---
date: 2023-02-23
title: Work Session Meeting Agenda Packet
source: 2023-02/2023-02-23_Work Session Meeting_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Council Meeting
CITY COUNCIL Agenda
Mayor
February 28, 2023 6:00 PM
Anthony Ford
Mayor Pro Tem Yolanda Barber
Councilman Elton Alexander
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilman Alphonso Thomas

CITY MANAGER
Frederick Gardiner

CITY CLERK
Vanessa Holiday STOCKBRIDGE CITY HALL

4640 NORTH HENRY BLVD.
CITY TREASURER
STOCKBRIDGE, GA 30281
John Wiggins
Website: www.cityofstockbridge.com

CITY ATTORNEY Phone: 770-389-7900
Quinton G. Washington Fax: 770-389-7912
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
TUESDAY, FEBRUARY 28, 2023 6:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION OF THE AGENDA

REVIEW OF THE MINUTES
1 Draft Minutes January 9, 2023
2 Draft Minutes January 31, 2023

PUBLIC COMMENTS - All persons wishing to speak for public comment must
sign in with the City Clerk prior to the beginning of the meeting. You must sign
your name, address, and phone number. You will be able to address the Mayor
and Council for three (3) minutes. Speakers must respect all members of the
elected body, officials, and staff. Defamation, unruliness and/or swearing will not
be tolerated while meetings are in session.

OLD BUSINESS
3 Council consideration to approve the OpenGov (Cloud Solutions Carahsoft)
Budgeting & Planning platform under the State of Georgia Contract 99999-
SPD-T20190814-0001 for a 3 year term for $173,700.08. - Presented by: John
Wiggins

NEW BUSINESS
4 Council consideration to approve Task Order No. 2023.03 with Falcon
Design – Davidson Parkway 10’ Sidewalks in the amount of $70,000.00. The
funding source is from TSPLOST. - Presented by: Decius Aaron, Jeremy
Goodwin
Page | 3

5 Council consideration to approve Task Order No. 2023.04 with Falcon
Design – Tye Street 10’ Sidewalks in the amount of $119,500.00. The funding
source is from TSPLOST. - Presented by: Decius Aaron, Jeremy Goodwin
6 Council consideration to approve Task Order No. 2023.05 with Falcon
Design – Peach Drive 10’ Sidewalks in the amount of $41,500.00. The funding
source is from TSPLOST. - Presented by: Decius Aaron, Jeremy Goodwin
7 Council consideration to approve Task Order No. 2023.06 with Falcon
Design – Old Atlanta Road 10’ Sidewalks in the amount of $94,000.00. The
funding source is from TSPLOST. - Presented by: Decius Aaron, Jeremy
Goodwin
8 Council consideration to approve the renewal of the term contract No. 2019-
00022P, Facility Maintenance Solutions/Grounds Keeper Landscape, between
CGL Facilities Management, LLC in the amount of $200,000.00. Funding
source is from Public Works Department budgeted funds. - Presented by:
Decius Aaron
9 Council consideration to approve the renewal of contract No. 2019-0032P,
Johnson Controls, Security Solutions, LLC (Tyco Integrated Security, LLC) for
Facility Equipment Systems and Services in the amount of $100,000.00.
Funding source is from Government Buildings budgeted funds. - Presented by:
Decius Aaron
10 Council consideration to approve the purchase of seven (7) Fleet 3 In-car
Camera Systems with integrated License Plate Readers. The cost for readers
is $116,853.60. The City has approved these items as part of the 2023 Capital
Budget. - Presented by: Major Richard Godfrey
11 Council Consideration to amend the City of Stockbridge Municipal Code
Section 5.16.050 - Rules for Interment Administration Fee from $100 to $200
and assessing an Unauthorized Interment Penalty in the amount of $1000.
- Presented by: Vanessa Holiday

MAYOR'S COMMENTS (Mayor Anthony Ford)

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
: Council meetings will be held in the City Council Chamber. Meeting dates,
locations and times are subject to change. Please visit the city’s website
www.cityofstockbridge.com for the meeting invitation link, Facebook page or
contact City Hall offices at 770-389-7900 for updates.

• Main Street Advisory Board Meeting 2nd Friday of each month at 9:00
a.m. - City Hall Levi Meeting Room (Mar 10)
• City Council Meeting, 2nd Monday of each month at 6:00 p.m. – City
Hall Council Chamber (Mar 13)
• Youth Council Meeting, 6:30 p.m. - 2nd Monday of each month - City
Hall Levi Meeting Room - City Hall (Mar 13)
• Citywide Development Authority Meeting, 2nd Tuesday of each month
6:00 p.m. - City Hall Levi Meeting Room (Mar 14)
February 28, 2023 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
Page | 4

• City Council Retreat – March 20 – March 22, 2023
• Downtown Development Authority Meeting, 6:00 p.m. Via Zoom - 3rd
Tuesday of each month Via Zoom (Mar 21)
• Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of
each month Levi Meeting Room - City Hall (Mar 21)
• Planning Commission Meeting, 6:30 p.m. - City Hall Council Chamber
4th Thursday of each month– (Mar 23)
• City Council Work Session Meeting, Last Tuesday of each month at
6:00 p.m. – City Hall Council Chamber (MARCH WORK SESSION IS
CANCELED)

UPCOMING CITY EVENTS/INITIATIVES

• SAVE THE DATE! Join Councilman Alexander for the Annual Women’s
History Month Celebration, Sunday, March 5th at the Merle Manders
Conference Center from 3pm – 5pm.
• Councilman Blount on Wednesday, March 22nd at the Merle Manders
Conference Center for Bingo from 10am - noon. Please contact
Rosalynd Rawls at 678-833-3348 for more information.
• A Continuous Salute to Veterans: Please forward pictures of Veterans
including name, branch, rank, and years of service as Mayor Pro Tem
Thomas presents a special tribute to our local veterans. Pictures
should be submitted to: Rosalynd Rawls at rrawls@cityofstockbridge-
ga.gov Thank you for your service!

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

ADJOURNMENT

February 28, 2023 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
COUNCIL MEETING
SUMMARY MINUTES
MONDAY, JANUARY 9, 2023 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, City Manager
Mayor Pro Tem Alphonso Thomas Vanessa Holiday, City Clerk
Councilman Elton Alexander John Wiggins, City Treasurer
Councilwoman Yolanda Barber Quinton Washington, City Attorney
Councilman John Blount Jeremy T. Berry, City Attorney
Councilwoman LaKeisha Gantt
Mission: To provide visionary leadership and superior municipal services that enhance the quality of life
for citizens while creating a welcoming business atmosphere focused on sustainability and expansion
of tourism and cultural events.
The meeting was called to order by Mayor Ford.

Invocation by Forest Park Councilmember Daboure Antoine.

Pledge Of Allegiance was recited by all in attendance.
City Clerk, Vanessa Holiday was asked to proceed with roll call. All members were in
attendance except Councilman Alexander.

Mayor Pro Tem Thomas motioned to amend and adopt the Agenda moving Item #21 to be
heard following Ceremonial, and Postpone Item #14, 15, 16 and 17 to be heard at the February
13, 2023 council meeting: Second by Councilwoman Gantt. The motion passed 4-0.

The City Clerk read for the record the items to be to be heard at the February 13, 2023 council
meeting: #14-city of Stockbridge – Adoption of the Official Zoning Map- #OZM-2022-01; #15-
City of Stockbridge – Adoption of the Overlay District Map #odm-2022-01; #16- City of
Stockbridge – Adoption of the Future Land Use Map #FLUM-2022-01 and #17- City of
Stockbridge – Unified Development Code --Text Amendment TX-2022-01.

1. Adoption of the Minutes for the Council Meeting November 14, 2022
2. Adoption of the Minutes for the Work Session Meeting November 29, 2022
Councilwoman Barber motioned to approve the following Minutes: Second by Mayor Pro Tem
Thomas. The motion passed 4-0.

Councilman Alexander joined the meeting.

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PUBLIC COMMENTS - All persons wishing to speak for public comment must sign in with the
City Clerk prior to the beginning of the meeting noting your name, address, and phone number.
You will be allotted three (3) minutes. Speakers must respect all members of the elected body,
officials, and staff. Defamation, unruliness and/or swearing will not be tolerated. None

CEREMONIAL
3. Appointment and Swearing-In of Municipal Court Judge
Councilman Blount motioned to appoint Matthew McCord as the Municipal Court
Judge: Second by Councilwoman Gantt. The motion passed 5-0 followed by the
Swearing-in of Judge McCord by Mayor Ford.

4. Appointment and Swearing-In of Municipal Court Solicitor
Councilwoman Gantt motioned to appoint Julie Kert as the Municipal Court
Solicitor: Second by Mayor Pro Tem Thomas. The motion passed 5-0 followed by
the Swearing-in of Julie Kert by Mayor Ford.

5. Appointment of Mayor Pro Tem
Mayor Pro Tem Thomas motioned to Nominate Yolanda Barber to serve as Mayor
Pro Tem: Second by Councilman Alexander. The motion passed 3-0-2
(Blount/Gantt Abstained).

6. Appointment of City Attorney
Councilman Thomas motioned to appoint Bell Washington as the City Attorney:
Second by Councilman Alexander. The motion passed 5-0.

7. Swearing in of Planning Commission Members by Mayor Ford
Swearing-in of Kathleen Nelson - Term Expires 12/31/2024.
Harold Thibodeaux – Term Expires 12/31/2026

8. Swearing-In of Advisory Committee Members by Mayor Ford
Bonita Adams – Term Expires 12/31/2024.
Joc’Quelyn Carter – Term Expires 12/31/2024
Ericka Harvey – Term Expires 12/31/2024
Ayesha Watson – Term Expires 12/31/2024
Tonya Williams – Term Expires 12/31/2024

9. Swearing-In of Main Street Advisory Board Members by Mayor Ford
Andrea Burnett – Term Expires 12/31/2024.
Camille Reynoso Mason – Term Expires 12/31/2023

10. Review of the proclamations read by Mayor Ford prior to the meeting.
Proclamation – Martin Luther King, Jr. National Holiday
Proclamation – National Law Enforcement Appreciation Day

2|Page
PUBLIC HEARING
11. ANNEXATION CASE #AX-2022-01 -- The City of Stockbridge Planning
Commission and the City of Stockbridge Mayor and City Council will hear an
Annexation Request by S3 Capital Investments, LLC, the Applicant, represented
by Attorney Michele Battle of Battle Law, P.C., the Agent, to annex a parcel, as
described below, into the Stockbridge City Limits from unincorporated Henry
County in order to allow the parcel to be combined with an adjacent parcel for an
age-restricted residential development.
Parcel #071-01034012 – Subject property is in unincorporated Henry County, with
frontage on Highway 42 North, across from Summit View Drive. Currently zoned
‘MU’ (Mixed-Use), with a land use designation of ‘MIX’ (Mixed-Use). Contains
20.00 +/- acres. Located in Land Lot 31 of District 7.
Planning staff recommended approval of this request, with twenty-four (24)
conditions. On August 25, 2022, the Planning Commission recommended
APPROVAL of this request. The City Council postponed the vote on this item until
the January 9, 2023, meeting, to await the decision of the Henry County Board of
Commissioners, who offered an objection to the annexation. However, at the
November 14, 2022, Henry County Board of Commissioners, Henry County
rescinded their objection, which allows the City Council to render a final decision
on the annexation and accompanying zoning requests for this proposed project.
Presented by: Ryan Anderson
Mr. Anderson presented the proposed Annexation case noting staff and the
Planning Commission recommend approval with 24 conditions; noted on August
25, 2022, the Planning Commission recommended approval of this request; noted
the applicant, S3 Capital Investments, LLC. requests the annexation into the city
as part of an independent living residential development located at 2125 Highway
42 North, with 20 +/- acres; noted the current County zone is MU (Mixed-Use) and
the County’s Land Use Designation is MIX (Mixed-Use); noted the applicant has
also applied for a Comprehensive Plan Amendment and a rezoning of the
property; noted a small stream bordering the property which is a tributary of Wolfe
Creek; noted tract 1 would include the existing Southern Crescent Rehabilitation
and Retirement Center would remain, and 100 new independent living/age
restricted units would be constructed, including 7 detached units and 93 attached
units with a density of 5 units per acre; noted tract 2, which is vacant would feature
the construction of 176 units would be constructed, including 52 detached units
and 124 attached units, with a density of 8 units per acre, with a total from both
parcels equaling up to 276 independent living units, with a density of 6.6 acres per
unit; noted the property is contiguous to the existing corporate limits, water and
sewer services are provided by the Henry County Water Authority, fire and EMS is
provided by the County and electricity is provided by Georgia Power and police
services are provided by the County but would change to the City if the annexation
is successful.

Attorney Battle noted the development will consist of 100-units, and will be age-
restricted 55+ and adjacent to the traumatic brain injury facility; noted the intent is
to allow for independent seniors and individuals with traumatic brain injuries to
transition back into everyday life, and is much needed housing for seniors in the
community and will include two pools and cabanas, and great amenities to
include walking trails and two separate clubhouse facilities; and noted the timing

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is great with Henry County issuing a moratorium on multi-family townhomes and
duplex housing.

Councilman Alexander reiterated the importance of an age-restricted 55+
development for the community and referenced the conditions Henry County
placed on the development if it were developed in the county.

Attorney Battle noted there were 19 conditions in the City’s staff report that are
consistent with the Henry County recommendation for 100 units, and will be
multi-family fee simple units, and reserve that ability for the declarant to rent, as
an affordability component.

Councilman Alexander noted there would be a walkable path along Hwy. 42 with
beautification.

Councilman Blount asked if short-term rentals would be allowed.

Attorney Battle noted there will be flexibility for rentals, but not the AirBNB’s; and
noted the selling price point would be between $250,000 and $300,000.

Public Hearing Opened
No Speakers in Favor
No Speakers Opposed
Public Hearing Closed

Councilman Alexander motioned to approve AX-2022-01 with 19 conditions as
recommended by staff: Second by Councilwoman Gantt. The motion passed 5-0.

12. COMPREHENSIVE PLAN AMENDMENT CASE #CP-2022-02 -- Consideration of
a Comprehensive Plan Amendment Request by S3 Capital Investments, LLC, the
Applicant, represented by Battle Law, P.C., the Agent, to change the future land
use designations of certain parcels, as are described below, from ‘Light Industrial’
and ‘Mixed-Use’ to ‘High-Density Residential’ to allow for an age-restricted
residential development.
Parcel #071-01034014—Located within the Stockbridge City Limits, with frontage
on Highway 42 North and situated at the end of Technology Parkway. Applicant
proposes to change the current land use designation from ‘Light Industrial’ to
‘High-Density Residential’. Contains 22.01 +/- acres. Located in Land Lot 31 of
District 7.
Parcel #071-01034012 – Subject property is in unincorporated Henry County, with
frontage on Highway 42 North, across from Summit View Drive. Applicant
proposes to change the current County land use designation of ‘Mixed-Use’ to the
city land use designation of ‘High-Density Residential’ after the parcel is annexed
into the Stockbridge City Limits. Contains 20.00 +/- acres. Located in Land Lot 31
of District 7.
Planning Staff recommended approval of this request. On August 25, 2022, the
Planning Commission recommended approval of this request. This item was
delayed in connection with the associated Annexation case.
Presented by: Ryan Anderson

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Mr. Anderson presented the proposed Comprehensive Plan Amendment
associated with AX-2022-01 noting staff and the Planning Commission
recommend APPROVAL August 25, 2022; noted the applicant proposes to change
the current land use designation from ‘Light Industrial’ to ‘High-Density Residential’
with a companion rezoning application; noted if the annexation is approved, and
the applicant wishes to proceed with the proposed development, the applicant
would need to combine both parcels for both the requested Comprehensive Plan
Amendment (CP-2022-02) and the requested rezoning (RZ-2022-02) to be
approved; noted a Recombination Plat would be required and could be handled
administratively; noted the proposed development is not consistent with the
Comprehensive Plan’s land use designations for the property, the requested
Comprehensive Plan Amendment for the proposed land use designation does not
allow the type of development the applicant is proposing, or they do not allow the
proposed densities; noted the applicant proposes to change the future land use
designations of the two parcels as follows:
-Tract 1: from Henry County’s land use designation of “Mixed-Use” to the city of
Stockbridge’s land use designation of “High-Density Residential”, which would be
more appropriate for the applicants proposed type of development and would
indicate the approximate density of the project.
-Tract 2: From the City’s land use designations of “Light-Industrial” and “Low-
Density Vertical Mixed-Use” to “High-Density Residential”; the existing “Light
Industrial” land use designation does not allow residential uses, and the existing
“Low-Density Vertical Mixed-Use” land use designation is intended for buildings
which contain commercial uses on the ground floor and residential uses on the
upper floors.

Councilman Alexander noted it is the city’s intent to protect the residential areas
around the development and asked Mr. Anderson what business would be
allowed without approval of this amendment.

Mr. Anderson noted warehouses, trucks stop, and auto repair shops would be
allowed without the amendment.

Councilman Alexander asked if the three will be research and coordination with
GDOT (Georgia Department of Transportation) to determine if a traffic light is
feasible.

Attorney Battle noted the applicant is prepared to complete a traffic study and
discuss the installation of the traffic light if required by GDOT.

Mr. Anderson noted a recombination of plats would be required and would be
processed administratively.

