---
date: 2016-08-08
title: August 8, 2016 Minutes
source: 2016-08/2016-08-08_August 8, 2016_Minutes.pdf
pages: 1
---

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APPROVED MINUTES
COUNCIL MEETING

MONDAY, AUGUST 8, 2016 6:00 p.m.

Mayor & City Council Administration
Mayor Pro Tem- Anthony 5. Ford Michael Harris, Cit Mana er
Councilman Elton Alexander Vanessa _Ho|iday, ity Cl_er
Councilman John Blo_unt Ra_ndi Deput_ City Clerk
Councilwoman LaKeisha_Gantt Rainey,
Michael Wil iams, Ci y Attorney
Councilwoman Neat Robinson

The Meeting was called to order by Mayor Pro-Tem Ford at 6:00pm. Mayor Pro Tem
Ford welcomed Vanessa Holiday, City Clerk and Michael Harris, City Manager back from
vacation.

The invocation was provided Pastor Robert Elam.

The Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of
Council were present with the exception of Councilwoman Gantt; a quorum was
confirmed.

Councilwoman Robinson motioned to amend the Agenda to include a Memorandum of
Understanding for GDOT Transportation Enhancement (Davis Road) Project #0O110731
to become item #5 on the Agenda; second by Councilman Alexander; the motion passed
4-0.

Councilwoman Gantt arrived following the adoption of the Agenda.

Councilman Blount motioned to approve the Minutes for 6/13/16 and 6/28/16; second by
Councilwoman Robinson; the motion passed 5-0.

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be

August 8, 2016 6:00pm 4640 N. Henry Blvd, Stockbridge, GA 30281 Phone: (770) 389-7900
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able to address the Mayor and Council for three (3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session.

Pastor Cecilia Green noted her work as a minister and her former substitute teaching duties in
Rockdale County where she issued extra points to students for visiting the library. Ms. Green
praised the City for sponsoring the extended Stockbridge Cochran Library hours on Saturday.

OLD BUSINESS

ITEM #1 Resolution to approve recommendation of Allsouth Constructors, Inc.

(Contract A) and Sol Construction, LLC (Contract B) to complete the Willow
Springs & Southwinds Pump Station Rehabilitation. C & S Project No.
S9100.004/RFP #201606-08 Engineer: Martin C. Boyd, P.E. Carter & Sloope, Inc.
Presented by: Michael Harris, City Manager
Mr. Harris stated the City decided to contract with Carter & Sloope to complete the
contract design noting the City went through the bidding process; and initially, the City
decided to bid out one of the pump stations; however, based on certain circumstances,
the decision was made to re-bid for both pump stations. Mr. Harris then introduced Mr.
Boyd, the engineer from Carter & Sloope, Inc.

Mr. Boyd noted there were 9 bidders, with 7 bidding on Contract A, the Rehab of Willow

Springs and Southwinds pump station, and Contract B, a replacement of a failing sewer
line, man holes and force main on Old Atlanta Rd. Mr. Boyd stated they have evaluated
the bids and contracts and recommends Contract A to be awarded to Allsouth, and
Contract B to be awarded to Sol Construction, with a total cost for both contracts at
$965,352; 15% below the estimated budget.

Mayor Pro Tem Ford agreed with the recommendation.

Councilman Alexander asked about the time frame and completion of the project. Mr.
Boyd noted there should not be any service disruption; however, the contractors are
required to do temporary bypass pumping 24/7 throughout the week.

Councilwoman Gantt motioned to approve the Resolution recommending Allsouth
Constructors, Inc. and Sol Construction, LLC. to complete the Willow Springs &
Southwinds Pump Station Rehabilitation C & S Project No. S9100.004/RFP #201606-08;
second by Councilwoman Robinson; the motion passed 5-0.

PUBLIC HEARING

ITEM #2 —
Conditional Use —
CU-16-05-S
Cobblestock Partners, LP of Dallas, TX requests a conditional use for the
property located at 5365 North Henry Blvd, in Land Lot 59 of the 12”‘ District. The
property consists of 2.65 +l- acres, and the request is for a church in the C-2
(General Commercial) zoning district.
Presented by: Dale Hall, Administration & Community Development

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
August 8, 2016 6:00pm
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Mr. Hall stated the applicant is requesting a Conditional Use Permit to allow a church or
religious facility to operate in an existing multi-tenant shopping center. Mr. Hall noted
the property is currently zoned C-2 (General Commercial) and the City’s codes does
allow a church or religious facility to be located within a commercial zoning district,
subject to approval ofa Conditional Use. Mr. Hall further stated the property had a
portion that was previously zoned for a church for a 6-month period; however, it's in a
different location, in the same strip center and, if approved, there will need to be a
development plan included.

