---
date: 2023-07-25
title: Work Session Meeting Agenda Packet
source: 2023-07/2023-07-25_Work Session Meeting_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Work Session Meeting
CITY COUNCIL Agenda
Mayor July 25, 2023 6:00 PM
Anthony Ford
Mayor Pro Tem Yolanda Barber

Councilman Elton Alexander

Councilman John Blount

Councilwoman LaKeisha Gantt

Councilman Alphonso Thomas

CITY MANAGER
Frederick Gardiner

CITY CLERK
Vanessa Holiday Stockbridge City Hall

4640 N. Henry Blvd.
CITY TREASURER
Stockbridge, GA 30281
John Wiggins
Website: www.stockbridgega.org

CITY ATTORNEY Phone: 770-389-7900
Quinton G. Washington Fax: 770-389-7912
AGENDA
WORK SESSION MEETING
CITY OF STOCKBRIDGE
TUESDAY, JULY 25, 2023 6:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION OF THE AGENDA

REVIEW OF THE MINUTES
1 Review of Draft Minutes 6/12/2023
2 Review of Draft Minutes 6/20/2023

PUBLIC COMMENTS - All persons wishing to speak for public comment must
sign in with the City Clerk prior to the beginning of the meeting. You must sign
your name, address, and phone number. You will be able to address the Mayor
and Council for three (3) minutes. Speakers must respect all members of the
elected body, officials, and staff. Defamation, unruliness and/or swearing will not
be tolerated while meetings are in session.

UNFINISHED BUSINESS
3 Council Consideration and approval of an agreement with the Henry County
Development Authority, along with the County and the cities of Locust Grove,
McDonough and Stockbridge to hire Retail Strategies Recruitment to work
toward the solicitation, development and expansion of retail facilities in Henry
County that will expand commerce, create employment, enhance tax revenue
and improve the quality of life in each city and the entire county.

- Presented by: Frederick Gardiner
Page | 3

NEW BUSINESS
4 Council consideration to approve a request from Vulcan Materials for their team
at Vibra Tech and Aimone-Martin Associates to study quarry blast induced
structure response at the City of Stockbridge Elevated Water Tank. The study
will be at no cost to the City. Presented by Matt Pilz with Vibra Tech.
- Presented by: Decius Aaron
5 Council consideration to approve the repurposing of $2,242,160.00 from
TSPLOST for resurfacing Walt Stephens Road and Mt. Zion Parkway
- Presented by: Decius Aaron
6 Council consideration to approve the renewal of Request For Proposal RFP)
Number 2022-0006, On Call General Engineering Services, for the City of
Stockbridge with Falcon Design Consultants, LLC. - Presented by: Decius
Aaron
7 Council consideration to approve the IGA (Intergovernmental Agreement)
between the City of Stockbridge and the Downtown Development Authority.
- Presented by: Kim Allonce , Quinton Washington
8 Council consideration to amend the City of Stockbridge Code of Ordinances to
provide for a Stockbridge Business Partnership Board. - Presented by: Kim
Allonce
9 Council consideration to amend the City of Stockbridge Code of Ordinances to
provide for a Keep Stockbridge Beautiful Board. - Presented by: Kim Allonce
10 Council consideration to fill a vacancy and appoint a member to the Planning
Commission to fill an unexpired term through 12/31/2024. - Presented by: Ryan
Anderson
11 Council consideration to fill a vacancy and appoint a member to the Downtown
Development Authority Board to fill an unexpired term through 12/31/2023.
- Presented by: Kim Allonce

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
Council meetings will be held in the City Council Chamber. Meeting dates,
locations and times are subject to change. Please visit the city’s website
www.stockbridgega.org , the city’s Facebook page or contact City Hall offices
at 770-389-7900 for meeting updates.

• Meeting of the Council for a Public Hearing for the Millage Rate at 9:00
a.m.- City Hall Council Chambers (July 27)
• Planning Commission Meeting, 6:30 p.m. - City Hall Council Chamber
4th Thursday of each month– (Jul 27)
• Citywide Development Authority Meeting, 2nd Tuesday of each month
6:00 p.m. - City Hall Levi Meeting Room (Aug 8)
• Main Street Advisory Board Meeting, 2nd Friday of each month –
Welcome Center located at 130 M L King, Sr. Heritage Trail at 9am (Aug
11)

July 25, 2023 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
Page | 4

• City Council Meeting, 2nd Monday of each month at 6:00 p.m. – City
Hall Council Chamber (Aug 14)
• Youth Council Meeting, 6:30 p.m. - 2nd Monday of each month - City
Hall Levi Meeting Room - City Hall (Aug 14)
• Downtown Development Authority Meeting, 3rd Tuesday of each month
Welcome Center 130 M L King, Sr. Heritage Trail (Aug 15)
• Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of
each month Levi Meeting Room - City Hall (Aug 15)
• Planning Commission Meeting, 6:30 p.m. - City Hall Council Chamber
4th Thursday of each month– (Aug 24)
• City Council Work Session Meeting, last Tuesday of each month at 6:00
p.m. – City Hall Council (Aug 29)

UPCOMING CITY EVENTS/INITIATIVES

• Join us for Food Truck Tuesday from 5:30 p.m. to 8:30 p.m. at Clark
Community Park 111 Davis Rd. Lots and great food and activities for
everyone.
• Join Mayor Pro Tem Barber for FREE Zumba every Saturday at 8:00
a.m. beginning May 6th at Gardner Community Park on E. Atlanta Rd.
• Join Councilman Thomas for the Don’t Trash Stockbridge initiative
centered around education highlighting the causes and effects of
Littering and Illegal Dumping. More information to follow.
• Councilman Thomas is honoring Veterans with a Continuous Salute all
year long. Please send your pictures of Veterans with their name,
branch, rank and years of service to rrawls@cityofstockbridge-ga.gov
• Join Councilman Blount for Bingo Bash, Wednesday, August 16th from
10am – noon at the Merle Manders Conference Center located at 111
Davis Rd.
• Join Mayor Ford for Meet the Mayor on Monday, August 28th from 10am
– noon. Please contact Rosalynd Rawls to schedule an appointment at
678-833-3348 or via email at rrawls@cityofstockbridge-ga.gov

Get your tickets for the upcoming 2023 Stockbridge Concert Series by visiting
stockbridgeamp.com or in person at the ticket office located at 4650 North
Henry Blvd. Thursday – Saturday from 1pm – 5pm.

MAYOR'S COMMENTS (Mayor Anthony Ford)

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

ADJOURNMENT

July 25, 2023 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
WORK SESSION MEETING
SUMMARY MINUTES
TUESDAY, JUNE 20, 2023 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, City Manager
Mayor Pro Tem Yolanda Barber Vanessa Holiday, City Clerk
Councilman Elton Alexander John Wiggins, City Treasurer
Councilman John Blount Quinton Washington, City Attorney
Councilwoman LaKeisha Gantt Jeremy T. Berry, City Attorney
Councilman Alphonso Thomas
Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.
The meeting was called to order by Mayor Ford.
Invocation by Mr. Aaron.

The Pledge of Allegiance was recited by all in attendance.
City Clerk, Vanessa Holiday was asked to proceed with roll call. All members were in
attendance except Councilman Alexander.

Councilwoman Gantt motioned for the adoption of The Agenda: Second by Councilman
Blount. The motion passed unanimously.

Review of the Minutes: No Action
1. Review of the May 8, 2023 Minutes
2. Review of the May 18, 2023 Minutes
3. Review of the May 30, 2023 Minutes

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to
the beginning of the meeting noting your name, address, and phone number. You will be
allotted three (3) minutes. Speakers must respect all members of the elected body,
officials, and staff. Defamation, unruliness and/or swearing will not be tolerated.
There were no public comments.

