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title: 2018 04 25 2018 Minutes
source: 2018/2018_04_25_2018_Minutes.pdf
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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
WORK SESSION MEETING
WEDNESDAY, APRIL 25, 2018 4:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Randy Knighton, City Manager
Councilman Elton Alexander Vanessa Holiday, City Clerk
Councilman John Blount Randi Rainey, Deputy City Clerk
Mayor Pro Tem LaKeisha Gantt Michael Williams, City Attorney
Councilwoman Neat Robinson
Councilman Alphonso Thomas
The meeting was called to order by Mayor Ford.

Invocation by Tyrone Anderson.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of
Council were present except Mayor Pro Tem Gantt and Councilman Alexander.

Councilwoman Robinson motioned to amend the Agenda to remove Item #6 and Item #7;
and to hear Item #9 and Item #10 following Executive Session; second by Councilman
Blount. The motion Passed 3-0.

Review of the Minutes of the following meetings:
1. 3/12/2018 2. 4/3/2018 & 4/9/2018 No Action

Councilman Alexander was absent during roll call and joined the meeting at 4:10 p.m.
Mayor Pro Tem Gantt was absent during roll call and joined the meeting via telephone
at 4:40 p.m.

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PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to
the beginning of the meeting. You must sign your name, address, and phone number.
You will be able to address the Mayor and Council for three (3) minutes. Speakers must
respect all members of the elected body, officials, and staff. Defamation, unruliness
and/or swearing will not be tolerated while meetings are in session.

Dr. Marilyn Flynn spoke to the history of the City’s annexations in the Eagles
Landing area and referenced displayed a map of property adjacent to the City’s
proposed 2009 Annexation Legislation and Minutes of the City proposing District
Voting signed by City Clerk, Merle Manders.

Dr. Flynn noted she was made aware of the City’s proposal in 2017 regarding
Districts Voting and urged the City to make the information that this proposal had
been made by the City more known to the public as the proponents of the
proposed city were using Districts as an argument against the City of Stockbridge.

Dr. Flynn then referenced the city’s Minutes of November and December 2002
where Attorneys Buddy and Andy Welch commented that if the city could get
Windsong in, we could get all the Eagles Landing properties.

A consensus of the Council was granted to allow Dr. Flynn to continue her
comments.

Dr. Flynn also referred to the attempted forced annexation under the leadership of
then Mayor Mark Alarcon and City Administrator David Milliron that was presented
to the Henry County Delegation Chair at the time, Rep. Andy Welch; and where
Alarcon and Milliron presented the annexation request to the Henry County Board
of Commissioners and referenced video of the meeting. Dr. Flynn noted Kathy
Gilbert spoke as a representative of the Windsong subdivision where she stated
many of the unincorporated residents were seeking annexation into the City of
Stockbridge, and there was a resident of the neighborhood who stated Mrs. Gilbert
was not the subdivision’s spokesperson.

Dr. Flynn asked that the annexations be done the right way and reiterated the
importance of the City getting Districts information out there to the public.

3. FIRST QUARTER REPORTS APRIL 25, 2018
Youth Council & Advisory Committee
Youth Council Advisory Committee Chair, Kenneth McFarland, Kelli Crews,
Mr. McFarland gave an overview and presentation of the program and
expressed their appreciation to the Mayor & Council for their support of the
program. Miss Crews referenced the Youth Council Retreat, projects and
conferences the group participated in during the year, and also noted
applications were being accepting for the 2018-2019 school year and

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encouraged everyone to pass the word on to upcoming 10th and 11th grade
students who reside in the City of Stockbridge.

Councilman Alexander encouraged the Youth Council to participate in the
City’s events and activities.

Councilwoman Robinson, who is the Council Representative on the Youth
Council Committee noted both the Committee and Youth Council were in
receipt of the City’s Calendar of Events and has always made the Youth
Council aware of the City’s events and initiatives and encouraged all to
participate.

Councilman Blount noted he was available to assist the Youth Council in
any way that he could.