Public Hearing Opened
No Speakers in Favor - No Speakers Opposed
Public Hearing Closed

Councilman Alexander motioned to approve the Comprehensive Plan
Amendment CP-2022-02: Second by Councilwoman Baber.
The motion passed 5-0.
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13. REZONING CASE #RZ-2022-02 -- Consideration of a Rezoning Request by S3
Capital Investments, LLC, the Applicant, represented by Battle Law, P.C., the
Agent, to rezone certain property from ‘OI’ (Office-Institutional) and ‘LI’ (Light
Industrial) in the Stockbridge City Limits and ‘MU’ (Mixed-Use) in unincorporated
Henry County to ‘PUD’ (Planned Unit Development) to allow for an age-restricted
residential development. The property contains two parcels, as are listed below,
with 42.01 +/- total acres.
Parcel #071-01034014—Located within the Stockbridge City Limits, with frontage
on Highway 42 North and situated at the end of Technology Parkway. Currently
zoned ‘OI’ (Office-Institutional) and ‘LI’ (Light Industrial). Property also lies within
the Parkway Mixed-Use Overlay District. Contains 22.01 +/- acres. Located in
Land Lot 31 of District 7.
Parcel #071-01034012 – Subject property is in unincorporated Henry County, with
frontage on Highway 42 North, across from Summit View Drive. Currently zoned
‘MU’ (Mixed-Use). Contains 20.00 +/- acres. Located in Land Lot 31 of District 7.
Planning staff recommended approval of this request. On August 25, 2022, the
Planning Commission recommended APPROVAL of this request. The City
Council postponed the vote on this item until the January 9, 2023, meeting, to
await the decision of the Henry County Board of Commissioners, who offered an
objection to the annexation. However, at the November 14, 2022, Henry County
Board of Commissioners, Henry County rescinded their objection, which allows the
City Council to render a final decision on the annexation and accompanying zoning
requests for this proposed project. This item was delayed in connection with the
associated Annexation request.
Presented by: Ryan Anderson
Mr. Anderson presented the proposed Rezoning Case No. RZ-2022-02
associated with AX-2022-01 noting staff and the Planning Commission
recommend approval with 19 conditions; noted the applicant is seeking to rezone
two parcels to “PUD” for a total of 42 acres; noted tract 1 would include the
existing Southern Crescent Rehabilitation and Retirement Center would remain,
and 100 new independent living/age restricted units would be constructed,
including 7 detached units and 93 attached units with a density of 5 units per acre;
noted tract 2, which is vacant would feature the construction of 176 units would be
constructed, including 52 detached units and 124 attached units, with a density of
8 units per acre, with a total from both parcels equaling up to 276 independent
living units, with a density of 6.6 acres per unit; noted the proposed development is
not consistent with the Comprehensive Plan’s land use designations for the
property, the requested Comprehensive Plan Amendment for the proposed land
use designation does not allow the type of development the applicant is proposing,
or they do not allow the proposed densities; noted the rezoning of the property to
the requested “PUD (Planned Unit Development)” is necessary because the
proposed development would include both attached and detached residential units
as well as the existing Southern Crescent Rehabilitation and Retirement Center.
The property is justified for rezoning to PUD, as opposed to MFR (Multiple Family
Residential) due to: 1) the inclusion of Southern Crescent; and 2) the presence of
the Wolfe Creek tributary and its associated floodplain areas, which are
necessitates flexibility in site design; noted since the proposed development would
be primarily composed of residential uses, the requested PUD zoning would be
compatible with the MFR zoning districts to the west, south and east, where the
Magnolias at Eagles Landing, the Highlands at Eagles Landing and the Summit at
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Eagles Landing Subdivisions are located. Mr. Anderson noted the PUD zoning
would also serve as a good transition from the LI and OI Districts to the north;
further, PUD zoning would be compatible to Henry County’s MU (Mixed use)
zoning for tract 1; noted the property has an unusual shape, and is traversed by a
tributary of Wolfe Creek which may present challenges for the final site design with
the proposed residential units being separated into northern and southern
sections.

Ms. Carter, Community Development Director, noted the conditions associated
with the Rezoning are categorized, noting the Annexation has been approved
tonight along with the Comprehensive Plan Amendment, and the Recombination
of Plats must be completed to begin the development process; noted there are
19 conditions that are specific to the development when the rezoning was
approve by the county several years ago; noted staff did remove conditions,
noting the project remains true to the conditions by the county and the city
agrees with; noted staff recommends approval.

Councilman Alexander noted the development will enhance the area and provide
some traffic relief, noting the road widening project along Hwy. 42 that is a few
years out (2027-2028).

Ms. Carter noted the traffic study is a requirement included in the conditions.

Attorney Battle noted the conditions were addressed as part of the zoning.

Ms. Carter noted the name change for the development to: Trauma Brain Facility
and is no longer referred to as a Memory Care Facility and noted the new limit for
units is 100 and not 60.

Attorney Battle noted there were conditions that she wanted to make sure they
were addressed and noted would be three entry points, and that otherwise, the
developer could not build 100 units; noting the third entry point is needed;
referenced the amenities which will include two pavilions, two cabanas, walking
trail and two separate clubhouses in two separate locations with a n indoor and
outdoor pool.

Councilman Alexander asked Ms. Carter if staff was agreeable to the requested
conditions made by Attorney Battle.

Ms. Carter noted this was the first time she has heard the request to reduce the
number of pavilions and was okay with the reduction.

Councilman Blount asked for the size of the pavilions.

Attorney Battle noted they would be no less than 1200 sq. feet.

Councilman Blount asked about security for the facility.

Attorney Battle noted the development is not intended to be gated, noting a great
majority of the residents will be independent seniors in an age-restricted facility.
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Councilman Alexander referenced the Winding Creek development with public
streets.

Attorney Battle reiterated there must be three points of entry for this
development.

Councilman Alexander asked if gates are required for multi-family developments.

Ms. Carter noted it is not a requirement and would be determined by the
applicant, noting when gated, the homeowner’s association takes over the cost of
maintaining the roads.

Councilman Alexander motioned to approve Rezoning No. RZ-2022-02 with
conditions and asked Council to support a gate as a matter of safety; seconded
by Mayor Pro Tem Barber. The motion was withdrawn following discussion.

Ms. Carter noted the conditions include a traffic study and noted if gated, the
street would be private.

Councilman Blount noted his community is used as a cut-through, which is the
highest amount of traffic in the neighborhood and to gate the community and
maintain the roads would be setting a precedent.

Ms. Carter noted she prefers not to have a condition to gate the development.

Attorney Battle noted she understands the safety concern.

Ms. Carter noted the traffic study will take 6-8 weeks to complete.

Councilman Blount asked that the motion on the floor be read, noting the traffic
study has no impact on whether a gate is installed.

Councilwoman Gantt agreed.

Attorney Battle noted the applicant opposes a gate, noting the residents are
senior residents and a gate would slow down emergency response time and the
costs associated with the maintenance of the roads would be assessed to the
residents.

Councilman Alexander asked that staff work with GDOT to determine if a gate is
needed.

Councilman Blount noted the gate is irrelevant as it pertains to the traffic study
and should not be included in any motion.

Councilwoman Gantt agreed, noting if the traffic study includes a gate, the
development is on hold.

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Councilman Thomas expressed his concerns for the senior residents and the
costs associated with maintenance of the roads.

Ms. Carter noted staff will add security cameras as a condition.

Attorney Battle noted the applicant agrees with adding security cameras as a
condition.

Public Hearing Opened
No Speakers in Favor - No Speakers Opposed
Public Hearing Closed

Councilman Alexander motioned to approve RZ-2022-02 with 19 conditions as
recommended by staff and modified to add security cameras as a condition:
Second by Councilwoman Gantt. The motion passed 5-0.

14. CITY OF STOCKBRIDGE – ADOPTION OF THE OFFICIAL ZONING
MAP- #OZM-2022-01. To consider Staff amendments to the Official Zoning Map,
in accordance with the Resolution and Referendum annexation method, voted
upon during the November 8, 2022, election. There are approximately 1640+/-
new parcels to be added to Stockbridge City boundaries, as indicated within
House Bill 612, including but not limited to 23 subdivision communities, and
parcels primarily consisting of 1507+/- single-family residential, 105 combined
commercial and industrial, etc.
This item was advertised as being presented to the City Council on January 9,
2023. However, because the Planning Commission has been postponed, this item
will be presented to the City Council at the February 13, 2023, meeting.
NO ACTION

15. CITY OF STOCKBRIDGE – ADOPTION OF THE OVERLAY DISTRICT
MAP #ODM-2022-01. To consider Staff amendments to the Overlay District Map,
in accordance with the Resolution and Referendum annexation method, voted
upon during the November 8, 2022, election. There are approximately 1640+/-
new parcels to be added to Stockbridge City boundaries, as indicated within
House Bill 612, including but not limited to 23 subdivision communities, and
parcels primarily consisting of 1507+/- single-family residential, 105 combined
commercial and industrial, etc.
This item was advertised as being presented to the City Council on January 9,
2023. However, because the Planning Commission has been postponed, this item
will be presented to the City Council at the February 13, 2023, meeting.
NO ACTION

16. CITY OF STOCKBRIDGE – ADOPTION OF THE FUTURE LAND USE
MAP #FLUM-2022-01To consider Staff amendments to the Future Land Use Map,
in accordance with the Resolution and Referendum annexation method, voted
upon during the November 8, 2022, election. There are approximately 1640+/-
new parcels to be added to Stockbridge City boundaries, as indicated within
House Bill 612, including but not limited to 23 subdivision communities, and
parcels primarily consisting of 1507+/- single-family residential, 105 combined
commercial and industrial, etc.
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This item was advertised as being presented to the City Council on January 9,
2023. However, because the Planning Commission has been postponed, this item
will be presented to the City Council at the February 13, 2023, meeting.
NO ACTION

17. CITY OF STOCKBRIDGE – UNIFIED DEVELOPMENT CODE -- TEXT
AMENDMENT TX-2022-01 To allow the use of “Computer and data processing
services” within the C-3 Heavy Commercial District as a permitted use and update
other applicable references to this use throughout the Unified Development Code.
This item was advertised as being presented to the City Council on January 9,
2023. However, because the Planning Commission has been postponed, this item
will be presented to the City Council at the February 13, 2023, meeting.
NO ACTION

NEW BUSINESS
18. Council consideration to approve Yellowstone Landscape to perform the
Campground Road and Hudson Bridge Road Median Enhancement Project in the
amount of $70,158.96. Funding source from Fund Balance
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted Councilman Alexander inquired about a beautification project on
Hudson Bridge Rd. and Campground Rd.; noted Yellowstone as the current
landscaping provided a quote to perform the beautification project.

Councilman Alexander noted council approved the Hudson Bridge Rd. and
Campground Rd. beautification project and inquired as to why it has not been
completed; noted and RFP was put out with no bids submitted. Councilman
Alexander also noted the previous city manager reached out to Yellowstone for
completion of the project, however, it was not completed.

Councilwoman Gantt noted the funds were coming from fund balance and
inquired if the project was budgeted for and inquired what was approved with the
city clerk. Mr. Aaron noted it was not budgeted. Mrs. Holiday, City Clerk noted
she does not recall and reiterated being put out for bid and does not recall the
amount attached and would have to look at the records.

Mr. Wiggins, City Treasurer noted the funding source would be fund balance due
to it not being budgeted.

Councilman Alexander noted the project being approve two (2) years ago and
was in the previous budgets and noted hotel/motel tax could be used for tourism.

Councilwoman Gantt motioned to Table until more information on funding is
available: Second by Councilwoman Barber. The motion passed 4-0. (Blount was
not present for the vote).

10 | P a g e
19. Council consideration to approve the annual contract (RFP 2020-0026) with Site
Engineering, Inc. for on-call water & sewer emergency & operational
repair/maintenance and construction services in the amount of $300,000.00 as
approved in the FY2023 Stormwater budget. The funding source is from the
Stormwater budget account number 510-42500-542515 (Stormwater Repair).
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted for the record the contract was not included in council’s packets;
the contract was bided out in 2021, making this the 2nd renewal; noted this would
be key as the newly annexed areas are added and staff has already identified
areas that will need work on such as Summit View Dr.

Councilwoman Gantt motioned to approve the annual contract (RFP 2020-0026)
with Site Engineering, Inc. for on-call water & sewer emergency & operational
repair/maintenance and construction services in the amount of $300,000.00 as
approved in the FY2023 Stormwater budget: Second by Councilman Alexander.
The motion passed 3-0-1 (Barber Abstained) (Blount was not present for the vote).

20. Council consideration to approve the award of Request for Proposal (RFP)
Number 2022-0017, Wastewater Treatment Plant Pole Barn to Diversified
Construction of Georgia, Inc., in the amount of $1,271,650.00. Funding source is
from Water and Sewer department fund balance account 505-43300-541462
(WWTP Facility Improvements).
Presented by: Decius Aaron, Public Works Director and
& Brad Holtsinger, Wastewater Treatment Plant Superintendent
Mr. Aaron noted for the record the contract was not included in council’s packets.
Brad Holtsinger, WWTP Superintendent noted the pole barn will be constructed at
the Wastewater Treatment Plant using 150 ft. long and 150 ft. deep pole; noted the
price includes closing the existing pole barn which will help protect the pump trucks
and expensive equipment and also noted weather is the biggest reason to wear
and tear.

Mayor Pro Tem Thomas inquired on how equipment and vehicles are protected.

Mr. Holtsinger responded the equipment has been sitting out in the weather.

Councilman Alexander noted when building facilities, certain types of cost should
be included to consider building for future growth.

Mr. Aaron noted having equipment out of the elements and does not want them
exposed to the environment.

Councilwoman Gantt motioned to approve the award of Request for Proposal
(RFP) Number 2022-0017, Wastewater Treatment Plant Pole Barn to Diversified
Construction of Georgia, Inc., in the amount of $ 1,271,650.00: Second by
Councilwoman Barber. The motion passed 4-0 (Blount was not present for the
vote).

11 | P a g e
21. Council consideration to ratify the Resolution to extend a consultant contract to
Harold Young effective January 1, 2023.
Presented by: Quinton Washington, City Attorney
Item was heard following Ceremonial on the Agenda
Attorney Washington noted the only amendment to the contract would be to
change the concessions section noting the city would get vendor fee from
concession, and to add the number would be decided based on an average
being complied from prior concession sales.

Motion to approve the contract between the City of Stockbridge and Harold
Young for consulting services with modifications noting changes stating “ the city
shall receive 100% of food and beverage sales” to “City shall receive 100% of
concession vendors rent for all food and beverage sales”; “Signature on all
documents stating City of Stockbridge” will be changed to “the Mayor” for all
signatures and under exhibit A, line 5-Promotions “Ticket Master promotions”
shall be changed to “ticket promotions”: Second by Councilwoman Gantt. The
motion passed 4-0-1 (Barber Abstained).

Mayor Pro Tem Thomas motioned to approve a Resolution to enter into a
contract agreement: Second by Councilwoman Gantt. The motion passed 4-0-1
(Barber Abstained).

22. Council Consideration to appoint members to the Youth Council Advisory
Committee.
Presented by: Quinton Washington, City Attorney

Mayor Ford noted both applications have Police Citizens Advisory Council.

The City Clerk noted below the main section on the application, the applicants
are asking to be included on additional boards for consideration; staff reached
out to ask the priority and the applicants asked to be considered for the Youth
Council Advisory Committee. Mrs. Holiday also noted the code does not disallow
serving on more than one board, however, the appointment would be at the
Council’s discretion.

Mayor Pro Tem Thomas motioned to Table: Second by Councilwoman Barber.
The motion passed 4-0 (Blount was not present for the vote).

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
UPCOMING MEETINGS & ANNOUNCEMENTS: Council meetings will be held in the City
Council Chamber. Meeting dates, locations and times are subject to change. Please visit
the city’s website www.cityofstockbridge.com for the meeting invitation link, Facebook
page or contact City Hall offices at 770-389-7900 for updates.

• City Council Meeting - 2nd Monday of each month – City Hall Council Chamber (Jan 9)
• Youth Council Meeting - 6:30 p.m. - 2nd Monday of each month City Hall Levi Meeting
Room - City Hall (Jan 9)
• Downtown Development Authority Meeting- 6:00 p.m. Via Zoom - *Special Day* (Jan
10) - Tuesday Via Zoom

12 | P a g e
• Citywide Development Authority Meeting - 6:00 p.m. City Hall Levi Meeting Room 2nd
Tuesday of each month (Jan 10)
• Main Street Advisory Board Meeting 2nd Friday of each month at 9:00 a.m. City Hall
Levi Meeting Room (Jan 13)
• Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday each month Levi
Meeting Room - City Hall (Jan 17)
• Planning Commission Meeting - 4th Thursday at 6:30 p.m. City Hall Council Chamber –
(Jan 26)
• City Council Work Session Meeting - Tuesday at 6:00 p.m. – City Hall Council Chamber
(Jan 31)

UPCOMING CITY EVENTS/INITIATIVES

• A Continuous Salute to Veterans: Please forward pictures of Veterans including name,
branch, rank, and years of service as Mayor Pro Tem Thomas presents a special tribute
to our local veterans. Pictures should be submitted to: Rosalynd Rawls at
rrawls@cityofstockbridge-ga.gov Thank you for your service!
• Please join Councilman Alexander for the Annual Martin Luther King, Jr. Service Project
on Saturday, January 14th at Hudson Bridge Rd. @ I-75 (Parking at Walmart) from
10am - 12pm.
• Please join Councilman Blount for Bingo Bash on Wednesday, January 18th at the
Merle Manders Conference Center from 10am - noon.
• Here is your opportunity to Meet the Mayor and talk with Mayor Ford on Tuesday,
January 24th from 10am to noon. Please contact Rosalynd Rawls to schedule an
appointment at 678-833-3348 or via email at rrawls@cityofstockbridge-ga.gov

MAYOR'S COMMENTS (Mayor Anthony Ford)
Mayor Ford noted we are still in a pandemic and encouraged everyone to get COVID
vaccinations, boosters and flu shots; wished everyone a Happy New Year; welcomed the new
residents to the city who were annexed via the Senate Bill 612 Referendum and noted the New
Resident Guide that they should have received and is available online and in city hall; noted
there will now be (5) five council districts as a result of the approved referendum, and looks
forward to providing great service throughout the city; and wished the Georgia Bulldogs a
victory.

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

ADJOURNMENT
Mayor Pro Tem Thomas motioned to adjourn: Second by Councilwoman Gantt. The motion 4-
0 (Blount was not present for the vote).

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor

13 | P a g e
WORK SESSION MEETING
SUMMARY MINUTES
TUESDAY, JANUARY 31, 2023 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, City Manager
Mayor Pro Tem Yolanda Barber Vanessa Holiday, City Clerk
Councilman Elton Alexander John Wiggins, City Treasurer
Councilman John Blount Quinton Washington, City Attorney
Councilwoman LaKeisha Gantt Jeremy T. Berry, City Attorney
Councilman Alphonso Thomas
Mission: To provide visionary leadership and superior municipal services that enhance the quality of life
for citizens while creating a welcoming business atmosphere focused on sustainability and expansion
of tourism and cultural events.
The meeting was called to order by Mayor Ford.

Invocation by Dr. Renee Gourdine.

Pledge Of Allegiance was recited by all in attendance.
City Clerk, Vanessa Holiday was asked to proceed with roll call. All members were in
attendance.

Councilman Thomas motioned to amend the Agenda to add a Resolution to request the Henry
County State Legislature and Congressional Delegation assist to identify and help secure state
and federal funding for the Cultural Arts Center: Second by Mayor Pro Tem Barber. The motion
passed 5-0.

Councilman Thomas motioned to amend the Agenda to convene Executive Session for
Personnel, Potential Litigation and Real Estate matters following Public Comments: Second by
Mayor Pro Tem Barber. The motion passed 5-0.

Councilman Alexander motioned to amend the Agenda to provide an update on the Candler Rd.
Development: Second by Councilwoman Gantt. The motion passed 5-0.

Councilwoman Gantt motioned to adopt the Agenda as amended: Second by Councilman
Alexander. The motion passed 5-0.

