---
date: 2022-05-31
title: Work Session Meeting Minutes
source: 2022-05/2022-05-31_Work Session Meeting_Minutes.pdf
pages: 1
---

WORK SESSION MEETING
ACTION MINUTES
TUESDAY, MAY 31, 2022 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, City Manager
Mayor Pro Tem Alphonso Thomas Vanessa Holiday, City Clerk
Councilman Elton Alexander John Wiggins, City Treasurer
Councilwoman Yolanda Barber Quinton Washington, City Attorney
Councilman John Blount Jeremy T. Berry, City Attorney
Councilwoman LaKeisha Gantt
Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.

I. Call to Order – Mayor Ford

II. Invocation – Councilman Alexander

III. Pledge of Allegiance – Recited by all in attendance

IV. Roll Call – All members present except Councilwoman Gantt

V. Motion to amend the Agenda: To Add a Presentation from the city’s
Financial Advisor, Ed Wall regarding the Cultural Arts Center following Old
Business: Thomas/Blount Passed 4-0.

VI. Motion to adopt the Agenda: Thomas/Alexander Passed 4-0.

VII. REVIEW OF THE MINUTES – No Action
1 Draft Retreat Minutes March 8, 2022
2 Draft Retreat Minutes March 9, 2022
3 Draft Retreat Minutes March 10, 2022
4 Draft Council Meeting Minutes April 11, 2022
5 Draft SCM Minutes April 25, 2022
6 Draft Work Session Minutes April 26, 2022

PUBLIC COMMENTS - All persons wishing to speak for public comment must sign in
with the City Clerk prior to the beginning of the meeting noting your name, address, and
phone number. You will be allotted three (3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or swearing
will not be tolerated. None

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OLD BUSINESS
7. Council Consideration Request for Proposal (RFP) Number 2019-00032P-Facility
Security Equipment, Systems, and Service-Related Equipment and Supplies in the
amount of $542,062.92. Funding Source: Fund Balance – To be reimbursed with ARPA
Funds.
Presented by: Decius Aaron, Public Works Director
Motion to approve: Thomas/Alexander Passed 4-0.

COUNCIL DISCUSSION
8. Council Discussion of funding sources for the Cultural Arts Center
Presented by: Ed Wall, Financial Advisor
The Council tasked the City Manager, City Treasurer and Financial Advisor with
identifying funding sources for the Cultural Arts Center; and to provide a list of account
balances and projects funded from SPLOST and ARPA.

9. Council Consideration to approve Tasty Tuesday Additional and Budget Amendment.
Presented by: Kim Jordan, Conference Center and Events Manager
Motion to approve 9 additional Tasty Tuesday dates 6/28, 7/12, 7/19, 7/26/ 8/2, 8/9, 8/16,
8/23 and 8/30 with additional funding of $14,000.00 from Fund Balance:
Alexander/Barber Passed 4-0.

10. Council Consideration to approve an increase of the annual On-Call Sidewalk
Repairs and Replacement contract with DAF Concrete, Inc., from $150,000.00 to
$350,000.00 to complete sidewalk repairs in Monarch Village and Windsong
Subdivision. The funding source is SPLOST V.
Presented by: Decius Aaron, Public Works Director
Motion to approve: Blount/Alexander Passed 4-0.

Motion to amend the Agenda to hear the RedSpeed Item: Alexander/Blount Passed 4-0.

11. Council consideration to approve the Stockbridge Police Department’s use of
automated speed detection devices within marked school zones inside the city limit of
Stockbridge and to enter into an agreement with RedSpeed USA to implement a School
Safety Zone Program.
Presented by: Chief Frank Trammer and Greg Parks with RedSpeed
Motion to approve: Blount/Alexander Passed 4-0.

12. Council consideration to approve the purchase of a 2023 Isuzu Chassis Landscape
Truck under Georgia statewide contract number 99999-001-SPD0000155-0001 with
Rush Truck Center of GA, Inc. in the amount of $61,893.00 to replace vehicle that was
totaled in 2021. Funding source is from Public Works Department budgeted funds and
insurance settlement.
Presented by: Decius Aaron, Public Works Director
Motion to approve utilizing the payment from the insurance company in the amount of
$38,634.39 and the balance of $23,258.61 from the Public Works Department Budget:
Blount/Alexander Passed 4-0.

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13. Council consideration to approve Authorizing documents for the Stockbridge Police
Department.
Presented by: Chief Frank Trammer
Motion to approve: Barber/Alexander Passed 4-0.

14. Council Consideration to apply for and receive COPS Grant funding to hire 10
additional police officers for the Stockbridge Police Department.
Presented by: Chief Frank Trammer
Motion to approve: Blount/Alexander Passed 3-0-1 (Thomas abstained).

Staff was tasked with submitting a report to the Mayor & Council to include the current
number of police department staff, officers, positions, and salaries with year-to-date
actuals.

