---
date: 2014-06-03
title: June 3, 2014 Minutes
source: 2014-06/2014-06-03_June 3, 2014_Minutes.pdf
pages: 1
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June 3, 2014
Special Called Meeting

SPECIAL CALLED MEETING MINUTES
CITY OF STOCKBRIDGE
TUESDAY, JUNE 3, 2014 at 5:00PM

City Council Administration
Tim L. Thompson, Mayor Michael Harris, City
Manager
Alphonso Thomas, Mayor Pro Tem Stephanie Tigner, City
Clerk
Robin Buschman, Councilwoman Mike Williams, City
Attorney
Richard Steinberg, Councilman
Lakeisha Gantt, Councilwoman
Anthony S. Ford, Councilman

Call to Order by Mayor Tim L. Thompson at 5:00pm

Invocation was provided by Mayor Tim L. Thompson

Pledge of Allegiance was recited in unison

Adopt Agenda; Robin Buschman made a motion to adopt the Special Called Meeting
agenda; a second was made by Richard Steinberg; the motion passed 5-0.

FOR THE PURPOSE OF:
Executive Session-Personnel Matter; Lakeisha Gantt made a motion to go into
Executive Session for Personnel Matters and possible Litigation; a second was made by
Anthony S. Ford; the motion passed 5-0.

Lakeisha Gantt made a motion to exit Executive Session; a second was made by
Richard Steinberg; the motion passed 5-0.

Lakeisha Gantt made a motion to reconvene the Special Called meeting; a second was
made by Richard Steinberg; the motion passed 5-0.

Lakeisha Gantt made a motion to amend the agenda to include the adoption of
Ordinance 4.10 Departments and Section 2.12.035 City Manager; a second was made
by Anthony S. Ford; the motion passed 5-0.

Lakeisha Gantt made a motion to amend Section 4.10 Departments in regards to
departments of the city Ordinance Section 4.10 of the City Charter No. 13-328 Section
1, 8-12-2013 adding Administration, Public Works, Administration and Community
Services, Main Street, Police and Finance department and eliminating the Water, Sewer
and Sanitation; a second was made by Anthony S. Ford; the motion passed 5-0.

Lakeisha Gantt made a motion to amend Section 212.035 City Manager to include 4.10
and amend Section 212.035 to include the following: the mayor and/or the majority of
council may terminate the contract agreement of the city manager at any time. If the
city manager is terminated by the mayor, the City Manager has a right to appeal to
council within 10 days of the termination. The majority of council may either uphold the
mayor’s elect to terminate or reverse the Mayor’s termination; a second was made by
Anthony S. Ford; the motion passed 5-0.

Robin Buschman made a motion to state no litigation was discussed in Executive
Session; a second was made by Richard Steinberg; the motion passed 5-0.

MOTION TO ADJOURN; Lakeisha Gantt made a motion to adjourn the Special Called
Meeting; a second was made by Anthony S. Ford; the motion passed 5-0.
Stephanie Tigner, City Clerk Tim L. Thompson, Mayor

Work Session

WORK SESSION MINUTES
CITY OF STOCKBRIDGE
TUESDAY, JUNE 3, 2014 6:00 pm

City Council Administration
Tim L. Thompson, Mayor City Manager,
Michael Harris Alphonso Thomas, Mayor Pro Tem
City Clerk, Stephanie Tigner
Robin Buschman, Councilwoman City Attorney,
Mike Williams
Anthony S. Ford, Councilman
LaKeisha Gantt, Councilwoman
Richard Steinberg, Councilman

I. Call to Order by Mayor Tim L. Thompson at 6:48pm
II. Invocation provided by Pastor Matt Grimes, Liberty Baptist Church

III. Pledge of Allegiance was recited in unison

IV. Adopt Agenda; Anthony S. Ford made a motion to amend the agenda by removing
items #13 – New Lease of Copier for City Hall Downstairs and #14 To Renew Milner
Lease for Printer for City; replace #13 – Discussion on CDBG and #14 – Discussion
of IT Managed Services; and add #15 – Surplus Equipment and #16 – Discussion of
Healthcare Insurance; a second was made by Lakeisha Gantt; the motion passed 5-

