---
date: 2022-02-22
title: 02-22-2022 Minutes
source: 2022-02/2022-02-22_02-22-2022 _Minutes.pdf
pages: 1
---

Stockbridge
Where Community Connects

WORKSESSION M EETING
SU M MARY Ml NUTES

TUESDAY, FEBRUARY 22, 2022 6:00 PM.
mg; City Council Administration
Mayor Anthony S. Ford Frederick Gardiner: Cit Manager
Mayor, Pro Tem Al phonso Thomas Vanessa) lelday, City lerk
CounCI |man Elton Alexand er John WI Ins City Treasurer
Councilwoman Yolanda Barber Quinton as ington, City Attorney
Councilman John Blount Jeremy T. Berry, City Attorney
CounCIlwoman LaKeIsha Gantt

Mission: To provideyision eadership and superj or mun icipal services that enhance the
aryfl
quality of | Ife for Citizens [w I Ie creating la welcom! ng bUSI ness atmosph ere focused on
sustainabil Ity a nd expans Ion of tow sm and cultu ralevents.

The meeting was called to order by Mayor Ford

Invocation by Councilwoman Gantt

The Pledge of Allegiance was recited in unison by all in attendance

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present.

Councilwoman Barber motioned to amend the Agenda: to add an Agenda Item to task
staff to seek clarity and ambiguity in the contract to include what the actual validity period
of this one year contract is noting the 1St page suggests only an execution date of
August 1, 2021, but it does not include the end date; noting page 3 under Management
Fee says the City is obligated to pay $90,000 per year, but the language suggests the
City will pay a Management Fee of $7,500 per month beginning August 1, 2021 through
December 31, 2022 which would be 17 months and $127,000.00: Second by Mayor Pro
Tern Thomas. The motion failed 2-3 (Alexander, Blount, Gantt opposed).

Councilwoman Barber motioned to amend the agenda to add an Agenda Item to task
staff to explore and research the benefits of sponsorship opportunities and what that
would look like for the city: Second by Mayor Pro Tem Thomas. The motion failed 2-2-1
(Alexander, Blount Opposed), (Gantt opposed) (Mayor Ford voted in opposition).

Councilwoman Barber motioned to amend the agenda to add an Agenda Item to task
staff to present their recommendation to the Council to award a news Vendor
Management Contract by the May 2022 Council meeting: There was no second. The
motion failed.
Councilman Alexander motioned to adopt the Agenda: Second by Councilwoman Gantt
The motion passed 4-1 (Barber Opposed).

Review of the Minutes No Action
1. Minutes for Special Called Meeting 1/4/2022
2. Minutes for Council Meeting 1/10/2022
3. Minutes for Work Session Meeting 1/25/2022

PUBLIC COMMENTS
All public comments must be submitted to the Clerk no later than one hour prior to the meeting.
The Public Comment Form can be found on the webpage on the City page at:
https:l/stockbridqe.seamlessdocs.com/f/Zngdz4mo7xb and the form must include your name,
phone, and email contact information. Comments are limited to (3) three minutes and will be read
by the Clerk during the meeting, respecting all members of the elected body, officials, and staff.
Comments including defamation, unruliness and/or swearing will not be accepted.

Ms. Sunny Randazzo noted their ongoing requests for the Mayor & Council to mitigate the
Amphitheater noise, offering suggestions along with a recommended vendor.

NEW BUSINESS
4. Council Consideration to approve the 2022 Media Outdoor Link Billboard
Contract for Advertising Services in the amount of $49,400.00 with (7)
billboard locations.
Presented by Kim Jordan, Conference Center Manager
Ms. Jordan noted staff is seeking approval to secure digital billboards

throughout Metro busy interstates and roads to advertise
amphitheater concerts, all city events, programs, and Stockbridge in
general. Ms. Jordan noted the city currently has a total of 3 Henry County
visitor and tourism bureau billboards that are being used free of charge and
would like to add a total of nine (9) additional billboards. Ms. Jordan also
noted two (2) more billboards can be added for the same price with
negotiating for prime interstate visibility outside of the City, Southern
Crescent, Macon, North of Atlanta, regional commuters, transient travelers,
and travelers along the east and west corridors. Ms. Jordan noted there will
be a total of 12 billboards, the three from the tourism bureau and the 9
purchased for a year to make an estimated weekly impression for a total of
over one million impressions.

Councilman Alexander asked if this with the current vendor

Ms. Jordan confirmed the request is with the current vendor. Link Media
Outdoor.

Councilman Alexander asked if the advertising would be city only or a
variety of other advertisements as well.

Mr. Econuel Ingram, Conference Center Coordinator noted the Tourism
billboards are strictly for the city for a period with a 3-month interval during
the year; and the Media Link Outdoor digital billboards will have a variety of
advertisements.

