---
date: 2023-05-30
title: Work Session Meeting Agenda Packet
source: 2023-05/2023-05-30_Work Session Meeting_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Work Session Meeting
CITY COUNCIL Agenda
Mayor May 30, 2023 6:00 PM
Anthony Ford
Mayor Pro Tem Yolanda Barber

Councilman Elton Alexander

Councilman John Blount

Councilwoman LaKeisha Gantt

Councilman Alphonso Thomas

CITY MANAGER
Frederick Gardiner

CITY CLERK
Vanessa Holiday Stockbridge City Hall

4640 N. Henry Blvd.
CITY TREASURER
Stockbridge, GA 30281
John Wiggins
Website: www.cityofstockbridge.com

CITY ATTORNEY Phone: 770-389-7900
Quinton G. Washington Fax: 770-389-7912
AGENDA
WORK SESSION MEETING
CITY OF STOCKBRIDGE
TUESDAY, MAY 30, 2023 6:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION OF THE AGENDA

REVIEW OF THE MINUTES
1 Review of Draft Minutes April 10, 2023
2 Review of the Draft Minutes April 25, 2023

PUBLIC COMMENTS - All persons wishing to speak for public comment must
sign in with the City Clerk prior to the beginning of the meeting. You must sign
your name, address, and phone number. You will be able to address the Mayor
and Council for three (3) minutes. Speakers must respect all members of the
elected body, officials, and staff. Defamation, unruliness and/or swearing will not
be tolerated while meetings are in session.

CONSENT AGENDA
3 Council consideration to approve the purchase of 250 Muller AMI Water Meters
from Water Works, Inc. for the Diamante Town Home Development in the
amount of $63,615.00. Funding source is from SPLOST funds.
4 Council consideration to approve contract renewal invitation to bid (ITB)
number 16RFP101216- DRR – American Tank Maintenance, LLC – Full-
Service Tank Maintenance Program in the amount of $61,419.00. Funding
source is from the Water Department Budgeted Funds.

NEW BUSINESS
5 Council consideration to increase the FY2024 Sanitation Fee from $17.34/mo.
to $22/mo. and billed annually in the amount of $264.00 on the Henry County
Tax Statement. - Presented by: Decius Aaron
Page | 3

6 Council consideration to increase FY2024 Stormwater Fees as follows: Base
Rate Tier 1 Single Family Residential from $7.59 to $7.97; Impervious Rate
Tier 1 Single Family Residential from $29.99 to $31.49; Base Rate Tier 2
Single Family Residtial from $7.59 to $7.97; Impervious Rate Tier 2 Single
Family Residential from $59.98 to $62.98; Base Rate Non-Single Family
Residential (20,000 Square Feet) from $7.59 to $7.97; Impervious Rate Non-
Single Family Residential (20,000 Square Feet) from $299.90 to $314.90. The
total overall proposed fee increase is from $307.49 to $322.87 or 4.76%.
- Presented by: Decius Aaron
7 Council consideration to approve the renewal of the landscape maintenance
services contract with Yellowstone Landscape in the amount of $327,216.00.
Funding source is from Government Buildings Department and Amphitheater
budgeted funds. - Presented by: Decius Aaron
8 Council Consideration to approve Request for Proposal (RFP) 2023-0003 for
Janitorial Maintenance Services to Building Maintenance Services, Inc. in the
amount of $141,432.00. Funding Source: Government Buildings Department
Budget - Presented by: Decius Aaron
9 Council Consideration to approve Invitation To Bid (ITB) 2023-0006, City of
Stockbridge LMIG (Local Maintenance Improvements Grant) 2024 Program for
Roads and Resurfacing awarded to East Coast Grading, Inc. in the amount of
$2,297,119.25. Funding Source: SPLOST V $2,009,119.25; GDOT
$288,000.00. - Presented by: Decius Aaron
10 Council Discussion of City Finances - Presented by: Frederick Gardiner, John
Wiggins, Ed Wall

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
Council meetings will be held in the City Council Chamber noting some
Board/Committee meetings will continue to take place via Zoom. Meeting
dates and times are subject to change. Please visit the city’s website
www.cityofstockbridge.com for the meeting invitation link, Facebook page or
contact City Hall offices at 770-389-7900 for updates.

• Main Street Advisory Board Meeting 2nd Friday of each month at 9:00
a.m. at the Welcome Center 130 M L King, Sr. Heritage Trail (Jun 9)
• City Council Meeting, 2nd Monday of each month at 6:00 p.m. – City
Hall Council Chamber (Jun 12)
• Youth Council Meeting, 6:30 p.m. - 2nd Monday of each month - City
Hall Levi Meeting Room - City Hall (Jun 12)
• Citywide Development Authority Meeting, 2nd Tuesday of each month
6:00 p.m. - City Hall Levi Meeting Room (Jun 13)
• Downtown Development Authority Meeting, 3rd Tuesday of each month
Welcome Center 130 M L King, Sr. Heritage Trail (Jun 20)
• Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of
each month Levi Meeting Room - City Hall (Jun 20)
• Planning Commission Meeting, 6:30 p.m. - City Hall Council Chamber
4th Thursday of each month– (Jun 22)

May 30, 2023 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
Page | 4

• City Council Work Session Meeting, SPECIAL DATE, Tuesday, June
20th at 6:00 p.m. – City Hall Council (Jun 28)

UPCOMING CITY EVENTS/INITIATIVES

• Join us for the Annual Memorial March, Monday, May 29th beginning at
the Merle Manders Conference Center at 9am. Contact the Events Staff
for more information at 770-389-5982.
• Join us for Food Truck Tuesday from 5:30 p.m. to 8:30 p.m. at Clark
Community Park 111 Davis Rd. Lots and great food and activities for
everyone.
• Join Councilman Thomas for the Don’t Trash Stockbridge centered
around education highlighting the causes and effects of Littering and
Illegal Dumping. More information to follow.
• Honoring Veterans with a Continuous Salute all year long. Please send
your pictures of Veterans with their name, branch, rank and years of
service as Councilman Thomas sends a salute to honor Veterans all
year long. Please send pictures to rrawls@cityofstockbridge-ga.gov
• Join Mayor Pro Tem Barber for FREE Zumba every Saturday at 8:00
a.m. beginning May 6th at Gardner Community Park on E. Atlanta Rd.

Visit stockbridgeamp.com to purchase tickets for the 2023 Stockbridge
Concert Series. The Ticket Office is open Thursday – Saturday from 1pm –
6pm.

MAYOR'S COMMENTS (Mayor Anthony Ford)

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

ADJOURNMENT

May 30, 2023 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
CITY COUNCIL MEETING
SUMMARY MINUTES
MONDAY, APRIL 10, 2023 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, City Manager
Mayor Pro Tem Yolanda Barber Vanessa Holiday, City Clerk
Councilman Elton Alexander John Wiggins, City Treasurer
Councilman John Blount Quinton Washington, City Attorney
Councilwoman LaKeisha Gantt Jeremy T. Berry, City Attorney
Councilman Alphonso Thomas
Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.
The meeting was called to order by Mayor Ford.
Invocation by Master Sgt. (Ret.) Baisden.

The Pledge of Allegiance was recited by all in attendance.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All Members
were Present.

Adoption of the Agenda:
Councilman Thomas motioned to amend the Agenda to remove Item #6 – Amphitheater
Rental Policy: Second by Councilwoman Gantt. The motion passed 4-1 (Alexander
opposed).

Mayor Pro Tem Barber motioned to amend the Agenda to add Item #18: Ordinance for
the consumption of alcohol at the Amphitheater: Second by Councilwoman Gantt. The
motion passed 5-0.

Mayor Pro Tem Barber motioned to amend the Agenda to add for discussion Item #19:
Southern Crescent Technical College Amphitheater Rental Agreement to be heard
following the CVB Presentation: Second by Councilwoman Gantt.
The motion passed 5-0.

Mayor Pro Tem Barber motioned for the adoption of the Minutes: Second by Councilman
Blount. The motion passed 5-0.
1. Minutes 2/132023
2. Minutes 2/28/2023

1|Page
PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to
the beginning of the meeting noting your name, address, and phone number. You will be
allotted three (3) minutes. Speakers must respect all members of the elected body,
officials, and staff. Defamation, unruliness and/or swearing will not be tolerated.

Ms. Fran Morgan referenced the Willow Springs Subdivision where there are several
homes with vehicles and equipment parked on the grass in the yards and is very
unsightly. Ms. Morgan asked the City Council to update the city’s Code to not allow
vehicles to park in the yard of a residential subdivision. Pictures were submitted.
The City Manager was asked to follow up.

