---
date: 2024-06-26
title: Work Session Agenda Packet
source: 2024-06/2024-06-26_Work Session_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Work Session Meeting
CITY COUNCIL Agenda
Mayor At–Large June 26, 2024 6:00 PM
Anthony S. Ford

Mayor Pro Tem Kyle D. Berry, Sr.

Council District 3

Councilmember Elton Alexander

Council District 5

Councilmember Yolanda Barber

Council District 4

Councilmember LaKeisha Gantt

Council District 1

Councilmember Alphonso Thomas

Council District 2

CITY MANAGER Stockbridge City Hall

Frederick Gardiner 4640 N. Henry Blvd.
CITY CLERK
Stockbridge, GA 30281
Vanessa Holiday
Website: www.stockbridgega.org
CITY TREASURER
Vacant Phone: 770-389-7900
CITY ATTORNEY Fax: 770-389-7912
Quinton G. Washington
Translation and Interpretation Services are available with
(7) days prior notice. Please contact the City’s HR
Manager at 770-389-7908 for assistance.
AGENDA
WORK SESSION MEETING
CITY OF STOCKBRIDGE
WEDNESDAY, JUNE 26, 2024 6:00 PM

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION OF THE AGENDA

REVIEW OF THE MINUTES
1 Review of the June 10, 2024 Council Meeting Minutes

PUBLIC COMMENTS - All persons wishing to speak for public comment must
sign in with the City Clerk prior to the beginning of the meeting. You must sign
your name, address, and phone number. You will be able to address the Mayor
and Council for three (3) minutes. Speakers must respect all members of the
elected body, officials, and staff. Defamation, unruliness and/or swearing will not
be tolerated while meetings are in session.

NEW BUSINESS
2 Council Consideration to approve the purchase of (2) Ford F-350’s with service
body and light package under Georgia statewide contract number 99999-SPD-
ES40199373-002 with Allan Vigil Ford in the amount of $143,018.00. Funding
source is from Public Works Department budgeted funds. - Presented by:
Decius Aaron
3 Council Consideration to approve the purchase of (1) Transit Van under
Georgia statewide contract number 99999-SPD-ES40199373-009S with Wade
Ford in the amount of $55,130.00. Funding source is from Public Works
Department budgeted funds. - Presented by: Decius Aaron
4 Council Consideration to approve Request for Proposal (RFP) 2024-0001 for
Civil Engineering to Whitley Engineering Services, in the amount of $5,000 per
month with option for renewable years at the City of Stockbridge's discretion.
- Presented by: Ryan Anderson
Page | 3

5 Council Consideration to approve Request for Proposal (RFP) 2024-0005 for
Janitorial Maintenance Services to Intercontinental Commercial Services, Inc.
in the amount of $143,100.00. - Presented by: Al Barnes

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS
Council meetings will be held in the City Council Chamber noting some
Board/Committee meetings will continue to take place via Zoom. Meeting
dates and times are subject to change. Please visit the city’s
website www.cityofstockbridge.com for the meeting invitation link, Facebook
page or contact City Hall offices at 770-389-7900 for updates.

