---
date: 2022-02-14
title: 02-14-2022 Minutes
source: 2022-02/2022-02-14_02-14-2022 _Minutes.pdf
pages: 1
---

5 pckbridge
Where Community Connects

COUNCL
l M EET I NG
SU MM ARY Ml NUTES

MONDAY, FEBRUARY 14, 2022 6:00 PM.
Mayor & Citv Council Administration
Mayor Anthony S. Ford Frederick Gardiner, Cit Manager
May0{ Pro Tem AI phonso Thomas Vanessa Holiday, City lerk
Counc1 |man Elton Alexand er Johr} City Treasurer
Councilwoman Yolanda Barber Wiggins,
Danielle avis, City Attorney
Counqlman John Blpunt Jeremy T. Berry, City Attorney
CounCIlwoman LaKeIsha Gantt

Mission: To provideyisiona J eadership and s uperjor mun icipal services that enhance the
quality of life for I [e creating la wel commg busu ness atmosph ere focused on

sustainability and exp ans Ion of tourism and cultu ral events.
The meeting was called to order by Mayor Ford

Invocation by Councilman Alexander

Pledge of Allegiance was recited in unison by all in attendance

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present.

Mayor Pro Tem Thomas motioned to amend the Agenda to Table Item #15, 16, 17, and
20 to the February 22, 2022 Agenda: Second by Councilman Blount. The motion passed
5-0.

Councilwoman Barber motioned to amend the Agenda to add Council Discussion Item
#24 Amphitheater Management: Second by Councilwoman Gantt. The motion passed 5-

Councilman Alexander motioned to amend the Agenda to add Council Discussion Item
#25 Hwy. 138 CID Feasibility Study: Second by Mayor Pro Tem Thomas. The motion
passed 5-0.

Councilman Alexander motioned to adopt the Agenda as amended: Second by
Councilwoman Barber. The motion passed 5-0.

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Councilman Alexander motioned for the Adoption of the Minutes: Second by Councilman
Blount. The motion passed 3-0-2 (Gantt Abstained noting her absence 12/21/21; Barber
Abstained noting Minutes had not been reviewed).

Minutes for Special Called Meeting 12/9/2021
Minutes for Council Meeting 12/13/2021
Minutes for Special Called Meeting 12/15/2021
Minutes for Work Session Meeting 12/21/2021

PUBLIC COMMENTS
All public comments must be submitted to the Clerk no later than one hour prior to the meeting.
The Public Comment Form can be found on the webpage on the City page at:
httpsz/lstockbridqe.seamlessdocs.com/f/ZODkdz4mo7xb and the form must include your name,
phone, and email contact information. Comments are limited to (3) three minutes and will be read
by the Clerk during the meeting, respecting all members of the elected body, officials, and staff.
Comments including defamation, unruliness and/or swearing will not be accepted. None

CEREMONIAL
5. Mayor Ford administered the Oath of Office for the Council on Aging
Representative Ms. DeRitha Barber

6. Mayor Ford administered the Oath of Office for the Downtown Development
Authority Board Members, Mr. Roger Custin and Mr. Robert Swygert

Mr. Custin stated it is an honor and privilege to serve and looks forward to
serving with Councilman Alexander and moving the downtown development
fon/vard.

Mayor Ford noted Mr. business, BarnBeautiful, located in
downtown Stockbridge was recently recognized by the Henry County
Chamber and awarded the Micro Business of the Year.

Mr. Swygert stated he has enjoyed being engaged with the other DDA
Board members and Councilwoman Gantt, noting the board has a good
team; and Stockbridge has a lot of potential and looks fonlvard to being a
part of the progress.

7. Mayor Ford administered the Oath of Office for Ethics Board Member
Calandra Dallas.

Ms. Dallas thanked the Council for the appointment and looks fon/vard to
serving.

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8. Mayor Ford administered the Oath of Office for the Main Street Advisory
Board Council Liaison, Mayor Pro Tem Alphonso Thomas.

Mayor Pro Tem Thomas stated he is delighted and excited to be a part of
the Main Street Program, noting they have a great and hard-working team;
noted there are great things planned for the downtown, and is glad to
be a part of the City Council and having the opportunity to move things
forward for the City of Stockbridge.

9. Mayor Ford administered the Oath of Office for the Downtown Development
Authority Council Liaison, Councilman Elton Alexander

Councilman Alexander stated it is a great time to be in the City of
Stockbridge with so much opportunity; encouraged all businesses and
entrepreneurs to locate to Stockbridge, as we are open for business; noted
the Downtown Development Authority was providing businesses with the
DCA (Department of Community Affairs) Revolving Loan Program; noted
the excitement of being contacted about restaurants coming to the city,
noting if you believe in yourself, others will believe in you; noted the
Amphitheater was a major investment spurring economic development,
which will continue with the investment of the Cultural Arts Center.

