---
date: 2015-04-28
title: April 28, 2015 Work Session Minutes
source: 2015-04/2015-04-28_April 28, 2015 Work Session_Minutes.pdf
pages: 1
---

APPROVED MINUTES
WORK SESSION
CITY OF STOCKBRIDGE

TUESDAY, APRIL 28, 2015 6:00 PM

The Council meeting was called to order by Mayor Tim L. Thompson at 6:00PM. City Clerk,
Vanessa Holiday was asked to proceed with a verbal roll call. All members of Council were
present excluding Councilwoman Lewis Ward and quorum was confirmed. Mayor

Thompson referenced Councilwoman Lewis Ward’s absence was due to death in the

family.

invocation was provided by Mayor Thompson.

Pledge of Allegiance was recited by all in attendance.

Adoption of the Agenda Councilman Ford motioned to adopt the agenda; a second was

provided by Councilwoman Buschman; the motion passed 4-0.

Draft Minutes 3/31/2015 Work Session —
no action taken.

Mayor Thompson presented and read the Don’t Trash Stockbridge Month Proclamation to
Mayor Pro Tem Thomas.

Michael Harris, City Manager, stated that in March 2015, staff presented to Mayor and
Council Phase 1 of items that have been declared for surplus. Linda Nabers, Treasurer,
came before Mayor and Council and presented a list with some of the bigger ticket items.

Mr. Harris has tasked staff to continue to compile the surplus list, and the item that is before
Mayor and Council tonight is Phase 2, which is made up of some of the smaller inventory
items as it relates to the Public Works Department.

Mr. Harris made mention to Mayor and Council that there are a number of new water meters
listed from the water department. The 5/8 in. master meters were purchased 10-15 years
ago; due to technology advancing, the City can no longer utilize these meters.

Mr. Harris stated the next steps would be to finalize the auction process, solidify the dates
and location, retain an auctioneer and setting up a preview date.

Councilman Ford inquired if the funds obtained from the auction would be placed in the
General Fund account. Mr. Harris confirmed. Mr. Harris also mentioned the netbook value
forthe items listed will be less than $10,000, which is based on depreciation throughout the
years.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
April 28, 2015 6:00pm
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second by: Ford.
Motion to convene Executive Session for items A, F, & H made by Gantt;

Approved 4-0.

Motion adjourn Executive Session
to made by: Councilwoman Gantt; second by:

Councilman Ford. Approved 4-0.

second by:
Motion to reconvene Work Session meeting made by: Councilwoman Gantt;
Councilman Ford. Approved 4-0. »

online for
Councilwoman Buschman inquired if the committee meetings are being posted
citizens. City Clerk confirmed.

of the Committee
Councilwoman Buschman made a request to the City Clerk that a copy
citizens that did not have internet
Meeting Agenda and Minutes be placed in the lobby for
EICCGSS.

and stated
Councilwoman Bushman gave the quarterly Public Works Committee update
Waste Water and
the three categories discussed where: Maintenance, Storm Water/
been cut down 20%;
Water. Ms. Buschman expressed she was surprised to learn staff has
miles total. DOT is helping
there is a lotgoing on with paving roads, and would like to pave 3
Buschman stated
with funding the paving projects, with the City matching. Councilwoman
12 miles rating with
there is approximately 80 miles of paved roads in the City; with only
Kevin Walter will provide a list of paved streets and their
very poor. Public Works Director,
out to try to get the City to go green.
ratings. Over the next several months, RFPs will be put
for Waste Water,
Councilwoman Buschman also mentioned the City received a Gold Award
which will be presentedat the May meeting. The next Public Works Committee meeting will
be determined after she speaks with the Public Works Director,
Kevin Walter.

