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date: 2008-10-13
title: October 13, 2008 Minutes
source: 2008-10/2008-10-13_October 13, 2008_Minutes.pdf
pages: 1
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October 13, 2008

CITY OF STOCKBRIDGE MINUTES
HENRY COUNTY, GEORGIA OCTOBER 13, 2008

The Regular Meeting of the Stockbridge City Council was held on October 13, 2008 at 6:00 P. M. Mayor R.
G. Kelley presided and members present were Harold Cochran, Fred Evans, W.A.Gardner, Shirley Dabney
and Kathryn Gilbert.

Harold Cochran made a motion to convene; Kathryn Gilbert seconded, and passed unanimously.

Kathryn Gilbert gave the invocation.

Harold Cochran made a motion to approve the minutes of September 8, 2008 Council Meeting; Fred Evans
seconded, and passed unanimously.

Mayor Kelley welcomed guests.

PROCLAMATION – Mayor Kelley asked Ted Strickland, City Manager, to present a proclamation for Colonial
Heritage Month. The actual proclamation was given to a representative from the Thomas Wingfield Chapter
of the Colonial Dames Seventeenth Century.

COOT’S AUTO EMISSIONS & REPAIRS LLC, (Ray Navarro), 5645 NORTH HENRY BLVD. (aka 5641) –
Ray Gibson, Henry County Planning and Zoning, advised the Council that this request was brought before
the Council last month. He has provided members of the Council with a letter that explains Henry County
Planning and Zoning’s position to allow the auto body shop component of this commercial development to
be established.

Kathryn Gilbert made a motion subject to the fact that when this individual leaves the property that it will be
subject to further review; Fred Evans seconded, and passed unanimously.
JIMMY GILLIAM, STOCKBRIDGE, GA requested a rezoning from RA (Residential-Agricultural) to C-2
(General Commercial) for property located at 79 Daniel Drive. The property is in Land Lot 71 of the 12th
District, consisting of 3.01 acres. Ray Gibson, Henry County Planning and Zoning, stated that the applicant
is doing speculative rezoning because they do not have a named user for the subject property and they are
going to sell the property once it gets rezoned. The requested change in zoning is consistent with the Future
Land Use Map which designated the property for commercial and service land uses. Currently there is a
dilapidated mobile home on the property and a shed that will be removed upon approval of this rezoning.
Daniel Drive is classified as a peripheral road and the City Code requires that commercial developments of
C-2 (General Commercial) be located on a minor or major arterial road. Hence the variance request that is
comparing with this road. Zoning Advisory Board did recommend approve with seven (7) conditions of
zoning.

CONDITIONS:

1. All buildings shall be constructed of brick or masonry product of all four (4) sides.

2. Dumpsters(s) shall be placed on a concrete pad and enclosed on three (3) sides. The
enclosure shall be constructed of brick, stone, stucco or any combination thereof
provided it is consistent with the design features of structures on the site and shall not
exceed eight feet (8’) in height.

3. An exterior lighting plan shall require all lighting to be moderate brightness and consist
of downcast lighting.

4. Primary ground signage shall consist of a monument-based sign that is consistent in
design with the primary structure, constructed of brick, stone, stucco or any
combination thereof and shall not exceed eight feet (8’) in height.

5. An existing landscape plan shall be submitted. The Development Plan Review
Department shall have final approval of the plan.

6. Curb cut placement shall be located such that the minimum intersection sight distance
is met per the posted speed limit of the road.

7. Notwithstanding anything to the contrary herein, no zoning conditions imposed herein
shall be interpreted or applied in such a manner so as to require any violation of any
existing building, development, stormwater and/or any other applicable codes.

Mayor Kelley asked if anyone in the audience had any questions regarding this matter.