The applicant Robert Elam expressed “All About Change" will inspire the youth, and
noted that he tries to find out who the youth really are. Councilwoman Robinson asked
about the type of activities that will be available to the youth. Mr. Elam stated it will be a

worship center, but they will go out into the community to get the youth back into the
community by being a positive role model.

PUBLIC HEARING
SPEAKERS IN FAVOR
Pastor Cecilia Green spoke in favor.

SPEAKERS OPPOSED
None.

Councilwoman Gantt motioned to approve the Conditional Use CU-16-05-S; second by
Councilman Alexander; the motion passed 5-0.

PUBLIC HEARING

ITEM #3 Resolution to request approval of the Short-Term Work Program and

Capital Improvement Element Annual Update and Adoption and Amendment to the
Henry County Comprehensive Plan.
Presented by: Dale Hall, Administration & Community Development
Mr. Hall noted in order to maintain qualified local government status, local governments
must approve and adopt a Short-Term Work Program and Capital Improvements
Element which is a key implementation tool that reflects the activities and strategies the
government has chosen over a five (5) year period. Mr. Hall noted the five-year period
being looked at now is 2016-2020 and the STWP consists of major actions to be
undertaken by the municipality to implement recommendations such as (e.g. feasibility
studies and ordinance updates). Mr. Hall further noted the STWP needs to have a time-
frame for implementing major recommendations, a responsible party for implementing
each recommendations and estimated cost. Additionally, the Capital Improvements
Element is an annual report on the City’s impact fees and audit of the processes. Mr.
Hall noted, if approved, the report will be sent to the DCA (Department of Community
Affairs),and brought back to the Council for a final approve at the October 10, 2016
meeting as the deadline for approval of the report is October 31, 2016.

Councilman Alexander noted concerns with the Jodeco Atlanta South project, and
asked Mr. Hall to elaborate. Mr. Hall stated that is a different project all together and is
not mentioned in the S'l)NP.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
August 8, 2016 6:00pm
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Councilman Alexander also asked if additional projects can be added. Mr. Hall replied,
who went through the
yes; last year's ST\NP was sent to all of the department heads
budgeting process and placed any projects they foreseen coming forward and other
projects that have already been paid for as well as proposed projects. Mr. Hall noted
most of the projects are long term Capital Improvement projects.

PUBLIC HEARING
SPEAKERS IN FAVOR
None

SPEAKERS OPPOSED
None

Councilwoman Gantt motioned to approve the Resolution to request approval of the
Short-Term Work Program and Capital Improvement Element Annual Update and
Adoption and Amendment to the Henry County Comprehensive Plan; second by
Councilman Alexander; the motion passed 5-0.

NEW BUSINESS

ITEM #4 -_Resolution appointing a Chaplain for the City Council
Presented by: Michael Williams, City Attorney
Attorney Williams stated this is a Resolution that establishes the position of a Chaplain to
the City Council. Mr. Williams noted the Supreme Courts has ruled that Legislative
Chaplains are permissible in the U.S Constitution and further ruled sectarian prayers
before meetings are permissible. Mr. Williams stated he has taken the recommendation
of Councilwoman Robinson that the City should have a Chaplain and has prepared a
Resolution that will establish the position as a non-paid voluntary positon. Mr. Williams
further noted, the Resolution provides that the Council can change the person at their
discretion. Mr. Williams stated the Chaplain would be responsible for 3 types of duties
that includes: The Chaplain shall be available to City Council to provide spiritual guidance
to Council on an as needed basis; the Chaplain shall be responsible for coordinating the
attendance of appropriate clergy to render invocations for meetings of City Council,
unless directed otherwise; the Chaplain shall be responsible for providing comfort to the
City and residence on a tome of grief within the community. Mr. Williams stated the
Resolution initially appoints Pastor Terrance Gattis of Mt. Olive Baptist Church as the
City's Official Chaplain.

Councilwoman Robinson stated Pastor Gattis reached out and wants to be involved with
Council and can be the mediator amongst each Councilmember and he will have access
to the Clergy for meetings.

Councilwoman Robinson motioned to approve Pastor Terrance Gattis of Mt. Olive Baptist
Church as the Chaplain; second by Councilman Alexander; the motion passed 5-0.
City’s

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
August 8, 2016 6:00pm
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ITEM #5 -_Memorandum of Understanding for GDOT Transportation Enhancement

(Davis Road) Project #0010731
Presented by: Michael Harris, City Manager
Mr. Harris referenced an updated Memorandum of Understanding regarding the Davis
Rd. Sidewalk project done in conjunction with GDOT. Mr. Harris noted the City is eligible
for 80% of the funds coming from GDOT, and the City has to do the preliminary
engineering up front, which has already been completed. Mr. Harris also noted any in-
kind services done can go towards the 20% match the City has to provide.