CERIMONIAL – Mayor Ford reviewed the proclamation ceremony.
3. Child Abuse Prevention and Awareness Month; Southern Crescent
Veteran Services, Inc.
PRESENTATION
4. Annual CVB (Convention, Visitors and Bureau) 2022 Report
Presented by: Laura Luker, Executive Director
Ms. Luker noted the CVB (Convention, Visitors and Bureau) is a
destination organization for the City of Stockbridge, City of Hampton, City
of Locust Grove, and unincorporated parts of Henry County, and is
responsible for promoting cities and counties to make it a desirable
destination; noted the mission is to inspire tourism by engaging their
partners to stimulate economic development; noted 2022 was the first full
year of collecting hotel/motel taxes from short-term rentals; and noted
2023’s numbers will look different for the city of Stockbridge due to the
addition of hotels from the recent annexation.

Ms. Luker noted the CVB has been working on visitor services in 2022
and the visitor’s guide magazine called the Quality Visitors Guide, which
was the 2nd installation of magazines, with 2023 version just being
released; noted that a new free standing touch screen photo kiosk has
been placed at the center to help visitors and launched a new mobile
visitors center; noted different types of advertising, such as 7 different
billboard locations, print and design ads, video advertising with 15 second-
and 2-minute videos, digital display ads, social media content, and the
Local Explorer Van, which will present at the first concert of the this year
at the Stockbridge Amphitheater.

Ms. Luker referenced the hiring of a local explorer with over 30 volunteers
called the Volunteer Force to help with attracting tourism; and noted
having invested in new research called Arrivalist which is location-based
data.

2|Page
Councilman Blount inquired about calculating points of interest.

Ms. Luker noted a geofence around the property. When a phone enters
the fence, it registers as a visitor and if it returns to a location outside of
Henry County, noting that it does not count commuters, but only counts
people who have been at the destination for at least 2 hours.

Councilman Blount expressed concerns of not seeing the proper
advertising for the City.

Ms. Luker noted advertising is not for residents and is targeted for those
outside the city and county.

Councilman Blount suggested coordinating with city staff to include the
talking points to promote the city included in the advertising.

Councilman Alexander noted asking if there was current advertisement on
the digital board, noting the CVB assumed the advertising would be the
same as last year, noting they have not been made aware of anything
different, however, would certainly like to make the connection to cross
promote with the Amphitheater staff, noting funding is available.in the
advertising budget.

Councilwoman Gantt commends the CVB (Convention, Visitors and
Bureau) for reaching out to small businesses and promoting them and
inquires on the process of getting on the billboards and the number of
advertisers.

Ms. Luker noted the priority is the Visitors Guide advertiser, who gets the
first pick, and after, there is a request form that could be filled out and
noted there are between 15-17 advertisers.

Councilman Thomas noted the City needs to focus on giving travelers a
reason to come to the city other than the Amphitheater.

Following the presentation, the Council requested staff and Ms. Luker
coordinate a marketing package and strategy for the city and determine
the best use of advertising funds that are still available.

3|Page
5. Sanitation Roll Out Plan
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted that the Sanitation Roll Out Plan with GFL had several
challenges, such as: obtaining an accurate and up-to-date list of newly
annexed residents, figuring out how to bill the residents temporarily, how
to integrate newly annexed residents into the current sanitation system,
how to allow newly annexed residents to transition from the current
sanitation system to the city's sanitation system. Mr. Aaron noted that
some newly annexed residents have paid up for the year, some have
expiring dates on their current terms, and some residents are satisfied
with their current provider. However, the city makes it mandatory to use
their provider.

Mr. Aaron noted there have been bi-weekly meetings with GLF and the
city’s representative, and secured the bins, but still had billing issues. Mr.
Aaron referenced the Carriage Lake subdivision where there were 100
customers and a cost the city $1,200/month from August to December
billed to the customer; and with the recent annexation of SB612, there will
be over 2,000 customers, which will cost the $40,000/month, and the city
will bill the newly annexed residents. Mr. Aaron noted staff is making sure
the data is accurate to bill the right amount on the property tax bill, noting
742 customers are currently with GFL, 200 will expire on June 1st, 262
customers will begin paying the city’s rate, 234 customers will begin
paying the city rate on July 1st, and 236 customers will begin paying the
city’s rate August 1st. Mr. Aaron noted staff finally received an accurate
list from the Tax Commissioners on March 17th and sent letters to
customers on April 3rd. Mr. Aaron noted carts will start to be delivered on
May 1st to the 1,300 residents not with GFL, and on June 5th, residents
will start receiving services from GFL with the city’s preferred rate.

Mayor Pro Tem Barber referenced the town hall meetings where staff
indicated they would begin services in January 2023, and noted to not
prolong adding the services.

Councilwoman Gantt noted she recalled being told there would be a
second quarter roll-out and noting the importance of communicating to the
newly annexed residents is essential.

Mr. Aaron confirmed they are keeping residents informed on the process.
OLD BUSINESS
6. Council Consideration to approve the amended Amphitheater Rental
Policy. Item Removed from the Agenda

4|Page
NEW BUSINESS
7. Council Consideration to approve the revised Youth Council and Youth
Council Advisory Committee By-Laws
Presented by: Dr. Alfreda Gourdine, Chair
Dr. Gourdine referenced the revision of the Youth Council Advisory
Committee and Stockbridge Youth Council By-Laws; noted adding a GPA
no lower than 2.75; noted participants not missing more than 3 monthly
meetings per school year; noted having a minimum of 20 hours of
community service and included mirroring Council titles and job to the
Stockbridge Youth Council By-Laws; noted the changes were: to host at
least 4 events per year requiring hands-on volunteerism; to attend at least
70% of the SYCAC meetings (monthly and special call) and 50% of the
YC work sessions for planning and 50% of YC activities (approved
calendar events); Actively Engaged - providing a positive contribution to
the mission and initiatives of the SYC. Active and consistent participation
in SYC activities and opportunities; The bookkeeper will reconcile
purchases made on behalf of the SYC and provide a monthly financial
report; The fiscal year for the Stockbridge Youth Council is based on the
Henry County School calendar. We are an active advisory committee from
August to May. The SYCAC will also use July for planning sessions,
meetings, and development of program structures that improve the SYC
and make the program more robust. Any events during the summer
months are strictly voluntary, and these Bylaws may be altered, amended,
or repealed, and adopted by most members of the committee at regular or
special meetings of the committee. Proposed amendments to the bylaws
shall be sent in writing to all committee members at least 7 days before
the meeting at which such amendments are to be considered and
discussed by the Stockbridge Youth Council Advisory Committee.

Councilwoman Gantt motioned to approve: Second by Councilman Blount.
The motion passed 5-0.

8. Council Consideration to approve the use of the Amphitheater Green
Room and extend to the Catwalk if needed, Thursday, May 4, 2023, from
6pm - 8pm to host a National Small Business Week Reception to honor
small business owners.
Presented by: Kimberley Allonce
Mr. Allonce noted the Small Business Administration recognizes small
business owners yearly for their contributions locally and nationally with
Small Business Week being April 30th- May 6th. Mr. Allonce noted the
Economic Development Department is requesting to host an event to
thank the small business owners at the Amphitheater Green Room on
May 6th from 6pm-8pm.

Councilwoman Gantt motioned to approve use of the Amphitheater Green
Room an extend to the Catwalk if needed, Thursday, May 4, 2023, from
6pm - 8pm to host a National Small Business Week Reception to honor
small business owners: Second by Councilman Alexander. The motion
passed 5-0.
5|Page
9. Approval to Apply for Grant: GA Land & Water Conservation Fund (LWCF)
Presented by: Jeremy Goodwin, Kellie Russell
Ms. Russell noted staff is seeking to apply for the LWCF (Land and Water
Conservation Fund) which provides funds to acquire recreation lands as
well as develop and renovate outdoor facilities; noted wanting to add a
restroom at the end of Reeves Creek Trail off Flippen Rd. for a cost of
$450,000 with the federal grant supporting 50%. Ms. Russell noted the
grant application opened April 1st and closed May 31st and requires a
Resolution to apply.

Councilwoman Gantt motioned to approve to Apply for Grant: GA Land &
Water Conservation Fund (LWCF) and to direct staff to draft the
Resolution: Second by Mayor Pro Tem Barber. The motion passed 4-0
(Blount was not present for the vote).