10. Mayor Ford read the Proclamation for Will Anderson, Jr. of the University of
Alabama, and Dutchtown High School Alumni.
Mrs. Tereon Anderson, Will mother, accepted the proclamation
on behalf, noting he was in a different time zone and started training
today; thanked the Mayor & Council forthe proclamation and highlighting so
many of accomplishments; noted with him being in Alabama, he
get the recognition and was really special to be recognized by his
hometown; thanked Councilwoman Barber for bringing the recognition
forward; referenced association with Mayor Ford going back to the
Dutchtown days; noted she would make sure that Will sees the video
broadcast of the presentation and will make every attempt for Will to receive
the proclamation in person.

11.Mayor Ford read the proclamation highlighting the University of
2022 National Championship win.
Georgia State Representative Demetrius received the Proclamation and
thanked the Mayor & Council, noting the championship was long overdue;
noted he has recognized individuals who have gotten involved in the local
government and serving on boards and committees forthe city, and that is
a great thing; thanked the city for moving things forward to the next level,

and asked that if he can help in any way to please reach out as his door is
always open to be able to work together; noted elected officials are the
voice of the people and to always remember that making decisions are not
about the officials, but rather it is about the people; and referenced the
excitement to have the new city manager on board.

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12. Mayor Ford read the proclamation highlighting Black History Month; Mayor
Pro Tem Thomas referenced the upcoming 11th Annual African American

Heritage Celebration taking place virtually on Saturday, February 26th at
4pm and could be viewed Live on the Facebook page and will feature
as the Keynote Speaker, Pastor T. J. McBride of Tabernacle of Praise and

looks forward to a wonderful message; noted the theme Honoring the Past,
Celebrating the Present and Aspiring the Future; noted each
celebration is to continue to tell the story of African American greatness and
plight; and congratulated Councilwoman Yolanda Barber for being selected
by the Heritage Committee forthis Governance Award; and
requested a copy of the 2022 Black History Proclamation.

NEW BUSINESS
13. Council Consideration to approve the ratification of the Resolution
supporting the annexation of unincorporated land.
Presented by Frederick Gardiner, City Manager
Mr. Gardiner read the first section of the proposed Resolution for the record

City of Stockbridge is proud to unanimously support the legislation put
forth by the Henry County Legislative Delegation, to annex unincorporated
lands into the City of Stockbridge. The City of Stockbridge is proud to have
such honorable advocates working for its citizens and offers its support to
the proposal set forth in the

Mr. Gardiner noted this comes as the support for the Henry County
Delegation looking to close some gaps and add additional areas to the city

Councilman Alexander noted it is long overdue with closing the gaps and
will also be helpful with the new police department.

Councilman Alexander motioned to approve the ratification of the
Resolution supporting the annexation of unincorporated land: Second by
Councilwoman Barber. The motion passed 5-0.

14. Council Consideration to approve the Vaccination Incentive Program.

Funding Source: ARPA
Presented by Renee Wheeler, Human Resources Manager
Ms. Wheeler noted staff is recommending the elected body approve utilizing
ARPA funds to incentivize employees to participate in the vaccination
incentive program. Ms. Wheeler noted the purpose of the vaccination
incentive program is to increase the number of employees who are
unvaccinated or has only received one vaccination and funds will be used
to provide incentives to employees to get the vaccination and themselves
and others safe.

Ms. Wheeler noted there are five (5) Tiers of the vaccination program:
1. Tier 1: Employees fully vaccinated with a booster between January 1,
2021- January 1, 2022- $1,000 incentive
2. Tier 2: Employees have received two (2) vaccination shots with no
booster $500 incentive

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3. Tier 3: Employees have received one (1) vaccination shot- $250

4. Tier 4: Employees are full vaccinated with two shots before April 1,
2022- $500 incentive
5. Tier 5: Employees received the booster shot by the end of April 2022-
$500 incentive

Ms. Wheeler noted employees who have been vaccinated will have to
present their proof of immunization to Human Resources to participate in
the program. Those who choose to no be vaccinated under medical or
religious reasons will not be able to participate in the program. If any
employee presents a false vaccination card, they will be subject to federal
prosecution and is a federal crime to make or use materially false
writing in any matter involving a health care

Councilman Blount stated his intentions with bringing this up two months
ago was not to have an incentive program but to give funds to each
employee, one set amount, due to the increase of cost of living.

Ms. Wheeler noted as of January 1, 2022, all employees have received a
3% cost of living increase.

Councilman Blount noted he understands the cost of living is given yearly;
however, he would like to go above and beyond with what the city is able to
do with ARPA funds.

Ms. Wheeler noted ARPA funds cannot be used for a cost-of-living increase
but could be used for a vaccinated incentive program.

Councilman Alexander noted COVID related funds would have to be in
accordance with a COVID relief program and legally and agrees with
Councilman Blount to try to find a way to reward employees for general
services.

City Manager, Fredrick Gardiner noted the ARPA funds law was set up to
designate employees as critical, in which some cities put procedures into
place to allow employees to be critical. Mr. Gardiner also noted staff will
look back at the amendments made to the rules and regulations governing
the ARPA funds and if there is a provision or amendment allowed, staff will
bring the presentation to council.

