000.

Mayor Pro Tem Ford motioned to approve the Water Waste Policy
Ordinance; second by Councilman Blount. The motion passed 4-0.

12.Council Consideration to approve Technical Productions Lighting & Sound
Presented by: Cie Cie McGhee, Conference Center & Events Manager and
Donald Riley, Procurement Specialist
Mr. Riley noted the solicitation for lowest bidder was put out for technical
production lights and sound services where this action would help eliminate
yearly rentals of production and recommends going with RCS Productions
not to exceed $25,825.

Mayor Pro Tem Ford motioned to approve the RCS Productions for
Technical Productions Lighting & Sound; second by Councilman Blount.
The motion passed 4-0.

DISCUSSION

13.Branding Update
Presented by: Councilman Alexander, Donald Riley, Procurement Specialist
& Kira Harris-Braggs, Main Street Manager
Mr. Riley noted issues with the contract have been resolved and the kick-off
meeting is scheduled for next week.
No action taken.

14.M L King, Sr. Tourism Master Plan
Presented by: Councilman Alexander & Kira Harris-Braggs, Main Street Mgr
Councilman Alexander noted it is his desire to move forward to feature the
King family’s legacy as well as historic burial sites. Mrs. Harris-Braggs noted
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there are several historical sites within the city limits and unincorporated
Stockbridge. Mrs. Harris-Braggs noted staff is scheduled to meet with the
pastor of Floyd Chapel Baptist Church to discuss and put into place the
ideas the City has noting the City must first iron out all the details with the
tourism plan. Mrs. Harris-Braggs also noted city staff has previously alerted
the State Tourism Agency and has received recommendations from the
State. Mrs. Harris-Braggs also noted the City has also applied and received
the tourism product development grant from the state, as well as informed
the Conventions and Visitors Bureau about the King history, and
additionally, city staff has reached out to the historic preservation for
publications for elementary school students. Mrs. Harris-Braggs also noted
the City’s renaming of Berry Street to M.L. King Sr. Heritage Trail in 2015
and the Main Street Program has added banners in honor of Mr. King Sr.
and also added banners acknowledging the Downtown Historic District.
No action taken.

15.S.P.L.O.S.T. Projects Schedule
Presented by: Councilman Alexander, Linda Nabers, Treasurer & Decius
Aaron, Public Works Director
Councilman Alexander stated he believes the City should move forward with
projects that have been approved for some time and believes now is the
time to make a solid decision and prioritize the order they should be
completed. Mr. Aaron noted several projects from Public Works that have
been recently brought forward and approved by Council, and noting there
will need to be another road assessment completed as well as an ecologic
analysis on the Stormwater utility fees. Mr. Aaron presented Council with a
Notice to proceed

Councilman Alexander motioned to approve the Stockbridge Public Works
Facility, Construction Drawings, Flood Assessment, Geotechnical
Evaluations and Cost Estimate Services (Notice to Proceed); second by
Mayor Pro Tem Ford. The motion passed 4-0.

16.ROW/Grass Cutting and Beautification
Presented by: Councilman Alexander & Decius Aaron, Public Works Dir.
Councilman Alexander referenced additional funding approved for grass
cutting and has noticed the grass has not been cut as much on Rock Quarry
Rd. and would like to duplicate what was done last year.

Mr. Aaron noted there are several surveys being completed on Rock Quarry
and the City’s Public Works crew does not want to disturb the survey
markings and noted all the other streets are being cut within the established
frequency.
No action taken.

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17.Stockbridge Boys & Girls Club
Presented by: Councilman Alexander
Councilman Alexander referenced many discussions by the City about
bringing the Boys and Girls Club of Metro Atlanta to the City. Councilman
Alexander noted he has been speaking with CEO, Missy Dugan who
referred to a potential partnership with the City. Councilman Alexander
recommended the Community Development Director’s department should
oversee completing the guide and steps needed for the club.
No action taken.

COMMENTS FROM THE CITY COUNCIL

Councilman Alexander thanked everyone for participating.

Councilman Blount noted the Council was tasked to serve.

Mayor Pro Tem Ford wished all the mothers a Happy Mother’s Day and to honor
those who are no longer with you; and says he will work with the Council to
continue to move the City forward.

