---
date: 2021-11-30
title: 11-30-2021 Minutes
source: 2021-11/2021-11-30_11-30-2021 _Minutes.pdf
pages: 1
---

Where Community Connects

WORK SE88 l 0 N M EETING
SUM M ARY M INUTES

TUESDAY, NOVEMBER 30, 2021 6:00 PM.
Mayor & Cig Council Administration
MayorAnthony S. For Vacant, CityMana er
Mayan: Pro Tem Elton Alexa nder Vanessa thday, Ity Clerk
Yolanda Bar ber John W City Treagurer

Councglman John Blount Qu IntonIgaI/ns,
ashmgton, City Atto rney
CounCIlwoman LaKeisha Gantt Jeremy T. Berry, City Attorney
Councilman Alphonso Thomas

Mission: To rovideyisiona Jeadership and superjor municipal services that enhance the
quality of Ife for Ile creatmga welcomgng busmess atmosphere focused on
sustainability and expansnon of tourism and cultural events
The meeting was called to order by Mayor Ford.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All
members present except Councilman Blount.

Invocation by Mayor Ford.

Mayor Pro Tem Alexander motioned to amend the Agenda to convene Executive Session
following Informational Presentations: Second by Councilman Thomas. The motion
passed 4-0.

Mayor Pro Tem Alexander motioned to amend the agenda to add New Business Item #14

Speed Hump for Winslow Subdivision on Winbrook Drive: Second by Councilwoman
Gantt. The motion passed 4-0.

Mayor Pro Tem Alexander motioned to adopt the agenda: Second by Councilwoman
Gantt. The motion passed 4-0.

Review Draft Minutes: 1. 9/20/2021 2. 10/11/2021 3. 10/26/2021
There was no action taken.

PUBLIC COMMENTS
All public comments must be submitted to the Clerk no later than
one hour prior to the
meeti ng. The Public Comment Form can be found on the
City's webpa ge on the City
5page at: and the form
must include your name. phone, and email c ontact information. Comments
are limited to
(3) three minutes and will be read by the Clerk during the meeting, respecting all
members of the elected body, officials, and staff. Comments
including defamation,
unruliness and/or swearing will not be accepted.

1 [P a g e
Mr. Robert Kolpak submitted a comment regarding noise mitigation for the residents
near the Amphitheater and inquired about the water features near the Amphitheater.

INFORMATIONAL
4. Falcon Design LLC Projects Update, Status and Timeline
Presented by Skip Layton and Adam Price
Mr. Price gave an update on the following projects: East Atlanta Rd., North
and South Lee Street Roadway Project. Lee Street
Improvements North of
Amphitheater Dr./Lee Street Parking Lot with the extension of the
Amphitheater sidewalk from Lee Street, Downtown Alleyway project, Smith
Barnes Sewer Collections Systems Rehab & force Main Replacement,
Sign
Designs and LMIG 2021.

Mayor Pro Tem Alexander noted the extension of the sidewalks will connect
with the comprehensive connections and trails.

Councilwoman Barber inquired if the funds were included in FY2021 or
FY2022.

Mr. Wiggins noted part of the $3 million was allocated for road
improvements and were a part of SPLOST IV.

Mayor Pro Tem Alexander inquired on total price for both projects.

Mr. Price noted the total cost will be $2,644,450.02 and includes a

contingency of $200,000.

Councilman Thomas noted his concern is to make sure there are enough
funds for all city projects.

Councilwoman Barber inquired on a completion date.

Mr. Price noted it would depend on how the
process is handled by city staff
and the option of doing a Change Order for Lee Street.

Ms. Angela Robinson noted there are private property owners
along the
project that will need to have the rights acquired before construction starts
and are currently waiting on title certifications to become to make
offers to the property owners.

Ms. Harris-Braggs noted after speaking with the property
owners, staff
requested Falcon Designs to send a quote slated for gravel parking to make
sure the space was available for future development.

