---
date: 2020-08-10
title: August 10, 2020 City Council Meeting Agenda Packet
source: 2020-08/2020-08-10_August 10, 2020 City Council Meeting_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE CITY COUNCIL Council Meeting
Mayor
Agenda
Anthony Ford
August 10, 2020 6:00 PM
Mayor Pro Tem Alphonso Thomas
Councilwoman LaKeisha Gantt
Councilman Elton Alexander
Councilwoman Yolanda Barber
Councilman John Blount

CITY MANAGER
Randy Knighton

CITY CLERK
Stockbridge City Hall
Vanessa Holiday
4640 N. Henry Blvd.
DEPUTY CLERK Stockbridge, GA 30281
Randi Rainey
Website: www.cityofstockbridge.com

CITY ATTORNEY Phone: 770­389­7900

Michael Williams Fax: 770­389­7912
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
MONDAY, AUGUST 10, 2020 6:00 PM

Mayor & City Council Administration
Mayor Anthony S. Ford Randy Knighton, City Manager
Mayor Pro Tem Alphonso Thomas Camilla Moore, Asst. City
Mgr./Community Dev. Director
Councilwoman LaKeisha Gantt Vanessa Holiday, City Clerk
Councilman Elton Alexander Michael Williams, City Attorney
Councilwoman Yolanda Barber Randi Rainey, Deputy City Clerk
Councilman John Blount

CALL TO ORDER

ROLL CALL

INVOCATION

PLEDGE OF ALLEGIANCE

ADOPTION OF THE AGENDA

1 Summary Minutes June 8, 2020
2 Summary Minutes June 23, 2020
3 Summary Minutes June 29, 2020

PUBLIC COMMENTS

NEW BUSINESS
4 Council Consideration to approve Carter & Sloope Task Order No. 21 for the Utility Relocation for GDOT
Project PI#322050 (SR138 & SR42) in the amount of $73,900.00. Funding Source: Water & Sewer Fund
Balance
­ Presented by: Decius Aaron
Page | 3

5 Council Consideration to approve Invitation to Bid (ITB) No.18ITB050418DRR Janitorial Services – Overall
Estimated Contract Amount of $97,176.32. General Clearing $79,312.32 PLUS $17,864.00 for COVID
Sanitation. Funding Source: Government Buildings & Executive General Budgets.
­ Presented by: Decius Aaron
6 Council Consideration to approve the purchase of a 19,500 GVW Chassis w/Rugby Box Dump International
(CV Dump Bed Truck) from Rush Truck Center of Georgia, Inc. ­ RFP No. 2019­0007P­ State Contract
99999­001­SPD00000155 in the amount of $69,673.84. Funding Source: Water Department Budget.
­ Presented by: Decius Aaron
7 Council Consideration to approve the purchase of a 2021 Kenworth T470 Tandem Axle VacCon Truck
under State Contract 99999­001­SPD00000155 from MHC Kenworth in the amount of $406,922.00.
Funding Source: Sewer Fund Balance $183,114.90; Water Fund Balance $142,422.70 and Stormwater
Fund Balance $81,384.40.
­ Presented by: Decius Aaron

MAYOR'S COMMENTS (Mayor Anthony Ford)

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)
I. Meeting to discuss or vote to authorize the settlement of a matter
covered by the attorney­client privilege as provided in Georgia Code
section 50­14­2(1) and 50­14­3(b)(1)(A). The subject discussed was
{identify the case or claim discussed but not the substance of the
attorney­client discussion}.
II. Meeting to discuss or vote to authorize negotiations to purchase,
dispose of or lease property as provided in Georgia Code section 50­
14­3(b)(1)(B).
III. Meeting to discuss or vote to authorize the ordering of an appraisal
related to the acquisition or disposal of real estate as provided in
Georgia Code section 50­14­3(b)(1)(C),
IV. Meeting to discuss or vote to enter into a contract to purchase, dispose
of, or lease property subject to approval in a subsequent public vote as
provided in Georgia Code section 50­14­3(b)(1)(D).
V. Meeting to discuss or vote to enter into an option to purchase, dispose
of, or lease real estate subject to approval in a subsequent public vote
as provided in Georgia Code section 50­14­3(b)(1)(E).
VI. Meeting to discuss or deliberate upon the appointment, employment,
compensation, hiring, disciplinary action or dismissal, or periodic
evaluation or rating of a public officer or employee as provided in
Georgia Code section 50­14­3(b)(2).
VII Meeting to interview one or more applicants for the position of the
. executive head of an agency as provided in Georgia Code section 50­
14­3(b)(2).

August 10, 2020 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
Page | 4

VIII. Pursuant to the attorney­client privilege and as provided by Georgia
Code section 50­14­2(1), a meeting otherwise required to be open was
closed to the public in order to consult and meet with legal counsel
pertaining to pending or potential litigation, settlement, claims,
administrative proceedings, or other judicial actions brought or to be
brought by or against the agency or any officer or employee or in
which the agency or any officer or employee may be directly involved
and the matter discussed was {identify the matter but not the
substance of the discussion.}.
VIII. Staff meeting held for investigative purposes under duties or
responsibilities imposed by law as provided by Georgia Code section
50­14­3(a)(1).