10. Council Consideration to approve purchase of 1 Ford Ranger for $28,565
and 1 Ford Edge SUV for $38,580 Under State Contract #99999-001-
SPD0000183-0006. Funding Source 2023 Capital Improvement Budget
for Police Services
Presented by: Frank Trammer
Chief Trammer noted needing to purchase an extra vehicle for Code
Enforcement vehicle in case one vehicle is out of service and an extra
unmarked vehicle for the drug and taskforce administration.

Councilman Alexander motioned to approve purchase of 1 Ford Ranger
for $28,565 and 1 Ford Edge SUV for $38,580 Under State Contract
#99999-001-SPD0000183-0006. Funding Source 2023 Capital
Improvement Budget for Police Services: Second by Councilman Blount.
The motion passed 5-0.

11. Council Consideration to approve a contract for Emergency Services for
Building, Permitting & Inspections Services, not to exceed a 6-month
timeframe.
Presented by: Brecca Carter
Ms. Carter noted staff is seeking approval of a contract to be awarded to
Bureau Vertis North America, Inc. for up to 6 months to manage building
inspections and plan review for new projects, and noted if approved it will
allow for advertising, interviewing, and hiring in-house staff.

Councilman Blount inquired if the previous contract has expired.

Mrs. Carter noted the contract expires April 21st, 2023.

Chris Honeycutt, General Manager of Bureau Vertis North America, Inc.
noted his firm is working all over the country and covering 12 jurisdictions.

6|Page
Councilman Thomas motioned to approve a contract for Emergency
Services for Building, Permitting & Inspections Services, not to exceed a
6-month timeframe: Second by Councilwoman Gantt. The motion passed
5-0.

12. Council Consideration to approve a contract for Emergency Services for
Civil Engineering Services, not to exceed a 6 -month timeframe.
Presented by: Brecca Carter
Ms. Carter noted staff is seeking approval of a contract to be awarded to
Whitley Engineering, Inc. who is the sub-contractor for the current
contractor (SafeBuilt) for up to 6 months to handle building inspections,
plan review and civil engineering projects, and noted if approved it will
allow for advertising, interviewing, and hiring in-house staff.

Councilman Thomas motioned to approve a contract for Civil Engineering
Services, not to exceed a 6-month timeframe: Second by Councilwoman
Gantt. The motion passed 5-0.

13. Council Consideration to adopt a new job description for a Chief Building
Official full-time position.
Presented by: Brecca Carter
Ms. Carter noted the objective is to hire qualified people to fill positions;
noted adding three (3) full-time positions, Chief Building Official, Building
Inspector and Building Permit Technician.

Councilwoman Gantt inquired if the positions have been budgeted.

Mrs. Carter noted they have and if staff can bring them on before July 1,
2023, it would work within the budget; noted if it goes past the 6 months, it
will depend on what has been put out for the consultants, which will
require additional funding.

Councilman Alexander and Councilman Blount expressed concerned that
the city is not ready to move forward with in-house staffing and suggests
the department continue to use the contracted firms.

Councilman Thomas referenced having several conversations to bring
positions in-house and it is time to hire, train and hold staff accountable.

Councilman Blount noted having discussions in private and would need
further discussion before taking a vote.

Mayor Pro Tem Barber recommended a one-year contract with an
evaluation after 6 months to see if the city is ready to bring in-house.

Mrs. Carter requested an approval of the job descriptions only and hold off
on the funding at this time, so as to be able to move forward if after six
months of review, the Council is okay with the recommendation to bring in-
house which would speed the process.
7|Page
Councilman Thomas motioned to approve a new job description for a
Chief Building Official full-time position: Second by Mayor Pro Tem
Barber. The motion failed 2-3 (Alexander/Blount/Gantt Opposed).

Councilman Alexander motioned to Table Item #14, Item #15, Item# 16
and bring back to be heard in six months following an evaluation of the
department, and also include Item #13 at that time: Second by Blount
passed 3-1-1 (Thomas Opposed/Barber Abstained).

14. Council Consideration to adopt a new job description for a Building
Inspector full-time position.
Presented by: Brecca Carter
Item Tabled

15. Council Consideration to adopt a new job description for a Permit
Technician full-time position.
Presented by: Brecca Carter
Item Tabled

16. Council Consideration to adopt a new job description for a Civil Engineer
part-time position.
Presented by: Brecca Carter
Item Tabled

17. Council Consideration to fill a vacancy and appoint a member to the
Downtown Development Authority
Presented by: Quinton Washington
Mayor Ford noted filling a vacancy is normally done in Executive Session
and noted the applicant requesting to be on the Board of Ethics.

Mrs. Holiday noted the Mayor appoints Ethics Board members and this
applicant has requested to be considered for any other board with an
opening, noting the application was submitted for the DDA, and the
application was sent to the Mayor and Council and the (Downtown
Development Authority) DDA Chair for review.

Councilman Alexander requested to consult with the DDA (Downtown
Development Authority) board and motioned to Table: Second by
Councilwoman Gantt. The motion passed 5-0.

18. Council Consideration to approve an Ordinance to amend the City of
Stockbridge Code of Ordinances to provide for an exception to the
restrictions on possession or consumption of alcoholic beverages at the
Stockbridge Amphitheater.

8|Page
Attorney Washington referenced an Ordinance requested by Council to
match what is on the city’s website; noted to allow 12x12 coolers to allow
outside alcohol consumption at concerts.

Mayor Ford noted he does not favor the proposed Ordinance and has the
power to veto and will veto the Ordinance if passed which can only be
overturned with a vote of (4) members of Council.

Councilman Thomas noted his concern is what is being advertised on the
city’s website and tickets that have already been purchased in advance of
the concert and this change.

Attorney Washington noted if the Mayor vetoes the Ordinance, it will go
into effect with the second concert.

Chief Trammer noted there will be challenges enforcing the guidelines that
are being put into place.

Mr. Harold Young, the Amphitheater Consultant referenced Zoom meeting
with several Council members in January of 2023 where there was a
consensus to allow alcohol consumption at concerts.

Councilwoman Gantt noted the importance of following the current
process and procedures and to revisit this item at a later date.

Councilwoman Gantt motioned to approve w/amendment of page 2
Section (D) to permit patrons to bring alcohol and allow coolers up to size
12”x12”- one per patron: Second by Councilman Thomas. The motion
passed 3-1-1 (Alexander Opposed/Barber Abstained). Mayor Ford noted
he would exercise his veto power which can only be overturned with a
vote of (4) members of Council.

19. Council Consideration to approve the Southern Crescent Technical
College Amphitheater Rental Agreement to hold their 2023
commencement ceremony on May 9, 2023.
Presented by: Econuel Ingram, Events Coordinator
Mr. Ingram noted he has been working with Southern Crescent regarding
the contract for use of the Amphitheater for their 2023 commencement
since September 2022, noting the graduation will be held on May 9th and
noted the contracts have been submitted to city attorney and the school’s
attorneys for review to finalize.

Mayor Ford inquired on the non-profit section of the current policy.

9|Page
Mr. Ingram noted the contract stated the city allows for non-profits to have
a $2,500 rental status; however, there was not a standard operating
procedure in place accounting for other things such as: maintenance,
security, police, and parking which totals over $16,000 including the rental
fee for this proposed event.

Mayor Ford noted the documents provided to council indicate all the
services that the school will be paying for to the vendors who are familiar
with the Amphitheater and noted the city will not fund anything.

Councilwoman Gantt requested to remove on page 3 clause 8 (K)-Parking
at Elementary Schools.

Councilman Thomas noted there should have been rules and regulations
in place before allowing any organization to rent the Amphitheater.

Councilman Blount inquired under the commercial/for profit section if for
profit businesses can host a concert for the same price of $10,000 and
noted adding language to the contract.

Mr. Gardiner noted they would not be able to hold a concert due to the
rules put in place by the Council.

Attorney Washington noted the final contract could be edited to omit the
prices before signature by the Mayor and the president of Southern
Crescent Technical College.

Councilwoman Barber noted she would abstain from the vote noting the
contract was presented to the Council on the dais prior to the meeting,
and not having had an opportunity for review.

Councilwoman Gantt motioned to approve the rental agreement between
Southern Crescent Technical College (SCTC) and the City of Stockbridge
with the following conditions and amendments to the contract: Page 3
Clause 6 - B remove Private Events of $7,500 and Commercial Events of
$10,000 and only include the fee for this Civic and Educational Event;
remove Clause 8 (K) Parking at Elementary School; to add into the
agreement page 4 Section 12 - Damages caused to the premises; and
add a clause for in the event of a rainout: Second by Councilman
Alexander. Th motion passed 4-0-1 (Barber Abstained; noting the full
Council was not provided a copy of the contract prior to the meeting).

