---
date: 2022-02-22
title: Work Session Meeting Agenda Packet
source: 2022-02/2022-02-22_Work Session Meeting_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Council Meeting
CITY COUNCIL Agenda
Mayor
February 22, 2022 6:00 PM
Anthony Ford
Mayor Pro Tem Alphonso Thomas
Councilman Elton Alexander
Councilwoman Yolanda Barber
Councilman John Blount
Councilwoman LaKeisha Gantt

CITY MANAGER
Frederick Gardiner

CITY CLERK
Vanessa Holiday
Stockbridge City Hall
CITY TREASURER 4640 N. Henry Blvd.
John Wiggins
Stockbridge, GA 30281

Website: www.cityofstockbridge.com
CITY ATTORNEY
Quinton G. Washington Phone: 770-389-7900
Jeremy T. Berry Fax: 770-389-7912
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
TUESDAY, FEBRUARY 22, 2022 6:00 PM

Mayor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, City Manager
Mayor Pro Tem Alphonso Thomas Vanessa Holiday, City Clerk
Councilman Elton Alexander John Wiggins, City Treasurer
Councilwoman Yolanda Barber Quinton G. Washington, City Attorney
Councilman John Blount Jeremy T. Berry, City Attorney
Councilwoman LaKeisha Gantt

ZOOM INFORMATION - https://us02web.zoom.us/j/83979628788

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION OF THE AGENDA

REVIEW OF THE DRAFT MINUTES
1 Draft Minutes January 4, 2022
2 Draft Minutes January 10, 2022
3 Draft Minutes January 25, 2022

PUBLIC COMMENTS - All public comments must be submitted to the Clerk no
later than one hour prior to the meeting. The Public Comment Form can be found
on the City’s webpage on the City Clerk’s page at:
https://stockbridge.seamlessdocs.com/f/20pkdz4mo7xb and the form must
include your name, phone, and email contact information. Comments are limited
to (3) three minutes and will be read by the Clerk during the meeting, respecting
all members of the elected body, officials, and staff. Comments including
defamation, unruliness and/or swearing will not be accepted.
Page | 3

NEW BUSINESS
4 Council Consideration to approve the 2022 Media Outdoor Link Billboard
Contract for Advertising Services in the amount of $49,400.00 with (7) billboard
locations. - Presented by: Kim Jordan
5 The Public Works Department is requesting City Council’s approval to increase
the annual contract (2019-00022P) with CGL Facilities Management, LLC. for
Right-of-Way Landscaping to an annual amount of $300,000.00 as approved in
the FY2022 budget. The account number is 100-42200-522000 (Right-of-Way
Landscaping). The FY2021 contract amount with CGL was $210,000.00. The
staff is requesting the additional increase of $90,000.00 to maintain the rights-
of-way that were turned over to the City from Henry County in the Service
Delivery Strategy (SDS).
- Presented by: Decius Aaron
6 The Public Works Department is requesting City Council’s approval to increase
the annual contract (RFP 2020-0025) with Intercontinental Commercial
Services, Inc. for janitorial maintenance services to an annual amount of
$118,080.00. The increase includes the addition of the Public Works Admin
Building and Day Porter Services. Budgeted funds available in the 2022
budget account numbers 100-15650-522319 (Facility Cleaning PW Admin) and
100-15650-522321 (Facility Cleaning City Hall). The FY2021 contract amount
with ICS was $89,280.00. Staff is requesting an increase of $28,000.00 to
cover the Day Porter cleaning and the new Public Works Building.
- Presented by: Decius Aaron
7 The Public Works Department is requesting City Council’s approval to increase
the annual contract (RFP 2020-0026) with Site Engineering, Inc. for on-call
water & sewer emergency & operational repair/maintenance and construction
services to an annual amount of $255,000.00 as approved in the FY2022
Stormwater budget. This is a $50,000.00 increase over the FY2021 budget.
The account number is 510-42500-542515 (Stormwater Repair). Staff has
noticed a substantial increase in materials and related costs due to COVID and
wanted to ensure sufficient funding was available for stormwater repair
projects. Staff is also proposing to engage in more stormwater repairs in
FY2022 to comply with its MS4 Permit.
8 The Public Works Department is requesting City Council’s approval for a
budget adjustment for annual landscaping services for Government Buildings in
the amount of $300,000.00 and Amphitheater in the amount of
$75,000.00. The Public Works Department is also requesting City Council’s
approval to increase the annual contract (RFP 021-0004) with Yellowstone
Landscaping, LLC for facility landscape maintenance services to an annual
amount of $375,000.00, the FY2021 contract amount was $300,000.00. The
increase includes the addition of the Amphitheater. The account number is
100-15650-522219 (Landscaping) and 565-61800-522219 (Landscaping).

MAYOR'S COMMENTS (Mayor Anthony Ford)

February 22, 2022 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
Page | 4

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS - Meeting will be held
via Zoom until further notice. Meeting dates and times are subject to change.
Please visit the city’s website www.cityofstockbridge.com for the meeting
invitation link, Facebook page or contact City Hall offices at 770-389-7900 for
updates.  Youth Council Meeting, 5:30 p.m. - 2nd Wednesday of each month
Levi Meeting Room - City Hall (Mar 9)  Main Street Advisory Board Meeting, 2nd
Friday of each month 9:00 a.m. Via Zoom (Mar 11)  City Council Meeting,
Second Monday of each month – Via Zoom (Mar 14)  Downtown Development
Authority Meeting, 6:00 p.m. Via Zoom - 3rd Tuesday of each month Via Zoom
(Mar 15)  Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday
of each month Patrick Henry Meeting Room - City Hall (Mar 15)  Planning
Commission Meeting, 4th Thursday at 6:30 p.m. Via Zoom – (Feb 24)  City
Council Work Session Meeting, Last Tuesday of each month – Via Zoom (Mar 29)
UPCOMING CITY EVENTS/INITIATIVES • A Continuous Salute to Veterans:
Please forward pictures of Veterans including name, branch, rank, and years of
service as Mayor Pro Tem Thomas presents a special tribute to our local
veterans. Pictures should be submitted to: zpearson@cityofstockbridge-ga.gov
Thank you for your service! • Join Councilman Alexander for a virtual
Community Update Town Hall, Thursday, February 24, 2022 at 7:00 p.m. The
Town Hall will broadcast Live on the city’s Facebook page. • Join Mayor Pro Tem
Thomas for the 11th Annual African American Heritage Celebration, Saturday,
February 26th at 4:00 p.m. The program will broadcast Live on the city’s
Facebook page. • Here’s your opportunity to Meet the Mayor, and voice your
questions and/or concerns Monday, February 28,2022 from 10 a.m. to noon. Call
Zenovia Pearson to schedule an appointment. 770-389-7900 ext. 248. • Join
Councilman Alexander for the 7th Annual Women’s History Month Celebration,
Sunday, March 6th at 3:00 p.m. The program will broadcast Live on the city’s
Facebook page.

