---
date: 2025-09-08
title: Regular Council Meetings Agenda Packet
source: 2025-09/2025-09-08_Regular Council Meetings_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Council Meeting
CITY COUNCIL Agenda
Mayor Anthony S. Ford
September 8, 2025 6:00 PM
At-Large

Mayor Pro Tem LaKeisha Gantt

Council District 1

Councilmember Alphonso Thomas

Council District 2

Councilmember Kyle D. Berry, Sr.

Council District 3

Councilmember Yolanda Barber
Council District 4

Councilmember Elton Alexander

Council District 5

CITY MANAGER
Shawn Edmondson STOCKBRIDGE CITY HALL
CITY CLERK
4640 NORTH HENRY BLVD.
Vanessa Holiday
STOCKBRIDGE, GA 30281
CITY TREASURER
Frank Milazi Website: www.stockbridgega.org
CITY ATTORNEY Phone: 770-389-7900
Quinton G. Washington
Fax: 770-389-7912
Megan McCulloch
Translation and Interpretation Services are available with (7)
days prior notice. Please contact the City’s HR Manager at
770-389-7908 for assistance.
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
MONDAY, SEPTEMBER 8, 2025 6:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION OF THE AGENDA

CEREMONIAL REVIEW - Proclamation: National Hispanic Heritage Month,
Hidden Valley Senior Recreation Center Week, World Alzheimer's Day, and
Swearing In of Youth Council Advisory Committee Member

PUBLIC COMMENTS - All persons wishing to speak for public comment must
sign in with the City Clerk prior to the beginning of the meeting. You must sign
your name, address, and phone number. You will be able to address the Mayor
and Council for three (3) minutes. Speakers must respect all members of the
elected body, officials, and staff. Defamation, unruliness and/or swearing will not
be tolerated while meetings are in session.

ADOPTION OF THE MINUTES
1 Adoption of the Regular City Council Meeting Minutes August 11 2025
Adoption of the Millage Rate Public Hearing #1 Meeting Minutes August 11
2025
Adoption of the Millage Rate Public Hearing #2 Meeting Minutes August 11
2025
Adoption of the Millage Rate Public Hearing #3 Meeting Minutes August 18
2025
Adoption of the Special Called FLOST Meeting Minutes August 18 2025
Adoption of the Work Session Meeting Minutes August 26, 2025
Page | 3

PUBLIC HEARING
2 APPEAL CASE #AP-2025-01. (Council District 4.)
Consideration of an appeal of the March 17, 2025 Zoning Review Form that
was used as a basis for the City of Stockbridge's discontinuance of the 2025
business license for truck parking on Parcel #S27-01016000 and Parcel #S27-
01017000 on Rock Quarry Road. The property is located in the Parkway
Mixed-Use (PMU) Overlay District, where truck parking and all industrial uses
are not permitted. Applicant: James Raven. Property Owners: James Raven
and Huddleston Concrete Company.
The business license was issued for 123 Rock Quarry Road, where the
company's office is located. The property is located in Land Lots 35 and 36 of
District 12. The zoning, current use, and acreage for each parcel are listed
below. The parcels are not contiguous.
~ 123 Rock Quarry Road (Parcel #S27-01012000) -- Zoned 'SR' (Suburban
Residential).
Current use: Office for Huddleston Concrete Company. Acreage: 1.55 +/-
acres.
~ Parcel #S27-01016000 on Rock Quarry Road -- Zoned 'LI' (Light
Industrial). Current use: truck parking. Acreage: 2.95 +/- acres.
~ 135 Rock Quarry Road (Parcel #S27-01017000) -- Zoned 'LI' (Light
Industrial).
Current use: truck parking. Acreage: 3.44 +/- acres. - Presented by: Ryan
Anderson

NEW BUSINESS
3 Council consideration to approve the annual contract (RFP 2025-0006) for on-
call water & sewer emergency & operational repair/maintenance and
construction services to Professional Pipeline (Primary) and Site Engineering
(Secondary) in the amount of $400,000.00 from the FY2026 Stormwater
budget. Contract to begin January 1, 2026. The account number is 510-42500-
542515 (Stormwater Repair). - Presented by: Decius Aaron
4 Council consideration to approve the annual contract (RFP 2025-0004) for on-
call sidewalk repairs and replacement to CGS, LLC in the amount of
$300,000.00. Funding from SPLOST VI. Contract to begin January 1, 2026.
- Presented by: Decius Aaron
5 Council consideration to approve the purchase of Phosphorous CC2050
removal chemical from CedarChem in the amount of $60,000.00. The funding
source is from Sewer Department budgeted funds. - Presented by: Decius
Aaron
6 Council Consideration for approval of Contract No. 2024-0004, Financial Audit
Services with Mauldin & Jenkins Certified Public Accountants. - Presented by:
Frank Milazi

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
UPCOMING MEETINGS & ANNOUNCEMENTS: Council meetings will be held
in the City Council Chamber. Meeting dates, locations and times are subject
September 8, 2025 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
Page | 4

to change or contact City Hall offices at 770-389-7900 or visit the website
www.stockbridgega.org for updates.

• Citywide Development Authority Meeting, Second Tuesday of each
month, at 6:00 p.m. - City Hall Levi Meeting Room (Sep 9)
• Community Zoning and Information Meeting, Wednesday, Sept 10th
from at 6:00 p.m. - City Hall Council Chamber (Sep 10)
• Main Street Advisory Board Meeting, Second Friday of each month at
9:00 a.m. at the Downtown Connection Center 130 M L King, Sr.
Heritage Trail (Sep 12)
• Downtown Development Authority Board Meeting, Third Tuesday of
each month, at 6:00 p.m. at the Downtown Connection Center 130 M L
King Sr. Heritage Trail (Sep 16)
• Youth Council Advisory Committee Meeting, Third Tuesday of each
month, at 6:30 p.m. - City Hall Levi Meeting Room (Sep 16)
• Planning Commission Meeting, Thursday, September 18th at 6:30 p.m. -
City Hall Council Chamber (Sep 18)
• City Council Budget Retreat – Wed. Sep 24 thru Fri Sep 26 from 9am –
5pm at the Merle Manders Conference Center 111 Davis Rd.
• City Council Work Session Meeting, Last Tuesday of each month,
September 30th at 6:00 p.m. - City Hall Council Chamber (Sep 30)

UPCOMING CITY EVENTS/INITIATIVES

• Join Main Street for the Tiny Tent Concert Series Fridays from 6pm to
8pm at the Stockbridge Connection Center, 130 M L King Sr. Heritage
Trail. Bring your lawn chairs. (Weather Permitting)
• Join the City of Stockbridge for the Annual 9/11 Ceremony on
Thursday, September 11th on the steps of City Hall at 8:00 a.m., as we
honor all first responders in observance of September 11, 2001.
• Join Councilman Thomas & Councilman Berry in partnership for the
monthly Bingo Bash on Wednesday, September 17th from 10am – noon
at the Merle Manders Conference Center. Lots of fun to be had by all.
• Join Mayor Pro Tem Gantt for Free Line Dance Classes on Wednesday,
September 17th, and September 24th from 6pm – 8pm at the Merle
Manders Conference Center. All ages are welcome. Bring your own fan!
• Join Councilman Alexander for a District 5 Town Hall on Thursday,
September 18th at the Levi @ the Bridges 1400 JR Grant Blvd.
McDonough (City of Stockbridge). Topics: New Developments,
Transportation/Traffic & Public Safety.
• Join Mayor Anthony Ford for the monthly Meet the Mayor - Monday,
September 22nd from 10am – noon at City Hall. Meetings are by
appointment.
• Join us for BridgeFest on Saturday, September 27th at Amphitheater.
FREE fun activities for kids, vendors, food trucks and an amazing
concert featuring Jacquees and KeKe Wyatt. City of Stockbridge
September 8, 2025 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
Page | 5

residents will have the opportunity to obtain a limited number of tickets
with a picture ID. Check the website and social media for full details.
• The Economic Development Department host a FREE Business Health
Clinic on the 2nd Thursday of every month from 9am – 12pm at the
Stockbridge Connection Center 130 M L King Sr. Heritage Trail. Check
the Health of Your Business with the FREE Clinic.
• Do you have an outstanding citation, warrant, or Failure to Appear fee?
You may qualify to have the warrant resolved and late fees waived
during the Stockbridge Municipal Court Amnesty Program offered
during the month of September. Please visit our website for complete
details. www.stockbridgega.org
• Councilman Thomas is honoring Veterans with a Continuous Salute all
year long. Please send your pictures of Veterans with their name,
branch, rank, and years of service.
• Join Councilman Thomas for the Don’t Trash Stockbridge initiative
centered around education, highlighting the causes and effects of
Littering and Illegal Dumping. More information to follow.
• Sign Up for real-time alerts about severe weather, road closures and
emergencies on the Regroup App. Visit the city’s website or social
media pages for more information on how and where to sign up. Stay
Safe!
• 2025 Municipal Election Forum taking place Tuesday, October 7th at
7:00 p.m. at the Merle Manders Conference Center.

Please contact Rosalynd Rawls to schedule an appointment for Meet the
Mayor and for more information on Council Initiatives at 678-833-3348 or via
email: rrawls@stockbridgega.org

2025 CONCERT SEASON SCHEDULE

• Saturday, September 13th – For Lovers & Friends featuring Tank with
special guest Lyfe Jennings, and Ginuwine
• Saturday, October 18th, Detroit Gospel Legends featuring Fred
Hammond, Donnie McClurkin, Anthony Brown, Vanessa Bell
Armstrong, Lisa Page-Brooks, Carvin Winans and Bryon Cage

MAYOR'S COMMENTS (Mayor Anthony Ford)

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

ADJOURNMENT

September 8, 2025 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
CITY COUNCIL MEETING
SUMMARY MINUTES
MONDAY, AUGUST 11, 2025 7:00 P.M.
Mayor & City Council
Mayor Anthony S. Ford At-Large
Mayor Pro Tem LaKeisha Gantt – Council District 1
Councilmember Alphonso Thomas – Council District 2
Councilmember Kyle D. Berry, Sr. – Council District 3
Councilmember Yolanda Barber – Council District 4
Councilmember Elton Alexander – Council District 5

Administration
Shawn Edmondson – City Manager
Frank Milazi – City Treasurer
Vanessa Holiday – City Clerk
Quinton Washington – City Attorney
Megan McCullough – Associate Attorney

Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.
Invocation by Mayor Ford at 7:25 p.m.

Invocation by: Councilmember Alexander

The Pledge of Allegiance was recited by all in attendance.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present except Councilmember Thomas who attended via phone.

ADOPTION OF THE AGENDA
Motion to adopt the Agenda was made by Mayor Pro Tem Gantt; seconded by
Councilmember Alexander. The motion passed unanimously 5-0.

CEREMONIAL
Mayor Ford referenced the ceremonial recognition prior to the start of the meeting where
the Shacori Valentine was recognized as Miss Georgia US International; Jaylan Holman
was sworn in as the new member of the Main Street Advisory Board; and new students
were sworn in on the Youth Council.

1|Page
PUBLIC COMMENTS
• Mr. Robert Schull made comments regarding the need for speed devices to be
placed on Shields road, noting this is his 4th or 5th plea to the City Council without
a resolution.
• Ms. Solanke’ Bomani referenced an upcoming African Gala taking place on
September 26, 2025 at the Merle Manders Conference Center and invited
everyone to attend; noted the cost is $75 per person, and the group is seeking
sponsors, and invited Mayor Ford to participate as a guest speaker.

APPROVAL OF THE MINUTES
1. Approval of the June 16, 2025 Special Called Meeting Minutes
Approval of the July 15, 2025 City Council Regular Meeting Minutes
Approval of the July 29, 2025 City Council Work Session Meeting Minutes
Motion to approve the Minutes was made by Mayor Pro Tem Gantt;
seconded by Councilmember Barber. The motion passed unanimously
5-0.

Mayor Ford read the Public Hearing Rules

PUBLIC HEARING
2. Text Amendment Case #TX-2025-01 (Council District 4)
Second Reading - Council consideration of a text amendment to amend
Title 12 (Unified Development Code), Section 2.5.3 (e) and Section 2.5.3
(f) of the City of Stockbridge Code of Ordinances relating to the Downtown
Village (DT) Overlay District, so as to add certain uses to the list of
"Special Uses" requiring a Special Use Permit, and to remove certain uses
from the list of prohibited uses to allow them to now be permitted uses,
provided that certain requirements are met; to provide for severability; to
repeal conflicting ordinances; to provide an effective date; and for other
purposes.
Presented by: Ryan Anderson, Community Development Director
Mr. Anderson reviewed the purpose of the Downtown Overlay District,
presented the map of the area, gave an overview of the current permitted
uses and proposed changes; and noted applicants would be required to
apply for a Special Use Permit and approval from the Governing Body for
approval; and noted there are current restrictions and distance
requirements in place for certain businesses.

Councilmember Barber noted the Downtown Overlay District is located in
Council District 4 that she represents, and requested the prohibited list
include Vape Shops, Tattoo Parlors, Nail Salons, Hair Salons, Barber
Shops, Package Stores, Cigar Lounges, and Convenience stores to
prevent an over saturation of the same type of business in close proximity
of each other; agreed with keeping the distance requirement in place, and
noted the DDA (Downtown Development Authority) map did not include
the Bed & Breakfast, Stockbridge Lakes within its boundaries; and asked
what was driving the request for the text amendment.

Mr. Anderson referenced the three acres of land across from city hall and
stated that currently, apartments are not allowed.
2|Page
Councilmember Barber stated the development should meet the city’s
standards and code and not try to fit or accommodate the developer by
saturating the area; and asked that the downtown area be developed to
include entertainment and dining options.

Mr. Anderson stated that the city has a downtown study that has
recommended density, and that is in conflict with the city’s code.

Councilmember Barber asked if staff will be making the same requests
and recommendations for the fifteen acres of city-owned land at Rock
Quarry Rd. and N. Henry Blvd.

Mr. Edmondson stated that it is his understanding that the Text
Amendment will bring the code in alignment with the city’s Comprehensive
Plan; and noted that City Council always has the option to put a
moratorium in place to allow staff time to study the impact and come back
with a recommendation.

Councilmember Barber recommended the Text Amendment be Tabled to
the upcoming Retreat for discussion to allow Mr. Edmondson an
opportunity to be brought up to speed on all of the city’s plans.

Mayor Pro Tem Gantt stated that she is in favor of the Text Amendment
and is not in favor of restricting convenience stores, noting the
convenience stores could be part of a mixed-use development; and noted
young adults are attracted to certain stores, coffee shops, and
convenience stores be readily accessible, and contributes to the live, work
and play environment.

Councilmember Alexander stated the downtown area has been a focus of
the city since his tenure on the City Council, and that the Amphitheater is
driving the influx of activity, with the city being on the right track, and
credits Mr. Sylvain for opening businesses in the downtown district; and
opposes a moratorium, noting there are already restrictions in place that
prohibit certain businesses, and there is a distance requirement in place
that keeps the area from being over saturated; does not want to kill the
creativity of the downtown, referencing Avalon in Alpharetta, and Trilith in
Fayetteville, and wants to encourage best in class developments; stated
that Councilmember Barber did not support the 114 M L King
development; and noted the Council is taking its direction and vision from
the community.

Councilmember Barber stated that she does not recall opposing the
114 M L King development and stated that her concerns regarding the 114
property and others was that the real estate properties that were being
sold were not being appraised, nor were they were not advertised to the
public, and the properties were being sold below Fair Market Value.

3|Page
Councilmember Barber recommended that the 3-acre space across from
city hall remain green space, noting she is the District 4 Representative,
and has requested that the new City Manager review the plans for the
area, noting the 2013 plans that have been referenced should have
included the Rock Quarry Rd. Extension, and suggested that the plans be
reviewed and updated to include infrastructure with an investment in new
roads to accommodate all of the growth that has taken place in District 4
with nine council-approved developments; and stated there does not need
to be another mixed-use development squeezed onto a 3-acre lot, but
rather there needs to be a pause to move forward with a planned vision.
Councilmember Barber stated that she wants business owners and
residents to know that she plans to address the infrastructure needs that
may impact the community, and will make sure there is adequate parking;
and noted there are already two convenience stores across from each
other at the corner of Rock Quarry Rd. and N. Henry Blvd., and another
convenience store across from Gardner Park on East Atlanta Rd., and
suggested the Council revisit this Text Amendment request at the
upcoming Retreat in September.

Councilmember Berry suggested everyone step back and pause, noting
the downtown district has been overlooked for a long time with no
character, and that there needs to be a central gathering place in the city;
noted both recommendations are true, there needs to be development in
the downtown, and there needs to be green space in the downtown, and
that there needs to be a strategy about doing it; noted that members need
to listen and hear what each other is saying, and mix it together and make
gumbo so that every piece of the culture can get a piece of it; noted that
when everyone can get beyond their pride and egos, and do the that work,
you will truly be serving the community and giving them what they need;
noting that when you drive down Hwy. 138, the question remains, where is
the downtown, the beacon of light that lets you know that you are in
Stockbridge; and that members of Council need to collaborate and
communicate and foster as sense of community that will make everybody
proud; noted the city does not need to press pause right now, as he has
been on the City Council one and a half years and been waiting for things
to come forward, and does not want another meeting or another set of
drawings, or another plan, but rather wants to see the ideas that of all
members that have been already expressed put together and move things
forward with action, and create the best downtown in the south.

Mayor Pro Tem Gantt agreed, stating it is her desire to see dirt moving,
and that there is an infrastructure plan, and also a master trail plan that
starts in the downtown, along with a sidewalk plan; thanked Mr. Anderson
and the Community Development team for laying the groundwork by
bringing these recommendations forward so that the plans can be
implemented, which can be discussed at the Retreat; and noted this text
amendment is a tool for the city to determine what businesses can and
cannot come in; noted there have been several studies done with
community input; and agrees it is time to get things started.

4|Page
Councilmember Alexander agreed stating he wants to get something done
and hears about it during the DDA and Main Street meetings; noted the
city has spent millions of dollars on stormwater infrastructure around the
Amphitheater project, $3 million dollars around city hall, a turning lane on
East Atlanta Rd. with streetlights and noted Mr. Edmondson has been
charged with moving the Alleyway project forward.

Councilmember Barber requested the prohibited uses that she named be
included in the list presented by Mr. Anderson as a condition, if the
Council is amenable, and also asked that the Rock Quarry Rd. Extension
be moved up on the city’s priority list, and does not want to keep building
in one concentrated area near the Amphitheater, noting the downtown
extends further than just the Amphitheater and includes the fifteen acres
of land at the intersection of Rock Quarry Rd. and North Henry Blvd. and
expands beyond Gardner Park, and all of these areas need development
and improvement to the infrastructure and should also be a priority, not
just centralized around the Amphitheater.

Mr. Anderson stated intent of the Text Amendment is to line up the UDC
with the city’s Zoning Ordinance, noting that otherwise the studies and
plans that the city has paid for cannot be implemented because there is
conflict with the Code.

Mr. Edmondson noted that this Text Amendment is being more restrictive,
and applicants will be required to obtain a Special Use Permit for Council
approval.

Councilmember Barber noted that her intent is to place the restrictions in
the Code, specifically convenience stores, and therefore the applicant
would not need to make a request.

Mr. Edmondson noted that although a prohibited use may be in place, an
applicant can always have the option to make a request for a Special Use
Permit which must be approved by the Governing Body.

Councilmember Barber asked what the purpose is of having a list of
prohibited uses if a Special Use Permit can still be made for prohibited
businesses.

Mr. Edmondson noted the applicant can make the request to the
Governing Body, and it does not mean that it will be approved; noting the
list makes staff aware of the prohibited businesses used for their day to
day processes and operations, and flags matters that must go before a
board for recommendation for approval along with staff recommendations
and approval, before coming before the City Council for the final vote.

Councilmember Barber asked that the list of prohibited uses be added to
the list for day-to-day processes and operations to include Convenience
Stores, Vape Shops, Tattoo Parlors, Nail Salons, Hair Salons, Barber
Shops, Package Stores, and Storage Facilities.
5|Page
Mr. Edmondson noted following the public hearing, the motion can be
made as is or to include those prohibited and restricted items.

Public Hearing was Opened.
Speakers in Favor: Ms. Karen Singh and Mr. Jayden Williams
Speakers Opposed: Ms. Karen Charmaine
Public Hearing was Closed.

Councilmember Alexander made a motion to approve Text Amendment #
TX-2025-01 as recommended by staff, noting the new Vape Shop on
North Henry Blvd. should not have been allowed in the PMU, and is
prohibited along major highways.

Mr. Anderson stated the business is a convenience store that sells
tobacco products and will recommend a change in the businesses’
signage; and noted legislation is in the works.

Councilmember Alexander stated he does not agree with the restriction of
the Hookah Bar and Cigar Lounges; and noted convenience stores would
be required to come to the City Council for a Special Use Permit.

Mr. Edmondson stated that a moratorium is used when there are gaps in
legislation being in place, so that applications don’t slip through while
legislation is in process.

Councilmember Alexander noted that with approval of the Text
Amendment, a convenience store would need Council Approval of a
Special Use Permit, and without approval of the Text Amendment they
would not.

Mr. Edmondson confirmed.

Councilmember Alexander made a motion to approve Text Amendment
TX-2025-01 as recommended by staff and does not support restrictions of
Hookah and Cigar Lounges in the entertainment district.

Councilmember Barber noted the Text Amendment request is for the
district that she represents, and that the City Council has shown a pattern
of approving matters within her district, noting there does not need to be
another package store or convenience store in District 4, as those
businesses will not attract people to the downtown and that to garner her
support, the motion needs to include all of the restrictions she has named,
and requested the motion be amended by Councilmember Alexander to
include the restrictions and prohibited uses, and the distance requirement
remain in place.

Mr. Edmondson stated those businesses can be added to the Special Use
Permit List.

6|Page
Councilmember Alexander stated the distance requirement already
restricts those businesses, and any other businesses not in the distance
requirement has to come to the Council for approval; however, he does
agree with adding the Storage Facilities to the use and wants to exclude
Cigar Lounges in the Entertainment District which will require a Special
Use Permit.

Mayor Pro Tem Gantt noted Storage Facilities are not zoned for the
Downtown Overlay District.

Councilmember Alexander stated those businesses are already covered.

Mr. Edmondson stated that if the businesses are already covered, then it
doesn’t hurt anything to name them.

Councilmember Alexander amended his motion to approve Text
Amendment TX-2025-01 to include listing the prohibited uses:

Councilmember Barber read the suggested businesses to include in the
motion: Car Repair Shops Tires Shops, Convenience Stores, Nail Salons,
Barber Shops, Package Stores, Hookah Bars, Vape Shops, Hair Salons,
Storage Facilities, and Tattoo Shops.

Councilmember Alexander agreed with adding to the motion the prohibited
businesses as presented by Councilmember Barber, noting any of those
uses would require a Special Use Permit to be approved by the City
Council; Mayor Pro Tem Gantt seconded the motion. The motion passed
unanimously 5-0.

3. TEXT AMENDMENT CASE #TX-2025-02. (Citywide.) SECOND READING
Council consideration of a text amendment to amend the City of Stockbridge
Code of Ordinances to create a new section to establish supplemental use
standards for personal care homes for one to six unrelated adults; to identify
zoning districts where such uses are permitted by special use permit; to establish
compliance, operational, and development standards; to amend the home
occupation section; and for other purposes.
Presented by Ryan Anderson, Community Development Director
The Application was withdrawn at the Applicant’s Request.
Mr. Anderson noted this is the Second Reading for the Text Amendment
2025-02, and that the request is due to the conflict between the city’s
Code of Ordinance and the Unified Development Code, and the
amendment will remedy the conflict and put regulations in place for
Personal Care Homes in the City of Stockbridge.

Mr. Anderson reviewed the Definitions, Regulatory Use, Code of
Ordinances, Development Standards, Use Standards, Compliance
Requirements, Security, Annual Permits Required, Procedures for Permit
Denials & Revocations, Occupational Tax Certificate Issuance, and the
city’s Unified Development Code.

7|Page
Public Hearing was Opened.
No Speakers in Favor
Speakers Opposed
Public Hearing was Closed.

Mr. Edmondson recommended a Generator be added as a Condition.

Councilmember Barber proposed the distance requirement change from
1500 feet to five miles.

Mr. Edmondson noted the restrictions placed in the Personal Care Home
language are reasonable, and that the applicant is already looking at
around $100,000 to bring the home into compliance with the proposed
conditions, noting any additional requests from other applicants will
require a Special Use Permit to come before the Governing Body for
approval.

Councilmember Barber stated she would compromise with a two-mile
distance requirement and therefore does not want the neighborhoods
saturated with Personal Care Homes, and requested the home have
quality fencing such as wrought iron or something similar.

Mayor Pro Tem Gantt stated she was okay with the one-mile distance
requirement that is in place for other types of businesses in the city, noting
there is a requirement of one acre; and asked how many bedrooms are
required.

Mr. Edmondson noted the facility must be in compliance with State code
and regulations to operate.

Councilmember Alexander stated he is okay with the one-mile distance
requirement and needs to know if the parking requirements are adequate,
and ADA compliant; and asked who the client will be.

Mr. Anderson noted the residents are expected to be disabled individuals,
disabled veterans and seniors who require assistance.

Councilmember Barber stated all the other Districts in the City have HOA’s
where Personal Care Homes are prohibited, and that 95% of District 4 is
comprised of neighborhoods that don’t have HOA subdivisions, meaning a
Personal Care Home would be allowed every 1500 feet, and that is why
the request is made for a two-mile distance requirement.

Councilmember Barber motioned to approve Text Amendment No. TX-
2025-02 with staff recommendations with the distance requirement of two
square miles distance requirement and require a generator. The motion
failed for lack of a second.
Councilmember Berry asked Councilmember Barber if the motion could be
amended to one square mile, noting Personal Care Homes are very much
needed for a vulnerable population and does not want to come across as
8|Page
being too restrictive, understanding that we don’t want to have an
abundance of the facilities, and also does not want it to appear as though
Stockbridge is too harsh towards a very vulnerable population of people.

Councilmember Barber stood by the motion with the two-mile distance
requirement and generator.
Councilmember Alexander motioned to approve Text Amendment
#TX-2025-02 with staff recommendations with a one-mile distance
requirement and generator; seconded by Mayor Pro Tem Gantt. The
motion passed 3-0-2 (Alexander/Berry/Gantt Approved) (Barber/Thomas
Abstained). Councilmember Barber stated her abstention for the Text
Amendment noting Personal Care Homes mostly affect District 4, her
District, and that the other City Council Districts have HOA’s or apartments
that prohibit Personal Care Homes and stated that she prefers that
wrought iron fencing to be a requirement.

4. Special Use Permit Case #SP-2024-03. (Council District 4.)
Consideration of a request for a Special Use Permit to allow a personal
care home to operate on property at 270 Shields Road, within an existing
single-family detached residence. Applicant/Agent: Shona John. The
property is located in Land Lot 70 of District 12, and it contains 1.47 +/-
acres.
Presented by: Ryan Anderson, Community Development Director
Mr. Anderson noted because the City Council has approved Text
Amendment TX-2025-02, staff recommends approval of the Special Use
Permit with the applicant meeting all of the requirements.

Attorney Michele Battle of Battle Law, who represents the applicant, noted
the fact that there are no Personal Care Homes in the City of Stockbridge;
noted that she also runs a non-profit for adults who cannot care for
themselves. Attorney Battle spoke about the needs of those who are
vulnerable to have a place such as a Personal Care Home is critical,
noting none of us knows if we ourselves, or anyone from our families will
be in need of care from this type of facility, and asked the members of
Council to consider that, and not who will be a resident, the number of
bedrooms or fencing, but to rather focus on the needs of the community.

Attorney Battle noted there are State regulations already in place that
would apply to this Personal Care Home, and that this facility meets those
requirements; noted the request is properly zoned and will employ two full-
time staff personnel, and the residents will primarily be seniors.

The applicant, Ms. Shona John, noted that the State has visited the home
and noted she complies and has met all the requirements and wants to
serve the community.

Mayor Ford noted he drove by the location and noticed there is not a
fence around the property.

9|Page
Ms. John stated the property is fenced on three sides - both sides and the
rear.

Mr. Anderson noted a business license will not be issued until they are in
full compliance.

Councilmember Barber noted she is the City Council representative for
District 4.

Mayor Pro Tem Gantt thanked Attorney Battle for her truth and noted the
Personal Care Homes are regulated by the State and supports the Special
Use Permit.

Councilmember Berry stated that there are times where we tend to over
politicize, and that we have the ability to serve and see people and to the
simplest things for the elderly, mentally ill, and the sick, and to foster to the
most vulnerable of our population; and stated that you cannot expect
grace when you don’t give grace.

Ms. John stated that the stipulations that have been placed by the City for
Personal Care Homes will be a challenge, financially, and asked if the
stipulations that were just approved by the City Council apply to her
location in order for her to move forward, noting she previously had a
Personal Care Home in Riverdale, GA, and asked if she has to comply
with the stipulations the City of Stockbridge has just approved, or is the
approval for those applications going forward; noting that when she
applied for Zoning, those stipulations and requirements were not in place,
including the request for additional parking, and the State was not
requiring.

Mr. Anderson stated that in order to be exempt from the requirements, he
would need a legal opinion from the City’s Zoning Attorney, and that his
understanding is that when the applicant applied, there was no permitted
use in place, and that the law to allow the Permitted Use was just
approved during this meeting, and that for him, that means everyone
would need to be in compliance with the approved law.

Councilmember Berry asked Ms. John what part of the guidelines or law
are problematic for her.

Attorney Battle stated that Ms. John applied for a Land Use Permit based
on the Ordinance that was in place at the time, and that the City of
Stockbridge did not have in place an Ordinance for regulations to issue a
business license, therefore the question to the city’s legal counsel,
technically, the applicant applied before the stipulations and requirements
were put into place.

Mr. Anderson stated that he needs to confer with the City’s Zoning
Attorney and does not want to put the city in a liability situation as it relates
to health and wellness.
10 | P a g e
Attorney Washington stated that the applicant has vested rights for what
she has applied for up to this point for a business license because what
the City Council just approved affects business licenses this year, and that
because she has her application in, the applicant would be grandfathered
in to the process up to that point, but if she does not get it this go round, it
would apply for her next go round.
Attorney Washington restated his legal option stating that because the
applicant has applied, she is grandfathered under what she applied under,
so if the applicant completes everything now, then she is fine, and when it
rolls back around and she has not, then the new Ordinance and standards
for the business license that the City Council just passed would kick in.

Councilmember Alexander recommended approval and allowing the
applicant to comply with the stipulations within twelve months.

Mr. Edmondson stated that at a minimum, the applicant would be required
to meet State Code and comply.

Public Hearing was Opened.
No Speakers in Favor
Speakers Opposed – Mr. Robert Schull
Public Hearing was Closed.

Councilmember Barber noted that she is in full support of Personal Care
Homes, noted there are unique needs in District 4, considering most of the
homes are in established neighborhoods and many are the city’s legacy
residents, and there is also a safety concern of the pond directly across
the street from the Personal Care Home and is not fully fenced; and noted
the Personal Care Home location is also not fully fenced, and that
presents a safety concern as well; and noted the Personal Care Home
location is on Shields Road where there are no sidewalks or curb & gutter
along the roadway and has great safety concerns for the area, and
questioned why she has to continuously fight for the safety concerns and
the needs of the residents of District 4; noted there is no HOA in place and
Shields Road was addressed earlier in public comments regarding
speeding issues that have been brought to the Council several times;
reiterated that she supports Personal Care Homes, however, the safety
concerns need to be addressed; and asked Mr. Edmondson what is
needed from her to ensure that the residents along Shields Road will be
safe.

Attorney Battle stated that none of the residents will have cars, most of the
residents will be ambulatory, there will be staff 24/7, they will not be
walking along the roadway, and that they will primarily be wheelchair
bound, they will not be wandering out of the home except to go out on
supervised day trips off site; and stated that a fence is not a typical in a
residential context, and that a gate would be an issue.

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Councilmember Barber asked if the city did not have the proper Ordinance
and requirements in place a year ago with the request was made, why did
it take so long to get to this point? And asked why District 4 continues to
be politicized and asked what needs to be done regarding Personal Care
Homes.

Mr. Edmondson stated that going forward, applicants will be required to
adhere to the rules that are in place, and that staff will be more engaged.
Councilmember Barber made a motion to approve Special Use Permit
#SP-2024-03; seconded by Councilmember Alexander. The motion
passed unanimously 5-0.

NEW BUSINESS
5. The Stockbridge Municipal Court is offering an amnesty program for
individuals with outstanding traffic violation cases. The program
specifically waives failure-to-appear (FTA) arrest warrants for traffic
offenses, allowing people to resolve their cases without fear of arrest. The
program will run from September 1 to September 30, 2025.
Presented by: Genea Stanley, Court Administrator
Ms. Stanley made a request for the City Council to approve an Amnesty
Program to take effect September 1 – September 30, 2025, and would
continue annually. Ms. Stanley gave an overview of the program noting
this to be an initiative offering individuals with outstanding fines, warrants,
or unresolved cases an opportunity to resolve their matters for a lime time
with reduced penalties and/or waived fees; noted the benefits of the
program for the individuals and the court; reviewed the program structure
and eligibility to participate, noting the school safety zone will not be
included; noted the waived fees would be the $100 FTA (Failure to
Appear) and the $150 Warrant Fees, and refenced the payment options;
reviewed the implementation of the program via public outreach and
communication; referenced other municipalities who have implemented
amnesty programs, noting her research shows that courts are able to clear
5 – 25% of old citations; and summarized that implement the Amnesty
Program would create a positive impact on individuals, courts and
communities by giving individuals a fresh start, assisting with clearing
cases from the court’s backlog and by fostering a sense of accessibility
and equity within the justice system.

Motion to approve was made by Councilmember Barber; seconded by
Councilmember Berry. The motion passed unanimously 5-0.

6. Council Consideration to approve the selection of an Entertainment
Attorney.
Presented by: Shawn Edmondson, City Manager
Mayor Pro Tem Gantt requested the item to be heard following Executive
Session.

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DISCUSSION
7. Council Discussion for approval of an Ordinance to amend the
Stockbridge Municipal Code Section 3.30.222 (b) Approval of Contracts
and Section 3.30.223 (B) City Manager Authority, returning the spending
and contracting authority to $25,000 without City Council Approval.
Councilmember member Barber stated that she made the request for this
Agenda item due to the Mayor signing contracts for the Amphitheater and
concerts and does not believe the discussion is now necessary under the
direction of the newly hired City Manager and need to allow him the
opportunity to show fiscal responsibility.

Councilmember Alexander motion to remove the item from the Agenda;
seconded by Mayor Pro Tem Gantt. The motion passed unanimously 5-0.

Councilmember Thomas exited the meeting.
UPCOMING MEETINGS & ANNOUNCEMENTS: Council meetings will be held in the City Council
Chamber. Meeting dates, locations and times are subject to change or contact City Hall offices at
770-389-7900 or visit the website www.stockbridgega.org for updates.

• Citywide Development Authority – Meetings are held on the second Tuesday of
each month (unless otherwise noted) in the Levi Room at 6:00 p.m. (Aug 12)
• Community Zoning Information Meeting – Wednesday, August 13th in the City
Hall Council Chamber at 6:00 p.m. (Aug 13) CANCELLED
• The Third and Final Millage Rate Public Hearing and Adoption has been
rescheduled and will take place on Monday, August 18th at 10:00 a.m. – City Hall
Council Chamber (Aug 18)
• Downtown Development Authority – Meetings are held on the third Tuesday of
each month at the Downtown Connection Center 130 M L King Sr. Heritage Trail
at 6:00 p.m. (Aug 19)
• Youth Council Advisory Committee – Meetings are held on the third Tuesday of
each month – City Hall Levi Room at 6:30 p.m. (Aug 19)
• Planning Commission – Meetings are held on the third Thursday of each month
at City Hall in the Council Chamber at 6:30 p.m. (Aug 21) CANCELLED
• City Council Work Session – Meeting are held on the Last Tuesday of each
month at City Hall in the Council Chamber (Aug 26)

UPCOMING CITY EVENTS/INITIATIVES
• Join Main Street for the Tiny Tent Concert Series Fridays from 6pm to 8pm at the
Stockbridge Connection Center, 130 M L King Sr. Heritage Trail. Bring your lawn
chairs. (Weather Permitting)
• Join Councilman Thomas & Councilman Berry in partnership for the monthly
Bingo Bash on Wednesday, August 20th from 10am – noon at the Merle
Manders Conference Center. Lots of fun to be had by all.
• Join Mayor Pro Tem Gantt for FREE Line Dance Class on Wednesday, August
20th from 6pm – 8pm at the Merle Manders Conference Center. Bring your own
fan!
• Join Mayor Anthony Ford for the monthly Meet the Mayor - Monday, August 25th
from 10am – noon at City Hall. Meetings are by appointment.
13 | P a g e
• The Economic Development Department host a FREE Business Health Clinic on
the 2nd Thursday of every month from 9am – 12pm at the Stockbridge
Connection Center 130 M L King Sr. Heritage Trail. Check the Health of Your
Business with the FREE Clinic.
• Councilman Thomas is honoring Veterans with a Continuous Salute all year long.
Please send your pictures of Veterans with their name, branch, rank, and years
of service.
• Join Councilman Thomas for the Don’t Trash Stockbridge initiative centered
around education, highlighting the causes and effects of Littering and Illegal
Dumping. More information to follow.
• Sign Up for real-time alerts about severe weather, road closures and
emergencies on the Regroup App. Visit the city’s website or social media pages
for more information on how and where to sign up. Stay Safe!
• Municipal Election Qualifying takes place Monday August 18 – Friday August 22
from 8:30am to 4:30pm (closed from 12-1). More information is available on the
City Clerk’s Department page on the city’s website at stockbridgega.org.

Please contact Rosalynd Rawls to schedule an appointment for Meet the Mayor and for
more information on Council Initiatives at 678-833-3348 or via
email: rrawls@stockbridgega.org
2025 CONCERT SEASON SCHEDULE
• Saturday, August 16 – Stockbridge Jazz Festival hosted by Tommy Davidson,
featuring David Benoit, Jazz Funk Soul, EFX Allstars, Chandra Currelley, Sonny
Emory, Norman Brown, Jennifer Holliday, Karen Briggs, Eric Darius, and Keiko
Matsui

• Saturday, August 30th – Jimmy Jam and Terry Lewis celebrating 40 years of
iconic music featuring performances by Reuben Studdard, Deborah Cox, MC
Lyte, Jordan Knight, Yolanda Adams, Chante Moore, Morris Day & Jerome
Benton, Cherrelle, and Ann Nesby

• Saturday, September 6th & Sunday, September 7th, Southern Soul Weekend
featuring King George, Tucka, West Love, Pokey Bear, TK Soul Tywaun Moore,
and Tonio Armani
• Saturday, September 13th – For Lovers & Friends featuring Tank with special
guest Lyfe Jennings, and Ginuwine

MAYOR’S COMMENTS
Mayor Ford noted summer has ended and asked that everyone be lookout for the
students and keep our children safe; be aware of the RedSpeed cameras and noted
football season is in full effect with high school games on Friday night.

Mayor Ford called for a motion to convene Executive Session for Personnel, Real
Estate, Litigation and CyberSecurity.

14 | P a g e
Motion to convene Executive Session as stated was made by Mayor Pro Tem Gantt;
seconded by Councilmember Alexander. The motion passed unanimously 4-0.
Motion to adjourn Executive Session and sign an Affidavit was made by Councilmember
Berry; seconded by Councilmember Barber. The motion passed unanimously 4-0.
Motion to reconvene the meeting was made by was made by Mayor Pro Tem Gantt;
seconded by Councilmember Berry. The motion passed unanimously 4-0.
Motion to a contract between the City of Stockbridge and Walker & Associates was
made by Councilmember Berry; seconded by Councilmember Alexander. The motion
passed unanimously 4-0.

Motion to adjourn the meeting at 11:46 p.m. was made by Mayor Pro Tem Gantt;
seconded by Councilmember Berry. The motion passed unanimously 4-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor

15 | P a g e
MILLAGE RATE PUBLIC HEARING #1
SUMMARY MINUTES
MONDAY, AUGUST 11, 2025 10:00 A.M.
Mayor & City Council
Mayor Anthony S. Ford At-Large
Mayor Pro Tem LaKeisha Gantt – Council District 1
Councilmember Alphonso Thomas – Council District 2
Councilmember Kyle D. Berry, Sr. – Council District 3
Councilmember Yolanda Barber – Council District 4
Councilmember Elton Alexander – Council District 5

Administration
Shawn Edmondson – City Manager
Frank Milazi – City Treasurer
Vanessa Holiday – City Clerk
Quinton Washington – City Attorney

Mission: To provide visionary leadership and superior municipal services that enhance the quality
of life for citizens while creating a welcoming business atmosphere focused on sustainability and
expansion of tourism and cultural events.

Invocation by Mayor Ford at 10:06 a.m.

Invocation by: Councilmember Berry

The Pledge of Allegiance was recited by all in attendance.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All the members were
present except Mayor Pro Tem Gantt and Councilmember Thomas.

ADOPTION OF THE AGENDA
Motion to adopt the Agenda was made by Councilmember Alexander; seconded by
Councilmember Berry. The motion passed unanimously 3-0.

PUBLIC HEARING #1
1. Council Consideration of Millage Rate Presented by Frank
Milazi, City Treasurer/CFO
Mr. Milazi noted this is the first of three Millage Rate Public Hearings; noted the home
values have increased with the Tax Digest increasing from $1.94 billion dollars to
$2.1 billion dollars or 5.6%.

1|Pag e
Mr. Milazi noted the rollback will not be implemented, and is recommending
a millage rate of 3.77, the same rate as was implemented in 2023 and
2024.

Mr. Milazi noted the city has offered its homeowners tax relief Homestead Exemption
in the amount of $10,000, with an additional exemption for residents who are age 65
and older or have septic tanks in the amount of $15,000 for a maximum exemption of
$25,000.

Mr. Milazi noted the 3.77 millage proceeds allows for the city to continue with
services for residents and businesses for Public Works, Police, Citywide Projects,
Economic Development, and other operational services.

Mr. Milazi gave examples of the taxes assessed for homes with values of $100,000
and $300,000, and if the resident had an exemption of $10,000 or $25,000.

Mayor Pro Tem Gantt joined the meeting at 10:17 a.m.

Mr. Milazi noted the city’s millage rate has been the same since 2023, and 2024 and
that even with the homestead exemptions, the proposed millage rate for 2025 is
recommended at 3.77; and noted the exemptions for the city have increased from
$24,000 (for standard exemptions such as churches and non-profits) to $119,000;
and noted the city collected $6 million in taxes for 2023, $7 million for 2024 and
anticipates collection 7/3 million for 2025; and noted 2023 was a 100% increase
because it was the first year of the millage; 2024 had an increase 4 % increase, and
2025 has an increase of 1.83% or $131,000 overall.

Councilmember Alexander requested the number of homes in the city, and to divide
the number of homes by $131,000 for an estimate of taxes per household.

Mr. Milazi noted that he would advise on the actual number of homes, and noted the
calculation would be very small compared to the services that residents are receiving.

Councilmember Alexander noted the city did not have a police department in 2022,
and instead paid down the city tax with $4 million dollars from fund balance as a
rebate to citizens for public safety and adding 60+ officers on the street.

Mayor Pro Tem Gantt noted the city’s Tax Digest increased due to the increased
number of developments that were added in the city; and noted that the city taxes,
which include sanitation and recycling services, are lower than county taxes.

Councilmember Berry noted the city needs to increase advertising of the city’s
homestead exemption and to make more of an effort to inform more residents about
this tax-saving measure, to include the window in which homeowners are able to
apply.

Mr. Milazi noted the information will go out beginning in December, and the timeframe
to apply is January 1 – April 1 of each year; and noted the exemptions are exclusive
to city of Stockbridge residents only.

2|Pag e
Councilmember Barber requested the detail breakdown of the total homeowners
who applied for the homestead exemption, and the number of homeowners who
applied with septic.

Mr. Edmondson cautioned being able to honor the request, noting the exact information
may be a challenge considering the numbers change frequently from year to year.

Mayor Ford introduced Mr. Harris, the Henry County Tax Commissioner who thanked
Mr. Milazi and staff for assistance in preparing for the Millage Rate Hearings, noting
this to be a challenging year with the passing of HB591 and HB92; noted the millage
adopted last year for Henry County was 39.733 and 38.503 for the City of
Stockbridge; and noted the school board plans to reduce the millage to 19.8, and that
his office is finalizing the digest, and thanked the city for its flexibility and cooperation
with the millage rate public hearing dates.

Councilmember Alexander noted the State of Georgia has committed to reducing
taxes and referenced the FLOST (Floating Local Option Sales Tax) item for the
November ballot, noting GMA (Georgia Municipal Association) has stated that the
1% sales tax could be used to pay down the city tax and reduce the county tax.

Mr. Harris noted the provision from HB581 allowed for cities and counties to opt in or
opt out and noted that Henry County was one of thirty counties with a frozen
exemption provision.

Mr. Harris referenced the Option for opting in which would equal 3% valuation, and the
frozen exemption option would be capped at 0%.

Mr. Harris noted the cities and county need to choose which option would be more
beneficial for the residents, noting his office is evaluating each parcel, and it looks
like the vast majority of would benefit from the current frozen option; and noted the
sales tax collected from the FLOST, which works similar to the SPLOST (Special
Purchase Local Options Sales Tax) however, the revenue collected can only be used
to benefit the homeowners with an assessed millage to further reduce their tax
burden.

Councilmember Alexander noted the FLOST Referendum will be on the November
ballot in 2025 and per GMA, if approved, it could eliminate the Stockbridge city tax.

Mayor Ford read the Public Hearing Rules and Procedures

Public Hearing Opened
No Speakers in Favor
No Speakers Opposed
Public Hearing was Closed.

Councilmember Alexander stated it is his desire to have the millage rate of 3.77
remain for 2025.

3|Pag e
Mr. Milazi noted there were 1,729 total homestead applications for 2025 and 70
septic applications.

Motion to adjourn the meeting at 10:52 a.m. was made by Mayor Pro Tem Gantt;
seconded by Councilmember Berry. The motion passed unanimously 4-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor

4|Pag e
MILLAGE RATE PUBLIC HEARING #2
SUMMARY MINUTES
MONDAY, AUGUST 11, 2025 6:30 P.M.
Mayor & City Council
Mayor Anthony S. Ford At-Large
Mayor Pro Tem LaKeisha Gantt – Council District 1
Councilmember Alphonso Thomas – Council District 2
Councilmember Kyle D. Berry, Sr. – Council District 3
Councilmember Yolanda Barber – Council District 4
Councilmember Elton Alexander – Council District 5

Administration
Shawn Edmondson – City Manager
Frank Milazi – City Treasurer
Vanessa Holiday – City Clerk
Quinton Washington – City Attorney

Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.

Invocation by Mayor Ford at 6:30 p.m.

Invocation by: Mayor Pro Tem Gantt

The Pledge of Allegiance was recited by all in attendance.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All the
members were present except Councilmember Berry and Councilmember Thomas.

ADOPTION OF THE AGENDA
Motion to adopt the Agenda was made by Councilmember Alexander; seconded by
Mayor Pro Tem Gantt. The motion passed unanimously 3-0.

PUBLIC HEARING #2
1. Council Consideration of Millage Rate
Presented by Frank Milazi, City Treasurer/CFO
Mr. Milazi noted this is the second of three Millage Rate Public Hearings; noted the
millage rate is based on the Fair Market Value of homes, set annually by the

Governing Body, and the tax is based on the assessed value; noting the values of
properties can increase or decrease.

1|Page
Mr. Milazi noted home values in the city have increased with the Tax Digest
increasing from $1.94 billion dollars to $2.1 billion dollars or 5.6%, noting new
developments in the city, and noted that if you were to sell your home today, you
would receive a greater profit because home values have increased.

Mr. Milazi noted the rollback will not be implemented, and is recommending a
millage rate of 3.77, the same rate for three consecutive years.

Mr. Milazi noted the city has offered its homeowners tax relief Homestead
Exemption in the amount of $10,000, with an additional exemption for residents
who are age 65 and older or have septic tanks in the amount of $15,000 for a
maximum exemption of $25,000, and reminded homeowners who have not
applied for the homestead exemption to apply between January 1 and April 1,
2026.

Mr. Milazi noted the 3.77 millage proceeds allows for the city to continue with
services for residents and businesses for Public Works, Police, Citywide Projects,
Economic Development, and other operational services.

Mr. Milazi gave examples of the taxes assessed for homes with values of
$100,000 and $300,000, and if the resident had an exemption of $10,000 or
$25,000.

Mayor Pro Tem Gantt joined the meeting at 10:17 a.m.

Mr. Milazi noted the city’s millage rate has been the same since 2023, and 2024
and that even with the homestead exemptions, the proposed millage rate for 2025
is recommended at 3.77; and noted the exemptions for the city have increased
from $24,000 (for standard exemptions such as churches and non-profits) to
$119,000; and noted the city collected $6 million in taxes for 2023, $7 million for
2024 and anticipates collection 7/3 million for 2025; and noted 2023 was a 100%
increase because it was the first year of the millage; 2024 had an increase 4 %
increase, and 2025 has an increase of 1.83% or $131,000 overall.

Mayor Pro Tem Gantt noted that it was a consensus of the City Council that the
millage rate will remain the same at 3.77, and that taxes are lower than
unincorporated Henry County, and that while the value of the homes has
increased, the millage rate will remain the same, noting an increase of
development throughout the city.

Mayor Ford noted the final adoption of the millage rate will take place on Monday,
August 18th at 10:00 a.m. following the third public hearing.

Councilmember Barber asked Mr. Milazi to cite the breakdown of homestead
exemption applications as referenced in the first public hearing.

Mr. Milazi noted there were 1,729 total homestead applications for 2025 and 70
septic applications, noting there were no rejected applications, and noted
unincorporated Henry County residents do not qualify for the City of Stockbridge
2|Page
homestead exemption, although they may have a Stockbridge address, noting
they must be city of Stockbridge taxpaying residents.

Councilmember Berry arrived at 6:54 p.m.

Councilmember Alexander noted that with the $131,000 increase, on an average
$300,000 home, the estimated net tax increase is around $7.58 per household,
and that the FLOST, if approved by the voters would be a tax savings.

Councilmember Alexander noted the city did not have a police department in 2022,
and instead paid down the city tax with $4 million dollars from fund balance as a
rebate to citizens for public safety and adding 60+ officers on the street.

Councilmember Berry noted as previously stated during the 10 a.m. meeting
earlier, the city needs to increase advertising of the city’s homestead exemption so
that others, who have not applied, can take advantage of tax savings.

Mr. Milazi noted that he would advise on the actual number of homes, and noted
the calculation would be very small compared to the services that residents are
receiving.

Mr. Edmondson noted that other municipalities are implementing millage rate
increases and commends the Governing Body for the bold move of smart growth
and building smart with a strong foundation and keeping the residents in mind with
regard to keeping the millage rate the same.

Mr. Harris noted the FLOST (Floating Local Option Sales Tax) is tied to the CPI
(Consumer Price Index), and that the County and four cities opted in; noted the
FLOST is similar to SPLOST, and that all of the revenue must go toward the
reduction of the millage rate; noted the school board opted out, however, the
school board is not required to opt in for the county and cities to move forward.

Councilmember Alexander noted that 60% of the taxes assessed are from the
school board.

Mr. Harris confirmed, and noted the school board has proposed a millage
reduction from 20 mils to 19.8 mils; and noted the county’s frozen exemption does
not apply to the school board’s portion of county taxes, however, the school board
does have exemptions based on age.

Councilmember Barber stated that when the millage rate was originally adopted in
2023, she was told how the millage rate would be used, noting the police
department and public works do not consume of the 3.77 millage revenue; and
stated that the 3.77 revenue should not go toward the operations of the

Amphitheater, and that the revenue should only go towards the essential
operations of the city; and noted the presentation from the City Treasurer does not
show a breakdown of how the 3.77 revenues will be distributed or how the funds
will be used.
3|Page
Mayor Ford read the Public Hearing Rules

Public Hearing Opened
No Speakers in Favor
No Speakers Opposed
Public Hearing was Closed.

Motion to adjourn the meeting at 7:15 p.m. was made by Mayor Pro Tem Gantt;
seconded by Councilmember Berry. The motion passed unanimously 4-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor

4|Page
MILLAGE RATE PUBLIC HEARING #3
SUMMARY MINUTES
MONDAY, AUGUST 18, 2025 10:00 A.M.
Mayor & City Council
Mayor Anthony S. Ford At-Large
Mayor Pro Tem LaKeisha Gantt – Council District 1
Councilmember Alphonso Thomas – Council District 2
Councilmember Kyle D. Berry, Sr. – Council District 3
Councilmember Yolanda Barber – Council District 4
Councilmember Elton Alexander – Council District 5

Administration
Shawn Edmondson – City Manager
Frank Milazi – City Treasurer
Vanessa Holiday – City Clerk
Quinton Washington – City Attorney

Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.

Invocation by Mayor Ford at 10:00 a.m.

Invocation by: Ms. Judy Neal

The Pledge of Allegiance was recited by all in attendance.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All the
members were present except Councilmember Berry and Councilmember Thomas.

ADOPTION OF THE AGENDA
Motion to adopt the Agenda was made by Councilmember Alexander; seconded by
Councilmember Barber. The motion passed unanimously 3-0.

PUBLIC HEARING #3
1. Council Consideration of Millage Rate
Presented by Frank Milazi, City Treasurer/CFO
Mr. Milazi noted this is the third and final of the 2025 Millage Rate Public Hearings
where the City Council will be asked to adopt the millage rate following the public
hearing.

