---
date: 2020-07-28
title: 07-28-2020 Minutes
source: 2020-07/2020-07-28_07-28-2020_Minutes.pdf
pages: 1
---

StOCkaidge
Where Community Connects

su M MARY M l NUTES
WORK SESS l ON M EETING (v l A ZOOM)

TUESDAY, JULY 28, 2020 6:00 PM.
ayor & Cig Cou ncil Administration
MayorAnt o ny S. F or Rana. Citv Manager
Mayot Pro Tem A so Thomas Cam:
IRhon
Councu.lman Elton lexander
Moore_ sst.CItyM r./
Commqmty D_ev. Dlrec or
Counci woman Y ola nda Barber Vanegsa Hollda ,Clty C|_erk
Counci I man John BI punt Randi Ramey, eputy City Clerk
Counculwoman LaKeIsha Gantt
Michael Williams, City Attorney
John Wiggins, Treasurer

Mission: To provide visionary leadership and superior
municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events

The meeting was called to order by Mayor Ford.

Invocation by Mayor Pro Tem Thomas.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present.

Mayor Pro Tem Thomas motioned to amend the Agenda to Remove Item # 7 and Item #9
to be presented at the 8/10/2020
meeting; Add ltem#10 to Reconsider RFP2020-00016P;
Add Resolution Designating the Mayor & Council as URA Board Members:
second by
Councilman Alexander. The motion passed 5-0.

Review of the Minutes for the following
meetings:
1. 6/8/2020 2. 6/23/2020 3. 6/29/2020 No Action taken.

PUBLIC COMMENTS
All persons wishing to speak for public comment must
sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three
(3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or
swearing will
not be tolerated while meetings are in session. No Public Comments
NEW BUSINESS
4. Council Consideration to approve Change Order No. 2 -WWTP
Glynn Addy Pump Station Rehabilitation Project in the amount of
$283,481.61. Funding Source: Wastewater Fund Balance
Presented by Decius Aaron Public Works Director and
Brad Holtsinger Wastewater Superintendent

Mr. Holtsinger noted there are six (6) 30-year old valves that need
to be replaced to stop sewage back-ups.

Councilman Alexander inquired about the long-term plans. Mr.
Aaron expressed the Wastewater Treatment Plant is over 30

years old and has replaced just about every piece of equipment;
this would be the last of the equipment to replace and would last
30 more years.

Councilwoman Gantt motioned to approve Change Order No. 2 -

WWTP Glynn Addy Pump Station Rehabilitation Project in the
amount of $283,481.61; Second by Councilwoman Barber. The
motion passed 5-0.

Council Consideration to approve Task Order No. 20 with Carter
& Sloope Burke Street Sewer Main Rehabilitation in the amount
of $80,580.00. Funding Source: Water & Sewer Fund Balance
Presented by Decius Aaron Public Works Director and
Brad Holtsinger Wastewater Superintendent
Mr. Aaron noted this would be an upgrade of the Collections

System and would replace the manholes made of brick which has
started to fall into the sewer lines.

Councilwoman Gantt motioned to approve Task Order No. 20
with Carter & Sloope Burke Street Sewer Main Rehabilitation in
the amount of $80,580.00; Second by Councilwoman Barber. The
motion passed 5-0.

Council Consideration to approve Change Order No. 4 for Davis
Road Sidewalk Phase 1 Project in the amount of $31,724.92
Funding Source: Grant Funding
Presented by Decius Aaron Public Works Director
Mr. Aaron noted the City received a Transportation Enhancement
Grant from Georgia Department of Transportation (GDOT) in the
amount of $645,000. Mr. Aaron noted GDOT recommended
some changes related to the retaining wall on Davis Road, which
will bring the project up to a total cost of $550,953.76.
Councilwoman Barber motioned to approve Change Order No. 4
for Davis Road Sidewalk Phase 1 Project in the amount of
$31,724.92; second by Councilman Alexander. The motion
passed 5-0.