ADJOURNMENT

February 22, 2022 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
SPECIAL CALLED MEETING
SUMMARY MINUTES
TUESDAY, JANUARY 4, 2022 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Vacant, City Manager
Mayor Pro Tem Elton Alexander Vanessa Holiday, City Clerk
Councilwoman Yolanda Barber John Wiggins, City Treasurer
Councilman John Blount Quinton Washington, City Attorney
Councilwoman LaKeisha Gantt Jeremy T. Berry, City Attorney
Councilman Alphonso Thomas
Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.
The meeting was called to order by Mayor Ford.

Invocation by Mayor Ford.

Pledge of Allegiance was recited all in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present except Councilwoman Gantt.

Councilwoman Barber motioned to adopt the Agenda; second by Mayor Pro Tem
Alexander. The motion passed 4-0.

EXECUTIVE SESSION
1. Executive Session - Personnel

Councilwoman Barber motioned to convene Executive Session for Personnel;
second by Councilman Thomas. The motion passed 3-0-1 (Councilman Blount
Abstained).

Mayor Pro Tem Alexander motioned to adjourn Executive Session; second by
Councilman Thomas. The motion passed 4-0.

Mayor Pro Tem Alexander motioned to reconvene the meeting; second by
Councilman Thomas. The motion passed 4-0.

Mayor Pro Tem Alexander motioned to confirm the nomination of Frederick
Gardiner as the City Manager; second by Councilman Blount. The motion passed
4-0.

1|Page
Mayor Pro Tem Alexander asked for a brief overview be provided to the public
regarding the role of the City Manager.

Mayor Ford noted that he has been in the dual role of Mayor and Acting City
Manager noting the City Manager is responsible for the day-to-day operations of
the city working with the Directors of each department to include the Economic
Development, Community Development, Finance, Public Works, and the Clerk’s
Office.

Mayor Ford welcomed Mr. Gardiner, notifying him that the Council confirmed his
nomination by a unanimous vote and wished him a long and successful tenure as
the City Manager of Stockbridge.

Mayor Pro Tem Alexander welcomed Mr. Gardiner noting he appreciates his
previous comments where he referenced teamwork and collaboration with no
tolerance for not being a team player; noted unity is exactly what the city needs;
and noted his selection comes at a great time to implement and carry out the city’s
many projects and bringing them to fruition; noted he is more than confident he will
take Stockbridge to the next level, and thanked Mr. Gardiner for accepting the
nomination.

Councilman Thomas greeted Mr. Gardiner with “Welcome Home”; noted his
appreciation to him for accepting the position; noted he has known him for several
years noting his body of work has been exemplary; noted he is impressed by Mr.
Gardiner doesn’t mind getting his hands dirty and gets in the trenches to get the
job done; stated the relationship between the Council and City Manager to be very
important along with the dynamics between staff; noted his excitement about the
City and him leading the team.

Councilman Blount welcomed Mr. Gardiner noting he brings a high level of
expectations; noted he comes to the city highly recommended and looks forward
to the progress, and proficient workplace and collaborative efforts; and thanked
God that Mr. Gardiner still resides in Henry County.

Councilwoman Barber offered congratulations and welcomed Mr. Gardiner, stating
she has no doubt he will do a great job for the city as he comes highly
recommended; noted she may be the only member of Council who has not met
him in person, and knows that he has a vested interest in not only seeing our city
do well, but he wants our entire community to thrive; and looks forward to all the
possibilities.

Mayor Ford noted Mr. Gardiner’s official start date will be January 18, 2022, and
there will be a transition period with him meeting with the Directors. Mayor Ford
introduced the Directors, the City Attorneys, and the IT Technician who all
extended greetings, welcomed Mr. Gardiner and looks forward to being a part of
the team.

Mayor Pro Tem Alexander noted State Representative Angela Moore sends her
congratulations to Mr. Gardiner and the City of Stockbridge.
2|Page
Mr. Gardiner thanked the Mayor & Council for the appointment; noted it is an
honor and privilege to sit in the seat of City Manager where it is a homecoming;
noted he has been a resident of Henry County and the City of Stockbridge for over
21 years and it is a pleasure to come back home and see the full the potential of
Stockbridge and being a part of it; noted he is looking forward to the work and
looking forward to working with the team, noting it will be collaboration and
communication that will make it work, noting his former Mayor from East Point
would cite Teamwork makes the Dream Work; noted he is looking forward to
working with the team of Council, and staff working to move the city forward and
doing the work, and offered thanks for the opportunity.

Mayor Ford welcomed Mr. Gardiner noting he looks forward to him working with
the team and called for a motion to adjourn the meeting.

Councilman Blount motioned to adjourn; Second by Councilman Thomas. The
motion passed 4-0.

Respectfully submitted by;

Vanessa Holiday, City Clerk MMC Anthony S. Ford, Mayor

3|Page
COUNCIL MEETING
SUMMARY MINUTES
MONDAY, JANUARY 10, 2022 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford City Manager, Vacant
Mayor Pro Tem Elton Alexander Vanessa Holiday, City Clerk
Councilwoman Yolanda Barber John Wiggins, City Treasurer
Councilman John Blount Quinton Washington, City Attorney
Councilwoman LaKeisha Gantt Jeremy T. Berry, City Attorney
Councilman Alphonso Thomas
Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.

Call to Order by Mayor Ford.

Invocation by City Chaplain, Pastor Terrance Gattis

Pledge of Allegiance recited by all in attendance.