1|Page
Mr. Milazi noted the millage rate is based on the Fair Market Value of homes, set
annually by the Governing Body, and the tax is based on the assessed value.

Councilmember Berry joined the meeting at 10:03 a.m.

Mr. Milazi noted home values in the city have increased with the Tax Digest
increasing from $1.94 billion dollars to $2.1 billion dollars or 5.6%, noting new
developments in the city, and noted that if you were to sell your home today, you
would receive a greater profit because home values have increased; and noted the
proposed millage rate is 3.77, the same rate for three consecutive years.

Mr. Milazi noted the city has offered its homeowners tax relief Homestead
Exemption in the amount of $10,000, with an additional exemption for residents
who are age 65 and older or have septic tanks in the amount of $15,000 for a
maximum exemption of $25,000.

Mr. Milazi noted the 3.77 millage proceeds allows the city to continue with services
for residents and businesses for Public Works, Police, Citywide Projects,
Economic Development, and other operational services.

Mr. Milazi gave examples of the taxes assessed for homes with values of
$100,000 and $300,000, and if the resident had an exemption of $10,000 or
$25,000.

Mr. Milazi referenced the city’s Tax Digest and 5-year history of levies the
$119,100.56 represents homeowners who are receiving the homestead
exemptions, and noted the next enrollment period to apply for exemptions is
January 1 – April 1 of 2026, noting in 2023 there was a 100% increase because it
was the first year of the millage; 2024 had an increase 4% increase, and 2025 has
an increase of 1.83% or $131,000 overall, and equates to approximately $7.00 per
homeowner.

Councilmember Barber noted the city caps the exemptions at $25,000 and asked
what the city can do locally to allow citizens to receive the standard $10,000
exemption, the $15,000 exemption for age 65+ and the $15,000 exemption for
residents on septic, for a total exemption of $40,000, and would like to have a
discussion at the Retreat for Council to consider implementing.

Mr. Edmondson noted the County offers exemptions such as veterans and
disability, and that the Governing Body always has the discretion of setting
exemptions.

Councilmember Alexander stated that most Stockbridge residents receive water
from the Henry County Water Authority.

Mr. Harris thanked the Council and staff for being cooperative and flexible, noting
there were some challenges this year based on the new legislation, noting many of
the local municipalities are adopting their millage rate over the next couple of days.

2|Page
Councilmember Alexander noted the City Council approved a FLOST Resolution
that was passed by the City Council and asked Mr. Harris to provide an update on
the FLOST.

Mr. Harris noted the FLOST (Floating Local Option Sales Tax) is a provision of
HB581 allows all members who opted in to be eligible to participate in FLOST;
noted the County and four cities opted in whereas the collection is in ½ cent
increments up to one cent, and is similar to SPLOST with funding going toward
projects, however, all of the revenue collected from FLOST must go toward the
reduction of the millage rate; noted the school board opted out, however, the
school board is not required to opt in for the county and cities to move forward; and
noted the County and the four cities are currently in negotiations to determine the
distributions; noted the law mandates that all revenues collected by the FLOST
must go toward the reduction of property taxes, and if approved by the voter on the
November 2025 ballot, collections would begin in 2026 and will be applied in 2027,
will be a strong tool for everyone to utilize.

Mayor Ford read the Public Hearing Rules

Public Hearing Opened
No Speakers in Favor
No Speakers Opposed
Public Hearing was Closed.

Motion to adopt the millage rate at 3.77 was made by Mayor Pro Tem Gantt;
seconded by Councilmember Alexander. The motion passed unanimously 4-0.

Motion to adjourn the meeting at 10:36 a.m. was made by Mayor Pro Tem Gantt;
seconded by Councilmember Berry. The motion passed unanimously 4-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor

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SPECIAL CALLED FLOST MEETING
SUMMARY MINUTES
MONDAY, AUGUST 18, 2025 9:00 A.M.
Mayor & City Council
Mayor Anthony S. Ford At-Large
Mayor Pro Tem LaKeisha Gantt – Council District 1
Councilmember Alphonso Thomas – Council District 2
Councilmember Kyle D. Berry, Sr. – Council District 3
Councilmember Yolanda Barber – Council District 4
Councilmember Elton Alexander – Council District 5

Administration
Shawn Edmondson – City Manager
Frank Milazi – City Treasurer
Vanessa Holiday – City Clerk
Quinton Washington – City Attorney
Megan McCullough – Associate Attorney

Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.

Invocation by Mayor Ford at 9:26 a.m.

Invocation by: Mayor Ford

The Pledge of Allegiance was recited by all in attendance.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All the
members were present except Councilmember Berry and Councilmember Thomas.

ADOPTION OF THE AGENDA
Motion to adopt the Agenda was made by Councilmember Alexander; seconded by
Mayor Pro Tem Gantt. The motion passed unanimously 3-0.

NEW BUSINESS
1. Council Consideration to approve a Resolution Encouraging the Obtainability
of FLOST Tax Relief and Collaboration Between Henry County and its
Respective Cities. Presented by: Shawn Edmondson, City Manager

Mr. Edmondson noted the City Managers and Finance Directors from each of the
cities, along with the County’s Administration and Finance Team met over the last
several weeks negotiating FLOST (Floating Local Option Sales Tax) with
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substantive conversations regarding the collection and distribution; noted the
FLOST is a dedicated sales tax with restricted use that can only be collected and
used to lower the millage rate for homeowners; and noted the cities are in
agreement of using the LOST (Local Option Sales Tax) model, while a consultant
hired by the county recommended a different model; noted each city is aware of
the county’s position.

Mayor Ford noted the Resolution is the first step and will require voter’s approval in
favor of the FLOST Referendum on the November ballot.

Mr. Edmondson noted the Resolution formalizes the city’s desire to adopt the
LOST model, to be submitted to the Board of Commissioners, with the hope that
the County will also adopt the Resolution in agreement.
Councilmember Alexander thanked the legislatures for the FLOST measure,
noting this is an opportunity to reduce property taxes to the homeowners, and
noted during the recent Municipal Dinner, there was a spirit of collaboration to get
this done for the homeowners in the county and in each of the cities; noted GMA
(Georgia Municipal Association) has made an assessment that should FLOST be
approved by the voters, cities could reduce property taxes to the homeowners, and
in some cases, have the taxes eliminated.

Mayor Pro Tem Gantt noted she sees the calculations as fair and agrees with the
Resolution.

Motion to approve the Resolution Encouraging the Obtainability of FLOST Tax
Relief and Collaboration Between Henry County and its Respective Cities was
made by Councilmember Barber; seconded by Councilmember Alexander. The
motion passed unanimously 3-0.

Motion to adjourn the meeting at 9:48 a.m. was made by Mayor Pro Tem Gantt;
seconded by Councilmember Alexander. The motion passed unanimously 3-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor

2|Page
CITY COUNCIL WORK SESSION MEETING
SUMMARY MINUTES
TUESDAY, AUGUST 26, 2025 6:00 P.M.
Mayor & City Council
Mayor Anthony S. Ford At-Large
Mayor Pro Tem LaKeisha Gantt – Council District 1
Councilmember Alphonso Thomas – Council District 2
Councilmember Kyle D. Berry, Sr. – Council District 3
Councilmember Yolanda Barber – Council District 4
Councilmember Elton Alexander – Council District 5

Administration
Shawn Edmondson – City Manager
Frank Milazi – City Treasurer
Vanessa Holiday – City Clerk
Quinton Washington – City Attorney
Megan McCullough – Associate Attorney

Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.
The meeting was called to order by Mayor Ford at 6:06 p.m.

Invocation by: Dr. Renee Gourdine

The Pledge of Allegiance was recited by all in attendance.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present except Councilmember Thomas.

ADOPTION OF THE AGENDA
Motion to adopt the Agenda was made by Mayor Pro Tem Gantt; seconded by
Councilmember Berry. The motion passed unanimously 4-0.

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PUBLIC COMMENTS
Mr. Willie Carter referenced the 2024 Budget Amendment of $32.9 million dollars; asked
the City Council not to ignore the Ethics Board recommendation sent to the Council in
July 2025 regarding the city’s finances from Councilmember Barber’s Ethics Complaint;
and asked for the status of the $6 million Tye Street area improvements that he worked
for with Councilman Thomas and the city’s Public Works Department.

REVIEW OF THE MINUTES
1. Review of the August 11, 2025 Council Meeting Minutes
Review of the August 11, 2025 Millage Rate Public Hearing #1 Meeting Minutes
Review of the August 11, 2025 Millage Rate Public Hearing #2 Meeting Minutes
Review of the August 18, 2025 Millage Rate Public Hearing #3 Meeting Minutes
Review of the August 18, 2025 Special Called FLOST Meeting Minutes
No Action Taken

CONSENT AGENDA
2. Council Consideration to approve the Henry County 2025 Early Voting Dates and
Locations as approved by the Henry County Elections Board on August 19, 2025.
Motion to approve the Consent Agenda was made by Mayor Pro Tem Gantt;
seconded by Councilmember Berry. The motion passed unanimously 4-0.

OLD BUSINESS
3. Council consideration to approve the renewal of the landscape maintenance
services contract with Yellowstone Landscape in the amount of $350,000.00.
Funding sources are from Government Buildings Department and Amphitheater
budgeted funds.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron requested approval of the contract renewal for Yellowstone Landscape
in the amount of $350,000.00.

Councilmember Barber noted the actual contract amount is $327,216.00 and that
is what needs to be approved,

Mr. Aaron stated there is additional funding in case there are requested
landscape services.

Councilmember Barber noted the contract was awarded at $327,216 and that
any additional services would need to be either approved by the City Manager if
it is within his spending authority or brought to the City Council for approval.

Councilmember Alexander noted he appreciates the level of service provided by
Yellowstone with the change out of pine straw and the upkeep of the landscape
around the city buildings; and asked who is responsible for landscaping services
in the alleyway and along Burke and M L King, Sr. Heritage Trail.

Mr. Aaron noted those landscaping services are provided by Public Works staff,
and that the city can add those areas to Yellowstone’s scope of work.
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Councilmember Alexander suggested that the city should consider amending the
contract to include those areas.

Councilmember Barber noted that the city’s procurement process requires that all
contracts expire December 31st of each year, and that the contract renewal form
states $300,000; the contract states $327,216, and the staff recommendation
form is requesting $350,000, noting there are three inconsistent dollar amounts.

Mr. Edmondson noted that he pulled this item from the Agenda when it was
originally presented last month because he wanted an opportunity to review the
scope of work with Mr. Aaron; and noted that upon review of the contract, there is
a clause to renew or terminate the contract. Mr. Edmondson stated that he met
with Mr. Aaron and the vendor expressing service delivery concerns, noting there
needs to be improvements; and noted this is the last year of a 5-year contract.

Councilmember Barber noted that several Agenda items involving contracts are
missing documents that should be presented to the City Council for review, and
this is a concern that she has been raising for five years; and stated that the
request to the City Council is to approve the renewal of the contract, which is
$327,216, however, Mr. Aaron is requesting the Council approve $350,000, the
budget amount, and that is not proper.

Mayor Pro Tem Gantt referenced the prior contract and Resolution information
noting the contract in 2021 was $200,000, and $250,000 in 2022, and increased
to $327,216 in 2023 to include the Amphitheater and other buildings that were
added due to the city’s growth, and noted Resolution R24-1713 Section 1 was
approved for $350,000 for a five year agreement with four one-year options to
renew and that this is the fourth and final renewal and expires 9/30/2025 and
further noted that the contract shall be brought before the Council by 180 days
before expiration, reiterating that the City Council approved the contract in 2024
in the amount of $350,000.

Councilmember Alexander stated that the meetings are bogged down because
the speaking rules states that you are permitted to speak twice on one item up to
five minutes; and agreed with Mayor Pro Tem Gantt’s reading of the information
provided in the Resolution made a Motion to approve the renewal of the contract
for Yellowstone Landscape in the amount of $350,000 to include the additional
scope of landscaping services in the downtown area of M L King Sr. Heritage
Trail and the extra pine straw; seconded by Mayor Pro Tem Gantt. The motion
passed 3-0-1 (Alexander, Berry, Gantt Approved) (Barber Abstained, citing there
was confusion with the same contract item last year, and asked that staff provide
accurate information when placing items on the Agenda for Council approval,
and reiterated the Yellowstone Contract amount is $327,316, and the department
budget amount is $350,000, and stated that the City Council should approve the
contract renewal amount, not the amount in the budget; and recommended the
item be placed out for bid).
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NEW BUSINESS
4. Council Consideration to fill a vacancy and appoint a member to the Youth
Council Advisory Committee and fill the remainder of the term through
12/31/2025.
Presented by: Cassandra Lester, Youth Council Staff Liaison, and Dr. Renee
Gourdine, Youth Council Advisory Board Chair.
Dr. Gourdine noted the Committee is submitting the applicant Denita Minnis for
the Council’s appointment to fill an unexpired term through December 31, 2025.

Motion to appoint Denita Minnis to fill the vacancy of an unexpired term on the
Youth Council Advisory Board was made by Councilmember Berry; seconded by
Councilmember Alexander. The motion passed unanimously.

5. Council consideration to review and approve donated commercial space to the
City of Stockbridge Police Department, for the purpose of opening a Satellite
Precinct.
Presented by: Frank Trammer, Police Chief
Chief Trammer presented the donated commercial location for a police satellite
precinct at no charge for 10 years in the Bridges of Jodeco and requested
approval from the City Council, noting the Developer, Jeff Grant, was present.
Mr. Grant noted this satellite location will be good and beneficial for everyone;
noted the stores in the development are doing very well, and that the residents,
patrons are business owners, will be thankful for the increased safety of the
police presence.
Mr. Grant commended Ryan Anderson, and the Community Development
Director and his team for expediting requests during permitting process, noting
this is a selling point for potential merchants, and noted he meets with staff and
Councilmember Alexander on a bi-weekly basis.
Mr. Grant noted First Watch, Jim N Nick’s and Bubba 33 have been permitted in
the development with a seafood restaurant coming, 78 cottages, and a proposed
12-story hotel with fee simple condominiums and a rooftop steakhouse
restaurant with Atlanta skyline views.
The Mayor and members of Council thanked Mr. Grant for donating the space,
commemorating the occasion with a photo.
Motion to approve the 10-year contract for the donated commercial space for a
satellite police precinct was made by Councilmember Alexander; seconded by
Mayor Pro Tem Gantt. The motion passed unanimously 4-0.
6. Council Consideration to approve a Resolution to enter into a 10-year contract
with Norfolk Southern Parking Lot Project in the amount of $15,000 annually.
Funding Source: Economic Development Department Budget
Presented by: Gerald Sanders, Economic Development Director
Mr. Sanders presented a request to approve the Norfolk Southern 10-year
contract, which will allow for 25-30 spaces in the downtown area.
4|Page
Mr. Sanders noted the contract does not include removal or relocation of the
Staging Shed, and that Norfolk Southern is unyielding to compromise on that.
Councilmember Alexander stated that the goal was to clean up the area and
remove the unsightly shed as that was part of an agreement with Norfolk
Southern also encompassing the Quiet Zone and the closing the Nolan Street
crossing, and the city would not place a structure in the area.
Mr. Sanders noted the agreement pre-dated his tenure, emphasizing the Norfolk
Southern officials are not willing to remove the staging area/shed, and asked the
city’s legal counsel to follow up on the agreement.
Councilmember Berry asked Mr. Sanders if there were any time constraints with
responding back to Norfolk Southern.
Mr. Sanders noted Norfolk Southern is pushing the execution of the contract.
Mayor Ford noted it may be due to news of a merger between Norfolk Southern
and Union Pacific.
Councilmember Barber noted that per the Staff Agenda Request Form, the City’s
Legal Counsel has reviewed the contract; and noted that all contracts are to
coincide with the calendar year and the budget.
Mr. Milazi confirmed.
Councilmember Barber suggested the lease agreement be revised; and noted
discussions should be had between the city staff and the vendor prior to
presenting these items to the City Council, noting contracts are legal and binding
documents.
Mayor Pro Tem Gantt read the Retreat Minutes of February 19, 2020 referencing
the former City Manager, Randy Knighton’s comments where he referenced his
conversation with Mr. Connor Poe of Norfolk Southern who is willing to work with
the City by offering $50,000 and removal of the storage yard and $7,500 match
from GDOT with the potential of closing the Nolan Street railroad crossing; and
that Mr. Knighton noted the City has applied for a Quiet Zone an paid the $5,400
application fee which is being process by the City’s Project Manager, Keck &
Wood.
Mr. Edmondson asked that the item be Tabled until further review.
Motion to Table the item and review the 2020 Minutes and associated documents
related to the City of Stockbridge/Norfolk Southern Agreement was made by
Councilmember Alexander; seconded by Councilmember Barber. The motion
passed unanimously 4-0.

5|Page
7. Council consideration of a Resolution to approve the second 1-year renewable
option for Civil Engineering services for Whitley Engineering in the amount of
$5,000 monthly or $60,000 annually. The contract was approved on Resolution
R24-1721, and the funding source is Community Development Department
account number 100-721-521203.
Presented by: Ryan Anderson, Community Development Director
Mr. Anderson noted Mr. Whitley is doing an excellent job for the city, and attends
the Jodeco Development meeting, and is very involved and makes a point to
protect the city’s interests.

Motion to approve the Whitley Engineering contract was made by
Councilmember Alexander; seconded by Councilmember Barber. The motion
passed unanimously 4-0.

8. Council consideration of a Resolution to approve the second 1-year renewable
option for Permitting, Licensing and Inspections software with Sages, Inc., in the
amount of $58,318 annually. The contract was approved through Resolution
R24-1765, and the funding source is Community Development Department
account number 100-721-521310.
Presented by: Ryan Anderson, Community Development Director
Mr. Anderson presented the Sages Software renewal contract for approval,
noting this is the first renewal.

Councilmember Barber asked Mr. Anderson if the cost proposals and price
schedule are included, not to overlook the documents.

Mr. Anderson stated that he was unaware, but that they should be there.

Motion to approve was made by mayor Pro Tem Gantt; seconded by
Councilmember Berry. The motion passed 3-0-1 (Alexander, Berry, Gantt
Approved) (Barber Abstained citing the lack of adequate supporting documents
for City Council review was not included to make an informed decision).

9. Council consideration to approve the FY2026 LMIG (Local Maintenance &
Improvement Grant) list.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted GDOT (Georgia Department of Transportation) has opened the
window for municipalities to apply for the FY26 road paving funds; and noted the
city will resurface on average 5 miles annually.

Mayor Ford asked Mr. Aaron to expound on the rating system used to determine
which streets are resurfaced.

Mayor Pro Tem Gantt referenced Agenda Item #8, noting the contract can be
found on page 7 of the document; and asked how the resurfaced roads are
determined.
6|Page
Mr. Aaron noted the city uses an outside consultant, and the ratings are based
on a rating from 1-5 with 1 being the lowest rating and will be prioritized.

Councilmember Alexander asked Mr. Aaron to display the list of roads scheduled
for repaving on the FY26 list.

Mr. Aaron reviewed each road by District; noting there were additional funds in
2025, and the city was able to resurface more streets; and that those additional
funds were released by the State and are not a guarantee to repeat.

Motion to approve the FY2026 LMIG List was made by Mayor Pro Tem Gantt;
seconded by Councilmember Barber. The motion passed unanimously 4-0.

10. Council consideration to approve the renewal of Request For Proposal RFP
Number 2022-0006, On Call Annual General Engineering Services, for the City of
Stockbridge with Carter & Sloope, Inc. This is the third (3rd) contract renewal
option, and the budgeted amount is $200,000. The 2nd contract renewal option
expires on December 31, 2025.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted Carter & Sloope serves as the city’s on-all Engineer and
provides assistance with civil engineering, stormwater, and sanitation billing.

Councilmember Barber noted the fee schedule showing the cost of the fees to be
paid to the vendor was not included.

Motion to approve was made by Mayor Pro Tem Gantt; seconded by
Councilmember Berry. The motion passed 3-0-1 (Alexander, Berry, Gantt
Approved) (Barber Abstained citing cost proposals for the vendor’s fee were not
included in the documents for City Council review to make an informed decision.

11. Council consideration to approve the renewal of Request For Proposal RFP)
Number 2022-0006, On Call General Engineering Services, for the City of
Stockbridge with Falcon Design Consultants, LLC.
Presented by: Decius Aaron Public Works Director
Mr. Aaron noted Falcon Design Consultants is working on several projects for the
city providing engineering and design services.

Councilmember Barber noted the fee schedule Exhibit B showing the cost of the
fees to be paid to the vendor was not included.

Councilmember Alexander noted for full disclosure that Falcon Design
Consultants has contributed to and supported his non-profit and that he has been
advised by the city’s Legal Counsel that as long as he puts out the full disclosure,
he is able to participate in the vote.

7|Page
Motion to approve was made by Mayor Pro Tem Gantt; seconded by
Councilmember Berry. The motion passed 3-0-1 (Alexander, Berry, Gantt
Approved) (Barber Abstained citing cost proposals for the vendor’s fee and
Exhibit B were not included in the documents for City Council review to make an
informed decision.

12. Council consideration to approve the renewal of Contract No. RFP No. 2018-
0010Q – Non-Hazardous Special Waste Disposal Services with Republic
Services in the amount of $65,000.00. Funding source is from the Sewer
Department Budget.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted the vendor accepts sludge from the city’s Wastewater Treatment
Plant for disposal and requested approval.

Mayor Ford asked if the increase in fees is due to inflation.

Mr. Aaron noted that is a part of the increased cost, but also the loss of land and
the amount of sludge, noting farmland is being sold, and there are fewer places
to take the sludge.

Councilmember Barber asked when this service was last bid out.

Mr. Aaron noted that the next closest location to discard the sludge is in Taylor
County, and that Republic is currently taking the sludge to Lamar County.

Councilmember Alexander noted there would be additional cost if the sludge
were taken to Taylor County.

Motion to approve was made by Councilmember Alexander; seconded by
Councilmember Berry. The motion passed 3-0-1 (Alexander, Berry, Gantt
Approved) (Barber Abstained, citing her question to Mr. Aaron if the last time this
item was bid out was 2018, he failed to respond).

13. Council consideration to approve the final contract renewal for RFP (Request for
Proposal) 201508-02, Sanitation Collections Services Contract with Wrangler
Holdings Corp /GFL Environmental (formerly Waste Industries) in the amount of
$2,600,000.00. Funding Source: Sanitation Department Budget. This is the fifth
and final renewal. Contract would expire on December 31, 2026 and staff is
requesting an extension to February 28, 2027 due to the holidays.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted this is the fifth and final renewal, noting the contract is due to
expire on December 31, 2026, and that he is requesting a contract extension
through February 2027 to assure the 13,000 carts and 3,000 recycling bins are
delivered timely, considering the contract will end during the holidays.

8|Page
Councilmember Barber referenced the 2023 renewal period where the City
Council was told this sanitation item was being placed out for bid following the
annexation of new residents, noting the bid has not gone out, and has not been
bid out for ten years; noted it was on the vendor and city staff need to properly
plan for the rollout of carts and bins without a contract extension, and noted that
this vendor has had the city’s sanitation contract for ten years and that this is not
best practice.

Mr. Aaron noted this is the final renewal, and that you will see an increase in the
renewals, noting long-term contracts get better pricing; and the RFP has already
been prepared.

Mr. Edmondson noted a number of contracts are be constructed for re-bide,
noting the city is trying to minimize any disruption of services; and agreed that
typically, contracts are placed back out for bid every 3 – 5 years; and noted staff
has been instructed to present all department contracts to him to review and
compare.

Councilmember Barber restated that the City Council was told in 2023 that this
item was going out for bid, and that should have happened, and it did not.

Councilmember Berry stated that he has a problem with the request for an
additional two months for a transition and does not want this to become a norm
on any other contracts and does not want to make an exception to this one.

Mr. Edmondson noted that is a fair point, and agrees the city needs to be
consistent with what we do.

Mayor Pro Tem Gantt noted the transition may be challenging with the increased
trash during the holidays and asked Mr. Aaron if there will be an increase in the
billing sanitation fees.

Mr. Aaron noted residents are currently paying $22/month for sanitation services;
however, GFL has a clause in their contract where they are authorized to
increase rates 3 – 5%, and that the city has been absorbing those fees; noting
there will be an increase from GFL to the city, and it is up to the City Council to
pass the increase along to the residents.

Councilmember Alexander suggested a 30-day extension for transition instead of
a 60-day extension.

Councilmember Barber asked what the contract final end date was.

Mr. Edmondson stated the contract end date is December 31, 2026.

9|Page
Councilmember Berry stated that the extension will offset the contract by one
month.

Councilmember Barber asked for clarification, noting as she understands it right
now, the request is to renew the GFL contract through the end date of December
31, 2026, and that the sanitation service did not go back out for bid in 2023 as
was stated, nor has the contract gone out for bid in ten years, and that the
request includes a request for an additional extension of 60 days, noting the
departments and vendor need to plan better with this much notice; and noted that
it was at her recommendation that the city bring contracts to the City Council at
least 120 days prior to expiration to give the governing body an opportunity to
review and decide to renew, rebid or cancel the contract.

Mayor Pro Tem Gantt asked Mr. Aaron why the contract did not go out for bid.

Mr. Aaron responded that the Procurement Manager stated we had a good
contract.

Councilmember Alexander noted for full disclosure that GFL Sanitation has
contributed to and supported his non-profit and that he has been advised by the
city’s Legal Counsel that as long as he puts out the full disclosure, he is able to
participate in the vote.

Motion to approve the renewal of the GFL contract through December 31, 2026
with a 30-day extension for receptable replacement through January 31, 2027
was made by Mayor Pro Tem Gantt; seconded by Councilmember Berry. The
motion passed 3-1. (Alexander, Berry, Gantt Approved). (Barber Opposed, citing
the contract was awarded in 2015 for 5 years with up to five one-year renewals
making this a 10-year contract with no competitive bidding, and this is not best
practice).

14. Council Consideration to approve the renewal of Request for Proposal (RFP)
2024-0005 for Janitorial Maintenance Services with Intercontinental Commercial
Services, Inc. in the amount of $143,100.00. Funding Source: Government
Buildings Department Budget. This is the second renewal.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron presented the Janitorial services contract for renewal and reviewed the
buildings that are currently being serviced.

Councilmember Alexander requested improvements with the cleaning of the
restrooms.

Motion to approve was made by Councilmember Alexander; seconded by
Councilmember Barber. The motion passed unanimously. 4-0.

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DISCUSSION
15. Rock Quarry Road Extension Update
Presented by: Decius Aaron, Public Works Director, and Falcon Design
Consultants.
Mr. Aaron introduced Mr. Adam Price, of Falcon Design Consultants, who would
present an overview of the Rock Quarry Road Extension Project.

Mr. Price advised that he would be presenting two concepts, noting the next
steps would include a traffic study.

Concept 1 was an extension of Rock Quarry Rd. to Old Conyers Rd.
Concept 2 was an extension of Rock Quarry Rd. with arterial roads connecting
the extension to Carrera and then to East Atlanta Rd. or the extension to Duval to
Old Conyers Rd. with would cross over wetlands, requiring a bridge, with an
expensive price tag.

Councilmember Alexander noted this would be a long-term project and
suggested the road be phased.

Mr. Price noted the road would provide relief to the Amphitheater traffic and could
not provide an estimated cost without further analysis.

Mayor Ford noted the ultimate goal of the road extension was to connect to Rock
Quarry Rd. to have easier access to the hospital.

Councilmember Barber noted she is the District Representative, noting the
residents of the area will be most impacted, and stated she prefers the original
plan that was to provide access for emergency vehicles to travel to/from the
hospital, without travelling along E. Atlanta Rd. and then to Old Conyers Rd.
Councilmember Barber made a request to the Council to invest in the city’s
infrastructure and not just pictures and a good time, noting that the city needs to
seek federal funding to assist with the project.

Councilmember Berry noted he is leading toward the option to Old Conyers Rd.
and asked if there are arterial roads that can be connected to; and equated the
Rock Quarry Rd. Extension to the Western Parallel Connector as the Eastern.

Mr. Price referenced Duval and Bryant Street.

Mayor Pro Tem Gantt asked if the area was in a floodplain.

Mr. Price confirmed there is water there.

Mayor Pro Tem Gantt noted the former District 5 Commissioner placed funds
toward the project and later removed the funding.

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Councilmember Alexander stated the project appears to be estimated at $30
million dollars, and noted it took the county 25 years to get the Rock Quarry Rd.
Widening Project going and suggested the Rock Quarry Rd. Extension project be
phased; and noted Flippen Road needs to be widened now.

Mayor Ford noted Right-of-Ways will need to be acquired, and a cost for the
traffic study.

Mr. Price noted he would provide the information to Mr. Aaron.

Mayor Pro Tem Gantt referenced the Rock Quarry Road Widening Project noting
the project is estimated at $53 million dollars with $4 million from the City of
Stockbridge, $20.4 million from GDOT and the balance from the County, and an
estimated completion in 2028.

Mr. Price noted he did not believe the Rock Quarry Rd. Extension project would
be that costly due to the fact that there are several different utilities along the
Rock Quarry Rd. Widening Project that need to be removed and replaced,
whereas the Rock Quarry Rd. Extension is raw land.

Councilmember Barber asked that the discussion continue during the upcoming
Retreat, noting the city needs roads, and the priority for the city needs to be
infrastructure.

Mr. Edmondson noted that based on what he has heard from the discussion, this
will be a regional project that enhance everyone, and everyone needs to get on
board with federal and state funding and solicit partnerships.

Mr. Edmondson asked the Council to be mindful that the city wants smart growth,
and needs to review the Comprehensive Plan, the Trail Plan and other plans,
and also review the list of projects, noting he has tasked his team with bringing
forward all projects so that this can all be mapped out; and does not want to just
continue adding projects, as that is the fastest way to get nothing done; and need
to recalibrate and truly find out what the priorities are, and that will be a challenge
for us all as we enter into budget season where we will all need to roll up our
sleeves and get serious about the projects and the funding of the projects,
keeping in mind there may be low-hanging fruit, and noting we must be
intentional, and will be discussed at the Retreat.

Councilmember Alexander stated there is $2 million dollars allocated toward the
Rock Quarry Rd. Extension Project is likely a $40 to $50 million dollar project,
and noted the Council voted at the Retreat in March of this year to make the
Youth/Sr. Center the priority project, a long-termed project; and the Rock Quarry
Widening Project is in progress and is fully funded; noted TSPLOST List with
Transportation projects were approved by the voters, by priority, and the city is
fulfilling those projects in that order; noted that the City cannot afford to do these
12 | P a g e
projects in silo, and if the County and/or State is not on board to assist with these
regional projects, they are dead; noting the city could not have done the Western
Parallel Connector alone, and noted the City of Stockbridge will need assistance
from the County and the State on the Rock Quarry Rd. Extension Project, noting
the city can plant the seed, but will not likely get to enjoy the shade from that
tree, and until there is a subsequent vote from the Council, the priority list will
remain the same.

Councilmember Barber stated that she wanted to remind everyone that during
the Council Retreat in March of this year, the priority list of projects was voted on
based on what was known as it relates to the city’s revenues; noted when she
voted on the project priority list with the Youth/Sr. Center being the top priority
project for her, and that it will remain a priority, everything else on the list has a
question mark because the City Council learned after the Retreat, and after the
vote was taken, that $32.9 million dollars had been mismanaged, and that now
that it is known that the city’s financial situation has changed, so should the
priorities; noted it would be irresponsible of her, knowing that the city’s financial
situation has changed since the vote on the project list at the retreat, and to
continue as if things are the same would be irresponsible to have the priority
voted on in March to remain the same; and asked that the projects be discussed
at the upcoming Retreat to realign the list of priorities based on what the city’s
financial situation is now, and give a directive to Mr. Edmondson for a clear path
forward to be fair to him; and stated that no matter how much you hear about an
approved priority list from any member of Council to keep in mind that list was
approved prior to knowing about the $32.9 million dollars that were mismanaged,
and that changes everything; noted her high hopes for the Rock Quarry Rd.
Extension, but recognizes the priorities have changed.
Mayor Ford noted the Budget Retreat is scheduled to take place near the end of
September.

Mr. Edmondson noted the city has invested money on studies and spent money
starting various projects; and that the next steps would be to roll up our sleeves
and work on what has been approved by a vote, noting what you were tracking in
March is different from what you are tracking today.
UPCOMING MEETINGS & ANNOUNCEMENTS: Council meetings will be held in the
City Council Chamber. Meeting dates, locations and times are subject to change or
contact City Hall offices at 770-389-7900 or visit the website www.stockbridgega.org for
updates.

• Join us for a Meet and Greet of the new City Manager, Shawn Edmondson, on
Thursday, September 4th at City Hall in the Council Chamber from 6 – 8 p.m.
• Citizens Police Advisory Council – Meetings are held on the first Thursday of
each month in the Stockbridge PD Community Room at 6:30 p.m. (Sep 4)
• City Council Meeting, Second Monday of each month, at 6:00 p.m. - City Hall
Council Chamber (Sep 8)

13 | P a g e
• Youth Council Meeting, Second Monday of each month, at 6:30 p.m. - City Hall
Levi Meeting Room (Sep 8)
• Citywide Development Authority Meeting, Second Tuesday of each month, at
6:00 p.m. - City Hall Levi Meeting Room (Sep 9)
• Community Zoning and Information Meeting, Wednesday, Sept 10th at 6:00 p.m.
- City Hall Council Chamber (Sep 10)
• City Council Meeting, Second Monday of each month, at 6:00 p.m. - City Hall
Council Chamber (Sep 8)
• Main Street Advisory Board Meeting, Second Friday of each month at 9:00 a.m.
at the Downtown Connection Center 130 M L King, Sr. Heritage Trail (Sep 12)
• Downtown Development Authority Board Meeting, Third Tuesday of each month,
at 6:00 p.m. at the Downtown Connection Center 130 M L King Sr. Heritage Trail
(Sep 16)
• Youth Council Advisory Committee Meeting, Third Tuesday of each month, at
6:30 p.m. - City Hall Levi Meeting Room (Sep 16)
• Planning Commission Meeting, Thursday, September 18th at 6:30 p.m. - City
Hall Council Chamber (Sep 18)
• City Council Budget Retreat – Wed. Sep 24 thru Fri Sep 26 from 9am – 5pm at
the Merle Manders Conference Center 111 Davis Rd.
• City Council Work Session Meeting, Last Tuesday of each month, September
30th at 6:00 p.m. - City Hall Council Chamber (Sep 30)

UPCOMING CITY EVENTS/INITIATIVES
• Join Main Street for the Tiny Tent Concert Series Fridays from 6pm to 8pm at the
Stockbridge Connection Center, 130 M L King Sr. Heritage Trail. Bring your lawn
chairs. (Weather Permitting)
• Join us for the annual 9/11 Ceremony honoring all first responders in observance
of September 11, 2001, at Stockbridge City Hall at 8am.
• Join us for BridgeFest on Saturday, September 27th at Amphitheater. FREE fun
activities for kids, vendors, food trucks and an amazing concert featuring
Jacquees and KeKe Wyatt
• Join Councilman Thomas & Councilman Berry in partnership for the monthly
Bingo Bash on Wednesday, September 17th from 10am – noon at the Merle
Manders Conference Center. Lots of fun to be had by all.
• Join Mayor Anthony Ford for the monthly Meet the Mayor - Monday, September
22nd from 10am – noon at City Hall. Meetings are by appointment.
• The Economic Development Department host a FREE Business Health Clinic on
the 2nd Thursday of every month from 9am – 12pm at the Stockbridge
Connection Center 130 M L King Sr. Heritage Trail. Check the Health of Your
Business with the FREE Clinic.
• Councilman Thomas is honoring Veterans with a Continuous Salute all year long.
Please send your pictures of Veterans with their name, branch, rank, and years
of service.
• Join Councilman Thomas for the Don’t Trash Stockbridge initiative centered
around education, highlighting the causes and effects of Littering and Illegal
Dumping. More information to follow.
• Sign Up for real-time alerts about severe weather, road closures and
emergencies on the Regroup App. Visit the city’s website or social media pages
for more information on how and where to sign up. Stay Safe!
14 | P a g e
• Stockbridge 2025 Candidate Municipal Election Forum taking place Tuesday,
October 7th at 7:00 p.m. at the Merle Manders Conference Center.

Please contact Rosalynd Rawls to schedule an appointment for Meet the Mayor and for
more information on Council Initiatives at 678-833-3348 or via email:
rrawls@stockbridgega.org

2025 CONCERT SEASON SCHEDULE
• Saturday, August 30th, A legendary evening fearing Jimmy Jam and Terry Lewis,
and friends celebrating 40 Years of iconic hits and music of the ATL.
• Saturday, September 6th & Sunday, September 7th, Southern Soul Weekend
featuring King George, Tucka, West Love, Pokey Bear, TK Soul Tywaun Moore,
and Tonio Armani
• Saturday, September 13th – For Lovers & Friends featuring Tank with special
guest Lyfe Jennings, and Ginuwine
• Saturday, October 18th, Detroit Gospel Legends featuring Fred Hammond,
Donnie McClurkin, Anthony Brown, Vanessa Bell Armstrong, Lisa Page-Brooks,
Carvin Winans and Bryon Cage

MAYOR’S COMMENTS
Mayor Ford noted we are approaching the Labor Day Holiday and asked everyone to be
safe; noted COVID-19 cases are on the rise and reminded everyone to stay protected
and healthy with vaccines and boosters; noted he and Councilman Alexander attended
the Chris Tucker Foundation Annual Charity Golf Event at the Eagles Landing Country
Club and presented a proclamation from the city, honoring his foundation for all of the
great work in the community.

Mayor Pro Tem Gantt announced two free Line Dancing classes taking place at the
Merle Manders Conference Center on Wednesday, September 10th and Wednesday,
September 17th from 6 – 8pm; and announced the Downtown Development Authority
has agreed to sponsor a Southern Soul Kickback Fest Night on Main Street, Friday,
September 5th that lines up with the Southern Soul concert series.

Motion to adjourn the meeting at 9:05 p.m. was made by Councilmember Barber;
seconded by Councilmember Alexander. The motion passed unanimously 4-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor

15 | P a g e
City of Stockbridge OCCUPATIONAL TAX CERTIFICATE
4640 North Henry Boulevard Stockbridge, GA 30281
(770) 389 7900

Business Name: HUDDLESTON CONCRETE Business Type(s): 484220 Gravel hauling, local
Business Location: 123 ROCK QUARRY RD Mailing Address: PO BOX 506
STOCKBRIDGE, GA 30281 STOCKBRIDGE, GA 30281
Owner: RAVEN JR, JAMES
License Number: 0087-2018 License Type: Occupational Tax Certificate
Issued Date: 1/1/2024 Classification: Commercial
Expiration Date; 12/31/2024 Fees Paid: $253.00

Occupational Tax Department

If the business moves from the location listed then the occupational tax certificate is null and void
TO BE POSTED tN A CONSPICUOUS PLACE
City of Stockbridge OCCUPATIONAL TAX CERTIFICATE
4640 North Henry Boulevard Stockbridge, GA 30281
(770) 389 7900

Business Name; HUDDLESTON CONCRETE Business Type(s); 484220 Gravel hauling, local
Business Location: 123 ROCK QUARRY RD Mailing Address: PO BOX 506
STOCKBRIDGE, GA 30281 STOCKBRIDGE, GA 30281
Owner; RAVEN JR, JAMES
License Number: 0087-2018 License Type: Occupational Tax Certificate
Issued Date: 1/1/2025 Classification: Commercial
Expiration Date: 12/31/2025 Fees Paid: $278.30

Occupational Tax Department

If the business moves from the location listed then the occupational tax certificate is null and void
TO BE POSTED IN A CONSPICUOUS PLACE
Project/Case #
APPEAL-2025.04.0499
Parcel Number(s):
S27-01017000
Supplemental Addresses:
135 Rock Quarry Road

CITY OF STOCKBRIDGE
PLANNING AND ZONING APPEAL
APPLICATION
4640 North Henry Blvd
Stockbridge, GA 30281
(770) 389-7900

Zoning Case Number:
Ordinance Case Number:

ALL INFORMATION MUST BE TYPED OR PRINTED. INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.

Dear Applicant,
Please complete this application and submit with all necessary attachments to the Department of Planning and Development.

Applicant

NAME OF First Name Last Name
APPLICANT James Raven

ADDRESS OF
2200 Keys Ferry Court
APPLICANT:

CITY/STATE/ZIP McDonough Georgia 30253

BUSINESS
PHONE 770-957-3937
NUMBER:

EMAIL: awelch@smithwelchlaw.com, hpalmertree@smithwelchlaw.com

Subject Property

Case Name Appeal of Zoning Review
Zoning of Property: C-3 (Heavy Commercial District)

Current Use of
Existing
Property

District
District:

Please provide written documentation specifying the alleged errors in the approval, denial, interpretation, or decision
of the Planning Commission or the development director:
Please see the attached letter of intent.

Please provide the citation of the sections of the Unified Development Code pertaining to the action of the
development director:
UDC 3.16.040(B) and UDC 6.1.4

Please provide a statement of the specific relief requested by the party appealing:
Please see the attached letter of intent.

Signature: Andy Welch Date: 04/28/2025

10.3 Appeal of Administrative Actions.
A. The Mayor and City Council shall hear and decide appeals where it is alleged by the appellant that there is error in any approval,
denial, written interpretation, or decision made by the Director, based on the interpretation or enforcement of the Unified
Development Code.
B. Only persons or entities that have legal standing in the challenged action shall be permitted to file an appeal under this code
section.
C. Appeals under this code section shall be filed with the Director. The Director shall immediately notify the appropriate department
that an appeal application and the requisite fees have been filed and shall immediately forward those documents to the appropriate
department head and/or his or her designee for handling. Upon receipt of the appeal documents, the department head or his/her
designee shall be responsible for notifying the City clerk via email that an appeal application has been filed and shall thereafter, be
responsible for ensuring that all appeal documentation is provided to the City clerk for inclusion of the matter on a scheduled public
meeting to be heard by the Mayor and City Council not later than thirty (30) calendar days from the date of filing. The notifying
department shall be responsible for submitting any required legal advertisements and posting the appropriate signs. The Director
shall be responsible for notifying all affected parties that an appeal has been filed and the date on which the appeal will be heard by
the Mayor and City Council. The Director shall be responsible for providing an executive summary detailing the rationale for the
decision in question and shall present the findings and all relevant documents pertaining to the appeal to the City clerk for
presentation at the Mayor and City Council meeting in which the appeal will be heard.
D. Should the Mayor and City Council overturn the decision of staff, the applicant shall have thirty (30) calendar days from the date of
the decision to request a refund of no more than seventy- five (75) percent of the appeal fee paid. A scheduled appeal may be
temporarily postponed at the request of the appellant or staff; however, the party requesting such postponement shall be responsible
for the cost of any legal advertisement fees prior to the matter being rescheduled for a new hearing date.
10.3.1 Applicability
A. Appeals may be filed by any person aggrieved by any written approval, denial, interpretation, decision or enforcement action of the
Director, based on or made in the enforcement of the Unified Development Code.
B. A person shall be considered aggrieved if:

1. Said person or said person's property was the subject of the action appealed from; or
2. Said person has a substantial interest in the action appealed from and is in danger of suffering special damage or injury not
common to all property owners similarly situated.

10.3.2 Time for Applications and Hearings.
A. An appeal shall be filed within thirty (30) calendar days following the written approval, denial, or interpretation, of the Director.
B. A hearing before the Mayor and City Council shall be held according to the published schedule.
10.3.3 Application Requirements
An appeal request, along with the advertising and review fee per the approved fee schedule shall be filed with the Director indicating
on the application in which the administrative decision originated and include a letter of intent addressing the following:

1. Completed application form, provided by the City;
2. Written documentation specifying the alleged errors in the approval, denial, interpretation, or decision of the Planning
Commission or the Director;
3. Citation of the section(s) of the Unified Development Code pertaining to the action of the Director; and
4. A statement of the specific relief requested by the party appealing.

10.3.4 Stay of Proceedings.
An appeal stays all legal proceedings in furtherance of the action appealed from unless the Director certifies to the Mayor and City
Council, after notice of appeal has been filed, that by reasons of facts stated in the certificate, a stay would, in the opinion of the
Director, cause imminent peril to life or property. In such case, proceedings shall be stayed only by a restraining order granted by the
superior court of Henry County on notice to the Director and on due cause shown.
10.3.5 Action on Appeals.
A. The hearing of the appeal shall be quasi-judicial and shall be conducted at a regular meeting, according to the published schedule,
or at a special meeting of the Mayor and City Council.
B. Public Hearing. The Director shall advertise for the public hearing at the Planning Commission and the Mayor and City Council in
accordance with Section 9.3, Public Notice Requirements.
C. Any party may appear at the hearing in person, by an authorized agent, or by an attorney.
D. Following the consideration of all testimony, documentary evidence, and matters of record, the Mayor and City Council shall make
a determination on the appeal. An appeal shall be sustained only upon an expressed finding by the Mayor and City Council that the
decision by the Director was based on an erroneous finding of a material fact, or that the Director acted in an arbitrary manner. In
exercising its powers, the Mayor and City Council may reverse or affirm, wholly or partly, or may modify the requirement, decision or
determination appealed from, and to that end shall have all the powers of the Director from whom the appeal was taken and may
issue or direct the issuance of a permit provided all requirements imposed by all other applicable laws are met.
10.4 Appeals of Mayor and City Council Actions.
All appeals of final decisions of the Mayor and City Council shall be as follows:
A. Any person aggrieved by a final decision of the Mayor and City Council may appeal such decision by filing a petition in writing with
the Superior Court of Henry County.
B. An appeal shall be filed within thirty (30) calendar days after the disputed final decision is rendered.

TO: Stockbridge Mayor and City Council
Stockbridge Planning Commission

FROM: Linda M. Logan, Senior Planner, Planning and Zoning Division

CC: Ryan Anderson, Community Development Director

DATE: September 8, 2025 (City Council Meeting)

SUBJECT: Staff Report for Appeal Case #AP-2025-02: 123 and 135 Rock Quarry
Road, and Parcel #S27-01016000 on Rock Quarry Road (Council
District 4)

I. PURPOSE OF THE APPEAL APPLICATION
An appeal application was submitted into SAGES on April 28, 2025 for Parcel #S27-
01017000, which the applicant identified as having the address of 135 Rock Quarry
Road. The applicant was James Raven with Huddleston Concrete Company, and the
agent was Andy Welch, an attorney with the law firm of Smith, Welch, Webb & White.
The law firm also submitted a Letter of Intent on the same date.

The stated purpose of the application was to appeal a Zoning Review Form that was
completed by the Planning, Zoning, & GIS Division on March 17, 2025. Its
recommendation of denial for the company’s truck parking use of the property led to a
decision by the City of Stockbridge’s Business Services Division, in a March 28, 2025
letter, to state that “the application process for your business Huddleston Concrete 135
Rock Quarry Rd, Stockbridge, Ga 30281 is Denied for the following: Truck terminals,
truck trailer storage lots, truck parking lots, and truck repair are only allowed in industrial
zoning districts and are not allowed in the Parkway Mixed Use (PMU) District.” Both
actions occurred after a citation was issued on the subject property for not having an
appropriate business license.

The Zoning Review Form was completed as part of the Business Services Division’s
process for evaluating the applicant’s 2025 business license application for the subject
property. The purpose of the Zoning Review Form was to assess the zoning compliance
of the applicant’s proposed use of the property for “truck parking”, which currently exists
on the property. The Form stated that the property was zoned ‘C-3’ (Heavy Commercial),
and that it was located in the Parkway Mixed-Use (PMU) Overlay District, which does

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025

not allow truck parking uses.

On March 4, 2025, the City of Stockbridge issued a citation on the subject property for
not having an appropriate business license. A Municipal Court Summons was issued
on March 14, 2025, requiring the applicant to appear in court on May 16, 2025.
Subsequently, a letter was sent to the applicant by Business Services on March 28,
2025, stating that “the application process for your business Huddleston Concrete 135
Rock Quarry Rd, Stockbridge, Ga 30281 is Denied for the following: Truck terminals,
truck trailer storage lots, truck parking lots, and truck repair are only allowed in industrial
zoning districts and are not allowed in the Parkway Mixed Use (PMU) District.” On April
3, 2025, the Stockbridge Police Department, Code Enforcement Division, sent a letter
to the applicant, stating that the truck parking on Parcel #S27-01016000 and Parcel
#S27-01017000 was a violation, and that the applicant was given 45-60 days to rectify
the situation. The applicant appeared in court on May 16 and asked for a “continuance”
(rescheduling) of at least 60 days, to allow his attorney time to prepare for the court
hearing. The court then rescheduled the applicant’s hearing date to July 18, 2025.

Now, the applicant requests that either an appeal hearing be granted before City
Council, or that the Community Development Department decides that the 2025
business license which the applicant received does apply to the subject property (Parcel
#S27-01017000).

II. DESCRIPTION OF THE SUBJECT PROPERTY

Parcel #S27-01017000 (referenced as 135 Rock Quarry Road) is the subject property for
the appeal application, but Huddleston Concrete Company also owns the property at 123
Rock Quarry Road (Parcel #S27-01012000) and Parcel #S27-01016000. They are all
located on the west side of Rock Quarry Road, south of Lee Street, but they are not
contiguous. The Aerial Photo of the Vicinity below shows all three parcels, followed by a
separate aerial photograph for each parcel. The parcel at 123 Rock Quarry Road is
occupied by a small building that is used as the office for Huddleston Concrete Company,
while the other two parcels are occupied by truck parking for numerous 18-wheel trucks.
Two other parcels with different owners are located between the office parcel and the two
truck parking parcels. Street photographs of the office building and truck parking are
provided below, as well as a recent drone photograph showing the presence of truck
parking on Huddleston Concrete Company’s other two parcels. The Table of Property
Facts provides property information and statistics.

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025

AERIAL PHOTO OF THE VICINITY

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025

AERIAL PHOTO OF 123 ROCK QUARRY ROAD
(SITE OF THE OFFICE BUILDING)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025

STREET PHOTO OF OFFICE BUILDING AT 123 ROCK QUARRY ROAD,
OWNED BY HUDDLESTON CONCRETE COMPANY

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025

AERIAL PHOTO OF PARCEL #S27-01016000,
ONE OF THE TRUCK PARKING PARCELS

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025

AERIAL PHOTO OF 135 ROCK QUARRY ROAD
(PARCEL #S27-01017000),
ONE OF THE TRUCK PARKING PARCELS

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025

STREET PHOTO OF TRUCK PARKING PARCELS,
VIEWED FROM THE EAST (QUARRY ENTRANCE); JUNE 3, 2025

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025

DRONE PHOTO OF TRUCK PARKING: VIEWED FROM THE WEST,
TOWARD ROCK QUARRY ROAD (June 3, 2025)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
10

TABLE OF PROPERTY FACTS
DESCRIPTIVE FACTOR RESEARCH FINDINGS
Proposed Use: Continued operation of office and two truck parking lots.
Property Address: 123 Rock Quarry Road, plus two nearby parcels.
Parcel Number: 123 Rock Quarry Road—Parcel #S27-01012000. Truck
parking lots: Parcel #S27-01016000 and Parcel #S27-
01017000.
Parcel Acreage: ~ 123 Rock Quarry Road—1.55 +/- acres.
~ Parcel #S27-01016000—2.93 +/- acres.
~ Parcel #S27-01017000—3.44 +/- acres.
Land District and Land Lot: District 12, Land Lots 35 and 36.
Applicant / Owner: ~ 123 Rock Quarry Road--Huddleston Concrete
Company.
~ Parcel #S27-01016000—Huddleston Concrete
Company.
~ Parcel #S27-01017000—James S. Raven, Jr. (an
owner or employee of Huddleston Concrete
Company).
Existing Zoning: 123 Rock Quarry Road—SR (Suburban Residential).
~ Parcel #S27-01016000—LI (Light Industrial).
~ Parcel #S27-01017000—LI (Light Industrial).
Surrounding Zoning: ~ North –SR (Suburban Residential), MFR (Multiple
Family Residential), and OI (Office-Institutional).
~ South—N/A (railroad tracks).
~ East—Heavy Industrial.
~ West
Property Location: West side of Rock Quarry Road, between South Lee
Street to the north and the railroad tracks to the south.
Property Conditions: Fairly level, with few trees.
Current Use: Office building and two truck parking lots.
Surrounding Land Uses: ~ North –Apartments.
~ South—Railroad tracks.
~ East—The rock quarry.
~ West –Single-family residential.
Surrounding Future Land Use ~ North—Downtown District.
Designations: ~ Northeast---Low-Density Mixed-Use.
~ East—Heavy Industrial.
~ West and South—Light Industrial.
Road Classification: Minor arterial.

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
11

III. EXISTING ZONING AND LAND USE

The property at 123 Rock Quarry Road is zoned ‘SR’ (Suburban Residential), and it is
occupied by a small building that is being used by Huddleston Concrete Company for an
office. The SR district, though, does not allow office uses since only residential uses are
allowed in it. The other two parcels are zoned ‘LI’ (Light Industrial), and they are being
used for truck parking even though the LI district does not allow truck parking. The only
zoning district within the City of Stockbridge where truck parking is allowed is the HI (Heavy
Industrial) district.

All three parcels are located within the Parkway Mixed-Use (PMU) Overlay District. Section
2.5.2(D)(17) of the Stockbridge Unified Development Code (UDC) states that the following
types of uses are prohibited within the PMU Overlay District: “Truck terminals, truck trailer
storage lots, truck parking lots, and truck repair.” In addition, all types of industrial uses are
prohibited within the PMU Overlay District. All three parcels have a future land use
designation of Light Industrial. Maps of the existing zoning, overlay district, and future land
use for all three parcels are provided below.

