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date: 
source: 2026-02-09_Regular_Council_Meetings/RFP_No._2025-0010,_for_UDC_Update;_09-29-25
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 REQUEST FOR PROPOSAL NO. 2025-0010
 City of Stockbridge Consultant Services for the Update of the
 Unified Development Code

 Date Open: Monday, September 29, 2025, at 12:00 Noon

 Non-Mandatory Pre-Proposer’s Conference
 Tuesday, October 7, 2025, at 10:00 AM EST
 4640 N. Henry Blvd, 1st Floor, Levi Conference Room
 Stockbridge, GA. 30281

 PROPOSAL DUE DATE:
 Thursday, November 6, 2025, at 3:00 PM EST
 .
 Proposals shall only be accepted online through the Bonfire Portal at:
 https://cityofstockbridge-ga.bonfirehub.com/projectDrafts/202064/details

Any Proposal submitted in any other format (email, paper, fax, mail, etc.) will not be
 accepted.


 INSTRUCTIONS TO OFFERORS:

1. All communications regarding this solicitation must be with the Procurement Division,
   Attn: Wanda Cooley, wcooley@stockbridgega.org.

2. Questions or requests for clarification must be sent via Bonfire under Msg. Opportunity –
   https://cityofstockbridge-ga.bonfirehub.com/projectDrafts/202064/details. Questions are due no
   later than Friday, October 17, 2025, at 3:00 p.m. EST. Questions received after this
   date and time may not be answered.

3. Questions and clarifications will be answered in the form of an addendum. Any addenda,
   schedule changes, and other important information regarding the solicitation related to this
   solicitation will be posted on the Bonfire website, and it is the Offeror’s responsibility to
   check the Bonfire portal for any addenda or other communications related to this
   solicitation.

4. The City of Stockbridge reserves the right to reject all bids and to waive technicalities and
   informalities, and to make an award in the best interest of the City of Stockbridge.

5. The City of Stockbridge is not responsible for any technical difficulties. It is highly
   recommended that all potential contractors submit their quotes before the due date of this
   solicitation.
 REQUEST FOR PROPOSAL LETTER
 RFP 2025-0010 - CONSULTANT SERVICES FOR THE UPDATE OF THE
 UNIFIED DEVELOPMENT CODE

We propose to furnish and deliver all the deliverables and services named in the attached Request
for Proposal (RFP). The price or prices offered herein shall apply for the period stated in the
RFP.

We further agree to strictly abide by all the terms and conditions contained in the City of
Stockbridge Procurement Manual as modified by any attached special terms and conditions, all
of which are made a part hereof. Any exceptions are noted in writing and included with this bid.

It is understood and agreed that this statement of Proposal and proposal constitutes an offer,
which, when accepted in writing by the Purchasing Office, City of Stockbridge, and subject to
the terms and conditions of such acceptance, will constitute a valid and binding contract between
the undersigned and the City of Stockbridge.

It is understood and agreed that we have read the City’s specifications shown or referenced in
the RFP and that this statement is made in accordance with the provisions of such specifications.
By our written signature on this proposal, we guarantee and certify that all items included in this
statement meet or exceed all such City specifications. We further agree, if awarded a contract,
to deliver goods and services that meet or exceed the specifications. The City of Stockbridge
reserves the right to reject any or all offers, waive technicalities and informalities, and to make
an award in the best interest of the city.

It is understood and agreed that this statement of Proposal and proposal letter shall be valid and
held open for a period of ninety (90) days from the opening date.

 PROPOSAL SIGNATURE AND CERTIFICATION
 (Proposer to sign and return)

I certify that this offer is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a proposal for the same materials, supplies, equipment,
or services, and is in all respects fair and without collusion or fraud. I understand collusive
bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil
damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized
to sign this proposal for the proposer. I further certify that the provisions of the Official Code of
Georgia Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated in
any respect.

Authorized Signature______________________________Date_______________________

Print/Type Name___________________________________________________________

Print/Type Company Name Here______________________________________________

Email _________________________________________________________________



 2
 Contract No. RFP 2025-0010
 Consultant Services for the Update of the Unified Development Code


This CONTRACT made and entered into this ____ day of ____________, 2025 by and between the City
of Stockbridge, (Party of the First Part, hereinafter called the “City”), and_________________________.
Party of the Second Part, hereinafter called the “Service Provider” or “Contractor”).

NOW THEREFORE, for and in consideration of the mutual promises and obligations contained herein
and under the conditions hereinafter set forth, the parties do hereby agree as follows:

1. TERMS:
    The services to be performed under this Contract shall commence upon the date stated in the notice to
    proceed letter. The contract period for this contract is for the duration of the project. Upon the
    completion of the full scope of work, the contract shall terminate absolutely and without further
    obligation as required by O.C.G.A. §36-60-13, as amended, unless terminated earlier in accordance
    with the provisions of this Contract.

    OPTIONAL RENEWALS:
    This Contract may be renewed at the sole discretion of the City for four (4) additional twelve-month
    terms, upon the same terms and conditions, as provided for in this Contract, unless terminated by the
    City, by notice to the service provider, or termination and non-renewal by December 31 of the Contract
    year.


2. ATTACHMENTS:
   The following documents are attached and are specifically incorporated herein by reference; and,
   along with this Contract and the General Conditions attached as Exhibit A, encompass all of the
   Contract documents:
 Exhibit A:      General Conditions.
 Exhibit B:      Specifications and Scope of Work
 Exhibit C:      Request for Proposal
 Exhibit D:      Bond Documents
 Exhibit E.      Georgia Security and Immigration Compliance Affidavit.
 Exhibit F:      Drug Free Workplace.
 Exhibit G:      Purchasing Policy Addendum.
 Exhibit H:      Affidavit Verifying Status for Public Benefit Application.
 Exhibit I:      References
 Exhibit J.      Cost Proposal

3. PERFORMANCE:
   Service Provider agrees to furnish all skill and labor of every description necessary to carry out or to
   perform the services in accordance with the Contract Documents (the “Work”).



 3
4. PRICE:
   The City agrees to pay the Service Provider following receipt by the City of a detailed invoice reflecting
   the actual work performed by the Service Provider, provided, however, the Service Provider guarantees
   that the maximum price for materials, labor, and expenses shall be the amount reflected in Exhibit J.

5. INDEMNIFICATION AND HOLD HARMLESS:
 [See Section 13 of Exhibit A. --- General Conditions]
 Service Provider further agrees to protect, defend, indemnify, and hold harmless the CITY, its
 council members, officers, agents, and employees from and against any and all claims or liability
 for compensation under the Worker’s Compensation Act arising out of injuries sustained by any
 employee or subcontractor of the Service Provider, as allowed under the law.

6. TERMINATION FOR CAUSE:
   The City may terminate this Contract for cause upon ten (10) days' prior written notice to the Service
   Provider of the Service Provider’s default in the performance of any term of this Contract. Such
   termination shall be without prejudice to any City’s rights or remedies provided by law.

7. TERMINATION FOR CONVENIENCE:
   The City may terminate this Contract for its convenience at any time upon (30) days' written notice to
   the Service Provider. In the event of the City’s termination of this Contract for convenience, the Service
   Provider will be paid for those services actually performed. Partially completed performance of the
   Contract will be compensated based upon a signed statement of completion to be submitted by the
   Service Provider, who shall itemize each element of performance.

8. TERMINATION FOR FUND APPROPRIATION:
   The City may unilaterally terminate this Contract due to lack of funding at any time by written notice
   to the Service Provider. In the event of the City’s termination of this Contract for fund appropriation,
   the Service Provider will be paid for those services actually performed. Partially completed
   performance of the Contract will be compensated based upon a signed statement of completion to be
   submitted by the Service Provider, which shall itemize each element of performance.

9. CONTRACT NOT TO DISCRIMINATE:
   During the performance of this Contract, the Service Provider will not discriminate against any
   employee or applicant for employment because of race, creed, color, sex, national origin, age, or
   disability, which does not preclude the applicant or employee from performing the essential functions
   of the position. The Service Provider will also, in all solicitations or advertisements for employees
   placed by qualified applicants, consider the same without regard to race, creed, color, sex, national
   origin, age, or disability, which does not preclude the applicant from performing the essential functions
   of the job. The Service Provider will cause the foregoing provisions to be inserted in all subcontracts
   for any work covered by this Contract so that such provision will be binding upon each subservice
   providers for standard commercial supplies of raw materials.




 4
10. ASSIGNMENT:
    The Service Provider shall not sublet, assign, transfer, pledge, convey, sell, or otherwise dispose of the
    whole or any part of this Contract or his right, title, or interest therein to any person, firm, or corporation
    without the previous consent of the City in writing.

11. WAIVER:
    A waiver by either party of any breach of any provision, term, covenant, or condition of this Contract
    shall not be deemed a waiver of any subsequent breach of the same or any other provision, term,
    covenant, or condition.

12. SEVERABILITY:
    The parties agree that each of the provisions included in this Contract is separate, distinct, and severable
    from the other and remaining provisions of this Contract, and that the invalidity of any Contract
    provision shall not affect the validity of any other provision or provisions of this Contract.

13. GOVERNING LAW:
    The parties agree that this Contract shall be governed and construed in accordance with the laws of the
    State of Georgia. This Contract has been signed in Henry County, Georgia.

14. MERGER CLAUSE:
    The parties agree that the terms of this Contract include the entire Contract between the parties, and as
    such, shall exclusively bind the parties. No other representations, either oral or written, may be used to
    contradict the terms of this Contract.

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have caused
this CONTRACT to be signed, sealed, and delivered.



 Signatures on the following page.




 5
 STOCKBRIDGE, GEORGIA



 By: _____________________________________
 Anthony S. Ford
 Mayor, City of Stockbridge, Georgia


 ATTEST: _________________________________
 Vanessa Holiday
 City Clerk


 APPROVED AS TO FORM:

 _____________________________________________
 City Attorney

SERVICE PROVIDER:


Signature___________________________________                 Date _________________


Print Name__________________________________


Print Title ___________________________________

ATTEST:

____________________________________________                 Date _________________
Signature

Print Name__________________________________


Print Title __________________________________




 6
 EXHIBIT A
 GENERAL CONDITIONS


1. SCOPE OF WORK
The Contract will be to provide services to the City in accordance with the Contract Documents.
All work shall be performed in accordance with the Scope of Services attached hereto as Exhibit B.

2. REGULATIONS
2.1  The Service Provider shall comply with all applicable federal, state, and local laws,
     ordinances, rules, and regulations pertaining to the performance of the work specified
     herein.

2.2    The Service Provider shall obtain all permits, licenses, and certificates, or any such
 approvals of plans or specifications as may be required by Federal, State, and local laws,
 ordinances, rules, and regulations, for the proper execution of the work specified herein.

2.3    During the performance of this Contract, the Service Provider shall keep current and, if
 requested by the City, provide copies of any and all licenses, registrations, or permits
 required by applicable governing agencies. The Service Provider shall keep a copy of any
 and all licenses, registrations, and permits on the job site while performing the Contract
 work.

2.4    The Service Provider will comply with the City of Stockbridge’s purchasing policies.

2.5    Service Provider will complete all work in accordance with all applicable legal
 requirements, including but not limited to O.C.G.A. § 50-5-63, as applicable.

3. SERVICE PROVIDER’S PERSONNEL
3.1  The Service Provider will abide by all State and Federal regulations on wages and hours of
     an employee dealing with the employment relationship between the Service Provider and
     its subsidiaries or related parties and its employees, including but not limited to the Federal
     National Labor Relations Act, the Federal Fair Labor Standards Act, the Federal Civil
     Rights Act of 1964, as amended, and the Americans with Disabilities Act.

3.2    The Service Provider shall require all prospective employees to show proof of citizenship,
 or proof from the United States Immigration and Naturalization Service of valid entry
 permits and/or work permits for legal aliens, and prove that such legal aliens are eligible
 to be employed in the United States. This includes any requirement for participation in the
 DHS E-Verify or SAVE program.

3.3    Should the Service Provider engage employees who are illiterate in English, it will be the
 Service Provider’s responsibility and obligation to train such employees to be able to

 7
 EXHIBIT A
 GENERAL CONDITIONS

 identify and understand all signs and notices in and /or around the areas that relate to them
 or the services being performed by them pursuant to this Contract. In addition, the Service
 Provider will have someone in attendance at all times who can communicate instructions
 to said employees.

3.4   The Service Provider shall maintain a drug-free workplace within the meaning of the
 Georgia Drug-Free Workplace Act. No employee shall be hired by a Service Provider for
 work on the City’s premises prior to such employee having tested negative for drugs. In
 addition, existing employees having tested negative for drugs. In addition, existing
 employees of the Service Provider must be subject to drug testing by the Service Provider
 upon reasonable suspicion of drug use. Results of all such drug tests are to be retained by
 the Service Provider. Copies shall be provided to the City if requested.

3.5   The Service Provider shall transfer promptly from the City any employee or employees
 that the City advises are not satisfactory and replace such personnel with employees
 satisfactory to the City; but in no event shall the City be responsible for monitoring or
 assessing the suitability of any employee or agent of the Service Provider.

3.6   The Service Provider’s employees shall be instructed that no gratuities shall be solicited or
 accepted for any reason whatsoever from the tenants, customers, or other persons at the
 City.