Councilwoman Robinson thanked staff for all of the information provided; showed
appreciation to Attorney Williams for his work on the Youth Council; and thanked
staff for a successful Cities Week.

COMMENTS FROM THE MAYOR
Mayor Neal referenced the upcoming Events for the City.

UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770.389-7900 for updates and detailed information.

 Memorial March – Monday, May 29, 2017 – 9:00 a.m. at the Merle Manders
Conference Center.

 Council Work Session– Tuesday, May 30, 2017 - 6:00 p.m. City Hall Chamber.

UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES

 Non-Profit Social Mixer – Hosted by Councilwoman Gantt – Date to be determined
at the Merle Manders Conference Center at 5:30 p.m.

UPCOMING CIVIC EVENTS

 Annual Carrie Mae Hambrick Celebration
Saturday, May 20, 2017 at 2:00 p.m. – Trinity UMC – Green Front Café Lawn

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EXECUTIVE SESSION (If necessary)

Mayor Pro Tem Ford motioned to convene Executive Session for Litigation,
Personnel and Real Estate; second by Councilwoman Robinson. The motion
passed 4-0.

Councilwoman Robinson motioned to adjourn Executive Session; second by
Mayor Pro Tem Ford. The motion passed 4-0.

Mayor Pro Tem Ford motioned to reconvene the Council Meeting; second by
Councilwoman Robinson. The motion passed 4-0

3. Council Consideration for Amendment to Job Description for GIS Specialist.
Presented by: Renee Wheeler, Human Resources Manager
Ms. Wheeler noted the position was being amended to GIS/Planning
Technician based on the qualifications for the position.
Councilman Blount made a motion to approve the job amendment; second
by Councilman Alexander. The motion passed 4-0.

Councilman Blount motioned to approve the amendment of the job description for
GIS/Planning Technician; second by Councilman Alexander. The motion passed
4-0.

Mayor Pro Tem Ford motioned to adjourn the meeting; second by Councilman
Alexander. The motion passed 4-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Judy Neal, Mayor

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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

AGENDA
SPECIAL CALLED MEETING
TUESDAY, MAY 30, 2017 5:00 p.m.
Mayor & City Council Administration
Mayor Judy B. Neal Vanessa Holiday, City Clerk
Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk
Councilman Elton Alexander Michael Williams, City Attorney
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Call to Order made by Mayor Neal at 5:08 pm.

Invocation was not provided.

Pledge of Allegiance was not recited.

City Clerk, Vanessa Holiday proceeded with a verbal roll call. All members of Council
were present with the except of Councilwoman Gantt and Councilwoman Robinson. A
quorum was confirmed.
Councilman Alexander motioned to adopt the agenda; Mayor Pro Tem Ford provided
the second. The motion passed 3-0.

EXECUTIVE SESSION: Personnel Matters

Mayor Pro Tem Ford motioned to convene into Executive Session for Personnel Matters;
Councilman Blount provided the second. The motion passed 3-0.

Councilwoman Gantt and Robinson arrived during Executive Session at 5:30pm.

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Mayor Pro Tem Ford motioned to adjourn Executive Session: Councilman Alexander
provided the second. The motion passed 3-0.

Councilman Alexander motioned to reconvene back into the Special Called Meeting;
Mayor Pro Tem Ford provided the second. The motion passed 3-0.

ADJOURN
Councilman Alexander motioned to adjourn the Special Called Meeting; Mayor Pro Tem
Ford provided the second. The motion passed 3-0.

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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
WORK SESSION MEETING
TUESDAY, MAY 30, 2017 6:00 p.m.
Mayor & City Council Administration
Mayor Judy Neal Vanessa Holiday, City Clerk
Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk
Councilman Elton Alexander Michael Williams, City Attorney
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Mayor Neal Called the meeting to order at 6:00 pm.

Invocation was provided by Bishop Eusebio D. Phelps of New Faith Christian Church.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday proceeded with a verbal roll call, all members of Council
were present which constituted a quorum.

Councilwoman Gantt motioned to adopt the Agenda; second by Mayor Pro Tem Ford.
The motion passed

No Action was taken on the Minutes for 4/10/17, 4/19/17 and 4/25/17 scheduled to be
adopted at the June 12th meeting.