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
12

ZONING MAP FOR THREE PARCELS THAT ARE
OWNED BY HUDDLESTON CONCRETE COMPANY

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
13

OVERLAY DISTRICT MAP FOR THREE PARCELS
OWNED BY HUDDLESTON CONCRETE COMPANY

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
14

FUTURE LAND USE MAP FOR THREE PARCELS OWNED
BY HUDDLESTON CONCRETE COMPANY

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
15

IV. ZONING HISTORY OF THE PROPERTY

Research was conducted on historic zoning maps and ordinances to identify the previous
zoning districts for the three parcels that are currently owned by Huddleston Concrete
Company; whether the zoning changed at any time; whether truck parking was an allowable
use at any time; and when any overlay zoning districts began. Planning and Zoning
functions for the City of Stockbridge were handled by Henry County prior to 2019, so
previous Henry County zoning maps and ordinances had to be researched.

Shown below is a portion of the “Stockbridge Urban Area Zoning Districts Map”, which was
recommended by the Henry County Planning Commission and adopted by the Stockbridge
City Council on May 10, 1963. It was prepared by Hill & Adley Associates, Planning
Consultants, on the basis of a 1960 field survey. It clearly shows the area where the two
existing truck parcels are located (Parcel #S27-01016000 and Parcel #S27-01017000),
adjacent to the Southern Railroad, as being zoned ‘M-1’ (Light Manufacturing), while the
area for Huddleston Concrete Company’s current office at 123 Rock Quarry Road is zoned
‘RM-75’, a type of multifamily residential district.

Historic zoning maps from 2003 and 2007 for the City of Stockbridge were recently obtained
from Henry County, and they both show the truck parking parcels as being zoned ‘M-1’. In
addition, all other historic zoning maps which the City’s Community Development Office
has on file show the truck parking properties as being zoned ‘M-1’ or ‘LI’ (Light Industrial).
The same is true for the office parcel. At some point, the office parcel was rezoned to ‘SR’
(Suburban Residential), its current zoning; but no maps or documents could be found which
showed or stated that.

The oldest available Henry County Zoning Ordinance is from June 3, 1986, and it stated
that uses within the M-1 district were to be “nuisance-free.” Although such uses included
the storage of heavy materials, products, or equipment, nothing was mentioned about
allowing outdoor storage, or the storage or parking of trucks or other vehicles. No such
mention was made for the M-2 (Heavy Manufacturing) or C-3 (Heavy Commercial) zoning
districts, either. The M-2 district, though, did allow “rock, sand, or gravel distribution”, as
well as “truck terminals.” Excerpts from Henry County’s 1986 Zoning District are provided
below for the C-3, M-1, and M-2 districts. The C-3 and M-2 districts provided for commercial
or industrial uses which required larger land areas and the need for the outside storage of
materials, but the M-1 district had no such provision.

Regarding overlay zoning districts, the City of Stockbridge’s current Parkway Mixed-Use
(PMU) Overlay District began in 2022 with the adoption of the Unified Development Code
(UDC). Its precursor was the City’s Highway Corridor Overlay District, which began in
2019 and was modeled after Henry County’s Highway Corridor Overlay District, which
began in 2017.

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
16

STOCKBRIDGE ZONING MAP FROM MAY10,1963 —
MAP TITLE AND LEGEND

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
17

STOCKBRIDGE ZONING MAP FROM MAY10,1963 —
MAP ADOPTION INFORMATION
(RECOMMENDED BY THE HENRY COUNTY PLANNING COMMISSION AND
ADOPTED BY THE STOCKBRIDGE CITY COUNCIL)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
18

STOCKBRIDGE ZONING MAP FROM MAY 10, 1963—
SHOWS TRUCK PARKING PARCELS AS ZONED ‘M-1’ (LIGHT
MANUFACTURING), BASED UPON A FIELD SURVEY FROM MAY 1960

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
19

STOCKBRIDGE ZONING MAP FROM MAY 10, 1963, ENLARGED—
SHOWS TRUCK PARKING PARCELS AS ZONED
‘M-1’ (LIGHT MANUFACTURING)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
20

STOCKBRIDGE ZONING MAP FROM MAY 10, 1963
CLOSEUP VIEW OF M-1 DISTRICT AND THE DATE OF MAP
PREPARATION

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
21

EXCERPT FROM HENRY COUNTY 1986 ZONING ORDINANCE—
COVER PAGE

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
22

EXCERPT FROM HENRY COUNTY 1986 ZONING ORDINANCE—
M-1 (LIGHT MANUFACTURING) DISTRICT (PAGE 1)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
23

EXCERPT FROM HENRY COUNTY 1986 ZONING ORDINANCE—
M-1 (LIGHT MANUFACTURING) DISTRICT (PAGE 2)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
24

EXCERPT FROM HENRY COUNTY 1986 ZONING ORDINANCE—
M-1 (LIGHT MANUFACTURING) DISTRICT (PAGE 3)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
25

EXCERPT FROM HENRY COUNTY 1986 ZONING ORDINANCE—
M-2 (HEAVY MANUFACTURING) DISTRICT (PAGE 1)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
26

EXCERPT FROM HENRY COUNTY 1986 ZONING ORDINANCE—
M-2 (HEAVY MANUFACTURING) DISTRICT (PAGE 2)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
27

EXCERPT FROM HENRY COUNTY 2001 ZONING ORDINANCE—
COVER PAGE

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
28

EXCERPT FROM HENRY COUNTY 2001 ZONING ORDINANCE—
DEFINITIONS FOR C-3, M-1, AND M-2 ZONING DISTRICTS.

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
29

EXCERPT FROM HENRY COUNTY 2001 ZONING ORDINANCE—
M-1 (LIGHT MANUFACTURING) DISTRICT (PAGE 1)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
30

EXCERPT FROM HENRY COUNTY 2001 ZONING ORDINANCE—
M-1 (LIGHT MANUFACTURING) DISTRICT (PAGE 2)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
31

V. RELEVANT BUSINESS DOCUMENTS

The business documents that are relevant to this appeal case are listed and presented
below.

1. Applicant’s 2024 Business License Application, dated 08/25/23. The applicant
listed the business address as 123 Rock Quarry Road, and the proposed business
use was “property rental.”

2. Applicant’s 2024 Business License, issued 1/1/24. The stated business type
was “gravel hauling, local.”

3. Applicant’s 2025 Business License Application; 07/17/24. The applicant listed
the business address as123 Rock Quarry Road, and the proposed business use
was “property rental, truck parking.”

4. Applicant’s 2025 Business License, issued 1/1/25. The stated business type
was “gravel hauling, local.”

5. Violation Notice (citation issued); 03/04/25. The three listed violations were the
presence of truck / car parts, the presence of multiple junk vehicles, and fence
damage.

6. Municipal Court Summons; 03/14/25. The stated charge was “Occupational tax
certificate / OTC mandatory for operation”, and the applicant was scheduled to
appear in court on May 16, 2025.

7. Zoning Review Form; 03/17/25. The listed business address was 135 Rock
Quarry Road, and the stated parcel was Parcel #S27-01015000. However, Parcel
#S27-01015000 is owned by Ambassadors for Christ Ministries, Inc., and it has
three buildings on the property, with the address of 125, not 135, Rock Quarry
Road. Further, although the stated zoning of ‘C-3’ (Heavy Commercial) is correct
for 125 Rock Quarry Road, the form was supposed to be prepared for 135 Rock
Quarry Road (Parcel #S27-01017000). There was also no mention of the second
truck parking lot on Parcel #S17-01016000, nor Huddleston Concrete Company’s
office building at 123 Rock Quarry Road. Yet, the applicant relied upon this
misinformation in filing his appeal.

8. Denial Letter from Business Services; 03/28/25. The letter stated that the
application process for a business license at 135 Rock Quarry Road was denied
because truck parking is not allowed in the Parkway Mixed-Use Overlay District.

9. Denial Message from Business Services; 03/28/25. The e-mail message to
James Raven stated that Business Services was not able to continue with
Huddleston Concrete, and that the paid inspection fees would be refunded.

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
32

10. Letter from Police Department; 04/03/25. The letter stated that commercial
vehicle parking was occurring on both Parcel #S27-01016000 and Parcel #S27-
01017000, which was in violation of Code Section 2.5.2 for the Parkway Mixed-Use
(PMU) Overlay District, and that the applicant needed to take steps to rectify the
situation within 45-60 days.

11. Applicant’s Motion for a Continuance of at Least 60 Days. The applicant
appeared briefly in Municipal Court on May 16, 2025 and requested a
“continuance” (rescheduling) of his court date for at least 60 days.

12. Notice of Court Date Rescheduling from May 16, 2025 to July 18, 2025. This
was the Municipal Court’s official rescheduling notice to the applicant.

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
33

APPLICANT’S 2024 BUSINESS LICENSE RENEWAL APPLICATION
(Page 1)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
34

APPLICANT’S 2024 BUSINESS LICENSE RENEWAL APPLICATION
(Page 2)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
35

APPLICANT’S 2025 BUSINESS LICENSE RENEWAL APPLICATION
(Page 1)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
36

APPLICANT’S 2025 BUSINESS LICENSE RENEWAL APPLICATION
(Page 2)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
37

APPLICANT’S 2024 BUSINESS LICENSE, ISSUED 1/1/24

APPLICANT’S 2025 BUSINESS LICENSE, ISSUED 1/1/25

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
38

VIOLATION NOTICE (CITATION ISSUED) – MARCH 4, 2025

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
39

MUNICIPAL COURT SUMMONS – ISSUED ON MARCH 14, 2025;
SCHEDULED FOR MAY 16, 2025

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
40

ZONING REVIEW FORM FOR 135 ROCK QUARRY ROAD –
COMPLETED ON MARCH 17, 2025 (PAGE 1)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
41

ZONING REVIEW FORM FOR 135 ROCK QUARRY ROAD –
COMPLETED ON MARCH 17, 2025 (PAGE 2)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
42

DENIAL LETTER FROM BUSINESS SERVICES – MARCH 28, 2025

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
43

DENIAL MESSAGE FROM BUSINESS SERVICES – MARCH 28, 2025

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
44

LETTER FROM POLICE DEPARTMENT (CODE ENFORCEMENT
DIVISION) – APRIL 3, 2025 (PAGE 1)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
45

LETTER FROM POLICE DEPARTMENT (CODE ENFORCEMENT
DIVISION) – APRIL 3, 2025 (PAGE 2)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
46

APPLICANT’S MOTION FOR A CONTINUANCE (RESCHEDULING) OF
THE COURT CASE FOR AT LEAST 60 DAYS (PAGE 1)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
47

APPLICANT’S MOTION FOR A CONTINUANCE (RESCHEDULING) OF
THE COURT CASE FOR AT LEAST 60 DAYS (PAGE 2)

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
48

NOTICE OF COURT DATE RESCHEDULING
FROM MAY 16, 2025 TO JULY 18, 2025

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
49

VI. DISCREPANCIES IN BUSINESS DOCUMENTS

Several discrepancies should be pointed out from the business documents that were
presented above, as are listed and described below.

1. Unfound Address. First, the applicant’s stated address of 135 Rock Quarry Road
for the subject property is not listed in the Henry County Tax Assessors’ property records
via qpublic.net. Only the parcel number of S27-01017000 is given.

2. Errors on the Zoning Review Form. Second, the completed Zoning Review Form,
which the applicant is appealing, was erroneously based upon a nearby parcel at 125
Rock Quarry Road (Parcel #S27-01015000), rather than the subject parcel (Parcel
#S27-01017000). According to the Henry County Tax Assessors’ property records, 125
Rock Quarry Road is owned by Ambassadors for Christ Ministries, Inc. It is zoned ‘C-3’
(Heavy Commercial), whereas the subject parcel (#S27-01017000) is zoned ‘LI’ (Light
Industrial).

3. Wrong Zoning Listed on Appeal Application. Third, the applicant apparently relied
upon the Zoning Review Form’s stated zoning of ‘C-3’ for 135 Rock Quarry Road by
listing it on the appeal application, whereas the C-3 zoning actually pertains to the
Ambassadors for Christ Ministries’ property at 125 Rock Quarry Road.

4. Different Property Used for Business License Applications. Fourth, in applying
for a business license (occupational tax certificate), the applicant, James Raven, listed
on both his 2024 and 2025 business license applications the address of 123 Rock
Quarry Road rather than 135 Rock Quarry Road (Parcel #S27-01017000). Huddleston
Concrete Company owns three parcels on the west side of Rock Quarry Road, south of
South Lee Street. The company has an office building at 123 Rock Quarry Road (Parcel
#S27-01012000), and it owns two parcels, not just one, that are currently being used for
truck parking. They include the subject property (Parcel #S27-01017000), as well as the
adjacent parcel to the north (Parcel #S27-01016000). Yet, only Parcel #S27-01017000
was listed on the business license applications.

5. Misleading Proposed Uses. Fifth, the applicant listed only “property rental” as the
proposed use on his application for a 2024 business license (dated 8/01/23), and
“property rental, truck parking” as the proposed uses on his application for a 2025
business license (dated 7/17/24). There was no elaboration as to what “property rental”
meant in terms of who the property was to be rented to, and for what purpose. Further,
there was no explanation as to whether Huddleston Concrete Company itself would be
doing the proposed truck parking, or whether the renter of the property would be doing
the truck parking.

6. No Business License for Parcel #S27-01016000. Sixth, the applicant’s business
license did not include Parcel #S27-01016000, even though truck parking also exists on
this parcel.

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
50

7. No Business License for Office Use. Seventh, although the applicant is appealing
the denial of a business license for truck parking on Parcel #S27-01017000, no records
could be found for the issuance of a business license for an office use of the property at
123 Rock Quarry Road, where Huddleston Concrete Company has an office building
(with a sign placed on the front of the building).

VII. APPLICANT’S JUSTIFICATION FOR THE APPEAL
The applicant’s attorney provided three justifications for the appeal in his Letter of
Intent, as follows:

1. Business License Including Three Parcels—The Letter of Intent claims as follows:
” It has always been understood that the occupational tax certificate for my Client's
business includes the property rental and truck parking uses of the Subject Property as
evidenced by the fact that my Client also received an occupational tax certificate for 123
Rock Quarry Road in 2024 (attached hereto as Exhibit "B"), but he was given no citation
for the Subject Property that year.” Yet, Business Services requires that each parcel be
accounted for in a business license application, and that non-contiguous parcels must
have separate business licenses.

2. Nonconforming Uses—The Letter of Intent states that the truck parking uses are
justified because they have operated “continuously, notoriously, and openly since the
1980s.” However, the applicant has not produced any proof that the truck parking uses
were previously, or ever, approved for a business license to operate on Parcel #S27-
01017000 or on Parcel #S27-01016000.

3. Non-Payment of Fees—The Letter of Intent states that since the City did not send
the applicant any notice of delinquency for the non-payment of license fees by February
15, 2025 (as Section 3.16.040(B) of the City’s Code requires), which would have
required a hearing before the Mayor and City Council for the delinquency, that the
applicant was not given an opportunity to correct the delinquency until after the citation
on the subject property was issued on March 14, 2025. However, the issue at hand is
not the non-payment of fees, but rather, the absence of a business license for a valid
purpose on the appropriate property.

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
51

VIII. CONCLUSIONS

The following conclusions have been made from the information that has been found and
presented for Appeal Case #AP-2025-01:

1. The applicant’s two truck parking parcels (Parcel #S27-01016000 and Parcel #S27-
01017000 (a.k.a.135 Rock Quarry Road) are currently zoned ‘LI’ (Light Industrial),
which does not allow truck parking uses.

2. Historic zoning maps, including a City of Stockbridge zoning map from 1963, show the
two truck parking parcels as being zoned either ‘LI’ (Light Industrial) or its precursor,
M-1 (Light Manufacturing). No maps could be found which show the truck parking
parcels as ever being zoned for anything but LI or M-1.

3. The historic Henry County zoning ordinances from 1986 and 2001 did not list truck
parking or similar uses as being permitted within the M-1 (Light Manufacturing) district.

4. The two truck parking parcels are located within the Parkway Mixed-Use (PMU)
Overlay District, which prohibits all types of industrial uses. Thus, even if the current
LI district allowed truck parking, it would still be prohibited on the two truck parking
parcels because no industrial uses are allowed within the PMU Overlay District.

5. The office parcel at 123 Rock Quarry Road is currently zoned ‘SR’, which does not
allow office uses. No historic zoning maps showed this parcel as ever being zoned for
office uses, and no business license has been found which would have allowed office
uses on the property.

6. Numerous discrepancies were found among the various business documents
pertaining to the subject property, as was listed and described above. For instance,
on the business license application (07-17-24), the applicant only listed the address of
123 Rock Quarry Road, not the parcel numbers for the two parcels which actually
contain the truck parking. Each parcel must have its own business license. The
applicant also listed different types of proposed uses on his 2025 versus 2024 business
license applications.

7. The Zoning Review Letter from March 17, 2024 used the wrong address and was based
on the wrong property, which is not owned by the applicant. Yet, the applicant relied
upon it anyway in submitting his appeal application.

8. No previous City of Stockbridge business license could be found which permitted truck
parking uses to exist on the truck parking parcels, or even on the office parcel, at any
time.

9. Although the Letter of Intent from the applicant’s attorney states that the truck parking
uses are justified on the basis that they are nonconforming uses simply due to the fact
that they have existed since the 1980s, the applicant has not produced any records

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
52

to show that a previous business license from the City of Stockbridge, or even
from Henry County, was ever approved for the two truck parking parcels, nor for
the office parcel.

IX. RECOMMENDATIONS

In view of the conclusions above that were made for Appeal Case #AP-2025-01, the
Community Development staff makes the following three recommendations for this case:

1. DENIAL of any business license applications for truck parking uses on Parcel #S27-
01017000 (135 Rock Quarry Road) and Parcel #S27-01016000, since this is a
prohibited use within both the LI (Light Industrial) zoning district and the Parkway
Mixed-Use (PMU) Overlay District.

2. DENIAL of any business license applications for office uses at 123 Rock Quarry Road
unless and until the property is rezoned to another type of zoning district which allows
office uses.

3. DENIAL of any business license applications for any address or any parcel number
which does not pertain to the actual piece of property where the proposed business
use of the property would take place.

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
53

X. APPENDIX

Applicant’s Appeal Application

Attorney’s Letter of Appeal

Zoning Review Form for 123 Rock Quarry Road--New

Zoning Review Form for Parcel #S27-01016000--New

Zoning Review Form for Parcel #S27-01017000--New

City of Stockbridge, GA Community Dev. Dept. / SP-2024-01 Staff Report / September 8, 2025
Henry County, GA

Overview

Legend
Parcels
Roads

294 ft

Parcel ID S27-01012000 Class Industrial Owner HUDDLESTON Land $67,500
Property 123 ROCK Acreage 1.55 Address CONCRETE CO Value:
Address QUARRY RD 123 ROCK QUARRY Building $129,700 Last 2 Sales
District City/Stockbridge RD Value: Date Price Reason Qual
P O BOX 506 Misc $600 2/1/1986 $75,000 FM Q
STOCKBRIDGE, GA Value: n/a $ n/a n/a
30281 Total $176,500
Value:

Parcel lines depicted on the maps do not re ect a true and exact representation of property boundaries and should not be relied upon for said purpose. Property boundary lines are
depicted on recorded plats available at the Henry County Courthouse or can be determined by employing the services of a licensed surveyor.

Date created: 4/29/2025
Last Data Uploaded: 4/29/2025 1:38:01 AM

Developed by
Henry County, GA

Overview

Legend
Parcels
Roads

294 ft

Parcel ID S27-01016000 Class Industrial Owner HUDDLESTON Land $108,400
Property Acreage 2.93 Address CONCRETE CO Value:
Address 123 ROCK QUARRY RD Building $0 Last 2 Sales
District City/Stockbridge P O BOX 506 Value: Date Price Reason Qual
STOCKBRIDGE, GA Misc $0 5/24/1988 $0 U U
30281 Value: n/a $ n/a n/a
Total $108,400
Value:

Parcel lines depicted on the maps do not re ect a true and exact representation of property boundaries and should not be relied upon for said purpose. Property boundary lines are
depicted on recorded plats available at the Henry County Courthouse or can be determined by employing the services of a licensed surveyor.

Date created: 4/29/2025
Last Data Uploaded: 4/29/2025 1:38:01 AM

Developed by
Henry County, GA

Overview

Legend
Parcels
Roads

294 ft

Parcel ID S27-01017000 Class Industrial Owner RAVEN JAMES S Land $137,600
Property Acreage 3.44 Address JR Value:
Address 1251 PONDER Building $0 Last 2 Sales
District City/Stockbridge PINES Value: Date Price Reason Qual
MADISON, GA Misc $0 12/7/2018 $108,400 VL U
30650 Value: 12/21/2012 $0 VC U
Total $137,600
Value:

Parcel lines depicted on the maps do not re ect a true and exact representation of property boundaries and should not be relied upon for said purpose. Property boundary lines are
depicted on recorded plats available at the Henry County Courthouse or can be determined by employing the services of a licensed surveyor.

Date created: 4/29/2025
Last Data Uploaded: 4/29/2025 1:38:01 AM

Developed by
Henry County, GA

Overview

Legend
Parcels
Roads

588 ft

Parcel ID S27-01012000 Class Industrial Owner HUDDLESTON Land $67,500
Property 123 ROCK Acreage 1.55 Address CONCRETE CO Value:
Address QUARRY RD 123 ROCK QUARRY Building $129,700 Last 2 Sales
District City/Stockbridge RD Value: Date Price Reason Qual
P O BOX 506 Misc $600 2/1/1986 $75,000 FM Q
STOCKBRIDGE, GA Value: n/a $ n/a n/a
30281 Total $197,800
Value:

Parcel lines depicted on the maps do not re ect a true and exact representation of property boundaries and should not be relied upon for said purpose. Property boundary lines
are depicted on recorded plats available at the Henry County courthouse or can be determined by employing the services of a licensed surveyor.

Date created: 6/4/2025
Last Data Uploaded: 6/4/2025 2:04:06 AM

Developed by
CITY OF STOCKBRIDGE
OCCUPATIONAL TAX
ANNUAL RENEWAL APPLICATION
4640 North Henry Blvd
Stockbridge, GA 30281
Phone number(s): 678-833-3302,678-833-3318, or 678-833-3310
Fax number: 678-302-9732
Email Address: ot@cityofstockbridge-ga.gov

AH.INFORMATION MI ST BE T\ PFD OR PRINTED. IV OMPt.F.TF VRPLK ATtONS Wil t NOT BF. PRO( E.SSED.

Dear Business Owner,

In order for the Stockbridge Occupational Tax/ Business Services Department to calculate a fair and equitable fee for businesses
to operate next year the following information is required. Please complete and return this form in its entirety no later than
October 1 of current vear. If the renewal paperwork is not received b> the mentioned due date a penalty will be
acee.ssed.

•vA»
- EMAIL ADDRESS:

^Tax ID #or SSN#: E-verify#.

^BUSINESS NAME(DBA IF APPLICABLE): /-/iAcy/tLsh>n Co
'BUSINESS STREET ADDRESS(no PC Box):
<ITY/STATE/ZIP: rKi<i(%
e. A
"BUSINESS PHONE NUMBER: rrr)-
"MAILING ADDRESS: P^
(if different from above)
"CITY/STATE/ZIP:

"BUSINESS OWNERS: S/
"ALTERNATE/CELL PHONE:

''Number of Employees: Number of Employees:
(Nationwide for the Company) L (City of Stockbridge) L
*Type of Business(ex: Retail, Salon, Physician)

"Actual Gross Receipts for previous 12 months S

"Attach proof to support this figure: Profit Report or First Page of Tax Return
***If not attached, a penalty will he issued exceptfor Professional Licenses***
(.Applicable tu Professionals .SL <1H AS f'HN'SiCI.AS'S. 1.a\V> tRS.CPAs, ETC.)
Please see Code of Ordinances 9.01.010 for the deftnition of Professionals

NAME ON STATE LICENSE

STATE LICENSE NUMBER
"ATTACH COPY OF LICENSE(S)

Professional Services Flat Rate (please check) *ir checked, how many professionals
(such as nhv.slcians. lawyers, etc.)

PLEASE COMPLETE THE BACK PAGE
Even ifthe business will not operate in the following year, sign, date, and return this form to prevent renewal fees.
No longer in business as of (Date)

*** DO NOT SEND PA\ VIF.NT NONA. BILLS WILL BE MAILED IN N0\ EMBER
I certify that L^m the person duly authoriz^ herein named to file this return, including accompanying schedules and statements
and that the/Mmfe arc true, correct. omhlete.

Signature:

Name(please print):

Important things to considers lien renewing! vour businesai license:
Businesses with Alcohol Licenses:
Only one form need to be completed for each application and the alcohol license will be automatically renewed.
Outstanding Debt
If you owe the City money,then you may have outstanding debt holds on your account. You may still renew your business
license, however, the license ccrtificiitc will NOT be instiled to you until ull debt holds are resolved. License fees not paid on
time will incur late fees, and may be subject to interest charges.

*These changes should be filed before you renew your license (s) •
Changes to the Business Licensing Account
If you have changed your business legal entity of officers/owners, then you are required to report the changes to us within 30
days.

insurance companies outside of the City of Stockbrtdge, please DISREGARD this application.
If you have changed your business location, DO NOT renew your current license. Licenses are specific to a location and are
not transferable. You must provide the new address of said business on the application.
Home Occupation Business Owners must be in compliance with the City of Stockbridge reference Home Occupations
Regulation Chapter (8.36.170)Section 3-7-104.

Please contact Stockbridge Business Services Department at 678-833-3302,678-833-3318,or 678-833-3310 should you
need further assistance.
ojJe.

CITY OF STOCKBRIDGE
OCCUPATIONAL TAX
ANNUAL RENEWAL APPLICATION
4640 North llcnrv' FJivd
Stockbridgc. GA 30281
I'honc numbcr(.s): 678-833-3302. 678-833-3318. or 678-833-3310
Fax number: 678-302-9732
Hmail Addrcs.s: otfa^ciiyofstockbridgc-ga.gov

\M IM (lint V(iO\ Ml Si Bl IM'tDOK i'UIMFI). IN< OMI'I t il M'IMK V 1 IONS WML NOI BF I'ROC FSSFI).

Dear Business Owner,

In order for the Stockbridgc Occupational Tax/ Business Services Department to calculate a fair and equitable fee for businesses
to operate next year the following information is required. Please complete and return this form in its entirety no later than
()ct(»l)L*r 1 ot CUrrenC vcar. If the renewal paperwork not received hv the ntenlioiied ciiic dale a peiiallv will he
accessetl.

^ EMAIL ADDRESS: ^

•Tax ID##orSSN _ ■E-verify*^

BUSINESS NAME (DBA IF APPLICABLE):
BUSINESS STREET ADDRESS (no PO Box): / AO-
CITY/STATE/ZIP:

BUSINESS PHONE NUMBER: ^70-
MAILING ADDRESS: y/r^ri
(ifdilTerent from above)
CITV/STATE/ZIP: A'i^d.t . G>4 O
BUSINESS OWNERS:

ALTERNATE/CELL PHONE: 'T70
■ Number of Employees: Number of Employees:
(Nationwide for the Company) / (City of Stockbridge) /
■Type of Business (ex: Retail, Salon, Physician) hi
'.Actual Gross Receipts for previous 12 months S. 2S7o<^2^
Atlach proof lo support this figure: Profit Report or First Page ofTav Return
attached, a penalty will be issued except for Projessionai Licenses***
(Applicable to Professionals Si C M AS PIIA SIC lAVS, LAWA ERS. ( PAs, ETC.)
Please see Code of Ordinances 9.01.010 for the definition of Professionals

NAME ON STATE LICENSE

1 STATE LICENSE NUMBER
ATTACH COPY OF LICENSE(S)

Professional Services Flat Rate (pica.sc check) 'if checked, how many professionals
l-vucli as nhNsiciaiis. lawyers, etc.i

PLF.ASF C OMPLFTF THF BACK PACK
Even if the business will not operate in the following year. sign. date, and return this form to prevent renewal fees.

_ No longer in business as of (Date)

" DO NO I SEND P\^ MEM NOW. Bil l S \M[
| BE M \|| ED IN NO\ EMBER'
1 certify th^l_j.m the person duly auiharized herein named to llle this return, including accompanying schedules and statements
and that dt^ani^arc true. correct-yMycomplcte.

Sianature:^->^A^/^yV;{.i Date: ^y ^2^3

Name (please print):

liiHxirtant (hintis li> consider when renewing vour business liccn.sc:
Businesses with Alcohol Licenses;
Only one form need to be completed for each application and the alcohol license will be automatically renewed.
Outstanding Debt
If you owe the City money, then you may have outstanding debt holds on your aceouni. You may still renew your business
license, however, llu- license certificate will N()T he mailed to yini until all debt hnlJs are resnlved. License fees not paid on
lime will incur late fees, and may be subject to interest charges.

These clianyes shtmid be filed before you renew ytnir license (s)"'

Changes to the Business Licensing Account
If you have changed your business legal entity of ofticcrs/owncrs. then you arc required to report the changes to us within 30
days.

Insurance companies outside of the City of Stockbridgc, please DISREGARD this application.

If you have changed your business location, DO NOT renew your current license. Licenses are specific to a location and arc
not irdnsferablc. You must provide the new address of said business on the application.

Home Occupation Business Owners must be in compliance with the City ol'Stockbridgc reference Home Occupations
Regulation Chapter (8.36.170)Section 3-7-104.

Please contact Stockbridgc Business Services Department at 678-833-3302,678-833-3318,or 678-833-3310 should you
need further assistance.
Emcst M. Smith (1911-1992) Grant E. McBride
A. J. Welch, Jr.(1944-2018) Bianca K. Davis
John P. Webb,PC Miranda N. Hanley
William A. White,PC Z(_\AMA^\AMX Brandon P. Palmer
Andrew J. Welch, III, PC(NY & OA) M. Chase Collum
L. Scott Mayfield Brooke A. White
Marc A. Avidano(PL & OA)
David M. Waldroup O k i t't't t T A T't-' t t t ASSOCIATES
Andrew J.Gebhardt 1 N/l I I H VV P I( H Christopher T. Webb
R. Brian Strickland c-'lVLX l 11 VV l.^L,v_>li Susana Gude-Rodriguez
Elizabeth P. O'Neal WEBB &. WHITE,., Riehard A. McCall
Megan Murren Rittle(GA & AL) Amber D. Porter
Lajuana C. Ransaw " Morgan R. Thomas
Warren M. Tiller>' ATTORNEYS AT LAW TtO'nas
Orion G. Webb Jaeob S. Barlar

OF COUNSEL

2200 KEYS FERRY COURT ■ MCDONOUGH,GA 30253 Fletcher
Telephone: 770-957-3937 • Facsimile: 770-957-9165
www.smitlnvelclilaw.com

April 28, 2025

VIA SAGES E-PORTAL VIA ELECTRONIC MAIL;
randerson@stockbridgega.org

RE: Letter ofIntent- Appeal ofZoning Review for 135 Rock Quarry Road,Stockbridge,
Georgia 30281, Tax Parcel Identification Numbers S27-01017000 and S27-
01016000 ("Subject Property")

Dear Director Anderson:

1 represent James Raven, Jr. of Huddleston Concrete Company, Inc. ("Client").
Pursuant to Section 10.3 of the City of Stockbridge's ("City') Unified Development Code
("UDC"), please accept this letter of intent filed with my Client's application to request an
appeal of Stockbridge Community Development's zoning review response of the Subject
Property and denial of an occupational tax certificate provided to my Client on March 28,
2025.

My Client received issuance of an occupational tax certificate for Huddleston
Concrete Company, Inc. for 2025 (attached hereto as Exhibit "A"). The certificate shows
the business as operating at 123 Rock Quarry Road, Stockbridge, Georgia 30281 ("123
Rock Quarry Road"), which is the location of the office facility for my Client's business.
It has always been understood that the occupational tax certificate for my Client's business
includes the property rental and truck parking uses ofthe Subject Property as evidenced by
the fact that my Client also received an occupational tax certificate for 123 Rock Quarry
Road in 2024(attached hereto as Exhibit "B"), but he was given no citation for the Subject
Property that year.

On March 14, 2025,the City issued its citation against my Client for not having an
occupational tax certificate for his business at the Subject Property. My Client believed he
had already applied and made payment for a renewed occupational tax certificate.
Nevertheless, my Client attempted to remediate the situation and was instructed by a City
employee to file an occupational tax renewal application and a zoning review application.

dQT?-ft4nR-nciA'^ \/ 1
He paid a fee of $305.00 to submit these applications. On March 28, 2025, my Client
received the zoning review response e-mail and documents that are attached hereto as
Exhibit"C." Occupational tax clerk Stephanie Milton stated in the March 28,2025 e-mail:
"[W]e are not able to continue with your Huddleston Concrete business."

If it is the City's new understanding that the 2025 occupational tax certificate my
Client received does not apply to the Subject Property, then there are other reasons that his
application should not be denied. First, my Client has operated his truck parking business
at the Subject Property continuously, notoriously, and openly since the 1980s. The City
adopted its UDC on March 14, 2022. Regarding lawfully nonconforming uses, the UDC
states in Section 6.1.4.:

A lawfully established use that becomes nonconforming upon or after the
effective date of this unified development code may continue subject to the
following stipulations:

A. A structure containing a nonconforming use shall not be
enlarged, extended, built, rebuilt, relocated or structurally altered
except to change to a use permitted in the zoning district in which
the structure is located.
B. A nonconforming use shall not be extended to occupy any area
outside the existing structure devoted to the use. Any
nonconforming use may be extended throughout any portion of a
building that was manifestly arranged or designed for such use on
the effective date of this unified development code or amendment
thereto.
C. A nonconforming use that is replaced by a permitted use on land,
in a structure, or structure and land in combination shall not be
resumed. A nonconforming use cannot be replaced by another
nonconforming use.
D. A nonconforming use ofland, a structure or structure and land in
combination that is abandoned for more than six (6) consecutive
months (except when government action impedes the use of, or
access to, the premises) shall not be resumed. The use, structure, or
structure and land in combination shall not thereafter be used except
in conformity with the regulations of the zoning district in which it
is located.

My Client has not expanded, replaced, or abandoned his use of the Subject Property for
truck parking since the adoption of the UDC.

In the City's March 28, 2025 zoning review, it denied issuance of an occupational
tax certificate based on the UDC's current standards for the C.3 zoning district per Section
2.4.10. and the Parkway Mixed Use(PMU)Overlay District per Section 2.5.2. These UDC
standards do not apply to my Client since the Subject Property's truck parking use pre-
dates the adoption of the UDC. The City's refusal to grant the occupational tax certificate
deliberately avoids the relief that my Client has through UDC Section 6.14.

Second, my Client did not receive a notice of delinquency as required by Section
3.16.040(B) of the City's code which states, "If any license fees and any penalties are not
paid by February 15'*^, then the city clerk shall schedule a hearing before the mayor and
city council and shall give the delinquent notice thereof. At the hearing, the mayor and city
council shall determine whether the delinquent has paid the license fee and any penalty."
My Client was not afforded any right to correct the delinquency until after the citation was
issued on March 14, 2025. The City's failure to follow its ordinance notice requirements
is unlawful takings, arbitrary and capricious, and a violation of my Client's right to due
process guaranteed under the Fifth Amendment of the U.S. Constitution, as applies to the
States through the Fourteenth Amendment of the Constitution of the United States, and
Article One, Section One, Paragraph One and Article One, Section Three, Paragraph One
of the Constitution of the State of Georgia of 1983.

My Client asks that a hearing be set forth before the mayor and council pursuant to
the City's process for appeal, or, in the alternative, the City's Community Development
should find that my Client's 2025 occupational tax certificate applies to the Subject
Property and that he should be allowed to continue his business at the Subject Property.
We reserve the right to supplement this appeal application with any additional information
as it becomes available.

regards

An^J."Andy" Welch,III
Ajtorney for James Raven, Jr. and
luddleston Concrete Company
AJWIII/hp
Attachments
Cc. Quinton Washington - City Attorney
EXfflBIT "A"
City of Stockbridge OCCUPATIONAL TAX CERTIFICATE
4640 North Henry Boulevard Stockbridge, GA 30281
(770) 389 7900

Business Name; HUDDLESTON CONCRETE Business Type(s); 484220 Gravel hauling, local
Business Location: 123 ROCK QUARRY RD Mailing Address: PO BOX 506
STOCKBRIDGE, GA 30281 STOCKBRIDGE, GA 30281
Owner; RAVEN JR, JAMES
License Number: 0087-2018 License Type: Occupational Tax Certificate
Issued Date: 1/1/2025 Classification: Commercial
Expiration Date: 12/31/2025 Fees Paid: $278.30

Occupational Tax Department

If the business moves from the location listed then the occupational tax certificate is null and void
TO BE POSTED IN A CONSPICUOUS PLACE
CITY OF STOCKBRIDGE
OCCUPATIONAL TAX
ANNUAL RENEWAL APPLICATION
4640 North Henry Blvd
Stockbridge, GA 30281
Phone number(s): 678-833-3302,678-833-3318, or 678-833-3310
Fax number: 678-302-9732
Email Address: ot@cityofstockbridge-ga.gov

AH.INFORMATION MI ST BE T\ PFD OR PRINTED. IV OMPt.F.TF VRPLK ATtONS Wil t NOT BF. PRO( E.SSED.

Dear Business Owner,

In order for the Stockbridge Occupational Tax/ Business Services Department to calculate a fair and equitable fee for businesses
to operate next year the following information is required. Please complete and return this form in its entirety no later than
October 1 of current vear. If the renewal paperwork is not received b> the mentioned due date a penalty will be
acee.ssed.

•vA»
- EMAIL ADDRESS:

^Tax ID #or SSN#: E-verify#.

^BUSINESS NAME(DBA IF APPLICABLE): /-/iAcy/tLsh>n Co
'BUSINESS STREET ADDRESS(no PC Box):
<ITY/STATE/ZIP: rKi<i(%
e. A
"BUSINESS PHONE NUMBER: rrr)-
"MAILING ADDRESS: P^
(if different from above)
"CITY/STATE/ZIP:

"BUSINESS OWNERS: S/
"ALTERNATE/CELL PHONE:

''Number of Employees: Number of Employees:
(Nationwide for the Company) L (City of Stockbridge) L
*Type of Business(ex: Retail, Salon, Physician)

"Actual Gross Receipts for previous 12 months S

"Attach proof to support this figure: Profit Report or First Page of Tax Return
***If not attached, a penalty will he issued exceptfor Professional Licenses***
(.Applicable tu Professionals .SL <1H AS f'HN'SiCI.AS'S. 1.a\V> tRS.CPAs, ETC.)
Please see Code of Ordinances 9.01.010 for the deftnition of Professionals

NAME ON STATE LICENSE

STATE LICENSE NUMBER
"ATTACH COPY OF LICENSE(S)

Professional Services Flat Rate (please check) *ir checked, how many professionals
(such as nhv.slcians. lawyers, etc.)

PLEASE COMPLETE THE BACK PAGE
Even ifthe business will not operate in the following year, sign, date, and return this form to prevent renewal fees.
No longer in business as of (Date)

*** DO NOT SEND PA\ VIF.NT NONA. BILLS WILL BE MAILED IN N0\ EMBER
I certify that L^m the person duly authoriz^ herein named to file this return, including accompanying schedules and statements
and that the/Mmfe arc true, correct. omhlete.

Signature:

Name(please print):

Important things to considers lien renewing! vour businesai license:
Businesses with Alcohol Licenses:
Only one form need to be completed for each application and the alcohol license will be automatically renewed.
Outstanding Debt
If you owe the City money,then you may have outstanding debt holds on your account. You may still renew your business
license, however, the license ccrtificiitc will NOT be instiled to you until ull debt holds are resolved. License fees not paid on
time will incur late fees, and may be subject to interest charges.

*These changes should be filed before you renew your license (s) •
Changes to the Business Licensing Account
If you have changed your business legal entity of officers/owners, then you are required to report the changes to us within 30
days.

insurance companies outside of the City of Stockbrtdge, please DISREGARD this application.
If you have changed your business location, DO NOT renew your current license. Licenses are specific to a location and are
not transferable. You must provide the new address of said business on the application.
Home Occupation Business Owners must be in compliance with the City of Stockbridge reference Home Occupations
Regulation Chapter (8.36.170)Section 3-7-104.

Please contact Stockbridge Business Services Department at 678-833-3302,678-833-3318,or 678-833-3310 should you
need further assistance.
EXfflBIT «B"
City of Stockbridge OCCUPATIONAL TAX CERTIFICATE
4640 North Henry Boulevard Stockbridge, GA 30281
(770) 389 7900

Business Name: HUDDLESTON CONCRETE Business Type(s): 484220 Gravel hauling, local
Business Location: 123 ROCK QUARRY RD Mailing Address: PO BOX 506
STOCKBRIDGE, GA 30281 STOCKBRIDGE, GA 30281
Owner: RAVEN JR, JAMES
License Number: 0087-2018 License Type: Occupational Tax Certificate
Issued Date: 1/1/2024 Classification: Commercial
Expiration Date; 12/31/2024 Fees Paid: $253.00

Occupational Tax Department

If the business moves from the location listed then the occupational tax certificate is null and void
TO BE POSTED tN A CONSPICUOUS PLACE
ojJe.

CITY OF STOCKBRIDGE
OCCUPATIONAL TAX
ANNUAL RENEWAL APPLICATION
4640 North llcnrv' FJivd
Stockbridgc. GA 30281
I'honc numbcr(.s): 678-833-3302. 678-833-3318. or 678-833-3310
Fax number: 678-302-9732
Hmail Addrcs.s: otfa^ciiyofstockbridgc-ga.gov

\M IM (lint V(iO\ Ml Si Bl IM'tDOK i'UIMFI). IN< OMI'I t il M'IMK V 1 IONS WML NOI BF I'ROC FSSFI).

Dear Business Owner,

In order for the Stockbridgc Occupational Tax/ Business Services Department to calculate a fair and equitable fee for businesses
to operate next year the following information is required. Please complete and return this form in its entirety no later than
()ct(»l)L*r 1 ot CUrrenC vcar. If the renewal paperwork not received hv the ntenlioiied ciiic dale a peiiallv will he
accessetl.

^ EMAIL ADDRESS: ^

•Tax ID##orSSN _ ■E-verify*^

BUSINESS NAME (DBA IF APPLICABLE):
BUSINESS STREET ADDRESS (no PO Box): / AO-
CITY/STATE/ZIP:

BUSINESS PHONE NUMBER: ^70-
MAILING ADDRESS: y/r^ri
(ifdilTerent from above)
CITV/STATE/ZIP: A'i^d.t . G>4 O
BUSINESS OWNERS:

ALTERNATE/CELL PHONE: 'T70
■ Number of Employees: Number of Employees:
(Nationwide for the Company) / (City of Stockbridge) /
■Type of Business (ex: Retail, Salon, Physician) hi
'.Actual Gross Receipts for previous 12 months S. 2S7o<^2^
Atlach proof lo support this figure: Profit Report or First Page ofTav Return
attached, a penalty will be issued except for Projessionai Licenses***
(Applicable to Professionals Si C M AS PIIA SIC lAVS, LAWA ERS. ( PAs, ETC.)
Please see Code of Ordinances 9.01.010 for the definition of Professionals

NAME ON STATE LICENSE

1 STATE LICENSE NUMBER
ATTACH COPY OF LICENSE(S)

Professional Services Flat Rate (pica.sc check) 'if checked, how many professionals
l-vucli as nhNsiciaiis. lawyers, etc.i

PLF.ASF C OMPLFTF THF BACK PACK
Even if the business will not operate in the following year. sign. date, and return this form to prevent renewal fees.

_ No longer in business as of (Date)

" DO NO I SEND P\^ MEM NOW. Bil l S \M[
| BE M \|| ED IN NO\ EMBER'
1 certify th^l_j.m the person duly auiharized herein named to llle this return, including accompanying schedules and statements
and that dt^ani^arc true. correct-yMycomplcte.

Sianature:^->^A^/^yV;{.i Date: ^y ^2^3

Name (please print):

liiHxirtant (hintis li> consider when renewing vour business liccn.sc:
Businesses with Alcohol Licenses;
Only one form need to be completed for each application and the alcohol license will be automatically renewed.
Outstanding Debt
If you owe the City money, then you may have outstanding debt holds on your aceouni. You may still renew your business
license, however, llu- license certificate will N()T he mailed to yini until all debt hnlJs are resnlved. License fees not paid on
lime will incur late fees, and may be subject to interest charges.

These clianyes shtmid be filed before you renew ytnir license (s)"'

Changes to the Business Licensing Account
If you have changed your business legal entity of ofticcrs/owncrs. then you arc required to report the changes to us within 30
days.

Insurance companies outside of the City of Stockbridgc, please DISREGARD this application.

If you have changed your business location, DO NOT renew your current license. Licenses are specific to a location and arc
not irdnsferablc. You must provide the new address of said business on the application.

Home Occupation Business Owners must be in compliance with the City ol'Stockbridgc reference Home Occupations
Regulation Chapter (8.36.170)Section 3-7-104.

Please contact Stockbridgc Business Services Department at 678-833-3302,678-833-3318,or 678-833-3310 should you
need further assistance.
EXHIBIT "C"
From: OT OT@cityofstockbridge-ga.gov
Subject: City of Stockbridge- Business Services
Date: Mar 28, 2025 at 4:52:24 PM
To: jraven54@gmail.com
Cc: Uneeda Smith-Sellers usmith-sellers@stockbridgega.org,
Starlett Bailey sbailey@stockbridgega.org

Good afternoon,

We are terribly sorry we are not able to continue with your Huddleston Concrete business. Please see
attached. The administration and planning/zoning fees ($120.00) will not be refunded due to services
rendered. However, the $200.00 for the inspections will be refunded in a form of a check, please allow 4-6
weeks for processing.

Stephanie Milton, Occupational Tax Clerk
Department: Community Development
Division: Business Services
4640 North Henry Blvd.
Stockbridge. OA 30281
678-833-3310

Email: SMilton@stockbriduega.org

Zoning and Verification-
Letter-Huddleston
174 KB

City of Stockbridge
4640 Norih ileiny Bivd •SLockbnd^e, GA 30281
Citv' Hall:(770) 389-7900 • (770) 389-7912

March 28, 2025
City of Stockbiidge
40 10 Norlh Hcnn' lih'd •Slofkbiidgc,(iA 80281

Cil\' (770) 88!)-7900 • Fax:(770) 889-7912

March 28, 2025

Huddleston Concrete
135 Rock Quarry Rd
Stockbrldge, Ga. 3028

RE: Occupational Tax Application

Dear Mr. Raven;

Thank you for submitting your application for an Occupational Tax Certificate in the City of
Stockbridge.

At this present time, the application process for your business Huddleston Concrete
135 Rock Quarry Rd,Stockbridge, Ga 30281 is Denied for the following:

> Truck terminals, truck trailer storage lots, truck parking lots, and truck repair are only
allowed in industrial zoning districts and are not allowed in the Parkway Mixed Use
(PMU)District.

You may contact the Planning & Zoning Department to inquire whether the issue can be
resolved, and if so, what steps may be taken to bring resolution and continuance of the OT
application process. If you have any questions, please feel free to contact me at 678-833-3302
(direct line).

Thanks,

Uneeda Smith-Sellers

Mrs. Uneeda Smith-Sellers
Business Services Supervisor
Occupational Tax Department
ot@,citvofstockbridge-ga.gov

cc: Stephanie Milton
Huddleston Concrete
135 Rock Quarry Rd
Stockbridge, Ga. 30281

RE: Occupational Tax Application

Dear Mr. Raven:

Thank you for submitting your application for an Occupational Tax Certificate in the City of
Stockbridge.

At this present time, the application process for your business Huddleston Concrete
135 Rock Quarry Rd,Stockbridge, Ga 30281 is Denied for the following:

> Truck terminals, tmck trailer storage lots, truck parking lots, and truck repair are only
allowed in industrial zoning districts and are not allowed in the Parkway Mixed Use
(PMU)District.

You may contact the Planning & Zoning Department to inquire whether the issue can be
resolved, and if so, what steps may be taken to bring resolution and continuance of the OT
application process. If you have any questions, please feel free to contact me at 678-833-3302
(direct line).

Thanks,

Uneeda Smith-Sellers

Mrs. Uneeda Smith-Sellers
Business Services Supervisor
Occupational Tax Department
ot@dtvofstockbridge-ga.gov

cc: Stephanie Milton
ZONING REVIEW FORM(NEW BUSINESS)
CITY OF STOCKBRIDGE COMMUNITY DEVELOPMENT DEPARTMENT
4640 N. Henry Boulevard, Stockbridge, GA 30281
770-389-7900
www.cityofstockbridge.com

*P!ease allow the Planning and Zoning staff3 to 5 business days to complete this request*

To thoroughly research your request please do not leave any areas unanswered. The purpose of this form
is to verify whether your proposed use is allowed based on the zoning of the property listed. This form does
not approve your business or your permit request. This zoning review form does not guarantee provisions
for parking and/or any other requirements of the City of Stockbridge Unified Development Code are
accommodated; only that the zoning and use is appropriate.

Date Submitted: March 17. 2025

Owner/Applicant

Name/Title of Owner: James Raven Jr.

Address: 1251 Ponder Pilles Road

City, State, Zip; Madison, GA 30650

Phone Number: 770-46-4886

E-Mail Address: iravens54@gmail.com

Business Information

Business Name: Huddleston Concrete Co Inc

Address: 135 Rock Quarry Road

City, State, Zip: Stockbridge, GA 30281

Business Telephone Number: 770-468-4886

Business E-Mail: iravens54@gmail.com

Parcel ID#: S27-01015000

Detailed Description of Proposed Use/Activity to Occur: Truck parking

License Number: OTC-2445-2025

City of Stockbridge Community Development Department 4602 North Henry Boulevard Stockbridge, Georgia 30281 770-389-7900

httDs://stockbridEega.org/denartments/conimuiiitv-develoDinciit
Office Use This Point Forward: Date Reviewed: March 28. 2025

Zoning of Subject Property:

□ RR (Rural Residential District) - (See Section 2.4.1 of Stockbridge UDC)
□ SR (Suburban Residential District) - (See Section 2.4.2 of Stockbridge UDC)
□ CCR (City Center Residential District) - (See Section 2.4.2 of Stockbridge UDC)
□ MFR (Multiple Family Residential District) - (See Section 2.4.2 of Stockbridge UDC)
□ MHR (Mobile Home Residential District) - (See Section 2.4.5 of Stockbridge UDC)
□ O-I (Office Institutional District) - (See Section 2.4.6 of Stockbridge UDC)
□ DT (Downtown District) - (See Section 2.4.7 of Stockbridge UDC)
□ C-1 (Neighborhood Commercial District) - (See Section 2.4.8 of Stockbridge UDC)
□ C-2 (General Commercial District) - (See Section 2.4.9 of Stockbridge UDC)

□ LI (Light Industrial District) - (See Section 2.4.11 of Stockbridge UDC)
□ HI (Heavy Industrial District) - (See Section 2.4.12 of Stockbridge UDC)
□ PUD (Planned Unit Development) - (See Section 2.4.13 of Stockbridge UDC)

Is the subject property part of the following overlay districts?

□ DT (Downtown Village Overlay District) - (See Section 2.5.3 of Stockbridge UDC)
□ The subject property is not part of neither the PMU nor DT overlay district

Is the proposed use prohibited under either Section 2.5.2 (PMU) or 2.5.3 (DT) of the Stockbridge UDC?

0 No
□ The subject property is not part of neither the PMU nor DT overlay district

Is the propo^d use permitted per Section 2.4.10 of the City of Stockbridge Unified Development Code?
0 Yes (If no, please provide comments below)
Verified By: Siuchoit^ Title: CIS Analyst

Approved: □ Approved with Conditions: □

Results: Truck terminals, truck trailer storage lots, truck parking lots, and truck repair are only
allowed in industrial zoning districts and are not allowed in the Parkway Mixed Use (PMU) District.

City of Stockbridge Community Development Department 4602 North Henry Boulevard Stockbridge, Georgia 30281 770-389-7900

huns://stockbridgega.org/deDartments/cominunitv-development
May 10, 1985

CITY OF STOCKBRIDGE
HENRY COUNTY, GEORGIA MAY 10, 1985

The regular meeting of the City Council was held May 10, 1985 at 7:00 p.m. with Mayor Kelley presiding and
members present were Harold Cochran, G. W. Evans, Ross McMichael, Joe Simmons and Ronnie Simmons.

Minutes of previous meeting were approved.

Mayor Kelly advised citizens attending the meeting that Powell Properties Consultants, Inc. had withdrawn
their application for a conditional use permit to construct an airport on the 140 acres on Speer Road. He also
advised that Mr. Powell has the right to make application in the future.

Jim Risher, Administrator, Henry County Planning and Zoning, presented an application for plat approval for
Henry Jackson Townhouses being constructed off College Street. Mr. Jack McMillan, general contractor,
advised that the townhouses will consist of 6 units with 4 apartments in each unit and will be constructed on
a 3-acre site. Motion was made by G. W. Evans to approve plat, seconded by Joe Simmons and passed
unanimously.

Henry Kurkoski, AAA Precast Concrete located on Huddleston Concrete property was present to request a
business license. It was noted that Mr. Kurkoski has been operating without a license for approximately three
weeks and pulled in a construction trailer without permission. When Mr. Gardner discovered these violations,
he told Mr. Kurkoski to move the trailer from the premises immediately and advised him that he could not
operate until approved by the Council. After discussion, the Council agreed to issue Mr. Kurkoski a business
license contingent upon approval from Huddleston Concrete that they had given him permission to locate on
their property, use their bathroom facility and water but refused to give him permission to use a trailer at this
site. Motion was made by Harold Cochran, seconded by Ross McMichael and passed unanimously.