V. Review Minutes:

Work Session of May 6, 2014 at 6:00pm

City Council Meeting of May 12, 2014 at 6:00pm

Special Called Meeting, May 19, 2014 at 6:00pm

OLD BUSINESS

Item #1 - Presented by City Manager Michael Harris
Agenda Item: Discussion Concerning Appointment to Zoning Advisory Board; Michael Harris
stated that it is currently structured that Henry County serves as the zoning professionals for the
City of Stockbridge under the Service Delivery Strategy Agreement. As Henry County maintains
this service, the City of Stockbridge has typically maintained a position on the board. The
Zoning Advisory Board is the first people to hear about zoning items; and they are a
recommending body; any decisions that are made comes back to the Council to make the final
decision. Michael Harris stated that for over 6 months, the City of Stockbridge has not had a
representative on the Zoning Advisory Board. The City of Stockbridge is beginning to see more
inquiries being made on rezoning applications and rezoning interest; he stated it is definitely
prudent for the City of Stockbridge to have representation on the board. In reviewing the
Charter, Code in Section 8.04020 it addresses the procedures for an appointment to the
Advisory Board. In Item #C, The Mayor and Council must appoint someone at the regular
meeting in July of each year. Michael Harris brought this to the Council attention to ask to solicit
names to be submitted by Council to be considered at the July Work Session Meeting and the
appointment to be made at the July Council Meeting. Richard Steinberg stated that it was
discussed a couple of months ago to put the information about the Zoning Advisory Board on
the City’s website to solicit people that want to participate. Alphonso Thomas stated that some
names have been submitted for the zoning board through the website. Michael Harris stated to
the Mayor and Council that he would check the City’s website to find those applications.

Item #2 - Presented by City Manager Michael Harris
Resolution: Six Month Conditional Use Permit-Refreshing Ministries; City Manager, Michael
Harris provided the address and it is 4340 North Henry Boulevard Suite #150 and #160. Michael
Harris stated that the City might need to revisit this issue and that he spoke with the City
Attorney; he stated that the Council showed some interest in elongating the Six Month
Conditional Use Permit to more than six months. Michael Harris stated that he and the City
Attorney, Mike Williams, have met with people from Henry County about this issue but nothing
has been finalized. Michael Harris said that in the coming weeks that he and Mike Williams will
reach out to the City’s cohorts at Henry County to come up with a revised policy as it relates to
the conditional use permits for churches and religious facilities; staff recommends approval.
Richard Steinberg stated that part of the renewal process is that the organization show that they
have made a conscientious effort to secure a permanent cite location. Richard Steinberg
wanted to know if Refreshing Ministries has provided documentation that they have made a
good faith effort to acquire a permanent facility. Pastor Kenneth Wilson stated his address as
583 Creek Valley Court. Pastor Wilson stated that he has been the Pastor of Refreshing Family
Worship Center for the past seven years and the churches primary money generator is piano.
Pastor Wilson stated that they do have a plan in place to acquire property. He stated that
Refreshing Ministries have the #1 Music and Arts Camp where there are over 100 students
registered; plus they went from servicing five (5) schools in Henry County to sixty (60) schools in
Georgia. Pastor Wilson stated that with the increase of funds from teaching that in 10 to 15
months they should have no problems finding a more permanent location. Pastor Wilson stated
that they are one of the fasting growing churches in this area; Pastor Wilson stated that he is a
formal CPA and could have a written financial plan for Refreshing Ministries. Richard Steinberg
stated that Pastor Wilson could give that information to the City Manager, Michael Harris.

Item #3 - Presented by City Manager Michael Harris

Resolution: Six Month Conditional Use Permit-CrossRoads Christian Church; Michael Harris
provided the address 5365 North Henry Boulevard Suite #165; Michael Harris stated that
CrossRoads Christian Church is seeking another six month extension; the first Six Month
Conditional Use Permit was issued on December 9, 2012. Richard Steinberg stated that Bishop
Bryer has submitted paperwork showing that they are seeking a permanent location. Lakeisha
Gantt recommended that the Council consider renewals annually. Lakeisha Gantt asked
Michael Harris to make a note to put this item on the agenda for Council to discuss.