Kathryn Gilbert made a motion to approve with the seven (7) conditions; Fred Evans seconded, and passed
unanimously.
JIMMY GILLIAM, STOCKBRIDGE, GA requested a variance of a tract of land located at 79 Daniel Drive,
Stockbridge, GA in Land Lot 71 of the 12th District. The property consists of 3.01 acres and the request is a
variance from Development Regulations to Future Commercial Development on local road. Ray Gibson,
Henry County Planning and Zoning, said this did not go before the Zoning Advisory Board but it was brought
straight to the City Council for their approval.

Councilman Evans stated that last month Ray Gibson brought up a suggestion that the Council create an
overlay district from city limits to city limits on North Henry Boulevard and put a cap on C-2 zoning. We have
so many asking for C-3 and North Henry Boulevard is not the place for C-3 zoning. Mayor Kelley said he’s
not sure what Mr. Gilliam is asking for. Mr. Gibson responded that he is asking to locate the commercial use,
the C-2 zoning district on a local road but the code currently requires C-2 to be on a minor arterial or major
arterial road. Ted Strickland pointed out that Delta Plumbing is located adjacent to this property. Mr. Gibson
stated that he agrees that it would be helpful to have an overlay district along North Henry Boulevard. They
will definitely work with the City to address the concerns the City has been having with C-3 uses popping up.

Mayor Kelley asked if anyone present has any comments regarding this matter.

Fred Evans made a motion to approve the request for a variance; Harold Cochran seconded, and passed
unanimously.

VULCAN MATERIALS OF ATLANTA, GA., 3851 NORTH HENRY BLVD. requested a rezoning from R-2
(Single-Family Residence) and M-1 (Light Manufacturing) to M-2 (Heavy Manufacturing) for removal of
minerals and natural materials. The property consists of 659.29 acres.

Stacey Jordan, Chief Planner, Henry County Planning and Zoning, advised the Council that this request is to
rezone the property from R-2 and M-1 to M-2 because the Stockbridge Code requires Vulcan Materials be in
a M-2 with a Conditional Use, so there is an associated Conditional Use as well. The Zoning Advisory Board
recommended approval with three (3) conditions.

1. The applicant/developer shall coordinate with the SPLOST department to preserve or
donate a minimum of sixty feet (60’) from the centerline of Rock Quarry Road all along
its frontage.
2. Existing buffers shall be retained, and those areas that are deemed to be deficient by
the Development Plan Review Department shall be enhanced.

3. Notwithstanding anything to the contrary herein, no zoning conditions imposed herein
shall be interpreted or applied in such a manner so as to require any violation of any
existing building, development, stormwater and/or any other applicable codes.

Mr. Jordon explained condition one is necessary because it is on the Comprehensive Transportation Plan
to be a four lane road. They actually want a study to put a bridge over the railroad tracks and Vulcan’s
driveway is right there and they need to preserve or donate the right-of-way and just work with the SPLOST
department on that project.

Mayor Kelley asked Jimmy Raven if they agree with these conditions. Mr. Raven responded that they agree
with the conditions. Mayor Kelley stated that these changes will bring their property in line with the proper
zoning classification. Vulcan has been on this property for many years and has not carried the proper zoning.

Councilwoman Gilbert stated that it is her understanding they are looking at the possibility of moving their
headquarters or their major facility on the property and doing some construction. Mr. Raven responded that
these changes started when they had a request to rebuild their petroleum storage tanks. When they came
to the City to begin the process and get their permits they found out that when they annexed into the City
years ago, they were annexed in under several different zoning categories. In order to clean everything up
they decided to rezone everything. At the same time, they do have some plans to upgrade their plant. They
plan to take the old plant down and rebuild a new plant and crushing facility. Basically, they will be in the
same footprint, it’s not an expansion in terms of how much they are producing or selling. They will have more
modern efficient equipment, and actually from an advalorem standpoint they will be investing about
$42,000,000 in new equipment if the City will agree. Mr. Raven responded to Councilwoman Gilbert’s
question regarding the new headquarters, stating that it’s really the plant facility that will be moved.
Councilwoman Gilbert stated that it is her understanding that they will be moving the main entrance and exit
to North Henry Boulevard from Rock Quarry. Mr. Raven responded that currently the existing entrance and
exit are on Rock Quarry Road and they will work with the City on the sixty (60’) foot right-of-way for the
widening of the Rock Quarry Road project. They would like to maintain the Rock Quarry Road entrance in
some sense but the new road would be on North Henry and that will allow them to disburse the traffic in two
directions rather than having it all going out in one direction. Councilwoman Gilbert asked if any consideration
has been given to traffic signaling because of the amount if heavy traffic and would that be something you
would be contributing too. Mr. Raven said “yes”. Mayor Kelley said that should be brought up at a more
appropriate time and he pointed out that Vulcan Materials has always worked with the City in matters of this
nature. The Council has met with Vulcan Materials on changing this road over and it’s been in the planning
for quite a while. There is a lot of stuff that needs to be done and it’s premature at this time and it would be
better for Vulcan and the City to take some of the traffic off Rock Quarry Road. The new entrance will be
north of Commerce Drive on North Henry Boulevard.

