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date: 
title: 2018 04 09 2018 Minutes
source: 2018/2018_04_09_2018_Minutes.pdf
pages: 1
---

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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
COUNCIL MEETING
MONDAY, APRIL 9, 2018 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Randy Knighton, City Manager
Councilman Elton Alexander Vanessa Holiday, City Clerk
Councilman John Blount Randi Rainey, Deputy City Clerk
Mayor Pro Tem LaKeisha Gantt Michael Williams, City Attorney
Councilwoman Neat Robinson
Councilman Alphonso Thomas
Call to Order was made by Mayor Ford.

Invocation by Reverend Jaqueline Johnson.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of
Council were present except for Mayor Pro Tem Gantt.

Councilman Thomas motioned to adopt the Agenda as printed; second by Councilwoman
Robinson. The motion passed 4-0.

Councilman Blount motioned to approve the Minutes of the following meetings: Item #1
2/2/2018; Item #2 2/12/2018 and Item #3 2/27/2018; second by Councilman Thomas. The
motion passed 4-0.

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session. No Public Comments.

April 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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CEREMONIAL:
4. Proclamation presented to Stockbridge native, Chris Kinney- 2018 Winter US
Olympian and member of the Bobsledder Team by Mayor Ford.

Proclamation presented to Chris Kinney- Stockbridge native, Chris Kinney-
2018 Winter US Olympian and member of the Bobsledder by June Wood,
County Chair & Cheri Matthews, County Manager.

5. Service Award presented to Carlos Smith – former Downtown Development
Authority Vice-Chairman by Mayor Ford

OLD BUSINESS:
6. PUBLIC HEARING CONTINUED: Conditional Use Request: CU-17-09-S
Applicant: Reggie Sylvain 128 Bayberry Hills McDonough, GA 30253
Agent: Arkos Engineering 125 Westridge Ind. McDonough, GA 30253
Location: 3952 Walt Stephens Road LL 7 & 26, 12th District.
Parcel ID No. 031-02014000
Request: Conditional Use for Funeral Home in C-2 (General Commercial)
Presented by: Camilla Moore, Community Development Director
Camilla Moore, Community Development Director stated the applicant has
requested a 120 Day hold. The item will not be presented.

Councilwoman Robinson motioned to accept the applicants’ request for a
120-day hold; second by Councilman Alexander. The motion passed 4-0.

NEW BUSINESS:
7. Council Consideration to approve the User Agreement with the Georgia
Crime Information Center (GCIC), the National Crime Information Center
(NCIC) and the Criminal Justice Information System (CJIS) and to designate
Judge Matthew McCord as the City’s Agency Head.
Presented by: Michael Williams, City Attorney
Attorney Williams stated this is a housekeeping item that names Judge
McCord as the City’s Agency Head.

Councilman Alexander motioned to approve Judge McCord as the City’s
Agency Head with the Georgia Crime Information Center (GCIC) and the
Criminal Justice Information System (CJIS); second by Councilman Blount.
The motion passed 4-0.

8. Council Consideration to approve Full Service Tank Maintenance provided
by American Tank Maintenance for (10) Ten years in an amount not to
exceed $614,190.00 Re: RFP17ITB082817-DRR
Presented by: Donald Riley, Procurement Specialist

April 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Mr. Riley noted American Tank Maintenance was the lowest responsive
bidder to provide full tank services for the next 10 years; not to exceed
$614,190.00. Mr. Riley also noted the first nine (9) years cover
maintenance, and the tenth (10) year will be the most expensive year due to
the tanks being painted.

Councilman Alexander motioned to approve the Full-Service Tank
Maintenance provided by American Tank Maintenance for (10) Ten years in
an amount not to exceed $614,190.00; second by Councilwoman Robinson.
The motion passed 4-0.

9. Council Consideration to approve Task Order No. 7 for Carter & Sloope to
replace water service lines in the amount of $90,700.00.
Funding Source - SPLOST
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted this project was identified through SPLOST and will replace
the service lines that have caused major issues. Mr. Aaron also noted the
project will replace all 1,200 service lines throughout the city.

Councilman Alexander motioned to approve the Task Order No. 7 for Carter
& Sloope to replace water service lines in the amount of $90,700.00; second
by Councilwoman Robinson. The motion passed 4-0.

