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date: 2015-05-26
title: May 26, 2015 Minutes
source: 2015-05/2015-05-26_May 26, 2015_Minutes.pdf
pages: 1
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Page [1

APPROVED MINUTES
WORK SESSION
CITY OF STOCKBRIDGE

TUESDAY, MAY 26, 2015 6:00 PM

Mayor & City Council Administration

Tim L. Thompson, Mayor Michael Harris, City Manager

Alphonso Thomas, Mayor Pro Tem Vanessa Holiday, City Clerk

Robin Buschman, Councilwoman Randi Rainey, Deputy City Clerk

Anthony 5. Ford, Councilman Michael Williams, City Attorney

LaKeisha Gantt, Councilwoman

Regina Lewis Ward, Councilwoman

The Council meeting was called to order by Mayor Tim L. Thompson at 6:00PM.

Invocation was provided by Councilman Ford.

Pledge of allegiance was recited in unison.

City Clerk, Vanessa Holiday proceeded with the verbal roll call; all members of Council
were present and a quorum was confirmed.

Councilman Ford motioned to adopt the Agenda; second by Councilwoman Gantt; the
motion passed 5/0.

Mayor Thompson noted that the Minutes of April 2nd, April 13”‘ and April 28”‘ for the Work
Session and the Special Called Meeting are attached for Council to review. The Clerk noted
that a copy of the Minutes of April 2, 2015 were scanned electronically to the Mayor and
Council late this afternoon and a copy would be available in their books priorto the June 8,
2015 voting meeting.

Mayor Pro Tem Thomas presented a Letter of Commendation to Shenoa Brown of
Woodland High School as a Gates Millennium Scholar.

City Manager, Michael Harris presented the Ordinance in reference to Georgia House Bill
#294 that would increase the Hotel Motel Tax from 5% to 8% with an effective date of

August 1, 2015. Each hotel in the City would receive a notification letter making as well as
GMA (Georgia Municipal Association) and ARC (Atlanta Regional Commission. Approval
would change City’s Code of Ordinances section 3.16.12.

May 26, 2015 6:00pm 4640 N. Hemy Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
Human Resources Manager, Renee Wheeler stated since the last meeting in April 2015,
the Travel Policy has been reviewed and updated with the highlighted areas.

Councilwoman Ward thanked Mr. Harris, Ms. Wheeler and staff for addressing her
concerns.

Councilman Ford asked for clarification on a starting point for travel and Ms. Wheeler noted
that the starting point would depend on the shortest departure distance.

Mayor Pro Tem Thomas stated that when staff is driving their personal vehicle, there would
be no need to start from City Hall; however, when driving a City vehicle, starting point would
be City Hall.

Mayor Pro Tem Thomas inquired if the City was utilizing the State or Federal Per Diem
rate. Ms. Wheeler confirmed that the City is currently utilizing the Federal per diem rate.

Mr. Harris stated that what is shown in the draft copy it reflects the State per diem rate;
however, the City is utilizing the Federal rates. Also, staff recommends an effective date of
July 1, 2015. The Council agreed to place the item on the Consent Agenda of June 8, 2015.

Dale Hall, Administration & Community Development Director presented by item:
RZ-15—06—S Applicant: S3 Capital investments, LLC Agent: Andy Welch

Location: West side of Highway 42 North Land Lot 31, 32 & 34 of the 7”‘ District

Request: Rezoning from M—1 (Light Manufacturing) to Ol (Office industrial)
Parcel ID: 071—O1—034—014 Lot size: 22.042 +/- acres

Administrative and Community Services Director, Mr. Hall stated that the applicant is
requesting to rezone the property from an M1 (light manufacturing) to Ol (Office
Institutional) for a senior living development that would consist of two 13,775 sq. ft.
buildings. The proposed project is an expansion of the campus of the adjoining Southern
Crescent Rehabilitation and Retirement homes; and the proposed development will share
access from Hwy 42 North and the existing campus.

