---
date: 2012-05-14
title: May 14, 2012 Minutes
source: 2012-05/2012-05-14_May 14, 2012_Minutes.pdf
pages: 1
---

May 14, 2012

COUNCIL MEETING MINUTES
CITY OF STOCKBRIDGE
May 14, 2012

The Council Meeting of the Stockbridge City Council was held on May 14, 2012 at 7:00 P.M. Mayor Lee
Stuart presided and the members present were Mark Alarcon, Harold Cochran, Robin Buschman, Alphonso
Thomas, and Richard Steinberg.

Motion to Convene made by Councilman Cochran, seconded by Councilman Steinberg. The motion passed
5-0.

Invocation made by Berney Coffer.

The Pledge of Allegiance

Motion to amend the agenda removing Items # 3, 8 and 10 and removing wording on number 11 stating
“appointing Treasurer as Secretary of the URA” and item 12 to read that Ray Gibson, City Administrator will
be presenting Organizational Chart made by Mayor Pro Tem Alarcon; Second by Harold Cochran. Passed
4-1, Alphonso Thomas opposed.

A motion to approve the Council Meeting Minutes for April 9, 2012 was made by Councilwoman Buschman
and seconded by Councilman Cochran.
The motion passed 5-0.

Mayor Stuart welcomed all guests.

OLD BUSINESS
Motion to approve the January 9th, 2012 Council Meeting Minutes made by Mayor Pro Tem Alarcon; Second
by Councilwoman Buschman. Motion Passed 5-0

NEW BUSINESS

Mayor Stuart presented the Consent Agenda process stating that the Council had discussed these items
previously at the Work Session and agreed to have the items placed on the consent agenda for one joint
approval.

CONSENT AGENDA

Resolution- Authorizing the City of Stockbridge to execute an amended agreement
between the City and Georgia Crime Information Center, National Crime Information
Center, and Criminal Justice Information System regarding guidelines to ensure
security, privacy, accuracy and completeness of criminal history checks; appointing an
Agency Head; Terminal Agency Coordinator and an alternate Terminal Agency
Coordinator
Resolution- Authorizing the City to open bank accounts with banking Institutions
authorized to do business within the State of GA, designating certain persons as
authorized to sign checks on the City’s behalf
Resolution- Authorizing City of Stockbridge to contract Falcon Design for Design
Engineering services for the Berry Street Sidewalk Project (Nolan Street to Wilson
Street)
Resolution- Authorization to enter into an agreement with Tyler Technologies to
purchase Financial Software for the City of Stockbridge
Resolution- Authorizing the City to contract with Register- Nelson Environmental
Consultants for the provision of a long term watershed protection monitoring plan

A motion to approve the Consent Agenda was made by Councilman Steinberg and seconded by
Councilwoman Buschman. The motion passed 5-0.

RESOLUTIONS, ORDINANCES, AND AGREEMENTS

Ordinance - Presented by Jack Hancock, City Attorney amending the Code of Ordinances, City of
Stockbridge, so as to add the offense of Criminal Trespass. Item Removed
Ordinance- Presented by Jack Hancock, City Attorney amending the Code of Ordinances, City of
Stockbridge, so as to substitute the City Administrator for the City Manager as to Bank Accounts & Check
Signing. Bill Linkous with the City Attorney’s office presented on Jack Hancock’s behalf. Mr. Linkous informed
the Council that this was a house keeping item that changes code section 3.04.030 to change the wording to
say City Administrator from the current language saying City Manager. A motion to accept this change was
made by Councilwoman Buschman; Second by Councilman Cochran. The motion passed 4-1, Councilman
Thomas opposed.