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session.

May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Alphonso Thomas spoke in protest of renaming the Cultural Arts Center anything other
than the Carrie Mae Hambrick Cultural Arts and Enrichment Center stating this was the
only building in Henry County named after an African-American; noted he brought
forward the King family’s ancestral history to the City of Stockbridge; made strong
comments specifically directed to Councilman Alexander; and asked Council to adopt a
Resolution for an RFP for design of the replacement Cultural Arts building.

Mildred Reed referenced the first building in the City named for an African-American
and supports naming the rebuilt building again after Carrie Mae Hambrick.

Gary E. Williams supports the renaming of the center after rebuilding after Carrie Mae
Hambrick for her lifetime commitment of being a public servant.

Melvin Fulton spoke in support of naming the center after Carrie Mae Hambrick and
referenced maintenance issues of the park facilities.

The Clerk read into the record a council-approved public comment from Susan Cochran
O’Neal who along with her family, supports naming the arts center after Carrie Mae
Hambrick noting her uncle was Mayor of Stockbridge (Lawrence L.B. Cochran) and
Harold Cochran, Stockbridge Councilman for 34+ years was her cousin and she noted
her family supports naming the building after Carrie Mae Hambrick stating
Mrs. Hambrick was well loved by all in the Stockbridge community..

OLD BUSINESS

1. Council Consideration - Ordinance Amendment Regarding Section 3.30
Presented by: Councilwoman Gantt
Councilwoman Gantt referenced Sections 3.30, 2.222 and 3.30223
Subsection (B) “Approval of Contracts” allows for the City Manager to spend
up to $50,000 per contract without Council approval. Councilwoman Gantt
referenced conversations and comparisons of other comparable cites, all
who agreed $50,000 was too high for a city of this size, and recommended
the amount be reduced to $10,000 per contract to allow Council more fiscal
responsibility of public funds.

Councilwoman Robinson disagreed and does not want to limit or take away
funds from the Mayor who is also Acting City Manager noting the previous
City Manager had access and does not feel the need to change as this is
the amount that had always been allowed.

Councilman Blount expressed he would like to see the City ran as an entity
and not a bank and believes Council should be good stewards for the
citizens noting this is a responsible move.

Councilman Alexander concurred with Councilwoman Robinson and noted
this was not a problem until the leadership changed further stating he is
willing to give the Mayor the benefit of the doubt.
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Councilwoman Gantt noted the amount was changed to $50,000 under
Milliron and the previous administration and that this action was not
reflection on the Acting City Manager and made a motion to approve the
Ordinance Amendment Regarding Section 3.30; second by Councilman
Blount. The motion passed 3-2 (Alexander and Robinson Opposed).

2. Council Consideration for Policy and Procedures for Distribution of
Documents and Correspondence to Mayor & Council.
Presented by: Councilwoman Gantt
Councilwoman Gantt proposed to have Mayor and Council receive
documents relating issues and matters pertaining to the City be received
simultaneously by Mayor & Council and communicate as one.

Councilman Blount noted he was glad to see that Council is trying to clean
house and this action gives Council a chance to get information and see
everything as it comes in to the City.

Councilwoman Robinson asked the City Attorney if staff would be included.
Attorney Williams explained he would have to have a meeting with the City
Clerk and the City Manager to discuss the options and create a draft policy.

Councilwoman Gantt motioned to approve the Policy and Procedures for
Distribution of Documents and Correspondence to Mayor & Council
simultaneously; second by Councilman Blount. The motion passed 3-0-2
(Alexander and Robinson abstained).

PRESENTATIONS

3. Henry Council for Quality Growth – Leader in Me Program
Presented by: Steve Cash of Henry Council for Quality Growth
Mr. Cash gifted oil paintings of Stockbridge renditions to Mayor and Council.

Councilwoman Robinson recused herself noting she was a member of the
board.

Mr. Cash presented Mayor and Council with an update on the Cotton Indian
Elementary School Leader in Me Program, distributed a financial report and
referenced the reduction of disciplinary occurrences at the school and made
a request for financial assistance for the program.

Councilman Blount referenced the recent report of Henry County schools
and the test scores.

No action taken.