10 | P a g e
ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
UPCOMING MEETINGS & ANNOUNCEMENTS: Council meetings will be held in the
City Council Chamber. Meeting dates, locations and times are subject to change.
Please visit the city’s website www.cityofstockbridge.com for the meeting invitation link,
Facebook page or contact City Hall offices at 770-389-7900 for updates.
• Citywide Development Authority Meeting, 2nd Tuesday of each month 6:00 p.m.
- City Hall Levi Meeting Room (Apr 11)
• Main Street Advisory Board Meeting 2nd Friday of each month at 9:00 a.m. at the
Welcome Center 130 M L King, Sr. Heritage Trail (Apr 14)
• Downtown Development Authority Meeting - 3rd Tuesday of each month Via
Zoom (Apr 18)
• Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of each
month Levi Meeting Room - City Hall (Apr 18)
• City Council Work Session Meeting, Last Tuesday of each month at 6:00 p.m. –
City Hall Council Chamber (Apr 25)
• Planning Commission Meeting, 6:30 p.m. - City Hall Council Chamber 4th
Thursday of each month– (Apr 27)

UPCOMING CITY EVENTS/INITIATIVES
• Join Mayor Pro Tem Barber in Partnership with JJ Smiles for the 2023 Annual
Cookout & Fundraiser on April 15th from 2 pm to 6 pm at Clark Community Park.
Community members are encouraged to donate backpacks and school supplies.
Monetary donations are welcome with 100% of the proceeds going directly to
JJSMILES, Inc. This event is free and open to the public. Please email
ybarber@cityofstockbridge-ga.gov for more information.
• Join Councilman Blount on Wednesday, April 19th at the Merle Manders
Conference Center for Bingo from 10am - noon. Please contact Rosalynd Rawls
at 678-833-3348 for more information.
• Join Councilman Blount on Thursday, April 20th at the Windsong Clubhouse for a
District 3 Townhall meeting at 7pm. Please contact Rosalynd Rawls at 678-833-
3348 for more information.
• Join Councilman Blount on Saturday, April 22nd at Clark Community Park from
12pm – 3pm for the Stockbridge Motorsports Safety Ride. Please contact
Rosalynd Rawls at 678-833-3348 for more information.
• Join Councilwoman Gantt on Wednesday, April 26th at 6pm at the Merle
Manders Conference Center for a District 1 Town Hall. Please contact Rosalynd
Rawls at 678-833-3348 for more information.
• Join Councilman Thomas for the Don’t Trash Stockbridge centered around
education highlighting the causes and effects of Littering and Illegal Dumping.
More information to follow.
• Join Mayor Ford for a Fund-Raising Luncheon in partnership with Sister Talk on
Saturday, May 6, 2023, at 2pm for programs helping young girls to become both
mature and responsible. Please contact Rosalynd Rawls at 678-833-3348 for
more information.
• Save the Date: Carrie May Hambrick Day, Saturday, May 13th. More information
to follow. Contact Councilman Thomas at 404-247-4972 for more information.

11 | P a g e
• A Continuous Salute to Veterans: Please forward pictures of Veterans including
name, branch, rank, and years of service as Councilman Thomas presents a
special tribute to our local veterans.
• Henry for Music (HFM) presents the ASEP Violin Classes and Music Program of
Cotton Indian, Red Oak, and Fairview Elementary Schools & Students from the
HFM Youth Orchestra United “Joy Through Music” Spring Concert 2023 on
Tuesday, May 16, 2023, at 7pm at the Merle Manders Conference Center and
will feature Mayor Pro Tem Barber on violin.

MAYOR’S COMMENTS
Mayor Ford stated that Spring is here, however, COVID-019 is still here and asked that
everyone get vaccinations and boosters, along with flu shots. Mayor Ford wished
everyone a belated Happy Easter/Resurrection Day hoping everyone has a new and
renewed spirit for life; noted the NFL Draft is approaching and hopes Falcons and
everyone else get their picks, noted the Atlanta Braves are off to a good start and
wished them well on their season, hopefully towards another pennant; noted Friday,
April 14th is the first concert of the 2023 series featuring the Isley Brothers and the group
After 7.
Councilman Alexander referenced the NFL Draft will include our distinguished
Stockbridge native and will likely be in the top 5.
Mayor Ford agreed, noting Will Anderson may very well be the first defensive player
selected, and the city looks forward to honoring him on his accomplishments.
ADJOURNMENT
Councilwoman Gantt motioned to adjourn: Second by Mayor Pro Tem Barber. The
motion passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor

12 | P a g e
WORK SESSION MEETING
SUMMARY MINUTES
TUESDAY, APRIL 25, 2023 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, City Manager
Mayor Pro Tem Yolanda Barber Vanessa Holiday, City Clerk
Councilman Elton Alexander John Wiggins, City Treasurer
Councilman John Blount Quinton Washington, City Attorney
Councilwoman LaKeisha Gantt Jeremy T. Berry, City Attorney
Councilman Alphonso Thomas
Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.
The meeting was called to order by Mayor Ford.
Invocation by Captain Anderson

The Pledge of Allegiance was recited by all in attendance.
City Clerk, Vanessa Holiday was asked to proceed with roll call. All members were in
attendance.

Councilman Blount motioned to amend the agenda to Remove Item 7: Second by Mayor
Pro Tem Barber. The motion passed 5-0.

Councilman Alexander motioned to amend the agenda to Remove Item 10: Second by
Councilwoman Gantt. The motion passed 5-0.

Councilman Alexander motioned to Adopt the agenda: Second by Mayor Pro Tem
Barber. The motion passed 5-0.

1. Review of the Retreat Minutes 03/20/2023
2. Review of the Retreat Minutes 03/21/2023
3. Review of the Retreat Minutes 03/22/2023
4. Review of the Work Session Minutes 03/23/2023
No Action

1|Page
PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to
the beginning of the meeting noting your name, address, and phone number. You will be
allotted three (3) minutes. Speakers must respect all members of the elected body,
officials, and staff. Defamation, unruliness and/or swearing will not be tolerated. None

PULBIC HEARING
5. The City of Stockbridge Mayor & Council will hold the initial Public Hearing
regarding the 5-Year update to the 2018 Comprehensive Plan &
Community Work Program/Capital Improvement Element
Presented by: Brecca Carter, Community Development Director and
Ms. Keri Stevens of the Atlanta Regional Commission (ARC).

Mrs. Carter noted the City of Stockbridge will hold public hearings
regarding the 5-year update to the 2018 Comprehensive Plan &
Community Work Program/Capital Improvement Element, and the public
participation process will take place over a 6-month period; noted the ARC
is leading this process at no financial charger to the City.

Mrs. Carter referenced the 2018 Comprehensive Plan document, noting
applicable maps, Short-Term Work Program and Capital Improvements
Element were put in place to offer direction on the future growth of the
City; and noted the DCA (Department of Community Affairs) requires that
a 5-year plan update be conducted in order to incorporate changes to
strengthen the plan in areas of housing, economic development, natural
resources, facilities, etc., and that this process will allow the City to meet
state standards.

Ms. Stevens noted this would be the first Public Hearing; noted the reason
we plan is to Prepare for the Future, Provide for Public Health, Safety, &
Welfare, Build Communities, Minimize Weaknesses, Enhance Strengths,
Accommodate to Present Needs and Anticipate Change.

Ms. Stevens reviewed the Process and the Required Plan Elements,
which included Vision & Goals, Needs & Opportunities, Community Work
Program, Broadband Services, and some requirements for Capital
Improvements Element, Land Use, Economic Development,
Transportation and Housing.

Ms. Stevens reviewed the Tentative Schedule for February – October,
noting the MOU (Memorandum of Understanding) has been signed with
ARC, the Steering Committee will meet May 3rd and June 7th; /a website
will be launched along with a survey; ARC/City staff drafts the plan;
Planning Commission/Council reviews plan at Work Session; ARC
amends the plan as requested and will hold the 2 nd Public Hearing.

Mrs. Carter noted the Steering Committee would consist of an elected
official, the City Manager, the Community Development Director, the
Public Works Director, and the Economic Development Director.
2|Page
Councilman Thomas asked if there was a set number of members on the
Steering Committee.

