---
date: 2016-06-28
title: June 28, 2016 Minutes
source: 2016-06/2016-06-28_June 28, 2016_Minutes.pdf
pages: 1
---

Page |l

APPROVINUTES
WORK SESSION MEETING

TUESDAY, JUNE 28, 2016 6:00 p.m.
Administration
Mayor & City Council
Michael Harris, Cit Mana er
Mayor Pro Tem- Anthony 5. Ford
Councilman Elton Alexander Vanessa I-loliday, ity Cl_er
Ra_ndi Deputy City Clerk
Councilman John Blo_unt
Councilwoman LaKeisha Gantt
Rainey,
Michael Wil iams, City Attorney
Councilwoman Neat Robinson
Pro-Tem Ford at 6:04pm.
The Meeting was called to order by Mayor

Prince Owens.
The invocation was provided by Apostle

unison.
The Pledge of Allegiance was recited in

All members of
asked to proceed with a verbal roll call.
City Clerk, Vanessa Holiday was
Council were present and a quorum was confirmed.

ChooseAtl Program presentation from the
Councilwoman Gantt motioned to remove the
the motion passed 5-0.
Agenda; second by Councilman Alexander;

PUBLIC COMMENTS
to the
comment must sign in with the City Clerk prior
All persons wishing to speak for public
and number. You will be
address, phone
beginning of the meeting. You must sign your name, all
for three (3) minutes. Speakers must respect
able to address the Mayor and Council
and staff. Defamation, unruliness and/or swearing will
members of the elected body, officials,
not be tolerated while meetings are in session.

There we no Public Comments.

PRESENTATIONS

the FY2015 Annual Financial
Miller Edwards, GPA of Mauldin & Jenkins presented
Report and noted the City is in a favorable position.
Phone: (770) 389-7900
4640 N. Henry Blvd. Stockbridge, GA 30281
June 28, 2016 6:00pm
Page |2

Mr. Edwards thanked staff and noted that he was delighted to have completed the
FY2015 on time as the previous two years had not been due to the DDA issues.

Mr. Edwards also noted as of December 31, 2015, the City has about $30 million of total
assets and $94 million in cash and investments, and $60+ million in fixed assets. The

City’s total long—term debt equals $17 million; with adding the net pension liability, which
makes the City 87% covered.

Mr. Edwards stated if you look at the General Fund, SPLOST Ill and IV, URA (Urban
Redevelopment Fund), DDA (Downtown Development Authority Fund) and other
governmental funds that total is between $7-8 million worth of cash and investments at
the end of the year. Mr. Edwards further stated total assets equals around $15.6 million,
the total Fund Balance equals $14.6 million, and compared to revenue which equals $9.8
million, is more than a year's worth of Fund Balance.

Mr. Edwards expressed there were two serious findings in the audit report: the

Stockbridge DDA in regards to having one person control and manage everything and
also making adjustments with contracts and retainments.

Councilwoman Gantt thanked staff for their hard work.

Melvenia Marable, PhD, LCSW, LCCC, CCDPD, LCPC-AC of the Counseling Center
Stockbridge, GA made a presentation requesting a Letter of Support for a Transitional
Home outside of City Limits/Not in Subdivision. Ms. Marable stated they are located at
3887 Walt Stevens Rd, Stockbridge GA and they are seeking to provide housing for those
in need, starting with women first. Ms. Marable expressed they are looking to finalize the
housing section within the next 30 days and will be housing roughly 8 females in a 3-4
bedroom, which is 2 clients per room. No action was taken by the Council.

Dale Hall, Administration & Community Development Director presented a timeline for
the Bicycle, Pedestrian and Trail Plan Proposal prepared by the Jaegar Company.

Mr. Hall explained in November 2015, the City put together a proposal to do a Bicycle,
Pedestrian and Trail Plan, with the overall goal of providing a safe, connected and
efficient transportation system for the citizens. Mr. Hall noted the supporting objectives
including identifying sound and feasible programs of investments; creating a safe system
that would minimize mobile conflicts and developing an integrated pedestrian network
that accommodates a wide range of users and abilities from children to senior. Mr. Hall

expressed there were 3 proposals submitted and awarded the bid to the lowest qualified
bidder the Jaeger Company. Mr. Hall stated some things stood out is the company stated
it will not provide a “cookie cutter” design; they will look to see what the city wants.