Mr. Hall noted that the Zoning Advisory Board heard the request on May 14, 2015 and
recommends approval with four (4) conditions according to the

Draft Minutes of the ZAB, minus a few discrepancies:

1. The allowable use of the subject property for residents should include assisted living

facility. Any assisted living facility shall be a state—licensed use in which domiciliary
care is provided to adults who are provided with food, shelter, and personal services

within independent living units which could include kitchen facilities in which
residents have the option of preparing and serving some or all of their own meals.
Other uses may include hospital, convalescent center, nursing home, hospice, clinic
or similar institution devoted primarily to the diagnosis and treatment of the sick and

injured. In no case shall a Multi—Family dwelling be permitted. Non-residential uses
permitted in the Ol zoning district shall be allowed.

4640 N. Hemy Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
May 26, 2015 6:00pm
2. The COS shall have architectural control over development of the subject
the

property. The equivalent of Universal Design as presented in the attached document
should be required for all structures. (Mr. Hall stated “shall” and “should” are the
discrepancies).

3. No direct access shall be permitted to Highway 42 North. The existing driveway shall
be shared with the existing campus or access may be provided from (should say
“for” inapproved ZAB minutes) Technology Parkway. if the subject property is
owned by a different owner than the owner of the existing campus, an access
easement shall be recorded at the Henry County Courthouse with a copy provided
to the City of Stockbridge.

4. Required buffers shall remain undisturbed. in places where the City of Stockbridge
may determine that vegetation within the
buffers are inadequate, buffers may be

required to be enhanced. Landscaping shall exceed the minimum required by the

landscaping ordinance.

Mr. Hall stated that the conditions were placed on the property and recommended by the

Planning and Zoning Board, and are slightly longer than other conditions.

Councilwoman Ward asked Mr. Hall to explain to her what the “non-residential use is
permitted” means under condition #1. Mr. Hall stated they are the ones listed, i.e.: hospice
and the convalescent centers.

Mr. Hall mentioned that the intent of the zoning is to be an ancillary use to the Southern
Crescent Rehab and Retirement homes. Mr. Hall stated that there is a stream in the middle
of the property which may cause issues. However, they are looking to develop a bridge that
will go across the stream and will connect Hwy 42 and Technology Pkwy. if they cannot
connect due to engineering issues, they would like to try to come through the North
Techno ogy Pkwy area; and would still use the main driveway.

Councilwoman Ward inquired about the current buffers. Mr. Hall responded if there are
buffers against non-adjacent zoning, the ordinance requires it to be 10ft. up to 25 ft. with
differen types of landscaping required. Mr. Hall stated he will be meeting with the applicant
to discuss more in details.

Councilwoman Gantt inquired about the language with condition #2, and also wanted to
know W10 recommended changing the language from “should” to “shall”. And also asked if
Mr. AncyWelch, the agent forthe applicant would be able to answer some of the questions.
Mr. Ha the applicant recommended it as “should” as it is a little more flexible.
replied
Counci woman Gantt stated that would allow the applicant to not remain uniformed within
the construction. Mr. Hall explained that you cannot recommend or zone away
requirements for the lCC building codes and the ADA building codes as those are standard,
no ma er what you are going to get those. The principles
of universal design are more

flexible and anywhere they can, they are raising the bar.

4640 N. Hemy Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
May 26, 2015 6:00pm
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Mr. Harris stated the staff recommendation was to use the word “shall”. The applicant has
since read the conditions and asked that it be changed from shall to “should”, and that
ultimately, it is the Council’s decision.

Mr. Hall stated that when you get to implementation of these and goals, it hard to get an
inspector to go out and implement principles.

Andy Welch, representative of the applicant noted that the staff recommended “shall”.

Councilman Ford stated that he was reading the Henry County Planning and Zoning and
noticed staff recommends denial of the applicant's request, and asked for clarification as to

why they are recommending denial. Mr. Hall responded in the Comprehensive Land Use
Plan, it is his understanding it was proposed the property be zoned in the future a different
zoning. The Comprehensive Land Use Plan shows the zoning as M1 (Manufacturing) and
is outside what the Land Use Plan and is a lower zoning classification.

Dale Hall, Administration and Community Development Director presented the following
rezoning and annexation item: RZ-15-08-S /AX-15-O1-S Toni C. Frey, et al

Agent: Shi
Shailendra Location: East side of the intersection of Rock Quarry Road and Red Oak Road
Land Lots 29 & 30 of the 12”‘ District Request: Rezoning from M-1 (Light Manufacturing)

to City RM-1 (Multiple-Family Residence- Apartments) & City M-1 (Light Manufacturing)

Parcel lD: 051-01002005 & 050-01-003-004 Lot size: 19.664 +/- acres.

