---
date: 2021-06-29
title: 06-29-2021 Minutes
source: 2021-06/2021-06-29_06-29-2021 _Minutes.pdf
pages: 1
---

StOCkbridge
Where Community Connects

WORK SESSION MEETING
SUMMARY MINUTES

TUESDAY, JUNE 29, 2021 6:00 PM.
Mayor & Citv Council Administration
MayorAntho ny 5. Ford Randy Kni hyon, City Manager
Mavon Pro Te m Elton Alexander Vanessa qllda City Clerk
Counu I woma n Yolanda Barber John WI Ins ity Treasurer
Councilman John Blount

Qumton City Attorney
Councjlwoman LaKeisha Gantt Jeremy T. Berry, City Attorney
CounCIlman Alphonso Thomas

Mission:To rovide visio n a eadership and superjor municipal services that enhance the
quality of Ife for citizen 3 w [e l welcomgng business atmosph ere focused on
sustainability and exp anston of tourism and cultu ral events.

The meeting was called to order by Mayor Ford.

Invocation by Randy Knighton

Pledge of Allegiance was recited all in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All
members were present.

Mayor Pro Tem Alexander motioned to adopt the Agenda: Second by Councilwoman
Gantt. The motion passed 5-0.

Review of the Minutes for the following meetings:
1. 4/15/21 2. 5/10/21 3. 5/25/21 NoAction

PUBLIC COMMENTS
All public comments must be submitted to the Clerk no later than one hour
prior to the meeting.
The Public Comment Form can be found the webpage the
on on City page at:
hugsJ/stockbridge.seamlessdocs.com/f/2()gkdz4mo7xb and the form must include your name,
phone, and email contact information. Comments are limited to (3) three minutes and will be
read by the Clerk during the meeting,respecting all members of the elected body, officials, and
staff. Comments including defamation, unruliness and/or swearing will not be
accepted.

Mr. Rashid Rowe asked how the city holds investors and owners accountable for code
violations.

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PRESENTATION
4. Projects Update
Presented by Falcon Design Consultants John Palmer and Skip
Layton
Mr. Palmer and Mr. Layton gave an update on the Downtown
Alleyway
Project, noting documents were recently submitted to the City's
Permitting office for processing and construction is estimated to begin
between September October; noted the Lee Street/E. Atlanta Rd.

Project meeting has taken place, and bids are due July 8th and
estimates the project to take 9 months for completion
following the
Notice to Proceed; the Recommendation to Award was confirmed
by
the August Council Meeting or sooner, working around the
Agenda
schedule; Mr. Palmer noted the black mast arms were not approved by
GDOT, however, they are working with the contractor; Wayfinding
design selections were presented noting plans were ready to turn in on
Thursday of this week; ready to meet with the Procurement to get
bid done for cost; may need to acquire easements and add
electricity;
mid-to late July confirmed to put bid out, if not sooner;
request for
mileage signs along Reeves Creek Trail (not included in the scope), but
not a problem to add in; Mr. Knighton and Carl Trevathan of Keck and
Wood were tasked with putting together a timeline of
City projects.

OLD BUSINESS
5. Council Consideration to approve TSPLOST Project List
Presented by Randy Knighton City Manager
Mr. Knighton presented the proposed TSPLOST Project List and
discussed potential joint city/county projects; noted if the November
Referendum is approved, the TSPLOST bring in an estimated $245
million dollars to the County, with an estimated amount of $30,642,625
million dollars for the City of Stockbridge with an IGA
(Intergovernmental Agreement) in place, noting the funding would be
significantly reduced to $14,599,260 million dollars without an IGA in
place; noted the Project List to be brought back to the Council at a
Special Call Meeting to be determined, but prior to the
meeting taking place on June 7, 2021.

NEW BUSINESS
6. Council Consideration to approve Task Order No. 28 with Carter &
Sloope Walter Way Lift Station and Memorial Park Lift Station

Rehabilitation in the amount of $124,900.00. Funding Source -

Wastewater Department Fund Balance
Presented by Decius Aaron -
Public Works Director and Brad
Holtsinger, Wastewater Superintendent
Mr. Aaron noted the Walter Way Lift Station and Memorial Park Lift
Station Rehabilitation was apart of the Sewer top 10 list which
was created in 2016 and has a 50% completion rate. Mr. Holtsinger
noted the pump station is located behind Mays Crossing and is over 30

years old and serves from the Krispy Kreme all the way into residential
area and needs upgrades.

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Mr. Knighton noted City will seek reimbursement through the American
Rescue Plan Act Funds for items being approved tonight for
Water/Sewer Infrastructure projects.

Councilwoman Gantt motioned to approve Task Order No. 28 with
Carter & Sloope -
Walter Way Lift Station and Memorial Park Lift
Station Rehabilitation in the amount of $124,900.00: Second by
Councilwoman Barber. The motion passed 5-0.

