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date: 
title: 2017 11 28 2017 Minutes
source: 2017/2017_11_28_2017_Minutes.pdf
pages: 1
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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
WORK SESSION MEETING
TUESDAY, NOVEMBER 28, 2017 6:00 P.M.
Mayor & City Council Administration
Mayor Judy Neal Randy Knighton, City Manager
Mayor Pro Tem Anthony S. Ford Vanessa Holiday, City Clerk
Councilman Elton Alexander Randi Rainey, Deputy City Clerk
Councilman John Blount Michael Williams, City Attorney
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson
Call to Order made by Mayor Neal.

Invocation by Tamarlon Carter, Executive Pastor of Grace Baptist Church.

Pledge of Allegiance was recited in unison by all in attendance

City Clerk, Vanessa Holiday proceeded with a verbal roll call; all members of Council
were present; a quorum was confirmed.

Councilwoman Gantt motioned to amend the Agenda to remove Item #1, Item #6 and
Item #14; second by Mayor Pro Tem Ford. The motion passed 5-0.

Review of Minutes of the following meetings: 10/9/2017, SCM 10/24/2017 and Work
Session 10/24/2017 – No Action

There were no Public Comments.

OLD BUSINESS
1. City Hall HVAC Update
Presented by: Decius Aaron, Public Works Director and Randy Knighton, City Mgr.
Mr. Aaron gave an update on the City Hall HVAC repairs, noting staff is still going
through the scope process in which Carter & Sloope are preparing, and should be
November 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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completed within the next 30 days where upon completion, will be available to bid
out. No action was taken by the Council.

PUBLIC HEARING
2. Second Public Hearing – Proposed FY2018 Budget
Presented by: Rashonda Favors, Lead Accountant & Randy Knighton, City Mgr.
Ms. Favors presented the Departmental Summary of the proposed budget vs.
FY2017 as follows:
Governing Body- $293,275 $271,001 (2017)
Executive- $1,004,400 $739,200 (2017)
Administration- $1,724,480 $1,683,000 (2017)
Business Services- $209,680 *New Division Created for OT Dept.2018*
Information Technology- $215,800 $195,000 (2017)
Events- $199,135 $203,815 (2017)
General Gov’t Bldg. Svcs. - $738,525 $702,750 (2017)
Municipal Court-$149,225 $265,275 (2017)
Parks- $203,500 $65,500 (2017)
Planning Administration - $177,900 *New Department 2018*
Police Services- $350,000 $400,000 (2017) * services moved/state*
Public Works- $2,445,230 $2,134,380 (2017)
Code Enforcement- $151,285 $192,840 (2017)
Main Street-$204,950 $ 205,445 (2017)
Community Development -$145,600 $351,900 (2017)
Financial Services- $1,542,915 $1,490,645 (2017)
Total proposed 2018 Budget= $9,755,900

Public Hearing
Lee Stuart noted he had dropped off a list of questions regarding the proposed
FY2018 Operating Budget.
Public Hearing Closed
No Action taken by the Council.
Next Public Hearing scheduled for December 11, 2017 at 6:00 P.M.

NEW BUSINESS
3. Council Consideration to approve the City of Stockbridge Annual S.P.L.O.S.T.
Report as required for publishing by O.C.G.A. 48-8-122).
Presented by: Rashonda Favors, Lead Accountant & Randy Knighton, City Mgr.
Ms. Favors noted this is the 2017 Annual S.P.L.O.S.T list that has to be published
in the Legal Organ annual before the end of the year.

Mayor Pro Tem Ford motioned to approve the Stockbridge Annual S.P.L.O.S.T
Report as required by O.C.G.A. 48-8-122; second by Councilwoman Gantt. The
motion passed 5-0.

4. Council Consideration to approve 2017 Bad Debt Write-Offs of $24,266.23.
Presented by: Rashonda Favors Lead Accountant
Ms. Favors noted this is an annual audit exercise recommended by the auditors
where fees that have not been paid to the City, noting the Finance office will
continue to make efforts to collect the monies due.
November 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Councilwoman Gantt motioned to approve the 2017 Bad Debt Write-Offs in the
amount of $24,266.23; second by Mayor Pro Tem Ford. The motion passed 5-0.

5. Council Consideration to approve the 2018 Meeting Schedule for the City Council.
Presented by: Vanessa Holiday, City Clerk
Ms. Holiday noted the 2018 meeting schedule must be published in the legal organ
prior to January and referenced the meeting schedule options that had been
presented to the Council.