Main Street Program
Councilman Alphonso Thomas gave a history of the establishment of the
Main Street Program and introduced Main Street Program Manager, Kira
Harris-Braggs who presented an overview of the Main Street Program and
highlighted the RSVP (Renaissance Strategic Visioning & Planning
Program).

Kira Harris-Braggs referred to the Mission and Vision of the program, noted
the staff and current board members who are all actively involved and
engaged.

Mrs. Harris-Braggs noted the creation of a distinguishable Downtown
District, the development of historic tourism interest within the Downtown
District, such as the M. L. King, Sr. marker dedication and tying the King
family legacy to the City of Stockbridge.

Mrs. Harris Braggs noted the 2018 goals include the completion of the City’s
Branding Initiative, Geocaching, continuation of the Lil’ Library Boxes in the
Downtown District, highlighting Stockbridge Stories such as Olympian Chris
Kinney and the King Legacy, and noting, the importance of the Stockbridge
Stories events due to not many of the Stockbridge history being recorded.

Mrs. Harris-Braggs also noted the desire to establish a website for the Main
Street Program and stressed the importance of focusing on the City’s
Downtown District and moving from the core and then outwards into the city.

Councilman Alexander asked about the expansion of the Main Street
Program’s boundaries, noting the Reeves Creek Trail Lil’ Library Box and
the Green Front Cafe being outside of the current boundaries, and to also

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partner with a local historian to confirm the validity of information presented
and presumed to be the City’s history.

Mrs. Harris-Braggs re-emphasized the Program’s focus on developing the
Downtown District first, and then perhaps expanding its boundaries, and
noted Gene Morris was the Henry County historian. Mrs. Harris-Braggs
noted the importance of Stockbridge Stories, and that the city brought in an
Intern from Georgia State University in 2017 to assist with the City’s historic
preservation, is utilizing the Georgia State Achieves, and is working with the
King Center regarding the King’s family history and bringing more
Stockbridge history to the surface.

Assistant City Manager noted the City established a Stockbridge
Preservation Board where appointments by the Council have yet to be
made.

City Manager Randy Knighton confirmed, the Historic Preservation
Committee would also need to be funded.

Councilman Thomas noted that he brought the King Family initiative forward
to the City and that there is U.S. Census information, military draft cards and
other documents that confirm the King family’s information as it relates to
the City of Stockbridge.

Downtown Development Authority
Chairman, Raoul Clarke reviewed the Board’s goals and objectives with
developing the Stockbridge downtown area and referenced a “Developer’s
Day” as an option to explore generating revenue and the board become
self-sufficient.

Mr. Clarke also referenced the Façade Grant program, and the success of
its first client, BarnBeautiful and the Board’s desire to expand the program.

Mr. Clarke noted the Stockbridge Downtown Development Authority
supports the Main Street Program and spoke favorably of the RSVP plans
for the City’s Downtown District.

Mr. Clarke spoke to the Board’s desire to recruit and develop business in
the downtown district by reaching out to local business owners, property
owners and real estate brokers with hopes to have plans for a forthcoming
strategic meeting.

Mr. Clarke noted the Board’s desire to establish a website specifically for the
DDA to promote Economic Development of properties available in the
Downtown District.
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Mayor Pro Tem Gantt noted the Downtown Development Authority was the
only city board without city support and urged the City to fill that void and
looks for to the Economic Development Director coming on board to the
City’s staff.

Mr. Clarke noted the DDA is planning a Retreat to discuss and learn
regarding Financial Bonding, Revolving Loans and Implementing the
Alcohol Distribution along with developing a Standard Operations
Procedures Manual.

Mayor Ford noted the DDA & City Council should also have a joint
meeting/retreat soon. Mr. Clarke agreed.

Public Safety
Captain Josh Bolton of the Henry County North Precinct in Stockbridge
noted he has been with the department for (24) twenty-four years and
introduced South Precinct Captain Casey McGlamery noting the two cross-
train for department efficiency.

