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date: 
title: 2017 09 14 2017 Minutes
source: 2017/2017_09_14_2017_Minutes.pdf
pages: 1
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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
COUNCIL MEETING
THURSDAY, SEPTEMBER 14, 2017 2:00 P.M.
Mayor & City Council Administration
Mayor Judy Neal Vanessa Holiday, City Clerk
Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk
Councilman Elton Alexander Michael Williams, City Attorney
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Call to Order made by Mayor Neal.

Invocation by Pastor Jose Hernandez of Casa Betel.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of
Council were present. A quorum was confirmed.

Councilman Alexander motioned to adopt the Agenda; second by Mayor Pro Tem Ford.
The motion passed 5-0.

Mayor Pro Tem Ford motioned to adopt the Minutes of the Council Meeting of 7/10/2017,
Work Session Meeting of 7/25/2017 and Special Called Meeting of 7/26/2017; second by
Councilwoman Gantt. The motion passed 5-0.

Review of Ceremonial Items: National Hispanic Heritage Month, Constitution Week and
Walk to End Alzheimer’s.

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
September 14, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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able to address the Mayor and Council for three (3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session.
There were no public comments.

OLD BUSINESS

1. Request for FY2017 Budget Amendment in the amount of $10,000 for Dues,
Registration Fees and Travel Expenses for Youth Council and Chaperones to
attend Youth Conference in Charlotte, N.C.
Presented by: Councilwoman Robinson & Attorney Michael Williams
Attorney Williams noted the Youth Council was originally budgeted to attend the
Annual Youth Conference in Macon, GA in November 2017, however, the
conference had not been confirmed.

Attorney Williams noted the Youth Council is requesting a budget increase in the
amount of $10,000 of which $5,840 will be for National League of Cities dues,
conference registration and travel expenses for the Youth Council and
Chaperones to attend the Youth Conference in Charlotte. Attorney Williams stated
the remainder of the funds will be available for any member of Council who plans
to attend the conference.

Councilman Blount spoke in favor of the Youth Council and referenced the GMA
conference training regarding establishing a Youth Council that he had attended,
along with Councilwoman Robinson and noted it was highly recommended that
there be a staff person in place to manage the Youth Council, noting the City does
not have a staff person in place for this position. Councilman Blount also
suggested the group hold fundraisers and seek sponsorships to offset expenses
as this would be a great opportunity to teach the Youth Council members
leadership.

Councilwoman Robinson noted the dedication and time that has gone into the
planning for the Youth Council; the recent Retreat and the community service
projects already completed by the Youth Council and asked for Council support on
the budget amendment; noting, the excess funding for Councilmembers to attend
could be removed.

Councilwoman Gantt spoke in favor of the Youth Council, and asked if any funds
could be reimbursed.

Councilman Alexander spoke in support of the Youth Council and in favor of the
budget amendment. Councilman Alexander motioned to approve $5,800 to be
reimbursed to the City from the Youth Council; second by Councilwoman
Robinson. The motion passed 4-1 (Blount opposed).

NEW BUSINESS

2. Council Consideration to approve vendor selection for City’s Janitorial Services.
Presented by: Donald Riley, Procurement Specialist
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Mr. Riley noted the City received (17) bids for janitorial services ranging from
$91,000 to $544,000 to cover all (9) city owned buildings, and recommends the
lowest bidder All Bright Janitorial Services in the amount of $91,104; with a one (1)
year contract and two (2) renewal options.

Councilwoman Gantt motioned to approve the selection of All Bright Janitorial
Services in the amount of $91,104 with a 1 year contract and two optional renewal;
second by Mayor Pro Tem Ford. The motion passed 4-1 (Alexander opposed).

3. Council Consideration to approve moving forward with RFP for a City Architect.
Presented by: Camilla Moore, Community Development Director
Ms. Moore noted her department’s desire to maximize the services of an architect
to get projects completed and asked Council to consider moving forward with an
RFP for an on-call City Architect. Ms. Moore noted funding had been identified for
this request.

Councilwoman Gantt motioned to approve moving forward with completing an RFP
for a City Architect; second by Councilwoman Robinson. The motion passed 5-0.

4. Council Consideration to approve Noel in November Partnership w/Connecting
Henry authorizing use of the Merle Manders Conference Center Saturday,
November 18, 2017
Presented by: Councilman Blount
Councilman Blount made a request to Council for use of the Merle Manders
Conference Center Saturday, November 18, 2017 for the Noel in November event
in partnership with Connecting Henry for the annual toy drive.

Councilman Blount motioned to approve Noel in November Partnership
w/Connecting Henry with authorizing use of the Merle Manders Conference Center
Saturday, November 18, 2017; second by Councilwoman Gantt The motion
passed 5-0.

DISCUSSION

5. Council Discussion - Landscape Ordinance Update
Presented by: Camilla Moore, Community Development Director
Ms. Moore noted the Zoning Advisory Board will hold a Public Hearing on
September 28th to approve the Landscape Ordinance. Ms. Moore included the
board did look at other jurisdictions and thinks what the Zoning Advisory Board has
will bring beautification and appeal to the City.

No comments from Council. Item will be presented to the Planning Commission.

6. Council Discussion - Highway Corridor Overlay Update
Presented by: Camilla Moore, Community Development Director
Ms. Moore note the Planning Commission copied Henry County’s Highway
Corridor Plan and added things to make it more specific to the City’s needs. Ms.
Moore further stated the Planning Commission took Henry County’s method of
what they wanted along certain corridors and the City added Rock Quarry Rd. and
September 14, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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other jurisdictions to the list as well as excluding specific M-1, M-2 and M-3 types
of trucks.

No comments from Council. Item will be presented to the Planning Commission.