3.7   A valid driver's license (Commercial Driver License, if applicable) will be required of all
 personnel operating motor vehicles or motorized equipment on roadways in or around the
 City.

3.8   While working on city property, all Service Provider’s employees shall wear neat-
 appearing business casual attire or uniforms with the company name and/ or logo and
 footwear of a style that complies with all legal and safety requirements, including and
 without limitation, the requirements of OSHA.

3.9   Designation of Supervisor-the Service Provider shall designate an experienced Supervisor
 (“Supervisor”) acceptable to the City for all purposes related to the work. The initial
 Supervisor shall be (TBD).
 3.9.1   The Supervisor shall be fully responsible for the Service Provider meeting
 all of its obligations under this Contract. The Supervisor shall provide the
 City with an appropriate status report on the progress of the project.
 3.9.2   The Supervisor shall be available, as reasonably required, to be on-site
 during necessary times. Such times shall be discussed between the

 8
 EXHIBIT A
 GENERAL CONDITIONS

 Supervisor and the City, but the final required times will be the City’s
 discretion.

 3.9.3   If the designated Supervisor terminates employment with the Service
 Provider or is requested by the City to be removed from the role of
 Supervisor (as provided in Section 3.5), the position shall be assumed by an
 individual with equivalent qualifications, experience, and knowledge. Such
 replacement shall require the City’s prior approval.
 3.10    The process by which the implementation partner requests the removal of a team
 member from the project. If a Service Provider replaces a proposed team member,
 the Service Provider shall replace that team member with a similar experience. The
 City reserves the right to accept or reject any proposed or replacement team
 member, with or without cause, at any time during the duration of the project.

4. TOOLS AND EQUIPMENT
     It shall be the sole responsibility of the Service Provider to provide for all tools, parts, and
     equipment necessary to perform work under this Contract.

5. PERFORMANCE REQUIREMENTS
5.1  The Service Provider shall perform all of its obligations and functions under the Contract
     in accordance with the Contract specifications and industry standards. The Service
     Provider shall adjust and coordinate its activities to the needs and requirements of the City
     and perform its activities so as not to annoy, disturb, endanger, unreasonably interfere with,
     or delay the operations or activities of the City.

5.2    The Service Provider’s personnel shall perform work in compliance with all Federal, State,
 and City of Stockbridge regulations.
5.3    Dates for commencement and completion of work shall be coordinated with the City’s
 Authorized Representative (CAR).

5.4    Any work required beyond that which is specified herein shall be reported in advance to
 the City. At no time shall work beyond the scope be performed without prior written
 authorization from the City.
5.5    The Service Provider shall utilize maximum safety procedures. Tools and equipment will
 be in a good state of repair, safe to use, and used in the manner in which they were intended.
 The Service Provider is required to inform all workers and concerned persons of the
 Material Safety Data on all products being utilized on this project. No materials or
 equipment will be left unattended at any time.




 9
 EXHIBIT A
 GENERAL CONDITIONS

6. CONFIDENTIAL INFORMATION
6.1  In the course of performing the Contract work, the Service Provider may gain access to
     security-sensitive and other sensitive information of the City.

6.2    The Service Provider agrees to hold all City data and information in confidence and to
 make such information known only to its employees and subcontractors who have a
 legitimate need to know such information and only after advising such persons of the
 Service Provider’s non-disclosure obligations.

6.3    The Service Provider shall seek the City’s prior written consent before using for any
 purpose other than the fulfillment of the Service Provider’s obligations hereunder, or before
 releasing, disclosing, or otherwise making such information available to any other person.
6.4    The Service Provider shall employ such practices and take such actions to protect the City’s
 information from unauthorized use or disclosure as the Service Provider employs and takes
 to protect its own information, but in no event shall the Service Provider use less than
 reasonable efforts to protect the City’s information.
6.5    The provisions of this Section shall survive the expiration or earlier termination of the
 Contract.

7. USE OF PREMISES
     During the progress of the work specified herein, to the extent any work is performed on
     the City’s premises, the Service Provider shall keep the premises free from accumulation
     of waste materials, and other debris resulting from, work and about the premises as well as
     tools, equipment, machinery and surplus material, and leave the site clean and ready for
     occupancy by the City.

8. SAFETY AND PROTECTION
     The Service Provider shall be solely and completely responsible for initiating, maintaining,
     and supervising all safety precautions for the safety of, and shall provide the necessary
     protection to prevent damage, injury, or loss to all employees on the worksite and other
     persons, including, but not limited to, the general public who may be affected thereby.

9. COMPENSATION – INVOICE AND PAYMENT FOR SERVICES
9.1  The City shall pay the Service Provider, subject to any authorized deductions, the
     applicable prices set forth for each service authorized by the City, and actually delivered
     or performed, as the case may be, by the Service Provider to the satisfaction and
     acceptance, as appropriate, of the City. The timing of such payments shall be as set forth
     below in the Section.




 10
 EXHIBIT A
 GENERAL CONDITIONS

9.2    The Service Provider shall invoice with such supporting documentation and other backup
 material as the City may reasonably require. The Service Provider shall provide the Proof
 of Payment indicating all subcontractors have paid, with each invoice.
9.3    The Service Provider shall deliver to the City approval and acceptance, and before being
 eligible for final payment of any amounts due, all documents and materials prepared by the
 Service Provider for the City under this Contract.

9.4    The City shall pay the undisputed amount of the Service Provider’s invoice, as it may be
 reduced to reflect unsubstantiated or unsatisfactory service. Items in dispute shall be paid
 upon the resolution of the dispute. No verification or payment of any amounts invoiced
 shall preclude the City from recovering any money paid in excess of that due under the
 terms of this Contract.
9.5    The Service Provider shall be obligated to pay promptly all proper charges and costs
 incurred by the Service Provider for labor and expenses incurred for the work performed
 hereunder. The City shall have the right, but not the obligation, to pay directly to third
 parties (including subcontractors) all past due amounts owed by the Service Provider to
 third parties for labor and materials used for the work hereunder, based on invoices
 submitted by such third party, and all such amounts paid by the City shall be applied
 toward, and shall reduce, amount owed to Service Provider hereunder.
9.6    The Service Provider shall submit all invoices with the purchase order number to: City of
 Stockbridge, GA, Accounts Payable, 4120 N. Henry Blvd, Stockbridge, GA. 30281.

9.7    The Service Provider will agree to comply with the City of Stockbridge’s Financial Policies
 and Purchasing Policy, to the extent applicable.
9.8    The Service Provider agrees that the compensation provided herein shall be a full and final
 settlement of all claims arising against Stockbridge for work done, materials furnished,
 costs incurred, or otherwise arising out of this contract and shall release the City from any
 and all further claims related to the payment for services and materials furnished in
 connection with this Agreement.

9.9    The Service Provider and City agree that in any event a provision of this Contract about
 the time of payment, the rate of payment, and any rates of interest differs from any
 provision of the Prompt Pay Act, such provision of the Prompt Pay Act is hereby waived
 and said Contract provision shall control. The City shall not be responsible for any interest
 penalty or for any late payment.

10. COMPLIANCE WITH LAWS AND REGULATIONS
10.1 The Service Provider shall perform its obligations and functions hereunder in compliance
 with the applicable laws of the United States, the State of Georgia, Henry County, the City
 of Stockbridge, any applicable rules, regulations, or directives of any agency thereof, and

 11
 EXHIBIT A
 GENERAL CONDITIONS

 the applicable regulations of the City. OSHA rules and regulations shall be followed at all
 times. The City shall have the right (but not the obligation) to contest or challenge by any
 means whatsoever any law, regulation, rule or directive which in any way affects or
 otherwise impacts upon the Service Provider’s performance of its obligations and functions
 hereunder; the Service Provider shall cooperate to the fullest extent and take whatever
 action (including becoming a party in any litigation) the City should reasonable request in
 connection with any such challenge or contest by the City.

10.2   The Service Provider shall obtain and keep current all licenses, permits, and authorizations,
 whether municipal, county, state, or deferral, required for the performance of its obligations
 and functions hereunder and shall pay promptly when due all fees therefore.
10.3   The Service Provider shall abide by all applicable state and federal regulations about wages
 and hours of employees, including but not limited to the Service Provider’s compliance
 with requirements of O.C.G.A. 13-10-91 AND Rule 300-104-1-.02.

11. SERVICE PROVIDER’S LIABILITY
 The Service Provider shall be responsible for the prompt payment of any fines imposed on
 the city or the Service Provider by any other federal, state or local governmental agency as
 a result of the Service Provider’s, or its subcontractor’s (or the officers’ directors’,
 employees’ or agents’ of either), failure to comply with the requirements of any law or any
 governmental agency rule, regulation, order or permit. The liability of the Service Provider
 under this Section 11 is in addition to and in no way a limitation upon any other liabilities
 and responsibilities which may be imposed by applicable law or by the indemnification
 provision of Section 12 hereof, and such liability shall survive the expiration or earlier
 termination of this Contract.

12. INDEMNIFICATION AND INSURANCE
12.1 This section is omitted.
12.2 In addition to indemnification provisions stated above, if the City’s use of any service,
 software, firmware, programming, or other item provided by or on behalf of the Service
 Provider is enjoined due to infringement of another person or entity’s intellectual property
 rights, the Service Provider shall promptly, at its sole cost and expense, modify the
 infringing item so that it no longer infringes, procure for the City the legal right to continue
 using the infringing item, or procure for the City a non-infringing item, or procure for the
 City a non-infringing replacement item having equal or greater functional capabilities as
 the infringing item.

12.3   To the extent allowed under Georgia law, the Service Provider shall indemnify and hold
 harmless the City, and the City's officers, directors, partners, agents, consultants, and
 employees from and against any and all claims, costs, losses, and damages (including but


 12
 EXHIBIT A
 GENERAL CONDITIONS

 not limited to all fees and charges of engineers, architects, attorneys, and other
 professionals, and all court, arbitration, or other dispute resolution costs) arising out of or
 relating to the Project, provided that any such claim, cost, loss, or damage is attributable to
 bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property
 ( other than the Work itself), including the loss of use resulting therefrom, but only to the
 extent caused by any negligent act or omission of Service Provider or Service Provider's
 officers, directors, partners, employees, or Consultants. The Service Provider will notify
 the City in writing of any claim made or suit instituted against the Service Provider because
 of its activities in the performance of the Contract.

12.4   No recourse under or upon any obligation, covenant or agreement contained in this
 Contract, or any other agreement or document pertaining to the work or services of the
 Service Provider hereunder, as such may from time to time be altered or amended in
 accordance with the provisions hereof, or any judgment obtained against the City, or by
 the enforcement of any assessment or by any legal or equitable proceeding by virtue of any
 statute or otherwise, under or independent of this Contract, shall be had against any
 member (including without limitation members of the City’s Council, or members of the
 citizens advisory committees of each), any officer, employee or agent, as such, past,
 present, or future of the City, either directly or through the City or otherwise for any claim
 arising out of or in connection with this Contract or the work or services conducted
 pursuant to it, or for any sum that may be due and unpaid by the City. Any and all personal
 liability of every nature, whether at common law or in equity, or by statue or by constitution
 or otherwise, of any such member, officer, employee, or agent, as such, to respond by
 reason of any act or omission on his or her part or otherwise for any claim arising out of or
 in connection with this Contract or the work or services conducted pursuant to it, or for the
 payment for or to the City, or any receiver therefore or otherwise, or any sum that may
 remain due and unpaid by the City, is expressly waived and released as a condition of and
 in consideration of the execution of this Contract and the promises made to the Service
 Provider pursuant to this Contract.

12.5   In any and all claims against the City, or any of their officers, members, agents, servants
 or employees, by any employee of the Service Provider, any subcontractor, anyone directly
 or indirectly employed by any of them or anyone for whose acts any of them may be liable,
 the indemnification obligation of the Service Provider under this Section 12 shall not be
 limited in any way by any limitation on the amount or type of damages, compensation or
 benefit payable by or for the Service Provider or any subcontractor under Workers’
 Compensation Acts, disability benefit acts or other employee benefit acts.

12.6   No provisions of Section 12 herein shall be construed to negate, abridge, or otherwise
 reduce any other right of indemnity that the City may have as to any party or person
 described therein.


 13
 EXHIBIT A
 GENERAL CONDITIONS

12.7   Insurance

 12.7.1 General Liability and Automobile Liability. The Service Provider shall purchase
 and maintain in force during the term of the Contract, at its own cost and expense,
 to protect the Service Provider, the City, and the members (including, without
 limitation, all members of the governing City’s Council and the citizens’ advisory
 committees of each), officers agents, and employees of each, from and against any
 and all liabilities arising out of or in connection with the Service Provider’s
 performance of the Contract work:

 (1)    Commercial general liability insurance with coverage of not less
 than ONE MILLION DOLLARS ($1,000,000.00) combined single limit
 per occurrence, and with contractual liability coverage for the Service
 Provider’s covenants to and indemnification of the City under the Contract,
 and

 (2)    Automobile liability insurance with policy limits of not less than
 ONE MILLION DOLLARS ($1,000,000.00) combined single limit per
 accident or occurrence covering each motor vehicle operated on City
 property.

