---
date: 2020-07-13
title: 07-13-2020 Minutes
source: 2020-07/2020-07-13_07-13-2020_Minutes.pdf
pages: 1
---

Page II

SiOCkbridge
Where Community Connects

SU ARY MINUTES
COUNC L EETING (V A ZOO )
MONDAY, JULY 13, 2020 6:00 PM.
Mayor & City Council Administration
Mayor S Fora Rana City Manager
Mayor Pro Tem_ A lhonsq Thom as Cami 3 Moore sst.City
Mgr./(_Zommun|ty ev.DIrector
Councnlman Elton Alexander Vanegsa Holida City CLerk

Councilwoman Yolanda Barber Ra_nd| Ramev, epqty City Clerk
Councilman John Blount Michael Williams, City Attorney
Councnlwoman LaKeIsha Gantt John Wiggins, City Treasurer

Mission: To provide visionary leadership and superior municipal services that enhance the

quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.

The meeting was called to order by Mayor Ford

Invocation by Councilman John Blount

Pledge of Allegiance was recited in unison

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present for the roll call except Councilman Alexander who was attempting to log in

via Zoom as confirmed by the City Manager citing technical difficulties.

Councilman Blount motioned to adopt the Agenda; second by Councilwoman Gantt. The
motion passed 4-0.

Mayor Pro Tem Thomas motioned to approve the Minutes for the following meetings
Second by Councilwoman Barber. The motion passed 4-0.
1. 5/11/2020 2. 5/26/2020

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the

beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session. There were no Public Comments submitted.

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PUBLIC HEARING (Continued)
3. Council Consideration to approve the Service Delivery Strategy
(SDS) Agreement between the City of Stockbridge and Henry
County.
Presented by Randy Knighton, City Manager & SDS Attorney
Jack Wilson
Mr. Knighton noted the Service Delivery Strategy (SDS)

Agreement is an attempt to ensure the County and Cities provide
equitable taxes for all their Citizens without duplication of services
and double taxation, with tax equity. Mr. Knighton noted the
County and City are working out how the roads would be
allocated with expenses. Mr. Knighton stated there would be a
supplement with Cities based on road lane mileage, with the City
of Stockbridge having over 101 lane miles and would be
connected to the road budget. Mayor Ford inquired
about other Cities; Mr. Knighton noted their concerns also deals
with roadways, Millage rate. police services and Ordinance
enforcements. Councilman Alexander noted the City continues to
operate with a dense population with a high crime rate with no
protection. Mr. Knighton mentioned the County must determine
police coverage and how the manpower is allocated. Councilman
Blount noted the County wants the residents of the City to pay the
same rates as the County with the County receiving all revenues.

Councilman Alexander expressed he would like to move fonNard
with establishing the own police services and inquired about

having Town Hall meetings. Mr. Williams noted there was a
discuss during the retreat to conduct Town Hall meetings,
however due to COVlD-19, it would not be advisable to conduct
such meetings. Councilman Alexander expressed he would like to
add a 60-day timetable of collecting data for establishing a Police
Department. Councilman Blount expressed staff has already been
tasked with the Police services.

Councilman Alexander motioned for the City to move the process
fonNard with establishing a Police Department; second by
Councilwoman Barber. There was discussion, no vote on the
motion.

Councilman Alexander noted the technical difficulty logging in
prevented him from amending the Agenda and made a motion to
add a Resolution to require face coverings in the City; second by
Councilwoman Barber. The motion failed 2-3 (Blount, Gantt and
Thomas opposed).