Councilwoman Gantt motioned to amend the Agenda to remove Item#13: Second by
Councilman Alexander. The motion passed 5-0.

1|Page
REVIEW OF THE MINUTES – No Action
1. Review of the Minutes for the Council Meeting December 12, 2022
2. Review of the Minutes for the Work Session Meeting December 20, 2022

PUBLIC COMMENTS - All persons wishing to speak for public comment must sign in with the
City Clerk prior to the beginning of the meeting noting your name, address, and phone number.
You will be allotted three (3) minutes. Speakers must respect all members of the elected body,
officials, and staff. Defamation, unruliness and/or swearing will not be tolerated.
There were no public comments.

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)
Councilwoman Gantt motioned to convene Executive Session for Personnel, Potential
Litigation and Real Estate: Second by Councilman Thomas. The motion passed 5-0.

Councilman Thomas motioned to adjourn Executive Session: Second by Mayor Pro Tem
Barber. The motion passed 5-0.

Councilwoman Gantt motioned to reconvene the meeting: Second by Mayor Pro Tem Barber.
The motion passed 5-0.

OLD BUSINESS
3. Council consideration to approve T-Mobile five-year lease renewal at 4617 North
Henry Blvd (Million-Gallon Water Tank) at a rate of Three Thousand Five Hundred
and 00/100 Dollars ($3,500) per month as License Fee, partial calendar year to be
prorated in advance, by the fifth day of each calendar month. Thereafter,
notwithstanding anything to the contrary in the Lease, the License Fee will
escalate by 15% on the first day of each Renewal Term.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted staff researched with other municipalities to find out their rental
fees for their storage tanks with no success in gathering information from the
municipalities or provider; noted currently paying $3,500/month on the water tower
and suggests the city to make counteroffer for a higher fee; noted a meeting with
vendor and City Manager to discuss the counteroffer.

Mr. Gardiner, City Manager suggested a fee up to $5,000.

Councilman Alexander motioned to Table and authorized the City Manager to
negotiate fee up to $5,000: Second by Councilwoman Gantt. The motion passed
4-0-1 (Mayor Pro Tem Barber Abstained).

NEW BUSINESS
4. Council consideration to approve the Youth Council's use of the Merle Manders
Conference Center’s lower level to allow the Youth Council to hold its SYC Retreat
either on February 24, 2023, or March 4, 2023, from 8 am-5 pm.
Presented by: Dr. Renee Gourdine, Youth Council Advisory Chair
Dr. Gourdine noted the Youth Council Advisory Committee (YCAC) and Youth
Council (YC) holds an annual retreat for new and old members. Dr. Gourdine
noted the retreat will allow all members to get familiar with the By-laws, Code of
Conduct, and team build; noted two dates have been proposed, but would rather

2|Page
have the retreat on February 24, 2023 at the lower level of the Merle Manders
Conference Center.

Mayor Ford noted how well the Youth Council conducted themselves at the
Georgia Cities United Conference.

Councilwoman Gantt motioned to approve use of the Merle Manders Conference
Center Lower Level for a Youth Council Retreat February 24, 2023: Second by
Councilman Alexander. The motion passed 5-0.

5. Council consideration to approve the award of the fixed contract to the lowest
responsive, responsible bidder, Ferguson Enterprises LLC DBA, Ferguson
Waterworks, Invitation to Bid (ITB) Number 2022-0018, for the City of Stockbridge
2021 Water Service Line Replacements- Materials, in the total amount of
$102,512.98. The funding source is from SPLOST V.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted staff is requesting approval to conduct a water service line
project and noted issues within the Willow Springs Subdivision; noted the
developer used substandard service line materials when it was initially installed
and staff bided out the project, but it was expensive; and noted staff decided to
purchase the material and bid out the labor portion of the project.

Councilwoman Gantt motioned to approve the award of the fixed contract to the
lowest responsive, responsible bidder, Ferguson Enterprises LLC DBA,
Ferguson Waterworks, Invitation to Bid (ITB) Number 2022-0018, for the City of
Stockbridge 2021 Water Service Line Replacements- Materials, in the total
amount of $102,512.98: Second by Mayor Pro Tem Barber. The motion passed
5-0.

6. Council consideration to approve amended list of roadways for use of speed
detection devices.
Presented by: Glenn Kalish, Police Major
Major Kalish noted staff is seeking approval of the amended list of roadways
approved April 26, 2022 with Resolution R22-1451, noting the new annexation has
increased the list.

Mayor Pro Tem Barber noted not seeing Valley Hill Road on the List.

Major Kalish noted the Department of Transportation will approve based on site
visibility and grade; only a small portion and anything not over 500 feet of visibility
will not be approved.

Councilwoman Gantt motioned to approve amended list of roadways for use of
speed detection devices: Second by Mayor Pro Tem Barber. The motion passed
5-0.

3|Page
7. Council consideration to approve Tasers and Body Worn Cameras. The cost of the
purchase of (10) additional Tasers is $36,000 and the cost of the purchase of (10)
additional Body Worn Cameras is $30, 820. The total cost of items is $66, 820.
The city has approved these items as part of the 2023 Capital Improvement Plan
Budget for the Police Department.
Presented by: Glenn Kalish, Police Major
Major Kalish noted due to the newly annexed residents, the Police Department will
be hiring ten (10) additional officers through the Department of Justice grant
funding; noted seeking approval for the tasers and body worn cameras.

Mayor Pro Tem Barber motioned to approve Tasers and Body Worn Cameras.
The cost of the purchase of (10) additional Tasers is $36,000 and the cost of the
purchase of (10) additional Body Worn Cameras is $30, 820. The total cost of
items is $66, 820: Second by Councilman Alexander. The motion passed 5-0.

8. Council consideration to approve the purchase of 11 portable two-way radios for
the City of Stockbridge Police Department. The cost of the purchase of eleven (11)
additional portable radios is $68,345.75. The city has approved these as part of the
2023 Capital Budget.
Presented by: Glenn Kalish, Police Major
Major Kalish noted staff is seeking to approve the purchase of 11 portable two-way
radios for the City of Stockbridge Police Department in the amount of $68,345.75.

Councilman Blount motioned to approve the purchase of 11 portable two-way
radios for the City of Stockbridge Police Department. The cost of the purchase of
eleven (11) additional portable radios is $68,345.75: Second by Councilwoman
Gantt. The motion passed 5-0.

9. Council consideration to approve the purchase of 12 police vehicles for the City of
Stockbridge Police Department under Georgia State Contract #99999-001-
SPD0000183-0006. The city has approved a capital expenditure of $794,000 for
police vehicles and associated emergency equipment in the 2023 City budget.
Presented by: Frank Trammer, Police Chief
Chief Trammer noted a modification to the original proposal of $752,816; noted
the police radios were not included in original proposal amount; and noted the
radios are $5,546.17/ each for a total of $38,827 which increases the amount
from $752,816 to $791,643 and is under the approved amount in Capital Budget
for Procurement.

Councilman Alexander asked the Police Chief to look into purchasing green,
environmentally friendly vehicles and asked if any Electrical Vehicles have been
purchased.

Chief Trammer noted only a few public safety vehicles are on the market such as
the Mustang Mach-E.

Mayor Pro Tem Barber motioned to approve in the amount of 791,643: Second
by Councilman Alexander. The motion passed 5-0.

4|Page
10. Council consideration to appoint members to the Youth Council Advisory
Committee.
Presented by: City Attorney

Councilwoman Gantt motioned to appoint: Thomas Smith and Deyonna Williams
for a 2-year term to expire 12/31/2024: Second by Councilman Blount. The motion
passed 5-0.

11. Council consideration to appoint member to the Stockbridge Downtown
Development Authority.
Presented by: City Attorney

Councilman Alexander motioned to appoint: Robert Anderson to fill an unexpired
term through 12/31/2023: Second by Councilman Blount. The motion passed 5-0.

DISCUSSION
12. Council discussion on the condition of East Atlanta Road, Mt. Zion Parkway, Old
Conyers Road, Spivey Road, and Walt Stephens Road.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted for the record Rock Quarry Rd and North Henry Blvd have
received several complaints on the conditions and noted they are in the process of
repairing both streets once G-DOT issues the permits; noted staff has received
several calls and complaints about the pot holes on several streets, in which some
were not identified due to them not being a part of the city at that time; and noted
patching is no longer working.

Mayor Ford inquired on prioritizing the roads and if they would be totally repaved
and using Local Maintenance and Improvement Grant (LMIG).

Mr. Aaron noted upon approval, it would be bided out as a separate project outside
of LMIG for repair.

Councilwoman Gantt inquired on how to make those streets a priority.

Mr. Aaron noted the County did not have a resurfacing program like the city and
certain streets within the city limits were maintained by the County.

Councilman Alexander motioned to task the City Manager and Public Works staff
to meet with County officials to discuss the condition of roads that were recently
annexed into the City of Stockbridge effective January 1, 2023 due to the passage
of Annexation Referendum (Senate Bill 612). Streets included in the discussion
should include East Atlanta Road, Mt. Zion Parkway, Old Conyers Road, Spivey
Road, Walt Stephens Rd., and North Henry Blvd. @ Rock Quarry Rd. Staff notes
the roads have been neglected for quite some time and need repairs and
resurfacing: Second by Councilman Blount. The motion passed 5-0.

5|Page
PRESENTATION
13. The Georgia National Hispanic Heritage Alliance Organization (GNHHA)
HispaniFest Request for May 28, 2023.
This item was removed from the Agenda.

NEW BUSINESS (continued)
14. Council consideration to approve a Resolution requesting the Henry County State
Legislature and Congressional Delegation assist to identify and assist with
securing state and federal funding for the Cultural Arts Center
Presented by: Jeremy Berry, City Attorney
Councilman Thomas noted some members of Council met with members of the
Henry County Delegation and Senator Emmanuel Jones with a request to assist
the City in identifying grants that could be used for funding the Cultural Arts facility.

Attorney Berry noted the Resolution is to ask the State Legislative Delegation and
Federal Congressional Delegation to identify federal and state sources funding that
could be used for the Cultural Arts Center.

Councilman Thomas motioned to approve: Second by Councilwoman Gantt. There
was no vote called.

Mayor Pro Tem Barber suggested the Governing Body also seek assistance from
the Congressional Delegation to also seek funding for a Youth and Senior Center.

Councilman Thomas motioned to approve with the addition of a 2nd Resolution
requesting assistance from the Congressional Delegation to identify and assist
with securing federal funding for the Cultural Arts Center and for the Youth and
Senior Center: Second by Mayor Pro Tem Barber. The motion passed 5-0.

15. Briefing and Update on the Candler Road Development
Presented by: Jeremy Berry, City Attorney
Attorney Berry noted the item is under legal review and noted the Mayor & Council
will receive a substantive report upon completion of the review.

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
UPCOMING MEETINGS & ANNOUNCEMENTS: Council meetings will be held in the City
Council Chamber. Meeting dates, locations and times are subject to change. Please visit the
city’s website www.cityofstockbridge.com for the meeting invitation link, Facebook page or
contact City Hall offices at 770-389-7900 for updates.
• Main Street Advisory Board Meeting 2nd Friday of each month at 9:00 a.m. - City Hall
Levi Meeting Room (Feb 10)
• City Council Meeting, 2nd Monday of each month at 6:00 p.m. – City Hall Council
Chamber (Feb 13)
• Youth Council Meeting, 6:30 p.m. - 2nd Monday of each month - City Hall Levi Meeting
Room - City Hall (Feb 13)
• Citywide Development Authority Meeting, 2nd Tuesday of each month 6:00 p.m. - City
Hall Levi Meeting Room (Feb 14)
• Downtown Development Authority Meeting, 6:00 p.m. Via Zoom - 3rd Tuesday of each
month Via Zoom (Feb 21)

6|Page
• Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of each month Levi
Meeting Room - City Hall (Feb 21)
• Planning Commission Meeting, 6:30 p.m. - City Hall Council Chamber 4th Thursday of
each month– (Feb 23)
• City Council Work Session Meeting, Last Tuesday of each month at 6:00 p.m. – City Hall
Council Chamber (Feb 28)

UPCOMING CITY EVENTS/INITIATIVES

➢ Bingo is Back! Join Councilman Blount on Wednesday, February 22nd. More information
to follow. Please contact Rosalynd Rawls at 678-833-3348 for more information.
➢ SAVE THE DATE! Join Councilman Thomas for the 12th Annual African American
Heritage Celebration, Tribute to Sororities and Fraternities and their contributions to the
community, Saturday, February 25th. More details to follow.
➢ Please join Mayor Ford for his monthly “Meet the Mayor” on Monday, February 27th from
10:00 a.m. – noon. Please contact Rosalynd Rawls to schedule an in-person
appointment: or call 678-833-3348.
➢ SAVE THE DATE! Join Councilman Alexander for the Annual Women’s History Month
Celebration, Sunday, March 5th at the Merle Manders Conference Center. More details to
follow.
➢ A Continuous Salute to Veterans: Please forward pictures of Veterans including name,
branch, rank, and years of service as Mayor Pro Tem Thomas presents a special tribute
to our local veterans. Pictures should be submitted to: Rosalynd Rawls
at rrawls@cityofstockbridge-ga.gov Thank you for your service!

MAYOR'S COMMENTS (Mayor Anthony Ford)
Mayor Ford noted we are still in a pandemic and encouraged everyone to get COVID
vaccinations and boosters and flu shots throughout the county and at the Henry County Health
Department Monday – Friday 9am – 11:30am and 1pm – 2:30pm; noted COVID testing was
available at Red Hawk Field Monday, Wednesday and Friday from 9am – 3pm; referenced the
city’s Police Department recognitions and promotions ceremony along with three new officers
taking the Oath of Office; Life Saving Award recognitions of four officers and (5) officers
promoted to Sr. Officers, (2) officers promoted to Detective, (3() officers promoted to Corporal,
(5) officers promoted to Sergeant and (4) officers promoted to Lieutenant; noted the city
officials recently attended the Georgia Municipal Association Cities United Summit and
completed training and visited the State Capitol to meet with local legislatures; commended the
city’s Youth Council on attending the Youth Conference of the Summit and learning about the
legislative process.

Councilman Alexander noted Chief Trammer announced a 65% reduction of crime since the
startup of the City’s Police Department.

Mayor Pro Tem Barber motioned to adjourn: Second by Councilwoman Gantt. The motion
passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor
7|Page
PRICE QUOTATION
CARAHSOFT TECHNOLOGY CORP
11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VIRGINIA 20190
PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH
WWW.CARAHSOFT.COM | SALES@CARAHSOFT.COM

TO: John Wiggins FROM: Heather Castellanos
City of Stockbridge, GA Carahsoft Technology Corp.
4640 N Henry Blvd 11493 Sunset Hills Road
Stockbridge, GA 30281 USA Suite 100
Reston, Virginia 20190

EMAIL: jwiggins@cityofstockbridge-ga.gov EMAIL: Heather.Castellanos@carahsoft.com

PHONE: PHONE: (571) 662-3750 FAX:

TERMS: Contract Number: 99999-SPD-T20190814-0001 QUOTE NO: 36809190
NASPO Master Contract Number: AR2472 QUOTE DATE: 11/23/2022
Contract Term: 08/14/2019 to 09/15/2026 QUOTE EXPIRES: 03/05/2023
Shipping Point: FOB Destination
Credit Cards: VISA/MasterCard/AMEX
RFQ NO:
Remit To: Same as Above SHIPPING: ESD
Payment Terms: Net 30 (On Approved Credit) TOTAL PRICE: $173,700.08
Sales Tax May Apply

TOTAL QUOTE: $173,700.08

LINE NO. PART NO. DESCRIPTION PRICING QUOTE PRICE QTY EXTENDED PRICE

BASE YEAR 1

1 OG-SWBA- Budgeting and Planning - Between $60-80 LIST: $56,574.00 $40,705.57 COOP 1 $40,705.57
B6080M-AR-3Y- Million - 3Y CONTR:
491 OpenGov, Inc. - OG-SWBA-B6080M-AR- $56,008.26
3Y
2 OG-PSBG- Professional Services Deployment - LIST: $275.00 $215.83 COOP 239 $51,583.37
B6080M-OT-0Y- Prepaid - Between $60-80 Million - 0Y CONTR: $272.25
491 OpenGov, Inc. - OG-PSBG-B6080M-OT-
0Y
BASE YEAR 1 SUBTOTAL: $92,288.94

YEAR 2

3 OG-SWBA- Budgeting and Planning - Between $60-80 LIST: $56,574.00 $40,705.57 COOP 1 $40,705.57
B6080M-AR-3Y- Million - 3Y CONTR:
491 OpenGov, Inc. - OG-SWBA-B6080M-AR- $56,008.26
3Y
YEAR 2 SUBTOTAL: $40,705.57

YEAR 3

4 OG-SWBA- Budgeting and Planning - Between $60-80 LIST: $56,574.00 $40,705.57 COOP 1 $40,705.57
B6080M-AR-3Y- Million - 3Y CONTR:
491 OpenGov, Inc. - OG-SWBA-B6080M-AR- $56,008.26
3Y
YEAR 3 SUBTOTAL: $40,705.57

SUBTOTAL: $173,700.08

CONFIDENTIAL QUOTE DATE: 11/23/2022
PAGE 1 of 2 QUOTE NO: 36809190
PRICE QUOTATION

CARAHSOFT TECHNOLOGY CORP

11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VIRGINIA 20190
PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH
WWW.CARAHSOFT.COM | SALES@CARAHSOFT.COM

LINE NO. PART NO. DESCRIPTION PRICING QUOTE PRICE QTY EXTENDED PRICE
TOTAL PRICE: $173,700.08

TOTAL QUOTE: $173,700.08

Billing Frequency: Annually in Advance

Base Year 1 Subscription Term + Professional Services- $92,288.94
Period of Performance:

Year 2 Subscription Term- $40,705.57
Period of Performance:

Year 3 Subscription Term- $40,705.57
Period of Performance:

OpenGov Quote Terms:

By purchasing the products and services described in this order form, the Customer is expressly agreeing to the End User
Agreement published at https://www.vertosoft.com/terms-and-conditions-opengov
Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is
provided.
Credit Card Orders: Additional fees may apply if paying by credit card.
All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government
Contract Number or Our Quote Number, Bill-To and Ship-To Address (Cannot ship to a PO Box), Period of Performance
(if applicable), and a Signature of a duly Authorized Representative.

