---
date: 2023-07-18
title: Youth Council Advisory Committee Agenda Packet
source: 2023-07/2023-07-18_Youth Council Advisory Committee_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Youth Council Advisory
YOUTH COUNCIL Committee Meeting
ADVISORY COMMITTEE Agenda
Renee Gourdine, Chair
July 18, 2023 6:30 PM
Toni Williams, Vice-Chair
Joc’Quelyn Carter, Treasurer
Bonita Adams, Secretary
Derius Peurifoy, Parliamentarian

MEMBERS-AT-LARGE
Jodie Alexander
Arvia Hall
Mary Saadiq
Thomas Smith
Ayesha Watson
Deyonna Williams
Sharika Zellars STOCKBRIDGE CITY HALL

4640 NORTH HENRY BLVD.
STAFF LIAISON
STOCKBRIDGE, GA 30281
Randi Rainey
Website: www.stockbridgega.org

Phone: 770-389-7900

Fax: 770-389-7912
AGENDA
YOUTH COUNCIL ADVISORY COMMITTEE MEETING
CITY OF STOCKBRIDGE
TUESDAY, JULY 18, 2023 6:30 PM

I. Call to Order

Invocation

Roll Call

Pledge of Allegiance

Opening Remarks-Chair

Adoption of the Agenda

Public Comments
VIII. Officers and City Staff Reports
IX. New Business
1. Adoption of the Minutes: April YCAC Meeting, May Special Called
Meeting, July Special Called Meeting
2. SYC New Member Interviews
3. Calendar Update/ Advisory Selection
4. Advisory Participation (By-Laws)
5. Financial Report/ 2024 Projected Budget
X. Old Business
6. Recruitment Update
7. Past/Current Events
XI. Executive Session (if needed)
XII. Adjourn
Youth Council Advisory Committee Meeting Minutes Special Call Meeting March 24, 2023

Call to Order

On March 24, 2023, the SYAC meeting was called to order.

Arvia Hall- Invocation

Pledge of Allegiance – All present

Roll Call

Voting Members in attendance Guests in attendance
Renee Gourdine

Toni Williams

Ericka Harvey

Sharika Zellers

Arvia Hall

Jacqueline Carter

Deyonna Williams

Discussion

No opening remarks

Motion to adopt agenda as is. 1st Sharika Zellars 2nd Ericka Harvey. In favor: Alfreda Gourdine, Jacqueline
Carter, Toni Williams, Arvia Hall, Deyonna Williams. Abstained: Jacqueline Carter

No public comments

Code of Conduct-

Dr. Gourdine led by discussing some issues that she has been noticing with the Mayor and Mayor Pro
tiem’s behavior and how would they need to be addressed. Chairwoman Dr. Alfreda Gourdine
recommends following the Code of Conduct for disciplinary action. Reviewed what the Bylaws and Code
of Conduct Stated. Recommended them to be on probation but length of time not agreed upon and
whether they will still be in leadership role per the code of conduct. Suggested to have a meeting with
the whole board to give everyone the opportunity to add input. Sharika and Dr. Gourdine will conduct a
meeting with mayor and mayor pro tiem before their next meeting.

SYC College Tour-
Projected Costs
$300 - Food (potentially eating lunch at one of the schools)
$200 - Vehicle
$75.00 - Gas
$575 - Total (rounded up to $600)

Eight students, Sharika, and Arvia transporting and chaperone. Parents voted but some students didn’t
vote. Arvia asked if the date should be changed. Only two advisory members can go. Discussed making it
mandatory for students to participate. May have better participation if the dates are changed. Council
members discussed options for changing dates, requiring it to be mandatory for the youth council, and
locations that will be toured.
Motion to put the college tours at no more than $1000. 1st Sharika Zellars. 2nd Mrs. Arvia Hall.
In favor: Alfreda Gourdine, Jacqueline Carter, Toni Williams, Deyonna Williams, Ericka Harvey.

Senior Banquet:

Ericka Harvey stated that we voted on May 8th need alternate dates because having problems finding
venues. Do we want to save the 1 day we have left for the Merle. Considering Police station but need
dates. Proposed the 17th. It’s the date of the advisory meeting.
Alternate for the Senior Banquet for the 17th 1st Sharika. 2nd Arvia Hall.