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Public Hearing Opened -
No Speakers in Favor; No Speakers
Opposed. Public Hearing Closed

No Action Taken

PUBLIC HEARING
4. Council Consideration to approve the TPA
Residential requests the rezoning of its property from C-2
(General Commercial District) to MUND
Neighborhood Residential District) for the purpose of constructing
a townhome development project. The property is by its
Parcel ID, 032-01026000, and is located to the rear of 1580 &
1590 Hudson Bridge Road and to the west of 1490-1548 Hudson

Bridge Road. The property consists of 20.367 acres within Land
Lot 21 of District 6 in the City of Stockbridge.
Presented by Camilla Moore, Asst. City Mgr./Community
Development Director
Ms. Moore noted property was annexed into the City in 2002 with
the Master Plan; however, the City did not require the roadways
to be dedicated to the City. Ms. Moore noted the property site as
a part of the Master Plan is described as Tracts 1 and 2
were annexed as C-2 (Commercial Medium Density) and C-3
(Heavy Commercial). Tracts 1 and 2 were further subdivided on
February 4, 2004, creating a Tract 2 as a part of the
Walmart Development. The original Tract 2 would become a
parcel for future development. Ms. Moore also
noted the applicant proposes to develop approximately 147

Single-family fee simple townhomes on eighteen (18) acres of
land. The gross density would be 7.2 dwelling units per acre,
which excludes the and detention/stream buffer
areas. The proposed development would have a gross density of
7.2 dwelling units per acre, which would be within the allowable

range of 6 to 8 units per acre. An Amenity Area with a clubhouse,
pool, and 14 parking spaces would be provided in the southern
area of the site, while a Play Lawn Area would be provided in the
northern area of the site. Two WQA/Detention areas would also
be provided on the site. The developer plans to comply with the
MUND development standards for singIe-family attached. They
require townhome buildings to be at least 20 feet wide and have
at least 20 feet between buildings. The maximum building height
is two (2) stories, and the minimum floor area is 1,000 square feet
for one-bedroom units, 1,300 square feet for two-bedroom units,
and 1,400 square feet for three-bedroom units. Each unit will
have a two-car garage. A maximum of 6 units may be built in
each building. The proposed units would be 20, 22, and 24 feet

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wide, and 55 feet deep. Fourteen (14) on-street parking spaces
would be provided on the site. The developer plans to comply
with the MUND development standards for singIe-family attached.
They require townhome buildings to be at least 20 feet wide and
have at least 20 feet between buildings. The maximum building

height is two (2) stories, and the minimum area is 1,000

square feet for one-bedroom units, 1,300 square feet for two-
bedroom units, and 1,400 square feet for three-bedroom units.
Each unit will have a two-car garage. A maximum of 6 units may
be built in each building. The proposed units would be 20, 22, and
24 feet wide, and 55 feet deep. Fourteen (14) on-street parking

spaces would be provided for the common area, pool, etc.

Development Regulations Relevant to Request:
City of Stockbridge Unified Development Code.
All other City Code sections regarding site development
standards and requirements.
Development of Regional Impact Analysis (where applies)

Ms. Moore noted Criteria #1 deals with consistency of the
Comprehensive Plan; Criteria #2 deals with the relation that the
proposed amendment bears to the purpose of the overall zoning
scheme with due consideration given to whether or not the
proposed change will help carry out the purposes of the City of
Stockbridge Zoning Code; Criteria #3 deals with the potential
effects of the amendment on the character of the proposed
zoning districts, a particular piece of property, neighborhoods, a
particular area or community; Criteria #4 deals with the physical
conditions of the site relative to its capability to be developed as
requested including topography, drainage, access, and size and
shape of the property; Criteria #5 deals with the impact upon
adjacent property owners should the request be granted; Criteria
#6 deals with the potential impact of rezoning on City
infrastructure including water and sewage systems; Criteria #7
deals with the potential impact of the proposed amendment on
adjacent thoroughfares and pedestrians and vehicular circulation
and traffic volume; Criteria #8 deals with the merits of the
requested change in zoning relative to any other guidelines and
policies for development, which the Planning Commission and
City Council may use in furthering the objective of the
Comprehensive Plan and Criteria #9 deals with the ability of the
subject land to be developed as it presently zoned.

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Ms. Moore noted the applicant first applied for a rezoning of this
property on August 7, 2019, via RZ-2019-04. The Planning
Commission heard that case on September 26, 2019, and
recommended approval with conditions.
The case was heard by the Mayor and City Council on October
14, 2019. During the meeting, the applicant withdrew the
application with no further action taken by the City Council.