Council Consideration to approve Task Order No. 29 with Carter &
Sloope Water Service Line Replacement in the amount of $62,700.00

Funding Source Water Department Fund Balance.
Presented by Decius Aaron Public Works Director and Donald Mullis,

Water Superintendent
Mr. Mullis noted the Task Order will be to replace the plastic lines to

copper lines due to major leaks throughout the service lines in the city.

Mr. Aaron noted most of the work will be completed in the Willow
Springs subdivision and believes this would be a good time to replace
them as the streets are on the schedule to be resurfaced.

Mayor Pro Tem Alexander asked if Public Works has a Comprehensive
Plan in place for these types of infrastructure projects.

Mr. Aaron noted there is a top 10 list of projects and includes: Water,
Sewer, and Stormwater; and noted the Public Works and staff is
working through the list to make the comprehensive improvements
needed.

Councilman Blount motioned to approve Task Order No. 29 with Carter
& Sloope Water Service Line Replacement in the amount of

$62,700.00: Second by Councilwoman Barber. The motion passed

Council Consideration to approve Task Order No. 30 with Carter &
Sloope Water System Improvements in the amount of $85,800.00.

Funding Source Water Department Fund Balance.

Presented by Decius Aaron Public Works Director
Mr. Aaron noted this would allow for the installation of additional valves
and water in the event of leaks and would also help with
redundancy and make the systems more reliable.

Councilwoman Gantt motioned to approve Task Order No. 30 with
Carter & Sloope Water System improvements in the amount of

$85,800.00: Second by Councilman Blount. The motion passed 5-0

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9. Council consideration to approve Task Order No. 31 with Carter &
Sloope Northbridge Subdivision Sanitary Sewer Main Rehabilitation in

the amount of $176,900.00. Funding Source Wastewater Fund

Balance.
Presented by Decius Aaron Public Works Director
Mr. Aaron noted this item is addressing a problem
dating back to the
collection system where the Northbridge subdivision used
terracotta which breaks easily, and staff will replace the entire collection

system.

Councilman Blount motioned to approve Task Order No. 31 with Carter
& Sloope -

Northbridge Subdivision Sanitary Sewer Main Rehabilitation
in the amount of $176,900.00: Second by
Mayor Pro Tern Alexander.
The motion passed 5-0.

10. Council Consideration to approve the amendment of the
Ordinance to provide for the regulation of Small Box Discount Stores
Distance Requirements.
Presented by Quinton Washington City Attorney

Attorney Washington noted Mayor Pro Tem Alexander requested this
item be brought forward extending the radius between Small-Box
Discount Stores from a 1-mile radius to a 5-mile radius to coincide with
the county.

Councilma n Bloun t mot ioned to app rove t he amendment of the
Ordinance to provi de fo r the r eg ulali on of Small Box Disc ount Stores
Distance Requirements: Second by Councilwoman Gantt. The motion
passed 5-0.

.Council Consideration to approve the amendment of the
Personnel Policy.
Presented by Renee Wheeler -
Human Resources Manager
Ms. Wheeler noted this is a revision in the performance and
salary
review policy, Section 630.000 noting the City Clerk,
City Manager, City
Attorney, City Treasurer and Executive Assistant to Mayor and Council
will receive their annual performance reviews
during the months of
December in Executive Session.

Mayor Ford noted he is not in favor of changing the current process of
performance evaluations and thinks they should be completed on their
hired anniversary date.

Councilwoman Barber motioned to approve amendment of the
Personnel Policy: Second by Mayor Pro Tem Alexander. The motion
passed 5-0.

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12. Council Consideration to
approve Amphitheater Change Order No. 77
& 78 in the amount of $142,269.00
Funding Source Fund Balance
Presented by Randy Knighton City -

Manager and Carl Trevathan -

Project Manager (Keck & Wood).
Mr. Knighton noted this item cove rs the
$101,000 for the proposed
fencing and to add three (3) poles with lighting using Fund Balance
as the proposed funding source.

Mr. Trevathan noted the first
scope would be to add a 5ft. tall fence
along the property edge close to the parking lot in the amount of
$101,598.00; and the second scope is to add three (3) flag poles with
lighting in the amount of $40,671 .00 which also covers rearraigning
landscaping for installation, noting the flags are not included in the
price.

Mayor Ford wanted to the three poles would include the
U. 8. American flag, the GA State
flag, and the City of Stockbridge flag.

Mayor Pro Tem Alexander expressed there will be duplications of the
flags seeing there are flags in front of City Hall.

Mr. Knighton noted the flags are not visible while
sitting in the
Amphitheater.

Mayor Ford noted it would be proper protocol to have flags visible.

Councilwoman Barber motioned to ap prove
Amphith eater Ch ange
Order No. 77 & 78 in the amount of $1 4226 9.00: Se cond
by Mayo rPro
Tern Alexander. The motion passe d
(Blount Abstained).

13. Council Consideration to
approve Amphitheater Change Order No. 74
in the amount of $210,661 .00
Funding
Source Bond -

Presented by Randy Knighton City Manager and Carl Trevathan

Project Manager (Keck & Wood).
Mr. Trevathan noted when
space for parking was approved a few
months ago, design for landscaping was not
yet implemented in Phase
II, and noted there is a $200,000.00 allowance for
landscape with no
additional funding and would also have to transfer the allocation
project
contingency into the contractors contract due to the size of the Change
Order.