Mayor Thompson issued a full disclosure statement and noted that Shi Shailendra was the
landlord of the building that houses his insurance business.

Administrative and Community Services Director, Mr. Hall stated this is both an Annexation
and Rezoning, the applicant is requesting to rezone approximately 10 acres of a lager 19.64
acre parcel from M-1 (Light Manufacturing) to RM-1 (Multiple-Family Residence-
Apartments). The remaining 9.664 acres would remain M-1 (Light Manufacturing).

Mr. Hall stated the ZAB (Zoning Advisory Board) heard the request on May 14, 2015 and
made a recommendation for approval with the following conditions:

1. The RM-1 portion of the subject property shall be developed as a fifty- five (55) and
older community meeting the requirements of the Fair Housing Act. A restrictive
covenant shall be recorded for the RM-1 portion of the subject property accomplishing
the fifty-five (55) and older limitation and including a civil penalty provision benefiting
the City of Stockbridge with a copy provided to the City of Stockbridge.
2. The Principles of Universal Design should be implemented as explained in the
attached document for all RM-1 structures on the RM-1 portion of the property.
3. Any building construction on the RM-1 portion of the property shall meet the facade
requirements of the City zoning ordinance but the materials allowed shall consist of
brick, stone, stucco and/or cement fiberboard, and the facades of the new structures
shall be of similar design as that of any other structure on the property.

May 26, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 3 89-7900
The RM-1 portion of the subject property shall be limited to no more than ten (10)
acres. There shall be no more than seventy-two (72) dwelling units on the RM-1

portion of the subject property.
A minimum of fifty feet (50’) of additional right-of-way shall be preserved all along the
site's Rock
frontage along Quarry Road. The required setbacks will be oriented from
the preserved right-of-way line (i.e. measured from the preserved right-of-way line
which will be no less than 50’ for the current right-of-way line from Rock Quarry Road
as of June 15‘, 2015).
Access to the RM-1 portion of the site will be limited to one (1) driveway.
NF” The developer shall work with the HCDOT/HCSPLOST to align the entrance to the
RM-1 portion of the property with the anticipated location of the intersection of Red
Oak Road with Rock Quarry Road.
The applicant shall design and construct a deceleration lane/acceleration taper to
HCDOT standards.
A left turn lane on Rock Quarry Road into the RM-1 portion of the property may be
required by HCDOT if it is determined that it is warranted by GDOT-equivalent
standards. However the requirement for the left turn lane may be waived so long as
all necessary construction funding for the Rock Quarry Road widening project has
been secured and the Construction phase is programmed to begin within three (3)
Permit for the full build-out of the RM-
years of the issuance of the Land Disturbance
1 portion of the site.
10. This multi—family development constructed for occupancy forthose adults fifty-five (55)
and older in accordance with the Fair Housing Act shall provide amenities in areas

centrally located to all residential units where feasible and shall be required to design
such features for those residents fifty-five (55) and older. Amenities shall be approved
with
by the mayor and city council during site plan approval and shall be consistent
the number of amenities listed under RM-‘lzoning provisions., the following list of
amenities are deemed acceptable for this particular development and shall be the list
from which the developer must select and the mayor and city council may approve:
- Clubhouse and/or community room with a minimum of one thousand two-hundred

(1,200) square feet of heated space and exterior covered porch is strongly
encouraged and should be centrally located to the main building(s). Activities such
as arts and crafts are strongly encouraged for use in such facility.
- Pocket park of no more than a quarter- acrewin size where activities_s_uc_h as lawn
bowling or croquet may occur in addition to passive seating areas.
a A covered pavilion with picnicl barbeque facilities is strongly encouraged to provide
cover from the elements while in the park.
0 Walking trails.
o Elevator for access to upper floors that are three stories in height or greater or

where topography does not permit ground- level entry.
- Community garden are not to exceed one— quarter of any acre.
- Furnished and equipped library with computer center that incorporates broadband
internet sen/ice. May be added to the clubhouse/ community room with an
additional two hundred fifty (250) square feet of space.
- Furnished and equipped wellness/fitness center.