Ms. Stevens noted the committee is typically 7-9 members.

Councilwoman Gantt suggested new members in the community be
selected for the committee.

Councilman Alexander asked Mrs. Carter to speak to how the projects
come to fruition.

Mrs. Carter noted the Amphitheater as an example that had been on the
Capital Improvement Plan for years, and has finally come to fruition,
noting it takes years of planning for projects to work themselves through.

Councilman Alexander noted through guidance and training from National
League of Cities and the Georgia Municipal Association, it was made very
clear that local governments cannot request funding if the project is not
included in the Plan.

Mrs. Carter noted the committee will also need to meet 3/3 with officials
about their initiatives as well.

Mayor Pro Tem Barber emphasized the importance of getting information
out to the public and including it in the city’s next newsletter and social
media platforms.

Ms. Stevens noted comments will be posted to the Public Input website
and noted the ARC can assist and look into grant opportunities for the city;
and thanked the ARC for the Bicycle Pedestrian Plan.

Mayor Pro Tem Barber suggested trails, trails, and more trails.

Ms. Stevens noted the plan will include trails, housing, infrastructure, and
economic development.

Councilman Alexander asked the city to pursue funding and every dollar
possible to address traffic and paving issues, especially along the Walt
Stephens corridor and place on the next SPLOST.

Councilwoman Gantt agreed noting Flippen road should be added as well,
along with pocket parks, sidewalks, and lighting, with the priority being the
downtown area.

Councilman Blount noted he agrees with his colleagues, noting his
greatest concern is funding, and the need to ensure that the infrastructure
is the priority with the city’s growth at a fast pace; and referenced the Rock
Quarry Rd. widening project is already behind.

3|Page
Mr. Gardiner reiterated the need to have meetings with the governing
body to accomplish the goals, and noted that when projects are identified,
there will be a need to address the funding, and this will need to be a
collaborative effort; and noted there are several road issues that were
inherited in District 1 that need to be addressed, and the funding has to be
identified as well.

Mayor Pro Tem Barber noted District 4 has the same issues particularly
along Valley Hill Rd.

Mayor Ford opened the Public Hearing.

There were no speakers in favor; there were no speakers opposed.

The Public Hearing was closed.

Mrs. Carter advised the Mayor & Council that someone would be in touch
to schedule meetings over the next week or so, and that the Public
Involvement Meeting would take place May 17th at the Merle Manders
Conference Center with more information to follow.

OLD BUSINESS
6. Ordinance OR23-527 - To Amend the City of Stockbridge Code of
Ordinances to provide for an exception to the restrictions on possession or
consumption of alcoholic beverages at the Stockbridge Amphitheater
Presented by: Vanessa Holiday, City Clerk
Ms. Holiday presented OR232-527 and read Section 3.23 of the Charter:
Submission of ordinances to the mayor’s veto power.

Mayor Ford read his veto letter into the record:
“I, Mayor Anthony S. Ford, City of Stockbridge, am invoking City Charter
Section 3.23 Submission of Ordinances to the Mayor, Veto Power. I am
utilizing my veto power against Ordinance Amendment 23-527 Section D.
The Veto is based on both: (A) Safety of the Concert Attendees and (B)
Liability involving the City of Stockbridge. Concert attendees can still bring
water, soft drinks, and juice in a cooler no larger than 12 inches by 12
inches. There is only one cooler per patron allowed.”

Mayor Pro Tem Barber noted she abstained from the vote on April 10th
noting she needed more information about the revenue and what other
venues are doing in regard to alcohol, and will vote to approve the
Ordinance, noting the size of the cooler does allow for some restriction on
the quantity of alcohol brought into the venue.

Mayor Ford noted there are venues that do not allow patrons to brin in
alcohol.

4|Page
Mayor Pro Tem Barber noted there were tickets sold prior to the
advertisement of patrons being allowed to bring in their own alcohol and
believes decisions made prior to the concert series going on sale should
stand.

Councilman Alexander noted, to be clear, the Ordinance is not to allow
alcohol to be brought into the venue, noting you cannot regulate, and
there would be a liability to the City; noted trained servers can sell alcohol
and the patron can have a container with alcohol, and also visit the bar for
additional alcohol, thus a liability to the city; noted small coolers cannot be
regulated, and referenced the Braves and Falcon stadiums to not allow
patrons to bring in their own alcohol.

Councilman Blount noted whether you sell alcohol or allow patrons to
bring alcohol into a venue, you cannot control an individual’s drinking,
noted no one is checking blood alcohol levels, and agrees with the fact
that tickets were sold to patrons where outside alcohol would be allowed.

Mayor Pro Tem Barber noted the city’s intent is for concertgoers to have
an enjoyable experience at our Amphitheater.

Councilman Thomas agreed, noting his experience at a venue west of the
City does allow both food and alcohol, noting we need to work on getting
the concession line wait time down at the Stockbridge Amphitheater; and
asked Mayor Ford to call for a vote.

Mayor Ford asked the Amphitheater Consultant, Harold Young, to speak
on the matter.

Mr. Young noted he has had a change of heart with his position regarding
the admittance of alcohol since he last met with the Council at the Retreat,
and that based on what he has witnessed, notes that we are competing
we other venues and need to consider the allowance of alcohol by
patrons.

Councilman Alexander reminded the Council of the City’s Open Container
District, noting alcohol must be consumed in a special cup.

Councilman Blount called for a Point of Order
Mayor Ford requested an explanation of the reason for the Point of Order.

Councilman Blount noted the discussion needs to remain germane to the
topic.

Mayor Ford overrode the Point of Order.

Councilman Thomas noted the Point of Order identifies that you are off
subject and should not be allowed to elaborate.

5|Page
Attorney Washington defined a Point of Order, noting the Chair has the
duty of making sure that the rules are followed, and that any member may
call to the attention of the chair to a violation of the rules.

Councilman Alexander asked Mr. Young to confirm if his opinion has
changed about allowing alcohol since he the Retreat.

Mr. Young confirmed that to be the case, noting the additional information
about competitive venues and wanted the Amphitheater rules to be
consistent.

Councilman Alexander noted this action will impact sales and noted the
Stockbridge Amphitheater does not want to emulate the other venues, but
rather to be the best, and offer best in class service; and noted approval of
the Ordinance should require a cut-off time for the sale of alcohol.

Mr. Young noted he believes there is currently a cut-off time in place and
will confirm.

Mayor Ford asked Major Godfrey to speak on the matter.

Major Godfrey noted the approval is at the discretion of the City Council,
noting there are going to be challenges for the police to monitor and
regulate.

Councilman Blount asked Mr. Young if the Amphitheater makes more
money from ticket sales or alcohol.

Mr. Young responded with ticket sales.

Councilwoman Gantt motioned to override the Veto: Second by
Councilman Blount. The motion passed 4-1 (Alexander opposed).

NEW BUSINESS
7. Council consideration to revise Chapter 10.12 of the city's code of
ordinances governing parking regulations. Parking Ordinance Revisions
Presented by: Karen Anderson
Item Removed from the Agenda

8. Disposal of vehicle seats removed from police patrol vehicles as part of
the up fitting with emergency equipment.
Presented by: Richard Godfrey
Major Godfrey noted there were 82 seats that were purchased with the
police vehicles that have been replaced with seats that are more suitable
for public transport of prisoners and need to surplus the original seats.

Mayor Pro Tem Baber asked if that method is being used to dispose of the
seats.

6|Page
Major Godfrey noted there is currently no market, and they are currently
housed on a pallet on the Public Works grounds.

Councilwoman Gantt noted there must be someone who could use these
seats and does not want to see them discarded without checking into that
first; and asked what other police departments do when they purchase
public safety vehicles.

The consensus agreed to attempt to find a use for the seats or donation
rather than discarding them.

Major Godfrey stated the department would dispose of the seats the best
way they can.

Councilman Blount motioned to approve the surplus or donation of 82
police department vehicles seats: Second by Councilwoman Gantt. The
motion passed 5-0.

9. Council Consideration to approve the Youth Council and Youth Council
Advisory Committee to utilize the entrance of the Amphitheater on May 17,
2023, from 5:00 pm-9:00 pm for the Youth Council's Senior Banquet -
Presented by: Dr. Renee Gourdine
Councilman Thomas motioned to approve the Youth Council’s use of the
Amphitheater Platform area or Council Chamber on May 17, 2023:
Second by Councilman Alexander. The motion passed 5-0.