Mayor Pro Tem Thomas thanked the Mayor and recognizing “Don’t Trash
Council for
one day event and this year
Stockbridge”. Councilman Thomas stated that last year was a
further stated that the
will be a month long event to help create awareness. Mr. Thomas
and he asked all to
2"‘ annual event will kick off May 2, 2015 from 9am-12pm at City Hall,
come out and help with the initial push.

held Monday, May 25,
Councilman Thomas also referenced the Memorial Day March to be
to
2015. He noted that he has registrations forms with him and encourages everyone
to receive the free t-
Councilman Thomas stated that in order for participants
participate.
than May 8, 2015.
shirt, the registration forms must be turned in no later

Ford stated there
Councilman Ford presented the Building Committee Report. Councilman
was a committee meeting Wednesday, April 22,
2015. Present was Chairperson Ford, City
Kevin Walter and one (1) citizen.
Manager, Michael Harris, Public Works Director,
entire inventory of the
Councilman Ford stated that during the meeting, they covered the
that have been completed
buildings and assets. Also discussed were the leaks and repairs
Ford stated that there is an assessment of
in the basement area of City Hall. Councilman
leaks and repairs for the Municipal Court building;

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
Apri128, 2015 6:00pm
Roof repairs will be made and maintained to the MMCC; and roof and building repairs to
the Multiplex facility will be handled with SPLOST monies. Councilman Ford mentioned the
SPLOST monies will also fund couple of maintenance projects in the Public Works

facilities and pump stations. Councilman Ford also stated the City will build a new
maintenance facility for the Public Works Department on Taylor Drive where there are
vacant buildings and land with SPLOST monies. Councilman Ford also stated that the old
fire station on Burke Street will eventually be remodeled and put back on the active
inventory list.

Councilmen Ford reminded everyone that the meetings are advertised on the City website,
and there are three (3) more meetings for the calendar year. Those dates are as followed:
June 17, 2015; September 9, 2015 and November 18, 2015 at 6:00pm at City Hall.

Councilwoman Gantt presented the Finance Committee Meeting report. Councilwoman
Gantt stated that the Finance Committee meets on a quarterly basis; and Treasurer, Linda
Nabers has a report attached for Mayor and Council to review. Councilwoman
generated
Gantt stated that the Finance Committee reviews the report a week or two before it is
released. Councilwoman Gantt noted the General Fund revenue for the 15* quarter is
$1 ,975,390,000 with the breakdown of revenues included; and Expenses forthe 15‘ quarter
were $2,390,317,000. Councilwoman Gantt stated that the report will be made available
online for review.

Mayor Thompson asked for prayers for Councilwoman Lewis Ward & family for the loss of
her stepson; and former Mayor Rudy Kelley as he recovers from bypass surgery.

Ezekiel Pettway, 108 Willow Hill Ln presented the Public Safety Committee report in
Councilwoman Lewis Ward's absence. Mr. Pett\Nay thanked Councilwoman Ward for the
invite to in the committee. Mr. Pettway stated the purpose of the committee is to
participate
review the practices, policies and procedures related to the health, safety and welfare of
the citizens. The committee has held two (2) meetings thus far with the first meeting being
held on April 6, 2015 to discuss the initiative and directives on what the committee wants
to focus on. Mr. Pettway stated some of the areas of focus will include: youth, mental health,
homelessness, deadly force potentially used in the city, etc.

MAYOR THOMPSON MADE THE FOLLOWlNG ANNOUNCEMENTS:

Public Committee Meeting Friday, May 1, 2015 at 10am City Hall
Safety

Councilwoman Regina Lewis Ward, Committee Chair. SUBJECT TO BEING

CANCELLED; PLEASE CHECK OUR WEBSITE AND FACEBOOK FOR UPDATES

- Don’t Trash Stockbridge Saturday, May 2, 2015 9am at City Hall

sponsored by
Councilman Thomas. Registration forms available on our website:
Alphonso
www.cityofstockbridge.com

City Council Meeting —

Monday, May 11. 2015 at 6pm —

City Hall.

Community Relations Committee Meeting —Wednesday, May 13, 2015 6pm City Hall Levi

Stockbridge Meeting Room Councilman Alphonso Thomas, Committee Chair.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
April 28, 2015 6:00pm
Monday, May 25, 2015. Please visit our website:
0 Memorial Day March —

www.cityofstockbridge.com under Events to sign up and get more information.

- All ofﬁces will be closed on Monday, May 25, 2015 in observance of Memorial Day.

City Council Work Session Meeting —

Tuesday, May 26, 2015 at 6pm —

City Hall.

Councilwoman Bushman made a motion to adjourn the Work Session meeting; second by
Councilwoman Gantt; the motion passed 4-0.

Respectfully submitted by:

a...../tzlrw.
Vanessa Holiday, City Clerk

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
April 28, 2015 6:00pm -
