---
date: 2015-08-10
title: August 10, 2015 Minutes
source: 2015-08/2015-08-10_August 10, 2015_Minutes.pdf
pages: 1
---

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APPROVED MINUTES
CITY COUNCIL MEETING
CITY OF STOCKBRIDGE

MONDAY, AUGUST 10, 2015 6:00 PM

Mayor & City Council Administration
Tim L Thompson, Mayor lvichael Harris, Gty Manager

Alphonso Thomas, Nlayor Pro Tem Vanessa Holiday, City Clerk
Robin Buschman, Councilwoman Randi Rainey, Deputy City Clerk

Anthony S. Ford, Councilman Nﬁchael Vlﬁlliams, City Attorney
LaKeisha Gantt, Councilwoman
Regina Lewis Ward, Councilwoman

The Council meeting was called to order by Mayor Tim L. Thompson at 6:00PM. City Clerk, Vanessa
Holiday was asked to proceed with a verbal roll call. All members of Council were present and a
quorum was confirmed.

The invocation was provided by pastor Terrence Gattis, of Mt. Olive Baptist Church.

The pledge of allegiance was recited in unison.

Councilwoman Gantt motioned to adopt the Agenda; second by Councilman Ford; the motion
passed 5/0.

Councilman Ford motioned to adopt the Minutes of 4/23/15, 6/9/15; second by Councilwoman
Gantt; the motion passed 4-0-1 (Councilwoman Buschman abstained from the vote).

Councilwoman Buschman motioned to adopt the Minutes of 6/8/15, 6/22/15, 6/23/15, 6/24/15;
second by Councilman Ford; the motion passed 5/0.

Councilman Anthony 8. Ford made partnership presentation to Pastor Cecilia L. Green of the
Stockbridge High School Football Booster Club in the amount of $500.00.

Mayor Pro Tem Thomas placed City of Stockbridge Pins on Community Religious Leaders as a
symbol of on-going dedication and service to the Stockbridge community.

Dale Hall, Administration & Community Services Director presented the 2015 Annual Short—
Term Work Program and Capital Improvements Element Annual Update to the Council for
approval. Mr. Hall stated that upon approval of the Resolution the report would be transmitted to
the Atlanta Regional Commission (ARC) and the GA Department of Community Affairs (DCA) for
the time period of 2015- 2019.

August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Councilwoman Lewis Ward asked Mr. Hall to explain the Multiplex renovation status. Mr. Hall
deferred to the City Manager, Michael Harris who responded that some work had been completed
in the facility a few years back using some of SPLOST 3 and SPLOST 4 funds. Additionally, Mr.
Harris noted there has also been work completed over the course of the year (repair work, HVAC
systems and, roof repairs).

Councilwoman Buschman stated there will be a Public Works Committee meeting on Wednesday
and this will be included on the Agenda.

Councilman Ford motioned to approve the Resolution forthe. Short Term Work Program and Annual
Capital Improvement Elements; second by Councilwoman Buschman; the motioned passed 5-0.

PUBLIC HEARING

Stacey Jordan of the Henry County Planning & Zoning Office presented the following Conditional
Use Request: Case Number: CU-15-O8-S Applicant: Zhu ZR Chao & Li Quang Mark X of

Stockbridge, GA request a conditional use for property located at 1961 Highway 42. North
in Land Lot 34 of the 7”‘ District. The property consists of 0.04 +\- acres, and the request is
for a church expansion in the C-2 (General Commercial) zoning district.

Mr. Jordan stated this is a request for a Conditional Use Special Permit for Trinity Chapel South;
located at the Eagles East shopping center, in suites 1951-1959. Mr. Jordan stated they would like
to expand into suite 1961. The owner of said suite has made applications for the Conditional Use

permit. Mr. Jordan stated the County’s Zoning Advisory Board heard the request on July 9, 2015
and recommends approval, with the condition that the associated variance be approved as well.
The variance refers to the number of parking spaces.

Speakers in favor: Gary Anderson (applicant's representative)

Speakers in opposition: None

Councilwoman Buschman motioned to approve the Conditional Use Request; second by
Councilman Ford; the motion passed 5-0.

