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date: 2009-12-14
title: December 14, 2009 Minutes
source: 2009-12/2009-12-14_December 14, 2009_Minutes.pdf
pages: 1
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December 14, 2009

CITY OF STOCKBRIDGE DECEMBER 14, 2009

HENRY COUNTY, GEORGIA MINUTES

The Stockbridge City Council Meeting was held on December 14, 2009 at 6:00 P.M. Mayor R.G. Kelley
presided and members present were Fred Evans, Vernon Moss, Kathryn Gilbert, Shirley Dabney and
Harold Cochran.

Steve Moon, former Councilmember gave the invocation.

Fred Evans made a motion to approve minutes of the November 9, 2009 Stockbridge City Council Meeting;
seconded by Harold Cochran, and passed unanimously.

Councilwoman Gilbert stated that she had an addition to the November 9, 2009 minutes that she would like
to offer. She stated that the minutes indicated that Mayor Kelley welcomed guests. She believes that
Mayor Kelley also acknowledged the presence of Mayor-elect Lee Stuart and Councilman-elect Mark
Alarcon and offered the services of the City in the transition to their positions, is that correct? Mayor Kelley
responded at the last meeting. Councilwoman Gilbert said she thinks that should be in the minutes.

Fred Evans made a motion to approve the change Councilwoman Gilbert mentioned; Kathryn Gilbert
seconded, and approved unanimously.

Mayor Kelley welcomed guests.

Mayor Kelley stated that this meeting is his four hundredth plus Council Meeting and thirty one years on
the City Council and he has enjoyed every one of them and he want to tell everyone he has. This city has
come a long way in the last 31 years. When he became Mayor the populations of the City was 1,500 people
and today approximately 23,000 people. He is sure the next administration will carry on continue the hard
work this Mayor and Council has done over the last 31 years and he would hope and pray that they will go
forward and he is sure they will. He wants to thank everyone for coming tonight and his family especially.
They didn’t tell him they were coming. He thanked everyone present for coming.

WINDSONG ANNEXATION-Mayor Kelley stated that Councilwoman Gilbert wants to discuss the
annexation of Windsong Plantation subdivision. Councilwoman Gilbert stated that she did not think that
would be entirely certain that that would be appropriate certain since she is the president of the home
owners association and she will remove herself from the Council Meeting until she is called back.
Ted Strickland advised the Council that Councilwoman Gilbert has been working on it and that’s all he
knows about the matter. She was going to get with A. J. Welch to see which way to go. This was one of
her projects and she was getting everything together. Mayor Kelley asked if Windsong has agreed to come
in. Mr. Strickland said he does not know anything about it. City Clerk said Councilwoman Gilbert asked
her to place the matter on the Agenda to discuss annexing the section of Windsong that is not in the City
at this time.

Mr. Welch stated that he had a discussion with Councilwoman Gilbert to give her directions on how legally
Windsong or part of Windsong could be annexed into the City and advised her of where the forms could be
obtained either through the 100% method or through the 60% method. Windsong would be welcomed and
a good portion is in the City. Mayor Kelley said most of it is in the City. It’s the original small area that was
developed and split in parcels before the main area was annexed. Mayor Kelley said no one has asked
him anything about it other than Councilwoman Gilbert has been working on it and she is the one who
knows about it. Someone in the audience said if the residents of Windsong want to be annexed would the
City be willing to approve annexation. Mr. Welch replied that the City cannot legally commit to annexation
prior to the application being filed and the City voting on it. He does not know of any request for annexation
being turned down by the City. Mayor Kelley recommended the matter be tabled to the January, 2010
Council Meeting.

Fred Evans made a motion to table; Shirley Dabney seconded, passed unanimously.

MUSIC IN THE PARK, KELLY CORPENING, TO DISCUSS 2010 DATES, LAST SATURDAY OF
MONTH, APRIL THROUGH SEPTEMBER. Kelly Corpening informed the Council that he took October off
the schedule because October’s weather is too iffy. He said this is the eighth “Music in the Park” series.
He is requesting permission to continue “Music In The Park” for the 2010 season. Councilman Evans
suggested the sound be turned down. Mr. Corpening said that would not be a problem.

Fred Evans made a motion to approve; Harold Cochran seconded, and passed unanimously.

OLE STOCKBRIDGE DAYS, JOE MCDANIEL/BRIAN HOFFMAN – Mr. McDaniel discussed approval to
move Ole Stockbridge days to both sides of Berry Street and the lot across from the new City Hall. Ole
Stockbridge Days was started in 1978 and was centered around the old Stockbridge Train Depot. The
Volunteer Fire Department named the event “Hook and Ladder Days”. After 1990 the Stockbridge Masonic
Lodge and Eastern Star Chapters became the sponsors and renamed the event Ole Stockbridge Days
Festival in 1991. The lodge has handled this event ever since. Along with ongoing support of the City,
three years ago David Plancheon decided he had handled the event long enough and it was transferred to
his authority. The festival is on track to grow once again and become a signature event for the City. The
vendors have prepaid for their booths for two (2) years and to them it is a great accomplishment. If there
is bad weather they won’t have to worry that no one will show up.

They plan to introduce the Georgia Chip Program. They plan to bring children in and enter their information
into the computer and it is done securely. They do not keep any of the records of the children. The package
is given to the parent. If something happens to the child, it can go out to a national alert system by handing
the package to a police officer and as soon as they get it to the proper authorities that are in the system it’s
minutes before it is broadcast across the country. They are very proud of this program.