Mayor Pro Tem Alexander motioned to approve additional sidewalk on
Amphitheater Way: Second by Councilman Thomas. The motion passed 4-

ZlPagC
Mayor Pro Tem Alexander motioned to move forward with Phase I of
Signage along major arteries of the city: Second by Councilman
Thomas. The motion passed 5-0.

Carter & Sloope Projects Update, Status and Timeline
Presented by Chad Pedsen
Mr. Pedsen gave an update on the following projects: WWTP
Glynn Addy
Pump Station Improvements, Mays Crossing Lift Station Rehab and Force
Main, Burke St. Sewer Main Rehab. SR 138/SR 42 Utility Relocation-
GDOT, Water System Modeling and Hydraulic Improvements, WWTP Pole
Barn, 221 Water Service Line Replacement, 2021 Water System
Improvements, GIS Program-Water & Sanitary Sewer, Walter Way,
Memorial Park and Pineview Lift Stations; Walter Way and Pineview Force
Main Rehabilitation, 2021 WWTP Improvements, Northbridge Station
Sanitary Sewer Rehabilitation and the Sewer Manhole Rehabilitation.

Keck & Wood Projects Update, Status and Timeline
Presented by Carl Trevathan
Carl Trevathan gave an update on the following projects:
Amphitheater,
Cultural Arts Center, Ted Strickland Renovation, 114 Martin Luther
King
Senior Tenant Space Renovation, Amphitheater Splash Pad, Merle
Manders Conference Refresh, Park System Plan, Public Works
Storage
facility and Police Headquarters.

The City Clerk was tasked with following
up with the insurance carrier on
the Lighting Strike Claim at the Amphitheater.

InterDcv Projects Update, Status and Timeline
Presented by Nathan Holder and Robert Bonds
Nathan Holder gave an update on the current projects which are: Veeam
Backup and Replication Disaster Recovery, Firewall Upgrade,
Solution Sentinel One Protection, Amphitheater Network Build-
Out, New Public Works Building and the City Network Connectivity Project.

Councilman Thomas recommends the City Manager to give a
monthly
update and to include a status update on all projects; also, to add to the City
job description of updating Council monthly regarding projects.

EXECUTIVE SESSION
Mayor Pro Tem Alexander motioned to convene Executive Session Real
Estate matters: Second by Councilman Thomas. The motion
passed 3-0
(Councilwoman Gantt was not present for the vote).

Councilwoman Ganttjoined Executive Session.

Mayor Pro Tem Alexander motioned to end Executive Session: Second by
Councilwoman Barber. The motion passed 4-0.
Councilwoman Gantt motioned to reconvene into the meeting: Second
by
Councilwoman Barber. The motion passed 4-0.
No Action Taken.

OLD BUSINESS
8. Council Consideration to approve the Task Order No. 21 with TSW, lnc. -

City of Stockbridge Parks Master Plan in the amount of $385,400.00.
Funding Source: SPLOST.
Presented by Decius Aaron Public Works Director, Heather Hubble &
Bryan

Mr. Aaron noted staff presented a task order to develop a Park Master Plan
with Council wanting other items addressed with TSW the task
revising
order. Mr. Bays of TSW noted the task order was
brought forth to focus on
small, selected design projects for the three parks in the city limits.

Mr. Bays noted Council wanted to look at issues regarding park
programming, trail access connectivity and potential opportunities for new
parks with a focus on Memorial Park; and noted it is a three-part task order
that focuses on topographic and land surveys, Park system plan and
schematic design and will take 1.3 years.

Councilman Thomas noted his greatest concern will be with
parking at
Memorial Park and access to the park.