10. Council consideration to fill a vacancy and appoint a member to the
Downtown Development Authority - Presented by: Quinton Washington
Item Removed from the Agenda

11. Council Consideration authorizing the Mayor to sign the Resolution
Amending the 2020 Service Delivery Strategy Agreement.
Presented by: Frederick Gardiner
Mr. Gardiner noted the amended SDS document only requires the
signatures of the Mayor and Henry County Chair and not the other cities
and for Forms 1, 2 and 4.

Councilman Alexander motioned to approve authorizing the Mayor to sign
the Resolution Amending the 2020 Service Delivery Strategy Agreement:
Second by Councilwoman Gantt. The motion passed 5-0.

12. Council Consideration to appoint the Stockbridge Representative to the
Transportation Advisory Group - Presented by: Brecca Carter
Council requested additional information about the applicant, the board,
and the Terms.
Councilman Alexander motioned to Table: Second by Mayor Pro Tem
Barber. The motion passed 5-0.

7|Page
ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
UPCOMING MEETINGS & ANNOUNCEMENTS: Council meetings will be held in the
City Council Chamber. Meeting dates, locations and times are subject to change.
Please visit the city’s website www.cityofstockbridge.com for the meeting invitation link,
Facebook page or contact City Hall offices at 770-389-7900 for updates.
• City Council Meeting, 2nd Monday of each month at 6:00 p.m. – City Hall Council
Chamber (May 8)
• Citywide Development Authority Meeting, 2nd Tuesday of each month 6:00 p.m.
- City Hall Levi Meeting Room (May 9)
• Main Street Advisory Board Meeting 2nd Friday of each month at 9:00 a.m. at the
Welcome Center 130 M L King, Sr. Heritage Trail (May 12)
• Downtown Development Authority Meeting - 3rd Tuesday of each month Via
Zoom (May 16)
• Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of each
month Levi Meeting Room - City Hall (May 16)
• Planning Commission Meeting, 6:30 p.m. - City Hall Council Chamber 4th
Thursday of each month– (May 25)
• City Council Work Session Meeting, Last Tuesday of each month at 6:00 p.m. –
City Hall Council Chamber (May 30)
UPCOMING CITY EVENTS/INITIATIVES
• Join Councilwoman Gantt on Wednesday, April 26th for a District 1 Community
Town Hall at the Merle Manders Conference Center at 6:00 p.m.
• Join Councilman Blount for National Day of Prayer, Thursday, May 4th at
Stockbridge City Hall from 6:30 - 7:30 pm in the Council Chamber.
• Food Truck Tuesday starts Tuesday, May 2nd at Clark Community Park 111
Davis Rd. Lots and great food and activities for everyone.
• Save the Date: Carrie May Hambrick Day, Saturday, May 13th. More information
to follow. Contact Councilman Thomas at 404-247-4972 for more information.
• Join Mayor Ford for a Fund-Raising Luncheon in partnership with Sister Talk on
Saturday, May 6, 2023, at 2pm for programs helping young girls to become both
mature and responsible. Please contact Rosalynd Rawls at 678-833-3348 for
more information.
• Join Mayor Pro Tem Barber for a Mother's Day Tea/Brunch - Honoring Mothers
and the Grace They Carry- Sunday, May 7th from 2-5pm at the Merle Manders
Conference Center. Registration is required at Eventbrite.com
MothersDayTeaBrunch.

8|Page
• Save the Date: Carrie May Hambrick Day, Saturday, May 13th. More information
to follow. Contact Councilman Thomas at 404-247-4972 for more information.
• Join Councilman Thomas for the Don’t Trash Stockbridge centered around
education highlighting the causes and effects of Littering and Illegal Dumping.
More information to follow.
• Henry for Music (HFM) presents the ASEP Violin Classes and Music Program of
Cotton Indian, Red Oak, and Fairview Elementary Schools & Students from the
HFM Youth Orchestra United “Joy Through Music” Spring Concert 2023 on
Tuesday, May 16, 2023, at 7pm at the Merle Manders Conference Center and
will feature Mayor Pro Tem Barber on violin.
• Honoring Veterans with a Continuous Salute all year long. Please send your
pictures of Veterans with their name, branch, rank, and years of service as
Councilman Thomas sends a salute to honor Veterans all year long. Please send
pictures to rrawls@cityofstockbridge-ga.gov
• Join Mayor Pro Tem Barber for FREE Zumba every Saturday at 8:00 a.m.
beginning May 6th at Gardner Community Park on E. Atlanta Rd.
• The City of Stockbridge Police Department is conducting a "Teddy Bear Drive" to
benefit our partners at the Georgia Center for Child Advocacy. New and gently
used teddy bears can be left at the Police Department located at 4545 N. Henry
Blvd. or scan the QR Code on the city's website to purchase one from Amazon.
Bears are used to comfort children receiving services after significant incidents.
MAYOR’S COMMENTS
Mayor Ford noted COVID is still with us and to get vaccinated and boosted; invited
everyone to visit the website stockbridgeamp.com to see the concert lineup and noted
more concerts are still being added; and extended congratulations to all the 2023
graduates and wished everyone success.
EXECUTIVE SESSION
Councilwoman Gantt motioned to convene Executive Session for Personnel, Real
Estate and Litigation: Second by Councilman Alexander. The motion passed 5-0.
Councilman Thomas motioned to adjourn Executive Session: Second by Councilman
Alexander. The motion passed 4-0 (Gantt was not present for the vote).
Attorney Washington asked for a motion to approve a Resolution for the City to enter
into L.O.S.T. (Local Option Sales Tax) negotiations with Henry County.
Councilman Blount motioned to approve a Resolution for the City to enter into L.O.S.T.
(Local Option Sales Tax) negotiations with Henry County: Second by Councilman
Alexander. The motion passed 4-0 (Gantt was not present for the vote).

9|Page
ADJOURNMENT
Councilman Alexander motioned to adjourn: Second by Councilman Thomas. The
motion passed 4-0 (Gantt was not present for the vote).

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor

10 | P a g e
City of Stockbridge
MEETING DATE
AGENDA ITEM
May 30, 2023 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works.
ITEM/PROJECT/EVENT:
Request to increase FY 2024 sanitation fees.

BACKGROUND INFORMATION:
The sanitation budget is projected to have a significant revenue shortfall in FY2024. Staff is
recommending increasing monthly sanitation fee to $22.00 per month as the City will add
2,000 additional customers which will lead to a projected 35% increase in disposal costs.

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
The FY 2023 sanitation budget had a shortfall of $223,427.11 and the FY 2024 sanitation
budget is projected to have a revenue shortfall. Staff is recommending increasing the
monthly sanitation fee to $22.00 per month as the City will add 2,000 additional customers
which will lead to a projected 35% increase in disposal costs.

FY 2023
Sanitation Billing $1,698,765.12
Sanitation Budget $1,922,192.23
Gain/Loss (223,427.11)

FY 2023 Disposal Costs
Month Disposal Costs
January $64,411.19
February $43,728.39
March $60,577.56
Total $168,717.14
Average $56,239.05
Projected Annual Cost $674,868.56
35% Disposal Costs Increase $911,072.56
*** The FY 2023 disposal costs will increase as the City will begin adding the annexed
residents to the City’s sanitation service in June 2023.

City of Stockbridge
MEETING DATE
AGENDA ITEM
May 30, 2023 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works.
ITEM/PROJECT/EVENT:
Request to increase FY 2024 stormwater fees.

BACKGROUND INFORMATION:
The stormwater budget is projected to have a revenue shortfall in FY2024. Staff is
recommending increasing the annual stormwater fees by 5%.

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
Current Rates FY 2024 Rates Percent Increase

Tier 1 Single Family Residential

Base Rate $7.59 $7.97

Impervious Rate $ 29.99 $ 31.49
4.76%

Total Fee $37.58 $39.46

Tier 2 Single Family Residential

Base Rate $7.59 $7.97

Impervious Rate $59.98 $ 62.98
4.76%

Total Fee $67.57 $70.95

Non-Single Family Residential (20,000 Square Feet)

Base Rate $7.59 $7.97

Impervious Rate $299.90 $ 314.90

4.76%

Total Fee $307.49 $322.87

STAFF RECOMMENDATION:
The Public Works Department is reques ng approval to renew the compe ve solicited Contract pursuant to
Request For Proposal (RFP) Number 2021‐0004, Landscape Maintenance Services with Yellowstone Landscape, LLC,
and the City of Stockbridge, authorizing the Mayor to execute same; and authorizing the City Manager to execute
all administra ve and budgetary ac ons related to the Agreement.