The goals of the future is to take this event and let it grow like it should and let it be a flag ship and some
the other local cities have their programs. They see this being able to happen with the co-operation of the
City, bigger place to work, more facilities to work with. In addition to what has been approved, the lodge is
requesting the following:

They are requesting permission and assistance to shut down East Atlanta Road from North Henry
Boulevard to Love Street. Re-routing the traffic down Berry and Love Street hoping they won’t have too
much of a disturbance there but because they are going to utilize the parking with the City Hall, they have
worries about people going back and forth across the Street. They would like to have the design plans to
have a stage on the side of City Hall and that is where the music and performance center will be going on.
Of course there will be children and they are concerned about the safety issue and giving the people a real
good event. Also it will showcase the City Hall. A lot of money and time has been put into a beautiful
building and it would be wonderful to show it off at the festival. Permission to have a parade from Publix
on East Atlanta Road past City Hall, go across the bridge and back to Publix. They are asking for access
to the City Hall and restrooms on the event date from 6:00 AM and 6:00 PM mainly to hold the CHIPS
program. The last couple of years the City setup a tent at the event. It is a beautiful City Hall and we don’t
need a tent across the street.

They are taking a child and parents at a table with a computer and an operator. We need a safe and secure
place for the children. They don’t need access behind the computer system. They do not want any chance
of compromise to the child’s security or safety.

They have found out that the City has a train and they would love for that to be part of the event. The exact
route has not been worked out but there again it would be the City interacting with the event and it would
show the vendor and the people that come to the festival that the City is involved and part of the festival.

The last and the worst thing to ever talk about, they are looking for financial support. He said they have
received it in the past and this is their official request again. Financial support for the event in the amount
of $3,000 to assist with advertising and event expenses including but not limited to security, staging and
production and new signage. With the move they are making, they purchased one new sign two (2) years
ago and they will need more. They want to have a professional stage. They do not want any safety issues
or problems coming up to where someone is on a trailer and they fall or what have you. The ground work
is in place and the ball is starting to roll and they want to make sure the ball is going to roll safely and in the
right direction for the City and for them too. Are there any questions.

Mayor Kelley thanked Mr. McDaniel and recommended the Council table this matter because he is asking
for a lot of things that need a lot of discussion especially about the parade and closing the street because
it has to be coordinated with the State. Several years ago, the state stopped the City from having parades
and closing down any part of Highway 42/US 23 because traffic has gotten so heavy. He suggested the
Council get together with Ted Strickland and get a committee to check into and study this request. Mayor
Kelley told Mr. McDaniel they do a good job and this does not mean they are turning them down. There is
a lot of discussion that needs to be done regarding this and it should be done at the next Council Meeting.

Mr. McDaniel said the festival is May and wasn’t yesterday “last May”. That is why they are to getting in
now to give the Council time to make the decision the Council needs to make. They can work together to
make for a good festival.

Councilwoman Gilbert suggested that these items be broken out and suggest that the Council possibly
commit the funds to the organization so they know they have those items moving forward. She thinks they
need to get with the Police Department and the Parks and Rec people relative to the train. Mayor Kelley
said all of this can be approved at one time and the Committee will have plenty of time at the January
meeting to do this. They will not have any problem with the financial end of it and it can all be approved.

Harold Cochran made a motion to table; Shirley Dabney seconded, and passed unanimously.

GENERAL FUND BUDGET AMENDMENT – Mayor Kelley noted that the proposed budget is for adoption
and includes the Urban Redevelopment Agency Hearing that was held November 9, 2009 regular meeting.
The budget for 2010 is $23,074,750. This budget went down $l,639,692 which is a 6.6% decrease in the
budget. Mayor Kelley said he is proud of the Council, Merle Manders, Nancy Brown and Jimmy Whitaker
and all the financial people that we had working on the budget. Redistributing line item amounts and the
total budget did not change.

Fred Evans made a motion to approve; Harold Cochran seconded, and passed unanimously.

URBAN REDEVELOPMENT AGENCY 2009 CAPITAL BUDGET AMENDMENT RESOLUTION
APPROVED

2010 PROPOSED BUDGET RESOLUTION - Mayor Kelley will present the 2010 Proposed Budget for
adoption – includes Urban Redevelopment Agency, hearing was held at November 9, 2009 regular meeting.
APPROVED