 12.7.1.1 Self-Insured Retention. Service Provider’s commercial general liability
 insurance policies shall not be subject to a self-insured retention exceeding $10,000
 if the value of the Contract is less than $1,000,000, and shall not be subject to a
 self-insured retention exceeding $100,000 if the Contract is $1,000,000 or more,
 unless approved by the City Manager. Service Provider’s automobile liability
 insurance policies shall not be subject to a self-insured retention exceeding $10,000,
 unless approved by the City Manager.

 12.7.1.2 Additional Insured Endorsement. Service Provider agrees and shall cause
 the City their member (including, without limitation, members of the City’s
 Council and members of the citizens’ advisory committees of each), officers,
 employees, and agents to be named as an additional insured under such policy or
 policies of commercial general and automobile liability insurance.

 12.7.1.2 Workers’ Compensation and Employer’s Liability. If the Service Provider
 has any employee working on City property, the Service Provider shall procure and
 maintain in force during the term of the Contract (i) workers’ compensation
 insurance, and (ii) employer’s liability insurance. The policy limits of the Service
 Provider’s employer’s liability insurance shall not be less than $100,000 for “each
 employee.” If the Service Provider is self-insured, the Service Provider shall



 14
 EXHIBIT A
 GENERAL CONDITIONS

 provide proof of self-insurance and authorization to self-insure as required by
 applicable state laws and regulations.

 12.7.1.3 Professional Liability Insurance. The Service Provider shall purchase and
 maintain in force during the term of the Contract, Professional Liability insurance
 which will pay for damages arising out of errors or omissions in the rendering, or
 failure to render professional services under the Contract in the amount of at least
 ONE MILLION DOLLARS ($1,000,000.00) per claim. Such insurance must
 contain nose and tail coverage to include work performed by the Service Provider
 from the project’s inception date and until such time as the Statue of Limitations
 has run for the work done on the project.

12.7.4 Health Insurance. Not applicable.

12.7.5 Garage Liability Insurance. Not applicable.

12.7.6 Garage Keeper’s Legal Liability Insurance. Not applicable.
12.7.7    Crime Coverage. Not applicable.

12.7.8 Pollution Liability Insurance. Not applicable.
12.7.9 Deductibles. The Service Provider’s policies of insurance required by this Section
12.7may require the Service Provider’s payment of a deductible, provided the Service
Provider’s insurer is required to pay claims from the first dollar at 110% of the claim value
without any requirement that the Service Provider pay the deductible prior to its insurer’s
payment of the claim.

12.7.10 Other Insurance Requirements. All insurance policies required by this Section 12.7
shall provide that they are primary insurance with respect to any other valid insurance the
City may possess, and that any other insurance the City does possess shall be considered
excess insurance only. All such insurance shall be carried with a company or companies
that meet the requirements of Section 13.2 of these General Conditions, and said policies
shall be in a form satisfactory to the City. A properly completed and executed Certificate
of Insurance on a form provided or approved by the City (such as a current ACORD
certificate of insurance) evidencing the insurance coverage required by this Section shall
be furnished to the City upon the Service Provider shall provide the City with at least thirty
(30) days’ prior written notice of any adverse material change in the Service Provider’s
required insurance coverage except that ten (10) days’ notice of cancellation for non-
payment is required. For purposes of this Section 12.7.10, “adverse material change” shall
mean any reduction in the limits of the insurer’s liability, any reduction, non-renewal, or
cancellation of any insurance coverage, or any increase in the Service Provider’s self-
insured retention. Prior to the expiration of any such policy, the Service Provider shall file

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 with the City a certificate of insurance showing that such insurance coverage has been
 renewed. If the insurance coverage is canceled or reduced, the Service Provider shall,
 within five (5) days after such cancellation or reduction in coverage, file with the City a
 certificate showing that the required insurance has been reinstated or provided through
 another insurance company or companies approved by the City. If the Service Provider
 fails to obtain or have such insurance reinstated, the City may, if it so elects, and without
 waiving any other remedy it may have against the Service Provider, immediately terminate
 this Contract upon written notice to the Service Provider. The City Manager shall have the
 right to alter the monetary limits or coverage herein specified from time to time during the
 term of this Contract, and the Service Provider shall comply with all reasonable requests
 of the City Manager with respect thereto.
13. LIABILITY INSURANCE

13.1     N/A

13.2     Liability Insurance Companies furnishing insurance coverage required by these General
 Conditions shall (a) be approved to issue insurance policies in the State of Georgia, and
 (b) must have no less than a “B+” Financial Rating and a Financial Size Category of
 “Class VI” or higher according to the most current edition of A.M. Best’s Insurance
 Reports. If the liability insurer is rated by A.M. Best’s Insurance Reports at an “A-
 Financial Rating and a Financial Size Category of “Class VIII” or higher, the City
 Manager may waive the requirement for the insurer to be approved by the State of
 Georgia.

14. CONTRACT ADJUSTMENTS
14.1 Notwithstanding any provision herein to the contrary, the City reserves the right to modify
 at any time the nature, method, scope, frequency, or timing of the Service Provider’s
 obligations under this Contract (Contract Adjustments) in whatever manner it determines
 to be reasonably necessary for the proper completion of the Service Provider’s work
 hereunder. Both parties agree that, should any Contract Adjustments be made, the Service
 Provider’s compensation will be adjusted accordingly, in such amount or amounts as will
 be mutually agreed to by means of good faith negotiation by the City and Service Provider
 and, to the extent possible, by reference to any unit costs already established in the
 Proposal. Without exception, all deletions or additions to the scope of work will be set forth
 in a written Amendment to this Contract.

14.2   Notwithstanding the foregoing, the City shall have the right to terminate this Contract
 herein should the Service Provider and the City fail to reach agreement on the adjusted
 compensation within thirty (30) days after the date of the Contract Adjustment.




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14.3   Notwithstanding the foregoing, there shall be no upward adjustment of the compensation
 on account of any Contract Adjustment made necessary or appropriate as a result of the
 mismanagement, improper act, or other failure of the Service Provider, its employees,
 agents, or its subcontractors to properly perform its obligations and functions under this
 Contract.

15. SUBCONTRACTORS
15.1    The Service Provider shall perform all of its obligations and functions under this
 Contract by means of its own employees, or by a duly qualified subcontractor which is
 approved in advance by the City. Such subcontractor, which is an affiliate, parent, or
 subsidiary company; or had principal owners, relatives, management, or employees
 common to the Service Provider; or any other party that has the ability to significantly
 influence the management or daily business operations of the subcontractor, must be
 disclosed in writing to the City Manager. Goods and services provided by
 subcontractors, which are reimbursed by the City, must be bona fide arms-length
 transactions. In the event a subcontractor is employed, the Service Provider shall
 continuously monitor the subcontractor’s performance, shall remain fully responsible
 to ensure that the subcontractor performs as required, and itself perform or remedy any
 obligations or functions which the subcontractor fails to perform properly.
 Nothing contained herein shall be construed to prevent the Service Provider from using
 the services of a common carrier for delivering goods to the City. The City approves
 the sub-Service Providers listed in the Statement of Qualifications.

15.2      This Contract shall be referred to and incorporated within any contractual arrangement
 between the Service Provider and a subcontractor, and, in such contractual
 arrangement, the subcontractor shall give its express written consent to the provisions
 of this Section 15. To the extent feasible, the provisions of this Contract shall apply to
 any such subcontractor in the same manner as they apply to the Service Provider.
 However, such application shall neither make any subcontractor a party to this
 Contract, nor make such subcontractor a third-party beneficiary hereof.

15.3      In the event that the Service Provider employs a subcontractor, then the City may
 require that copies of invoices for all work (including invoices submitted to the Service
 Provider for work performed by a subcontractor) shall be submitted to the City by the
 Service Provider and the City shall pay all compensation to the Service Provider. It
 shall be the sole responsibility of the Service Provider to deal with a subcontractor with
 respect to the collection and submission of invoices and the payment of compensation.
 In no event shall the City have any obligation or liability hereunder to any
 subcontractor, including, in particular, any obligations of payment.

16. DEFAULT AND TERMINATION
16.1    In the event that:

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16.1.1 the Service Provider shall fail to keep, perform, or observe any of the promises,
 covenants, or agreements set forth in this Contract (provided that notice of the first
 failure shall have been given to the Service Provider, but whether or not the Service
 Provider shall have remedied any such failure); or

16.1.2 the Service Provider shall fail to keep, perform, or observe any promise, covenant,
 or agreement set forth in this Contract, and such failure shall continue for a period
 of more than five (5) days after delivery to the Service Provider of a written notice
 of such breach or default; or

16.1.3 the Service Provider’s occupational or business license shall terminate, or the
 Service Provider shall fail to provide the City with any bond, letter of credit, or
 evidence of insurance as required by the Contract Documents, for any reason; or

16.1.4 the Service Provider fails for any reason to provide the City with an acceptable
 renewal or replacement bond or letter of credit within the time period specified by
 a provision for this Contract; or
16.1.5 the Service Provider shall become insolvent, or shall take the benefit of any present
 or future insolvency statute, or shall make a general assignment for the benefit of
 creditor, or file a voluntary petition in bankruptcy or a petition or answer seeking
 an arrangement for its reorganization, or the readjustment of its indebtedness under
 the Federal Bankruptcy laws, or under any other law or statute of the United States
 or any State thereof, or shall consent to the appointment of a receiver, trustee or
 liquidator of all or substantially all of its property; or

16.1.6 the Service Provider shall have a petition under any part of the Federal Bankruptcy
 laws, or an action under any present or future insolvency laws or statute filed
 against it, which petition is not dismissed within thirty (30) days after the filing
 thereof; or

16.1.7 there is any assignment by the Service Provider of this Contract or any of the Service
 Provider’s rights and obligations hereunder for which the City has not consented in
 writing; or
16.1.8 the Service Provider shall default on any other agreement entered into by and
 between the Service Provider and the City, then, in its discretion, the City shall have
 the right to terminate this Contract for default, which termination shall be effective
 upon delivery of written notice of such termination to the Service Provider. In the
 event that the City terminates this Contract for default, or the Service Provider
 abandons or wrongfully terminates the Contract, the Service Provider shall be paid
 for compensation earned to the date of termination or abandonment (but the City

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 shall have the right to reduce by off-set any amounts owed to the Service Provider
 hereunder or under any other Contract or obligation by the amount of the City’s
 damages and any amounts owed by the Service Provider to the City), but the
 Service Provider shall not be compensated for any profits earned or claimed after
 the receipt of the City’s notice of termination by default or after abandonment or
 wrongful termination. The City’s election to terminate or not to terminate this
 Contract in part or whole for the Service Provider’s default shall in no way be
 construed to limit the City’s right to pursue and exercise any other right or remedy
 available to it pursuant to the terms of the Contract or otherwise provided by law
 or equity.

16.2   Notwithstanding anything else herein contained, the City may terminate this
 Contract in whole or in part at any time for its convenience by giving the Service
 Provider thirty (30) days written notice. In that event, the Service Provider shall
 proceed to complete any part of the work, as directed by the City, and shall settle
 all its claims and obligations under the Contract, as directed by the City. The
 Service Provider shall be compensated by the City in accordance with the
 provisions hereof, including, in particular, Section 2 of these General Conditions,
 provided, however, that in no event shall the Service Provider be entitled to
 compensation for work not performed or for anticipatory profits. Service Provider
 shall justify its claims, as requested by the City, with accurate records and data.

16.3   Bankruptcy and Liquidation – In the event the Service Provider (1) makes an
 assignment for the benefit of creditors, or petition or apply to any tribunal for the
 appointment pf a custodian, receiver, or trustee for all or a substantial part of its
 assts; (2) commences any proceeding under any bankruptcy, reorganization,
 arrangement, readjustment of debt, dissolution, or liquidation law or statute of any
 jurisdiction whether now or hereafter in effect; (3) has had any such petition or
 application filed or any such proceeding commenced against it in which an order
 for relief is entered or an adjudication or appointment is made, and which remains
 undismissed for a period of sixty(60) days or more; (4) takes any corporate action
 indicating its consent to, approval of, or acquiescence in any such petition,
 application, proceeding, or order for relief or the appointment of a custodian,
 receiver, or trustee for all or substantial part of its assets; or (5) permits any such
 custodianship, receivership, or trusteeship to continue undischarged for a period of
 sixty (60) days or more causing the Service Provider or any third party, including,
 without limitation, a trustee in bankruptcy, to be empowered under state or federal
 law to reject this Contract or any agreement supplementary hereto, the City shall
 have the following rights:




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 (i)     In the event of a rejection of this Contract or any agreement
 supplementary hereto, the City shall be permitted to retain and use any back-up or
 archival copies of the software licensed hereunder under this Agreement for the
 purpose of enabling it to mitigate damages caused to the City because of the
 rejection of this Contract. The City shall exert reasonable efforts to mitigate such
 damage by use of such back-up or archival copies.

 (ii)     In the event of rejection of this Contract or any agreement
 supplementary hereto, the City may elect to retain its rights under this Contract or
 any agreement supplementary hereto as provided in Section 365(n) of the
 Bankruptcy Code.
 Upon written request of the City to, as applicable, the Service Provider, the
 bankruptcy trustee, or receiver. The Service Provider or such bankruptcy trustee or
 receiver shall not interfere with the rights of the City as licensee as provided in this
 Contract or in any agreement supplementary hereto to obtain the Source Material(s)
 from the bankruptcy trustee and shall, if requested, cause a copy of such Source
 Material (s) to be available to the City.