Captain Bolton reviewed the 2018 First Quarter statistics for the City of
Stockbridge noting zero homicides in the City, a decrease in DUI’s, zero
accident fatalities, and has also seen an increased number of calls for the
area.

Councilman Thomas asked if the reports for “Stockbridge” can be specified
as to whether incidents occur in the City Limits of Stockbridge and
Unincorporated Henry County or Unincorporated Clayton County
Stockbridge.

City Manager, Randy Knighton noted the Public Information Officer would
reach out to the County’s Communication Department.

Councilman Blount noted that he had not seen as many roadblocks, and if
there was a reason for that.

Captain Bolton noted the department works in correlation to the Governor’s
Task Force programs such as “Click-it or Ticket”.

Councilwoman Robinson thanked Captain Bolton and the department for
their participation in the Youth Council activities, and noted the officers are
doing an outstanding job.

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Councilman Alexander asked about an officer shortage with the department
to which Captain Bolton noted the shortage has been reduced to numbers in
the teens.

Councilman Blount echoed the sentiments of Councilwoman Robinson and
thanked Captain Bolton for the department’s participation at the McCain
Creek subdivision and for their attendance and support of Councilman
Thomas’ First Responders Appreciation last week.

Captain Bolton thanked everyone for their support and that he appreciates
the kind words from the City.

Finance Department
City Manager Randy Knighton presented the First Quarter Financial Report
and noted there were no significant concerns.

Mr. Knighton noted the Franchise and Insurance checks would be received
later in the year in October.

Mr. Knighton also spoke to projects that were prioritized during the recent
city retreat and that more details and defined numbers would be
forthcoming.

Councilman Thomas asked for a Timetable to be associated with the
projects.

The Clerk referred to a Projects Report that is now included in the Agenda
packet that lists on-going projects in the city.

Public Works Department
Public Works Director Decius Aaron gave an overview of the Public Works
Department, reviewed General Maintenance, Stormwater, Water, and
Wastewater projects in progress and completed. Mr. Aaron also noted the
need for a Back-Flow Prevention Program and noted an Ordinance coming
to the Council in June of this year.

Councilman Thomas referred to a site visit on Wilson Avenue, where
Mr. Aaron noted this matter was being addressed by the City’s Stormwater
Department.

Councilwoman Robinson inquired about the beautification efforts at the
tennis courts, City Hall and the lawn across from City Hall.

Mr. Aaron noted the issue is going to be a lack of irrigation on that lawn.

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Councilman Alexander asked about the City’s water and whether all water
should come from Henry County Water Authority.

Mr. Aaron noted water controls your growth as a city and if the County is the
water authority, the city will pay the water authority for maintenance and
repairs.

Mr. Knighton noted an assessment may be to determine the long-term costs
and efficiency noting the older the system gets, the more the cost and
maintenance and repairs will be.

Councilman Alexander asked about Pocket Parks and if the City could pick
up Hwy. 138/I-75 and whether inmate crews can be utilized.

Ms. Moore noted Pocket Parks was part of the City’s Comprehensive Plan;
Mr. Aaron noted this noted this would depend on the level of service being
requested. Ms. Moore noted the City would need to enter into an IGA (Inter-
Governmental Agreement) with the County.

Mr. Knighton noted meetings with County Manager Cheri Matthews
regarding the SDS Agreement and noted these types of agreements would
be separate from the SDS Agreement.

Mayor Ford noted the City needs to make certain that we are not paying for
the same services twice.

Community Development
Assistant City Manager Camilla Moore presented an overview of the
Community Development Services to include Permitting, Building &
Inspections, Building Services, Planning & Zoning, Code Enforcement, and
the Stockbridge Association of Businesses. Ms. Moore confirmed the
payment distribution between the City of Stockbridge and Charles Abbott &
Associates for Permitting, Building and Inspections @ 35% up to $20,000
and 50% from $20,000 and up.

Ms. Moore also reviewed upcoming Hwy. 138 Overlay the De-
annexation/annexation legislation as presented at a recent Town Hall
meeting and noted the excitement and citizens interest surround the City’s
Long-Term Comprehensive Plan with citizens having a say in the City’s
future.