DEBT RESOLUTION FOR THE URBAN REDEVELOPMENT AGENCY – A. J. Welch, City Attorney,
reminded the Council that when they started the Urban Redevelopment Agency, there was a clear
understanding with the Mayor and Council that as soon as the project was at a point where the Council
could make some decisions on the debt made concerning the payment of debt and there is a resolution
before the Council. At this time the City has on hand $24,990,350.07. This is restricted and un-restricted
funds. Restricted funds are funds the City is legally obligated to pay such as contractual items where the
Council has contracted to build certain facilities or where you have contracted with bonding agencies to
have sinking funds to pay certain outstanding indebtednesses. The City has committed by the way of a
written contract to $6,593,785 dollars. This is approximate figures. This includes the remodel of the old
City Hall to the Henry County Precinct for Police Services which is also part of the SDS agreement that we
will talk about later; also, the remodeling of the old Cochran Library into the new municipal facility. The City
has long term debt of $26,854,423. There is a list attached to the Resolution that shows the outstanding
indebtednesses that the City has and they have been broken out for the Council. They are numbered and
he will go through those quickly with the Council. First of all, there is a GEFA loan that we have a 6.5%
fixed rate on some $250,000 owed on it. There is an SRF loan that is a 4% fixed rate that the City owes
$341,779 on a sewer improvement the City did a number of years ago. The City got the Cap mark bonds
which are 5% and they are fixed. That is $265,000. The City has a 1996 GEFA loan which is 5.11%,
$1,773.000 that is still owed on that. The City has a GEFA stimulus package that has been approved. This
is a 3% loan and it is fixed and in order for the City to get the stimulus contribution from the state through
the Federal Government, the City has to take the loan. This loan is not being considered to be paid off.
The next three loans that we would consider paying off are number 6, 8 and 11. These are all loans that
are Libor plus 1.5%. Those are loans that the City took out when the City was doing the project. There is
a no cap rate on these loans but at the time these loans were made, everyone knew the Libor was at a
favorable rate for the City and these loans would be converted into a fixed rate if the Council decided to go
to the time and expense to convert those into a fixed rate. The recommendation from Gordon Morton and
from staff is that the City’s payoff the fluctuating interest rate loans which are number 6 which consists of
$1,493,825. The 2003 taxable bonds are $939,103. Number 11 is Libor plus 1.5% which is $3,339,988.
When you add all of these items up the payoff figure is $8,442,886.07. The City’s present annual payments
are $2,393,574.13. By paying these loans off, this would reduce your annual payment by $984,604, leaving
an annual payment of $l,408,968. If the Council goes with this, after accounting for restricted funds for
funds to pay the bills through December and to establish a $4,000,000 reserve for the City, you will have
the reduction the City’s long term payments that he discussed and Jimmy Whitaker, City Auditor, and
everyone has gone through with the SPLOST documents with Henry County and with Gordon Morton who
also represents the County in that matter. The City can anticipate on receiving an additional $7,705,000
from SPLOST and that is using conservative figures based upon the worst case scenario which has been
this year so they tell us. The resolution before the Council will authorize the Clerk and Treasurer to pay off
these debts in the morning. The reason the Council should pay them in the morning is if you wait until after
lunch you have to pay another days interest. The payoff has been obtained and he is giving the Council
the information he has and it can fluctuate a little bit overnight because Libor does change because it is a
floating rate interest and Mr. Morton’s comment was is that we saw what floating interests did for the home
market and he recommends that the City get out of those. This will leave the City with fix rate loans that
average 4.6%, they are non-taxable loans and it also gives the City payments they can afford to make
based upon the projections of the income coming in. Mr. Welch asked Mr. Whitaker if he missed anything.
The staff’s recommendation and Mr. Morton’s recommendation is that the Council pay the debts that he
has announced. It will save the City the most interest that can be saved by paying off debt and it fixes the
City’s debt and also prevents the floating interest rates from going up on the City and becoming prohibitive.
Also, it avoids all of the expense that the City would have to move to a fixed rate loan.

Councilman Evans asked what the life of the remaining loans are. Mr. Welch responded it would be the
year 2031. He knew the City would have to have the extended time to pay the debt in case the economy
went sour and it has and that gives time to recuperate and the City always has the right to go back to get
additional funds to finish whatever portion of the project the Council desires. That would be left up to
subsequent Council to make that decision.

Fred Evans made a motion to adopt the resolution to authorize the payment of certain long term debts of
the City of Stockbridge; Vernon Moss seconded, and passed unanimously.
FRANK TED STRICKLAND, CITY MANAGER and RAY GIBSON, ASSISTANT CITY MANAGER,
EMPLOYMENT RESOLUTION/AGREEMENT – Mr. Welch asked Ted Strickland to give an explanation on
his recommendation on Mr. Ray Gibson as City Manager. Mr. Strickland explained that he had about 20
applications and he picked four (4) of the top applicants and they were all very good applicants but Ray
Gibson was the most outstanding. Councilmen Harold Cochran, Fred Evans, Merle Manders, Nancy
Brown, and Ted Strickland interviewed and asked questions of these individuals and Ray Gibson was the
top candidate. He has been with Henry County for 20 years. He knows Stockbridge and he knows a lot
about the City and County Government. He has been in Planning and Zoning and he will make an
outstanding assistant. He is pleased to recommend Mr. Gibson to the Council for consideration.

Councilwoman Gilbert said she has some questions. She asked Mr. Strickland if he received an e-mail
from her mailed on November 22, 2009 in which she suggested to him that she had noticed – made aware
by a citizen that we were advertising for an assistant city manager on the website and she would like to
read that e-mail into the record. She sees that we have an announcement on the website for an assistant
city manager. This is good, however she has not seen it on the GMA website and she believes that the
City is overlooking a tremendous pool of talent. She is also concerned that the time frame for the candidates
to reply is very short for such a critical position with the City moving forward. She would also suggest that
Mayor Elect Lee Stuart should be involved in any selection as a courtesy at the very least. She asked Mr.
Strickland if he remembers receiving that e-mail.

Mr. Strickland replied certainly he remembers it and he told her he remembered it. He had not forgotten it.
Since you asked the question, what did he tell her.

Councilwoman Gilbert responded that the Council would not be involved in the decision.

Mr. Strickland replied “no, he could not involve Mr. Stuart because he is not on the Council at this time, he’s
just a citizen and you wanted to make an issue out of it like you always do.

Mr. Welch said the resolution is the recommendation of staff. Mr. Gibson had a job with Henry County and
he was insistent on having a written contract to protect him so that once he came in he would be able to
have sufficient time to establish himself and establish his credibility to anybody that has any questions
concerning him and it is now standard business to provide contracts to those types of employees.

Councilwoman Gilbert said she has no problem with Mr. Gibson specifically. She does not understand why
the resolution is joining his contract with Mr. Strickland’s contract and she would like to make a motion to
sever the two contracts and consider them separately.

Mayor Kelley asked for a motion and second. Motion died for lack of a second.

Fred Evans made a motion to approve; Harold Cochran seconded,
Councilwoman Gilbert asked what the Council is approving and would like to state that under the ordinances
of the City of Stockbridge she may request that any motion be put forth in writing and that would be under
Section 204.120 – a motion shall be offered in writing if any member of the Council desires it.

Mr. Welch stated the motion is in writing in the form of a resolution that has been filed with the Clerk. Mayor
Kelley asked if that answered her question. Councilwoman Gilbert responded “yes sir”.