Council Consideration to approve the purchase of a 2021
Kenworth T470 Tandem Axle VacCon Truck under State Contract
99999-001-SPD00000155 from MHC Kenworth in the amount of
$406,922.00. Funding Source: Sewer Fund Balance $183,114.90;
Water Fund Balance $142,422.70 and Stormwater Fund Balance
$81,384.40.
Presented by Lindell Miller Procurement Manager and
Decius Aaron Public Works Director
Item removed from the Agenda.

Council Consideration to approve the purchase of a Caterpillar
Model 306 Hydraulic Excavator under State Contract 99999-001-
SPD-OOOOO102 from Yancey Brothers, Inc. in the amount of
$78,652.00. Funding Source: Water Department Budget
$50,326.16 and Sewer Department Fund Balance $28,325.84.
Presented by Lindell Miller Procurement Manager and

Decius Aaron Public Works Director
Ms. Miller noted the contract has been awarded to Yancey
Brothers, Inc. in the amount of $78,652.00.

Councilman Alexander inquired on the benefit of purchasing an
Excavator.

Mr. Aaron noted the City currently does not have the proper
equipment if a water main or sewer main broke during an
emergency, the purchase would allow the City to have the proper
equipment that would allow to dig down to 18-20 feet.

Councilman Alexander motioned to approve the purchase of a
Caterpillar Model 306 Hydraulic Excavator under State Contract
99999-001-SPD-00000102 from Yancey Brothers, Inc. in the
amount of $78,652.00: second by Councilwoman Barber. The
motion passed 5-0.
9. Council Consideration approve the purchase of a 2020
International CV Dump Bed Truck under State Contract 99999-
SPD-SPDOOOO155-0001 from Rush Truck Centers of Ga, Inc. in
the amount of $69,673.84. Funding Source: Water Department
Budget
Presented by Lindell Miller -
Procurement Manager and
Decius Aaron Public Works Director
Item removed from the Agenda.

Mayor Pro Tem Thomas motioned to reconsider RFP2020-
000016P: Second by Councilwoman Barber. The motion passed
3-2 with Councilman Blount and Councilwoman Gantt opposed.

10.Council Consideration to Rescind R20-1 185 for infrastructure
Repair, Alterations and Restoration Services.
Presented by Mayor Pro Tern Thomas
Mayor Pro Tem Thomas noted he would like Council to
reconsider an item that was approved at the July 13th meeting
dealing with the construction configuring at City Hall. Mayor Pro
Tem Thomas expressed his concerns with financial obligations
and would like to have a more in-depth discussion at the Budget
Retreat and believes it is premature to approve an item without
having a solid financial plan in place, and asked that the item be
tabled with the understanding of a determining vote by the
Council following the Retreat.

Mayor Ford inquired when the project was scheduled to begin

Mr. Knighton noted it was his understanding the project was
scheduled in the next week or so; and noted the Retreat would be
early to mid-September.

Mr. Aaron advised he had been notified by the Facilities
Maintenance Supervisor, Gary Smith the project was to start on
Thursday, July

Ms. Miller noted a Purchase Order had been issued and the
vendor has been mobilized.

Councilman Alexander spoke to city-wide projects being
incomplete and the swiftness of this project being of acted upon

Mr. Knighton reiterated the hard work of staff who makes
every
attempt to carry out the desires of the Council.
Councilman Blount referenced the empty space throughout City
Hall that should be utilized, and noted staff is in a difficult
situation, but was in favor with the motion to Table and be heard
at the Retreat.

Councilwoman Barber noted she opposed the project due to the
way it was presented and noted staff is expressing they are
working in closed spaces and would like to have more space; but
have been teleworking from home, further noting the timing is not
feasible.

Mayor Ford inquired on how it would affect the timeline

Ms. Miller and deferred to the City Attorney to offer a legal
opinion.

Attorney Williams noted he would have to review the contract and
speak with the contractors; the City may be obligated to pull back
and may have to pay some type of cost.

Councilwoman Gantt inquired on what brought up the
conversation of additional office spaces.

Mr. Knighton stated it was brought up a few months
ago staff was
looking to add additional spaces and noted one reason was due
to the Information Technology Department being out in
open
space with items needing to be secured.

Mayor Pro Tem Thomas motioned to Table RFP2020-000016P
with the understanding of a determining vote by the Council
following the Budget Retreat; second by Councilman Alexander
The motion passed 4-0-1 (Gantt abstained).