Ms. Moore noted the SAB (Stockbridge Association of Businesses) will have
an Social Mixer Event during Cities Week on Thursday, at the Ted
Strickland Community Center at 6:30 p.m. and businesses are invited to
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participate. Ms. Moore noted there were 74 businesses added to the city in
the First Quarter and asked the governing body to come to help distribute
the frame welcome letters at the event.

Councilman Thomas referenced the Don’t Trash Stockbridge – No Litter
Campaign and wanting to place an emphasis on abatements, parking on the
street, illegal dumping, junk cars and drug activity.

Ms. Moore noted Ordinances are coming forward to address parking on the
street.

Councilman Alexander noted, homeowners may not have considered the
narrow streets and one-car garage when they made their home purchase
and later becoming a parking on the street issue.

Ms. Moore highlighted Hwy. 138 Overlay project with the lighting around
Kohl’s and the new hotel under construction, along with the landscaping
program along Hwy. 138 to Rock Quarry Rd. that would be submitted to 25
owners of the parcels to get their input.

OLD BUSINESS:
PUBLIC HEARING
4. Council Consideration to adopt an Ordinance for the Hwy. 138 Overlay
District. City of Stockbridge
Presented by: Camilla Moore, Assistant City Manager
Ms. Moore noted the Ordinance for the Hwy.138 Overlay is ready for
adoption; and, once adopted, staff will proceed with getting information on
how much it would cost for the lighting. Ms. Moore further noted that staff
would also like to take the landscape plan and submit it to the 25 owners of
the parcel along the Hwy.138 corridor, and the property owners along North
Henry Blvd to receive input on their desires with forming a partnership with
the City of Stockbridge.

PUBLIC HEARNING:
Speakers in Favor: Dr. Marilyn Flynn
Speakers Opposed: None
Public Hearing Closed

Councilman Alexander motioned to approve the Ordinance for the Hwy.138
Overlay District; second by Councilwoman Robinson.The motion passed 5-0.

NEW BUSINESS:
5. Council appointment of Council on Aging Representative
Presented by: Michael Williams, City Attorney

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Mr. Williams noted there is a vacancy to fill in the Council on Aging
Representative committee and there was one application submitted by
Tyrone Anderson, Sr., and recommends approval with the term ending
12/31/2020.

Councilman Thomas motioned to appoint Tyrone Anderson, Sr. as the City’s
Representative on the Henry County Council on Aging Board – Term ending
12/31/2020; second by Councilman Alexander. The motion passed 5-0.

Mr. Anderson thanked the Council for the appointment.

6. Council Consideration to approve Site Engineering to install access road to
test well site #2 in the amount of $31,950.00 SPLOST Funding
Presented by: Decius Aaron, Public Works Director
Item removed from the Agenda.

7. Council Consideration to approve Georgia Power Surveillance Cameras for
Gardner Park & Memorial Park $41,645.52, Clark Park/Conference Center
$9,133.32, Water Reclamation Facility $24,263.04 and Maintenance Facility
$12,192.84 – Total Amount $87,234.72 General Fund Account.
Presented by: Decius Aaron, Public Works Director
Item removed from the Agenda.

8. Council Consideration to approve Blount Construction Company, Inc. to
repair and resurface walking trails at Clark Park and Memorial Park
$305,713.75 SPLOST IV Funds.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted the walking trails at Clark Park and Memorial Park need
repairing and resurfacing to help with the beautification of the City; and would
like approval from Council to start the beautification project.

Councilman Blount motioned to approve Blount Construction Company, Inc.
to repair and resurface walking trails at Clark Park and Memorial Park in the
amount of $305,713.75; using SPLOST IV Funds; second by Councilman
Thomas. The motion passed 5-0.

Councilwoman Robinson motioned to convene Executive for Personnel,
Litigation and Real Estate; second by Councilman Thomas. The motion
passed 5-0.