Fred Evans made a motion to approve two (2) Contracts with Ted Strickland and Ray Gibson; seconded
by Harold Cochran

Councilwoman Gilbert said actually Mr. Gibson’s contract is for a one (1) year contract and she finds it
strange that we would have a two (2) contract for Mr. Strickland and a one (1) year contract for Mr. Gibson
on the same resolution. Mr. Welch stated that Mr. Gibson’s and if that is incorrect, it should be corrected
to say(2) years because that was a clear understanding. Both contracts should be (2) years. Mr. Welch
said she is correct there is a typographical error in Mr. Gibson’s contract. It says January 1, 2010 and ends
December 31, 2011. That should be 2012 and Mr. Welch instructed the City Clerk to make that correction,
then the resolution would be in proper form because that was the clear understanding of his instructions.

Councilwoman Gilbert said she believes Mr. Strickland’s contract starts on December 14, 2009 whereas
Mr. Gibson’s contract starts on January 1, 2010. Mr. Welch responded that Mr. Strickland requested that
his contract begin as of tonight and Mr. Gibson could not start until January 1, 2010 is the reason for that.
Councilwoman Gilbert asked why does Mr. Strickland’s contract need to be rewritten, it would normally start
on January 1st would it not. Mr. Welch responded “madam he was directed to start the contract today and
that is the way he prepared the document” Mayor Kelley said the contract was written like it was requested
by the Council.

Mayor Kelley said he has a motion and a second to approve the two (2) year contracts for Mr. Strickland
and Mr. Gibson. Motion carried 4 to 1.

2010 REGULAR COUNCIL MEETING MONTHLY SCHEDULE RESOLUTION – Mr. Welch said the next
resolution that he was requested to prepare was a meeting of the monthly schedule and the resolution
before you sets the meetings on the second Monday of each month at City Hall beginning at 6:00. He was
directed that since we have a new Mayor and Council person to add a study session to the resolution which
will be on the fourth (4th) Monday of each month at 6:00 PM and that they be advertised immediately that
these would be the dates. The study session there will not be any votes taken at the study session except
for emergency situations that qualify under the law. It will be a question and answer situation for the Mayor
and Council to discuss matters with the staff and hear public comment on those matters. Then at the
regular meeting the resolutions or ordinances that were directed to be prepared would be presented. That
is also recommendation of staff that the Council have those two (2) meetings.
Fred Evans made a motion to approve scheduling the regular meeting and the work session each month;
Shirley Dabney seconded,

Councilwoman Gilbert asked for discussion. She put in a request for the agenda that we consider changing
the meeting time until 7:00 in the evening, simply because it gives the citizens more time to get home from
work and be in attendance and she thinks it would be a more appropriate time to have the meetings.

Councilwoman Gilbert made a motion to change the regular meeting and the work shop time to 7:00 PM;

Mayor Kelley said he has a motion to change the time of the regular meetings and work sessions to 7:00
PM. Motion died for lack of second.

Mayor explained to Councilwoman Gilbert that the Council tried changing the time and the attendance was
no better. She replied that the traffic has changed a little bit over the time frame and might possibly make
it a little easier for the citizens to attend. Mayor Kelley responded that he does not think that is very true.

Councilman Fred Evans stated that he had a motion that the time of the regular meetings will remain at
6:00 and the study sessions are scheduled for the fourth Monday of each month. This will give Mayor
Stuart and Councilman Alarcon an opportunity to get acquainted with local government; Shirley Dabney
seconded, and motion carried.

URBAN REDEVELOPMENT AGENCY (URA) MEMBERS APPOINTMENT RESOLUTION – A. J. Welch
advised the Council that this resolution is the appointment of the membership of the Urban Redevelopment
Agency and the members that are presently serving is the recommendation that they be reappointed for
their full term. We do have some members that are serving out their terms and some members whose
terms have expired and staff recommends the Council make those appointments.

Councilwoman Gilbert asked a question. Do all of the members come due at the same time is there not a
rotating in and out on this agency. There is not, from the beginning, they were appointed for the same term.
The Council has the right to appoint for staggered terms if you wish. The law does not require staggered
terms.

Councilwoman Gilbert made a motion to postpone this item until the January meeting so the new Mayor
and Council can consider these appointments. Mayor Kelley said he has a motion on the floor. Motion
failed for lack of second.

Councilman Harold Cochran made a motion to approve reappointment of the URA members; Fred Evans
seconded, and motion carried.
SERVICE DELIVERY STRATEGY AGREEMENTS – A. J. Welch advised the Council that the next
document deals with Service Delivery Strategy Agreements. He brought to the Council’s attention that the
dates of the Service Delivery Strategy Agreements were running out as of October 31, 2009. The Council
authorized the Mayor, City Manager and A. J. Welch to enter into negotiations concerning the Service
Delivery Strategy
Agreements. At the November meeting the Council approved all of the Service Delivery Strategy
Agreement except for four (4). One dealt with the Police Services another dealt with transportation of
prisoners from the jail to city court, the supervision of those prisoners while they were there and the
transportation back to the jail. Also there was an issue concerning the amount of money that the Sheriff
could charge for housing of prisoners and of course it’s charged through the Board of Commissioners. The
last one was what fees if any the Tax Commissioner would charge on both fees and taxes collected for the
City and he will take those in reverse order. The City spent about $1,300,000 to build the Tax Office in
Stockbridge to provide service not only for the residents of the City but for people all over the County. It is
more convenient to get their tags or pay their taxes here in Stockbridge versus having to go to McDonough.
It also spreads it out so the people could get better and quicker service. Mr. Welch said he thinks everyone
will agree that we have had outstanding services from the Tax Commissioner’s office since the facility has
been made available by the Stockbridge Mayor and Council. The new Tax Commissioner is experiencing
money shortages so he requested that the City be required to pay fees for the collection of stormwater fees
and garbage or waste pickup fees. After discussion and he requested they pay the maximum which is
authorized under law but not required is 1.5% for 2010. We have renegotiated on behalf of all of the cities
and next year the rates will be 1.0% for 2010 1.25% for 2011, and 1.5% for 2012. However, the City of
Stockbridge will not have to pay any fees for the stormwater collections. They are not going to collect that
in consideration of the City providing those facilities for the Tax Commissioner and the City not charging
rent for the building.