Item #4 - Presented by City Manager Michael Harris
Agreement: New Verizon Wireless GTA Agreement; Michael Harris stated that Verizon
Wireless has revised their GTA contract with brand new discount prices for 2014. Michael Harris
stated that GTA stands for Georgia Technology Authority. Currently, the City of Stockbridge has
a 200 minutes Share Plan with unlimited email, data, and text. Verizon Wireless has extended
the discount to the City of Stockbridge; therefore, the City has to amend their agreement for the
lower cost. The current rate is $54.59 less the 21% discount bringing the price to $43.44 with a
$3.95 savings per month per phone. Michael Harris is just asking for authorization for the Mayor
to sign. Mayor Thompson stated to put the item down as a consent agenda.
Item #5 - Presented by City Manager Michael Harris

Resolution: Senior Apartment Rezoning Request; Michael Harris stated that the City of
Stockbridge recently received a rezoning request from TH41 LLC concerning a proposed
rezoning from RM2 (Multi-Family Residence Townhome) and C2 (General Commercial) to RM1
(Multi-Family Residences specifically Apartments) this location is located on North Henry
Boulevard behind Quick Trip; the infrastructure is in place; the company is proposing to have
senior apartments. This was reviewed by staff and the staff report was a recommendation for
denial. Mr. Donte Gibbs from Henry County and his staff are the people that provided the City of
Stockbridge the staff report. Richard Steinberg asked if there was a representative from Falcon
or TH41 LLC. Alex Mitchem stated his name and address; he stated that he is from Falcon
representing TH41 LLC. The client name is John Jones. The letterhead has a Falcon Design but
Mr. Jones is not an employee of the company. Falcon just handles the correspondences for Mr.
Jones. Alex Mitchem stated that the property is approximately 17.91 acres. The client proposes
a senior living facility. Alex Mitchem is in favor of a development agreement. He stated that they
have received a recommendation of approval from the Zone Advisory Board after going to their
Work Session; he explained the benefits and challenges. Benefits. Alex Mitchem stated that
there is a market for senior apartments; he also mentioned that Stockbridge is a perfect location
because of its close proximity to a hospital; as well as in a central business district because it
gives people the opportunity to walk to different business locations for their needs. He stated
that in senior communities there is less crime and the people have a stable source of
income. Challenges. Alex Mitchem stated that the company would have to go and grade the site
to make sure that the slope meet ADA requirements; these requirements have already been
completed. He stated that the infrastructure is there for the project. He went on to explain the
company has some experience because they are currently working on one in Fairburn and
Hampton plus they have completed one in Toccoa. Richard Steinberg stated that in his
documentation it does not state who TH41 LLC is or provide any background information, there
is no history or provide any information on what projects they have they worked on. Also what
successes or non-successes they have had in project development. Richard Steinberg
mentioned that he would like to have that information before the project is moved to a vote. Alex
Mitchem reassured that he could provide that information. Richard Steinberg explained his
second concern. He wanted to know if this a straight apartment complex, condominium, or co-
operative. Alex Mitchem stated that it was an apartment complex. Richard Steinberg asked why
the City should override the County recommendation. Alex Mitchem responded that the County
has a criteria that they grade and they believe that this project does not meet to the County
future land-use map; Alex Mitchem stated that if the map was amended then it would be in favor
of the proposal. Robin Buschman stated that she saw that the County denied the project but she
also saw that if the City decided to approve the proposal that TH41 LLC the company would
have a pretty stringent criteria. She wanted to know if TH41 LLC was willing to meet all of the
criteria. Alex Mitchem stated that the company was prepared. Robin Buschman stated that
seniors would enhance the site. Alex Mitchem spoke on the amenities plan and distributed
pictures. Anthony S. Ford expressed that he assumed that the company did adequate market
research since they are talking about a senior community; and wanted to know if there is an
adequate senior population in the City. Alex Mitchem stated that his client has completed plenty
of research that supports having a senior community in the City; he clarified that this is an
independent living project. Anthony S. Ford inquired on what type of security is planned to keep
the seniors secure. Alex Mitchem replied that the community will have security access gates as
well as the amenities area would be enclosed for residents; EMS and other emergency vehicles
would have access to the property. Alphonso Thomas asked for Alex Mitchem to elaborate on
his relationship with Falcon Design. Alex Mitchem stated that he is the Vice President as well as
Director of Planning. Alphonso Thomas asked if he foresee a conflict of interest working with
Falcon Design. Alex Mitchem stated that he does not believe that there will be a conflict of
interest. Lakeisha Gantt asked how would TH41 LLC regulate the 55 and up community from
allowing family members to live with them. Alex Mitchem responded that under some programs
there are; and it is to management to handle that issue; he stated that with some projects that
there are some regulations on who can and cannot live in those facilities. Lakeisha Gantt asked
if having the senior community would help to increase the value of the property. Alex Mitchem
stated that he believes that it will increase the value of the area. Mayor Thompson asked if the
information provided is a current community. Alex Mitchem stated that it was. Mayor Thompson
asked how many developments have TH41 LLC completed or was the company formed just for
this project. Alex Mitchem stated that the company has done many developments as well as
own a company in the City limits. Mayor Thompson asked if TH41 LLC currently own the
property where they are proposing the new development; Alex Mitchem stated that yes that
company does own the property. Mayor Thompson expressed that since this is for a 55 and
older community and that there are various 2 story apartments with stairs is this conducive for
the residents; he asked if there would be elevators. Alex Mitchem replied that they do have the
opportunity to add elevators; all entrances would be at grade; he stated that the units have
garages. Mayor Thompson asked how would the community management stop a 25 year old
from renting the property and would that be considered discrimination. Alex Mitchem stated that
it would be stated in the bylaws the age criteria for the property. Mayor Thompson wanted to
know who is going to manage the property and asked would it be TH41 LLC. Alex Mitchem
stated that TH41 LLC would sell the property to a management company; whatever agreements
would be made, the new company would abide by the same guidelines. Mayor Thompson
asked Alex Mitchem that TH41 LLC, wants the City to rezone the property from its current use
to a new use; to enter into a development agreement with TH41 LLC with the understanding
that the company is going to flip this property off to a third party company. Alex Mitchem stated
that the development agreement would be transferable. Mayor Thompson stated that he
understands that but the City is dealing with one owner now and another owner in the future.
Alex Mitchem stated from his understanding, yes. Mayor Thompson stated for the record, the
company representing the development feels uncomfortable with them representing TH41 LLC
because he feels that it is a conflict of interest since Falcon Design does plenty of work for the
City. Lakeisha Gantt asked what the price range on the apartments was. Alex Mitchem stated
that he did not have that information. Richard Steinberg reiterated for the representative to bring
back history on the company and what they have done in the past. Mayor Thompson mentioned
that the City needs to get more information on Mr. Jones. Robin Buschman asked how long has
the property been there with the infrastructure. Alex Mitchem stated that he does not have any
information with problems with the infrastructure but it was zoned by Stockbridge in 2003.

