---
date: 2023-08-14
title: Youth Council Committee Agenda Packet
source: 2023-08/2023-08-14_Youth Council Committee_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Youth Council Meeting
YOUTH COUNCIL Agenda
Youth Mayor
August 14, 2023 6:30 PM
Leighton Vaughn
Youth Mayor Pro Tem
Ari Hall
Youth City Clerk
Vacant
Youth City Manager
Vacant
Youth Parliamentarian
Jenna Jones
MEMBERS-AT-LARGE
Taylor Raines
Simone Walker
Zoe Benson STOCKBRIDGE CITY HALL
Reina Wright 4640 NORTH HENRY BLVD.
STAFF LIAISON
STOCKBRIDGE, GA 30281
Randi Rainey
Website: www.cityofstockbridge.com

Phone: 770-389-7900

Fax: 770-389-7912
AGENDA
YOUTH COUNCIL MEETING
CITY OF STOCKBRIDGE
MONDAY, AUGUST 14, 2023 6:30 PM

I. Call to Order
II. Invocation
III. Pledge of Allegiance
IV. Roll Call
V. Opening Remarks-Chairman
VI. Adoption of Agenda
VII. Public Comments
VIII. Old Business
1. Back to School Field Day
IX. New Business
2. Adoption of May 2023 Meeting Minutes
3. Quarter 3&4 2023 Calendar
4. SYC Officer Vacancy
5. New Member Recruitment/Interviews
6. Member Expectations
7. Dress Code/Code of Conduct/ By-Laws
X. Executive Session (if needed)
XI. Adjourn
Youth Council Meeting Minutes
May 8th, 2023
Call to Order
On May 8th, 2023 the special call meeting was called to order at 6:42 pm.

Roll Call
Members In Attendance Guests in attendance Members not in attendance
Mikyla McCowan Sharika Zellars Taylor Harvey
MacyEllen Thompson-Grimes Ayesha Watson Marshall Hall III (Trey)
Skai White Alfreda Gourdine Zoe Benson
Bryce Browne Alexander Bostic Simone Walker
Zipporah Barnes Deyonna Williams Chloe Hale
Ari Hall
Leighton Vaughn
Taylor Raines
Reina Wright
Jenna Jones

10 Members Present. We have reached the quorum.

Adoption of Agenda
Motion to adopt the agenda, 1st. Ari, 2nd. Macy
In favor: Macy, Skai, Zipporah, Bryce, Jenna, Ari, Taylor R., Leighton, Reina
Oppose: None

Opening Remarks
Last meeting.

Old Business
1. Music In Henry: May 16th, dress rehearsal for the event. Arrival time for the event should be
5:30.
2. Police Appreciation and Partnership AAR: Everyone believed that the dinner panel went well.
However, Macy believes that next time the SYC should partner up with the Henry County police
department as well, not just Stockbridge. Leighton went over what went right during the event and what
needed to be improved. Our mission was to honor and connect with the Stockbridge police department
and discuss issues in the community. We felt like the event had achieved that. Ms. Sharika believed the
only thing that could’ve improved the event was inviting youth that were not part of the SYC in being
part of the panel. The overall rating was between 8 and 10.
3. Mother’s Day Tea Event AAR: No AAR is needed for the event.
4. Senior Banquet: May 17th. Seniors are able to bring 3 guests but all members are required to
attend. Apart from the underclassmen members, seniors are required to wear their cardigans.

New Business

1. Adoption of April Minutes: The minutes are good, the only error is that Mikyla’s name should
not be counted when voting on matters and motions. Error corrected.
2. Remaining 2023 Calendar Ideas: Beautifications will remain on the second Saturday of the
month. SYC Retreat in August. Bridgefest in September. In preparation for the Back to School event on
July 22nd, July 18th will be used to pack up the bookbags for giveaway. Both days needs an two-hour
commitment. July 22nd: Zipporah, Ari, Leighton, Taylor R., Reina, Jenna. July 18th: Ari, Jenna, Leighton.

A vote to have Bridgefest or Field Day in September: 1 for Bridgefest & 4 for Field Day.

3. SYC Officer Elections:

Role for Parliamentarian: Jenna Jones (Speech about why she should be elected)

Role for City Clerk: None but will be chosen during the August election

Role for City Manager: None but will be chosen during the August election

Role for Youth Mayor Pro-Tem: Ari Hall (Presentation: 5 Reasons Why She Should Be Elected)

Role for Youth Mayor: Leighton Vaughn (Presentation: Bio of his leadership and volunteering activities)
Zipporah Barnes (Speech about why she should be elected)

Voting has taken place, results will be announced at the banquet.