Mr. Welch advised the Council that the City has agreed to purchase a van that will haul prisoners back and
forth from the jail to the court. The van will be good for six years. They cannot come back and ask for any
additional compensation concerning transportation. The county will provide all of the insurance, assume
all of the liability and provide all of the employees that are required to provide the transportation service and
supervision while they are in the City’s court.

The Police Services is the City’s most important SDS agreement is the payment of fees to the Sheriff’s
Office for housing prisoners. The City will not have to pay any fees for any person that is sentenced under
the laws of the State of Georgia. There is no difference in sentencing a person in Stockbridge, McDonough,
Hampton or Locust Grove for DUI or sentencing them in the State Court of Henry County, they are going
to get the same punishment. The City does not have to start paying fees for their upkeep until they are
actually sentenced by the Judge on a State Law the City will not have to pay any fees. If they are sentenced
under a City Ordinance, the City will have to start paying the fees the day the Judge sentences the person
and the person is not picked up on a bench warrant as an example or under a warrant that is issued by the
police for the violation of a City Ordinance. The rate is approximately $37.00 per day and that is fixed for
three (3) years. There will not be an escalating rate on the daily rate. That was one of the issues discussed
in the negotiations.

The last and most important is the Police Services. For a number of years, Henry County has provided
police services for the City of Stockbridge and some people think that that is free, that is not the case. This
year alone, the citizens of the property tax payers of Stockbridge are paying in excess of $2,000,000 toward
police services in Henry County alone. The City has always cooperated with the Police Department and
has obtained excellent service from the Henry County Police Department and he attributes it to the
association of Chief Mac Nale who has been a shining light in Stockbridge to help the City for so many
years. The City in addition to paying the property tax has also paid for additional services and the way it
has been worked is when the City needed a person to cover a traffic light being out or to move children
across the walkways or to be at City Parks or wherever they needed to be, the City paid additional fees for
extra services. Those cost fluctuated up and down depending on the amount of service that the City
needed. What has been negotiated this year that will be in effect 2010, 2011 and 2012 and all of these
agreements expire 2012. The reason being is our LOST income from LOST tax which is the one 1% tax
that the County gets and has to distribute it to the County and the Cities will come up for negotiation. The
first two negotiations we had concerning this was tenuous at best and he expects the next one to be even
more so unless the economy changes. It is going to be extremely important for the City to negotiate a good
LOST agreement because that is one of the key factors that keeps the City without having to have property
taxes. Now the agreement says that during the year of 2010 the City will pay $300,000 to the County. This
fund will be paid in four (4) equal annual installments commencing in January of next year. In 2011 it goes
to $400,000 and in 2012 it goes to $500,000. Now what the City gets from this, there will have to be two
(2) designated officers 24 – 7 that are always available to the City to handle City needs and City needs only
which is sufficient because in setting the schedules now, the City will have better working relationship, the
City has always had a better working relationship with Chief Nale and he is sure it will continue where the
City can get more commercial doors shaken at night and get more subdivisions patrolled. He does not
want anyone to labor under the misapprehension that it is going to be the same police all the time. That is
not the case. The police are under the direction supervision of the Chief of Police and they set the
schedules and who will perform the service. The City will only have two (2) policemen who will perform the
service. If Ted Strickland, City Manager, has a light or has a traffic problem he can call on them to help
along with the County Police if we need someone at Stockbridge Days then we will have that person there
to patrol the area is an example.

We have had the slogan “One Henry” for about six (6) years. It was started under Mayor Kelley and
Commissioner Harper and they were the ones that led to get “One Henry” put together. He will say for
Henry County, they did negotiate in good faith this time. They came with a cooperative spirit and they want
to keep “One Henry” together and when we do that it saves money and as usual Mayor Kelley and Ted
Strickland were tough negotiators and that is why the results Stockbridge received were favorable. It is
staff recommendation that you approve these, not only the ones that he brought up tonight but all the rest
of the agreements. There were some typographical errors in some that were given to you but there is a
new package of all of the documents and nothing has substantially changed that would adversely affect the
interest of the City. All of the other Cities have approved the agreement. McDonough gave specific
authority to settle the agreement as far as their problems were concerned and they will adopt their formal
resolution next week. Hampton and Locust Grove have already signed their formal resolutions. Mr. Welch
recommends the Council allow the Mayor and Clerk to do that tonight.

Mayor Kelley explained that the City will have two (2) officers in the City at all times. This does not mean
that we are only going to have two (2) officers in the City of Stockbridge, it just means two (2) officers are
specifically assigned to the City. Other police assigned to the Stockbridge precinct will still work in and out
of the City just like they are doing now.

Mr. Welch said he needs to make that clear. The North Precinct will have sixty-four (64) officers assigned
who will be in and out of Stockbridge. This is going to increase as the results of the Mayor and Council
agreeing to spend about $1,500,000 to renovate the old City Hall into the new Police Precinct and to add
another 10,000 square feet to this. This is going to result in them also having detectives and special
investigative squads and all of the services that come out of McDonough precinct will also becoming out of
this precinct and by in large the City will have a lot better service. We have had good service and we will
have better service and especially for the amount of dollars that the tax payers are already paying. This is
additional service on top of what we are already paying for in property taxes, this is additional service and
the law is very clear that when you get additional service you have to pay for it.

Councilwoman Gilbert said she just has one question by way of clarification under the Sheriff’s fees for
housing Mr. Welch stated it was $37.00 per person or per day. Mr. Welch responded it is per person per
day.

Fred Evans made a motion to approve the Resolution authorizing the Execution of Services Delivery
Strategy between the City of Stockbridge and Henry County; Kathryn Gilbert seconded, passed
unanimously.

