---
date: 2021-07-27
title: 07-27-2021 Minutes
source: 2021-07/2021-07-27_07-27-2021_Minutes.pdf
pages: 1
---

Where Community Connects

WORK SESSION MEET NG
SU M MARY M INUTES

TUESDAY, JULY 27, 2021 6:00 PM.
Mayor & Citv Council Administration
MayorAntho ny S. Ford Randy Kni City Manager
Mayan Pro Te m El ton Alexa nder Vanessa Clerk
Counculwoma n Yo Ianda Bar ber John Wi lrlS qlldag,ItyCIty
Treasurer
Councilman John Blo_unt Quinton City Attorney
Councilwoman LaKeIsha Gantt Jeremy T. Berry, City Attorney
CounCIlman Alphonso Thomas

Mission: To rovideyl'sion a l eadership and s uperjor mun icipal services that enhance the
quality of vie for cmzens _w l le creating a wel comgng buSl ness atmosph ere focused on
sustainabll a nd expans non of tounsm and cultu ral event s.

The meeting was called to order by
Mayor Ford.

Invocation by Mayor Pro Tem Alexander.

Pledge of Allegiance was recited all in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All
members were present.

Mayor Pro Tem Alexander motioned to amend the agenda item #5 from Public Hearing
and place under New Business
allowing for public comments: Second by Councilwoman
Barber. The motion passed 5-0.

Review of the Minutes for the following
meetings: No Action
1. 6/14/21 2. 6/27/21

PUBLIC Co MMENTS
All public comments must be submitted to the Clerk no later th an
one hour prio r to the meeting
The Public Comment Form can be found on the s webp age on the City Clerk's page at
httgs://stockbridge.seamlessdocs,com/f/Zngdz4mo7xb and th e form must incl ude your name
phone, and email contact information. Commen ts are limited to (3) three minutes and will be
read by the Clerk during the meeting,
respecting all members of the elected body, officials, and
staff. Comments including defamation, unruliness and/or
swearing will not be accepted. None

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PRESENTATION
3. FY2020 Financial Audit/CAFR Report
Presented by Hope Pendergrass, Mauldin & Jenkins
Ms. Pendergrass presented the FY2020 Audit the
noting City received an
Clean Opinion, which is the best you can get; noted the Fund
Balance was strong and exceeds annual expenditures, and stated not
many
governments can say that, especially without having a city tax; noted six
million dollars was transferred to Capitol Projects and the Merle Manders
Conference Center; noted the URA transferred to
pay the City Hall debt;
and noted Water and Sewer had positive cash flow and the
overall were very strong; noted there were
Findings
related to the of
timing
items being processed either before or after the 12/31 date where material
adjustments were made and made recommendations to staff how to correct
going forward.

Mayor Ford asked Ms. Pendergrass to explain Unmodified Clean Opinion.

Ms. Pendergrass noted an Unmodified Clean
Opinion means it is a
standard report that has a clean opinion, and the financial statements
are
correct as of 12/31/2020, noting it is the best
you can get.

Mayor Pro Tem Alexander inquired on how much was left over with the
year- end fund balance and Hotel/Motel taxes.

Ms. Pendergrass noted the year-end was $17 million
dollars; noting
transfers for the Amphitheater and Merle Manders Conference
Center; and
stated public facilities such as these bring great
things to the community,
although not sustaining, they are economic engines that bring
business, restaurants and retail encouraging economic development in the
community.

Councilwoman Gantt noted the Fund Balance was $17 million and asked
how much of Fund Balance was liquid cash.

Ms. Pendergrass clarified Fund Balance does not
necessarily equal cash in
the bank and part of the fund balance is related to
properties acquired by
the Downtown Development Authority
(DDA) which makes up about $2.2
million dollars.

Councilwoman Gantt inquired how much liquid cash the
City has in the
General Fund.

Ms. Pendergrass noted there was $11 million as of 12/31/2020.

INFORMATIONAL
4. FY2021 Mid-Year Budget Review
Presented by John Wiggins, City Treasurer
Mr. presented the FY2021 Mid-Year review noting the city
was trending in a positive direction with an increase in permits and LOST

ZIPage
Local Option Sales Tax revenue up as well; and noted the
City's FY2020
surplus was $3.9 million dollars.