Mr. Hall noted the three (3) phases:
> Phase I- Inventory and Analysis- this is the time data will be collected
throughout the study area (task 1-4);
> Phase ll- Opportunity Phase- the collected data is reviewed, opportunities are
identified and presented graphically upon project maps (task 5 &6); and
> Phase |ll— Final bicycle and pedestrian trail plan strategy developed, along with
supporting mapping and graphics presentation developed and brought before
June 28, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
P a g 6 I3

Council for final approval (task 7-9).

Mr. Hall stated the project is scheduled for completion in October 2016.

At the request of Mayor Pro Tem Ford, Mr. Hall noted the status of completion to date:
Task 1 was completed between January and February 2016. Task 3 is being completed
now and the information obtained will be put together. Mr. Hall stated a citizen’s survey
was compiled to see what the citizens like and dislike; the survey will close after the July
4”‘ holiday and all the data will be complied and this would bring the City through task 4,
which is scheduled to end in July, with Phase 2 to follow. Mr. Hall stated the consultants
have proposed an Open House meeting for the public to receive input from the public and
for the public to review the proposals; this will be scheduled in late August.

Mr. Hall referenced the contract notes the City will pay a percentage based upon what
has been completed. Mayor Pro Tern Ford asked has anything been paid. Mr. Hall

responded yes, about 15% of the project has been completed to date.

Councilwoman Gantt inquired on when the project was started. Mr. Hall stated the City
solicited three bids in November 2015; The Jaegar was chosen and awarded the project
in late December 2015, and the project began in mid-January.

City Manager, Michael Harris noted the Jaegar Company was selected through
Professional Services.

Councilman Blount made a request to get Council updated and informed with on-going
projects. Mr. Harris stated the request has been noted and staff will be more mindful on
keeping Council informed going forward.

NEW BUSINESS

ITEM #1 -Resolution to fill vacancies on the Main Street Advisory Board.
Presented by: Kira Harris-Braggs, Main Street Manager
Mrs. Harris-Braggs stated she is requesting approval for two (2) vacancies on the Main
Street Advisory Board. Mrs. Harris-Braggs noted she had received two (2) applications
from citizens who would like to fill the vacancies of the Architect Landscape Designer or
Interior Designer, and the local banker position. Mrs. Harris-Braggs presented Wanda
Moore to fill the landscape design position with having over 25 years of experience and
planning. Ms. Moore also served as a Planner for the Cities of Hiram and Griffin GA, as
well as worked with historic preservation commissions. Mrs. Harris- Braggs noted this
position is specifically seeking someone with historic preservations. Mrs. Harris- Bragg
presented Shomari Burtch, a Banker for over 20 years and currently works at the Wells
Fargo on North Henry Blvd. Mr. Burtch has Main Street experience and has served as a
Main Street Advisory Board Chairman for the City of McDonough, and has already
volunteered with the City of Stockbridge Main Street programs.

Councilwoman Gantt motioned to appoint Wanda Moore of Falcon Design for a 2-yr,
term; second by Councilman Alexander; the motion passed 5-0.

June 28, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
Page [4

Councilwoman Gantt motioned to appoint Shomari Burtch for a 2-yr. term; second by
Councilwoman Robinson; the motion passed 5-0.

ITEM #2 —
Resolution to approve Change Order No. 1 —

Berry Street Sidewalks.
Presented by: Michael Harris, City Manager
Mr. Harris noted this is Phase 2 of the project; with the lighting phase already completed.
Mr. Harris expressed there is a line by line item breakdown of what is included in the
contract. Mr. Harris stated the estimated amount used in the contract was $129,000 plus
a $10,000 and noted there was an issue with a waterline relocation which
contingency
cost a few days of digging. Mr. Harris asked for approval of the net overall addition to the
contract in the amount of $1 ,088.80.

Councilwoman Gantt motioned to approve Change Order No.1-Berry Street Sidewalks in
the amount of $1,088.80; second by Councilman Blount; the motion passed 5-0.