4640 N. Hemy Blvd. Stockbridge, GA 30281 Phone: (770) 3 89-7900
May 26, 2015 6:00pm
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of a
Upper story interior gathering areas in elevator lobbies or central corridors
minimum of two hundred fifty (250) square feet of space that are furnished.
- Other— any other amenity similar in nature and size to those listed above that is

approved by the city council at the time of zoning or site plan review.

Councilwoman Buschman stated her major concerned is the traffic and the location. Mr.
Hall the intent ofthe location is to make a complete intersection with Red Oak;
responded
he does not know the exact alignment of Red Oak, but is required to be worked out with
DOT. Mr. Hall also stated the of Rock Quarry rd. is not shown and the units will
widening
be pushed back and redesigned.

Councilwoman Gantt asked if there was a covenant to make sure that those 55 and older
will be able to reside in the units. Mr. Hall replied the City does not have the authority over
covenants; however a deed restriction can be placed on the property. Councilwoman
Gantt inquired if there will be a restriction on age, and voiced her concern on how would
the cityknow those 55 and older will be staying there. Mr. Hall replied condition #1
only
addresses the issues.

Counci men Ford inquired on how many 55 and older dwellings are inside the city limits.
Mr. Hal he did not know the number. Mr. Harris chimed in and stated he does not
replied
know how many exist currently in the city with deed restrictions.

Counci man Ford stated he read that the Henry County P&Z recommends denial, and he
assumes the staff recommends approval as well as denial and wanted to know if the
city
in a
zoning problem was the same explanation. Mr. Hall stated the property is zoned
future and use plan as M-1 (industrial). Mr. Hall also mentioned all the properties
surrounding are apartments and is located in an apartment zone.

Counci man Ford inquired if staff recommends approval. replied staff has
Mr. Harris

recommended this based on the future land use map and will be a good use for the city.

Counci woman Ward stated to Councilman Ford Henry County has a facility located with
a swimmingpool on Banks Rd. and McDonough Pkwy. That is for those 55 and older that
is similar to what is being discussed. Councilwoman Ward asked Mr. Hall why does city
staff thinks 55 and older only requires gardening space. Mr. Hall responded there could
be a pool; however, some items on the list are not conducive.

it is
Mayor Thompson asked if the list limits the developer. Mr. Hall responded the way
written, Council will have to consider those items 1-10.

Councilwoman Buschman asked Mr. Hall if the applicant and developer were comfortable
with the conditions. Mr. Hall answered the developer agreed to the conditions at the ZAB

meeting.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
May 26, 2015 6:00pm
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Councilwoman Gantt stated she would like to applicant or the
hear from the

representative to see what they actually want. Mr. Frey's representative, Andy Welch
came before Council and stated he thinks there was an Olympic size pool
what was being

considered. They may consider something more shallow and conducive. Mr. Welch stated
there are a few to consider; they will be on a fixed income, and whatever amenities
things
are places on the property, they will have to maintain. Mr. Welch urged Council to keep
in mind this will be a fixed income community with a very small number of residents. If an

Olympic size pool is included, the cost to up keep will burden the residents.

Mr. Gordon Gilbert of 120 Willow Hill Lane referenced the city's growth limitation
ordinance.

Dale Hall, Administration & Community Development Director and Renee Wheeler, Human
Resources Manager presented the recommendation for the new position: Conference
Center Coordinator, a permanent, full-time position for the Merle Manders Conference
Center. This position would replace the currently budgeted position of two part-time

positions. Staff recommended approval.

Councilwoman Lewis Ward made a recommendation to consider two positions instead of
this one position as it looks to be a catch-all of manyjobs.

Dale Hall, Administration & Community Development Director and Renee Wheeler, Human
Resources Managerpresented the recommendation to amend the City’s Pay Scale and
Classification to include Conference Center Coordinator position for the Merle Manders
Conference Center with a pay grade of 14. Staff recommended approval.

Dale Hall ,Administration & Community Development Director and Renee Wheeler, Human
Resources Manager presented the recommendation to amend the City's Organizational
Chart to include Conference Center Coordinator position forthe Merle Manders Conference
Center. Staff recommended approval.

Councilwoman Lewis Ward asked if there were other changes to the Organizational Chart.
Human Resources Manager, Renee Wheeler noted that the two part-time positions had
been combined to create this one permanent full-time position.