Closing Remarks

Adjourn

Motion to adjourn the meeting at 8:05, 1st: Reina, 2nd: Ari
In Favor:Macy, Skai, Zipporah, Bryce, Jenna, Ari, Taylor R., Leighton, Reina
Oppose: None

Motion Carried
Stockbridge Youth Council
Bylaws

Article I Organization

The name of the Organization shall be Stockbridge Youth Council.
The principal office of the Stockbridge Youth Council shall be in Stockbridge, GA, in the
United States of America.

Article II Purpose

The following are the purposes for which this organization has been organized: To
conduct activities to achieve charitable and educational objectives and to collaborate
with other public, private and governmental entities to provide services most effectively
to the youth of our city.

All funds, whether income or principal, and whether acquired by gift or contributions or
otherwise, shall be devoted to said purposes.

Article III Membership

Number:
The number of Committee members shall be no more than 15 as determined by the
Stockbridge Youth Council Advisory Committee.

Tenure:
Each member once accepted can serve up until completion of high school graduation.
Each member’s “Good Standing” will be up for review by the SYC Advisory committee
before the next school year to determine if a member will remain active with the SYC.

Qualifications:
Applicants must be rising 9th – 12th graders.
Applicants must reside in the city limits of Stockbridge, GA and/or the Stockbridge
cluster of schools.
Applicants must have and maintain at least a 2.75 GPA throughout the duration of
membership.
Article IV Meetings

The annual membership meetings of this organization shall be held on such dates at
such times as may be fixed by the Committee in the notice of meetings.
Regular meetings of the Committee shall be held monthly at such time and place as
may be determined by the Chair, with the advice of the Advisory Board. Written notice
of all meetings, places, dates and times will be sent to members at least two weeks in
advance.

Special Call Meetings may be called by the Chair when he/she deems for the best
interests of the organization. Notices of such meetings shall be communicated by all
channels of chosen communications.

A majority of the Committee currently appointed and serving shall be considered a
quorum for each meeting.

Article V Attendance Policy

Members are Required to attend 80% of required meetings and work sessions.

Council participants agree to miss no more than 3 monthly meetings per school year.

A minimum of 20 hours SYC community service/volunteer hours are required in
addition to regularly scheduled meetings.

Call in attendance can be approved (in advance) by the Advisory Committee Chair with
a valid excuse and will be provided an access code to participate in meetings via video
or phone.

Failure to adhere to any portion of the attendance policy may result in removal
from the council.

Article VI Good Standing

“Good Standing” is defined as
Conduct - displaying conduct that is a positive representation of the Youth Council at all
times per the Code of conduct.
Education - Maintain a GPA of 2.75 or better throughout the duration of the program. If
a student GPA falls below a 2.75, they will be placed on probation. See Appendix A.
Attendance - meeting minimum attendance requirements as outlined in the bylaws.
Actively Engaged - SYC members must actively participate in SYC meetings, events,
community service/volunteer opportunities, partnerships, etc. throughout the duration of
membership. Provide positive contributions to events and meetings.
The SYC Advisory Committee has the discretion to not approve the return of any SYC
member who fails to adhere to the standards above.

Any member may be removed by the SYC Advisory Committee based on neglect of the
Code of Conduct, Bylaws and Attendance Policy by majority vote.

Resignation of any member must be in writing to the SYC Advisory Committee.

Article VII Voting, Financial & Intake

1: Voting

1:1 At all meetings, except for the election of officers and committee, all votes shall be
by voice. From elections of officers, ballots shall be provided and there shall not appear
any place on such a ballot that might tend to indicate the person who cast the ballot.

1:2 Committees must make a quorum before all votes.

1:3 Chairman votes only in a tie breaker.