Councilman Evans stated that the old Parkland Drive that goes in on the backside of Vulcan Materials was
the entrance 70 years ago and is there any reason why that was not considered as an entrance/exit. Mr.
Raven responded that they have examined every possibility they could and Parkland was looked at and it
was determined that Highway 42 is a better route. The largest consideration was the impact on any
surrounding land use.

Mark Forsling, Attorney for Vulcan Materials, pointed out that the acreage for the Conditional Use Permit is
actually slightly more than the acreage for the rezoning. The acreage for the Conditional Use Permit is 693.22
acres because one of the tracts is already zoned M-2.

Mayor Kelley asked if anyone present was here regarding this matter.

Fred Evans made a motion to approve the rezoning with three (3) conditions; Kathryn Gilbert seconded, and
passed unanimously.

The three (3) conditions are listed below:

1. The applicant/developer shall coordinate with the SPLOST department to preserve or
donate a minimum of sixty fee (60’) from the centerline of Rock Quarry Road all along
its frontage.

2. Existing buffers shall be retained and those areas that are deemed to be deficient by
the Development Plan Review Department shall be enhances.

3. Notwithstanding anything to the contrary here, no zoning conditions imposed herein
shall be interpreted or applied in such a manner so as to require any violation of any
existing building, development, stormwater and/or any other applicable codes.

VULCAN MATERIALS OF ATLANTA, GA., 3851 NORTH HENRY BLVD. requested a Conditional Use for
the purpose of removing minerals and natural materials on the property. The property consists of 659.29 +/-
acres.
Kathryn Gilbert made a motion to approve Conditional Use; Fred Evans seconded, and passed unanimously.

F. N. STRICKLAND JR., 119 ROCK QUARRY ROAD requested rezoning from R-3 (Single-Family
Residence) to O-I (Office/Institutional). The property consists of 0.602 - in Land Lot 61 of the 12th District.
Stacey Jordan, Henry County Planning and Zoning, stated that the Zoning Advisory Board recommended
approval with ten (10) conditions.

The Zoning Advisory Board heard the request on August 14, 2008 and recommended approval with the
following ten (10) conditions:

1. Any new building shall be constructed of brick or masonry product on all four (4) sides.

2. Dumpster(s) shall be placed on a concrete pad and enclosed on three (3) sides. The
enclosure shall be constructed of brick, stone, stucco or any combination thereof
provided it is consistent with the design features of structures on the site, and shall not
exceed eight feet (8') in height.

3. A detailed landscaping plan shall be submitted. The Development Plan Review
Department shall have final approval of the plan.

4. An exterior lighting plan shall require all lighting to be of moderate brightness and consist
of downcast lighting.

5. Primary ground signage shall consist of a monument-based sign that is consistent in
design with the primary structure, constructed of brick, stone, stucco, or any combination
thereof, and shall not exceed eight feel (8') in height.

6. The site shall have not more than one (1) curb cut and the curb cut shall be improved to
meet the Henry County standard for a commercial driveway.