• Community Zoning and Information Meeting: Thursday, June 27th from
6:00 p.m. – 7:00 p.m. at City Hall in the Council Chamber (Jun 27)
• Joint SPLOST VI Meeting, Thursday, Jun 27th at 6:30 p.m. at the Henry
County Administration Bldg. 140 Henry Pkwy. McDonough, GA (Jun 27)
• Stockbridge Citizens-Police Advisory Council meeting 1st Thursday of
each month at 6:00 p.m. at the Stockbridge Police Community
Room 4545 N. Henry Blvd. – July meeting canceled due to the 4th of
July holiday.
• City Council Meeting, 2nd Monday of each month at 6:00 p.m. - City Hall
Council Chamber (Jul 8)
• Youth Council Meeting 2nd Monday of each month at 6:30 p.m. - City
Hall Levi Meeting Room (No July Meeting due to Summer Break)
• Citywide Development Authority Meeting, 2nd Tuesday of each month,
6:00 p.m.- City Hall Levi Meeting Room (Jul 9)
• The Main Street Advisory Board Meeting 2nd Friday of each month at
9am – Location is the Downtown Connection Center 130 M L King Sr.
Heritage Trail. (Jul 12)
• Millage Rate Public Hearing #1, Monday, July 15th at 6:30 p.m. - City
Hall Council Chamber (Jul 8)
• Downtown Development Authority Meeting, 3rd Tuesday of each month
Stockbridge Downtown Center 130 M L King, Sr. Heritage Trail (Jul 16)
• Youth Council Advisory Committee Meeting, 6:30 p.m.-3rd Tuesday of
each month Levi Meeting Room - City Hall (Jul 16)
• Planning Commission Meeting, 3rd Thursday of each month, 6:30 p.m. -
City Hall Council Chamber - (Jul 18)
• Millage Rate Public Hearing #2, Friday, July 19th at 10:00 a.m. - City Hall
Council Chamber (Jul 19)
• Millage Rate Public Hearing #3, Monday, July 22nd at 10:00 a.m.
(Millage Set at 10:15 a.m.) - City Hall Council Chamber (Jul 22)
• City Council Work Session Meeting, Last Tuesday of each month:
Tuesday, July 30th at 6:00 p.m. - City Hall Council Chamber (Jul 30)

UPCOMING CITY EVENTS/INITIATIVES

June 26, 2024 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
Page | 4

• Food Truck Tast Tuesday is back! Join us at Clark Community Park at
111 Davis Rd. Stockbridge on Tuesdays from 5:30pm – 8:00 pm for live
music, great food, and a host of free games and activities for the kids.
• Join Councilman Elton Alexander for a District 5 Town Hall Meeting on
Saturday, June 29, 2024 at 10am at Argento @ the Bridges of Jodeco
300 Argento Dr. McDonough, GA 30253.
• Join the City of Stockbridge for the annual FREE 4th of July
Extravaganza with fireworks and live music. Gates open at 3pm. The
concert feature Soul Cartel, Algebra Blessett, Bobby V and the Michael
Jackson Live Tribute and will take place from 5pm – 9pm at the
Stockbridge Amphitheater.
• Join Councilwoman Yolanda Barber as she partners for the 2nd year
with Kicks4Kids to collect sneakers for kids on Saturday, July 6th, and
Saturday, July 13th at Stockbridge First United Methodist Church and
will be distributed at the City’s Back to School Kickoff on July 20th.
Please plan to donate what you can to this life changing initiative.
• Join Councilman Elton Alexander for a Community Cleanup event on
Saturday, July 13th (Tentatively) from 9am -12pm. More information to
follow.
• Join Councilman Alphonso Thomas for the monthly Senior Bingo Bash
on Wednesday, July 17th from 10am - 12pm at the Merle Manders
Conference Center, 111 Davis Rd. for raffles, prizes, games, snacks and
fun!
• Join Councilwoman LaKeisha Gantt in partnership with Atlanta Food
Truck Park for Night Market at the Stockbridge Amphitheater Parking
Lot from 6pm – 9:30pm – July 18th. There will be vendors, Food Trucks,
Activities, Games, Music, and Vibes. Contact Tan Bowers
at tan@atlantafoodtruckpark.com for registration and additional
information.
• Join the City of Stockbridge for the Annual Back to School Kickoff
Event on Saturday, July 20th at the Stockbridge Amphitheater for free
school supplies from 11am – 1pm.
• Join Mayor Anthony Ford for the monthly Meet the Mayor on
Wednesday, July 22nd from 10am – noon at Stockbridge City Hall.
• Join Councilman Thomas for the Don’t Trash Stockbridge initiative
centered around education highlighting the causes and effects of
Littering and Illegal Dumping. More information to follow.
• Councilman Thomas is honoring Veterans with a Continuous Salute all
year long. Please send your pictures of Veterans with their name,
branch, rank, and years of service.