Councilwoman Buschman wanted to clarify that the temporary positions were being filled
with the position, and it was confirmed, yes.

Councilwoman Gantt stated that she had visited the offices of the Conference Center and
indicated that this is a much needed position as the Conference Center is short staffed and
she has witnessed the phones are constantly ringing. Councilwoman Gantt further stated
that she agreed with Councilwoman Lewis Ward regarding the need to consider a second

person.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
May 26, 2015 6:00pm
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Dale Hall, Administration & Community Development Director thanked the Council for the

recommendation of additional staff, and with regard to the budget and organizational chart,
would want to move forward forthe recommended position at this time. The Conference
just
Center is expecting to bring in a couple of part-time individuals from Experience Works to
assist with answering the phones.

Mayor Thompson noted that the Merle Manders Conference Center was currently
operating at a deficit.

Ben Hopkins, Conference Center Manager stated that the Conference Center is YTD about
$20,000 in the black and operating about $10,000 ahead and if that maintains Mr. Hopkins
further stated that with the summer weddings already paid for, the revenue is expected to
drop off during the 4”‘ quarter and anticipates the center being in a deficit. Mr. Hopkins
operating with a temporary employee filling the two part-time
clarified that the center is
positions on the Org Chart. However, to meet the 3-year plan projections that was
requested by Mayor Pro Tem Thomas, the center is going to require adequate staff to fill
the gaps.

Councilwoman Lewis Ward asked Mr. Hopkins why he anticipates a weak 4”‘ quarter and
won’t be as strong.

Mr. Hopkins stated that ratherthan weak, it won’t be as robust because clients tend to pay
for theirweddings via income tax returns. Additionally, clients are saving money during that
time of the year forthe holidays. The reservations during that time of the year from what he
saw last year was for Christmas parties on the weekend because they don't tend
to have

those types of parties during the week. Clients tend to pay during the first part of the year.

Mayor Thompson asked if the revenue that has been received is for future events.

Mr. Hopkins stated some of theifunds coming in may be for future events, and also for
events that have passed with some clients make installment payments.

Councilwoman Gantt asked what accounts for the $20,000 increase in revenue, is it the

economy, or what have you done differently.

Mr. Hopkins responded that it may be contributed to the economy, and also the staff has
been flexible with meeting clients after 5pm and weekends; that may be the reason.

Mr. Harris noted that in regards to weddings, this year clients have also been able to rent
other spaces in the facility in addition to the ballroom and perhaps that may not have been
done in the past.

Councilwoman Gantt noted that she has rented the facility in the past and rented the entire
facility, ballroom and bottom floor meeting room space.

Councilwoman Lewis Ward asked what marketing efforts have been made to business and
/or corporations.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
May 26, 2015 6:00pm
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Mr. Hopkins responded that there have been no marketing efforts made to anyone this
website. They,are on several tourism
year. information is on the web. There is the MMCC
websites also. There have been no opportunities to personally go out and make sales calls;
everything has been reactive.

Mr. Hall also stated that staff has not been able to attend conventions to market the facility.
And that regarding the budgetary portion of the new position, the Experience Works

program provides staff at no cost to the City.

Councilman Thomas noted that as discussed at the retreat, the strategies and
comprehensive plans that were talked about and identified, along with the time tables will
be the way that the governing body can measure success and see where the City is trying
to go as it relates to the Conference Center.

Mr. Hall stated that noted that staff is attempting to gauge events and activities by putting
out surveys.

City Clerk, Vanessa Holiday noted that once the email came in from the Treasurer, Linda
Nabers, that there would be no budget adjustment for the position, the item was removed
from the Agenda and noted that the information regarding the adjustment is included in the
Agenda packets behind the job description.

Mr. Hall stated that since there is no bottom-line change and there is no budgetary impact.
Ms. Nabers stated that staff was attempting to be cognizant of the budget. The amendment
will be to adjustment the Personnel Services line item and Salaries and Benefits line item
with no bottom line change.

Mr. Harris brought fon/vard samples of Communications/Public Information Officer job
descriptions as researched by HR Mgr., Renee Wheeler and Mr. Harris noted that this
action was in response to questions from the Council during the Retreat regarding
communication, public relations and media for the City.