Mr. Harris further stated the original agreement was signed back in 2012 and GDOT has
asked the City to update the MOU with a date speciﬁed as the prior MOU stated as a
bid within 30 months of
sponsor, the City's responsibility was to have the project ready for
approval with the Notice to Proceed the preliminary engineering. Mr. Harris noted the
newer version states the City would be ready to bid the work by 2019. The City has been

working hand in hand with the engineers and the City Attorney to complete the appraisals
for 34 parcels that would be impacted. Mr. Harris noted the process has been moving
fonNard and the staff feels comfortable with the 2019 date and asked Council to consider
the updated MOU with GDOT.

Councilman Alexander stated making this project wide paths rather than sidewalks would
be a great project.

Councilman Alexander motioned to approve the Memorandum of Understanding for
GDOT Transportation Enhancement Project #0010731 (Davis Rd.); second by
Councilwoman Robinson; the motion passed 5-0.

DISCUSSION

ITEM #6 -_Hambrick Cultural Arts & Enrichment Center (aka Multiplex) Building
Assessment -
Presented by: Michael Harris, City Manager
Mr. Harris noted this item was discussed at the February retreat; the consensus of the
Council was to move forward with conducting an assessment of the building. The building
was acquired in 2012-2013 and is roughly about 24-25 years old. The Academy Theatre
has utilized the facility up to this point noting the City would like to complete an
assessment on the building to determine what would be the next best steps, whether it be
to rehabilitate the building or demolish it and rebuild. The City has contracted with Nova

Engineering Firm and they have completed a full property assessment (interior and
exterior) and has provided a cost associated with the estimates and the summarized
estimates provide a detailed cost matrix which outlines immediate and long -term
concerns. Mr. Harris noted the big ticket item would be the replacement of the roof which

is estimated around $600,000 which includes material work; and, the site work would total

roughly $767,000 $770,000 as immediate concerns and approximately $60,000 would

be feasible in the fair category; and the total to rehab the building would cost roughly
between $850,000 $900,000 to get the building back to a fully functioning state noting

there have been challenges with the HVAC system, electrical system as well as the

plumbing system and that would merit higher numbers in the near future.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
August 8, 2016 6:00pm
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Mr. Harris also referenced the RS Means Book for estimating different cost structures and
noted staff went through the latest book and came up with an estimated cost for a
community center where the cost was calculated using basic specifications shown and
could be adjusted depending on the design, alterations, owner's requirements and report
of completed project costs. Mr. Harris noted it would cost roughly $2.8 million for a
completed structure; $1.5 million to rehabilitate the interior buildout and around $2.8-$3.2
million for a brand new building. Mr. Harris stated if Council decided to go with rehabbing
the building, the challenge would be the additional maintenance cost; if Council decides to
Mr. Harris noted
go with a brand new building, the cost of warranties will be included.
when asked, it was his opinion to go with a new building as completing a rehab would be
a bit more constraint. Councilwoman Gantt stated she is in favor of a new building and

would prefer a State of the Arts building and a design the stake holders would prefer.
Councilwoman Robinson also stated she is in favor and believes the citizens and
community both need this. Councilman Blount stated he thinks the City should no longer
invest in such an old building that has a lot of repairs to complete; and believes the best
move would be to invest in a new building. Councilman Alexander expressed he is 100%

behind a new building; and inquired on the next step and time frame.

Mr. Harris stated some of the work could be done concurrent if it is the Council's desire.
Staff could start soliciting bids for the demo work which could be completed by the end of
this year. Mr. Harris also stated staff can start the process of selecting a designing firm to

begin the design and thinks this project will take time and may can take up to 6 months to
select a design process. Mr. Harris further noted there are enough funds in SPLOST Ill
and IV to complete the demolition and start the design process and the project could be
completed in phases, with someone starting the grading process next year; or, wait until
the next SPLOST or bonding the work to move fonNard. Mayor Pro Tem Ford asked if the
funds from the STINP (Short-Term Work Program) can go towards this project, and Mr.
Harris conﬁrmed. Councilman Alexander noted he understands there is enough money to
demo and design, and that Council would have to wait for the next SPLOST. Mr. Harris
clarified that if the Council has the desire they could also bond the work at roughly $3.2
million. Councilman Alexander stated he does not want Council to vote on the demo the
building only to have an empty lot for the next few years and asked about the next
SPLOST vote. Mr. Harris replied the next vote would be in 2019, with the first collections
in April, 2020.

After some discussion, the consensus of the Council was to direct staff to move forward
with obtaining quotes for building demolition.