CONFIDENTIAL QUOTE DATE: 11/23/2022
PAGE 2 of 2 QUOTE NO: 36809190
Statewide Contract Information Sheet

Statewide 99999-SPD-T20190814-
NIGP
Contract 0001 92005
Code
Number
Name of
Cloud Solutions and Services
Contract
Effective Expiration
August 14, 2019 September 15, 2026
Date Date
Convenience Contract

Contract Table of Contents:
Contract Information for Supplier Page Number

Carahsoft Technology Corporation 2

Additional Contract Information:

General Contract Information 3-5

DOAS Contact Information 6

Revised 07/13/11 SPD-CP032
Supplier Information Sheet
Contract Information

Statewide Contract Number
99999-SPD-T20190814-0001
PeopleSoft Supplier Number
0000291583
Supplier Name & Address

Carahsoft Technology Corporation
11493 Sunset Hills Rd, Suite 100
Reston, Virginia 20190

Contract Administrator
David Marshall-Pinko
State & Local Manager | Contracts
david.marshall-pinko@carahsoft.com
703-581-6728
Contact Details
COLBY BENDER
Team Lead Contracts Team
Ordering Information
Colby.Bender@Carahsoft.com
703-889-9878
Carahsoft Technology Corporation
Remitting Information 11493 Sunset Hills Rd, Suite 100
Reston, Virginia 20190
Discounts See Supplier Pricing Sheet

Payment Terms Net 30 Days

Bid Offer includes State and Local Government
Supplier will accept Purchase Orders
and the Purchasing Card under this
Acceptable payment method contract as permitted by current
policies governing the Purchasing Card
program.

Revised 07/13/11 SPD-CP032
General Contract Information

The objective of the Cloud Solutions and Services Statewide Contract
is to provide Georgia access to technical capabilities in cloud
environments consistent with the NIST (National Institute of Standards
and Technology) essential characteristics. Categories in scope are the
three NIST Cloud Service Models: Software as a Service (SaaS),
Platform as a Service (PaaS), and Infrastructure as a Service (IaaS).

Georgia has elected to utilize the NASPO ValuePoint Cloud Solutions
Master Agreement, through the execution of a Participating
Addendum. The Participating Addendum (Cloud Solutions and
Services Statewide Contract) features cloud-based providers offering a
menu of cloud solutions consistent with NIST, at best value and
favorable pricing.

Awarded Services:

The Cloud Solutions and Services Statewide Contract will provide the
State with numerous cloud choices. The contract offers companies of
various types (Large Scale Consulting/Services, Distributors, OEMs,
and Resellers).

Below is a list of services applicable to this contract:

• SaaS
• IaaS
• PaaS
• Value Added Services
• Additional Value-Added Services
o Maintenance Services
o Professional Services
▪ Deployment Services
▪ Consulting/Advisory Services
▪ Architectural Design Services
▪ Statement of Work Services

Revised 07/13/11 SPD-CP032
▪ Partner Services
▪ Training Deployment Services

The Cloud Solutions and Services Statewide contract will be presented
as on-going and implemented in phases. Phase 1 features cloud-
based service providers through Carahsoft, SHI, Smartronix and
Unisys. Additional cloud-based providers and services will be added
throughout the duration of this contract, based on Georgia’s need and
compliance.

Carahsoft serves as a cloud distributor for a variety of cloud-based
providers. Cloud services may be obtained from the approved cloud-
based providers listed in the attached Appendix A. All SaaS products
offered under the Carahsoft Cloud Solutions agreement with NASPO
are available for purchase under this PA. The most current product list
can be found at https://www.naspovaluepoint.org/portfolio/cloud-
solutions-2016-2026/carahsoft-technology-corporation/. See
Appendix A for pre-negotiated IaaS and PaaS cloud providers.

For your recommended Cloud Solutions and Services and best fit
cloud-based provider, please check with your Carahsoft representative.

Note: Any documents presented by the cloud-based provider
containing terms and conditions that are conflict with the terms and
conditions of this contract or that contain terms and conditions beyond
the scope of this contract are not binding on the parties.

Revised 07/13/11 SPD-CP032
Ordering Instructions:

Statewide Contract Number: 99999-SPD-T20190814-0001
Carahsoft International Corporation

How to Purchase

1. You may view the cloud-based provider’s Service Catalog by
accessing the most current product list at
https://www.naspovaluepoint.org/portfolio/cloud-solutions-
2016-2026/carahsoft-technology-corporation/..
2. See the attached User Guide template for additional
information. You may use this template as a helpful guide.
3. The Purchasing Entity will work with Carahsoft and the cloud-
based provider to obtain the best Cloud Solutions and Services.
See the attached Statement of Need (SON) Sample Template.
4. Carahsoft will provide the Purchasing Entity with a Proposal
addressing the requested Cloud Solutions and Services. The
Proposal will include pricing. The Purchasing Entity may also
review a Price List of general services. See the attached Price
List.
5. You may order products by contacting Carahsoft directly or by
contacting the cloud-based provider.
6. State entities must place a Purchase Order prior to acquiring
services. Purchase Orders must reflect Carahsoft and contract
number.
7. Payments are to be remitted to Carahsoft referencing the
contract number.

How to Pay:

The items on this contract should be purchased using either a
Purchase Order or a Procurement Card (P-card). For more information
regarding how to obtain or use a P-card, Contact the State Cards
Program manager at cardprograms@doas.ga.gov.

Revised 07/13/11 SPD-CP032
For detailed P-card Information, click here to visit the State’s P-card
website.

DOAS Contact Information

Tetchjan Simpson
IT and Professional Services
tetchjan.simpson@doas.ga.gov
(404) 657-4248

Donnie Treadway
Contract Management Specialist
donnie.treadway@doas.ga.gov
(404) 463-0824

For Team Georgia Marketplace questions

Procurement Help Desk
(404) 657-6000
procurementhelp@doas.ga.gov

Revised 07/13/11 SPD-CP032
Table of Contents
Executive Summary 3

OpenGov Budgeting & Planning 6

Reporting & Transparency Platform 11

Qualifications & Experience 15
Company History 16
Customer Stories 17

Professional Services Overview 19

OpenGov Premium Support Overview 25

OpenGov University & Training 9

Partnership Investment Summary 30

Confidential & Proprietary Information - DO NOT DISCLOSE 1
Fredrick Gardner
City Manager
Stockbridge, GA
4640 North Henry Boulevard
Stockbridge, GA 30281

RE: Project Plan Letter for Budgeting & Planning Software

Dear Fredrick,

On behalf of OpenGov, we are thrilled about the opportunity to partner with the City of Stockbridge
by proposing Budgeting & Planning, the industry’s only modern, full-featured cloud budgeting
software designed to meet the unique needs of public sector planning and analysis. We truly value
your careful consideration in reviewing the project plan letter we have prepared for you.

In the following pages, we are pleased to inform you of our product offerings that we believe will
exceed your expectations in implementing a cloud-based integrated solution suite for the City of
Stockbridge operating budget, capital planning, workforce planning, online budget book, and
reporting needs. Trusted by hundreds of forward-thinking governments, OpenGov Budgeting &
Planning is the most collaborative solution for budget process automation, personnel cost
forecasting, managerial reporting, and public transparency on the market.

OpenGov has partnered with many other municipal governments that are also in the midst of
establishing a new plan and vision for their communities. As a true partner, OpenGov enables
municipalities like the City of Stockbridge to build trust in their communities by communicating
initiatives and progress clearly while fostering better engagement. OpenGov has a strong presence
in the State of Georgia, partnering with many governments such as the City of Griffin, the City of
Decatur, the City of Austell, the City of Savannah, Rockdale County, Cobb County, Coweta County,
Bulloch County, GA Department of Juvenile Justice, and the Department of Education.

We are on a mission to power a more effective and accountable government, and we seek to
produce long-term partnerships with the communities we serve. We look forward to putting our
entire organization behind the City of Stockbridge to ensure this engagement exceeds
expectations. I look forward to meeting with you and your team very soon.

Sincerely,

Brice Percynski
Account Executive
bpercynski@opengov.com
770-356-8530

Confidential & Proprietary Information - DO NOT DISCLOSE 2
Executive Summary
OpenGov is proposing OpenGov Budgeting & Planning, and the Reporting & Transparency
Platform for consideration. We look forward to demonstrating how these solutions will meet and
exceed your needs and expectations.

OpenGov Budgeting & Planning is the only modern, full-featured cloud budgeting software
designed to meet the unique needs of public sector planning and analysis. Trusted by hundreds of
forward-thinking governments, Budgeting & Planning is the industry’s most collaborative solution
for budget process automation, personnel cost forecasting, managerial reporting, and public
feedback -- driving more effective planning and strengthening stakeholder trust.

The Reporting & Transparency Platform powers the OpenGov Cloud with unparalleled reporting
and transparency capabilities to drive faster, more effective decisions, and understand the public
response. OpenGov was founded on the principle that better transparency and civic service are
paramount to the future of state and local government. The Reporting & Transparency Platform
provides a seamless connection between back-office capabilities and industry-leading
communication tools; transforming civic engagement and empowering data-based
decision-making.

Confidential & Proprietary Information - DO NOT DISCLOSE 3
Why OpenGov? Trusted by Leading Governments
The only modern cloud software purpose-built
for local government.
OpenGov offers transformative solutions for
budgeting, financial management, civic services, and
procurement with the market-leading Reporting &
Transparency platform -- allowing customers to City of Minneapolis, MN Pasco County, FL
reallocate up to 1% of their budgets for more strategic
outcomes and save thousands of hours on manual and
paper-based processes.

A trusted partner.
More than 1,600 governments nationwide partner with Dallas County, TX City of Irvine, CA
OpenGov to drive more effective and accountable
operations through cloud financial solutions. Built
exclusively for state and local government, OpenGov’s
software, services, and expertise are backed by over
500 years of employee experience in the public
sector.
City of York, PA City of Savannah, GA

A platform built to grow with you.
Modern cloud architecture ensures all of your users
have access to the latest features and upgrades while
reducing your IT burden, minimizing your cost
footprint, and breaking down system and data silos.
Thanks to world-class professional services and a City of Tampa, FL Union County, OH
roadmap driven by customer feedback, you
future-proof your investment for the next generation.

Confidential & Proprietary Information - DO NOT DISCLOSE 4
Benefits of Modern Government Cloud Software
In a post-pandemic world, the benefits of modern cloud software (aka: “Software as a Service”) are
crucial in helping governments address the challenges of remote work, digital services, and
managing uncertainty. Cloud software helps you future-proof your investment while focusing on
your community.

✔ Increase Productivity ✔ Improve Citizen Experience
Modern government work is collaborative. Digital services map to the expectations of
Intuitive software empowers all users for community members and improve satisfaction.
success.

✔Strengthen Public Trust ✔ Build Resilience
Better decisions and alignment come from Leaders have confidence in the face of
common, shared, accurate information uncertainty that their processes are secure
and sustainable.

All Cloud’s aren’t Created Equal
Many software providers try to sell legacy systems as “cloud” because they are delivered remotely.
Same software, different packaging. These aren’t designed for 21st-century government. Modern
government cloud software has these characteristics:

● Anywhere, Any Device - Nothing to install - only a browser required
● Intuitive User Interfaces - Built in the era of consumer software, eliminates the nuances
and complexities that only “power users” can understand
● Fast and Configurable - Can be deployed quickly providing value when you need it and
configured without deep technical expertise or IT assistance
● Continuous Enhancement - Updates are hassle-free and transparent to customers
● World-Class Security and Infrastructure - Modern applications take advantage of the
leading cloud service providers (like Amazon Web Services) to ensure your mission-critical
systems are resilient
● 100% Hassle-Free - Always up-to-date with no effort from your government. No upgrades,
patches, customizations, or (of course) hardware to manage.

“We thought we knew the benefits of having a web-based platform,
but during the pandemic, we realized how absolutely crucial it is,
from report sharing to book building.”

Christen Sullivan, Senior Budget Analyst | Harford County, MD

Confidential & Proprietary Information - DO NOT DISCLOSE 5
OpenGov Budgeting & Planning
Modernize your budget and align spending to strategic outcomes.

Manage an Accurate, Outcome-Focused Budget Process
Streamline and unify your end-to-end budgeting process, seamlessly tie budget dollars to key
organizational initiatives, and draw actionable insights that maximize performance outcomes.
Then, through Reporting & Transparency, add context to your results and share internally and
externally for better collaboration.

“The major successes for us are the transparency and efficiency
in creating our budget, and especially using OpenGov tools to
have the budget book prepared for us seamlessly, so we're
excited about that.”

Lenora Reid
Deputy Chief Admin Officer | City of Richmond, VA

Confidential & Proprietary Information - DO NOT DISCLOSE 6
Collaborate More Effectively. Collaborate across departments by sending
and receiving budget proposals, tracking performance on strategic
objectives, commenting on key reports, and sharing your outcomes with
colleagues.

Improve Decision Making. Glean the context you need for budget
decisions and the information you need to manage performance. You can
visualize trends and model the impact of proposed budget changes while you
transform complex financial and performance data into actionable insights.

Save Time. Through a simple and intuitive user interface, you can see your
budget, receive commentary from your team, and get your plans approved.
Easily seed the budget by importing last year's actuals, then adjust, add, or
compare proposal line items in real-time.

Budgeting & Planning Use Cases
● Collaborative budgeting ● Financial projections
● Capital planning ● Operating budgets
● Online budget book publication ● What-if scenario analysis
● Workforce calculation ● Strategic initiative tagging
● Budgetary reporting

Full-Featured Public Sector Budgeting
Enable maximum effectiveness for your budget and planning cycle from end-to-end, from
near-term forecast adjustments to long-range capital initiatives.

● Centralized, Automated Budgeting: Liberate your budgeting from disparate spreadsheets
with a unified process that seamlessly ties spending to desired outcomes
● Workforce Planning: Simplify planning for your most complex and important cost with
scenario analysis, advanced calculations, and integrated budget requests
● Capital Planning: Forecast long-term capital expenditures, manage proposals, track
performance, and easily keep stakeholders from various audiences informed of progress
● Online Budget Book: Publish a fully interactive, easily digestible online budget book that
makes future publications vastly more repeatable

Confidential & Proprietary Information - DO NOT DISCLOSE 7
Government’s Most Collaborative Budgeting & Planning Solution
OpenGov drives efficiency through heightened collaboration by centralizing your planning in an
intuitive online solution, delivering breakthrough communication between offices and
departments.

● Achieve unprecedented alignment around strategic priorities that comes from a real-time,
singular source of truth
● Give your budget collaborators an easy-to-use system that reduces the back-and-forth of
traditional processes
● Controlled collaboration is made simple through configurable administrative settings for
user access and editing ability

Industry-Leading Reporting and Analysis
OpenGov Budgeting & Planning is built with a data-first foundation that provides out-of-the-box
reporting & analysis capabilities for dashboards, managerial reporting, KPI tracking, scenario
modeling, and data consolidation and sharing.

● Present complex information that the public, elected officials, departments, and
administration can understand with at-a-glance insights and interactive dashboards
● Reduce reporting bottlenecks by freeing up your IT, finance, and other staff with
centralized, self-serve reporting
● Sharpen your focus on outcomes by establishing and tracking relevant KPIs to keep
stakeholders updated on spending, initiatives, and operations

Confidential & Proprietary Information - DO NOT DISCLOSE 8
Strengthen Public Trust with the Leading Transparency Platform
Build trust in your community by communicating initiatives and progress clearly while fostering
better engagement through integrated tools to collect feedback and sentiment.

● Publish interactive budget books online to provide taxpayers with a better understanding
of how dollars are impacting the community
● Communicate initiatives effortlessly with a simple drag-and-drop web-page builder and
customizable themes that make it easy for citizens to digest key narratives
● Run public meetings and budget simulations with our Virtual Town Hall -- complete with
robust forms, surveys, and other tools for a compliant feedback process.
● Deliver up-to-date financial and operational data with context to keep the public informed
of progress and fiscal health.

Key Features
Precisely calculate personnel costs through workforce planning.
Drive better salary projections, increase visibility into cost drivers, and reduce broad assumptions.
You can calculate the fully burdened labor costs of an individual or overall workforce, perform
scenario analysis to inform negotiations and budget decisions, run vacancy reporting, compare
actual positions to budgeted positions, and request new positions using accurate, updated costs.

Forecast long-term expenditures for capital planning initiatives.
Seamlessly harness the information your team needs to make educated decisions while providing a
working blueprint for sustaining and improving your community’s infrastructures. You can send and
receive capital planning proposals, adjust proposal line items, track performance on projects, and
comment on key reports. Then, easily create printable dashboards to streamline capital meetings.

Confidential & Proprietary Information - DO NOT DISCLOSE 9
Simplify online budget book publication.
Establish a framework for building your online budget book faster and more accurately, making the
process repeatable and scalable for future cycles.

Centralize dashboards onto a single Reporting & Transparency platform.
Powering OpenGov Budgeting & Planning is the Reporting & Transparency platform. Integrate and
synchronize your financial and non-financial data with other data sources including your ERP. When
any data point changes, all reports automatically update. You can go beyond seeing your outcomes
and truly understand the reasoning behind performance with OpenGov’s reporting platform. Then,
add context to your outcomes and insights and share internally and externally.

Confidential & Proprietary Information - DO NOT DISCLOSE 10
Reporting & Transparency Platform
Centralize reporting and align data with context for internal and
external stakeholders

OpenGov Budgeting & Planning is powered by our robust Reporting & Transparency Platform.

Built with a data-first mindset, OpenGov’s Reporting & Transparency Platform powers Budgeting &
Planning with unparalleled reporting and transparency capabilities to drive faster, more effective
decisions, and understand the public response. OpenGov was founded on the principle that better
transparency and civic service are paramount to the future of state and local government. Trusted
by hundreds of forward-thinking customers, the Reporting & Transparency Platform provides a
seamless connection between back-office capabilities and industry-leading communication tools –
transforming better civic engagement from aspiration to reality.

Reporting & Transparency Use Cases
● Interactive budget summary
● Citizen ideas/feedback portal
● Community surveys
● Internal project coordination
● Participatory budgeting
● Emergency communication
● Performance reporting
● Strategic planning
● Stakeholder engagement

Confidential & Proprietary Information - DO NOT DISCLOSE 11
Present complex information that all parties can understand.
Keep internal and external stakeholders updated on performance and aligned
around high-level strategic goals. Gain at-a-glance insights with interactive
dashboards, take action with customized alerts, or dive into the granular
details for deeper analysis.

Broaden citizen engagement.
Supplement public hearings with virtual town halls, budget simulations, and
online surveys that are easy and convenient. You can gather broader feedback
from residents by reducing the barriers of involvement.

Reduce reporting bottlenecks across your organization.
Free up your IT and Business Intelligence professionals with centralized
reporting and immediate access to necessary day-to-day data for every
department.

Achieve your communications objectives.
Put your operating and strategic plans online in a way that your constituents
can easily understand and even interact with. Tell the stories behind your data
by quickly creating, editing, and publishing content in real-time, while easily
incorporating feedback. Then, identify and analyze engagement by seeing the
number of views, unique visitors, and social sharing metrics.