Swearing-In of Officials by Judge McCord
Anthony S. Ford, Mayor
Mayor Ford thanked his campaign team, supporters and citizens for entrusting him to be
the City’s Mayor for the next four years, and will honor that along with the City Council to
the best of his ability to provide a great environment for the citizens; noted that whether
you voted for him or not, he represents all citizens of Stockbridge; referenced the
Amphitheater as being Phase I of the (LCI) Livable Cities Initiative to develop the
downtown area of and the Cultural Arts Center coming as well, along with the
implementation of the city’s very own police department with Chief Trammer and staff
who have been brought onboard to launch the police department mid-summer; noted the
Bridges of Jodeco project is underway; noted with passing of the TSPLOST vote last
November, the city is expected to receive an estimated $30 million dollars for roads and
street infrastructure improvements, and trails and connectivity throughout the city, and
curb and gutter in certain neighborhood have improvements on the way; referenced his
wife Alcelia, who was present in the chamber, and daughter Ariana watching online; mom
with his sister in Roswell, and reflected on his father who passed away two years ago at
age 95 and their competitiveness and his plans to outlive his dad; noted his service in the
Army Reserves as a young Lieutenant in St. Louis, MO and his mentor, Al Greer, who he
had not seen for over 20 years and happened to be at the same event and they have
since connected noting Mr. Greer has family in the area, was also in attendance; thanked
Mr. Greer for all that he learned from him; and thanked everyone again for the opportunity
to serve another four years.
1|Page
LaKeisha Gantt, Councilmember
Councilwoman Gantt referenced her two daughters who were present have grown up in
politics with the youngest daughter being an infant when she was first elected and the
oldest daughter was in kindergarten and both have had been able to see first-hand how
government works and how you serve your community; referenced the sacrifice of raising
children while in office and thanked her daughters for their sacrifice and for sharing their
mom with the public to allow her to serve, telling them she loves them very much; thanked
the citizens of Stockbridge for believing in her an trusting her to make the right decisions
and to represent each and every one to the best of her ability and has always said it is
always best to do what is in the best interest of Stockbridge and not any one individuals;
stated to her colleagues she looks forward to working with each of them, while they may
not always agree, they have continued to move the city forward, even during the
pandemic for the benefit of the city and the county; noted there are six of them and but
30,000 residents and noted her door is always open; thanked her parents who were in
attendance; thanked her business partner and close friend Devlin Cleveland who was in
attendance, and the Chair of the Youth Council, Erica Harvey; noted it is a blessing to be
able to serve and looks forward to the next four years.

Alphonso Thomas, Councilmember
Councilman Thomas stated he is humbled by the opportunity to serve the great city of
Stockbridge again; referenced a banner in the background depicting the late Mrs. Carrie
Mae Hambrick, a Stockbridge business owner for over 60 years that he had the
opportunity to be mentored under; noting Mrs. Hambrick made it her life’s mission to
serve the under-served citizens of this city, noting he is standing on the shoulders of
Mrs. Hambrick and Martin King, Sr. who have trailed the grounds of this city; thanked his
heavenly father for his grace and mercy for allowing the citizens of Stockbridge to see his
light for all of the citizens of Stockbridge; thanked his supporters who believed in his
campaign and platform, walked with him in neighborhoods, held signs, phone banked and
contributed financially; gave a special thanks to Ms. Hughes who led two successful
campaigns; and thanked the citizens for seeing his light, and trusting and believing in him
knowing that he will do the best of ability to serve all of the citizens of Stockbridge to
ensure that each and every one of you will be able to enjoy the benefits for a great quality
of life, youth and adults; looks forward to working with councilmates; and is excited about
the hire of the new incoming city manager and thanked everyone again for allowing him
to serve.

Mayor Ford recognized Henry County Superior State Court Judge Ralph Bailey who was
sworn in last week by Governor Kemp was present.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present.

Councilwoman Gant motioned to adopt the agenda: Second by Councilwoman Barber.
The motion passed 5-0.

2|Page
PUBLIC COMMENTS
All public comments must be submitted to the Clerk no later than one hour prior to the meeting.
The Public Comment Form can be found on the City’s webpage on the City Clerk’s page at:
https://stockbridge.seamlessdocs.com/f/20pkdz4mo7xb and the form must include your name,
phone, and email contact information. Comments are limited to (3) three minutes and will be read
by the Clerk during the meeting, respecting all members of the elected body, officials, and staff.
Comments including defamation, unruliness and/or swearing will not be accepted.

Ms. Anne Moore noted she was recently widowed and spoke to the challenges for seniors
getting through the holidays and thanked Councilwoman Barber for her generosity of gifts
provided to the seniors, and for allowing her to accompany her to Red Oak Senior Center
for Bingo and other activities and thanked her for the food and fellowship and looks
forward to the next event.

The Randazzo family expressed their concerns regarding the noise coming from the
concerts at the Amphitheater, and the noise that continues after two years of construction;
noted they have made repeated requests for a resolution and noise mitigation for the
neighborhood

NEW BUSINESS
1. Appointment and Swearing-In of Municipal Court Judge
Councilman Blount motioned to appoint Matthew McCord – Municipal Court
Judge; Second by Councilwoman Gantt. The motion passed 5-0. Followed
by Swearing-in by Mayor Ford.

Judge McCord referenced the loss of his father a year ago and noted as he
went through some of his things, he found a sermon his dad had preached
with the message love thy neighbor as thyself, noting your neighbor may
not live next door, or look like you, or have the same faith, and noted the
church asked his father to leave the church following that sermon; and
noted the Mayor & Council and citizens of Stockbridge are his neighbors
along with all of you and looks forward to the day when his job is not
necessary, but in the meantime, he is honored to serve the people of this
city.

2. Appointment and Swearing-In of Municipal Court Solicitor
Councilwoman Gantt motioned to appoint Julie Kert – Municipal Court
Solicitor: Second by Councilman Thomas. The motion passed 5-0.
Swearing-in to follow on a later date.

3. Swearing in of Council on Aging Representative
Swearing-in of DeRitha Barber to follow on a later date.

4. Swearing-In of Main Street Advisory Board Members
Swearing-In completed by Mayor Ford for the following board members:
Shomari Furtch – 2yr Term; Willie Hopkins – 2yr Term
Greg Horton – 3yr Term; Linda Jones – 3yr Term
Anika Potts – 2yr Term; Mildred E. Reed – 2yr Term

3|Page
Following the swearing in, board members noted they were grateful to
continue and be re-appointed to the Main Street Board and looks forward to
being a part of the development of downtown Stockbridge.