A copy of the Recommended Improvement Program prepared by Mizelle, Hodges & Associates evaluation
the fire department defenses for the City was furnished each Council member for their review. Mayor Kelley
instructed Council to study Mr. Mizelle's recommendations for improvements needed in the fire department
to be discussed at a later meeting.

Motion was made by Harold Cochran to adopt a resolution to allow the State Revenue Department to
automatically deposit local option taxes into the general fund each month, seconded by G. W. Evans and
passed unanimously.
Mayor Kelley recommended Ronnie Simmons take charge of ceremonies for the official opening of the new
bridge.

Harold Cochran advised the Council that he has received complaints from citizens regarding the procedure
required by Henry County Animal Control when asking for assistance. Upon making a complaint against a
dog and his owner, you must complete a lengthy form before a dog can be picked up and the owner
prosecuted for violating the leash ordinance. Mayor Kelley advised Council that as long as the City operates
under the county animal control, the citizens of Stockbridge have to follow the same regulations as county
citizens unless the City wants to operate their own animal shelter. Discussion ended.

It was noted that M. E. Hall, 115 Mimosa Drive has failed to connect to City sewerage after notification that
his septic tank has failed. He also has three vehicles parked in his yard that do not have 1985 tags. Council
instructed Clerk to have W. A. Gardner follow up.

MINUTES
5/10/1985
PAGE 2

Harold Cochran also advised that he has received complaints regarding the unkept collection of property
owned by Betty Hsu, 112 Hillcrest Drive. Clerk advised that Mrs. Hsu has been written a letter on May 10
giving her 10 days to comply to City regulations.

G. W. Evans advised Council that dust from the quarry mining at Vulcan Materials has gotten worse in the
last few weeks. Clerk advised to have W. A. Gardner to make them aware that they have a problem and to
take action to correct as soon as possible.

Joe Simmons inquired if May Shaw paid her $35.00 sewer tap in 1974. Clerk advised that the records
indicate that Mrs. Shaw has paid her sewer tap.

Elijah Bundage, Speer Road, addressed the Council to make them aware of a situation caused by the grading
for I-675. Silt has been draining across his property and he has contacted the grading company, the State
and Henry County but has not had affirmative action. Cy Elliott, with the U. S. Department of Agriculture Soil
Conservation Service will be contacted by Mayor Kelley to get his advice and assistance in this matter.
Meeting adjourned 8:30 p.m.

Respectfully submitted,

Merle Manders R. G. Kelley
City Clerk Mayor
Ernest M. Smith (1911-1992) Grant E. McBride
A. J. Welch. Jr.(1944-2018) Bianca K. Davis
John P. Webb, PC Miranda N. Hanley
William A. White, PC Brandon F. Palmer
Andrew J, Welch, III, PC(NY & GA) M. Chase Colhim
L. Scott Mayfield Brooke A, White
Marc A. Avidano(FL & GA)
David M. Waldroiip ASSOCIATES
Andrew J, Gebhardt
R. Brian Strickland
Smith Welch Christopher T. Webb
Susana Gudc-Rodrigiicz
Elizabeth P. O'Neal Richard A, McCall
WEBB &. WHITE.C
Megan Mnrren Rittle(GA & AL) Amber D. Porter
Lajuana C. Ransavv Morgan R. Thomas
Warren M. Tiflery ATTORNEYS AT LAW Billy D. Thomas, Jr
Orion G. Webb Jacob S. Barlar
Priyesh Patel

OF COUNSEL
2200 KEYS FERRY COURT • MCDONOUGH,GA 30253
Amy M. Fletcher
Telephone: 770-957-3937 • Facsiniile: 770-957-9165
vvww.smilhwelchlaw.com

July 10, 2025

VIA SAGES E-PORTAL VIA ELECTRONIC MAIL:
randerson@stockbridgega.org
LLoaan@stockbridgega.org

RE: Huddleston Concrete Company Request for Appeal - AP-2025-01
123 & 135 Rock Quarry Road, and Parcel #827-01016000 on Rock Quarry Road

Dear Director Anderson and Ms. Logan:

I represent James Raven, Jr. of Huddleston Concrete Company, Inc. ("Applicant") in the
above-styled matter. This case is scheduled to be heard before the City ofStockbridge City Council
on Tuesday, July 15. After discussions with City of Stockbridge attorney Ms. Valerie Ross, the
Applicant agrees that a deferral should be sought in this matter to run notices in accordance with
the Zoning Procedures Law for quasi-judicial proceedings. The Applicant requests that this case
be deferred until an August 2025 hearing date before the City Council. Please advise me and my
assistant Mrs. Palmertree regarding a new hearing date.

regards

Andrew^ii^ndy" Welch,III
Attorney for James Raven, Jr. and Huddleston
Concrete Company
AJWIII/hp
cc. Quinton Washington - City Attorney: auinton@,wlgga.com
Valerie Ross - City Attorney: vross@1 awtrg.com

4920-9085-5764, v, 1
City of Stockbiidge
40 10 Norlh Hcnn' lih'd •Slofkbiidgc,(iA 80281

Cil\' (770) 88!)-7900 • Fax:(770) 889-7912

March 28, 2025

Huddleston Concrete
135 Rock Quarry Rd
Stockbrldge, Ga. 3028

RE: Occupational Tax Application

Dear Mr. Raven;

Thank you for submitting your application for an Occupational Tax Certificate in the City of
Stockbridge.

At this present time, the application process for your business Huddleston Concrete
135 Rock Quarry Rd,Stockbridge, Ga 30281 is Denied for the following:

> Truck terminals, truck trailer storage lots, truck parking lots, and truck repair are only
allowed in industrial zoning districts and are not allowed in the Parkway Mixed Use
(PMU)District.

You may contact the Planning & Zoning Department to inquire whether the issue can be
resolved, and if so, what steps may be taken to bring resolution and continuance of the OT
application process. If you have any questions, please feel free to contact me at 678-833-3302
(direct line).

Thanks,

Uneeda Smith-Sellers

Mrs. Uneeda Smith-Sellers
Business Services Supervisor
Occupational Tax Department
ot@,citvofstockbridge-ga.gov

cc: Stephanie Milton
From: OT OT@cityofstockbridge-ga.gov
Subject: City of Stockbridge- Business Services
Date: Mar 28, 2025 at 4:52:24 PM
To: jraven54@gmail.com
Cc: Uneeda Smith-Sellers usmith-sellers@stockbridgega.org,
Starlett Bailey sbailey@stockbridgega.org

Good afternoon,

We are terribly sorry we are not able to continue with your Huddleston Concrete business. Please see
attached. The administration and planning/zoning fees ($120.00) will not be refunded due to services
rendered. However, the $200.00 for the inspections will be refunded in a form of a check, please allow 4-6
weeks for processing.

Stephanie Milton, Occupational Tax Clerk
Department: Community Development
Division: Business Services
4640 North Henry Blvd.
Stockbridge. OA 30281
678-833-3310

Email: SMilton@stockbriduega.org

Zoning and Verification-
Letter-Huddleston
174 KB

City of Stockbridge
4640 Norih ileiny Bivd •SLockbnd^e, GA 30281
Citv' Hall:(770) 389-7900 • (770) 389-7912

March 28, 2025
From: STOCKBRIDGE MUNICIPAL COURT
4602 NORTH HENRY BLVD
STOCKBRIDGE GA 30281

To: JAMES RAVEN
1251 PONDER PINES RD.
MADISON GA 30650

Official Notice of Court Date Rescheduling

New Court-Date is : Friday, July 18, 2025 Time: 1:30 P.M.
Your Court Date has been changed to Friday, July 18, 2025. This is your official notification. Please be advised that a
Bench Warrant may be issued and your license suspended by the State of Georgia if you fail to appear.

Defendant Signature / Phone Number Clerk Signature Attorney Signature
Comment: DEF RESET DUE TO CONTIUANCE FILED BY ATTY. WELCH.-KSS

Tickets that apply: Violation
M00000409A 9.01.040: OCCUPATIONAL TAX LEVIED

Copyright © 1991-2025 Courtware Solutions, Inc. All rights reserved. Version: 12.01.28 RESCH002 PRINTED: 05/08/2025 13:22:57 KSINGLE
From: STOCKBRIDGE MUNICIPAL COURT
4602 NORTH HENRY BLVD
STOCKBRIDGE GA 30281

To: ANDREW J. (ANDY) WELCH, III
2200 KEYS FERRY COIRT
MCDONOUGH GA 30253

Official Notice of Court Date Rescheduling

New Court-Date is : Friday, October 17, 2025 Time: 1:30 P.M.
Your Court Date has been changed to Friday, October 17, 2025. This is your official notification. Please be advised
that a Bench Warrant may be issued and your license suspended by the State of Georgia if you fail to appear.

Comment: MOTION FOR CONTINUANCE FILED. CASE RESET TO OCTOBER 17TH AT 1:30 P.M.

Tickets that apply: Violation RAVEN, JAMES
M00000409A 9.01.040: OCCUPATIONAL TAX LEVIED

Copyright © 1991-2025 Courtware Solutions, Inc. All rights reserved. Version: 12.01.28 RESCH002 PRINTED: 07/14/2025 15:15:20 GSTANLEY
POWERPOINT PRESENTATION FOR
APPEAL CASE #AP-2025-01
FOR 123 & 135 ROCK QUARRY ROAD,
AND PARCEL #S27-01016000 (Council District 4)

CITY OF STOCKBRIDGE

COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION

CITY COUNCIL MEETING—SEPTEMBER 8, 2025
SUBMITTAL OF THE APPEAL APPLICATION
Date—Submitted into SAGES on April 28, 2025.

Applicant: James Raven from Huddleston Concrete Company.

Agent: Andy Welch, an attorney with the law firm of Smith, Welch, Webb & White.

Letter of Intent—Also submitted by the attorney on the same date.

Property: Listed as 135 Rock Quarry Road for Parcel #S27-01017000, but the
application actually concerns the adjacent Parcel S27-01016000, as well.
PURPOSE OF THE APPEAL APPLICATION (Slide #1)
Stated Purpose—To appeal a Zoning Review Form that was completed by the
Community Development Staff on March 17, 2025. The Form recommended the
denial of Huddleston Concrete Company’s use of two parcels for truck parking. That
led to a decision by the Business Services Division, in a March 28, 2025 letter, to
state as follows:

“the application process for your business Huddleston Concrete 135 Rock Quarry
Rd, Stockbridge, Ga 30281 is Denied for the following: Truck terminals, truck
trailer storage lots, truck parking lots, and truck repair are only allowed in
industrial zoning districts and are not allowed in the Parkway Mixed Use (PMU)
District.”

Both actions occurred after a citation was issued on the subject property on March
14, 2025, as a result of the applicant not having an appropriate business license for
truck parking.
PURPOSE OF THE APPEAL APPLICATION (Slide #2)
Preparation of the Zoning Review Form—It was completed as part of the Business
Services’ process for evaluating the applicant’s 2025 business license application for
the subject property. Its purpose was to assess the zoning compliance of the
applicant’s proposed use of the property for “truck parking”, which currently exists on
the property. The Form stated that the property was zoned ‘C-3’ (Heavy Commercial),
and that it was located in the Parkway Mixed-Use (PMU) Overlay District, which does
not allow truck parking uses.

Subsequent Actions:
~ A Citation was issued on the property on March 14, 2025 due to the applicant not
having an appropriate occupational tax certificate (business license).
~ A Municipal Court Summons was issued on the same date. It required the applicant
to appear in court on May 16, 2025.
~ A Letter was sent to the applicant by Business Services on March 28, 2025. It stated
that “the application process for your business Huddleston Concrete 135 Rock
Quarry Rd, Stockbridge, Ga 30281 is Denied for the following: Truck terminals, truck
trailer storage lots, truck parking lots, and truck repair are only allowed in industrial
zoning districts and are not allowed in the Parkway Mixed Use (PMU) District.”
PURPOSE OF THE APPEAL APPLICATION (Slide #3)
~ Letter from Code Enforcement—On April 3, 2025, the Code Enforcement Division of
the Stockbridge Police Department sent a letter to the applicant, stating that the
truck parking on Parcel #S27-01016000 and Parcel #S27-01017000 was a violation,
and that the applicant was given 45-60 days to rectify the situation.
~ Applicant’s Court Appearance—The applicant appeared in Municipal Court on May
16 and asked for a “continuance” (rescheduling) of at least 60 days to allow his
attorney time to prepare for the court hearing. The court then reschedule the
applicant’s hearing date to July 18, 2025.
~ Applicant’s Request—To either be granted an appeal hearing before City Council,
or that the Community Development Department decides that the 2025 business
license which the applicant received does apply to the subject property (Parcel
#S27-01017000).
DESCRIPTION OF THE SUBJECT PROPERTY
Subject Property--Parcel #S27-01017000 (referenced as 135 Rock Quarry Road) is the
subject property for the appeal application, but Huddleston Concrete Company also
owns the property at 123 Rock Quarry Road (Parcel #S27-01012000) and Parcel #S27-
01016000. They are all located on the west side of Rock Quarry Road, south of Lee
Street, but they are not contiguous.
Aerial Photos--The Aerial Photo of the Vicinity below shows all three parcels,
followed by a separate aerial photograph for each parcel. The parcel at 123 Rock
Quarry Road is occupied by a small building that is used as the office for Huddleston
Concrete Company, while the other two parcels are occupied by truck parking for
numerous 18-wheel trucks. Two other parcels with different owners are located
between the office parcel and the two truck parking parcels.

Street Photos--Show the office building and truck parking.
Drone Photos—Show the presence of truck parking on two parcels.
Table of Property Facts--Provides property information and statistics.
FACTS ABOUT THE SUBJECT PROPERTY
Property Owners: James Raven and Huddleston Concrete Company.
Parcels:
~ 123 Rock Quarry Road (Parcel #S27-01012000)
~ 135 Rock Quarry Road (Parcel #S27-01017000)
~ Parcel #S27-01016000
Location: West side of Rock Quarry Road, south of South Lee Street and north of the
Southern Railroad.

Current Zoning:
~ Base Zoning— Office parcel—SR; Truck parking parcels—LI.
~ Overlay District—Parkway Mixed-Use (PMU) Overlay District.

Future Land Use Designation: Light Industrial.
AERIAL PHOTO OF THE VICINITY
AERIAL PHOTO OF 123 ROCK QUARRY ROAD
(SITE OF THE OFFICE BUILDING)
STREET PHOTO OF OFFICE BUILDING
AT 123 ROCK QUARRY ROAD
AERIAL PHOTO OF PARCEL #S27-01016000
(ONE OF THE TRUCK PARKING PARCELS)
AERIAL PHOTO OF PARCEL #S27-01017000
(ONE OF THE TRUCK PARKING PARCELS)
STREET PHOTO OF TRUCK PARKING PARCELS,
VIEWED FROM THE EAST (QUARRY ENTRANCE); 06/03/25
DRONE PHOTO OF TRUCK PARKING: VIEWED FROM THE
WEST, TOWARD ROCK QUARRY ROAD (June 3, 2025)
TABLE OF PROPERTY FACTS (Slide #1)
DESCRIPTIVE FACTOR RESEARCH FINDINGS
Proposed Use: Continued operation of office and two truck parking lots.
Property Address: 123 Rock Quarry Road, plus two nearby parcels.
Parcel Number: 123 Rock Quarry Road—Parcel #S27-01012000. Truck parking
lots: Parcel #S27-01016000 and Parcel #S27-01017000.

Parcel Acreage: ~ 123 Rock Quarry Road—1.55 +/- acres.
~ Parcel #S27-01016000—2.93 +/- acres.
~ Parcel #S27-01017000—3.44 +/- acres.
Land District and Land Lot: District 12, Land Lots 35 and 36.
Applicant / Owner: ~ 123 Rock Quarry Road--Huddleston Concrete
Company.
~ Parcel #S27-01016000—Huddleston Concrete
Company.
~ Parcel #S27-01017000—James S. Raven, Jr. (an
owner or employee of Huddleston Concrete
Company).
TABLE OF PROPERTY FACTS (Slide #2)
Existing Zoning: 123 Rock Quarry Road—SR (Suburban Residential).
~ Parcel #S27-01016000—LI (Light Industrial).
~ Parcel #S27-01017000—LI (Light Industrial).

Surrounding Zoning: ~ North –SR (Suburban Residential), MFR (Multiple
Family Residential), and OI (Office-Institutional).
~ South—N/A (railroad tracks).
~ East—Heavy Industrial.
~ West

Property Location: West side of Rock Quarry Road, between South Lee
Street to the north and the railroad tracks to the south.
Property Conditions: Fairly level, with few trees.
Current Use: Office building and two truck parking lots.
TABLE OF PROPERTY FACTS (Slide #3)
Surrounding Land Uses: ~ North –Apartments.
~ South—Railroad tracks.
~ East—The rock quarry.
~ West –Single-family residential.

Surrounding Future Land Use ~ North—Downtown District.
Designations: ~ Northeast---Low-Density Mixed-Use.
~ East—Heavy Industrial.
~ West and South—Light Industrial.

Road Classification: Minor arterial.
EXISTING ZONING AND LAND USE
Office Parcel--The property at 123 Rock Quarry Road is zoned ‘SR’ (Suburban
Residential), and it is occupied by a small building that is being used by Huddleston
Concrete Company for an office. The SR district, though, does not allow office uses
since only residential uses are allowed in it.
Truck Parking Parcels--The other two parcels are zoned ‘LI’ (Light Industrial), and
they are being used for truck parking even though the LI district does not allow truck
parking. The only zoning district within the City of Stockbridge where truck parking
is allowed is the HI (Heavy Industrial) district.
All Three Parcels--All three parcels are located within the Parkway Mixed-Use (PMU)
Overlay District. Section 2.5.2(D)(17) of the Stockbridge Unified Development Code
(UDC) states that the following types of uses are prohibited within the PMU Overlay
District: “Truck terminals, truck trailer storage lots, truck parking lots, and truck
repair.” In addition, all types of industrial uses are prohibited within the PMU Overlay
District. All three parcels have a future land use designation of Light Industrial.
Maps of the existing zoning, overlay district, and future land use for all three parcels
are provided below.
ZONING MAP FOR THREE PARCELS THAT ARE
OWNED BY HUDDLESTON CONCRETE COMPANY
oVERLAY DISTRICT MAP FOR THREE PARCELS
OWNED BY HUDDLESTON CONCRETE COMPANY
FUTURE LAND USE MAP FOR THREE PARCELS OWNED
BY HUDDLESTON CONCRETE COMPANY
ZONING HISTORY OF THE PROPERTY (Slide #1)
Purpose of Zoning History Research--Research was conducted on historic zoning
maps and ordinances to identify 1) the previous zoning districts for the three parcels
that are currently owned by Huddleston Concrete Company; 2) whether the zoning
changed at any time; and 3) whether truck parking was an allowable use at any time;
and when any overlay zoning districts began. Planning and Zoning functions for the
City of Stockbridge were handled by Henry County prior to 2019, so previous Henry
County zoning maps and ordinances had to be researched.
1963 Zoning Map--Shown below is a portion of the “Stockbridge Urban Area
Zoning Districts Map”, which was recommended by the Henry County
Planning Commission and adopted by the Stockbridge City Council on May
10, 1963. It was prepared by Hill & Adley Associates, Planning Consultants,
on the basis of a 1960 field survey. It clearly shows the area where the two
existing truck parcels are located (Parcel #S27-01016000 and Parcel #S27-
01017000), adjacent to the Southern Railroad, as being zoned ‘M-1’ (Light
Manufacturing), while the area for Huddleston Concrete Company’s current
office at 123 Rock Quarry Road is zoned ‘RM-75’, a type of multifamily
residential district.
STOCKBRIDGE ZONING MAP FROM MAY10,1963 —
MAP TITLE AND LEGEND
STOCKBRIDGE ZONING MAP FROM MAY10,1963 —
MAP ADOPTION INFORMATION
(Recommended by the Henry County Planning Commission
And Adopted by the Stockbridge City Council)
STOCKBRIDGE ZONING MAP FROM MAY10,1963 —
SHOWS TRUCK PARKING PARCELS AS ZONED ‘M-1’ (LIGHT
MANUFACTURING) (Based on a Field Survey from May 1960)
STOCKBRIDGE ZONING MAP FROM MAY10,1963,
ENLARGED —SHOWS THE M-1 TRUCK PARKING PARCELS
STOCKBRIDGE ZONING MAP FROM MAY10,1963—
CLOSEUP VIEW OF M-1 DISTRICT AND THE MAP DATE
ZONING HISTORY OF THE PROPERTY (Slide #2)
2003 and 2007 Zoning Maps--Historic zoning maps from 2003 and 2007 for the City of
Stockbridge were recently obtained from Henry County, and they both show the truck
parking parcels as being zoned ‘M-1’. In addition, all other historic zoning maps which
the City’s Community Development Office has on file show the truck parking properties
as being zoned ‘M-1’ or ‘LI’ (Light Industrial). The same is true for the office parcel. At
some point, the office parcel was rezoned to ‘SR’ (Suburban Residential), its current
zoning; but no maps or documents could be found which showed or stated that.
1986 Zoning Ordinance--The oldest available Henry County Zoning Ordinance is from
June 3, 1986, and it stated that uses within the M-1 district were to be “nuisance-
free.” Although such uses included the storage of heavy materials, products, or
equipment, nothing was mentioned about allowing outdoor storage, or the storage or
parking of trucks or other vehicles. No such mention was made for the M-2 (Heavy
Manufacturing) or C-3 (Heavy Commercial) zoning districts, either. The M-2 district,
though, did allow “rock, sand, or gravel distribution”, as well as “truck terminals.”
Excerpts from Henry County’s 1986 Zoning District are provided below for the C-3, M-
1, and M-2 districts. The C-3 and M-2 districts provided for commercial or industrial
uses which required larger land areas and the need for the outside storage of
materials, but the M-1 district had no such provision.
EXCERPT FROM HENRY COUNTY 1986 ZONING
ORDINANCE—COVER PAGE
ZONING HISTORY OF THE PROPERTY (Slide #3)
Overlay Districts--Regarding overlay zoning districts, the City of Stockbridge’s
current Parkway Mixed-Use (PMU) Overlay District began in 2022 with the adoption of
the Unified Development Code (UDC). Its precursor was the City’s Highway Corridor
Overlay District, which began in 2019 and was modeled after Henry County’s
Highway Corridor Overlay District, which began in 2017.
RELEVANT BUSINESS DOCUMENTS (Slide #1)
The business documents that are relevant to this appeal case are listed and
presented below.

1. Applicant’s 2024 Business License Application, dated 08/25/23. The applicant
listed the business address as 123 Rock Quarry Road, and the proposed business
use was “property rental.”
2. Applicant’s 2024 Business License, issued 1/1/24. The stated business type was
“gravel hauling, local.”
3. Applicant’s 2025 Business License Application; 07/17/24. The applicant listed
the business address as123 Rock Quarry Road, and the proposed business use
was “property rental, truck parking.”
4. Applicant’s 2025 Business License, issued 1/1/25. The stated business type was
“gravel hauling, local.”
5. Violation Notice (citation issued); 03/04/25. The three listed violations were the
presence of truck / car parts, the presence of multiple junk vehicles, and fence
damage.
APPLICANT’S 2024 BUSINESS LICENSE
RENEWAL APPLICATION (Page 1)
APPLICANT’S 2024 BUSINESS LICENSE
RENEWAL APPLICATION (Page 2)
APPLICANT’S 2025 BUSINESS LICENSE
RENEWAL APPLICATION (Page 1)
APPLICANT’S 2025 BUSINESS LICENSE
RENEWAL APPLICATION (Page 2)
APPLICANT’S 2024 BUSINESS LICENSE, ISSUED 1/1/24
APPLICANT’S 2025 BUSINESS LICENSE, ISSUED 1/1/25
VIOLATION NOTICE (CITATION ISSUED) – MARCH 4, 2025
RELEVANT BUSINESS DOCUMENTS (Slide #2)
6. Municipal Court Summons; 03/14/25. The stated charge was “Occupational tax
certificate / OTC mandatory for operation”, and the applicant was scheduled to
appear in court on May 16, 2025.
7. Zoning Review Form; 03/17/25. The listed business address was 135 Rock Quarry
Road, and the stated parcel was Parcel #S27-01015000. However, Parcel #S27
-01015000 is owned by Ambassadors for Christ Ministries, Inc., and it has three
buildings on the property, with the address of 125, not 135, Rock Quarry Road.
Further, although the stated zoning of ‘C-3’ (Heavy Commercial) is correct for 125
Rock Quarry Road, the form was supposed to be prepared for 135 Rock Quarry
Road (Parcel #S27-01017000). There was also no mention of the second truck
parking lot on Parcel #S17-01016000, nor Huddleston Concrete Company’s office
building at 123 Rock Quarry Road. Yet, the applicant relied upon this misinforma-
tion in filing his appeal.
ZONING REVIEW FORM FOR 135 ROCK QUARRY ROAD –
COMPLETED ON MARCH 17, 2025 (PAGE 1)
ZONING REVIEW FORM FOR 135 ROCK QUARRY ROAD –
COMPLETED ON MARCH 17, 2025 (PAGE 1)
RELEVANT BUSINESS DOCUMENTS (Slide #3)

8. Denial Letter from Business Services; 03/28/25. The letter stated that the
application process for a business license at 135 Rock Quarry Road was denied
because truck parking is not allowed in the Parkway Mixed-Use Overlay District.
9. Denial Message from Business Services; 03/28/25. The e-mail message to James
Raven stated that Business Services was not able to continue with Huddleston
Concrete, and that the paid inspection fees would be refunded.
10. Letter from Police Department; 04/03/25. The letter stated that commercial vehicle
parking was occurring on both Parcel #S27-01016000 and Parcel #S27-01017000,
which was in violation of Code Section 2.5.2 for the Parkway Mixed-Use (PMU)
Overlay District, and that the applicant needed to take steps to rectify the situation
within 45-60 days.
DENIAL LETTER FROM BUSINESS SERVICES –
MARCH 28, 2025
DENIAL MESSAGE FROM BUSINESS SERVICES –
MARCH 28, 2025
LETTER FROM POLICE DEPARTMENT (CODE
ENFORCEMENT DIVISION) – APRIL 3, 2025 (PAGE 1)
LETTER FROM POLICE DEPARTMENT (CODE
ENFORCEMENT DIVISION) – APRIL 3, 2025 (PAGE 2)
PROHIBITED TRUCKING USES IN THE PARKWAY
MIXED-USE (PMU) OVERLAY DISTRICT,
PER SECTION 2.5.2(D)(17) OF THE U.D.C.

2.5.2 – PMU—Parkway Mixed Use Overlay District.

Prohibited Uses.

17. Truck terminals, truck trailer storage lots, truck
parking lots, and truck repair.
RELEVANT BUSINESS DOCUMENTS (Slide #4)
11. Applicant’s Motion for a Continuance of at Least 60 Days. The applicant
appeared briefly in Municipal Court on May 16, 2025 and requested a
“continuance” (rescheduling) of his court date for at least 60 days.
12. Notice of Court Date Rescheduling from May 16, 2025 to July 18, 2025. This was
the Municipal Court’s official rescheduling notice to the applicant.
NOTICE OF COURT DATE RESCHEDULING
FROM MAY 16, 2025 TO JULY 18, 2025
APPLICANT’S MOTION FOR A CONTINUANCE
(RESCHEDULING) OF THE COURT CASE
FOR AT LEAST 60 DAYS (PAGE 1)
APPLICANT’S MOTION FOR A CONTINUANCE
(RESCHEDULING) OF THE COURT CASE
FOR AT LEAST 60 DAYS (PAGE 2)
DISCREPANCIES IN BUSINESS DOCUMENTS (Slide #1)
Several discrepancies should be pointed out from the business documents that were
presented above, as are listed and described below.

1. Unfound Address. First, the applicant’s stated address of 135 Rock Quarry Road for
the subject property is not listed in the Henry County Tax Assessors’ property records via
qpublic.net. Only the parcel number of S27-01017000 is given.

2. Errors on the Zoning Review Form. Second, the completed Zoning Review Form, which
the applicant is appealing, was erroneously based upon a nearby parcel at 125 Rock
Quarry Road (Parcel #S27-01015000), rather than the subject parcel (Parcel #S27-
01017000). According to the Henry County Tax Assessors’ property records, 125 Rock
Quarry Road is owned by Ambassadors for Christ Ministries, Inc. It is zoned ‘C-3’ (Heavy
Commercial), whereas the subject parcel (#S27-01017000) is zoned ‘LI’ (Light Industrial).

3. Wrong Zoning Listed on Appeal Application. Third, the applicant apparently relied
upon the Zoning Review Form’s stated zoning of ‘C-3’ for 135 Rock Quarry Road by
listing it on the appeal application, whereas the C-3 zoning actually pertains to the
Ambassadors for Christ Ministries’ property at 125 Rock Quarry Road.
DISCREPANCIES IN BUSINESS DOCUMENTS (Slide #2)
4. Different Property Used for Business License Applications. Fourth, in applying for
a business license (occupational tax certificate), the applicant, James Raven, listed
on both his 2024 and 2025 business license applications the address of 123 Rock
Quarry Road rather than 135 Rock Quarry Road (Parcel #S27-01017000). Huddleston
Concrete Company owns three parcels on the west side of Rock Quarry Road, south
of South Lee Street. The company has an office building at 123 Rock Quarry Road
(Parcel #S27-01012000), and it owns two parcels, not just one, that are currently
being used for truck parking. They include the subject property (Parcel #S27-
01017000), as well as the adjacent parcel to the north (Parcel #S27-01016000). Yet,
only Parcel #S27-01017000 was listed on the business license applications.
5. Misleading Proposed Uses. Fifth, the applicant listed only “property rental” as the
proposed use on his application for a 2024 business license (dated 8/01/23), and
“property rental, truck parking” as the proposed uses on his application for a 2025
business license (dated 7/17/24). There was no elaboration as to what “property
rental” meant in terms of who the property was to be rented to, and for what purpose.
Further, there was no explanation as to whether Huddleston Concrete Company itself
would be doing the proposed truck parking, or whether the renter of the property
would be doing the truck parking.
DISCREPANCIES IN BUSINESS DOCUMENTS (Slide #3)
6. No Business License for Parcel #S27-01016000. Sixth, the applicant’s business
license did not include Parcel #S27-01016000, even though truck parking also exists
on this parcel.
7. No Business License for Office Use. Seventh, although the applicant is appealing
the denial of a business license for truck parking on Parcel #S27-01017000, no
records could be found for the issuance of a business license for an office use of the
property at 123 Rock Quarry Road, where Huddleston Concrete Company has an
office building (with a sign placed on the front of the building).
APPLICANT’S JUSTIFICATION FOR THE APPEAL (Slide #1)
The applicant’s attorney provided three justifications for the appeal in his Letter of
Intent, as follows:

1. Business License Including Three Parcels—The Letter of Intent claims as follows:
” It has always been understood that the occupational tax certificate for my Client's
business includes the property rental and truck parking uses of the Subject Property
as evidenced by the fact that my Client also received an occupational tax certificate
for 123 Rock Quarry Road in 2024 (attached hereto as Exhibit "B"), but he was given
no citation for the Subject Property that year.” Yet, Business Services requires that
each parcel be accounted for in a business license application, and that non-
contiguous parcels must have separate business licenses.
2. Nonconforming Uses—The Letter of Intent states that the truck parking
uses are justified because they have operated “continuously, notoriously,
and openly since the 1980s.” However, the applicant has not produced any
proof that the truck parking uses were previously, or ever, approved for a
business license to operate on Parcel #S27-01017000 or on Parcel #S27-
01016000.
APPLICANT’S JUSTIFICATION FOR THE APPEAL (Slide #2)
3. Non-Payment of Fees—The Letter of Intent states that since the City did not send
the applicant any notice of delinquency for the non-payment of license fees by
February 15, 2025 (as Section 3.16.040(B) of the City’s Code requires), which would
have required a hearing before the Mayor and City Council for the delinquency, that
the applicant was not given an opportunity to correct the delinquency until after the
citation on the subject property was issued on March 14, 2025. However, the issue at
hand is not the non-payment of fees, but rather, the absence of a business license for
a valid purpose on the appropriate property.
CONCLUSIONS (Slide #1)
The following conclusions have been made from the information that has been found
and presented for Appeal Case #AP-2025-01:

1. The applicant’s two truck parking parcels (Parcel #S27-01016000 and Parcel
#S27-01017000 (a.k.a.135 Rock Quarry Road) are currently zoned ‘LI’ (Light
Industrial), which does not allow truck parking uses.

2. Historic zoning maps, including a City of Stockbridge zoning map from 1963, show
the two truck parking parcels as being zoned either ‘LI’ (Light Industrial) or its
precursor, M-1 (Light Manufacturing). No maps could be found which show the
truck parking parcels as ever being zoned for anything but LI or M-1.

3. The historic Henry County zoning ordinances from 1986 and 2001 did not list truck
parking or similar uses as being permitted within the M-1 (Light Manufacturing)
district.
CONCLUSIONS (Slide #2)
4. The two truck parking parcels are located within the Parkway Mixed-Use
(PMU) Overlay District, which prohibits all types of industrial uses. Thus,
even if the current LI district allowed truck parking, it would still be
prohibited on the two truck parking parcels because no industrial uses
allowed within the PMU Overlay District.

5. The office parcel at 123 Rock Quarry Road is currently zoned ‘SR’, which
does not allow office uses. No historic zoning maps showed this parcel as
ever being zoned for office uses, and no business license has been found
which would have allowed office uses on the property.
CONCLUSIONS (Slide #3)
6. Numerous discrepancies were found among the various business documents
pertaining to the subject property, as was listed and described above. For
instance, on the business license application (07-17-24), the applicant only listed
the address of 123 Rock Quarry Road, not the parcel numbers for the two parcels
which actually contain the truck parking. Each parcel must have its own business
license. The applicant also listed different types of proposed uses on his 2025
versus 2024 business license applications.

7. The Zoning Review Letter from March 17, 2024 used the wrong address and was
based on the wrong property, which is not owned by the applicant. Yet, the
applicant relied upon it anyway in submitting his appeal application.
CONCLUSIONS (Slide #4)
8. No previous City of Stockbridge business license could be found which permitted
truck parking uses to exist on the truck parking parcels, or even on the office
parcel, at any time.
9. Although the Letter of Intent from the applicant’s attorney states that the truck
parking uses are justified on the basis that they are nonconforming uses
due to the fact that they have existed since the 1980s, the applicant has not
produced any records to show that a previous business license from the City of
Stockbridge, or even from Henry County, was ever approved for the two truck
parking parcels, nor for the office parcel.
RECOMMENDATIONS
In view of the conclusions above that were made for Appeal Case #AP-2025-01, the
Community Development staff makes the following three recommendations for this
case:

1. DENIAL of any business license applications for truck parking uses on Parcel
#S27-01017000 (135 Rock Quarry Road) and Parcel #S27-01016000, since this is
a prohibited use within both the LI (Light Industrial) zoning district and the
Parkway Mixed-Use (PMU) Overlay District.

2. DENIAL of any business license applications for office uses at 123 Rock Quarry
Road unless and until the property is rezoned to another type of zoning district
which allows office uses.

3. DENIAL of any business license applications for any address or any parcel number
which does not pertain to the actual piece of property where the proposed bus-
iness use of the property would take place.
APPENDIX
Applicant’s Appeal Application

Attorney’s Letter of Appeal

Zoning Review Form for 123 Rock Quarry Road--New

Zoning Review Form for Parcel #S27-01016000--New

Zoning Review Form for Parcel #S27-01017000--New
STREET PHOTO OF OFFICE BUILDING
FOR HUDDLESTONE CONCRETE COMPANY
123 ROCK QUARRY ROAD
PHOTO TAKEN ON JUNE 3, 2025
STREET PHOTO OF TRUCK PARKING,
VIEWED FROM QUARRY ENTRANCE
JUNE 3, 2025
ZONING REVIEW FORM (NEW BUSINESS)
CITY OF STOCKBRIDGE COMMUNITY DEVELOPMENT DEPARTMENT
4640 N. Henry Boulevard, Stockbridge, GA 30281
770-389-7900
www.stockbridgega.org

*Please allow the Planning and Zoning staff 3 to 5 business days to complete this request*
To thoroughly research your request, please do not leave any areas unanswered. The purpose of this form
is to verify whether your proposed use is allowed based on the zoning of the property listed. This form does
not approve your business or your permit request. This zoning review form does not guarantee that
provisions for parking and/or any other requirements of the City of Stockbridge Unified Development Code
are accommodated; only that the zoning and use is appropriate.
Date Submitted: March 17, 2025
Applicant

Name/Title of Owner: Huddleston Concrete Company

Address: 123 Rock Quarry Road

City, State, Zip: P.O. Box 506 Stockbridge, GA 30281

Phone Number: 770-468-4886

E-Mail Address: jravens54@gmail.com

Business Information
Business Name: Huddleston Concrete Co Inc

Address: 123 Rock Quarry Road

City, State, Zip: Stockbridge, GA 30281

Business Telephone Number: 770-468-4886

Business E-Mail: jravens54@gmail.com

Parcel ID #: S27-01012000

Detailed Description of Proposed Use/Activity to Occur: Office building for Huddleston Concrete
Company

License Number: OTC-0087-2018

City of Stockbridge Community Development Department 4602 North Henry Boulevard Stockbridge, Georgia 30281 770-389-7900

https://stockbridgega.org/departments/community-development
Office Use This Point Forward: Date Revised: June 3, 2025

Base Zoning of Subject Property: 123 Rock Quarry Road

☐ RR (Rural Residential District) - (See Section 2.4.1 of Stockbridge UDC)
 SR (Suburban Residential District) - (See Section 2.4.2 of Stockbridge UDC)
☐ CCR (City Center Residential District) - (See Section 2.4.2 of Stockbridge UDC)
☐ MFR (Multiple Family Residential District) - (See Section 2.4.2 of Stockbridge UDC)
☐ MHR (Mobile Home Residential District) - (See Section 2.4.5 of Stockbridge UDC)
☐ O-I (Office Institutional District) - (See Section 2.4.6 of Stockbridge UDC)
☐ DT (Downtown District) - (See Section 2.4.7 of Stockbridge UDC)
☐ C-1 (Neighborhood Commercial District) - (See Section 2.4.8 of Stockbridge UDC)
☐ C-2 (General Commercial District) - (See Section 2.4.9 of Stockbridge UDC)
☐ C-3 (Heavy Commercial District) - (See Section 2.4.10 of Stockbridge UDC)
☐ LI (Light Industrial District) - (See Section 2.4.11 of Stockbridge UDC)
☐ HI (Heavy Industrial District) - (See Section 2.4.12 of Stockbridge UDC)
☐ PUD (Planned Unit Development) - (See Section 2.4.13 of Stockbridge UDC)

Is the subject property part of the following overlay districts?

 PMU (Parkway Mixed Use Overlay District) - (See Section 2.5.2 of Stockbridge UDC)
☐ DT (Downtown Village Overlay District) - (See Section 2.5.3 of Stockbridge UDC)
☐ The subject property is not part of neither the PMU nor DT overlay district

Is the proposed use prohibited under either Section 2.5.2 (PMU) or 2.5.3 (DT) of the Stockbridge UDC?

☐ Yes
 No
☐ The subject property is not part of either the PMU or DT overlay districts.

Is the proposed use permitted per Section 2.4.2 of the City of Stockbridge Unified Development Code?
☐ Yes  No (If no, please provide comments below)
Verified By: Jordyn Bucholtz Title: GIS Analyst

Approved: ☐ Approved with Conditions: ☐ Denied  

Results: Denied – Offices are not permitted in the SR District.

City of Stockbridge Community Development Department 4602 North Henry Boulevard Stockbridge, Georgia 30281 770-389-7900

https://stockbridgega.org/departments/community-development
ZONING REVIEW FORM(NEW BUSINESS)
CITY OF STOCKBRIDGE COMMUNITY DEVELOPMENT DEPARTMENT
4640 N. Henry Boulevard, Stockbridge, GA 30281
770-389-7900
www.cityofstockbridge.com

*P!ease allow the Planning and Zoning staff3 to 5 business days to complete this request*

To thoroughly research your request please do not leave any areas unanswered. The purpose of this form
is to verify whether your proposed use is allowed based on the zoning of the property listed. This form does
not approve your business or your permit request. This zoning review form does not guarantee provisions
for parking and/or any other requirements of the City of Stockbridge Unified Development Code are
accommodated; only that the zoning and use is appropriate.

Date Submitted: March 17. 2025

Owner/Applicant

Name/Title of Owner: James Raven Jr.

Address: 1251 Ponder Pilles Road

City, State, Zip; Madison, GA 30650

Phone Number: 770-46-4886

E-Mail Address: iravens54@gmail.com

Business Information

Business Name: Huddleston Concrete Co Inc

Address: 135 Rock Quarry Road

City, State, Zip: Stockbridge, GA 30281

Business Telephone Number: 770-468-4886

Business E-Mail: iravens54@gmail.com

Parcel ID#: S27-01015000

Detailed Description of Proposed Use/Activity to Occur: Truck parking

License Number: OTC-2445-2025

City of Stockbridge Community Development Department 4602 North Henry Boulevard Stockbridge, Georgia 30281 770-389-7900

httDs://stockbridEega.org/denartments/conimuiiitv-develoDinciit
Office Use This Point Forward: Date Reviewed: March 28. 2025

Zoning of Subject Property:

□ RR (Rural Residential District) - (See Section 2.4.1 of Stockbridge UDC)
□ SR (Suburban Residential District) - (See Section 2.4.2 of Stockbridge UDC)
□ CCR (City Center Residential District) - (See Section 2.4.2 of Stockbridge UDC)
□ MFR (Multiple Family Residential District) - (See Section 2.4.2 of Stockbridge UDC)
□ MHR (Mobile Home Residential District) - (See Section 2.4.5 of Stockbridge UDC)
□ O-I (Office Institutional District) - (See Section 2.4.6 of Stockbridge UDC)
□ DT (Downtown District) - (See Section 2.4.7 of Stockbridge UDC)
□ C-1 (Neighborhood Commercial District) - (See Section 2.4.8 of Stockbridge UDC)
□ C-2 (General Commercial District) - (See Section 2.4.9 of Stockbridge UDC)

□ LI (Light Industrial District) - (See Section 2.4.11 of Stockbridge UDC)
□ HI (Heavy Industrial District) - (See Section 2.4.12 of Stockbridge UDC)
□ PUD (Planned Unit Development) - (See Section 2.4.13 of Stockbridge UDC)

Is the subject property part of the following overlay districts?

□ DT (Downtown Village Overlay District) - (See Section 2.5.3 of Stockbridge UDC)
□ The subject property is not part of neither the PMU nor DT overlay district

Is the proposed use prohibited under either Section 2.5.2 (PMU) or 2.5.3 (DT) of the Stockbridge UDC?

0 No
□ The subject property is not part of neither the PMU nor DT overlay district

Is the propo^d use permitted per Section 2.4.10 of the City of Stockbridge Unified Development Code?
0 Yes (If no, please provide comments below)
Verified By: Siuchoit^ Title: CIS Analyst

Approved: □ Approved with Conditions: □

Results: Truck terminals, truck trailer storage lots, truck parking lots, and truck repair are only
allowed in industrial zoning districts and are not allowed in the Parkway Mixed Use (PMU) District.

City of Stockbridge Community Development Department 4602 North Henry Boulevard Stockbridge, Georgia 30281 770-389-7900

huns://stockbridgega.org/deDartments/cominunitv-development
Request for Proposal No. 2025-0004
On-Call Sidewalk Repairs and Replacement
Date: April 28, 2025

Optional Pre-bid Conference – In Person
Monday, May 12, 2025, at 1:30 p.m. EST.
4640 N. Henry Boulevard, Levi Conference Room
Stockbridge, Georgia 30281

PROPOSAL DUE DATE:
Thursday, May 29, at 3:00 p.m. EST.

Bids shall only be accepted online through the Bonfire Portal at:
City of Stockbridge Annual On-Call Sidewalk Repairs and Replacement

Any bid submitted in any other format (email, paper, fax, mail, etc.) will not be accepted.

Instructions to Offerors:

1. All communications regarding this solicitation must be with the Contract Specialist,
Wanda J. Cooley, Wcooley@stockbridgega.org.

2. All questions or requests for clarification must be sent via Bonfire under Message -
Opportunity Q&A: City of Stockbridge Annual On-Call Sidewalk Repairs and Replacement.
Questions are due no later than Friday, May 16, at 2:30 p.m. EST. Questions received
after this date and time may not be answered.

3. Questions and clarifications will be answered in the form of an addendum. Any addenda,
schedule changes, and other important information regarding or related to the solicitation
will be posted on Bonfire website at City of Stockbridge Annual On-Call Sidewalk Repairs
and Replacement and it is the Offeror’s responsibility to check the Bonfire portal for any
addendum or other communications related to this solicitation.

4. The City of Stockbridge reserves the right to reject all bids and to waive technicalities
and informalities, and to make award in the best interest of the City of Stockbridge.

5. The City of Stockbridge is not responsible for any technical difficulties. It is highly
recommended that all potential contractors submit their quotes prior to the due date of
this solicitation.
PROPOSAL LETTER
Request for Proposal No. 2025-0004
Annual On-Call Sidewalk Repairs and Replacement

We propose to furnish and deliver all the deliverables and services named in the attached Request
for Proposal (RFP). The price or prices offered herein shall apply for the period stated in the
RFP.

We further agree to strictly abide by all the terms and conditions contained in the City of
Stockbridge Procurement Manual as modified by any attached special terms and conditions, all
of which are made a part hereof. Any exceptions are noted in writing and included with this bid.

It is understood and agreed that this statement of Proposal and proposal constitutes an offer,
which when accepted in writing by Purchasing Office, City of Stockbridge, and subject to the
terms and conditions of such acceptance, will constitute a valid and binding contract between the
undersigned and the City of Stockbridge.

It is understood and agreed that we have read the City’s specifications shown or referenced in
the RFP and that this statement is made in accordance with the provisions of such specifications.
By our written signature on this proposal, we guarantee and certify that all items included in this
statement meet or exceed all such City specifications. We further agree, if awarded a contract,
to deliver goods and services which meet or exceed the specifications. The City of Stockbridge
reserves the right to reject any or all offers, waive technicalities, and informalities, and to make
an award in the best interest of the city.

It is understood and agreed that this statement of Proposal and proposal shall be valid and held
open for a period of one hundred twenty (120) days from opening date.

PROPOSAL SIGNATURE AND CERTIFICATION
(Proposer to sign and return)

I certify that this offer is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a proposal for the same materials, supplies, equipment,
or services and is in all respects fair and without collusion or fraud. I understand collusive
bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil
damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized
to sign this proposal for the proposer. I further certify that the provisions of the Official Code of
Georgia Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated
in any respect.

Authorized Signature______________________________Date_______________________

Print/Type Name___________________________________________________________

Print/Type Company Name Here______________________________________________

Email _________________________________________________________________

Contract
RFP No. 2025-0004, Annual On-Call Sidewalk Repairs & Replacement

This CONTRACT made and entered into this ____ day of ____________, 2025 by and between the City
of Stockbridge, (Party of the First Part, hereinafter called the “City”), and_________________________.
Party of the Second Part, hereinafter called the “Service Provider” or “Contractor”).

NOW THEREFORE, for and in consideration of the mutual promises and obligations contained herein
and under the conditions hereinafter set forth, the parties do hereby agree as follows:

1. TERMS:
The services to be performed under this Contract shall commence upon the date stated in the notice to
proceed letter. The contract period for this contract is for the duration of the project. Upon the
completion of the full scope of work the contract shall terminate absolutely and without further
obligation as required by O.C.G.A. §36-60-13, as amended, unless terminated earlier in accordance
with the provisions of this Contract.

OPTIONAL RENEWALS:
This Contract may be renewed at the sole discretion of the City for four (4) additional twelve-month
terms, upon the same terms and conditions, as provided for in this Contract, unless terminated by the
City, by notice to the service provider or termination and non-renewal by December 31 of the Contract
year.

2. ATTACHMENTS:
The following documents are attached and are specifically incorporated herein by reference; and,
along with this Contract and the General Conditions attached as Exhibit A encompass all of the
Contract documents:
Exhibit A: General Conditions.
Exhibit B: Scope of Work and Specifications.
Exhibit C: Request for Proposal.
Exhibit D: Bond Documents.
Exhibit E: Georgia Security and Immigration Compliance Affidavit.
Exhibit F: Drug-Free Workplace.
Exhibit G: Purchasing Policy Addendum.
Exhibit H: Affidavit Verifying Status for Public Benefit Application.
Exhibit I: General Concrete Work Bid Form/Cost Proposal.

3. PERFORMANCE:
Service Provider agrees to furnish all skill and labor of every description necessary to carry out
perform, perform the services in accordance with the Contract Documents (the “Work”).

4. PRICE:
The City agrees to pay the Service Provider following receipt by the City of a detailed invoice
reflecting the actual work performed by the Service Provider, provided, however, Service Provider
guarantees that the maximum price for materials, labor and expenses, shall be the amount reflected in
Exhibit I.

5. INDEMINIFICATION AND HOLD HARMLESS:
[See Section 13 of Exhibit A. --- General Conditions]
Service Provider further agrees to protect, defend, indemnify, and hold harmless the CITY, its
council members, officers, agents, and employees from and against any and all claims or liability
for compensation under the Worker’s Compensation Act arising out of injuries sustained by any
employee or subcontract of the Service Provider, as allowed under the law.

6. TERMINATION FOR CAUSE:
The City may terminate this Contract for cause upon ten (10) days prior written notice to the Service
Provider of the Service Provider’s default in the performance of any term of this Contract. Such
termination shall be without prejudice to any City’s rights or remedies provided by law.

7. TERMINATION FOR CONVENIENCE:
The City may terminate this Contract for its convenience at any time upon (30) days written notice to
the Service Provider. In the event of the City’s termination of this Contract for convenience, the
Service Provider will be paid for those services actually performed. Partially completed performance
of the Contract will be compensated based upon a signed statement of completion to be submitted by
the Service Provider who shall itemize each element of performance.

8. TERMINATION FOR FUND APPROPRIATION:
The City may unilaterally terminate this Contract due to lack of funding at any time by written notice
to the Service Provider. In the event of the City’s termination of this Contract for fund appropriation,
the Service Provider will be paid for those services actually performed. Partially completed
performance of the Contract will be compensated based upon a signed statement of completion to be
submitted by the Service Provider which shall itemize each element of performance.

9. CONTRACT NOT TO DISCRIMINATE:
During the performance of this Contract, the Service Provider will not discriminate against any
employee or applicant for employment because of race, creed, color, sex, national origin, age, or
disability which does not preclude the applicant or employee from performing the essential functions
of the position. The Service Provider will also, in all solicitations or advertisements for employees
placed by qualified applicants, consider the same without regard to race, creed, color, sex, national
origin, age, or disability which does not preclude the applicant from performing the essential
functions of the job. The Service Provider will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Contract so that such provision will be binding upon each
subservice providers for standard commercial supplies of raw materials.

10. ASSIGNMENT:
The Service Provider shall not sublet, assign, transfer, pledge, convey, sell or otherwise dispose of
the whole or any part of this Contract or his right, title, or interest therein to any person, firm, or
corporation without the previous consent of the City in writing.

11. WAIVER:
A waiver by either party of any breach of any provision, term, covenant, or condition of this Contract
shall not be deemed a waiver of any subsequent breach of the same or any other provision, term,
covenant, or condition.

12. SEVERABILITY:
The parties agree that each of the provisions included in this Contract is separate, distinct and
severable from the other and remaining provisions of this Contract, and that the invalidity of any
Contract provision shall not affect the validity of any other provision or provisions of this Contract.

13. GOVERNING LAW:
The parties agree that this Contract shall be governed and construed in accordance with the laws of
the State of Georgia. This Contract has been signed in Henry County, Georgia.

14. MERGER CLAUSE:
The parties agree that the terms of this Contract included the entire Contract between the parties, and
as such, shall exclusively bind the parties. No other representations, either oral or written, may be
used to contradict the terms of this Contract.

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have caused
this CONTRACT to be signed, sealed and delivered.

Signatures on following page.

STOCKBRIDGE, GEORGIA

By: _____________________________________
Anthony S. Ford
Mayor, City of Stockbridge, Georgia

ATTEST: _________________________________
Vanessa Holiday
City Clerk

APPROVED AS TO FORM:

City Attorney

SERVICE PROVIDER:

Signature___________________________________ Date _________________

Print Name__________________________________

Print Title ___________________________________

ATTEST:

____________________________________________ Date _________________
Signature

Print Name__________________________________

Print Title __________________________________

EXHIBIT A
GENERAL CONDITIONS

1. SCOPE OF WORK
The Contract will be to provide services to the City in accordance with the Contract Documents.
All work shall be performed in accordance with the Scope of Services attached hereto as Exhibit B

2. REGULATIONS
2.1 The Service Provides shall comply with all applicable federal, state and local laws,
ordinances, rules and regulations pertaining to the performance of the work specified
herein.

2.2 The Service Provider shall obtain all permits, licenses and certificates, or any such
approvals of plans or specifications as may be required by Federal, State and local laws,
ordinance, rules and regulations, for the proper execution of the work specified herein.

2.3 During the performance of this Contract, the Service Provider shall keep current and, if
requested by the City, provide copies of any and all licenses, registrations or permits
required by applicable governing agencies, The Service Provider shall keep a copy of any
and all licenses, registrations and permits on the job site while performing the Contract
work.

2.4 The Service Provider will comply with the City of Stockbridge’s purchasing policies.

2.5 Service Provider will complete all work in accordance with all applicable legal
requirements, including but not limited to O.C.G.A. § 50-5-63, as applicable.