Please contact Rosalynd Rawls to schedule an appointment for Meet the
Mayor and for more information on Council Initiatives and events at 678-833-
3348 or via email: rrawls@stockbridgega.org

June 26, 2024 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
Page | 5

2024 Stockbridge Amphitheater Concert Series

1. Saturday, July 6th – Karen Briggs Contempo Orchestra featuring Phil
Perry, Oleta Adams, Regina Belle, Chieli Minucci, Jazmin Ghent, Brian
Bromberg, and Tommy Davidson
2. Sunday, July 7th – End of the 4th of July Weekend featuring Charlie
Wilson and special guest Robin Thicke
3. Saturday, July 13th and Sunday, July 14th – A Night with Kem, and
Special Guest Leela James
4. Saturday, July 20th – Ladies Night Out featuring Jodeci, Johnny Gill,
and Silk
5. Saturday, July 27th – 70’s Soul Jam featuring the Chi-Lites, the
Manhattans, The Legendary Blue Notes, Bloodstone and Peaches &
Herb
6. Saturday, August 3, 2024, Babyface and Special Guests Avery Sunshine
and 4Cast

MAYOR'S COMMENTS (Mayor Anthony Ford)

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

ADJOURNMENT

June 26, 2024 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
CITY COUNCIL MEETING
SUMMARY MINUTES
MONDAY, JUNE 10, 2024 6:00 P.M.
Mayor & City Council
Mayor Anthony S. Ford At-Large
Mayor Pro Tem Kyle Berry – Council District 3
Councilmember Elton Alexander – Council District 5
Councilmember Yolanda Barber – Council District 4
Councilmember LaKeisha Gantt – Council District 1
Councilmember Alphonso Thomas – Council District 2
Administration
Frederick Gardiner – City Manager
Vanessa Holiday – City Clerk
Cassandra Lester – Deputy City Clerk
Vacant – City Treasurer
Quinton Washington – City Attorney

Mission: To provide visionary leadership and superior municipal services that
enhance the quality of life for citizens while creating a welcoming business
atmosphere focused on sustainability and expansion of tourism and cultural events.
The meeting was called to order by Mayor Ford at 6:01 p.m.
Invocation by Ms. Keedra Jackson

The Pledge of Allegiance was recited by all in attendance.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All the
members were present except Mayor Pro Tem Berry.

Motion to amend the Agenda to remove Item #6 – Lottery, to be published and
announced at a future date to be determined, was made by Councilmember Alexander;
seconded by Councilmember Gantt. The motion passed unanimously 4-0.
Motion to adopt the Agenda was made by Councilmember Alexander; seconded by
Councilmember Gantt. The motion passed unanimously 4-0.
1. Approval of the Minutes for the Council Meeting May 13, 2024
2. Approval of the Minutes for the Work Session Meeting May 28, 2024

Motion to approve the Council Meeting Minutes for May 13, 2024, and
Work Session Minutes for May 28, 2024 was made by Councilmember
Alexander; seconded by Councilmember Barber. The motion passed
unanimously 4-0.
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PUBLIC COMMENTS
Mr. Luis Fonseca of Royal Sports Bar 5425 N. Henry Blvd. referenced an
occurrence at the Royal Sports Bar and stated his disappointment at the
treatment by the Stockbridge Police Department.

Ms. Suzette Wilkinson 183 Spivey Ridge Circle stated her residence was
included in the Annexation Referendum and that her taxes and sanitation
fees are much higher than anticipated.

CEREMONIAL REVIEW
3. Mayor Ford reviewed Employee Recognitions for Uneeda Smith-Sellers for
10 years of service and Stephanie Milton for excellence in customer
service; referenced the proclamations for Municipal Court Clerk Week -
presented to Municipal Court Clerk Genea Stanley, Juneteenth - presented
to Renee Wheeler, Pride Month - presented to Kaelea Lucas-Rivior, and
Father’s Day.

Mayor Pro Tem Berry joined the meeting at 6:20 p.m.