Motion to adjourn meeting at 7:46pm. 1st Motion Ericka Harvey. 2nd Sharika Zellars Favor: Alfreda
Gourdine, Jacqueline Carter, Toni Williams, Deyonna Williams, Arvia Hall.
Stockbridge Youth Council Advisory Committee Meeting Minutes-April 18, 2023

Call to Order
On April 18, 2023 meeting was called to order at 6:53 p.m. by Chairwoman Renee Gourdine.

Invocation: Led by Sharika Zellars

Pledge of Allegiance: Recited in Unison

Roll Call: Led by Bonita Adams
Voting Members in attendance Guests in Attendance Members not in attendance
Dr. Renee Gourdine - Mr. Alexander Jodie Alexander
Chairwoman
Toni Williams- Vice Chairwoman Joc’Quelyn Carter
Joc’Quelyn Carter, Bookkeeper Ayesha Watson
Jodie ALexander – Secretary
Sharika Zellars
Bonita Adams
Arvia Hall
Derious Peurifoy
Erika Harvey (via Phone)
Dr. Thomas

Opening Remarks: N/A
Adoption of the Agenda:
• Motion: Sharika Zellars
• Seconded: Dr. Smith
• Agenda Adopted: All Approved

Public Comments: Mr. Alexander presented a video of a heroic action that involved him and a United
States Postal Service employee. The actions of Ms. Morton prompted a scholarship in her name. Mr.
Alexander’s Lodge brothers would like to present a deserving SYC member with this award. The criteria
will be set at a later date.

Old Business
Senior Banquet:

• Presented by Erika Harvey, a brief overview of the logistics of the Senior Banquet, May 17, 2023
(Attendance is mandatory for all students)

• There are two event options- The Amphitheater and the Mayor and Council Chambers. The first
option would be the Amphitheater, and the Chamber of Commerce was the second option in
case of inclimate weather.

• Shakira Zellars motioned to accept the 1st event location with the second option being approved
for inclimate weather, Peurifoy 2nd, All accepted.
Caterer Selection-

• Jim & Nicks $1,000 @ 20 per person

• Toni Williams motioned to accept Jim and Nicks as the catering option @ $20 per person.,
Derious Peurifoy 2nd, Ericka Harvey, abstained.

• Sharika Zellars made a notion to lower the cost of decorations to $300. Deyonna Williams 2nd,
Ericka Harvey, abstained.

• Sharika Zellars made a motion to scratch the graduation stoles and instead purchase graduation
cords. Dr. Thomas 2nd, All accepted.

• Toni Williams made a motion to keep the frames/certificates at $60, Derious 2nd, All accepted.

• Deyonna Williams made a motion to lower the cost of baskets from $175 per student to $125
per student, Arvia Hall 2nd, All accepted.

Recruitment/Interview Process

• Deyonna gave a brief summary/description of the new flyer. She mentioned that there is a QR
code available for applicants and the deadline to end interest inquiry is at the end of May.

SYC College Tour

• This event was canceled and will be revisited in the 3rd quarter, most likely in September and will
be a mandatory event.

Bylaws Approval

• Chairwoman Gourdine went before mayor and council to present bylaws for both SYC and
SYCAC and both were approved.

New Business

Adoption of March 2023 Minutes:

• Sharika Zellars motioned to accept the minutes, Arvia 2nd, All accepted

First Responders Appreciation

• SYC will align the theme violence with this event that will take place on Monday, April 24, 2023.
“Stockbridge Youth Council Partnership with Law Enforcement”. This event will be catered by
Moes, a payment voucher was presented with a proposed budget of $775. Derious made a
motion to accept the budget, Toni 2nd, All accepted.

Henry For Music Volunteer

• This event will take place at the Merle Manders Community Center on May 16, 2023, please
arrive by 5:30 and expect to stay until 8:00pm. We will need at least one SYCAC member and
five SYC members to attend.

Financial Report-This agenda item was tabled until the next meeting.
Adjournment: Sharika Zellars motioned to adjourn the meeting at 8:53 PM, Toni Williams 2nd , All
accepted
Youth Council Advisory Committee Meeting Minutes Special Call Meeting July 7, 2023

Call to Order

On July 7, 2023, the SYAC meeting was called to order at 6:44pm.