OLD BUSINESS
4. The Public Works Department is requesting the Council’s approval of the
award of the janitorial services for the City’s facilities to Building
Maintenance Services (BMS) in the amount of $141,432.00.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted this item was Tabled at the previous meeting noting an
agreement and contract had not been prepared and included in the
Agenda packet for Council review; noted Attorney Berry has since
prepared the contract between the City and Building Maintenance
Services for the award of the janitorial services for the City’s facilities to
Building Maintenance Services (BMS) in the amount of $141,432.00. Mr.
Aaron noted an increase of $6,852 over the previous contract with ICS.

Councilman Blount motioned to approve the award of the janitorial
services for the City’s facilities to Building Maintenance Services (BMS) in
the amount of $141,432.00: Seconded by Councilwoman Gantt. The
motion passed unanimously.

Councilman Alexander joined the meeting.

NEW BUSINESS
5. Council consideration to fill a vacancy and appoint a member to the Henry
County Council on Aging as the Stockbridge Representative.
Presented by: Dr. Paulette Bragg, Council on Aging Chairperson

Councilwoman Gantt motioned to appoint Mary Berniece Washington to fill
a vacated position – Term ends 12/31/2024: Seconded by Councilman
Blount. The motion passed unanimously.

Dr. Bragg thanked the Mayor & Council for appointing Ms. Washington
and looks forward to her participation on the Board as the Stockbridge
representative.

6. Council consideration to fill a vacancy and appoint a member to the
Planning Commission.
Presented by: Ryan Anderson, Chief Planner
Mr. Anderson noted there are currently four (4) members serving on a six
(6) member board; noted the appointment will be under District 4 and
currently does not have any representation on the committee; and
recommends appointing Mr. Anthony Mitten.

Mayor Pro Tem Barber motioned to appoint Anthony Mitten to fill a
vacated position – Term ends 12/31/2026: Seconded by Councilwoman
Gantt. The motion passed unanimously,

7. Council consideration to approve an Ordinance to amend voting and
precinct changes.
Presented by: Vanessa Holiday, City Clerk
Ms. Holiday noted this item is a continuation from a previous meeting
requesting Council to approve a Resolution to publish with the intent of
adding seven (7) additional precincts for residents to vote; noted the city
currently has Red Oak, Stockbridge East/West, and Stockbridge Central
polling locations; noted staff and the attorneys have been working with the
County election officials to have a total of ten (10) polling locations on
election day.; noted adding the locations will decrease the burden of
voters having to vote at two different locations on election day to vote for
county, state and federal at one location the municipal votes at a different
location; and noted this will allow for the newly annexed residents to vote
at these new polling locations on election day.

Mayor Pro Tem Barber inquired about early voting.

Ms. Holiday noted all normal polling locations will be available throughout
the County for Early/Advance voting.

Councilwoman Gantt motioned to approve an Ordinance to amend voting
and precinct changes: Second by Councilman Alexander. The motion
passed unanimously.

8. Council Council consideration to amend the City of Stockbridge Citizens
Police Advisory Council Policy
Presented by: Frederick Gardiner, City Manager and
Glenn Kalish, Assistant Police Chief
Assistant Chief Kalish noted the request before the Council is to approve
amendments for the Citizens Police Advisory Council Policy as approved
on Resolution R22-1497-.

Councilman Alexander inquired if members of Council would still be able
to select appointed person.

Assistant Chief Kalish noted the policy does states that.

Councilwoman Gantt requested to strike out language on page 2 dealing
with the background check and the Chief of Police appoint members to the
board and add “upon completion of a background check”, noting it is her
belief that process is already in place.

Ms. Holiday confirmed that Board/Committee are subject to background
checks prior to present the appointees and when issues arise, the
application is referred to Legal.

Councilwoman Gantt noted the section should read as “A Citizen-Police
Advisory Council candidate must pass a limited background check through
the Stockbridge Police Department. Although an offense in an individual’s
past may not exclude him/her from becoming a member, and efforts to
conceal information from the chief of police and/or his/her designee, will
result in denial of the application for Citizen-Police Advisory Council
membership.”

Councilwoman Gantt motioned to approve amendments of the City of
Stockbridge Citizens Police Advisory Council Policy: Seconded by
Councilman Blount. The motion passed unanimously.
9. ANNEXATION CASE #AX-2023-02.
The City of Stockbridge Mayor and City Council will hold a meeting on
Tuesday June 20, 2023, at 6:00 p.m., in the Stockbridge City Hall, located
at 4640 North Henry Boulevard in Stockbridge, Georgia, to consider a
request for the annexation of property at 802 Black Diamond Drive within
the Eagles Landing Subdivision into the Stockbridge City
Limits. Applicants: Talbert & Delores McMorrin. Property Owner:
Delores Y. McMorrin. The property is in Land Lot 32 of District 7, with
0.997 +/- acres, in unincorporated Henry County. If the annexation is
approved, the property would automatically be assigned the zoning of
‘PUD’ (Planned Unit Development) per Section 9.8 of the Stockbridge
Unified Development Code (UDC), and it would be assigned the
appropriate land use designation upon the adoption of the new City of
Stockbridge Comprehensive Plan, anticipated for late 2023.
Presented by: Ryan Anderson, Chief Planner
Mr. Anderson noted the applicant requests the annexation of the subject
property at 802 Black Diamond Drive located within the Eagles Landing
Subdivision in unincorporated Henry County into the Stockbridge City
Limits; noted once the property is approved by the City, the property would
automatically be assigned the zoning district of ‘PUD’ (Planned Unit
Development) per Section 9.8 of the Stockbridge Unified Development
Code (UDC). It would also be assigned the appropriate land use
designation of the new City of Stockbridge Comprehensive Plan,
anticipated for late 2023; noted he Community Development Staff
recommends APPROVAL for the proposed annexation of the subject
property at 802 Black Diamond Drive into the Stockbridge city limits.

Councilman Alexander motioned to approve the Annexation of 802 Black
Diamond Drive within the Eagles Landing Subdivision into the Stockbridge
city limits: Seconded by Councilwoman Gantt. The motion passed
unanimously.

10. ANNEXATION CASE #AX-2023-01.
The City of Stockbridge Mayor and City Council will hold a meeting on
Tuesday June 20, 2023, at 6:00 p.m., in the Stockbridge City Hall, located
at 4640 North Henry Boulevard in Stockbridge, Georgia, to consider a
request for the annexation of property at 140 Somerset Hills within the
Eagles Landing Subdivision into the Stockbridge City Limits. The
applicants are Charles E. Marshall and Muriel Y. Marshall, property
owners. The property is located in Land Lot 18 of District 6, with 1.19 +/-
acres, in unincorporated Henry County. If the annexation is approved, the
property would automatically be assigned the zoning of ‘PUD’ (Planned
Unit Development) per Section 9.8 of the Stockbridge Unified
Development Code (UDC), and it would be assigned the appropriate land
use designation upon the adoption of the new City of Stockbridge
Comprehensive Plan, anticipated for late 2023.
Presented by: Ryan Anderson, Chief Planner
Mr. Anderson noted the applicant requests the annexation of the subject
property at 140 Somerset Hills located within the Eagles Landing
Subdivision in unincorporated Henry County into the Stockbridge City
Limits. Once the property is approved by the City, the property would
automatically be assigned the zoning district of ‘PUD’ (Planned Unit
Development) per Section 9.8 of the Stockbridge Unified Development
Code (UDC). It would also be assigned the appropriate land use
designation of the new City of Stockbridge Comprehensive Plan,
anticipated for late 2023. The Community Development Staff recommends
APPROVAL for the proposed annexation of the subject property at 140
Somerset Hills into the Stockbridge city limits.

Mr. and Mrs. Charles Marshall commended the City for the forward
progress and economic development efforts and thanked the City Council
for supporting the annexation.

Councilman Blount referenced the progress of the City during the last 8
years, noting the Council continues to move the City forward.

Councilman Alexander motioned to approve 140 Somerset Hills within the
Eagles Landing Subdivision into the Stockbridge City Limits: Seconded by
Councilwoman Gantt. The motion passed unanimously.

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
UPCOMING MEETINGS & ANNOUNCEMENTS: Council meetings will be held in the
City Council Chamber. Meeting dates, locations and times are subject to change.
Please visit the city’s website www.stockbridgega.org for the meeting information or
contact City Hall offices at 770-389-7900 for updates.

