---
date: 
title: 2018 08 17 2018 Minutes
source: 2018/2018_08_17_2018_Minutes.pdf
pages: 1
---

Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
BUDGET RETREAT

FRIDAY, AUGUST 17, 2018
8:00 A.M.
Crowne Plaza -
Peachtree City Hotel & Conference Center
201 Aberdeen Parkway I Peachtree City, GA 30269

2018 BUDGET RETREATI DAY 2
In Attendance: Mayor Ford, Councilman Alexander, Councilman Blount, Councilwoman
Robinson, Councilman Thomas, City Manager Randy Knighton, Assistant City Manager
Camilla Moore, City Attorney Michael Williams, City Clerk Vanessa Holiday, Human
Resources Manager Renee Wheeler, Interim Treasurer John Wiggins, Lead Accountant
Rashonda Favors and Public Works Director Decius Aaron. Mayor Pro Tem Gantt was
absent

The meeting was called to order by Mayor Ford.

Invocation by Randy Knighton.

Motion to adopt the Agenda was made by Councilwoman Robinson; second by
Councilman Alexander. The motion passed 4-0

Facilitated by: Randy Knighton, City Manager

1. Recap of Day 1
Mr. Knighton reviewed Day One of the Retreat highlighting the Wayfinding

Signage request, DDA Update, Youth Council requests; Increase in
Governing Body Budget adjustment for FY2018 & FY2019; Nuisance &
Abatement and GDOT MOU funding; Wage &Y Salary Analysis Option 2;
Audit presentation with zero findings and increase in fund balance.

2. Identifying & Prioritizing City Events and Funding .

The 2019 Proposed Schedule of Events was presented to the Governing

August 17, 2018 8:00 am. Location: 201 Aberdeen Pkwy. Peachtree City, GA 30269
Body with the same City Events schedule as FY2018, noting a proposed
increase for the Sounds of Summer Concerts and Bridgefest event.
Councilman Thomas proposed a Public Works policy; consensus of the
Council agreed with he policy and will place on the Consent Agenda
8/28/18.

Councilman Alexander made a request to change the Trail Alive Event from
a Council Initiative to a City Event.
No Action Taken.

Mayor Ford recommended the addition of a 3'“ Sounds of Summer Concert
in August 2019.
No Action Taken.

Councilwoman Robinson made a request to increase the proposed funding
for the FY2019 Annual Breast Cancer l_uncheonNVa|k from $5,000 to
$7,000. The Consensus of the Council agreed with the increase in funding.

Consensus of the Council to move forward with an RFP for Management
Services for the Amphitheater.

3. Staff Presentations
Short—Term Work Program and Capital Improvements Plan Annual Update:
2018-2022 Presented by: Camilla Moore, Asst. City Manager

Ms. Moore presented the City's Future Land Use Map noting there would
be a new classification in and around the amphitheater with an updated

map to be presented to the Council noted the Transmittal of the ST\NP/C|P
is due to the DCA by 8/31/2018 for review with final adoption by
10/31/2018.

Ms. Moore noted the City's need to re—write both the Sign Ordinance and
Zoning Code which will both require outside assistance in the amount of
$100,000 each.
Conference Center & Events —
Presented by: CieCie McGhee, Conference
Center & Events Manager

Ms. McGhee presented the proposed FY2019 Conference Center and &
Events budget noting much needed repairs and upgrades to the Merle
Manders Conference Center and Ted Strickland Community Center and
funding an advertising budget to promote both facilities.

4. Staff Presentations
Main Street -
Presented by: Kira Harris—Braggs,
Main Street Manager

Ms. Harris—Braggs presented the proposed FY2019 Main Street Program
budget noting increases in the Travel/Training budget and salaries.
Code Enforcement Presented by: Camilla Moore, Asst. City Mgr. &

Community Development Director
August 17, 2018 8:00 a.1n. Location: 201 Aberdeen Pkwy. Pcachtree City, GA 30269
Business Sen/ices —
Presented by: Camilla Moore, Asst. City Mgr. &

Community Development Director

GIS Services —
Presented by: Camilla Moore, Asst. City Mgr. &

Community Development Director

Ms. Moore asked the Council to review the proposed FY2019 Code
Enforcement, Business Services and GIS budgets and advise of any
remarks and/or questions.

Building Permits & Inspections Presented by: Camilla Moore, Asst. City

Mgr. & Community Development Director
Ms. Moore presented Council with a report of Charles Abbott & Associates
costs related to Building, Permits and Inspections services for the City of
Stockbridge.

Ms. Moore referenced the need for a Permit Coordinator position.

The Clerk's Office was tasked with reaching out the County Clerk to seek
assistance in obtaining the City's past Building/Permitting and Inspection
files and records.

Planning & Community Development Presented by: Camilla Moore, Asst.

City Mgr. & Community Development Director

Ms. Moore presented the Planning & Community Development proposed
FY2019 budget, noting the Senior Planner position would be assisting with
the Sign Ordinance and Zoning Code updates

5. Blighted Properties, Nuisance Abatements, MOU GDOT Maintenance

Attorney Williams & Community Development Director would be addressing
these items.

6. 2019 Goals —
Remain whole —
One Stockbridge; To remain fiscally sound;
To continue to provide excellence in service to all citizens and business
owners/operators of Stockbridge; To complete the State—of—the- Art
Amphitheater.

Motion to adjourn: Robinson/Alexander —
Passed 4-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CM Ant ny 8. Ford, Mayér.

August 17, 2018 8:00 a.m. Location: 201 Aberdeen Pkwy. Peachtree City, GA 30269