PUBLIC HEARING
4. TEXT AMENDMENT CASE #TX-2024-04 FOR HOUSING
SHELTERS (Citywide)
Consideration of a text amendment to the Stockbridge Unified
Development Code (UDC) to allow for the location of various types of
housing shelters within the C-2 (General Commercial), C-3 (Heavy
Commercial), O-I (Office-Institutional), and LI (Light Industrial) zoning
districts as Special Uses, requiring the approval of a Special Use
Permit through the public hearing process. Planning Commission
Recommendation on 05/16/24 -- Denial.
Presented by: Ryan Anderson, Community Development Director

Mr. Anderson presented an overview of Text Amendment Case No.
TX-2024-04 for Housing Shelters Citywide, noting the Planning
Commission recommended denial, and staff recommends approval; noting
the Text Amendment amends section 3.1 of the city’s Code, and that there
is no provision in the city’s Unified Development Code (UDC) that allows
for this these types of facilities; and presented a map of the proposed
locations.

Councilmember Barber asked what was driving the change for the Text
Amendment.

Mayor Ford noted that he has been approached by several individuals
regarding who have complained about the homeless crisis in the city, and
he met with the City Manager to address the need.

Councilmember Alexander asked how the locations were determined.

Mr. Anderson stated that staff compared the proposed locations with other
cities with these types of facilities.
2|Page
Councilmember Alexander noted that he and Councilmember Barber
participated on a board to address shelters and the homeless situations,
especially during the winter months and agrees the facilities are
necessary.

Mr. Anderson noted there would be three tiers: Tier 1 – 30 days, Tier 2 – 6
months, and Tier 3 – One year; and that all tiers would not have more than
40 beds, would require approval a Special Use Permit the City Council
from, and that while no locations have been determined, the facility would
be restricted from locating in a residential area.

Councilmember Barber asked if Transitional Housing was included.

Mr. Anderson’s response was no, it does not.

Councilmember Gantt agreed there is a need, and thanked Mayor Ford
and staff for taking the lead, hoping the County and other cities will follow,
and that non-profits will assist.

Public Hearing Opened.
Speakers in Favor: Ms. Paula Neely.
Speakers Opposed: Ms. Jocelyn Williams.
Public Hearing Closed.

Motion to approve was made by Councilmember Barber; seconded by
Councilmember Alexander. The motion passed unanimously 5-0.

5. REZONING CASE #RZ-2023-05. (City Council District 2)
Consideration of a request to rezone three parcels on Davidson
Parkway and Walter Way from ‘C-3’ (Heavy Commercial) to ‘PUD’
(Planned Unit Development) to allow for a mixed residential
development. The applicant is D. R. Horton, Atlanta East,
represented by Tiffany D. Hogan. The property contains three
parcels, as are listed below, in Land Lot 57 of District 12, with 79.16
+/- total acres. Planning Commission Recommendation on 09/28/23-
-Denial. Council Action on 12/11/23--Deferral, per applicant's
request. Deferred by applicant for the 04/18/24 and 05/13/24 Council
meetings. Community Meeting--Held on 05/01/24.
Parcel #030-01009000 – Contains 73.859 +/- acres.
Parcel #030-01009005 – Contains 3.636 +/-acres.
Parcel #030-01009006 – Contains 1.369 +/- acres.
Presented by: Ryan Anderson, Community Development Director

Mr. Anderson presented an overview of the proposed development, noting
the requests for deferrals made by the Applicant; noted the Planning
Commission recommended denial, and the staff recommended denial,
however the staff’s recommendation was based on a 12-year old LCI
Study, noting the study is only good for ten years, and noted that the City’s
Comprehensive Plan has been updated, and the Applicant’s amendment
request is no long required.
3|Page
Councilmember Thomas noted the development has been deferred a
number of times, and that he has continued to meet with residents of the
subdivision, and surrounding area, along with members of the
Homeowners Association, and the Developer, trying to work together to
bring a quality development, and to address the requests from the
commercial component as part of the development, considering the
location and proximity to major roadways; and noted the concern of the
residents who would have to live with the development, is the fear of the
unknown commercial that would come to the area.

