---
date: 2011-06-13
title: June 13, 2011 Minutes
source: 2011-06/2011-06-13_June 13, 2011_Minutes.pdf
pages: 1
---

June 13, 2011

CITY OF STOCKBRIDGE
SUMMARY OF MINUTES
COUNCIL MEETING

June 13, 2011 6:00 P. M.

A Meeting of the Stockbridge City Council was held on June 13, 2011 at 6:00
P. M. Mayor Lee Stuart presided and Council members present were Mark Alarcon,
Harold Cochran, Shirley Dabney, and Kathy Gilbert. Fred Evans was not in attendance.

Motion to Convene made by Councilman Cochran, seconded by Councilwoman Gilbert.
Passed Unanimously 4-0.

Motion to approve the Special Meeting Minutes of Council Meeting May 2, 2011 made
by Councilwoman Gilbert. Seconded by Councilman Cochran. Approved 4-0.

Motion to approve the Regular Council Meeting Minutes of the May 9, 2011 made by
Councilman Cochran. Seconded by Councilwoman Dabney.

Motion to approve the Special Meeting Minutes of Council Meeting May 16, 2011 made
by Councilwoman Gilbert. Seconded by Councilman Cochran. Approved 4-0.

Motion to approve the Special Meeting Minutes of Council Meeting May 31, 2011 made
by Councilwoman Gilbert. Seconded by Councilwoman Dabney. Approved 4-0.

Invocation by Councilman Mark Alarcon.

Pledge of Allegiance
Mayor Stuart welcomed all guests.

Mayor Stuart called for a representative from Nash Farms to make their presentation to
the Council. There was no one in attendance. Councilwoman Gilbert made a motion to
strike the item from the Agenda. Seconded by Councilwoman Dabney. Approved 4-0.

Attorney Andy Welch from Smith Welch Webb & White presented a Resolution
authorizing the City of Stockbridge to enter into a Contract with John “Jack” Burnside as
Consultant for the Reeves Creek Trail Project – Phase II. Attorney Welch noted that Mr.
Jack Burnside is the City’s Consultant that has acquired money through grants. This
contract is for an extension of the Reeves Creek Trail Project – Phase II. Motion to
approve made by Councilwoman Gilbert. Seconded by Councilwoman Dabney.
APPROVED 4-0

Mayor Stuart asked Council to amend the Agenda, as the representative from Nash
Farms had arrived. Councilwoman Gilbert made a motion to amend the Agenda to add
the presentation back to the Agenda. Seconded by Councilwoman Dabney. Approved
4-0.

Sam Davis with the Henry County Rodeo Association stated that he had taken over the
fireworks to be showcased at Nash Farms for the Fourth of July Fireworks. They
requested a small donation of $250 from each of the four cities in the County. He stated
that the budget is $35,000 for two nights, both Sunday and Monday nights and that it is
the only public fireworks in Henry County. There are many other sponsors.
Councilwoman Gilbert asked attorney Welch if the funds would come out of the
Hotel/Motel Tax. Attorney Welch advised Council that the Hotel/Motel Tax would be
used for promotion of the City’s public facilities within the City of Stockbridge. Attorney
Welch further stated that this does not pertain to a City Convention or Tourism
promotion that is being done for the City of Stockbridge. Mayor Stuart asked if this has
been done in the past. None of the Council members could recall that it had. Attorney
Welch asked Mr. Davis to return to the Special Called Meeting on June 30th to allow
time for the City to research an appropriate fund to allocate this expenditure, if at all.
Council could vote on the item at that time.
Motion to approve the Consent Agenda made by Councilwoman Gilbert. Seconded by
Councilman Cochran. APPROVED 4-0

Resolution – To Authorize the Election Superintendent to call for a vote on the
November 2011 General Election Ballot the question of whether to permit Sunday Sales
of Malt Beverages, Wine and Distilled Spirits in the City of Stockbridge.

Resolution – Authorizing the City of Stockbridge to approve Change Order no. 2 from
Johnson Landscapes, Inc. as it applies to the East Atlanta Road Streetscape Project.

Resolution – Authorizing the City of Stockbridge to solicit Requests for Proposals for
Information Technology Support Services.

Resolution – Authorizing the City of Stockbridge to adopt 457(b) Deferred
Compensation Benefits Plan

Stacey Jordan, AICP with Henry County Planning & Zoning presented a Resolution to
Transmit the Short Term Work Program 2011-2015 and Capital Improvements Element
Annual Update. Mayor Stuart called for public support. No one came forward. Mayor
Stuart called for public opposition. No one came forward .Motion to approve made by
Councilwoman Gilbert. Seconded by Councilman Cochran. APPROVED 4-0

Attorney Welch from Smith Welch Webb & White presented a Resolution & Agreement
to Authorize the City of Stockbridge to execute the Supplemental Agreement No. 2 to
modify funding for Reeves Creek Trail & Greenway – CSTEE-0006-00 (647) – This is
for additional funds to complete Phase I. Motion to approve made by Councilwoman
Gilbert. Seconded by Councilman Cochran. APPROVED 4-0

Attorney Welch from Smith Welch Webb & White presented an Intergovernmental
Lease Agreement between the City of Stockbridge and Henry County – regarding the
Police Precinct 4545 North Henry Blvd. Stockbridge, GA. The item is set to be voted on
by the Henry County Board of Commissioners at their next meeting. Attorney Welch
noted that the maintenance obligations would be the responsibility of the County both
inside and outside during the period of the lease. Motion to approve made by
Councilwoman Gilbert. Seconded by Councilman Cochran. APPROVED w/conditions
HCPD will be responsible for landscaping of the premises excluding Municipal
Park only that will be maintained by the 4-0

