---
date: 2013-04-02
title: April 2, 2013 Minutes
source: 2013-04/2013-04-02_April 2, 2013_Minutes.pdf
pages: 1
---

WORK SESSION MINUTES
CITY OF STOCKBRIDGE

TUESDAY, APRIL 2, 2013 6:00 PM

City Council
Mark Alarcon, Mayor
Richard Steinberg, Mayor Pro Tem
Robin Buschman, Councilwoman
Harold Cochran, Councilman
Shirley Dabney, Councilman
Alphonso Thomas, Councilman

Rhonda A. Blackmon, City Clerk

Call to Order; Mayor called the meeting to order.

Invocation by Kathryn Gilbert.

Pledge of Allegiance

Adopt Agenda: Richard Steinberg amended the agenda to remove the executive session and add under
item 1 a proclamation for Delta Sigma Theta Sorority Henry County Alumni Association; a second was
made by Robin Buschman; the motion passed 5-0.

Review Minutes; Work Session March 5, 2013; Council Meeting March 11, 2013

CEREMONIAL

Item # 1 -
Presented by Mark Alarcon, Mayor
> Proclamation for Stockbridge Elementary Title I Honor
> Proclamation for Webbington's Peach Habanero Jam as the 2013 Flavor of Georgia Finalist
> Resolution for Georgia Cities Week
> Proclamation for Henry County Alumni Association

NEW BUSINESS

item # 2 -
Presented by David Milliron, City Manager
Permit —
Six-month extension to the Conditional Use Permit for lglesia Hispana en Stockbridge (Requires a
Public Hearing); David Milliron stated that this is like the one we did last month extending the permit for an
additional six (6) months. Mr. Milliron recognized Margie Acevedo and Pastor Torres. Ms. Acevedo read
the presentation translated from Pastor Torres. Mayor wanted to clarify that it is not that we do not want the
church here in the City but they need to find a free standing building to move into. Richard Steinberg asked
how many times they have been permitted. Pastor Torres said this was their second time and he was trying
to make it the last. Richard Steinberg wanted to make sure they know that it does not have to be the last
time if they need additional permits. Mr. Milliron asked how big their congregation was. Pastor Torres
stated they are up to about 50 members. Mr. Milliron noted that the clerk has the Pastor's contact
information and he stated he would have the Economic Development Officer contact the Pastor to try and
help them locate a permanent building. Bill Linkous wanted to make sure that the Council knew that we
have to have a public hearing on this item at the regular meeting.

Items 3 —
6 are housekeeping items that the code enforcement officer came across and brought to the City

Manager’s attention. Mr. Milliron explained there is some and currently have inconsistent language in our
regulatory business code that deal with precious metals and gems, automobile and truck sales, dealers in
distilled spirits and also pawnshops. The verbiage in your package clarifies and benchmarks that the city

April 2, 2013; 6:00pm
shall have three licenses dealers until the city reaches 20,000 threshold and then for additional 5,000 you
can add one license. No one will be affected by this change. Staff recommends that the Council approve all
four (4) of these ordinance changes. Mayor asked the City Attorney if there was anything he had to add.
Mr. Linkous stated that it was straight forward language and he then went over the stipulations,

Item # 3 -
Presented by David Milliron, City Manager
Ordinance to amend the Code of Ordinances relating to dealers in precious metals and gems so as to

clarify when additional licenses may be allowed based upon census data

item # 4 - Presented by David Milliron, City Manager
Ordinance —
to amend the Code of Ordinances regarding used automobile and truck sales code so as to
clarify when additional licenses may be allowed consistent with census data

item # 5 - Presented by David Milliron, City Manager
Ordinance —
to amend the Code of Ordinances relating to dealers in distilled spirits so as to clarify the
number of licenses available and clarify when additional licenses may be made available based on census
data