Councilmember Alexander stated that the development presented is
unchanged, and does not have a commercial component, which is why
the project was deferred; and referenced a roadway with access to
Davidson Parkway, and bridge connecting to the adjacent Flippen Road
development.

Councilmember Gantt recalled discussions of a commercial mixed-use
component and will respect the wishes of the community.

Ms. Tiffany Hogan presented the development on behalf of D. R. Horton.
Questions were raised about the development and a commercial
component, along with making the development a quality product that the
residents of the community could agree to and live with; Ms. Hogan
referenced the development noting the development would be on 79.02
acres with 3.74 units per acre, 36.3 acres of open space, 296 units (129
Townhomes and 168 Single Family Detached Homes, with 2-car garages;
noted Northbridge would not be included in the name, noted the sub-road
promised by the Flippen Road developer would be too dangerous and
taxing, noting a 30’ drop; noted a Traffic Impact Study has been
completed along with the following Conditions:

Applicant’s Proposed Conditions for RZ-2023-05
1. The Developer will remove the fifteen homes planned for the front of the
community as reflected in in the revised conceptual site plan date –
12/7/2023.
2. Developer will select a name for the development that does not reference
Northbridge.
3. Developer will place the main entrance monument for the development at
the Davidson entrance in order to encourage usage of this entrance as the
main entrance. A secondary entrance will be located off Walter Way. Both
entrances will remain as full access.
4. No more than 5% of the homes may be used as rental property.
5. There shall be a mandatory Homeowners Association.
6. Dedicate 2 acres of the site for commercial development.
7. Applicant will work with the Community Development Staff on the final site
plan.

4|Page
Ms. Tiffany Hogan agreed with Staff’s Conditions with the exception of Condition
No. 3.
Staff’s Conditions for RZ-2023-05
1. Comprehensive Plan Amendment – The rezoning shall not be
approved unless the applicant’s requested Comprehensive Plan
Amendment, via CP-2023-04, to change the subject property’s
future land use designation from Low-Density Vertical Mixed-Use to
High-Density Residential is approved before, or simultaneously with,
the approval of RZ-2023-05.
2. Parcel Recombination -- No permits shall be issued by the City of
Stockbridge until the developer provides to the Planning and Zoning
Office a copy of the recorded plat for the recombination of
the three parcels comprising the subject property.
3. Water and Sewer Availability – The developer shall submit construction
plans to the Stockbridge Public Works Department by the six-month
point prior to August 2, 2024 in order to take advantage of that office’s
reservation of water and sewer capacity to serve the proposed
development. CONDITION REMOVED
4. Transportation and Traffic Impacts – The applicant shall submit a traffic
impact study which provides satisfactory traffic and transportation data;
and the applicant shall provide the appropriate needed transportation
and traffic improvements, in conjunction with officials from the City of
Stockbridge, Henry County DOT, and Georgia DOT.
5. Environmental Impacts – The developer shall submit an environmental
impact study or hydrology / geology study which provides satisfactory
environmental data; and the applicant shall take appropriate steps to
preserve/protect the existing natural resources on the subject property
and prevent the occurrence of any adverse environmental impacts.
6. Landscape Design -- The developer shall submit an acceptable
landscape design plan for the proposed development during the plan
review process for a land disturbance permit.
7. Preservation of the City’s Lift Station – The developer shall take
appropriate steps to preserve and protect the City’s existing lift station
on the subject property, such as providing appropriate buffering and
ensuring the clear access to the lift station facilities.
8. Architectural Design – The architectural design of the single-family
detached units which are to be located along and close to Walter Way
shall be similar to the architectural design of the existing homes along
Walter Way.
9. Homeowners’ Association – The developer shall establish a
homeowners’ association or property management company, or
separate ones for the single-family detached subdivision and the
townhome community, to maintain the subject property.
10. Easements shall be established for the trail connection.
11. The front yard setback for the single-family detached homes shall be
reduced to thirty feet.
12. The front yard setback for the townhomes shall be reduced to thirty
feet.