COUNCIL DISCUSSION -
PLANNING & ZONING

ITEM #3 —
DISCUSSION -
PUBLIC HEARING TO BE HELD ON JULY 11, 2016
Annexation AX16—46 OwnerIAppIicant: Tony and Cheryl Oglesby request
annexation into the City of Stockbridge for property located at of 515 Country
Club Dr. Stockbridge, GA 30281 in Land Lot 14 of the 6*“ District;
Parcel ID No. 051-D02008000.
Presented by: Dale Hall, Administration & Community Development Director
Mr. Hall stated this item is for discussion purposes as there will be a Public Hearing held
on July 11”‘. Mr. Hall stated the applicant is requesting to have 100% annexation of their
property.

No Action. Item to be presented on July 11, 2016.

ITEM #4 —
DISCUSSION City Initiated Technical Update to Zoning Ordinance

Unified Development Code (UDC) of the City of Stockbridge
Presented by: Dale Hall, Administration & Community Development Director
Mr. Hal referenced last year when the City was spoke about updating the City’s
Technical Code to eliminate conflicts and inconsistencies with the existing codes,
specifically dealing with Section 8.36 of the zoning codes. The zoning codes were
origina ly adopted in 1986 and amended multiple times since then. Mr. Hall also
mentioned the County’s Unified Land Development Code update in 2009.

Mr. Ha I noted the City hired Bill Johnson of Strategic Planning Initiatives last year as a
Consultant to assist with the technical code update which would reorganize the existing
codes.

Mr. Ha I noted that on May 12, 2016, the ZAB (Zoning Advisory Board) recommended

approval of the revisions with staff recommendations which includes having a Master
Definition Section and other sections.

Counci woman Gantt and Councilman Alexander both expressed they would like to see
substantive sections changed. Attorney Williams reminded Council one of the changes to
be included with this update is for the City of Stockbridge to move away from Henry
June 28, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
Page |5

County’s Zoning Advisory Board and bring that function in-house to see changes made
more quickly for the City.

No Action. Item to be presented on July 11, 2016.

ITEM #5 —
DISCUSSION —

Feasibility Study for Police Services
Presented by: Michael Harris, City Manager
Mayor Pro Tem Ford stated he asked staff to include this item on the Agenda as he
wanted the Council to be clear of the process required.

Mr. Harris noted there have been several conversations in regards to the Annexation

Study for the and staff had been directed by the previous Council to move forward
City,
with that particular study as a priority. Mr. Harris noted he reached out to the Carl
Vinson Institute to provide a quote for a feasibility study on police and fire services;
however, at that time, the Annexation Study was being pushed to the forefront.

Going fonNard this study we’l| broaden the assessment of the advantages and
disadvantages of an alternative service provision agreement as well as an inventory
guide for effective and efficient services.

Councilwoman Gantt noted she is in favor of the study, but would like to go over
finances with the Treasurer to make sure there are enough funds and will add this item
to the Finance Committee Meeting Agenda.

Councilman Alexander expressed he thinks it would be irresponsible of Council to not
take steps in order to secure the City.

Councilwoman Robinson stated she was aware that Mr. Harris had reached out to
smaller cities and wanted to know if there feasibility reports from those cities. Mr. Harris
stated he had met with the City of Lovejoy and was told they utilized county officers for
a period of time. A few suggestions they had was to start small with one or two
of the

city's own police vehicles for a designated time frame and to also utilize off-duty officers.

Councilwoman Gantt inquired if the previous Council completed a study, because if so,
she does not want to spend extra money on another study. Mr. Harris noted staff has
searched and has been unable to find a Police Feasibility Study in the City's records.

Mr. Harris noted following the Finance Committee Meeting, he would provide Council
with an outline of the cost and the funding source for the Police Feasibility Study.

No Action taken.

CITY MANAGER’S COMMENTS ,

Michael Harris noted negotiations were currently ongoing between United Healthcare and
Piedmont Facilities/Physicians and there may be a change in providers if an agreement is
not reached between the groups by July 1, 2016.