Focus on outcomes with dynamic reporting functionality.
Establish goals for departments, programs, or initiatives, then track relevant KPIs to keep external
stakeholders updated on spending, performance, and progress.

Confidential & Proprietary Information - DO NOT DISCLOSE 12
Communicate clearly and increase
transparency with stakeholders.
Create and share content easily and
quickly. Use a simple, drag-and-drop
page builder to combine your data with
images, dashboards, maps, and
narrative context. Present complex
information in a way that’s easy for
anyone to understand. Share via email,
social media, or through your agency’s
website.

Capture feedback online, at
meetings, or on the go.
Record feedback from residents,
colleagues, and other stakeholders at
any moment through online surveys,
virtual town halls, mobile forms, or
budget simulations.

Confidential & Proprietary Information - DO NOT DISCLOSE 13
Additional Features
● Share the data behind the news. Visually dynamic tiles reveal the yearly, monthly
or weekly breakdowns of your underlying report through pie charts, stacked bars,
and summary tables.

● Better project planning. Fulfill public input requirements for grant applications
and collect the public response you need to for planning large-scale projects.

● Social media impact. Share your published pages on Facebook, Twitter, Nextdoor,
or LinkedIn and track your story's analytics in OpenGov.

“OpenGov has absolutely made us more proactive in looking at data and
attacking the data, instead of saying, ‘It’s too big.”

Andrew McCreery
Finance Director | Township of Mt. Lebanon, PA

“If it had not been for OpenGov, I'm not sure when we would have
gotten the budget done.”

Thomas Ray
Business Administrator | City of York, PA

Confidential & Proprietary Information - DO NOT DISCLOSE 14
Qualifications & Experience
The OpenGov Team has over 500 years of combined Government experience. Check out just a few
of our star players, and their specific experience in the public sector below…

Confidential & Proprietary Information - DO NOT DISCLOSE 15
Awards & Credentials
As mentioned above, OpenGov employees have over 500 years of collective government
employment experience, and many of our key personnel are members of government-focused
organizations like GFOA and ICMA. OpenGov has consistently appeared on the GovTech 100 list for
several years, was named to the 2021 Top Workplaces USA and most recently was named to the
Forbes 2022 list of America's Best Startup Employers. We focus our hiring on top-tier talent pools
for individuals with proven track records in government and/or the government technology SaaS
industry.

Company History
After witnessing the City of Palo Alto spend over $10 million on an ERP system that was delivered on
20 discs and had green screens, OpenGov’s founders learned that governments across the country
were similarly hamstrung by outdated technology. The public sector has been underserved by its
vendors for decades, while the digital era has transformed consumer experiences and private
sector organizations.

State and local governments deserve access to modern cloud software suited for their increasingly
complex needs. Citizens deserve to know that their tax dollars are being spent by effective and
accountable organizations. Our public sector leaders deserve to be supported by companies who
act as true partners. In order to address these needs, OpenGov was born in 2012.

Today we have over 1,600 government customers using our cloud-based suites. Below are the
stories of just a few of our customers who have adopted OpenGov Budgeting & Planning to
transform their communities...

Confidential & Proprietary Information - DO NOT DISCLOSE 16
Customer Stories
How Tampa is Transforming for Tomorrow with OpenGov
The City of Tampa was looking for software that would provide leadership with the real-time data
they needed to make informed, transparent, and transformative decisions. With the
implementation of OpenGov Budgeting & Planning, the City enabled a variety of capabilities to
modernize its budgeting and financial processes, including:

● Reviewing, versioning, and approving department budget proposals from a single portal
● Building a printed or online budget book faster, while preserving institutional knowledge with
access to historical records
● Providing staff and residents with critical budget information via powerful dashboards and data
visualizations

With OpenGov, the City of Tampa transformed into a more effective and accountable government,
empowered by connected data sources, better budget processes, and a greater foundation of trust
between the City and its constituents.

For the full story, click here to watch how Tampa is for Transforming Tomorrow with OpenGov.

"Affordable homes, good paying jobs, reliable mass transit, and an
overarching view of resiliency and sustainability -- that's what OpenGov
allows us to track."
Jane Castor
Mayor | City of Tampa, FL

Confidential & Proprietary Information - DO NOT DISCLOSE 17
Milpitas, CA, Moves from Incremental to Strategic Budgeting in
Three Steps
Milpitas saved 100 hours of budget development time and identified $4 million in personnel cost
savings without cutting positions by helping City Council and departments think more strategically
about spending in a resource constrained environment. The City achieved outsized returns by
revamping the budget process with OpenGov Budgeting & Planning, which it launched in eight
weeks. Milpitas also transitioned to virtual Council meetings overnight, and gathered survey data
from diverse communities (in four languages) in under a month to surface budget priorities.

Coming into his new role, Walter Rossmann knew there was a better way to work. His first action as
Deputy Finance Director was to buy a new budget system for the City through a competitive
procurement process. Recognizing that without changes to the way the budget was developed the
City could not find the savings it needed, Rossmann worked with the City Manager’s office,
department directors and budget liaisons to gain buy-in across teams to transition to a strategic
budget process that allowed for greater efficiency and scenario planning:

1. The budget team uploaded the previous year’s budget for each department to establish
Council-approved service level costs and provide teams with a base budget in OpenGov.
2. With access to scenario planning capabilities via OpenGov, the budget team easily ran
multiple scenarios with available data to prepare for the potential impact in revenue
shortfalls due to the impact of the COVID-19 pandemic. Enabling teams to be agile helped
them prepare for uncertainty with confidence.
3. After the base budget was established, departments submitted service level changes for
finance review and the City Manager’s consideration.

For the full story, click here to read how Milpitas moved to strategic budgeting.

“We saved 100 hours in annual budget work by transitioning to
OpenGov Budgeting & Planning, including the publication of the
budget document…OpenGov’s highly detailed trainings helped ensure
that everyone was ready to make the change to a strategic budget
process and fully utilize OpenGov’s powerful capabilities.“

Walter C. Rossmann
Deputy City Manager | City of Milpitas, CA

For more customer stories on how OpenGov’s solutions are driving success in communities around
the country, please visit: https://opengov.com/customers/

Confidential & Proprietary Information - DO NOT DISCLOSE 18
Professional Services Overview
We Are Here to Support You
Your success as a customer is OpenGov’s top priority. We recognize the challenge of adding a new
software implementation project to your already full-to-the-brim schedule. We’ve invested heavily
in the key drivers of your agency’s success so you can maximize the impact of your OpenGov
software and arm you with insight, expertise, and industry-leading best practices.

Experience
Our team of over 150 Professional Services experts have delivered over 1,000 successful
projects - we have the experience to make your implementation a success.

Expertise
OpenGov shares your mission of effective government – and deploys over 500+ years of
previous public sector experience for your success.

Fully-Supported
No matter the expertise your project needs, our team of professionals are here to partner
with you on even the most complex projects.

OpenGov Deployment Methodology
Our data-first deployment methodology is based on strategies that reduce your time to value, keep
the project in motion and promote the leadership of you and your teams. To effectively deploy
these strategies and keep the focus on outcomes, project progression, and your enablement, our
methodology follows five key focus areas.

When you get OpenGov Professional Services, you get confidence in every step of your project. Our
team’s best practices ensure alignment, support, and documentation to build the foundation of a
successful implementation and a software used in years to come. The OpenGov Deployment
methodology prepares and enables your team for continued ownership of your OpenGov solution,
made possible without dependency on IT or coding knowledge and with continued award-winning
OpenGov Support.

Confidential & Proprietary Information - DO NOT DISCLOSE 19
Delivering Success During and After the Project
We recognize the challenge of adding a new software implementation project to your already full
schedule. To ensure you derive the full value from OpenGov, we’ve researched and invested heavily
in the key drivers of our projects’ success. For each of those key drivers, from project management
to technical problem solving to change management, we have team members with the
corresponding expertise at the ready to support. Depending on your project’s needs, you will have
complete coverage and support to make the most from your OpenGov software during your
implementation and beyond.

Implementing Modern Budgeting
OpenGov enables your team to use modern, collaborative software to power your entire budget and
planning cycle, from real-time forecast adjustments to long-range initiatives across your Operating
Budget, Workforce Planning, Capital Planning, and Online Budget Book.

Confidential & Proprietary Information - DO NOT DISCLOSE 20
Integrated and easily configurable Reporting with up-to-date financial data

Operating Budget

Workforce Planning

Confidential & Proprietary Information - DO NOT DISCLOSE 21
Capital Planning

Executive Dashboards with drill-down capabilities

OpenGov Deployment Principles
Every implementation is based on our core principles and philosophy. OpenGov deploys all suites
and solutions in alignment with these principles.

Confidential & Proprietary Information - DO NOT DISCLOSE 22
Milestones of a Budget Implementation Project
We believe your implementation is the foundation for success with OpenGov. The OpenGov team
will work with your municipality to understand your processes and requirements before you sign
the dotted line, while providing data validation checkpoints throughout the entire process.

On the following page we have provided a visual representation of the key components of a
Budgeting & Planning implementation project.

Confidential & Proprietary Information - DO NOT DISCLOSE 23
Chart of Accounts Configuration
The OpenGov Chart of Accounts is the
underlying foundation of everything
financial done in OpenGov. OpenGov will
Budget Configuration provide a functional build of the Chart of
During your operating budget engagement, Accounts based on your General Ledger
the OpenGov deployment team will Chart of Accounts, any project codes used
configure a budget instance to meet your for project budgeting or reporting, and any
requirements, configure reports to drive summary levels (such as fund type,
decision-making, conduct user function, object type, etc.). Your Chart of
acceptance testing to validate the Accounts will be specific to your agency,
configuration, and train administrators and not generic.
users on the specifics they need to be
successful. Financial Integrations
OpenGov’s Budgeting & Planning solution
will include a financial integration from
your financial system to OpenGov. As part
Capital Project Budget of the integration, OpenGov will bring over
As a part of the capital budget up to 10 years of historical data. The
implementation, the OpenGov deployment integration will also be set up to bring in
team will configure a budget instance to current year information automatically at
meet your agency’s requirements, an agreed upon cadence. We recommend
configure reports to drive you refresh your data nightly, however,
decision-making, validate the OpenGov can set up a weekly or monthly
configuration, and train administrators and cadence at your request. Our dedicated
users on the specifics they need to be integrations team has years of experience
successful. integrating with financial systems.

Online Budget Book Workforce Budget
During the Online Budget Book phase of During a workforce planning engagement,
your deployment, OpenGov will work with the deployment team will review your cost
you to configure our standard templates to elements, which are all the factors that
meet your agency's branding requirements drive the personnel budget such as salary,
and train you on how to build and publish FICA, retirement plans, benefits, etc, and
your book online each year. work with you to configure each cost
element in the tool. Once the cost
In a typical deployment, OpenGov will elements are configured, you will be able
configure the repeatable templates that to generate a template to complete with
require OpenGov reports, such as the their approved positions and position data.
department and fund pages. This portion Once the template is complete, it will be
of the implementation can be tailored to uploaded into the system and then you will
your level of comfort: we can enable your be able to validate the amounts are
team to create the remainder of your calculated correctly. Once the Workforce
templates or contract the OpenGov team Plan is validated, it can be linked directly to
to create your entire Budget Book end to a budget, and any time you need to make a
end, freeing up your time. change to your Workforce Plan, your
budget will be automatically updated as
well. A linked Workforce Plan also powers
any position requests to give departments
a more accurate view of additional position
costs.

Confidential & Proprietary Information - DO NOT DISCLOSE 24
OpenGov Premium Support Overview
Every OpenGov customer has the benefit of OpenGov Standard Support. Standard Support provides
a host of options, from a 24/7 Resource Center with documentation and case access to live
business-day phone support. Our processes are designed to support you at every step of your
journey toward a more effective and accountable government.

OpenGov Premium Support provides customers a level of support above and beyond our Standard
Support. Premium Support is intended for customers who view their OpenGov solution as
mission-critical and therefore require expedited response times and a designated OpenGov
contact.

Offering Standard Premium

Unlimited Number of Support Cases per Year* ✓ ✓

Unlimited Access to OpenGov Resource Center ✓ ✓

Unlimited Online access to the Support Request Portal ✓ ✓

Access to Phone/Chat Support 4:00 AM PT to 7:00 PM PT
Monday through Friday, excluding OpenGov holidays

Designated OpenGov Contact - ✓

Increased Response Times - ✓
* Support Cases are defined as issues related to the OpenGov Software Services.

We have three main components to our philosophy for ensuring every customer is successful and
happy:

Access to our team of Government Solution Experts: This team, comprised of
former government finance directors, chief information officers, procurement
directors, budget and performance analysts, and others, provides insight and
expertise, best practices, and context to the people that use OpenGov’s suites
driving efficiency and outcomes for your agency.

Confidential & Proprietary Information - DO NOT DISCLOSE 25
Customer Success: Our Customer Success team supports you from
deployment through adoption and beyond. You will get up and running quickly
and receive the training and support that you need to maximize the value of your
investment in OpenGov.

Customer Support: OpenGov Support is staffed by a veteran team with over 95
years of combined government experience. Our highly trained support analysts
are available to solve any issues that you encounter within OpenGov’s suites. We
are committed to resolving your issues in a timely fashion and to your
satisfaction.

Resources and Support
As an OpenGov customer, you are supported by our Customer Success team from deployment
through adoption and beyond. When you contact OpenGov, your first point of contact will be a real,
live person. OpenGov provides best-in-class standard support resources such as telephone, email,
chat, and an online portal as well as additional engagement channels like webinars, user groups,
and a resource center.

● User Groups: Our subject matter experts host regular user groups online and in person.
Learn from the pros and your peers!

● Resource Center: We provide you with articles and videos to enhance your learning and
education of OpenGov.

Confidential & Proprietary Information - DO NOT DISCLOSE 26
● Free Webinars: As a customer, you can look forward to engaging and informative webinars.
Get a crash course in performance management or learn about the latest features of your
OpenGov software.

Premium Support
Furthermore, OpenGov offers Premium Support to help organizations on their journey to
successfully adopt OpenGov’s solution suites. With Premium Support, increased Service Level
Agreement (SLAs) mean that we start working on urgent requests even on weekends. In the spirit
of addressing problems quickly, Premium Support’s designated OpenGov contact builds a
relationship with you and understands your organization and the nuances of your OpenGov
application setup.

OpenGov’s Support Philosophy is simple: You invest in us. We invest in you. We are driven by
customer success. If you ever need help or have questions about your system, we want to make
sure you get well-informed, proactive support from the OpenGov team. Our goal is 100%
satisfaction.

“The responsiveness was incredible. They
always had an answer for us and were always
open to recommendations and suggestions. I
was just blown away by their level of
professionalism and knowledge of the system.”

Dannette Allen
Finance Director | City of Diamond Bar, CA

Confidential & Proprietary Information - DO NOT DISCLOSE 27
OpenGov University & Training
OpenGov is the leader in modern cloud software for our nation’s cities, counties, and state
agencies. On a mission to power more effective and accountable government, OpenGov serves
more than 1,600 agencies across the U.S.

OpenGov University helps your government staff become power-users of our software. With
unlimited access to the tools below, your staff can easily adopt new features and ensure that best
practices are followed when business processes are enhanced with our technology solutions.
Access to OpenGov University includes:

Training from OpenGov Experts
Walk through core functionality with your
OpenGov deployment team as defined in
the Statement of Work.

OpenGov Resource Center
Read help articles, review company
announcements, or chat with
Support.

Self-paced learning modules
Learn OpenGov product suites with
on demand training in our learning
management system.

In-app guidance
Master your software with instructions
and helpful hints offered while using the
software.

Training Workshops
Access our recurring, virtual training series on product best practices.

Live Training Events
Join OpenGov’s hybrid or live trainings around the country.

Confidential & Proprietary Information - DO NOT DISCLOSE 28
Benefits of OpenGov University

Maximize your investment Training that grows with you
Save time by accelerating your team’s Ensure that new employees have easily
knowledge and confidence to apply the accessible training as both your team grows
software and best practices to your and as your future-proof technology
government. investment evolves.

Successful Change Management Available on your schedule
Shorten the time for a new team member to On-demand training when you need it, to help
provide value to your department. get the entire team on the same page.

Empower your teams Deliver modern software to your
Develop confidence in working with OpenGov government
by understanding how to use our tools to best Leading governments are deploying modern
improve your team’s effectiveness. software to improve their process, reduce
their costs and deliver more to their
communities.

“I understand so much more about what we can do with
the system after completing the OpenGov University
classes, I am just so excited about the ways we are using
all the features this year.”

Amelia Cruver
Budget Director | City of Minneapolis, MN

Confidential & Proprietary Information - DO NOT DISCLOSE 29
Partnership Investment Summary
OpenGov’s pricing model consists of both a fixed fee annual subscription for the software and a
one-time cost for the professional services component. Our Professional Services cost includes all
phases of implementation: Initiation, Best Practices, Configuration, Validation, Deployment, and
Project Completion. OpenGov offers an unlimited user, unlimited usage pricing model, meaning
customers are not limited to the number of users, logins, dashboards, reports or usage of data.
Rather, we charge an annually recurring subscription fee to encourage our customers to utilize the
platform, increase adoption throughout their organization, get valuable unlimited usage and have a
predictable annual cost.

Implementation services pricing is subject to change based on the opportunity for OpenGov to scope
your full solution needs.

All OpenGov contracts include an Annual Software Maintenance Price Adjustment. OpenGov shall
increase the Fees payable for the Software Services during any Renewal Term by 5% each year of the
Renewal Term.

*In-Person Training is available at an additional cost.

For a complete description of all solutions and add ons please refer to the table below.

OpenGov Proposal for City of Stockbridge GA

Years Months Software Professional Services Annual Total

January 1st, 2023-December 31st 2023 12 $40,705.57 $51,583.37 $92,288.94

January 1st, 2024-December 31st, 2024 12 $40,705.57 $0.00 $40,705.57

January 1st, 2025-December 31st, 2025 12 $40,705.57 $0.00 $40,705.57

Proposal Includes:
● Operating, Personnel, Capital Budgeting, Reporting, Dashboards, ERP Integration, Premium Support
● Unlimited Users, Unlimited Data Storage, Unlimited Budgets, Unlimited Reports
● Premium Support Included
● Roughly 12% Software Discount from $46,057 list Price
● $16,056 saved from 3-year deal
● No annual increase for first 3 years (Typically 5%)

Confidential & Proprietary Information - DO NOT DISCLOSE 30
Products & Services Description
Operating Budget: Liberate your budgeting from disparate
spreadsheets with a unified process that seamlessly ties spending to
desired outcomes.