7. The curb cut shall be located across an existing curb cut if practically possible, so long
as the intersection sight distance is met per the road's posted speed limit.

8. The applicant/developer shall preserve/donate right-of-way to provide a minimum right-
of-way width of sixty feet (60') from center line to site's side along the site's frontage.
SPLOST may need additional right-of-way depending on the design of the project. The
applicant/developer shall coordinate with SPLOST to determine if any additional right-
of-way will be necessary at that lime.

9. The existing garage shall only be utilized as a parking structure.

10. Notwithstanding anything to the contrary herein, no zoning conditions imposed herein
shall be interpreted or applied in such a manner so as to require any violation of any
existing building, development, stormwater and/or any other applicable codes.
F. N. Strickland addressed the Council and stated that he knew there would be conditions on it and there is
only one thing that concerns him. His tenant has brought up a small thing and asked if that could be
addressed. That small thing is the right-of-way and they have a problem with it saying preserved/donate.
They don’t mind preserving it because it’s already fifty (50’) right-of-way there now. Mr. Jordan pointed out
that they don’t have to donate but are willing to work with the SPLOST. F. N. Strickland said he didn’t have
a problem donating but the tenants just raised the question about the word donate. Preserving is not a
problem. Is that a problem with the Council just to say they are willing to preserve and delete donate.

Councilwoman Gilbert asked if the property is being leased or being sold. F. N. Strickland said if he used
the word “tenant” it’s actually going to be a purchase. She asked if the people who will be occupying the
property are a hospice. F. N. Strickland replied that is correct, they provide hospice care for terminally ill
patients and that is an outside service and they will have very little traffic in and out of their office. It is just
an office space to manage their outside patient’s service.

Councilwoman Gilbert stated that they would really like for the City at some point purchase that right-of-way
for future construction. F. N. Strickland responded that may be the case and he is afraid to mention that
considering something that has occurred in the City and certainly nobody else would get that crazy but that’s
probably the case as anyone probably would.

Mayor Kelley asked if anyone else here regarding this.

Fred Evans made a motion to approve rezoning from R-3 to O-I with ten (10) conditions; Kathy Gilbert
seconded, and passed unanimously.

2009 PROPOSED BUDGET – Mayor Kelley presented the 2009 proposed budget to the City Council and
the 2009 proposed budget for the Urban Redevelopment Agency for review and recommendation to be heard
at the November 10, 2008 Regular Council Meeting, to be adopted at the December 8, 2008 Regular Council
Meeting.

2008 URBAN REDEVELOPMENT AGENCY CAPITAL BUDGET AMENDMENT – Mayor Kelley presented
the Urban Redevelopment Agency Capital Budget Amendment for review and recommendation to be heard
at the November 10, 2008 Regular Council Meeting, to be adopted at the December 8, 2008 Regular Council
Meeting.

STOCKBRIDGE CITY HALL WALL – CHANGE ORDER #27 – Mayor Kelley advised the Council that this
change order will allow for making improvements by adding brick on the inside of the wall located at the
parking lot along North Henry Boulevard. The change order will also add nine (9”) inches of width to the wall
and add height to the wall because of debris and bad dirt that had to be removed. Mr. Strickland stated that
it changed the twelve (12”) inch wall to a one point nine (1.9”) inch wall. They had to adjust the grade because
of bad soil, filled with concrete and other debris so it had to be graded down. It would cost more to bring new
fill soil than it would cost to grade it down and build the wall. This added two (2’) feet to the height of the wall,
brick the back side of the wall, and the footing is twelve (12’) feet wide.

Councilman Evans asked what the yardage was of trash taken out from under the dirt. Mr. Strickland
responded that he did not get that figure but we moved a considerable amount of bad soil and debris from
both lots and he heard it was approximately $300,000 - $400,000.

Fred Evans made a motion to approve change order #27; Harold Cochran seconded, and passed
unanimously.

MIRANDA ROBERTS – MMCC – To bring Council up-to-date on the conference
center and to discuss proposed rental rates for 2009.