3. SERVICE PROVIDER’S PERSONNEL
3.1 The Service Provider will abide by all State and Federal regulations on wages and hours
of an employee dealing with the employment relationship between the Service Provider
and its subsidiaries or related parties and its employees, including but not limited to the
Federal National Labor Relations Act, the Federal Fair Labor Standards Act, the Federal
Civil Rights Act of 1964, as amended, and the Americans with Disabilities Act.

3.2 The Service Provider shall require all prospective employees to show proof of
citizenship, or proof from the United States Immigration and Naturalization Service of
valid entry permits and/or work permits for legal aliens and proof that such legal aliens
are eligible to be employed in the United States. This includes any requirement for
participation in the DHS E-Verify or SAVE program.

3.3 Should the Service Provider engage employees who are illiterate in English, it will be the
Service Provider’s responsibility and obligation to train such employees to be able to

EXHIBIT A
GENERAL CONDITIONS

identify and understand all signs and notices in and /or around the areas that relate to
them or the services being performed by them pursuant to this Contract. In addition, the
Service Provider will have someone in attendance at all time who can communicate
instructions to said employees.

3.4 The Service Provider shall maintain a drug-free workplace within the meaning of the
Georgia Drug-free Workplace Act. No employee shall be hired by a Service Provider for
work on the City’s premises prior to such employee having tested negative for drugs. In
addition, existing employees having tested negative for drugs. In addition, existing
employees of the Service Provider must be subject to drug testing by the Service Provider
upon reasonable suspicion of drug use. Results of all such drug tests are to be retained by
the Service Provider. Copies shall be provided to the City, if requested.

3.5 The Service Provider shall transfer promptly from the City any employee or employees
that the City advises are not satisfactory and replace such personnel with employees
satisfactory to the City; but in no event shall the City be responsible for monitoring or
assessing the suitability of any employee or agent of the Service Provider.

3.6 The Service Provider’s employees shall be instructed that no gratuities shall be solicited
or accepted for any reason whatsoever from the tenants, customers or other persons at the
City.

3.7 A valid driver license (Commercial Driver License, if applicable) will be required of all
personnel operating motor vehicles or motorized equipment on roadways in or around the
City.

3.8 While working on city property all Service Provider’s employees shall wear neat-
appearing business casual attire or uniforms with the company name and/ or logo and
footwear of a style that the complies with all legal and safety requirements, including and
without limitation, the requirements of OSHA.

3.9 Designation of Supervisor-the Service Provider shall designate an experienced
Supervisor (“Supervisor”) acceptable to the City for all purpose related to the work. The
initial Supervisor shall be (TBD).
3.9.1 The Supervisor shall be fully responsible for the Service Provider meeting
all of its obligations under this Contract. The Supervisor shall provide the
City with an appropriate status report on the progress of the project.
3.9.2 The Supervisor shall be available, as reasonably required, to be on-site
during necessary times. Such times shall be discussed between the

EXHIBIT A
GENERAL CONDITIONS

Supervisor and the City, but the final required times will be the City’s
discretion.
3.9.3 In the event that the designated Supervisor terminates employment with
the Service Provider or is requested by the City to be removed from the
role of Supervisor (as provided in Section 3.5), the position shall be
assumed by an individual with equivalent qualifications, experience, and
knowledge. Such replacement shall require the City’s prior approval.
3.10 The process by which the implementation partner requests the removal of a team
member from the project. If a Service Provider replaces a proposed team member,
the Service Provider shall replace that team member of similar experience. The
City reserves the right to accept or reject any proposed or replacement team
member, with or without cause, at any time during the duration of the project.
4. TOOLS AND EQUIPMENT
It shall be the sole responsibility of the Service Provider to provide for all tools, parts,
and equipment necessary to perform work under this Contract.

5. PERFORMANCE REQUIREMENTS
5.1 The Service Provider shall perform all of its obligations and functions under the Contract
in accordance with the Contract specifications and industry standards. The Service
Provider shall adjust and coordinate its activities to the needs and requirements of the
City and perform its activities so as not to annoy, disturb, endanger, unreasonably
interfere with or delay the operations or activities of the City.

5.2 The Service Provider’s personnel shall perform work in compliance with all Federal,
State, and City of Stockbridge regulations.
5.3 Dates for commencement and completion of work shall be coordinated with the City’s
Authorized Representative (CAR).
5.4 Any work required beyond that which is specified herein shall be reported in advance to
the City. At no time shall work beyond the scope be performed without prior written
authorization from the City.
5.5 The Service Provider shall utilize maximum safety procedures. Tools and equipment will
be in a good state of repair, safe to use, and be used in the manner in which they were
intended. The Service Provider is required to inform all workers and concerned persons
of the Material Safety Data on all products being utilized on this project. No materials or
equipment will be left unattended at any time.

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6. CONFIDENTIAL INFORMATION
6.1 In the curse of performing the Contract work, the Service Provider may gain access to
security-sensitive and other sensitive information of the City.

6.2 The Service Provider agrees to hold all City data and information in confidence and to
make such information known only to its employees and subcontracts who have a
legitimate need to know such information and only after advising such persons of the
Service Provider’s non-disclosure obligations.
6.3 The Service Provider shall seek the City’s prior written consent before using for any
purpose other than the fulfillment of the Service Provider’s obligations hereunder, or
before releasing, disclosing, or otherwise making such information available to any other
person.
6.4 The Service Provider shall employ such practices and take such actions to protect the
City’s information from unauthorized use or disclosure as the Service Provider employs
and takes to protect its own information, but in no event shall the Service Provider use
less than reasonable efforts to protect the City’s information.
6.5 The provisions of this Section shall survive the expiration or earlier termination of the
Contract.
7. USE OF PREMISES
During the progress of the work specified herein, to the extent any work is performed on
the City’s premises, the Service Provider shall keep the premises free from accumulation
of waste materials, and other debris resulting from, work and about the premises as well
as tools, equipment, machinery and surplus material, and leave the site clean and ready
for occupancy by the City.

8. SAFETY AND PROTECTION
The Service Provider shall be solely and completely responsible for initiating,
maintaining and supervising all safety precautions for the safety of, and shall provide the
necessary protection to prevent damage, injury or loss to all employees on the worksite
and other persons including, but not limited to, the general public who may be affected
thereby.

9. COMPENSATION – INVOICE AND PAYMENT FOR SERVICES
9.1 The City shall pay the Service Provider, subject to any authorized deductions, the
applicable prices set forth for each service authorized by the City, and actually delivered
or performed, as the case may be, by the Service Provider to the satisfaction and
acceptance, as appropriate, of the City. The timing of such payments shall be as set forth
below in the Section.

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9.2 The Service Provider shall invoice with such supporting documentation and other backup
material as the City may reasonably require. The Service Provider shall provide the Proof
of Payment indicating all subcontractors have paid, with each invoice.
9.3 The Service Provider shall deliver to the City approval and acceptance, and before
eligible for final payment of any amounts due, all documents and material prepared by
the Service Provider for the City under this Contract.
9.4 The City shall pay the undisputed amount of the Service Provider’s invoice, as it may be
reduced to reflect unsubstantiated or unsatisfactory service. Items in dispute shall be paid
upon the resolution of the dispute. No verification or payment of any amounts invoiced
shall preclude the City from recovering any money paid in excess of that due under the
terms of this Contract.
9.5 The Service Provider shall be obligated to pay promptly all proper charges and costs
incurred by the Service Provider for labor and expenses incurred for the work performed
hereunder. The City shall have the right, but not the obligation, to pay directly to third
parties (including subcontractors) all past due amounts owed by the Service Provider to
third parties for labor and materials used for the work hereunder, based on invoices
submitted by such third party, and all such amounts paid by the City shall be applied
toward, and shall reduce, amount owed to Service Provider hereunder.
9.6 The Service Provider shall submit all invoices with purchase order number to: City of
Stockbridge, GA, Accounts Payable, 4640 N. Henry Blvd Stockbridge, GA. 30281.
9.7 The Service Provider will agree to comply with the City of Stockbridge’s Financial
Policies and Purchasing Policy, to the extent applicable.
9.8 The Service Provider agrees that the compensation provided herein shall be full and final
settlement of all claims arising against Stockbridge for work done, materials furnished,
costs incurred or otherwise arising out of this contract and shall release the City from any
and all further claims related to the payment for services and materials furnished in
connection with this Agreement.
9.9 The Service Provider and City agree that in any event a provision of this Contract
pertaining to the time of payment, the rate of payment, and any rates of interest differs
from any provision of the Prompt Pay Act, such provision of the Prompt Pay Act is
hereby waived and said Contract provision shall control. The City shall not be
responsible for any interest penalty or for any late payment.
10. COMPLIANCE WITH LAWS AND REGULATIONS
10.1 The Service Provider shall perform its obligations and functions hereunder in compliance
with the applicable laws of the United States, the State of Georgia, Henry County, the

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City of Stockbridge, any applicable rules, regulations or directives of any agency thereof,
and the applicable regulations of the City. OSHA rules and regulations shall be followed
at all times. The City shall have the right (but not the obligation) to contest or challenge
by any means whatsoever any law, regulation, rule or directive which in any way affects
or otherwise impacts upon the Service Provider’s performance of its obligations and
functions hereunder; the Service Provider shall cooperate to the fullest extent and take
whatever action (including becoming a party in any litigation) the City should reasonable
request in connection with any such challenge or contest by the City.

10.2 The Service Provider shall obtain and keep current all licenses, permits and
authorizations, whether municipal, county, state or deferral, required for the performance
of its obligations and functions hereunder and shall pay promptly when due all fees
therefore.
10.3 The Service Provider shall abide by all applicable state and federal regulations pertaining
to wages and hours of an employees; including but not limited to the Service Provider’s
compliance with requirements of O.C.G.A. 13-10-91 AND Rule 300-104-1-.02.
11. SERVICE PROVIDER’S LIABILITY
The Service Provider shall be responsible for the prompt payment of any fines imposed
on the city or the Service Provider by any other federal, state or local governmental
agency as a result of the Service Provider’s, or its subcontractor’s (or the officers’
directors’, employees’ or agents’ of either), failure to comply with the requirements of
any law or any governmental agency rule, regulation, order or permit. The liability of the
Service Provider under this Section 11 is in addition to and in no way a limitation upon
any other liabilities and responsibilities which may be imposed by applicable law or by
the indemnification provision of Section 12 hereof, and such liability shall survive the
expiration or earlier termination of this Contract.

12. INDEMNIFICATION AND INSURANCE
12.1 This section omitted.
12.2 In addition to indemnification provisions stated above, if the City’s use of any service,
software, firmware, programming, or other item provided by or on behalf of the Service
Provider is enjoined due to infringement of another person or entity’s intellectual
property rights, the Service Provider shall promptly, at its sole cost and expense, modify
the infringing item so that it no longer infringes, procure for the City the legal right to
continue using the infringing item, or procure for the City a non-infringing item, or
procure for the City a non-infringing replacement item having equal or greater functional
capabilities as the infringing item.

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12.3 To the extent allowed under Georgia law, the Service Provider shall indemnify and hold
harmless the City, and the City's officers, directors, partners, agents, consultants, and
employees from and against any and all claims, costs, losses, and damages (including but
not limited to all fees and charges of engineers, architects, attorneys, and other
professionals, and all court, arbitration, or other dispute resolution costs) arising out of or
relating to the Project, provided that any such claim, cost, loss, or damage is attributable
to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible
property ( other than the Work itself), including the loss of use resulting therefrom, but
only to the extent caused by any negligent act or omission of Service Provider or Service
Provider's officers, directors, partners, employees, or Consultants. The Service Provider
will notify the City in writing of any claim made or suit instituted against the Service
Provider because of its activities in the performance of the Contract.
12.4 No recourse under or upon any obligation, covenant or agreement contained in this
Contract, or any other agreement or document pertaining to the work or services of the
Service Provider hereunder, as such may from time to time be altered or amended in
accordance with the provisions hereof, or any judgment obtained against the City, or by
the enforcement of any assessment or by any legal or equitable proceeding by virtue of
any statute or otherwise, under or independent of this Contract, shall be had against any
member (including without limitation members of the City’s Council, or members of the
citizens advisory committees of each), any officer, employee or agent, as such, past,
present, or future of the City, either directly or through the City or otherwise for any
claim arising out of or in connection with this Contract or the work or services conducted
pursuant to it, or for any sum that may be due and unpaid by the City. Any and all
personal liability of every nature, whether at common law or in equity, or by statue or by
constitution or otherwise, of any such member, officer, employee, or agent, as such, to
respond by reason of any act or omission on his or her part or otherwise for any claim
arising out of or in connection with this Contract or the work or services conducted
pursuant to it, or for the payment for or to the City, or any receiver therefore or otherwise,
or any sum that may remain due and unpaid by the City, is expressly waived and released
as a condition of and in consideration of the execution of this Contract and the promises
made to the Service Provider pursuant to this Contract.
12.5 In any and all claims against the City, or any of their officers, members, agents, servants
or employees, by any employee of the Service Provider, any subcontractor, anyone
directly or indirectly employed by any of them or anyone for whose acts any of them may
be liable, the indemnification obligation of the Service Provider under this Section 12
shall not be limited in any way by any limitation on the amount or type of damages,
compensation or benefit payable by or for the Service Provider or any subcontractor
under Workers’ Compensation Acts, disability benefit acts or other employee benefit
acts.

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12.6 No provisions of Section 12 herein shall be construed to negate, abridge, or otherwise
reduce any other right of indemnity that the City may have as to any party or person
described therein.
12.7 Insurance
12.7.1 General Liability and Automobile Liability. The Service Provider shall purchase
and maintain in force during the term of the Contract, at its own cost and
expense, to protect the Service Provider, the City, and the members (including,
without limitation, all members of the governing City’s Council and the citizens’
advisory committees of each), officers agents, and employees of each, from and
against any and all liabilities arising out of or in connection with the Service
Provider’s performance of the Contract work:
(1) Commercial general liability insurance with coverage of not less
than ONE MILLION DOLLARS ($1,000,000.00) combined single limit
per occurrence, and with contractual liability coverage for Service
Provider’s covenants to and indemnification of the City under the
Contract, and
(2) Automobile liability insurance with policy limits of not less than
ONE MILLION DOLLORS ($1,000,000.00) combined single limit per
accident or occurrence covering each motor vehicle operated on City
property.
12.7.1.1 Self-Insured Retention. Service Provider’s commercial general liability
insurance policies shall not be subject to a self-insured retention exceeding
$10,000, if the value of the Contract is less than $1,000,000, and not be subject to
a self-insured retention exceeding $100,000, if the Contract is $1,000,000 or
more, unless approved by the City Manager. Service Provider’s automobile
liability insurance policies shall not be subject to a self-insured retention
exceeding $10,000, unless approved by the City Manager.
12.7.1.2 Additional Insured Endorsement. Service Provider agrees and shall cause
the City their member (including, without limitation, members of the City’s
Council and members of the citizens’ advisory committees of each), officers,
employees, and agents to be named as additional insured under such policy or
policies of commercial general and automobile liability insurance.

12.7.1.2 Workers’ Compensation and Employer’s Liability. If Service Provider
has any employee working on City property, Service Provider shall procure and
maintain in force during the term of the Contract (i) workers’ compensation
insurance, and (ii) employer’s liability insurance. The policy limits of the Service

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Provider’s employer’s liability insurance shall not be less than $100,000 for “each
employee.” If the Service Provider is self-insured, the Service Provider shall
provide proof of self-insurance and authorization to self-insure as required by
applicable state laws and regulations.

12.7.1.3 Professional Liability Insurance. The Service Provider shall purchase and
maintain in force during the term of the Contract, Professional Liability insurance
which will pay for damages arising out of errors or omissions in the rendering, or
failure to render professional services under the Contract in the amount of at least
ONE MILLION DOLLARS ($1,000,000.00) per claim. Such insurance must
contain nose and tail coverage to include work performed by the Service Provider
from the project’s inception date and until such time as the Statue of Limitations
has run for the work done on the project.

12.7.4 Health Insurance. Not applicable.
12.7.5 Garage Liability Insurance. Not applicable.
12.7.6 Garage Keeper’s Legal Liability Insurance. Not applicable.
12.7.7 Crime Coverage. Not applicable.
12.7.8 Pollution Liability Insurance. Not applicable.
12.7.9 Deductibles. The Service Provider’s policies of insurance required by this
Section 12.7may require the Service Provider’s payment of a deductible, provided the
Service Provider’s insurer is required to pay claims from the first dollar at 110% of the
claim value without any requirement that the Service Provider pay the deductible prior to
its insurer’s payment of the claim.

12.7.10 Other Insurance Requirements. All insurance policies required by this Section
12.7 shall provide that they are primary insurance with respect to any other valid
insurance the City may possess, and that any other insurance the City does possess shall
be considered excess insurance only. All such insurance shall be carried with a company
or companies which meet the requirements of Section 13.2 of these General Conditions
and said policies shall be in a form satisfactory to the City. A properly completed and
executed Certificate of Insurance on a form provided or approved by the City (such as a
current ACORD certificate of insurance) evidencing the insurance coverage required by
this Section shall be furnished to the City upon the Service Provider shall provide the
City with at least thirty (30) days’ prior written notice of any adverse material change in
the Service Provider’s required insurance coverage except that ten (10) days’ notice of
cancellation for non-payment is required. For purposes of this Section 12.7.10, and
“adverse material change” shall mean any reduction in the limits of the insurer’s liability,

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any reduction, non-renewal or cancellation of any insurance coverage, or any increase in
the Service Provider’s self-insured retention. Prior to the expiration of any such policy,
the Service Provider shall file with the City a certificate of insurance showing that such
insurance coverage has been renewed. If the insurance coverage is canceled or reduced,
the Service Provider shall, within five (5) days after such cancellation or reduction in
coverage, file with the City a certificate showing that the required insurance has been
reinstated or provided through another insurance company or companies approved by the
City. If the Service Provider fails to obtain or have such insurance reinstated, the City
may, if it so elects, and without waiving any other remedy it may have against the Service
Provider, immediately terminate this Contract upon written notice to the Service
Provider. The City Manager shall have the right to alter the monetary limits or coverage
herein specified from time to time during the term of this Contract, and the Service
Provider shall comply with all reasonable requests of the City Manager with respect
thereto.
13. LIABILITY INSURANCE
13.1 N/A
13.2 Liability Insurance Companies furnishing insurance coverage required by these General
Conditions shall (a) be approved to issue insurance policies in the State of Georgia, and
(b) must have no less that a “B+” Financial Rating and a Financial Size Category of
“Class VI” or higher according to the most current edition of A.M. Best’s Insurance
Reports. If the liability insurer is rated by A.M. Best’s Insurance Reports at an “A-
Financial Rating and a Financial Size Category of “Class VIII” or higher that the City
Manager may waive the requirement for the insurer to be approved by the State of
Georgia.
14. CONTRACT ADJUSTMENTS
14.1 Notwithstanding any provision herein to the contrary, the City reserves the right to
modify at any time the nature, method, scope, frequency, or timing of the Service
Provider’s obligations under this Contract (Contract Adjustments) in whatever manner it
determines to be reasonably necessary for the proper completion of the Service
Provider’s work hereunder. Both parties agree that, should any Contract Adjustments be
made, the Service Provider’s compensation will be adjusted accordingly, in such amount
or amounts as will be mutually agreed to by means of good faith negotiation by the City
and Service Provider and, to the extent possible, by reference to any unit costs already
established in the Proposal. Without exception, all deletion or additions to the scope of
work will be set forth in a written Amendment to this Contract.

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14.2 Notwithstanding the foregoing, the City shall have the right to terminate this Contract
herein should the Service Provider and the City fail to reach agreement on the adjusted
compensation within thirty (30) days after the date of the Contract Adjustment.
14.3 Notwithstanding the foregoing, there shall be no upward adjustment of the compensation
on account of any Contract Adjustment made necessary or appropriate as a result of the
mismanagement, improper act, or other failure of the Service Provider, its employees,
agents, or its subcontractors to properly perform its obligations and functions under this
Contract.
15. SUBCONTRACTORS
15.1 The Service Provider shall perform all of its obligations and functions under this
Contract by means of its own employees, or by a duly qualified subcontractor which
is approved in advance by the City. Such subcontractor which is an affiliate, parent,
or subsidiary company; or had principal owners, relative, management, or employees
common to the Service Provider; or any other party that has the ability to significantly
influence the management or daily business operations of the subcontractor must be
disclosed in writing to the City Manager. Goods and services provided by
subcontractors which are reimbursed by the City must be bona fide arm’s-lengths
transactions. In the event a subcontractor is employed, the Service Provider shall
continuously monitor the subcontractor’s performance, shall remain fully responsible
to ensure that the subcontractor performs as required and itself perform or remedy any
obligations or functions which the subcontractor fails to perform properly.
Nothing contained herein shall be construed to prevent the Service Provider from
using the services of a common carrier for delivering goods to the City. The City
approves the sub-Service Providers listed in the Statement of Qualifications.
15.2 This Contract shall be referred to and incorporated within any contractual
arrangement between the Service Provider and a subcontractor and, in such
contractual arrangement; the subcontractor shall give its express written consent to
the provisions of this Section 15. To the extent feasible, the provisions of this
Contract shall apply to any such subcontractor in the same manner as the apply to the
Service Provider. However, such application shall neither make any subcontractor a
party to this Contract, nor make such subcontractor a third-party beneficiary hereof.
15.3 In the event that the Service Provider employs a subcontractor, then the City may
require that copies of invoices for all work (including invoices submitted to the
Service Provider for work performed by a subcontractor) shall be submitted to the
City by the Service Provider and the City shall pay all compensation to the Service
Provider. It shall be the sole responsibility of the Service Provider to deal with a
subcontractor with respect to the collection ang submission of invoices and the

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payment of compensation. In no event shall the City have any obligation or liability
hereunder to any subcontractor, including, in particular, any obligations of payment.
16. DEFAULT AND TERMINATION
16.1 In the event that:

16.1.1 the Service Provider shall fail to keep, perform or observe any of the promises,
covenants or agreements set forth in this Contract (provided that notice of the first
failure shall have been given to the Service Provider, but whether or not the
Service Provider shall have remedied any such failure); or

16.1.2 the Service Provider shall fail to keep, perform or observe any promise, covenant,
or agreement set forth in this Contract, and such failure shall continue for a period
of more than five (5) days after delivery to the Service Provider of a written
notice of such breach or default; or
16.1.3 the Service Provider’s occupational or business license shall terminate, or the
Service Provider shall fail to provide the City with any bond, letter of credit, or
evidence of insurance as required by the Contract Documents, for any reason; or
16.1.4 the Service Provider fails for any reason to provide the City with an acceptable
renewal or replacement bond or letter of credit within the time period specified by
a provision for this Contract; or
16.1.5 the Service Provider shall become insolvent, or shall take the benefit of any
present or future insolvency statute, or shall make a general assignment for the
benefit of creditor, or file a voluntary petition in bankruptcy or a petition or
answer seeking an arrangement for its reorganization, or the readjustment of its
indebtedness under the Federal Bankruptcy laws, or under any other law or statute
of the United States or any State thereof, or shall consent to the appointment of a
receiver, trustee or liquidator of all or substantially all of its property; or
16.1.6 the Service Provider shall have a petition under any part of the Federal Bankruptcy
laws, or an action under any present or future insolvency laws or statute filed
against it, which petition is not dismissed within thirty (30) days after the filing
thereof; or
16.1.7 there is any assignment by the Service Provider of this Contract or any of the
Service Provider’s rights and obligations hereunder for which the City has not
consented in writing; or
16.1.8 the Service Provider shall default on any other agreement entered into by and
between Service Provider and the City, then, in its discretion, the City shall have

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the right to terminate this Contract for default, which termination shall be
effective upon delivery of written notice of such termination to the Service
Provider. In the event that the City terminates this Contract for default, or the
Service Provider abandons or wrongfully terminates the Contract, the Service
Provider shall be paid for compensation earned to the date of termination or
abandonment (but the City shall have the right to reduce by off-set any amounts
owed to the Service Provider hereunder or under any other Contract or obligation
by the amount of the City’s damages and any amounts owed by the Service
Provider to the City), but the Service Provider shall not be compensated for any
profits earned or claimed after the receipt of the City’s notice of termination by
default or after abandonment or wrongful termination. The City’s election to
terminate or not to terminate this Contract in part or whole for the Service
Provider’s default shall in no way be construed to limit the City’s right to pursue
and exercise any other right or remedy available to it pursuant to the terms of the
Contract or otherwise provided by law or equity.
16.2 Notwithstanding anything else herein contained, the City may terminate this
Contract in whole or in part at any time for its convenience by giving the Service
Provider thirty (30) days written notice. In that event, the Service Provider shall
proceed to complete any part of the work, as directed by the City, and shall settle
all its claims and obligations under the Contract, as directed by the City. The
Service Provider shall be compensated by the City in accordance with the
provisions hereof, including in particular Section 2 of these General Conditions,
provided, however, that in no event shall Service Provider be entitled to
compensation for work not performed or for anticipatory profits. Service Provider
shall justify its claims, as requested by the City, with accurate records and data.
16.3 Bankruptcy and Liquidation – In the event the Service Provider (1) makes an
assignment for the benefit of creditors, or petition or apply to any tribunal for the
appointment pf a custodian, receiver, or trustee for all or a substantial part of its
assts; (2) commences any proceeding under any bankruptcy, reorganization,
arrangement, readjustment of debt, dissolution, or liquidation law or statute of any
jurisdiction whether now or hereafter in effect; (3) has had any such petition or
application filed or any such proceeding commenced against it in which an order
for relief is entered or an adjudication or appointment is made, and which
remains undismissed for a period of sixty(60) days or more; (4) takes any
corporate action indicating its consent to, approval of, or acquiescence in any such
petition, application, proceeding, or order for relief or the appointment of a
custodian, receiver, or trustee for all or substantial part of its assets; or (5) permits
any such custodianship, receivership, or trusteeship to continue undischarged for a
period of sixty (60) days or more causing the Service Provider or any third party,

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including, without limitation, a trustee in bankruptcy, to be empowered under
state or federal law to reject this Contract or any agreement supplementary hereto,
the City shall have the following rights:
(i) In the event of a rejection of this Contract or any agreement
supplementary hereto, the City shall be permitted to retain and use any back-up or
archival copies of the software licensed hereunder under this Agreement for the
purpose of enabling it to mitigate damages caused to the City because of the
rejection of this Contract. The City shall exert reasonable efforts to mitigate such
damage by use of such back-up or archival copies.
(ii) In the event of rejection of this Contract or any agreement
supplementary hereto, the City may elect to retain its rights under this Contract or
any agreement supplementary hereto as provided in Section 365(n) of the
Bankruptcy Code.
Upon written request of the City to, as applicable, the Service Provider or the
bankruptcy trustee or receiver. The Service Provider or such bankruptcy trustee or
receiver shall not interfere with the rights of the City as licensee as provided in
this Contract or in any agreement supplementary hereto to obtain the Source
Material(s) form the bankruptcy trustee and shall, if requested, cause a copy of
such Source Material (s) to be available to the City.

(iii) In the event of rejection of this Contract or any agreement
supplementary hereto, the City may elect to retain its rights under this Contract or
any agreement supplementary hereto as provided in section 365(n) of the
Bankruptcy Code without prejudice to any of its rights of setoff with respect to
this Contract under the Bankruptcy Code or applicable non-bankruptcy law; or In
the event of a rejection of this Contract or any agreement supplementary hereto,
the City may retain its rights under this Contract or any agreement supplementary
hereto as provided in section 365(n) of the Bankruptcy Code without prejudice to
any of its right under section 503(b) of the Bankruptcy Code.

17. CITY’S AUTHORIZED REPRESENTATIVE
During the term of this Contract, the City Mor designee may from time to time designate
an individual to serve as the City’s Authorized Representative (CAR) and an Assistant
CAR designated to serve in that capacity in the absence of the CAR, who shall have such
authority to act on the City’s behalf as the City Manager may from time to time actually
delegate to such person, but in no event shall the CAR have authority to modify or
terminate this Contract, or make final decisions with respect to amendments, time
extensions, assignments, cost or payment adjustments or payment disputes.

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18. ASSIGNMENT
Neither this Contract nor any of the Service Provider’s rights or obligations hereunder
may be assigned by the Service Provider without the City’s prior written consent, which
consent may be granted or withheld at the City’s sole discretion. Any transfer of this
Contract by merger, consolidation or liquidation (unless the stock of the Service Provider
is traded on a national stock exchange or in a generally recognized over the counter
securities market) any change in ownership of a power to vote a majority of the
outstanding voting stock or ownership interests of the Service Provider shall constitute an
assignment of this Contract for purposes of this Section. In the event the Service Provider
assigns or subcontracts or attempts to assign or subcontract any right or obligation arising
under this Contract without City’s prior written consent, the City shall be entitled to
terminate this Contract pursuant to the provisions of Section 17 hereof.

19. NOTICES
19.1 Unless otherwise stated herein, all notices or other writings which the City is required or
permitted to give to the Service Provider may be hand delivered, mailed via U.A
Certified Mail or sent next-day delivery by a nationally-recognized overnight delivery
service to the Service Provider’s address set forth in the Proposal. Any such notice shall
be deemed to have been delivered upon actual delivery, or one (1) day following
submission to a nationally-recognized overnight delivery service for next day delivery to
the Service Provider, or three (3) days following submission to the Service Provider by
U.S. Certified Mail.

19.2 Unless otherwise stated herein, all notices or other writings which the Service Provider is
required or permitted to give to the City may be hand delivered to the City Manager, mail
via U.S. Certified Mail. Or sent next-day delivery by a nationally-recognized overnight
delivery service for next day delivery to City, or three (3) days following submission to
the City by U.S. Certified Mail. Any such notice shall be sent to:

City of Stockbridge, GA
ATTN: City Manager
4640 N. Henry Blvd.
Stockbridge, GA 30281

Service Provider: ________________________________
19.3 Either party may change its notice address by written notice to the other given as
provided in this section.

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20. NONDISCRIMINATION
20.1 During the performance of this Contract, the Service Provider, for itself, its assignees and
successors in interest agrees as follows:

20.1.1 Compliance with Regulations. The Service Provider shall comply with the Law
and Regulations as they may be amended from time to time (hereafter referred to as the
“Regulations”), which are herein incorporated by reference and made a part of this
Contract.

20.1.2 Nondiscrimination. The Service Provider, with regard to the work performed by it
during the Contract, shall not discriminate on the grounds of race, color, or national
origin in the selection and retention of any subcontractor, including procurement of
materials and leases of equipment. The Service Provider shall not participate either
directly or indirectly in the discrimination prohibited by the Regulations.

20.1.3 Solicitations for Subcontracts, Including Procurement of Materials and Equipment.
In all solicitations either by competitive proposing or negotiation made by the Service
Provider for work to be performed under a subcontract, including procurement of
materials or leases of equipment, each potential subcontractor or supplier shall be notified
by the Service Provider of the Service Provider’s obligations under this Contract and the
Regulation relative to nondiscrimination on the grounds of race, color or national origin.

20.1.4 Information and Reports. The Service Provider shall provide all information and
reports required by the Regulations or directives issued pursuant thereto and shall permit
access to its books, records, accounts, other sources or information, and its facilities as
may be determined by the City to be pertinent to ascertain compliance with such
Regulations, orders and instructions, the Service Provider shall so certify to the City , as
appropriate, and shall set forth what efforts it has made to obtain the information.

20.1.5 Sanctions for Noncompliance. In the event of the Service Provider’s
noncompliance with the nondiscrimination provisions of this Contract, the City
shall impose such Contract Sanctions as it may determine to be appropriate,
including but not limited to:

20.1.5.1 Withholding of payments to the Service Provider under the Contract until the
Service Provider complies, and/or

20.1.5.2 Cancellation, termination or suspension of the Contract, in whole or in part.

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20.1.6 Incorporation of Provisions, The Service Provider shall include the provisions of
subsections 20.1.1 through 20.1.5 in every subcontract, including procurement of
materials and leases of equipment, unless exempt by the Regulations or directives
issued pursuant thereto. The Service Provider shall take such action with respect
to any subcontract or procurement as the City may direct as a means of enforcing
such provisions including sanctions for noncompliance. Provided, however, that
in the event the Service Provider becomes involved in, or is threatened with,
litigation with a subcontractor or supplier as a result of such direction, the Service
Provider may request the City to enter into such litigation to protect the interest of
the City and, in addition, the Service Provider may request the interest of the City
and, in addition, the Service Provider may request the United States to enter into
such litigation to protect the interests of the United States.

20.2 The Service Provider assures the City that it will comply with the pertinent statutes,
Executive Orders and such rules as are promulgated to assure that no person shall, on the
grounds of race, creed, color, national origin sex, age, marital status, or handicap be
excluded from participating in any activity conducted with or benefiting from Federal
assistance. This provision shall bind the Service Provider from the period beginning with
the initial solicitation through the completion of the Contract.

21. COPYING DOCUMENTS
The Service Provider hereby grants the City and its agent’s permission to copy and
distribute any and all materials and documents contained in, comprising, or which are
otherwise submitted to the City with or in connection with the Service Provider’s
Proposal or which are contained in the Contract Documents (the “Submittals”). The
permission granted by the Service Provider shall be on behalf of the Service Provider and
any and all other parties who claim any rights to any of the materials or documents
comprising the Submittals. Such permission specifically authorizes the City and its agents
to make and distribute such copies of the Submittals or portions thereof as may be
deemed necessary or appropriate by the City for its own internal purposes or for
responding to requests for copies from any member of the public regardless of whether
the request is specifically characterized as a public records request pursuant to Georgia
Cod. This provision shall survive the expiration or termination of the Contract.

22. GENERAL PROVISIONS
22.1 The Contract Documents consist of the Contract, the Proposal Forms, the Instructions to
Proposers, Request for Qualifications, all Addendum(s) issued prior to execution of this
Contract, these General Conditions and Specifications. Together, these documents
comprise the Contract and all the documents are fully a part of the Contract as if
attached to the Contract or repeated herein. Precedence of the Contract Documents shall

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be as follows: (i) addendum(s) to the Contract Documents, (ii) the Contract, (iii) the
General Conditions, (iv) the Scope of Work in Exhibit B, (v) the Request for Proposal,
and (vii) the Bid Form.

22.2 This Contract represents the entire agreement between the parties in relation to the
subject matter hereof and supersedes all prior agreements and understandings between
such parties relation to such subject matter, and there are no contemporaneous written or
oral agreements, terms or representation made by any party other than those contained
herein. No verbal or written representations shall be relied upon outside the Contract
terms and amendments. Without exception, all deletions or additions to the scope of
work will be set forth in a written amendment to this Contract. No amendment,
modification, or waiver of this Contract, or any part thereof, shall be valid or effective
unless in writing signed by the party or parties sought to be bound or charged therewith;
and no waiver of any breach or condition of this Contract shall be deemed to be a waiver
of any other subsequent breach or condition, whether of a like or different nature.

22.3 The Service Provider shall, during the term of this Contract, repair any damage caused t
real or personal property of the City and/or its tenants, wherever situated, caused by the
intentional, reckless, or negligent acts or omissions of the Service Provider’s officers,
agents, or employees, and any subcontractors and their officers, agents, or employees, or
, at the option of the City, the Service Provider shall reimburse the City for the cost of
repairs thereto and replacement thereof accomplished by or on behalf of the City.

22.4 The Service Provider warrants to the City that no work performed or materials purchased
pursuant to the Contract, whether by, from, or through the Service Provide or a
subcontractor, shall cause any claim, lien or encumbrance to be made against any
property of the City, and the Service Provider shall indemnify and save the City
harmless from and against any and all losses, damages and const, including attorneys’
fees, with respect thereto. If any such claim, lien or encumbrance shall be filed, the
Service Provider shall, within thirty (30) days after notice of the filing thereof, cause the
same to be discharged of record by payment, deposit, bond, order of a court of
competent jurisdiction or otherwise. This provision shall survive the expiration or
termination of the Contract.

22.5 The language of this Contract shall be construed according to its fair meaning, and not
strictly for or against either the City or the Service Provider. This Contract shall be
deemed to be made, construed and performed according to the laws of the State of
Georgia. Any suit or proceeding initiate for the purpose of interpreting or enforcing any
provision of this Contract or any matter in connection therewith shall be brought
exclusively in a court of competent jurisdiction in Henry County, Georgia, and the

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Service Provider waives any venue objection, including, but not limited to, any objection
that a suit has been brought in an inconvenient forum. The Service Provider agrees to
submit to the jurisdiction of the Georgia courts and irrevocably agrees to acknowledge
service of process when requested by the City.

22.6 The section headings herein are for the convenience of the City and the Service Provider
and are not to be used to construe the intent of this Contract or any part hereof, or to
modify, amplify, or aid in the interpretation or construction of any of the provisions
hereof.

22.7 The use of any gender herein shall include all genders, and the use of any number shall be
construed as the singular or the plural, all as the context may require.

22.8 The delay or failure of the City at any time to insist upon a performance of any of the
terms, conditions and covenants herein shall not be deemed a waiver of that breach or any
subsequent breach or default in the terms, conditions, or covenants of this Contract. The
Service Provider shall not be relieved of any obligation hereunder on account of its
failure to perform by reason of any strike, lockout, or other labor disturbance.

22.9 If the City shall, without any fault, be made a party to any litigation commenced
between the Service Provider and a third party arising out of the Service Provider’s
operations and activities at the premises, then the Service Provider shall pay all costs and
reasonable attorney’s fees incurred by or imposed upon the City in connection with such
litigation for all trial and appellate proceedings. The City shall give prompt notice to the
Service Provider of any claim or suit instituted against it by such third party. The
provisions of this Section supplement and are not intended to be in lieu of the
indemnification provisions of Section 5 hereof. The provisions of this Section shall
survive the acceptance of the services and payment therefore, and the expiration or
earlier termination of this Contract.

22.10 The City shall have the right to recover from the Service Provider all of the City’s costs
and expenses incurred in enforcing the provisions of this Contract including, but not
limited to, (1) the cost of administrative investigation and enforcement ( including,
without limitation, audit fees and costs, attorneys’ fees) and (2) the cost of any trial,
appellate or bankruptcy proceeding (including, without limitation, investigation costs,
audit fees and costs, attorney’s fees, court costs, paralegal fees and expert witness fees).
This provision shall survive the expiration or termination of the Contract.

22.11 The Service Provider shall not during the term of the Contract knowingly hire or employ
(on either a full-time or part-time basis) any employee of the City.

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22.12 The Service Provider shall be required, during the term of the Contract at no additional
cost to the City, to take such reasonable security precaution with respect to its operations
at City Hall as the City in its discretion may from time to time prescribe. The Service
Provider shall comply with all regulation, rules and policies of any governmental
authority, including the City, relating to security issues.

22.13 The City may, but shall not be obligated to, cure, at any time, upon five (5) days written
notice to the Service Provider (provided, however, that in any emergency situation to the
City shall be required to give only such notice as is reasonable in light of all the
circumstances), any default by the Service Provider under this Contract; whenever the
City so cures a default by the Service Provider, all costs and expenses incurred by the
City in curing the default, including but not limited to, reasonable attorneys’ fees, shall
be paid by the Service Provider to the City on demand.

22.14 The City shall, in its discretion, be entitled to deduct from the compensation to which the
Service Provider is otherwise entitled hereunder, an amount equal to any liabilities of the
Service Provider to the City which are then outstanding. In the event that additional work
beyond the scope of this Contract is requested by the City Manager and it results in any
extra charges to the City, the Service Provider shall so advise the City in writing of the
amount of the extra charges. The City is not required to pay any extra charges for
additional work unless such work and the charges therefore have been approved in
advance and have been confirmed in writing within twenty-four (24) hours by the City
Manager, in his or her exclusive discretion.

22.15 The Service Provider is an independent Service Provider, and nothing contained herein
shall be construed as making the Service Provider an employee, agent, partner or legal
representative of the City for any purpose whatsoever. The Service Provider
acknowledges that it does not have any authority to incur any obligations or
responsibilities on behalf of the City and agrees not to hold itself out as having any such
authority. Nothing contained in this Contract shall be construed to create a joint
employer relationship between the City and the Service Provider with respect to any
employee of the Service Provider or of its subcontractors.

22.16 The Service Provider and its subcontractors if any, shall maintain complete and accurate
books and records in accordance with generally accepted accounting principles,
consistently applied, and shall be in a form reasonable acceptable to the City Manager or
designee. The Service Provider and its subcontractors shall account for all expenses of
any nature related to transactions in connection with the Contract in a manner which
segregates in detail those transaction from other transactions of the Service Provider and

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subcontractors and which support the amounts reported and /or invoiced to the City. At a
minimum, the Service Provider’s and subcontractor’s accounting for such expenses and
transactions shall include such records in the form of electronic media compatible with
or convertible to a format compatible with computers utilized by the City at its offices; a
computer run hard copy; or legible microfilm or microfiche, together with access to the
applicable reader. All such books and records and computerized accounting systems
shall upon reasonable notice from the City be make available in Henry County, Georgia,
for inspection, examination, audit and copying by the City through and by its duly
authorized representatives at any time for up to four (4) years after the year to which
books and records pertain. Such inspection, examination, or audit may include, but is not
limited to a review of the general input, processing and output controls of information
systems, using read only access, for all computerized applications used to record
financial transactions and information. The Service Provider and subcontractor shall
freely lend its own assistance in a timely manner in making such inspection,
examination, audit, or copying and, if such records are maintained in electronic and other
machine-readable format, shall provide the City and/or its representative such assistance
as may be required to allow complete access to such records. The City Manager may
require the Service Provider and subcontractors to provide other records the City
Manager, in his or her sole discretion, deems necessary to enable the City to perform an
accurate inspection, examination or audit of expenses incurred in and transactions related
to performance of this Contract. Such records shall be provided within thirty (30) days or
request thereof. In the event that expenses incurred or reimbursed are found by such
inspection, examination, or audit to have been overpaid, the Service Provider and its
subcontractors agree that such amounts shall be payable to the City. If, prior to the
expiration of the above-state four (4) year record retention period, any audit or
investigation is commenced by the City, or any claim is made or litigation commenced
relating to this Contract by the City, the Service Provider, or third party, the Service
Provider shall continue to maintain all such records, and the City shall continue to have
the right to inspect such records in the manner stated above, until the inspection,
examination, audit, claim, or litigation is finally resolved (including the determination of
any and all appeals or the expiration of time for an appeal). This provision shall survive
the expiration or earlier termination of this Contract. In the event of any conflict between
any provision of this Contract and generally accepted accounting principles or generally
accepted auditing standards, the provisions of this Contract shall control even where this
Contract references such provisions or standards. In particular, without limitation, the
Service Provider and subcontractors shall maintain all records required under this
Contract to the full extend required hereunder, even if some or all such records would
not be required under such generally accepted accounting principles or auditing
standards. If as a result of an inspection, examination or audit, it is established that
amounts are due from the Service Provider to the City, the Service Provider shall

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forthwith, upon written demand from the City, pay the City such amount, together with
interest on the amount due at the rate of twelve (12%) percent per annum, or if less, the
maximum rate of interest allowed by law, from the date such additional amounts were
overpaid by the City. Further if such inspection, examination or audit establishes that the
Service Provider has over billed such amounts for any Contract period by two (2%)
percent or more, then the entire expense of such inspection, examination or audit shall be
paid by the Service Provider.

22.17 The Service Provider and subcontractors shall prepare and provide the City with all
detailed reports as required under the Contract on a timely basis. The City reserves the
right to modify the reporting procedures or the form and content of any report as it
deems necessary.

22.18 There are no third-party beneficiaries to this Contract, and nothing contained herein shall
be construed to create such.

22.19 Time is of the essence for the performance of each of the Service Provider’s obligations
under this Contract.

22.20 In computing any period of time established under this Contract, except as otherwise
specified herein the word “days” when referring to a period of time is ten (10) days or
less means business days, and when referring to a period of time that is more than ten
(10) days means calendar days. The day of the event, from which the designated period
of time begins to run shall not be included. A business day is any day other than
Saturday, Sunday, or Federal, State of Georgia or City holidays.

22.21 The Service Provider agrees to perform all acts and execute all supplementary
instruments or documents which may be reasonably necessary to carry out or complete
the transaction(s) contemplated by this Contract.

22.22 The City reserves the right to further develop, improve, repair and alter the facilities and
all roadways, and parking areas, as it may reasonably see fit, free from any and all
liability to the Service Provider for loss of business or damages of any nature whatsoever
to the Service Provider occasioned during the making of such improvements, repairs,
alterations and additions, including, but not limited to, any damages resulting from
negligence of the City or its employees, agents or Service Providers.

22.23 The Service Provider and the City hereby mutually waive any claim against each other
and their respective members, officials, officers, agents and employees for damages
(including damages for loss of anticipated profits) caused by any suit or proceedings

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brought by either of them or by any third party directly or indirectly attacking the
validity of this Contract or any part thereof, or any addendum or amendment hereto, or
the manner in which this Contract was solicited, awarded or negotiated, or arising out of
any judgment or award in any suit or proceeding declaring this Contract, or any
addendum or amendment hereto, null, void or voidable or delaying the same, or any part
thereof, from being carried out.

22.24 At the option of the Service Provider, the products and/or services provided under the
Contract resulting from this solicitation may be provided to other governmental agencies,
including the State of Georgia, its agencies, political subdivisions, counties and cities
under the same terms and conditions, including price, as such products and/or services
are provided under this Contract. Each governmental agency allowed by the Service
Provider to purchase products and/or services in connection with this Contract shall do
so independent of the City or any other governmental entity. Each agency shall be
responsible for its own purchases and shall be liable only for goods and services ordered,
received and accepted by it. The City shall have no liability to Service Provider or any
governmental agency resulting from the purchase by that agency of products and /or
services from the Service Provider in connection with this Contract.

23. GRATUITIES, REBATES, OR KICKBACKS.
23.1 GRATUITIES. It shall be unethical for any person to offer, give or agree to give any
employee or official of the City or for any employee or official of the City to solicit,
demand, accept from another person, a gratuity, rebate, loan, offer of employment or
other services or property of value in connection with any decision, approval,
disapproval, recommendation or preparation of any part of a program requirement or a
purchase request including the content of any specification or procurement standard,
rendering of advice, investigation, auditing or in any other advisory capacity in any
particular matter, pertaining to any program requirement or a Contract or subcontract, or
to any solicitation or proposal therefore in any manner inconsistent with the State of
Georgia’s Department of Administrative Services Gratuity Policy. Rebates normally or
routinely offered to customers in the ordinary course of business for the purchase of
goods and services are acceptable and are the property of the City.

23.2 KICKBACK AND REBATES. It shall be unethical for any payment, gratuity, or offer of
employment to be made by or on behalf of a subcontractor to this Contract to the prime
contract or higher tie subcontractor, or any person associated therewith, as an inducement
for a subcontractor or order.

End of General Conditions.

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SCOPE OF WORK AND SPECIFICATIONS

1.1 BACKGROUND:

The City of Stockbridge is in the northern part of Henry County, Georgia, which was
founded May 15, 1821. Henry county has an area of approximately 331 square miles located
in the Piedmont Section of northern Georgia and is surrounded by the counties of Butts,
Clayton, DeKalb, Newton, Rockdale, and Spalding Counties. Stockbridge, Georgia is just
minutes south of Atlanta a straight drive down Interstate 75-South. The City is populated
with approximately 30,000 residents and has a referendum on the November 2022 ballot
that could add an additional 6,600 residents.

1.2 SUMMARY:

The City of Stockbridge is requesting proposals from contractors with experience in sidewalk
repair and/or replacement to repair or replace selected sidewalks in the City. Respondents must
comply with the minimum qualifications and shall submit a bid to install four (4”) inch thick
sidewalk (six (6”) inch for all driveways) for all sections to be replaced as described in this RFP.
Respondents should take note that the City is requesting an itemized bid response for completion
of each section of sidewalk. The final sections of sidewalk to be repaired will be agreed upon
by both parties before construction begins.

The work to be performed, in general, consists of removing and replacing damaged sections of
existing concrete sidewalk, curb, gutter, curb ramp, and driveway; repairing sections of failed
asphalt concrete pavement; and replacement of curb inlets and concrete repair of adjacent
sidewalk flags. The work shall include traffic control, saw cutting, excavation, backfilling,
compaction; installation of root barriers, patching asphalt conforms adjacent to new gutters, and
clearing and grubbing. Locations of work will be throughout the City of Stockbridge.

In areas of sidewalk construction, water meter boxes and gate valves shall be adjusted to final
sidewalk or parkway grade. All labor and materials to accomplish adjustments and/or
relocations shall be included in unit costs for constructing/repairing sidewalks.

All weakened plane joints shall be spaced at a maximum of ten (10’) feet for sidewalks. Scoring
lines shall conform to those prevailing in the area and be uniform in spacing. A sidewalk edging
tool shall be used to finish the back edges of all curbs to a radius of one-quarter (¼”) inch. All
sidewalk score lines shall have a minimum finished depth of one-quarter (¼”) inch except at
weakened plane joints that shall be cut to two (2) inches and be finished with a one-half (½”)
inch radius.

The sidewalk surface shall not vary more than 0.02 foot from the ten (10’) foot straightedge,
except at grade changes; the finished surface shall be free from humps, sags, blemishes, or other
irregularities.

All sidewalks shall be a minimum four (4”) inch depth, except at driveways and alley
approaches, where the sidewalks shall be a minimum six (6”) inch depth over a six (6”) inch

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aggregate base. All work must conform to the Manual of Uniform Traffic Control Devices
(MUTCD) and GDOT technical standards and specifications for roads, sidewalks, right of ways,
or minor construction, including, but not limited to, street traffic, pedestrian traffic, traffic
control devices and work zone safety.

All sidewalk repairs/replacements shall meet the following specifications:
1. Contractor will secure all permits necessary prior to construction.
2. Once Contractor has begun demolition, the Contractor will supply materials, as available,
to rope off the area. Demolition debris to be removed by the Contractor.
3. All drive-way forms must be inspected by the City before pour.
4. All fill sand added will be machine compacted in place, if necessary.
5. Control joints will be placed every three (3’) to five (5’) feet to match existing sidewalk.
6. Concrete mix must conform to the standards of the adjoining sidewalks.
7. Contractor to form and pour the concrete, to include hand excavation to establish grade and
the setting of forms.
8. Contractor, sub-contractor, or suppliers are to avoid driving on lawn and grassy areas. All
damage as a result must be fully repaired by Contractor.
9. Concrete shall have a light broom finish.
10. Contractor shall provide round edges on sides.
11. Decretive brick shall be installed to match existing brick work, when necessary.
12. The Contractor shall barricade and protect poured/placed concrete from all damage, rainy
conditions, marks, mars and/or graffiti. Any damaged, defaced, or defective concrete shall
be replaced at the Contractor’s expense. Concrete replacement areas shall be from score
mark, or control joint, to score mark or control joint, and shall be the full width of the
sidewalk. All concrete replacement areas shall be saw-cut.
13. Contractor will be responsible for restoration along the edges of the new sidewalk once the
forms are removed.
14. Contractor will be responsible for driveway packing and backfill, if impacted.
15. Contractor will be responsible for all traffic signage (pedestrian and vehicle), safety
equipment, traffic cones and other items needed to inform the public of a construction site.
16. Contractor will provide barricades to assist in pedestrian and traffic control.
17. Contractor and Public Works Director or their designee will conduct site inspections to
ensure project completion.

PROCESS:

The City will perform an evaluation of each project location with the Contractor prior to the
Contractor mobilizing to a particular area to perform the work. The City will place markings on
the sidewalk (or other frontage improvement) to identify the limits of the work to be performed.

CHANGES IN WORK:
The City shall have the right to make changes to the plans and/or specifications and the
Contractor shall perform the work as changed.
No adjustment to the unit price for any item in the Proposal Schedule shall be made in the event
more repair locations are added or deleted from the scheduled maintenance program.

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Increase or decrease in quantities due to differences between the proposal quantities for any
item and the actual constructed quantities as measured in the field shall not be considered as
change in the scope of work.

PROJECT AREA:
The City will issue work orders to the Contractor to perform repair/replacement of sections of
sidewalk or lengths of curb or gutter or perform other concrete repairs at one or more locations
during the term of the contract. While there will be no minimum quantities for work the City
will use its best efforts to ensure that the work order contains no less than one thousand (1000)
square feet of sidewalk, two hundred (200) linear feet of curb and gutter, or four (4) curb ramps.

The City will also use its best efforts to group work so that a minimum length of curb and gutter
to be replaced would be five (5) lineal feet and sidewalk would be twenty-five (25) square feet.
The quantities may not be continuous sections. Instead, they may be the sum total of small
sections on various streets.

All work performed shall be measured and paid for based on the contract unit prices.

Work will be issued to the Contractor as a Work Order on an as-needed basis during the contract
period. Each Work Order will identify the location and type of work to be performed, the
effective date for commencement of work, specific work item quantities and the Work Order
amount based on the unit prices listed in the Contractor’s Proposal Schedule. The Contractor
shall complete any given work order within thirty (30) calendar days of the commencement of
work. Work shall commence within fourteen (14) calendars days of notification by the City.

The City does not guarantee a minimum number of Work Orders issued or the dollar amount of
work to be performed.

NOTIFICATIONS:

The Contractor shall notify the occupants of properties affected by the work. Notification shall
be by delivery of handbills to be prepared and furnished by the Contractor. Handbills shall be
distributed seven (7) calendar days prior to the commencement of work. The handbills shall
contain information regarding the work, dates, and hours of the work to be clearly identified. A
copy of the handbill shall be submitted to the City for review and approval seven (7) calendar
days prior to distribution.