Mayor Pro Tem Alexander motioned to approve Task Order No. 21 with
TSW. lnc. City of Stockbridge Parks Master Plan in the amount of

$385,400.00: Second by Councilwoman Barber. The motion passed

PUBLIC HEARING
PUBLIC HEARING -
BUDGET HEARING -
SECOND READING
9. Proposed FY2022 Operating Budget
Presented by John Wiggins Treasurer
Mr. Wiggins presented the 2nd Reading of the Proposed FY2022
Budget
noting an increase from $17.4 million dollars to $18.2 million dollars, an
$800,000 increase; noted a $700,000 increase for the Police Department
Budget from $2.6 million to $3.3 million, and $100,000 for North Henry Blvd.
Project; noted Enterprise Funds remain the same at $24.9
million and (63) proposed new positions (58) police, (3)
Community
Development (1) Municipal Court (1) Human Resources.
Councilwoman Barber made the following recommendations:
> Adjust the Organizational Chart moving the Grants position under
the City Manager.
> Adding a Grants Administrator position to the Police Department,
noting there are several capital projects in the works for the city and
the police depaitment and the city needs individuals
specifically
dedicated to seeking grant opportunities.
Reducing the (8) vacant Public Works Positions to (2).
VV Fill in the Amphitheater Operating Expenses in the budget.
Requested the budget include the cost for renovations to the Ted

4|Page
Strickland Community Center, Merle Manders Conference Center,
and downstairs renovations at city hall.
> The newly proposed salaries for the Judge, Solicitor, and additional
Court Clerk to become effective July 1, 2022, when the police
department is operational.
> Amend the personnel policy where employees must be with the
city a minimum of (1) year to receive bonus and merit increases.
Freeze bonuses for 2022
VV Align Court Services under the Police Department; and Code
Enforcement under the Police Department; noting she had spoken
with Chief Trammer and Brecca Johnson who were both okay with
this recommendation.

Councilwoman Barber reiterated these are her recommendations and the
Council can chime in accordingly.

Mr. Wiggins noted the City Hall renovations in the downstairs area had
been rescinded by the Council.

Councilwoman Gantt objected to the recommendation to move Court
Services under the police department, citing a of interest; and was
okay with re-aligning Code Enforcement.

Mr. Aaron asked why the request to reduce the Public Works vacant
positions from 8 to 2.

Councilwoman Barber noted the positions have been vacant for an entire
year, and Public Works has outsourced a number of services including
Landscaping, Right of Way Grass Cutting, Limb Cutting, and asked Mr.
Aaron how many positions have been

Mr. Aaron responded (1) position has been and referenced the low
wage of $13/hr has made it

Mayor Pro Tern Alexander recommended a $15/hr. minimum livable wage
be put in place for the city and asked that a salary survey be completed to
include the Metro Atlanta area.

Councilman Thomas stated the Council controls the salaries when the Pay
& Classification is approved and adopted with the Budget; noted he has
thoroughly reviewed the budget and noted approximated $1.5 million dollars
in savings that include wish lists from the Department Head, and would like
to schedule meetings with the Mayor, Department Head, to include
members of the Council noting these would be informational meetings only
with no actions, and bring back the recommendations to the December13th
meeting for the 3rd Reading; Councilman Thomas asked Mr. Aaron for the
Cutting Zones. Schedule and number of staff for General Maintenance,
along with a list of duties for General Maintenance staff during the dormant
grass-cutting season.

5 | P a g e
Councilwoman Gantt stated she did not recall voting for changes to the
criteria for the Human Resources position; noted staff was out of the
in 2020 and some of 2021 and would need to see the levels
pre-pandemic;
and agreed with Mayor Pro Tem Alexander on the $15/hr.
pay scale.

Councilman Thomas asked the Clerk to read the motion from the November
8, 2021, First Reading of the Proposed Budget where the job description
was amended; the motion was read with a vote of 3-1-1.

Chief Trammer noted the increase to the Police Services budget is for
months of expenses for Henry County to continue services from
January -

July 2022 in the amount of $288,000; noted and $3.372 million dollars is
earmarked for (7) months of City of Stockbridge Police Services.