 (iii) In the event of rejection of this Contract or any agreement
 supplementary hereto, the City may elect to retain its rights under this Contract or
 any agreement supplementary hereto as provided in section 365(n) of the
 Bankruptcy Code without prejudice to any of its rights of setoff with respect to this
 Contract under the Bankruptcy Code or applicable non-bankruptcy law; or In the
 event of a rejection of this Contract or any agreement supplementary hereto, the
 City may retain its rights under this Contract or any agreement supplementary
 hereto as provided in section 365(n) of the Bankruptcy Code without prejudice to
 any of its right under section 503(b) of the Bankruptcy Code.

   17. CITY’S AUTHORIZED REPRESENTATIVE
 During the term of this Contract, the City Mor designee may from time to time designate
 an individual to serve as the City’s Authorized Representative (CAR) and an Assistant
 CAR designated to serve in that capacity in the absence of the CAR, who shall have such
 authority to act on the City’s behalf as the City Manager may from time to time actually
 delegate to such person, but in no event shall the CAR have authority to modify or
 terminate this Contract, or make final decisions with respect to amendments, time
 extensions, assignments, cost or payment adjustments or payment disputes.


18. ASSIGNMENT
 Neither this Contract nor any of the Service Provider’s rights or obligations hereunder may
 be assigned by the Service Provider without the City’s prior written consent, which consent
 may be granted or withheld at the City’s sole discretion. Any transfer of this Contract by

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 merger, consolidation or liquidation (unless the stock of the Service Provider is traded on
 a national stock exchange or in a generally recognized over the counter securities market)
 any change in ownership of a power to vote a majority of the outstanding voting stock or
 ownership interests of the Service Provider shall constitute an assignment of this Contract
 for purposes of this Section. In the event the Service Provider assigns or subcontracts or
 attempts to assign or subcontract any right or obligation arising under this Contract without
 the City’s prior written consent, the City shall be entitled to terminate this Contract
 pursuant to the provisions of Section 17 hereof.

19. NOTICES
19.1 Unless otherwise stated herein, all notices or other writings which the City is required or
 permitted to give to the Service Provider may be hand delivered, mailed via U.A Certified
 Mail, or sent next-day delivery by a nationally-recognized overnight delivery service to the
 Service Provider’s address set forth in the Proposal. Any such notice shall be deemed to
 have been delivered upon actual delivery, or one (1) day following submission to a
 nationally-recognized overnight delivery service for next-day delivery to the Service
 Provider, or three (3) days following submission to the Service Provider by U.S. Certified
 Mail.

19.2   Unless otherwise stated herein, all notices or other writings which the Service Provider is
 required or permitted to give to the City may be hand delivered to the City Manager, or
 mailed via U.S. Certified Mail. Or sent next-day delivery by a nationally-recognized
 overnight delivery service for next-day delivery to the City, or three (3) days following
 submission to the City by U.S. Certified Mail. Any such notice shall be sent to:

 City of Stockbridge, GA
 ATTN: City Manager
 4640 N. Henry Blvd.
 Stockbridge, GA 30281

 Service Provider: ________________________________
 ________________________________
 ________________________________

19.3 Either party may change its notice address by written notice to the other given as
provided in this section.

20. NONDISCRIMINATION
20.1 During the performance of this Contract, the Service Provider, for itself, its assignees and
 successors in interest agrees as follows:

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20.1.1 Compliance with Regulations. The Service Provider shall comply with the Law and
Regulations as they may be amended from time to time (hereafter referred to as the
“Regulations”), which are herein incorporated by reference and made a part of this
Contract.

20.1.2 Nondiscrimination. The Service Provider, concerning the work performed by it
during the Contract, shall not discriminate on the grounds of race, color, or national origin
in the selection and retention of any subcontractor, including procurement of materials and
leases of equipment. The Service Provider shall not participate either directly or indirectly
in the discrimination prohibited by the Regulations.

20.1.3 Solicitations for Subcontracts, Including Procurement of Materials and Equipment.
In all solicitations either by competitive proposing or negotiation made by the Service
Provider for work to be performed under a subcontract, including procurement of materials
or leases of equipment, each potential subcontractor or supplier shall be notified by the
Service Provider of the Service Provider’s obligations under this Contract and the
Regulation relative to nondiscrimination on the grounds of race, color or national origin.

20.1.4 Information and Reports. The Service Provider shall provide all information and
reports required by the Regulations or directives issued pursuant thereto and shall permit
access to its books, records, accounts, other sources or information, and its facilities may
be determined by the City to be pertinent to ascertain compliance with such Regulations,
orders and instructions, the Service Provider shall so certify to the City, as appropriate, and
shall set forth what efforts it has made to obtain the information.

20.1.5 Sanctions for Noncompliance. In the event of the Service Provider’s
 noncompliance with the nondiscrimination provisions of this Contract, the City
 shall impose such Contract Sanctions as it may determine to be appropriate,
 including but not limited to:

20.1.5.1 Withholding of payments to the Service Provider under the Contract until the
 Service Provider complies, and/or

20.1.5.2 Cancellation, termination, or suspension of the Contract, in whole or in part.

20.1.6 Incorporation of Provisions, The Service Provider shall include the provisions of
 subsections 20.1.1 through 20.1.5 in every subcontract, including procurement of
 materials and leases of equipment, unless exempt by the Regulations or directives
 issued pursuant thereto. The Service Provider shall take such action with respect to

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 any subcontract or procurement as the City may direct as a means of enforcing such
 provisions, including sanctions for noncompliance. Provided, however, that in the
 event the Service Provider becomes involved in, or is threatened with, litigation
 with a subcontractor or supplier as a result of such direction, the Service Provider
 may request the City to enter into such litigation to protect the interest of the City
 and, in addition, the Service Provider may request the interest of the City and, in
 addition, the Service Provider may request the United States to enter into such
 litigation to protect the interests of the United States.

20.2   The Service Provider assures the City that it will comply with the pertinent statutes,
 Executive Orders, and such rules as are promulgated to assure that no person shall, on the
 grounds of race, creed, color, national origin, sex, age, marital status, or handicap, be
 excluded from participating in any activity conducted with or benefiting from Federal
 assistance. This provision shall bind the Service Provider from the period beginning with
 the initial solicitation through the completion of the Contract.

21. COPYING DOCUMENTS
 The Service Provider hereby grants the City and its agents permission to copy and
 distribute any and all materials and documents contained in, comprising, or which are
 otherwise submitted to the City with or in connection with the Service Provider’s Proposal
 or which are contained in the Contract Documents (the “Submittals”). The permission
 granted by the Service Provider shall be on behalf of the Service Provider and any and all
 other parties who claim any rights to any of the materials or documents comprising the
 Submittals. Such permission specifically authorizes the City and its agents to make and
 distribute such copies of the Submittals or portions thereof as may be deemed necessary or
 appropriate by the City for its own internal purposes or for responding to requests for copies
 from any member of the public, regardless of whether the request is specifically
 characterized as a public records request pursuant to Georgia Code. This provision shall
 survive the expiration or termination of the Contract.

22. GENERAL PROVISIONS
 22.1 The Contract Documents consist of the Contract, the Proposal Forms, the Instructions to
 Proposers, the Request for Qualifications, all Addendum(s) issued prior to execution of
 this Contract, these General Conditions and Specifications. Together, these documents
 comprise the Contract, and all the documents are fully a part of the Contract as if attached
 to the Contract or repeated herein. Precedence of the Contract Documents shall be as
 follows: (i) addendum(s) to the Contract Documents, (ii) the Contract, (iii) the General
 Conditions, (iv) the Scope of Work in Exhibit B, (v) the Request for Proposal, and (vii)
 the Cost Proposal.


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22.2   This Contract represents the entire agreement between the parties in relation to the subject
 matter hereof and supersedes all prior agreements and understandings between such
 parties in relation to such subject matter, and there are no contemporaneous written or oral
 agreements, terms, or representations made by any party other than those contained herein.
 No verbal or written representations shall be relied upon outside the Contract terms and
 amendments. Without exception, all deletions or additions to the scope of work will be set
 forth in a written amendment to this Contract. No amendment, modification, or waiver of
 this Contract, or any part thereof, shall be valid or effective unless in writing signed by
 the party or parties sought to be bound or charged therewith; and no waiver of any breach
 or condition of this Contract shall be deemed to be a waiver of any other subsequent breach
 or condition, whether of a like or different nature.

22.3   The Service Provider shall, during the term of this Contract, repair any damage caused t
 real or personal property of the City and/or its tenants, wherever situated, caused by the
 intentional, reckless, or negligent acts or omissions of the Service Provider’s officers,
 agents, or employees, and any subcontractors and their officers, agents, or employees, or,
 at the option of the City, the Service Provider shall reimburse the City for the cost of
 repairs thereto and replacement thereof accomplished by or on behalf of the City.

22.4   The Service Provider warrants to the City that no work performed or materials purchased
 pursuant to the Contract, whether by, from, or through the Service Provide or a
 subcontractor, shall cause any claim, lien or encumbrance to be made against any property
 of the City, and the Service Provider shall indemnify and save the City harmless from and
 against any and all losses, damages and const, including attorneys’ fees, with respect
 thereto. If any such claim, lien, or encumbrance shall be filed, the Service Provider shall,
 within thirty (30) days after notice of the filing thereof, cause the same to be discharged
 of record by payment, deposit, bond, order of a court of competent jurisdiction, or
 otherwise. This provision shall survive the expiration or termination of the Contract.

22.5   The language of this Contract shall be construed according to its fair meaning, and not
 strictly for or against either the City or the Service Provider. This Contract shall be deemed
 to be made, construed, and performed according to the laws of the State of Georgia. Any
 suit or proceeding initiated for the purpose of interpreting or enforcing any provision of
 this Contract or any matter in connection therewith shall be brought exclusively in a court
 of competent jurisdiction in Henry County, Georgia, and the Service Provider waives any
 venue objection, including, but not limited to, any objection that a suit has been brought
 in an inconvenient forum. The Service Provider agrees to submit to the jurisdiction of the
 Georgia courts and irrevocably agrees to acknowledge service of process when requested
 by the City.


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22.6    The section headings herein are for the convenience of the City and the Service Provider
 and are not to be used to construe the intent of this Contract or any part hereof, or to
 modify, amplify, or aid in the interpretation or construction of any of the provisions hereof.

22.7 The use of any gender herein shall include all genders, and the use of any number shall be
     construed as the singular or the plural, all as the context may require.

22.8 The delay or failure of the City at any time to insist upon a performance of any of the terms,
     conditions, and covenants herein shall not be deemed a waiver of that breach or any
     subsequent breach or default in the terms, conditions, or covenants of this Contract. The
     Service Provider shall not be relieved of any obligation hereunder on account of its failure
     to perform by reason of any strike, lockout, or other labor disturbance.

22.9 If the City shall, without any fault, be made a party to any litigation commenced between
     the Service Provider and a third party arising out of the Service Provider’s operations and
     activities at the premises, then the Service Provider shall pay all costs and reasonable
     attorney’s fees incurred by or imposed upon the City in connection with such litigation for
     all trial and appellate proceedings. The City shall give prompt notice to the Service
     Provider of any claim or suit instituted against it by such third party. The provisions of this
     Section supplement and are not intended to be in lieu of the indemnification provisions of
     Section 5 hereof. The provisions of this Section shall survive the acceptance of the services
     and payment therefore, and the expiration or earlier termination of this Contract.

22.10 The City shall have the right to recover from the Service Provider all of the City’s costs
 and expenses incurred in enforcing the provisions of this Contract including, but not
 limited to, (1) the cost of administrative investigation and enforcement ( including, without
 limitation, audit fees and costs, attorneys’ fees) and (2) the cost of any trial, appellate or
 bankruptcy proceeding (including, without limitation, investigation costs, audit fees and
 costs, attorney’s fees, court costs, paralegal fees and expert witness fees). This provision
 shall survive the expiration or termination of the Contract.

22.11 The Service Provider shall not, during the term of the Contract, knowingly hire or employ
 (on either a full-time or part-time basis) any employee of the City.

22.12 The Service Provider shall be required, during the term of the Contract, at no additional
 cost to the City, to take such reasonable security precaution with respect to its operations
 at City Hall as the City, in its discretion, may from time to time prescribe. The Service
 Provider shall comply with all regulations, rules, and policies of any governmental
 authority, including the City, relating to security issues.


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22.13 The City may, but shall not be obligated to, cure, at any time, upon five (5) days written
 notice to the Service Provider (provided, however, that in any emergency situation to the
 City shall be required to give only such notice as is reasonable in light of all the
 circumstances), any default by the Service Provider under this Contract; whenever the City
 so cures a default by the Service Provider, all costs and expenses incurred by the City in
 curing the default, including but not limited to, reasonable attorneys’ fees, shall be paid by
 the Service Provider to the City on demand.

