---
date: 2020-09-17
title: 09-17-2020 Minutes
source: 2020-09/2020-09-17_09-17-2020 _Minutes.pdf
pages: 1
---

Where Community Connects

SUMMARY MINUTES
FY2021 BUDGET RETREAT (Via Zoom)

THURSDAY, SEPTEMBER 17, 2020 9:00 A.M.
Mayor & City Cou ncil Administr ation
Mayor Ant any S. For Rana, City Mana er
Mayor Pro Tem onso Thomas
Counqlman Elton lexa nder Algh Ca m I MooreAssmtant Cl y M r .j
Commgmty Development I r .
Cou ncglwo man Y olanda Barber
Cou ncgl man John B Iqunt
Vanessa Holgday City Clerk
Cou ncllwo man La Kels ha Gantt
Michae! Williams City Attorney
John Wiggms City Treasurer

Mission: To provide visionary leadership and superior
municipal sen/ices that enhance the quality of life for citizens while creating
a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events.

The meeting was called to order by Mayor Ford.

Invocation by Councilman Blount.

Pledge was recited In Unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members were present.
except Councilwoman Gantt.

Councilman Blount motioned to adopt the Agenda; second
by Councilwoman Barber. The motion
passed 4-0.

Day Two -
Facilitated by Randy Knighton, City Manager
Other Staff in Attendance: Decius Aaron

Recap of Day One by
Mr. Knighton gave a recap of Day One discussions.

Councilwoman Gantt joined the meeting.

Amphitheater, Cultural Arts Center, Youth & Senior Center
Presented by TSW and H J Russell
Heather Hubble of TSW gave an update on the
Amphitheater design noting changes in color of the
stage with a maintenance free product.

Chirag Venkatesan of H. J. Russell gave an update on the Amphitheater construction progress noting
the project Was on time with oompetit ion of the
Amphitheater expected to be finished in the Spring, with
parking and landscaping ele ments to follow.
Ms. Hubble of TSW presented the 42,000 sf Cultural Arts Center
proposed design and amenities with a
theater, 100+ ballroom, space, classroom, and building services space with 244 parking
spaces and an estimated cost range of $13M to $26M.

Ms. Hub ble 0 f TSW presented a co nce
ptual design of the proposed 40.366 sf Youth and Senior Center
on a 3.6 acre site with 3 gym. bleac her
capa city up to 400 seated co mfortably locke r roo ms,

space, concession area and classrooms of (4) to hold 25 each or (2) to hold (50) each and 92
parking
spaces with an estimated cost of $10M $20M. -

The discussion of the Council was to build vertical with two levels and include
an indoor lap pool, indoor
walking track and fitness room along the likes of the Welcome All Park facility. TSW will present a
revised conceptual design on a later date
noting there were costs associated with added features and
amenities.

Councilwoman Gantt exited the meeting.

Master Trail Plan Keck & Wood
Eric Pitts of Keck & Wood presented the
proposed Master Trail Plan approved by the Council in
January 2017 and recommended the trails be completed in phases and recommended starting at City
Hall and working outward from the downtown area to includ e East Atlanta
Rd., M. L. King, Sr. Heritag e
Trail. Davis Road and Old Conyers Rd. being the priorities. M r. Pitts noted
crossings on North Henry
Blvd. can be installed by obtaining approval from the
Georg ia Department of Transportation. Council
noted opportunities to tap into millions of dollars of federal
funding that would become available once
the trails are connected to an existing trail network.

GFL Sanitation Operations & Customer Service Discussion
Dawayne Isaac of GF L gave an update on the recent customer service issues noting the Stockbridge
operations facility was hit hard by a outbreak causing the facility to shut down for 60 days
and impacting services to Stockbridge residents. Council and GFL
agreed a City App would be a great
idea for messaging.

Mr. Isaac noted the of s anitation pick u p was two-fo Id; COVlD-1 9 an d
amending the route s
from 5 days to 3 days to limit the nu mber of
days t he trucks we re on the streets w ith hopest0 re duoe
road wear and tear and repairs. Mr. Isaac also noted the most recent fee
increase was absorbed and
not passed along to the City; and thanked the
City for the partnership opportunity and would fonivard the
letter provid ed to ho meowne rs to the
Mayor & Council.

nd ing/Projects Falcon Desi gn & Eng ineering Con sultants
Adam P rice, Skip La yton, John Pa lmer and Jarro d Lee resented
p options for Gateway signs,
Di recti onal signs and Pedestrian
Wayfinding signs and presented a map of recommended
locations fo r s igna ge to be placed

The Council agreed to the options and present at th e Work Session m eeti
ng on September 29th
and hope to have signage in place prior to the
Amphitheate r opening. Falcon representatives noted
some of the locations may require easements and
lighting.