Councilman Blount noted he would like staff to go back and look for
amendments and inquired if any cities are currently doing it.

Ms. Wheeler noted some cities used APRA funds for various reasons and
for essential personnel like police and who worked during the beginning
of COVID.

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Councilman Alexander expressed he would like for everyone who worked
through the pandemic receive something and agrees with the Tier
approach.

Mr. Gardiner noted it was not a huge charge allotted to the city and staff will

go back to see if the premium paid process will allow for bonus pay.

Councilwoman Barber inquired on the percentage of employees fully
vaccinated.

Ms. Wheeler noted she does not have a percentage; however, 61
employees have at least received one vaccination shot.

Councilwoman Barber noted it would be helpful to receive a breakdown of
how many has received one shot, two shots or boosted, and those with no
intentions of being vaccinated.

Mr. Gardiner noted he asked Human Resources to obtain the information
when he started; however, the problem is getting people to be comfortable
with giving their information out.

Councilman Alexander motioned to approve the Vaccination Incentive
Program: Second by Councilwoman Gantt. The motion passed 3-0-2
(Barber/Blount Abstained).

15. Council Consideration to approve the Public Works Department request to

approve an increase in the annual contract (RFP 2020-0025) with
Intercontinental Commercial Services, Inc. for Janitorial Maintenance
Services to an annual amount of 118,080. The increase includes the
addition of the Public Works Admin Building and Day Porter Services.
Budgeted funds available in the FY2022 budget account numbers 100-
15650-522319 (Facility Cleaning PW Admin) and 100-15650-422321
(Facility Cleaning City Hall).
Presented by Decius Aaron, Public Works Director
Item Tabled to February 22, 2022, Work Session Meeting

16. Council Consideration to approve the Public Works Department request to

approve an increase in the annual contract with CGL
Facilities Management, LLC for Landscaping to an annual
amount of $300,000 as approved in the FY2022 budget. The account
number is 100-42200-522000 Landscaping.
Presented by Decius Aaron, Public Works Director
Item Tabled to February 22, 2022, Work Session Meeting

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17. Council Consideration to approve the Public Works Department request to

approve an increase in the annual contract (RFP 2020-0026) with Site
Engineering, Inc. for On-Call Water & Sewer Emergency & Operational
Repair/Maintenance and Construction Services to an annual amount of
$255,000.as approved in the FY2022 Stormwater budget. The account
number is 510-42500-542515 (Stormwater Repair).
Presented by Decius Aaron, Public Works Director
Item Tabled to February 22, 2022, Work Session Meeting

18. Council Consideration to approve and award a fixed contract to the lowest

responsible bidder, Blount Construction Company, Inc. for Invitation to Bid
(ITB) Number 2021-001 5 for the City of Stockbridge 2022 LMIG Program
Road and Resurfacing in the amount of $1 ,738,673.68.
Presented by Decius Aaron, Public Works Director
Mr. Aaron noted staff is seeking approval of the 2022 LMIG Resurfacing
Program which will pave 5.05 miles of road. Mr. Aaron noted the paved
roads would consist of: Davidson Pkwy. (from the Henry County line to
North Henry Blvd.), Old Atlanta Rd. (from Flippen Rd. to the dead end),
Meadow Ridge Dr. (from Davis Rd. to cuI-de-sac), Willow Springs Ln. (from
Old Atlanta Rd. to cuI-de-sac), Sage Ct. (from Spring Creek Dr. to cul-de-
sac), Memory Ln. (from cuI-de-sac to cuI-de-sac located in the Legends
subdivision), Old Legends Blvd. Walt Stephens Rd. to Memory Ln. also
located in the Legends subdivision, Timeless Walk (from Memory Ln. to cul-
de-sac located in the Legends subdivision) Home Place Dr. (from Spear
Rd. to cuI-de-sac located in the Legends subdivision), Bridal Cove (from
Carriage Lake Dr. to located in the Carriage Lake subdivision),
Lakeview Place (from Carriage Lake Dr. to cul-de-sac located in the
Carriage Lake subdivision), Fairgreen Trail (from Monarch Village Way to
Walt Stephens located in the Monarch Village subdivision) and Winter View

Way (from Monarch Village to located in the Monarch Village
subdivision).

Mr. Aaron noted the city would be resurfacing the WWTP (Wastewater
Treatment Plant) parking lot which funds would be coming out of sewer
funds and was included in the LMIG due to an economy scale because
parking lots ae not eligible for LMIG resurfacing and funding has been
received by G-DOT in the amount of $281 ,848.94.

Councilman Alexander inquired if Summit View Dr. was a part of the list and
when will the payment be complete.

Mr. Aaron noted Summit View Dr. was a part of the 2021 LMIG list and
once the contract is approved and signed the contractor will get started

Councilman Blount asked for a breakdown of the complete funding sources
Mr. Aaron noted the City received $281,848.94 from GDOT, $89,547.77 will
come from the sewer fund balance for the WWTP (Wastewater Treatment
Plant) parking lot resurfacing and $1,367,276.97 from SPLOST V.