22.14 The City shall, in its discretion, be entitled to deduct from the compensation to which the
 Service Provider is otherwise entitled hereunder an amount equal to any liabilities of the
 Service Provider to the City which are then outstanding. In the event that additional work
 beyond the scope of this Contract is requested by the City Manager and it results in any
 extra charges to the City, the Service Provider shall so advise the City in writing of the
 amount of the extra charges. The City is not required to pay any extra charges for additional
 work unless such work and the charges therefore have been approved in advance and have
 been confirmed in writing within twenty-four (24) hours by the City Manager, in his or
 her exclusive discretion.

22.15 The Service Provider is an independent Service Provider, and nothing contained herein
 shall be construed as making the Service Provider an employee, agent, partner, or legal
 representative of the City for any purpose whatsoever. The Service Provider acknowledges
 that it does not have any authority to incur any obligations or responsibilities on behalf of
 the City and agrees not to hold itself out as having any such authority. Nothing contained
 in this Contract shall be construed to create a joint employer relationship between the City
 and the Service Provider with respect to any employee of the Service Provider or of its
 subcontractors.

22.16 The Service Provider and its subcontractors, if any, shall maintain complete and accurate
 books and records in accordance with generally accepted accounting principles,
 consistently applied, and shall be in a form reasonably acceptable to the City Manager or
 designee. The Service Provider and its subcontractors shall account for all expenses of any
 nature related to transactions in connection with the Contract in a manner that segregates
 in detail those transactions from other transactions of the Service Provider and
 subcontractors, and which support the amounts reported and /or invoiced to the City. At a
 minimum, the Service Provider’s and subcontractor’s accounting for such expenses and
 transactions shall include such records in the form of electronic media compatible with or
 convertible to a format compatible with computers utilized by the City at its offices; a
 computer-run hard copy; or legible microfilm or microfiche, together with access to the
 applicable reader. All such books and records and computerized accounting systems shall,
 upon reasonable notice from the City, be made available in Henry County, Georgia, for

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inspection, examination, audit, and copying by the City through and by its duly authorized
representatives at any time for up to four (4) years after the year to which books and records
pertain. Such inspection, examination, or audit may include, but is not limited to, a review
of the general input, processing, and output controls of information systems, using read-
only access, for all computerized applications used to record financial transactions and
information. The Service Provider and subcontractor shall freely lend its own assistance
in a timely manner in making such inspection, examination, audit, or copying and, if such
records are maintained in electronic and other machine-readable format, shall provide the
City and/or its representative such assistance as may be required to allow complete access
to such records. The City Manager may require the Service Provider and subcontractors to
provide other records that the City Manager, in his or her sole discretion, deems necessary
to enable the City to perform an accurate inspection, examination, or audit of expenses
incurred in and transactions related to performance of this Contract. Such records shall be
provided within thirty (30) days or request thereof. In the event that expenses incurred or
reimbursed are found by such inspection, examination, or audit to have been overpaid, the
Service Provider and its subcontractors agree that such amounts shall be payable to the
City. If, prior to the expiration of the above-state four (4) year record retention period, any
audit or investigation is commenced by the City, or any claim is made or litigation
commenced relating to this Contract by the City, the Service Provider, or third party, the
Service Provider shall continue to maintain all such records, and the City shall continue to
have the right to inspect such records in the manner stated above, until the inspection,
examination, audit, claim, or litigation is finally resolved (including the determination of
any and all appeals or the expiration of time for an appeal). This provision shall survive
the expiration or earlier termination of this Contract. In the event of any conflict between
any provision of this Contract and generally accepted accounting principles or generally
accepted auditing standards, the provisions of this Contract shall control even where this
Contract references such provisions or standards. In particular, without limitation, the
Service Provider and subcontractors shall maintain all records required under this Contract
to the full extent required hereunder, even if some or all such records would not be required
under such generally accepted accounting principles or auditing standards. If as a result of
an inspection, examination or audit, it is established that amounts are due from the Service
Provider to the City, the Service Provider shall forthwith, upon written demand from the
City, pay the City such amount, together with interest on the amount due at the rate of
twelve (12%) percent per annum, or if less, the maximum rate of interest allowed by law,
from the date such additional amounts were overpaid by the City. Further, if such
inspection, examination, or audit establishes that the Service Provider has over-billed such
amounts for any Contract period by two (2%) percent or more, then the entire expense of
such inspection, examination, or audit shall be paid by the Service Provider.




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22.17 The Service Provider and subcontractors shall prepare and provide the City with all
 detailed reports as required under the Contract on a timely basis. The City reserves the
 right to modify the reporting procedures or the form and content of any report as it deems
 necessary.

22.18 There are no third-party beneficiaries to this Contract, and nothing contained herein shall
 be construed to create such.

22.19 Time is of the essence for the performance of each of the Service Provider’s obligations
 under this Contract.

22.20 In computing any period of time established under this Contract, except as otherwise
 specified herein, the word “days” when referring to a period of time is ten (10) days or less
 means business days, and when referring to a period of time that is more than ten (10) days
 means calendar days. The day of the event, from which the designated period of time
 begins to run, shall not be included. A business day is any day other than Saturday, Sunday,
 or Federal, State of Georgia, or City holidays.

22.21 The Service Provider agrees to perform all acts and execute all supplementary instruments
 or documents which may be reasonably necessary to carry out or complete the
 transaction(s) contemplated by this Contract.

22.22 The City reserves the right to further develop, improve, repair and alter the facilities and
 all roadways, and parking areas, as it may reasonably see fit, free from any and all liability
 to the Service Provider for loss of business or damages of any nature whatsoever to the
 Service Provider occasioned during the making of such improvements, repairs, alterations
 and additions, including, but not limited to, any damages resulting from negligence of the
 City or its employees, agents or Service Providers.

22.23 The Service Provider and the City hereby mutually waive any claim against each other and
 their respective members, officials, officers, agents and employees for damages ( including
 damages for loss of anticipated profits) caused by any suit or proceedings brought by either
 of them or by any third party directly or indirectly attacking the validity of this Contract
 or any part thereof, or any addendum or amendment hereto, or the manner in which this
 Contract was solicited, awarded or negotiated, or arising out of any judgment or award in
 any suit or proceeding declaring this Contract, or any addendum or amendment hereto,
 null, void or voidable or delaying the same, or any part thereof, from being carried out.

22.24 At the option of the Service Provider, the products and/or services provided under the
 Contract resulting from this solicitation may be provided to other governmental agencies,

 28
 EXHIBIT A
 GENERAL CONDITIONS

 including the State of Georgia, its agencies, political subdivisions, counties, and cities
 under the same terms and conditions, including price, as such products and/or services are
 provided under this Contract. Each governmental agency allowed by the Service Provider
 to purchase products and/or services in connection with this Contract shall do so
 independent of the City or any other governmental entity. Each agency shall be responsible
 for its own purchases and shall be liable only for goods and services ordered, received,
 and accepted by it. The City shall have no liability to Service Provider or any governmental
 agency resulting from the purchase by that agency of products and /or services from the
 Service Provider in connection with this Contract.

23. GRATUITIES, REBATES, OR KICKBACKS.
23.1     GRATUITIES. It shall be unethical for any person to offer, give or agree to give any
 employee or official of the City or for any employee or official of the City to solicit,
 demand, accept from another person, a gratuity, rebate, loan, offer of employment or other
 services or property of value in connection with any decision, approval, disapproval,
 recommendation or preparation of any part of a program requirement or a purchase request
 including the content of any specification or procurement standard, rendering of advice,
 investigation, auditing or in any other advisory capacity in any particular matter, pertaining
 to any program requirement or a Contract or subcontract, or to any solicitation or proposal
 therefore in any manner inconsistent with the State of Georgia’s Department of
 Administrative Services Gratuity Policy. Rebates normally or routinely offered to
 customers in the ordinary course of business for the purchase of goods and services are
 acceptable and are the property of the City.

23.2   KICKBACK AND REBATES. It shall be unethical for any payment, gratuity, or offer of
 employment to be made by or on behalf of a subcontractor to this Contract to the prime
 contract or higher-tier subcontractor, or any person associated therewith, as an inducement
 for a subcontractor or order.




 End of Exhibit A.



 29
 EXHIBIT B
 SCOPE OF WORK AND SPECIFICATIONS

1.1     BACKGROUND:

 The population of Stockbridge has changed significantly over the past few decades. By
 2020, the population had increased to 28,973. A recent annexation, effective January 1,
 2023, brought the population to approximately 34,613 based on staff calculations and GIS
 resources. Stockbridge is ideally located in close proximity to I-75 and I-675, as well as
 Hartsfield-Jackson Atlanta International Airport. Stockbridge’s affordability and proximity
 to Atlanta make it an attractive area to locate within the Metro Atlanta area.
 As the region continues to grow, the City of Stockbridge has the opportunity to attract and
 retain young adults and families. The City needs to manage development that occurs with
 future population growth so as not to diminish the small-town community feel that existing
 residents enjoy. The City’s recent focus has been on improving existing corridors to
 accommodate infill and redevelopment, particularly for commercial and multi-
 family/mixed-use developments.
 To accommodate this growth and redevelopment, the City’s current Unified Development
 Code is in need of reorganization and update with the following goals to help implement the
 vision, goals, and strategies of the City of Stockbridge.


 A. Goals and Objectives
 1. Unified Development Code

 Reorganize the current document with a table of contents, add recently approved text amendments,
 and resolve all conflicts with other City plans and the City Code of Ordinances. Update design
 criteria for commercial, industrial, and residential zoning districts.
 a. Build on the goals and action items from the 2028 Unified Plan, including
 implementation of small area plans
 b. Insert and organize recently approved zoning code text amendments and add to the
 updated permitted uses
 c. Contrast and bring document into alignment and make consistent with, 2025-2030
 Comprehensive Plan, City Code of Ordinances, Parks Masterplan, trails plan, and
 any other approved city plans or studies
 d. Refinement, deletion, or update of existing zoning districts, Special Purpose land
 use designation, Suburban Residential and Rural Residential Zoning Districts,
 create and add new, smaller lot-sized single-family detached residential districts,
 Planned Unit Development, and Mixed-Use zoning districts through conversion of
 existing zoning districts, create several new single-family housing districts,
 including a tiny home zoning district.
 e. Update or refine current overlay districts and develop new special purpose zoning
 districts, as necessary, and consideration of planned development zoning district(s)
 and residential office zoning district(s) by creating new mixed-use zoning districts.

 30
 EXHIBIT B
 SCOPE OF WORK AND SPECIFICATIONS


 f. Create a special-purpose zoning district to match the special-purpose land use
 category in the Comprehensive Plan
 g. Organize, streamline, index, add a table of contents, and modernize the overall look
 of the document
 h. Inclusion of helpful illustrations, tips, and reminders throughout the document
 i. Revision of the Use Table, including but not limited to the addition of common
 contemporary uses; deletion of antiquated uses; color-coding; and rearranging of
 categories.
 j. Simplifying and alphabetizing supplemental regulations
 k. Revise/update zoning district development permitted uses tables
 l. Streamline community and building design standards
 m. Add a ten percent rental cap on all new residential developments with special
 waiver process to exceed the standard
 n. Update parking standards, including reductions where appropriate
 o. Creation of administrative waivers and lot merger provisions
 p. Introduction of economic development and affordable housing (including senior
 housing) through density bonuses and zoning incentives.
 q. Review all adopted city plans, such as LCIs, Housing Studies, Strategic Plan, 2028
 Comprehensive Plan, and City Code of Ordinance to ensure that there are no
 conflicts and that all documents agree and are consistent with the Unified
 Development Code.

2. Sign Ordinance

   Build on the goals and action items from the 2022 Unified Development Code.
 a. Establish signage as a design element that can contribute to a sense of
 place/gateways
 b. Encourage more pedestrian-oriented signage
 c. Reduce the prominence of signage while balancing commercial and aesthetic
 interests with emphasis on monument signs
 d. Make regulations more user-friendly and easier to interpret
 e. Create specific illustrations and detailed drawings, where appropriate
 f. Create a temporary sign program to assist small businesses and special events
 g. Address monuments, public art, and murals
 h. Encourage use of modern lettering and wording on signage
 i. Create a uniform signage look and feel for the overall city
 j. When applicable, streamline regulations




 31
 EXHIBIT B
 SCOPE OF WORK AND SPECIFICATIONS

B. Project Tasks
   1.   Task 1 Project Management Plan
 The Consultant shall create a Project Management Plan to ensure that the project begins
 with a clear understanding of the project’s processes, schedule, budget, and desired
 outcomes. The PMP shall drive the work schedule for the duration of the project and
 include a Communication Plan for City staff, the Consultant, the Project Management
 Team, and Stakeholders. Internal engagement should be bi-monthly meetings with staff.
 The purpose of the PMP is to ensure that the project begins with a clear understanding of
 the project’s processes, schedule, and desired outcomes. The PMP outlines the working
 relationship among City staff, the Consultant, the Project Management Team, and a
 Stakeholder Committee.

 The PMP shall include a process for collecting information and building relationships
 between the consulting team and the City. Involvement from various City of Stockbridge
 departments, appointed officials, and/or elected officials is imperative to a successful
 planning process. It will be expected to have continual and ongoing communications with
 City Staff. Interactions with staff will include regularly scheduled phone calls and email
 communications between the Consultant and the City staff project manager.

 Current Planning staff and the Consultant shall create a Project Management Team. This
 team shall meet at least monthly to discuss the project’s progress. The key responsibilities
 of the Project Management Team are to manage the project, set objectives and milestones,
 review and comment on materials to be presented at public meetings, and distribute
 information to community participants.