10.Council Consideration to approve Task Order No. 8 for Carter & Sloope to
replace Central Line water main in the amount of $50,400.00.
Funding Source - SPLOST
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted this project is also identified by SPLOST and will replace the
water lines in the distribution center that are over 40 years and have been
the cause of numerous water leaks.

Councilwoman Robinson motioned to approve Task Order No. 8 for Carter &
Sloope to replace Central Line water main in the amount of $50,400.00;
second by Councilman Alexander. The motion passed 4-0.

11.Council Consideration to approve Elevator Repair/Municipal Court Bldg. by
Schindler Elevator in the amount of $16,434.00
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted the Municipal Court building is going through (5) five phases
for completion. The Phase 1 dealt with identifying and alleviating water
intrusion; Phase 2 dealt with upgrading the air conditioning system; Phase 3
dealt with remediating water damage; Phase 4 dealt with developing specs
for the renovation of the ground floor level. Mr. Aaron noted before Phase 4
can be completed, the elevator needs to be repaired.

April 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Councilwoman Robinson motioned to approve the Elevator Repair/Municipal
Court Bldg. by Schindler Elevator in the amount of $16,434.00; second by
Councilman Alexander. The motion passed 4-0.

DISCUSSION:
12.Council Discussion: Supplier Diversity
Presented by: Michael Williams, City Attorney
Attorney Williams stated this policy has been discussed by Council a few
times; however, staff has not received a specific direction on the next steps.

Councilman Alexander noted he has been pushing to move forward with the
policy and believes it’s a great idea.

Councilman Blount noted he is in favor of the policy but would like to discuss
it more amongst the Council.

Councilwoman Robinson noted the item has been presented previously to
Council and already discussed, and believes it is time for a vote.

Attorney Williams noted there is a draft policy, but it is not ready for a vote
due to two primary decisions that need to be made; 1) Council should
discuss if they would like to have a specific local preference. 2) the second
one deals with a policy relating to minority and small businesses to establish
a goal of 25% participation.

After further discussion, Attorney Williams will draft an Ordinance and
present for Council Consideration at the May 14, 2018 meeting.

13.Council Discussion: Vehicle Waiver Policy
Presented by: Michael Williams, City Attorney
Attorney noted the City has had a lot of activities lately which involves
volunteers riding in city vehicles and noted one requirement will be to have a
waiver signed by each person before accessing a city vehicle.

Attorney Williams noted the city’s insurance company would permit it,
provided everyone has signed a waiver; and recommends staff to
implement a city vehicle usage policy amendment to include non-city
employees.

After further discussion, Attorney Williams will draft a Resolution and policy
and present for Council Consideration at the May 14, 2018 meeting.

QUARTERLY REPORTS APRIL 24, 2018
Finance, Public Works, Community Development, Boards & Committees

April 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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COMMENTS FROM THE CITY MANAGER
Randy Knighton extended best wishes to Olympian Chris Kinney, noted great
work from staff and made the appointment of Camilla Moore as the Assistant City
Manager and asked for Council’s confirmation of the appointment.
Motion to confirm Camilla Moore as the Assistant City Manager made by
Councilwoman Robinson; second by CouncilmanBlount. The motion passed 4-0.

COMMENTS FROM THE CITY CLERK
Vanessa Holiday congratulated Camilla Moore on her appointment of Assistant
City Manager.

COMMENTS FROM THE CITY COUNCIL
Councilman Thomas spoke with Mayor Pro Tem Gantt and said with God’s
blessings, she is on her way to a speedy recovery; noted the difficulty and
challenges the City has faced in the first quarter of this year, thanking the citizens
for their support to keep the City of Stockbridge together; noted Council will
continue to serve all citizens and will go through great lengths to Keep
Stockbridge Together.

Councilman Blount echoed the sentiments of Councilman Thomas regarding
Mayor Pro Tem Gantt, noting her recent car accident; invited everyone to attend
the National Day of Prayer in May; stated the City is working diligently to keep
the City whole; and noted the Council was elected to have individual thoughts but
to come together collectively to do what is in the best interest of the City.