Workforce Planning: Simplify planning for your most complex and
important cost with scenario analysis, advanced calculations, and
Budgeting & Planning
integrated budget requests.
Suite
Unlimited Users
Capital Planning: Forecast long-term capital expenditures, manage
proposals, track performance, and easily keep the public informed of
progress.

Online Budget Book: Publish a fully interactive, easily digestible online
budget book that makes future publications vastly more repeatable.
Analysis & Dashboards: Present complex information that the public,
elected officials, departments, and administration can understand
with at-a-glance insights and interactive dashboards.

Stories: Communicate and track strategic initiatives effortlessly with a
simple drag-and-drop web-page builder and customizable themes that
make it easy for board members and residents to digest key narratives.
Reporting &
Transparency Platform
Community Feedback Surveys: Solicit citizen feedback, run public
Unlimited Users
meetings, virtual council chambers, and budget simulations using
robust forms, surveys, reports, and tools for curated feedback and
compliant voting.

Performance Measures: Sharpen your focus on outcomes by
establishing and tracking relevant KPIs to keep stakeholders updated
on spending, initiatives, and operations.
Deployment of the Software Services, including project management,
Software
implementation, configuration, testing, report development, interface
Implementation
development, and go-live.

Confidential & Proprietary Information - DO NOT DISCLOSE 31
Every OpenGov customer has the benefit of OpenGov Standard
Support. Standard Support provides a host of options, from a 24/7
Standard Support
Resource Center with documentation and case access to live business
day phone support.
OpenGov Premium Support provides customers a level of support
Premium Support above and beyond our Standard Support. Premium Support Customers
receive increased response times and a designated OpenGov contact.
OpenGov University Training from OpenGov experts, OpenGov Resource Center, self-paced
(OGU) learning modules, training workshops, live training events.

Confidential & Proprietary Information - DO NOT DISCLOSE 32
Powering More Effective and
Accountable Government
Cloud Citizen Services
for 21st Century Public Administration
Mission-Driven Government Expertise
500+ Years of Combined Public Sector Experience
Support Specialist Director, Solutions
CEO VP Government Finance Solutions Implementation Consultant Product Lead, Financials Engineering Implementation Consultant
Financials

ZAC BOOKMAN CHARITY HOLMAN JAMES MCCANN ART TORRES KENT HUDSON SCOTT COBLE Shiloh Rogers
Former Special Advisor for Former Deputy City Former Assistant Finance Former Chief Former Assistant City Former Technology and Former Purchasing
Rule of Law and Governance Secretary at City of Director at City of Procurement Officer at Manager at City of Process Manager, OMB, at Manager, City of Banning,
with the International Westworth Village, Monterey, California California State Vernon, Texas Montgomery County, CA
Security Assistance Forces Texas University-San Bernardino Maryland

Customer Solutions Engineer Director, Solutions
Team Lead Director, Professional Services Implementation Analyst Manager, Solutions Engineering Manager, Solution Architecture Associate Project Manager Engineering

JENNIFER NORDIN ALMIS UDRYS BOBBY WILLIAMS MICAH INTERMILL MARK WELCH AMANDA HALLOCK MONICA COOK
Former Budget and Former Assistant Chief Former Procurement Former Budget Director at Former Administrative Former IT Manager/Digital Former HHS Researcher at the
Performance Analyst at Operating Officer at Supervisor at Mesa Public Minneapolis, Minnesota Services Director at City Transformation Specialist Public Policy Institute of
Montgomery County, San Diego, California Schools of Ashland, Oregon at Scranton, PA California (PPIC)
Maryland

Conﬁdential, Do not share
The Safe and Trusted Partner of Over 1,800 Governments

City of Roswell, GA GA Dept. of Education
50
● City of Savannah, GA ● City of Florence, SC
STATES
● City of Smyrna, GA ● County of Berkeley, SC

500+
Combined Years Government
City of Austell, GA
City of Decatur, GA
City of Beaufort, SC
County of Cabarrus, NC
Experience
● Bulloch County, GA ● City of Annapolis, MD

5,000+ ●
Rockdale County,GA
Eﬃngham County, GA
County of Cecil, MD
City of Muscatine, IA
Implementations

● GA Dept. of Juvenile ● Bingham County, ID
CONFIDENTIAL • Do Not Share
Justice
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id
sl ed

The Modern Partner for the Public Sector
1- ns )
op de on
Pr n ti
e co c
lu d se
Va ee tro
Powering More Effective and Accountable Government ny u n in
pa yo of
m if on
Co use rsi
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Purpose Built, Government Customer Cloud-Based
Mission Driven Expertise Focused Innovation
Public sec Only. Cloud Only 500+ years of government staff Responsive support. Rapid enhancements driven by
experience. 1,800+ customers Best-practice implementation user feedback

Conﬁdential, Do not share
OpenGov Cloud

Budgeting & Forms & Asset
Procurement
Planning Workﬂows Management

Operating Budget Solicitation Development Permitting and Licensing Asset Management
Capital Planning Supplier Engagement Inspections Work Orders
Workforce Planning Evaluations & Awards Public Portal Request Intake
Online Budget Book Contract Management Workﬂow and eSignature

Reporting & Transparency Platform
Dashboards Analysis Transparency Performance Measures Community Feedback

Conﬁdential, Do not share
Get the Whole Picture

Integrated Reporting &
Lorem ipsum dolor sit amet, consectetur elit.
Transparency helps you:
Ut id dolor vitae eros euismod mollis:
Align staff, electeds, public
● Proin ac venenatis
Monitor performance
● Sed laoreet interdum
Communicate initiatives
● Cras odio augue
Improve decision-making
● Lorem ipsum dolor

Conﬁdential, Do not share
Customer Journey
Success Management
Sales Process Deployment Go-Live Renewal and Beyond
and Support Needs

Account Executive

Solutions Engineer /////////////////

Implementation
Analyst / Project
Manager

Customer Success
Engineer /////////////////////////////////////////////////////////////////
(CSE)

Customer Success
Manager
(CSM)

= Primary Day-to-Day = Secondary Day-to-Day ////////////// = Key strategic partner for primary customer
Administrator Administrator administrator, if necessary
Professional Services
Structured Approach for Success

Focus on Short-term Validate Balance change Expediting
and Long-term goals, understanding and management with time-to-value by
not just replicating process across culture, goals and tailoring to your
processes government teams vision unique needs

Conﬁdential, Do not share
Key Project Delivery Roles

Core Delivery Team OPENGOV PROJECT ADVISOR Extended Delivery Team

PROJECT MANAGER SOLUTION ARCHITECT
Ownership of Project End-to-End Gathers Requirements
Creates & Manages Project Plan Provides Subject Matter Expertise
Manages OG Delivery Team Validates Solution Blueprint

IMPLEMENTATION CONSULTANT
IMPLEMENTATION ANALYST
Analyzes Design complexities
Conﬁgures Solution for Systems
Manages & Monitors Progress with IA
Provides Functional Expertise
Product Suite Expert

DATA SOLUTIONS ENGINEER TECHNICAL CONSULTANT
Performs data integration/uploads
Advises on technical complexities
Completes end-to-end data ﬂows
Resolves items through integration
Provides technical support on mappings
Product Suite Infrastructure Expert

Conﬁdential, Do not share
Current State @ City of Stockbridge, GA
● Current Budgetary Guidelines is done in Incode & Excel between City Treasurer & Other Departments

● Growing concerns with the long-term stability of using Incode for personnel and capital budgeting

● Using Excel and manually transferring back to Incode

● High level of responsibility for each department to watch budgetary numbers puts stress on daily responsibilities and
concerns around data integrity

● Incode Reporting Functionality is not ﬂexible or accessible with limited performance management metrics

● Lack of community engagement with Citizens about what is happening within the city

Conﬁdential, Do not share
Future State @ City of Stockbridge,GA
● Leverage an always update-to-date system with continual enhancements, speciﬁcally conﬁgured to support
Stockbridge’s Budget Development and Monitoring Requirements

● Modern, system agnostic solution for ease of use with all departments for budgeting needs

● Ongoing maintenance of Budget System shifted to OpenGov, not Stockbridge IT department

● Chart of Accounts Mapped to Incode with nightly integration

● Up-to-date budget reports for rapid Budget Development Analysis able to push to Stockbridge Council Members along
with performance metrics

● Flexible, self-service reporting and dashboards for enhanced Budget Monitoring, including at account code level.
○ User-friendly Visualizations natively included in each report
● Increased collaboration throughout each phase of budget development and monitoring

● Integrated Personnel Module w/ multi-year forecasting across all positions, salaries, and fringe beneﬁts

● Integrated Capital Planning leaving behind Excel

● Ability to be transparent and engaging with Stockbridge citizens with OpenGov’s Story tool.

Conﬁdential, Do not share
ROI @ City of Stockbridge, GA
● City of Stockbridge to see up to 1 % budget reallocation to other strategic priorities

● Up to 50 % reduction in the amount of time it takes to prepare the budget

● 80% less time spent on reporting

● An estimated 150- 200 staff hours could be diverted to other activities, such as budgetary analysis or quality
control as a result of efficiencies. * (Estimate based on customers of similar size)

Conﬁdential, Do not share
OpenGov Proposal List Pricing
Annual Software Subscription Professional Services Implementation, Ongoing Support & Maintenance for OpenGov
BUdgeting & Planning Project - Unlimited Users & Data Storage

OpenGov Proposal for City of Stockbridge, GA
Years Months Software Professional Services Annual Total

Year 1 12 $46,057 $60k-$70k $91k-$106k

Year 2 12 $46,057 $0.00 $48,359.85

Year 3 12 $46,057 $0.00 $50,777.84

Proposal Includes:
● Operating, Personnel, Capital Budgeting , Reporting, Dashboards, Integration,
● Unlimited Users, Unlimited Data Storage, Unlimited Budgets, Unlimited Reports
● Premium Support not included
● $46,057 list Price
● Typical 5 %increase YoY

Conﬁdential, Do not share Standard Terms: NET30 | Billed Annually - In Advance
OpenGov Proposal @ City of Stockbridge, GA
Annual Software Subscription Professional Services Implementation, Ongoing Support & Maintenance for OpenGov
BUdgeting & Planning Project - Unlimited Users & Data Storage

OpenGov Proposal for City of Stockbridge GA
Years Months Software Professional Services Annual Total

January 1st, 2023-December 31st, 2023 12 $40,705.57 $51,583.37 $92,288.94

January 1st 2024-December 31st,2024 12 $40,705.57 $0.00 $40,705.57

January 1st,2025-December 31st, 2025 12 $40,705.57 $0.00 $40,705.57

Proposal Includes:
● Operating, Personnel, Capital Budgeting , Reporting, Dashboards, ERP Integration, Premium Support
● Unlimited Users, Unlimited Data Storage, Unlimited Budgets, Unlimited Reports
● Premium Support Included
● Roughly 12% Software Discount from $46,057 list Price
● $16,056 saved from 3 year deal
● No annual increase for ﬁrst 3 years (Typically 5%)

Conﬁdential, Do not share Standard Terms: NET30 | Billed Annually - In Advance
Included in Proposal @ Stockbridge, GA
Category
Budgeting & Planning Inclusion or Add-On?

Financial Integration Included B&P

Operating & Capital Budgeting Included B&P

Workforce Planning Included B&P

Budget Book Included B&P

Dashboards Included R&T

Open Town Hall Included R&T

Reporting & Analytics Included R&T

Story Builder Included R&T

Transparency Included R&T

Conﬁdential, Do not share
Statement of Work
City of Stockbridge, GA

Creation Date: 11/22/2022
Document Number: DD-03085
Version Number: 1
Created by: Sidney Barnes

2022 Revised Statement of Work V2
TABLE OF CONTENTS

1. Overview and Approach 3
1.1. Agreement 3

2. Statement of Work 3
2.1. Project Scope 3
2.2. Facilities and Hours of Coverage 3
2.3. Key Assumptions 4
2.4. OpenGov Responsibilities 4
2.4.1. Activity 1 – Project Management 4
2.4.2. Activity 2 – Initialization 5
2.4.3. Activity 3 – OpenGov Use Cases 6
2.4.4. Activity 4 – Training 6
2.5. Your Responsibilities 6
2.5.1. Your Project Manager 7
2.6. Completion Criteria 7
2.7. Estimated Schedule 7
2.8. Illustrative Project Timelines 8
2.9. Charges 8
2.10. Offer Expiration Date 8

Appendix A: Engagement Charter 9
A-1: Communication and Escalation Procedure 9
A-2: Change Order Process 9
A-3: Deliverable Materials Acceptance Procedure 10

Appendix B: Implementation Activities 11
B-1: OpenGov Budgeting & Planning Suite 11

Appendix C: Technical Requirements 18
C-1: OpenGov Budgeting & Planning Suite 18

2022 Revised Statement of Work V2
1. Overview and Approach
1.1. Agreement
This Statement of Work (“SOW”) identifies services that OpenGov, Inc. (“OpenGov” or “we”) will
perform for City of Stockbridge, GA (“Customer” or “you”) pursuant to that order for Professional
Services entered into between OpenGov and the Customer (“Order Form”) which references the
Software Services Agreement or other applicable agreement entered into by the parties (the
“Agreement”).
● Customer acknowledges and agrees that this Statement of Work is subject to the
confidentiality obligations set forth in the Software Services Agreement between OpenGov
and City of Stockbridge, GA.
● Customer’s use of the Professional Services is governed by the Agreement and not this
SOW.
● Upon execution of the Order Form or other documentation referencing the SOW, this SOW
shall be incorporated by reference into the Agreement.
● In the event of any inconsistency or conflict between the terms and conditions of this SOW
and the Agreement, the terms and conditions of this SOW shall govern with respect to the
subject matter of this SOW only. Unless otherwise defined herein, capitalized terms used in
this SOW shall have the meaning defined in the Agreement.
● This SOW may not be modified or amended except in a written agreement signed by a duly
authorized representative of each party.
● OpenGov will be deployed as is, Customer has access to all functionality available in the
current release.

2. Statement of Work
This SOW is limited to the Implementation of the OpenGov Budgeting and Planning as defined in the
OpenGov Responsibilities section of this document (Section 2.4). Any additional services or
support will be considered out of scope.

2.1. Project Scope
Under this project, OpenGov will deliver cloud based Budgeting and Planning solutions to
help the City of Stockbridge power a more effective and accountable government.
OpenGov's estimated charges and schedule are based on performance of the activities
listed in the “OpenGov Responsibilities” section below. Deviations that arise during the
project will be managed through the procedure described in Appendix A-2: Project Change
Control Procedure, and may result in adjustments to the Project Scope, Estimated
Schedule, Charges and other terms. These adjustments may include charges on a
time-and-materials or fixed-fee basis using OpenGov’s standard rates in effect from time to
time for any resulting additional work or waiting time.

2.2. Facilities and Hours of Coverage
OpenGov will:

2022 Revised Statement of Work V2
A. Perform the work under this SOW remotely, except for any project-related activity
which OpenGov determines would be best performed at your facility in Stockbridge,
GA in order to complete its responsibilities under this SOW.
B. Provide the Services under this SOW during normal business hours, 8:30am to
6:00pm local time, Monday through Friday, except holidays.

2.3. Key Assumptions
The SOW and OpenGov estimates are based on the following key assumptions. Deviations
that arise during the proposed project will be managed through the Project Change Control
Procedure (see Appendix A-2) , and may result in adjustments to the Project Scope,
Estimated Schedule, Charges, and other terms.
Per
A. The OpenGov Suites are not customized beyond current capacities based on the
latest release of the software.
B. Individual software modules are configured based on discussions between OpenGov
and Customer.
C. Budgeting and Planning Suite
i. Customer will provide Budget and Actuals data within two (2) weeks
immediately following the kick-off meeting.
ii. Customer’s Integration is unidirectional from Tyler Incode 10 into OpenGov.
The integrated data will be linked to the Customer’s OpenGov Chart Of
Accounts.
iii. Customer has provided the following relevant dates:
1. Online Budget Book is due on 3/31/2023.
iv. OpenGov budget proposal configuration will include: up to fifty (50)
department and project proposals.
v. OpenGov Online Budget Book (OBB) configuration will include:
1. Four (4) Standard OBB templates; up to fifty (50) department and
project stories pages from the templates; and up to two (2) reports
with report views to use in the OBB.
vi. Assumes signatures by December 15, 2022 and project kick off by January
6th, 2023
vii. Assumes Online Budget Book as phase 1 and budget build out as phase 2

2.4. OpenGov Responsibilities

2.4.1. Activity 1 – Project Management
OpenGov will provide project management for the OpenGov responsibilities in this SOW.
The purpose of this activity is to provide direction to the OpenGov project personnel and to
provide a framework for project planning, communications, reporting, procedural and
contractual activity. This activity is composed of the following tasks:

Planning
OpenGov will:

2022 Revised Statement of Work V2
A. review the SOW, contract and project plan with Customer’s Project Manager and key
stakeholders to ensure alignment and agreed upon timelines;
B. maintain project communications through your Project Manager;
C. establish documentation and procedural standards for deliverable Materials; and
D. assist your Project Manager to prepare and maintain the project plan for the
performance of this SOW which will include the activities, tasks, assignments, and
project milestones.

Project Tracking and Reporting
OpenGov will:
A. review project tasks, schedules, and resources and make changes or additions, as
appropriate. Measure and evaluate progress against the project plan with your
Project Manager;
B. work with your Project Manager to address and resolve deviations from the project
plan;
C. conduct regularly scheduled project status meetings; and
D. administer the Project Change Control Procedure with your Project Manager.

Completion Criteria:
This is an on-going activity which will be considered complete at the end of the Services

Deliverable Materials:
● Weekly status reports
● Project plan
● Project Charter
● Risk, Action, Issues and Decisions Register (RAID)

2.4.2. Activity 2 – Initialization
OpenGov will provide the following:

A. Customer Entity configuration
B. System Administrators creation
C. Solution Blueprint creation
D. Data Validation strategy confirmation

Completion Criteria:
This activity will be considered complete when:
● Customer Entity is created
● System Administrators have access to Customer Entity
● Solution Blueprint is presented to Customer

Deliverable Materials:
● Solution Blueprint
● Sign-off of Initial Draft Solution Blueprint

2022 Revised Statement of Work V2
2.4.3. Activity 3 – OpenGov Use Cases
OpenGov will provide the following:

Budget & Planning Use Cases
A. Centralized Operating Budget
B. Multi-Year Workforce Planning
C. Interactive Online Budget Books

Completion Criteria:
This activity will be considered complete when:

Budget & Planning Use Cases
● Chart of Accounts is configured
● Operating Budget proposals are configured
● Workforce Plan is configured
● Online Budget Book templates are configured
● Financial integration is configured
● Budget reports are configured

Deliverable Materials:
● Formal sign off document

2.4.4. Activity 4 – Training
Training will be provided in instructor-led virtual sessions or through OpenGov University
Training courses. For any instructor-led virtual sessions, the class size is recommended to
be 10, for class sizes larger than 10 it may be necessary to have more than one instructor.