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS

ADJOURNMENT

August 10, 2020 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
City of Stockbridge
Agenda Request Form
Meeting Date

July 28, 2020

ACTION
X Action requested by City Council
PUBLIC HEARING
For informational purposes only
ORDINANCE
Budget Amendment Required
RESOLUTION
Attachment (s)
Payment of Invoice/Task Order/Change Order BID/SOLICTATION AWARD

THE WATER, SEWER AND STORMWATER FUND PRESENTATION
BALANCE
DISCUSSION
AMOUNT $406,922.00
REPORT
DISCUSSION
BUDGET ADJUSTMENT/ N/A
FROM ACCOUNT: ____________________________ CONTRACT APPROVAL -
RENEWAL
TO ACCOUNT: _______________________________

PRESENTER: Lindell Y. Miller/Decius Aaron

ITEM/PROJECT/EVENT: REQUEST FOR PROPOSAL (RFP) NUMBER 2019-0007P – 2021 KENWORTH
2020 VACCON – MHC KENWORTH - ATLANTA
EXCAVATORS - YANCEY BROTHERS COMPANY

BACKGROUND INFORMATION:

On July 17, 2018, the Georgia Department of Administrative Services, awarded the Statewide contract number 99999-
001-SPD00000155 for Truck Chassis and Truck Bodies. The contract was awarded to seven vendors, including MHC
Kenworth-Atlanta. The contract was effective August 8, 2018 and expired August 31, 2019. The contract was renewed
September 1, 2019 and expires August 31, 2020.

Through a strategically sourced procurement, The State Purchasing Department of the Department of
Administrative Services (DOAS) has established a Statewide Contract (SWC) for Truck Chassis and Truck Bodies with
seven (7) vendors.

Page 1 of 3
This contract provides a variety of Truck Chassis and Truck Bodies in the following Gross Vehicle Weight Rating
(GVWR) categories: 12,500 GVWR, 15,000 GVWR, 19,500 GVWR, 19,500 GVWR DOT HERO, 26,000 GVWR,
36,000 GVWR, 52,000 GVWR, and 56,000 GVWR.

STAFF RECOMMENDATION:
The Procurement Division is requesting Council approval to piggyback and award a contract to MHC Kenworth-Atlanta,
contract number 99999-001-SPD00000155 for Truck Chassis and Truck Bodies, City of Stockbridge Procurement Contract
Number Request For Proposals (RFP) No. 2019-0007P, for the Public Works Department, for the purchase of a 2021
Kenworth T470 Tandem Axle for $110,525.00 and a 2020 Vaccon 311HE/1500 for $296,397.00, in an estimated overall
amount of $406,922.00.

The purpose of this contract is to provide the City with a 2021 Kenworth T470 Tandem Axle and a 2020 Vaccon
311HE/1500, necessary for the Water Sewer and Stormwater Divisions to:

Water, Sewer and Stormwater

The Vac-Con Truck will be used by the Water, Sewer and Stormwater Divisions to perform a variety of functions.
Excavation has always been a technique in construction and infrastructure projects, but more recently excavation
with hydrovac units, called hydro-excavation, is gaining popularity due to its precision and safety benefits.
Hydro-excavation is a non-destructive digging process that utilizes pressurized water and a powerful vacuum
system to remove soil. Unlike traditional methods such as shovels and backhoes which can cause severe damage
to underground utilities and their operators, hydro-excavation can safely excavate around utilities and expose
them. Utilizing a Vac-Con Truck for these types of projects is efficient, accurate and safe. Vac-Con Trucks are
equipped with hoses and handgun wands that precisely cut into the soil with pressurized water. As the soil is
loosened, the unit’s boom is extended out to vacuum the debris into the unit’s debris body tank where it is either
disposed of or placed back on to the excavation site. Vac-Con Trucks may also be used for street flushing,
chemical and water-spraying services and transfer pumps. A Vac-Con Truck can also be used for the installation
of signs, utility poles, fence posts and other components that need to be placed into the ground at a certain depth.
A Vac-Con Truck can precisely excavate the right diameter and depth with ease. In the same way that hydro-
excavating can accurately excavate for slot trenching, a hydrovac unit only affects the immediate jobsite,
eliminating the need to backfill unlike with traditional methods used for piling hole digging.
Potholing and daylighting are becoming the most common tasks for Vac-Con Truck operators. This is the
technique of exposing already installed underground utilities before beginning new infrastructure work or repairs
to said utilities.
Water
The Water Division will use the Vac-Con Truck for the hydro-excavation of water services water mains, deep
infrastructure repairs, cleaning the clear well at the Water Plant, etc.
Sewer
The Sewer Division will use the Vac-Con Truck for the hydro-excavation of sewer services, sewer mains, to
remove debris from manholes and sewer lines, cleaning liftstation wet wells, excavating around utilities and by-
pass pumping during substantial rain events.
Stormwater
The Stormwater Division will use the Vac-Con Truck to remove debris from catch basins, drop inlets and other
stormwater infrastructures.

Page 2 of 3
Vac-Con Truck Cost Split

Division Cost Percentage Funding Source Cost

Sewer 45% Sewer Fund Balance $183,114.90
Water 35% Water Fund Balance $142,422.70
Stormwater 20% Stormwater Fund Balance $81,384.40

Total 100% $406,922.00

By utilizing the State of Georgia contract, the City is able to take advantage of lower costs available through competitive
pricing. Upon contract approval, the Water, Sewer and Stormwater Divisions will prepare the requisition to Procurement
for the purchase the 2021 Kenworth T470 Tandem Axle and a 2020 Vaccon 311HE/1500.
The City of Stockbridge Ordinance, Section 3.30.080, (F) - Cooperative Purchase. The city may participate in a cooperative
purchase for commodities, supplies and services when determined that it is in the best interest of the city. Cooperative
purchases where the cost is greater than fifty thousand dollars ($50,000.00) shall be approved by the city council.

Fiscal Impact: Funds will be provided from Water, Sewer and Stormwater Fund Balance

APPROVED BY:
LEGAL: YES NO or N/A Sign________________________________________________

PROCUREMENT YES NO or N/A Sign ___Lindell Y. Miller

FINANCE DEPT: YES NO or N/A Sign_________________________________________________
CITY MANAGER: YES NO or N/A Sign_________________________________________________

Page 3 of 3
