---
date: 2013-12-03
title: December 3, 2013 Minutes
source: 2013-12/2013-12-03_December 3, 2013_Minutes.pdf
pages: 1
---

December 3, 2013
Special Called Meeting

SPECIAL CALLED MEETING MINUTES
CITY OF STOCKBRIDGE
TUESDAY, DECEMBER 3, 2013 5:30 pm

City Council
Administration
Mark Alarcon, Mayor
David A. Milliron, City Manager
Richard Steinberg, Mayor Pro Tem
Rhonda A. Blackmon, City Clerk
Robin Buschman, Councilwoman
Bill Linkous, City Attorney
Harold Cochran, Councilman
Shirley Dabney, Councilwoman
Alphonso Thomas, Councilman

Call to Order by Mayor Alarcon at 5:30pm

Invocation provided by Mayor Alarcon

Pledge of Allegiance was recited in unison

Adopt Agenda; agenda adopted by acclamation

A Special Called Meeting of the City Council of the City of Stockbridge, Georgia will be
held at 5:30PM on Tuesday, December 3, 2013 in the Council Chambers at City Hall,
4640 North Henry Blvd., Stockbridge, GA 30281.
FOR THE PURPOSE OF:

1. Public Hearing No. 2 – Proposed 2014 City of Stockbridge Operating Budget; no
action taken

Mayor opened the public hearing for the budget for anyone speaking for the budget;
Anthony Ford at 708 Lily Glen Lane stated that he is not for or against but had
questions related to the process and procedure.

Tim Thompson asked if he could ask a question; Mr. Linkous stated that he could
ask a question at this time. Mr. Thompson said that the budget in the notebook is a
little different than the one he had in November. Mr. Milliron stated that this is
correct as this is version 3. Mr. Milliron explained there has been public hearings
and budget meeting and under the Charter the Mayor present the budget to the
Council and due to the glitch in Incode there have been some changes.

Mr. Thompson said that on page 12 on 2014 budget for police department, it shows
a $1 paid to Henry County and he thought that would be changed. Mayor explained
that the reason for that is due to the glitch we have in Incode. Mr. Thompson stated
that he was under the impression that since we do not have a police department,
would that amount not reflect a correct amount to the County for services. Mayor
stated that as he has eluded before, our agreement with the County is null and void.
He explained The SDS agreement between Henry County and Stockbridge is
outdated. Mayor explained that the County is not fully staffed therefore the city is not
willing to pay.

Mr. Milliron stated Henry County raised its rates for the officer by $5.00 per hour and
we were not notified until we got a check request for payment to the officers for
services. This has been reflected in this budget. Mayor also stated that there is a
minimum of 4 hours as well; regardless of whether the meeting is 30 minutes or 2
hours.

The Mayor closed the portion of the public hearing speaking for the budget. He then
opened up for anyone to speak against the budget. As no one came forward, he
then closed the public hearing.
MOTION TO ADJOURN; Richard Steinberg made a motion to adjourn; a second by
Robin Buschman; the
motion passed 5-0; the meeting adjourned at 5:47pm.

Work Session

WORK SESSION AGENDA MINUTES
CITY OF STOCKBRIDGE
TUESDAY, DECEMBER 3, 2013 6:00 pm

City Council
Administration
Mark Alarcon, Mayor
David A. Milliron, City Manager
Richard Steinberg, Mayor Pro Tem
Rhonda A. Blackmon, City Clerk
Robin Buschman, Councilwoman
Bill Linkous, City Attorney
Harold Cochran, Councilman
Shirley Dabney, Councilwoman
Alphonso Thomas, Councilman

Call to Order by Mayor Alarcon
Invocation provided by Mayor Alarcon

Pledge of Allegiance was recited in unison

Adopt Agenda; Robin Buschman made a motion to adopt the agenda and remove items 11
and 15-23; a second by Harold Cochran; the motion passed 5-0.

Review Minutes: Work Session November 5, 2013

Council Meeting November 11, 2013

NEW BUSINESS

Item # 1 - Presented by Shelita Broomfield, Henry County Emergency Management
Officer

Presentation: Henry County EMA Hazard Mitigation Plan; Mayor asked to table the
presentation to the next meeting due to the presenter not being in attendance.