Review of Contract Documents and Job Sites:
The Contractor shall make field measurements, verify field conditions, and shall carefully
compare such field measurements and conditions with the information in the Contract
Documents before commencing activities. Errors, inconsistencies, or the discovery of
unforeseen conditions shall be reported to the City immediately.
CONTRACTOR REQUIREMENTS:
o Provide all labor, equipment, and materials necessary to perform repair/maintenance work as
directed by the City.

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o Take responsibility for the performance of work as directed by the City. o Provide all required
resources for the safety of the public and their staff during the work.
o Identify and implement appropriate traffic control measures, best management practices for
storm water quality and protection of utilities.
o Perform all work in a thorough, competent, professional, and workmanlike manner.
o Provide a labor force that is properly licensed to operate assigned equipment used for the work
they will perform, as determined by local, state, and federal regulations.

INSPECTION OF THE WORK:
1. The Contractor shall notify the City, forty-eight (48) hours in advance of the start of work in
any area.
2. All work performed, and all materials furnished shall be subject to inspection and approval
of the City. The Contractor shall notify the City at least twenty-four (24) hours in advance of
the work locations that have been exposed and requested to be inspected by the City.
Contractor shall not begin concrete replacement without said inspection and approval by the
City.
3. Any work performed without proper inspection will be subject to rejection. Any corrective
work required due to rejected work will be performed at the Contractor’s expense. The
Contractor shall furnish the City with documentation to ascertain that the materials used,
methods employed, and workmanship provided is in accordance with the specifications.
4. Work not properly performed will be subject to rejection. Any work performed in
unauthorized areas or in a manner unacceptable to the City may be rejected and no payment
will be made for rejected work.
5. Inspection of the work does not relieve the Contractor of its obligation to fulfill the conditions
of the contract.

CONSTRUCTION METHODS:

Existing improvements, buildings, trees, shrubs, and other items near areas where sidewalk
repair is being executed shall be protected from damage that could result from the Contractor’s
operations. The Contractor shall be responsible for repairing, at their expense, any damage to
existing improvements and/or items that result from the Contractor providing inadequate
protection from damage.

The Contractor shall utilize dust palliative products and techniques in order to protect any and
all project adjacent properties from annoyance and/or damage from dust resulting from asphalt
and pavement repairs. The Contractor’s failure to utilize dust palliative products and techniques
during an asphalt/pavement repair project shall be cause for the City to suspend progress on any
project until said dust is controlled; costs associated with lost time, additional repairs and other
related expenses shall be the Contractor’s responsibility. The Contractor shall have no recourse
to collect funds from the City to cover any Contractor loss resulting from the City’s suspension
of work. The Contractor shall be responsible for all project clean-up, the cost of which shall be
included in square foot and/or total sum costs. Surplus spoils/materials shall become the Contractor’s
property and shall be disposed of away from project areas in accordance with Georgia Solid Waste
Management practices.

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SCOPE OF WORK AND SPECIFICATIONS

QUALITY CONTROL:

Work covered will be performed by a single firm experienced in repair/maintenance of a similar
nature and scope. Subject to approval of the City, the Contractor may subcontract any work to
be performed under this contract. However, the election to subcontract work will not relieve the
Contractor from responsibility or liability which it has assumed under this contract and the
Contractor will remain liable to the same extent that its liability would attach, as if the work had
been performed by the Contractor's own employees. Furthermore, the contract shall not be
assigned without written consent of the City.

By submitting the bid, the Contractor certifies as to meeting the following requirements:
1. Has completed within the past three (3) years a minimum of three (3) projects of similar
nature and scope to the work being bid and the type of work completed is similar to that
being bid.
2. Maintains a permanent place of business, with a minimum of five (5) years in business.
3. Has access to all necessary equipment and has organizational capacity and technical
competence necessary to do the work properly and expeditiously.
4. Will provide a sworn financial statement upon request, which evidences the bidder, has
adequate financial resources to complete the work being bid, as well as all other work the
bidder is presently under contract to complete.
5. Has a documented safety program with a history of satisfactory past performance.
6. Has a record of satisfactorily completing past projects. Criteria which will be considered
in determining satisfactory completion of projects by the Contractor will include:
a. Completed past contracts in accordance with the contract documents.
b. Diligently pursued execution of the work and completed past contracts according to
established schedules.

HOURS WHEN WORK IS TO BE PERFORMED:
All work is to be performed Monday through Friday from 7:00 A.M. to 6:00 P.M. No work shall
be done on the weekends without written permission from the City.

TRAFFIC CONTROL:

The Contractor shall conduct repair/maintenance operations in a manner that causes minimum
obstruction and inconvenience to the public. A traffic control plan shall be implemented and
must conform to the minimum requirements of the Manual of Uniform Traffic Control Devices
(MUTCD) and GDOT technical standards. The Contractor shall furnish certified flaggers as
necessary to ensure the public is adequately warned that roadway work is underway and of any
potentially dangerous conditions. At all times, emergency vehicles shall be permitted to pass
through the work area, without delay.

SCHEDULE:
For each project requested by the City, the Contractor shall conduct an initial assessment of the

34
EXHIBIT B
SCOPE OF WORK AND SPECIFICATIONS

project. After the assessment has been completed, the Contractor will provide a written estimate
of the materials needed and the time required to complete the project and may only start work
upon written authorization from the City. The Contractor shall respond to the call for services
within forty-eight (48) hours of receiving the Notice to Proceed from the City. The Contractor
will be required to provide services at multiple locations on any one day. Repair work should
be completed within three (3) business days after the Notice to Proceed has been given by the
City.

DELAYS IN SCHEDULE:

Should the Contractor be obstructed or delayed in the work required to be done hereunder by
changes in the work or by any default, act, or omission of the City, or by any other Act of God,
or by the inability to obtain materials and/or equipment, then the Contractor shall notify the City
as soon as possible and provide a make-up schedule satisfactory to the City. The City at its sole
option, may extend the deadline to complete the project as may be agreed upon by the City and
the Contractor. In the event that there is insufficient time to grant such extensions prior to the
completion date of the project, the City may, at the time of acceptance of the work, waive
liquidated damages which may have accrued for failure to complete on time, due to any of the
above, after hearing evidence as to the reasons for such delay, and making a finding as to the
causes of same.

EXTRA WORK:

The Contractor shall perform unforeseen work whenever it is deemed necessary or desirable in
order to complete fully the intent of an authorized project. Extra work will be paid for as
mutually agreed between the City and the Contractor prior to commencement of such work. The
final decision and approval regarding the payment of work will be made by the City. The
primary method of payment shall be made by the method outlined in the bid sheet. If the City
desires, it may request work to be taken on a “quote basis”. Such method of payment for “Extra
Work” will be a “not to exceed, quote” submitted to the City by the Contractor and will represent
full compensation to the Contractor for all labor, materials, and equipment to complete such
work.

INCLEMENT WEATHER:

In the event the Contractor is unable to perform services due to adverse weather conditions, the
Contractor shall immediately notify the City to substantiate the conditions which prevent the
performance of services, and the Contractor shall perform within three (3) days said services
pursuant to the regular schedule provided that weather permit

HOLIDAYS:

The City shall be advised in advance of holidays to be observed by the Contractor and shall also
be provided with a makeup schedule that is no more than one (1) week later. Once the makeup
schedule is established, it shall not be changed without prior approval of the City.

35
EXHIBIT B
SCOPE OF WORK AND SPECIFICATIONS

CALLBACKS:

Whenever, in the opinion of the City, a repair is determined to be inadequate or inconsistent
with City standards and best management practices, the Contractor shall, within twenty-four
(24) hours after notification, submit a written response detailing how the situation will be
remedied and a timeline for accomplishing the task. The Contractor shall correct, at its expense,
all errors in the work which may be disclosed during the City's review of the Contractor's work.
Should the Contractor fail to make such correction in a reasonably timely manner, such
correction shall be made by the City, and the cost thereof shall be charged to the Contractor. No
additional payment will be made for callbacks as a result of inadequate repairs.

COMPLAINTS:

Complaints regarding repairs/maintenance, which the City considers justifiable and the
responsibility of the Contractor, will be referred to the Contractor for immediate attention.
Within twenty-four (24) hours, the Contractor shall submit to the City a report of the action
taken to address or reconcile each complaint.

EMERGENCY SERVICES:

Emergency services are any non-routine or non-repetitive activities required for operational
continuity, safety and performance generally resulting from the failure of or the need to avert a
failure of City assets, infrastructure, or some component thereof. As part of its emergency
services provisions, the Contractor shall:

• Provide a twenty-four (24) hour telephone number and/or a list of employees (including
their telephone numbers) who are available for twenty-four (24) hour emergency callout
service.
• Respond to the scene of the emergency within two (2) hours of call-out.
• Assure that adequate response and resources will be dedicated to the City to the
satisfaction of the City.
• Perform the minimal amount of work in order to achieve the safety of the public. Any
remaining non-emergency work shall be performed on a task-order basis during normal
working hours.

BREAKDOWN OF EQUIPMENT:

At all times, the Contractor shall properly maintain a fleet of equipment, both as to condition
and appearance, for use on the work under this contract. The Contractor shall have back-up
equipment on hand in the event of a breakdown by the primary equipment. In case of breakdown
by the primary equipment, immediate service within one (1) hour by the back-up equipment is
required to complete the task. If down for more than one (1) hour, a penalty will be assessed at
the rate of $50 per hour for each hour above and beyond one (1) hour.

36
EXHIBIT B
SCOPE OF WORK AND SPECIFICATIONS

STORAGE OF EQUIPMENT:
The Contractor must provide his own storage for equipment and other required parts and
materials. The City will not provide storage for any Contractor equipment.

REPORTS:
The Contractor shall provide to the City detailed reports of all street repair/maintenance services
performed which shall include the receipt date of work order, type of service, and photographs
of service site before and after work order is completed, location or address of service site,
description of the work performed, and date completed.

CONCRETE PRICE QUOTATION:
Unit price bids as indicated on the following bid form sheets shall include excavation, stone
bedding, rubberized expansion material (ASTM D-1751-97), topsoil backfill, grades and all
appurtenances to complete the work. Bidder acknowledges the estimated quantities are not
guaranteed and are solely for the purpose of comparison of bids, and final payment for all unit
price bid items will be based on actual quantities provided and determined in the contract
documents. Proposed prices will remain valid for all areas, regardless of quantities to be
installed at the particular site and at all times within the contract period. Pricing will adhere to
the following:

• All pricing as quoted will remain firm for the term of any contract that may be awarded
as a result of this RFP.
• Bidder shall provide an overall bid for the project and a bid for each component.
• Unless otherwise stated, bidder agrees that, in the event of a price decline, the benefit of
such lower price shall be extended to the City.
• Any price increases or decreases for subsequent contract terms may be negotiated between
Contractor and City only after completion of the initial term.
• Unit price bid for all items shall include all water quality, erosion, and traffic control
measures inclusive of permit to comply with local, state, and federal requirements.

REVIEW AND SELECTION PROCESS:
The City reserves the right to make the selection based on its sole discretion. A committee of City
staff will evaluate the proposals received in response to this RFP, each of which will be rated based
on current organizational needs. Criteria which will be used to evaluate responses will include, but
not be limited to, the following:

1. Quality and completeness of the proposal.
2. Ability to schedule and efficiently perform the required work.
3. Cost effectiveness of the proposal compared to the requested scope of work. Utilizing the
criteria listed above and any additional criteria the City deems necessary, a recommendation
of the selected candidate will be made to the City Manager. The Procurement Manager will
make a final recommendation to the Mayor and City Council, which is the governing body
that will award the final contract.

37
EXHIBIT B
SCOPE OF WORK AND SPECIFICATIONS

No minimum delivery quantity per project. The City reserves the right to increase or decrease
the quantity of any item or delete items as may be deemed necessary without voiding the
contract.

CONDITIONS:

1. In submitting a proposal for this project, the Contractor acknowledges that they are familiar
with all conditions and requirements included herein.

2. The Contractor shall be responsible for ensuring that all work performed on this project is in
strict compliance with the applicable Codes, regulations, and project requirements.

3. The Contractor shall obtain and pay for all permits, licenses and any other related fees
required for this work. The Contractor shall possess and maintain a current State of Georgia
license and a City of Stockbridge Business License throughout the duration of the contract.

4. The Contractor shall maintain insurance provisions as required in the contract.

End of Exhibit B.

38
EXHIBIT C
REQUEST FOR PROPOSAL

I. REQUEST FOR PROPOSAL PROCESS

The proposal must contain the information outlined below.

Please include a title on each page of your proposal and number the pages to ensure proper
identification.
1. Cover Letter
2. Executive Summary
3. Evaluation and Selection Criteria
1. Cover/Transmittal Letter
Each proposal must have a Cover/Transmittal Letter briefly summarizing the qualifications
and experience relevant to the scope. Please include in the letter the following:

i. Company’s information including the name of the company (include any dba names);
headquarters and parent company locations; and a brief history of the company.
ii. Company’s mailing address, contact person, telephone number for the primary contact
person, and email address.
iii. A principal or officer of the company authorized to execute contracts or other similar
documents on the firm’s behalf must sign the letter.

2. Executive Summary
Executive Summary: An executive summary letter should include the key elements of the
respondent’s RFP and an overview of the team. Indicate the address and telephone number of
the respondent’s office located nearest to Stockbridge, Georgia, and the office from which the
project will be managed.

3. Evaluation and Selection Criteria
The City, at its discretion, may award the contract to the responsible and responsive
consultant submitting the proposal which is deemed to be the most advantageous to the city.
The following is the evaluation criteria the city will consider in determining which proposal
is most advantageous to the City:

A. Approach
1. Methodology(ies): This section should clearly describe the methodology or
methodologies planned to be used to carry out the specific tasks described in the Scope
of Work with clarity and thoroughness in addressing the task required.
2. Work Plan: Indicate all key deliverables and their contents.
3. Project Schedule: Provide an outline for each performance metric listed in the Scope
of Work. Demonstrate your team’s ability to perform the work requested within an
established schedule.

39
EXHIBIT C
REQUEST FOR PROPOSAL

B. Qualifications and Experience of the Firm(s)

1. List 3-5 similar projects completed in the last 5 five years.
2. Contracts on hand (schedule – showing gross amount of each contract and the approximate
timelines).
3. Have you ever failed to complete any work awarded to you, if so, where, and why?
4. How long do you warrant a project?

C. Qualifications and Experience of Key Staff

1. Identify key individuals to be assigned to this project and include the function and/or
responsibility of each identified individual. Experience summaries of these key
individuals must be provided with emphasis on previous experience in similar roles
on comparable projects and a copy of their resumes if applicable.
D. Cost Proposal

1. Preventative Maintenance
• Provide a lump sum bid for all scheduled services based on unit pricing
2. Additional Labor Costs
• Normal Hours: Monday through Friday, 7AM to 4 PM b. After
Hours/Holidays Billed at approved overtime rates
3. Parts and Materials
• No more than a 5% markup; provide a detailed price

Proposals submitted in response to this RFP will be evaluated and scored, in accordance with the
criteria outlined below, by an evaluation committee established by the client.

Criteria Points
Technical Approach/Project Management 40
Qualifications and Experience of the Firm(s) 20

Qualifications and Experience of Key Staff 10

Cost 30
Highest Possible Score 100

a. All Corporations should provide corporate seal, a copy of the Secretary of State’s
Certificate of Incorporation, and a listing of the principals of the corporation with the
proposal.

b. The Department is concerned about proposers’ financial capability to perform.
Therefore, please provide enough data to lead evaluators to the conclusion that your firm

40
EXHIBIT C
REQUEST FOR PROPOSAL
has the financial capability to perform. As detailed financial data is generally
proprietary, and proposers do not wish such information to be part of the public record
under the Georgia Open Records Act (G.O.R.A.), the City reserves the right to perform
additional due diligence in this area, at the sole discretion of the City, prior to award of
any contract.
c. The proposals will be the basis from which interested firms will be selected for
interviews. Following the City staff evaluation of the proposals received, selected firms
may be invited to make oral presentations before the City’s Evaluation Panel. The City’s
Project Manager will provide additional details outlining the preferred content of the
presentation to each firm or team of firms that are invited to participate. Upon completion
of the evaluations, the City’s Evaluation Panel will determine the most qualified firm based
on all materials and information presented. The City will then begin the negotiations for
an agreement with the selected firm.

d. Any firm failing to submit information in accordance with the procedures set forth in the
RFP may be subject to disqualification. The City reserves the right to change the
solicitation schedule or issue amendments to the solicitation at any time. The City
reserves the right, at its sole discretion, to waive immaterial irregularities contained in the
solicitation. The City reserves the right to reject any and all proposals at any time,
without penalty. The City reserves the right to request "best and final" offers, and to issue
a new RFP. Firms eliminated from further consideration will be notified by mail by the
City as soon as practical.

II. SUBMISSION OF RFP
Proposals shall be submitted online thru the Bonfire Portal, and identified as follows:

RFP Number: 2025-0004, Annual On-Call Sidewalk Repairs And Replacement
Optional Pre-bid Conference (In Person): Monday, May 12, 2025, at 1:30 p.m. EST
Questions Due: Friday, May 16, at 2:30 p.m. EST
Proposal Due Date: Thursday, May 29, 2025, at 3:00 p.m. EST

Proposals shall only be accepted online through the Bonfire Portal
City of Stockbridge Annual On-Call Sidewalk Repairs and Replacement

All submissions are due in Bonfire no later than the date and time specified herein. The RFP
package must include detailed information relative to Request for Proposal Process and
Selection Criteria, as required. The Proposal Letter included as page two (2) of this RFP, and
Exhibit C-I must be attached in Bonfire and must be signed by a person authorized to
legally bind the company.

41
EXHIBIT C
REQUEST FOR PROPOSAL

III. EVALUATION CRITERIA AND PROCESS
a. All RFPs received will be reviewed by the Purchasing Manager to ensure that all
administrative requirements of the RFP package have been met by the Offerors. Each
RFP will be reviewed to ensure that the Offeror submitted all information required in
the RFP and that all documents requiring a signature have been signed. Failure to
meet these requirements may be cause for rejection. All RFP’s that meet the
administrative requirements will then be turned over to the evaluation committee for
further evaluation.

b. The Evaluation Committee will review all submittals received and rank Offerors
based on submittal information required in Evaluation and Selection Criteria.
Discussions may be conducted by the City of Stockbridge with responsible Offerors
who submit RFP determined to be reasonably susceptible of being selected for award
for clarification to assure full understanding of and responsiveness to the solicitation
requirements. Offerors shall be accorded fair and equal treatment with respect to any
opportunity for discussion and revision of statements; and such revisions may be
permitted after submissions and prior to award. In conducting any such discussions,
there shall be no disclosure of any information derived from proposals submitted by
competing Offerors. Cost will not be a deciding factor in this RFP, only Proposal.

c. The City of Stockbridge reserves the right to addend the RFP prior to the date of RFP
submission. Addenda will be posted to the Stockbridge website at
www.stockbridgega.gov.

d. Awards of contract shall be made to the responsible Offerors who have successfully
submitted an RFP and been ranked by the Evaluation Committee considering all the
evaluation factors set forth in this RFP. No other factors or criteria shall be used in
the evaluation. The City of Stockbridge reserves the right to reject all RFP’s
submitted in response to this RFP.

IV. OTHER CONSIDERATIONS
a. Vendors responding to this RFP need to become a registered Vendor to sell products or
services to the City of Stockbridge. Please note that the vendor file is a good source for
vendor information but not the only source. Registration does not guarantee that your
firm will be solicited for any or all requirements. The vendor file will also be used to
support financial transactions with vendors, including invoice payments. If you have any
questions or concerns, please feel free to email:
City of Stockbridge
Purchasing Office
Shall@stockbridgega.org

42
EXHIBIT C
REQUEST FOR PROPOSAL
b. Prior to the due date, a submitted RFP may be withdrawn by the Offeror by submitting a
written request to the Buyer named herein. A person authorized to sign for the Offeror
must sign all such requests.

The City reserves the right to add provisions to the contract to be consistent with the
successful Offeror's offer and to negotiate with the successful Offeror other additions to,
deletions from, and/or changes in the language in the Contract, provided that no such
addition, deletion or change in Contract language would, in the sole discretion of the City
affect the evaluation criteria set forth herein, or give the successful Offeror a competitive
advantage.
Any exceptions to the agreement must be clearly identified, accompany the Offeror's RFP
and be attached to the agreement. Offerors are cautioned that any exception submitted
that will give the Offeror a competitive advantage over another Offeror or that will cause
a failure to meet a mandatory requirement of the RFP will not be accepted.
Prior to award, the apparent winning Offeror(s) may be required to enter discussions with
the City to resolve any contractual differences before an award is made. These
discussions are to be finalized, and all exceptions resolved within one (1) week of
notification, if not, this could lead to rejection of the Offeror's proposal. Offeror will not
retype the enclosed contract.

V. CERTIFICATION
By my signature below, it is certified that my firm can meet all terms of the statement of
Proposal and will perform the services specified; and for the privilege of doing so on the City
of Stockbridge premises. I understand that, upon proper acceptance of this offer by the City
of Stockbridge, a contract will thereby be created.
Given under my hand this __________ day of _____________, 20___.

Name of Firm
Signature
Title
Business Address
Email address

End of Exhibit C.

43
EXHIBIT D
BOND DOCUMENTS

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed
pursuant, to and in accordance with the applicable provisions of the Official Code of Georgia Annotated,
as Amended, including, but not limited to, O.C.G.A. SS 13-10-1, et. Seg. And SS 36-86-101, et. Seg.
And is intended to be and shall be constructed as a bond in compliance with the requirements thereof.
Signed, sealed, and dated this __________ day of _______________________________, 2025.

ATTEST:

(Principal Secretary) (Principal)

(SEAL) BY: _________________________

(Witness to Principal) (Address)

(Address)

(Surety)

ATTEST
BY: _______________________________
(Attorney-in-Fact) and Resident Agent

(Attorney-in-Fact)

(Seal) ______________________________
(Address)

(Witness as to Surety)
(Address)

44
EXHIBIT D
BOND DOCUMENTS

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: THAT

(Name of Contractor)

(Address of Contractor)

(Corporation, Partnership or Individual)

Hereinafter called Principal, and

(Name of Surety)

(Address of Surety)

A Corporation of the State of _________________and a surety authorized by law to do business
in the State of Georgia, hereinafter called Surety, are held and firmly bound unto:

The City of Stockbridge Georgia
(Name of Obligee)

4640 N Henry Blvd. Stockbridge, Georgia 30281
(Address of Obligee)

Hereinafter referred to as Obligee; for the use and protection of all subcontractors and all persons
supplying labor, services, skill, tools, machinery, materials and/or equipment in the prosecution of the
work provided for in the contract hereinafter referred to in the full and just sum of ___________________
_____________________________ Dollars ($_____________) in lawful money of the United States, for
the payment of which sum well and truly to be made, the Principal and Surety bind themselves, their, and

each of their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these
presents.

45
EXHIBIT D
BOND DOCUMENTS
The condition of this obligation is such, as whereas the Principal entered into a certain contract, hereto
attached, with the Obligee, dated____________________ for ________________.

NOW, THEREFORE, the conditions of this obligation are such that if the Principal shall well, truly, and
faithfully perform said Contract in accordance to its terms, covenants, and conditions, and shall promptly
pay all persons furnishing labor, materials, services, skill, tools, machinery and/or equipment for use in
the performance of said Contract, then this obligation shall be void; otherwise, it shall remain in full force
and effect.

All persons who have furnished labor, materials, services, skill, tools, machinery and/or equipment for
use in the performance of said Contract shall have a direct right of action on this Bond, provided payment
has not been made in full within ninety (90) days after the last day on which labor was performed,
materials service, skill, tools, machinery, and equipment furnished or the subcontract completed.

PROVIDED FURTHER, that said Surety to this Bond, for value received, hereby stipulates and agrees
that no change, extension of time, alterations, or additions, to the terms of the Contract or to the Work to
be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive
notice of any such change, extension of time, alterations, or additions to the terms of the Contract or to the
work to be performed thereunder.

PROVIDED, HOWEVER, that no suit or action shall be commenced hereunder by any person furnishing
labor, materials, services, skill, tools, machinery, and /or equipment having a direct contractual
relationship with a subcontractor, but no contractual relationship express or implied with the Principal:

Unless such person shall have given notice to the Principal within 120 days after such person did, or
performed the last of the work or labor, or furnished the last of the materials, services, skill, tools,
machinery and/or equipment for which claim is made, stating with substantial accuracy the amount
claimed and the name of the party to whom the materials, services, skill, tools, machinery, and/or
equipment were furnished, or for whom they work or labor was done or performed. Such a notice shall be
served by mailing the same by registered mail, postage prepaid, in an envelope addressed to the Principal,
at any place where an office is regularly maintained for the transaction of business, or served in any
manner in which legal process may be served in the State in which the aforesaid project is located, save
that such service need not be made by a public officer, and a copy of such notice shall be delivered to the
Obligee, to the person and at the address provided for in the Contract, within five days of the mailing of
the notice to the Principal.

PROVIDED FURTHER, any suit under this Bond must be instituted before the expiration of one year
after the acceptance of the public works covered by the Contract by the proper authorities.

46
EXHIBIT D
BOND DOCUMENTS

PROVIDED FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant
to and in accordance with the applicable provision of the Official Code of Georgia Annotated, as
amended, including, but not limited to, O.C.G.A. SS 13-10-1, et. Eq. and SS 36-86-101, et. Seg., and is
intended to be and shall be construed as a bond in compliance with the requirements, therefore.

Signed, sealed, and dated this___________day of_______________, 2025

ATTEST:

(Principal Secretary) (Principal)
(Seal)

By:__________________________

(Witness to Principal) (Address)

___________________________________ (Surety)

ATTEST BY:
Agent
(Attorney-in-Fact)

(Seal)

(Address)

(Witness as to Surety)

47
EXHIBIT D
BOND DOCUMENTS
PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: THAT
(Name of Contractor)

(Address of Contractor)
(Corporation, Partnership or Individual)

Hereinafter called Principal, and

(Name of Surety)

(Address of Surety)

A Corporation of the State of _________________ and a surety authorized by law to do business in the
State of Georgia, hereinafter called Surety, are held and firmly bound unto:

The City of Stockbridge, Georgia
(Name of Obligee)

4640 N Henry Blvd., Stockbridge, Georgia 30281
(Address of Obligee)

Hereinafter referred to as Obligee; are held firmly bound unto said Obligee and all persons doing work or
furnishing skill, tools, machinery, supplies, or material under or for the purpose of the Contract
hereinafter referred to, in the penal sum of: __________________________Dollars ($______________),
in lawful money of United States, for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these
presents.

48
EXHIBIT D
BOND DOCUMENTS

The condition of this obligation is such, as whereas the Principal entered into a certain contract, hereto
attached, with the Obligee, dated_______________ for: _____________.

NOW THEREFORE, the conditions of this obligation are such that if the above-bound Principal shall
well, truly, fully and faithfully perform said contract according to its terms, covenants, conditions, and
agreements of said contract during the original term of said contract and any extensions thereof that may
be granted by the oblige, with or without notice to the Surety, and during the life of any guaranty required
under the contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms,
conditions and agreement of any and all duly authorized modifications of said contract that may hereafter
be made, then his obligation shall be void, otherwise to remain in full force and effect.

PROVIDED FURTHER, that said Surety to this Bond, for value received, hereby stipulates and agrees
that no change, extension of time, alterations, or additions to the terms of the Contract or to the Work to
be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive
notice of any such change, extension of time, alterations, or additions to the terms of the Contract or to the
work to be performed thereunder.

PROVIDED FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant
to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as
amended, including but not limited t. O. C.G.A. SS 13-10-1 et. Eq. and SS 36-86-101, et Seg., and is
intended to be and shall be construed as a bond in compliance with the requirements thereof.

Signed, sealed, and dated this________day of __________________, 2025

ATTEST:

(Principal)

(Principal Secretary)

(Seal)

By: ____________________________________________________

(Witness to Principal)

49
EXHIBIT D
BOND DOCUMENTS
(Address)

(Surety)

ATTEST:

(Attorney-in-Fact) and Resident Agent

(Attorney-in-Fact)

(Seal)
(Address)

(Witness as to Surety)

(Address)

50
EXHIBIT D
BOND DOCUMENTS

MAINTENANCE BOND
PROJECT NO: _____________
BOND NO: ________________

KNOW ALL MEN BY THESE PRESENTS that we, _______________________ as Principal, and
________________________as Surety, are held and firmly bound unto the CITY OF
STOCKBRIDGE, GEORGIA, as Obligee in the sum of one-third of the contract bid for the
payment of which said Principal and Surety bind themselves, their heirs, administrators,
executors, successors and assigns jointly and severally, firmly by these presents.

WHEREAS, the Principal has entered into an agreement with the City of Stockbridge. Said work has now
been completed and the Obligee desires a maintenance bond guarantee said streets and
improvements for a period of one-year beginning_____________ and
ending_________________.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall
fully indemnify and save harmless the City of Stockbridge from any and all loss, costs, expenses
or damages, for any repairs or replacements required because of defective workmanship or
materials in said construction, then this obligation shall be null and void; otherwise to be and
remain in full force and effect as to any such claim arising within one year from the completion of
said construction as set forth in said agreement.

Signed, sealed and dated this_______ day of ________________, 2025
Witness:
(Principal)

(Name of Surety Company)

(Attorney-in-fact)

End of Exhibit D.

51
EXHIBIT E
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor(s) Name:
Address:

By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13-
10-91, stating affirmatively that the individual, firm, or corporation which is registered with, is authorized
to participate in, and is participating in the federal work authorization program commonly known as E-
Verify,* in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

The undersigned person or entity further agrees that it will continue to use the federal work authorization
program throughout the contract period, and it will contract for the physical performance of services in
satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the
information required by O.C.GA. § 13-10-91(b).

The undersigned person or entity further agrees to maintain records of such compliance and provide a
copy of each such verification to the City of Stockbridge within five (5) business days after any
subcontractor(s) is/are retained to perform such service.

E Verify TM Company Identification Number Date of Authorization

BY: Authorized Officer or Agent Date
(Name of Person or Entity)

SUBSCRIBED AND SWORN BEFORE
ME ON THIS THE

DAY OF , 20_

[NOTARY SEAL]
Notary Public

My Commission Expires: ______________________

* or any subsequent replacement operated by the United States Department of Homeland Security or
any equivalent federal work authorization program operated by the United States Department of
Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform
and Control Act of 1986 (IRCA), P.L. 99-60

52
EXHIBIT E
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)
By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. §
13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the
physical performance of services under a contract with (name of contractor) on behalf of (name of
public employer) has registered with, is authorized to use and uses the federal work authorization
program commonly known as E-Verify, or any subsequent replacement program, in accordance with
the applicable provisions and deadlines established in
O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal
work authorization program throughout the contract period and the undersigned subcontractor will
contract for the physical performance of services in satisfaction of such contract only with sub-
subcontractors who present an affidavit to the subcontractor with the information required by
O.C.G.A.§ 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the
receipt of an affidavit from a sub-subcontractor to the contractor within five business days of
receipt. If the undersigned subcontractor receives notice that a sub- subcontractor has received an
affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must
forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor
hereby attests that its federal work authorization user identification number and date of
authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Subcontractor

Name of Project

Name of Public Employer

SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE

DAY OF ___________, 20_

[NOTARY SEAL]

Notary Public

My Commission Expires: ____________________

End of Exhibit E.

53
EXHIBIT F
DRUG-FREE WORKPLACE

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official
Code of Georgia Annotated, relating to the “Drug-free Workplace Act”, have been complied with in full.
The undersigned further certifies that:

(1) A drug-free workplace will be provided for the Service Provider’s employees during the
performance of the Contract; and

(2) Each Service Provider who hires a subcontractor to work in a drug-free workplace shall secure
from the subcontractor the following written certification:
“As part of the subcontracting agreement with __________________ (Service Provider),
_______________________________(subcontractor) certifies to the Service Provider that a drug-free
workplace will be provided for the subcontractor’s employees during the performance of this Contract
pursuant to paragraph (7) of the subsection (b) of Code Section 50-24-03.”

Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale,
distribution, dispensation, possession, or use of a controlled substance or marijuana during the
performance of the Contract.

Company Name

BY: Authorized Officer or Agent Date
(Service Provider Signature)

Title of Authorized Officer or Agent of Service Provider

Printed Name of Authorized Officer or Agent

End of Exhibit F.

54
EXHIBIT G
PURCHASING POLICY ADDENDUM

I, _____________________, hereby certify that I have received certify that I have received a copy of the
City of Stockbridge, GA, Financial Management Policies Purchasing Policy which can be found at
https://stockbridgega.org/departments/procurement-division and agree to comply with all requirements of
the City of Stockbridge, GA Financial Management Policies Purchasing Policy to the extent the policy is
applicable to the undersigned.

BY: Authorized Officer or Agent Date
(Service Provider Signature)

Title of Authorized Officer or Agent of Service Provider

Printed Name of Authorized Officer or Agent Date

End of Exhibit G.

55
EXHIBIT H
AFFIDAVIT VERIFYING STATUS FOR CITY PUBLIC BENEFIT APPLICATION

By executing this affidavit under oath, as an applicant for a City of Stockbridge, Georgia Business
License or Occupation Tax Certificate, Alcohol License, Taxi Permit, execution of contract or other
public benefit as referenced in O.C.G.A. § 50-36-1, I am stating the following with respect to my
application for a City of Stockbridge license/permit and /or contract for
[ Name of natural person applying on behalf of individual, business, corporation, partnership, or other
private entity]:
1. ____________________ I am a United States citizen
OR
2. ____________________ I am a legal permanent resident 18 years of age or older or I am an
otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18
years of age or older and lawfully present in the United States. *

In making the above representation under oath, I understand that any person who knowingly and willfully
makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a
violation of O.C.G.A. § 16-10-20.
Signature of Applicant: _____________________________________Date: ______________

Printed Name: ____________________________________________

* Alien Registration number for non-citizens: ___________________

** PLEASE INCLUDE A COPY OF YOUR PERMANENT RESIDENT CARD, EMPLOYMENT
AUTHORIZATION, GREEN CARD, PASSPORT WITH A COPY OF YOUR DRIVER’S LICENSE,
OR OTHER DOCUMENTATION AS ALLOWED UNDER THE LAW IF YOUR ARE A LEGAL
PERMANENT RESIDENT (#2).**

Subscribed and Sworn Before Me, this the ____day of ________________, 20___

Notary Public:___________________________________________________

My Commission Expires: ______________________________

* Note: O.C.G.A.§ 50-36-1(e)(2) requires that aliens under the Federal Immigration and Nationality Act,
Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are
included in the Federal definition of “alien”, legal permanent residents must also provide their alien
registration number. Qualified aliens that do not have an alien registration number may supply another
identifying number below:

End of Exhibit H.

56
EXHIBIT I:
CITY OF STOCKBRIDGE GENERAL CONCRETE WORK BID FORM/COST PROPOSAL
RFP No. 2025-0004
ANNUAL ON-CALL SIDEWALK REPAIRS AND REPLACEMENT

ITEM DESCRIPTION UNIT UNIT PRICE AMOUNT
REMOVAL & DISPOSAL OF RIGID PAVEMENT
(SIDEWALK, ETC.,) S.Y. $ $
REMOVAL OF CURB (EXTRUDED, DETACHED,
CURB & GUTTER) L.F. $ $
CONCRETE SIDEWALK (4-INCH
DEPTH, 3,000 PSI, BROOM FINISH) S.F. $ $
EXPOSED AGGREGATE CONCRETE
SIDEWALK (4-INCH DEPTH, 3000 PSI),
(see Sect. II note 4.) S.F. $ $
EXPOSED AGGREGATE CONCRETE
DRIVEWAY (6-INCH DEPTH, 4,000 PSI,
WITH FIBER MESH) S.F. $ $
CONCRETE HANDICAP RAMP (4-INCH
THICKNESS, 3,000 PSI, RETROFIT
W/DETECTABLE WARNING PER CITY S.F. $ $
STANDARD)
CONCRETE DRIVEWAY (BROOM
FINISH, 4-INCH DEPTH, 4,000 PSI,
WITH FIBER MESH) S.F. $ $
CONCRETE DRIVEWAY (BROOM
FINISH, 6-INCH DEPTH, 4,000 PSL
W/FIBER MESH) S.F. $ $
BLACK FIBER BOARD EXPANSION JOINT L.F. $ $

RUBBERIZED EXPANSION JOINT (ASTM D-
1751-97) L.F. $ $
EXTRUDED MOUNTABLE CURB (NEW
INSTALLATION, Spring Hill STD.) L.F. $ $
CONCRETE COMBINED CURB &
GUTTER (NEW INSTALLATION, Spring
Hill STD) L.F. $ $
ADJUSTMENT OF CATCH BASIN GRATES &
FRAMES EACH $ $

ADJUSTMENT OF WATER VALVE BOXES EACH $ $

57
EXHIBIT I
CITY OF STOCKBRIDGE GENERAL CONCRETE WORK BID FORM/COST PROPOSAL
RFP No. 2025-0004
ANNUAL ON-CALL SIDEWALK REPAIRS AND REPLACEMENT

ADJUSTMENT OF MANHOLE COVERS & EACH $ $
FRAMES
ADJUSTMENT OF WATER METERS EACH $ $

BERMUDA SOD – PER GDOT S.F. $ $

ITEM DESCRIPTION UNIT UNIT PRICE AMOUNT

SEED & STRAW – PER GDOT S.F. $ $

REMOVAL OF TREE & STUMP GRINDING EACH $ $

REMOVAL OF TREE ROOT UNDER THE
SIDEWALK ONLY EACH $ $
REMOVAL AND INSTALLATION OF ADA RAMP
INCLUDING DETECTOR WARNING STRIPS
EACH $ $

TOTAL BASE BID $ _________________________

TOTAL BASE BID IN WORDS

End of Exhibit I.

58
City of Stockbridge Purchasing Division
City of Stockbridge City Hall
4640 North Henry Boulevard
Stockbridge, GA 30281

ADDENDUM No. 1
Solicitation No.: REQUEST FOR PROPOSAL (RFP) NO. 2025-0004
Solicitation Title: CITY OF STOCKBRIDGE ANNUAL ON-CALL SIDEWALK
REPAIRS AND REPLACEMENT

ATTENTION ALL POTENTIAL BIDDERS:
X MUST ADDENDUM. READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS.
This addendum forms a part of the contract documents, modifies the original bidding
Documents and shall be as binding as if contained therein.

Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to
disqualification.

Return Completed Revised Bid Pricing Sheets with Bid Submittal.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES
AND CLARIFICATIONS:

Words in strikethrough type are deletions from existing text. Words in bold, underline type are
additions to existing text.

1. Proposal Due Date has not changed. The Proposal Due Date is Thursday, May 29, 2025,
3:00 PM EST.

2. The deadline for questions has not changed. The deadline for questions is Friday, May
16, 2025, 2:30 PM EST.

CLARIFICATIONS / MODIFICATIONS / QUESTIONS AND ANSWERS

Q1. Concrete Mix: If contractor is pouring 1 yd. or less of concrete, can it be bag
concrete?
A1. Yes

Q2. Subdivisions: Will majority of work be in subdivisions?
A2. Yes
Request For Proposal (RFP) No. 2025-0004 – City of Stockbridge – Annual On-Call Sidewalk Repairs And Replacement, 5/19/2025
Addendum No. 1 – Page 1 of 2
Q3. Renewal: Will there be an option to renew? If so, will there be a % of markup allowed?
A3. There will be an option to renew. Any proposed increase can not exceed the annual
Consumer Price Index (CPI).

Q4. Work Size – In Exhibit B under Project Area, the first and second paragraph
seem to contradict each other. The first paragraph states work will be no less than 1000
sf of sidewalk, while the second paragraph states a minimum of 25 sf of sidewalk. Could
you please clarify? What will the minimum size of work orders be?
A4. The work requested will not be less that one-hundred (100) square feet.

Q5. Traffic Control – Can a line item be added for traffic control?
A5. Yes. However, the City reserves the right to review and approve the costs associated with
traffic control.

Q6. Trees – On removal of tree and stump grinding line item, what is the diameter
of trees?
A6. Stumps must be at least 12 inches in diameter.

Q7. Graffiti Damage – How long after concrete is completed will contractor be
responsible for graffiti damage?
A7. Thirty (30) days.

Q8a. For any work, material requested outside of the RFP will that be a change order?
A8a. Yes. Work outside of the RFP will be considered a change order.

Q8b. Is and of this work for the RFP need to be Bonded?
A8b. All work will need to be bonded.

Q8c. It states in the RFP that an inspection has to be performed before the concrete is poured,
will this have to be scheduled in advance and if so how far in advance will be have to
schedule it. Or will the inspection be readly available?
A8c. Inspections will have to be scheduled at least twenty-four (24) hours in advance.

Q8d. On Number 11 of the SOW on pg. 31 Decretive brick shall be installed to match existing
brick work, when necessary. This will be priced outside of the RFP correct?
A8d. Yes.

Q8e. Will we need to call GA-811 Locates for this RFP
A8e. Yes. Per GA law, 811 will have to be called prior to any excavations.

End of Addendum No. 1

Request For Proposal (RFP) No. 2025-0004 – City of Stockbridge – Annual On-Call Sidewalk Repairs And Replacement, 5/19/2025
Addendum No. 1 – Page 2 of 2
PROCUREMENT DIVISION
4640 N. Henry Boulevard, Stockbridge, GA 30281

ADDENDUM NO. 2
SOLICITATION NO.: REQUEST FOR PROPOSALS (RFP) NO. 2025-0004
SOLICITATION TITLE: ANNUAL ON-CALL SIDEWALK REPAIRS & REPLACEMENT

ATTENTION ALL POTENTIAL BIDDERS:
MUST ADDENDUM. READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS.
X This addendum forms a part of the contract documents, modifies the original bidding
documents and shall be as binding as if contained therein.
Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to
disqualification.
Return Completed Revised Bid Pricing Sheets with Bid Submittal.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND
CLARIFICATIONS:

Words in strikethrough type are deletions from existing text. Words in bold, underlined type are
additions to existing text.

1. The RFP closing time has changed to Tuesday, June 3, 2025, at 3:00 PM EDT.

2. Added: Update Exhibit D to reflect the full bid documents.

Request For Proposals (RFP) No. 2025-0004 / City of Stockbridge Annual On Call Sidewalk Repairs and
Replacement / Addendum No. 2
PROCUREMENT DIVISION
4640 N. Henry Boulevard, Stockbridge, GA 30281

The City of Stockbridge website is the official location for the posting of all solicitation addenda and
contract award results. It is the obligation of each Prospective Provider to frequently monitor the City’s
website in order to obtain complete and timely information. The City’s website is located at
https://www.cityofstockbridge.com/default.aspx and Georgia Procurement Registry website
https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp . All other terms, conditions, and specifications of the
solicitation remain unchanged.

Name of Company / Firm / Organization

Printed Name of Authorized Rep. / Title Signature of Authorized Representative / Date

Request For Proposals (RFP) No. 2025-0004 / City of Stockbridge Annual On Call Sidewalk Repairs and
Replacement / Addendum No. 2
EXHIBIT D
BOND DOCUMENTS

Each bid must be accompanied with a BID BOND (bond only: certified checks or other forms
are not acceptable) in an amount equal to five percent (5%) of the base bid, payable to the City of
Stockbridge. Said bid bond guarantees the bidder will enter into a contract to construct the
project strictly within the terms and conditions stated in this bid and in the bidding and contract
documents, should the construction contract be awarded.
The Successful Bidder shall be required to furnish a bond for the faithful performance on the
contract and a bond to secure payment of all claims for materials furnished and/or labor
performed in performance of the project, both in amounts equal to one hundred percent (100%)
of the contract price.
The Successful Bidder shall also be required to furnish a Maintenance Bond, in the amount of
one-third (1/3) of the contract price, guaranteeing the repair or replacement caused by defective
workmanship or materials for a period of one (1) year from the completion of construction.
Bonds shall be issued by a corporate surety appearing on the Treasury Department’s most current
list (Circular 570 as amended) and be authorized to do business in the State of Georgia.
Date of Bond must not be prior to date of Contract. If Contractor is a Partnership, all partners
shall execute Bond.
EXHIBIT D
BOND DOCUMENTS
BID BOND

KNOW ALL MEN BY THESE PRESENTS, THAT __________________________________
(Name of Contractor) __________________________________________________
(Address of Contractor) at __________________________________

(Corporation, Partnership and or Individual) hereinafter called Principal, and ________________
(Name of Surety)
(Address of Surety

A corporation of the State of _________________, and a surety authorized by law to do business in the
State of Georgia, hereinafter called Surety, are held and firmly bound unto

City of Stockbridge Georgia
(Name of Obligee)
4640 N Henry Blvd., Stockbridge, Georgia 30281
(Address of Obligee)

herein after referred to as Obligee, in the penal sum of____________________________________
Dollars ($ _______________) in lawful money of the United States, for the payment of which sum well
and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and
severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to the City of Stockbridge, Georgia, a
proposal for furnishing materials, labor and equipment for:

Request For Proposal, No. 2025-0006
Annual On-Call Water And Sewer Emergency, Operational Repair, Maintenance and
Construction

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder’s
check otherwise required to accompany this Bid.

NOW, THEREFORE, the conditions of this obligation are such that if the bid is accepted, the Principal
shall within ten days after receipt of notification of the acceptance execute a Contract in accordance with
the Bid and upon the terms, conditions, and prices set forth in the form and manner required by the City
of Stockbridge, Georgia, and execute a sufficient and satisfactory Performance Bond and Payment Bond
payable to the City of Stockbridge, Georgia, each in an amount of 100% of the total Contract Price, in
form and with security satisfactory to said the City of Stockbridge, Georgia, and otherwise, to be and
remain in full force and virtue in law; and the Surety shall, upon failure of the Principal to comply with
any or all of the foregoing requirements within the time specified above, immediately pay to the City of
Stockbridge,

Georgia, upon demand, the amount hereof in good and lawful money of the United States of America,
not as a penalty, but as liquidated damages.
EXHIBIT D
BOND DOCUMENTS

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed
pursuant, to and in accordance with the applicable provisions of the Official Code of Georgia Annotated,
as Amended, including, but not limited to, O.C.G.A. SS 13-10-1, et. Seg. And SS 36-86-101, et. Seg.
And is intended to be and shall be constructed as a bond in compliance with the requirements thereof.
Signed, sealed, and dated this __________ day of _______________________________, 2025.

ATTEST:

(Principal Secretary) (Principal)

(SEAL) BY: _________________________

(Witness to Principal) (Address)

(Address)

(Surety)

ATTEST
BY: _______________________________
(Attorney-in-Fact) and Resident Agent

(Attorney-in-Fact)

(Seal) ______________________________
(Address)

(Witness as to Surety)
(Address)
EXHIBIT D
BOND DOCUMENTS

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: THAT

(Name of Contractor)

(Address of Contractor)

(Corporation, Partnership or Individual)

Hereinafter called Principal, and

(Name of Surety)

(Address of Surety)

A Corporation of the State of _________________and a surety authorized by law to do business
in the State of Georgia, hereinafter called Surety, are held and firmly bound unto:

The City of Stockbridge Georgia
(Name of Obligee)

4640 N Henry Blvd. Stockbridge, Georgia 30281
(Address of Obligee)

Hereinafter referred to as Obligee; for the use and protection of all subcontractors and all persons
supplying labor, services, skill, tools, machinery, materials and/or equipment in the prosecution of the
work provided for in the contract hereinafter referred to in the full and just sum of
_____________________________ Dollars ($_____________) in lawful money of the United States, for
the payment of which sum well and truly to be made, the Principal and Surety bind themselves, their, and
EXHIBIT D
BOND DOCUMENTS

each of their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these
presents.

The condition of this obligation is such, as whereas the Principal entered into a certain contract, hereto
attached, with the Obligee, dated____________________ for ________________.

NOW, THEREFORE, the conditions of this obligation are such that if the Principal shall well, truly, and
faithfully perform said Contract in accordance to its terms, covenants, and conditions, and shall promptly
pay all persons furnishing labor, materials, services, skill, tools, machinery and/or equipment for use in
the performance of said Contract, then this obligation shall be void; otherwise, it shall remain in full force
and effect.

All persons who have furnished labor, materials, services, skill, tools, machinery and/or equipment for
use in the performance of said Contract shall have a direct right of action on this Bond, provided payment
has not been made in full within ninety (90) days after the last day on which labor was performed,
materials service, skill, tools, machinery, and equipment furnished or the subcontract completed.

PROVIDED FURTHER, that said Surety to this Bond, for value received, hereby stipulates and agrees
that no change, extension of time, alterations, or additions, to the terms of the Contract or to the Work to
be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive
notice of any such change, extension of time, alterations, or additions to the terms of the Contract or to the
work to be performed thereunder.

PROVIDED, HOWEVER, that no suit or action shall be commenced hereunder by any person furnishing
labor, materials, services, skill, tools, machinery, and /or equipment having a direct contractual
relationship with a subcontractor, but no contractual relationship express or implied with the Principal:

Unless such person shall have given notice to the Principal within 120 days after such person did, or
performed the last of the work or labor, or furnished the last of the materials, services, skill, tools,
machinery and/or equipment for which claim is made, stating with substantial accuracy the amount
claimed and the name of the party to whom the materials, services, skill, tools, machinery, and/or
equipment were furnished, or for whom they work or labor was done or performed. Such a notice shall be
served by mailing the same by registered mail, postage prepaid, in an envelope addressed to the Principal,
at any place where an office is regularly maintained for the transaction of business, or served in any
manner in which legal process may be served in the State in which the aforesaid project is located, save
that such service need not be made by a public officer, and a copy of such notice shall be delivered to the
Obligee, to the person and at the address provided for in the Contract, within five days of the mailing of
the notice to the Principal.
EXHIBIT D
BOND DOCUMENTS

PROVIDED FURTHER, any suit under this Bond must be instituted before the expiration of one year
after the acceptance of the public works covered by the Contract by the proper authorities.

PROVIDED FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant
to and in accordance with the applicable provision of the Official Code of Georgia Annotated, as
amended, including, but not limited to, O.C.G.A. SS 13-10-1, et. Eq. and SS 36-86-101, et. Seg., and is
intended to be and shall be construed as a bond in compliance with the requirements, therefore.

Signed, sealed, and dated this___________day of_______________, 2025
ATTEST:

(Principal Secretary) (Principal)
(Seal)

By:__________________________

(Witness to Principal) (Address)

___________________________________ (Surety)

ATTEST BY:
Agent
(Attorney-in-Fact)

(Seal)

(Address)

(Witness as to Surety)
EXHIBIT D
BOND DOCUMENTS
PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: THAT
(Name of Contractor)

(Address of Contractor)
(Corporation, Partnership or Individual)

Hereinafter called Principal, and

(Name of Surety)

(Address of Surety)

A Corporation of the State of _________________ and a surety authorized by law to do business in the
State of Georgia, hereinafter called Surety, are held and firmly bound unto:

The City of Stockbridge, Georgia
(Name of Obligee)

4640 N Henry Blvd., Stockbridge, Georgia 30281
(Address of Obligee)

Hereinafter referred to as Obligee; are held firmly bound unto said Obligee and all persons doing work or
furnishing skill, tools, machinery, supplies, or material under or for the purpose of the Contract
hereinafter referred to, in the penal sum of: __________________________Dollars ($______________),
in lawful money of United States, for the payment of which sum well and truly to be made, we bind
EXHIBIT D
BOND DOCUMENTS
ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these
presents.

The condition of this obligation is such, as whereas the Principal entered into a certain contract, hereto
attached, with the Obligee, dated_______________ for: _____________.

NOW THEREFORE, the conditions of this obligation are such that if the above-bound Principal shall
well, truly, fully and faithfully perform said contract according to its terms, covenants, conditions, and
agreements of said contract during the original term of said contract and any extensions thereof that may
be granted by the oblige, with or without notice to the Surety, and during the life of any guaranty required
under the contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms,
conditions and agreement of any and all duly authorized modifications of said contract that may hereafter
be made, then his obligation shall be void, otherwise to remain in full force and effect.

PROVIDED FURTHER, that said Surety to this Bond, for value received, hereby stipulates and agrees
that no change, extension of time, alterations, or additions to the terms of the Contract or to the Work to
be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive
notice of any such change, extension of time, alterations, or additions to the terms of the Contract or to the
work to be performed thereunder.

PROVIDED FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant
to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as
amended, including but not limited t. O. C.G.A. SS 13-10-1 et. Eq. and SS 36-86-101, et Seg., and is
intended to be and shall be construed as a bond in compliance with the requirements thereof.

Signed, sealed, and dated this________day of __________________, 2025

ATTEST:

(Principal)
(Principal Secretary)

(Seal)

By: ____________________________________________________

(Witness to Principal)

(Address)
EXHIBIT D
BOND DOCUMENTS

(Surety)

ATTEST:

(Attorney-in-Fact) and Resident Agent

(Attorney-in-Fact)

(Seal)
(Address)

(Witness as to Surety)

(Address)
EXHIBIT D
BOND DOCUMENTS

MAINTENANCE BOND
PROJECT NO: _____________
BOND NO: ________________

KNOW ALL MEN BY THESE PRESENTS that we, _______________________ as Principal, and
________________________as Surety, are held and firmly bound unto the CITY OF
STOCKBRIDGE, GEORGIA, as Obligee in the sum of one-third of the contract bid for the
payment of which said Principal and Surety bind themselves, their heirs, administrators,
executors, successors and assigns jointly and severally, firmly by these presents.

WHEREAS, the Principal has entered into an agreement with the City of Stockbridge. Said work has now
been completed and the Obligee desires a maintenance bond guarantee said streets and
improvements for a period of one-year beginning_____________ and
ending_________________.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall
fully indemnify and save harmless the City of Stockbridge from any and all loss, costs, expenses
or damages, for any repairs or replacements required because of defective workmanship or
materials in said construction, then this obligation shall be null and void; otherwise to be and
remain in full force and effect as to any such claim arising within one year from the completion of
said construction as set forth in said agreement.