Staff recommends approval of the rezoning application. Should
the Planning Commission and Mayor/Council approve the
Application, it should be subject to the agreement to the
following enumerated conditions. Where these conditions
with the stipulations and offerings contained in the Letter of Intent,
these conditions shall supersede unless specifically stipulated by
Mayor and Council.
1. To the owner's agreement to abide by the following:
To the received by the Department of Community
Development on February 3, 2020. Said plan is conceptual only
and must meet or exceed the requirements of the Zoning
Resolution and these conditions prior to the approval of a Land
Disturbance Permit. In the event the Recommended Conditions of
Zoning cause the approved site plan to be substantially different,
the applicant shall be required to complete the concept review
procedure prior to application for a Land Disturbance Permit.
Unless othenNise noted herein, compliance with all conditions
shall be in place prior to the issuance of the first Certificate of
Occupancy.
2. Construction of entry/exit gates, creating a

community".
3. Pay for a traffic study to identify traffic mitigation systems for
the western side of the development, which will alleviate any
possible concerns because of the development, i.e. (turn

lanes, stop signs, road widening, crosswalks, extra lanes, etc.)
4. A townhome association shall be established, or a property

management company shall be secured, for the purpose of
maintaining all common areas of the site. The association and the
developer are to explore methods of restricting the number of
long-term rental/lease agreements.
5. Leave a natural, undistributed buffer with the additional

planting of evergreen trees along the property line adjacent to
Oakwood Village Subdivision.
6. Construction of an interior fence adjacent to the Oakwood

Village Subdivision.
7. Preserve wetlands and open space to include walking paths.

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8. Compliance with the Development Regional Impact Analysis
which speak to obtaining easement agreements (where applies),
that allow all transportation improvements on a
9. Comply with all easement agreements as submitted to the
City.

10. Establishment of a to be placed in escrow to
address any further maintenance issues/concerns for the
development.
11. All conditions are to be governed by the permitting process.

The Public Hearing Opened
Applicant: Tyler Gaines spoke in favor.
0 Parker Blanchard spoke in favor of the development.
0 Bruce Smith spoke in opposition of the development.
0 Tim Callahan spoke in opposition; and recommended
Condition #6 should state On the development side.

Attorney Williams noted if Council approves this item, the
recommendation would be for Condition #3 to state the Developer
would pay for and implement the traffic study.

The Public Hearing Closed

Councilman Alexander motioned to approve with conditions as
recommended by staff and the Planning Commission, and required 2-
car garages, Minimum sidewalks; developer implementing traffic
study; and recommendation to Item #6; second by Councilwoman
Barber. The motion failed (Blount, Gantt, Thomas opposed).

NEW BUSINESS
5. Council Consideration to provide for an update to the Maximum Height
Standards for Grass and Weeds.
Presented by Michael Williams, City Attorney
Attorney Williams noted the Ordinance would amend the current
adoption of the International Property Maintenance Code to provide
that grass and weeds not to exceed the current standard is

Mayor Pro Tem Thomas motioned to approve and Ordinance update to
the Maximum Height Standards for Grass and Weeds; second by
Councilwoman Gantt. The motion passed

July 13, 2020 6:00 RM VIA ZOOM (770) 389-7900
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6. Council Consideration to approve the Master Engineering
Services Agreement Between the City of Stockbridge and Carter
& Sloope, lnc. Water Service Line Replacement Task Order No.
19 to rehabilitate the Mays Crossing Sewer Lift Station and

Replace the Force Main n the amount of $106,700.00 Funding
Source: Water & Sewer Fund Balance
Presented by Decius Aaron, Public Works Director and
Brad Holtsinger, Wastewater Superintendent

Mr. Aaron noted the system is over 30 years old and is designed
to have two pumps but only has one. Mr. Holtsinger noted the Lift
Station serves from Mays Crossing Shopping Center to the Krispy
Kreme and a few houses.

Councilman Alexander motioned to approve the Master Engineering
Services Agreement Between the City of Stockbridge and Carter
& Sloope, Inc. Water Service Line Replacement Task Order No.
19 to rehabilitate the Mays Crossing Sewer Lift Station and

Replace the Force Main n the amount of $106,700.00; second by
Councilwoman Gantt. The motion passed 5-0.