Item # 6 - Presented by David Milliron, City Manager
Ordinance ——
to amend the Code of Ordinances relating to pawnshops so as to clarify those times when
additional licenses may be allowed based on census data

item # 7 -
Presented by David Milliron, City Manager
Ordinance -
to amend the Code of Ordinances relating to littering so as to clarify the penalties for violation
of the city’s littering ordinance; Mr. Milliron said that you can create an ordinance but the problem with the
ordinance is that we do not have any enforcement. David Milliron said the registry will help to identify but the
ordinance will provide some penalties. The City does not have the legal authority to go on properties and get
it cleaned up and recoup the cost. Mayor asked the City Attorney if he had anything additional. Mr. Linkous
said the penalties are straight forward and he went through those from the ordinance.

item # 8 —
Presented by David Milliron, City Manager
Ordinance —
to amend the Code of Ordinances relating to peddlers, solicitation and door to door sales as to
provide comprehensive regulation of such commercial activity; Mr. Milliron stated that after our recent storm,
solicitations were in full force through the City. He stated he went outwith Code Enforcement and looked
through the City at all the flyers and such that were littering the City. David then got with the City Attorney
and looked at the existing peddler’s ordinance which was not restrictive for peddlers and solicitation. This
will require the individual to be permitted with background checks and we will be keeping the permitted
individuals on the website for people to know who is legally permitted to solicit in the City. This rewrite also
put us in compliance with Federal law as well. Mr. Linkous said that they split up the people who may solicit
into three categories. He then explained the categories further. Robin Buschman said that Flippen and
Walt Stephens were really bad. She stated that roofing contractors do not have to have a State license and
therefore, a lot of out of state contractors were coming in looking for jobs and then leaving again. Mr.
Milliron said that you could require the homeowner’s or the company get a permit prior to doing the work,
Mayor stated he did not want to regulate that and extend further costs to the homeowner’s for something
that the County is already giving as a free pass. Richard Steinberg said that he agrees with that as the City
is trying to encourage the small local businesses.

Item # 9 —
Presented by David Milliron, City Manager
Ordinance —
to amend the Code of Ordinances relating to administrative fees, regulatory fees and
occupation taxes so as to provide that home owners associations are exempt from occupation taxes
(Requires a Public Hearing); Mr. Milliron said this was a text amendment. There have been questions as to
whether a home owner's association to have a business license. He stated that he has researched this and
home owners associations are not regulated businesses and therefore, should not need a business license.
Richard Steinberg asked how many businesses would be affected by this. Mr. Milliron stated that there was
only one and that happened to be Mr. Houston's business. Since this is a tax matter, this will require a
public hearing.

item # 10 -
Presented by David Milliron, City Manager

April 2, 2013; 6:00pm
Resolution —
to reactivate the Downtown Development Authority for the City of Stockbridge; declaring the
need for 23 Downtown Development Authority; appointing the board of directors; providing for ﬁling of a
certified copy of this resolution with the Secretary of State and the Georgia Department of Community
Affairs; and discussion of seed money funding for contract sen/ices; Mayor said that we have been receiving
applications for this and if we do not get it completed by the upcoming council meeting, it will be done next
month.

Item # 11 —
Presented by Mark Alarcon, Mayor
Stockbridge Community Partnership Grant Application review; Mayor stated this review would be happening
this week. He named the citizens that are on the committee and stated that there are also four (4) staff
members that will be on the committee as well. This is Phase I; depending on how they report back and it is
presented to the Council on Friday for their review. The other committees will go through this same
process. Depending on recommendations, there may be an additional phase.

Mayor mentioned the ground breaking ceremony that was held at South Berry Street at 5:00pm preceding
the work session today. The pictures are on the website for review.

ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS Mayorwent over the upcoming events.

All Meetings Vlﬁll Be Held At City Hall Unless Otherwise Noted

1. Urban RedevelopmentAgency Meeting: April 4, 2013 at 5:00 pm
2. Monthly City Council Meeting: April 8, 2013 at 6:00 pm
3. Community Development Block Grant Application Workshop: April 11, 2013 at 2:00 pm at the
Merle Manders Conference Center (lower level); 111 David Road, Meeting Room 123
4. Georgia Cities Week: April 20 27, 2013

David Milliron added the SPLOST IV Committee will meet on Thursday, April 4, 2013 at 6:00pm in room
123 at the Merle Manders Center.

PUBLIC COMMENTS

The Public Comment session is an opportunity for citizens to address the Mayor and Council on items
speciﬁc to the published agenda. This is not a public question and answer session. The Mayor will
recognize individuals to speak, whom are requested to confine their comments to no more than three
minutes. Please state your name and address forthe record prior to speaking on your topic.

Item # 6 Houston Nelson at 2504 Walter Way said that he wanted to speak to the City Attorney but he
said the census says they can have additional pawn shops and his question is why we need additional
pawn shops. He is not against them but would like to see them spread out across the City.

item # 7 Vanessa Holiday at 708 Silene Court spoke on clarification ofjunk vehicles and if that includes
inoperable vehicles.

Houston Nelson at 2504 Walter Way said homeowners associations have language that deals with
the issue only if it deals with common areas and not the public right of way. He stated he was in favor
of this and he hoped that the Council would pass this.

Item # 8 Kathryn Gilbert at 120 Willow Lane spoke on the solicitation permits. She asked if there is a
clause in the ordinance requiring a building permit from the residents or contractors.

Vanessa Holiday at 708 Silene Court wanted to know how this would affect Girl Scout Cookie Sales
and fundraisers from the schools. Will they be required to get have a license.

April 2, 2013; 6:00pm
Houston Nelson at 2504 Walter Way said that he used to be a door to door salesman and he does
want to know who is selling in the City. He asked if religious organizations can be included and
identified.

Vanessa Holiday at 708 Silene Court asked if we have Code Enforcement on the weekends as that is
when the solicitors usually come.

Item # 9 Houston Nelson at 2504 Walter Way thanked Mr. Milliron.

Vanessa Holiday asked does this pertains to management companies.

Item # 10 Vanessa Holiday at 708 Silene Court asked if the Mayor could review the terms of the
authority.

Kathwn Gilbert at 120 Willow Lane said that all of that information is online.

Vanessa Holiday at 708 Silene Court said there was a presentation for the DDA is this the same or
are you going back to the one originally adopted in 1983.

Houston Nelson at 2504 Walter Way said he tried to attend the URA meeting last month and got here
and then found out that it was cancelled. He wanted to know how to find out ahead of time if this will
be cancelled in the future. He would like to have the name of the person in charge of the meeting to
have their contact.

MOTION TO ADJOURN; Richard Steinberg made a motion to adjourn; the second was made by Harold
Cochran; the motion passed 5-0.

Executive Session (Exemptions to the Georgia Open Meetings Actl

C] A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in
Georgia Code section 50-14—2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but
not the substance of the attorney-client discussion].

III B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia
Code section 50-14-3(b)(1)(B).

D 0. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate
as provided in Georgia Code section 50-14-3(b)(1)(C).

D D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a
subsequent public vote as provided in Georgia Code section 50~14-3(b)(1)(D).

D E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a
subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E).

El F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or
dismissal, or periodic evaluation or rating of a public ofﬁcer or employee as provided in Georgia Code section 50-14—3(b)(2).

D G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia
Code section 50-14-3(b)(2).

April 2, 2013; 6:00pm
El H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14—2(1), a meeting otherwise
required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or
potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or
against the agency or any ofﬁcer or employee or in which the agency or any ofﬁcer or employee may be directly involved
and the matter discussed was [identify the matter but not the substance of the discussion].

D I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia
Code section 50-14-3(a) (1).

Respectfully submitted by:

(i ‘militia t M)’ lélltmui. W  lh bh # % /4 lhbh#
Rhonda A. Blackmon, City Clerk rk A. Alarcon, May

April 2, 2013; 6:00pm