Mr. Welch advised the Council that there were three (3) Henry County Commissioners that were appointed
to work with Mr. Welch, Mayor Kelley and Mr. Strickland. They were Mr. Bowman, Mr. Holder and Mr.
Jeffares They were tough but fair is the best way to put it.

ETHICS AND ANTI-FRAUD POLICY RESOLUTION – Mr. Welch advised the Council that the Georgia
Municipal Association has recommended to all of the cities in the State of Georgia that they adopt an Ethics
and Anti-Fraud Policy. He has put that in the form of a resolution and it will apply to employees and elected
officials of the City and it is GMA’s recommendation and staff’s recommendation that the Council adopt it
at this meeting.

Councilwoman Gilbert asked if this will allow the City to be designated “A City of Ethics” under the GMA
guidelines. Mr. Welch responded it will.

Fred Evans made a motion to approve; Harold Cochran seconded and passed unanimously.

GEFA (GEORGIA ENVIRONMENTAL FACILITIES AUTHORITY) LOAN RESOLUTION/CONTRACT –
Mr. Welch advised the Council that the City has stimulus funds that are coming through GEFA from the
Federal Government that is allowing the City to go in and replace a lot of the City’s water lines. In order for
the City to get the funds, the City has to obtain a loan from GEFA. He previously brought this to the
Council’s attention and the Council authorized the City Manager to go forward with the project. The
documents have been brought and he has reviewed the document and issued the letter of opinion, verifying
that they are valid documents assuming that the Council adopts this resolution tonight. We will have to
deliver the document tomorrow to GEFA in order to process the City’s stimulus funds. This is a three
percent (3%) loan on the balance that we will owe. The way it works is they loan you money and give you
credit on the loan. That’s the way it works and he strongly recommends the Council approve this loan
because the City will pick up about $1,000,000 in grant money. That way shown on the previous resolution
as part of the restricted funds.
Councilwoman Gilbert made a motion to approve the GEFA Environmental Facilities Loan Resolution;
Shirley Dabney seconded, and passed unanimously.

TOWING AND WRECKER SERVICES RESOLUTION – Mr. Welch explained that the City only had one
wrecker service in the past but the recommendation is that the City have two (2) because periodically one
is not available and you need another immediately. The rates are identical and staff recommends that the
Council approve both towing services to handle towing services for the City.

Councilwoman Gilbert asked if there is any sort of bid process that goes with this. Mr. Welch responded
that there are calls that can be made to get the charges being charged for this type of service. Those
charges were obtained and both companies agreed to the same rate which is attached to the resolution.
Mr. Welch stated that he did not get those rates himself and he is just giving the Council the information he
was given.

Fred Evans made a motion to approve; Vernon Moss seconded, and approve unanimously.

LIVABLE CENTER INITIATIVE PROGRAM RESOLUTION – Mr. Welch stated that this is the Living
Centers Initiative Program Resolution (LCI). For many years Ted Strickland was able to get the City
qualified for the LCI which has generated a lot of money for the City for improvements. There are now
applications that have been made to construct sidewalks on Shields Road, Flippen Road and Walter Way.
Jack Burnside, Consultant, the City has hired to gather these loans up for the City. These are the monies
that are available and the City has to commit by the way of resolution to come up with the twenty percent
(20%). That has also been budgeted as restricted funds. Mayor Kelley recommended the Council approve
the LCI loan because this is good money needed to complete these projects.

Harold Cochran made a motion to approve LCI projects; Vernon Moss seconded, and passed unanimously.

GAYLA STUTTS SETTLEMENT RESOLUTION – A. J. Welch advised the Council that Mrs. Stutts property
is on Rock Quarry Road. This is part of the pathway project that the City is putting in on the south side of
town. The issue with Mrs. Stutts was the engineers had drawn out the pathway going through her property.
She has a lot of floodplain area and where this pathway was originally designed went through the middle
of a section that was outside the floodplain that could be used for buildings and parking. They requested
that we relocate it. The first request was denied. That is the reason we had to go forward with the
condemnation. We went back and made another request of Georgia Power Company to allow the City to
put this on after several months of negotiations, Georgia Power Company has now agreed and has signed
the documents allowing putting the majority of the walking path under the transmission line that runs across
Rock Quarry Road. On the Stutts property, there is no increase in dollars for the City to pay and this is
based upon the recommendation of the appraiser that has reappraised it based upon where we are now
going and the effect it will have on the property. Mr. Welch recommends the Council authorize him to sign
the settlement documents with the Court and the Mayor to sign the documents that are necessary.
Fred Evans made a motion to authorize Mr. Welch and Mayor Kelley to sign documents to close this matter;
Vernon Moss seconded, and passed unanimously.

FLETCHER MARSHALL SETTLEMENT RESOLUTION/AGREEMENT (110 Bowen Street - Garage) Mr.
Welch advised the Council that it was determined that Mr. Marshall was operating a garage on his property
where he did not have proper zoning. Citations were issued after warnings were given. When additional
investigation was done it was found out that he had built the garage on his property without getting a permit.
It made encroachments on the setback requirements. It is a permanent facility. The agreement that has
been reached in this matter is as follows the garage will be inspected by engineer to certify that it is
structurally sound and meets the code requirements of the City. Mr. Marshall has not been reporting this
on his taxes and he will reimburse the County for the statutory period after the property has been
reappraised for next year but he will go back and reimburse them for the statutory period which is three (3)
years. He will not conduct any type of repair of vehicles on the property except for his family and the family
is designated on whose vehicle that he can fix and repair. The shop will be made available to the City
inspectors for them to inspect from time to time. If it shows that the building is not structurally sound, then
it will have to come down. Otherwise, it will remain there but there will be a notice placed on the deed book
records of this so any subsequent purchaser will know of their duties and requirements. It is his
recommendation that the Council

approve the settlement tonight.