The Public Hearing Opened No Speakers in

Speakers
Opposed. The Public Hearing was closed.

The 3rd Reading and Final Adoption is scheduled to take place on
Monday,
December

NEW BUSINESS

10. Council Consideration to approve Downtown Stockbridge 2021
Strategic
Work Plan.
Presented by Alan Peterson, Economic Development Director
Mr. Peterson noted the Main Street Advisory Committee and Downtown
Development Authority had a Joint Strategic Planning Session in June 2021
to obtain a yearly the MSAB needs; noted during the meeting,
four committees were formed: the Downtown Activity Design Committee,
the Downtown and Activation Committee, the Tourism
Product Development Committee, and the Downtown Business Retention
Committee.

Councilman Thomas motioned to approve T Downtown Stockbridge 2021
Strategic Work Plan: Second by Mayor Pro Tem Alexander. The motion
passed 4-0.

11. Council Consideration to approve the Fleet & Equipment
Replacement
Policy.
Presented by Decius Aaron, Public Works Director
Mr. Aaron noted during the last budget meeting, Councilman Thomas

requested a vehicle equipment replacement policy which addresses how
the city goes about replacing vehicles and equipment but does not include
police vehicles.

Councilwoman Barber inquired if there would be a separate policy for police
vehicles.
Chief Trammer noted yes, there will be a position within the department that
will be responsible for the police vehicle fleet.

Councilwoman Barber motioned to approve Fleet & Equipment
Replacement Policy: Second by Councilman Thomas. The motion passed
4-0. (Does not include police vehicles).

12. Council Consideration to approve purchase of Police Vehicle Emergency

Equipment, Graphics and Associated costs for (60) police vehicles
in the amount of $754,615.40 Funding Source ARPA
Presented by Frank Trammer, Police Chief
Chief Trammer noted there will be 39 Ford Police Interceptor EcoBoost
Patrol vehicles, 12 Ford Police Interceptor Hybrid, 5 Chevy 3 Ford
F150 Responders and 1 Ford F-150 Responder all totaling $754,615.39
using ARPA funds.

Mayor Pro Tem Alexander motioned to approve purchase of Police Vehicle
Emergency Equipment. Graphics and Associated costs for (60)
police vehicles in the amount of $754,615.40: Second by Councilwoman
Barber. The motion passed 3-0-1 (Gantt abstained).

13. Council Consideration to approve TSW Task Order for Construction Design
of the North Precinct Police Building 4545 N. Henry Blvd. in the amount of

$165,175.00. Funding Source: Bonding
Presented by Frank Trammer, Police Chief
Chief Trammer noted the current police precinct currently used by Henry
County will need repairs and renovations throughout the building including
the 2"d level which is noted spaces will be added. a door
at the back of the facility will be added, adding office space throughout the
2"d level, updating the aesthetics, creating a multi-purpose room, property
and evidence/crime lab. patrol suite and adding a center; noted the
2"d level will include an executive/administrative
conference room, kitchenette, and restrooms; and noted there were two
options to choose from: Traditional bidding which would complete the
project at the end of August or the Construction option
which would cut construction down by a month and funding would come
from the police bond.

Mayor Ford inquired if there was a cost factor difference with both options.

Chief Trammer responded no; however, the City may be able to get some
funds back by choosing the Construction

Ms. Hubble of TSW noted if the Construction Manager option were
selected, there would be the cost of a consultant, ADE and the work scope
would change from creating cost estimates to reviewing and will provide a
professional deduct to the city.
Mr. Trevathan noted his concern would be the
procurement process taking
long with bringing a construction manager on board.

Mayor Pro Tem Alexander inquired if the building needed to be completed
by July 1st. Chief Trammer noted no. the project could be phased out.

Mayor Pro Tem Alexander motioned to approve TSW Task Order for
Construction Design of the North Precinct Police
Building4545 N. Henry

Blvd. in the amount of $165,175.00: Second
by Councilman Thomas. The
motion passed 4-0.