Roll Call

Voting Members in attendance Guests in attendance
Dr. Renee Gourdine

Toni Williams

Jodie Alexander
Sharika Zellers

Arvia Hall

JocQuelyn Carter

Deyonna Williams (phone)

Discussion

No opening remarks

Motion to adopt agenda adding line 2 Proposed Budget 2024. 1st Sharika Zellars 2nd JocQuelyn Carter. In
favor: Dr. Alfreda Gourdine, JocQuelyn Carter, Toni Williams, Sharika Zellars, Jodie Alexander, Arvia Hall,
Deyonna Williams. Abstained: 0; Opposed: 0

No public comments

New Business
1. Back to School Drive- SYC to donate $1,000 to the city of Stockbridge for the school supply drive.
1st Sharika Zellars 2nd Toni Williams. In favor: Dr. Alfreda Gourdine, JocQuelyn Carter, Toni Williams,
Sharika Zellars, Jodie Alexander, Arvia Hall, Deyonna Williams. Abstained: 0
2. 2024 Proposed Budget
Meals $1500.00

Lodging $3000.00

Training $4000.00

Advertising $600.00

Transportation $1360.00

Office Supplies $360.00

Apparel $1260.00

Beautification $600.00

Events $7840.00

MISC $980.00

TOTAL $21,500.00

Motion to accept budget for 2024. 1st Toni Williams 2nd Shairka Zellars. In favor: Dr. Alfreda Gourdine,
JocQuelyn Carter, Toni Williams, Sharika Zellars, Jodie Alexander, Arvia Hall, Deyonna Williams.
Abstained: 0; Opposed: 0

Motion to adjourn meeting at 7:00pm. 1st Motion Arvia Hall. 2nd JocQuelyn Carter In Favor: Dr. Alfreda
Gourdine, JocQuelyn Carter, Toni Williams, Deyonna Williams, Arvia Hall, Sharika Zellars, Jodie Alexander.
Abstained: 0; Opposed: 0
Detail vs Budget Report
City of Stockbridge Account Detail
Date Range: 01/01/2023 - 07/18/2023

Account Name Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100 - GENERAL FUND
Revenue
100-00000-389012 YOUTH COUNCIL FUNDRAISER 0.00 -820.00 0.00 -32.32 -32.32 -787.68 -96.06%
Post Date Packet Number Source Transaction Pmt Number Description Vendor Project Account Amount
06/14/2023 GLPKT35682 13060127 Zoom Communications Settlement -32.32
Payment

Revenue Totals: 0.00 -820.00 0.00 -32.32 -32.32 -787.68 -96.06%
Expense
100-11100-531748 YOUTH ADVISORY COUNCIL 20.00 21,500.00 0.00 10,309.95 10,309.95 11,170.05 51.95%
Post Date Packet Number Source Transaction Pmt Number Description Vendor Project Account Amount
01/06/2023 GLPKT33781 13058913 GMA YC - 2023 Disbursement of CC1547 1,050.00
apply PMTs
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 199.05
Disbursement of CC1547 apply PMTs
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 199.05
Disbursement of CC1547 apply PMTs
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 199.05
Disbursement of CC1547 apply PMTs
01/06/2023 GLPKT33781 13058913 Hilton Hotel Atlanta YC - 2023 160.22
Disbursement of CC1547 apply PMTs
01/11/2023 APPKT06818 EXP RPT 1/5/23 1030726 REIMB: WMART - YTH CNCL -SNACKS @ 0011755 - GOURDINE, ALFREDA R 75.85
INTERVIEWS
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030775 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011973 - THOMPSON-GRIMES, MACYELLEN 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030768 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011950 - BARNES, ZIPPORAH 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030767 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011596 - ARVIA S. HALL 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030777 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011981 - WILLIAMS, TONYA L. 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030770 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011974 - HALL, MARSHALL 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030776 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011972 - WHITE, SKAI 87.00
01/17/2023 APPKT06837 PER DIEM 1/21/23 1030771 MEAL PER DIEM; CITIES UNITED; 2023JAN 0011133 - ERICKA HARVEY 87.00
01/18/2023 GLPKT33920 13059001 Sam's Club - 2023 Disbursement of CC4617 282.06
Apply PMTs
01/18/2023 GLPKT33924 13059003 GMA - 2023 Disbursement of CC9979 Apply 150.00
PMTs
01/18/2023 APPKT06837 PER DIEM 1/21/23 1030769 MEAL PER DIEM; M MCCOWAN; CITIES 0011983 - CHAPPLE, MARKETTA 87.00
UNITED; 2023JAN
01/26/2023 APPKT06857 EXP RPT 1/25/23 1030848 REIMB: 1/21 PIZZA; 1/22&1/23 PARKING 0011981 - WILLIAMS, TONYA L. 185.27
(YTH CNCL)