Item #6 - Presented by Treasurer, Mike Bush
Informational Item: April Financial Update; Mike Bush stated that he wanted to speak on
different items on the financial sheet. Mike Bush stated at the last meeting that he would have a
comparison chart on the difference between 2013 and 2014 budget and expenditures at the
same time the City was at last year:

1. The total general fund revenues. The budget for the current year is $8,444,685 and for
2013 $9,022,845. Year-to-date actuals we have collected $2,618,343 which is 93% of
what the City estimated for this year. Compared to last year we collected $2,285,039
which is $333,000 less than we collected this year. The City has collected more this year
than last year with a smaller revenue budget. This year the City is at 93% of collections
whereas last year we were at 76%.

2. Total expenditures: This year the City have spent $2,576,662; which is $51,095 more
than was spent at the same time last year. The City have spent 92% of the budget to
date which was under by $238,233. The same time last year the City had spent 84% of
the budget which was $482,048 less than what the City had budgeted last year.

Mike Bush announced that we are ahead of schedule in revenues and expenditures and the
City is in pretty good shape. The information will be posted on the website tomorrow, June 4,
2014. Anthony S. Ford asked where the City stands on the audit. Mike Bush replied that the
2013 numbers are ready for the audit and the audit has started. They are working out some
differences in the software system and once that is completed they will have the auditors to
come in to complete the audit. Mike Bush stated that the City is on-time concerning the audit.
Anthony S. Ford asked when the presentation on the audit would be given to Mayor and
Council. Mike Bush stated the information would be given between July and August depending
on when the information is received from the auditors. The audit is due June 30, 2014 so it
could be too late for a July meeting. Mike Bush thinks that it would be given in August compared
to last year in November.

Item #7 - Presented by Treasurer, Mike Bush
Informational Item: Request Approval of Budget Amendment 14-004; Mike Bush wants to add
an additional bailiff at the court department for one day per month. The cost is $3,500 and it was
rounded up to $5,000. The City would use the fines and forfeitures to pay for the additional
bailiff. Mike Bush mentioned that the Court is in line to be able to pay for the third day once per
month. Robin Bushman asked if the account numbers are the department numbers because
she didn’t understand. She expressed that it seemed as if some of the things were from the
same department. Mike Bush stated that he would combine the items so that it would be fixed in
the future. Lakeisha Gantt asked was the budget amendment placed on the website per the
discussion from May Work Session. Mike Bush stated that from his understanding that it was
and that he gave the information to Hugh Austin. Michael Harris stated that it was on the
website. Lakeisha Gantt asked if it had the files and charts as well. Mike Bush stated that at the
next Work Session he could show how to get to the files and that the City might need to put
instructions on the website as well. Mike Bush stated that it is in a Finance file and it is difficult
to find. Lakeisha Gantt stated that she was unable to find it; she wants citizens to be able to look
at it and ask questions.