May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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4. K Piano Club Learning Foundation – Partnership Proposal
Presented by: Kenneth L. Wilson, Sr. Executive Director
Mr. Wilson noted the K Piano Club had raised and donated over $60,000
over the last six years to Henry County and Clayton County schools. Mr.
Wilson noted the K Piano Club currently has several programs that operates
during the school’s academic hours as well as after school and has taught
over 11,000 students. Mr. Wilson noted this program would be worth
considering bringing into the City and proposed launching a Stockbridge
Youth Orchestra in partnership with the City where he would return and the
program and financial plan to the City within the next 3 months.

Mayor Pro Tem Ford expressed his interests with the program.

Councilman Alexander asked Mr. Wilson how much money he estimates
would be needed from the City to invest. Mr. Wilson stated for roughly 75
youth, the cost could be between $18,000 -$21,000 with K Piano matching
dollar for dollar.

No action taken

5. Agenda Request- Serafino’s Restaurant- Transfer of Ownership
Presented by: Mr. Gad Woodall
Mr. Gad Woodall requested a transfer of the alcohol license from the
previous owners to the current owners. Attorney Williams explained the
City’s Code provides that if current owners meet all the requirements to
obtain an alcohol license by passing all necessary steps, it would be up to
Mayor and Council to decide to waive the fees associated with obtaining
liquor licenses.

Mayor Neal asked if all requirements had been met, and Attorney Williams
confirmed they had.

Councilwoman Gantt motioned to approve the Transfer of Ownership of
Serafino’s Restaurant; second by Councilwoman Robinson. The motion
passed 5-0.

NEW BUSINESS

6. Council Consideration- Proposal of Insurance and Risk Management
Renewal 2017-2018- J. Smith Lanier Co.
Presented by: Mayor Neal, Acting City Manager

Mayor Neal noted she was part of a meeting along with the previous City
Manager, the City Clerk and J. Smith Lanier Co. met to review the City’s
insurance policy and renewal.
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Councilman Alexander asked if this was a process to renew yearly or bid out
yearly. Mr. Williams, City Attorney explained there is no right or wrong way
to go about seeking insurance.

The Clerk referenced the programs implemented to save the City money
and referenced the reduction in the renewal from the previous year.

Councilwoman Gantt motioned to approve the Proposal of Insurance and
Risk Management Renewal 2017-2018- J. Smith Lanier Co; second by
Councilwoman Robinson. The motion passed 4-1 (Alexander opposed).

7. Council Consideration - Task Order for WWTP Improvements - Phase II
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted the task order was identified in the STWP (Short-Term
Work Program) and is requesting permission to move forward with replacing
the UB Inspections system, the filters at the wastewater treatment plant and
the rehabilitation on Glen Addy by using SPLOST III funds not to exceed
over $109,100.

Mayor Pro Tem Ford motioned to approve Task Order for WWTP- Phase II
not to exceed $109,100 using SPLOST III funds; second by Councilman
Alexander. The motion passed 5-0.

8. Council Consideration – Playworld Rubber Surfacing
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted this request will be funded by SPLOST IV funds and will
replace mulch with a rubber surface for Clark Park and Reeves Creek Trail.
Mr. Aaron included funds will not exceed $117,216 and has a life
expectancy of 15-20 years.

Councilwoman Gantt motioned to approve Playworld Rubber Surfacing for
Reeves Creek Trail using SPLOST IV Funds not to exceed over $117,216
using SPLOST IV funds; second by Councilman Blount. The motion passed
5-0.

9. Council Consideration – Disposal of Claw on Trash Loader
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted the City purchased a knuckle boom truck to help pick up
bulk furniture and yard debris when sanitation services were in-house. Mr.
Aaron stated once sanitation was privatized, the truck became obsolete and
is asking for approval sell the extra component on GovDeals.

Councilman Alexander motioned to approve the Disposal of Claw on Trash
Loader and to advertise on GovDeals- Surplus Auction; second by Mayor
Pro Tem Ford. The motion passed 5-0.
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10.Mr. Aaron asked Council to consider Task Order FDC2017.05 Falcon
Design Consultants for Stormwater Improvements- Hillcrest Street @
Bowen Street.
Council asked that this Item to be placed on the June 12, 2017 Agenda for
Council Consideration.

