---
date: 2020-06-29
title: Special Called Meeting Agenda Packet
source: 2020-06/2020-06-29_Special Called Meeting_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE CITY COUNCIL Council Meeting
Mayor
Agenda
Anthony Ford
June 29, 2020 3:00 PM
Mayor Pro Tem Alphonso Thomas
Councilwoman LaKeisha Gantt
Councilman Elton Alexander
Councilwoman Yolanda Barber
Councilman John Blount

CITY MANAGER
Randy Knighton

CITY CLERK
Stockbridge City Hall
Vanessa Holiday
4640 N. Henry Blvd.
DEPUTY CLERK Stockbridge, GA 30281
Randi Rainey
Website: www.cityofstockbridge.com

CITY ATTORNEY Phone: 770­389­7900

Michael Williams Fax: 770­389­7912
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
MONDAY, JUNE 29, 2020 3:00 PM

Mayor & City Council Administration
Mayor Anthony S. Ford Randy Knighton, City Manager
Mayor Pro Tem Alphonso Thomas Camilla Moore, Asst. City
Mgr./Community Dev. Director
Councilwoman LaKeisha Gantt Vanessa Holiday, City Clerk
Councilman Elton Alexander Michael Williams, City Attorney
Councilwoman Yolanda Barber Randi Rainey, Deputy City Clerk
Councilman John Blount

CALL TO ORDER

ROLL CALL

INVOCATION

PLEDGE OF ALLEGIANCE

ADOPTION OF THE AGENDA

NEW BUSINESS
1 Council Consideration to approve H. J. Russell Change Orders in the amount of $794,332.00. Funding
Source: SPLOST IV
­ Presented by: Michael Williams and Randy Knighton
2 Council Consideration to approve TSPLOST Proposed Project List
­ Presented by: Randy Knighton

ADJOURNMENT
City of Stockbridge
Agenda Request Form For
Meeting Date

June 29, 2020
Community Development
ACTION
X Action requested by City Council
PUBLIC HEARING
For informational purposes only
ORDINANCE
Budget Amendment Required
RESOLUTION
Attachment (s)

X Payment of Invoice/Task Order/Change Order BID/RFP AWARD

AMOUNT PRESENTATION
$ 794,332.00
DISCUSSION
Funding Source: ___SPLOST IV__________________
REPORT
DISCUSSION
BUDGET ADJUSTMENT/ N/A
FROM ACCOUNT: ____________________________ CONTRACT APPROVAL or
RENEWAL
TO ACCOUNT: _______________________________

PRESENTER: Mike Williams, Randy Knighton

ITEM/PROJECT/EVENT: CHANGE ORDERS – H. J. RUSSELL

BACKGROUND INFORMATION:
Construction contracts encompass not only the expectations of the parties but also the appropriate
management and allocation of risks. However, certain concealed or unknown conditions arise during the
construction processes that are simply not known at the time the contract is drafted. Thus, the discovery of an
unknown condition will increase the costs of construction, thereby impacting the price of a construction contract.
Concealed or Unknown Conditions, as it relates to the H.J. Russell contract fall within “Differing Site
Conditions, Type I, in which conditions on the site discovered were:
• subsurface (often rock or unsuitable soil) or otherwise concealed (such as behind existing walls)
• physical in nature

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• materially different from the conditions represented in the contract documents (plans, specifications,
scope documents, etc.).

The physical clearing of the site began in January 2020. The months of February through April involved
site preparation and installation of the infrastructure associated with the buildings, pond system, and rear
parking area. However, during the construction site development process, several challenges arose relating to
the following:
• “unsuitable soils” (the result of land areas around the site being contaminated as a result of
construction debris – land fields of construction materials from the development of city hall and the
nearby church).
• compliance with the Georgia Soil and Water Conservation Authority, concerns about the water flow
from impervious services into the states’ catch basins and drainage system.
• challenges with the typography of the site resulted in a modification of the pond system from one
to three.

