---
date: 2017-02-28
title: February 28, 2017 Work Session Meeting Agenda Packet
source: 2017-02/2017-02-28_February 28, 2017 Work Session Meeting_Agenda Packet.pdf
pages: 1
---

City of Stockbridge
Bringing People
Together
STOCKBRIDGE CITY COUNCIL
Mayor Judy Neal Council Meeting
Mayor Pro Tem Anthony S. Ford Agenda
Councilman Elton Alexander
February 28, 2017 6:00 PM
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson

CITY MANAGER
Michael Harris

CITY CLERK
Vanessa Holiday
Council Chamber 2nd Floor

DEPUTY CLERK 4640 N. Henry Blvd.
Randi Rainey Stockbridge, GA 30281

Website: www.cityofstockbridge.com
CITY ATTORNEY
Phone: 770­389­7900
Michael Williams
Fax: 770­389­7912
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
TUESDAY, FEBRUARY 28, 2017 6:00 PM

Mayor & City Council Administration
Judy Neal, Mayor Michael Harris, City Manager
Anthony S. Ford, Mayor Pro Tem Vanessa Holiday, City Clerk
Elton Alexander, Councilman Randi Rainey, Deputy City Clerk
John Blount, Councilman Michael Williams, City Attorney
LaKeisha Gantt, Councilwoman
Neat Robinson, Councilwoman

I. Call to Order
II. Roll Call Present Absent

Mayor Pro Tem Ford
Councilman Alexander
Councilman Blount
Councilwoman Gantt
Councilwoman Robinson

III. Invocation
IV. Pledge of Allegiance
V. Adoption of the Agenda
VI. Review of Minutes for 1/9/2017 and 1/31/2017 for approval on 3/13/2017

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes.

OLD BUSINESS

Item # 1 ­ Council Consideration to approve the Social Media Policy
Presented by: Michael Harris, City Manager
Page | 3

NEW BUSINESS

Item # 2 ­ 2017 Paint Henry Blue­ Raising Awareness for the Prevention of Child
Abuse Kick­Off Month in Stockbridge Thursday, March 30,017. Request Use of
Merle Manders Conference Center 111 Davis Rd. 5pm­9pm
Presented by: Susan Crutchfield

Item # 3 ­ 2017 Taste of Henry Promotional Partnership
Presented by: Nan Jenkins, Director of A Friend's House

Item # 4 ­ Council Consideration to approve Employee Manual update.
Presented by: Renee Wheeler, Human Resources Manager

Item # 5 ­ Council Consideration to approve Statewide Contract for Public Works/Sewer Department
#SWC­99999­SPD­000039, in the amount of $84,548.00 with Wade Ford (Marietta, GA) for the purchase of one
(1) Ford F­550 Truck with a nine (9’) foot crane attached with a service body. This is a one­time purchase.
Presented by: Decius Aaron, Public Works Director

Item # 6 ­

Council Consideration to approve Statewide Contract for Public Works/Sewer Department #SWC­99999­SPD­
ES40199373­002 in the amount of $75,993.00 with Alan Vigil (Morrow, GA) for the purchase of three (3) Ford F­
150 Pick Up Trucks with super cabs. This is a one­time purchase.

Presented by: Decius Aaron, Public Works Director

Item # 7 ­ Council Consideration to approve the recommendation of Diversified Environmental
Management, Inc. for demolition and site clearing services of 146 Burke Street, Stockbridge, GA.
Presented by: Donald Riley, Procurement Specialist

Item # 8 ­

Council Consideration to approve use of the Ted Strickland Community Center for Senior Citizens Fun Night
to be held on March 23, 2017.

Presented by: Councilwoman Gantt

DISCUSSION

February 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
Page | 4

Item # 9 ­

Fiber Optic Connection.

Presented by: Steven Lease, Liberty Tech

Item # 10 ­ Request for Amendment of the City’s Zoning Code In regards to brick facade requirement to
be applied throughout the City.
Presented by: Michael Williams, City Attorney

CITY MANAGER'S COMMENTS
Michael Harris

COUNCIL'S COMMENTS

Councilman Alexander

Councilman Blount

Mayor Pro Tem Ford

Councilwoman Gantt

Councilwoman Robinson

MAYOR'S COMMENTS
Mayor Judy Neal

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)
I. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney­client
privilege as provided in Georgia Code section 50­14­2(1) and 50­14­3(b)(1)(A). The subject
discussed was {identify the case or claim discussed but not the substance of the attorney­client
discussion}.

II. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property
as provided in Georgia Code section 50­14­3(b)(1)(B).

III. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or
disposal of real estate as provided in Georgia Code section 50­14­3(b)(1)(C),

February 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
Page | 5

IV. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property
subject to approval in a subsequent public vote as provided in Georgia Code section 50­14­
3(b)(1)(D).

V. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate
subject to approval in a subsequent public vote as provided in Georgia Code section 50­14­
3(b)(1)(E).

VI. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring,
disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as
provided in Georgia Code section 50­14­3(b)(2).

VII. Meeting to interview one or more applicants for the position of the executive head of an agency
as provided in Georgia Code section 50­14­3(b)(2).

VIII. Pursuant to the attorney­client privilege and as provided by Georgia Code section 50­14­2(1), a
meeting otherwise required to be open was closed to the public in order to consult and meet
with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative
proceedings, or other judicial actions brought or to be brought by or against the agency or any
officer or employee or in which the agency or any officer or employee may be directly involved
and the matter discussed was {identify the matter but not the substance of the discussion.}.

IX. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as
provided by Georgia Code section 50­14­3(a)(1).

February 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
Page | 6

ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS
All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to
change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at
770.389‐7900 for information.

OFFICIAL CITY MEETINGS
 Main Street Advisory Board Meeting scheduled for Friday, March 10, 2017 has been
canceled.

 Council Meeting – Monday, March 13, 2017 ‐ 6:00 p.m.‐ City Hall Chamber

 Stockbridge Zoning Advisory Board Meeting – Thursday, March 23, 2017 at
6:00 p.m. at City Hall in the Levi Meeting Room.

 Downtown Development Authority Board Meeting – Monday, March 27, 2017 at 6:00
p.m. at City Hall in the Levi Meeting Room

 Council Work Session – Tuesday, March 28, 2017 ‐ 6:00 p.m. ‐ City Hall Chamber.

COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES
 Coffee w/a Cop – Hosted by Mayor Pro Tem Ford‐ Date and Location to be announced.

 Senior Fun Night – Hosted by Councilwoman Gantt – March 23, 2017.
Details to follow.

CIVIC EVENTS
 Paint Henry Blue, Kick‐Off Campaign in Stockbridge, Thursday, March 30, 2017
at 6:00 p.m.

Motion to Adjourn.

February 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
City of Stockbridge
Social Media Policy
The social media adventure
The City of Stockbridge has embarked on the adventure that is today’s social media. In an effort to build
relationships; reach audiences that don’t have access to or typically utilize the City’s more traditional
means of communication (e.g., newsletter); share information, as needed, on a real-time basis; and
retain its reputation as a progressive community, Stockbridge has begun to utilize social media outlets.
We anticipate that our foray into social media will be an ongoing adventure that will require us to be
flexible and open to opportunities.

Despite the fact that social media is still an emerging technology and that the way in which people use
the technology will continue to morph, the City of Stockbridge, through this policy, seeks to establish
some basic guidelines for use of its social media outlets.

Our vision for social media usage
 While social media provides an effective forum for building relationships and for conveying
small “bites” of information, they do not serve as the City’s sole or even primary means of
communication with residents, businesses, and others. The City of Stockbridge utilizes well-
established means (e.g., public quarterly town hall meetings, website, and quarterly newsletter)
to effectively share information with a variety of audiences.
 Social media forums provide an interactive means of sharing information that relates to the City
of Stockbridge and of engaging in ongoing conversation. They provide an easy-to-use means of
engaging citizens and others.
 Social media can be especially effective in communicating information in crisis situations when
timeliness of the information is crucial.
 Social media is a particularly ineffective tool for communicating about complex issues and for
addressing riled emotions. The City will use more appropriate means to communicate detailed
information about complex issues and to discuss concerns with citizens and others who post
potentially volatile comments.
 Practical and legal considerations may sometimes constrain, prevent, or prohibit discussion of
certain topics, such as court cases, through this medium.
 We recognize that not everything posted will (or should be) flattering to the City. Posts that
offer thoughtful criticism of the organization (not individuals) and City initiatives are welcome
and shall not be removed or altered except as provided for in this policy.