Amphitheater Parking Falcon Des ign 8. Engi neering Consultants
Falcon Design represen tatives noted t here will be 395 Am
phitheater pa rking spaces in the North
parking lot and noted the on-street parking on East Atlanta Rd. near Love Street would no longer be
available as turning lanes on E. Atlanta Road were
being constructed.
Falcon Design representatives noted the Amphitheater
parking spaces would be used to serve the
downtown district and members of Council
requested sidewalks along both sides of Love Street for
pedestrians to travel to and from downtown and the Amphitheater.

Falcon Design repres entatives no tedt he a
ligningo fthet s ignal at Lee Street and North Henry
Blvd. with s idewal ks on both 5 ides begi nning wi th the City' s prop erty.

Alleyway and Breezeway Falcon Design & Engineering Consultants
Falcon representatives noted Phase I is to install a
temporary gravel parking
lot and pervious pavers;
install a concrete permanent pad with a
ramp for delivery trucks and a centralized dumpster; rewiring
underground utilities, landscaping, and noted the current ordinance requires 15-gallon grease
traps 5x5x10 (hard to fit with new restaurant developments); Phase II is the Promenade Area with
wide paths and landscaping on both sides. This cleans
up the back area behind the Ted Strickland
Community Center. Project cost is estimated to be $395,138.70, there are variables as most of
noting
the lots are private properties and would require easements.

Mr. Knighton noted $350,000 has
already been approved for this project, and there has been ongoing
progress with the underground utilities being the obstacle and noted the additional funding of $100,000
was available in fund balance.

Mayor Pro Tem Thomas motioned to approve funding to complete the Alleyway Project not to exceed
$100,000 Funding Source: Fund Balance; second by Councilman Alexander. The motion passed 3-0-
1 (Councilman Blount abstained).

M L. King Sr. Heritage Trail Sidewalk E xt
Project
. Falcon Design 8: Engineering Consultants
M r. Knighton noted this project is part of a D NR
(Department of Natural Resources) Grant Project the t
is being proposed by the Main Street Prog ra rn staff and noted he has met with Main
Street, Planning
and Public Works staff and the application deadline is the end of October with
approval perhaps by the
end of the year.

Council emphasized the need for to paths connecting to the Trail plan.

Falcon Design representatives noted the to paths would require curb and gutters, limited right-of-
way and Norfolk Southern and would require moving the sidewalks to the
opposite side of
the street causing the cost to triple due to
moving the guardrail and bringing in dirt.

Falcon Design representatives will bring back a new estimate with 8'
paths remaining on the same side
of the street as currently proposed and

Mr. Knighton referenced an ARC Grant where the
City had been approved for the round and would
give Council and update on the selection.

Office Space Planning
Mr. Knighton noted the request from a previous meeting to bring forward the discussion of
office renovations at the upcoming Retreat.

Mayor Pro Tem Thomas motioned to approve a Resolution to use the Ted Strickland Community
Center as the Welcome Center, staff offices, CVB and DDA Conference
Meeting Room and authorize
Procurement to issue an RF P to renovate and
design the space with the Main Street Program Manager
as the Project Manager. Funding Source: Previously allocated funds for Lower Level City Hall
Renovations and proceeds from the sale of 132 M L
King, Sr. Heritage Trail; seconded by Councilman
Alexander. The motion passed 3-1 (Councilman Blount
opposed).

Information Technology FY2021 Budget Presentation
Ashley Smith of lnterDev introduced the Stockbridge InterDev Team noting the ad dition of Jesse
Cail.
Security Manager who oversee security and disaster recovery for go vernment clie nts, and Britten
Wilson. Service Delivery Manager who will be responsible for all service-related issues.

Mr. Smith noted the 4-year
plan/4-part plan. Recently upgraded the server environment, working on the
last server, securing the environment;
proposed savings on Internet provider; cost will increase when
Amphitheater comes on board; Overall lT Operations FY2021 Budget increased 17%;
removing all Cell
phones and computers from the Department Budget and placing in the IT
Budget; to
propose upgrade
the phone system; and commit to staff Security Awareness Training.

Public Works FY2021 Budget Presentation -
Presented by Decius Aaron
Mr. Aaron presented the proposed FY2021
Operating Budgets for Public Works to include
Water/Sewer, Stormwater, Wastewater, Facilities Maintenance, and Parks, and included a
request for
12 additional Public Works Technicians, and
of an Administrative position.

Councilman Alexander motioned to adjourn: Second
by Mayor Pro Tem Thomas. The motion Passed
4-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC MM
ony S. Ford,