7. Council Discussion - Stockbridge Public Access TV
Presented by: Councilman Alexander
Councilman Alexander stated he believes the PIO (Public Information
Officer) position could help establish a public access channel like what is
utilized by Henry County and this would allow citizens to be able to watch
re-runs of meetings on the Charter network or ATT network. Councilman
Alexander further noted the Public Access TV would allow pertinent
information to be shown to citizens and would be free to all citizens to
access.

There was no action on this item.

COMMENTS FROM THE MAYOR
Mayor Neal thanked everyone for working with Henry County partners and other
entities during Hurricane/Tropical Storm Irma; commended the Public Works
Director and staff for helping the City to recover so quickly; asked citizens to
support the recovery efforts whether financial or otherwise via the Red Cross,
Samaritans Purse or the Salvation Army to assist victims of Hurricanes Harvey
and Irma.

COMMENTS FROM THE CITY COUNCIL
Councilman Alexander echoed the sentiments of Mayor Neal; thanked the Public
Works Director and his team for their efforts throughout Hurricane Irma; thanked
Georgia Power and their partners for their efforts; thanked the recipients of
proclamations with special thanks to McDonough Councilwoman Vincent for her
efforts with the Alzheimer’s Walk and invited everyone to attend
BridgeFest/HispaniFest on September 30th; and to come out to the 3rd Qtr. Town
Hall to be held at Red Oak UMC on Saturday, September 23rd at 10:00 A.M.

Councilman Blount thanked staff for their hard work; invited everyone to donate to
the Noel in November program to be held on November 18th, recommended non-
battery operated toys as these gifts would be presented to low-income recipients.

Mayor Pro Tem Ford thanked staff, Public Works and others and asked citizens to
be involved and engaged; noted the 9/11 Event was cancelled due to Hurricane
Irma and to keep the families who lost their lives on 9/11 sixteen years ago in their
prayers; noted there is a sacrifice for freedom, and freedom isn’t free; continue to
be patriotic.

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Councilwoman Gantt thanked everyone for coming out; thanked staff; stated she is
grateful that the storm Irma didn’t hit as hard as it could have; thanked everyone
for their support and that you can email her anytime.

Councilwoman Robinson thanked Council for their support of the Youth Council
and the Youth Council Advisory Committee; noted there has been a lot of hard
work and efforts put into the program and thanked colleagues for their support to
allow this opportunity for the Youth Council to do things they need to do.

EXECUTIVE SESSION
Councilwoman Gantt motioned to convene Executive Session for Personnel, Real Estate
and Litigation; second by Councilwoman Robinson. The motion passed 5-0.

Councilwoman Robinson motioned to adjourn Executive Session; second by
Councilwoman Gantt. The motion passed 5-0.

Mayor Pro Tem Ford motioned to reconvene the meeting; second by Councilwoman
Gantt. The motion passed 5-0.

UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770.389-7900 for updates and detailed information.

 Final 2017 Food Truck Tasty Tuesday, September 12, 2017 from 5:30 – 9:00 P.M.
*(New Location) Clark Park 111 Davis Rd. Stockbridge

 Keep Stockbridge Together Meeting, Tuesday, September 12, 2017 at 7:00 P.M.
at Windsong Plantation Clubhouse.

 Hwy. 138 Overlay Guidelines Stakeholder Meeting Tuesday, September 19, 2017
at 6:30 p.m. Ted Strickland Community Center 130 M L King, Sr. Heritage Trail,
Stockbridge.

 Keep Stockbridge Together Meeting, Wednesday, September 20, 2017 at
7:00 .PM at City Hall (Avian Forest will hold their HOA meeting at City Hall).

 Planning Commission Special Called Meeting, Thursday, September 21, 2017 at
6:00 P.M., City Hall.

 Work Session Meeting, Tuesday, September 26, 2017 at 6:00 P.M. at City Hall.

 Hwy. 138 Overlay Guidelines Public Hearing Tuesday, September 26, 2017 at
6:30 p.m. at City Hall.

 Keep Stockbridge Together Meeting, Wednesday, September 27, 2017 at 3:00
P.M. City Hall.

September 14, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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 Bridgefest 2017 featuring Hispanifest – Saturday, September 30th pm on the
City Hall lawn from 2:00 P.M. – 10:00 P.M.

UPCOMING CIVIC EVENTS

Team Henry County Walk to End Alzheimer’s, Saturday, September 30, 2017 Alexander
park, McDonough, GA Registration begins at 8:00 A.M.
http://www.henrycountywalk2endalz.org/

2017 Voting Dates Time Location
th th
October 16 – 20 8am - 5pm Henry County Elections Office

October 21st (Sat.) 8am - 2pm Merle Manders Conference Ctr.
Henry County Elections Office

October 23rd – 27th 8am - 5pm Henry County Elections Office

October 28th (Sat.) 8am - 2pm Merle Manders Conference Ctr.
Henry County Elections Office

October 29th (Sun.) 1pm - 5pm Merle Manders Conference Ctr.
Henry County Elections Office

Oct. 30th – Nov. 3rd 7am - 7pm Merle Manders Conference Ctr.
Henry County Elections Office

Nov. 7th (Election Day) 7am - 7pm Merle Manders Conference Ctr.
ONLY
Run-Off Voting Dates* Time Location
th st
*Nov. 27 – Dec. 1 7am - 7pm Merle Manders Conference Ctr.
Henry County Elections Office
*NOTE: Run-Off early voting will only take place if time permits and is not guaranteed

Dec. 5th (Election Day) 7am - 7pm Merle Manders Conference Ctr.
ONLY

ADJOURN
Councilwoman Gantt motioned to adjourn the meeting; second by Mayor Pro Tem Ford.
The motion passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Judy Neal, Mayor

September 14, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