11.Council Consideration – Authorization to move forward with RFP for
Permitting and Inspection Services
Presented by: Camilla Moore, Community Development Director
Ms. Moore made a request to put out an RFP that would allow permitting
and inspection services within the City. Ms. Moore expressed this would-be
budget neutral and the cost would come through a third-party vendor, noting
this action would help expedite project that come to the City and would
generate revenue for the City.

Councilman Blount motioned to approve the authorization to move forward
with the RFP Permitting and Inspection Services; second by Councilwoman
Gantt. The motion passed 5-0.

12.Council Consideration – Authorization to move forward with RFP for
Comprehensive Land Use Plan
Presented by: Camilla Moore, Community Development Director
Ms. Moore noted the County had made a collaborative effort that included
the City in terms of the Comprehensive Land Use Plan noting the City does
not have to be a part of the County’s Comprehensive Land Use Plan, noting
the City can take its own ideas and move forward to determine what would
be best for the City as far as land use and development.

Councilman Alexander motioned to approve the authorization to move
forward with the RFP for Comprehensive Land Use Plan; second by
Councilwoman Gantt. The motion passed 5-0.

DISCUSSION

13.Council Discussion Re: Code Enforcement Concerns: Storefront
Merchandise, Illegally Parked Vehicles, Right-of-Way Signage
Presented by: Councilman Alexander, Camilla Moore, Community
Development Director and Michael Williams, City Attorney
Councilman Alexander stated it is his desire to have a zero-tolerance policy
raising the standards for the City and stated if the code is already on the
books, it should be enforced; however, there are issues where code
enforcement does not have the authority to enforce it due to a conflict in the
code.

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Ms. Moore noted there are issues and those have been brought to her
attention and will be addressed via amendments and adjustments with
existing ordinances to be presented to Council for Consideration in an
upcoming meeting.

14.Council Discussion Re: Ordinance pertaining to Special Event Permit for
Teen House Parties
Presented by: Councilman Alexander and Michael Williams, City Attorney
Councilman Alexander motioned to table this item; second by Mayor Pro
Tem Ford. The motion passed 5-0.

15.Food Truck Tuesday Update
Presented by: Councilwoman Gantt
Councilwoman Gantt noted several members of Council had expressed a
desire to extend Food Truck Tuesday through August 29.2017 noting a
budget amendment during the 2nd Qtr.

Councilwoman Robinson noted she had not been included in the
discussions to extend Food Truck Tuesdays and will not vote for the
extension.

Councilwoman Gantt noted there were Food Truck committee meetings and
no, Councilwoman Robinson did not attend.

Ms. Holiday, City Clerk stated for the record, the meeting was staff meeting
where members of Council, including Councilman Alexander and attended,
noting this was not a published or public meeting.

Councilwoman Gantt motioned to extend Food Truck Tuesday until
August 29, 2017; second by Mayor Pro Tem Ford. The motion passed 4-0-1
(Councilwoman Robinson abstained).

COMMENTS FROM THE CITY COUNCIL

Councilman Alexander noted his appreciation for everyone who came out
to the meeting; made reference to former Councilman Thomas’ comments
as inappropriate; noted Carrie Mae Hambrick’s service to the community;
stated he has every intention of honoring her with what she deserves and
suggested a museum or room inside of the new facility where she would
gain more exposure nationally, as opposed to local exposure; gave credit
to Mr. Thomas for bringing forward the M L King, Sr. Heritage Trail and
noted the City dropped the ball after that; and stated the King name of the
building would be marketed to the entire United States of America
generating hundreds of thousands of dollars.

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Councilman Blount referenced Hartsfield-Jackson airport, referencing
Maynard Jackson’s attributes to Atlanta, thus the name on the airport;
stated he is 100% in favor of naming the building after the Servanthood of
Carrie Mae Hambrick as it was very much deserved.

Mayor Pro Tem Ford thanked everyone for the planning and participation
of the Memorial Day March; invited everyone to the One Henry Tech & Tea
event to be held at the Merle Manders Conference Center on June 22nd;
noted he was in attendance when the building was dedicated to Carrie
Mae Hambrick; referenced the King family’s ancestral history in
Stockbridge; referenced buildings in the City named after individuals who
served the Stockbridge community (noting “Daddy King” had left the area
as a teenager; and supports renaming the building for Carrie Mae
Hambrick.