Mayor Pro Tem Gantt left Executive Session at 7:59 p.m.

Councilman Alexander motioned to adjourn Executive Session; second by
Councilwoman Robinson. The motion passed 4-0.

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Councilwoman Robinson motioned to reconvene the meeting; second by
Councilman Alexander. The motion passed 4-0.

9. Council Consideration to approve Job Description for Business Services
Supervisor.
Presented by: Renee Wheeler, Human Resource Manager
Item was heard following Executive Session

10.Attorney Williams read the motion to approve Item #9 and Item #10
concurrently and to authorize the City Manager to approve a temporary pay
increase pending the Wage and Salary Survey results; Councilman Blount
made the motion to approve the Job Description for Business Services
Supervisor; second by Councilman Thomas. The motion passed 4-0.

11.Council Consideration to approve Amended Pay Scale and Amended
Organizational Chart.
Presented by: Renee Wheeler, Human Resource Manager
Item was heard following Executive Session

12. Attorney Williams read the motion to approve Item #9 and Item #10
concurrently and to authorize the City Manager to approve a temporary pay
increase pending the Wage and Salary Survey results; Councilman Blount
made the motion to approve the Amended Pay Scale and Amended Org.
Chart; second by Councilman Thomas. The motion passed 4-0.

13.Council Consideration to approve First Quarter Budget Amendments for
FY2018.
Presented by: Randy Knighton, City Manager
Councilwoman Robinson motioned to approve Budget Amendment No.
2018-003 in the amount of $339,515.00 noting the offset from unused
salaries was made by; second by Councilman. The motion passed 4-0.

COMMENTS FROM THE CITY MANAGER
Mr. Knighton noted in the essence of time, thanked everyone for their hard work
and looks forward to projects moving forward.

COMMENTS FROM THE CITY CLERK
Mrs. Holiday echoed the comments of the City Manager.

COMMENTS FROM THE CITY COUNCIL
Councilman Alexander invited the Mayor & Council, staff and everyone out to the
Trail Alive event on Saturday, at Reeves Creek Trail starting at 10:00 a.m. noting
Freddie the Falcon and other entertainment and family friendly activities are going
to be included with a focus of health and fitness; invited the Stockbridge Youth
Council to participate; and thanked staff for their hard work.
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Councilwoman Robinson thanked staff and others for their presentations and for
their hard work and appreciates the teamwork of staff coming together, with a
special thanks to Public Works and for everyone coming together to support all of
the initiatives; thanked the Youth Council and Committee for their presentation and
noted applications are being accepted for the 2018-2019 Youth Council and to
inform your churches, schools and other organizations know, and that the deadline
to submit applications is May 4th; and to continue working together to make the
City successful.

Mayor Pro Tem Gantt thanked everyone for their continued support and prayers
as she continues to recover, noting that he is now walking and feels better with still
a ways to go and looks forward to returning soon; thanked all the citizens for their
support; noted Senior Fun Day has been postponed to May 10th ; invited everyone
out to Food Truck Tuesday beginning Tuesday, May 1st and asked everyone to
spread the word noting the event will take place at Clark Park.

COMMENTS FROM THE MAYOR
Mayor Ford noted the City’s recent meeting with Governor Deal, staff and
attorneys and that he specifically asked the Governor to veto the bills before him
that related to the de-annexation of City of Stockbridge properties and noting the
Governor was taking the requests into consideration and a decision is expected
shortly. Mayor Ford referenced the upcoming meetings and events and highlighted
the upcoming Cities Weeks activities.

UPCOMING MEETINGS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770-389-7900 for updates and detailed information.

• Stockbridge Association of Businesses Meeting, Thursday, April 26, 2018 at
6:00 P.M. at the Ted Strickland Community Center 130 M L King, Sr. Heritage Trail

• Stockbridge Comprehensive Plan Meeting, Tuesday, May 8, 2018 at 7:00 P.M. at
Global Impact Christian Ministries 325 Red Oak Rd.