Mr. Wiggins noted the 2021 Operating and Capital Budgets totaled $46
million with the Fund Balance totaling $16,286,058 as of 6/30/2021.

Councilman Thomas inquired on licenses and permits revenue from
January-June 2021. Mr. Wiggins noted the license and permits budget
started at $1,027,589 at the beginning of the
year; with collecting: $227,338
in January, $441,487 in February, $26,867 in March, $40,495 in
April,
$26,530 in May and $34,432 in June which has a total of $397,150.00.

Mr. Wiggins noted in the General Fund Mid-Year Revenues
Analysis;
revenues have increased by $127,834 (16%), Local Option Sales Tax
(LOST) has increased by $91,340 (18%), Franchise tax has increased by
$3,012 (7%), expenditures are over revenues by $45,909 monthly and
$910,224 Year to date; noted expenses have increased by $50,301 (6%)
due to consultant fees, legal fees, consolidation of Information
Technology
(IT) charges and security upgrades; noted expenditures are short by
$390,572.71 from the budget of $6,379,969 compared to actual of
$5,989,396.29, which is a positive.

Mr. Wiggins noted in the Enterprise Fund Revenue
Analysis compared to
last year, Water & Sewer has decreased by $111,478 Storm Water
(11%),
Revenue increased by $24,528 (49%) and Sanitation Revenue has
decreased by $529,700 (528%); noted in the Enterprise Fund
Expenditures
Analysis compared to last year, W&S expenditures increased by $25,485
(1.3%), Storm Water expenditures increased by $4,472 (1.7%) and
Sanitation expenditures decreased by $94,341 (14%).

Mr. Wiggins noted many General Fund revenues are
expected to
outperform the original budget estimate such as sales tax, will continue to
work with Departments to monitor their expenditures and if the
City stays on
course and remain fiscally conservative, the
5-year forecast projects a
positive fund balance for the next 3 years.

NEW B SINESS
5 Council Consideration to amend the Design Standards for
Bridges at
Jodeco: Multi-Family Development Code & Master Plan
Presented by Brecca Johnson, Community Development Director
Ms. Johnson noted this items referenced the 142 +/- acre Master
Development guidelines approved by council on how development would
be built and noted each pod will include different of uses such
types as:
retail, Multi-Family and SingIe-Family to create a work, live and play
community; noted development is for the purpose of creating a 14-acre
multi-family and mixed-use development with: a proposed 306 apartment
units, 6,200 sq. ft proposed retail space, updating the Master Plan for Pods
B, D & E, and an upgrade of modern Multi-Family/ Mixed use versus
Garden style Apartments.

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Mayor Ford noted Councilman power has gone out at 6:54pm

Councilwoman Barber inquired about a price point.

Mr. Patterson of Sterling Development, LLC noted 1-bedroom units will be
$1300 -

$1600/month. 2-bedroom units will be between $1650-1850/month
and 3-bedroom units will be $2000+/month; and further noted the
percentage standpoint is: 35% for the 1-bedroom, 55% for the
and 10% for the 3-bedrooms.

Mayor Ford noted Councilman Blount is back at 7:01pm.

Mayor Ford opened the for Public Comments.

Mr. Charles Marshall noted he is President of an
organization of residents
living within the north central portion of the County in the Eagles Landing
area where the median income is over $100,000 and noted residents are

ready to spend money and is pleased to see projects of this caliber come to
the community.

Ms. Vivian Thomas inquired on the types of commercial businesses that
would be included with the development.

Mr. Patterson noted it will be a smaller mixed-use and will not have
restaurants at the bottom of the apartments and will be more of a
boutique
retail area.

Mayor Pro Tem Alexander motioned to approve to amend the Design
Standards for Bridges at Jodeco: Multi-Family Development Code & Master
Plan: Second by Councilman Blount. The motion passed 5-0.

Council Consideration to approve the Extension of and Minor Revision of a
Moratorium for the acceptance of applications for buildings intended for
residential purposes, also known as Resolution R21-1259.
Presented by Brecca Johnson, Community Development Director
Ms. Johnson noted the request is for an extension of the
existing
moratorium put into place in January and based on the work being done
with the Unified Development Code (UDC), staff would like to

comprehensively address the intent with the moratorium by keeping single-
family detached subdivisions from coming into the city as rentals; noted
staff is requesting the revision to address the building and rental
purpose
buildings to only be single-family detached homes; noted staff will continue
working towards a comprehensive review of the city codes to address those
types of developments in the Unified Development Code (UDC).

