---
date: 
title: 2017 10 24 2017 Work Session Minutes
source: 2017/2017_10_24_2017 Work Session_Minutes.pdf
pages: 1
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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
WORK SESSION MEETING
TUESDAY, OCTOBER 24, 2017 6:00 P.M.
Mayor & City Council Administration
Mayor Judy Neal Randy Knighton, City Manager
Mayor Pro Tem Anthony S. Ford Vanessa Holiday, City Clerk
Councilman Elton Alexander Randi Rainey, Deputy City Clerk
Councilman John Blount Michael Williams, City Attorney
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Call to Order made by Mayor Neal.

Invocation by Kevin Scarbrough, Youth Minister of First Christian Church of Stockbridge.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of
Council were present; a quorum was confirmed.

Mayor Pro Tem Ford motioned to adopt the Agenda as printed; second by Councilwoman
Gantt. The motion passed 5-0.

Review Minutes of the following meetings: 9/7/2017, 9/14/2017 and 9/25/2017.
No Action – Minutes will be presented for approval November 13, 2017.

Review of ceremonial presentations: Main Street Advisory Board Swearing In, Citizens
Academy Graduates, Domestic Violence Awareness Proclamation

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes. Speakers must respect all
October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session.

Ms. Mildred Reed presented Council with a letter regarding property on Tye Street.

TOWN HALL COMMUNITY UPDATE

1. Captain Maddox presented the North Henry Police Precinct Public Safety Statistics
for the City of Stockbridge.

Councilman Alexander acknowledged Assistant District Attorney Chaundra Lewis
in attendance.

2. Decius Aaron, Public Works Director presented completed and future projects for
the City.

3. Camilla Moore, Community Development Director presented updates of the
Planning, Permitting and Business Services Departments.

4. Rashonda Favors, Lead Accountant presented the 3rd Quarter Financial update.

OLD BUSINESS

5. Municipal Count Building Renovation Update
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted Engineering Restorations completed the water proofing at the
Municipal Court building and noted staff will continue to monitor and will move
forward with the recommendation to the City Manager to request permission to
move forward with building renovations.

Mr. Knighton and Mr. Aaron will provide additional updates to the Mayor & Council
at the next meeting on November 13, 2017.

NEW BUSINESS

6. Council Consideration to approve FY2017 Budget Amendment No. 2017-006 in
the amount of $496,515.00.
Presented by: Rashonda Favors, Lead Accountant
Ms. Favors presented the proposed budget amendment by line item.

Councilwoman Gantt motioned to approve the FY2017 Budget Amendment No.
2017-006 in the amount of $496,515.00; second by Councilwoman Robinson. The
motion passed 5-0.

7. Council Consideration to approve CDBG Funding in the amount of $100,000 for
Water & Sewer Improvements – Public Hearings to Follow.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted there are issues with Smith-Barnes Elementary school’s basin;
and would like to use the $100,000 CDBG funds allocated for the project.
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Mr. Aaron further noted the City is required to hold a Public Hearing and would like
Council’s approval of moving forward.

Councilwoman Gantt motioned to approve the CDBG Funds in the amount of
$100,000 for Water & Sewer Improvements with a Public Hearing to be held;
second by Mayor Pro Tem Ford. The motion passed 5-0.

8. Council Consideration to approve Ordinance for Building/Permitting & Plan Review
for the City of Stockbridge effective 11/1/2017 Repeal and Replace Chapter 8.08
Presented by: Camilla Moore, Community Services Director
Ms. Moore noted this Ordinance will allow the City to start conducting permitting
business November 1st.

Councilman Alexander motioned to approve the Ordinance for Building/Permitting
& Plan Review for the City of Stockbridge effective 11/1/2017 Repeal and Replace
Chapter 8.08; second by Councilwoman Gantt. The motion passed 5-0.

9. Council Consideration to approve Fee Schedule Ordinance for Building/Permitting
and Plan Review services for the City of Stockbridge effective 11/1/2017.
Presented by: Camilla Moore, Community Services Director
Ms. Moore noted the fee schedule will give an idea of revenues that will be
generated throughout the City and further noted staff had researched different
cities, the County and what the State recommends, as well as cities similar in size
for comparable fees.

Mayor Pro Tem Ford motioned to approve the Fee Schedule Ordinance for
Building/Permitting and Plan Review services for the City of Stockbridge effective
11/1/2017; second by Councilwoman Robinson. The motion passed 5-0.

10. Council Consideration to move forward with RFP for Information Technology
Services for the City.
Presented by: Donald Riley, Procurement Specialist
Mr. Riley recommended the City terminate the current IT Services contract and to
put out an RFP for a month to month service beginning January 1, 2018 explaining
the City is currently under contract with a consulting firm that was signed in 2016
with a one (1) year renewal and the City has 3 years left with the current contract.

Councilman Alexander motioned to approve Council Consideration to move
forward with RFP for Information Technology Services for the City; second by
Councilwoman Gantt. The motion passed 5-0.

COUNCIL DISCUSSION

11. Council Discussion of 2018 Meeting Schedules for City Council Meetings
Presented by: Vanessa Holiday, City Clerk
Ms. Holiday noted the Clerk’s Office is required to publish meeting dates prior to
the beginning of the year and that the City’s Charter mandates the City Council
meet the 2nd Monday of every month, with no specific time dictated. Ms. Holiday
also noted the City Council meets for Work Session the last Tuesday of each
October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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month, except where notated, further noting, Work Session Meetings are not
mandated by the Charter, but was established by a previous administration in
2010.