Mr. Harris stated that he along with HR Mgr., Renee Wheeler wanted to address the
Council’s question as to whether or not this position would solely be responsible for
communications and noted that over the course of the last year, the number of events,
initiatives and programs have increased substantially. Likewise, the increased need for
social media and website postings along with press releases. The problem being, much of
this has fallen on his Executive Assistant and overwhelmed her.

Mr. Harris also stated that with the addition of the anticipated appointment of the Executive
Assistant to Mayor and Council, perhaps these duties could be included within the scope
or dutiesand functions by that individual, in addition to handling the events if the Council
found that to be appropriate and asks for direction from the Council with moving forward.

Councilwoman Buschman noted that the City recently hired a Public Relations firm and

asked if the goal is to create a person in-house handling PR.

4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
May 26, 2015 6:00pm
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Mr. Harris noted that with the increased initiatives and programs, the overall goal is to have
someone placed in the position in-house for the specific purpose of communications; but

the immediate need for the City was to bring in a PR firm now to get the message out as

timely as possible.

Councilwoman Buschman asked if the Executive Assistant to the City Manager would
become the backup to the person in the Communications role and take her out of having
these additional duties.

Mr. Harris noted that staff including the Clerk’s office has been working in various areas to
get information out; and that the Executive Assistant would continue to contribute as well.

Councilwoman Lewis Ward stated that this communication appears to have a lot of
overlaps where one person is responsible for multiple roles and prefers to see more
specialized skills for this position and then cross-train staff as opposed to trying to find one
individual and if staff needed to be expanded for web content, that could be explored.

Councilwoman Lewis Ward then referred to Mr. Hall’s reference to conducting online

surveys, and this is something that a webmaster could be tasked with.

Councilman Ford noted that there were sample job descriptions that had
three been

presented and asked if the position would report to the City Manager.

Ms. Wheeler stated that the person would be fielding questions that come through the City
Manager's office, and also from elected officials, and emphasized that there should be one
message from the City and said that may be the appropriate place for the position.

Mr. Harris stated that he has seen it both ways, under the Manager at the City or County
level and also under the Governing Body.

Mayor Thompson asked if staff had polled similar cities, and it was noted that the council
packet included samples from both cities and counties.

Kevin Walter, Public Works Director, presented the Public Works Equipment Purchase
(State Contract) —
2015 international Truck with a Tandem Axle Roll-Off Hoist. Estimated
cost $211,000 from SPLOST lll funds‘. Mr. Walter noted that the truck was under state
contract.

Councilwoman Lewis Ward questioned the quote of the truck and the grapple arm and if
they were under state contract.

Mr. Walter indicated that the truck is under state contract and that the grapple arm in the
amount of $39,975 was via Rush Trucking who (as the state agent) will attach the grapple
arm to the truck, and other parts that may not be under state contract. Mr. Walter further
noted that more detailed information would be furnished to the Council to review prior to
the voting meeting of June 8”‘.

May 26, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
Michael Harris, City Managerpresented the item for Special Needs Playground equipment
on behalf of Councilwoman Regina Lewis Ward. Mr. Harris noted
that Councilwoman Lewis

Ward made a request to him regarding the use of SPLOST IV funds up to the amount of
$250,000 for Inclusive Playground Equipment in Clark and Memorial parks for children with
disabilities.

Mr. Harris noted that he and Councilwoman Lewis Ward had met with parents of disabled
children about the playground equipment.

Councilwoman Lewis Ward stated that the SPLOST line item consist of $1.5 million dollars
and the inclusive playground requested is not to exceed $250,000.

that the
Mayor Thompson asked for clarification of the $1.5 million and Mr. Harris stated
referendum is for facilities and equipment.

trails
Mayor Thompson then asked if these funds could be used to connect the parks and
of the City. Mr. Harris stated that the City needs to complete a comprehensive plan and put
that in place, and needs further discussion with funding from grants and other areas.

Councilwoman Buschman noted the park improvements under the prior administration and
offered her support to the inclusive playground equipment and noted that she had
approached Councilwoman Lewis Ward prior to the election in regards to park equipment
for seniors as well.

Councilwoman Lewis Ward made a request to place the inclusive playground equipment
on the Consent Agenda.