Completion Criteria:
● Administrator training is provided
● Training on system functionality is provided
● End User training is provided

Deliverable Materials:
● Formal sign off document

2.5. Your Responsibilities
The completion of the proposed scope of work depends on the full commitment and
participation of your management and personnel. The responsibilities listed in this section
are in addition to those responsibilities specified in the Agreement and are to be provided
at no charge to OpenGov. OpenGov's performance is predicated upon the following
responsibilities being managed and fulfilled by you. Delays in performance of these

2022 Revised Statement of Work V2
responsibilities may result in delay of the completion of the project and will be handled in
accordance with Appendix A-1: Project Change Control Procedure.

2.5.1. Your Project Manager
Prior to the start of this project, you will designate a person called your Project Manager
who will be the focal point for OpenGov communications relative to this project and will
have the authority to act on behalf of you in all matters regarding this project.
Your Project Manager's responsibilities include the following:

A. manage your personnel and responsibilities for this project (for example: ensure
personnel complete any self-paced training sessions, configuration, validation or
user acceptance testing);
B. serve as the interface between OpenGov and all your departments participating in
the project;
C. administer the Project Change Control Procedure with the Project Manager;
D. participate in project status meetings;
E. obtain and provide information, data, and decisions within five (5) business days of
OpenGov’s request unless you and OpenGov agree in writing to a different response
time;
F. resolve deviations from the estimated schedule, which may be caused by you;
G. help resolve project issues and escalate issues within your organization, as
necessary; and
H. create, with OpenGov’s assistance, the project plan for the performance of this SOW
which will include the activities, tasks, assignments, milestones and estimates.

2.6. Completion Criteria
OpenGov will have fulfilled its obligations under this SOW when any of the following first
occurs:

A. OpenGov accomplishes the activities set forth in “OpenGov responsibilities” section
and delivers the Materials listed, if any; or
B. The End date is reached

2.7. Estimated Schedule
OpenGov will schedule resources for this project upon signature of the order form. Unless
specifically noted, the OpenGov assigned project manager will work with Customer Project
Manager to develop the project schedule for all requested deliverables under this SOW.
OpenGov reserves the right to adjust the schedule based on the availability of OpenGov
resources and/or Customer resources, and the timeliness of deliverables provided by the
Customer.

2022 Revised Statement of Work V2
The Services are currently estimated to start within two (2) weeks but no later than four (4)
weeks from signatures and have an estimated end date of August 31st, 2023 (“End Date”) or
on other dates mutually agreed to between you and OpenGov.

2.8. Illustrative Project Timelines
The typical project timelines are for illustrative purposes only and may not reflect your use
cases.

2.9. Charges
The Services will be conducted on a fixed price basis. The fixed price for performing the
Services defined in the SOW will be $51,385 This fixed price is exclusive of any travel and
living expenses and other reasonable expenses incurred in connection with the Services.
All charges are exclusive of any applicable taxes.

Should travel be incurred, you will be billed travel and living costs (including actual
transportation and lodging, and per diem meal expenses) estimated at $5,000.

2.10. Offer Expiration Date
This offer will expire on December 15th, 2022 unless extended by OpenGov in writing.

2022 Revised Statement of Work V2
Appendix A: Engagement Charter
A-1: Communication and Escalation Procedure
Active engagement throughout the implementation process is the foundation of a successful
deployment. To help assess progress, address questions, and minimize risk during the course of
deployment both parties agree to the following:
● Regular communication aligned to the agreed upon project plan and timing.
○ OpenGov expects our customers to raise questions or concerns as soon as they
arise. OpenGov will do the same, in order to be able to address items when known.
● Executive involvement
○ Executives may be called upon to clarify expectations and/or resolve confusion.
○ Executives may be needed to steer strategic items to maximize the value through
the deployment.
● Escalation Process:
○ OpenGov and Customer agree to raise concerns and follow the escalation process,
resource responsibility, and documentation in the event an escalation is needed to
support issues raised
● Identification of an issue impeding deployment progress, outcome or
capturing the value proposition, that is not acceptable.
● Customer or OpenGov Project Manager summarizes the problem statement
and impasse.
● Customer and OpenGov Project Managers jointly will outline solution,
acceptance or schedule Executive review.
● Resolution will be documented and signed off following Executive review.
● Phase Sign-Off
○ OpenGov requests sign-offs at various stages during the implementation of the
project. Once the Customer has signed-off, any additional changes requested by
Customer on that stage will require a paid change order for additional hours for
OpenGov to complete the requested changes.

A-2: Change Order Process
This SOW and related efforts are based on the information provided and gathered by OpenGov.
Customers acknowledge that changes to the scope may require additional effort or time,
resulting in additional cost. Any change to scope must be agreed to in writing or email, by both
Customer and OpenGov, and documented as such via a:
● Change Order - Work that is added to or deleted from the original scope of this SOW.
Depending on the magnitude of the change, it may or may not alter the original contract
amount or completion date and be paid for by Customer. Changes might include:
o Timeline for completion
o Sign off process
o Cost of change and Invoice timing
o Amending the SOW to correct an error.

2022 Revised Statement of Work V2
o Extension of work as the complexity identified exceeds what was expected by
Customer or OpenGov.
o Change in type of OpenGov resources to support the SOW.

A-3: Deliverable Materials Acceptance Procedure
Deliverable Materials as defined herein will be reviewed and accepted in accordance with the
following procedure:
● The deliverable Material will be submitted to your Project Manager.
● Your Project Manager will have decision authority to approve/reject all project Criteria,
Phase Acceptance and Engagement Acceptance.
● Within five (5) business days of receipt, your Project Manager will either accept the
deliverable Material or provide OpenGov’s Project Manager a written list of requested
revisions. If OpenGov receives no response from your Project Manager within five (5)
business days, then the deliverable Material will be deemed accepted. The process will
repeat for the requested revisions until acceptance.
● All acceptance milestones and associated review periods will be tracked on the project
plan.
● Both OpenGov and Customer recognize that failure to complete tasks and respond to open
issues may have a negative impact on the project.
● For any tasks not yet complete, OpenGov and/or Customer will provide sufficient resources
to expedite completion of tasks to prevent negatively impacting the project.
● Any conflict arising from the deliverable Materials Acceptance Procedure will be addressed
as specified in the Escalation Procedure set forth in Appendix A-1. As set forth in Section
6.1(e) of the Agreement, if there are extended delays (greater than 10 business days) in
Customer’s response for requested information or deliverable; OpenGov may opt to put the
project on an "On Hold" status. After the Customer has fulfilled its obligations, Professional
Services can be resumed and the project will be taken off the "On-Hold" status.
● Putting a project “on Hold” may have several ramifications including, but not restricted, to
the following:
○ Professional Services to the customer could be stopped;
○ Delay to any agreed timelines; or
○ Not having the same Professional Services team assigned.

2022 Revised Statement of Work V2
10
Appendix B: Implementation Activities
B-1: OpenGov Budgeting & Planning Suite
Instance Creation
Budgeting & Planning Suite

Description OpenGov Responsibilities Customer Responsibilities

Provisioning OpenGov will: Customer will:
Reporting & ● OpenGov will provision ● Confirm access to entity and
Transparency Customer’s OpenGov entity and modules.
Platform verify Customer has access to
all purchased modules.

Technical Project Review
Description OpenGov Responsibilities Customer Responsibilities

Technical Project OpenGov will: Customer will:
Review ● Provide up to one (1) one-hour ● Identify relevant participants
working sessions at the for attendance.
beginning of the project to: ● Confirm deliverables.
o Review deliverables ● Gather and provide relevant
o Review technical data for the project.
requirements
o Provide documentation
on requirements and
processes

OpenGov Assumptions:
● Customer will provide relevant
data within two (2) weeks
immediately following the
kick-off meeting.

Chart of Accounts Configuration
Description OpenGov Responsibilities Customer Responsibilities

Chart of Accounts OpenGov will: Customer will:
(COA) ● Build Customer's COA in ● Provide current COA and
OpenGov in accordance with transactional data.

2022 Revised Statement of Work V2
11
OpenGov technical ● Validate and provide sign off
requirements. on COA.
● Review configured COA and ● Maintain the COA following
uploaded data and provide configuration.
training to Customer on how
to:
o Manage new codes
o Edit COA
o Create Masks

Integration Configuration
Description OpenGov Responsibilities Customer Responsibilities

Financial OpenGov will: Customer will:
Integration ● Installation of Agent and ● Provide an IT resource to
Database View Deployment. assist the project team in the
● Integrate the following initial set-up.
functionalities: ● Provide assistance to
o Actuals and Budget understand source system
(Revenue and specific customizations and
Expenses) configurations when building
● Extract, transform (when the data extract.
required) and load the data. ● If OpenGov is unable to access
● Validate the historical data and the data per requirements,
current year data based on the provide .csv data files via
Customer provided summary OpenGov SFTP Location.
report. ● Broker OpenGov’s access to
● Schedule the current year data Customer’s source
load accounting data if hosted by
● Monitor the data load any third vendor.
● Provide a summary export
OpenGov assumptions: data to validate against.
● Integration is unidirectional ● Validate and provide sign off
from the Customer’s Tyler on the integrated data and
Incode 10 into OpenGov. reports.
● The data will be linked to the
Customer’s COA.

Operating Budget Configuration
Description OpenGov Responsibilities Customer Responsibilities

Operating Budget OpenGov will: Customer will:
● Provide current budget.

2022 Revised Statement of Work V2
12
● Configure up to two (2) Proofs ● Validate Proof of Concept
of Concept (POC). prior to OpenGov building out
● Configure one (1) Budget Budget Proposals and
instance, once POC is Worksheets.
validated. ● Validate and provide signoff
● Configure and upload on Budget Proposals and
Customer’s base budget files Worksheets.
into OpenGov budget
instances.
● Configure OpenGov Budget
Proposals and Worksheets for
up to fifty (50) Departments
and Projects in the base budget
file based on the agreed upon
structure.
● Review configured OpenGov
Budget and provide training to
Customer on how to:
o Create new Proposals
and Worksheets
o Manage Budgets

Operating Budget OpenGov will: Customer will:
Community ● Configure one (1) standard ● Provide logo and branding
Feedback Topic budget topic in Community guidelines.
Feedback. ● Validate and provide signoff
● Review configured OpenGov on the standard budget
Topic and provide training to topic.
Customer on how to: ● Update the standard budget
○ Create new topics topic with Customer relevant
○ Manage topics information.
○ Set Topics to Public and
Closed.

Operating Budget OpenGov will: Customer will:
Story ● Configure one (1) standard ● Provide logo and branding
budget Story template. guidelines.
● Review configured OpenGov ● Validate and provide signoff
Story and provide training to on Operating Budget Story
Customer on how to: template.
○ Create new Stories ● Update standard budget
○ Manage Stories Story with Customer relevant
○ Publish Stories information

2022 Revised Statement of Work V2
13
Workforce Planning Configuration
Description OpenGov Responsibilities Customer Responsibilities

Workforce OpenGov will: Customer will:
Planning ● Provide cost elements based on ● Provide Position calculations
Customer’s existing personnel and tables.
forecast to workforce ● Populate the Position
document as per OpenGov’s Template and upload the
best practices. completed template into
● Review configured OpenGov OpenGov.
Workforce Plan and provide ● Validate and provide signoff
training to Customer on how to: on the Workforce Plan
o Create Cost Elements calculations.
o Populate and upload the ● Maintain the Workforce Plan
Position Template. and data once configured.

Budget and Planning Suite Reporting Configuration
Budget and OpenGov will: Customer will:
Planning Suite ● Set up one (1) export and ● Validate and provide sign-off
Reporting Dataset View to enable of Reports.
OpenGov Budget Reports for ● Maintain the Reports once
the Operating Budget. configured.
● Configure up three (3) ● Map OpenGov Budget export
standard reports using the to Customer ERP import
customer’s integrated format.
financial data:
o Annual
o Budget to Actuals
o Transactions
● Configure up to four (4)
Operating Budget Reports
using OpenGov budget data:
o Milestones
o Development
o Details
o Categories*
● Review configured OpenGov
Reports and provide training
Customer on how to:
o Export Budget Data for
use in OpenGov
Reports.
o Create new Reports
o Manage Reports

2022 Revised Statement of Work V2
14
o Share Reports

*Budget Categories report is only
available to customers using a
zero-based budget.

Online Budget Book Configuration
Description OpenGov Responsibilities Customer Responsibilities

Online Budget OpenGov will: Customer will:
Book (OBB) ● Based on best practices, build ● Provide logo and branding
out the look and feel of four (4) colors to OpenGov.
Standard OBB Templates: ● Sign off on OBB Templates
○ Home Page prior to OBB Story Shell
○ Generic (multi-use) Configuration.
○ Operating ● Validate and sign off on OBB
○ Department Department and Project
● Create up to two (2) OBB Story Shells.
Reports using OpenGov Budget ● Complete Department and
data and Report Views to use Project Story Shells by
in Department and Project OBB adding Customer content
Story Shells. including:
● Create Department and ○ Narrative
Project OBB Story Shells from ○ Images
OBB Templates for up to fifty ○ External Data
(50) Departments and Projects ● Create remaining OBB
and add OpenGov Report Views Stories from OBB Templates
to Department Story Shells. for each section of the Table
● Provide up to ten (10) one-hour of Contents and add
working sessions to answer Customer content including:
Customer questions on OBB ○ Narrative
Configuration. ○ Images
○ External Data
● Create any additional Reports
and Report Views needed to
add to OBB.
● Attend working sessions to
get answers on OBB
questions.
● Make Stories public and
Publish OBB.

Working Sessions and Trainings

2022 Revised Statement of Work V2
15
Description OpenGov Responsibilities Customer Responsibilities

Budgeting & OpenGov will: Customer will:
Planning Working ● Per the agreed upon Project ● Per the agreed upon Project
Sessions Plan, schedule working sessions Plan, attend working sessions
with Customer’s System to:
Administrators to: ○ Understand
○ Review configurations; configurations;
○ Provide training on ○ Gain training on system
system functionality; functionality;
○ Gain feedback; and ○ Give feedback; and
○ Answer questions ○ Ask questions
regarding configured regarding configured
system functionality. system functionality
OpenGov OpenGov will: Customer will:
University ● provide access to OpenGov ● Review training courses
University online training
courses intended to teach
users on the basics of
OpenGov.

Reporting & OpenGov will: Customer will:
Transparency ● Provide training to Customer ● Identify relevant participants
Administrator System Administrators on how and attend scheduled
Training to: trainings.
○ Maintain the Chart of
Accounts
○ Upload and manage
data for reporting
○ Create and share
Reports, Dashboards,
Stories, and Topics.

2022 Revised Statement of Work V2
16
Budgeting & OpenGov will: Customer will:
Workforce ● Provide training to Customer ● Identify relevant participants
Administrator System Administrators on how and attend scheduled
Training to: trainings.
○ Create and manage
Budgets
○ Prepare to set up Next
Year’s Budget
○ Create and manage
Workforce Plans
including Cost
Elements and Position
Upload Templates
○ Export Budget Data for
use in OpenGov
Reports.

Online Budget OpenGov will: Customer will:
Book ● Provide one (1) 60- Minute ● Identify relevant participants
Administrator System Training designed for and attend scheduled
Training OBB Administrators on how to: trainings.
○ Use and copy OBB
Templates
○ Add Reports Views to
Stories
○ Add Customer content
including: narrative,
images, and external
data to Stories
○ Publish Stories
○ Update and maintain
Stories.

Virtual Budget OpenGov will: Customer will:
End-User Training ● Provide one (1), 60-Minute ● Identify relevant participants
training session(s) to and attend scheduled
Customer’s Internal Users on trainings.
how to:
○ Navigate Opengov
Budgets and Reports

2022 Revised Statement of Work V2
17
Appendix C: Technical Requirements

C-1: OpenGov Budgeting & Planning Suite
Budgeting & Planning Suite

Description Technical Requirements

Chart of Accounts ● Flat file
● .csv, .xls, .xlsx with headers
● Active Accounts and Accounts with activity in the years of data
being loaded into OpenGov.

Financial Data Files ● Flat file
(Transactional ● .csv, .xls, .xlsx with headers
Export) ● 3-5 Years of Data

Financial Data Files ● PDF export
(Summary Revenue
and Expense
Export)

Current Budget ● Flat file
● .csv, .xls, .xlsx with headers
● Operating Budget

Personnel ● PDF, Word, csv, .xls, .xlsx with headers
Calculations and
Tables

Logo Image ● .jpg or .png format
● Transparent

Branding ● Hex codes
guidelines

2022 Revised Statement of Work V2
18
Task Order FDC 2023.03

To: City of Stockbridge Date: January 30, 2023
4640 North Henry Blvd. From: Falcon Design Consultants, LLC
Stockbridge, GA 30281

Attn: Mr. Frederick Gardiner, City Manager

Project: DAVIDSON PARKWAY – 10’ CONCRETE SIDEWALK
TO No.: FDC 2023.03

Project Scope: FDC provide project plans and contract documents with technical specifications that includes the
construction of 10’ wide concrete sidewalks, ADA compatible, along the South side of Davidson Parkway from the Clayton
County/Henry County line to the intersection with North Henry Boulevard (approximately 3,500 l.f.). Design protocol to
include the removal of any existing sidewalks within the construction limits, new sidewalk is to be constructed adjacent
to the existing concrete curb, all required grading and walls, utility relocations, and any necessary storm drainage
improvements. All work will be performed in accordance with following tasks:

Task – A. Underground Utility Locate:
• Underground utility performed by Utilisurvey, LLC. or approved alternate as a subconsultant to FDC

Task – B. Topographic Survey:
• Work to include topographic survey using LIDAR Technology and field run survey as needed
• Survey will locate all identified utilities, existing infrastructure, all related structures

Task – C. Right-of-Way Resolution:
• FDC will resolve issues related to existing right-of-way and adjacent properties to generate any required easements
and/or property acquisitions
o Actual exhibits for easements or property acquisition, with legal descriptions, will be generated as needed
for a standard fee of $500/per exhibit

Task – D. Civil Plans:
• Develop complete construction plans to be utilized for the construction and bidding of the project with all necessary
project related information and details

Task – E. Bid Documents:
• Develop compete Contract Documents and Technical Specifications for the construction and bidding of the project
with the City’s Procurement Department oversite and direction.

