---
date: 2013-02-16
title: February 16, 2013 Minutes
source: 2013-02/2013-02-16_February 16, 2013_Minutes.pdf
pages: 1
---

February 16-17, 2013

Minutes City of Stockbridge Retreat
February 16 – 17, 2013

Members Present:
Mayor Mark Alarcon, Mayor Pro Tem Richard Steinberg, Council Member Robin
Buschman, Council Member Shirley Dabney, City Administrator David Milliron,
City Attorney Bill Linkous, City Clerk Rhonda Blackmon, City Treasurer Annette
Anderson.

February 16, 2013

9:00-9:15 Introductions, Guidelines and Goals – Everyone talked about what they
wanted to accomplish with the retreat.

9:15-9:30 Team Building – The group did some team building exercises.

9:30-10:30 Who Are We, Review of Where Are We Now – The group did an exercise
to show where they think Stockbridge is now and where they want it to
be.

10:30-10:45 Break
10:45-12:00 Comments from Interviews:

-Role of the Mayor and Council

-Staff Level Communications

-Consensus Building - The main topic was how Mayor and Council
wanted to and how they should interact with staff without giving directives
and who get what directives.

12:00-1:00 Lunch
1:00-2:30 What is a Vision and Mission Statement, What is
A Strategic Plan, What Can We Actually Achieve, Comments from
Interviews and Free Thought on Strategic Plan and Goals continued:

-Short, Mid-Range and Long Term Planning
-Multiplex Complex

-Downtown Development Authority – The group did exercises
developing a vision, a mission statement for that vision and a plan to
implement that vision. That was applied to goals that were in need of
being accomplished for the City.

2:30-2:45 Break
2:45-3:45 Free Thought and Recording Priorities, Timeframes and Implementation
Actors – The group began discussions on roles of individuals.

3:45-4:00 Wrap Up for Day One – Portions of day 1 went into discussion on day 2
6:00-8:00 Dinner

No motions or proposals were made at this meeting. No votes were taken at this meeting.
Minutes City of Stockbridge Retreat (continued)

Members Present:
Mayor Mark Alarcon, Mayor Pro Tem Richard Steinberg, Council Member Robin
Buschman, Council Member Shirley Dabney, City Administrator David Milliron,
City Attorney Bill Linkous, City Clerk Rhonda Blackmon, City Treasurer Annette
Anderson.

February 17, 2013

There was continued discussion on the previous day’s topics relating to the priority order of the
groups goals for the City and what departments and/or individual’s roles would be for those
goals.

9:00-10:00 Team Building – The group did a team building exercise.

10:00-10:30 City Attorney:
-Open Meetings

-Open Records

-Email Communications – The City Attorney discussed these
topics to make sure that everyone was clear on the laws for the Open
Meetings/Open Records Act. There was also discussion related to email
communications in conjunction with the act.

10:30-10:45 Break
10:45-12:00 City Attorney Continued and How to Respond to Media Questions and
Keeping Everyone in the Loop – Discussion on who should interact with
the media.

12:00-1:00 Lunch
1:00-2:30 Treasurer’s Report:
-Monthly Financials
-Tyler Technology’s Incode Project – Update on new software
implementation and what it means to the City.

2:30-2:45 Break
2:45-3:45 Free Thought and Recording Priorities, Timeframes and Implementation
Actors – Discussion on last items that may not have been discusses
already that anyone would like to address.

3:45-4:00 Wrap Up and Evaluations

No motions or proposals were made at this meeting. No votes were taken at this meeting.

Respectfully submitted by:

Rhonda A. Blackmon, City Clerk Mark A. Alarcon, Mayor