5. Swearing-In of Advisory Committee Members
Swearing-In completed by Mayor Ford for the following board members:
Jodie Alexander – 2yr Term; Alfreda Gourdine – 2yr Term
Arvia Hall – 2yr Term; Shameka Jones – 1yr Term
Aaniyah Kendrick – 1yr Term; Derius Peurifoy – 1yr Term
Keely White – 2yr Term; Sharika Zellars – 2yr Term

Following the swearing in, Chairwoman Ericka Harvey welcomed the
members, thanked them for volunteering and noted she is excited and
looking forward to the committee leading the youth of Stockbridge; and
noted Aaniyah Kendrick was an inaugural member of the Stockbridge Youth
Council and is now a committee member.

Swearing-in of Youth Council Members
Swearing-In completed by Mayor Ford for the following board members:
Zipporah Barnes; Kaitlynn Nash; Simone Walker

Following the swearing in, the new members stated their excitement and
looks for to seeing what is ahead for the Stockbridge Youth Council; and
current member Taylor Harvey welcomed the new members and looks
forward to their membership.

6. Proclamation – Martin Luther King, Jr. National Holiday
Read by Mayor Ford

7. Appointment of Mayor Pro Tem
Councilman Thomas Nominated of Councilwoman Yolanda Barber to serve
as Mayor Pro Tem: Second by Mayor Pro Tem Alexander. The motion
passed 4-0-1 (Blount Abstained).

Councilwoman Barber noted when she accepted the responsibilities of
serving on the Council, it was with the intentions of helping our city to be
better; noted the last two years we have been faced with a number of
challenges, noting the pandemic which began within her first three months
into office and even with that has been able to navigate through it all with
the support of staff and councilmates; noted her appreciation of the
nomination made by Councilman Thomas and does not take the
responsibility lightly; noted everyone does not always agree with the
decisions that are made, and asked for everyone to respect each other for
their difference of opinion, and reiterating we must do better as that what
she is charged to do, do better for the constituents, the people in the
community and the stakeholders; and thanked her councilmates for
entrusting her with the position.

4|Page
8. Appointment of City Attorney
Councilman Alexander motioned to appoint Bell Washington as the City
Attorney: Second by Councilwoman Gantt. The motion passed 4-0-1
(Barber Abstained).
Attorney Washington noted they were appreciative to the City of
Stockbridge Mayor, Council and the Clerk and everyone who works with
their office on a day-to-day basis to move Stockbridge forward to help to
make it a great city.

Attorney Berry thanked the members of Council noting he appreciates
working with the City and making sure things are kept legal an looks
forward to continuing to move the city forward.

9. Council Consideration to appoint members to the Downtown
Development Authority Board
Appointments postponed to January 25, 2022 meeting.

10. Appointment of the Council Liaison to the Downtown Development
Authority
Councilman Alexander inquired on the recommendation made by the
Downtown Development Authority board. Mayor Ford noted the
recommendation was Mayor Pro Tem Barber or Councilman Alexander.

Councilman Alexander motioned to appoint Councilwoman Yolanda Barber
as the Downtown Development Authority Liaison; second by Councilman
Thomas – There was no vote.

Mayor Pro Tem Barber inquired if the decision had to be made today.

Mayor Ford noted it does not.

Councilwoman Barber noted she would abstain from the vote and motioned
to Table the appointment; Second by Councilwoman Gantt. The motion
passed 5-0.

11. Appointment of the Council Liaison to the Main Street Advisory Board
Councilman Alexander motioned to appoint Councilman Thomas as the
Main Street Advisory Board Liaison; Second by Councilwoman Barber. The
motion passed 5-0.

COMMENTS FROM THE MAYOR
Mayor Ford noted the meeting tonight as a hybrid in-person and online format due to the
pandemic; noted the Omicron virus was still out there; noted the CDC has recommended
Pfizer booster for ages 12 and older and the Moderma booster for age 18 and older; and
recommended everyone get vaccinated and/or your booster if you have not already done
so.

5|Page
UPCOMING MEETINGS & ANNOUNCEMENTS: Meeting will be held via Zoom until
further notice. Meeting dates and times are subject to change. Please visit the city’s website
www.cityofstockbridge.com for the meeting invitation link, Facebook page or contact City
Hall offices at 770-389-7900 for updates.
➢ Youth Council Meeting, 5:30 p.m. - 2nd Wednesday of each month Levi
Meeting Room - City Hall (Jan 12)

➢ Main Street Advisory Board Meeting, 2nd Friday of each month 9:00 a.m. Via
Zoom (Jan 14)

➢ Downtown Development Authority Meeting, 6:00 p.m. Via Zoom - 3rd
Tuesday of each month Via Zoom (Jan18)

➢ Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of each
month Patrick Henry Meeting Room - City Hall (Jan 18)

➢ Planning Commission Meeting, at 6:30 p.m. Via Zoom – 4th Thursday of each
month (Jan 20)

➢ City Council Work Session Meeting, Last Tuesday of each month – Via Zoom
(Jan 25)

➢ City Council Meeting - 2nd Monday of each month 6:00 p.m. Location TBD
(Feb 14)

UPCOMING CITY EVENTS/INITIATIVES

➢ Please join Councilwoman Barber at the Eagles Landing Dance Center for FREE
Zumba Saturdays at 8 a.m. at 627 Red Oak Road Stockbridge, GA
Councilwoman Barber noted the Zumba classes on Saturday ended December 31st.

➢ A Continuous Salute to Veterans: Please forward pictures of Veterans including
name, branch, rank, and years of service as Councilman Thomas presents a special
tribute to our local veterans. Pictures should be submitted to:
zpearson@cityofstockbridge-ga.gov Thank you for your service!

➢ Here is your opportunity to Meet the Mayor, and voice your questions and/or
concerns Tuesday, January 25, 2022 from 10 a.m. to noon. Call Zenovia Pearson
to schedule an appointment. 770-389-7900 ext. 248.

➢ Mayor Pro Tem Alexander referenced the annual Martin Luther King Service Project
taking place Saturday, January 15th from 9am – noon at I-75/Jodeco Road for clean-
up and beautification for a weekend of service.

6|Page
Councilwoman Barber noted today is Will Anderson Day at Dutchtown High School who
honored the outstanding linebacker for the University of Alabama and wished him success
in the College National Football Championship game tonight.

Mayor Pro Tem Barber motioned to convene Executive Session for Personnel, Litigation
and Real Estate; Second by Councilman Thomas. The motion passed 3-2 (Blount/Gantt
opposed).

Councilman Thomas motioned to end Executive Session; Second by Councilman
Alexander. The motion passed 3-0 (Blount/Gantt were not present for the vote).