Task – F. Construction Administration:
• Construction phase services and coordination
• Construction observation, as needed
• Submittal reviews
• Process pay requests and change orders
• Construction meetings
• Develop end of project punch list / and closeout documents
STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666
CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100
NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978
Task Order FDC 2023.03

Fee Estimate

The budget below includes staff time and expenses necessary to perform the scope of work outlined above.

Design Services: Estimated Budget
A. Underground Utility Locate: $5,000.00
B. Topographic Survey: $15,000.00
C. Right-of-Way Resolution: $5,000.00
D. Civil Plans: $40,000.00
E. Bid Documents: $5,000.00
Total: $70,000.00
F. Construction Administration: (3% of Total Base Bid)

Additional services, which are not included in this task order as defined by the scope of work, will be treated as extra
work. The Owner will be given notice of any additional services requested by the Owner’s Staff to complete the project.

Authorized:

As our authorization to proceed with the scope of work, schedule and fee structure outlined herein, please sign in the
space provided below and return one copy to this office for our records.

Authorized by: ____________________________ Title: _____City Manager___________________________

Print Name: ____Mr. Frederick Gardiner ___________ Date: __________________________________________

STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666
CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100
NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978
Task Order FDC 2023.04

To: City of Stockbridge Date: January 30, 2023
4640 North Henry Blvd. From: Falcon Design Consultants, LLC
Stockbridge, GA 30281

Attn: Mr. Frederick Gardiner, City Manager

Project: TYE STREET – 10’ CONCRETE SIDEWALK
TO No.: FDC 2023.04

Project Scope: FDC provide project plans and contract documents with technical specifications that includes the
construction of 10’ wide concrete sidewalks, ADA compatible, along the West side of Tye Street from North Henry
Boulevard to the intersection with Red Oak Road (approximately 5,900 l.f.). Design protocol to include the removal of
any existing sidewalks within the construction limits, new sidewalk is to be constructed adjacent to the existing concrete
curb, new curb and gutter, all required grading and walls, utility relocations, and any necessary storm drainage
improvements. All work will be performed in accordance with following tasks:

Task – A. Underground Utility Locate:
• Underground utility performed by Utilisurvey, LLC. or approved alternate as a subconsultant to FDC

Task – B. Topographic Survey:
• Work to include topographic survey using LIDAR Technology and field run survey as needed
• Survey will locate all identified utilities, existing infrastructure, all related structures

Task – C. Right-of-Way Resolution:
• FDC will resolve issues related to existing right-of-way and adjacent properties to generate any required easements
and/or property acquisitions
o Actual exhibits for easements or property acquisition, with legal descriptions, will be generated as needed
for a standard fee of $500/per exhibit

Task – D. Civil Plans:
• Develop complete construction plans to be utilized for the construction and bidding of the project with all necessary
project related information and details

Task – E. Bid Documents:
• Develop compete Contract Documents and Technical Specifications for the construction and bidding of the project
with the City’s Procurement Department oversite and direction.

Task – F. Construction Administration:
• Construction phase services and coordination
• Construction observation, as needed
• Submittal reviews
• Process pay requests and change orders
• Construction meetings
• Develop end of project punch list / and closeout documents
STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666
CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100
NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978
Task Order FDC 2023.04

Fee Estimate

The budget below includes staff time and expenses necessary to perform the scope of work outlined above.

Design Services: Estimated Budget
A. Underground Utility Locate: $6,500.00
B. Topographic Survey: $25,000.00
C. Right-of-Way Resolution: $8,000.00
D. Civil Plans: $75,000.00
E. Bid Documents: $5,000.00
Total: $119,500.00
F. Construction Administration: (3% of Total Base Bid)

Additional services, which are not included in this task order as defined by the scope of work, will be treated as extra
work. The Owner will be given notice of any additional services requested by the Owner’s Staff to complete the project.

Authorized:

As our authorization to proceed with the scope of work, schedule and fee structure outlined herein, please sign in the
space provided below and return one copy to this office for our records.

Authorized by: ____________________________ Title: _____City Manager___________________________

Print Name: ____Mr. Frederick Gardiner ___________ Date: ____________________________________________

STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666
CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100
NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978
Task Order FDC 2023.05

To: City of Stockbridge Date: January 30, 2023
4640 North Henry Blvd. From: Falcon Design Consultants, LLC
Stockbridge, GA 30281

Attn: Mr. Frederick Gardiner, City Manager

Project: PEACH DRIVE – 10’ CONCRETE SIDEWALK
TO No.: FDC 2023.05

Project Scope: FDC provide project plans and contract documents with technical specifications that includes the
construction of 10’ wide concrete sidewalks, ADA compatible, along the East side of Peach Drive from the intersection
with Jodeco/Campground Roads to the entrance to the Winslow at Eagles Landing neighborhood (approximately 2,050
l.f.). Design protocol to include the removal of any existing sidewalks within the construction limits, new sidewalk is to
be constructed adjacent to the existing concrete curb, new curb and gutter, all required grading and walls, utility
relocations, and any necessary storm drainage improvements. All work will be performed in accordance with following
tasks:

Task – A. Underground Utility Locate:
• Underground utility performed by Utilisurvey, LLC. or approved alternate as a subconsultant to FDC

Task – B. Topographic Survey:
• Work to include topographic survey using LIDAR Technology and field run survey as needed
• Survey will locate all identified utilities, existing infrastructure, all related structures

Task – C. Right-of-Way Resolution:
• FDC will resolve issues related to existing right-of-way and adjacent properties to generate any required easements
and/or property acquisitions
o Actual exhibits for easements or property acquisition, with legal descriptions, will be generated as needed
for a standard fee of $500/per exhibit

Task – D. Civil Plans:
• Develop complete construction plans to be utilized for the construction and bidding of the project with all necessary
project related information and details

Task – E. Bid Documents:
• Develop compete Contract Documents and Technical Specifications for the construction and bidding of the project
with the City’s Procurement Department oversite and direction.

Task – F. Construction Administration:
• Construction phase services and coordination
• Construction observation, as needed
• Submittal reviews
• Process pay requests and change orders

STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666
CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100
NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978
Task Order FDC 2023.05

• Construction meetings
• Develop end of project punch list / and closeout documents

Fee Estimate

The budget below includes staff time and expenses necessary to perform the scope of work outlined above.

Design Services: Estimated Budget
A. Underground Utility Locate: $3,500.00
B. Topographic Survey: $8,000.00
C. Right-of-Way Resolution: $2,000.00
D. Civil Plans: $23,000.00
E. Bid Documents: $5,000.00
Total: $41,500.00
F. Construction Administration: (3% of Total Base Bid)

Additional services, which are not included in this task order as defined by the scope of work, will be treated as extra
work. The Owner will be given notice of any additional services requested by the Owner’s Staff to complete the project.

Authorized:

As our authorization to proceed with the scope of work, schedule and fee structure outlined herein, please sign in the
space provided below and return one copy to this office for our records.

Authorized by: ____________________________ Title: _____City Manager___________________________

Print Name: ____Mr. Frederick Gardiner ___________ Date: ____________________________________________

STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666
CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100
NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978
Task Order FDC 2023.06

To: City of Stockbridge Date: January 30, 2023
4640 North Henry Blvd. From: Falcon Design Consultants, LLC
Stockbridge, GA 30281

Attn: Mr. Frederick Gardiner, City Manager

Project: OLD ATLANTA ROAD – 10’ CONCRETE SIDEWALK
TO No.: FDC 2023.06

Project Scope: FDC provide project plans and contract documents with technical specifications that includes the
construction of 10’ wide concrete sidewalks, ADA compatible, along the North side of Old Atlanta Road from the Mays
Crossing Shopping Center to the intersection with Flippen Road (approximately 6,100 l.f.) and includes mid-block
pedestrian crossings to allow neighborhoods on the South side of the roadway to access the new sidewalk. Design
protocol to include the removal of any existing sidewalks within the construction limits, new sidewalk is to be constructed
adjacent to the existing concrete curb, all required grading and walls, utility relocations, and any necessary storm
drainage improvements. All work will be performed in accordance with following tasks:

Task – A. Underground Utility Locate:
• Underground utility performed by Utilisurvey, LLC. or approved alternate as a subconsultant to FDC

Task – B. Topographic Survey:
• Work to include topographic survey using LIDAR Technology and field run survey as needed
• Survey will locate all identified utilities, existing infrastructure, all related structures

Task – C. Right-of-Way Resolution:
• FDC will resolve issues related to existing right-of-way and adjacent properties to generate any required easements
and/or property acquisitions
o Actual exhibits for easements or property acquisition, with legal descriptions, will be generated as needed
for a standard fee of $500/per exhibit

Task – D. Civil Plans:
• Develop complete construction plans to be utilized for the construction and bidding of the project with all necessary
project related information and details

Task – E. Bid Documents:
• Develop compete Contract Documents and Technical Specifications for the construction and bidding of the project
with the City’s Procurement Department oversite and direction.

Task – F. Construction Administration:
• Construction phase services and coordination
• Construction observation, as needed
• Submittal reviews
• Process pay requests and change orders
• Construction meetings
STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666
CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100
NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978
Task Order FDC 2023.06

• Develop end of project punch list / and closeout documents

Fee Estimate

The budget below includes staff time and expenses necessary to perform the scope of work outlined above.

Design Services: Estimated Budget
A. Underground Utility Locate: $6,500.00
B. Topographic Survey: $22,500.00
C. Right-of-Way Resolution: $7,500.00
D. Civil Plans: $52,500.00
E. Bid Documents: $5,000.00
Total: $94,000.00
F. Construction Administration: (3% of Total Base Bid)

Additional services, which are not included in this task order as defined by the scope of work, will be treated as extra
work. The Owner will be given notice of any additional services requested by the Owner’s Staff to complete the project.

Authorized:

As our authorization to proceed with the scope of work, schedule and fee structure outlined herein, please sign in the
space provided below and return one copy to this office for our records.

Authorized by: ____________________________ Title: _____City Manager___________________________

Print Name: ____Mr. Frederick Gardiner ___________ Date: ____________________________________________

STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666
CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100
NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978
DocuSign Envelope ID: 68D8CD34-A3B5-4D5B-92AE-B737C05400EE

CONTRACT AMENDMENT # 2
RENEWAL #2
REMAINING RENEWALS #2

This amendment by and between the Contractor and State Entity defined below shall be effective as of
the date this Amendment is fully executed.

STATE OF GEORGIA CONTRACT

State Entity’s Name: Department of Administrative Services (“DOAS”)

Supplier’s Full Legal Name: CGL Facility Management LLC.

Contract No.: 99999-001-SPD0000154-0001

Solicitation No./Event ID: 99999-001-SPD0000154

Solicitation Title/Event
Name: Facility Maintenance Solution

Contract Award Date: 08/15/2018

Current Contract Term: 07/15/2021 – 07/14/2022

WHEREAS, the Contract is in effect through the Current Contract Term as defined above; and

NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties do hereby agree as follows:

1. CONTRACT RENEWAL. The parties hereby agree that the contract will be renewed for an
additional period of time as follows:

NEW CONTRACT TERM
Beginning Date of
New Contract Term: 07/15/2022
End Date of
New Contract Term: 07/14/2023

The parties agree the contract will expire at midnight on the date defined as the “End Date of
the New Contract Term” unless the parties agree to extend the contract for an additional period
of time.

Revised 7/1/15 SPD-CP010
DocuSign Envelope ID: 68D8CD34-A3B5-4D5B-92AE-B737C05400EE

CONTRACT NUMBER: 99999-001-SPD0000154-0001

1. PRICING. This amendment includes a price increase of 13.33% price increase per the ECI
adjustment.

2. SUCCESSORS AND ASSIGNS. This Amendment shall be binding upon and inure to the
benefit of the successors and permitted assigns of the parties hereto.

3. ENTIRE AGREEMENT. Except as expressly modified by this Amendment, the contract shall
be and remain in full force and effect in accordance with its terms and shall constitute the legal,
valid, binding and enforceable obligations to the parties. This Amendment and the contract
(including any written amendments thereto), collectively, are the complete agreement of the
parties and supersede any prior agreements or representations, whether oral or written, with
respect thereto. Should the State of Georgia (DOAS) enter into a new contract for these
products and/or services, during the term of this Extension, the new contract shall supersede
this Extension.

IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed by their
authorized representatives.

CONTRACTOR

Contractor’s Full Legal Name: CGL Facility Management LLC.
(PLEASE TYPE OR PRINT)

Authorized Signature:

Printed Name and Title of Person Greg Westbrook
Signing: President

Date: 4/8/2023
Company Address:
1903 Phoenix Boulevard Suite 250,
Atlanta, GA 30349

STATE ENTITY

Authorized Signature:

Printed Name and Title of Person Jim Barnaby
Signing: Deputy Commission – State Purchasing
6/7/2022
Date:
Company Address: 200 Piedmont Avenue, S.E.
Suite 1308, West Tower
Atlanta, Georgia 30334-9010

Revised 7/1/15 SPD-CP010

030421-TIS

Solicitation Number: RFP #030421

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Tyco Integrated Fire and Security dba Johnson Controls, 2400 Skymark
Avenue, Mississauga, Ontario L4W 5K5 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Facility Security Systems, Equipment, and Software
with Related Services from which Vendor was awarded a contract.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts
(Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 22, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this
Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.

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030421-TIS

All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship
for a period of one year for Equipment and Products and ninety days for Services. Vendor’s
dealers and distributors must agree to assist the Participating Entity in reaching a resolution in
any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is
effective past the expiration of the Vendor’s warranty will be passed on to the Participating
Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will
make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract. This list may be updated from time-to-time and is incorporated into this Contract by
reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current
version of this list.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s
Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable

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030421-TIS

time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
x Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
x Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing

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030421-TIS

restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity’s
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government-
owned facilities, including schools. Vendor’s employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however, Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.

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030421-TIS

Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Vendor, such as job or industry-specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Vendor will deliver its standard terms and conditions for
monitoring services, and its standard terms and conditions for the scope of all task orders, to be
incorporated in transaction documents with the Participating Entity. Some Participating Entitles
may require the use of a Participating Addendum; the terms of which will be worked out
directly between the Participating Entity and the Vendor. Any negotiated additional terms and
conditions must never be less favorable to the Participating Entity than what is contained in this
Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:

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030421-TIS

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and
x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other
necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:

x Customer Name (e.g., City of Staples Highway Department);
x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Vendor may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.

The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be

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030421-TIS

mailed to the address above “Attn: Accounts Receivable” or remitted electronically to
Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.

Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract’s expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.

D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.

E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party. For any conflict between the attached Proposal and the
terms set out in Articles 1-22, the terms of Articles 1-22 will govern.

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030421-TIS

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master-servant, or principal-agent.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys’ fees,
arising out of negligence or willful misconduct in the performance of this Contract by the
Vendor or its agents or employees for third-party injury or death to person(s) or property or
caused by some defect in the Equipment, Products, or Services under this Contract to the
extent the Equipment, Product, or Service has been used according to its specifications. Vendor
will not be liable for indirect or consequential damages.

12. GOVERNMENT DATA PRACTICES

Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and
license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell’s relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Vendor’s Trademarks in advertising and promotional materials for the
purpose of marketing Vendor’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents (collectively “Permitted Sublicensees”) in advertising and
promotional materials for the purpose of marketing the Parties’ relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

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Each party will be responsible for any breach of this Article by any of their respective
sublicensees.
3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by
Vendor and must comply with Vendor’s removal requests as to specific uses of its
trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by
Sourcewell and must comply with Sourcewell’s removal requests as to specific uses
of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party’s Trademarks only in good faith and in a dignified manner consistent
with such party’s use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE

Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party’s reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher
level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.

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Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the
Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better,
with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office (“ISO”) Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor
will maintain insurance covering all owned, hired, and non-owned automobiles in limits
of liability not less than indicated below. The coverage must be subject to terms no less

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broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or
equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella
coverage over Workers’ Compensation, Commercial General Liability, and Commercial
Automobile.
Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Vendor will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Vendor’s
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data – including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide
certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in
this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor’s commercial
general liability insurance policy with respect to liability arising out of activities, “operations,” or
“work” performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is

Rev. 10/2020 12

030421-TIS

primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.

Rev. 10/2020 13

030421-TIS

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require
additional requirements based on specific funding specifications. Within this Article, all
references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor’s Equipment,
Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending
Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated
herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.

Rev. 10/2020 14

030421-TIS

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that “funding agreement,” the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names

Rev. 10/2020 15

030421-TIS

of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. §
1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor’s personnel for the purpose of interview
and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation

Rev. 10/2020 16

030421-TIS

and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.

22. CANCELLATION

Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60
days’ written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.

Sourcewell Tyco Integrated Fire and Security dba
Johnson Controls

By: __________________________ By: __________________________
Jeremy Schwartz Jeff Coles
Title: Chief Procurement Officer Title: Regional VP Canada
Date: ________________________ Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________

Rev. 10/2020 17

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Bid Number: RFP 030421 Vendor Name: Tyco Integrated Fire & Security Canada Inc.

Exceptions to Terms, Conditions, or Specifications Form

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Bid Number: RFP 030421 Vendor Name: Tyco Integrated Fire & Security Canada Inc.

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Bid Number: RFP 030421 Vendor Name: Tyco Integrated Fire & Security Canada Inc.

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Bid Number: RFP 030421 Vendor Name: Tyco Integrated Fire & Security Canada Inc.
CITY OF

Stockbridge
GEORGIA

STOCKBRIDGE/BURKE CEMETERY
Cemetery Fee Schedule

5.16.050 - Rules for interment.

B.) The city clerk and public works director shall be authorized to
impose an administrative fee to cover the cost of processing all
applications for burials in municipal cemeteries and monitoring
compliance with the regulations contained herein.

Administration Fee: $200.00
CITY OF

Stockbridge
GEORGIA

STOCKBRIDGE/BURKE CEMETERY
Unauthorized Interment Penalty
1.04.080 - General penalty for code violations.

A. Whenever in this code or in any ordinance of the city any
act is prohibited or is made or declared to be unlawful or an
offense, or whenever in such code or ordinance the doing of
any act is required or the failure to do any act is declared to
be unlawful, where no specific penalty is provided therefor,
such violation of any such provision of this code or any
ordinance shall be punishable by a fine not exceeding one
thousand ($1000) dollars, by sentence of imprisonment not
exceeding three hundred sixty-five (365) days and to work
on the streets or public works for a period not exceeding
three hundred sixty-five (365) days, any or all such penalties
in the discretion of the recorder.
B. The imposition of any such punishment shall not prevent the
forcible removal or abatement of unlawful conditions and the
imposition of a lien on the subject property for the cost
thereof.

(Amended during 1991 codification; Code 1971, Sec. 1-8)

Penalty (Unauthorized Interment): $1000.00
Effective January 1, 2023