The Landscape Maintenance Services scope of services to be performed comprises general grounds keeping,
hor cultural maintenance, irriga on and cleanup of landscape areas as designated in each service area and the list
of loca ons and when necessary, repairs to vandalism, irriga on systems and replacement of plant materials.
Services to be rendered include but are not limited to the following:
 Maintenance of turf and ground cover areas, mowing and edging.
 Removal of li er and debris from turf, planter beds, fence lines and street curbs.
 Pruning of trees and shrubs.
 Applica on of chemical agents for control of weeds, plant disease and insects that are harmful to plant growth
and/or pedestrians.
 Monthly inspec on and maintenance of irriga on systems by a licensed irrigator (provide evidence of such
licensure).
 Replacement of plant material.

The Public Works Department has determined that Yellowstone Landscape – Southeast, LLC., is performing all work
in accordance with the contract requirements and is providing quality city to the City.

The Public Works Department is reques ng a contract renewal through September 30, 2024, and the Procurement
renewal process of this contract was approved by the City Manager.

Sec on 3.30.227 ‐ Renewals and extensions; The city council shall approve all renewals or term contract
extensions: (A) to aﬀord the city a con nuous supply of items or services in the event of the termina on or near
termina on of the award/contract and (B) where cost is greater than fi y thousand dollars ($50,000.00); and
when the original contract was approved by the city council.

The annual landscape budget is as follow:

Government Buildings $244,992.00

Amphitheater $74,220.00

Police Precinct $8,004.00

Total $327,216.00

Yellowstone Landscape will not have a price increase in FY 2024.

Fiscal Impact: Funds will be provided from account number 100‐15650‐522219 (Landscaping) in the Government
Buildings and account number 565‐61800‐522219 (Landscaping) in the Amphitheater budgets.

BID TABULATION
CITY OF STOCKBRIDGE, GEORGIA
2024 LMIG PROGRAM - ITB NO: 2023-0006
APRIL 20, 2023 - 3:00 PM
EAST COAST GRADING, INC. MAGNUM PAVING, LLC C.W. MATTHEWS CONTRACTING CO., INC SUMMIT CONSTRUCTION & DEVELOPMENT, LLC
1111 COMMERCE DR. 125 BAKER INDUSTRIAL CT. 1600 KENVIEW DR. 2108 BENTLEY DR.
MADISON, GA 30650 VILLA RICA, GA 30180 MARIETTA, GA 30060 STONE MOUNTAIN, GA 30087
ITEM ESTIMATED UNITS DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO.: QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
1 1 L.S. MOBILIZATION, BONDS AND TRAFFIC CONTROL $ 102,000.00 $ 102,000.00 $ 117,000.00 $ 117,000.00 $ 315,870.75 $ 315,870.75 $ 406,325.00 $ 406,325.00
6' MIN. WIDTH EDGE MILLING, 2 1/2" DEPTH @ EDGE OF PAVEMENT,
2 70,617 L.F. FEATHERED TO 0" (INCLUDES REMOVAL OF ANY PAVEMENT INSIDE THE
GUTTER AT DRIVEWAYS) $ 3.25 $ 229,505.25 $ 3.65 $ 257,752.05 $ 5.25 $ 370,739.25 $ 4.10 $ 289,529.70
4" RECYCLED ASPHALTIC CONC. PATH- 19.0 MM SUPERPAVE INCL.
3 35 TON
BITUMINOUS MATERIAL & H LIME $ 195.00 $ 6,825.00 $ 290.00 $ 10,150.00 $ 1,200.00 $ 42,000.00 $ 220.00 $ 7,700.00
ASPHALTIC CONCRETE OPEN GRADED CRACKED RELIEF INTERLAYER, GP
4 4,935 TON BLEND, INCLUDING BITUMINOUS MATERIAL & H LIME (PERMAFLEX) 1"
RECYCLED ASPHALTIC CONC. OR EQUIVALENT $ 150.00 $ 740,250.00 $ 164.50 $ 811,807.50 $ 148.00 $ 730,380.00 $ 140.00 $ 690,900.00
1.5" RECYCLED ASPHALTIC CONC. - 12.5 MM SUPERPAVE INCL. BITUMINOUS
5 7,995 TON
MATERIAL & H LIME $ 135.00 $ 1,079,325.00 $ 140.50 $ 1,123,297.50 $ 118.00 $ 943,410.00 $ 125.00 $ 999,375.00
RECYCLED ASPHALTIC CONC. LEVELING INCL. BITUMINOUS MATERIAL & H
6 50 TON
LIME $ 135.00 $ 6,750.00 $ 195.00 $ 9,750.00 $ 370.00 $ 18,500.00 $ 200.00 $ 10,000.00
7 2,000 GAL BITUMINOUS TACK COAT @ 0.10 GAL/SQ.YD $ 6.00 $ 12,000.00 $ 4.88 $ 9,760.00 $ 5.00 $ 10,000.00 $ 7.50 $ 15,000.00
ADJUST MANHOLE FRAME AND COVER TO FINISHED GRADE W/ APPROVED
8 146 EA.
ADJUSTABLE STEEL EXTENSION RING $ 450.00 $ 65,700.00 $ 240.00 $ 35,040.00 $ 530.00 $ 77,380.00 $ 950.00 $ 138,700.00
ADJUST WATER/GAS VALVE BOX AND COVER TO FINISHED GRAD W/
9 4 TON
APPROVED ADJUSTABLE STEEL EXTENSION RING $ 300.00 $ 1,200.00 $ 195.00 $ 780.00 $ 430.00 $ 1,720.00 $ 550.00 $ 2,200.00
10 360 L.F. GDOT THERMOPLASTIC STOP BAR, 24" WIDE; WHITE $ 9.90 $ 3,564.00 $ 14.50 $ 5,220.00 $ 12.50 $ 4,500.00 $ 12.50 $ 4,500.00
11 1 L.S. PROJECT CONTINGENCY ALLOWANCE (FOR USE BY CITY ONLY) $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00
TOTAL $ 2,297,119.25 TOTAL $ 2,430,557.05 TOTAL $ 2,564,500.00 TOTAL $ 2,614,229.70

I hereby certify that this is a correct tabulation for all bids received for this project on April 20, 2023 at 3:00 P.M. at the City of Stockbridge. SIGNED:
City of Stockbridge Property Tax Analysis
Current
Appraised Assesed Millage Rate
Value Value 1.904 Mills 2 Mills 3.77 Mills 4 Mills 4.215 Mills 6 Mills
Homes in Stockbridge
Real Property
$100,000.00 $40,000.00 $76.16 $80.00 $150.80 $160.00 $168.60 $240.00
$175,000.00 $70,000.00 $133.28 $140.00 $263.90 $280.00 $295.05 $420.00
$225,000.00 $90,000.00 $171.36 $180.00 $339.30 $360.00 $379.35 $540.00
$275,000.00 $110,000.00 $209.44 $220.00 $414.70 $440.00 $463.65 $660.00
$325,000.00 $130,000.00 $247.52 $260.00 $490.10 $520.00 $547.95 $780.00
$375,000.00 $150,000.00 $285.60 $300.00 $565.50 $600.00 $632.25 $900.00

Total Taxes $3,457,664 $3,632,000 $6,760,998 $7,264,000 $7,654,440 $10,896,000

Other Cities Milage Rate
McDonough 3.033 Mills
Hampton 4.500 Mills
Henry County 10.511 Mills

Note: Staff recommends advertising a millage rate of 6 mills as a place holder; however it is
anticipated the adopted millage rate will be below the advertised amount.
General Fund Proposed Budget

Option 1 Option 2 Option 3 Option 4 Option 5 Option 6
EXPENDITURES 2024 2024 2024 2024 2024 2024
BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT
Preliminary FY 24 General Fund 26,766,410.00 26,766,410.00 26,766,410.00 26,766,410.00 26,766,410.00 26,766,410.00

REVENUE 2024 2024 2024 2024 2024 2024
BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT
GENERAL FUND 19,950,637.92 19,950,637.92 19,950,637.92 19,950,637.92 19,950,637.92 19,950,637.92
PROPERTY TAX REVENUE - 3,457,664.00 6,760,998.00 7,264,000.00 7,654,440.00 10,896,000.00

TOTAL 19,950,637.92 23,408,301.92 26,711,635.92 27,214,637.92 27,605,077.92 30,846,637.92

DIFFERENCE (REV-EXP) (6,815,772.08) (3,358,108.08) (54,774.08) 448,227.92 838,667.92 4,080,227.92

No Mils 1.904 Mils 3.77 Mils 4 Mils 4.215 Mils 6 Mils
City Financials – Annexation & Growth Impact
on Key City Services
Purpose for Meeting
• How Annexation & Growth is Impacting City
Services:
• Impacts on Public Works
• Impacts on Police Services
• A Glance of the FY 2024 Budget
• Introduction of a Proposed Millage Rate
• Discussion on Next Steps
A n n e x a t i o n a n d G r o w t h Fa c t s

✓ On January 1, 2023, the City
annexed in over 6,700 new
residents. Over 2/3 the population
of the City of Hampton.