7. Council Consideration to approve the 2021 LMIG (Local
Maintenance Improvement Grant) Resurfacing List
Presented by Decius Aaron, Public Works Director
Mr. Aaron noted this is the first list of a completed assessment
from 2019 which keeps up with the standards of resurfacing
5 miles of road per year. Mr. Aaron noted this would complete 30
miles of resurfacing.

Councilwoman Gantt inquired asked if the funding source had
been identified and allocated in the budget.

Mr. Aaron noted there is some funding with a grant from GDOT;
however, this item is for the approval of the list only, and he will
meet with the City Manager to later determine the funding source

Councilwoman Barber motioned to approve the 2021 LMIG (Local
Maintenance Improvement Grant) Resurfacing List; second by
Councilman Alexander. The motion passed 5-0.

8. Council Consideration to approve the Main Street Program
2020-2021 (MOU) Memorandum of Understanding.
Presented by Kira Harris-Braggs, Main Street Program Mgr

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Mrs. Harris-Braggs noted the Main Street Program has met
all standards required by both the State of Georgia and the
National Main Street Center to be certified as a Classic Main
Street Program; and are again an accredited program in the State
of Georgia which requires a Memorandum of Understanding
(MOU) with the Department of Community Affairs (DCA) and the
City of Stockbridge to continue as a Main Street Program.

Councilman Alexander congratulated the Main Street staff and
the Program for their award and recognition; and asked for an
update on the downtown developments, the Alleyway
Project and the potential Fire Station Project which appears to
have stalled.

Mrs. Harris-Braggs referenced the Alleyway Project noting staff
had met with the Engineer, Falcon Design and is awaiting a
cost estimate from the Public Utilities for having the utilities placed

underground and likely causing the project to be phased due to
the cost; and noted Mr. Knighton had also met with the
Design Firm as well, and the project is moving right along.

Mrs. Harris Braggs also noted 2019 and 2020 have been very
busy noting the Main Street Program received grants funding for
the Arts Programing in the downtown and just learned of another
grants award and was recognized by the State for a Vibrant
Community Award through Georgia Council on the Arts where the
grant will be used for the Downtown Mural Project as
recommended from the RSVP project.

Mrs. Harris-Braggs noted the Old Fire Station project is not in the
Main Street Program Control and is a Downtown Development
Authority (DDA) Project and noted Councilwoman Gantt would be
better suited to speak to this project.

Mayor Pro Tem Thomas noted his position as the liaison to the Main
Street Advisory Board and commended the Main Street Program staff
and the Main Street Advisory Board; thanked them for their hard work
on moving things forward in the downtown and working hard in the
trenches; noted the Advisory Board has full participation as a board and
is looking for more great things coming from the Main Street Program in
the near future.

Mrs. noted the Main Street Program recently concluded
the Operation Hope Entrepreneur Workshop with twenty-one (21)
graduates and is looking forward to assisting them in bringing their
businesses Stockbridge, and hopefully the downtown area.

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Councilman Alexander asked for an update on the Fire Station Project,
noting the public must be informed on the progress.

Ms. Moore noted she plans to present step-by-step procedures to the
DDA at their next board meeting.

Councilwoman Gantt (DDA Liaison) noted the board/committee
updates are to be given at specific times and this item had not been
placed on the Agenda; noted COVID has the deed for the Fire Station
has not been signed over from the City to the DDA; commended the
Main Street Program staff for their awards and hard work, noting the
request was out of order, and wants the Fire Station project to move
fonNard and have the downtown flourish.

Mayor Pro Tem Thomas motioned to approve the Main Street
Program 2020-2021 (MOU) Memorandum of Understanding;
second by Councilwoman Barber. The motion passed 5-0.