Item # 2 - Presented by David Milliron, City Manager

Permit: Conditional Use Permit for CrossRoad Christian Church; Mayor addressed agenda
items #2 - #4 together. He said there will not be a public hearing on these items tonight,
however a public hearing will be held on Monday.

Item # 3 - Presented by David Milliron, City Manager

Permit: Conditional Use Permit for Generation Church; public hearing to be held on Monday,
December 9, 2013.

Item # 4 - Presented by David Milliron, City Manager

Permit: Conditional Use Permit for Next Generation Bible Church; public hearing to be held on
Monday, December 9, 2013.
Item # 5 - Presented by David Milliron, City Manager

Agreement: Contract Services, Flint Circuit Council (dba Haven House); Mr. Milliron explained
the annual renewal of the agreement. He said that Haven House provides a list of services
rendered to the citizens of Stockbridge. The cost for services and the services provided have
increased. There is ample money in the budget to renew the contract at $5,000.00. Ms.
Buschman asked if we did not ask last year about the percentage that they help the City. Mr.
Milliron stated that they had asked for a significant amount more. Mayor asked if we could
place this item on the consent agenda. Bill Linkous said the agreement is approved and does
not need a written resolution.

Item # 6 - Presented by David Milliron, City Manager

Resolution: Downtown Development Authority, Ratification of Terms; Mr. Milliron stated that
this was a housekeeping item. He talked about the document had not been committed to official
record. This is to confirm the board and their terms per the DDA meeting from November 25,
2013 to the members of Council.

The list of your members are: Rob Beall, J.T. Williams and Rocio Camacho serve a (6) year
term; Ron Castillo and Vivian Thomas-Smith to serve a (4) year term; and Robin Buschman and
one vacant position to serve a (2) year term.

Item # 7 - Presented by David Milliron, City Manager

Resolution: Local Legislation Request, Court Technology Fee; Mr. Milliron stated that this was
to enter into local legislation by will of the Council. He said the city operates a municipal court;
the court should break even. The budget will reflect subsidization in the court in previous years
giving the revenues coming in. In the 2013 budget, this council approved the migration cost for
the software to convert the new software. We are in the implementation phase of the next
round. The servers and computers are all up to date. He also mentioned Henry County and
other cities have asked the local delegation to impose a technology fee. If you come in and do
business with our court, a technology fee will be attached to the ticket. Mr. Linkous stated is
what the council is asking is for is state level consent. Mr. Milliron stated that the fees set by
others is $5.00 per ticket. This is roughly $16,500 annually. Your investment for the court
software is $122,000. If council approves this, we would send correspondence to the legislation
delegation. Once adopted and only then will you be able to access a technology fee. Mayor
asked if there was a consensus and he asked Mr. Thomas about his opinion. Mr. Thomas
stated that this is new but he would like to know about the other Henry County cities opinion of
this. Mr. Thomas stated that the way David Milliron presented it, it sound good. This item was
put on consent agenda.

Item # 8 - Presented by David Milliron, City Manager

Resolution: Utility Billing 2012 Delinquent Debt Write-offs; Mr. Million explained that there is an
additional line item that was being researched and thus once addressed, the attachments will be
put before Council. Mr. Milliron stated that this is a housekeeping item that is done every year.
He then went over these two items. He also explained that once these are written off, it does
not mean we cannot collect the money. If one of these individuals come in to get services they
will be required to pay. He also spoke on the municipal court debt write-off. He said the court
prepares a list of citations and warrants for individuals that have not been located. David asked
the City Attorney if he wanted to address the changes on the court side. Bill stated that the
cover sheet referred to the resolution that spoke on fines and fees from 2003-2009. Robin
Buschman asked if some of these old dates were covered last year. Mr. Milliron stated that
there were dates older than this that were addressed last year and now. Mr. Thomas asked if
any funds have been recovered over a period of time. He asked if there was a tracking of any
funds that have come in despite the write off. David stated that we are writing these off on our
books but there is a line item under the revenue side showing a small amount that we have
received in. Mayor said that this could be put on consent agenda.

Item # 9 – Presented by David Milliron, City Manager

Resolution: Municipal Court Delinquent Debt Write-offs; Item #9 was discussed in conjunction
with item# 8.

Item # 10 – Presented by David Milliron, City Manager

Ordinance: Municipal Court Bond Schedule; Mr. Milliron stated that this is also housekeeping.
The attachment will be included in the next meeting notebooks as Mr. Milliron was waiting on
the judges to approve the schedule. Mr. Milliron then explained that cash bonds and property
bonds are supposed to be adopted and approved. He said when there are changes to state law
we have to make changes. Mr. Linkous said that he researched this extensively and this is an
ordinance rather than a resolution due to section 2.20.080 - The schedule of cash bonds and
property bonds for violations shall be as established from time to time by ordinance of the mayor
and council.

Item # 11 – Presented by David Milliron, City Manager

Agreement: Spyglass Telecommunications Audit; removed

Item # 12 – Presented by David Milliron, City Manager

Agreement: Sprint Water Tower Lease Agreement; David Milliron stated the lease contract with
Sprint has expired. We notified them that we were operating on an expired contract and that we
needed to update this lease and the two options were to bring a new agreement to Council for
approval or remove the tower and we do not have to be involved with it anymore. Sprint then
came back with an Open Records Request asking for documents that they should already have
in their possession. Therefore, Mr. Milliron sent an additional letter giving them a date that the
tower would be taken down. The only option that I will entertain is the one where Sprint will
secure their equipment on the tower because of the safety issues. The other option is for Sprint
to look at fair market rent to continue the relationship and to include the city’s cost to maintain
the ground equipment. Robin Buschman asked how long this had been out of contract. David
Milliron said that it will be on the document and highlighted in the new notebooks. Mr. Thomas
stated that this is something the next administration should handle as it sounds too muddy and
we don’t have the documents to review in length. Mayor stated that this has been in
conversation with Sprint for about a year and there is a safety issue and we are not getting paid
the updated rates. Mr. Thomas asked can the new administration take this matter up. He stated
this Council has no knowledge of this; this is the first I have heard. Robin Buschman stated this
Council did direct the administration to go through all of the ordinances, resolutions and
agreements to find money and to see what they could streamline. Mayor stated again that if we
are not comfortable with the proposed agreement, we do not have to pass it. Mr. Thomas said
we are going to get it Monday and have a few minutes to read. Mr. Milliron said once I review
the proposal I may or may not provide a recommendation to Council.

Item # 13 - Presented by David Milliron, City Manager

Discussion: Proposed 2014 COS Operating Budget; Mayor Alarcon asked if anyone wanted to
speak on the budget. He said we already had the special called meeting for this. Mayor asked
anyone on Council if they had any further discussion on this. No one had anything.

Item # 14 - Presented by Vicki Coleman, City Planner

Information: Modification to a Development Agreement: MC-13-07; Vicki Coleman explained
that this is a multiple modification request. The first request is for a reduction of home size to
1600 square ft. She pointed out that in 2008 council did approve the home size to be reduced to
1800 square ft. This was contingent upon removal of the rear alleys. The developers are now
requesting a further reduction from 1800ft to 1600ft for a quarter of the homes that are there.
Mayor said that going from 2200 to 1800, these are small lots and it is only a small piece being
reduced. He said only a quarter of the homes be affected. Vicki referred to the second request
stating this is cleaning up the removal of the rear drive and rear garage entry requirements. She
said the third item refers to the subdivision which is already platted. The applicant would like to
modify the sidewalk. Mayor referred back to the second request in reference to the rear entry
garage. At one time it was communicated to make those carports; we turned that down. Ms.
Coleman said they want to modify the location of the sidewalk. The road and the Right of Way
belong to the city; there is nothing to be gained. This has been explained to the applicant and
she in not sure why this is still in the request. Ms. Coleman addressed requests 4 and 5
together. Number four is to allow each sidewalk to be installed as each lot is built. Ms. Coleman
this is customary. Ms. Coleman stated that number five is to remove the sidewalks on the
interior lots of the subdivision and place on one side of the street. The developer would like to
build as they go. Robin Buschman and Richard Steinberg that this made no sense. Ms.
Coleman said it was a protection for the builder if something happens they would not have to
put in anymore infrastructure in. Ms. Coleman explained the amenity portion stating the existing
development agreement fell silent. There is a requirement to put in a playground and parking in
the area. The developer usually include a timeframe which is after 25 homes have been built to
install the amenity area. The Mayor asked is that with or without the introductory of the (3)
homes to accommodate the amenity part. Ms. Coleman this one will do the same she said 25%
is not uncommon it is an acceptable percentage of the homes. Ms. Buschman asked if there
was a time frame. Mayor stated that they can’t build any more than 25% of the homes before
the amenity portion is completed. Ms. Coleman stated we typically know because the developer
is pulling building permits as they go. Mr. Milliron wanted to clarify that it is 25% sold and not
built. He also stated that we have been working on this agreement for a while with involvement
from the Mayor, Mrs. Mathis, Mr. Milliron and Ms. Coleman. Ms. Coleman provided an overview
of request number seven covers the reduction of the rear from 30ft to 15ft. She pointed out
request 9 refers to the covenants were requires technically this already exists but this
subdivision is currently empty and was purchased from foreclosure. Ms. Coleman addressed
request 10 is a non-issue, because what is approved will be included in the final development
agreement. Robin Buschman asked if the recommendations will be included in the books. Mr.
Linkous stated that most jurisdictions do not do things this way. He said Stockbridge has done
this in the past. They had entered into development agreements with the developer and later
after the zoning it became conditional zoning. Most jurisdictions do not do this. We are
amending the development agreement and changing the conditions of zoning. He said moving
forward we will not have this cumbersome process. Mayor stated this is why we recommended
bringing the Planning & Zoning in-house. Ms. Coleman pointed items that are appealable. There
are some things that do not have an appeal process, but staff have to work through
administratively. David Milliron requested City Clerk to ensure publishing of the public notice for
the hearings.

Item # 15 - Presented by Vicki Coleman, City Planner

Information: Conditional Use: CU-13-13; removed

Item # 16 - Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-18; removed

Item # 17 - Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-19; removed

Item # 18 - Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-20; removed

Item # 19 – Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-21; removed

Item # 20 – Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-22; removed
Item # 21 – Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-23; removed

Item # 22 – Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-24; removed

Item # 23 - Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-25; removed

ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS

All Meetings Will Be Held At City Hall Unless Otherwise Noted. Meetings dates and times are
subject to change so please confirm with City Hall at 770.389.7900 or via
www.cityofstockbridge.com

? December 9: City Council Meeting at 6:00pm in the Council Chambers

? December 19: Downtown Development Authority Meeting at 3:30pm in the Library

? December 24-25: City Hall closed in observance of the Christmas Holiday

PUBLIC COMMENTS

The Public Comment session is an opportunity for citizens to address the Mayor and Council on items
specific to the published agenda. This is not a public question and answer session. The Mayor will recognize
individuals to speak, whom are requested to confine their comments to no more than three minutes. Please
state your name and address for the record prior to speaking on your topic.
Item #5 – Anthony Ford at 708 Lily Glen Lane spoke about the wording of the $5,000 being for
the 2013 year and he wanted to know if that was for the remaining portion of 2013. Mr. Milliron
stated that this was for the entire 2013 year.

Item # 8 and #9 – Anthony Ford at 708 Lily Glen Lane wondered if we have done all we could
do to collect the money. Mayor stated that we have done due diligence to collect the money
through collection services and through the Sheriff’s department. He said you can be assured
that the city is not blowing it off.

Item #12 – Anthony Ford at 708 Lily Glen Lane wanted to know if it was possible to take the
water tower out of commission since it’s not in use and allow Sprint to rent the land and place a
tower at the location.

Motion to Adjourn; Harold Cochran made a motion to adjourn; a second was made by Richard
Steinberg; the motion passed 5-0. The meeting adjourned at 7:08pm.