Councilman Thomas motioned to Reconvene the meeting; Second by Councilman
Alexander. The motion passed 3-0 (Blount/Gantt were not present for the vote).

Mayor Pro Tem Barber motioned to Reconsider the nomination and vote for Mayor Pro
Tem; Second by Councilman Alexander. The motion passed 3-0. (Blount/Gantt were not
present for the vote).

Mayor Pro Tem Barber motioned to nominate Councilman Alphonso Thomas as Mayor Pro
Tem: Second by Councilman Alexander. The motion passed 3-0. (Blount/Gantt were not
present for the vote).

Mayor Ford announced the Dr. Elizabeth Davis has just notified the City of Stockbridge that
the Henry County Board of Education has selected the former Patrick Henry High School
to be the site for the STEM school, here in the city of Stockbridge.

ADJOURN
Councilman Alexander motioned to adjourn; Second by Mayor Pro Tem Thomas. The
motion passed 3-0. (Blount/Gantt were not present for the vote).

Respectfully submitted by;

Vanessa Holiday, City Clerk MMC Anthony S. Ford, Mayor

7|Page
WORK SESSION MEETING
SUMMARY MINUTES
TUESDAY, JANUARY 25, 2022 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, City Manager
Mayor Pro Tem Alphonso Thomas Vanessa Holiday, City Clerk
Councilman Elton Alexander John Wiggins, City Treasurer
Councilwoman Yolanda Barber Quinton Washington, City Attorney
Councilman John Blount Jeremy T. Berry, City Attorney
Councilwoman LaKeisha Gantt
Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.

The meeting was called to order by Mayor Ford.

Invocation by Councilman Blount.

Pledge of Allegiance recited in unison by all in Attendance.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present.

Councilman Alexander motioned to amend the Agenda to add Discussion Item –
Warming Centers; Second by Councilwoman Barber. The motion passed 5-0.

Councilman Alexander motioned to adopt the Agenda; Second by Councilwoman
Barber. The motion passed 5-0.

Review of the Minutes – No Action Taken.

1. Draft Minutes for Special Called Meeting 12/9/2021
2. Draft Minutes for Council Meeting 12/13/2021
3. Draft Minutes for Special Called Meeting 12/15/2021
4. Draft Minutes for Work Session Meeting 12/21/2021

PUBLIC COMMENTS
All public comments must be submitted to the Clerk no later than one hour prior to the meeting.
The Public Comment Form can be found on the City’s webpage on the City Clerk’s page at:
https://stockbridge.seamlessdocs.com/f/20pkdz4mo7xb and the form must include your name,
phone, and email contact information. Comments are limited to (3) three minutes and will be read
by the Clerk during the meeting, respecting all members of the elected body, officials, and staff.
Comments including defamation, unruliness and/or swearing will not be accepted. None
1|Page
OLD BUSINESS
5. Council Consideration to appoint members to the Downtown Development
Authority Board.
Presented by Quinton Washington, City Attorney
Mayor Pro Tem Thomas motioned to approve the recommendation of
appointees from the DDA Committee to re-appoint Roger Custin and Bob
Swygert to 4-year terms; Second by Councilwoman Barber. The motion
passed 4-0-1 (Gantt Abstained).

Councilwoman Gantt noted she wanted to vote separately for Robert
Swygert and not collectively for the Committee’s recommendation.

6. Council Consideration to appoint Council Liaison to the Downtown
Development Authority.
Presented by Quinton Washington, City Attorney

Mayor Ford noted the DDA Committee has recommended either
Councilman Alexander or Councilwoman Barber.

Mayor Pro Tem Thomas noted he would like to hear from both nominees.

Councilwoman Barber noted the DDA did recommend her, and she is ok
with the vote and will abstain from voting.

Councilwoman Gantt noted she believes Councilman Alexander will do well
on the board given his real estate background.

Councilman Blount noted he voted on Councilman Alexander due to his (7)
seven years of experience on the Council.

Councilwoman Gantt motioned to appoint Councilman Elton Alexander:
Second by Councilman Blount. The motion passed 4-0-1 (Barber
Abstained).

7. Council Consideration to temporarily waive spending authority limits to
authorize the City Manager to approve Police Department start-up
purchases not to exceed a designated amount and/or specified costs for
pre-approved categories.
Presented by Frank Trammer, Police Chief
Chief Trammer noted it is becoming difficult to maintain and purchase
supplies with purchases over $25,000 which require approval by Council;
noted he has had conversations with Council and other law enforcement
professionals who have allowed under certain circumstances in the
procurement department to waive bidding on certain items; and made the
request for the Police Department be granted a limited waiver of the current
procurement process up to $75,000 for essential purchases only for the
Police Department which will be vetted and approved by the City Manager.

2|Page
Mr. Gardiner noted he agrees seeing time is of the essence and
recommends the limited waiver.

Councilman Blount noted there should be a lump sum amount and to work
with that amount and inquired if there was a projected amount.

Chief Trammer noted he has spoken with Mr. Wiggins, City Treasurer who
stated the Police Department has currently accrued around $4.8 million in
ARPA funding with a projection of needing $5.5 million with an additional
need between $500-$700,000.

Mr. Wiggins noted majority of the large purchases have come to Council for
approval such as vehicles, technology, and equipment; noted the extra
$500,000 being proposed is already in the ARPA funds but has not been
identified on what it will be used for.

Councilwoman Gantt noted she is fine with it, as long as it’s in the budget
and each department is able to have that same leeway at some point.

Mayor Pro Tem Thomas noted he understands the urgency and is ok with
the process and spoke on an email that was sent by him requesting reports.

Councilwoman Gantt motioned to approve to temporary waiver spending
authority limits to authorize the City Manager to approve Police Department
start-up purchases not to exceed a designated amount and/or specified
costs for pre-approved categories; second by Councilman Alexander. The
motion passed 5-0.

8. Council Consideration to approve the Residential Code Enforcement Fee
Schedule.
Presented by Fred Gardiner, City Manager
Mr. Gardiner noted during the December meeting the Council approved the
Commercial Code Enforcement Fee Schedule and requested the proposed
Residential Code Enforcement Fee Schedule with more clarification and is
what is being presented.

Councilwoman Gantt inquired if warnings will be given out prior to being
fined.

Mr. Gardiner noted it is his understanding that will happen first.