The Mayor and Council approved Resolution R20-1170 authorizing the underlying terms of the change
order in question. However, approval was based in part on the incorrect understanding that the majority of the
expense of the change order was covered by allowances in the contract with H.J. Russell. The contract price did
not include the allowance amount. Accordingly, the contract needs to be amended via the change order with
funding coming from the SPLOSTT IV account.

STAFF RECOMMENDATION:
STAFF RECOMMENDS APPROVAL OF THIS REQUEST. AS PREVIOUSLY PRESENTED, THE CURRENT
CHANGE ORDERS ARE THE RESULT OF “UNKNOWNS” AND NO FAULT OF THE CONTRACTOR, H.J.
RUSSELL. FAILURE TO APPROVE WILL RESULT IN WORK STOPPAGE OF THE CONSTRUCTION PORTION OF
THIS PROJECT, PENDING APPROVAL.

APPROVED BY:
LEGAL: YES NO or N/A Sig._______________________________________________
FINANCE DEPT: YES NO or N/A Sig.______________________________________________
CITY MANAGER: YES NO Sig.______________________________________________

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CITY OF STOCKBRIDGE TSPLOST PROJECTS

PROJECT COST

Wilson Avenue, Nolan Street, Childs Street, Wilson Street, Walker Street, Welch Street, Jennings Way, $4,500,000
Second Street, First Street, Tye Street, Church Street and Carrie Mae Lane (Curb and gutter, sidewalks and
widening)
Davidson Parkway (Resurfacing and Sidewalks) $3,600,000
Old Atlanta Road (Resurfacing and Sidewalks) $2,500,000
Tye Street (Sidewalks) $2,200,000
Davis Road (Curb and Gutter and Sidewalks from Shields Road to Clark Park) $4,350,000
Reeves Creek Trail Extension - 2 Mile $2,800,000
Brush Creek 1.5 Mile $2,400,000
MLK Sr. Heritage Trail, Spur Trail to Floyd Chapel Baptist Church - .25 mile $425,000
MLK Sr. Heritage Trail, Green Front Café - .25 mile $355,000
Continuation of MLK Sr. Heritage Trail - .75 mile $625,000
Potential Trailhead Location with Reeves Creek Trail Link at MLK Sr. Heritage Trail $500,000
Country Club Drive (traffic and safety improvements) $1,000,000
Burke Street Sidewalks/Pedestrian Improvements $500,000
Love Street Sidewalks/Pedestrian Improvements $500,000
Walt Stephens Road trail, 1.75 miles $3,000,000

Total $29,255,000
City of Stockbridge
Meeting Date
Staff/Council Recommendation
6/29/2020
For Council Approval
FUNDING SOURCE
X Action requested by City Council
GENERAL FUND
For informational purposes only
FUND BALANCE

Budget Amendment Required SPLOST

CDBG
FROM ACCOUNT:
TO ACCOUNT: GRANT FUNDING

COUNCIL INITIATIVE
PRESENTER: Randy Knighton
SPONSORSHIP
ITEM/PROJECT/EVENT: TSPLOST—Proposed Project List
DEPT. FUND BALANCE

DESCRIPTION:
The Henry County Board of Commissioners approved moving forward with a Transportation Special Purpose Option Sales Tax
(TSPLOST) vote in November. It will require a formal meeting of the Henry County Board of Commissioners and the elected
body of each city in Henry County. The expected tentative schedule is as follows :
June 30 – Call Meeting of County and City elected officials
July 31 – Intergovernmental Agreements (IGAs) completed
August 3 – Henry County BOC Approval
November 3 – TSPLOST Vote
A 5-year TSPLOST would be estimated to generate approximately $204 million for the entire County. Over the past several
years there has been legislation to allow for TSPLOST votes, at first on a regional level and now single Counties can develop a
TSPLOST. The prevailing questions will be what projects will be on the list, what the split will be with the cities, and whether it
will be supported. Without an IGA the County can move forward with ¾ (0.75) of a penny, with an IGA the collections would be
a full 1 cents. This item is to approve a proposed project list for consideration.

APPROVED BY:
AMOUNT
FINANCE DEPT. _______________________________________ N/A

CITY MANAGER _______________________________________