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Councilman Blount inquired about the list of sidewalks that needs repairing
and noted citizens are concerned with the summer months coming up, they
will not be able to utilize the sidewalks.

Mr. Aaron noted the list will be submitted to council once compiled in the
next few weeks and noted concerns with incomplete sidewalks and how to
address them.

Mayor Pro Tem Thomas requested a history of the list of streets and when
the cycle first started; Mr. Aaron noted he only had records since his tenure
began with the city and prior year history would need to be requested
through the

Councilman Alexander motioned to approve the 2022 LMIG Program Road
and Resurfacing in the amount of $1 ,738,673.68: Second by Councilman
Blount. The motion passed 5-0.

19. Council Consideration to approve Task Order No. 37 with Carter & Sloope
Wastewater Treatment Plant Capacity Review in the amount of $66,100.00
Funding Source SPLOST V.
Presented by Decius Aaron, Public Works Director
Mr. Aaron noted staff is looking at the option of expanding the WWTP

(Wastewater Treatment Plant) and wants to be proactive before any issues
arise. Mr. Aaron noted a developer approached the city about connecting to
the sewer system in the Henry County Water Authority service area but
trying to connect with the County would be a great expense and has asked
the city to take on the capacity which would bring a lot to the city in impact
fees.

Mr. Aaron noted the city is at about 60% capacity and EPD wants at least
80% capacity and a plan on how to expand or a moratorium will be issued
where no other plants can connect.

Councilman Blount motioned to approve Task Order No. 37 with Carter &
Sloope Wastewater Treatment Plant Capacity Review in the amount of
$66,100.00: Second by Councilman Alexander. The motion passed 5-0.

20. Council Consideration to approve the Public Works Department request to

approve a budget adjustment for annual landscaping services for
Governmental Buildings in the amount of $300,000.00 and Amphitheater in
the amount of $75,000. The Public Works Department is also requesting
approval to increase the annual contract (RFP 021-0004) with Yellowstone
Landscaping, LLC for facility landscape maintenance services to an amount
of $375,000. The increase includes the addition of the Amphitheater. The
account number is 100-15650-522219 (Landscaping) and 565-61800-
52219 (Landscaping).
Presented by Decius Aaron, Public Works Director
Item Tabled to February 22, 2022, Work Session Meeting

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21 Council Consideration to approve software and service costs for

Report/Citation Management, ComputerAided Dispatch (CAD), Mobile
Operations, Law Enforcement Records Management and Public Safety
Analytics Software from Tyler Technologies in the amount of $102,355.00
Funding Source ARPA.
Presented by Frank Trammer, Police Chief
Chief Trammer noted to operate the police department it will need a system
or report management system to be able to respond to calls for service and

for to be able to issue reports and citations. Chief Trammer noted
the police department uses Tyler Technologies and the advantage
of going with Tyler Technologies is the county already has purchased site
and mobile licenses for all agencies within the county and saves the city
$250,000.00. Chief Trammer also noted the software would allow citizens to
be able to login and see real time crime data.

Councilwoman Barber motioned to approve software and service costs for
Report/Citation Management, Computer Aided Dispatch (CAD), Mobile
Operations, Law Enforcement Records Management and Public Safety
Analytics Software from Tyler Technologies in the amount of $102,355.00
as Sole Source: Second by Councilman Alexander. The motion passed 5-0

22. Council Consideration to approve renovation costs for the City of

Stockbridge Police Department Headquarters Building at 4545 N. Henry
Blvd. not to exceed the amount of $3,951 ,525. Police Bond $3,000,000.00
$852,437 SPLOST V; and $99,088 ARPA Funds.
Presented by Frank Trammer, Police Chief
Chief Trammer noted the police precinct will need updating to support a
police headquarters and to be in accordance with the aesthetics of the
downtown area.

Chief Trammer noted the Police Department is looking to have 52 full-time
officers sworn-in, 6 full-time civilian officers for a total of 58 and in
need of 15 offices and 15 cubicles, which currently holds only 8 and
16 cubicles spaces and is not large enough on the floor.

Chief Trammer expressed with the new renovations, the Police Department
would like to expand on the floor the community room, add a
kitchenette, wants to repurpose space for cubicles and additional offices,
add a room, evidence/lab room and a patrol squad room. Chief
Trammer noted the second floor will include the executive administrative
staff offices with a conference room/ lounge area and is needing 20
and 26 cubicles.

Chief Trammer noted the estimated renovation cost is $2,792,750.00 and
the estimated additional cost is $3,619,547 with a 10% contingency of
$331,978 for a total estimated cost of $3,951 ,525.00.

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Mayor Pro Tem Thomas noted he toured the facility last year and agrees
with the much-needed renovations for

Mr. Gardiner noted once the Grants Writer position is filled, grants will be

sought to help offset costs, noting the grants will not cover 100% of the
police departments costs, maybe 50%, if that. Mr. Gardiner also noted the
Grants Writer position has been advertised for three (3) weeks and staff has
received a good number of applications and will get with HR to set up
interviews.