2: Financial
2.1 We are the SYCAC, governed by the city of Stockbridge. No other city or county. Our
bylaws will reflect the U.S government and city ordinances.
2.2 Our budget is approved by the mayor and council annually. We must adhere to the
budget by each indicated line item. Budget revision must be presented to the mayor and
council for approval.
2.3 The SYC is awarded $21,500 by the city of Stockbridge. Funds that are not utilized
by the end of the fiscal year rolls into a city fund balance and DOES NOT roll over into
the SYC next calendar year's funds. All purchases must be made by November 15 to
clear the current year’s budget.
2.4 The SYC is allowed to participate in fundraising activities and obtain sponsors and
donations.
2.5 All uses of funds are decided by a majority vote. All votes are recorded in meeting
minutes for record keeping.
2.6 Electronic receipts are to be turned in to the committee treasurer for reimbursement.
2.7 All receipts must be submitted no later than 45 days of purchase.
2.8 Treasure is required to turn in financial vouchers to the city with two approved
signatures with photocopy of receipts.
3: Membership Intake
3.1 Students must live in the city limits of Stockbridge or attend the Stockbridge cluster of
schools as follows: Stockbridge High School, Dutchtown High School, Eagles Landing
High School, Union Grove High School and Woodland High School or private school in
Henry County.
3.2 Homeschool students must live in the Stockbridge city limits or zoned for one of the
cluster of schools.
3.3 Season for recruitment is January, however students can be added at any time of
year by majority vote of the SYCAC.
3.4 Each student is required to complete an application and participate in the interview
process.
3.5 Students are permitted to serve up to four-year terms or until completion of their senior
year.
3.6 All Members must attend annual retreat for active membership status.

Article VIII Order of Business

Roll Call
Reading of the Minutes of the proceeding meetings
Reports of Committees
Old and New Business
Work Session/Forum
Adjournment

Article IX SYC Ambassadors

Youth Mayor
• Presides over all SYC meetings. Ensures that the meetings follow the proper
format and structure. Is knowledgeable in Roberts Rules of Order. Help to build a
sense of community within the SYC. Completes the SYC meeting agenda and
ensures that it is turned into the SYC Liaison and SYCAC Chair at least 7 days
prior to the SYC meeting. The Youth Mayor serves as the official spokesperson
for the Stockbridge Youth Council. Other duties as assigned by the SYC Advisory
Committee and student liaison.

Youth Mayor Pro Tem
• Duties include filling in for the mayor at events, running the youth council
meetings when the mayor is absent. Assist the Youth Mayor in developing the
monthly meeting agenda. Knowledgeable of Roberts Rules of Order. The Mayor
Pro Tem is responsible for knowing any information that the Youth Mayor knows
to be able to fill in at any time. Other duties as assigned by the SYC Advisory
Committee and student liaison.

Youth City Clerk
• Responsible for keeping formal records of the board's process and decisions
through the SYC meeting minutes. Takes attendance and provides attendance
reports to the board and the student liaison. Ensures meeting minutes are turned
in within 7 days of meeting completion. Other duties as assigned by the SYC
Advisory Committee and student liaison.

Youth City Manager
• Oversees SYC. Ensures that the Bylaws and rules and regulations established
by the City of Stockbridge and the Advisory Committee are adhered to. Ensures
that SYC events and projects are done within budget. Ensures the completion
and submission of reports to the student liaison. Is aware of city and Mayor and
Council Initiatives and events and provide info to the SYC. Other duties as
assigned by the SYC Advisory Committee and student liaison.

Council Members at Large
• Establish long- and short-term objectives and priorities for the SYC. Plan and
execute the SYC calendar. Ensure that SYC initiatives are effectively executed.
Vote on items as needed. Other duties as assigned by the SYC Advisory
Committee and student liaison.

Revised 2/25/2023
Stockbridge Youth Council Student Code of Conduct

Stockbridge Youth Council Members understand that the council requires the highest standard of
behavior within the program, at meetings, and in the community. As a member of the SYC all
members agree to conduct themselves in a manner that represents the program in a positive
manner, contributes to an overall sense of community and fosters mutual respect for SYC
members, Advisory and all community members. This is expected during events, in school and in
the community.

As a member of the Stockbridge Youth Council I,__________________________________

agree to the following code of conduct:

• Representation: Council member are expected to always behave in a way that represents the
SYC respectfully.

• Expectation: Council members are expected to exhibit trustworthiness, respect, responsibility,
fairness, and citizenship.

• Practices: Council members are expected to refrain from the use of tobacco, alcohol, and illegal
substances. Participation in any of the above may result in removal from the council. Usage of
tobacco, vape devices, alcohol, or drugs of any type during an SYC event or opportunity will
result in immediate removal from the council.

• Practices: Council Member are expected to practice ethical and lawful behavior. If a member is
found responsible for any criminal or legal offenses the member may face immediate dismissal
from the council.

• Attendance: Council members are expected to participate in SYC events/activities. If a member
experiences an accident, injury, or illnesses that affects attendance for Council-related activities
this should be reported to the SYC Advisory Committee in writing within 7 days of the
occurrence.

• Behavior: Council members are expected to treat each other, advisory committee members and
community members with respect. Inappropriate comments, bullying, or abusive language or
behaviors towards SYC or SYCAC members is unacceptable and could result in probation. If the
behavior persist immediate dismissal from the council may result.

Signature Date