Councilman Ford, Councilwoman Gantt and Mayor Pro Tem Thomas all spoke in favor of
the inclusive However, the consensus of the Council was to assess
playground equipment.
the needs for all projects for the City,prioritize the list and then further discuss the
S.P.L.O.S.T. allocations and/or other fund and resources, prior to any disbursements.

Dale Hall Administration & Community Development Director presented information

regarding HB 110 Fireworks Ordinance that allows for the sale of fireworks in Georgia. Mr.
Hall noted that he spoke with Chief Kelley of the Henry County Fire Department, and based
on that conversation, while the bill has been passed by the legislature,
the signed bill has

not been received. As a result, the ordinance will not be amended at this time, and will be
brought back to the Council at such time. Mr. Hall further stated that there are regulations
in place that will remain in place in the City of Stockbridge for certain types of fireworks.
The new regulations allow the big fireworks such as those sold in South Carolina are
allowed to be sold in the state of Georgia effective in beginning next year, except for the
vendors that are under tents, they cannot sell the big fireworks; they can only be sold in
stores. Codes are being written to account for the new regulations and are forthcoming.

Michael Harris, City Manager presented a Resolution to approve the 2015 2016 —

Business Insurance Renewal changing to J. Smith Lanier Co. with the same scope of

coverage. Mayor Thompson suggested that the City
include data breach protection. The

consensus of the Council was to place this item on the Consent Agenda
6/8/2015.

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May 26, 2015 6:00pm
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Councilman Ford motioned to enter into Executive Session for Item F; second by
Councilwoman Gantt; the motion passed 5/O. Councilwoman Buschman did not enter into
Executive Session.

Councilwoman Lewis Ward motioned to end Executive Session; second by Councilman
Ford the motion passed 4-0-1 (Councilwoman Buschman abstained).

Councilman Gantt motioned to reconvene the Work Session Meeting; second by
Councilman Ford; the motion passed 5/0.

Councilwoman Buschman thanked citizens for coming out and stated that she had been
invited to and attended the Memorial Day festivities in McDonough, and appreciated the
soldiers for their sacrifice.

Mayor Pro Tem Thomas stated that he met with the HOA regarding the fence and
Memorial Park issue and noted that engaging youth is very important, and that adults
need to meet our youth where they are. Councilman Thomas referred to his background
in working with the youth and asked that the youth not be dismissed as they may be the
ones to come up with the solutions.

Councilman Ford thanked everyone for coming out, and also thanked everyone for
participating in the Memorial Day March and is looking forward to planning and
participating in the Veterans Day Parade.

Councilwoman Gantt thanked everyone for attending the meeting and for their continued

prayers. And, to visit the city’s website and Facebook page to see all of the upcoming
events.

Mr. Wendell Moore stated that he has not physically attended meetings lately and has
watched from home; however, there has been an issue with being able to hear the audio.

Mrs. Kathryn Gilbert referenced the city’s hiring for professional services; and made
reference to Council being appointed as representatives on City Boards; and also
addressed allocation of SPLOST funds.

MAYOR THOMPSON READ THE FOLLOWlNG NEWS AND ANNOUNCEMENTS:

0 Public Safety Committee Meeting Friday, June 5, 2015 at 10am City Hall
Levi

Meeting Room —
Councilwoman Lewis Ward, Committee Chair

- Sounds of Summer Concert -

Kasper & the 911 Band -

Saturday, June 6, 2015
at 7pm City Hall Lawn -

Bring your blankets/lawn chairs

City Council Meeting —

Monday, June 8, 2015 at 6pm —

City Hall Council Chamber
2nd fl.

Community Relations Committee Meeting Wednesday, June 10, 2015 6pm

City Hall Levi Meeting Room Councilman Alphonso Thomas, Committee Chair.

May 26, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
92, 9, I13,

- Screen on the Green Movie (Penguins of Madagascar), Saturday, June 13, 2015
at 7:30pm —

City Hall Lawn —

Bring your blankets/lawn chairs

Councilman Ford, Chairman of the Building Committee, noted the Building Committee
Meeting to be held on Monday, June 15, 2015 at 6pm.

Motion to adjourn made by Councilwoman Lewis Ward; second by Councilwoman Gantt;
the motion passed 5-0.

Respectfully submitted by:

May 26, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