• City Council Meeting, 2nd Monday of each month at 6:00 p.m. – City Hall Council
Chamber (Jul 10)
• Youth Council Meeting, 6:30 p.m. - 2nd Monday of each month - City Hall Levi
Meeting Room - City Hall (Jul 10)
• Citywide Development Authority Meeting, 2nd Tuesday of each month 6:00 p.m.
- City Hall Levi Meeting Room (Jul 11)
• Main Street Advisory Board Meeting, 2nd Friday of each month – Welcome
Center located at 130 M L King, Sr. Heritage Trail at 9am (Jul 14)
• Downtown Development Authority Meeting, 3rd Tuesday of each month
Welcome Center 130 M L King, Sr. Heritage Trail (Jul 18)
• Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of each
month Levi Meeting Room - City Hall (Jul 18)
• Planning Commission Meeting, 6:30 p.m. - City Hall Council Chamber 4th
Thursday of each month– (Jul 27)
• City Council Work Session Meeting, last Tuesday of each month at 6:00 p.m. –
City Hall Council (Jul 25)
UPCOMING CITY EVENTS/INITIATIVES

• Join us for Food Truck Tuesday from 5:30 p.m. to 8:30 p.m. at Clark Community
Park 111 Davis Rd. Lots and great food and activities for everyone.
• Join Mayor Pro Tem Barber for FREE Zumba every Saturday at 8:00 a.m.
beginning May 6th at Gardner Community Park on E. Atlanta Rd.
• Join Councilman Thomas for the Don’t Trash Stockbridge centered around
education highlighting the causes and effects of Littering and Illegal Dumping.
More information to follow.
• Councilman Thomas is honoring Veterans with a Continuous Salute all year long.
Please send your pictures of Veterans with their name, branch, rank and years of
service to rrawls@cityofstockbridge-ga.gov
• Join Councilman Blount for Bingo Bash, Wednesday, June 21st from 10am –
noon at the Merle Manders Conference Center located at 111 Davis Rd.
• Join Mayor Ford for Meet the Mayor on Wednesday, June 28th from 10am –
noon. Please contact Rosalynd Rawls to schedule an appointment at 678-833-
3348 or via email at rrawls@cityofstockbridge-ga.gov
• Join Mayor Pro Tem Barber for the 2nd Qtr. District 4 Community Forum,
Wednesday, June 28th from 6pm – 8pm at the Merle Manders Conference
Center located at 111 Davis Rd.
• Join the City of Stockbridge for the July 4th Extravaganza at the Stockbridge
Amphitheater. There will be musical entertainment and capping off the festivities
with fireworks.

Get your tickets for the upcoming 2023 Stockbridge Concert Series by visiting
stockbridgeamp.com or in person at the ticket office located at 4650 North Henry
Blvd. Thursday – Saturday from 1pm – 5pm.

MAYOR’S COMMENTS
Mayor Ford acknowledged all fathers and hoped they had an outstanding Father’s Day
weekend; noted COVID-19 is still with us and encouraged everyone to get their
boosters and vaccinations to help keep everyone safe; referenced the amazing
Juneteenth Celebration that took place yesterday with a variety of artists, food trucks,
and other activities, and noted State Representative Angela Moore presented a number
of proclamations to the performers and the NAACP awarded a number of scholarships
to local scholars.
EXECUTIVE SESSION
Councilwoman Gantt motioned to convene Executive Session for Personnel, Litigation
and Real Estate: Second by Councilman Blount. The motion passed 5-0.
Councilman Blount motioned to adjourn Executive Session: Second by Councilman
Thomas. The motion passed 5-0.
Councilman Blount motioned to reconvene the meeting: Second by Councilman
Alexander. The motion passed 5-0.
Councilman Alexander motioned to extend the contract for the Amphitheater
Consultant, Harold Young, for two years with a one-year option to renew: Seconded by
Councilman Blount. The motion passed 4-0-1. Alexander/Blount/Gantt/Thomas
approved; Barber Abstained.
ADJOURNMENT
Councilwoman Gantt motioned to adjourn the meeting: Seconded by Councilman
Blount. The motion passed unanimously.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor
City of Stockbridge
MEETING DATE
AGENDA ITEM
July 10, 2023 FUNDING SOURCE
X RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST or TSPLOST
PUBLIC HEARING ARPA
PRESENTATION GRANT
BID SELECTION/AWARD HOTEL/MOTEL TOURISM
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT FUND BALANCE
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER:
Fredrick Gardiner, City Manger
DEPARTMENT: City Manager Office
ITEM/PROJECT/EVENT:
Council Consideration and approval of an agreement with the Henry County Development Authority, along with the
County and the cities of Locust Grove, McDonough and Stockbridge to hire Retail Strategies Recruitment to work
toward the solicitation, development and expansion of retail facilities in Henry County that will expand commerce,
create employment, enhance tax revenue and improve the quality of life in each city and the entire county.

BACKGROUND INFORMATION:

APPROVALS: CITY MANAGER___________________________ FINANCIAL IMPACT N/A
CITY TREASURER____________________________________ AMOUNT $
CITY ATTORNEY____________________________________
GRANTS ADMIN.___________________________________ ATTACHMENTS:
ITEM/PROJECT/EVENT:

BACKGROUND INFORMATION:

STAFF RECOMMENDATION:

Staff Signature______________________________

RESOLUTION OF THE MAYOR AND COUNCIL OF THE
CITY OF STOCKBRIDGE, GEORGIA

WHEREAS, Under the Georgia Home Rule Act, the governing authority of a
municipality has the power to take actions for which no provision is otherwise provided by
general law and is not otherwise prohibited by the state constitution (OCGA Sect. 36-35-
3). These powers specifically include the power to contract with other governmental agencies
and subdivisions (OCGA Sect. 36-34-2); and

WHEREAS, Article IX, Section VI, Paragraph III of the Georgia Constitution declares
the development of trade, commerce, industry and employment Opportunities to be a public
purpose vital to the welfare of the people; and

WHEREAS, the Henry County Development Authority, along with the County and the
cities of Locust Grove, McDonough and Stockbridge, have determined that the solicitation,
development and expansion of retail facilities in Henry County will expand commerce, create
employment, enhance tax revenue and improve the quality of life in each city and the entire
county: and

WHEREAS, the County and each of the cities have, after consultation, agreed that a
unified county-wide Retail Strategy effort (the Project) conducted and coordinated by the HCDA
would be beneficial to each of the cities, and be a cost effective way to proceed, and

WHEREAS, the HCDA has solicited a written proposal from “retail strategies”, a
national entity specializing in retail recruitment services (Consultants) a copy of which is
attached as Exhibit A to the Resolution (the Proposal); and

, the Mayor and Council have been asked, along with the County and each of the other
cities, to contribute $10,625 toward the $80,000 fee for the first year of county wide retail
recruitment services pursuant to the Proposal;

NOW THEREFORE, IT IS RESOLVED THAT:

1. The City shall contribute the $10,000 toward the $80,000 fee for the first year of county
wide retail recruitment services pursuit to the Proposal, contingent upon a similar
contribution from the county and the other 3 cities in the county, and the contribution of
$30,000 by the HCDA.
2. The HCDA shall serve as the exclusive coordinator of the Project and shall provide the
Mayor and Counsel periodic progress reports of the activities of the Consultants on at
least a quarterly basis.
3. The City staff is directed to assist on a timely basis with requests for information and
cooperation from the HCDA and/or the Consultants.
4. The parties acknowledge that the Proposal contemplates a 3-year commitment for the
Project. Not later than March 31st, 2024, all of the cities and the county shall consult
with the HCDA regarding the Consultant’s interim progress with the Project. Unless the
parties are not satisfied with the progress made on the Project, the parties agree to
contribute toward the second year’s fees in the same proportion as set forth herein for the
first year’s fees.

No later than March 31st, 2025, the same procedure shall be utilized for the third year’
fees.”

