---
date: 2012-09-10
title: September 10, 2012 Minutes
source: 2012-09/2012-09-10_September 10, 2012_Minutes.pdf
pages: 1
---

September 10, 2012

COUNCIL MEETING MINUTES

CITY OF STOCKBRIDGE
September 10, 2012; 7:00PM

The Council Meeting of the City of Stockbridge City Council was held on September 10, 2012 at
7:00PM. Mayor Lee Stuart presided and the members present were Mark Alarcon, Harold
Cochran, Robin Buschman, Richard Steinberg and Alphonso Thomas.

Call to order motion made by Harold Cochran; second made by Robin Buschman; passed 5-0.

Invocation by Melvin J. Thomas Fulton

Pledge of Allegiance

Mark Alarcon made a motion to amend the agenda adding the proclamation for Daughters of
the American Revolution after the 11alive certificate presentation; removing minutes for Council
Meeting 08/13/12 and Special Called Meeting 08/30/12 as they are not ready; removing council
discussion but adding in public comments; striking all need for executive session; second made
by Harold Cochran; passed 4-1 with Alphonso Thomas as opposed.

The Mayor presented certificates to the 11Alive participants.

The Mayor presented a proclamation to Chairman Pat Rosser of the Daughters of the American
Revolution.

Harold Cochran made a motion to approve the August 7, 2012 Work Session Minutes, the
August 17, 2012 Special Called Meeting Minutes and the August 21, 2012 Special Called
Meeting Minutes; second made by Robin Buschman; passed 5-0.

The Mayor welcomed guests and recognized the new Interim City Clerk.

OLD BUSINESS
No Items

NEW BUSINESS

No items for Henry County Planning and Zoning

AGREEMENTS, ORDINANCES, AND RESOLUTIONS

The mayor explained a consent agenda and read the consent agenda items. Robin Buschman
made a motion to approve the consent agenda; second made by Richard Steinberg; passed 5-0.

CONSENT AGENDA

Resolution- Authorizing the City to demolish the building on its property located at 4632 North
Henry Blvd, Stockbridge and authorizing the purchasing agent to begin the proper process for
selecting an outside vendor for the demolition

Resolution- Authorizing the City to contract with an Engineering and/or architectural firm for
construction plans on property located at 4632 North Henry Blvd, not to exceed $15,000.00

Resolution- Authorizing the Mayor to sign Millage Rate Certification for 2012 (PT-38 Rollback
Form)

Resolution- Authorizing the Mayor to sign Expansion Requisition of the ShoreTel Telephone
upgrade
Agreement - Presented by David Milliron, City Treasurer between Event Transportation/Atlanta
and City of Stockbridge for festival shuttle. Mr. Milliron stated that this was a letter of
agreement for the Bridgefest event. This agreement has been approved by the city attorney
and now comes before Council. Mr. Milliron referred to the ETA Manager position discussion
from the work session; the company will withdraw their services if that position is taken out of
the agreement. Also, this is an insurance issue with them. Alphonso Thomas stated he was the
requestor of that information and he is in favor of keeping this in the agreement. Richard
Steinberg made a motion to approve the agreement; second was made by Alphonso Thomas;
passed 5-0.

Ordinance - Presented by Jeff Bledsoe, Water System Superintendent to propose changes to the
water meter ordinance. Mr. Bledsoe requested changes to the water service connection
ordinance 6.14.110. The biggest change is under Section E for the water meters to upgrade
installed water meters. Mr. Bledsoe stated that the new meters were a dime more than the
existing used meters. The new meters are more advanced meters for water monitoring
accuracy, they are made of no metal and they have a twenty year warranty instead of the ten
year warranty we currently have. This would be an approximate $11,000 revenue gain per
year. Robin Buschman discussed non-metal covering the hold up in certain weather. Jeff
Bledsoe has researched that and the new ones are made to hold up in our climate. Richard
Steinberg stated the ordinance seems it is geared towards one manufacturer and if that is the
case, did we look at other companies and evaluate other company meters. Mr. Bledsoe said
that yes he did research and this company has a better grade of meter for the accuracy with no
moving parts to wear out. Mayor Stuart stated he believed one reason to continue with this
company is our inventory will remain useable with parts which will help with cost. Richard
Steinberg asked if we can go with single source supplier or does it need to go out for bids. Bill
Linkous stated that the ordinance reads that we are not using a particular manufacturer but
rather it pertains to the specs of the meters. Alphonso Thomas wanted to verify that the City is
not retrofitting meters. Jeff Bledsoe confirmed that we would not be retrofitting. Robin
Buschman discussed the $11,000 and asked would that be if we changed all of the existing
meters out. Mark Alarcon referred back to the work session where he had wanted data and
numbers and he wanted to know if Mr. Bledsoe had gotten with the Finance Department on this
item. Mr. Alarcon also went back to the ordinance and stated using one company makes him
uncomfortable even though the ordinance refers to specs. Other companies may give the City
incentives up front. Mr. Alarcon stated he wanted to see two or three examples of financial
fiscal responsibilities brought to the table. Bill Linkous stated the ordinance presented is legal
but that does not mean that the Council may not still have concerns. Mark Alarcon made a
motion to table this item; second made by Richard Steinberg; passed 4-1 with Alphonso
Thomas to abstain.