Councilman Blount expressed he would like to ask Council to keep
any
moratoriums in place until the UDC is completed.

4|Page
Mayor Pro Tem Alexander suggested looking at the City of South Fulton's
Ordinance and incorporate it into the UDC with a rental
cap included.

Councilman Blount motioned to approve the extension of all moratoriums
through October 31, 2021 or the completion of the Unified Development
Code, whichever comes Second by Councilman Thomas. The motion
passed 5-0.

Council Consideration to approve a request for Road B
/Argento Drive
Dedication to the City of Stockbridge (Bridges at Jodeco
Development).
Presented by Brecca Johnson, Community Development Director
Ms. Johnson noted this item is a request to dedicate the
newly proposed
Road B/Argento Drive to the city; and noted Performance Bonds and
Maintenance Bonds ensure that once the development is put into
place. the
roads are brought up to current standards.

Mayor Ford inquired about the dedication and wondering if it meant the city
would be responsible for maintain the road.

Ms. Johnson responded yes, it would become a city road and the
City of
Stockbridge would be responsible for the maintenance.

Councilwoman Barber motioned to approve a request for Road B
/Argento
Drive to the City of Stockbridge (Bridges at Jodeco

Development): Second by Councilwoman Gantt. The motion passed 5-0.

Council Consideration to approve the extension of the contract Consultant
Services for the preparation of the (UDC) Unified Development Code
Presented by Lindell Miller, Procurement Manager and Brecca Johnson,
Community Development Director
Ms. Miller noted the contract extension would allow consultants and the
Community Development to thoroughly review the UDC sections including
the Downtown area, design guidelines, set
up appropriate meetings with the
Planning Commission and City Council to obtain input and make revisions
and prepare an updated online official zoning
map.

Ms. Johnson reiterated staff will met with the
Planning Commission and
Council to address concerns regarding Code changes, downtown
design
guidelines, sign codes and a virtual online zoning map.

Councilman Thomas noted to use the word extension and not renewal and
the submittal proposed date is October 31, 2021.

Councilman Blount motioned to approve the extension through October 31,
2021: Second by Councilman Thomas. The motion passed 5-0.

5|Page
9 Council Consideration to approve Surplus Items (Public Works Trucks)
Presented by Lindell Miller, Procurement Manager
Ms. Miller noted the Public Works Department is requesting that
City
Council declare the surplus inventory list for Trucks deemed unserviceable
items, since the items can no longer be used advantageously by City staff.
City staff has examined and assessed the items listed below and
that the items are unserviceable and impractical. Ms. Miller noted the trucks
are: 1987 Chevrolet, 2006 Ford F-350 and 2008 Swap Loader International

Durastar.

Councilman Blount motioned to approve Surplus Items (Public Works
Trucks): Second by Councilwoman Gantt. The motion passed

10. Council Consideration to approve Request for Proposal (RFP) No. 2019-
00022P Renewal -
CGL Facility Management, LLC, Facility Maintenance
Solutions/Grounds Keeper from in the amount of $210,000.00. Funding
Source: FY2021 Public Works Budget.
Presented by Lindell Miller, Procurement Manager and Decius Aaron,
Public Works Director
Ms. Miller noted the Public Works Department is requesting City
approval to renew the term contract for contract No. 2019-00022P, Facility
Maintenance Solutions/ Grounds Keeper Landscaper, between CGL
Facilities Management, LLC, and the City of Stockbridge, and increase the
annual expenditure amount from $150,000.00 to an annual amount of
$210,000.00 as approved in the FY2021 budget, to include Campground
Road, Jodeco Road, Bridges at Jodeco area, and the Jodeco Road
(Bridges Area) authorizing the mayor to execute same; and authorizing the
City Manager to execute all administrative and budgetary actions related to
the Agreement.

Councilman Thomas questioned Public use of outsourcing rather
than training staff to have the capabilities to complete the duties requested
more training opportunities be offered in the Public Work General
Maintenance Department.

Mr. Aaron noted this contract is for the additional areas the city
has in place with a budget of $210,000; noted the city and has been
advertising for since January eight (8) Public Works Technician positions
that were approved in the FY2021 budget that have yet to be due to
COVID crisis; and noted the County notified the city on June 30th
they will
no longer cut the city limits of Campground Rd.