PUBLIC HEARING
Stacey Jordan of the Henry County Planning & Zoning Ofﬁce presented the following_VarianCe
Request: Case Number: VR-15-05-S Applicant: Zhu ZR Chao & Li Quang Mark X of
Stockbridge, GA request a variance from Section 3-7-212 to reduce the minimum number
of parking spaces for a shopping center from ninety three (93) to seventy three (73)
Location: Eagle’s East Commercial Condominium Development
1945-1965 Highway 42 North Land Lot 34 of the 7”‘ District Lot size 2.6 +\- acres
Parcel 071K-O1-001-947; 071K-01-O01-949; 071K-01-O01-951; 071K-O1-001-953;
ID:
071K-01-O01-955; 071K-O1-O01-957; 071K-01-001-959; 071K-O1-O01-961; 071K-01—O01-
963; 071K-01-001-965

Mr. Jordan stated the Variance Request before Council tonight is regarding parking. Mr. Jordan
stated the shopping center has 73 parking spaces and includes 4 handicapped spaces. Mr. Jordan
stated that a shopping center of that size, which consist of eleven 16,000 sq. ft. units for
approximately 18,480 sq. ft. total would require at least 93 parking spaces. The situation with this
location causes the back of the shopping center that has a roll up door, HVAC units, and the area
behind has been hatched, so they are not required stripped parking spaces, but indicates people
are not typically allowed to park in the back.

August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770)389-7900
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Mr. Jordan stated Zoning Advisory Board recommends approval of the applicant’s Variance
Request to reduce the number of parking spaces from 93 to 73. .

Mayor Pro Tem Thomas stated taking into consideration the number of parking spaces, the number
of required handicapped spaces seems small compared to the total number of parking spaces and
inquired if the board consideredincreasing the number of handicapped spaces. Mr. Jordan
responded that it was his understanding the number of handicapped spaces meets the minimum

criteria; however, Council can make the stipulation for additional handicapped spaces.

Councilwoman Buschman wanted to clarify that the applicant is requesting to condense the parking,
spaces from 93 to 73. Mr. Jordan respo_nded the Stockbridge City Council requirements for a
shopping center minimum is 5 parking spaces per 1,000 sq. ft. and based on the City’s formula, a
shopping center of that size requires 93 parking spaces, but the applicant does not have that many.
in addition, there is room on the site the applicant wishes to grade and pave for more parking should
the occasion arise.

Councilwoman Lewis Ward inquired as to what the benefit would be of approving the request to
reduce the parking spaces from 93 to 73. Mr. Jordan replied for example, if a requirement such as
the number of parking spaces is not met; when various tenants comes to the department for
approval for a business license or interior finish building permit, they can't be approved if the
shopping center does not met its minimum requirements.

Councilwoman Lewis Ward asked if they have met the minimum requirements. Mr. Jordan
responded not at the present time. Mr. Jordan expressed the shopping center needs 93 and has
73.

Michael Harris, City Manager stated that depending on the use within the space; restaurants would
typically yield more parking space requirement and that approval would depend on the type of use
within that space that would dictate how many spaces are needed.

Mayor Thompson asked Mr. Jordan for the square footage of the church. Mr. Jordan replied the
tenant spaces are all the same size -
1600 sq. ft.

Councilwoman Lewis Ward asked what could be done as far as compliance. for the 93 parking
spaces. Mr. Jordan noted the grassy area in the back could be paved, stripped and landscaped for
parking. Should Council decide to deny, the applicants could move forward with renovating the lot
as plan B.

Speakers in favor: Gary Anderson (Applicant's Representative)

Councilman Ford inquired about the process of identifying additional spots and if Council would
need to approve the additional spots. Mr. Harris responded that could be a condition imposed by
Council.

Speakers in opposition: None

Councilman Ford motioned to approve the Variance Request to include four (4) additional parking

spaces making it a total of eight (8) handicapped parking spaces; second by Councilwoman Gantt;
the motion passed 4-1-0 with Councilwoman Lewis Ward opposing,

Dale Hall, Administration & Community Services presented the proposals for the City’s
Cleaning Service to Council for approval.

August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770)389-7900
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Mr. Hall stated an RFP was done in June 2015 for recommendations for cleaning and janitorial
services for city facilities. Staff evaluated the
proposals, and based on the criteria’s at the bid
opening, those factors were evaluated; and before Council are the rankings of the six (6) companies
that submitted proposals. ‘

Mayor Thompson inquired if there was a recommendation from staff. Mr. Hall stated staff
recommends the number one choice, ICS, lnc. in the amount of $82,200 per year.

Councilwoman Buschman stated she presumes with staff recommendations, there are provisions
in the contract within a short notice the company could be terminated if they are not performing up
to the staffs expectations. Mr. Hall replied there is a provision that states within 30 days or 90 days,
the contract can be terminated. -

Mayor Pro Tem Thomas stated he noticed while looking at the evaluation, there are 3 evaluators;
and he also seen ICS, Inc. seemed to be the number one recommendation.

Councilwoman Buschman motioned to approve ICS, Inc. with an annual cost of $82,200 per year;
second by Councilwoman Gantt; the motion passed 4-0 (Councilwoman Lewis Ward was not
present on the
dais for this vote).