Maintenance of City-owned accounts
 The City of Stockbridge will utilize one central account with desired social media networks (e.g.,
Facebook, Twitter, and others). Individual departments and employees will utilize the central
account to convey desired communication.
 Management of social media accounts and initiatives shall lie primarily within the economic and
community development department, and specifically (but not solely) with the public
information officer.
 A limited number of staff members, including those in economic and community development,
shall have access to social media accounts and passwords and permission to post as “City of
Stockbridge”.
 Elected officials and other staff members are not to post, without advance approval, to the City
of Stockbridge pages as representatives of the organization.
 Other City staff members may request that authorized staff post a message from the City of
Stockbridge on their behalf.
 Posts to City pages/accounts from employees’ personal accounts are not permitted.
 The City will strive to share information honestly and openly and to receive comments and
feedback with an “open mind” in a spirit of collaboration.
 The City shall not post untruthful and purposefully inaccurate information. If an inadvertent
inaccuracy is posted, a correction will be published as soon as possible.
 Designated City staff members may post comments/replies without advance review or
permission of City management. However, if staff members have concerns or desire advance
review, they may request such from the city manager, assistant to the city manager, or
appropriate department head.
 The City will not edit others’ posts.
 At all times, employees shall use good judgment when posting. Employees shall refrain from
posts that may be interpreted as offensive, obscene, demeaning, or inflammatory. Confidential
information shall not be posted.
 At times, employees may determine other means/tools are more appropriate ways to respond
to citizen/fan posts or may determine that it is best not to respond to a post at all.
 In general, individual complaints, concerns, or service requests will not be addressed via social
media.
 Staff members shall resist the temptation to engage in back-and-forth conversation regarding
topics that are complex, controversial, heated, or otherwise sensitive.
 City employees, in consultation with the city manager, will determine when an issue raised by
others has reached a “critical mass” that requires a City response on the account.
 When employees do choose to reply to negative or heated comments, they need to do so in a
manner that reflects positively on the City.
 A standard reply may be used to direct users with concerns related to sensitive or complex
issues. This standard reply shall read something like: The City of Stockbridge is very interested
in insights, concerns expressed here. However, complex topics typically are not effectively
discussed in forums such as this. Please contact the City’s public information officer or City
Manager at 770-389-7900 if you wish to voice your concerns further or obtain additional
information.
 Employees who post to City accounts (as City of Stockbridge) shall strive to be sure that their
posts pass the “grandma” test; that is, posts shall be of the sort that would not cause grandma
disappointment, embarrassment, or to shake her finger and scold.

Guidelines and limitations for all users
 The conversation shall remain civil and respectful always.
 Inaccurate information posted by non-employees may be addressed and corrected, on a factual
basis only.
 In an effort to keep the conversation open to all and to limit spam, posts from the same
individual or organization shall be limited to no more than two (2) per day.
 Personal attacks, vulgar language, discriminatory or inflammatory posts by others are strongly
discouraged. If a post is determined to be in violation of this policy, such posts may be
removed.
 Elected officials may not post as “City of Stockbridge” and are discouraged from discussing
campaigns, issues, and other political matters on City accounts.
 Campaigning – on behalf of political candidates or in support or opposition to issues – is
discouraged.
 Political candidates are encouraged to establish their own fan pages and social media accounts
and are discouraged from using City of Stockbridge accounts, pages, etc.
 Repeated violations to this policy may result in removal of access to the service.
 This Social Media Policy shall be revised as needed. Posts to the City of Stockbridge’s social
media accounts shall constitute acceptance of this policy.

Policy created 02/28/2017
Item #8
Council Consideration
for use of the
City’s Community Center
for
“Senior Citizens Fun Night”
Hosted by:
Councilwoman Gantt
CITY OF STOCKBRIDGE
DARK FIBER NETWORK

City Council Work Session
February 28, 2017
PROPOSED FIBER LOOP
CITY-OWNED OPTION

PROS CONS
• It is the City’s! • Longer installation time
• Asset for internal use, renting, or • Higher upfront costs
reselling
• Requires:
• Generally low ongoing costs and • Design
minor maintenance
• Permits
• Costs incurred from physical damage
or pole rental fees • Pole agreements
• Achieve much higher speeds • Resolution of right-of-way
(1 – 10 GB vs. 10 – 100 MB from • ABOVE MAY REQUIRE
providers) EMPLOYING AN ENGINEERING
FIRM
• No restrictions on what the City
can run over it
RENTING/PAYING PER MONTH

PROS CONS
• Low to no up-front costs • Long installation time
• Speed limitations
(10x factor in most cases)
• Limitations on re-selling access
• Limitations on protocols or types of
data that can be run across it
• Likely requires using more than 1
vendor to achieve coverage
• Contracts
• No control over long-term costs
(e.g., costs may increase)
• Perpetual costs
ADDITIONAL CONSIDERATIONS

HYBRID SOLUTION WIRELESS POINT-TO-POINT
• Practical in short or near term • Option as point solutions
• Still requires engineering and site • Option to cover “last mile”
surveys to determine costs
• Have fallen out of favor due to:
• Instability
• Susceptibility to weather and
acts of God
• Limitations on speeds that are
able to be achieved

REMEMBER – AN ISP STILL IS REQUIRED TO FEED THE FIBER