Mayor Pro Tem Ford motioned to maintain the current meeting schedule; second
by Councilman Alexander. The motion failed.

Councilwoman Robinson referenced the County’s 9:00 A.M. meeting, and Council
should make meetings convenient for all citizens.

Councilman Alexander noted a scheduling conflict for the 4:00 P.M. meeting.

Councilwoman Gantt noted she was not prepared to vote, and needed more time
to make a decide.

Councilwoman Robinson motioned to approve the 2018 Meeting Schedule as
follows: 2nd Monday at 6:00 PM in the Council Chamber – Work Session Meeting,
last Tuesday (or as otherwise noted) at 4:00 PM at City Hall in the Levi Meeting
Room; second by Mayor Pro Tem Ford. The motion passed 3-1-1 (Alexander
Opposed/Gantt Abstained)

6. Council Consideration to approve Change Order for Vault Installations (148 Rock
Quarry Road, Best Value Inn and 555 Davis Road) Net change in contract price
$53,778.75 Ferguson Waterworks (SPLOST FUNDING)
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted the Change Order would be for the last three (3) locations to
install the long arch water meters with vaults with SPLOST funding and the vendor
would be Ferguson Waterworks with a contract price of $53,778.75.

Councilwoman Robinson motioned to approve Change Order for Vault Installations
(148 Rock Quarry Road, Best Value Inn and 555 Davis Road) Net change in
contract price $53,778.75 Ferguson Waterworks (SPLOST FUNDING); second by
Mayor Pro Tem Ford. The motion passed 5-0.

7. Council Consideration to approve selection of an Architect for the City(TSW)
Tunnel-Spangler Walsh
Presented by: Donald Riley, Procurement Specialist
Mr. Riley noted staff is recommending Tunnel-Spangler Walsh for the Professional
Architectural & Engineering Services, noting a 1-year contract with a 2-year
renewal; funding will come out of the Professional Services budget and is to be
determined.

Mayor Pro Tem Ford motioned to approve the Architect for the City (TSW) Tunnel-
Spangler Walsh; second by Councilwoman. The motion passed 5-0.
November 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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8. Council Consideration to approve 2017 Surplus List for auction on GovDeals.
Presented by: Donald Riley, Procurement Specialist
Mr. Riley noted the Surplus List consists of equipment that has been replaced or
damaged and needs to be placed on GovDeals to be auctioned off.

Councilwoman Gantt motioned to approve the 2017 Surplus List for auction on
GovDeals; second by Mayor Pro Tem Ford. The motion passed 5-0.

9. Council Consideration to approve selection of vendor for Wage & Salary Survey
(Evergreen Solutions).
Presented by: Donald Riley, Procurement Specialist
Mr. Riley recommended Evergreen Solutions, LLC. to complete the Wage & Salary
Survey not to exceed in the amount of $15,500. Mr. Riley further noted a one (1)
year contract to help allow the City to retain qualified workers with a fair salary.

Councilman Alexander motioned to approve selection of vendor for Wage & Salary
Survey (Evergreen Solutions) not to exceed $15,500; second by Mayor Pro Tem
Ford. The motion passed 5-0.

10. Council Consideration to approve proposed compensation for Stockbridge
Planning Commission members $50.00 per meeting – Chairperson $75 per
meeting.
Presented by: Camilla Moore, Community Development Director
Ms. Moore stated the compensation would bring the City’s Planning Commission
in compliance with other Planning Commissions across the region. Ms. Moore
further noted that while the City has voluntary boards and committees, the
Planning Commission is a mandated board that is statutorily required by State law.

Councilwoman Robinson motioned to approve the proposed compensation for
Stockbridge Planning Commission members $50.00 per meeting – Chairperson
$75 per meeting; second by Councilwoman Gantt. The motion passed 5-0.

11. Council Consideration to approve Model Ordinance for the Environmental
Protection Department (EPD) Soil Conservation
Presented by: Camilla Moore, Community Development Director
Ms. Moore noted for clarifications, this is a request for the model Ordinance
according to EPD, the MOA will be presented to the Council for adoption on a later
date.

Mayor Pro Tem Ford motioned to approve the Model Ordinance for the
Environmental Protection Department (EPD) Soil Conservation; second by
Councilman Alexander. The motion passed 5-0.