5|Page
13. Decorative streetlights shall be installed.
14. Flock cameras shall be installed.
15. A ten-foot multi-use path shall be installed.
16. The number of townhomes shall be reduced to 125 and the number of
single-family detached homes shall be reduced to 150.
17. A throughway shall be established to provide connectivity.

Mr. Thomas noted the original version has been revised noting fifteen (15)
homes have been removed that were directly across from the current pool
house for a proposed pocket park, and sidewalks are placed on both sides
of the street with the Townhomes placed on the west side of the property
closest to Davidson Parkway.

Ms. Hogan noted this developer uses quality materials that include cement
fiberboard that tends to last longer and is more durable, and noted D R
Horton has always been serious about remedying any issues.

Councilmember Barber noted that she is not a fan of high density and
wants to make sure the development meets the city’s UDC requirements,
and asked what the price point will be.

Ms. Hogan referenced the projected timeline for completion to be 2025,
and that the projected starting sales price will be $325,000 for the
townhomes and $350,000 for the single-family detached homes.

Councilmember Barber asked to see the conceptual plans of the
development.

Ms. Hogan noted there were no conceptual plans included in the
presentation.

Councilmember Alexander noted that this is the exact plan that was
deferred and does not include commercial; noted the DRI called for a
through road and recommended the developer revise the plan to include
commercial and to build a bridge and re-submit.

Ms. Hogan responded that the city rezoned the Reeves Creek
development, however, there is a dangerous 30’ drop, and noted that it is
unfortunate that promises were made to the city by the developer of the
Flippen Road development.

Councilmember Gantt noted that from the site plan presented, the homes
appear to be crammed in and agrees the developer needs to go back to
the drawing board.

Ms. Hogan noted that if the project is not approved, the Applicant will likely
walk away.

Councilmember Thomas noted that developments throughout the city
reflect the city as a whole, and appreciates members of Council weighing
6|Page
in, noting he is also disappointed in hearing about the stub-road, however,
his concern remains the concerns of the homeowners and their fear of the
unknown, and that he will always represent the homeowners.

Mr. Anderson noted that he has been made aware that Drive-Time could
expand if the project is not approved.

Ms. Hogan noted there are cost and safety issues.

Councilmember Thomas noted that while he appreciates the comments
from the Council, he prefers that staff continue to work with the developer
to construct a quality development with respect to the quality of life for the
current and future residents.

Ms. Hogan agreed to reduce the number of units from 296 to 275 with 125
Townhomes and 150 Single-Family Detached homes and 10’ between the
units, and would develop as a Multi-Family Residential project, and noted
if there is an approved PUD, there are not setback requirements; stated
D R Horton is under contract with the seller.

Public Hearing Opened
Speakers in Favor: Ms. Patricia Smith, Northbridge Crossing HOA
President.
Speakers Opposed: None
Public Hearing Closed.

Councilmember Thomas motioned for a 5-minute recess; seconded by
Councilmember Gantt. The motion passed unanimously 5-0.

Councilmember Gantt motioned to reconvene; seconded by
Councilmember Alexander. The motion passed unanimously 5-0.

Councilmember Thomas motioned to move Item #5 to continue to be
heard following Item #11 on the Agenda; seconded by Councilmember
Alexander. The motion passed unanimously.

Motion to approve Rezoning Case #RZ-2023-05 to include Staff
Recommendations excluding Condition #3, and the following additional
Conditions: Development shall include a Retail Component; Rezoning of
(3) three parcels to a PUD and work with city staff on new site plan,
retaining (2) two acres of the site for commercial with a preference for
vertical mixed-used; allow for an easement for a Trail Plan; Development
shall include a reduction of Townhomes to 125 and a reduction of Single
Family Detached Homes to 150, Setbacks for the Townhomes and Single
Family Detached Homes will both be 30 feet; Development will include
Decorative Streetlighting, was made by Councilmember Thomas;
seconded by Councilmember Alexander. The motion passed unanimously
5-0.