Mayor Pro Tem Thomas thanked Mr. Gardiner for moving forward to the
position, noting the Council approved the Grants Writer position in
December 2021, and it is concerning that the position is just now being
executed within the last 10 days and has a concern about Council directives
with no action by staff.

Mr. Gardiner noted moving fon/vard, directives will be taken care of in a

timely manner.

Chief Trammer noted by utilizing ARPA funding, the Police Department was
able to offset a lot of start-up cost and has yet to spend any of the $3 million
from the Police Department fund.

Councilman Alexander noted the meeting was not streaming live on
Facebook and asked if IT was available, as there should be another person
when the regular person is unavailable.

Mayor Ford noted Mr. Washington, City Attorney is not on this meeting call,
noting in his absence is Attorney Danielle Davis.

Mrs. Holiday noted for the record all meetings are uploaded the next day on
the website to view.

Councilwoman Gantt a link has been shared for citizens to watch
the meeting via Zoom.

Councilwoman Barber noted she is not aware of a TSW contract or design
fees, nor does she know Keck & management fees and requested
a breakdown of charges for the police station renovation/construction and
asked what $35,000 to Keck & Wood covers.

Carl Trevathan of Keck & Wood noted it would cover his services and other
members of the design team, managing the cost, permitting process, the
schedule and be a resource to Chief Trammer and his team; noted he has
prepared the management plan along with the budget.

Councilwoman Barber asked Mr. Trevathan on how he came up with the
$35,000 amount.

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Mr. Trevathan noted its time driven and based on the number of hours

spent on the project.

Councilwoman Barber noted she does not want anyone coming back
asking for budget amendments to cover management fees.

Chief Trammer noted Council approved a Resolution for $165,000
authorizing the layout of the building which was reduced to $152,000 and
does not anticipate additional money being needed.

Councilwoman Barber asked why the city would not go through a
competitive bidding process and asked if the city would piggyback off a
state contract to complete renovations?

Chief Trammer noted yes, and the city was already using a contractor and
that is how the pricing was reduced.

Councilwoman Barber inquired if the City Manager and City Attorney both
reviewed the proposals. Both Mr. Gardiner and Attorney Berry
they had.

Councilman Alexander inquired if the $3 million dollar bond would be used
for the renovation project. Chief Trammer yes.

Councilman Blount inquired on a projection date of completion.

Mr. Trevathan noted his concern is how to get work done by July 1St and
noted there will be two phases which would get some work done by July 1St
and everything else would be completed by September13t.

Councilman Blount inquired if other city building would need to be utilized
until work is completed.

Chief Trammer noted the most logical thing would be to set up in the Merle
Manders Conference Center in the event the facility is not ready by July

Mayor Pro Tem Thomas asked if grant funding becomes available could it
be allocated to some of the funding sources used before hand and noted he
would like to see in the motion if funds become available, they are able to
be reallocated.

Attorney Berry noted the Council could reallocate funds.

Councilman Alexander motioned to approve renovation costs for the City of
Stockbridge Police Department Headquarters Building at 4545 N. Henry
Blvd. not to exceed the amount of $3,951,525. Police Bond $3,000,000.00
$852,437 SPLOST V; and $99,088 ARPA Funds; Second by
Councilwoman Gantt. The motion passed 5-0.

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23. Council Consideration to approve the purchase of furniture forthe

Stockbridge Police Department Headquarters Building from the HON
Company, Georgia State Contract #9999-001 SPD0000100-0091, in the
amount of $227,004.34. Funding Source: Police Bond
Presented by Frank Trammer, Police Chief
Chief Trammer noted the Council has already approved the overall budget
which this is a part of and noted anything over $75,000 must come before
Council for approval.

Councilwoman Gantt motioned to approve the purchase of furniture for the
Stockbridge Police Department Headquarters Building from the HON
Company, Georgia State Contract #9999-001 SPD0000100-0091, in the
amount of $227,004.34: Second by Councilwoman Barber. The motion

passed 5-0.

COUNCIL DISCUSSION
24. Council Discussion -

Amphitheater Management.
Presented by Councilwoman Barber
Councilwoman Barber noted she has been attempting to get answers about
her concerns regarding the Amphitheater, specifically to the contract
language presented to Council priorto the August 2021 meeting of the City
Council and noting the language in the signed contract did not include the
conditions requested by Council. Councilwoman Barber noted the revised
contract with the conditions was not brought back to Council for review and

approval; noted that so far after two (2) concerts, it appears the city has
sustained losses from both concerts; noting (5) months have passed
and the Council has not been provided with detailed accounting and
financials despite her repeated requests.

Councilwoman Barber noted the city needs to make it clear regarding
exclusive rights of the use of the Amphitheater facility, and the management

company is not authorized to negotiate with Pepsi regarding sponsorships
on the behalf due to ongoing discussions with Pepsi prior to Council
approving a management contract.

