---
date: 2007-05-22
title: May 22, 2007 Minutes
source: 2007-05/2007-05-22_May 22, 2007_Minutes.pdf
pages: 1
---

May 22, 2007

CITY OF STOCKBRIDGE SPECIAL MEETING
HENRY COUNTY, GEORGIA MAY 22, 2007

A Special Meeting of the Stockbridge City Council was held on May 22, 2007 at 5:00 P. M. Mayor R.G. Kelley
presiding and members present were Harold Cochran, Fred Evans, W. A. Gardner, Steve Moon and Leila
Turner.

Harold Cochran made a motion to convene; Fred Evans seconded, and passed unanimously.

Councilman Steve Moon gave the invocation.

Mayor Kelley welcomed guests.

NEW BUSINESS

CONSTRUCTION OF NEW CITY HALL: Adopt a resolution to allow shortlisted bidders to put together
proposals for construction of new City Hall. A. J. Welch, City Attorney, advised the Council that he had
published in the local paper, trade magazine, the Georgia Procurement website that the City is pre-qualifying
bidders to bid on the new City Hall. This notice was also published in the newspaper and notice was given
that the pre-qualification packages had to be filed with the City by yesterday May 21, 2007. The City received
nine (9) packages from companies that want to be considered. The committee consisted of Mr. James
Butcher, Mr. Pete Moreley, Mr. Ted Strickland and A. J. Welch, City Attorney, and they have reviewed the
packages and have a recommendation to make to the Council.

He will read out the names of the companies who filed documents and will furnish the Clerk with a list of the
companies.

Cooper General Contractors

Triad Construction Company
Bracefield, Gorrie

Piedmont Construction

M. W. C. Construction

Van Winkle & Company

JTV Construction

Blue River Group

Potts Construction

Out of these nine (9) they recommend five (5) disqualifications and they will go through and give the
committee’s thoughts on each of the five (5) disqualifications. A. J. Welch asked Pete Moreley to advise the
Council why Cooper General Contractors is unsatisfactory. Mr. Moreley advised the Council that they called
some of their references and found they have some construction management issues they had in dealing
with their clients. They had two (2) OSHA sightings under the legal proceeding section. Mr. Welch said the
main issues were construction management and the legal proceedings and it seems that they are not on time
with their projects based on the information the committee was able to obtain. Mr. Welch pointed out he is
going through the companies the committee does not recommend.

Triad Construction Company was not recommended and Pete Moreley said they have several construction
management issues. There were questions regarding their bond qualifications, questions regarding their
construction superintendents on the Stockbridge Library project. Triad is the company who constructed the
Stockbridge library and the City constructed the Tag Office, parking lot and the road and they were still a year
behind us after we built all of that. They had time construction issues as far as the committee is concerned.
Mr. Moreley stated that they also submitted a contractor’s qualification statement that was not consistent with
the information they provided under the legal proceedings. In the statement they said they did not have any
legal proceedings but the qualification statement that came later said they did have some problems. Mr.
Welch said there were inconsistencies.
Mr. Welch said the next company was Piedmont Construction. Mr. Moreley said they have the same
construction management issues and they did not meet the minimum requirements on the capital and they
also only provided one year of financial statements, its insufficient statement.

Van Winkle & Company is not recommended. They are an old company in Atlanta but unfortunately their
working capital did not meet the minimum requirement that the committee has set, they were close but not
quite close enough.

The Blue River Group is the next company that they do not recommend. They lack overall company
experience. They have only been in business for a couple of years and are a group of people that come from
other construction companies and the committee does not think there is enough performance behind this
company.

This will leave Bracefield Gorrie, Kennesaw, Georgia, M. W. C. Construction, Carrollton, Georgia, JTV
Construction, Roswell, Georgia and Potts Construction, which is somewhat local. Those are the four (4)
companies the committee has chosen of the shortlisted bidders to be invited to bid on the construction of the
new City Hall. Mr. Welch will prepare notice letters to the ones qualified and the ones that did not qualify.
Those notices will go out this week. The ones that did not qualify have the right to appeal under the law. We
will see if any those appeal the recommendations. If any of these companies appeal to the Council, Mr.
Welch will notify the Council. The construction documents are ready and specification plans are ready. The
construction contract is ready and we anticipate there will be some questions concerning all of the documents
that we will have to deal with and we are basically ready to go. Advertisements will come out Friday, May
25, 2007 skip Friday June 1, 2007 and again on the next two (2) Fridays, June 8, 2007 and June 15, 2007.
The advertisement shows that the architect will be at City Hall on Monday June 25, 2007 to receive the bids
at 1:00 P.M. The Council will be at the annual conference. The committee will meet with the Council to
decide the company they will choose.

Mayor Kelley asked if the companies bidding will charge a percentage or flat fee. Mr. Welch responded that
they are bidding a maximum price but the City can negotiate with them on specific items to reduce the cost.
What the companies do is bid what is known as a contract at risk or construction management at risk. The
City gets a maximum price and then if we can do things to save money on that maximum the City gets the
benefit of it. Mr. Welch has talked with several of the contractors and they are happy bidding on that basis.

Fred Evans made a motion to accept the list presented of the nine (9) companies that turned in pre-
qualifications; Steve Moon seconded, and passed unanimously.
Fred Evans made a motion to list the four (4) approved contractors; Steve Moon seconded, and passed
unanimously.

Fred Evans made a motion to disqualify the five (5) pre-qualifiers that were announced and the reasons they
were disqualified; Leila Turner seconded, and passed unanimously.

Steve Moon made a motion to adjourn; Fred Evans seconded, and passed unanimously. Meeting adjourned
at 6:00 P. M.

Respectfully submitted,

Merle Manders, CMC R. G. Kelley
City Clerk Mayor