Item #8 - Presented by Treasurer, Mike Bush
Informational Item: Request Approval of Budget Amendment 14-005; Mike Bush said there
has been 4 invoices received by our current attorney; in which has been broken it down to
normal daily routine and other things such as lawsuits. The normal daily routine the City have
spent $50,000 a third way of the year; the budget is $150,000 so he feels pretty good that the
line item will be fine. The second part is that the City have had some lawsuits that was not
thought of during the budget process; we have spent $90,000 on lawsuits in the first 4 months.
Mike Bush explained he has put $300,000 on the budget for the year because he rounded up to
$100,000 and multiplied by 3 to get that number. He stated that he is not sure if the lawsuits are
over but if Council wants to they can amend the budget for $100,000 and then amend it again
later if more lawsuits are brought forward. Lakeisha Gantt asked did the City not have a line
item for special litigation. Mike Bush stated that at the beginning on the year the City did not
have a line for special litigation; the current line item was for legal items with a budget of
$150,000. Mike Bush stated that as of now we are under budget because with the normal daily
routine and lawsuits we are at $140,000; but next month the City would be over the current
budget.

Item #9 - Presented by Treasurer, Mike Bush
Informational Item: Request Approval of Budget Amendment 14-006; Mike Bush explained the
purchase order system. In his explanation Mike Bush stated that some purchase orders are
rolled over into the next year. The City of Stockbridge has some purchase orders that were for
2013 that has not been paid. The City had (2) contracts; one contract was for the beginning of
the year and the other contract was for the end of the year; LMIG, this contracts were for paving
the roads in the City; 80% of the funds are grants from the state of Georgia; the City of
Stockbridge had to pay 20% and this outstanding purchase order is the City’s portion of the
contract. The second contract was for Boundary Plat Survey for property from the church
located behind City Hall so that the plot would be recorded at the court cleanly; this has not
been completed; Robin Buschman asked when the prior Administration purchased that property
that the City had tasked Falcon to combine those plots so that the City would know exactly the
boundaries. Robin Buschman stated that she thought that this had already been paid for. Mike
Bush verified that this has not been paid for by the City. Robin Buschman stated that the City
Manager might have to go and look into because she does not know if that is a purchase order
that the engineering company has to come and look at. Michael Harris stated that he will follow-
up and find out about the parcels and report back on Monday. Mike Bush stated that the next
item was Tyler Technologies which is Incode for the courts which this is being completed now;
the money to complete this was in the budget last year but not spent last year. It is being rolled
over into this budget for this year. Mike Bush stated that the next item is Square One GIS
Solutions; $60,000 purchase order that he is not actually sure of what it was used for; originally
the City spent a little over $23,000 with $36,000 being left over; this money was used by Ms.
Vicki Coleman for some planning and zoning. Mike Bush stated that he believes that this money
could still be used by the county for whatever planning and zoning they do for the City now.
Anthony S. Ford asked Mike Bush to clarify where the City was spending money. Mike Bush
stated that initially the money was being spent on maps or something. Mike Bush stated the
company has started the work and that some of the contracts take a little bit of time to do. Mike
Bush stated the City has been billed for the amount of work that it has done; for example, if the
company has completed 25% of the work then they bill us that amount. Mike Bush stated that
we have a contract so we are obligated to fulfill the contract. The request is to roll over the
money from last year’s budget to this year budget to be able to pay the contract. Anthony S.
Ford asked if this had to do with Henry County. Michael Harris stated that this was for City
functions and that a portion of the contract was paid in the last fiscal budget but the remainder
of it has not been paid. Anthony S. Ford asked who in City Hall does this fall under - the City
Manager; and Michael Harris stated that it would be him. Mike Bush stated that the next
purchase order was Falcon Design in the amount of $7,500 but the City has spent all but $1,800
but this was part of a CDBG grant. The City does not receive any money from the CDBG grant
until the project is finished. Mike Bush is unsure if Falcon has sent the final bill; but wants to roll