7/18/2023 12:10:45 PM Page 1 of 5
Detail vs Budget Report Date Range: 01/01/2023 - 07/18/2023
Account Name Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100-11100-531748 YOUTH ADVISORY COUNCIL - Continued 20.00 21,500.00 0.00 10,309.95 10,309.95 11,170.05 51.95%
Post Date Packet Number Source Transaction Pmt Number Description Vendor Project Account Amount
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursement 199.05
of CC7306 Apply PMTs
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursement 199.05
of CC7306 Apply PMTs
01/30/2023 GLPKT34076 13059062 Bowlerro Atlantic - 2023 Disbursement of 520.48
CC7306 Apply PMTs
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursement 342.00
of CC7306 Apply PMTs
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursement 199.05
of CC7306 Apply PMTs
01/30/2023 GLPKT34076 13059062 Hilton Hotels Atlanta - 2023 Disbursement 282.70
of CC7306 Apply PMTs
02/07/2023 GLPKT34152 13059138 Victory Trophies - 2023 Disbursement of 154.00
CC9979 apply PMTs
02/07/2023 GLPKT34152 13059138 Sam's Club Refund - 2023 Disbursement of -24.72
CC9979 apply PMTs
02/07/2023 GLPKT34152 13059138 Sam's Club - 2023 Disbursement of CC9979 24.72
apply PMTs
02/07/2023 GLPKT34157 13059143 Hilton Hotel - 2023 Disbursement of 49.59
CC4617 apply PMTs
02/07/2023 GLPKT34157 13059143 Hilton Hotel - 2023 Disbursement of 70.00
CC4617 apply PMTs
02/07/2023 GLPKT34157 13059143 Hilton Hotel - 2023 Disbursement of 484.95
CC4617 apply PMTs
02/09/2023 APPKT06879 2023 02 07 YTH 1030920 APPLY 30LOGOs TO YTH CNCL 009988 - WANDA M. BRUCE 240.00
POLOs/sWEATERs
02/23/2023 APPKT06915 ADVANCE>VAN RNTL 1031016 CASH ADVANCE> VAN RENTAL 2/24/23 0011755 - GOURDINE, ALFREDA R 406.56
(YTH CNCL)
02/28/2023 GLPKT34439 13059284 REIMBURSEMENT OF CASH ADVANCE - CAR -300.00
RENTAL
02/28/2023 APPKT06923 EXP RPT 2/24/23 1031125 REIMB: PBLX YTH CNCL BREAKFAST; 009155 - RANDI RAINEY 12.36
2/24/23
02/28/2023 APPKT06923 EXP RPT 2/24/23 1031110 REIMB: WMART; YTH CNCL TEAM BLDG; 0011133 - ERICKA HARVEY 13.67
2/24/23
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 -56.10
Disbursement of CC7306 apply PMTs
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 -56.10
Disbursement of CC7306 apply PMTs
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 -56.10
Disbursement of CC7306 apply PMTs
02/28/2023 GLPKT34503 13059359 Hilton Hotels Atlanta Refund - 2023 -62.58
Disbursement of CC7306 apply PMTs
02/28/2023 POPKT07603 #1JQH-TWRF-444W 1031281 Youth Council Amazon Purchase-January 0011466 - AMAZON CAPITAL SERVICES, INC. 159.48
2023