7|Page
NEW BUSINESS
6. Lottery Process to determine the awarding of two additional alcoholic
licenses and possibly two additional licenses to certain other types of
businesses in the City of Stockbridge.
Consideration of lottery applications which the City of Stockbridge
received during the 45-day public notice period, which ended on June
7, 2024, for the purpose of awarding business licenses to two
additional alcoholic beverage businesses, and possibly awarding
licenses to additional businesses of certain types.
Presented by: Ryan Anderson, Community Development Director,
Lakeisha Gaines, Interim City Treasurer and Mayor Anthony S. Ford
Item removed from the Agenda to be published and announced at a
future date to be determined.

7. Council consideration to approve the renewal of the landscape
maintenance services contract with Yellowstone Landscape in the
amount of $350,000.00. Funding source is from Government
Buildings and Amphitheater budgeted funds.
Presented by: Al Barnes, Public Works Operations Manager and
Decius Aaron, Public Works Director

Mr. Barnes requested Council approval of the renewal of the
landscape and maintenance services contract with Yellowstone
Landscape in the amount of $350,000.00.

Councilmember Barber asked for Yellowstone renewal contract
amount and noted the contract was not included in the documents
uploaded for Council review.

Mr. Aaron stated that the Yellowstone contact amount is $327,216.00,
and the $350,000.00 is to amend the contract to accommodate
requests for additional services that may be requested for
maintenance, services, and supplies above the contract amount; and
that the Procurement Office prepared and uploaded the documents
that are presented to the Governing Body.

Councilmember Barber stated that a request to amend the contract
includes a change in the scope of work and compensation and is not
the same as the Agenda request to approve the renewal of the current
contract; and noted the documents uploaded are not legible and noted
that staff should bring any requests for extra services beyond the City
Manager’s spending authority of $50,000 to the Council for
consideration and approval.

Councilman Alexander motioned to approve the renewal of the
contract for landscape and maintenance services with Yellowstone
Landscape in the amount of $350,000.00. The motion died for lack of
a second.

8|Page
Councilmember Gantt asked if the $70,000 referenced in the
documents are included as part of the $350,000.00 amount, and asked
if Procurement could explain.

Mr. Aaron noted that was a separate project that was completed for
Campground Road and should not have been included in the
documents.

Councilmember Alexander noted it is important for staff to be proactive
without having to come back to Council for approval.

Councilmember Barber referenced her copy of the FY2024 Budget and
asked where she could locate the Landscaping amount for the year,
and asked if the Interim Treasurer could assist with identifying the line
item in the budget.

Mr. Aaron noted the budgeted amount for FY2024 is $330,000.00; and
that the contract expires at the end of September 2024.

Motion to approve the renewal of the Yellowstone Landscape contract
in the amount of $327,216.00 and to bring all requests exceeding the
City Manager’s authority of $50,000.00 to the Council for approval was
made by Councilmember Barber; seconded by Mayor Pro Tem Berry.
The motion passed 3-0-2 (Barber, Berry and Gantt Approved)
(Alexander and Thomas Abstained).

8. Council consideration to approve contract renewal invitation to bid
(ITB) number 16RFP101216- DRR – American Tank Maintenance,
LLC – Full-Service Tank Maintenance Program in the amount of
$61,419.00. Funding source is from the Water Department budgeted
funds.
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted this is the third renewal of the contract that was originally
approved on October 1, 2024.

Motion to approve the contract renewal for American Tank Maintenance in
the amount of $61,419.00 was made by Councilmember Gantt; seconded
by Councilmember Berry. The motion passed 3-1 (Alexander, Berry and
Gantt Approved) (Councilmember Barber Opposed, citing Exhibit B
regarding the compensation paid to the vendor was not included),
(Councilmember Thomas was not present for the vote).

9. Council consideration to fill a vacancy on the Youth Council Advisory
Committee, appointing a member to serve an unexpired term.
Presented by: Quinton Washington, City Attorney

Attorney Washington presented the vacancy on the Youth Council
Advisory Committee, noting one vacancy and one applicant.