the remaining money over because it is a grant from Henry County and the money spent would
be sent back to the City. Alphonso Thomas asked about the street light project Phase I has
been completed. He also mentioned that the City of Stockbridge did receive a grant for the
lighting that went to Phase I; and there were funds left over approximately $37,000. Alphonso
Thomas expressed that it is a little confusing with Falcon Design and someone need to research
that as well. Mike Bush mentioned that there is a TE grant for the South Berry Street renovation
and a CDBG grant; the CDBG grant the City is in the process of getting the finalization of the
completion but have not received the paperwork; Mike Bush stated that Falcon is working on
that as well. Mike expressed stated that he is not sure if Falcon Design is going to send us an
invoice for total amount due at one time; that is why he is requesting to have the remaining
money from last year purchase order rolled over into 2014 budget. Alphonso Thomas stated
that the project has been completed almost a year ago. Michael Harris stated that he is working
with Ms. Sanyo and Falcon Design to get the paperwork finalized and close out the project
probably in the next week. Mike Bush stated that the next item is Ecological Planning Group;
this group was handling a stormwater audit; the City started to pay the audit last year in 2013
and the final bill will have to be paid this year. Mike Bush asked for the remaining money be
moved over to 2014. Anthony S. Ford stated that he has observed several people from the
Public Works Department looking at the stormwater drains wanted to know if was part of the
audit; he wanted to know what was the difference between the two. Kevin Walter stated that
what Anthony S. Ford observed was workers completing expectations that are requirements of
the City’s permit which is required every year. The audit was an effort to look at how much
money was spent on stormwater; and looking forward on how much money the City is supposed
to be fixing things and developing a 5-year plan. Kevin Walter stated that the City does have a
budget on fixing infrastructure this year that has not been there in the past. Kevin Walter stated
that it is an audit as well as a recommendation; and the reason it has not been completed is
because his department has been waiting for the budget approval. The last things on the
purchase order list is dealing with Merle Manders Conference Center. In November 2013 there
was a massive renovation; MMCC had a mold issue; the City received $55,000 payment from
the insurance company for the mold. MMCC completed its renovation that cost $68,000 but the
City is waiting on the bill. This project was on the 2013 budget but it has to be paid for in 2014
and MMCC has no money in the budget to make the payment. Mike Bush asked since it was in
last year’s budget that it be rolled over into 2014. Anthony S. Ford asked if the damage to
MMCC had to do with the hail storm in March 2013. Robin Buschman stated that the City had a
separate claim on that issue. Mike Bush stated that this had nothing to do with the hail storm.
The next item is Westside Foundry Furniture the furniture was ordered last year but some was
received in 2014; there is no budget for furniture in 2014 but there was in 2013. Mike Bush
stated that he wants to roll over the money from 2013. Mike Bush stated that a budget was set
aside last year for MMCC to upgrade the sound system and replace tables; they were ordered
last year but the City did not receive the items until this year. Mike Bush asked for the money
from 2013 budget for these items be rolled over into 2014. Mike Bush stated that the next items
is for the Ted Strickland Community Center and that the City had to make improvements to
make it more rentable. The painting and repairs were in last year budget but were completed
this year and he wants to roll that money over to 2014. Mike Bush stated that these items were
part of last year budget but was completed this year and all purchase orders equals $293,000 to
be rolled over from 2013. Alphonso Thomas asked how many tables were replaced at MMCC;
Mike Bush responded 10 to 12 tables and chairs. Alphonso Thomas stated that it seems to be a
lot of money for replacement of 10 tables; Mike Bush stated that as the next meeting he would
bring the invoices to show the breakdown. Alphonso Thomas asked who signed off of the
purchase. Mike Bush stated BJ Mathis. Robin Buschman stated that if BJ Mathis ordered the
items that she would have to have gotten competitive bids. Mike Bush stated that it was on state
contract so she did not have to get bids. Mayor Thompson asked about the budget report and to
make the corrections to green line item with the difference before placing on the website.