11.Council Consideration to designate Mayor & Council as URA
Board Members.
Presented by Michael Williams City Attorney
Eric Pitts and Carl Trevathan -
Keck & Wood
Attorney Williams noted the Resolution would designate the City
Council as the Board Members of the Urban Redevelopment
Agency (URA), noting in 2016, the City designated the Downtown
Development Authority (DDA) as the agency; there was an issue
with the Amphitheater needing an easement from Georgia Power.

Attorney Williams noted GA Power will need to provide power to
the Amphitheater and buildings; however, a portion of the land the
easement is on is in the name and the City will need that
entity to execute the easement. Attorney Williams noted if the
Resolution is approved, the City would have to designate a time
and date to meet with the URA to discuss the easement.

Mr. Trevathan of Keck & Wood noted the importance of the
easement is to provide an underground power loop to the

Amphitheater and surrounding buildings.

Councilman Blount motioned to approve the Resolution and to
authorize Mayor Ford as the URA Presiding Officer to sign the
easement required for Georgia Power to be ratified at the next

meeting: second by Mayor Pro Tem Thomas. The motion passed

Councilman Alexander motioned to amend the Agenda to add a
Resolution supporting Home Rule: second by
Councilwoman Gantt. The motion passed 5-0.

12.Council Consideration to approve a Resolution supporting GMA
who has filed a brief in the case of Governor Kemp v. the
Mayor
and City Council of the city of Atlanta. The GMA officers and
leadership have made a decision to file this brief in opposition to
the actions since his lawsuit goes beyond the case
against Atlanta and includes provisions that affect ALL of
cities, including your right to have a policy for your
buildings and your property. This brief is to protect Home Rule for
all cities and to protect the right of approximately 100 cities who
have already adopted a policy regarding the wearing of masks in
their own public buildings in order to protect their own
employees
and local citizens.

Councilman Alexander motioned to approve a Resolution
supporting GMA who has filed a brief in the case of Governor
Kemp v. the Mayor and City Council of the city of Atlanta; second
by Councilwoman Barber. The motion passed

COMMENTS FROM THE MAYOR
Mayor Ford reminded everyone to complete the 2020 Census and referenced the
website to receive more information; asked anyone with COVID-19
symptoms to visit the Heritage Senior Center on McGarity Rd. in McDonough, GA
from 8am 1pm to get tested and referenced a site to
be held next Thursday, August 6 from 8 am. to noon at Park
Coley in Hampton;
call 800-847-4262 or visit hltgs://covidl to pre-register; noted the
100-year centennial was also August 6th along with the signing of the initial Voting
Rights Act in 1965 by President Lyndon B. Johnson, and also in attendance were
Dr. Martin Luther King Jr. and his heroes, John Lewis and Rosa
Parks; noted
Stockbridge was the ancestral home of the King family; noted anyone wanting to
pay their respects to Congressman John Lewis could do so by visiting the Georgia
State Capitol tomorrow from 3pm-7pm and 8pm-10pm.
Mayor Ford read in its
entirety the Civil Rights Legends Proclamation highlighting the accomplishments
and activism of Rev. Joseph E. Lowery, Rev. C. T. Vivian and
Congressman John
Lewis.

UPCOMING MEETINGS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770-389-7900 for updates and detailed information.

Council Meeting Monday August 10, 2020 at 6:00 pm. Via Zoom

Main Street Advisory Board Meeting, Friday, August 14, 2020 at 9:00 am. Zoom

Downtown Development Authority Meeting, Tuesday, August 18, 2020 at 6:00
pm. Zoom

Youth Council Advisory Meeting, Tuesday, August 18, 2020 at 6:30
pm. Zoom

City Council Work Session, Tuesday, August 25, 2020 at 6:00 pm. Zoom

Planning Commission Meeting, Thursday, August 27, 2020 at 6:30 pm. Zoom

CITY EVENTS HAVE BEEN TEMPORARILY PO STPONED

Councilwoman Gantt motioned to adjourn; second Councilwoman Barber. The
motion passed 5-0.

Respectfully submitted by:

Vanessa Holiday, C C City Clerk hony 8. Ford,