Mrs. Holiday presented four options for the 2018 Meeting Calendar:
Option 1- City Council Meeting at 6pm; Work Session Meeting at 6pm
Option 2- City Council Meeting at 6pm; Work Session Meeting at 3pm
Option 3- City Council Meeting at 3pm; Work Session Meeting at 6pm
Option 4- City Council Meeting at 6pm; Council determines day and time for Work
Session Meeting

No Action – Item will be presented at a future meeting prior to December 31, 2017.

COMMENTS FROM THE CITY MANAGER
Randy Knighton thanked staff for their work on events and initiatives over the past
few weeks and thanked everyone for the Town Hall presentations at the beginning
of the meeting.

COMMENTS FROM THE CITY CLERK
Vanessa Holiday noted Early Voting will begin at the Merle Manders Conference
Center on Saturday, October 28th and would continue through November 3rd; and
that Early Voting is currently underway at the Henry County Elections Office in
McDonough.

COMMENTS FROM THE CITY COUNCIL
Councilwoman Robinson thanked everyone for attending the Breast Cancer
Awareness Luncheon and Love Walk and looks forward to continuing this annual
event; noted she plans to vote her conscious for meeting times and will do what is
good for the citizens; and thanked staff for their hard work.

Councilwoman Gantt thanked everyone for attending and wished everyone a great
night.

Mayor Pro Tem Ford commended the Breast Cancer Awareness Event and Love
Walk and noted his attendance stating the event will only get better; wished every
Happy Halloween and to be safe; asked everyone to continue to be engaged and
move the City forward; and that 2018 will be outstanding!

Councilman Blount thanked staff and invited everyone to participate in the Noel in
November Toy Drive in partnership with Connecting Henry on November 18th at
the Merle Manders Conference Center by bringing a toy and making a kid smile!

Councilman Alexander thanked everyone for tuning in; stated he works every day
to move the City forward and has never been accused of moving too fast; noted
the City has many items and major projects that will require decisions and

October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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commitments noting the goal is to pursue excellence; and wants to see projects off
the drawing board and moving forward.

COMMENTS FROM THE MAYOR
Mayor Neal invited all business owners to attend the Small Business Saturday
Proclamation to be issued on Monday, November 13th; invited everyone to
participate in the Small Business Saturday campaign on Saturday, November 25th;
and invited everyone to attend the Cannon Cleveland “Remembering, Honoring,
Healing” event on November 5th at 5PM at Eagles Landing Christian Church for
the Hope, Healing,

Attorney Williams confirmed Mayor & Council needed to convene Executive Session.

Mayor Pro Tem Ford motioned to convene Executive Session for Personnel, Litigation
and Real Estate; second by Councilwoman Gantt. The motion passed 5-0.

UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770.389-7900 for updates and detailed information.

• Planning Commission Meeting, Thursday, October 26, 2017 at 6:00 P.M.- City
Hall.

• Hwy. 138 Overlay Meeting, Wednesday, November 1, 2017 at 6:30 P.M. at the
Ted Strickland Community Ctr. 130 M L King, Sr. Heritage Trail, Stockbridge, GA.

• Stockbridge Business Association Breakfast Meeting, Wednesday, November 8th
at 7:00 A.M. at the Merle Manders Conference Center.

• Veterans Day Parade/Luncheon, Friday, November 10, 2017 at 10:00 A.M.

• Council Meeting, Monday, November 13, 2017 at 6:00 P.M. City Hall.

• Shop Small Saturday “Ideas Smash”, Monday, November 13, 2017 at 6:00 P.M. in
the Levi Meeting Room.

• RSVP Overview Community Meeting, Tuesday, November 14, 2017 at 6:00 P.M.
at the Merle Manders Conference Center.

• Let’s Keep Stockbridge Together Town Hall Meeting/Winslow Subdivision HOA
Meeting, Wednesday, November 15, 2017 at 6:30 P.M. City Hall Chamber.

• Special Called Planning Commission Meeting, Thursday, November 16, 2017 at
6:00 P.M.- City Hall.

• Shop Small Saturday, November 25, 2017

October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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• Work Session Meeting, Tuesday, November 28, 2017 at 6:00 P.M. at City Hall.

UPCOMING CIVIC EVENTS
• Remembering, Honoring, Healing, Sunday, November 5, 2017 at 5:00 P.M. at
Eagle’s Landing First Baptist Church 2400 Hwy. 42 N. McDonough, GA

Voting Dates Time Location
October 16 – 20
th th
8am - 5pm Henry County Elections Office

October 21st (Sat.) 8am - 2pm Merle Manders Conference Ctr.
Henry County Elections Office

October 23rd – 27th 8am - 5pm Henry County Elections Office

October 28th (Sat.) 8am - 2pm Merle Manders Conference Ctr.
Henry County Elections Office

October 29th (Sun.) 1pm - 5pm Merle Manders Conference Ctr.
Henry County Elections Office

Oct. 30th – Nov. 3rd 7am - 7pm Merle Manders Conference Ctr.
Henry County Elections Office

Nov. 7th (Election Day) 7am - 7pm Merle Manders Conference Ctr.
ONLY
Run-Off Voting Dates* Time Location
*Nov. 27 – Dec. 1
th st
7am - 7pm Merle Manders Conference Ctr.
Henry County Elections Office
*NOTE: Run-Off early voting will only take place if time permits and is not guaranteed

Dec. 5th (Election Day) 7am - 7pm Merle Manders Conference Ctr.
ONLY

Mayor Pro Ten Ford motioned to adjourn Executive Session; second by Councilman
Alexander. The motion passed 5-0.

Mayor Pro Ten Ford motioned to reconvene the meeting; second by Councilwoman
Robinson. The motion passed 5-0.

Councilman Alexander motioned to adjourn; second by Mayor Pro Tem Ford. The motion
passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Judy Neal, Mayor
October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