Councilwoman Gantt motioned to approve the Residential Code
Enforcement Fee Schedule; Second by Councilman Blount. The motion
passed 5-0.

3|Page
NEW BUSINESS
9. Council Consideration to approve Change Order #27 for work conducted by
H. J. Russell & Company in the amount of $38,268.33 for the purchase and
installation of Stage Perforated Soffit panels (Acoustical) at the
Amphitheater. This Change Order was recommended as a mandatory
design change by the architect, TSW. The acoustical panels were installed
in August 2021.
Presented by Fred Gardiner, City Manager
Mr. Gardiner noted this would limit the amount of sound and to mitigate the
sound adjacent to neighborhoods and surrounding areas and has been
recommended based on comments with work being already completed in
August 2021.

Carl Trevathan, Project Manager (Keck & Wood) clarified and noted the
expenditure for the change was contemplated in the previously approved
budget in February 2021 and will need no additional funding and does
exceed the threshold amount the City Manager is able to approve.

Councilwoman Barber inquired on how it would work and requested a visual
image.

Ms. Heather Hubble of TSW noted there was no visual to present, however,
it would be located at the ceiling of the stage with wood paneling and
directly above the stage is a gray perforated panel which allows sound to
come up and be absorbed by a soft acoustical blanket that traps the sound
which keeps it from bouncing to additional locations.

Councilwoman Barber inquired if these panels were installed prior to the
September and October 2021 concerts.

Ms. Hubble confirmed they were installed in prior to the concerts and noted
there are still concerns with sound even with the installation and wondered
if additional work could be completed.

Carl Trevathan noted it was only meant for the acoustics of the stage and
listening environment of the audience and not beyond the amphitheater.

Mr. Gardiner noted staff would needs to look at if from a cost standpoint to
address equipment that could be utilized whether it be natural or man-
made.

Councilman Blount noted there were previous conversations prior to the
completion of the Amphitheater on what barriers would be used to mitigate
sound from the Amphitheater.

Councilwoman Gantt noted she sent an email to the previous City Manager
regarding citizens wanting the city to look at a digital hertz sound to help
reduce sound coming from the back of the Amphitheater.

4|Page
Mayor Pro Tem Thomas noted for the record he made several requests for
sound barriers between the Amphitheater and the adjacent neighborhood
prior to the completion of the Amphitheater but received no support from
Council.

Councilwoman Barber stated she was sworn in the year the construction
started for the amphitheater and was not a part of approval process on
where and how to construct the amphitheater. Councilwoman Barber noted
she does recall having meetings and suggesting putting up walls, fencing
and trees as barriers.

Councilman Alexander noted there will always be a sound problem for
citizens living close to the Amphitheater and cannot put out a false hope
that the sound would go away completely.

Councilman Blount motioned to approve Change Order #27 for work
conducted by H. J. Russell & Company in the amount of $38,268.33 for the
purchase and installation of Stage Perforated Soffit Panels (Acoustical) at
the Amphitheater; Second by Councilwoman Gantt. The motion passed 5-0.

10. Council Consideration to extend Moratoria pertaining to Resolution R21-
1259 relating to building residential rental properties and R21-1286 relating
to hookah Bars and/or Lounges and Cigar Bars and/or Lounges R21-1360
Moratoria Extension.
Presented by Fred Gardiner, City Manager
Mr. Gardiner noted staff has requested an extension of the Moratorium
while the process of the UDC (Unified Development Code) is being
reviewed by Legal with an adoption date of March 14, 2022.

Mayor Pro Tem Thomas noted to the date has moved on the UDC
completion date and asks staff to adhere to the March 14th date.

Councilman Alexander noted for the citizens knowledge regarding the
Moratorium, Council previously passed a Resolution that limits certain types
of businesses that would saturate the city and wants to put a limit to how
many can be within the city.

Councilman Blount noted there should be something in place that defines
the Moratorium pertaining to certain businesses.

Councilwoman Gantt noted her concern is there are existing lounges, bars
and restaurant bar/lounges that may have hookahs and noted there is a
difference with having hookahs and cigars, where one may just sell
hookahs and the other cigars; and noted the way the resolution is written
states any existing facilities that are present and active are not allowed to
have multiple selections of hookah flavors.

5|Page
Mr. Gardiner noted if a previous establishment was open prior to the
Moratorium, they cannot be shut down and the Moratorium only pertains to
new businesses wanting to be established.

Councilman Blount motioned to approve the extension of Moratoria
pertaining to Resolution R21-1259 relating to building residential rental
properties and R21-1286 relating to hookah Bars and/or Lounges and Cigar
Bars and/or Lounges R21-1360 Moratoria Extension; Second by
Councilwoman Barber. The motion passed 5-0.

11. Council Consideration to approve Task Order No. 33.2 with Carter & Sloope
GIS Mapping program for Stormwater in the amount of $134,570.00.
Funding Source: ARPA.
Presented by Decius Aaron, Public Works Director
Mr. Aaron noted the city currently holds an MS4 Stormwater permit and part
of the permit requires the city to map and identify all the city’s stormwater
infrastructures, noting the city has over 20,000 and staff is required to
inspect one-fifth of the structures yearly; and asked for approval for staff to
have GIS located and identified.

Councilwoman Gantt motioned to approve Task Order No. 33.2 with Carter
& Sloope GIS Mapping program for Stormwater in the amount of
$134,570.00; Second by Councilman Alexander. The motion passed 5-0.

12. Council Consideration to approve the Stockbridge Youth Council request to
adopt Tye Street from North Henry Blvd. to Red Oak Rd. (Adopt-a-Road)
program.
Presented by Decius Aaron, Public Works Director
Mr. Aaron noted in October 2021 Council adopted the Adopt-A-Road
program with one of the requirements being the requestor would need to
come before Council to formally adopt a road; noted this item was originally
scheduled for the January 10th meeting but was pushed back and the Youth
Council has already done their first clean-up during the King Holiday
weekend.

Councilwoman Gantt thanked the Youth Council for making a hug
community effort and adopt-a-road.

Councilman Blount concurred and noted he was proud of the Youth Council
and noted during the GA Cities Summit, the Youth Council received praise
from everyone and thanked Chairwoman Ericka Harvey and Youth Council
Staff Liaison Randi Rainey.

Councilman Alexander concurred and noted the Youth Council showed up
and showed out at the Martin Luther King service project and keep
Stockbridge beautiful.