Councilwoman Barber noted there is a 70/30 revenue split with the
management company receiving 70% of sponsorships and noted the
previous City Manager knew it, City Attorneys knew it and two of her
councilmates knew it.

City Attorney Berry expressed to Councilwoman Barber he was not involved
in any of the discussions with Pepsi and asked that she not state that he
was included in the conversations with Pepsi.

Councilwoman Barber noted her comments were based on information
provided to her by the former City Manager, Randy Knighton where he had
advised her that he and the City Attorneys would be having discussions
with Pepsi Executives prior to (and after) the Council approved a
Management Contract.

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Councilwoman Barber made it clear that she was unaware if discussions
evertook place between the City and Pepsi Executives, noting she was

citing what she had been told by the former City Manager, Randy Knighton.

Councilwoman Barber noted the former City Manager, Randy Knighton and
the City Attorneys knew the City was already having discussions with Pepsi
Executives regarding sponsorship prior to the approval of the management
contract because time (Sep Oct 2021 ) was carved out of the
contract to allow for the proposed concert series.

Councilwoman Barber noted she looks forward to hearing about continued
discussions between the City and Pepsi regarding a sponsorship with the
City and stated no one should have said conversations except the city and
Pepsi; noted all of her questions sent have gone unanswered and she has
been dismissed and disregarded; noted there were 14 questions posed to
her councilmates and the City Attorneys a few weeks ago, and had
previously been posed in April 2021, noting it was suggested the Council
task staff, City Manager and City Attorneys to speak directly with Pepsi
Executives.

Councilman Alexander call for a Point of Order and noted to stop bringing
up the potential name.

Councilwoman Barber suggests no contract be signed by the city with the
management company regarding sponsorships until all her questions are
addressed. Councilwoman Barber expressed her questions have been
disregarded and dismissed since April 2021.

Councilwoman Barber read her 14 questions into the record as follows

1. GRA agreed to provide printouts of ticket sales, food & beverage, and
alcohol sales from the two concerts in 2021. As of today, the city has not
received them.

2. Provide access to the city of the vendor software used to track food &

beverage sales, ticket sales, alcohol sales, etc. (i.e., Toast P08).

3. Provide documentation of the Marketing campaign/strategy to
demonstrate that it was executed as outlined in the contract.

4. All communications regarding upcoming concerts/events should be
directed to and acknowledged by the City Manager prior to GRA (Georgia
Radio Alliance) conducting promotions. As of today, no official
communications have been made to the city regarding the active
promotions by GRA of the upcoming April 1, 2022, Jon Pardi concert. The
concert promotion is listed on the StockbridgeAmp.com website. However,
the City Manager, Mayor & Council nor the Public Information Officer were
made aware. As a result, the Public Information Officer nor any member of
the Governing Body have notified the community when tickets went on sale.

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When did the tickets go on sale?

5. Address "Exclusive The city does not want to limit itself by only
hosting community 'events'. There should not be any restrictions that
suggests that the City cannot use its own venue to host 'concerts', as long
as the event/concert does not in dates or performances as
scheduled by the Management Company.

6. The Stakeholders in our County are important. Developing Iong-term

partnerships/relationships is the goal of the Council, not just relationships
that bind us by contracts. Our Community and County partners are
important to our current and future successes. We need to garner
their support and to to the vision of our city. The Amphitheater is one

way to leverage support. Piedmont Henry Hospital and Legacy Ford are
stakeholders in our community, yet advertisements of vendors outside of
ourcommunity and our County have been made a priority and are being
advertised on the Amphitheater website.

Councilman Blount called for a Point of Order and noted the discussion is
off and to stick with discussion GRA (Georgia Radio Alliance) contract.

Councilwoman Barber noted her motion was to discuss the Amphitheater
management, not the contract.

Mayor Ford asked the City Clerk to motion. The City Clerk
confirmed the motion was to discuss Amphitheater management.

Councilwoman Gantt noted she was in the meeting with Councilwoman
Barber and GRA and noted the same questions were posed by
Councilwoman Barber and there was no need for her to respond to
Councilwoman email; noted Attorney Berry replied to an email and
went through all the questions for clarification to make sure these were the

questions to ask GRA; and asked that the meeting content stick to the
discussion of the, and if not to table or talk about the issues during
executive session or another time.

Mayor Ford noted the Councilwoman questions have been
submitted to the management company and they are waiting for responses,
noting there is an unsigned contract regarding Pepsi.

Councilman Blount noted Councilwoman questions are valid
concerns, but the Council must be careful and cautious on the discussion
and how the city proceeds.

Councilwoman Barber continued as follows:
7. Janitorial services, security services, ambulance services, parking
attendants, concert hosts are not specifically stated in the contract, nor
does it indicate who will assume the costs or when/how these actions will
take place.

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***Janitorial Services should be conducted within 24-48 hours after each
concert. This did not happen with the two shows in 2021.

***GRA told the Council that they would provide "T-shirt officers as
well as armed Security. No t-shirt officers were present for the two concerts
in 2021.