9. Council Consideration to approve (RFP) Request for Proposal
No. Gordian Building & Infrastructure Repair,
Alterations and Restorations Services (EDT) Engineering, Design,
Technology in the amount of $83,820.12 Funding Source
Government Buildings Division
Presented by Lindell Miller, Procurement Manager and Camilla
Moore, Asst. City Mgr./Community Development Dir. & Tony
Taylor Construction Manager
Ms. Miller recommended approval to piggyback and award a
contract to Guardian Group Incorporated, Engineering Design

Technology (EDT) for Infrastructure Repairs Alterations and
Restoration Services under the National Joint Powers Alliance
(NJPA) for a total cost of $ 83,820.12. Ms. Miller noted staff is
requesting a scope of work for the interior modeling, renovation to
the first Administrative offices of City Hall to include
furnishings, electrical, exterior improvements, heating ventilating,
air conditioning, painting, installation of drywalls to include (5)
additional spaces including a bid room.

Councilman Alexander asked for the intended use and why the
renovations were needed.

Mr. Knighton noted this to be an economical and efficient to there
are a few issues with thespacing on the ground floor in the
Finance Department, noting the IT Dept. had been operating out
of cubicles and has been moved to an office space for security
purposes and noted there will be a need for offices once the
Economic Development Director and Procurement positions are

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filled; and recognized that with the pandemic, closed office
spaces may be more suitable along with a bid room for
procurement.

Councilwoman Barber noted while she recognizes the Agenda
item refers to the infrastructure of the City Hall facility, she wants
to see improvements in the community as a priority and did not
see the office spaces as a priority with staff rotating work
schedules and teleworking was not favorable to a bid room, or
additional procurement office, and is not willing to commit funding
at this time, noting the City has not addressed the Master Trail
Plan.

Ms. Moore stated there are ground floor personnel who have
sensitive issues and need to be in an office, noting these staff
members are susceptible to COVID-19 and questioned how they
would be secured post-COVID until there is a vaccine; and stated
two staff members were sharing cubicles with staff members

questioning the compliance of distancing requirements.

Councilman Alexander stated elected officials can speak to any
items as representatives of the constituents that have voted you
in office; stated COVID can be used as an excuse for everything;
noted nothing is happening downtown in regards to the Fire
Station Project; yet spaces are moving forward; noted it was
prudent of the City Manager to shut down City Hall to prevent
COVID outbreaks and should be commended; but does not want
COVID to be the reason for delay as this is the new normal, and
the City should continue to move forward, they can, and they will.

Councilwoman Gantt motioned to approve (RFP) Request for

Proposal No. 2020-00016P Gordian Building & Infrastructure
Repair, Alterations and Restorations Services (EDT) Engineering,
Design, Technology in the amount of $83,820.12 Funding Source
Government Buildings Division: second by Councilman Blount. The
motion passed (Barber Opposed/Alexander Abstained).

COMMENTS FROM THE MAYOR
Mayor Ford congratulated Kelli Crews, former Youth Council member, on her Thirteenth
District scholarship award in the amount of $2,050 presented by Congressman David
Scott; congratulated Michael Harris former Stockbridge High School baseball playerfor
being drafted by the Atlanta Braves Farm League; noted the City of Stockbridge strongly
encourages wearing masks and referenced the Department of Health phone number to
call for testing 800-847-4262, stay safe with social distancing and washing your hands;
asked everyone to keep the faith as the City continues to do what is in the best interest of
the community.

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UPCOMING MEETINGS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770-389-7900 for updates and detailed information.

Main Street Advisory Board Meeting, Friday, July 10, 2020 at 9:00 am. via Zoom

0 Downtown Development Authority Meeting, Tuesday, July 21, 2020 at 6:00 pm. via Zoom

0 Youth Council Advisory Committee Meeting, Tuesday, July 21, 2020 at 6:30 pm. via Zoom

Council Work Session Meeting Tuesday July 28, 2020 at 6:00 pm. via Zoom

Planning Commission Meeting, Thursday, July 23, 2020 at 6:30 pm. via Zoom

Council Meeting Monday, August 10, 2020 at 6:00 pm. via Zoom

CITY EVENT|S| AND INITIATIV ES HAVE BEEN POSTPONED

ADJOURN
Councilwoman Gantt motioned to adjourn: second by Mayor Pro Tem Thomas
The motion passed 5-0. 8:43 pm.

Respectfully submitted by

Vanessa Holiday, CMC City Clerk ny S. Ford, yor

Where Community Connects

July 13, 2020 6:00 P.M VIA ZOOM (770) 389-7900