 A Project Management Plan (PMP) shall be developed, indicating dates for tasks,
 milestones, project timeline, receipt of deliverables, and key decision-making points. The
 PMP will drive the work schedule for the duration of the project; therefore, it is critical that
 the plan provides an overview of the process, project goals, key dates, opportunities for
 public input, review of preliminary findings, and concepts of deliverables.

 It is also expected that City Staff will periodically provide updates to various boards
 and commissions at their regular meetings to keep them apprised of the process and, from
 time to time, seek feedback on a particular topic or question. Staff will also facilitate
 connections between the Consultant and community stakeholders. Staff shall provide the
 necessary zoning information, background information, interpretations, and other
 documents related to the project. Information to be supplied includes, but is not limited to:

 a. 2023-2028 City of Stockbridge Unified Development Code
 b. Henry City Municipalities’ comprehensive plans



 32
 EXHIBIT B
 SCOPE OF WORK AND SPECIFICATIONS

 c. Strategic Economic Development Plans, broadband accessibility plans, and
 housing plans (to the extent they exist and are relevant)
 d. Solid Waste Management Plans
 e. The Atlanta Region’s Plan Policy Framework: Modal studies conducted by
 agencies within the study area
 f. Livable Centers Initiative (LCI) plans, corridor studies, and other active small area
 plans
 g. City Board of Education facilities planning documents
 h. Police Department planning initiatives
 i. Parks & Recreation Master Plan
 j. Zoning Ordinance, Sign Ordinance, subdivision regulations, and any other land
 k. Use controls used to implement the Comprehensive Plan.
 l. City of Stockbridge Code of Ordinances

2. Task 2 Public Involvement

   The Consultant shall develop a public engagement process that shall be used to achieve a
   community-supported project outcomes with special considerations being given to include
   low- to moderate-income, minority populations, millennials, students, landowners,
   business owners, elderly, and disabled residents. The Consultant will identify stakeholders
   and facilitate their involvement in the planning process. The Consultant shall produce a
   Public Participation Plan, to outline the public input strategy for this project. The Public
   Participation Plan shall also include a Stakeholder Committee. This committee shall
   include at least seven (7) committee members, as listed below. The Committee shall serve
   in a technical advisory capacity to assess zoning proposals and concepts.

 •   One (1) member of the Citywide Development Authority
 •   One (1) member of the Citywide Development Authority [duplicate]
 •   One (1) member from each Council District [i.e., six (6) members]
 •   One (1) Planning Commission member
 •   Three (3) members are to be chosen by the Community Development Director.

   A schedule of meetings and locations shall be made available within a reasonable time
   from the onset of the project, including, but not limited to
   a. “Kick-off” period- (in-person): to announce the beginning of the project process, goals,
 project timeline, key dates, preliminary findings from text review of the existing
 Ordinance, and opportunities for public input at a City Council Meeting, along with
 internal staff day(s).
   b. Two (2) Community Zoning Information Meetings - Periodic drafts shall be presented
 to the public for review and comment prior to finalizing the updates.



 33
 EXHIBIT B
 SCOPE OF WORK AND SPECIFICATIONS

   c. Two (2) Planning Commission meetings- Periodic drafts and concepts shall be
 presented to the Planning Commission and the public for review and comment prior to
 finalizing the updates.
   d. Two (2) City Council Meetings- Periodic progress updates, presentation of draft
 documents to the legislative body, and delivery of final draft documents for adoption.
   e. Three (3) public meetings, including one virtual meeting and three (3) stakeholder
 meetings.
   f. Design Charrette (in-person): to identify and validate desired architectural and site
 design elements for the area.

   g. Data Gathering- Data gathering/outreach/engagement meetings (virtual and/or in-
 person): to collect, synthesize, and display data, information, and opinions from the
 public on pertinent topics. These meetings can also be used to review preliminary
 findings and general directions.
   h. Mayor/Council—Planning, Economic Development, Public Works (in-person)-
 Periodic progress updates and discussions of concepts needing policy direction shall be
 presented to the Planning Commission and the public for review and comment prior to
 finalizing the updates.
   i. Workshops (virtual and/or in-person)- Technical sessions to deep dive into specific
 concepts, terms, or details. These sessions should seek to educate members of the
 public, as well as inform and obtain input. Technical sessions will provide an in-depth
 knowledge of the specific learning components related to the educational goals and
 objectives of the planned project.
   j. Community Tour, if needed (in-person): City staff will lead a community tour with the
 Consultant to highlight key features, communities, sites, landmarks, boundaries,
 geography, and other places of interest. A tour provides the consulting team with
 valuable context for the issues that are discussed over the course of the kick-off period.
 The Consultant will also use the tour to begin compilation of a photo inventory for
 future use.

   These tasks will be documented through meeting notices, meeting summaries, and other
   written communications, and when possible, video recordings. Responses and
   acknowledgement of public comments must be documented. The public involvement
   process should include a variety of methods, times, and techniques to reach the broadest
   range of stakeholders possible.
3. Task 3 Project Deliverables

   This task requires the Consultant to generate a variety of documents at various milestones
   of the project process. The summary planning document for the corridor study shall contain
   at a minimum the following:


 34
 EXHIBIT B
 SCOPE OF WORK AND SPECIFICATIONS

a. Project Management Plan - an overview of the process, project goals, key dates,
   opportunities for public input, review of preliminary findings, and concepts of
   deliverables.
b. Public Engagement Plan- public participation process used to achieve a
   community-supported project outcome.
c. Ordinance Assessment - An evaluation of the current Unified Development
   Ordinance documents shall be conducted by the Consultant to establish its
   strengths, weaknesses, and opportunities to improve the zoning and sign
   regulations.

d. Existing Conditions Report- Evaluation of Existing Regulations-The Consultant
   shall perform an evaluation of the existing zoning regulations that will serve as the
   baseline upon which proposed changes will be made.
e. Revised Zoning document - A revised (digital) Zoning document shall be
   prepared with updated regulations, illustrations, and other content in multiple
   formats, including Word, InDesign, Illustrator, PDF, etc., including a format that
   can easily be submitted for integration into the Municode system.
f. Revised Sign Ordinance document- A revised (digital) Sign Ordinance document
   to update and streamline design elements for sign ordinances. The document shall
   be prepared with updated regulations, illustrations, and other content in multiple
   formats, including Word, InDesign, Illustrator, PDF, etc., including a format that
   can easily be submitted for integration into the Municode system. The Framework
   should include:
 i.   Encourage more pedestrian-oriented signage
 ii. Reduce the prominence of signage while balancing commercial and
 aesthetic interests
 iii. Create specific illustrations and detailed drawings, where appropriate
 iv.    Create a temporary sign program to assist small businesses and special
 events
 v.     Address monuments, public art, and murals
g. Executive Summary – A clear, concise, and compelling Executive Summary
   document that outlines the consultant’s understanding of the City’s goals for
   updating the Unified Development Code, and highlights the proposed approach,
   qualifications, and anticipated outcomes.
 i.   Summarize the proposer’s understanding of the City’s need to modernize
 and align the UDC with the Comprehensive Plan, current planning
 practices, and community priorities.
 ii.   Highlight the proposer’s methodology for conducting the code audit,
 stakeholder engagement, drafting, and implementation support.


 35
 EXHIBIT B
 SCOPE OF WORK AND SPECIFICATIONS

 iii.   Emphasize key differentiators, such as experience with similar municipal
 code updates, innovative approaches, and community engagement
 strategies.
 iv.    Provide a high-level timeline and expected deliverables.

 h. Final Report Document- The Consultant shall generate a variety of documents at
 various milestones of the project process to be compiled into a final report. The
 Consultant shall also develop a strategy to display Zoning and Sign Ordinances to
 the public, ensuring user-friendly access and synced with the City’s geographic
 information.
 i. information system (GIS) programs or applications in order to provide a robust and
 future-forward user experience.
 j. The City requests ten (10) bound hard copies, three (3) USB drives, and one (1) editable
 digital copy of the final report. The digital version must be provided in a format that allows
 for future modification and reuse. The report shall aggregate the following components:
 i.   The Executive Summary
 ii.   Project Management Plan
 iii.    Public Engagement Plan
 iv.    Existing Conditions Report
 v.    Ordinance Assessment
 vi.    Revised Zoning Document
 vii.    Revised Sign Ordinance Document
 k. The city of Stockbridge shall retain ownership of all data and files generated and created
 as a part of the Unified Development Code Update.


C. Project Proposed Schedule

   1.   RFP Issued - (September 2025)
   2.   Evaluation of Proposals – (November 2025)
   3.   Process of Recommendation – (November 2025)
   4.   Contract Execution - (December 2025)
   5.   Project Kickoff – (January 2026)
   6.   Project Closeout/Ordinance Adoptions – (Spring 2026)




 36
 EXHIBIT B
 SCOPE OF WORK AND SPECIFICATIONS



D. Implementation
Lastly, the Consultant shall aid in contemplation of the way the ordinances are displayed or made
available to the public. In addition to the content of both ordinances, it is important to the City that
the documents are available on digital devices, user-friendly, and preferably synchronized with
geographic information system (GIS) programs or applications to provide a more robust and
future-forward user experience. The Consultant will not be responsible for the implementation
phase.


 Project Deliverables


 1.    The Executive Summary
 2.    Project Management Plan
 3.    Public Engagement Plan
 4.    Existing Conditions Report
 5.    Ordinance Assessment
 6.    Revised Zoning Document
 7.    Revised Sign Ordinance Document




 End of Exhibit B.

 37
 EXHIBIT C
 REQUEST FOR PROPOSAL

I.          REQUEST FOR PROPOSAL PROCESS

 The proposal must contain the information outlined below.

 Please include a title on each page of your proposal and number the pages to ensure proper
 identification.
 1. Cover Letter
 2. Executive Summary
 3. Evaluation and Selection Criteria
  1. Cover/Transmittal Letter

 Each proposal must have a Cover/Transmittal Letter briefly summarizing the qualifications
 and experience relevant to the scope. Please include in the letter the following:

 i.      Company’s information, including the name of the company (include any dba names);
 headquarters and parent company locations; and a brief history of the company.
 ii.      Company’s mailing address, contact person, telephone number for the primary contact
 person, and email address.
     iii.      A principal or officer of the company authorized to execute contracts or other similar
 documents on the firm’s behalf must sign the letter.

  2. Executive Summary

 Executive Summary: An executive summary letter should include the key elements of the
 respondent’s RFP and an overview of the team. Indicate the address and telephone number of
 the respondent’s office located nearest to Stockbridge, Georgia, and the office from which the
 project will be managed.

  3. Evaluation and Selection Criteria
     The City, at its discretion, may award the contract to the responsible and responsive consultant
     submitting the proposal which is deemed to be the most advantageous to the city. The following
     is the evaluation criteria the city will consider in determining which proposal is most
     advantageous to the City:

 A. Approach
 1. Methodology(ies): This section should clearly describe the methodology or
 methodologies planned to be used to carry out the specific tasks described in the Scope
 of Work with clarity and thoroughness in addressing the task required.
 2. Work Plan: Indicate all key deliverables and their contents.
 3. Project Schedule: Provide an outline for each performance metric listed in the Scope
 of Work. Demonstrate your team’s ability to perform the work requested within an
 established schedule.

 38
 EXHIBIT C
 REQUEST FOR PROPOSAL

 B. Consultant's Experience

 1. List 3-5 similar projects completed in the last 5 five years.
 2. Contracts on hand (schedule – showing gross amount of each contract and the approximate
 timelines).
 3. Have you ever failed to complete any work awarded to you? If so, where, and why?
 4. How long do you warrant a project?

 C. Qualifications of Consultant’s Staff

 1.     Identify key individuals to be assigned to this project and include the function and/or
 responsibility of each identified individual. Experience summaries of these key
 individuals must be provided with emphasis on previous experience in similar roles on
 comparable projects, and a copy of their resumes if applicable.
 D. Demonstrated Ability of the Consultant to Perform


 E. Cost Proposal

 1. Performed Services
 • Provide detailed line items of all costs associated with the project.
 • Provide an overall lump sum bid for all scheduled services
 2. Labor Costs
 • Normal Hours: Monday through Friday, 7 AM to 4 PM
 • After Hours/Holidays Billed at approved overtime rates
 3. Parts and Materials
 • No more than a 5% markup; provide a detailed price

Proposals submitted in response to this RFP will be evaluated and scored, in accordance with the
criteria outlined below, by an evaluation committee established by the client.

    Criteria                                                                              Points


    Understanding and Approach to the City’s Tasks                                         25

    Consultant’s Experience                                                                20

    Qualifications of Consultant’s Staff, and Experience with local government             15
    and zoning ordinances

    References - Demonstrated Ability of the Consultant to Perform                         20

    Cost                                                                                   20

    Highest Possible Score                                                                 100

 39
 EXHIBIT C
 REQUEST FOR PROPOSAL


 a. All Corporations should provide a corporate seal, a copy of the Secretary of State’s
 Certificate of Incorporation, and a listing of the principals of the corporation with the
 proposal.

 b. The Department is concerned about proposers’ financial capability to perform. Therefore,
 please provide enough data to lead evaluators to the conclusion that your firm has the
 financial capability to perform. As detailed financial data is generally proprietary, and
 proposers do not wish such information to be part of the public record under the Georgia
 Open Records Act (G.O.R.A.), the City reserves the right to perform additional due
 diligence in this area, at the sole discretion of the City, prior to award of any contract.
 c. The proposals will be the basis from which interested firms will be selected for
 interviews. Following the City staff evaluation of the proposals received, selected firms
 may be invited to make oral presentations before the City’s Evaluation Panel. The City’s
 Project Manager will provide additional details outlining the preferred content of the
 presentation to each firm or team of firms that are invited to participate. Upon completion
 of the evaluations, the City’s Evaluation Panel will determine the most qualified firm based
 on all materials and information presented. The City will then begin the negotiations for
 an agreement with the selected firm.

 d. Any firm failing to submit information in accordance with the procedures set forth in the
 RFP may be subject to disqualification. The City reserves the right to change the
 solicitation schedule or issue amendments to the solicitation at any time. The City
 reserves the right, at its sole discretion, to waive immaterial irregularities contained in the
 solicitation. The City reserves the right to reject any and all proposals at any time,
 without penalty. The City reserves the right to request "best and final" offers, and to issue
 a new RFP. Firms eliminated from further consideration will be notified by mail by the
 City as soon as practical.

II.   SUBMISSION OF RFP

 Proposals shall only be accepted online through the Bonfire Portal at:
 https://cityofstockbridge-ga.bonfirehub.com/projectDrafts/202064/details

 Any bid submitted in any other format (email, paper, fax, mail, etc.) will not be accepted.
 https://cityofstockbridge-ga.bonfirehub.com/projectDrafts/202064/details



 The RFP package must include detailed information relative to the Request for Proposal
 Process and Selection Criteria, as required. The Proposal Letter is included as page two (2) of
 this RFP. Exhibits B-J must be attached in Bonfire and must be signed by a person authorized
 to legally bind the company.


 40
 EXHIBIT C
 REQUEST FOR PROPOSAL

 EVALUATION CRITERIA AND PROCESS

 a. All RFPs received will be reviewed by the Purchasing Manager Representative to
 ensure that all administrative requirements of the RFP package have been met by the
 Offerors. Each RFP will be reviewed to ensure that the Offeror submitted all
 information required in the RFP and that all documents requiring a signature have been
 signed. Failure to meet these requirements may be cause for rejection. All RFP that
 meet the administrative requirements will then be turned over to the evaluation
 committee for further evaluation.

 b. The Evaluation Committee will review all submittals received and rank Offerors based
 on submittal information required in the Evaluation and Selection Criteria. The City
 of Stockbridge may conduct discussions with responsible Offerors who submit an RFP
 determined to be reasonably susceptible of being selected for award for clarification to
 assure full understanding of and responsiveness to the solicitation requirements.
 Offerors shall be accorded fair and equal treatment with respect to any opportunity for
 discussion and revision of statements, and such revisions may be permitted after
 submissions and prior to award. In conducting any such discussions, there shall be no
 disclosure of any information derived from proposals submitted by competing
 Offerors. Cost will not be a deciding factor in this RFP, only the Proposal.

 c. The City of Stockbridge reserves the right to addend the RFP prior to the date of RFP
 submission.     Addenda will be posted to the Stockbridge website at
 www.stockbridgega.gov.

 d. Awards of contract shall be made to the responsible Offerors who have successfully
 submitted an RFP and been ranked by the Evaluation Committee, considering all the
 evaluation factors set forth in this RFP. No other factors or criteria shall be used in the
 evaluation. The City of Stockbridge reserves the right to reject all RFP’s submitted in
 response to this RFP.

III.   OTHER CONSIDERATIONS
 a. Vendors responding to this RFP need to become a registered Vendor to sell products or
 services to the City of Stockbridge. Please note that the vendor file is a good source for
 vendor information, but not the only source. Registration does not guarantee that your
 firm will be solicited for any or all requirements. The vendor file will also be used to
 support financial transactions with vendors, including invoice payments. If you have any
 questions or concerns, please feel free to email:
 City of Stockbridge
 Purchasing Office
 Wcooley@stockbridgega.org

 41
 EXHIBIT C
 REQUEST FOR PROPOSAL

b. Prior to the due date, a submitted RFP may be withdrawn by the Offeror by submitting a
   written request to the Buyer named herein. A person authorized to sign for the Offeror
   must sign all such requests.

   The City reserves the right to add provisions to the contract to be consistent with the
   successful Offeror's offer and to negotiate with the successful Offeror other additions to,
   deletions from, and/or changes in the language in the Contract, provided that no such
   addition, deletion or change in Contract language would, in the sole discretion of the City
   affect the evaluation criteria set forth herein, or give the successful Offeror a competitive
   advantage.

   Any exceptions to the agreement must be clearly identified, accompany the Offeror's RFP,
   and be attached to the agreement. Offerors are cautioned that any exception submitted that
   will give the Offeror a competitive advantage over another Offeror or that will cause a
   failure to meet a mandatory requirement of the RFP will not be accepted.

   Prior to award, the apparent winning Offeror(s) may be required to enter discussions with
   the City to resolve any contractual differences before an award is made. These discussions
   are to be finalized and all exceptions resolved within one (1) week of notification; if not,
   this could lead to rejection of the Offeror's proposal. The offeror will not retype the
   enclosed contract.




 42
 EXHIBIT C
 REQUEST FOR PROPOSAL

IV.   CERTIFICATION

 By my signature below, it is certified that my firm can meet all terms of the statement of
 Proposal and will perform the services specified, and for the privilege of doing so on the City
 of Stockbridge premises. I understand that, upon proper acceptance of this offer by the City
 of Stockbridge, a contract will thereby be created.
 Given under my hand this __________ day of _____________, 20___.

 _______________________________________
 Name of Firm
 _______________________________________
 Signature
 _______________________________________
 Title
 ____________________________________
 Business Address
 _______________________________________
 Email Address




 End of Exhibit C.




 43
 EXHIBIT D
 BOND DOCUMENTS


Each bid must be accompanied with a BID BOND (bond only: certified checks or other forms
are not acceptable) in an amount equal to five percent (5%) of the base bid, payable to the City
of Stockbridge. Said bid bond guarantees the bidder will enter into a contract to construct the
project strictly within the terms and conditions stated in this bid and in the bidding and contract
documents, should the construction contract be awarded.

The Successful Bidder shall be required to furnish a bond for the faithful performance on the
contract and a bond to secure payment of all claims for materials furnished and/or labor
performed in performance of the project, both in amounts equal to one hundred percent (100%)
of the contract price.

 The Successful Bidder shall also be required to furnish a Maintenance Bond, in the amount
of one-third (1/3) of the contract price, guaranteeing the repair or replacement caused by
defective workmanship or materials for a period of one (1) year from the completion of
construction.

Bonds shall be issued by a corporate surety appearing on the Treasury Department's most
current list (Circular 570 as amended) and be authorized to do business in the State of Georgia.

Date of Bond must not be prior to the date of Contract. If Contractor is a Partnership, all
partners shall execute the Bond.




 44
 EXHIBIT D
 BOND DOCUMENTS


PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed
pursuant to and in accordance with the applicable provisions of the Official Code of Georgia Annotated,
as amended, including, but not limited to, O.C.G.A. § 13-10-1, et al. Seg. And SS 36-86-101, et al. Seg.
And is intended to be and shall be constructed as a bond in compliance with the requirements thereof.
Signed, sealed, and dated this __________ day of _______________________________, 2025.

ATTEST:

____________________________                             __________________________
(Principal Secretary)                                     (Principal)

(SEAL)                                                    BY: _________________________


(Witness to Principal)                                 (Address)

____________________________                      __________________________________

__________________________________________
(Address)

 _____________________________
(Surety)

ATTEST
BY: _______________________________
(Attorney-in-Fact) and Resident Agent

__________________________________
(Attorney-in-Fact)

(Seal)                                                          ______________________________
 (Address)

___________________________________
(Witness as to Surety)
___________________
(Address)
___________________




 45
 EXHIBIT D
 BOND DOCUMENTS


 PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: THAT

 ___________________________________________________________
 (Name of Contractor)

 ___________________________________________________________
 (Address of Contractor)

 __________________________________________________________
 (Corporation, Partnership, or Individual)

 __________________________________________________________
 Hereinafter called Principal, and

 ___________________________________________________________
 (Name of Surety)

 ___________________________________________________________
 (Address of Surety)

 A Corporation of the State of _________________and a surety authorized by law to do business
 in the State of Georgia, hereinafter called Surety, are held and firmly bound unto:

 The City of Stockbridge, Georgia
 _______________________________________________________________
 (Name of Obligee)

 4640 N. Henry Blvd. Stockbridge, Georgia 30281
 _______________________________________________________________
 (Address of Obligee)

Hereinafter referred to as Obligee; for the use and protection of all subcontractors and all persons
supplying labor, services, skill, tools, machinery, materials and/or equipment in the prosecution of the
work provided for in the contract hereinafter referred to in the full and just sum of ___________________
_____________________________ Dollars ($_____________) in lawful money of the United States, for
the payment of which sum well and truly to be made, the Principal and Surety bind themselves, their, and

each of their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by
these presents.



 46
 EXHIBIT D
 BOND DOCUMENTS


The condition of this obligation is such, as whereas the Principal entered into a certain contract, hereto
attached, with the Obligee, dated____________________               for ________________.

NOW, THEREFORE, the conditions of this obligation are such that if the Principal shall well, truly, and
faithfully perform said Contract in accordance to its terms, covenants, and conditions, and shall promptly
pay all persons furnishing labor, materials, services, skill, tools, machinery and/or equipment for use in
the performance of said Contract, then this obligation shall be void; otherwise, it shall remain in full force
and effect.

All persons who have furnished labor, materials, services, skill, tools, machinery and/or equipment for
use in the performance of said Contract shall have a direct right of action on this Bond, provided payment
has not been made in full within ninety (90) days after the last day on which labor was performed,
materials service, skill, tools, machinery, and equipment furnished or the subcontract completed.

PROVIDED FURTHER, that said Surety to this Bond, for value received, hereby stipulates and agrees
that no change, extension of time, alterations, or additions, to the terms of the Contract or to the Work to
be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive
notice of any such change, extension of time, alterations, or additions to the terms of the Contract or to the
work to be performed thereunder.

PROVIDED, HOWEVER, that no suit or action shall be commenced hereunder by any person furnishing
labor, materials, services, skill, tools, machinery, and /or equipment having a direct contractual
relationship with a subcontractor, but no contractual relationship express or implied with the Principal:

Unless such person shall have given notice to the Principal within 120 days after such person did, or
performed the last of the work or labor, or furnished the last of the materials, services, skill, tools,
machinery and/or equipment for which claim is made, stating with substantial accuracy the amount
claimed and the name of the party to whom the materials, services, skill, tools, machinery, and/or
equipment were furnished, or for whom they work or labor was done or performed. Such a notice shall be
served by mailing the same by registered mail, postage prepaid, in an envelope addressed to the Principal,
at any place where an office is regularly maintained for the transaction of business, or served in any
manner in which legal process may be served in the State in which the aforesaid project is located, save
that such service need not be made by a public officer, and a copy of such notice shall be delivered to the
Obligee, to the person and at the address provided for in the Contract, within five days of the mailing of
the notice to the Principal.

PROVIDED FURTHER, any suit under this Bond must be instituted before the expiration of one year
after the acceptance of the public works covered by the Contract by the proper authorities.




 47
 EXHIBIT D
 BOND DOCUMENTS

PROVIDED FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant
to and in accordance with the applicable provision of the Official Code of Georgia Annotated, as
amended, including, but not limited to, O.C.G.A. § 13-10-1, et al. Eq. and SS 36-86-101, et al. Seg., and
is intended to be and shall be construed as a bond in compliance with the requirements, therefore.

 Signed, sealed, and dated this___________day of_______________, 2025

 ATTEST:

 ________________________________________                _____________________________
 (Principal Secretary)                                   (Principal)
 (Seal)

 By:__________________________

 _________________________________                               ________________________
 (Witness to Principal)                                          (Address)


 ___________________________________                             (Surety)

 ATTEST                                                          BY:
 ____________________________________                            ________________________
 Agent
 _____________________________________
 (Attorney-in-Fact)

 (Seal)


 _____________________________
 (Address)


 ______________________________
 (Witness as to Surety)




 48
 EXHIBIT D
 BOND DOCUMENTS
 PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: THAT
______________________________________________________
(Name of Contractor)

______________________________________________________

(Address of Contractor)
______________________________________________________
 (Corporation, Partnership, or Individual)


_______________________________________________________

Hereinafter called Principal, and

_______________________________________________________

(Name of Surety)



_______________________________________________________

(Address of Surety)



A Corporation of the State of _________________ and a surety authorized by law to do business in the
State of Georgia, hereinafter called Surety, are held and firmly bound unto:

 The City of Stockbridge, Georgia
 ________________________________________________
 (Name of Obligee)

 4640 N Henry Blvd., Stockbridge, Georgia 30281
 ________________________________________________
 (Address of Obligee)

Hereinafter referred to as Obligee; are held firmly bound unto said Obligee and all persons doing work or
furnishing skill, tools, machinery, supplies, or material under or for the purpose of the Contract
hereinafter referred to, in the penal sum of: __________________________Dollars ($______________),
in lawful money of United States, for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these
presents.