2|Pagc
Councilman Alexander expressed his concern with the Tourism boards
and how the CVB (Convention and Visitors Bureau) decides what is being
advertised and highlighted for the city and prefers the city have its own
separate marketing organization or tool that will only display the city
information.

Councilwoman Barber asked how much was spent on billboards in 2021

Ms. Johnson noted the city paid $42,000 for billboard advertising in 2021

Mayor Pro Tem Thomas noted he agrees with Councilman Alexander and
would like to see consistent messaging and advertising for the city every
month.

Mr. Ingraham noted the digital boards will display the content with 10
second intervals 24 hours a day.

Ms. Jordan explained the digital billboards are located all around the metro
area and will reach out and target a great number of different travelers.

Councilwoman Gantt noted she agrees with councilmember comments and
want the CVB discussed at the retreat.

Mr. Gardiner noted for clarification, the CVB Tourism billboards are not free,
they are paid for by hotel/motel taxes.

Ms. Jordan referenced amended documents that include two billboard
companies, Link Media Outdoor and Lamar, for a total of (9) billboards,
same total amount.

Councilman Blount motioned to approve an amended total of (9) billboard
locations in the amount of $49,400.00: Second by Councilwoman Gantt.
The motion passed 5-0.

Council Consideration to approve the Public Works Department request
to increase the annual contract (2019-00022P) with CGL Facilities

Management, LLC. for Landscaping to an annual amount of
$300,000.00 as approved in the FY2022 budget. The account number is
100-42200-522000 Landscaping). The FY2021 contract
amount with CGL was $210,000.00. The staff is requesting the additional
increase of $90,000.00 to maintain the that were turned over
to the City from Henry County in the Service Delivery Strategy (SDS).
Presented by Decius Aaron, Public Works Director
Mr. Aaron noted staff is seeking a request for the annual contract with CGI
Facilities Management, LLC. Be amended to be congruent with what was
approved in the FY2022 budget; noted over the last year and with
conversations with Henry County, some roads and were

turned over to the City in the latest Service Delivery Strategy (SDS) Update
with one of the roads being Campground Rd.; noted the County had

3|Page
previously mowing the road and the city received a call from the County
giving the City notice they were about to re-bid their annual lawn
maintenance account and would no longer mow that section inside the
city
limits of Stockbridge along with Mount Zion Rd. and other roads; and noted

any road maintained by the County going through the city limits would no
longer be maintained and will become the responsibility.

Mr. Aaron noted staff analyzed the additional cost and maintenance did
some planning on Campground Rd and East Lake which came out of the
maintenance account. Mr. Aaron stated staff wants to make
sure resources are available to maintain the the condition
Council would like to see by trying to additional staff with interviews set
up and job fairs lined up.

Councilman Alexander inquired which areas are covered under
the contract.

Mr. Aaron noted it covers: Flippen Rd., Walt Stephens Rd., Hwy 138, East
Atlanta Rd., Davidson Pkwy, Rock Quarry Rd., and Old Atlanta Rd.

Councilwoman Barber asked what services are being provided by CGL
Landscaping and Yellowstone Landscaping.

Mr. Aaron noted CGL maintains the throughout the city
and Yellowstone maintains and landscapes city buildings.

Councilwoman Barber made a request for mid-yoar budget reviews

Councilman Alexander motioned to approve the Public Works Department
request to increase the annual contract (2019-00022P) with CGL Facilities
Management, LLC. for Landscaping to an annual amount of
$300,000.00 as approved in the FY2022 budget. The account number is
100-42200-522000 Landscaping): Second by
Councilwoman Gantt. The motion passed 5-0.

Council Consideration to approve the Public Works Department request to
increase the annual contract (RFP 2020-0025) with Intercontinental
Commercial Services, Inc. for janitorial maintenance services to an annual
amount of $1 18,080.00. The increase includes the addition of the Public
Works Admin Building and Day Porter Services. Budgeted funds available
in the 2022 budget account numbers 100-15650-522319 (Facility Cleaning
PW Admin) and 100-15650-522321 (Facility Cleaning City Hall). The
FY2021 contract amount with ICS was $89,280.00. Staff is requesting an
increase of $28,000.00 to cover the Day Porter cleaning and the new Public
Works Building.
Presented by Decius Aaron, Public Works Director

4|Page
Mr. Aaron noted staff has been
con cerned about Covid
the buildi ngs, and the
cleaning throughout
ious C
prev ity Manager requested additional day
porter se rvice 3 to add ress Covid
cleaning; noted ICS, Inc. added the day
porter serv ices to all city building 5
except for the new Public Works building
which had not rec eived its Certifi Gate
of Occupancy at that Staff is
seeking to amend the contract to add the additional
day porter services.
Councilwoman Barber asked if the
origi nal Public Works building is still
being u sed by staff and serviced by the cleaning
company.