Ms. Roberts advised the Council that in their packet there is information on the proposed changes for the
Conference Center. The main changes for the wedding receptions in the ballroom, they propose a slight
decrease in prices. This is to make it more marketable and be able to sell the Conference Center a little bit
better. As you know we have a little more competition and also with the economy they feel like lowering the
prices just a little bit they will be able to sell that space a lot better.

The other thing to point out as far as the meeting rooms they are changing the structure of the way the
meeting rooms are going to be sold. They are going to add a few more amenities, therefore, the prices will
go up slightly and round them to the nearest ten (10). They have been doing percentage increases and
rounding to the nearest ten (10) will make bookkeeping easier. Ms. Roberts asked if the Council had any
questions regarding either of these changes.

In the past, they had ten (10%) percent discount for City of Stockbridge residents and businesses and they
are proposing to increase that to twenty (20%) percent because business has been a little slower than it has
been in years past and if we give the City residents and businesses a larger discount we will be better able
to market the Conference Center and get more of the community coming back to the center.

The last thing they are proposing is to increase the kitchen fees to $600.00; it was $400.00 before. That is
because of the issues they have had with the non-registered caterers coming to use the kitchen. Things are
getting broken or stolen. This figure is in line with other properties and by increasing the cost it will get rid of
those people who do not take care of the kitchen and allow people to use the caterers who have been proven
to take care of the equipment.

Councilwoman Gilbert said she was curious and asked Ms. Roberts if she has a marketing plan. Ms. Robert
responded “we do” and she is working on the plan for 2009. She and Nancy Brown, Finance Director, have
been working on the advertising avenues that the Center is headed toward and should have the plan
complete within a few weeks. They are going to do more targeted advertising where in the past it just been
more general newspaper ads and they are going to make it more targeted.

Fred Evans made a motion to approve the changes; Kathryn Gilbert seconded, and passed unanimously.

Councilman Evans said while the Council is discussing the Conference Center he noticed several roofing
shingles that have come loose. Mayor Kelley instructed Ted Strickland to check it out and have someone
make the necessary repairs.

JOINT HENRY COUNTY/CITIES SOLID WASTE MANAGEMENT PLAN RESOLUTION – Andy Welch
stated that it is his understanding that the Joint Henry County/Cities Solid Waste Management Plan is still in
the development stages at the County. This item needs to be tabled and address it at the next meeting when
it’s complete.

Harold Cochran made a motion to table; Fred Evans seconded, and passed unanimously.

ZONING MAP RESOLUTION – Andy Welch advised the Council that this resolution is for adopting the
Updated Zoning Map. Mr. Welch said the Zoning Ordinance for the City of Stockbridge allows the City to
update the Zoning Map after a period of time and have had a number of zoning changes that have occurred
to the map. This is not a rezoning of anyone’s property but adoption of the map is simply to update the map.
The resolution authorizes approval of the map and also authorized the Mayor and City Clerk to sign the
Resolution.

Harold Cochran made a motion to approve updating the Zoning Map and authorize Mayor Kelley and City
Clerk to sign the resolution; Fred Evans seconded, and passed unanimously.

Kathryn Gilbert said she had one comment regarding this matter. She would like to go back and reiterate
and emphasize the fact that we need to look at some sort of overlay. Andy Welch advised if the Council
wants to do an overlay that would be an amendment to the City’s ordinance. The City already has a couple
of overlays now and it would require an overlay that will just cover North Henry Boulevard similar to what the
County’s done.

MONARCH VILLAGE/BOARD OF EDUCATION RESOLUTION – Andy Welch said this resolution is
authorizing the execution of the right-of-way deed for 42 acres that the Board of Education currently owns
and they have already executed the right-of-way deed to convey the right-of-way to the City and this
resolution will accept the right-of-way for the City of Stockbridge.

Councilwoman Gilbert asked if this property is where the Monarch Village sign is suppose to go that has not
been constructed. Mr. Welch responded that he can’t say because he doesn’t know that it’s the same
property. He does not believe so but based upon what is shown on the plat and some of it appears to be
owned by the Board of Education. Councilwoman Gilbert said she had some discussion with the
management company from Monarch Village and they were of the impression that there was a portion of the
road at Monarch Village Way that somehow got deeded to the City when it went public as opposed to when
it went from the developer. She believes that’s the area where Monarch Village is wanting to build the sign
and they just haven’t been able to get it done because they couldn’t clarify the….. Mr. Welch responded this
must be the second entrance off Walt Stephens, not the main entrance but the secondary entrance and now
that he thinks about it he believes she is right.

Ted Strickland stated that he has talked with Mike Reese about this matter on several occasions and we
thought we had it worked out at one time but it was determined that the Board of Education owned the
property. Mr. Strickland talked with Mr. Reese last week and he had some concerns about getting that
section donated so they could put their sign there. Mr. Welch said the City needs to get with Planning and
Zoning staff to make sure that they can do that under the sign ordinance for the subdivision sign being in the
public right-of-way.

Councilwoman Gilbert said she thinks the Council has already approved something relative to that sign.
Mayor Kelley said this resolution is accepting the property.

Fred Evans made a motion to adopt the resolution to accept right-of-way from Henry County Board of
Education and authorize Mayor and Clerk to sign documents; Kathryn Gilbert seconded, and passed
unanimously.

INTERGOVERNMENTAL AGREEMENT AMENDMENT RESOLUTION – Andy Welch advised the Council
that this resolution is to amend the Intergovernmental Agreement on designating capital projects for the City
of Stockbridge under the SPLOST III Agreement. This is the agreement with Henry County in the issuance
of bonds this year for that purpose and we are amending the agreement to change the listing of capital
improvements. The Council will see that as Exhibit “A” attached to the resolution.

Councilwoman Gilbert asked if there are any changes to the list as it existed. Mr. Welch responded “yes”.
The changes are there on the new list and generally list the same things but just broadening some of the
federally funded projects that the City has going on. The rest of these items were already listed in there but
City’s federally funded projects are the noted changes.

Kathryn Gilbert made a motion to adopt the resolution and authorize Mayor and Clerk to sign the resolution;
Harold Cochran seconded, and passed unanimously.

NORFOLK SOUTHERN RAILWAY COMPANY AGREEMENT – Andy Welch advised the Council that
this agreement is to put the tunnel underneath the railroad tracks to connect Gardner Park with Clark
Community Park. The City will have to do it the way Norfolk Southern wants to do it or we can’t do it at all.
A. J. Welch has reviewed the agreement and discussed it with their engineers and a copy is attached to the
resolution. The resolution will authorize approval of the agreement and then they can proceed with
construction. Norfolk Southern Railway has their own guidelines that the City must follow and those are also
attached to your copy of the agreement.

Councilwoman Gilbert stated that she knows this project started prior to her tenure on the Council but she is
concerned with a safety issue with the tunnel. Simply because it is a tunnel in a park and she is just curious
has there been any thought or consideration given to what we need to do to protect ourselves from a liability
standpoint. She can see this as becoming a hangout or worse for nefarious activities. It sounds like a good
idea and she is just concerned whether all of these things have been taken into consideration and she would
like to hear some discussion on that.

Ted Strickland responded that there has not been a study but we have made sure the citizens of Stockbridge
want the tunnel. He has many people asking when it will be completed. We started working on this about
eight (8) years ago and for some reason it was dropped. Norfolk Southern wanted the City to close two
streets that cross the railroad and we would not even talk about closing Love Street and Harrell Drive so the
project was dropped at that time. Mr. Strickland said he is sure it will be safe in the tunnel but you can’t have
someone on guard at all times. The tunnel will be well lit to see to walk through at night. The public in general
is pleased to see it moving again.

Mayor Kelley advised that the City has had a hard time getting the railroad to agree to this. It started actually
longer than eight (8) years ago.
Councilman Evans asked what will be the actual width of the tunnel. Mr. Strickland answered about ten (10’)
feet wide and approximately one hundred and ten (110’) feet long. Councilman Evans stated that the way
the parks are watched after between Terry Kight, Code Enforcement Officer, and Beverly Martin, Henry
County Police Department, an off duty officer who patrols evenings and weekends, the parks are watched
on both sides.

Mayor Kelley recommended approval. Councilwoman Gilbert stated that she just wanted to make sure the
City protects ourselves because it ultimately..…… particularly so because it is one hundred and ten (110’)
feet of confined and not generally visible space.

Fred Evans made a motion to approve agreement with Norfolk Southern Railway Company to tunnel under
the railway; Harold Cochran seconded, and passed unanimously.

SANITATION RATES ORDINANCE – Andy Welch introduced an ordinance to amend the sanitation fees.
Mayor Kelley pointed out that the rates would go from $9.00 per month to $12.00 per month for residential
rates. Mayor Kelley said this is something we must do because the cost of doing business especially with
fuel costs and other things. We are by far the cheapest anywhere around. We pick up garbage and other
items during the week. It is well worth the cost and he does not think we will get too much flack from this
increase.

Fred Evans made a motion to approve raising the sanitation rates from $9.00 to $12.00 per month effective
January 1, 2009; Harold Cochran seconded, passed unanimously.

Councilwoman Gilbert asked if the City is proceeding in any way to look at curbside recycling. Mr.Strickland
responded he is still investigating but have not gone forward with anything at this point. She asked if this
was in her folder for proof reading because there is an item in her folder that sort of relates to this. On page
3 it says the Mayor and Council have approved an increase in the water reconnect fee to $50.00 effective
immediately. She does not remember the Council acting on a $50.00 water reconnect fee at any time since
January 1, 2008 meeting unless there was a Special Meeting that she was not informed of. Is this going to
be going out to our….this has to do with rates and she is just confused. She went back throughout the
minutes that she has. When did this happen.

Mayor Kelley said he does not remember when the rates increased either. The Clerk stated Henry County
went to $50.00 last year and the City adopted the $50.00 rate at the same time and she is probably right we
may not have passed a resolution.
Andy Welch said we can adopt a resolution by minutes by amending the agenda at this time.

Kathryn Gilbert made a motion to amend the agenda for consideration of the water reconnect fee; Fred Evans
seconded and passed unanimously.

Kathryn Gilbert made a motion to increase the water reconnect fee to $50.00 to coincide with Henry County
Water Reconnect Fee; Fred Evans seconded, and passed unanimously.

OLD DOWNTOWN STREETSCAPE TE PROJECT AGREEMENT – Old Downtown Stockbridge TE Project
CSTEE-0009-00(093) for professional services between City and Keck & Wood. The Project is described as
streetscape improvements along Berry Street, beginning at Nolan Street and ending at Love Street. The
design services will provide documents to construct sidewalks within the parameters described.

Ted Strickland reminded the Council that this is a Dana Lemons project for the City. It’s a matching $800,000
grant and City is required to fund an additional $200,000 toward the project. Mayor Kelley stated that a lot
of work needs to be done in the Old Downtown area and we want to thank Dana Lemons for getting this grant
for the City.

Councilwoman Gilbert asked what the total amount of funds for this project. Mr. Strickland replied $800,000
grant plus $200,000 City funds.

Councilman Evans asked what is being done about the filthy Georgia Department of Transportation bridge
over Norfolk Southern Railway tracks. Mr. Strickland said he is waiting on bids to come in to pressure wash
the bridge and hopes to get this done before the new City Hall opens. Georgia Department of Transportation
has to approve the chemicals and pressure they use on the bridge. He has to get the bids, a list of materials
approved by GDOT.

Fred Evans made a motion to approve the Old Downtown TE project; Kathryn Gilbert seconded and passed
unanimously.

GEORGIA POWER COMPANY/GA D.O.T. PROJECT # CSNHS-0008-00(391) GPC EWO # J07431 –
Mayor Kelley advised that the $999,256.91 for the highmast lighting for Eagle’s Landing Parkway at I-75 has
to be first paid to Georgia Power Company and then submitted to Georgia Department of Transportation for
reimbursement. Ted Strickland reported that all transactions have been approved and it is now time to pay
Georgia Power Company.
Fred Evans made a motion to pay Georgia Power Company $999,256.91; Harold Cochran seconded, and
passed unanimously.

BIDS – COPY MACHINE FOR CONFERENCE CENTER – RICOH C3500SPF (scan, print, fax) color system
with document feeder, finisher/staple, 3 hole punch, and four drawers (2100 sheet capacity) 35 pages per
minute.

Milner, Inc. ............................................................ 11,949.50 APPROVED

Ricoh Business Solutions ..................................... 12,867.00

Standard Office Systems ...................................... 13,159.50

Ted Strickland advised the Council this copy machine is for the conference center and recommends the low
bid of $11,939.50 with Milner, Inc.

Councilwoman Gilbert asked if this is something that is a budget item or did it just come up. Clerk advised
that the copy machine at the Conference Center was the old reconditioned machine from City Hall and has
been repaired many times and it just died.

Councilwoman Gilbert made a motion to accept the low bid from Milner, Inc.; Fred Evans seconded and
passed unanimously.
BIDS - SUBMITTED FOR A MINI EXCAVATOR AND TRAILER. The Water Department
is requesting the purchase of this equipment. Budgeted $55,000.00 for 2008.

Wes Chester, Territory Manager Meets 20 of 34 Specifications $35,893.00
Perimeter Bobcat (Bobcat)
1637 Forest Parkway
Lake City, Ga. 30260
Phone 404-608-8533
Cell 678-414-5542
Fax 1-866-868-5910

Curt Kopacek Meets 30 of 34 Specifications $36,070.00 APPROVED
Vermeer Southeast (Yanmar)
305 Racetrack Road
McDonough, Ga. 30252
Phone 678-583-0199
Fax 678-583-0720

Jimmy Wade NO QUOTE RECIEVED
Wade Tractor & Equipment, Inc. (Kubota)
1218 Enterprise Way
Griffin, Ga. 30224
Phone 770-227-2011
Fax 770-227-1206

Briggs Construction Equipment, Inc. (Case) NO QUOTE RECIEVED
4240 Martin Luther King Jr. Drive
Atlanta, Ga. 30336
Phone 404-696-8055
Fax 404-696-2736
METRAC, Inc (John Deere) Meets 28 of 34 Specifications $38,714.00
4500 Wendell Drive SW
Atlanta, Ga. 30336
Phone 404-691-9445

Ted Strickland advised the Council that this equipment was in the 2008 budget for $55,000.00. The bids
came in much lower than $55,000.00. None of the bids met the required specification but the closest was
Lanier with 30 of the 34 specifications with a bid of $36,070.00.

Mayor Kelley asked what four (4) specification were not met. Mr. Strickland responded:

1. Trailer bed should be constructed of steel –it was oak.
2. Dozier blade height minimum: 14 inches – it was 13.8 inches
3. Did not include a parts manual
4. Did not include a warranty which none of the bidders furnished a warranty

Mayor Kelley asked if Cary Melton thought that not having the specification would bother the operation of the
mini excavator. Mr. Strickland responded “no”. He discussed this with Jeff Bledsoe, Water Superintendent,
about it and one of the trailers had two and one half (2½”) inches on each side and he wanted at least six
(6”) if clearance on each side to keep from damaging the tractor or trailer. He recommends the Vermeer
Southeast which meets 30 of the 34 specifications in the amount of $36,070.00.

Harold Cochran made a motion to purchase the Vermeer Southeast bid in the amount of $36,070.00; Fred
Evans seconded, and passed unanimously.

Harold Cochran made a motion to convene; Fred Evans seconded, and passed unanimously. The meeting
adjourned at 7:05 P. M.

Respectfully submitted,

Merle Manders, CMC R. G. Kelley
City Clerk Mayor