Mayor Kelley asked if Mr. Marshall has agreed to this settlement. Mr. Welch responded “yes”.

Harold Cochran made a motion to approve the settlement on the Marshall property; Fred Evans seconded,
passed unanimously.

JACK BURNSIDE CONTRACT FOR: CLARK CONNECTING TRAIL & TUNNEL, REEVES CREEK
GREENWAY & TRAIL, EAST ATLANTA ROAD STREETSCAPE, STOCKBRIDGE FUNDING SERVICES
- RESOLUTION/AGREEMENT – Mr. Welch explained contracts with Jack Burnside. Mr. Burnside handles
the Living Centers Initiative, the Department of Transportation Initiatives and at the request of Mr. Strickland
he was asked to go back to renegotiate the contracts with Mr. Burnside. Mr. Welch reported that he has
renegotiated and has obtained a $10,000 reduction in the contracts. The City will have three contracts with
Mr. Burnside. The Clark Connector Trail, the Reeves Creek Trail /Greenway Trail and the East Atlanta
Road Streetscape and these are all funding resolutions and recommend these be approved with the
renegotiated discount.

Councilwoman Gilbert said she is not entirely certain she understands. We are reducing what the City had
planned on paying him to $10,000. Mr. Welch said
“No” it’ s by $10,000. Mr. Welch said it’s $10,000 per contract and it was originally $40,000 and it was
negotiated down to $30,000 total which is $10,000 per contract.

Fred Evans made a motion to approve the reduced contracts with Jack Burnside; Harold Cochran
seconded, and passed unanimously.
2000-2003 COURT PROBATION/NON-PROBATION WRITE-OFF RESOLUTION - Mr. Welch explained
to the Council that periodically the City has to write-off uncollectible probation and non-probation fees. The
recommendation from staff is that the Council write-off the uncollectible fees for 2000-2003.

Councilwoman Gilbert asked where does this write-off stand compared with past write-offs, is it high or low.
Mr. Welch stated that he is not familiar with the amount. He asked Nancy Brown to advise. Ms. Brown
stated that this information was given to her from the Court system to have it written off as uncollectible.

Anita Gunnoe from the Court System reported the amount is approximately $20,000. Fred Evans stated
that it’s a far cry from what it was a year or two back. Mr. Welch acknowledged “yes”.

Kathryn Gilbert made a motion that the Council write-off the uncollectible probation fees; Shirley Dabney
seconded, and passed unanimously.

CITY HALL, 4640 NORTH HENRY BLVD. RESOLUTION/WORK ORDER APPROVAL- FOR INSIDE
AND OUTSIDE LIGHTING - Mr. Welch advised the Council that once the staff moved in there were issues
raised before concerning the interior lighting and Sizemore assured us they were going be sufficient and
we found in certain areas they are not and we have had Mr. Vann to price those and the work order is
recommended by staff to be approve tonight where he can go ahead and get those put in place.

Councilman Evans asked Mr. Welch if this not the things that we sat down with Mr. Sizemore and went
over that day. Mr. Welch responded it is and this is not part of the settlement agreement with Sizemore
and we have not paid any fees since this issue came to light. We could not tell until you moved in and put
the desk in place as to whether or not you were going to need additional lighting but it is obvious in certain
areas that you do need additional lighting. We will just have to resolve this with Sizemore but we have not
made any more payments or fees.

Councilwoman Gilbert said is this something that we will be looking to recover the $35,000 from Sizemore.
Mr. Welch responded that we surely will be looking at that. Councilwoman Gilbert asked is this going to be
about the end. Mr. Welch said that he hopes so. But you do understand that we need to enforce this before
the warranty periods ends.

Fred Evans made a motion to get the inside and outside lighting corrected; Harold Cochran seconded,
passed unanimously.

TODD BAGWELL, GARDEN MOBILE HOME PARK– is requesting permission to address the Council
regarding the new method for collecting trash fees. Mr. Bagwell failed to appear.
Councilwoman Gilbert made a motion to remove from agenda; Vernon Moss seconded, and passed
unanimously.

REQUESTS FOR OCCUPATIONAL TAX LICENSE

AJHA DORTCH and ERICA WILLIAMS, A.N.D.MAGAZINE, 174 MISTY RIDGE TRAIL – is requesting a
Home Occupation Business License for the publication of a kid’s magazine. Mrs. Williams advised the
Council that her daughter Ajha wants to start a publication for “Kids by Kids” and it would be out of their
home through the computer and they work with a local printer. The printing company does the magazine
design and printing and she would mail out the magazines once she gets the subscription orders. They
are looking for permission to get a business license to get her started and she is hoping this will look good
on her resumes’ and also getting scholarships for college in the future. She is 10 years old and in the 5th
grade and she brought a copy of her launch magazine in case the City Council would like to take a look.
This is just a preview to show anyone interested the writing skills of the kids who send in their articles. They
do the interviews themselves. A lot of the photography is done by the kids and its all volunteer. This is her
first time doing this sort of thing so she is a little nervous.

Councilwoman Dabney said she has a question on the photography part. Would that be done on site or
would they bring them the pictures. Ms. Williams responded that they usually have the reporter who does
the interview or the article, they submit their pictures and send permission for their kids pictures to be used.
However, if there are no photographs available

the printer company will furnish licensed photos to put in the article.

Mayor Kelley asked exactly what are the kids going to be doing at her home. She is designing with the “In
to Design” program on her computer. She gets the e-mails from the other kids and she is e-mailing out and
putting the magazine together. He mentors her so she can go up to the actual business which is off Rock
Quarry Road so she can also go up there to work hands on with him, but at home she can work on designing
the magazine without having to physically be at the shop with him.