7/18/2023 12:10:45 PM Page 2 of 5
Detail vs Budget Report Date Range: 01/01/2023 - 07/18/2023
Account Name Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100-11100-531748 YOUTH ADVISORY COUNCIL - Continued 20.00 21,500.00 0.00 10,309.95 10,309.95 11,170.05 51.95%
Post Date Packet Number Source Transaction Pmt Number Description Vendor Project Account Amount
Purchase Order Number: PO39671
02/28/2023 APPKT06981 EXP RPT 2/28/23 1031301 REIMB: GAS FOR RENTED VAN (YTH CNCL 0011755 - GOURDINE, ALFREDA R 12.03
RETREAT)
03/03/2023 GLPKT34478 13059356 Escape the Museum - 2023 Disbursement 629.10
of CC4617 apply PMTs
03/29/2023 GLPKT34816 13059509 Papa Johns-2023 Disbursement of CC9979 79.48
apply PMTs
03/29/2023 GLPKT34816 13059509 Chipotle-2023 Disbursement of CC9979 349.67
apply PMTs
03/31/2023 GLPKT34879 13059546 Image Doctor-2023 Disbursement of -279.60
CC4617 apply PMTs
03/31/2023 POPKT07727 # 17PH-LR4N-6CPK 1031480 Youth Council Amazon Purchase-January 0011466 - AMAZON CAPITAL SERVICES, INC. 63.70
2023
Purchase Order Number: PO39671
04/20/2023 POPKT07689 B40608 1031429 LIN SVC; 7 TBLCLTHS (YTH CNCL) FEB 0010037 - ANGELS LINEN & DRY CLEANING S… 38.50
Purchase Order Number: PO39860
05/11/2023 APPKT07068 EXP RPT 5/2/23 1031608 REIMB: CUPS/DRINKS/ICE; PD APPREC(YTH 0011755 - GOURDINE, ALFREDA R 38.55
CNCL)
05/17/2023 GLPKT35372 13059897 Jim N Nicks-2023 Disbursement of CC7306 515.00
apply PMTs
05/17/2023 GLPKT35373 13059908 Moe's-2023 Disbursement of CC4617 apply 835.40
PMTs
05/17/2023 GLPKT35373 13059908 Moe's Refund- -33.42
05/22/2023 GLPKT35417 13059943 Amazon-2023 Disbursement of CC9979 183.53
apply PMTs
05/22/2023 GLPKT35417 13059943 Publix-2023 Disbursement of CC9979 apply 120.01
PMTs
05/30/2023 GLPKT35512 13059971 Amazon-2023 Disbursement of CC4617 14.75
apply PMTs
05/31/2023 GLPKT35594 13060109 JNN Catering-2023 Disbursement of 896.81
CC7306 apply PMTs
06/20/2023 GLPKT35732 13060137 Sam's Club-2023 Disbursement of CC4617 211.74
apply PMTs
06/23/2023 APPKT07146 B41217 1031906 LIN SVCS; 2 BLK/2LOGO TBLCLTHS; 0010037 - ANGELS LINEN & DRY CLEANING S… 20.00
2023MAY
06/29/2023 POPKT07962 ####1TMN-6DKN-7M61 1031959 SYC Senior Banquet Decorations 0011466 - AMAZON CAPITAL SERVICES, INC. 217.74
Purchase Order Number: PO39953
06/29/2023 POPKT07962 ###1TMN-6DKN-7M61 1031959 SYC Senior Banquet Baskets 0011466 - AMAZON CAPITAL SERVICES, INC. 387.53
Purchase Order Number: PO39944
06/29/2023 APPKT07158 1C3L-7CQ6-9GMY 1031959 CREDIT; DESK LAMP- REF PO39944 0011466 - AMAZON CAPITAL SERVICES, INC. -13.18

7/18/2023 12:10:45 PM Page 3 of 5
Detail vs Budget Report Date Range: 01/01/2023 - 07/18/2023
Account Name Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100-11100-531748 YOUTH ADVISORY COUNCIL - Continued 20.00 21,500.00 0.00 10,309.95 10,309.95 11,170.05 51.95%
Post Date Packet Number Source Transaction Pmt Number Description Vendor Project Account Amount
07/13/2023 APPKT07177 72336 1032120 6ea NAME BADGES (YC&PL COMM & COA) 0493 - VICTORY TROPHIES, INC. 24.00

Expense Totals: 20.00 21,500.00 0.00 10,309.95 10,309.95 11,170.05 -51.95%
100 - GENERAL FUND Totals: 20.00 20,680.00 0.00 10,277.63 10,277.63 10,382.37 -50.20%
Report Total: 20.00 20,680.00 0.00 10,277.63 10,277.63 10,382.37 -50.20%

7/18/2023 12:10:45 PM Page 4 of 5
Detail vs Budget Report Date Range: 01/01/2023 - 07/18/2023
Fund Summary
Fund Encumbrances Fiscal Budget Beginning Balance Total Activity Ending Balance Budget Remaining % Remaining
100 - GENERAL FUND 20.00 20,680.00 0.00 10,277.63 10,277.63 10,382.37
Report Total: 20.00 20,680.00 0.00 10,277.63 10,277.63 10,382.37

7/18/2023 12:10:45 PM Page 5 of 5