Councilman Alexander thanked everyone for coming out; congratulated
Olympian Chris Kinney; noted he had recently been hospitalized and was doing
better and recovering, thanked staff and all those who reached out with well
wishes; noted God moves in mysterious ways, and firmly believes the City of
Stockbridge will ultimately win should the legislation go to a referendum, noting
communities want to remain intact in the City of Stockbridge, and we want to give
them a reason to stay; agreed with Councilman Blount about disagreeing
because if everyone agrees, then only one person is doing the thinking; noted
the City is working towards bringing several projects to fruition that will make the
City proud and that it is the responsibility of the elected leaders to set the pace;
and thanked staff for doing a great job.

Councilwoman Robinson thanked everyone for coming out; noted the
ceremonies for Chris Kinney would continue tomorrow at Stockbridge Elementary
and High Schools where she and Mayor Ford would be in attendance;
commended the Stockbridge Youth Council for their participation in the Paint
Henry Blue Campaign Prevent Child Abuse Awareness Month; invited everyone
to come out to the Youth Council’s meeting on Wednesday, April 11th at 5:30PM
noting the great things the Youth are doing in the community, and they need

April 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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everyone’s support; noted Mayor Pro Tem Gantt was in our prayers, and glad
that Councilman Alexander is recovering as well.

COMMENTS FROM THE MAYOR
Mayor Ford noted the HR Manager sends out birthday wishes to employees each
month and announced it was Councilman Alphonso Thomas’ birthday; glad to
see Councilman Alexander is on the mend and also wished Mayor Pro Tem
Gantt a speedy recovery; asked everyone to be prayerful, keep the faith and is
looking for positive results here shortly; looking forward to mending relationships
and making Stockbridge better; congratulated Olympian Chris Kinney and
looking forward to more celebrations tomorrow.

Mayor Ford announced the upcoming Town Hall on Monday, April 16, 2018 at
7:00 PM AT Eagle’s Landing First Baptist Church with an update regarding the
proposed city of Eagle’s Landing.

UPCOMING MEETINGS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770-389-7900 for updates and detailed information.

 Youth Council Meeting, Wednesday, April 11, 2018 at 5:30 P.M. at City Hall in the
Chamber

 Main Street Advisory Board, Friday, April 13, 2018 at 9:00 A.M. at City Hall in the
Levi Meeting Room

 Downtown Development Authority Meeting, Monday April 16, 2018 at 6:00 P.M. at
City Hall in the Levi Meeting Room

 Youth Council Advisory Committee Meeting, Wednesday, April 18, 2018 at
6:00 P.M. at City Hall in the Levi Meeting Room

 Planning Commission Meeting, Thursday, April 19, 2018 at 6:00 P.M. at City Hall
in the Chamber

 Council Work Session Meeting, Tuesday, April 24, 2018 at 4:00 P.M. at City Hall in
the Levi Meeting Room

 Stockbridge Association of Businesses Meeting, Thursday, April 26, 2018 at
6:00 P.M. at Ted Strickland Community Center 130 M L King, Sr. Heritage Trail.

UPCOMING EVENT(S) & ANNOUNCEMENTS
 Quarterly Community Town Hall, Tuesday, April 17th at Red Oak UMC 3894
Walt Stephens Rd. at 7:00 P.M. (Councilman Alexander)

April 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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 First Responders Appreciation Luncheon– Wednesday, April 18, 2018 at
12:00 PM at the Merle Manders Conf. Ctr. (Councilman Thomas & 4th
Commissioner Prince)

GEORGIA CITIES WEEK ACTIVITIES
 Don’t Trash Stockbridge, Litter Awareness Campaign, Saturday, April 21st
starting at 9:00 A.M. at Stockbridge City Hall (Councilman Thomas)

 Senior Fun Day, Thursday, April 26th, from 2:00 P.M. – 5:00 P.M. at the Ted
Strickland Community Center (Mayor Pro Tem Gantt)

 Unity in the Community Basketball Game (Students vs Law Enforcement),
Friday, April 27th at 2:00 P.M. at Stockbridge High School (Councilwoman
Robinson).

 Trail Alive Bike Ride from Reeves Creek Trail to Memorial Park, Saturday,
April 28th at 10:00 A.M. (Councilman Alexander)

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Anthony S. Ford, Mayor

April 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