SO ADOPTED THIS ___ DAY OF JUNE, 2023.

Mayor

City Clerk
Proposed Cost Sharing for Retail Strategies Proposal Year 1 for Market Analysis and Marketing
($80,000)

Government Entity Contribution
HCDA $30,000
Henry County $10,000
Hampton $10,000
Locust Grove $10,000
McDonough $10,000
Stockbridge $10,000
Total $80,000
RETAIL RECRUITMENT SERVICES

Henry County, Georgia

March 1, 2023
Valid for 60 days.

Prepared for:
Josh Fenn, Executive Director
Henry County Development Authority

Mill Graves – Director of Business Development, Portfolio Director
[404] 719-9773 | mgraves@retailstrategies.com
2110 Powers Ferry Rd. SE, Suite 303, Atlanta, Georgia 30339
retailstrategies.com
RETAIL STRATEGIES

About Us
Retail Strategies is the national expert and must trusted partner in recruiting businesses on behalf
of communities.

Retail Strategies’ mission is to provide real estate expertise, tools, and human effort that position
deserving communities as alluring locations for recruiting and retaining businesses. With
confidence, we pursue this mission by delivering unparalleled service as a unified team with
unmatched real estate expertise.

Our expertise includes over 150 collective years of retail real estate experience and 30 licensed
Commercial Real Estate professionals. We have a track record of success to aggressively execute a
tailored strategy to attract retailers, restaurants and hotels for our Clients across the United States.
We encourage you to contact our references for their feedback on our services.

Retail Strategies has been honored with “Best Places to Work”, “Who's Who of Commercial Real
Estate”, “CEO of the Year”, “Top 40 Under 40” and “Top 100 Influencers in Real Estate.”

Our activities pay a return in sales taxes, add and save jobs, increase property taxes and add
businesses that enhance the unique qualities of your community. Retail Strategies’ network of
decision maker contacts within the retail and real estate industry will be put to work for you.

Industry Leaders Industry Involvement
• 150 years of retail real estate experience
• 30 licensed commercial real estate professionals
• Direct connections to retailers & developers
• Proactive, hands-on approach

Retail Strategies’ core values are to be Committed, Team-Oriented, Respected and Innovative. It is
our constant focus on these values that allow us to form strong, long-term relationships with our
Clients and within the retail and real estate industries.

If we say we will do it, we will do it. We are respected as industry leaders because we do the right
thing and are relentless in our pursuit of unique solutions.

We tell you this because if we partner with a community, we make sure we have the team and
resources to help your economic development team and community thrive. With a 5:1 client ratio,
our team can successfully build relationships and manage our Clients’ personalized needs.

Retail Strategies maintains a Smart Growth Strategy in which we limit the number of Clients we
partner with in each state to maintain our client ratio, meet project schedules and exceed client
expectations.

Retail Recruitment Services
Strictly Private & Confidential 2
Strictly Private &
Confidential

APPROACH & METHODOLOGY:

Retail and Restaurant Recruitment
Our process is divided into three parts: Discover. Connect. Advance.

We are an investment for your community.

We believe that every community is unique, so we take time to engage our
Client’s to understand your story of opportunity to leverage your attributes
towards expanding businesses.

Our activities pay a return in sales tax, added jobs, and businesses that
enhance and add to the unique qualities of your community.

We make sure your community’s story is heard.

As a conduit between communities and national retailers, we ensure that your
stories of opportunity, culture, values and people are perfected to resonate
with the right retail audiences.

Aggressively taking your communities story and information to expanding
businesses, property owners, brokers, developers, and other industry players
to create economic growth in your community.

We multiply and enhance your staff.

We work as an extension of your staff, adding specific expertise, and
amplifying your efforts and visibility many times over.

Being your partner and consistently providing feedback, answering questions,
and solving complex problems to position your market for growth.
RETAIL STRATEGIES
Community Opportunity –
H e n r y C o u nt y, G e o rg i a

12.9 % growth next 5 years

RETAIL LEAKAGE ($M+)
Restaurants Sporting Goods / Hobby
Clothing & Accessories Grocery

$37
$19

$52

$260

Henry County has an estimated population of 250K+ and is projected to grow 12.9% in the next 5
years. Median HH Income is estimated at $72,338. Using mobile data collection, RS will further
evaluate the county and separate sub-markets (Stockbridge, McDonough, Locust Grove, and
Hampton) to determine custom trade areas for each market and a targeted, customized approach
for retail recruitment opportunities communitywide. In a recruitment partnership Retail
Strategies Georgia team will serve as Henry County’s resource extension and commercial
development advisor in 5 key areas:

1. Leverage data and analytics to better define commercial corridors communitywide to existing
and new retail businesses, restaurants, and hospitality groups
2. Build relationships with landowners, developers and brokers to analyze area’s highest best
use real estate opportunities for targeted prospecting.
3. Promote and advocate the community’s vision, assets, and planning priorities for growth,
revitalization, and redevelopment
4. Identify retailers and businesses that are not in the market that should be
5. Proactively connect with priority retailer prospects, developers and brokers on behalf of the
community, and regularly report feedback, progress, and action items to our community
stakeholders.
RETAIL STRATEGIES

Approach & Methodology: Market Analysis
Discover: Research The process begins with market analysis of primary and emerging
commercial corridors community, and specific sub-markets
(Stockbridge, McDonough, Locust Grove, and Hampton). We take
the deep dive into data, advanced analytics, and proprietary tools
we developed in-house to uncover and define the potential in your
community.
Retail Strategies assembled data providers that are industry-trusted
leaders and used by national pharmacy, grocery, and restaurant
brands that are researching your community.

This data consistently delivers the highest level of accuracy and
allows our team to analyze over 3,365 individual variables (per
geography) to provide the deepest, most reliable, information
possible to our Clients.

Real Estate Analysis Mobile Data Collection Trade Area Identification

A real estate study that identifies An industry-leading report which By utilizing mobile data collection,
opportunities for strategic focus utilizes cell phone data to identify analytics and real estate acumen,
properties, underutilized assets, the location of consumers that visit our team will identify consumer
development zones, and a defined shopping area within the opportunity, demand, shopping
redevelopment zones. community. patterns that will answer key
questions for retailers.

Gap Analysis Retailer Void Analysis Peer Community Analysis

Examining the market supply and Identifying businesses that have Identification and comparison of
market demand (leakage and entered similar communities but similar communities to measure
surplus) within the trade area to have not yet entered your your retail base and identify
uncover the categories of retail market. This provides an initial list opportunities from a categorical
being desired by your community. of realistic prospects that should perspective.
be considering your market.

Business Recruitment Categories Psychographic Analysis Consumer Spending Patterns

After reviewing key demographic Tapestry Lifestyles define the Drilling down into each retail
information, we deliver a list of type of consumers by breaking segment to identify and
priority business categories for down demographics, consumer understand your consumers’
recruitment and/or expansion that preferences, expenditures, and spending patterns.
will elevate your community. cultural ideals through
psychographic profiles.

Retail Recruitment Services
Strictly Private & Confidential 5
RETAIL STRATEGIES
Approach & Methodology: Boots on the Ground
Discover: Real Estate Analysis

We bring our real estate professionals to
your community for a Boots on the
Ground analysis to view and inventory
properties, sites and buildings. Our team
uncovers your underutilized real estate
assets and identifies sites and properties
for development, redevelopment, highest
and best use, or vacancies to be filled.

Discover: Real Estate Analysis

Your dedicated team will identify and
conduct outreach to property owners,
brokers, developers, retailers,
restaurants, and all other industry players
to connect the dots to your market.

Discover: Community Input
Each community is engaged in a meaningful
dialogue to identify past efforts, interests
and goals for retail.

Our process is built around creating a
relationship with you and getting
communication and information flowing.
This is partnership. We know that no one
knows your community better than you.