Attorney Welch from Smith Welch Webb & White presented an Ordinance to amend
Chapter 2.23 of the Code of Ordinances for the City of Stockbridge; to authorize the
adoption of a new Personnel Classification Plan. Attorney Welch stated that this is part
of the City’s ongoing process to work towards a change in the structure of payment for
employees. This is the first step to take in that process is to identify the proper
classifications under the Federal Fair Labor and Standards Act (FLSA). Motion to
approve made by Councilwoman Gilbert. Seconded by Councilman Cochran.
APPROVED 4-0

Attorney Welch of Smith Welch Webb & White presented an Ordinance to amend the
Charter of the City of Stockbridge; Chief Executive Officer; delegation of powers.
Attorney Welch stated that this was the first of two votes that will be cast on this
particular ordinance. The Ordinance will be re-heard at the Regular Council Meeting in
July. A notice was run in the newspaper notifying the public of this particular hearing as
well as the hearings to come. Notice will be run four weeks preceding the final adoption
on July 11, 2011. Tonight’s vote is to move forward with the Ordinance. Motion to
approve made by Councilman Alarcon. Seconded by Councilman Cochran. Mayor
Stuart called for anyone to come forward to speak in support or opposition of this item.
Mr. Richard Steinberg spoke in opposition of the Charter Change when the citizens and
the State Legislator have asked the City not to do so. Marilyn Flynn spoke about the
Ordinance to change the Charter being kept under the radar of the citizens. George
Espada addressed the Council and asked if there was a legal opinion sought and that
citizens are unaware because of the sealed settlement. Anthony Ford made the request
that this item go before the people at the next General Election. Gordon Gilbert – Stated
that there would be no questions about the issue of secrecy had the Mayor not filed the
lawsuit. APPROVED 4-0

Attorney Welch of Smith Welch Webb and White presented an Ordinance to amend the
scheduling of Study Sessions of the City Council of the City of Stockbridge. Attorney
Welch made a request to move the Study Sessions to the last Thursday of each month
for the remainder of the year until the new Study Session calendar is set. Motion to
approve made by Councilwoman Gilbert. Seconded by Councilwoman Dabney.
APPROVED 3-1 (Councilwoman Dabney, Gilbert and Councilman Cochran
approved); (Councilman Alarcon Opposed)

Attorney Welch of Smith Welch Webb & White presented an Ordinance to amend Title 9
of the City of Stockbridge Code of Ordinances; to provide for a new Chapter 17 to
regulate dealers in Precious Metals and Gems. This ordinance will regulate the dealers
of precious metals and gems. Changes have been made to this Ordinance per
Councilman Alarcon’s request that the population information and qualifications to go up
to 9,000 for population to govern the issue of licenses moving forward. Motion to
approve made by Councilman Alarcon. Seconded by Councilwoman Gilbert.
APPROVED 4-0

Timothy Gleaton addressed the Council to request a 6-month religious usage permit for
114 West Burke Street, Stockbridge, GA. Mr. Glean advised that they were in the
process of getting the location rezoned and that will take two to four months. City
Administrator, Ray Gibson, confirmed that Mr. Gleaton had been working with the
Henry County Planning and Zoning office and will submit documents based on his
request. Motion to approve made by Councilman Alarcon. Seconded by Councilwoman
Gilbert.
APPROVED 4-0

Motion to strike item #11 from the Agenda made by Councilwoman Gilbert. Seconded
by Councilman Cochran. APPROVED 4-0

Representative Trinia Jones spoke on behalf of Erik S. Charles – Henry County School
Board Member District IV announced the 2011 Back to School Event to be held on July
22, 2011 at Gardner Park from either 5-7pm or 6-8pm. Not yet finalized. Councilwoman
Gilbert asked if the park had been reserved, and Ms. Jones was not sure. Last year’s
event they gave away more than 200 backpacks and supplies. This year they are
expecting to give away around 500 backpacks and supplies. Motion to approve made
by Councilwoman Gilbert. Seconded by Councilwoman Dabney. APPROVED 4-0

Motion to strike item #13 from the Agenda made by Councilwoman Gilbert. Seconded
by Councilman Cochran. APPROVED 4-0

There were no additional Public Comments.

Councilwoman Gilbert made a motion to convene to Executive Session for personnel
matters. Seconded by Councilwoman Dabney. APPROVED 4-0
Councilwoman Gilbert made a motion to reconvene Regular Session Seconded by
Councilwoman Dabney. APPROVED 4-0

Councilwoman Gilbert made a motion for the Mayor to sign an Executive Session
Affidavit where only personnel matters were discussed. Seconded by Councilwoman
Dabney. APPROVED 4-0

The Mayor read the following announcements upcoming events:

Announcement of Upcoming Meetings & Events
1. Finance Committee Meeting, Thursday, June 16, 2011 6:00pm City Hall
(canceled)
2. Urban Redevelopment Agency Meeting, July 7, 2011 5:00pm City Hall
3. Regular Council Meeting, Monday, July 11, 2011 6:00pm City Hall
4. Building Committee Meeting, Thursday, July 14, 2011 5:30pm City Hall

Stars Over Stockbridge
June 19, 2011

Location for all movies: Clark Community Park. Alcohol is not allowed in the park!
Start Time: Dusk - Around 8pm for Madagascar.
You are encouraged to bring a blanket or chair and a picnic.

Councilman Alarcon made a motion to adjourn. Seconded by Councilwoman Dabney.
APPROVED 4-0
Respectfully submitted by:

Vanessa Holiday, City Clerk Lee Stuart, Mayor