Ordinance- Presented by David Milliron, City Treasurer, amending the City’s budget so
as to transfer an additional an additional $98,180.72 from the general fund balance to
the capital project TE Fund so as to cover the city portion of the Old Downtown
Streetscape/Berry Street Project, to increase the amount of allowable expenses of the
same project by the same amount so as to cover the portion of the project that was in
the Railroad Right Of Way. Mr. Milliron informed the council that this was a
housekeeping item for the budget amendment from the general fund to the capital TE
fund. Motion to approve made by Councilman Steinberg; Second by Councilman
Cochran. The motion passed 5-0.
Ordinance- Presented by David Milliron, City Treasurer, amending the City’s budget so
as to transfer the amount of $100,000.00, consisting of $80,000.00 in Grant Funds and
$20,000.00 in city matching funds, from the Old Downtown Streetscape/Berry Street
project fund balance into the Shields Road/Davis Road sidewalk project No. 0010731
Fund balance. Mr. Milliron informed the council that this is for project number 10731,
consisting of a budget amendment for transfer of $100,000.00, that will be matched for
$20,000.00 in City funds for $80,000.00 and $20,000.00 match. Motion to approve
made by Councilman Steinberg; Second by Councilwoman Buschman. The motion
passed 5-0.
Resolution- Presented by Ray Gibson, City Administrator authorizing City to contract
with Ohmishiv Construction, LLC for Construction of the Walt Stephens Road/Monarch
Village Way Intersection. Mr. Gibson informed the Council that the lowest bid was
Ohmishiv Construction for $397,889.00 as discussed in the Work Session. During that
time the County notified Mr. Gibson that they were working with Keck & Wood to
address some issues, the quantities placed in the bid processes. Rick Gerney with Keck
& Wood went back with the County and looked at those figures. Keck & Wood sent an
email to Mr. Gibson recommending the City cap the project at $400,000.00 still selecting
Ohmishiv Construction which is still the lowest bidder. Motion to approve made by
Mayor Pro Tem Alarcon; Second by Councilman Cochran. The motion passed 5-0.
Resolution- Authorizing City to amend its salary range for the City Clerk in its Personnel
Policies and Procedures so as to set a new salary range for the position of City Clerk.
Item Removed
Resolution- Presented by Mark Alarcon, Mayor Pro Tem authorizing City to approve a
salary for the City Clerk retroactive to January 9, 2012. Mayor Pro Tem informed the
council that the City Clerk has not been compensated for the appointed position. This
resolution will bring her up to the $45,000.00 salary to continue to perform duties as City
Clerk for the City. Motion to approve salary of $45, 000.00 for the City Clerk made by
Councilman Cochran; Second by Councilman Steinberg. The motion passed 5-0.
Councilman Thomas requested the salary range for the previous City Clerk. Mayor Pro
Tem informed the council that at this time the salary range for the previous City Clerk
position was from $52,000.00 to $67,000.00.
Ordinance- Authorizing City to designate Treasurer as the Deputy City Administrator
and assign duties and responsibilities. Item Removed
Resolution- Presented by Mark Alarcon, Mayor Pro Tem authorizing the City to
approve a salary for the City Treasurer retroactive to February 1, 2012. Mayor Pro Tem
Alarcon informed the council that as the City Clerk situation, the Treasurer has not
received salary for his appointed position. The motion is to support a resolution naming
his salary as $88,900.00. Motion to approve salary of $88,900.00 for the Treasurer
made by Councilwoman Buschman; Second by Councilman Cochran. Passed 4-1,
Councilman Steinberg abstained.
Resolution- Presented by Ray Gibson, City Administrator adopting of a new
organizational chart for the City of Stockbridge. Mr. Gibson informed the Council that
this request came from the Council to put together an organizational chart for the City
given that the current chart is ineffective. The current chart has led to low staff morale.
The new organizational chart will create a clear vision of priorities and a cohesive
leadership team. It supports clear roles and accountabilities for decisions. An
organizational chart is put together for positions NOT people but can be changed and
amended. The new positions added are the City Planner, Public Works Director, as well
as a Main Stream Director. Mr. Gibson stated that it is critical for the City Clerk position
to fall under the City Administrator from a management prospective.
Councilwoman Buschman wanted to make it clear that this gives the City a pathway to
begin to organize the City.
Motion to approve made by Councilman Steinberg; Second by Councilwoman
Buschman. The motion passed 4-1, Councilman Thomas opposed.
Councilman Thomas expressed his concerns of the council having some input before
voting on this item, will the roles change, and will the job descriptions be different. Mr.
Gibson informed the council that this chart will allow the City to go in and create/revise
some of the Job Descriptions. This chart will not happen right away and will take time.

AGENDA REQUESTS
George Espada, a citizen of Stockbridge discussed the Open Records Act and Transparency. No motion was
made on this item.

There were no Council discussion items.

Mr. Gibson wanted to inform the Citizens and Council that on Tuesday, May 15th at 6:30pm at the Henry
County Administration Building in the Main Chamber the Board of Commissioners Public Hearing will allow
the Boys & Girls Club to speak.

PUBLIC COMMENTS

• Marilyn Flynn- Boys & Girls Club

• Anthony S. Ford- Intersection Improvement- Traffic Signals

• A. Bernard Coffer- Council and Organization

There was no Executive Session.

There were no Committee Meeting Updates.

Mayor Stuart informed the citizens that on Friday, May 18th, 2012 at 7:00pm the Atlanta Motor Speedway is
having Stockbridge night. All Stockbridge residents get in free; just bring ID and a piece of mail showing
that you live in Stockbridge.

ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS
All Meetings Will Be Held At City Hall Unless Otherwise Noted
1. Sounds of Summer Concert “Hero the Band”- Saturday, May 19, 2012 at
6:30pm
2. Mayor’s Bike Ride- Sunday, May 20, 2012 at 5:00pm
3. Special Called Meeting- Monday, May 21, 2012 at 6:00pm
4. City Hall Closing at 11:30am- Friday, May 25, 2012
5. City Hall Closed- Monday, May 28th, 2012
6. Memorial March 2012- Monday, May 28, 2012 at 8:00am
7. Upcoming Work Session- Tuesday, June 5, 2012 at 7:00pm
8. Upcoming Council Meeting- Monday, June 11, 2012 at 7:00pm
9. Finance Committee Meeting- Thursday, June 14, 2012 at 7:00pm
10. Public Works Committee Meeting- Tuesday, June 19, 2012 at 6:00pm
11. Public Safety Committee Meeting- Tuesday, June 19, 2012 at 6:30pm
12. Building Committee Meeting- Tuesday, June 19, 2012 at 7:00pm
13. Upcoming Work Session- Thursday, June 28, 2012 at 7:00pm
A motion to adjourn was made by Councilman Steinberg and seconded by Councilman Cochran. The
motion passed 5-0.

Respectfully submitted by:

Nicol Vasquez, City Clerk Lee Stuart, Mayor