***Ambulance Services should be dedicated to the concert(s); uninterrupted
by other emergency calls and are available for the entire duration of the
concert(s).

***City employees were used to perform many of the duties that GRA was
contracted for (Le, hostesses, parking attendants, clearing the greenroom
of leftover trash, water bottles, soda cans, etc., PlO spent 95% of her
workday posting on social media, all city staff were inundated with
answering and responding to calls and emails regarding the upcoming
concerts and complaints after the concerts.

8. Pepsi as a potential sponsor was already in discussions with the City for
a long-term partnership long before approving a Management Contract. No
contract should be signed by GRA on behalf of the City. Any contract with
Pepsi should be made directly with the City so that all revenues are to be
retained by the City.

Mayor Ford inquired with the other members of Council to allow
Councilwoman Barber to continue.

Mayor Pro Tem Thomas advised Councilwoman Barber to make a motion
to include her concerns, and he would second the motion.

Councilwoman Barber stated her motion to discuss the management of the
Amphitheater stands and continued as follows:

9. In reviewing the statements, does GRA believe the revenue
splits are fair? Re-negotiations are warranted.

10. GRA agreed to add an employment link to the Stockbridge
Amphitheater website. That did not happen. There was no ability for
community members to apply for paid positions nor to volunteer. As of
today, there is still no link for employment/volunteer opportunities. We want
to allow community members the opportunity to enjoy and participate in the
venue that their tax dollars paid for. Some community members are willing

to volunteer their time, talents, and efforts in exchange for an opportunity to
witness some parts of a concert for free.

11. GRA agreed to provide the actual documentation obtained from the

Stockbridge Amphitheater website of feed back/comments that were
submitted by the General public. The city has not received the
feedback/comments as agreed.

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12. The City's Event staff should be attempting to attract, and book shows
for 2023 and beyond right now.

13. I support tasking staff to begin the process of preparing a solicitation
(RFQ/RFP) for Amphitheater Management Services. There is no reason to
delay this action. Proper notice from Council allows staff adequate time for
research, advertising, proposal evaluations and ultimately a decision to
award a new contract. I suggest that we post the solicitation as soon as
possible.

14. The new proposed seating chart depicts 11 tables in the 'pit area'. How
does this new proposed seating arrangement address the concerns that
were raised with regards to the obstruction of view of the two tables that are

positioned at the farthest ends of both sides of the stage? The
speakers/equipment that were positioned at both ends of the stage blocked
the view of the performances from ticketholders who bought seats at those
tables. Attached are an illustration of the tables.

Councilwoman Barber noted all her questions were sent to the Mayor,
Councilmates, City Attorneys and City Manager, and noted her questions
have yet to be answered.

Councilwoman Gantt noted she is the one who wanted to know what the
revenues were with Toast POS (Point of Sale).

Councilman Blount noted one of his concerns with the managing of the
Amphitheater is how they tend to influx the grassy area with chairs which is
one of the focal points of the Amphitheater; and one of the biggest

complaints from patrons was the chairs that were brought into that area and
how congested the area was.

Councilman Alexander noted Council should not micro-manage the
management company and noted about the revenues being brought in
and asked the Treasurer about payments received from GRA.

Mr. Wiggins noted there was a payment received but was used to pay the

deposits on acts.

Mayor Pro Tem Thomas noted the city is relying on someone to give a
general breakdown which is not good management and wanted to know
how to resolve the issues at hand; an also noted there should be answers
to Councilwoman Barbers list of questions before the first concert in April.

Councilwoman Gantt noted she shares the same concerns as
Councilwoman Barber, and believes the conversation is more appropriate
at the upcoming retreat.

Councilman Blount noted he recommended Council hire a consultant to
who will relay information and speak directly to the City Manager.

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Councilwoman Barber noted she sent several emails last year to Mayor
Ford as the Acting City Manager and they were disregarded.

Mayor Ford noted he made executive decisions during that time.

Attorney Berry stated for the record never once participated in

negotiations with the former City Manager and any sponsor and was not a
part of discussions and would respectfully ask that it is not stated

Attorney Berry also stated for the record that was not included in the
discussions but was aware of a discussion of an event and that is it; the
record needs to be clear, and request is it not stated

Councilman Blount motioned to hire a consultant forthe management of the
Amphitheater: Second by Mayor Pro Tem Thomas. The motion was
withdrawn.

Councilman Alexander motioned to task the City Manager to put
mechanism in place for the proper management of the Amphitheater:
Second by Councilwoman Gantt. The motion passed 5-0.

25. Council Consideration to approve the Hwy. 138 CID (Community

Improvement District) Feasibility Study in the amount of $38,150.00.
Presented by Alan Peterson, Economic Development Director, and Nicole
Hall of Nicleworks.
Mr. Peterson noted there have been discussions of putting together a CID
along the 138 corridor and in recent weeks has decided to do a joint CID
with the County who will vote on February 15, 2022, and the city would like
to move at the same pace as the County.