Councilwoman Gantt thanked everyone for coming out; thanked everyone
for the support; noted it was with honor to honor Mrs. Carrie Mae Hambrick
as she gave back so much to the community; noted she is hopeful the new
facility will include senior and youth services; stated she wants the name to
remain the same and that Mrs. Hambrick has her vote as she paved the
way for her, an African-American businesswoman; noted she agreed to
build a building that would benefit citizens and families of Stockbridge;
noted the Summer Concert series coming up, Food Truck Tuesdays and
FREE movies; and noted her contact information was available online to
contact her with questions and/or concerns.

Councilwoman Robinson thanked everyone for coming out; noted she
grew up around Mrs. Carrie Mae Hambrick; noted the action to name the
building took place in December 2015 prior to the new Council members
coming on board having been elected in November of 2015; stated she
does not want Carrie Mae Hambrick’s legacy attached to politics;
referenced the Henry County Chamber’s “History has a Name” and wants
the City to have something to contribute to the history; asked that everyone
seek information for themselves and not rely on what you are being told;
and noted she loves the Hambrick family, and they know that.

COMMENTS FROM THE MAYOR
Mayor Neal thanked everyone for coming out; noted the events and
announcements were included on the Agenda and encouraged everyone
to pick up a copy.

UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770.389-7900 for updates and detailed information.

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 Food Truck Tasty Tuesdays begin Tuesday, June 6, 2017 @ Clark Park

 FREE Main Street Movie – Saturday, June 10th on the City Hall Lawn

 Council Meeting – Monday, June 12, 2017 - 6:00 p.m. City Hall

 Food Truck Tasty Tuesday, June 13, 2017 @ Clark Park

 Job Fair, June 15, 2017 from 10:00 a.m. to 2:00 p.m. at the Merle Manders
Conference Center 111 Davis Rd. Stockbridge, GA
 Coffee w/A Cop, Saturday, June 15, 2017 from 8:30 a.m. to 10:00 a.m. at
Bridgeview Country Cooking North Henry Blvd. Stockbridge, GA

 FREE Sounds of Summer Concert – Saturday, June 17, 2017 on the City Hall
lawn.

 Food Truck Tasty Tuesday, June 20, 2017 @ Clark Park 111 Davis Rd.

 Council Work Session– Wednesday, June 28, 2017 - 6:00 p.m. City Hall Chamber.

UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES

 Non-Profit Social Mixer – Hosted by Councilwoman Gantt – Date to be determined
at the Merle Manders Conference Center at 5:30 p.m.

UPCOMING CIVIC EVENTS

 Annual Carrie Mae Hambrick Celebration
Saturday, May 20, 2017 at 2:00 p.m. – Trinity UMC – Green Front Café Lawn

EXECUTIVE SESSION (If necessary)
16.Council Consideration- Naming members to fill vacancies on the Youth
Council Advisory Committee
Presented by: Michael Williams, City Attorney
No Action

Councilwoman Gantt motioned to convene Executive Session for
Litigation, Personnel and Real Estate; second by Mayor Pro Tem Ford.
The motion passed 5-0.

Councilwoman Gantt motioned to adjourn Executive Session; second by
Mayor Pro Tem Ford. The motion passed 5-0.

Councilwoman Gantt motioned to reconvene the Work Session meeting;
second by Mayor Pro Tem Ford. The motion passed 5-0.

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Councilman Alexander motioned to nominate Billy Beckett, Interim City
Manager with conditions: (1) When negotiations of contract have been
completed; and until the Slavin Executive Firm completes their search for a
City Manager; second by Mayor Pro Tem Ford. The motion passed 4-1
(Councilman Blount Opposed).

Councilwoman Gantt motioned to adjourn the meeting; second by Mayor
Pro Tem Ford. The motion passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Judy Neal, Mayor

May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
Council Consideration-
Authorization to place a
Little Library Box on City
Property @ Rock Quarry
Road/ Eagle’s Landing
Parkway using Council
initiative funds for the
project.
Presented by: Councilman
Alexander