NEW BUSINESS
Item #10 – Presented by City Manager, Michael Harris

Discussion Item: Discussion on CDBG; Michael Harris stated that this is a cooperative
agreement between the City and the County to move forward with our working relationship with
the County with the community development block grant program (CDBG); originally entered
into this agreement with the County in 2012. The County has been awarded $150,000 for a pool
project; there have been no future plans but that is for Council to determine how we want to
utilize the funds or reallocate to another project. Michael Harris recommendation is for the City
to utilize these funds. The City has been a great beneficiary of these funds. Alphonso Thomas
stated that last year concerning the funds with pool the City at that time decided to do soil
testing for the pool; but it was determine that it would cost too much. Alphonso Thomas stated
that he thought the City decided to do a splash pad and he is unsure of what happened with that
idea. Robin Buschman stated that when the City started the engineering process the location
was not big enough for a pool. She stated that Hampton has opened their splash pad and that
was the consensus that the City would like to look into. Richard Steinberg mentioned that part of
the money was supposed to be used towards a community survey to see if the citizens wanted
a pool. Michael Harris stated that the great thing is the City has the funds but the CDBG grant
specifically for a facility has to be used in a low to moderate income area and to serve a
particular population. Alphonso Thomas asked what the allotment for the City of Stockbridge
was. Michael Harris stated that the City of Stockbridge received $100,000 in 2012, and in the
fiscal year of 2013 the City received $150,000. Michael Harris stated that if the City continues to
have projects than the City can continue to apply for the grant. Alphonso Thomas asked Michael
Harris if he could look into how the City has compared to the other municipalities in the County
as far as receiving grant money from CDBG. Richard Steinberg stated that some of the
comments was coming from Commissioner Holmes; he is the one the stated about the fair
share. Michael Harris stated that there is a time constraint on spending the money. Lakeisha
Gantt expressed that she likes the idea of the splash pad; she wanted to know how the Council
goes about moving forward with the idea. Lakeisha Gantt wanted to know what the timeframe is.
Michael Harris stated that he would get with Ms. Sanyo from Henry County; he stated that the
City have some flexibility. Richard Steinberg stated that if the Council all agrees with the idea
then it can move to a consent agenda item.

Item #11 – Presented by City Manager, Michael Harris

Discussion Item: Discussion of IT Managed Services; Michael Harris stated that the City
current IT services are managed by TTG – Total Technology Group – and this company has
been providing services to the City since 2006 in a variety of different forms. Michael Harris
stated that in speaking with TTG they stated that they are still working under an agreement that
was drafted in 2011. At the core of TTG contract, delineates the number of units such as
laptops, phones, and/or computers that they would service for the City. The contract has not
been updated since 2011. Michael Harris mentioned that in the last six months the company
has completed an inventory on the equipment and they have come up with an amended
inventory on the number of equipment that they actually service. Michael Harris stated that in
the 2011 agreement some things was not originally addressed such as maintenance and
oversight of audio visual; another thing that TTG has done that is not a part of the agreement is
Open Records Request and it is becoming an additional cost. Michael Harris stated that he has
met with them and have provided Council with the current agreement as well as the proposed
new agreement; TTG wants to amend the current agreement. Michael Harris stated that he
believes that the City should bring an IT person on board in the next budget cycle. Richard
Steinberg states that the original agreement showed that the payment is $6,000 which is
$72,000 a year with a set-up fee of $1,500 for a total of $73,500. Richard Steinberg stated that
the current proposal is $8,000 a month without a set-up fee with a year total of $95,760; this is
an increase of about $22,000 to $23,000 extra a year. Michael Harris stated that the additional
money was correct but he explained that the City was paying additional fees that were not in the
original agreement such as Open Records Request. Mayor Thompson asked for Mike Bush to
come and explain some moneys that had been spent in 2012 and 2013 regarding IT. Mike Bush
stated we spent in one year it was about $93,000 and another year is what $150,000. Mayor
Thompson stated that what they are trying to do is eliminate all of the excess fees that are be
occurred. Michael Harris stated that this would be for the remainder of this fiscal year. Richard
Steinberg wanted to know if the services has been put out for bid. Michael Harris stated that we
are under a contract. Mayor Thompson wanted to know if it is an automatic renewal. Mike
Williams stated that the contract does not have an expiration date. Mayor Thompson asked is
not that normal practices. Mike Williams stated that we should have an expiration date. Mayor
Thompson asked how the City got into a contract with no expiration date. Mayor Thompson
stated that with the new proposal need to add an expiration date. Richard Steinberg stated that
with the amount of the contract that he believes the City should still bid. Kevin Walter spoke on
professional services you can seek invitation for bid in any way that they City chooses. Robin
Buschman stated that the City should do their due diligence to see what is out there. Mayor
Thompson wanted to know how long it would take to bid this service out. Michael Harris stated
30 to 45 days. Michael wanted to know if the Council wanted to bid the service before amending
TTG contract and the answer was yes.