14. Council Consideration to
approve Speed Hump Waiver for Winbrook Dr. in
Winslow Subdivision.
Decius Aaron, Public Works Director noted the City has a speed hump
policy that requires a 51% vote or 2/3 signatures. Mr. Aaron
noted the city has received a petition from the residents of Winslow
subdivision with 16% vote requesting speed humps.

Mayor Pro Tern Alexander noted he lives in the community, and it is
necessary to move fon/vard with the speed humps on the westside due to
trucks speeding through.

Mayor Ford noted the city would be going against its own policy and would
be setting a precedent.

Councilwoman Barber noted she is aware of what is
going on and inquired
if it was appropriate to add a no- out thru Mr. Aaron noted there are
sign.
signs out. however citizens do not read the signs.

Councilwoman Gantt inquired if the residents could
get the 51% vote and
noted she does not believe in going
against the policy, noting this is a
special situation.

Mayor Pro Tern Alexander noted the subdivision has been cut in half and
only affect one side of the subdivision and obtained just that side of the
subdivision.

Mayor Pro Tem Alexander motioned to approve Waiver to add Speed
Humps to Winbrook Drive and include No-Cut Thru Signage: Second by
Councilwoman Barber. The motion passed 4-0.

COMMENTS FROM THE MAYOR
Mayor Ford noted COVlD-19 is still with us and the Omicron variant is the new threat and
asked that everyone continue to be careful, wear
your mask, wash you hands often and
get vaccinated; noted 51% of Georgians are fully vaccinated and 58% of Georgians have
at least one dose; noted the CDC
encourages everyone to get the Booster ASAP for
every one over 18+ years old; asked everyon e to get the fl u shot and take COVlD test
Mond ay thru F riday from 91am 3pm located at 135

Henry McDonough and you
can call the Department of Health at 800-847-4262 or
888-457-0186.

8lPage
UPCOMING MEETINGS & ANNOUNCEMENTS: Meeting will be held via Zoom until
further notice. Meeting dates and times subject to change. Please visit the
are

website www.cityofstockbridge.com for the meeting invitation link, Facebook
page or
contact City Hall at 770-389-7900 for updates.

> Planning Commission Meeting, at 6:30 pm. Via Zoom REVISED Meeting
Date Via Zoom (Dec 2)

> Youth Council Meeting, 5:30 2nd Wednesday of each
pm. Via Zoom -

month Via Zoom (Dec 8)

> Main Street Advisory Board Meeting, 2nd Friday of each month 9:00 am
Via Zoom (Dec 10)

> City Council Meeting/Budget Hearing Final Adoption
at 6:00 pm. 2nd
Monday of each month (Dec 13) Council Chamber

> Planning Commission Meeting, at 6:30 pm. Via Zoom REVISED Meeting
Date Via Zoom (Dec 16)

> Downtown Development Authority Meeting, 6:00 pm. Via Zoom -
3rd
Tuesday of each month Via Zoom (Dec 21)

> Youth Council & Advisory Meeting, 6:30 pm. Via Zoom -
3rd Tuesday of
each month (Dec 21) City Hall

UPCOMING CITY EVENTS/INITIATIVES

Please join Councilwoman Barber at the Eagles Landing Dance Center 627 Red Oak Rd
for FREE Zumba (Fitness in the Park) Saturdays at 8 am.

Annual Holiday Festival -

Thursday, December 2, 2021, from 5pm -

9pm at the Merle
Manders Conference Center 111 Davis Rd. Stockbridge, GA

Councilman Thomas thanked everyone who submitted Veteran pictures and profiles and
noted it was such a success, the acknowledgements will continue throughout the
year.

Mayor Pro Tern Alexander motioned to adjourn: Second by Councilman Thomas. The
motion passed 4-0.

Respectfull submitted by:

Vanessa Holiday MMC City Cl erkU Anthony S. Ford,
9 l P :1 g e