• Youth Council Meeting, Wednesday, May 9, 2018 at 5:30 P.M. at City Hall in the
Council Chamber

• Senior Fun Day, Thursday, May 10th, from 2:00 P.M. – 5:00 P.M. at the Ted
Strickland Community Ctr. (Mayor Pro Tem Gantt) Postponed to May 10th

• Stockbridge Comprehensive Plan Meeting, Thursday, May10, 2018 from
5:30 – 7:30 P.M. at City Hall in the Council Chamber

• Main Street Advisory Board, Friday, May 11, 2018 at 9:00 A.M. at City Hall in the
Levi Meeting Room

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• Youth Council Advisory Committee Meeting, Wednesday, May 16, 2018 at
6:00 P.M. at City Hall in the Levi Meeting Room

• Planning Commission Meeting, Thursday, May 17, 2018 at 6:00 P.M. at City Hall
in the Council Chamber

• Downtown Development Authority Meeting, Monday May 21, 2018 at 6:00 P.M. at
City Hall in the Levi Meeting Room

• Council Work Session Meeting, Tuesday, May 22, 2018 at 4:00 P.M. at City Hall in
the Levi Meeting Room

UPCOMING EVENT(S) & ANNOUNCEMENTS

GEORGIA CITIES WEEK ACTIVITIES
• Don’t Trash Stockbridge, Litter Awareness Campaign, Saturday, April 21st
starting at 9:00 A.M. at Stockbridge City Hall (Councilman Thomas)

• Housing Forum, Monday, April 23rd from 10:00 A.M – 12:00 PM.
Stockbridge City Hall (Councilwoman Robinson)

• Stockbridge Association of Businesses Social, Thursday, April 26th at 6:00 P.M. at
the Ted Strickland Community Center 130 M L King, Sr. Heritage Trail

• Unity in the Community Basketball Game – “Bridging the Gap” (Students vs
Law Enforcement), Friday, April 27th at 2:00 P.M. Location: Stockbridge
High School (Councilwoman Robinson).

• Trail Alive Stockbridge Active, Saturday, April 28th at 10:00 A.M. Location:
Reeves Creek Trail (Memorial Park Entrance 106 Jennings Way)
(Councilman Alexander)

• Little Free Library Activation, Saturday, April 28th at 1:00 P.M. Location:
Ted Strickland Community Center 130 M L King, Sr. Heritage Trail

• Book Drive and Mobile Mural Community Art Project, Saturday, April 28th at
2:30 P.M. Location: Cochran Library 111 Davis Road Stockbridge
• Food Truck Tuesday begins, May 1st at Clark Park and will run through
July 31st from 5:30 – 9:00 P.M.

Notice of advanced voting for the May 22, 2018 General Primary Election and the Nonpartisan
General Election. Voting will be conducted at the following locations and times listed below:

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Vote April 30th through May 11th Monday through Friday at this location:
Elections & Voter Registration (Main Office)
40 Atlanta St.
McDonough
8am – 5pm

Vote Saturday, May 12th at these two (2) locations:
Elections & Voter Registration (Main Office)
40 Atlanta St.
McDonough
Saturday 9am – 4pm

Stockbridge Municipal Court Building
4602 N. Henry Blvd
Stockbridge
Saturday 9am – 4pm

Vote May 14th through May 18th at these four (4) locations:
Elections & Voter Registration (Main Office)
40 Atlanta St.
McDonough
Mon-Fri 7am – 7pm

Stockbridge Municipal Court Building
4602 N. Henry Blvd
Stockbridge
Mon-Fri 7am – 7pm

Fairview Recreation Center
35 Austin Rd.
Stockbridge
Mon-Fri 7am – 7pm

Fortson Library
61 McDonough St
Hampton
Mon-Fri 7am-7pm

NO VOTING on Saturday, May 19th or Monday, May 21st
For further information or to request an absentee ballot call 770-288-6448.

Councilwoman Robinson motioned to adjourn the meeting; second by Councilman
Thomas. The motion passed 4-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Anthony S. Ford, Mayor

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