Mr. Peterson noted there are tasks that include:
1. Task 1- Strategic Plan- will have staff and council put a project plan and

propose the CID
2. Task 2- Property Owner Research- will work with Nicole Hall of
Nicleworks on putting a comprehensive list of property owners together;
there are 80 parcels in the CID area, but only 70 are eligible
3. Task 3- Marketing Materials and GIS Mapping- an online interactive
map will be available and easier for the public to use
4. Task 4- Property Owner Research & Stakeholder Consent
forms will be formulated for owners willing to sign
5. Task 5- Final Report Compilation & Presentation- The feasibility
study report will be prepared and ready

Mr. Peterson noted, if started by March, everything should be completed by

August 22,2022 with the County being on a similar calendar; noted Clayton
County has already started and will beforehand; and noted the
portion would not exceed $38,150.00 which is in the Economic
Development budget and noted the cost to the city would be for the
feasibility study.

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Councilman Alexander noted this is the greatest opportunity to make an
impact on HWY 138.

Councilman Alexander motioned to approve the Hwy. 138 CID (Community
Improvement District) Feasibility Study in the amount of $38,150.00:
Second by Mayor Pro Tem Alexander. The motion passed 5-0.

COMMENTS FROM THE MAYOR
Mayor Ford wished everyone a Happy Valentine's Day and to share love with your loved
ones; congratulated Matthew Stafford, and Matt MacVay of the Los Angeles Rams
(formerly St. Louis Rams) on their Super Bowl win; noted we are still in a pandemic with
new cases on the decline which is a hopeful sign; noted the Department of Health is

administering Free COVID tests and to call 470-661-0005 to schedule testing; and not the
Department of Health is administering the Pfizer and Moderna vaccinations at Red Hawk
Field located at 143 Patrick Henry kaw. Monday Friday, 9am 3pm; and the City of
Stockbridge has Free COVID Testing and vaccinations with information to follow in the
announcements.

UPCOMING MEETINGS & ANNOUNCEMENTS: Meetings will be held via Zoom until
further notice. Meeting dates and times are subject to change. Please visit the website

www.cityofstockbridge.com for the meeting invitation link, Facebook page or contact City
Hall offices at 770-389-7900 for updates.

> Downtown Development Authority Meeting, 6:00 pm. Via Zoom -
3rd

Tuesday of each month Via Zoom (Feb 15)

> Youth Council Advisory Committee Meeting, 6:30 pm. -
3rd Tuesday of each
month Patrick Henry Meeting Room -

City Hall (Feb 15)

> City Council Work Session Meeting, Last Tuesday of each month Via Zoom

(Feb 22)

> Planning Commission Meeting, 4th Thursday of each month at 6:30 pm. Via
Zoom (Feb 24)

> Youth CouncilMeeting, 5:30 pm. -
2nd Wednesday of each month Levi
Meeting Room City Hall (Mar 9)

> Main Street Advisory Board Meeting, 2nd Friday of each month 9:00 am. Via
Zoom (Mar 11)

UPCOMING CITY EVENTSIINITIATIVES
> FREE DRIVE-UP COVID TESTING AND VACCINATIONS Masks are Required
Location: Stockbridge Amphitheater 4650 N. Henry Blvd.
> FREE DRIVE-UP TESTING -

Tuesday, February 15th 11:00 am. 1:00 pm. while

supplies lasts.

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> FREE DRIVE-UP VACCINATIONS will be administered Saturday, March 5th, Mach
12th and March 19th from 11:00 am. 1:00 pm.
> A Continuous Salute to Veterans: Please forward pictures of Veterans including
name, branch, rank, and years of service as Mayor Pro Tem Thomas presents a
special tribute to our local veterans. Pictures should be submitted to:

zgearson@cityofstockbridge-gagov Thank you for your service!
Please join Councilman Alexander for a virtual Community Update Town Hall,

Thursday, February 24, 2022, at 7:00 pm. Discussion Topics: City Services,
Police Department, Downtown Stockbridge, Beautification, Bridges at Jodeco and

Community Service Recognitions. The Town Hall will broadcast Live on the
Facebook page.
Please join Mayor Pro Tem Thomas for the 11th Annual African American Heritage
Celebration to be presented virtually, Saturday, February 26, 2022, at 4:00 pm. The
Honorable Pastor T. J. McBride of Tabernacle of Praise will be the Keynote Speaker.
The program will broadcast Live on the Facebook page.
Here is youropportunity to Meet the Mayor, and voice your questions and/or
concerns Monday, February 28, 2022, from 10 am. to noon. Call Zenovia Pearson

to schedule an appointment. 770-389-7900 ext. 248.
Please join Councilman Alexander for the 7th Annual History Month
Awards, Sunday, March 6, 2022, at 3:00 pm. at the Eagles Landing Country Club
and will require masks and vaccinations. The program will broadcast Live on the
Facebook page.

Motion to adjourn the meeting made by Councilwoman Gantt; Second by Councilman
Alexander. The motion Passed 5-0.

Respectfully submitted by:

anessa Holiday, City Cle rk MMC ny 8. Ford,

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