✓ There are over 1900 units approved
for development within the City
and/or under construction. This
represent a population of roughly
5,548 additional in the City. This
put Stockbridge population over
41,000 people.
P u b l i c Wo r k s D e p a r t m e n t A n n e x a t i o n s Fa c t s

✓ The City of Stockbridge assumed
responsibility for over 91 miles of
public streets and 43 miles of
sidewalks in the annexed areas.

✓ This includes stormwater
management (Storm Drains,
Culverts, Storm Pipes) ; street
sweeping, and litter pickup.
P u b l i c Wo r k s D e p a r t m e n t A n n e x a t i o n s Fa c t s

✓ Services also include Street
Resurfacing and Paving

✓ Right of Way Maintenance and
Cleaning

✓ Roadway Restriping
P u b l i c Wo r k s D e p a r t m e n t A n n e x a t i o n s Fa c t s

✓ Improving traffic signals, street
lights and signs through the city

✓ Improving sidewalk installation
and maintenance
Resource Challenges
• We are operating with the same 52 officers' pre-annexation,
despite the significant increase in calls for service and the addition
of new responsibilities. We have hired 8 of the 10 grant funded
positions, however, they will not be fully patrol ready until late
spring, early summer.
• Based upon workload-based staffing models, it is projected the
Stockbridge Police Department will need between 66-82 sworn
officers to meet the demands for community policing.
• This staffing level will allow us to engage in proactive community
policing initiatives, enhance public safety, and build stronger
relationships with our community.
• We are, however, committed to finding innovative strategies to
address this issue and continue to build strong relationships with
our community.
Increase in Calls for Police Service
Calls for Service
40000 38000
• We have experienced a 14%
35000
increase in calls for service
30000 28484 between 2021 and 2022.
• We are projecting a 29%
24888
25000

20000
increase in calls for service
14%
Increase
29%
Increase
from 2022 through 2023.
15000 from 21-22 from 22-
23 • This increase in call volume
10000
reflects the growing needs and
5000 demands of our community.
2021 2022 2023
Calls for Service
Police Staffing by Population
CITIZEN TO
2023 CALLS OFFICER
CITY POPULATION OFFICERS FOR SERVICE RATIO
Griffin 23430 79 22456 297
Pooler 27682 64 9490 433
Union City 29204 71 20786 411
McDonough 31142 64 19500 487
LaGrange 31239 86 30401 363
Lawrenceville 31253 85 20007 368
Duluth 33454 70 14884 478
Kennesaw 34011 85 9975 400
Dalton 34804 78 21588 446
Statesboro 34944 80 42000 437
Douglasville 35757 98 33701 365
Chamblee 36245 81 34305 447
Woodstock 38416 59 21270 651
Peachtree City 39408 70 12599 563
Average 22354.43 439

Stockbridge 35763 62 38000 577
Police Staffing Comparison

2023 CALLS FOR CITIZEN TO
CITY POPULATION OFFICERS SERVICE OFFICER RATIO MILLAGE RATE POLICE ANNUAL BUDGET

Griffin 23430 79 22456 297 6.258 $11,672,799.00

Duluth 33454 70 14884 478 6.551 $11,372,088.47

Dalton 34804 78 21588 446 8.095 $10,400,000.00

Douglasville 35757 98 33701 365 7.211 $14,487,000.00

Stockbridge 35763 62 38000 577 0 $8,246,528.03

Chamblee 36245 81 34305 447 6.25 $12,070,959.00

Average 22354.43 439 6.6334 $11,657,611.49
FY 24 Budget at a Glance
12
Preliminary General Fund FY 24 Budget at a Glance
Option 1 Option 2 Option 3 Option 4 Option 5 Option 6
EXPENDITURES 2024 2024 2024 2024 2024 2024
BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT
Preliminary FY 24 General Fund 26,766,410.00 26,766,410.00 26,766,410.00 26,766,410.00 26,766,410.00 26,766,410.00

REVENUE 2024 2024 2024 2024 2024 2024
BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT BUDGET AMOUNT
GENERAL FUND 19,950,637.92 19,950,637.92 19,950,637.92 19,950,637.92 19,950,637.92 19,950,637.92
PROPERTY TAX REVENUE - 3,457,664.00 6,760,998.00 7,264,000.00 7,654,440.00 10,896,000.00

TOTAL 19,950,637.92 23,408,301.92 26,711,635.92 27,214,637.92 27,605,077.92 30,846,637.92

DIFFERENCE (REV-EXP) (6,815,772.08) (3,358,108.08) (54,774.08) 448,227.92 838,667.92 4,080,227.92

No Mils 1.904 Mils 3.77 Mils 4 Mils 4.215 Mils 6 Mils
4 Year Stockbridge Fund Balance Review
Actual Unaudited

2019 2020 2021 2022

Beginning Fund Balance 18,737,608 19,240,653 17,001,666 16,043,016

Less:

Appropriation of Fund Bal for Amphitheater -

Ending Fund Balance 19,240,653 17,001,666 16,043,016 12,009,903

% of Annual Budget 218.11% 191.13% 151.55% 66.73%

# of Months in Reserve 26.17 22.94 18.19 8.01
Stockbridge Property Tax Analysis
Current
Appraised Millage Rate
Value Assesed Value 1.904 Mills 2 Mills 3.77 Mills 4 Mills 4.215 Mills 6 Mills
Homes in Stockbridge
Real Property
$100,000.00 $40,000.00 $76.16 $80.00 $150.80 $160.00 $168.60 $240.00
$175,000.00 $70,000.00 $133.28 $140.00 $263.90 $280.00 $295.05 $420.00
$225,000.00 $90,000.00 $171.36 $180.00 $339.30 $360.00 $379.35 $540.00
$275,000.00 $110,000.00 $209.44 $220.00 $414.70 $440.00 $463.65 $660.00
$325,000.00 $130,000.00 $247.52 $260.00 $490.10 $520.00 $547.95 $780.00
$375,000.00 $150,000.00 $285.60 $300.00 $565.50 $600.00 $632.25 $900.00

Total Taxes $3,457,664 $3,632,000 $6,760,998 $7,264,000 $7,654,440 $10,896,000

Other Cities Milage Rate
McDonough 3.033 Mills
Hampton 4.500 Mills
Henry County 10.511 Mills

Note: Staff recommends advertising a millage rate of 6 mills as a place holder; however it is 15
anticipated the adopted millage rate will be below the advertised amount.
Typical House Types

House Valued at $100,000 House Valued at $225,000
Currently 1.904 = $76 /Year Currently 1.904 = $171.36/ Year
= $6.33 /Month $14.28/ Month
At 4.00 = $160/ Year At 4.00 = $360/ Year
= $13.33/ Month = $30/ Month
16
Typical Housing Type

House Valued at $275,000 House Valued at $375,000
Currently 1.904 = $209.44/Year Currently 1.904 = $285.60/Year
$17.44/ Month $23.80/ Month
At 4.00 = 440/ Year At 4.00 = $600/ Year
= $36.66/ Month = $50/ Month 17
Proposed Tax Distribution by Gov’t Entity
10% City at 59% BOE at
4.00 Mills 23.628 Mills

5% Water Authority 26% Henry County
At 2 Mills at 10.511 Mills
Proposed Funding Distribution by City Function
31% General
16% Debt Service
Govt

21% Public Works
32% Public Safety
Next Steps

• Advertise a millage rate but not adopt that millage
• Work on a millage to cover PD and PW Cost impacted by annexation & growth
• Adopt the recommended millage below the advertised millage rate in July 2023
• Adopt local legislation in 2024 to have a referendum on Homestead Exemption
• Both State House and Senate will vote to have Homestead on Nov 2024 Ballot
• If approve by Stockbridge voters Homestead Exemption takes effect Jan 2025

20
21
Questions

22