6|Page
Councilwoman Gantt motioned to approve the Stockbridge Youth Council
request to adopt Tye Street from North Henry Blvd. to Red Oak Rd. (Adopt-
a-Road) program; Second by Councilman Blount. The motion passed 5-0.

13. Council Consideration to accept the FY17, FY18, FY19 and FY20 CDBG
Sub-recipient Agreement for the City of Stockbridge in the amount of
$305,25.00 from the Henry County Community Development for the Smith-
Barnes Sewer Basin Rehabilitation Phase II Project.
Presented by Decius Aaron, Public Works Director
Mr. Aaron noted staff and Falcon Design have been working on the
rehabilitation project for the city’s overall sewer system infrastructure
improvement program which is one of several projects that is ongoing; and
noted this area has been an issue for over 15 years and the project will
improve and correct issues with the sewer spills in the Smith-Barnes Sewer
Basin.

Councilwoman Barber inquired if this would be a lump sum.

Mr. Aaron noted the city received funding for Phase 1 and this would be
Phase 2 funding.

Councilwoman Barber motioned to approve and to accept the FY17, FY18,
FY19 and FY20 CDBG Sub-recipient Agreement for the City of Stockbridge
in the amount of $305,25.00 from the Henry County Community
Development for the Smith-Barnes Sewer Basin Rehabilitation Phase II
Project; Second by Councilwoman Gantt. The motion passed 5-0.

14. Council Consideration to award a fixed contract to the lowest responsive
bidder RDJE, Inc. re; Invitation to Bid (ITB) Number 2021-0012 for the City
of Stockbridge Smith-Barnes Sewer Basin Rehabilitation Phase II in the
amount of $1,204,505.00. Funding Source 898,780.00 (ARPA) and
$305,725.00 (CDBG).
Presented by Decius Aaron, Public Works Director
Mr. Aaron noted this is the awarding of the project to begin the rehabilitation
of the Smith-Barnes Sewer Basin.

Councilman Alexander inquired on the city applying for additional ARPA
funding.

Mr. Aaron noted the date was pushed back to show the ones who would be
awarded funding.

Councilman Blount motioned to approve award a fixed contract to the
lowest responsive bidder RDJE, Inc. re; Invitation to Bid (ITB) Number
2021-0012 for the City of Stockbridge Smith-Barnes Sewer Basin
Rehabilitation Phase II in the amount of $1,204,505.00; Second by
Councilman Blount. The motion passed 4-0-1 (Barber Abstained).

7|Page
15. Council Consideration to approve the purchase of fifty-five pistols for the
City of Stockbridge police Department in the amount of $28,162.00.
Funding Source (ARPA).
Presented by Frank Trammer, Police Chief
Chief Trammer noted staff is seeking approval for the purchase of fifty-five
pistols from Ed’s Public Safety using a GA State contract in the amount of
$28,162.00 and using ARPA funding.

Councilman Blount noted Council just approved a procurement process and
inquired if it was used for the pistols.

Chief Trammer confirmed.

Councilwoman Barber motioned to approve the purchase of fifty-five pistols
for the City of Stockbridge police Department in the amount of $28,162.00;
Second by Councilman Alexander. The motion passed 5-0.

16. Council Consideration to approve the purchase of forty patrol rifles for the
City of Stockbridge police Department from Ed’s Public Safety Supply in the
amount of $37,080.00. Funding Source (ARPA).
Presented by Frank Trammer, Police Chief
Chief Trammer noted staff is seeking approval for the purchase of forty
patrol rifles from the lowest bidder Ed’s Public Safety Supply in the amount
of $37,080.00 and using ARPA funding.

Councilwoman Barber motioned to approve the purchase of forty patrol
rifles for the City of Stockbridge Police Department from Ed’s Public Safety
Supply in the amount of $37,080.00; Second by Councilwoman Gantt. The
motion passed 5-0.

17. Council Consideration to appoint members to fill vacancies on the
Stockbridge Ethics Board.
Presented by Quinton Washington, City Attorney
Attorney noted a Resolution has been drafted to fill the vacancies for the
Ethics Board.

Councilman Blount inquired how many are currently on the board and what
is the max of people for the board.

Ms. Holiday noted the Ethics Board is a 5-member board and there are
currently two vacancies.

Councilwoman Gantt inquired if council received notice of applications for
the Ethics Board.

Ms. Holiday noted the applications have been posted for some time, noting
the loss of Dr. Flynn, and Mr. Binion stepped down.

8|Page
Councilwoman Gantt requested to be notified of new Ethics Board
applications.

Mayor Ford noted the referenced applications are included in the Council
packets that shows which board they would like to be a part of.

Councilwoman Barber motioned to approve to appoint members to fill
vacancies on the Stockbridge Ethics Board; Second by Councilwoman
Gantt. The motion passed 5-0.

DISCUSSION
18. Warming Centers
Presented by Councilman Alexander
Councilman Alexander noted there is a concern as the city grows there are
no warming centers during cold nights or senior citizens are going without
heat in their homes; noted he would like Council to charge staff, through a
consensus, with moving forward with research and to come back to try to
establish a center.

Mr. Gardiner noted at his previous employment, they utilized fire stations as
warming centers and used ARPA funds and worked with non-profit
organizations to provide shelter; noted the city could look at using a fire
station close by and any city building that is vacant as a warming center;
and noted there should be discussions with the County and non-profit
organizations as a collaborative effort.

Mayor Ford noted he shares the same concerns and noted there would
need to be bedding and food and mental health on-site and will take a
coordinating effort.

Councilman Blount noted he is on board.

Councilwoman Gantt noted she thinks it is something that is needed
throughout the county.

Mayor Pro Tem Thomas noted he is in support.

Councilman Alexander inquired if a vote was needed.

Attorney Washington noted as long as there is a consensus with Council,
no action is needed.

Mr. Gardiner noted an MOU (Memorandum of Understanding) may need to
be put into place.

9|Page
COMMENTS FROM THE MAYOR
Mayor Ford read the National Human Trafficking Awareness Month proclamation; noted
we are still in the midst of a pandemic and hopefully things are getting better, noted free
vaccinations and the booster are available to everyone age 16 and up and are being
given at the Henry County Public Health Department 135 Henry Pkwy. in McDonough
and the number to call for an appointment is 470-664-0005 where the Pfizer and Moderna
vaccinations are being administered; noted COVID Testing is taking place Monday thru
Friday from 9am – 3pm at Red Hawk Field in McDonough; note Free COVID Test Kits are
available (check social media sites for information) maximum of (4) kits per household;
noted you can cross over on Pfizer and Moderna Booster shot, but you must start and
finish shots 1 and 2 with the same Pfizer or Moderna vaccination; noted individuals age 5
and up are eligible for the Pfizer vaccine as authorized by the CDC; encourage everyone
to always check with your doctor for guidance and noted you can always reach out to the
District Headquarters for Public Health in LaGrange, GA at 800-847-4262.