CITY MANAGER’S COMMENTS
Michael Harris addressed security concerns at Reeves Creek Trail and made note that
the City was aware and was working with the Henry County Police Dept. to increase
vehicle patrol, foot patrol and code enforcement including weekends to enhance visibility.
Also meeting with surveillance ﬁrm and taking recommendations from HCPD in order to
prosecute. Mr. Harris also noted lights have been installed by Georgia Power where
statistics shows a 30% drop in crime where lighting is prevalent. Mr. Harris noted the trail
has been a great asset to the City and noted crime was unfortunate and wanted to assure
the public the safety concerns are being addressed. Additionally, the City is considering
adding Work-out equipment stations to the grassy area of the trail.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
August 8, 2016 6:00pm
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Mr. Harris also addressed concerns regarding the Zika Mosquito and noted he has
obtained information from the Center for Disease Control (CDC) that cautions residents to
remove all standing water. Mr. Harris also noted the City would issue Mosquito Dunks
(non-toxic tables) to City residents as a preventive measure.

COUNClL’S COMMENTS
Councilman Alexander thanked everyone for coming out and praised the Main Street
Program, Executive Asst. to Mayor & Council and all who came out to the opening on the
library on Saturday; thanked Pastor Green for her words and library learning experience;
and noted the importance of keeping the mind of the youth from being idle.

Councilman Blount noted the success of the 2"” Annual Back to School giveaway; noted
1300 attended with 650 supply-ﬁlled backpacks were given away along with
people
supplies for teachers as well; and thanked those who continue to come out and support
the City.

Councilwoman Gantt thanked everyone for coming out and asked for continued prayer.

Councilwoman Robinson referenced the great library event on Saturday and noted there
was more work to do and asked everyone to reach out to the Commissioners to provide

extended hours from January to December 2017 as the facility is needed; thanked
Greater New Hope for the supply—ﬁlled backpacks that were distributed; thanked Pastor
Gattis for volunteering his services of pastoring; and thanked Executive Assistant and
members of City Staff for their efforts and assisting where needed.

MAYOR PRO TEM’S COMMENTS

Anthony S. Ford noted First Responders Month and asked everyone to thank the Local
Police, and Sheriff of Henry County and they do a great job to protect and sen/e; asked
Pro
everyone to continue to be engaged as the City continues to move forward. Mayor
Tem Ford asked Councilman Blount to lead with a special prayer of bereavement for the

family of Councilwoman Gantt.

Ma vor Pro Tem Ford read the following News & Announcements:

ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS
All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or
contact City Hall offices at 770.389-7900 for updates and detailed information.

- Food Truck Tasty Tuesdays —
5:30 —
9:00 p.m. EVERY TUESDAY —
CITY HALL

- Ethics Board Meeting ——

August 11”‘ at 6:30 p.m. in the Patrick Henry Meeting
Room —

City Hall.

0 Main Street “Date Night” Movie (for age 18 and older) any children present must
be accompanied by an adult August 13”‘ on the City Hall lawn. Seating starts at 8

and blankets.
p.m. showing the movie X-Men Apocalypse. Bring your lawn chairs
4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 3894900
August 8, 2016 6:00pm
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Food vendors will be on site.

0 Downtown Development Authority Board Meeting August 15"‘ at 6:00 p.m. in the
Levi Meeting Room —

City Hall.

0 Women’s Health Talk wlNorthside Radiology Associates spearheaded by
Councilwoman Robinson August 16th at 6:30 p.m. at the Merle Manders

Conference Ctr. 111 Davis Rd. Stockbridge, GA

- Housing Forum spearheaded by Councilwoman Robinson August 18th at

6:00 p.m. at the Hambrick Cultural Arts Ctr. 146 Burke St. Stockbridge, GA

0 Free Sounds of Summer Concert Series —August 20th on lawn across from City
Hall from 6:00 p.m. to 9:30 p.m. featuring 85 South & the Soul Cartel Band. Bring

your lawn chairs and blankets. Food vendors will be on site.

City Council Retreat—August 25-26, 2016 9:00 a.m. —
5:00 p.m. at 110 Meeting
Place Lafayette Room Fayetteville, GA

0 Work Session Meeting, Tuesday, August 30, 2016 at 6:00 p. m. City Hall Chamber

EXECUTIVE SESSION (A-F &H[
Councilman Blount motioned to convene into Executive Session for items A-f &H;
Councilwoman Robinson provided the second. The motion passed 5-0.

Councilwoman Gantt exited the meeting during Executive Session at 8:05pm.

Councilwoman Robinson motioned to adjourn Executive Session; Councilman Blount
provided the second. The motion passed 4-0.

Councilwoman Robinson motioned to reconvene back into the Council Meeting;
Councilman Alexander provided the second. The motion passed 4-0.

Councilman Blount motioned to adjourn the meeting; Councilman Alexander provided the
second. The motion passed 4-0.

Respectfully submitted by:

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Vanessa Holiday, City Clerk

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
August 8, 2016 6:00pm