Councilman Thomas inquired on the types of training available

Mr. Aaron noted GDOT has LTAP programs available for Public Works and
General Maintenance workers as well as flagging training, but its to the
up
individual to take training courses.

6|Page
Mayor Pro Tem Alexander inquired what other changes were made.

Mr. Knighton noted the contract is related to corridors with an
approved
budgeted amount and the bulk of Campground rd. is situated in the city
limits; and noted in the Service Delivery Strategies Agreement (SDS), roads
that were deemed in the county as of 2019 are still within the
county and
will be maintained by the county.

Mayor Pro Tem Alexander motioned to approve a Request for Proposal
(RFP) No. 2019-00022P Renewal CGL Facility Management, LLC, Facility

Maintenance Solutions/Grounds Keeper from in the amount of $210,000.00:
Second by Councilwoman Barber. The motion passed 5-0.

.Council Consideration to award a fixed contract to the lowest responsive,
responsible bidder, Summit Construction and Development. LLC, Invitation
to Bid (ITB) number 2021-0003, for the City of
Stockbridge East Atlanta
Rd./Lee Street Roadway Improvements, in the total amount of
$2,644,451.02. Funding Source: SPLOST
Presented by Lindell Miller, Procurement Manager and Decius Aaron,
Public Works Director
Ms. Miller noted the City of Stockbridge Procurement Division is
requesting
approval to award a contract to the lowest responsive. responsible
bidder, Summit Construction and Development. LLC, Invitation To Bid (ITB)
Number for the City of Stockbridge East Atlanta Road/ Lee
Street Roadway Improvements, in the total amount of $2,644,451.02, and
will consists of furnishing and installing all materials, labor, tools,
equipment,
and related services required for a complete project.

Mr. Knighton added it is related to the full right turn lane on East Atlanta Rd.
and the intersection improvements and realignment on North Lee St. and
South Lee St.

Councilwoman Barber inquired on how long it will take the project to be
completed and noted she would like to see a draft of the contract.

Mr. Knighton noted about 9 months from start to if approved.

Councilman Thomas ex pressed his concerns with the da tes and inquired
how could the city have concerts at the amphithea terwhi le t here is
construction going on.

Mr. Knighton noted the engineers will put out an extensive time frame to
make sure they cover anything related to weather and unforeseen
circumstances.

7[Page
Mayor Pro Tem Alexander motioned to approve award a fixed contract to
the lowest responsive, responsible bidder, Summit Construction
and
Devel o pmen t, LLC, lnvita tion to Bid
(ITB) number 2021-0003, for the City of
Stock b ridge East Atlanta Rd./ Lee Stre 2 et
Roadway improvements, in the
total amount of $2,644,451 .02: Second
by Councilman Thomas. The motion
passed 5-0.

2nd Motion: Mayor Pro Tem Alexander motioned to have Staff
directed to
prepare an RFP for beautification from the new Amphitheater Road
along
N. Lee Street to Bryant Street and to the Council at the
bring August 31,
2021 Work Session for approval: Second
by Councilman Thomas. The
motion passed 5-0.

12. Council Consideration to the Quiet Zone
Designation at Love Street and
consent to the closing of Nolan Street.
Presented by Randy Knighton, City Manager
Mr. Knighton noted the proposed Resolution would set in
motion with
Norfolk Southern and begin a series of
steps that would lead to the quiet
zone and closing of Nolan St. with a payment from Norfolk Southern to the
city in the amount of $50,000 and additional $7,500 from GDOT which
could be used to help construct the quiet zone.

Councilman Thomas noted he is in favor of the Quiet Zone
Designation and
not in favor of closing Nolan Street and because the two
are combined in
the Resolution and because of that he will abstain from
voting.

Mayor Pro Tem Alexander motion ed to a pprove lh e Quiet 20 ne D esignation
at Love Street and consent to the
closing cf Nolan S treet: Se cond by
Councilman Blount. The motion passed (Thomas Abstained).

DISCUSSION
13. Council Discussion of the amendment of
job descriptions for the Executive
Assistant to Mayor & Council, and Administrative Asst. to
Mayor & Council
positions.
Presented by Renee Wheeler, Human Resources
Manager
M r. Knighton noted the emphasi s was to
provide
to Council an oppo rtunity
to discuss both positions and ho w Council would like
to see sp aspects
of the job duties and fundions b
eing incorporated into the job descriptions.