Mr. Aaron
noting the maintenance staff occupies the building.

Councilwoman Gantt motioned to a
pprove t he Publ ic Works Department
request to increase the annual cont ract (RF P 2020-
0025) with
Intercontinental Commercial Services, Inc.
forjanitorial maintenance
services to an annual amount of
$118,080.00: Second by Councilman
Blount the motion passed 4-0-1
(Barber Abstained).

7. Council Consideration to
approve the Pu b Iic Works D epartment
request to
increase the annual contract
(RFP 2020- O 026) with S ite Engineering, Inc.
for on-call water & sewer
emergency & o p erational re pair/maintenance and
construction services to an annual zamount of
$255 ,000.00 as appm ved in
the FY2 022 Starmwater b
udget. This is a $50 ,000. 00 incre ase over the
FY2021 bud get. The acco unt number is
510-42500-542515 (Stormwater
Repair). Staff has noticed a substantial increase in materials and related
costs due to COVID and wanted to
ensure funding was available
for stormwater repair
projects. Staff i s also prop osing to
enga ge in more
stormwater repairs in FY2022 to co
moly
w i th its M84 Permit
Presented by Decius Aaron, Public Works
Director
Mr. Aaron noted last
year there was a budgeted amount of $200,000 for
Stormwater projects in which two
proj ects were completed. Mr. Aaro n noted
the first major projectwas Hudso n Bri
dge Dr. for over $129,000 and the
second project delt with stormwater issues
on Turning point for
$73,000. Mr.
Aaron also noted the goods and services
have gone up due to Covid and
would like to be pro-active and have
funding available if there are any
issues.

Councilman Blount inquired if the contract was
renewable and if so when is
the renewal date.

Mr. Aaron noted the contract is
renewable with a 5-year max with the
renewal date being April 12, 2022.

Cou ncilman Blount asked wh the re
y wou Id be an increase if th e rene wal
date is in two (2) m onths and note d staff
could wait so it could be the
renewal amount.

SlPage
Mr. Aaron noted staff is trying to receive a purchase order and they will not
be issued a purchase order without the approval of the requested
amount; however, if the Council chooses not to approve, the purchase
order will end at that moment.

Councilwoman Barber expressed her concerns with the contract expiring in
two months and noted this is a reason why she has requested mid-year
budget reviews and asked the City Manager to share his thoughts on the
matter.

Mr. Gardiner noted he is unclear about the request, noting funding in the
Stormwater budget and recommends the item to be tabled for further
clarification.

Councilman Blount suggested the proposed increase and renewal take
place at the same time.

Councilman Alexander inquired about repairs to the Stormwater Pond
located on the Amphitheater grounds.

Mr. Aaron noted there will be a meeting with H.J. Russell and TSW to
discuss the situation.

Mayor Pro Tem Thomas motioned to deny and immediately re-bid the on-
call water/sewer repair services: Second by Councilwoman Barber. No vote
was called.

Mayor Pro Tem Thomas restated the motion to deny and re-bid the on-call
water/sewer repair services: No Second Called

Councilman Blount motioned to Table the item: Second by Councilman
Alexander. The motion passed 4-1 (Thomas Opposed).

Council Consideration to approve the Public Works Department to request
a budget adjustment for annual landscaping services for Government
Buildings in the amount of $300,000.00 and Amphitheater in the amount of
475,000.00. The Public Works Department is also requesting Council
approval to increase the annual contract (RFP 021-0004) with Yellowstone
Landscaping, LLC for facility landscape maintenance services to an annual
amount of $375,000.00, the FY2021 contract amount is currently
$300,000.00. The increase includes the addition of the Amphitheater The
account number is 100-15650-522219 (Landscaping) and 565-618-522219

(Landscaping)
Presented by Decius Aaron, Public Works Director
Mr. Aaron noted this request is to amend the contract to include the
Amphitheater, which was previously budgeted for $70,000, but is estimated
to cost $75,000 for landscape maintenance.

6|Page
Councilman Blount expressed his concerns with how the contract was
awarded for $250,000 with an increase of $50,000 amended and
recently
approved by the Council was supposed to be for the new Public Works
Administration building and Amphitheater; and asked why staff would come
back asking for more money for the same
scope of work.

Mr. Aaron stated the increase was done towards the last
quarter of the year
and included the Amphitheater and new Public Works Administration
building for the remainder of the year; and mentioned this would be for a full
yeah

Councilman Blount noted there was a debacle at the December 13, 2021,
meeting on the price of the contract and if it was $300,00 or $400,00 which
was concern.; and noted that it does not make sense to give a
company
$50,000 for 2 weeks and then turn around and give them $75,000 for a
yeah

Mayor Pro Tem Thomas noted at the September 28, 2021, meeting, the
new Public Works Administration facility was already included in the scope
of work; and noted the requested contract amount of $400,000 was stated
to be a typo and asked why the city is being asked to
pay for the already
approved scope of work.