 49
 EXHIBIT D
 BOND DOCUMENTS


The condition of this obligation is such, as whereas the Principal entered into a certain contract, hereto
attached, with the Obligee, dated_______________ for: _____________.

NOW THEREFORE, the conditions of this obligation are such that if the above-bound Principal shall
well, truly, fully and faithfully perform said contract according to its terms, covenants, conditions, and
agreements of said contract during the original term of said contract and any extensions thereof that may
be granted by the oblige, with or without notice to the Surety, and during the life of any guaranty required
under the contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms,
conditions and agreement of any and all duly authorized modifications of said contract that may hereafter
be made, then his obligation shall be void, otherwise to remain in full force and effect.

PROVIDED FURTHER, that said Surety to this Bond, for value received, hereby stipulates and agrees
that no change, extension of time, alterations, or additions to the terms of the Contract or to the Work to
be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive
notice of any such change, extension of time, alterations, or additions to the terms of the Contract or to the
work to be performed thereunder.

PROVIDED FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant
to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as
amended, including but not limited to O.C.G.A. SS 13-10-1 et seq. Eq. and SS 36-86-101, et Seg., and is
intended to be and shall be construed as a bond in compliance with the requirements thereof.

Signed, sealed, and dated this________day of __________________, 2025

ATTEST:

______________________________________________________
(Principal)

_______________________________________________________
(Principal Secretary)

(Seal)


By: ____________________________________________________



______________________________________________________
(Witness to Principal)




 50
 EXHIBIT D
 BOND DOCUMENTS


______________________________________________________
(Address)

______________________________________________________
(Surety)




ATTEST:

______________________________________________________
(Attorney-in-Fact) and Resident Agent

______________________________________________________
(Attorney-in-Fact)


(Seal)
______________________________________________________
(Address)

_____________________________________________________
(Witness as to Surety)



____________________________________________________
(Address)




 End of Exhibit D.

 51
 EXHIBIT E
 GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor(s) Name:
Address:


By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13-
10-91, stating affirmatively that the individual, firm, or corporation, which is registered with, is
authorized to participate in, and is participating in the federal work authorization program commonly
known as E-Verify,* in accordance with the applicable provisions and deadlines established in O.C.G.A.
§ 13-10-91.

The undersigned person or entity further agrees that it will continue to use the federal work authorization
program throughout the contract period, and it will contract for the physical performance of services in
satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the
information required by O.C.G.A. § 13-10-91(b).

The undersigned person or entity further agrees to maintain records of such compliance and provide a
copy of each such verification to the City of Stockbridge within five (5) business days after any
subcontractor(s) is/are retained to perform such service.


E Verify TM Company Identification Number                Date of Authorization



BY: Authorized Officer or Agent                          Date
(Name of Person or Entity)

SUBSCRIBED AND SWORN BEFORE
ME ON THIS THE

 DAY OF                  , 20_


 [NOTARY SEAL]
Notary Public

My Commission Expires: ______________________

*or any subsequent replacement operated by the United States Department of Homeland Security or
any equivalent federal work authorization program operated by the United States Department of
Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform
and Control Act of 1986 (IRCA), P.L. 99-60

 52
 EXHIBIT E
 GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

 Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)
 By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. §
 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the
 physical performance of services under a contract with (name of contractor) on behalf of (name of
 public employer) has registered with, is authorized to use and uses the federal work authorization
 program commonly known as E-Verify, or any subsequent replacement program, in accordance with
 the applicable provisions and deadlines established in
 O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal
 work authorization program throughout the contract period, and the undersigned subcontractor will
 contract for the physical performance of services in satisfaction of such contract only with sub-
 subcontractors who present an affidavit to the subcontractor with the information required by
 O.C.G.A.§ 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the
 receipt of an affidavit from a sub-subcontractor to the contractor within five business days of
 receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an
 affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must
 forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor
 hereby attests that its federal work authorization user identification number and date of
 authorization are as follows:

 ______________________________________________
 Federal Work Authorization User Identification Number

 ____________________________________________
 Date of Authorization

 __________________________________________________________
 Name of Subcontractor

 __________________________________________________________
 Name of Project

 __________________________________________________________
 Name of Public Employer

 SUBSCRIBED AND SWORN
 BEFORE ME ON THIS THE

 DAY OF         ___________, 20_

 [NOTARY SEAL]

Notary Public

 My Commission Expires:         ____________________

 End of Exhibit E.

 53
 EXHIBIT F
 DRUG-FREE WORKPLACE



The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official
Code of Georgia Annotated, relating to the “Drug-free Workplace Act”, have been complied with in full.
The undersigned further certifies that:

(1)    A drug-free workplace will be provided for the Service Provider’s employees during the
performance of the Contract; and

(2)     Each Service Provider who hires a subcontractor to work in a drug-free workplace shall secure
from the subcontractor the following written certification:
“As part of the subcontracting agreement with __________________ (Service Provider),
_______________________________(subcontractor) certifies to the Service Provider that a drug-free
workplace will be provided for the subcontractor’s employees during the performance of this Contract
pursuant to paragraph (7) of the subsection (b) of Code Section 50-24-03.”

Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale,
distribution, dispensation, possession, or use of a controlled substance or marijuana during the
performance of the Contract.

______________________________________________________
Company Name

______________________________________________________
BY: Authorized Officer or Agent  Date
(Service Provider Signature)

_____________________________________________________
Title of Authorized Officer or Agent of Service Provider




_____________________________________________________
Printed Name of Authorized Officer or Agent




 End of Exhibit F.



 54
 EXHIBIT G
 PURCHASING POLICY ADDENDUM


I, _____________________, hereby certify that I have received certify that I have received a copy of the
City of Stockbridge, GA, Financial Management Policies Purchasing Policy which can be found at
https://stockbridgega.org/departments/procurement-division and agree to comply with all requirements of
the City of Stockbridge, GA Financial Management Policies Purchasing Policy to the extent the policy
applies to the undersigned.



_________________________________________________
BY: Authorized Officer or Agent  Date
(Service Provider Signature)


__________________________________________________
Title of Authorized Officer or Agent of Service Provider

__________________________________________________
Printed Name of Authorized Officer or Agent Date




 End of Exhibit G.




 55
 EXHIBIT H
   AFFIDAVIT VERIFYING STATUS FOR CITY PUBLIC BENEFIT APPLICATION

By executing this affidavit under oath, as an applicant for a City of Stockbridge, Georgia Business
License or Occupation Tax Certificate, Alcohol License, Taxi Permit, execution of contract, or other
public benefit as referenced in O.C.G.A. § 50-36-1, I am stating the following with respect to my
application for a City of Stockbridge license/permit and /or contract for
________________________________________________________________________________
[ Name of natural person applying on behalf of individual, business, corporation, partnership, or other
private entity]:
1.       ____________________ I am a United States citizen
OR
2.       ____________________ I am a legal permanent resident 18 years of age or older or I am an
otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18
 years of age or older and lawfully present in the United States. *

In making the above representation under oath, I understand that any person who knowingly and willfully
makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a
violation of O.C.G.A. § 16-10-20.
Signature of Applicant: _____________________________________Date: ______________

Printed Name: ____________________________________________

* Alien Registration number for non-citizens: ___________________

** PLEASE INCLUDE A COPY OF YOUR PERMANENT RESIDENT CARD, EMPLOYMENT
AUTHORIZATION, GREEN CARD, PASSPORT WITH A COPY OF YOUR DRIVER'S LICENSE,
OR OTHER DOCUMENTATION AS ALLOWED UNDER THE LAW IF YOU ARE A LEGAL
PERMANENT RESIDENT (#2) **

Subscribed and Sworn Before Me, this the ____day of ________________, 20___

Notary Public:___________________________________________________

My Commission Expires: ______________________________

* Note: O.C.G.A.§ 50-36-1(e)(2) requires that aliens under the Federal Immigration and Nationality Act,
Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are
included in the Federal definition of “alien”, legal permanent residents must also provide their alien
registration number. Qualified aliens who do not have an alien registration number may supply another
identifying number below:
_____________________________________


 End of Exhibit H.



 56
 EXHIBIT I:
 REFERENCE VERIFICATION FORM


SOLICITATION NUMBER: RFP NO. 2025-0010
SOLICITATION TITLE: CONSULTANT SERVICES TO UPDATE THE UNIFIED
 DEVELOPMENT CODE FOR THE CITY OF STOCKBRIDGE


Proposing Firm (List name exactly as provided in proposal):




Date of Verification:


Reference Organization:

Project Verified (include the Project Name / Title and brief description of the Project:




Person Contacted:

Title of Contract:

Telephone and extension:

Email Address:


Questions: Yes/No
1. Were you satisfied with the Company/Organization’s overall performance?
2. Did the firm adhere to the scope of work and bid requirements?
3. Did the firm provide deliverables as agreed upon?
4. Would you engage this firm again?


Additional Comments (if any):




Signature and Date:

 57
 EXHIBIT I:
 REFERENCE VERIFICATION FORM


SOLICITATION NUMBER: RFP NO. 2025-0010
SOLICITATION TITLE: CONSULTANT SERVICES TO UPDATE THE UNIFIED
 DEVELOPMENT CODE FOR THE CITY OF STOCKBRIDGE


Proposing Firm (List name exactly as provided in proposal):




Date of Verification:


Reference Organization:

Project Verified (include the Project Name / Title and brief description of the Project:




Person Contacted:

Title of Contract:

Telephone and extension:

Email Address:


Questions: Yes/No
1. Were you satisfied with the Company/Organization’s overall performance?
2. Did the firm adhere to the scope of work and bid requirements?
3. Did the firm provide deliverables as agreed upon?
4. Would you engage this firm again?


Additional Comments (if any):




Signature and Date:

 58
 EXHIBIT I:
 REFERENCE VERIFICATION FORM


SOLICITATION NUMBER: RFP NO. 2025-0010
SOLICITATION TITLE: CONSULTANT SERVICES TO UPDATE THE UNIFIED
 DEVELOPMENT CODE FOR THE CITY OF STOCKBRIDGE


Proposing Firm (List name exactly as provided in proposal):




Date of Verification:


Reference Organization:

Project Verified (include the Project Name / Title and brief description of the Project:




Person Contacted:

Title of Contract:

Telephone and extension:

Email Address:


Questions: Yes/No
1. Were you satisfied with the Company/Organization’s overall performance?
2. Did the firm adhere to the scope of work and bid requirements?
3. Did the firm provide deliverables as agreed upon?
4. Would you engage this firm again?


Additional Comments (if any):




Signature and Date:

 59
 EXHIBIT I:
 REFERENCE VERIFICATION FORM

SOLICITATION NUMBER: RFP NO. 2025-0010
SOLICITATION TITLE: CONSULTANT SERVICES TO UPDATE THE UNIFIED
 DEVELOPMENT CODE FOR THE CITY OF STOCKBRIDGE


Proposing Firm (List name exactly as provided in proposal):




Date of Verification:


Reference Organization:

Project Verified (include the Project Name / Title and brief description of the Project:




Person Contacted:

Title of Contract:

Telephone and extension:

Email Address:


Questions: Yes/No
1. Were you satisfied with the Company/Organization’s overall performance?
2. Did the firm adhere to the scope of work and bid requirements?
3. Did the firm provide deliverables as agreed upon?
4. Would you engage this firm again?


Additional Comments (if any):




Signature and Date:


 60
 EXHIBIT I
 REFERENCE VERIFICATION FORM

SOLICITATION NUMBER: RFP NO. 2025-0010
SOLICITATION TITLE: CONSULTANT SERVICES TO UPDATE THE UNIFIED
 DEVELOPMENT CODE FOR THE CITY OF STOCKBRIDGE

Proposing Firm (List name exactly as provided in proposal):




Date of Verification:


Reference Organization:

Project Verified (include the Project Name / Title and brief description of the Project:




Person Contacted:

Title of Contract:

Telephone and extension:

Email Address:


Questions: Yes/No
1. Were you satisfied with the Company/Organization’s overall performance?
2. Did the firm adhere to the scope of work and bid requirements?
3. Did the firm provide deliverables as agreed upon?
4. Would you engage this firm again?

 Additional Comments (if any):




Signature and Date:



 End of Exhibit I.


 61
 EXHIBIT J
 COST PROPOSAL
 RFP No. 2025-0010
    1. Performed Services - Provide detailed line items of all costs associated with the project.
 $

 $

 $

 $

 $

 $


•   Lump Sum - Provide an overall lump sum bid for all scheduled services $                               .


 Lump Sum in Words


    2. Labor Costs
•   A. Normal Hours: Monday through Friday, 7 AM to 4 PM                   $                    .


 In words, Labor costs – Normal Hours: Monday-Friday, 7 am – 4 pm



•   B. After Hours/Holidays Billed at approved overtime rates              $                    .


 In words, Labor costs – After Hours/Holidays, billed at approved overtime rates.


    3. Parts and Materials
 No more than a 5% markup; provide a detailed price                  $                   .      .


 Parts and Materials Costs in Words
 If additional space is needed, please use a blank page.

 End of Exhibit J.


 62