Councilwoman Gantt motioned to agree to change the City’s Medical Benefits Policy to
Cigna Healthcare as a contingency only if the agreement between UHC and Piedmont is

June 28, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
Page [6

not reached by the deadline of June 30, 2016; second by Councilwoman Robinson; the
motion passed 4-1 (Alexander opposed).

COUNCIL’S COMMENTS
Councilman Alexander thanked everyone for coming out and tuning in; referenced zoning
changes to the Code and wants to guarantee quality and values of property for citizens;
noted a pool was needed, especially for the disadvantaged; celebrated the latest

unemployment number at 5.9%; and asked the Finance Dept. to include the Economic
Development Director position on the 6/29/16 Agenda.

Councilman Blount thanked everyone for coming out and assures residents the Council is
moving forward together; noted the Community Relations Committee is meeting on

Thursday, 6/30/16 and asked citizens to come out and give their input and ideas in a
collaborative effort.

Councilwoman Gantt thanked everyone for coming out; referenced the recent GMA
Conference and training; thanked staff for their support; thanked citizens for their
continued support and prayers; very pleased with the “I Love Stockbridge” sentiments.

Councilwoman Robinson thanked everyone for coming out; referenced the GMA Training
and extra workshops and seminars with good information; thanked staff and noted

everyone needs to go the extra mile; and appreciates the feedback from employees
regarding the insurance.

MAYOR PRO TEM’S COMMENTS
Anthony S. Ford thanked everyone for coming out; referenced the GMA Conference that
happens every June, great team effort conference allows them to become more

educated to better serve the citizens of Stockbridge; wished everyone a Happy 4"‘ of July
(Independence Day) and asked everyone to be safe; wished City Manager, Michael
Harris a happy birthday, along with Councilwoman Robinson on her upcoming birthday.

Mayor Pro Tem Ford read the following News and Announcements:
ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS
All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or
contact City Hall offices at 770.389-7900 for updates and detailed information.
0 Food Truck Tasty Tuesdays -
5:30 —
9:00 pm. EVERY TUESDAY -
CITY HALL

o Public Works Committee Meeting, Wednesday, June 29, 2016 at 5pm at City Hall,
Patrick Henry Meeting Room —
Councilwoman Neat Robinson, Chair.

0 Finance Committee Meeting, Wednesday, June 29, 2016 at 5:30pm at City Hall,
Levi Meeting Room —
Councilwoman LaKeisha Gantt, Chair.

- Community Relations Committee Meeting, Thursday, June 30, 2016 at 6:30pm at
City Hall, Levi Meeting Room Councilman John Blount, Chair.

0 Main Street Board Meeting, Friday, July 1, 2016 9:00 a.m. City Hall —
Levi Meeting
Room
June 28, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
Page [7

0 Main Street 2016 Movie Series —

Saturday, July 9, 2016 7:30pm City Hall Lawn
Featuring:

City Council Meeting, Monday, July 11, 2016 6 p.m. Council Chamber

- Sounds of Summer Concert, Saturday, July 16, 2016 on the Stockbridge City
Lawn across from City Hall 6pm 9:30 pm. Liz Brasher & Drakarr & An

Experience

0 Downtown Development Authority Board Meeting, Monday, July 18, 2016 at
6:00 p.m. -
Levi Meeting Room.

- Town Hall Meeting, spearheaded by Councilman Alexander, Monday, July 21,
2016 at 7pm. Location TBD.

City Council Work Session, Tuesday, July 26, 2016 6 p.m. Council Chamber

0 Annual Back to School Kick-Off spearheaded by Councilman Blount, Saturday,
July30, 2016 10am 2pm at the Merle Manders Conference Center

Councilwoman Gantt motioned to convene into Executive Session for items A-F & H;
second Councilwoman Robinson provided the second. Motion passed 5-0.
by

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)

Councilwoman Gantt motioned to adjourn Executive Session; second by Councilwoman
Robinson. Motion passed 5-0.

Councilwoman Gantt motioned to reconvene into Work Session; second by Councilman
Alexander. Motion passed 5-0.

Councilwoman Gantt motioned to adjourn the meeting; second by Councilwoman. Motion
passed 5-0.

Respeéf/ully s mitted by:
lhbh8 I

($249,)
Vanessa Holiday, City
CI\4/lCd

June 28, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770)389-7900