Signed, sealed and dated this_______ day of ________________, 2025
Witness:
(Principal)

(Name of Surety Company)

(Attorney-in-fact)

End of Exhibit D.
Response Proposals Listing
for
Request for Proposals No. 2025-0004
Annual On-Call Sidewalk Repairs and Replacement

The following proposals were received in response to Request For Proposals No. 2025-0004,
City of Stockbridge Annual On-Call Sidewalk Repairs and Replacement by the closing date of
6/3/2025, 3:00PM, EST.

A & S Paving, Inc.
Blount Construction Company, Inc.
CGS Waterproofing, LLC
Construction
CSTE, Inc.
DAF Concrete, Inc.
HFJ Concrete
Limitless Concrete & Works, Inc.
Peach State Construction Co., LLC
The M. Mitchell Group, LLC

Department of Finance – Procurement Division * 4640 N. Henry Boulevard * Stockbridge, GA 30291 *Tel: (770) 389-7900
Where Community Connects

JUSTIFICATION FOR SOLE SOURCE PURCHASE
(Total cost $5,000.01-$50,000.00)

PURCHASE REQ. NO.: --------- TOTAL COST: $6 0, 000 . 00

VENDOR NAME: ------------------------
CedarChem

DESCRIPTION: (Describe what is to be purchased)
Chemicals for WWTP
PURPOSE: (Describe the intended use of the item or service)
Specialized chemical to remove phosphorus in wastewater.

JUSTIFICATION: (Describe why only one source is available to supply the item or service)
Cedarchem is the manufacturer of the CC2 050 . Extensive testing was
completed with other chemicals and the results indicted that the CC2050
manufactured by Cedarchem worked best for the City's wastewater process.

LOCATION: (Identify the department that needs the item or service)

WWTP

GL Account Number: 505-43300-5317 06
Number Project#

Department Head:
Type/Print Name Signature

City Manager: ���
Type/Print Name Signature

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ITEM/PROJECT/EVENT:
On July 30, 2024, City Council approved awarding the contract to Mauldin & Jenkins CPAs for
financial services to audit the City of Stockbridge financial statements for the years ending
December 31, 2024 - 2028. The contract will be automatically renewed unless terminated by either
party sixty (60) days prior to the end of December.

BACKGROUND INFORMATION:

STAFF RECOMMENDATION:

The Contract terms is for one (1) year with the option to renew for four (4), one (1) year periods, with such
options in the City's sole discretion.

City Staff is seeking approval to renew the Financial Audit Services Contract with Mauldin & Jenkins CPAs
for its second (2nd) optional renewal year for the budgeted amount of $67,500.00.

The first (1st) renewal year ends December 31, 2025.

Attachments:
1. Contract Renewal Evaluation Form
2. Fully-Executed Contract
3. Resolution No. R24-1728
4. Request For Proposal (RFP) 2024-0004
5. Mauldin & Jenkins Response Proposal to include Cost Proposal

Staff Signature______________________________

City of Stockbridge

REQUEST FOR PROPOSAL No. 2024-0004

For
Financial Audit Services
On behalf of
(City Manager’s Office)

RFP DUE DATE AND TIME
April 11, 2024 @ 3:00 p.m. EST
RFP ISSUANCE DATE:
February 26, 2024

THERE WILL BE NO PRE-PROPOSAL CONFERENCE

PURCHASING CONTACT
Drexal D. Paulk @ 770-389-7900 ext. 322
E-MAIL: dpaulk@stockbridgega.org

LOCATION
City of Stockbridge
Department of Procurement
4640 N. Henry Boulevard
Stockbridge, Ga. 30281
ADVERTISEMENT FOR REQUEST FOR PROPOSALS
RFP 2024-0004 Financial Audit Services

All proposals are due to the Division of Contracts & Procurement on or before Thursday,
April 11, 2024, at 3:00 P.M., legal prevailing time. Proposals shall be submitted in-person
at the Division of Contracts and Procurement. One (1) original and five (5) copies and an
electronic version on a thumb drive. Proposals submissions are due up until 3:00 p.m.,
Thursday April 11,2024.

Proposals submitted after the proposal close date will not be accepted. Note: Any proposal
submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any
reason.

To ensure proper and timely submission please adhere to the dates and times outlined above.
Any proposals received after this appointed schedule will be considered late. The proposal
due date can be changed only by addendum.

A PRE-PROPOSAL CONFERENCE will NOT be held for this solicitation.

Please feel free to contact the Procurement Officer for this solicitation at (770) 389- 7800 ext.
322 or via email DPaulk@Stockbridgega.org. Please note that the response made by the City
will be provided in writing to all Proposers by addendum. No verbal responses shall be
authoritative.

DATE
EVENT

Request For Proposals Issued to Public Monday, February 26, 2024

Non-Mandatory Pre-Bid Conference via Cisco WebEx. NO PRE-PROPOSAL CONFERENCE

Last Day for Questions to be Submitted Thursday, March 21, 2024 @ 12Noon EST

RFP Submission Deadline Thursday, April 11, 2024 @ 3pm

Page 2 RFP 2024-0004 Financial Audit Services
City of Stockbridge
Department of Finance
Division of Contracts & Procurement

REQUEST FOR PROPOSAL SPECIFICATIONS

RFP 2024-0004 Financial Audit Services

1. DESCRIPTION

The City of Stockbridge Department of Procurement is soliciting Proposals from qualified
vendors to assist the City with the preparation of a financial audit.

Background

The City of Stockbridge is in the northern part of Henry County, Georgia which was founded
May 15, 1821. Henry county has an area of approximately 331 square miles located in the
Piedmont Section of northern Georgia and is surrounded by the counties of Butts, Clayton,
DeKalb, Newton, Rockdale, and Spalding Counties. Stockbridge, Georgia is just minutes south
of Atlanta a straight drive down Interstate 75-South. The City is populated with approximately
30,000 residents.

The City of Stockbridge is a relaxed atmosphere, with all the amenities of a major metropolitan
area with attractive lifestyle, and business opportunities. Stockbridge is also a wonderful place
to live, work and play.

Stockbridge City Council (City) is the governing authority of the City of Stockbridge. The
affairs of the City are conducted by a Mayor and five (5) member City Council. This elected
body is responsible for the active coordination of community resources, to meet community
needs.

The City Manager, who is appointed by the Mayor and City Council, oversees the day-to-day
operations of the City, ensuring the efficient delivery of City Services. All activities and
functions of the City are administered by the City Manager under the jurisdiction of the Mayor
and City Council as set forth in State and Local Laws.

Page 3 RFP 2024-0004 Financial Audit Services
2. CONTACT PERSON

Please contact our procurement agent, Drexal Paulk, via email at DPaulk@Stockbridgega.org
with any procedural or technical questions relating to this Request for Proposals. All
questions should be submitted in writing to the Purchasing contact person and submitted via
email at DPaulk@Stockbridgega.org. All inquiries must contain the request for proposal
number and title in the subject line of the email. No phone calls will be accepted. Any
responses made by the City will be provided in writing to all Proposers by addendum. No
verbal responses shall be authoritative.

3. TERM OF AGREEMENT

The contract is intended for a one (1) year base and four (4) one-year renewable options that
are contingent of funds availability.

4. SCOPE OF WORK

4.1 GENERAL INFORMATION
A. Purpose and Invitation to Submit Proposal. The City of Stockbridge is requesting
proposals from qualified firms of certified public accountants to audit its financial
statements for the fiscal years ending December 31, 2024, December 31, 2025, December
31, 2026, December 31, 2027, and December 31, 2028. These audits are to be performed
in accordance with generally accepted auditing standards, the standards set forth for
financial audits in the U.S. General Accounting Offices (GAO) Government Auditing
Standards, the provisions of the Federal Single Audit Act of 1984 and U.S. Office of
Management and Budget (OMB) Circular A-133, Audits of State, Local Governments, and
nonprofit organizations. There is no expressed or implied obligation for the City to
reimburse the responding firms for any expenses incurred in preparing proposals in
response to this request. During the evaluation process, the City reserves the right to request
additional information or clarification from proposers, where it may serve the City's best
interest. Proposals submitted will be reviewed and evaluated by staff based on evaluation
criteria and it is anticipated that the top three (3) will be recommended to the City
Evaluation Committee. The top three (3) proposals will be notified to prepare a formal oral
presentation to the Evaluation Committee. A “Best and Final” firm will be selected based
on evaluation criteria scoring. This firm will be presented to the Finance Committee in the
form of a contract for approval and recommendation to the City of Stockbridge City
Council for approval in March. The City reserves the right to retain all proposals submitted,
and to use any ideas in a proposal regardless of whether that proposal is selected.
Submission of a proposal indicates acceptance by the firm of the conditions contained in
this request for proposals, unless clearly and specifically noted in the proposal submitted,
and confirmed in the contract between the City and the firm selected. It is anticipated that
the Finance Committee will make a final recommendation to the City of Stockbridge City
Council in April 2024 and that the City of Stockbridge will act upon that recommendation
and award a contract in April 2024.

Page 4 RFP 2024-0004 Financial Audit Services
4.2 B. Term of Contract. A four-year contract for fiscal years ending December 31, 2024,
December 31, 2025, December 31, 2026, December 31, 2027, and December 31, 2028,
subject to the review and recommendation of the Finance Committee, the concurrence of
the City of Stockbridge City Council, and the annual availability of an appropriation.

The external auditor shall prepare the City’s Annual Comprehensive Financial Report (ACFR) in
a form similar to the most common report. This includes the preparation of combined and
combining financial statements. The City is requesting assistance with preparation of the ACFR.
The City also desires the auditor to express an opinion on the fair presentation of its basic financial
statements in conformity with generally accepted accounting principles. The basic financial
statements are comprised of government-wide financial statements and fund financial statements.
For the government-wide statements, the primary government includes governmental activities
and business-type activities; and two discreetly presented component units. The fund statements
include each major fund, aggregate remaining funds, and budgetary comparison statements for the
major funds. Furthermore, the City desires the auditor to express an “in relation to” opinion on the
fair presentation of its combining and individual fund financial statements and schedules in
conformity with generally accepted accounting principles. The auditor is not required to audit the
introductory and statistical section of the ACFR. The auditor shall also be responsible for
performing certain limited procedures involving The Management’s Discussion and Analysis and
Required Supplementary Information required by the Governmental Accounting Standards Board,
as mandated by generally accepted auditing standards. 2. The City desires the auditor to conduct a
Single Audit of the City's Federal grant programs. This includes Notes to the Schedule of
Expenditures of Federal Awards, the Schedule of Findings and Questioned Costs, and a Summary
Schedule of Prior Audit Findings Following the preparation of the aforementioned, the auditor
shall issue the following reports:
a) Independent Auditor’s Report on Internal Control Over Financial Reporting and on
Compliance and Other Matters Based on an Audit of the Financial Statements Performed in
Accordance with Government Auditing Standards.

b) Report on Compliance for Each Major Federal Program; Report on Internal Control over
Compliance; and Report on Schedule of Federal Expenditures of Federal Awards Required by
OMB Circular, In addition to the Comprehensive Annual Financial Report and the Single Audit
Report of the City, this engagement includes an audit from the Clerk of the Circuit Court. This
audit requires the preparation of financial statements, as well as a supplemental schedule
encompassing detailed information in the Annual Financial Report.

The related audit includes:

a) Independent Auditor’s Report

b) Independent Accountants’ Report on Compliance and on Internal Control Over Compliance

Page 5 RFP 2024-0004 Financial Audit Services
c) Report on Internal Control over Financial Reporting and on Compliance and Other Matters
Based on GAAP Principles. Audit of Financial Statements Performed in Accordance with
Government Auditing Standards.

d) Financial Statements: 1) Combined Balance Sheet 2) Notes to the Financial Statements
Supplementary Information: Combining Statement of Changes in Assets and Liabilities – Agency
Funds Report J – Annual Financial Report.

Page 6 RFP 2024-0004 Financial Audit Services
PAGE LEFT BLANK INTENTIONALLY

Page 7 RFP No. 2024-0004 Financial Audit Services
i. Project Manager
The awarded service provider shall propose a clear project management and consultation
framework.

ii. Project Reporting
The City of Stockbridge requires that the awarded vendor include a detailed project timeline and
reporting schedule outlining the steps taken to ensure timely delivery of all project outputs
based around interim milestones and a completion date.

1. SPECIAL CONDITIONS/INSTRUCTIONS

No Contact During Procurement Process
The evaluation and award process for City contracts shall be free from both actual and
perceived impropriety, and that contacts between potential vendors and City officials, elected
officials and staff regarding pending awards of City contracts shall be prohibited.

1. No person, firm, or business entity, however situated or
composed, obtaining a copy of or responding to this solicitation,
shall initiate or continue any verbal or written communication
regarding this solicitation with any City officer, elected official,
employee, or designated City representative, between the date
of the issuance of this solicitation and the date of the City
Manager’s recommendation to the City Council for award of the
subject contract, except as may otherwise be specifically
authorized and permitted by the terms and conditions of this
solicitation.

2. All verbal and written communications initiated by such person,
firm, or entity regarding this solicitation, if same are authorized
and permitted by the terms and conditions of this solicitation,
shall be directed to the Purchasing Agent.

3. Any violation of this prohibition of the initiation or continuation
of verbal or written communications with City officers, elected
officials, employees, or designated City representatives shall
result in a written finding by the Purchasing Agent that the
submitted bid or proposal of the person, firm, or entity in
violation is “non-responsive”, and same shall not be considered
for award.

Page 8 RFP No. 2024-0004 Financial Audit Services
TECHNICAL PROPOSAL PART 1- TELL US ABOUT YOUR COMPANY/FIRM

Tab 1 - Cover Letter

The proposal must include a letter of transmittal attesting to its accuracy, signed by an
individual authorized to execute binding legal documents on behalf of the vendor. The cover
letter shall provide the name, address, telephone, and facsimile numbers of the vendor
along with the name, title, address, telephone, and facsimile numbers of the executive that
has the authority to contact the City. The cover letter shall present the vendor’s
understanding of the project, a summary of the approach to be undertaken to perform the
services, as well as a summary of the costs to provide the services.

Tab 2 - Executive Summary

The vendor shall submit an executive summary, which outlines its proposal, including the
proposed general management philosophy. The executive summary shall at a minimum
include an identification of the proposed project team, assign a contractor point of contact
for the project, give the responsibilities of the project team, and a summary of the proposed
services. This section should highlight aspects of the contractor’s proposal which make it
superior or unique in addressing the needs of the City.

Tab 3 - Company History

The vendor will provide, in this section of the proposal, pertinent company historical
information that will demonstrate its ability to successfully accomplish this project.

Primary Business

The vendor will provide, in this section of the proposal, its primary business interest and/or
operations including organization and affiliations, including the magnitude of its operation
as it relates to this project.

Tab 4 - Experience

The vendor will provide, in this section of the proposal, a detailed description of similar
services or contracts in which the vendor is presently involved or has completed during the
past three (3) years. Include the dollar amount of each project with which you were
associated.

Tab 5 - Capabilities
The vendor will provide in this section of the proposal a description of the firm’s capabilities,
any limitations relative to facilities, staff, ongoing projects, or contracts shall be identified
and explained. The vendor should be able to adequately showcase their ability to meet all
the standards outlined in this RFP.

Page 9 RFP No. 2024-0004 Financial Audit Services
Tab 6 - Company Principles

Provide a biographic overview of the vendor’s key principles.

Staff

The vendor shall provide, in this section of the proposal, a description of key staff and
personnel that will be assigned to effectively facilitate the requirements of this project. This
description will include, at a minimum, the number of permanent employees, part-time
employees and an organizational chart reflecting local and corporate assignments and
responsibilities. Specifically, the vendor must identify what priority will be placed on this
project and how the firm intends to provide the initial management and staff.

Resumes

The vendor shall provide, in this section of the proposal, resumes of key personnel which
will be assigned to this project, both local and corporate. Each resume shall include at a
minimum:

• Position/title
• Tenure with the vendor
• Education
• Overall experience
• Other related information pertaining to the work to be performed

PART 2 - TECHNICAL PROPOSAL

TELL US HOW YOU PLAN TO DELIVER/PERFORM THE SCOPE OF WORK.

Project Plan

Please provide a detailed plan of how your firm intends to deliver/perform the scope
of work. Please provide full project plan along with tentative timeline. Please also
list key personnel that will be performing essential tasks. The project plan should
describe the offeror’s approach to successful implementation to address the
proposed scope of work. At a minimum, the project plan should include:

• A detailed outline of the proposed methodology to complete and manage the
project scope including high level timeline and brief description of the key
tasks, key milestones, and key deliverables.
• A public involvement plan addressing what types of involvement methods
will be used and the frequency of each activity.
• State the vendor/offeror’s understanding of the scope services being solicited
by the City. If there are any gaps between what the vendor/offeror believes
should be the proper scope of services, given all information available, the
offeror should clearly identify these gaps.
Page 10 RFP No. 2024-0004 Financial Audit Services
• Discuss any assumptions relating to the responsibilities and/or commitments
the offeror is expecting of the City throughout the life of the project.

• Provide a timeline indicating tasks required and the start and completion
dates for each. It is expected that the work will commence as soon as
possible after the contract is awarded.

• Provide a detailed breakdown and description of the specific steps, and
services that will be provided. Describe how the final product will be
structured and presented upon completion. Include any computer/software
compatibility information. Vendors may elect to include in the section any
innovative methods or concepts that might be beneficial to the City of
Stockbridge as long as the minimum requirements set out in this RFP are
met.

• Project Team The offeror should document its experience and qualifications
for the project highlighting any strategic benefits the City will realize in
partnering with the offeror. The offeror should also provide a staffing plan
for this project including qualifications (of no more than two pages per
person) of the proposed key functional and technical members and their
related roles for this project. The proposed project manager should be
identified. The intent, if any, to subcontract parts of the scope of work should
be described and qualifications for the subcontracting firm and key personnel
should also be provided.

COST PROPOSAL: PLEASE PROVIDE AS MUCH ITEMIZATION AS POSSIBLE.
DO NOT INCLUDE WITHIN TECHNICAL SPECIFICATIONS COST SHALL BE
SUBMITTED IN SEPARATE ENVELOPE

Reasonableness

The Vendor’s Fee Schedule, included in this solicitation, must be submitted
separately from Technical Proposal. The Cost Proposal shall remain sealed until the
Technical Proposals have been opened and evaluated. The vendor whose technical
score ranks above the average will have their Cost Proposals unsealed and scored.
The vendor whose technical score ranks below the average will NOT have their Cost
Proposals unsealed and scored.

The formula used to evaluate price for services outlined in Scope of Work
is as follows:

(Lowest price / price of proposal being evaluated) x points available for price = score.
The Cost Proposals for all services will be evaluated for completeness and
reasonableness.
Page 11 RFP No. 2024-0004 Financial Audit Services
Best Value

The cost proposal is important; however, it will not be the sole determining factor in
the selection process. It is not the intent of the City to limit innovative solutions by
dollar constraints, but rather to determine which proposal has the potential of
providing the best value for the services required.

Proposal Evaluation Factors
It is the intent of the City to evaluate the proposals based on technical merit and
price and to choose the vendors whose proposal best represents the best value to the
City. The City reserves the right to waive any irregularities, reject any and/or all
proposals, in whole or in part, when, in the opinion of the City, such rejection is in
the best interests of the City.

Proposals will be graded based on the following form:

Evaluation Criteria Weight Score
Company Background & 24%
Qualifications
Technical Proposal: Plan for 30%
execution of Scope of Work
Cost Proposal 30%
Performance of Similar Projects 8%
Local Business: Within City 3%
Limits
Number of CPAs on staff. 5%
Total 100%

Ratings descriptions are on the next page.

Page 12 RFP No. 2024-0004 Financial Audit Services
Rating Description

1 - 20 Poor

21 - 40 Fair

41 - 60 Good

61 - 80 Excellent

81 - 100 Superior

BASIS FOR EVALUATION OF PROPOSALS AND AWARD OF PROJECT

The City does not discriminate on the grounds of race, religion, color, age, sex, disability, sexual
orientation, or national origin in consideration of an award. Disadvantaged business
enterprises are afforded a full opportunity to submit proposals. Proposals will be evaluated on
the Consultant’s qualifications, experience, project understanding and approach. Based on the
preliminary review of the proposals, Consultants may then be interviewed prior to selection. The
award will be made to the Consultant providing the best value for the City’s requirements. In
making such determination, City Council shall consider but not be limited to the following
factors:

1. The Consultant's skill, ability, and capacity to perform the services required.
2. The Consultant’s interest in the services which is the subject of this RFP, as well as their
understanding of the scope of such services and the specific requirements of the City.
3. The Consultant’s ability to perform the services within the time period specified, without
delay or interference.
4. The Consultant's character, integrity, reputation, judgment, experience and efficiency.
5. The Consultant's previous and current compliance with statutes, ordinances and rules
relating to the Project.
6. The sufficiency of the Consultant's financial resources necessary for the performance of
the Project.
7. The number and nature of any conditions attached to the proposal.
8. The general organization of the proposal: Special consideration will be given to submittals
which appropriately address the goals; and provide in a clear and concise format the
requested information; and
9. The scope, responsiveness, efficiency, and quality of the Consultant’s administrative
services.

The City makes no commitment to any firm or consultant until such time as the City approves
the negotiated contract. Upon recommendation of the Procurement Manager and City Manager,
the Mayor and the City Council may reject all proposals when it determines that such action is
in the public’s best interest.

Page 13 RFP No. 2024-0004 Financial Audit Services
2. INSURANCE & RISK MANAGEMENT PROVISIONS

The contractor will maintain such insurance as will protect it from claims under workmen’s
compensation acts and from any other claims for damages to property and personal injury,
including death, which may arise from operations under this contract, whether such
operations be by itself or by any sub-contractor or anyone directly or indirectly employed
by either of them. Certificates of such insurance MUST be filed with the City.

Contractor Insurance Requirements:

Within 5 days of Notice of Award, and at all times that this Contract is in force, the
Contractor shall obtain, maintain, and furnish the City Certificates of Insurance from
licensed companies doing business in the State of Georgia with an A.M. Best Rating A-10
or higher and acceptable to the City covering. The City of Stockbridge must be listed as an
additional insured. The following minimum requirement shall apply to said Certificate of
Insurance:

1. Workers’ Compensation & Employer’s Liability Insurance. Workers’ Compensation
Insurance in compliance with the applicable Workers’ Compensation Act(s) of the
state(s) wherein the work is to be performed or where jurisdiction could apply in amounts
required by statutes. Employer’s Liability Insurance, with limits of liability of not less
than $1,000,000 per accident for bodily injury or disease.

2. Commercial General Liability Insurance, including contractual liability insurance,
product and completed operations, personal and advertising injury, and any other type
of liability for which this Contract applies with limits of liability of not less than
$1,000,000 each occurrence, $2,000,000 policy aggregate for personal injury, bodily
injury, and property damage. Commercial General Liability Insurance shall be written on
an “occurrence” form.

3. Automobile Liability Insurance with limits of liability of not less than $1,000,000 per
accident for bodily injury and property damage if automobiles are to be used in the
delivery of or in the completion of services and work or driven onto the City’s property.
Insurance shall include all owned, non-owned and hired vehicle liability.

4. Umbrella Insurance with limits of liability excess of Employer’s Liability Insurance,
Commercial General Liability Insurance and Automobile Liability Insurance in the
amount of not less than $3,000,000.

5. Professional (Errors and Omissions) Insurance: For Professional Services and for all
Design/Build Projects with limits of liability of not less than $3,000,000 per occurrence or
claim $3,000,000 policy aggregate. Such policy shall also include coverage for losses arising
from the breach of information security or cyber liability (including Errors & Omissions,
Security and Privacy Liability and Media Liability), whether combined with the Professional
Liability policy or placed as a separate policy but carrying the same limits of liability. Such
coverage shall insure damage, injury and loss caused by error, omission or negligent acts,
including all prior acts without limitation, related to the professional services to be provided
under this Contract. The policy shall be amended to include independent contractors providing
professional services on behalf of or at the direction of the Contractor.

Page 14 RFP No. 2024-0004 Financial Audit Services
The definition of Contractual Liability shall be amended to state that liability under a contract
of professional services is covered. Further, coverage shall be afforded for fraudulent acts,
misappropriation of trade secrets, internet professional services, computer attacks, personal
injury, regulatory actions, wrongful acts, contractual liability, privacy policy, and insured versus
insured. The Contractor shall ensure that coverage under this policy continues for a period of
thirty-six (36) months after completion of services.

A copy of these endorsements shall be provided to the City.

Certificates of Insurance showing that such coverage is in force shall be filed under this
Contract by the Contractor to the City and is a pre-requisite to this contract. Failure to
provide insurance within (10) days of award makes any contract award voidable by the
City.

The obligations for the Contractor to procure and maintain insurance shall not be
construed to waive or restrict other obligations and it is understood that insurance in
no way limits the liability of the Contractor whether or not same is covered by
insurance.

Certificate Holder should read:
The City of Stockbridge
4640 North Henry Blvd.
Stockbridge, Ga. 30281

END OF SECTION

Page 15 RFP No. 2024-0004 Financial Audit Services
City of Stockbridge
Department of Finance
Division of Procurement
REQUEST FOR PROPOSALS
GENERAL TERMS AND CONDITIONS

The following provisions are hereby made a part of this Request for Proposal (“RFP”). Any contract or
purchase order awarded as the result of this request shall be governed by these General Terms and
Conditions. By submission of your responses to this RFP, vendor agrees to furnish the product(s) and/or
service(s) pursuant to these conditions.

1. GENERAL. These provisions are standard for all City contracts. The City may delete or modify
any of these standard provisions for a particular contract or purchase order by indicating a change
in the special instructions or provisions. Any vendor accepting a purchase order award as
the result of this request agrees that the provisions included within this Request for
Proposal shall prevail over any conflicting provision within any standard form
contract of the vendor.

2. METHOD OF SOURCE SELECTION. This procurement is being conducted in accordance
with all applicable provisions of the City of Stockbridge Municipal Code and the specific method
of source selection for the services required in this solicitation is Competitive Sealed Bidding and
Competitive Sealed Proposals.

3. SUBMISSION OF RESPONSES. Responses must be submitted for quick quotes on-line via
the Georgia Procurement Registry portal at https://ssl.doas.state.ga.us/gpr/index. Response to
e-quotes must be received no later than 3:00 p.m. on the date indicated.

4. STATE OF GEORGIA IMMIGRATION REQUIREMENT. Effective July 1, 2013, State law
requires that all contracts for the physical performance of services for all labor or service
contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed
pursuant to Title 26, Title 43, or the State Bar of Georgia) must comply with the Illegal
Immigration Reform and Enforcement Act. The City cannot enter into a contract for the physical
performance of services unless the contractor has registered with, is authorized to use and uses
the federal work authorization program commonly known as E-Verify.

Before a bid/proposal for any such services is considered by the City, the bid/proposal shall
include a signed, notarized affidavit from the contractor attesting the affiant has registered with,
is authorized to use, and uses the federal work authorization program.

5. AMENDMENTS TO THE REQUEST PROPOSAL. Any amendment to pricing is valid only
if in writing and issued by the City.

6. ADDENDUM. Revision to the Request for Proposal issued by the City prior to the receipt of
bids.
Page 16 RFP No. 2024-0004 Financial Audit Services
7. NON-COLLUSION. Bidder certifies that this bid/proposal is made without prior
understanding, agreement or connection with any other corporation, firm or person submitting a
bid for the same work, labor, or service to be done or the supplies, materials or equipment to be
furnished and is in all respects fair and without collusion or fraud. Bidder further understands
collusive bidding is a violation of state and federal law and can result in fines, prison sentences
and civil damage awards. The bidder agrees to abide by all conditions of this bid and certifies that
person signing is authorized to sign this bid or proposal for the bidder.

8. CONFLICT OF INTEREST. Vendor states that no City officer or employee, nor any business
entity in which they have an interest: a) Has an interest in the contract awarded; b) Has been
employed or retained to solicit or aid in the procuring of the resulting contract; c) Will be
employed in the performance of such contract without immediate disclosure of such fact to the
City.

9. BASIS OF AWARD. The City shall award to the overall responsible and responsive vendor
complying with the provisions of the Request for Proposal. The following criteria may be
considered by the City in selecting the most advantageous quote: a) Ability to perform the service
required within the specified time; b) Conformance to specification; c) The quality of performance
in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) vendor
references. The City reserves the right to cancel the solicitation and to reject any or all quotes in
whole or in part and is not bound to accept any quote if rejection of that quote is determined to be
contrary to the best interest of the City.

10. SAMPLES. Samples of items, when required, must be furnished free of expense to the City and
upon request, be returned to the Vendor at the Vendor’s expense. Samples of selected items may
be retained for comparison purposes.

11. NEW. All items bid must be new. Used, rebuilt and refurbished items will not be considered
unless specifically authorized by the City in the written specifications.

12. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS. Unless otherwise
specified, manufacturer’s names, trade names, brand names, information and/or catalog numbers
listed in the specifications are intended only to identify the quality and characteristics desired.
They are not intended to limit competition. The Vendor may offer any equivalent product which
meets or exceeds the specifications. If quotations are based on equivalent products, the quote
must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include complete
descriptive literature and/or specifications; c) Include proof that the proposed equivalent will
meet the specifications. The City reserves the right to be the sole judge of what is equal and
acceptable to meet its needs in all respects. If Bidder fails to name a substitute, goods identical
to the published standard must be furnished.

13. INDEMNIFICATION. Contractor/Vendor hereby agrees to release, indemnify, defend and
hold harmless the City, it’s Councilmembers, officers, employees, subcontractors, successors,
assigns and agents from and against any and all losses (including death), claims, damages,
liabilities, costs and expenses (including but not limited to all actions, proceedings, or
investigations in respect thereof and any outcome of any such action, proceeding, or
investigation), caused by, relating to, based upon or arising out of any act or omission by
contractor, it’s directors, officers, employees, subcontractors, successors, assigns or agents, or
otherwise in connection with its acceptance, of the performance, or nonperformance, of it’s
obligations under this agreements.
Page 17 RFP No. 2024-0004 Financial Audit Services
14. TAXES. The City of Stockbridge is exempt from the State of Georgia sales tax and exemption
certificate will be furnished upon request.

15. DELIVERY. All prices must be FOB Destination, unloaded inside and assembled unless
otherwise indicated.

16. RIGHTS AND REMEDIES OF CITY FOR DEFAULT. If any item furnished by the Vendor
fails to conform to specifications, or to the sample submitted by the Vendor, the City may reject
it. Upon rejection, the Vendor must promptly reclaim and remove such item without expense to
the City and shall immediately replace all such rejected items with others conforming to such
specification and samples. If the Vendor fails to do so, the City has the right to purchase in the
open market a corresponding quantity of any such items and to deduct from any monies due the
Vendor the difference between the prices named in the purchase order and the actual cost to the
City. If the Vendor fails to make prompt delivery of any item, the City has the right to purchase
such item in the open market and to deduct from any monies due the Vendor the difference
between the prices named in the purchase order and the actual replacement cost to the City. The
rights and remedies of the City identified above are in addition to any other rights and remedies
provided by law or under the purchase order or any contract or agreement with the City.

17. INVOICES AND PAYMENT TERMS. All invoices must include the purchase order number
or master agreement number. Failure to comply may result in delayed payments. The City
payment terms are Net 30 days unless a cash discount is allowed for payment within not less than
twenty (20) days. The payment term shall begin on the date the merchandise is inspected,
delivered, and accepted by the City and the correct invoice is received in the office specified on the
purchase order.

18. INVOICES AND PAYMENT TERMS. All invoices must include the purchase order number
or master agreement number. Failure to comply may result in delayed payments. The City
payment terms are Net 30 days unless a cash discount is allowed for payment within not less than
twenty (20) days. The payment term shall begin on the date the merchandise is inspected,
delivered, and accepted by the City and the correct invoice is received by Accounts Payable.

Submittal of Invoices: Invoices shall be submitted as follows:

Via Mail:
City of Stockbridge
4640 N. Henry Boulevard
Stockbridge, Georgia 30281
Attn: Finance Department – Accounts Payable

OR

Via Email :
Email: accountspayable@Stockbridgega.org

Page 18 RFP No. 2024-0004 Financial Audit Services
At minimum, original invoices must reference all of the following information:
1) Vendor Information
a. Vendor Name
b. Vendor Address
c. Vendor Code
d. Vendor Contact Information
e. Remittance Address

2) Invoice Details
a. Invoice Date
b. Invoice Number (uniquely numbered, no duplicates)
c. Purchase Order Reference Number
d. Date(s) of Services Performed
e. Itemization of Services Provided/Commodity Units

3) City of Stockbridge Department Information (needed for invoice approval)
a. Department Name
b. Department Representative Name

19. LEGAL REQUIREMENTS. Federal, State, County and local ordinances, rules and regulations,
and policies shall govern development, submittal and evaluation of Proposal and disputes about
quotes. Lack of knowledge by any Vendor about applicable law is not a defense.

20. ASSIGNMENT. Any purchase order awarded shall not be assignable by the Vendor without the
express written approval of the City, and shall not become an asset in any bankruptcy,
receivership, or guardianship proceedings.

21. REJECTION OF BID or PROPOSAL. Bids/Proposals may be considered irregular and may
be rejected if they show omissions, alternations of form, additions not called for, conditions,
limitations, unauthorized alternate bids, or other irregularities of any kind. The City reserves the
right to waive minor technicalities or irregularities of bid or proposal.

22. TERMINATION. In the event any of the provisions of the purchase order or contract are
violated, the City may serve written notice of its intention to terminate the purchase order or
contract. Such notice will state the reason(s) for such intention, and unless within ten (10) days
after serving notice upon the contractor, such violation has ceased and satisfactory arrangements
for correction made, the purchase order or contract shall, upon expiration of ten (10) days, be
terminated. Further, the City reserves the right to terminate for its convenience any purchase
order or contract in whole or in part upon giving thirty (30) days prior written notice to the other
party.

23. DEBARMENT. If a Bidder, Proposer or Contractor is presently debarred, suspended, proposed
for debarment, declared ineligible, or otherwise excluded from doing business with any
government agency which prohibits your firm from participating in any procurement, the
Bidder/Proposer must provide the City with that information as part of its response to this
solicitation. Failure to fully and truthfully provide the information required may result in the
disqualification of your bid from consideration or termination of the purchase order or contract,
once awarded.

Page 19 RFP No. 2024-0004 Financial Audit Services
24. RIGHT TO PROTEST. Any actual bidder or offeror that has submitted a bid/proposal for a
particular procurement and is aggrieved in connection with the solicitation or award of the
contract shall protest in writing to the purchasing agent after the date that the specific bid or
proposal is submitted. No protest will be accepted or considered prior to the date the specific bid
or proposal is submitted; it will be considered untimely. All protests shall set forth in full detail
the factual and legal bases for the protest and specific relief sought by the protestor. Protests
arising from factual or legal bases that the protestor knew or should have known prior to the
submission of the bid/proposal must be submitted within three business days of the submission
of the bid/proposal. Protests arising from factual or legal bases that the protestor knew or should
have known subsequent to the date the bid/proposal was submitted must be submitted within ten
business days after the protestor knew or should have known of such bases, but in no event shall
any protest be submitted more than ten business days after the award of the contract. Untimely
protests will not be considered by the purchasing agent and will be simply denied as untimely.
Decisions on timeliness by the purchasing agent are not appealable.

25. BINDING AUTHORITY. The individual submitting this Proposal must have binding authority
to submit contracts on behalf of the responding company. By submitting a response, the vendor
agrees that their quote is an offer to sell or provide service. All bidders shall comply with all City
of Stockbridge purchasing laws, policies, and procedures, as well as relevant state and federal
laws, including compliance with EEOC hiring guidelines and requirements under the Americans
with Disabilities Act.

END OF SECTION

Page 20 RFP No. 2024-0004 Financial Audit Services
PAGE LEFT BLANK INTENTIONALLY

Page 21 RFP No. 2024-0004 Financial Audit Services
REQUIRED
FORMS AND DOCUMENTS

Page 22 RFP No. 2024-0004 Financial Audit Services
CONTRACTOR AFFIDAVIT AND AGREEMENT

(Failure to submit will render Proposal non-responsive you must use this form, you must be
enrolled in this program, and you must include your user ID #)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with The City of Stockbridge has registered
with and is participating in a federal work authorization program [Employment Eligibility Verification (EEV) / Basic
Pilot Program, operated by the U.S. Citizens and Immigration Services Bureau of the U. S. Department of Homeland
Security, in conjunction with the Social Security Administration (SSA)] in accordance with O.C.G.A. § 13-10-91. Further,
the undersigned contractor states affirmatively that the individual, firm, or corporation contracting with The City of
Stockbridge, GA will continue to utilize and participate in the EEV federal work authorization program throughout the
term of this contract.

The undersigned further agrees that, should it employ or contract with any subtractor(s) in connection with the physical
performance of services pursuant to this contract with The City of Stockbridge contractor will secure from such
subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in
Rule 300-10-01-.08 or a substantially similar form provided by The City of Stockbridge, Contractor further agrees to
maintain records of such compliance and provide a copy of each such verification to The City of Stockbridge GA at the
time the subcontractor(s) is retained to perform such service.

EEV Number

Authorized Officer or Agent (Contractor Name) Date

Title of Authorized Officer or Agent

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE DAY OF , 20__.

Notary Public

My Commission Expires:

Note: As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization
program is the “EEV/Basic Pilot Program” operated by the U.S. Citizenship and Immigration
Services Bureau of the U.S. Department of Homeland Security in conjunction with the Social
Security Administration (SS)

Page 23 RFP No. 2024-0004 Financial Audit Services
REPRESENTATION AFFIDAVIT

(TO BE SUBMITTED)

This proposal is submitted to The City of Stockbridge, (City) by the undersigned who is an authorized officer of the
company and said company is licensed to do business in Georgia and The City of Stockbridge. Further, the undersigned
is authorized to make these representations and certify these representations are valid. The Proposer recognizes that all
representations herein are binding on the Company and failure to adhere to any of these commitments, at the City's
option, may result in a revocation of the granted contract.

Consent is hereby given to the City to contact any person or organization in order to make inquiries into the legal,
character, technical, financial, and other qualifications of the Proposer.

The Proposer understands that, at such time as the City decides to review this proposal, additional information may be
requested. Failure to supply any requested information within a reasonable time may result in the rejection of the
Proposer's proposal with no re-submittal rights.

The successful Proposer understands that the City, after considering the legal, financial, technical, and character
qualifications of the Proposer, as well as what in the City's judgment may best serve the public interest of its citizens and
employees, may grant a contract.

The successful Proposer understands that this proposal is made without prior understanding, agreement, or connection
with any corporation, firm or person submitting a proposal for the same, and is in all respects fair and without collusion
or fraud. I understand that collusive action is a violation of state and federal law and can result in fines, prison sentences,
and civil damage awards.

Company Name: _________________________________________________

Authorized Person: _____________________ Signature________________________

(Print/Type)

Title: __________________________ Date: _____________________________

Address: __________________________________________________________________________

Telephone: ________________________Fax: ____________________________

Name and telephone number of person to whom inquiries should be directed:

Name: ___________________________________________________________________________

Address: __________________________________________________________________________

Title: ________________________________ Telephone_____________________________

Fax: ____________________________ E-mail: ______________________________

Page 24 RFP No. 2024-0004 Financial Audit Services
LEGAL AND CHARACTER QUALIFICATIONS

Convictions: Has the Proposer (including parent corporation, if applicable) or any principal ever been
convicted in a criminal proceeding (felonies or misdemeanors) in which any of the following offenses were
charged?
Y N
a Fraud
b Embezzlement
c Tax Evasion
d Bribery
e Extortion
f Jury Tampering
g Anti-Trust Violations
h Obstruction of justice (or any other misconduct affecting public or judicial officers’ performance of
their official duties
i False/misleading advertising
j Perjury
k Conspiracy to commit any of the foregoing offenses

Civil Proceedings: Has the Proposer or any principal ever been a party, or is now a party, to civil proceeding
in which it was held liable for any of the following?
Y N
a Unfair/anti-competitive business practices
b Consumer fraud/misrepresentation
c Violations of securities laws (state and federal)
d False/misleading advertising
e Violation of local government ordinance

License Revocation:
Y N
Has the Proposer or any principal ever had a business license revoked, suspended, or the renewal
thereof denied, or is a party to such a proceeding that may result in same?

Responses: If "yes" is the response to any of the foregoing, provide Information such as date, court, sentence,
fine, location, and all other specifics for each "yes" response.

Page 25 RFP No. 2024-0004 Financial Audit Services
Principals: The full names and addresses of persons or parties interested in the foregoing Proposal, as
principals, are as follows:

NAME ADDRESS

References: The Proposer lists below work he has done of similar nature as this solicitation, as references that
will afford the City opportunity to judge as to experience, skill, business standing, and financial ability.

Contact Person Title Phone Number/Email

Page 26 RFP No. 2024-0004 Financial Audit Services
STATEMENT OF INSURANCE COVERAGE

This is to certify that.

(Insurance Company)

of

(City/State) (Insurance Co. Address)

has issued policies of insurance, as identified by a policy number to the insured name below, and that such policies are in
full force and effect at this time. Furthermore, this is to certify that these policies meet the requirements described in the
General Conditions of this project; and it is agreed that the insurer will endeavor, if allowed by the policy, to provide the
Owner thirty (30) calendar days’ notice of nonrenewal, cancellation, or termination of the coverage. Such notice shall be
delivered to:

The City of Stockbridge Georgia, Procurement Manager, 4640 N. Henry Blvd., Stockbridge, Georgia 30281.

It is further agreed that The City of Stockbridge, Georgia shall be named as an additional insured on the Contractors’
policy

1. Insured:

2. Project Name:

DATE:

(INSURANCE COMPANY)

ISSUED AT:

(AUTHORIZED REPRESENTATIVE)

ADDRESS:

Page 27 RFP No. 2024-0004 Financial Audit Services
CONTRACTOR INFORMATION FORM
(This form must be completed and returned with your response)

RFP Number:

Full Company Legal Name:

Street Address:

City, State, Zip Code:

Contact Name for Solicitation: Title:

Telephone: ( ) Fax: ( ) E-mail:

Company Web Site: State of Incorporation:

Taxpayer ID Number: Duns #:

Check one of the following: Independently owned and operated: An Affiliate or Division
of:
Company Name:

Address:

Page 28 RFP No. 2024-0004 Financial Audit Services
JOINT VENTURE AFFIDAVIT
(This form must be completed and returned with your response)

Primary Vendor Name:

If this will not be a joint venture, check this box:

State of:

County of:

We, the undersigned, being duly sworn according to law, upon our respective oaths depose and
say that:

1. The following named contractors/companies have entered into a joint venture for the purpose
of carrying out all the provisions of the Contract for the above-named solicitation:
Joint Venture Company “A”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other
Joint Venture Company “B”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other

2. The contractors/companies, under whose names we have affixed our respective signatures, have
duly authorized and empowered us to execute this Joint Venture Statement in the name of and
on behalf of such contractors for the purpose hereinbefore stated.

Under the provision of such Joint Venture, the assets of each of the contractors named in
Paragraph 1 hereof, and in case any contractor so named above is in partnership, the assets of
the individual members of such partnership, will be available for the performance of such Joint
Venture and liable therefore and for all obligations incurred in connection therewith.

Page 29 RFP No. 2024-0004 Financial Audit Services
JOINT VENTURE AFFIDAVIT
(This form must be completed and returned with your response)

Primary Vendor Name:

If this will not be a joint venture, check this box:
RFP Name:
RFP Number:

State of:

County of:

We, the undersigned, being duly sworn according to law, upon our respective oaths depose and say that:

1. The following named contractors/companies have entered into a joint venture for the purpose of
carrying out all the provisions of the Contract for the above-named solicitation:
Joint Venture Company “A”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other
Joint Venture Company “B”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other

2. The contractors/companies, under whose names we have affixed our respective signatures, have duly
authorized and empowered us to execute this Joint Venture Statement in the name of and on behalf of
such contractors for the purpose hereinbefore stated.

Under the provision of such Joint Venture, the assets of each of the contractors named in Paragraph 1
hereof, and in case any contractor so named above is in partnership, the assets of the individual members
of such partnership, will be available for the performance of such Joint Venture and liable therefore and
for all obligations incurred in connection therewith.

Page 30 RFP No. 2024-0004 Financial Audit Services
JOINT VENTURE AFFIDAVIT

This Joint Venture Statement is executed so that the named contractors/companies, as one organization,
may under such joint venture, bid upon said contract, and be awarded the contract if they should become
the successful bidder therefore, any bid, bond and agreement relating to joint venture and each and every
contractor name herein, severally and jointly. Simultaneous with the execution of the contract, the
contractors entering into this joint venture shall designate and appoint a project manager to act as their
true and lawful agent with full power and authority to do and perform any and all acts or things necessary
to carry out the work set forth in said contract.

The Joint Venture shall be known as:

Principal Office Address:

City: State: Zip:

Telephone: ( ) Fax: ( )

3. On a separate sheet provide the following information and reference the section number:

A. Describe the capital contributions by each joint venture and accounting therefore.
B. Describe the financial controls of the joint venture. Will a separate cost center be established? Which
joint venture company will be responsible for keeping the books? How will the expenses be
reimbursed? What is the authority of each joint venture company to commit or obligate the other?
C. Describe any ownership, options for ownership, or loans between the joint ventures. Identify terms
thereof.
D. Describe the estimated contract cash flow for each joint venture company. .
E. How and by whom will the on-site work be supervised?
F. How and by whom will the administrative office be supervised?
G. Which joint venture company will be responsible for material purchases including the estimated cost
thereof? How will the purchases be financed?
H. Which joint venture company will provide equipment? What is the estimated cost thereof? How will
the equipment be financed?
I. Describe the experience and business qualifications of each joint venture company.
J. Submit a copy of all joint venture agreements and evidence of authority to do business in the State of
Georgia as well as locally, to include all necessary business licenses.

Page 31 RFP No. 2024-0004 Financial Audit Services
JOINT VENTURE AFFIDAVIT

In connection with any work that these firms, as a joint venture, might be authorized to perform in connection
with the above captioned contract, we each do hereby authorize representatives of the City, Department of
Procurement Services, to examine, from time to time, the books, records and files to the extent that such relate
to this solicitation.

We bind the contractors for whom we respectively execute this Joint Venture Statement in firm agreement
with the City, that each of the representations herein set forth is true.

Subscribed and sworn before me.

this day of 20 .

Name of Contractor/Company A

My commission expires: By: (L.S.)

Notary Public Print Name

Subscribed and sworn before me

this day of 20 .

Name of Contractor/Company B

My commission expires: By: (L.S.)

Notary Public Print Name

Page 32 RFP No. 2024-0004 Financial Audit Services
PRIMARY CONTRACTOR / SUBCONTRACTOR UTILIZATION
(This form must be completed and returned with your response)

RFP Number:

Primary Vendor Name:
If subcontractors will not be used check this box:

List all subcontractors to be used during the performance of this contract. Submit additional forms if
needed.

Company Name:
Street Address:
City, State, Zip:
Telephone: ( ) Fax: ( )
Primary Contact:
E-mail Address: _____
Services to be provided: _____

Company Name:
Street Address: _____
City, State, Zip: _____
Telephone: ( ) Fax: ( )
Primary Contact:
E-mail Address: _____
Services to be provided: _____

Company Name:
Street Address: _____
City, State, Zip: _____
Telephone: ( ) Fax: ( )
Primary Contact:
E-mail Address: ________
Services to be provided: _____

Page 33 RFP No. 2024-0004 Financial Audit Services
PROMISE OF NON-DISCRIMINATION
(This form must be completed and returned with your response)
In consideration of, and as condition precedent, the right and privilege to bid on construction projects and
other procurement contracts of the City of Stockbridge, each potential vendor shall be required to submit to
the City of Stockbridge a duly executed and attested Promise of Non-Discrimination, enforceable at law, which
by agreement, affidavit or other written instrument acceptable to the General Counsel for City of Stockbridge,
shall contain promises, averments and/or affirmations voluntarily made by the bidder.

“Know All Men by These Presents, that I/We,

Authorized Company Representative Name(s)

Authorized Company Representative Title(s)

Name of Company
(Hereinafter “Company”), in consideration of the privilege to bid on contracts funded in whole or in part by
City of Stockbridge, GA, hereby consents, covenants and agrees as follows:
(1) No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated
against on the basis of race, color, sex, religion, national origin, marital status, sexual orientation, age,
or disability in connection with any bid submitted to City of Stockbridge, GA, or the performance of
any contract resulting there from.

(2) That it is and shall be the policy of Company to provide equal opportunity to all businesspersons
seeking to contract or otherwise interested in contracting with this Company, including those
companies owned and controlled by racial minorities, cultural minorities and females:

(3) That the promises of non-discrimination as made and set forth herein shall be continuing in nature
and shall remain in full force and effect without interruption for so long as any contract between
Company City of Stockbridge remains in force and effect.

(4) That the promises of non-discrimination as made and set forth herein shall and are hereby deemed
to be made a part of, and incorporated by reference into, any contract or portion thereof which the
Company may hereafter obtain with City of Stockbridge; and

(5) That the failure of this company to satisfactorily discharge any of the promises of non-discrimination
as
made and set forth herein shall constitute a material breach of contract entitling the City of Stockbridge to
declare the contract in default and to exercise any and all applicable rights and remedies including but not
limited to cancellation of the contract, termination of the contract, suspension and debarment from future
contracting opportunities, and withholding and/or forfeiture of compensation due and owing on a contract.

Solicitation Name Solicitation Number

Authorized Company Representative Name Authorized Company Representative Signature

Date

Page 34 RFP No. 2024-0004 Financial Audit Services
Subcontractor Affidavit of Co m pl i a n c e under O.C.G.A. § 13-10-91(b) (3)
By executing this affidavit, the undersigned subcontractor verifies its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged
in the physical performance of services under a contract with _______________ (name of
contractor) on behalf of the City has registered with, is authorized to use and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement program, in
accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
Furthermore, the undersigned subcontractor will continue to use the federal work authorization
program throughout the contract period and the undersigned subcontractor will contract for the
physical performance of services in satisfaction of such contract only with sub-subcontractors who
present an affidavit to the subcontractor with the information required by O.C.G.A.§ 13-10-91(b).
Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a
sub-subcontractor to the contractor within five business days of receipt. If the undersigned
subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted
with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the
contractor. Subcontractor hereby attests that its federal work authorization user identification number
and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Entity

I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20

in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of authorized Officer or Agent

Subscribed and Sworn Before Me
On This The ________ Day Of , 20____.

Notary Public
My Commission Expires:

Page 35 RFP No. 2024-0004 Financial Audit Services
Sub-subcontractor Affidavit o f C o m p l i a n c e under O.C.G.A. § 13-10-91(b) (4)
By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A.
§ 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical
performance of services under a contract for ___________________(name of subcontractor or sub-
subcontractor with whom such sub-subcontractor has privity of contract) and _________________(name
of contractor) on behalf of the City has registered with, is authorized to use and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement program, in
accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore,
the undersigned sub-subcontractor will continue to use the federal work authorization program throughout
the contract period and the undersigned sub- subcontractor will contract for the physical performance of
services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-
subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-
subcontractor shall submit, at the time of such contract, this affidavit to ________________________
(name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract).
Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a
sub-subcontractor to __________________ (name of subcontractor or sub-subcontractor with whom such
sub-subcontractor has privity of contract). Sub- subcontractor hereby attests that its federal work
authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Entity
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20

in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of authorized Officer or Agent

Subscribed and Sworn Before Me
On This The ________ Day Of , 20____.

Notary Public

Page 36 RFP No. 2024-0004 Financial Audit Services
NON-COLLUSION AFFIDAVIT

I, __________________________________ certify that pursuant to O.C.G.A. Section 36-91-21 (d) and (e),
_____________________________________________ has not, by itself or with others, directly or
indirectly, prevented or attempted to prevent competition in such bidding or proposals by any means
whatsoever. Affiant further states that (s)he has not prevented or endeavored to prevent anyone from making
a bid or offer on the project by any means whatever, nor has Affiant caused or induced another to withdraw a
bid or offer for the work.

Affiant further states that the said offer of ____________________________ is bona fide, and that no one
has gone to any supplier and attempted to get such person or company to furnish the materials to the bidder
only, or if furnished to any other bidder, that the material shall be at a higher price.

(COMPANY NAME)

(PRESIDENT/VICE PRESIDENT)

Sworn to and subscribed before me this ______ day of _________________, 200__.

(SECRETARY/ASSISTANT SECRETARY)
(Affix corporate seal here if a corporation)

Notary Public: ________________________________

County: _____________________________________

Commission Expires: __________________________

NOTE:
IF THE OFFEROR IS A PARTNERSHIP, ALL OF THE PARTNERS AND ANY OFFICER, AGENT,
OR OTHER PERSON WHO MAY HAVE REPRESENTED OR ACTED FOR THEM IN BIDDING
FOR OR PROCURING THE CONTRACT SHALL ALSO MAKE THIS OATH.

IF THE OFFEROR IS A CORPORATION, ALL OFFICERS, AGENTS, OR OTHER PERSONS
WHO MAY HAVE ACTED FOR OR REPRESENTED THE CORPORATION IN BIDDING FOR
OR PROCURING THE CONTRACT SHALL MAKE THE OATH.