DISCUSSION/INFORMATIONAL

12.Reeves Creek Trail additional 10 – 15 parking spaces (SPLOST Funding)
Presented by: Decius Aaron, Public Works Director

November 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Mr. Aaron noted the lack of parking off Flippen Rd. at the Reeves Creek trail
entrance and estimates 10-15 additional parking spaces can be added with
an estimated cost of $50,000 - $75,0000 using SPLOST funding.
Mr. Aaron further stated staff would like to plan and start finalizing the
project and will come back before Council for approval. Mr. Aaron also
noted landscaping maintenance information would also be brought back
before Council.
No action was taken by the Council.

13.Municipal Court Renovations Update
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted his commitment to submit an RFP to Council for renovations to
be submitted to the Council during the 1st or 2nd month of 2018.
No action was taken by Council.

COMMENTS FROM THE CITY MANAGER
Randy Knighton invited the public to access the City’s website for news and information
on upcoming meetings and events and noted staff was available for any questions and/or
concerns from all citizens.

COMMENTS FROM THE CITY CLERK
Vanessa Holiday noted the City of Stockbridge was participating in the Henry County “Fill
the Bus” campaign where the bus will be stopping in various locations throughout the
county to load the bus with toy donations for the Henry County Community Cares Toy
Shop, and noted the bus will be at Stockbridge City Hall to pick up unwrapped toys on
Monday, December 4th from 11:00 AM to 2:00 PM.

COMMENTS FROM THE CITY COUNCIL
Councilman Alexander offered condolences to the family of the victim who lost his life in
Hampton, GA during an internet sale and reminded citizens of the free “Safe Internet” site
located at the Henry County North Precinct 4545 North Henry Blvd.; noted the importance
of celebrating an honoring our veterans; thanked staff for all they do; commended the
City’s holiday decorations and looks forward to the expansion throughout the City; wished
everyone Happy Holidays!

Councilman Blount thanked everyone for participating in the Noel in November program
with a special thanks to Susan Crumbley with Connecting Henry; wished everyone Happy
Holidays!

Mayor Pro Tem Ford introduced the newly appointed Executive Assistant to Mayor &
Council, LaQuinda Jackson; thanked everyone for continuing to be engaged, and wished
everyone a wonderful holiday season!

Councilwoman Gantt thanked everyone for coming out; offered a special thanks to staff;
commended Main Street staff for the success of “Shop Small Saturday” and asked
everyone to continue to support small businesses as they are major contributors the
community; wished everyone a safe and Happy Holiday; and is looking forward to the
City’s free upcoming Holiday Gala on Friday, December 7th.
November 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Councilwoman Robinson thanked staff for all they do; noted the recent trip by three
members of the Youth Council who were able to attend the National League of Cities
Youth Conference in Charlotte, NC as an opportunity for experience on a national level,
not just local experiences; agrees with staff to partner with businesses and commends
the Community Development Director, Camilla Moore with spearheading the revamped
Stockbridge Association of Businesses; thanked the City Attorney, Michael Williams for
volunteering his time and transporting the Youth Council to/from the conference in
Charlotte; thanked colleagues for granting the Youth Council the opportunity to attend and
will report back to the Council; noted the desire to expand the Youth Council and asked
for everyone to support the Youth Council’s ongoing Popcorn Fundraiser to reimburse the
City of expenses; and wished everyone Happy Holidays!

COMMENTS FROM THE MAYOR
No Comments

Councilwoman Gantt motioned to convene Executive Session for Personnel, Litigation
and Real Estate; second by Mayor Pro Tem Ford. The motion passed 5-0.

UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770.389-7900 for updates and detailed information.

 Holiday Festival, Thursday, December 7, 2017 from 5:00 PM to 9:00 PM at the
Merle Manders Conference Center 111 Davis Road, Stockbridge, GA
FREE Shuttle service begins pickup from City Hall at 4:30 PM
 Main Street Advisory Board Meeting, Friday, December 8, 2017 at 9:00 A.M. at
City Hall
 City Council Meeting, Monday, December 11, 2017 at 6:00 P.M. at City Hall –
Budget Hearing of Proposed FY2018 Operating Budget for the City.

UPCOMING COMMUNITY EVENT(S)
 Holiday Giveback – Friday, December 15, 2017 at the Ted Strickland Community
Center – Spearheaded by Councilwoman Robinson.

Councilwoman Robinson motioned to adjourn Executive Session; second by
Councilwoman Gantt. The motion passed 5-0

Councilwoman Robinson motioned to reconvene the meeting; second by Councilwoman
Gantt. The motion passed 5-0.

Councilwoman Robinson motioned to adjourn the meeting at 10:10PM; second by
Councilwoman Gantt. The motion passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Anthony S. Ford, Mayor
November 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