Item #12 – Presented by City Manager, Michael Harris

Discussion Item: Surplus Equipment; Michael Harris stated that the City purchased 6 to 8
Kubota’s for the Sanitation Department but there have been some challenges with the vehicles;
the City is concerned about the safety because they have no seat belts, no heating, and no air.
The Kubota’s are utilized very well for the parks; but not for the Sanitation Department. Michael
Harris stated that in order to sell the Kubota’s, the City has to declare them as surplus items
with a minimum purchase price. Mayor Thompson asked if the City was keeping the dump from
the back of the Kubota. Kevin Walter stated that he is suggesting selling only 2 of the Kubota’s.
Kevin Walter stated that about 6 months ago there was an accident that was no fault of the
employee. The accident made his department think about the dangerous impact of the
employees driving on the roads with hardly any protection from the vehicle; however, the
Kubota’s are very useful in the parks for events such as Bridgefest. Kevin Walters stated that
they are useful vehicles. Mayor Thompson wanted to know if the City was removing the Dumps.
Kevin Walter stated no because the City might get a better price with them remaining on the
vehicle. Mayor Thompson wanted to know if the Kubota’s was still being used on the roads.
Kevin Walter stated that they are not being used on the main roads. Kevin Walter suggested to
place 2 Kubota’s on govdeals. Richard Steinberg stated that before the City places the 2
Kubota’s as surplus that the City take a total assessment of trash and department needs to
make that we are looking at future needs before Council comes back with a final
recommendation. Kevin Walter stated that he believes that the City could get 60% to 70% of
what was paid for the Kubota’s. Richard Steinberg asked what the book value was. Kevin
Walter stated that he was unsure but the City paid $27,000 for each Kubota; stated that any
used vehicle depreciate. Richard Steinberg asked did the City have a price to base the sale
price for the Kubota; wanted to know if Kubota could provide the City with that information.
Michael Harris and Kevin Walter stated that they would contact Kubota to look into that
information to Council. Robin Buschman wanted to know what happens if the City goes green
would it not behoove the City to keep them; she stated that if we are talking one or two why not
keep them for possible growth. Kevin Walter stated that information would help make a decision
and if Council wanted to table this for a later time. Anthony S. Ford stated that maybe the City
could keep the 2 Kubota’s as an occupational float for if one of the other Kubota’s goes down.
Michael Harris stated that the City could service the parks, sewers, and special events with the
5 Kubota’s that the City currently have in their possession. Mayor Thompson stated that he
goes on the record stating that the Kubota’s should not be on the streets from speaking with the
Public Works staff. Richard Steinberg stated that he just wants to know the fair market values
for the Kubota’s. Michael Harris and Kevin Walter stated that they would get that information.
Lakeisha Gantt wanted to know that the plan is for them to be on the main streets. Michael
Harris stated that they are not using the vehicles on the streets.

Item #13 – Presented by City Manager, Michael Harris.

Discussion Item: Discussion of health insurance; Michael Harris stated that this is the time of
year that the City looks into health insurance rates and the City Broker to get our renewals.
Michael Harris stated the there are additional meetings on health insurance. There has been a
brief survey to staff on their choice of medical and dental rates. Richard Steinberg will review
documentation on health benefits tomorrow, June 4, 2014, at 10:00am.

ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS

All Meetings Will Be Held At City Hall Unless Otherwise Noted. Meetings dates and times are
subject to change so please confirm with City Hall at 770.389.7900 or via
www.cityofstockbridge.com

• City Council Meeting - June 9, 2014 at 6:00pm

• Music in the park event

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes.

1. Wendell Moore 110 Misty Ridge Trail spoke on Wild Wind HOA issues, parking and noise
from Memorial Park. He said offensive music is being played at the city parks. He also reiterated
holes are being cut in the fence around the park and the homes in the area of Reeves Creek
Trail are being burglarized.

2. Rebecca Mitchell 5036 Kens Court spoke on the retention pond and stormwater fees. She
said in 2008 the city maintained the pond and suddenly in the fall of 2010 the city stopped. She
wanted to know when the city would start maintaining the pond again.

3. Houston Nelson 2504 Walter Way spoke on the Six Month Conditional Use-Permit process.
He said there should be a better process to handle these types of request. He also spoke
against the senior apartment rezoning request.

MOTION TO ADJOURN

Alphonso Thomas made a motion to adjourn; a second was made by Lakeisha Gantt; the
motion passed 5-0. The meeting adjourned at 9:17pm

Stephanie Tigner, City Clerk Tim L. Thompson, Mayor