PUBLIC COMMENTS made by:

Mr. Dan Vallish- Barley & \ﬁne made request to amend Ordinance regarding Growlers.

Mr. Wendell Moore referenced debris getting into storm drains after the City cuts grass or uses
chipper.

Mr. Leonard Yancey thanked Mayor Pro Tem Thomas, Michael Harris and Dale Hall for addressing
the noise nuisance issue and noted he would submit an ORR regarding fines.

Mr. Jonas Ho referenced his compliance with the Code Enforcement request regarding LED lighting
and noted he would submit an ORR regarding citations issued.

Mr. George Espada made asked for a copy of the investigation report of Mayor Thompson and
reference transparency.

Councilwoman Buschman noted that while there were no committee meetings in the 2"” quarter,
there was a Town Hall regarding Sanitation services; next meeting is being held on Wednesday,
August 12"‘. 7pm; School is in ~
watch for buses and keep kids safe.

Councilwoman Lewis Ward noted that in lieu of meeting, partnered with HC Sheriffs Office for
Senior Safety Talk (registration is required- must be 60+ of age) on August 215‘ at 12:30 pm at the
MMCC; Upcoming events include Firearm Safety on September 24"‘ at 7pm and an event in
October regarding Holiday Safety (more information to follow).

Mayor Pro Tem Thomas emphasized the committee being in partnership with community .

volunteers and organizations; 2”” quarter included Don’t Trash Stockbridge, Memorial March,
Stockbridge Stories, and the Back-to-School events and noted that trash in the community was a
manmade problem that could be fixed with education and responsibility; applauded Dale Hall for
his efforts; noted Town Hall meetings are scheduled with HOA’s in the community as issues and
problems may differ; invited public to attend Meet & Greet at the MMCC on August 20”‘ at 6:30pm;
hears citizens’ concerns and will address.

August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770)389-7900
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Councilman Ford noted the Coffee with a Cop series kicked off on Saturday, where the mission is
to break down barriers between citizens and police of and will meet at various restaurant locations
within the City/Henry each month; the next location will be Bridgeview Diner on Saturday,
September 19'“ from 8:30 10:1 00 am; HVAC issue resolved in the Council Chamber, working on

repairs of the City Hall and Municipal Court leaks, using S.P.L.O.S.T. funds for a new public works
facility and repairs to the Multiplex (more information to come on that project). Next Bldg.
Committee Meeting is September 10, 2015.

Councilwoman Gantt noted that the 2”“ qtr. Financial Report was presented by Treasurer, Linda
Nabers at the July 22, 2015 Finance Committee Meeting and the July 28, 2015 Work Session;
additionally, the report is available on the City’s website. Please email any questions or concerns
to Counci|’s email address located on the City’s website and agrees with transparency.
Councilwoman wants citizens to know that she is open and available and hears their concerns
and thanked everyone for coming out.

Mayor Thompson thanked everyone for coming out and noted to those that spoke, their issues
and concerns would be addressed.

Mayor Thompson read the following news and announcements:
Community Relations Committee Meeting Wednesday, August 12, 2015 6pm City Hall

Levi Meeting Room Councilman Alphonso Thomas, Committee Chair.

Public Works Committee Meeting —Wednesday, August 12, 2015 7pm
- City Hall Levi

Meeting Room Councilwoman Robin Buschman, Committee Chair.

Main Street Meet & Greet
0 Thursday, August 20, 2015 6:30pm Merle Manders

Conference Center— Main Street Manager, Kira Harris-Braggs
Public Safety Committee Meeting
- Friday, August 21, 2015 12:30pm Merle Manders

Conference Center Lunch Provided— Councilwoman Lewis Ward, Committee Chair.

Lunch and Learn
- Series 3 Thursday, August 27, 2015
City Hall Levi Meeting Room

12:30pm 2:00pm; sponsored by
Councilwoman Regina Lewis Ward

Councilman Ford motioned to enter into Executive Session for items: A, E, F and H; second by
Councilwoman Gantt; themotion passed 5-0,

Councilman Ford motioned to adjourn Executive Session; second by Councilwoman Buschman;
the motion passed 5-0.

Councilman Ford motioned to reconvene the Regular Meeting; second by Councilwoman
Buschman; the motion passed 50.

Councilwoman Lewis Ward motioned to approve the Resolution to approve the City Manager's
Contract with corrections made to item #6 to read the City shall provide said employee a city cell
phone and tablet; second by Councilman Ford; the motion passed 5-0.

Councilman Ford motioned to adjourn the meeting; second by Councilwoman Gantt; the motion

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Vanessa Holiday. City Clerk

August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