Attorney Washington noted comments can be emailed to the HR Manager
no later than August 13th for review.

COMMENTS FROM THE MAYOR
Mayo r Ford noted with g rest sadne 85 the passi n g of our beloved col league and
empl oyee
CieCi e McGhee who wo rked for 5+ years for th e
City of Stockbridge as the Con feren ce
Center & Events Manager, noting she will be
greatly missed, left us all with fond
memories, was a breast cancer survivor and is now resting in a better place; and
Mayor
Ford called for a moment of silence in her
memory; noted the Covid Delta Variant is upon
us and that Henry County has had 20,446 COVlD-19 confirmed
cases and 319 deaths;

8|Page
noted we all collectively need to get a handle on the virus and should listen to the doctors
and the science, noting nearly 100% of the patients on ventilators and hospitalized have
not been vaccinated; encouraged testing, because the virus is not getting
any better,
noting testing was available at Red Hawk Field 143 Henry Pkwy Tue and Thu by calling
800-847-4262 to schedule and appointment; and for vaccinations, please call the National
Health Department at 888457-0186 for an appointment where you will be asked
your
demographics. health history, vaccine history and status; noted there is talk about going
back to mandatory mask wearing, even if vaccinated, and asked that you look after
your
health, your health, and keep each other healthy and safe, get the right
information and talk to doctors, loved ones about getting tested and/or vaccinated; asked
everyone to vote yes for TSPLOST on the November 2nd ballot, if passed, Stockbridge is
scheduled to receive an estimated $30.5 million to go toward road projects, trails,
sidewalks, curb & gutter; noted more information is coming forward with a town hall to
provide more information.

UPCOMING MEETINGS & ANNOUNCEMENTS: Meeting will be held via Zoom until
further notice. Meeting dates and times are subject to change. Please visit the
website www.cityofstockbridge.com for the meeting invitation link, Facebook
page or
contact City Hall at 770-389-7900 for updates.

> Main Street Advisory Board Meeting, 2nd Friday of each month 9:00 am. -

Via Zoom -

(Aug 13)

> City Council Meeting at 6:00 pm. Via Zoom Revised Schedule -

Monday
(Aug 16) SPECIAL DATE

> Downtown Development Authority Meeting, 6:00 pm. Via Zoom -
3rd
Tuesday of each month (Aug 17)

> Youth Council & Advisory Meeting, 6:30 pm. Via Zoom -
3rd Tuesday of
each month (Aug 17)

> Planning Commission Meeting, at 6:30 pm. Via Zoom 4th Thursday of
each month (Aug 26)

> City Council Work Session at 6:00 pm. Via Zoom Last Tuesday of each
month unless otherwise noted (Aug 31).

CITY EVENTIINITIATIVES
Food Truck Tasty Tuesday returns to Clark Park 111 Davis Rd. Dates: July August
3rd, and August 10th 5pm -

8pm.
Please join Councilwoman Barber at the Merle Manders Conference Center for the Blood
Drive Council Initiative, Saturday, August 21St from 10 am. to 4 pm. Please donate.

your opportunity to Meet the
Mayor, and voice your questions and/or concerns
Monday August 23, 2021, from 10 am. to noon. Call City Hall for an appt. 770-389-7900.

9|Page
EXECUTIVE SESSION

Councilwoman Barber motioned to convene Executive Session for Personnel, Real
Estate and Litigation: Second by Mayor Pro Tem Alexander. The motion
passed 5-0.
Mayor Pro Tem Alexander motioned to
adjourn Executive Session: Second by
Councilwoman Gantt. The motion passed 3-0. (Councilwoman Barber and Councilman
Blount were not present for the vote).

Councilwoman Gantt motioned to reconvene the meeting: Second by Mayor Pro Tem
Alexander. The motion passed 4-0. (Councilman Blount was not present for the
vote).

ADJ
,,.OU RN

Councilwoman Gantt motioned to adjourn the meeting: Second by Councilwoman Barber
The motion passed 4-0. (Councilman Blount was not present for the
vote).

Respectfully submitted by

Vanessa Holiday, City Clerk MMC
7? %;hony 8. Ford,
Ma;r

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