Councilwoman Barber asked who is currently maintaining the landscaping
for the Amphitheater.

Mr. Aaron noted Yellowstone Landscaping, LLC. ls currently
maintaining
the landscaping for the Amphitheater, and noted the price is based on the
number of visits per week to each facility during the growing season and
non-growing seasons.

Councilwoman Gantt asked how much was spent out of the budget.

Mr. Wiggins noted he would have to review the information and follow
up
with those numbers.

Councilwoman Barber motioned to Table and to allow staff to review the
contract and Second by Councilwoman Gantt. The motion
passed 5-0.

COMMENTS FROM THE MAYOR
Mayor Ford noted that we are still in a pandemic, and unfortunately there appears to be
another wave on the way; noted has come hospitalization numbers have come down;
noted free COVID testing is available Monday, Wednesday, and Friday from 9am 3pm
at Red Hawk Field in McDonough, and at the Department of Health on Henry Parkway
from 9am 11:30 am on a walk-in basis, and vaccinations Monday Friday from 1:00
2:30 pm. by calling 470-661-0005 for an appointment; and noted the COVID
Testing and Vaccinations Campaign and been canceled and staff will explain why.

7|Page
Ms. Jordan noted she evaluated the traffic with sixteen tests issued the
day, twenty
tests issued the second day, and six tests issued the third
day and due to the sparse
numbers decided to close the site unless the demand
picks up.

Councilman Alexander noted the City Council approved
testing and vaccinations, and
staff did not have the authority to shut down the
campaign, noting getting the word out
was the issue.

Ms. Jordan referenced the shutdown of locations and monitored their activities;
noted At-Home testing that is now available along with vaccines available at
being
pharmacies as being factors into the decision to shut down the site.

UPCOMING MEETINGS & ANNOUNCEMENTS: Meeting will be held via Zoom until
further notice. Meeting dates and times are subject to
change. Please visit the website
www.cityofstockbridge.com for the meeting invitation link, Facebook page or contact City
Hall offices at 770-389-7900 for updates.

> Youth CouncilMeeting, 5:30 pm. -
2nd Wednesday of each month Levi
Meeting Room City Hall (Mar 9)

> Main Street Advisory Board Meeting, 2nd Friday of each month 9:00 am. Via
Zoom (Mar 11)
Council Meeting, Second Monday of each month
VV City
Downtown Development Authority Meeting, 6:00 pm.
Via Zoom (Mar 14)
Via Zoom -
3rd
Tuesday of each month Via Zoom (Mar 15)
> Youth Council Advisory Committee Meeting, 6:30 3rd Tuesday of each
pm. -

month Patrick Henry Meeting Room -

City Hall (Mar 15)
> Planning Commission Meeting, 4th Thursday at 6:30 pm. Via Zoom (Feb
24)
> City Council Work Session Meeting, Last Tuesday of each month Via Zoom
(Mar 29)

UPCOMI,N G CITY EVENTS/IN,ITIA TIVES

A Continuous Salute to Veterans: Please forward pictures of Veterans
including
name, branch, rank, and years of service as Mayor Pro Tem Thomas presents a
special tribute to our local veterans. Pictures should be submitted to:
zgearson@cityofstockbridge-ga.gov Thank you for your service!
Join Councilman Alexander for a virtual Community Update Town Hall,
Thursday,
February 24, 2022, at 7:00 pm. The Town Hall will broadcast Live on the
Facebook page.
Join Mayor Pro Tem Thomas for the 11th Annual African American Heritage
Celebration, Saturday, February 26th at 4:00 pm. The program will broadcast Live
on the Facebook page.
Here is your opportunity to Meet the Mayor, and voice your questions and/or
concerns Monday, February 28,2022 from 10 am. to noon. Call Zenovia Pearson
to schedule an appointment. 770-389-7900 ext. 248.

8|Page
Join Councilman Alexander for the 7th Annual
History Month Celebration,
Sunday, March 6th at 3:00 pm. The program will broadcast Live on the
Facebook page.

Mayor Pro Tem Thomas encouraged everyone to watch the Virtual African American
History Celebration and to watch for the Promo Code to receive a commemorative Black
History T-Shirt.

Mayor Pro Tem Thomas motioned to adjourn: Second by Councilwoman Gantt. The motion
passed 5-0.

Respec ly submitted by :

Vanessa Holiday, City Clerk MMC
4 WW"
Anthony 8. Ford

9|Page
