---
date: 2020-03-09
title: March 9, 2020 City Council Meeting Agenda Packet
source: 2020-03/2020-03-09_March 9, 2020 City Council Meeting_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE CITY COUNCIL Council Meeting
Mayor
Agenda
Anthony Ford
March 9, 2020 6:00 PM
Mayor Pro Tem Alphonso Thomas
Councilwoman LaKeisha Gantt
Councilman Elton Alexander
Councilwoman Yolanda Barber
Councilman John Blount

CITY MANAGER
Randy Knighton

CITY CLERK
Stockbridge City Hall
Vanessa Holiday
4640 N. Henry Blvd.
DEPUTY CLERK Stockbridge, GA 30281
Randi Rainey
Website: www.cityofstockbridge.com

CITY ATTORNEY Phone: 770­389­7900

Michael Williams Fax: 770­389­7912
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
MONDAY, MARCH 9, 2020 6:00 PM

Mayor & City Council Administration
Mayor Anthony S. Ford Randy Knighton, City Manager
Mayor Pro Tem Alphonso Thomas Camilla Moore, Asst. City
Mgr./Community Dev. Director
Councilwoman LaKeisha Gantt Vanessa Holiday, City Clerk
Councilman Elton Alexander Michael Williams, City Attorney
Councilwoman Yolanda Barber Randi Rainey, Deputy City Clerk
Councilman John Blount

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION OF THE AGENDA

ADOPTION OF THE MINUTES FOR THE FOLLOWING MEETING: 1/28/2020
1 Draft Minutes of 1/28/2020

PUBLIC COMMENTS

CEREMONIAL

OLD BUSINESS
2 Council Consideration to approve Change Order #1 for the Public Works
Facility for additional excavation and sub­grade stabilization in the amount of
$155,343.90
Funding Source: SPLOST ­ Presented by: Decius Aaron
Page | 3

NEW BUSINESS
3 Council Consideration to approve the Annual Back­to­School Initiative to a City
Event in the amount of $10,000.00
Funding Source: Contingency ­ Presented by: Randy Knighton

MAYOR'S COMMENTS (Mayor Anthony Ford)

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

ADJOURNMENT

March 9, 2020 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
February 26, 2020

Attendees:

Randy Knighton, City Manager Steve Mauro, CPS
Decius Aaron, Public Works Director Jalen Johnson, CPS
BJ Martin, Pond & Company Clifford Daniel, Pond & Company

Re: City of Stockbridge Public Works Facility
Meeting Summary

On Tuesday, February 25, 2020, at 4pm, a meeting was held to discuss the current site issues which
have triggered a contractor change order for subgrade remediation. The location for the Public Works
building is located on the site away from the current flood plain and at an elevation several feet above
the documented flood elevation.

Geotechnical studies were performed by Geo-Hydro Engineers during the design phase which
prompted the engineering in the design phase to incorporate some subgrade stabilization below the
foundations and slab of the building. When the contractor, per the design plans, attempted to stabilize
the ground in order to begin pouring slab, they were unable to achieve required compaction. It was
believed that the excess amount of rain exacerbated the site conditions and that addition subgrade
stabilization was going to be required. Nova Engineering was hired as the on-site special inspection
firm and recommendations were provided to increase the stabilization measures under the slab by
additional excavation of soil replace by Graded Aggregate Base.

Per this instruction, the contractor proceeded with the additional subgrade stabilization measures, but
still was unable to achieve proper compaction for the building slab. Additional test holes were
performed on the site in the areas where compaction was not achieved, and waste debris including
broken asphalt, concrete, tires and organics (tree trunks, limbs) were uncovered. This debris was not
uncovered early in construction demolition or by borings performed during the design phase. It is
believed that this debris may have been buried with the construction of Taylor Road.

An on-site meeting was held to review on January 31, 2020 to review the current conditions where
additional recommendations were provided by Nova Engineering. The recommendations by Nova
Engineering were to over excavate an additional 2.5 feet below the original design recommendation
with the addition of geogrid under the slab. There were no recommendations for additional subgrade
remediation under the building foundations. Based on the current conditions, recommendations for
additional subgrade stabilization was also recommended for the paved areas (parking lot and access
roads). This recommendation was fully reviewed by the design team for approval.

Structurally, nothing will change. There is no proposed mitigation below the footings of the building.

All Pond marketing materials are printed on papers containing post-consumer recycled fibers and are FSC Certified.
Stockbridge Public Works Facility | Page 2

We have reviewed the change order as presented by the Contractor and adjusted pricing to make sure
that the proper amount of material, effort and additional construction days were in line with the
recommendations. The recommendation for the additional subgrade remediation is not too much for
the contractor handle and we anticipate four days for this effort to be completed.

As a cost saving measure, we are instructing the contractor to use the excess soil excavated to be
used to grade the surrounding areas to ensure positive surface runoff to the existing creek and
detention pond.

There are no other site issues foreseen at this time.

Some possible future concerns which will be addressed through RFIs and construction coordination
may be concerning the entrance to the building. This does not necessarily constitute additional cost to
the City for construction. Furniture is the only item that is not currently included in the cost of
construction for this project.

In conclusion, the site and current location for the Public Works Facility is viable. The excess rain and
unknown conditions underground are items that would be confronted no matter the location. The
investment by the City has been made in design and the start of construction, and any changes to
location would only exacerbate costs and increase unknowns in future construction.

We recommend approval of Change Order #1 in the amount of $155,343.90 to allow remediation of the
subgrade and continuation of construction for the Public Works Facility as designed.

Thank you,

BJ Martin, PE
Pond & Company