Page 37 RFP No. 2024-0004 Financial Audit Services
Local and Locally Owned Business Form
(This form must be completed and returned with your response)
In order to encourage and promote local and locally owned businesses with contracting
opportunities with the City of Stockbridge, formal solicitation processes may give preference to
proposals and bids from local and locally owned businesses based on the following:

A business shall comply with all of the following to be designated a Local Business:
a) The business shall have an office with at least one (1) employee within the City of
Stockbridge.
b) The business shall not be delinquent with any payments to the City; and
c) The business shall hold a valid City of Stockbridge business license.

A business shall comply with both of the following to be designated a Locally Owned
Business:
a) The business shall meet the requirements for a local business designation; and
b) At least fifty percent (50%) of the business’ owners live in the City of Stockbridge.

Certification
Local and Locally Owned businesses that wish to receive preferential consideration shall submit a
copy of a valid Occupational Tax Registration Certificate(s) issued by City of Stockbridge to certify
qualification for the preference as part of each proposal or response.

Procedures for local and locally owned preference
Request for Proposals (RFP) – If a local and locally owned business meets the quality standards
established for the RFP process, the local business shall be awarded two (2) additional percentage
points in the total evaluation; the locally owned business shall be awarded six (6) additional
percentage points in the total evaluation. The evaluation and scoring of all proposals shall be
conducted in accordance with departmental procedures issued by the Chief Financial Officer or
his/her designee.

To qualify, you must submit with your proposal a copy of your Occupational Tax Registration
Certificate.

Company Name:

Company Qualifies for Local Business Preference: Yes No

Company Qualifies for Locally Owned Business Preference: Yes No

Occupational Tax Registration Certificate issued by:

City:

Page 38 RFP No. 2024-0004 Financial Audit Services
City of Stockbridge

REQUEST FOR PROPOSAL No. 2024-0004

For
Financial Audit Services
On behalf of
(City Manager’s Office)

RFP DUE DATE AND TIME
April 11, 2024 @ 3:00 p.m. EST
RFP ISSUANCE DATE:
February 26, 2024

THERE WILL BE NO PRE-PROPOSAL CONFERENCE

PURCHASING CONTACT
Drexal D. Paulk @ 770-389-7900 ext. 322
E-MAIL: dpaulk@stockbridgega.org

LOCATION
City of Stockbridge
Department of Procurement
4640 N. Henry Boulevard
Stockbridge, Ga. 30281
ADVERTISEMENT FOR REQUEST FOR PROPOSALS
RFP 2024-0004 Financial Audit Services

All proposals are due to the Division of Contracts & Procurement on or before Thursday,
April 11, 2024, at 3:00 P.M., legal prevailing time. Proposals shall be submitted in-person
at the Division of Contracts and Procurement. One (1) original and five (5) copies and an
electronic version on a thumb drive. Proposals submissions are due up until 3:00 p.m.,
Thursday April 11,2024.

Proposals submitted after the proposal close date will not be accepted. Note: Any proposal
submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any
reason.

To ensure proper and timely submission please adhere to the dates and times outlined above.
Any proposals received after this appointed schedule will be considered late. The proposal
due date can be changed only by addendum.

A PRE-PROPOSAL CONFERENCE will NOT be held for this solicitation.

Please feel free to contact the Procurement Officer for this solicitation at (770) 389- 7800 ext.
322 or via email DPaulk@Stockbridgega.org. Please note that the response made by the City
will be provided in writing to all Proposers by addendum. No verbal responses shall be
authoritative.

DATE
EVENT

Request For Proposals Issued to Public Monday, February 26, 2024

Non-Mandatory Pre-Bid Conference via Cisco WebEx. NO PRE-PROPOSAL CONFERENCE

Last Day for Questions to be Submitted Thursday, March 21, 2024 @ 12Noon EST

RFP Submission Deadline Thursday, April 11, 2024 @ 3pm

Page 2 RFP 2024-0004 Financial Audit Services
City of Stockbridge
Department of Finance
Division of Contracts & Procurement

REQUEST FOR PROPOSAL SPECIFICATIONS

RFP 2024-0004 Financial Audit Services

1. DESCRIPTION

The City of Stockbridge Department of Procurement is soliciting Proposals from qualified
vendors to assist the City with the preparation of a financial audit.

Background

The City of Stockbridge is in the northern part of Henry County, Georgia which was founded
May 15, 1821. Henry county has an area of approximately 331 square miles located in the
Piedmont Section of northern Georgia and is surrounded by the counties of Butts, Clayton,
DeKalb, Newton, Rockdale, and Spalding Counties. Stockbridge, Georgia is just minutes south
of Atlanta a straight drive down Interstate 75-South. The City is populated with approximately
30,000 residents.

The City of Stockbridge is a relaxed atmosphere, with all the amenities of a major metropolitan
area with attractive lifestyle, and business opportunities. Stockbridge is also a wonderful place
to live, work and play.

Stockbridge City Council (City) is the governing authority of the City of Stockbridge. The
affairs of the City are conducted by a Mayor and five (5) member City Council. This elected
body is responsible for the active coordination of community resources, to meet community
needs.

The City Manager, who is appointed by the Mayor and City Council, oversees the day-to-day
operations of the City, ensuring the efficient delivery of City Services. All activities and
functions of the City are administered by the City Manager under the jurisdiction of the Mayor
and City Council as set forth in State and Local Laws.

Page 3 RFP 2024-0004 Financial Audit Services
2. CONTACT PERSON

Please contact our procurement agent, Drexal Paulk, via email at DPaulk@Stockbridgega.org
with any procedural or technical questions relating to this Request for Proposals. All
questions should be submitted in writing to the Purchasing contact person and submitted via
email at DPaulk@Stockbridgega.org. All inquiries must contain the request for proposal
number and title in the subject line of the email. No phone calls will be accepted. Any
responses made by the City will be provided in writing to all Proposers by addendum. No
verbal responses shall be authoritative.

3. TERM OF AGREEMENT

The contract is intended for a one (1) year base and four (4) one-year renewable options that
are contingent of funds availability.

4. SCOPE OF WORK

4.1 GENERAL INFORMATION
A. Purpose and Invitation to Submit Proposal. The City of Stockbridge is requesting
proposals from qualified firms of certified public accountants to audit its financial
statements for the fiscal years ending December 31, 2024, December 31, 2025, December
31, 2026, December 31, 2027, and December 31, 2028. These audits are to be performed
in accordance with generally accepted auditing standards, the standards set forth for
financial audits in the U.S. General Accounting Offices (GAO) Government Auditing
Standards, the provisions of the Federal Single Audit Act of 1984 and U.S. Office of
Management and Budget (OMB) Circular A-133, Audits of State, Local Governments, and
nonprofit organizations. There is no expressed or implied obligation for the City to
reimburse the responding firms for any expenses incurred in preparing proposals in
response to this request. During the evaluation process, the City reserves the right to request
additional information or clarification from proposers, where it may serve the City's best
interest. Proposals submitted will be reviewed and evaluated by staff based on evaluation
criteria and it is anticipated that the top three (3) will be recommended to the City
Evaluation Committee. The top three (3) proposals will be notified to prepare a formal oral
presentation to the Evaluation Committee. A “Best and Final” firm will be selected based
on evaluation criteria scoring. This firm will be presented to the Finance Committee in the
form of a contract for approval and recommendation to the City of Stockbridge City
Council for approval in March. The City reserves the right to retain all proposals submitted,
and to use any ideas in a proposal regardless of whether that proposal is selected.
Submission of a proposal indicates acceptance by the firm of the conditions contained in
this request for proposals, unless clearly and specifically noted in the proposal submitted,
and confirmed in the contract between the City and the firm selected. It is anticipated that
the Finance Committee will make a final recommendation to the City of Stockbridge City
Council in April 2024 and that the City of Stockbridge will act upon that recommendation
and award a contract in April 2024.

Page 4 RFP 2024-0004 Financial Audit Services
4.2 B. Term of Contract. A four-year contract for fiscal years ending December 31, 2024,
December 31, 2025, December 31, 2026, December 31, 2027, and December 31, 2028,
subject to the review and recommendation of the Finance Committee, the concurrence of
the City of Stockbridge City Council, and the annual availability of an appropriation.

The external auditor shall prepare the City’s Annual Comprehensive Financial Report (ACFR) in
a form similar to the most common report. This includes the preparation of combined and
combining financial statements. The City is requesting assistance with preparation of the ACFR.
The City also desires the auditor to express an opinion on the fair presentation of its basic financial
statements in conformity with generally accepted accounting principles. The basic financial
statements are comprised of government-wide financial statements and fund financial statements.
For the government-wide statements, the primary government includes governmental activities
and business-type activities; and two discreetly presented component units. The fund statements
include each major fund, aggregate remaining funds, and budgetary comparison statements for the
major funds. Furthermore, the City desires the auditor to express an “in relation to” opinion on the
fair presentation of its combining and individual fund financial statements and schedules in
conformity with generally accepted accounting principles. The auditor is not required to audit the
introductory and statistical section of the ACFR. The auditor shall also be responsible for
performing certain limited procedures involving The Management’s Discussion and Analysis and
Required Supplementary Information required by the Governmental Accounting Standards Board,
as mandated by generally accepted auditing standards. 2. The City desires the auditor to conduct a
Single Audit of the City's Federal grant programs. This includes Notes to the Schedule of
Expenditures of Federal Awards, the Schedule of Findings and Questioned Costs, and a Summary
Schedule of Prior Audit Findings Following the preparation of the aforementioned, the auditor
shall issue the following reports:
a) Independent Auditor’s Report on Internal Control Over Financial Reporting and on
Compliance and Other Matters Based on an Audit of the Financial Statements Performed in
Accordance with Government Auditing Standards.

b) Report on Compliance for Each Major Federal Program; Report on Internal Control over
Compliance; and Report on Schedule of Federal Expenditures of Federal Awards Required by
OMB Circular, In addition to the Comprehensive Annual Financial Report and the Single Audit
Report of the City, this engagement includes an audit from the Clerk of the Circuit Court. This
audit requires the preparation of financial statements, as well as a supplemental schedule
encompassing detailed information in the Annual Financial Report.

The related audit includes:

a) Independent Auditor’s Report

b) Independent Accountants’ Report on Compliance and on Internal Control Over Compliance

Page 5 RFP 2024-0004 Financial Audit Services
c) Report on Internal Control over Financial Reporting and on Compliance and Other Matters
Based on GAAP Principles. Audit of Financial Statements Performed in Accordance with
Government Auditing Standards.

d) Financial Statements: 1) Combined Balance Sheet 2) Notes to the Financial Statements
Supplementary Information: Combining Statement of Changes in Assets and Liabilities – Agency
Funds Report J – Annual Financial Report.

Page 6 RFP 2024-0004 Financial Audit Services
PAGE LEFT BLANK INTENTIONALLY

Page 7 RFP No. 2024-0004 Financial Audit Services
i. Project Manager
The awarded service provider shall propose a clear project management and consultation
framework.

ii. Project Reporting
The City of Stockbridge requires that the awarded vendor include a detailed project timeline and
reporting schedule outlining the steps taken to ensure timely delivery of all project outputs
based around interim milestones and a completion date.

1. SPECIAL CONDITIONS/INSTRUCTIONS

No Contact During Procurement Process
The evaluation and award process for City contracts shall be free from both actual and
perceived impropriety, and that contacts between potential vendors and City officials, elected
officials and staff regarding pending awards of City contracts shall be prohibited.

1. No person, firm, or business entity, however situated or
composed, obtaining a copy of or responding to this solicitation,
shall initiate or continue any verbal or written communication
regarding this solicitation with any City officer, elected official,
employee, or designated City representative, between the date
of the issuance of this solicitation and the date of the City
Manager’s recommendation to the City Council for award of the
subject contract, except as may otherwise be specifically
authorized and permitted by the terms and conditions of this
solicitation.

2. All verbal and written communications initiated by such person,
firm, or entity regarding this solicitation, if same are authorized
and permitted by the terms and conditions of this solicitation,
shall be directed to the Purchasing Agent.

3. Any violation of this prohibition of the initiation or continuation
of verbal or written communications with City officers, elected
officials, employees, or designated City representatives shall
result in a written finding by the Purchasing Agent that the
submitted bid or proposal of the person, firm, or entity in
violation is “non-responsive”, and same shall not be considered
for award.

Page 8 RFP No. 2024-0004 Financial Audit Services
TECHNICAL PROPOSAL PART 1- TELL US ABOUT YOUR COMPANY/FIRM

Tab 1 - Cover Letter

The proposal must include a letter of transmittal attesting to its accuracy, signed by an
individual authorized to execute binding legal documents on behalf of the vendor. The cover
letter shall provide the name, address, telephone, and facsimile numbers of the vendor
along with the name, title, address, telephone, and facsimile numbers of the executive that
has the authority to contact the City. The cover letter shall present the vendor’s
understanding of the project, a summary of the approach to be undertaken to perform the
services, as well as a summary of the costs to provide the services.

Tab 2 - Executive Summary

The vendor shall submit an executive summary, which outlines its proposal, including the
proposed general management philosophy. The executive summary shall at a minimum
include an identification of the proposed project team, assign a contractor point of contact
for the project, give the responsibilities of the project team, and a summary of the proposed
services. This section should highlight aspects of the contractor’s proposal which make it
superior or unique in addressing the needs of the City.

Tab 3 - Company History

The vendor will provide, in this section of the proposal, pertinent company historical
information that will demonstrate its ability to successfully accomplish this project.

Primary Business

The vendor will provide, in this section of the proposal, its primary business interest and/or
operations including organization and affiliations, including the magnitude of its operation
as it relates to this project.

Tab 4 - Experience

The vendor will provide, in this section of the proposal, a detailed description of similar
services or contracts in which the vendor is presently involved or has completed during the
past three (3) years. Include the dollar amount of each project with which you were
associated.

Tab 5 - Capabilities
The vendor will provide in this section of the proposal a description of the firm’s capabilities,
any limitations relative to facilities, staff, ongoing projects, or contracts shall be identified
and explained. The vendor should be able to adequately showcase their ability to meet all
the standards outlined in this RFP.

Page 9 RFP No. 2024-0004 Financial Audit Services
Tab 6 - Company Principles

Provide a biographic overview of the vendor’s key principles.

Staff

The vendor shall provide, in this section of the proposal, a description of key staff and
personnel that will be assigned to effectively facilitate the requirements of this project. This
description will include, at a minimum, the number of permanent employees, part-time
employees and an organizational chart reflecting local and corporate assignments and
responsibilities. Specifically, the vendor must identify what priority will be placed on this
project and how the firm intends to provide the initial management and staff.

Resumes

The vendor shall provide, in this section of the proposal, resumes of key personnel which
will be assigned to this project, both local and corporate. Each resume shall include at a
minimum:

• Position/title
• Tenure with the vendor
• Education
• Overall experience
• Other related information pertaining to the work to be performed

PART 2 - TECHNICAL PROPOSAL

TELL US HOW YOU PLAN TO DELIVER/PERFORM THE SCOPE OF WORK.

Project Plan

Please provide a detailed plan of how your firm intends to deliver/perform the scope
of work. Please provide full project plan along with tentative timeline. Please also
list key personnel that will be performing essential tasks. The project plan should
describe the offeror’s approach to successful implementation to address the
proposed scope of work. At a minimum, the project plan should include:

• A detailed outline of the proposed methodology to complete and manage the
project scope including high level timeline and brief description of the key
tasks, key milestones, and key deliverables.
• A public involvement plan addressing what types of involvement methods
will be used and the frequency of each activity.
• State the vendor/offeror’s understanding of the scope services being solicited
by the City. If there are any gaps between what the vendor/offeror believes
should be the proper scope of services, given all information available, the
offeror should clearly identify these gaps.
Page 10 RFP No. 2024-0004 Financial Audit Services
• Discuss any assumptions relating to the responsibilities and/or commitments
the offeror is expecting of the City throughout the life of the project.

• Provide a timeline indicating tasks required and the start and completion
dates for each. It is expected that the work will commence as soon as
possible after the contract is awarded.

• Provide a detailed breakdown and description of the specific steps, and
services that will be provided. Describe how the final product will be
structured and presented upon completion. Include any computer/software
compatibility information. Vendors may elect to include in the section any
innovative methods or concepts that might be beneficial to the City of
Stockbridge as long as the minimum requirements set out in this RFP are
met.

• Project Team The offeror should document its experience and qualifications
for the project highlighting any strategic benefits the City will realize in
partnering with the offeror. The offeror should also provide a staffing plan
for this project including qualifications (of no more than two pages per
person) of the proposed key functional and technical members and their
related roles for this project. The proposed project manager should be
identified. The intent, if any, to subcontract parts of the scope of work should
be described and qualifications for the subcontracting firm and key personnel
should also be provided.

COST PROPOSAL: PLEASE PROVIDE AS MUCH ITEMIZATION AS POSSIBLE.
DO NOT INCLUDE WITHIN TECHNICAL SPECIFICATIONS COST SHALL BE
SUBMITTED IN SEPARATE ENVELOPE

Reasonableness

The Vendor’s Fee Schedule, included in this solicitation, must be submitted
separately from Technical Proposal. The Cost Proposal shall remain sealed until the
Technical Proposals have been opened and evaluated. The vendor whose technical
score ranks above the average will have their Cost Proposals unsealed and scored.
The vendor whose technical score ranks below the average will NOT have their Cost
Proposals unsealed and scored.

The formula used to evaluate price for services outlined in Scope of Work
is as follows:

(Lowest price / price of proposal being evaluated) x points available for price = score.
The Cost Proposals for all services will be evaluated for completeness and
reasonableness.
Page 11 RFP No. 2024-0004 Financial Audit Services
Best Value

The cost proposal is important; however, it will not be the sole determining factor in
the selection process. It is not the intent of the City to limit innovative solutions by
dollar constraints, but rather to determine which proposal has the potential of
providing the best value for the services required.

Proposal Evaluation Factors
It is the intent of the City to evaluate the proposals based on technical merit and
price and to choose the vendors whose proposal best represents the best value to the
City. The City reserves the right to waive any irregularities, reject any and/or all
proposals, in whole or in part, when, in the opinion of the City, such rejection is in
the best interests of the City.

Proposals will be graded based on the following form:

Evaluation Criteria Weight Score
Company Background & 24%
Qualifications
Technical Proposal: Plan for 30%
execution of Scope of Work
Cost Proposal 30%
Performance of Similar Projects 8%
Local Business: Within City 3%
Limits
Number of CPAs on staff. 5%
Total 100%

Ratings descriptions are on the next page.

Page 12 RFP No. 2024-0004 Financial Audit Services
Rating Description

1 - 20 Poor

21 - 40 Fair

41 - 60 Good

61 - 80 Excellent

81 - 100 Superior

BASIS FOR EVALUATION OF PROPOSALS AND AWARD OF PROJECT

The City does not discriminate on the grounds of race, religion, color, age, sex, disability, sexual
orientation, or national origin in consideration of an award. Disadvantaged business
enterprises are afforded a full opportunity to submit proposals. Proposals will be evaluated on
the Consultant’s qualifications, experience, project understanding and approach. Based on the
preliminary review of the proposals, Consultants may then be interviewed prior to selection. The
award will be made to the Consultant providing the best value for the City’s requirements. In
making such determination, City Council shall consider but not be limited to the following
factors:

1. The Consultant's skill, ability, and capacity to perform the services required.
2. The Consultant’s interest in the services which is the subject of this RFP, as well as their
understanding of the scope of such services and the specific requirements of the City.
3. The Consultant’s ability to perform the services within the time period specified, without
delay or interference.
4. The Consultant's character, integrity, reputation, judgment, experience and efficiency.
5. The Consultant's previous and current compliance with statutes, ordinances and rules
relating to the Project.
6. The sufficiency of the Consultant's financial resources necessary for the performance of
the Project.
7. The number and nature of any conditions attached to the proposal.
8. The general organization of the proposal: Special consideration will be given to submittals
which appropriately address the goals; and provide in a clear and concise format the
requested information; and
9. The scope, responsiveness, efficiency, and quality of the Consultant’s administrative
services.

The City makes no commitment to any firm or consultant until such time as the City approves
the negotiated contract. Upon recommendation of the Procurement Manager and City Manager,
the Mayor and the City Council may reject all proposals when it determines that such action is
in the public’s best interest.

Page 13 RFP No. 2024-0004 Financial Audit Services
2. INSURANCE & RISK MANAGEMENT PROVISIONS

The contractor will maintain such insurance as will protect it from claims under workmen’s
compensation acts and from any other claims for damages to property and personal injury,
including death, which may arise from operations under this contract, whether such
operations be by itself or by any sub-contractor or anyone directly or indirectly employed
by either of them. Certificates of such insurance MUST be filed with the City.

Contractor Insurance Requirements:

Within 5 days of Notice of Award, and at all times that this Contract is in force, the
Contractor shall obtain, maintain, and furnish the City Certificates of Insurance from
licensed companies doing business in the State of Georgia with an A.M. Best Rating A-10
or higher and acceptable to the City covering. The City of Stockbridge must be listed as an
additional insured. The following minimum requirement shall apply to said Certificate of
Insurance:

1. Workers’ Compensation & Employer’s Liability Insurance. Workers’ Compensation
Insurance in compliance with the applicable Workers’ Compensation Act(s) of the
state(s) wherein the work is to be performed or where jurisdiction could apply in amounts
required by statutes. Employer’s Liability Insurance, with limits of liability of not less
than $1,000,000 per accident for bodily injury or disease.

2. Commercial General Liability Insurance, including contractual liability insurance,
product and completed operations, personal and advertising injury, and any other type
of liability for which this Contract applies with limits of liability of not less than
$1,000,000 each occurrence, $2,000,000 policy aggregate for personal injury, bodily
injury, and property damage. Commercial General Liability Insurance shall be written on
an “occurrence” form.

3. Automobile Liability Insurance with limits of liability of not less than $1,000,000 per
accident for bodily injury and property damage if automobiles are to be used in the
delivery of or in the completion of services and work or driven onto the City’s property.
Insurance shall include all owned, non-owned and hired vehicle liability.

4. Umbrella Insurance with limits of liability excess of Employer’s Liability Insurance,
Commercial General Liability Insurance and Automobile Liability Insurance in the
amount of not less than $3,000,000.

5. Professional (Errors and Omissions) Insurance: For Professional Services and for all
Design/Build Projects with limits of liability of not less than $3,000,000 per occurrence or
claim $3,000,000 policy aggregate. Such policy shall also include coverage for losses arising
from the breach of information security or cyber liability (including Errors & Omissions,
Security and Privacy Liability and Media Liability), whether combined with the Professional
Liability policy or placed as a separate policy but carrying the same limits of liability. Such
coverage shall insure damage, injury and loss caused by error, omission or negligent acts,
including all prior acts without limitation, related to the professional services to be provided
under this Contract. The policy shall be amended to include independent contractors providing
professional services on behalf of or at the direction of the Contractor.

Page 14 RFP No. 2024-0004 Financial Audit Services
The definition of Contractual Liability shall be amended to state that liability under a contract
of professional services is covered. Further, coverage shall be afforded for fraudulent acts,
misappropriation of trade secrets, internet professional services, computer attacks, personal
injury, regulatory actions, wrongful acts, contractual liability, privacy policy, and insured versus
insured. The Contractor shall ensure that coverage under this policy continues for a period of
thirty-six (36) months after completion of services.

A copy of these endorsements shall be provided to the City.

Certificates of Insurance showing that such coverage is in force shall be filed under this
Contract by the Contractor to the City and is a pre-requisite to this contract. Failure to
provide insurance within (10) days of award makes any contract award voidable by the
City.

The obligations for the Contractor to procure and maintain insurance shall not be
construed to waive or restrict other obligations and it is understood that insurance in
no way limits the liability of the Contractor whether or not same is covered by
insurance.

Certificate Holder should read:
The City of Stockbridge
4640 North Henry Blvd.
Stockbridge, Ga. 30281

END OF SECTION

Page 15 RFP No. 2024-0004 Financial Audit Services
City of Stockbridge
Department of Finance
Division of Procurement
REQUEST FOR PROPOSALS
GENERAL TERMS AND CONDITIONS

The following provisions are hereby made a part of this Request for Proposal (“RFP”). Any contract or
purchase order awarded as the result of this request shall be governed by these General Terms and
Conditions. By submission of your responses to this RFP, vendor agrees to furnish the product(s) and/or
service(s) pursuant to these conditions.

1. GENERAL. These provisions are standard for all City contracts. The City may delete or modify
any of these standard provisions for a particular contract or purchase order by indicating a change
in the special instructions or provisions. Any vendor accepting a purchase order award as
the result of this request agrees that the provisions included within this Request for
Proposal shall prevail over any conflicting provision within any standard form
contract of the vendor.

2. METHOD OF SOURCE SELECTION. This procurement is being conducted in accordance
with all applicable provisions of the City of Stockbridge Municipal Code and the specific method
of source selection for the services required in this solicitation is Competitive Sealed Bidding and
Competitive Sealed Proposals.

3. SUBMISSION OF RESPONSES. Responses must be submitted for quick quotes on-line via
the Georgia Procurement Registry portal at https://ssl.doas.state.ga.us/gpr/index. Response to
e-quotes must be received no later than 3:00 p.m. on the date indicated.

4. STATE OF GEORGIA IMMIGRATION REQUIREMENT. Effective July 1, 2013, State law
requires that all contracts for the physical performance of services for all labor or service
contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed
pursuant to Title 26, Title 43, or the State Bar of Georgia) must comply with the Illegal
Immigration Reform and Enforcement Act. The City cannot enter into a contract for the physical
performance of services unless the contractor has registered with, is authorized to use and uses
the federal work authorization program commonly known as E-Verify.

Before a bid/proposal for any such services is considered by the City, the bid/proposal shall
include a signed, notarized affidavit from the contractor attesting the affiant has registered with,
is authorized to use, and uses the federal work authorization program.

5. AMENDMENTS TO THE REQUEST PROPOSAL. Any amendment to pricing is valid only
if in writing and issued by the City.

6. ADDENDUM. Revision to the Request for Proposal issued by the City prior to the receipt of
bids.
Page 16 RFP No. 2024-0004 Financial Audit Services
7. NON-COLLUSION. Bidder certifies that this bid/proposal is made without prior
understanding, agreement or connection with any other corporation, firm or person submitting a
bid for the same work, labor, or service to be done or the supplies, materials or equipment to be
furnished and is in all respects fair and without collusion or fraud. Bidder further understands
collusive bidding is a violation of state and federal law and can result in fines, prison sentences
and civil damage awards. The bidder agrees to abide by all conditions of this bid and certifies that
person signing is authorized to sign this bid or proposal for the bidder.

8. CONFLICT OF INTEREST. Vendor states that no City officer or employee, nor any business
entity in which they have an interest: a) Has an interest in the contract awarded; b) Has been
employed or retained to solicit or aid in the procuring of the resulting contract; c) Will be
employed in the performance of such contract without immediate disclosure of such fact to the
City.

9. BASIS OF AWARD. The City shall award to the overall responsible and responsive vendor
complying with the provisions of the Request for Proposal. The following criteria may be
considered by the City in selecting the most advantageous quote: a) Ability to perform the service
required within the specified time; b) Conformance to specification; c) The quality of performance
in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) vendor
references. The City reserves the right to cancel the solicitation and to reject any or all quotes in
whole or in part and is not bound to accept any quote if rejection of that quote is determined to be
contrary to the best interest of the City.

10. SAMPLES. Samples of items, when required, must be furnished free of expense to the City and
upon request, be returned to the Vendor at the Vendor’s expense. Samples of selected items may
be retained for comparison purposes.

11. NEW. All items bid must be new. Used, rebuilt and refurbished items will not be considered
unless specifically authorized by the City in the written specifications.

12. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS. Unless otherwise
specified, manufacturer’s names, trade names, brand names, information and/or catalog numbers
listed in the specifications are intended only to identify the quality and characteristics desired.
They are not intended to limit competition. The Vendor may offer any equivalent product which
meets or exceeds the specifications. If quotations are based on equivalent products, the quote
must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include complete
descriptive literature and/or specifications; c) Include proof that the proposed equivalent will
meet the specifications. The City reserves the right to be the sole judge of what is equal and
acceptable to meet its needs in all respects. If Bidder fails to name a substitute, goods identical
to the published standard must be furnished.

13. INDEMNIFICATION. Contractor/Vendor hereby agrees to release, indemnify, defend and
hold harmless the City, it’s Councilmembers, officers, employees, subcontractors, successors,
assigns and agents from and against any and all losses (including death), claims, damages,
liabilities, costs and expenses (including but not limited to all actions, proceedings, or
investigations in respect thereof and any outcome of any such action, proceeding, or
investigation), caused by, relating to, based upon or arising out of any act or omission by
contractor, it’s directors, officers, employees, subcontractors, successors, assigns or agents, or
otherwise in connection with its acceptance, of the performance, or nonperformance, of it’s
obligations under this agreements.
Page 17 RFP No. 2024-0004 Financial Audit Services
14. TAXES. The City of Stockbridge is exempt from the State of Georgia sales tax and exemption
certificate will be furnished upon request.

15. DELIVERY. All prices must be FOB Destination, unloaded inside and assembled unless
otherwise indicated.

16. RIGHTS AND REMEDIES OF CITY FOR DEFAULT. If any item furnished by the Vendor
fails to conform to specifications, or to the sample submitted by the Vendor, the City may reject
it. Upon rejection, the Vendor must promptly reclaim and remove such item without expense to
the City and shall immediately replace all such rejected items with others conforming to such
specification and samples. If the Vendor fails to do so, the City has the right to purchase in the
open market a corresponding quantity of any such items and to deduct from any monies due the
Vendor the difference between the prices named in the purchase order and the actual cost to the
City. If the Vendor fails to make prompt delivery of any item, the City has the right to purchase
such item in the open market and to deduct from any monies due the Vendor the difference
between the prices named in the purchase order and the actual replacement cost to the City. The
rights and remedies of the City identified above are in addition to any other rights and remedies
provided by law or under the purchase order or any contract or agreement with the City.

17. INVOICES AND PAYMENT TERMS. All invoices must include the purchase order number
or master agreement number. Failure to comply may result in delayed payments. The City
payment terms are Net 30 days unless a cash discount is allowed for payment within not less than
twenty (20) days. The payment term shall begin on the date the merchandise is inspected,
delivered, and accepted by the City and the correct invoice is received in the office specified on the
purchase order.

18. INVOICES AND PAYMENT TERMS. All invoices must include the purchase order number
or master agreement number. Failure to comply may result in delayed payments. The City
payment terms are Net 30 days unless a cash discount is allowed for payment within not less than
twenty (20) days. The payment term shall begin on the date the merchandise is inspected,
delivered, and accepted by the City and the correct invoice is received by Accounts Payable.

Submittal of Invoices: Invoices shall be submitted as follows:

Via Mail:
City of Stockbridge
4640 N. Henry Boulevard
Stockbridge, Georgia 30281
Attn: Finance Department – Accounts Payable

OR

Via Email :
Email: accountspayable@Stockbridgega.org

Page 18 RFP No. 2024-0004 Financial Audit Services
At minimum, original invoices must reference all of the following information:
1) Vendor Information
a. Vendor Name
b. Vendor Address
c. Vendor Code
d. Vendor Contact Information
e. Remittance Address

2) Invoice Details
a. Invoice Date
b. Invoice Number (uniquely numbered, no duplicates)
c. Purchase Order Reference Number
d. Date(s) of Services Performed
e. Itemization of Services Provided/Commodity Units

3) City of Stockbridge Department Information (needed for invoice approval)
a. Department Name
b. Department Representative Name

19. LEGAL REQUIREMENTS. Federal, State, County and local ordinances, rules and regulations,
and policies shall govern development, submittal and evaluation of Proposal and disputes about
quotes. Lack of knowledge by any Vendor about applicable law is not a defense.

20. ASSIGNMENT. Any purchase order awarded shall not be assignable by the Vendor without the
express written approval of the City, and shall not become an asset in any bankruptcy,
receivership, or guardianship proceedings.

21. REJECTION OF BID or PROPOSAL. Bids/Proposals may be considered irregular and may
be rejected if they show omissions, alternations of form, additions not called for, conditions,
limitations, unauthorized alternate bids, or other irregularities of any kind. The City reserves the
right to waive minor technicalities or irregularities of bid or proposal.

22. TERMINATION. In the event any of the provisions of the purchase order or contract are
violated, the City may serve written notice of its intention to terminate the purchase order or
contract. Such notice will state the reason(s) for such intention, and unless within ten (10) days
after serving notice upon the contractor, such violation has ceased and satisfactory arrangements
for correction made, the purchase order or contract shall, upon expiration of ten (10) days, be
terminated. Further, the City reserves the right to terminate for its convenience any purchase
order or contract in whole or in part upon giving thirty (30) days prior written notice to the other
party.

23. DEBARMENT. If a Bidder, Proposer or Contractor is presently debarred, suspended, proposed
for debarment, declared ineligible, or otherwise excluded from doing business with any
government agency which prohibits your firm from participating in any procurement, the
Bidder/Proposer must provide the City with that information as part of its response to this
solicitation. Failure to fully and truthfully provide the information required may result in the
disqualification of your bid from consideration or termination of the purchase order or contract,
once awarded.

Page 19 RFP No. 2024-0004 Financial Audit Services
24. RIGHT TO PROTEST. Any actual bidder or offeror that has submitted a bid/proposal for a
particular procurement and is aggrieved in connection with the solicitation or award of the
contract shall protest in writing to the purchasing agent after the date that the specific bid or
proposal is submitted. No protest will be accepted or considered prior to the date the specific bid
or proposal is submitted; it will be considered untimely. All protests shall set forth in full detail
the factual and legal bases for the protest and specific relief sought by the protestor. Protests
arising from factual or legal bases that the protestor knew or should have known prior to the
submission of the bid/proposal must be submitted within three business days of the submission
of the bid/proposal. Protests arising from factual or legal bases that the protestor knew or should
have known subsequent to the date the bid/proposal was submitted must be submitted within ten
business days after the protestor knew or should have known of such bases, but in no event shall
any protest be submitted more than ten business days after the award of the contract. Untimely
protests will not be considered by the purchasing agent and will be simply denied as untimely.
Decisions on timeliness by the purchasing agent are not appealable.

25. BINDING AUTHORITY. The individual submitting this Proposal must have binding authority
to submit contracts on behalf of the responding company. By submitting a response, the vendor
agrees that their quote is an offer to sell or provide service. All bidders shall comply with all City
of Stockbridge purchasing laws, policies, and procedures, as well as relevant state and federal
laws, including compliance with EEOC hiring guidelines and requirements under the Americans
with Disabilities Act.

END OF SECTION

Page 20 RFP No. 2024-0004 Financial Audit Services
PAGE LEFT BLANK INTENTIONALLY

Page 21 RFP No. 2024-0004 Financial Audit Services
REQUIRED
FORMS AND DOCUMENTS

Page 22 RFP No. 2024-0004 Financial Audit Services
CONTRACTOR AFFIDAVIT AND AGREEMENT

(Failure to submit will render Proposal non-responsive you must use this form, you must be
enrolled in this program, and you must include your user ID #)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with The City of Stockbridge has registered
with and is participating in a federal work authorization program [Employment Eligibility Verification (EEV) / Basic
Pilot Program, operated by the U.S. Citizens and Immigration Services Bureau of the U. S. Department of Homeland
Security, in conjunction with the Social Security Administration (SSA)] in accordance with O.C.G.A. § 13-10-91. Further,
the undersigned contractor states affirmatively that the individual, firm, or corporation contracting with The City of
Stockbridge, GA will continue to utilize and participate in the EEV federal work authorization program throughout the
term of this contract.

The undersigned further agrees that, should it employ or contract with any subtractor(s) in connection with the physical
performance of services pursuant to this contract with The City of Stockbridge contractor will secure from such
subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in
Rule 300-10-01-.08 or a substantially similar form provided by The City of Stockbridge, Contractor further agrees to
maintain records of such compliance and provide a copy of each such verification to The City of Stockbridge GA at the
time the subcontractor(s) is retained to perform such service.

EEV Number

Authorized Officer or Agent (Contractor Name) Date

Title of Authorized Officer or Agent

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE DAY OF , 20__.

Notary Public

My Commission Expires:

Note: As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization
program is the “EEV/Basic Pilot Program” operated by the U.S. Citizenship and Immigration
Services Bureau of the U.S. Department of Homeland Security in conjunction with the Social
Security Administration (SS)

Page 23 RFP No. 2024-0004 Financial Audit Services
REPRESENTATION AFFIDAVIT

(TO BE SUBMITTED)

This proposal is submitted to The City of Stockbridge, (City) by the undersigned who is an authorized officer of the
company and said company is licensed to do business in Georgia and The City of Stockbridge. Further, the undersigned
is authorized to make these representations and certify these representations are valid. The Proposer recognizes that all
representations herein are binding on the Company and failure to adhere to any of these commitments, at the City's
option, may result in a revocation of the granted contract.

Consent is hereby given to the City to contact any person or organization in order to make inquiries into the legal,
character, technical, financial, and other qualifications of the Proposer.

The Proposer understands that, at such time as the City decides to review this proposal, additional information may be
requested. Failure to supply any requested information within a reasonable time may result in the rejection of the
Proposer's proposal with no re-submittal rights.

The successful Proposer understands that the City, after considering the legal, financial, technical, and character
qualifications of the Proposer, as well as what in the City's judgment may best serve the public interest of its citizens and
employees, may grant a contract.

The successful Proposer understands that this proposal is made without prior understanding, agreement, or connection
with any corporation, firm or person submitting a proposal for the same, and is in all respects fair and without collusion
or fraud. I understand that collusive action is a violation of state and federal law and can result in fines, prison sentences,
and civil damage awards.

Company Name: _________________________________________________

Authorized Person: _____________________ Signature________________________

(Print/Type)

Title: __________________________ Date: _____________________________

Address: __________________________________________________________________________

Telephone: ________________________Fax: ____________________________

Name and telephone number of person to whom inquiries should be directed:

Name: ___________________________________________________________________________

Address: __________________________________________________________________________

Title: ________________________________ Telephone_____________________________

Fax: ____________________________ E-mail: ______________________________

Page 24 RFP No. 2024-0004 Financial Audit Services
LEGAL AND CHARACTER QUALIFICATIONS

Convictions: Has the Proposer (including parent corporation, if applicable) or any principal ever been
convicted in a criminal proceeding (felonies or misdemeanors) in which any of the following offenses were
charged?
Y N
a Fraud
b Embezzlement
c Tax Evasion
d Bribery
e Extortion
f Jury Tampering
g Anti-Trust Violations
h Obstruction of justice (or any other misconduct affecting public or judicial officers’ performance of
their official duties
i False/misleading advertising
j Perjury
k Conspiracy to commit any of the foregoing offenses

Civil Proceedings: Has the Proposer or any principal ever been a party, or is now a party, to civil proceeding
in which it was held liable for any of the following?
Y N
a Unfair/anti-competitive business practices
b Consumer fraud/misrepresentation
c Violations of securities laws (state and federal)
d False/misleading advertising
e Violation of local government ordinance

License Revocation:
Y N
Has the Proposer or any principal ever had a business license revoked, suspended, or the renewal
thereof denied, or is a party to such a proceeding that may result in same?

Responses: If "yes" is the response to any of the foregoing, provide Information such as date, court, sentence,
fine, location, and all other specifics for each "yes" response.

Page 25 RFP No. 2024-0004 Financial Audit Services
Principals: The full names and addresses of persons or parties interested in the foregoing Proposal, as
principals, are as follows:

NAME ADDRESS

References: The Proposer lists below work he has done of similar nature as this solicitation, as references that
will afford the City opportunity to judge as to experience, skill, business standing, and financial ability.

Contact Person Title Phone Number/Email

Page 26 RFP No. 2024-0004 Financial Audit Services
STATEMENT OF INSURANCE COVERAGE

This is to certify that.

(Insurance Company)

of

(City/State) (Insurance Co. Address)

has issued policies of insurance, as identified by a policy number to the insured name below, and that such policies are in
full force and effect at this time. Furthermore, this is to certify that these policies meet the requirements described in the
General Conditions of this project; and it is agreed that the insurer will endeavor, if allowed by the policy, to provide the
Owner thirty (30) calendar days’ notice of nonrenewal, cancellation, or termination of the coverage. Such notice shall be
delivered to:

The City of Stockbridge Georgia, Procurement Manager, 4640 N. Henry Blvd., Stockbridge, Georgia 30281.

It is further agreed that The City of Stockbridge, Georgia shall be named as an additional insured on the Contractors’
policy

1. Insured:

2. Project Name:

DATE:

(INSURANCE COMPANY)

ISSUED AT:

(AUTHORIZED REPRESENTATIVE)

ADDRESS:

Page 27 RFP No. 2024-0004 Financial Audit Services
CONTRACTOR INFORMATION FORM
(This form must be completed and returned with your response)

RFP Number:

Full Company Legal Name:

Street Address:

City, State, Zip Code:

Contact Name for Solicitation: Title:

Telephone: ( ) Fax: ( ) E-mail:

Company Web Site: State of Incorporation:

Taxpayer ID Number: Duns #:

Check one of the following: Independently owned and operated: An Affiliate or Division
of:
Company Name:

Address:

Page 28 RFP No. 2024-0004 Financial Audit Services
JOINT VENTURE AFFIDAVIT
(This form must be completed and returned with your response)

Primary Vendor Name:

If this will not be a joint venture, check this box:

State of:

County of:

We, the undersigned, being duly sworn according to law, upon our respective oaths depose and
say that:

1. The following named contractors/companies have entered into a joint venture for the purpose
of carrying out all the provisions of the Contract for the above-named solicitation:
Joint Venture Company “A”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other
Joint Venture Company “B”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other

2. The contractors/companies, under whose names we have affixed our respective signatures, have
duly authorized and empowered us to execute this Joint Venture Statement in the name of and
on behalf of such contractors for the purpose hereinbefore stated.

Under the provision of such Joint Venture, the assets of each of the contractors named in
Paragraph 1 hereof, and in case any contractor so named above is in partnership, the assets of
the individual members of such partnership, will be available for the performance of such Joint
Venture and liable therefore and for all obligations incurred in connection therewith.

Page 29 RFP No. 2024-0004 Financial Audit Services
JOINT VENTURE AFFIDAVIT
(This form must be completed and returned with your response)

Primary Vendor Name:

If this will not be a joint venture, check this box:
RFP Name:
RFP Number:

State of:

County of:

We, the undersigned, being duly sworn according to law, upon our respective oaths depose and say that:

1. The following named contractors/companies have entered into a joint venture for the purpose of
carrying out all the provisions of the Contract for the above-named solicitation:
Joint Venture Company “A”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other
Joint Venture Company “B”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other

2. The contractors/companies, under whose names we have affixed our respective signatures, have duly
authorized and empowered us to execute this Joint Venture Statement in the name of and on behalf of
such contractors for the purpose hereinbefore stated.

Under the provision of such Joint Venture, the assets of each of the contractors named in Paragraph 1
hereof, and in case any contractor so named above is in partnership, the assets of the individual members
of such partnership, will be available for the performance of such Joint Venture and liable therefore and
for all obligations incurred in connection therewith.

Page 30 RFP No. 2024-0004 Financial Audit Services
JOINT VENTURE AFFIDAVIT

This Joint Venture Statement is executed so that the named contractors/companies, as one organization,
may under such joint venture, bid upon said contract, and be awarded the contract if they should become
the successful bidder therefore, any bid, bond and agreement relating to joint venture and each and every
contractor name herein, severally and jointly. Simultaneous with the execution of the contract, the
contractors entering into this joint venture shall designate and appoint a project manager to act as their
true and lawful agent with full power and authority to do and perform any and all acts or things necessary
to carry out the work set forth in said contract.

The Joint Venture shall be known as:

Principal Office Address:

City: State: Zip:

Telephone: ( ) Fax: ( )

3. On a separate sheet provide the following information and reference the section number:

A. Describe the capital contributions by each joint venture and accounting therefore.
B. Describe the financial controls of the joint venture. Will a separate cost center be established? Which
joint venture company will be responsible for keeping the books? How will the expenses be
reimbursed? What is the authority of each joint venture company to commit or obligate the other?
C. Describe any ownership, options for ownership, or loans between the joint ventures. Identify terms
thereof.
D. Describe the estimated contract cash flow for each joint venture company. .
E. How and by whom will the on-site work be supervised?
F. How and by whom will the administrative office be supervised?
G. Which joint venture company will be responsible for material purchases including the estimated cost
thereof? How will the purchases be financed?
H. Which joint venture company will provide equipment? What is the estimated cost thereof? How will
the equipment be financed?
I. Describe the experience and business qualifications of each joint venture company.
J. Submit a copy of all joint venture agreements and evidence of authority to do business in the State of
Georgia as well as locally, to include all necessary business licenses.

Page 31 RFP No. 2024-0004 Financial Audit Services
JOINT VENTURE AFFIDAVIT

In connection with any work that these firms, as a joint venture, might be authorized to perform in connection
with the above captioned contract, we each do hereby authorize representatives of the City, Department of
Procurement Services, to examine, from time to time, the books, records and files to the extent that such relate
to this solicitation.

We bind the contractors for whom we respectively execute this Joint Venture Statement in firm agreement
with the City, that each of the representations herein set forth is true.

Subscribed and sworn before me.

this day of 20 .

Name of Contractor/Company A

My commission expires: By: (L.S.)

Notary Public Print Name

Subscribed and sworn before me

this day of 20 .

Name of Contractor/Company B

My commission expires: By: (L.S.)

Notary Public Print Name

Page 32 RFP No. 2024-0004 Financial Audit Services
PRIMARY CONTRACTOR / SUBCONTRACTOR UTILIZATION
(This form must be completed and returned with your response)

RFP Number:

Primary Vendor Name:
If subcontractors will not be used check this box:

List all subcontractors to be used during the performance of this contract. Submit additional forms if
needed.

Company Name:
Street Address:
City, State, Zip:
Telephone: ( ) Fax: ( )
Primary Contact:
E-mail Address: _____
Services to be provided: _____

Company Name:
Street Address: _____
City, State, Zip: _____
Telephone: ( ) Fax: ( )
Primary Contact:
E-mail Address: _____
Services to be provided: _____

Company Name:
Street Address: _____
City, State, Zip: _____
Telephone: ( ) Fax: ( )
Primary Contact:
E-mail Address: ________
Services to be provided: _____

Page 33 RFP No. 2024-0004 Financial Audit Services
PROMISE OF NON-DISCRIMINATION
(This form must be completed and returned with your response)
In consideration of, and as condition precedent, the right and privilege to bid on construction projects and
other procurement contracts of the City of Stockbridge, each potential vendor shall be required to submit to
the City of Stockbridge a duly executed and attested Promise of Non-Discrimination, enforceable at law, which
by agreement, affidavit or other written instrument acceptable to the General Counsel for City of Stockbridge,
shall contain promises, averments and/or affirmations voluntarily made by the bidder.

“Know All Men by These Presents, that I/We,

Authorized Company Representative Name(s)

Authorized Company Representative Title(s)

Name of Company
(Hereinafter “Company”), in consideration of the privilege to bid on contracts funded in whole or in part by
City of Stockbridge, GA, hereby consents, covenants and agrees as follows:
(1) No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated
against on the basis of race, color, sex, religion, national origin, marital status, sexual orientation, age,
or disability in connection with any bid submitted to City of Stockbridge, GA, or the performance of
any contract resulting there from.

(2) That it is and shall be the policy of Company to provide equal opportunity to all businesspersons
seeking to contract or otherwise interested in contracting with this Company, including those
companies owned and controlled by racial minorities, cultural minorities and females:

(3) That the promises of non-discrimination as made and set forth herein shall be continuing in nature
and shall remain in full force and effect without interruption for so long as any contract between
Company City of Stockbridge remains in force and effect.

(4) That the promises of non-discrimination as made and set forth herein shall and are hereby deemed
to be made a part of, and incorporated by reference into, any contract or portion thereof which the
Company may hereafter obtain with City of Stockbridge; and

(5) That the failure of this company to satisfactorily discharge any of the promises of non-discrimination
as
made and set forth herein shall constitute a material breach of contract entitling the City of Stockbridge to
declare the contract in default and to exercise any and all applicable rights and remedies including but not
limited to cancellation of the contract, termination of the contract, suspension and debarment from future
contracting opportunities, and withholding and/or forfeiture of compensation due and owing on a contract.

Solicitation Name Solicitation Number

Authorized Company Representative Name Authorized Company Representative Signature

Date

Page 34 RFP No. 2024-0004 Financial Audit Services
Subcontractor Affidavit of Co m pl i a n c e under O.C.G.A. § 13-10-91(b) (3)
By executing this affidavit, the undersigned subcontractor verifies its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged
in the physical performance of services under a contract with _______________ (name of
contractor) on behalf of the City has registered with, is authorized to use and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement program, in
accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
Furthermore, the undersigned subcontractor will continue to use the federal work authorization
program throughout the contract period and the undersigned subcontractor will contract for the
physical performance of services in satisfaction of such contract only with sub-subcontractors who
present an affidavit to the subcontractor with the information required by O.C.G.A.§ 13-10-91(b).
Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a
sub-subcontractor to the contractor within five business days of receipt. If the undersigned
subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted
with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the
contractor. Subcontractor hereby attests that its federal work authorization user identification number
and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Entity

I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20

in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of authorized Officer or Agent

Subscribed and Sworn Before Me
On This The ________ Day Of , 20____.

Notary Public
My Commission Expires:

Page 35 RFP No. 2024-0004 Financial Audit Services
Sub-subcontractor Affidavit o f C o m p l i a n c e under O.C.G.A. § 13-10-91(b) (4)
By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A.
§ 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical
performance of services under a contract for ___________________(name of subcontractor or sub-
subcontractor with whom such sub-subcontractor has privity of contract) and _________________(name
of contractor) on behalf of the City has registered with, is authorized to use and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement program, in
accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore,
the undersigned sub-subcontractor will continue to use the federal work authorization program throughout
the contract period and the undersigned sub- subcontractor will contract for the physical performance of
services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-
subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-
subcontractor shall submit, at the time of such contract, this affidavit to ________________________
(name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract).
Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a
sub-subcontractor to __________________ (name of subcontractor or sub-subcontractor with whom such
sub-subcontractor has privity of contract). Sub- subcontractor hereby attests that its federal work
authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Entity
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20

in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of authorized Officer or Agent

Subscribed and Sworn Before Me
On This The ________ Day Of , 20____.

Notary Public

Page 36 RFP No. 2024-0004 Financial Audit Services
NON-COLLUSION AFFIDAVIT

I, __________________________________ certify that pursuant to O.C.G.A. Section 36-91-21 (d) and (e),
_____________________________________________ has not, by itself or with others, directly or
indirectly, prevented or attempted to prevent competition in such bidding or proposals by any means
whatsoever. Affiant further states that (s)he has not prevented or endeavored to prevent anyone from making
a bid or offer on the project by any means whatever, nor has Affiant caused or induced another to withdraw a
bid or offer for the work.

Affiant further states that the said offer of ____________________________ is bona fide, and that no one
has gone to any supplier and attempted to get such person or company to furnish the materials to the bidder
only, or if furnished to any other bidder, that the material shall be at a higher price.

(COMPANY NAME)

(PRESIDENT/VICE PRESIDENT)

Sworn to and subscribed before me this ______ day of _________________, 200__.

(SECRETARY/ASSISTANT SECRETARY)
(Affix corporate seal here if a corporation)

Notary Public: ________________________________

County: _____________________________________

Commission Expires: __________________________

NOTE:
IF THE OFFEROR IS A PARTNERSHIP, ALL OF THE PARTNERS AND ANY OFFICER, AGENT,
OR OTHER PERSON WHO MAY HAVE REPRESENTED OR ACTED FOR THEM IN BIDDING
FOR OR PROCURING THE CONTRACT SHALL ALSO MAKE THIS OATH.

IF THE OFFEROR IS A CORPORATION, ALL OFFICERS, AGENTS, OR OTHER PERSONS
WHO MAY HAVE ACTED FOR OR REPRESENTED THE CORPORATION IN BIDDING FOR
OR PROCURING THE CONTRACT SHALL MAKE THE OATH.

Page 37 RFP No. 2024-0004 Financial Audit Services
Local and Locally Owned Business Form
(This form must be completed and returned with your response)
In order to encourage and promote local and locally owned businesses with contracting
opportunities with the City of Stockbridge, formal solicitation processes may give preference to
proposals and bids from local and locally owned businesses based on the following:

A business shall comply with all of the following to be designated a Local Business:
a) The business shall have an office with at least one (1) employee within the City of
Stockbridge.
b) The business shall not be delinquent with any payments to the City; and
c) The business shall hold a valid City of Stockbridge business license.

A business shall comply with both of the following to be designated a Locally Owned
Business:
a) The business shall meet the requirements for a local business designation; and
b) At least fifty percent (50%) of the business’ owners live in the City of Stockbridge.

Certification
Local and Locally Owned businesses that wish to receive preferential consideration shall submit a
copy of a valid Occupational Tax Registration Certificate(s) issued by City of Stockbridge to certify
qualification for the preference as part of each proposal or response.

Procedures for local and locally owned preference
Request for Proposals (RFP) – If a local and locally owned business meets the quality standards
established for the RFP process, the local business shall be awarded two (2) additional percentage
points in the total evaluation; the locally owned business shall be awarded six (6) additional
percentage points in the total evaluation. The evaluation and scoring of all proposals shall be
conducted in accordance with departmental procedures issued by the Chief Financial Officer or
his/her designee.

To qualify, you must submit with your proposal a copy of your Occupational Tax Registration
Certificate.

Company Name:

Company Qualifies for Local Business Preference: Yes No

Company Qualifies for Locally Owned Business Preference: Yes No

Occupational Tax Registration Certificate issued by:

City:

Page 38 RFP No. 2024-0004 Financial Audit Services
