---
date: 
title: 2019 03 01 2019 Minutes
source: 2019/2019_03_01_2019_Minutes.pdf
pages: 1
---

Sto Ckbri dge
Where Community Connects

Retreat Su mmary Minutes

Friday, March 1, 2019
8:30 A.M.

Embassy Suites —
Kennesaw Town Center

620 Chastain Road

Kennesaw, GA 30144

2019 WINTER RETREAT I DAY 2

Facilitated by: Randy Knighton, City Manager

Welcome —

Mayor Ford

Call to Order —

Mayor Ford

Roll Call —
Members Present: Mayor Ford, Mayor Pro Tem Blount, Councilman Alexander,
Councilwoman Gantt, Councilwoman Robinson and Councilman Thomas.

Also present Randy Knighton, Vanessa Holiday, Camilla Moore, Decius Aaron, James

Touchton, Rashonda Favors, John Wiggins and Michael Williams

City Manager's Establish and Confirm Mayor and Council Fiscal Year 2019 Goals

Randy Knighton noted today’s session would focus on financing, financial advice and the City’s
Overall financial picture.

Mr. Wiggins reviewed the City's 5-year CIP (Capitol Improvement Plan) noting FY2019 has
$7.5 million in the approved plan. Mr. Aaron noted an estimated $12 million for road
Improvements for the proposed RSVP to Lee Street. Mr. Knighton noted no commitment had
been made to the Jodeco project for any funding at this point. Ms. Moore referenced an upcoming
visit with the Interim Treasurer to the State Capitol to review SPLOST balances. Mr. Knighton
recommended the city come to an agreement with Henry County regarding SPLOST, unlike the
mediation on the SDS agreement due to the timing.

Mr. Aaron noted Falcon Design was completing a neighborhood survey of the Tye Street area
regarding curb & gutter; and also noted a street and sidewalk assessment is funding through
SPLOST IV and he will ask for funding in SPLOST I as well.

Councilwoman Robinson recommended reaching out to District 4 Commissioner Thomas to
discuss projects prior to the March 7"‘ meeting.

A consensus of the Council agreed to move forward with the monitor @ Monument Park as it falls
under the City Manager's threshold.

1 I P a g e
City of Stockbridge Winter Retreat March 1, 2019
Financial Advisor
Mr. Edmund J. Wall, Managing Director of Piper Jaffray gave an overview of the Piper Jaffray
firm, reviewed the City's financial reports and presented the Council with a Financial Plan for the
City.

Mr. Wall noted he would recommend a Sales Ration Study with the Tax Assessors office (which
state law requires every 3 years), would also recommend using Hotel/Motel tax to pay down the
debt; gave a sample of a 1-2 mil tax and the funds that could be generated; noted the County has
12 mils; Board of Education 20 mils; and the Henry County Water Authority has 2 mils.

Financial Advisor
Mr.Courtney Rogers, Sr. V.P., Mr, Ricardo Cornejo, Sr. Vice President and Mr. Douglas
Gebhardt, Vice President of Davenport & Company gave an overview of Davenport & Company
and presented the Council with a Financial Plan for the City.

Mr. Rogers noted he attended the City’s Branding launch and proposed spending $10 million
dollars of fund balance on projects. And stated their role as Financial Advisors would be an
extension of the City. it was also noted they are engaged by more municipalities than any other
Financial Advisor in the state of Georgia.

Motion to approve Piper Jaffray as Financial Advisor for the City: Gantt/Robinson —
Passed 4-0

(Councilman Thomas was not present for the vote).

Facility Use Policy
Presented by Michael Williams, City Attorney
Attorney Williams recommended the City have a consistent message regarding policy and use of
facilities, and keep in mind the financial repercussions.

After discussion, Attorney Williams was tasked with bringing back to the Council a policy with
limited use of the MMCC specifically.

Funding Projects I Grants I S.P.L.O.S.T.
Mr. Knighton noted with the approval to hire a Financial Advisor, their office will review and
assess, and he will present the plan to the Council.

Mr. Aaron presented upcoming an in the works Public Works projects.

i Ms. Moore referenced the Main Street “Alley Way” project.

Jessica Taylor, CEO of Azimuth Companies briefly reviewed the Grants strategy for the City.
Procurement Process
Lindell Miller, Procurement Supervisor gave an overview of the City’s procurement process and
procedures; and recommended one additional staff member be added to her team along with the
 F R Inventory Clerk.

2 l P a g e
City of Stockbridge Winter Retreat March 1, 2019
Review of Day 2 and Closing Comments
Mr. Knighton noted with the approval to hire a Financial Advisor, their office will review and
assess, and he will present the plan to the Council. Mr. Aaron presented upcoming an in the works
Public Works projects. Ms. Moore referenced the Main Street “Alley Way" project.

Councilwoman Robinson notified the Council of a Special-Called meeting of the Youth Council
Advisory Board tonight at 6:30 p.m. to address the reinstatement of members.

Motion to adjourn: Robinson/Blount —
Passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City"Clerk CMC Anthony 8. Ford, May

3|Page
City of Stockbridge Winter Retreat March 1, 2019