Your buy-in to our recruitment approach is
vital to us being successful for you.
Retail Recruitment Services
Strictly Private & Confidential 6
Strictly Private &
Confidential

APPROACH & METHODOLOGY:

Retail Recruiment Plan Implementation
Connect: Retail Recruitment
Retail Recruitment is not an event, it is a process. While your team at Retail Strategies will
provide a thorough analysis and Strategy within the first 100 days of our partnership, we
will constantly be running new data sets, assessing the changing real estate environment
within the community, researching new prospective businesses, assessing retailers
changing expansion plans, and seeking regular feedback from our priority list of target
retailers.

As your community’s extension, Retail Strategies’ Georgia team proactively and
persistently works as your advocate and advisor in the retail expansion and site selection
process. We do not control real estate or retailer’s decisions, but we can collaboratively
work with our partner communities and those involved in the process (landowners,
brokers, etc.) to positively influence, plant seeds of opportunity, and facilitate site selection
efforts to the benefit of our partner community.

Our Commitment to Success
Retail Strategies is constantly searching for new tools, hiring retail real estate
professionals, and covering the Country with outreach to build the best network
and service for our Clients. This relentless pursuit of success will position your
community for growth today and in the future. This is not a study. This is
implementation.
RETAIL STRATEGIES

Approach & Methodology: Implementation
Connect: Retail Recruitment Strategy and Plan

At the end of our Discovery process - we combine your
data, analytics, real estate, and your community vision and
priorities to create a customized Retail Recruitment Plan
and Strategy. This is an evolving strategic plan throughout
our partnership as we receive feedback from targeted
prospects and serve as your community representative and
extension.

This 70+ page document highlights our research on the
community, demographic information, retail analysis and
our Boots on the Ground real estate analysis.

30 prospects are identified by our team of experts based
on the community’s input and our team’s knowledge of
currently expanding retailers. We perform targeted and
persistent outreach to connect real estate and market
opportunities to retailer decision makers.

Retail Strategies will present the Plan for approval before
implementation. As your partner, your buy-in is vital to our
efforts and our success. Once approved, we will send an
electronic file and printed and bound copies of the Plan.

Connect: Community Marketing Guide

You will receive a customized Marketing Guide that showcases critical market
intelligence, data, real estate information, and advanced analytics to illustrate the top
facts to industry professionals that position you for economic growth. These flyers can
be printed and/or uploaded to your website.

Retail Recruitment Services
Strictly Private & Confidential 8
RETAIL STRATEGIES

Approach & Methodology: Implementation
Advance: Retail Recruitment

Retail Strategies will be reaching out to property owners, brokers, developers, retailers,
restaurants and industry players to connect the dots to your market. We continue to seek
information throughout our partnership to define the opportunities in your community.

Marketing and Representation

Our team attends more than a dozen retail real estate
conferences including ICSC, ICSC Recon and RetailLive!
Retail Strategies attends these shows to meet with
industry leaders and market your opportunities.

At conferences, we set up meetings with previously
identified and targeted retailers, restaurants,
brokers, and developers on your behalf.

Following the conference, you receive an update on
who we met with, what was said, and what our next
steps are for your community.

Retail Recruitment Services
Strictly Private & Confidential 9
Strictly Private &
Confidential

SCOPE OF SERVICES:

Retail/Restaurant Business Recruitment:
Submarkets/Primary Commercial Corridors
A. Research
1. Identify market retail trade area using political boundaries, drive times and
radii and custom boundary geographies
2. Perform market and retail GAP analysis for trade area (i.e. leakage and
surplus)
3. Conduct retail peer market analysis
4. Competition analysis of identified target zones trade area(s)
5. Tapestry lifestyles – psychographic profile of trade area / market
segmentation analysis
6. Customized retail market guide including aerial map with existing national
retailer brands and traffic counts
7. Retail competitor mapping/analysis
8. Analysis of future retail space requirements in relation to the retail market
analysis, the market’s growth potential and trends in the retail industry
9. Identification of at minimum 30 retail prospects to be targeted for
recruitment over three-year engagement
10. Updates provided on retail industry trends
11. Custom on-demand demographic research – historical, current, and projected
demographics – to include market trade areas by radius/drive time, and
custom trade area

B. Boots on the Ground Analysis
1. Identify/Evaluate/Catalog priority commercial properties for development, re-
development and higher and best use opportunities
2. Identification of priority business categories for recruitment and/or local
expansion
3. Perform competitive analysis of existing shopping centers and retail corridors
4. Active outreach to local brokers and landowners

C. Retail Recruitment
1. Pro-active retail recruitment for targeted zones
2. Will contact a minimum of 30 retailers, restaurants, brokers and/or
developers
3. Updates on new and ongoing activity will be provided to Client’s designated
primary point of contact via Basecamp, telephone, or email on a monthly
and/or as needed basis
4. One market visit per calendar year included in agreement, any travel outside
of the agreement shall be approved and paid for by the contracting entity
5. ICSC and RetailLIVE! conference representation- updates provided according
to the yearly conference schedule
RETAIL STRATEGIES

Investment
We appreciate the opportunity to work with Henry County! By partnering with Retail Strategies,
Henry County can intentionally and proactively pursue attainable and desirable retail and
capitalize on growth momentum to advance generational retail investments.

Return on Investment
Our services will help reduce retail leakage, pay a return in increased taxes, add jobs, and add
businesses that enhance the unique qualities of your community.

The addition of just one retail store/restaurant that brings in $1 million in retail sales will bring in
tens of thousands of tax collections to add back to your city’s budget.

Services Fees*
Year 1 Retail Recruitment $80,000
Year 2 Retail Recruitment $75,000
Year 3 Retail Recruitment $75,000

Pricing valid for 60 days

The total fee for completion of work is due upon execution of agreement. Project fees are due
within 30 days of receipt of the invoice.

Should the Client request a special assignment, additional work, and/or additional travel needs
not specifically referenced in the contract, we will prepare written authorization to be signed by
the Client in advance of commencing any additional work. One trip to Client is included in pricing.
Any additional travel will be approved by the Client (not to exceed $1,000 per trip).

Retail Strategies’ agreements are annual with defined prices for up to two additional years of
service. The Client will have the option to extend or discontinue the agreement each year.

Retail Recruitment Services
Strictly Private & Confidential 11
OUR SUCCESS- CASE STUDY

Johnson City, TN
Custom Trade Area: 430,529 (Tri-Cities)

IN THE SOUTHEAST
Businesses Recruited

Johnson City engaged with Retail Strategies in hopes to back fill a vacant
Kmart building and ramp up their retail base. Since January of 2016 not only
has the Kmart building been redeveloped, Retail Strategies has recruited 11
new businesses to the market and we haven’t let off the gas since. In our
initial evaluation we identified grocery and restaurants as two big
opportunity gaps within the market.
Due to Retail Strategies outreach so far 7 restaurants have opened their
doors in Johnson City. Publix opened in late 2019 and created 140 new jobs.
The project produces $690,000 in annual sales tax. And lastly, the vacant
Kmart building was redeveloped with 2 major tenants- At Home and Hobby
Lobby. At ICSC in May ‘22, the KY/TN implementation team secured a
purchase and sale agreement for another full-service restaurant and bar
concept.

www.retailstrategies.com
Sales: $38,130,000 Sales: $4,120,500 Sales: $4,000,000 Sales: $1,070,000 Sales: $1,645,200
3% tax: $1,143,900 3% tax: $123,615 3% tax: $120,000 3% tax: $32,110 3% tax: $49,356
Jobs: 78 Jobs: 75 Jobs: 12 Jobs: 20 Jobs: 30

EXAMPLE AVERAGE ANNUAL SALES VOLUMES PER BRAND
City of Stockbridge
MEETING DATE
AGENDA ITEM
July 25, 2023 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works.

ITEM/PROJECT/EVENT:
Quarry Blast Induced Structure Response of an Elevated Water Tank .

BACKGROUND INFORMATION:
The team of Vibra-Tech and Aimone-Martin Associates proposes a study to evaluate the
dynamic response of the City of Stockbridge Water Tank to blasting at the Vulcan Material
Stockbridge Quarry. The study involves instrumentation of the upper and lower tank and
ground motions at the tank foundation to record velocity and compute displacement time
histories and calculate global shear strains over the height of the tank structure as a function
of the ground motions driving structure response.