UPCOMING MEETINGS & ANNOUNCEMENTS: Meetings will be held via Zoom until
further notice. Meeting dates and times are subject to change. Please visit the city’s website
www.cityofstockbridge.com for the meeting invitation link, Facebook page or contact City
Hall offices at 770-389-7900 for updates.
➢ Youth Council Meeting, 5:30 p.m. - 2nd Wednesday of each month Levi
Meeting Room - City Hall (Feb 9)

➢ Main Street Advisory Board Meeting, 2nd Friday of each month 9:00 a.m. Via
Zoom (Feb 11)

➢ City Council Meeting - 2nd Monday of each month 6:00 p.m. Location TBD
(Feb 14)

➢ Downtown Development Authority Meeting, 6:00 p.m. Via Zoom - 3rd
Tuesday of each month Via Zoom (Feb 15)

➢ Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of each
month Patrick Henry Meeting Room - City Hall (Feb 15)

➢ City Council Work Session Meeting, Last Tuesday of each month – Via Zoom
(Feb 22)

➢ Planning Commission Meeting, at 6:30 p.m. Via Zoom – 4th Thursday of each
month (Feb 24)

UPCOMING CITY EVENTS/INITIATIVES
• A Continuous Salute to Veterans: Please forward pictures of Veterans including
name, branch, rank, and years of service as Mayor Pro Tem Thomas presents a
special tribute to our local veterans. Pictures should be submitted to:
zpearson@cityofstockbridge-ga.gov Thank you for your service!
• Please join Mayor Pro Tem Thomas for the 11th Annual African American Heritage
Celebration to be presented virtually, Saturday, February 26, 2022, at 4:00 p.m. The
Honorable Pastor T. J. McBride of Tabernacle of Praise will be the Keynote Speaker.
10 | P a g e
• Here is your opportunity to Meet the Mayor, and voice your questions and/or
concerns Monday, February 28, 2022, from 10 a.m. to noon. Call Zenovia Pearson
to schedule an appointment. 770-389-7900 ext. 248.
EXECUTIVE SESSION
Councilwoman Barber motioned to convene Executive Session for Personnel, Real Estate
and Potential Litigation; Second by Councilwoman Gantt. The motion passed 5-0.
Councilman Alexander motioned to adjourn Executive Session; Second by Councilman
Blount the motion passed 4-0 (Barber not present).
Councilman Alexander motioned reconvene; Second by Councilwoman Gantt. The motion
passed 4-0 (Barber not present).
Councilman Blount motioned to adjourn; Second by Councilwoman Gantt. The motion
passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk MMC Anthony S. Ford, Mayor

11 | P a g e
City of Stockbridge
MEETING DATE
AGENDA ITEM
February 14, 2022 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works.

ITEM/PROJECT/EVENT:
Right-of-Way Landscaping annual contract in the amount of $300,000.00.

BACKGROUND INFORMATION:
The Public Works Department is requesting City Council’s approval to increase the annual contract (2019-
00022P) with CGL Facilities Management, LLC. for Right-of-Way Landscaping to an annual amount of
$300,000.00 as approved in the FY2022 budget. The account number is 100-42200-522000 (Right-of-Way
Landscaping).

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT $300,000.00
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
City of Stockbridge
MEETING DATE
AGENDA ITEM
February 14, 2022 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works.

ITEM/PROJECT/EVENT:
Facility Janitorial Maintenance Services—Intercontinental Commercial Services, Inc. Annual Contract in the
amount of $118,080.00.

BACKGROUND INFORMATION:
The Public Works Department is requesting City Council’s approval to increase the annual contract (RFP
2020-0025) with Intercontinental Commercial Services, Inc. for janitorial maintenance services to an annual
amount of $118,080.00. The increase includes the addition of the Public Works Admin Building and Day
Porter Services. Budgeted funds available in the 2022 budget account numbers 100-15650-522319 (Facility
Cleaning PW Admin) and 100-15650-522321 (Facility Cleaning City Hall).

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT $118.080.00
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
City of Stockbridge
MEETING DATE
AGENDA ITEM
February 14, 2022 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works.

ITEM/PROJECT/EVENT:
Operation Repair/Maintenance and Construction—Site Engineering in the annual amount of $255,000.00.

BACKGROUND INFORMATION:
The Public Works Department is requesting City Council’s approval to increase the annual contract (RFP
2020-0026) with Site Engineering, Inc. for on-call water & sewer emergency & operational repair/
maintenance and construction services to an annual amount of $255,000.00 as approved in the FY2022
Stormwater budget. The account number is 510-42500-542515 (Stormwater Repair).

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT $255,000.00
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
City of Stockbridge
MEETING DATE
AGENDA ITEM
February 14, 2022 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
x BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works.

ITEM/PROJECT/EVENT:
Facility Landscape Services—Yellowstone Landscape to increase annual contract amount to $375,000.00
with the following allocations: Government Buildings $300,000.00 Amphitheater $75,000.00

BACKGROUND INFORMATION:
The Public Works Department is requesting City Council’s approval a budget adjustment for annual
landscaping services. The budgets are as follow:
• Government Buildings (Landscaping 100-15650-522210) $300,000.00
($175,000.00 was approved in the FY2022 Government Buildings for landscaping, however the current
contract amount for landscaping is $244.992.00).
• Amphitheater (Landscaping 565-61800-522219) $75,000.00
($70,000.00 was approved in the FY2022 Amphitheater budget for landscaping, however the current
contract amount for landscaping is $74,220.00).

The Public Works Department is requesting City Council’s approval to increase the annual contract (RFP 021-
0004) with Yellowstone Landscaping, LLC for facility landscape maintenance services to an annual amount of
$375,000.00. The increase includes the addition of the Amphitheater. The account number is 100-15650-
522219 (Landscaping) and 565-61800-522219 (Landscaping).

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________
AMOUNT $375,000.00
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________
ATTACHMENTS:
