---
date: 2016-04-26
title: April 26, 2016 Minutes
source: 2016-04/2016-04-26_April 26, 2016_Minutes.pdf
pages: 1
---

Page I1

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APPROVE MINUTES
WORK SESSION MEETING

TUESDAY APRIL 26, 2016 6:00 p.m.

Mayor & City Council Administration
Mayoij Pro Tem- Anthony S. Ford Michael Harris, Cit
Councilman Elton Alexander Manaﬁer
Vanessa Holiday, ity Cl_er
Councilman John B|o_unt Ra_ndi Deput_ City Clerk
Councilwoman LaKeisha Gantt Rainey,
Michael Wil iams, Ci y Attorney
Councilwoman Neat Robinson

The meeting was called to order by Mayor Pro Tern Ford at 6:05pm.

Invocation was provided by Pastor Cecilia Green.

The pledge of allegiance was recited in unison.

City Clerk, Vanessa Holiday proceed with a verbal roll call, all members of Council were
present.

Councilman Blount motioned to amend the Agenda to include a ceremonial item -
National

Day of Prayer Proclamation; second by Councilwoman Gantt; the motion passed 5-0.

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the

beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes. Speakers must respect all members
of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be
tolerated while meetings are in session.

Ms. Dee Moore of Atlanta, Georgia expressed her concerns regarding the proposed Food
Truck Ordinance and the affect on small businesses.

April 25, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
7Page|2

CEREMONIAL
Mayor Pro Tem Ford presented a Letter of Commendation presented to Devin Dixon of the
Eagles Landing High School Track & Field Program and also presented Certificates to the
Girls 4 x 400 Meter Relay Team (Betty Jackson, Sophie Fabre, Dahlia Ward and Tihzane
Brooks) of the ELHS Track & Field Program:.

Mayor Pro Tem Ford read excerpts from the Presidents National Day of Prayer
Proclamation and presented the proclamation to citizens of Stockbridge.

PRESENTATION
ITEM #1 —
Annexation Master Plan for the City of Stockbridge was presented by:
Dale Hall, Administration and Community Development Director and
Paula Sanford, Ph. D, of the Carl Vinson institute of Government
Mr. Hall noted he had contacted the Carl Vinson institute regarding an Annexation Master
Plan in May of 2015 and introduced Dr. Paula Sanford to present the Annexation Master
Plan to the City Council.

Dr. Sanford informed the City Council as to how the Annexation Master Plan was drafted
and stated that in May 2015, the City of Stockbridge requested that the Carl Vinson Institute
of Government conduct a study of the fiscal impacts of a possible annexation of four areas
and the de-annexation of one area.report presents an analysis of how
The

annexing/deannexing these areas would affect the city’s finances. More specifically, we
studied whether the estimated municipal revenues derived in the study areas will be greater
or lesser than the cost to provide levels of service in the study areas comparable to that

currently received by Stockbridge residents and businesses. The study should not be
viewed as a statement supporting or discouraging annexation; rather it is an information
tool for the elected and appointed officials and the citizens of Stockbridge. Dr. Sanford
stated the first thing is to compare estimated revenues and expenditures for 5 study areas.
They then develop the best revenue and use 3 different expenditure methodo|ogy’s to see
a range of cost and results. The study consist of a snapshot of a year in time and the

question poised is what would the City have collected in revenues and spent in
expenditures had the annexation areas been a part of the city.

OLD BUSINESS
None

NEW BUSlNESS
ITEM #2 —
Resolution to name N. Henry Bridge in honor of M L King, Sr.
Presented by: State Representative Andy Welch
State Representative Andy Welch read the State of Georgia House Resolution No. 1052
of the Georgia General Assembly where he sponsored and was also co—sponsored by
State Representative Demetrius Douglas and other members of the Henry County
Delegation, to name N. Henry Bridge in honor of Martin Luther King, Sr., a native of
Stockbridge, and Rep. Welch then presented the Mayor Pro Tern on behalf of the Henry
County Delegation.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389—7900
April 26, 2016 6:00pm
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ITEM #3 — Resolution to approve Employee Progressive Discipline Policy
Presented by: Renee Wheeler, HR Manager and Michael Harris, City Manager
Ms. Wheeler noted the Employee Progressive Discipline Policy was a formalized policy that
will beplaced in the employee handbook outlining how discipline will be administered
throughout the City.

Councilman Alexander motioned to approve the Resolution for the Employee Progressive
Discipline Policy; second by Councilwoman Gantt; the motion passed 5-0.

ITEM #4— Resolution to Write-Off 2014 and Prior Probation FeesIFines 2014 and Prior

Municipal Court in the Amount of $92,877.00.
Presented by: Anita Gunnoe, Court Clerk and Linda Nabers, Treasurer.
Ms. Nabers indicated the probation fees referenced expired fees prior to 2015 and further
noted the City has not been able to assess the 2015 numbers as of yet, but would like to
take these uncollectable fees (new law regarding tolling} back in the 2015 audit in the
amount of $92,877.00. Ms. Nabers noted the next items 5 & 6 are additional amendments
for year-end housekeeping.

Councilwoman Gantt motioned to approve the Resolution to write off the 2014 prior
uncollectable fees; second by Councilwoman Robinson; the motion passed 5-0.

ITEM #5 —
Ordinance Budget Amendment 2015-005 FYE2015 Opt. A $2,537,333.00

Presented by: Linda Nabers, Treasurer.
Ms. Nabers stated if Council agrees to version B in the amount of $2,444,456.00, the funds
of $92,877.00 would be included in the 2015 write-off amount for fines.

Councilwoman Gantt motioned to approve the Ordinance Budget Amendment 2015-O05
Version B in the amount of $2,444,456.00; second by Councilman Blount; the motion

passed 5-0.

City Clerk informed Ms. Nabers the numbers are different in version B and asked to recite
the numbers for the public. Ms. Nabers stated Version B would be taking back to the fund
balance which includes the Hotel/Motel Tax, TE, URA Fund, and the Merle Manders
Conference Center for a total of $2,444,456.00.

ITEM #6 —
Ordinance —

Budget Amendment 2015—006- FYE2015 —
$1,730,362.00
Presented by: Linda Nabers, Treasurer.
Ms. Nabers requested a 2015 Budget Amendment and stated the Cemetery, Water and
Sewer, Storm Water, Sanitation and Ted Strickland Community Center funds were not
included in version B, totaling $1,730,362.00.

Councilwoman Gantt motioned to approve the Ordinance Budget Amendment 2015-006 in
the amount of $1 ,730,362.00; second by Councilwoman Robinson; the motion passed 5-0.

ITEM #7 —
Ordinance —

Budget Amendment 2016-007 — FYE2016 -
$75,000.00
Presented by: Linda Nabers, Treasurer.
Ms. Nabers stated this budget amendment is for the Storm Water fund that was in 2015
budget; however, the equipment was never purchased and that the Public Works Director,
Kevin Walter would like to purchase a Kubota Rubber Track Excavator with a trailer which

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
April 26, 2016 6:00pm
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is located in the Storm Water fund balance.

Councilwoman Gantt motioned to approve the Stormwater fund budget amendment in the
amount of $75,000.00; second by Councilwoman Robinson; the motion passed 4-1
Councilman Alexander opposed.

ITEM #8 —
Resolution establishing a policy for City of Stockbridge Volunteers.
Presented by: Michael Williams, City Attorney
Attorney Williams stated there is a draft Resolution for Council to look over without votes at
tonight’s meeting and noted since the Community Relations Committee will be hosting a
few events and will be using volunteers; he suggests Council put in place a policy for
volunteers to be screened and to have a background check completed. Attorney Williams
also suggested adding to have the volunteers use city vehicles instead of their own

personal vehicle. No Action was taken and would be presented on May 9"‘.

ITEM #9 —
Ordinance —
Food Trucks in the City of Stockbridge
Presented by: Michael Williams, City Attorney
Attorney Williams noted the proposed Food Truck Ordinance would provide regulation for
mobile food vending throughout the City and would break down and define the 3 types of
vending platforms: food trucks, food carts and traditional ice cream trucks. Attorney
Williams expressed the ordinance states on page 3, food truck vendors must collect sales
tax and comply with local codes and keep records when dealing with taxation; it also states
vendors can have prepared and pre-packaged food for sale.

Councilwoman Gantt stated she is not ready to vote at tonight's meetings. There are rules
and regulations in place already regarding food trucks especially during City Events and
expressed her thoughts of those who desire to operate mobile other than food truck
Tuesday should have a valid City business license. Mr. Williams responded a provision can
be added in a subsection that would prohibit a location within 600 ft. of city events and
further noted there are State laws that restrict the City’s ability to force vendors to pay taxes
if they have paid under a differentjurisdiction. No Action Item to be presented on May 9"‘-

ITEM #10 —
Resolution establishing a policy for proclamations.
Presented by: Michael Williams, City Attorney
Attorney Williams noted to clarify the process, a policy for proclamations has been

requested.

Mayor Pro Tem Ford stated he believes whoever signs the Proclamation whether it be the
Mayor/Mayor Pro Tem and City Clerk should have direct contact with those individuals
requesting the Proclamation and noted the requests should come through the Clerk first
and then the Mayor or Mayor Pro Tem would figure out the type of Proclamation to give.

Councilman Blount stated he is for having a procedure set in place for issuing
proclamations.

Mayor Pro Tem Ford stated he only thought the Clerk and Mayor or Mayor Pro Tem signs
the Proclamations. City Clerk, Vanessa Holiday stated all members of Council sign Letter
of Commendation when presented in the Council Chamber and when presented off site,
the Councilmember presenting the Letter of Commendation signs the letter.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
April 26, 2016 6:00pm
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Councilwoman Robinson inquired of the Clerk if a Proclamation list exists. Mrs. Holiday
replied there is a 2015 list of Proclamations that was presented to the Council noting all
proclamations that had been issued in the previous year. Mrs. Holiday noted the concern
from the Clerk's Office in regards to proclamations is to have the request make sure the
requestor included the content and information for the proclamation and allows for enough
time to properly prepare the Proclamation. No Action was taken would be presented on
May 9”‘.

ITEM #11 —
Resolution to Authorize Hispanic Community Event as a 2016 City Event.
Presented by Councilwoman Robinson.
Councilwoman Robinson stated there was a meeting with Main Street
discussion and

Manager, Kira Harris-Braggs and Rocio Camacho to create city event showing Main

Street featuring the Hispanic community during their National Hispanic celebration months
of September through October. Councilwoman Robinson stated they are wanting to
combine that event with Bridgefest.

Mayor Pro Tem Ford asked will there be a need to re-adjust funding. Councilwoman
Robinson stated no funding would be required.

Councilwoman Robinson motioned to approve the Resolution to authorize the Hispanic
Community Event; second by Councilman Alexander.

Mayor Pro Tem Ford noted the Resolution was not in the packet as the details needed to
be discussed and directed Attorney Williams to work in conjunction with Councilwoman
Robinson with the details and information forthe Resolution to be presented at the May 9”‘
meeting..

Councilwoman amended her motion to work in conjunction with Attorney Williams to finalize
the Resolution; second by Councilman Alexander; the motion passed 5-0.

ITEM #12 —

Stockbridge Campaign Policy
Presented by City Attorney, Michael Williams.
Attorney Williams stated this is a policy that deals with political campaigning activities at
public facilities or events and noted the policy was presented over a year ago, but never
voted on. Attorney. Williams stated the policy would direct staff on how to handle candidates

attempting to campaign during a city event. The policy is broken up into two sections.
Section A references activities that are allowed and Section B is the prohibition of activities
section. Attorney Williams recommends Council’s approval.

Councilman Blount motioned to approve the Stockbridge Campaign Policy; second by
Councilwoman Gantt; the motion passed 4-1. Councilman Alexander opposed.

PLANNING & ZONING
None

COUNCIL DISCUSSION
None

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
April 26, 2016 6:00pm
Page |6

Councilwoman Gantt motioned to convene into Executive Session for items A-F and H;
second by Councilman Blount; the motion passed 5-0.

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)
El A. Meeting to discuss or vole to authorize the settlement of a matter covered by the attorney-client
privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject
discussed was [identify the case or claim discussed but not the substance of the attorney-client
discussion}.

El B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as
provided in Georgia Code section 50-14-3(b)(1)(B).

Cl C. Meeting 0 discuss or vote to authorize the ordering of an appraisal related to the acquisition or
disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C),

Cl D. Meeting 0 discuss or vote to enter into a contract to purchase, dispose of, or lease property
subject to approval in a subsequent public vote as provided in Georgia Code section
50-14-3(b)(1)(D).

D E. Meeting 0 discuss or vote to enter into an option to purchase, dispose of, or lease real estate
subject to approval in a subsequent public vote as provided in Georgia Code section
50-14—3(3)(1)(E).

:i F. Meeting 0 discuss or deliberate upon the appointment, employment, compensation, hiring,
disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as
provided in Georgia Code section 50-14-3(b)(2).

El G. Meeting 0 interview one or more applicants for the position of the executive head of an agency as
provided in Georgia Code section 50-14-3(b)(2).
III

I: .1 Pursuan to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a
meeting otherwise required to be open was closed to the public in order to consult and meet with
legal counsel pertaining to pending or potential litigation, settlement, claims, administrative
proceedings, or olherjudicial actions brought or to be brought by or against the agency or any
officer or employee or in which the agency or any officer or employee may be directly involved and
the matter discussed was [identify the matter but not the substance of the discussion].

:1 I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as
provided by Georgia Code section 50-14-3(a) (1).

Councilwoman Gantt motioned to adjourn Executive Session; Councilwoman Robinson
provided the second; the motion passed 5-0.

Councilwoman Gantt motioned to reconvene into Work Session Meeting; Councilman
Blount provided the second; the motion passed 5-0.

CITY MANAGER’S COMMENTS
Michael Harris noted Governor Deal had signed SB 358, SB 359, SB 360 and SB 361.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770)389-7900
April 26, 2016 6:00pm
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COUNC|L’S COMMENTS

Councilman Alexander presented a summary of the First Quarter Public Safety
Committee.

Councilman Blount presented a summary of the First Quarter Community Relations
Committee.

Councilwoman Gantt presented a summary of the First Quarter Finance Committee.

Councilwoman Robinson presented a summary of the First Quarter Public Works
Committee.

MAYOR PRO TEM’S COMMENTS
Anthony S. Ford presented a summary of the First Quarter Building Committee.

Mayor Pro Tem Ford read the following announcements:

0 Food Truck Tasty Tuesdays —
5:30 —
9:00 p.m. EVERY TUESDAY —
CITY HALL

- Public Works Committee Meeting, Chairperson Councilwoman Robinson,

Wednesday, April 27, 2016 at 5:00 p.m. City Hall —
Patrick Henry Meeting Room

- New Sanitation begins May 1, 2016. New Company —
Waste Industries —
Call

(770) 474-9273 for questions and Recycle Sign-Up.

o National Day of Prayer —Spearheaded by Councilman Blount —

Thursday,
May 5, 2016 City Hall Steps —

7pm.

City Council Meeting, Monday, May 9, 2016 6 p.m. Council Chamber

Unity in the Community Exhibition Basketball Game Spearheaded by

Councilwoman Robinson Friday, May 13, 2016 at 5pm at the J.P. Moseley

Recreation Center —
Millers Mill Road Stockbridge, GA

0 Public Works Committee Meeting, Chairperson Councilwoman Robinson,
Wednesday, May 25, 2016 at 5:00 p.m. City Hall -
Patrick Henry Meeting Room

City Council Work Session, Tuesday, May 31, 2016 6 p.m. Council Chamber

0 Coffee with a Cop spearheaded by Mayor Pro Tem Ford, Saturday, May 21, 2016
11 a.m.at Silver Bay Seafood Restaurant 5425 N. Henry Blvd. Stockbridge, GA

CITY CLERK’S COMMENTS
Vanessa Holiday noted Administrative Professional Day on April 27”‘ and thanked

everyone in the Clerk's Office, City Hall, MMCC, Court and Public Works.

April 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
Page |8

Mayor Pro Tem Ford also noted Administrative Professiona|’s Day and noted he would be
visiting staff with acknowledgements.

Councilwoman Gantt motioned to adjourn the meeting at 9:50pm; second by
Councilwoman Robinson; the motion passed 5—0.

Respectfully submitted by:

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Clerk
A lhbhz1n lhbh>zn  lh bhz n
Anthony S. Ford, Mayor Pro Tem
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4640 N. Hemy Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
April 26, 2016 6:00pm