15. Council consideration to approve City of Stockbridge Procurement Code Updates
Presented by: Jeremy Berry, City Attorney
Modifications:
➢ Council to be notified 120 days prior to contracts expiring.
➢ Pg. 9 of the report 2nd C. to remove the verbiage “The Procurement Division is
designated as the legal custodian of the procurement file; noting the Procurement
Office should have in their files fully executed contracts, responses to solicitations,
etc., however, the City Clerk shall be noted as the city’s Official Custodian of
Records.
➢ Pg. 10 – Committee members shall increase from 3 members to 5 members.
➢ $50,000 spending authority shall not be cumulative; and the criteria for Capital
Improvement Projects, Tasks Orders and Change Orders shall not be cumulative;
the City Manager shall have authority to approve all change orders to purchase
orders and contracts up to an absolute value of twenty (20) percent of the original
contract, provided the total change order amount is fifty thousand dollars
($50,000.00) or less.

Motion to approve the Procurement Code Updates as written and presented by City
Attorney Berry: Blount/Alexander – Alexander withdrew the 2nd.

Motion to approve Procurement Code Updates with Modifications: Alexander/Barber
Passed 3-0-1 (Blount abstained).

COMMENTS FROM THE MAYOR
Mayor Ford noted today, May 31, 2022 was historic with a swearing-in for 40 police
officers took place at the Merle Manders Conference Center; noted the selection was
Chief Trammer was right, noting he will lead the charge to make this police department
great for the Stockbridge community; congratulated Michael Harris, a Stockbridge High
School alumni, who was called up to play center field for the Atlanta Braves; noted we are
still in a pandemic and asked everyone to be mindful, and wear a mask when you need
to, but more importantly, asked everyone to get vaccinated and to get your boosters if
eligible; noted you can contact the Department of Public Health in McDonough on Henry
Pkwy at 470-664-0005 for an appoint Mon – Fri 9am – 11:30 am and 1pm – 2:30 pm; with
free testing at Red Hawk Field on Henry Pkwy Mon, Wed, Fri 9am -3pm.
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Mayor Ford introduced Rosalynd Rawls, the City Executive Assistant to the Mayor &
Council and looks forward Ms. Rawls noted she is happy to be here in the City of
Stockbridge, where she is also a resident and looks forward to serving in her community.

UPCOMING MEETINGS & ANNOUNCEMENTS: Meetings will be held via Zoom unless
otherwise noted. Meeting dates and times are subject to change. Please visit the city’s
website www.cityofstockbridge.com for the meeting invitation link, Facebook page or
contact City Hall offices at 770-389-7900 for updates.
➢ Youth Council Meeting, 5:30 p.m. - 2nd Wednesday of each month Levi Meeting
Room - City Hall (Jun 8)
➢ Main Street Advisory Board Meeting, 2nd Friday of each month 9:00 a.m. Via Zoom
(Jun 10)
➢ City Council Meeting, Second Monday of each month – Via Zoom (Jun 13)
➢ Downtown Development Authority Meeting, 6:00 p.m. Via Zoom - 3rd Tuesday of
each month Via Zoom (Jun 21)
➢ Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of each month
Patrick Henry Meeting Room - City Hall Jun 21)
➢ Planning Commission Meeting, 4th Thursday at 6:30 p.m. Via Zoom – (Jun 23)
➢ City Council Work Session Meeting, REVISED DATE – WEDNESDAY (Jun 29) at
6:00 p.m.

UPCOMING CITY EVENTS/INITIATIVES
• A Continuous Salute to Veterans: Please forward pictures of Veterans including
name, branch, rank, and years of service as Mayor Pro Tem Thomas presents a
special tribute to our local veterans. Pictures should be submitted to:
rrawls@cityofstockbridge-ga.gov Thank you for your service!

• Please join Councilwoman Barber for FREE Zumba on every Saturday morning at
Clark Community Park at 8:00 a.m. Come out for fitness in the park!

• Town Hall Q&A on the Annexation Referendum, Thursday, June 2nd at 6:00 p.m.
Location: Merle Manders Conference Center 111 Davis Rd.

• Join us for Tasty Tuesday Food Truck Takeover at Clark Park Tuesday, June 7th
and Tuesday, June 14th each day from 5:30 – 8:30 p.m. Come out and enjoy great
food and family fun!

• Join Mayor Ford’s Clergy Roundtable, Tuesday, June 7th at 6:30pm at City Hall in
the Levi Meeting Room.

• Come out and meet your Stockbridge Police Department for a public safety event
Saturday, June 11th from 10am -2pm in the Stockbridge Amphitheater parking lot.
There will be vehicles on display, bounce house for the kids, a DJ, face painting,
games, food trucks, cotton candy, ice cream, giveaways and information stands.

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• Here is your opportunity to Meet the Mayor, and voice your questions and/or
concerns Wednesday, June 29, 2022 from 10 a.m. to noon (In-Person). Call
Rosalynd Rawls to schedule an appointment. 770-389-7900 ext. 248.

• Join Mayor Pro Tem Thomas for a Sip ‘n See Tour of the City’s Amphitheater,
Wednesday, June 21st from 4pm – 7pm. Here is an opportunity for the community
to see seating layout, get information on upcoming events, enjoy live music and
refreshments.

Motion to adjourn: Alexander/Thomas Passed 4-0.

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