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
Blasting-type seismograph geophones secured on the tank, foundation, and in the
ground will record velocities and frequencies over time to calculate strains and determine
lateral shear forces and blast-induced factors of safety as a function of driving ground
velocities. The results will be provided in terms of recommended safe ground vibrations
limits at the base of the tank.

Scope of Work

• Measure the in-situ ratio of differential displacements at the tank mid-height and
ground motions at the base of the tank during quarry production blasting as a
function of water levels in the tank and distance of blasting to the tank scaled with
blast design charge weights.

• Determine dynamic response of the water tank during blasting operations in terms of
2-dimensional shear strains.

• Develop predictive models to determine tank global strains as a function of peak
ground velocities under different tank water level heights for future production
blasting to establish recommended PPV limits in the ground at the tank.

It is proposed to perform this study over 3-6 months or until a statically significant
number of blasts are achieved at design scaled distances between 20 and 120.

Summary of Findings and Recommendations

A report of findings will be produced once a sufficient number of blast have been
completed. Based on the findings, a recommended peak ground motion velocity will be
provided to ensure the tank vibratory response will remain at an acceptable factor of
safety.

PROPOSAL
Quarry Blast Induced Structure Response
of an Elevated Water Tank, City of Stockbridge, Georgia

Matthew Pilz, Vibra-Tech
Cathy Aimone-Martin, Aimone-Martin Associates, LLC

The team of Vibra-Tech and Aimone-Martin Associates proposes a study to evaluate the dynamic
response of the City of Stockbridge Water Tank to blasting at the Vulcan Material Stockbridge Quarry.
The study involves instrumentation of the upper and lower tank and ground motions at the tank
foundation to record velocity and compute displacement time histories and calculate global shear
strains over the height of the tank structure as a function of the ground motions driving structure
response. Blasting-type seismograph geophones secured on the tank, foundation, and in the ground will
record velocities and frequencies over time to calculate strains and determine lateral shear forces and
blast-induced factors of safety as a function of driving ground velocities. The results will be provided in
terms of recommended safe ground vibrations limits at the base of the tank.

Scope of Work

• Measure the in-situ ratio of differential displacements at the tank mid-height and ground motions at
the base of the tank during quarry production blasting as a function of water levels in the tank and
distance of blasting to the tank scaled with blast design charge weights.

• Determine dynamic response of the water tank during blasting operations in terms of 2-dimensional
shear strains.

• Develop predictive models to determine tank global strains as a function of peak ground velocities
under different tank water level heights for future production blasting to establish recommended PPV
limits in the ground at the tank.

It is proposed to perform this study over 3-6 months or until a statically significant number of blasts are
achieved at design scaled distances between 20 and 120.

Equipment Placement and Test Blasting

Instrumentation Day 1:

Five (5) velocity geophones will be deployed on the elevated tank, top of concrete foundation, and in
the ground at the closest tank support leg as shown in Figure 1 and 2. Five (5) seismographs will be
placed in a weather-proof box along with a 12-V battery and communication modem to be safely
located on the upper balcony. The seismograph connected to the in-ground geophone (number 1) at the
tank foundation will serve as the triggering (master) unit while all other seismographs will be connected
in series to start recording with the master unit. In this manner, all velocity time histories will be synced
on the time base for analysis. One day will be required to secure the geophones, run all the cabling to
the seismographs, and test the equipment.
Test Blasts Day 2:

It is proposed to conduct a signature hole test followed by a production blast on Day 2. The single-hole
signature test will provide information on the site’s fundamental frequency and structure response
measurements at the fundamental frequency to analyze. Additional seismograph will be placed 100 ft
from the single hole in two directions to evaluate possible delay timing to be used for production
blasting to provide optimum ground motions frequencies.

Production blast Day 2:

A full-scale production blast will be conducted on Day 2 to collect water tank response measurements
and perform initial strain calculations. This blast will ensure that all seismographs are operating and
geophones are responding as expected.

Data Analysis

The following is an outline of the analyses and calculations that will be performed using velocity
measurements for each blast:

• Compare time-correlated upper structure and ground motions to compute upper structure
amplification or de-amplification factors.
• Integrate velocity time histories to obtain displacements and determine structure nature frequency
and damping characteristics when possible.
• Compute global shear strains over the height of the tank in the direction of the incoming ground
motions (longitudinal component in direction of tank geophone 3) and at right angles to this direction
(transverse component in direction of tank geophone 4).
• Using assumed modulus and yield stress of the tank material, calculate blast-induced peak shear
stresses in the two component directions and determine an approximate factor of safety against
yield.

Summary of Findings and Recommendations

A report of findings will be produced once a sufficient number of blast have been completed. Based on
the findings, a recommended peak ground motion velocity will be provided to ensure the tank vibratory
response will remain at an acceptable factor of safety.

Requirements by Monitoring Team

It may be necessary to establish the fill level of the tank at the time of each blast. Pre-blast discussions
with the City to determine availability of tank operating conditions will be necessary to ensure that the
analysis described herein can be applied to all possible water levels that may impact the dynamic
response of the tank.
Tank

General directions of blasting

Geophone locations on the tank

Figure 1 North boundary of quarry blasting in relation to tank location
5 (on backside)

Plan view of tank top showing geophones mounted on tank
General direction of blasting

Figure 2 Tank side and top views showing placement of geophones (1-buried, 2 = on concrete
footing, 3-5 = secured to side of tank at mid-height)
City of Stockbridge
MEETING DATE
AGENDA ITEM
July 25, 2023 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works.

ITEM/PROJECT/EVENT:
Change Order from East Coast Grading to resurface Walt Stephens Road and Mt Zion PKWY.

BACKGROUND INFORMATION:
The Public Works Department is requesting approval to accept change order from East Coast
Grading to resurface the following roads:

Walt Stephens Road $1,555,443.80
Mt Zion PKWY $686,716.20

Total $2,242,160.00

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT $2,242,160.00
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
PRELIMINARY COST ESTIMATE
CITY OF STOCKBRIDGE, GEORGIA
2023 LMIG PROGRAM - ESTIMATED COST OF ADDITIONAL ROAD PAVING
EAST COAST GRADING, INC. EAST COAST GRADING, INC.
1111 COMMERCE DRIVE 1111 COMMERCE DRIVE
MADISON, GA 30650 MADISON, GA 30650
WALT STEPHENS ROAD MT. ZION PARKWAY
ITEM Estimated Estimated DESCRIPTION UNIT TOTAL UNIT TOTAL
NO.: Quantity Quantity UNITS PRICE PRICE PRICE PRICE
1 1 1 L.S MOBILIZATION, BONDS AND TRAFFIC CONTROL $ 352,800.00 $ 352,800.00 $ 151,200.00 $ 151,200.00
6’MIN. WIDTH EDGE MILLING, 2 ½” DEPTH @ EDGE OF PAVEMENT, FEATHERED
2 26,750 7,000 L.F. TO 0” (INCLUDES REMOVAL OF ANY PAVEMENT INSIDE THE GUTTER AT $ 3.25 $ 86,937.50 $ 3.25 $ 22,750.00
DRIVEWAYS)
3”-4” RECYCLED ASPHALTIC CONC. PATCH -19.0 MM SUPERPAVE INCL.
3 50 50 TON $ 175.00 $ 8,750.00 $ 175.00 $ 8,750.00
BITUMINOUS MATERIAL & H LIME
ASPHALTIC CONCRETE OPEN GRADED CRACKED RELIEF INTERLAYER, GP
4 2,240 1,150 TON BLEND, INCLUDING BITUMINOUS MATERIAL & H LIME (PERMAFLEX)1” $ 150.00 $ 336,000.00 $ 150.00 $ 172,500.00
RECYCLED ASPHALTIC CONC. OR EQUIVALENT
1.5” RECYCLED ASPHALTIC CONC. - 12.5 MM SUPERPAVE INCL. BITUMINOUS
5 3,815 1,955 TON $ 135.00 $ 515,025.00 $ 135.00 $ 263,925.00
MATERIAL & H LIME
RECYCLED ASPHALTIC CONC. LEVELING INCL. BITUMINOUS MATERIAL & H
6 25 25 TON $ 135.00 $ 3,375.00 $ 135.00 $ 3,375.00
LIME
7 2000 1000 GAL BITUMINOUS TACK COAT @ 0.10 GAL/SQ.YD. $ 6.00 $ 12,000.00 $ 6.00 $ 6,000.00
ADJUST MANHOLE FRAME AND COVER TO FINISHED GRADE W/ APPROVED
8 3 1 EA. $ 400.00 $ 1,200.00 $ 400.00 $ 400.00
ADJUSTABLE STEEL EXTENSION RING
ADJUST WATER/GAS VALVE BOX AND COVER TO FINISHED GRADE W/
9 2 1 EA. $ 150.00 $ 300.00 $ 150.00 $ 150.00
APPROVED ADJUSTABLE STEEL EXTENSION RING
ADJUST STORMWATER CATCH BASIN AND DROP INLET GRATE AND COVER
10 0 0 EA. $ 575.00 $ - $ 575.00 $ -
TO FINISHED GRADE W/ APPROVED STEEL EXTENSION FRAME
11 450 L.F. GDOT THERMOPLASTIC STOP BAR, 24” WIDE; WHITE $ 9.90 $ 4,455.00 $ 9.90 $ 9.90
12 24,000 7,000 L.F. GDOT THERMOPLASTIC SOLID CENTERLINE 5” WIDE; YELLOW $ 1.67 $ 40,080.00 $ 1.67 $ 11,690.00
13 24,000 7,500 L.F. GDOT THERMOPLASTIC SOLID LANE EDGE (FOG) LINE 5” WIDE; WHITE $ 1.67 $ 40,080.00 $ 1.67 $ 12,525.00
14 20 20 EA, GDOT THERMOPLASTIC SOLID WHITE RIGHT TURN ARROW $ 183.00 $ 3,660.00 $ 183.00 $ 3,660.00
15 20 20 EA. GDOT THERMOPLASTIC SOLID WHITE “LEFT” TURN ARROW $ 183.00 $ 3,660.00 $ 183.00 $ 3,660.00
16 5 5 EA. GDOT THERMOPLASTIC SOLID WHITE “LEFT/STRAIGHT” ARROW $ 224.26 $ 1,121.30 $ 224.26 $ 1,121.30
GDOT COMPACTED BACKFILL AGAINST EDGE OF PAVEMENT 4’ WIDE MINIMUM
17 12,000 0 L.F. $ 8.00 $ 96,000.00 $ 8.00 $ -
ON SHOULDER AND INSTALL PERMANENT GRASSING
PROJECT CONTINGENCY ALLOWANCE (FOR MISCELLANEOUS STRIPING AND
18 1 1 L.S. $ 50,000.00 $ 50,000.00 $ 25,000.00 $ 25,000.00
OTHER)
TOTAL $ 1,555,443.80 TOTAL $ 686,716.20
NOTE: WALT STEPHENS ROAD IS APPROXIMATELY 12,125 L.F. (2.3 MILES) AND THE PAVEMENT WIDTH VARIES FROM 2-LANES TO 5-LANES. TRAFFIC CONTROL TO INCLUDE POLICE, FLAGMEN, PILOT CAR AND ALL SIGNAGE
NOTE: MOUNT ZION PARKWAY IS APPROXIMATELY 3,310 L.F. (0.63 MILES) AND THE PAVEMENT WIDTH VARIES FROM 3-LANES TO 9-LANES. TRAFFIC CONTROL TO INCLUDE POLICE, FLAGMEN, PILOT CAR AND ALL SIGNAGE
WALT STEPHENS RD AND MT ZION PKWY POTHOLE REPAIRS

A B C D E F G H
1 Walt Stephens Road
2 Potholes Repaired
3 Date
4 3
5 1/9/2023 10
6 2/6/2023 3
7 2/14/2023 8
8 2/22/2023 12
9 3/8/2023 10
10 3/23/2023 4
11 4/11/2023 5
12 4/19/2023 6
13 5/17/2023 6
14 6/13/2023
15 67
16 Total
17
18
19 Mt Zion PKWY
20
21 Date Potholes Repaired
22
23 2/3/2023 3
24 2/6/2023 15
25 3/8/2023 3
26 4/11/2023 3
27 4/19/2023 11
28 5/17/2023 5
29 6/13/2023 5
30
31 Total 45
City of Stockbridge
MEETING DATE
AGENDA ITEM
July 25, 2023 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works.

ITEM/PROJECT/EVENT:
REQUEST FOR PROPOSAL NUMBER (RFP) NUMBER: 2022-0006, ANNUAL ON-CALL GENERAL
ENGINEERING SERVICES – FALCON DESIGN GROUP, LLC

BACKGROUND INFORMATION:
The Public Works Department is requesting approval to renew the competitive solicited
Contract pursuant to Request For Proposal (RFP) Number 2022-0006- Annual On-Call General
Engineering Services with Falcon Design Group, LLC.

The vendor was approved by Council on October 10, 2022 and the contract was signed on
November 4, 2022. The Agreement is for one (1) year, with the option to renew for four (4) one
(1) year periods, with such options in the City’s sole discretion.

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
STAFF RECOMMENDATION:
The Procurement Division is requesting Council’s approval for renewal of Request For
Proposal (RFP) Number 2022-0006, On-Call General Engineering Services, to Falcon
Design Consultants, LLC, to provide On-Call General Municipal Engineering Services, on a
per task order basis, related to but not limited to: general consulting; civil engineering;
surveying; management of Capital Improvement Projects (CIPs); project design (water,
sewer, stormwater, and roadway infrastructure); construction support and other civil
engineering and/or community development projects deemed necessary by the City.

The Service Agreement shall expire after one (1) year, though the Agreement can be
renewed for up to four (4), one (1) year periods, with such options in the City’s sole
discretion. This is the first renewal.

The Annual On-Call General Engineering Services scope of services consist of but not
limited to: general consulting; civil engineering; surveying; management of Capital
Improvement Projects (CIPs); project design (water, sewer, stormwater, and roadway
infrastructure); construction support and other civil engineering and/or community
development projects deemed necessary by the City.

The Public Works Department has determined that Falcon Design Consultants, LLC., is
performing all work in accordance with the contract requirements and is providing quality
services to the City. The contract expires November 4, 2023 .

The Public Works Department is requesting a contract renewal through November 4,
2024.

Section 3.30.227 - Renewals and extensions; The city council shall approve all renewals or
term contract extensions: (A) to afford the city a continuous supply of items or services in
the event of the termination or near termination of the award/contract and (B) where
cost is greater than fifty thousand dollars ($50,000.00); and when the original contract
was approved by the city council. Section 3.30.227 - Renewals and extensions; The city
council shall approve all renewals or term contract extensions: (A) to afford the city a
continuous supply of items or services in the event of the termination or near termination
of the award/contract and (B) where cost is greater than fifty thousand dollars
($50,000.00); and when the original contract was approved by the city council.

Exhibit I – Contract Agreement

Exhibit II – Request For Proposal

Where Community Connects

PROCUREMENT DIVISION
4640 North Henry Boulevard, Stockbridge, Georgia, 302811 Phone: (770) 389-7900

CONTRACT RENEWAL EVALUATION FORM

Date: May 31, 2023

Department: Public Works Department

Contact: Decius Aaron/Public Works Director

Contract No.: RFP No. 2022-0006 Annual On-Call General Engineering Services - Falcon Design Consultants,
LLC

The above referenced Agreement expires November 4, 2023. The Service Agreement shall expire after one (1)
year, though the Agreement can be renewed for up to four ( 4 ), one (1) year periods. Per the terms, this
Agreement is eligible to be renewed for an additional 12-month period.