Ordinance - Presented by Mark Alarcon, Mayor Pro Tem to amend the Code of Ordinance so as
to allow the Mayor and Council to appear at meetings via teleconference. Mark Alarcon stated
that this subject arose several months back as related to the Mayor and himself and their travel
needs. Mr. Alarcon asked the city attorney to draft something to give them latitude. Mr.
Linkous drafted this ordinance according to the Open Records Open Meetings Act. Mr. Alarcon
discussed the way the ordinance would work. Bill Linkous verified that this was drafted as the
Open Records Open Meetings Act states. Therefore, this complies entirely with the state law.
Mark Alarcon made a motion to approve the ordinance; second made by Harold Cochran;
passed 4-1 with Alphonso Thomas opposed.

Resolution - Presented by David Milliron, City Treasurer authorizing and approving a new rental
rate schedule and structure for the Merle Manders Conference Center Facility. David Milliron
reviewed the rental rate schedule with Council. Mr. Milliron stated that the goal is a stepping
off process to get contracts, website and marketing materials in place to allow event staff to
manage start-up and finishing of events. Robin Buschman made a motion to approve; second
made by Harold Cochran; passed 5-0.

Resolution - Presented by David Milliron, City Treasurer authorizing and approving the sale of
surplus city property via GOVDEALS.COM. Mr. Milliron referred back to the work session and
stated that in Interceptor Three is a cart previously used by sanitation. These carts are not in
use anymore and have been cannibalized to be nothing left but a hunk of metal. Richard
Steinberg made a motion to approve; second made by Robin Buschman; passed 5-0.

Resolution - Presented by David Milliron, City Treasurer authorizing the Mayor to sign the
Windstream Telecommunications Requisition, authorizing the Mayor to execute all documents
necessary to effectuate the purposes of the resolution. Mr. Milliron stated that this piece goes
with the ShoreTel Telephone System resolution that was previous passed by Council. This is
the internet portion and the infrastructure that covers communication between the buildings,
network, faster service, a failsafe and backup if power is lost. Robin Buschman made a motion
to approve; second made by Mark Alarcon; passed 5-0.

No agenda request items.

PUBLIC COMMENTS

Citizens are allowed to voice city related concerns, opinions, etc., that are not listed on the
agenda, during this portion of the meeting. All persons wishing to speak for public comment
must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name,
address, phone number, and specific topic you wish to speak about or you will not be recognized.
You will be able to address the Mayor and Council for three (3) m inutes .

• Ms. Askew Rutledge-stated she wants the City to put $10,000 into a historical society and
clean up of the cemeteries; place historical items at City Hall; create a Senior Center.

• Shelia K. Bradley-requested a historical site to keep the city history alive such as making
the Civil War Hospital site a historical site keeping the standing foundations and the
fireplaces.

• George Espada-thanked Mark Alarcon for the teleconference resolution. He commented
on resolving an issue with not receiving information per Open Records Request. He stated
he would be filing formal complaints with various offices of the local and state
government.

• Mr. Gilbert-regarding the video conferencing; wants to make sure that the city has the
technology so that the citizens will be able to see the missing members of the meeting
via conference.
Council discussion items were removed.

Executive session item was removed.

No committee meeting updates.

The Mayor read through the upcoming events.

1. Ethics Committee M eeting-Thursday, September 13, 2012 at 7:00pm -added

2. M ayors Bike R ide- Sunday, September 16, 2012 at 6:00pm

3. Ethics Committee M eeting-Thursday, September 20, 2012 at 7:00pm -added

4. Sounds of Summer -F riday, September 21, 2012 at 7:00pm

5. U pcoming Work Session -Tuesday, October 2, 2012 at 7:00pm

6. U rban R edevelo pment Agency M eeting- Thursday, October 4, 2012 at 5:00pm

7. Bridgefest in the Pines-Saturday, October 6, 2012 at 9:00am -added

8. U pcoming Council M eeting- M onday, October 8, 2012 at 7:00pm

9. Public Works Committee M eeting- Tuesday, October 16, 2012 at 6:00pm

10. Public Safety Committee M eeting- Tuesday, October 16, 2012 at 6:30pm

11. Building Committee M eeting- Tuesday, October 16, 2012 at 7:00pm

12. Community R elations Committee M eeting-Tuesday, October 23, 2012 at 6:00pm

13. F inance Committee M eeting- Tuesday, October 23, 2012 at 7:00pm

14. Stars Over Stockbridge: “G hostbusters” - F riday, October 26, 2012 at D usk

The motion to adjourn was made by Mark Alarcon; second made by Harold Cochran and
Richard Steinberg respectfully; passed 5-0.

Respectfully submitted by:
Rhonda A. Blackmon, Interim City Clerk Lee Stuart, Mayor