Councilwoman Gilbert asked if she lives in a subdivision with a homeowner’s association community. Ms.
Williams responded “yes” they live in Wildwind and she looked on line and it came in last week so it told
her some of the things she needed and one of the things she has to get is permission from the Homeowner’s
Association so she is just trying to find a way to send an e-mail or mail out asking for permission to get
started.

Councilwoman Gilbert made a motion to approve subject to receiving a letter from the Wildwind
Homeowner’s Association; Fred Evans seconded, and approved unanimously.
FARID M KHAN, SUNOCO FOOD MART, 22 HWY 138 – Mayor Kelley stated that Mr. Khan is requesting
an alcohol license to sell packaged beer and wine on premises. Mr. Khan has submitted his application
and paid his fees and submitted his financial statement. His background check/finger printing, survey and
blueprint documents are pending. Councilman Evans asked if this location is the Chevron Station at the
corner of Highway 42 and Highway 138.

Mr. Khan said it will be Sunoco at this location.

Fred Evans made a motion to approve subject to the City receiving the documents needed to complete his
application; Shirley Dabney seconded, and passed unanimously.

MASON BROWN, MB BROWN CONSTRUCTION COMPANY, INC. II,
411 WOODTON KNOLL- Mayor Kelley advised the Council that Mr. Brown is requesting a business
license for a home based business for a construction management office. Mr. Brown failed to appear.

Councilwoman Gilbert made a motion to strike; Shirley Dabney seconded, and passed unanimously.

JARVIS W. HILL, 837 COLWELL LANE – Mayor Kelley advised Council that Mr. Hill is requesting a home
based business license for a painting and drywall company. Mr. Hill understands that he cannot store his
supplies at his home but must be stored elsewhere.

Mayor Kelley asked Mr. Hill to explain exactly what he wants to do at his home. Mr. Hill said he is a 30
year painter with several painters’ unions since 1974 and he is a licensed journeyman painter. At the
present time he is a member of Local 193 International Painter Union but at the time his union has him on
call. In other words he is not working but he is doing a little work on the side. Not any large work but just
some small jobs. In 1993 he applied for a painter’s license and he went to work for another company for
five (5) years and they kept him working so the license he applied for in 1993 he never did get to use it. He
is coming back to reapply and he wants to know if it’s possible to get a paint and drywall permit license.
Mayor Kelley said the Council in interested in what he plans to do at his home. Mr. Hill responded that he
is not going to work out of his home and he will not keep any supplies or nothing around his house. He is
just basically using his house for his office.

Councilwoman Gilbert asked Mr. Hill where will he be storing his supplies. Mr. Hill responded that he has
a place not too far from his house where he keeps all his paints, supplies, ladders, etc. He does not have
that much paint around because what little paint he gets he uses it up, but as far as his ladders, brushes,
etc. he has a storage space away from his home. Mayor Kelley said he basically needs the license so he
can buy wholesale at the paint store. Mr. Hill said hat and also to show his customers that he is licensed.
He wants to start his business as Jarvis Painting Co. The reason he wants the license because certain
jobs that he has applied for, they want him to be registered as a licensed painter.
Councilman Evans asked Mr. Jarvis where is Colwell Lane. Mr. Jarvis responded that it’s off exit 222,
Jodeco Road, at the Terrace of Eagle Landing. Mr. Welch advised that the Terrace does have a
homeowners association. Councilman Evans advised Mr. Hill that he would need a letter from his
homeowners association. Councilman Evans stated that he is

in the construction business and he does not have a problem with him painting from his house but he really
needs that letter from the homeowners association. Mr. Welch said the reason is because some
homeowners association’s restrictive covenants prevent homeowners from having any type of business in
a residential area. The City needs to get approval from them as part of the license. That’s the reason for
it.

Fred Evans made a motion to approve request pending the letter from the homeowners association; Harold
Cochran seconded, and passed unanimously.

Mayor Kelley pointed out that his license will say no materials will be stored at his home and the City’s code
enforcement officer will be checking so he will be aware.

BIDS FOR GROUND WATER & PUMP STATION GENERATORS

BIDDERS BID WELL T2 & B BID CEMETERY PUMP
STATION

Data Power Source $37,900.00**low bid $35,900.00**low bid
11187 Bob Williams Pkwy
Covington, GA 30014

Crawford Grading & $46,956.00 $49,956.00
Pipeline, Inc
1505 Dunlap Rd. PO Box
263
Luthersville, GA

DATA POWER SOURCE (GENERATORS) RESOLUTION/AGREEMENT – To complete ground water
and pump station project. Ted Strickland said that the City has been trying to get generators on all of the
City’s lift stations and wells and things where in the event the electricity goes down we will still have water
and sewerage. The City has received a $22,000 grant from U. S. Representative David Scott to help offset
some of the cost. Mr. Strickland recommends Data Power Source. Mr. Welch said as part of that resolution
is also the agreement with Stevenson & Palmer Engineering Company to enter into the agreement for them
to do the engineering to make sure it operates properly. Mr. Welch recommended that the Council approve
the resolution and the bid at the same time.

Councilwoman Gilbert made a motion to approve the resolution and bids from Data Power Source with
engineering by Stevenson & Palmer; Shirley Dabney seconded, and passed unanimously.

Ted Strickland read a resolution honoring Mayor R. G. “Rudy” Kelley. This resolution will be hung in the
main lobby of City Hall. Councilman Fred Evans said when the meeting is adjourned meet in front of the
building so we can unveil the Rudy Kelley Municipal Building.

Fred Evans made a motion to approve naming the Stockbridge City Hall the Rudy Kelley Municipal
Building; Harold Cochran seconded, and passed unanimously

Fred Evans made a motion to adjourn; Vernon Moss seconded, and approved unanimously. Meeting
adjourned at 7: 41 P. M.

Respectfully submitted,
Merle Manders R. G. Kelley

City Clerk Mayor