Mayor Pro Tem Alexander motioned to approve Amphitheater Change
Order No. 74 in the amount of $210,661 .00: Second
by Councilwoman
Barber. The motion passed 5-0.

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DISCUSSION
14. Council Amphitheater Status Update and Operation
Presented by Randy Knighton City Manager & Carl Trevathan

Project Manager (Keck & Wood).
Mr. Knighton and Mr. Trevathan
gave a brief update on the
Amphitheater status noting the parking lot grading was discussed for
Phase ll along with a retaining wall, light poles, internet, Wi-Fi, and the
security system; noted the Punch List for Phase I was being reviewed
and noted there were additional items to be done and will not be

completed until August although the parking lot and green space is
scheduled to be completed by July noting the risks are behind us.

COMMENTS FROM THE MAYOR
Mayor Ford asked everyone to cheer on the hometown Atlanta Hawks in Game 4 and
wish them well in their quest for the NBA
championship; wished everyone a Happy 4th of
July and to be safe; and extended belated Happy Day Greetings to all the dads;
noted we are still in a pandemic even though
things are better and the COVlD-19
getting
numbers are going down; noted there have been no COVID deaths in
Henry County
during the last two weeks; noted the Heritage Senior Center is no longer testing for
COVID and testing is now being offered at the Red Hawk Field located at 143
Henry
Pkwy Tuesday and Thursday only from 9am 3pm and to call -

to make an
appointment; noted you must contact the Public Health Department at for
COVID vaccination appointments Monday
Friday from 8am 8pm and Saturday &

Sunday from 8am 5pm where you will be asked about your demographics, health

history, age, past infections, COVID testing, COVID vaccination status, and contact
information; noted District 4 Public Health Department was working with the non-profit
agency CORE, commissioned by Sean Penn to educate and inform underserved
communities about COVID testing and vaccinations.

Councilman Thomas thanked the volunteers who assisted with Phase I of his
Annual First Responders Luncheon initiative where 200 lunches were
prepared for local
Fire, Police, Sheriff, EMA and EMT workers and thanked them for their service; and noted
Phase II is scheduled to be a virtual tribute
coming soon.

CITY OFFICES WILL BE CLOSED MONDAY, JULY 5TH lN OBSERVANCE OF THE
JULY 4TH HOLIDAY.

UPCOMING MEETINGS & ANNOUNCEMENTS:
Meeting will be held via Zoom until
further notice. Meeting dates and times are subject to change. Please visit the
website www.cityofstockbridge.com for the
meeting invitation link, Facebook page or
contact City Hall offices at 770-389-7900 for updates.

> Virtual Town Hall Meeting on the Quiet Zone and Railroad Crossing
Thursday, July 1st at 6 pm. Via Zoom

Main Street Advisory Board Meeting, 2nd Friday of each month 9:00 am.
Via Zoom -

(Jul 9)
> City Council Meeting at 6:00 pm. Via Zoom 2nd Monday of each month
(Jul 12)

> Downtown Development Authority Meeting, 6:00 Via Zoom 3rd
pm.
Tuesday of each month (Jul 20)

> Youth Council & Advisory Meeting, 6:30
pm. Via Zoom -
3rd Tuesday of
each month (Jul 20)

> Planning Commission Meeting, at 6:30 pm. Via Zoom 4th Thursday of
each month (Jul 22)

> City Council Work Session at 6:00 pm. Via Zoom Last Tuesday of each
month unless otherwise noted (July 27).

CITY EVENTIINITIATIVES
Food Truck Tasty Tuesday returns to Clark Park 111 Davis Rd. Dates:
July 20th, July
27th, August 3rd, and August 10th 5pm 8pm.

Please join Mayor Anthony 8. Ford on
Friday, July 9th from 5 pm. to 9 pm. for the Divine
9 Food Truck Rally at Clark Park.

Please join Councilwoman Gantt for the Get Back to Normal" Food Truck Council
Initiative on Tuesday, July 13th from 5:30
pm. to 8:00 pm. at Clark Park.

EXECUTIV SESSION
Councilwoman Barber motioned to convene Executive Session for
Personnel, Litigation
and Real Estate: Second by Mayor Pro Tem Alexander. The motion
passed 5-0.
Mayor Pro Tem Alexander motioned to adjourn Executive Session: Second by
Councilwoman Gantt. The motion passed 3-0 (Councilman Blount and Councilman
Thomas were not present for the vote).

Mayor Pro Tem Alexander motioned to reconvene the meeting: Second by
Councilwoman Barber. The motion passed 3-0
(Councilman Blount and Councilman
Thomas were not present for the vote).

ADJOURN

Councilwoman Gantt motioned to adjourn: Second by Councilwoman Barber. The motion
passed 3-0 (Councilman Blount and Councilman Thomas were not present for the
vote).

Respectful submitted by

Vanessa Holiday, City Clerk MMC
Anthony 8. Ford, Mayor

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