Please complete the Survey (Section 1, below) evaluating the Contractor's performance during the past Contract
Term. If answering "No" to any question, please provide a brief explanation. Per Section 2, please indicate
whether you wish to renew this contract.

Section 1: Contractor Evaluation
YES NO N/A

1. Contractor performed all work in X
conformance with the Contract
requirements?

2. Contractor was responsive and X.
professional?

3. Are you satisfied with the quality of
the work performed by Contractor?

4. Did Contractor anticipate your X.
needs and provide value-added services
beyond the scope/requirements of the
Contract?

Comments: _______________________________

Prunircmcnt D1v1,wn 46-W '-.urthHenry Boulevard Stockbndgc. Georgia 302811770.389.7900
STATE OF GEORGIA
HENRY COUNTY
CITY OF STOCKBRIDGE

ORDINANCE NO. ____________

AN ORDINANCE TO AMEND THE CITY OF STOCKBRIDGE
CODE OF ORDINANCES TO PROVIDE FOR A
STOCKBRIDGE BUSINESS PARTNERSHIP BOARD; A
ORDINANCE AUTHORIZING AMENDING ALL
RESOLUTIONS; AUTHORIZING THE CITY CLERK TO
ATTEST SIGNATURES AND AFFIX THE OFFICIAL SEAL OF
THE CITY, AS NECESSARY; REPEALING INCONSISTENT
ORDINANCES; PROVIDING FOR AN EFFECTIVE DATE

Be it ordained by the city council of the city of Stockbridge:

SECTION I: ESTABLISHMENT

1.1. That Stockbridge Business Partnership Board ("Board") is hereby created for
the purpose of bringing together a community of business owners and professionals
who share a common interest in promoting the success and growth of Stockbridge
businesses.

SECTION II: COMPOSITION

2.1. The Board shall be composed of seven (7) members appointed by the City
Council. The Board shall consist of Stockbridge business owners, property owners,
and residents.

2.2. Four (4) members of the Board shall be initially appointed for a term of three
(3) years, and three (3) members shall be initially appointed for a term of two (2)
years.

2.3. Thereafter, the term of each Board member shall be two (2) years with
appointment times staggered such that the entire board cannot be reconstituted in
one appointment. However, a Board member appointed to complete the term of
another Board member shall be eligible for appointment for another full term.

2.4. One (1) seat on the Board shall always be filled by the city’s Economic
Development Director who shall serve as a voting member of the Board.

SECTION III: STAFF LIAISON

3.1. The Staff Liaison shall be responsible for maintaining all minutes and
records of the Board and performing other duties as deemed necessary by the
Board. These duties shall be consistent with the responsibilities of the Board and
the Staff Liaison's obligations to the City of Stockbridge through the City
Manager.

3.2. The Staff Liaison shall work under the supervision and control of the
City Manager and report to the Economic Development Director to implement the
provisions of this ordinance.

SECTION IV: MEETINGS AND PROCEDURES

4.1. Four (4) members of the Board shall constitute a quorum for the conduct of
business.

4.2. Board members shall attend meetings regularly and shall serve without
compensation, except for reimbursement of authorized expenses incurred while
performing their duties.

4.3. The Board shall hold an organizational meeting in January of each year. At
this meeting, the Board shall elect a Chair, Vice-Chair, Secretary, and Treasurer
from among its members before proceeding with any other matters of business.

4.4. The Board shall meet regularly at a designated time and place.

4.5. The Board shall adopt its own rules of procedure, in accordance with this
ordinance and the Charter of the City of Stockbridge.

4.6. Newly appointed members shall be installed at the first regular meeting
following their appointment.

SECTION V: EFFECTIVE DATE

5.1. This ordinance shall become effective upon its passage and adoption by the
City Council.

5.2. All prior ordinances or parts of ordinances inconsistent with the provisions of
this ordinance are hereby repealed.

SO ORDAINED this 25th day of July 2023.

ANTHONY S. FORD, Mayor

ATTEST:

___________________________________ (SEAL)
VANESSA HOLIDAY, City Clerk

APPROVED AS TO FORM:

QUINTON G. WASHINGTON, City Attorney
STATE OF GEORGIA
HENRY COUNTY
CITY OF STOCKBRIDGE

ORDINANCE NO. ____________

AN ORDINANCE TO AMEND THE CITY OF STOCKBRIDGE
CODE OF ORDINANCES TO PROVIDE FOR A KEEP
STOCKBRIDGE BEAUTIFUL BOARD; A ORDINANCE
AUTHORIZING AMENDING ALL RESOLUTIONS;
AUTHORIZING THE CITY CLERK TO ATTEST
SIGNATURES AND AFFIX THE OFFICIAL SEAL OF THE
CITY, AS NECESSARY; REPEALING INCONSISTENT
ORDINANCES; PROVIDING FOR AN EFFECTIVE DATE

Be it ordained by the city council of the city of Stockbridge:

SECTION I: ESTABLISHMENT

1.1. That a Keep Stockbridge Beautiful Board ("Board") is hereby created for the
purpose of assisting the City Council in establishing a citywide policy to prevent
litter and encourage beautification of the City of Stockbridge.

SECTION II: COMPOSITION

2.1. The Board shall be composed of nine (9) members appointed by the City
Council. The Board shall consist of city residents, representatives from the
business sector, and community organizations.

2.2. Five (5) members of the Board shall be initially appointed for a term of three
(3) years, and four (4) members shall be initially appointed for a term of two (2)
years. The terms shall be staggered to match even and odd year appointments so
that the entire board never gets appointed in one year.
2.3. Thereafter, the term of each Board member shall be two (2) years with
appointment times staggered such that the entire board cannot be reconstituted in
one appointment. However, a Board member appointed to complete the term of
another Board member shall be eligible for appointment for another full term.

2.4. Two (2) places on the Board shall always be filled by two city employees who
shall serve as non-voting ex-officio members of the Board.

SECTION III: EXECUTIVE DIRECTOR

3.1. The Executive Director of the Board shall be a non-voting member of the
Board.

3.2. The Executive Director shall be responsible for maintaining all minutes and
records of the Board and performing other duties as deemed necessary by the
Board. These duties shall be consistent with the responsibilities of the Board and
the Executive Director's obligations to the City of Stockbridge through the City
Manager.

3.3. The Executive Director shall work under the supervision and control of the
City Manager and report to the Economic Development Director to implement the
provisions of this ordinance.

SECTION IV: MEETINGS AND PROCEDURES

4.1. Five (5) members of the Board shall constitute a quorum for the conduct of
business.

4.2. Board members shall attend meetings regularly and shall serve without
compensation, except for reimbursement of authorized expenses incurred while
performing their duties.

4.3. The Board shall hold an organizational meeting in January of each year. At
this meeting, the Board shall elect a Chair, Vice-Chair, Secretary, and Treasurer
from among its members before proceeding with any other matters of business.
4.4. The Board shall meet regularly at a designated time and place.

4.5. The Board shall adopt its own rules of procedure, in accordance with this
ordinance and the Charter of the City of Stockbridge.

4.6. Newly appointed members shall be installed at the first regular meeting
following their appointment.

SECTION V: EFFECTIVE DATE

5.1. This ordinance shall become effective upon its passage and adoption by the
City Council.

5.2. All prior ordinances or parts of ordinances inconsistent with the provisions of
this ordinance are hereby repealed.

SECTION VI. CITY ATTORNEY AUTHORITY

The City Attorney by charter and City Council consent is authorized to edit all
contracts, ordinances, resolutions, and documents as necessary to ensure
compliance with the intent of the City Council and all laws and ordinances of the
City.

IN WITNESS WHEREOF, the City Council of Stockbridge, Georgia, has caused
this Resolution to be executed and attested by its duly authorized officers, this
____ day of July, 2023.

Mayor Anthony S. Ford,
City of Stockbridge

ATTEST:

Vanessa Holiday
City Clerk
City of Stockbridge

APPROVED AS TO FORM:

City Attorney,
City of Stockbridge