9|Page
Motion to appoint Tarreka Powell to the Youth Council Advisory
Committee was made by Councilmember Gantt; seconded by Mayor Pro
Tem Berry. The motion passed 4-0 (Councilmember Thomas was not
present for the vote).

10. Council consideration to fill vacancies and appoint members to the
Citywide Development Authority Board.
Presented by: Quinton Washington, City Attorney

Attorney Washington presented the vacancies on the Citywide
Development Authority Board, noting three vacancies and four applicants.

Motion to appoint Monica Jones to fill an unexpired term, and to appoint
Kim Mays and Ivy Sears to fill newly added positions on the Citywide
Development Authority Board was made by Councilmember Gantt;
seconded by Councilmember Alexander. The motion passed unanimously
5-0.

11. Council consideration to fill a vacancy on the Downtown
Development Authority Board and appoint a member to serve an
unexpired term.
Presented by: Quinton Washington, City Attorney
Attorney Washington presented the vacancy on the Downtown
Development Authority Board, noting two vacancies and one applicant.

Motion to appoint Kenya Cook to fill an unexpired term on the Downtown
Development Authority Board was made by Councilmember Alexander;
seconded by Mayor Pro Tem Berry. The motion passed unanimously 5-0.

UPCOMING MEETINGS & ANNOUNCEMENTS:
Council meetings will be held in the City Council Chamber. Meeting dates, locations and
times are subject to change or contact City Hall offices at 770-389-7900 or visit the
website www.stockbridgega.org for updates.

• Citywide Development Authority Meeting, 2nd Tuesday of each month, 6:00
p.m. - City Hall Levi Meeting Room (Jun 11)
• The Main Street Advisory Board Meeting 2nd Friday of each month at 9am –
Location is the Downtown Connection Center 130 M L King Sr. Heritage Trail.
(Jun 14)
• Downtown Development Authority Meeting, 3rd Tuesday of each month
Stockbridge Downtown Connection Center 130 M L King, Sr. Heritage Trail
(Jun 18)
• Youth Council Advisory Committee Meeting, 6:30 p.m.- 3rd Tuesday of each
month Levi Meeting Room - City Hall (Jun 18)
• Planning Commission Meeting, 3rd Thursday of each month, 6:30 p.m. - City
Hall Council Chamber - (Jun 20)
• Joint Henry County BOC, Stockbridge, Hampton, McDonough and Locust
Grove SPLOST VI Meeting, Tuesday, June 25th at 6:30 p.m. Henry County
Administration Bldg. 140 Henry Pkwy. McDonough, GA 30252 (Jun 25)

10 | P a g e
• City Council Work Session Meeting, SPECIAL MEETING DATE: Wednesday,
June 26th at 6:00 p.m. - City Hall Council Chamber (Jun 26)
• Community Zoning and Information Meeting, Thursday, June 27th from 6:00
p.m. - 7:00 p.m. at Stockbridge City Hall Council Chamber (Jun 27)
• Stockbridge Citizens-Police Advisory Council meeting 1st Thursday of each
month at 6:00 p.m. at the Stockbridge Police Community Room 4545 N.
Henry Blvd. – July meeting canceled due to the 4th of July holiday.
• City Council Meeting, 2nd Monday of each month at 6:00 p.m. - City Hall
Council Chamber (Jul 8)
• Youth Council Meeting 2nd Monday of each month at 6:30 p.m. - City Hall
Levi Meeting Room (No July Meeting due to Summer Break)
• Citywide Development Authority Meeting, 2nd Tuesday of each month, 6:00
p.m. - City Hall Levi Meeting Room (Jul 9)

UPCOMING CITY EVENTS/INITIATIVES

• Food Truck Tasty Tuesday is back! Join us at Clark Community Park at
111 Davis Rd. Stockbridge on Tuesdays from 5:30pm – 8:00pm for live
music, great food, and a host of free games and activities for the kids.
• Join Councilman Alphonso Thomas for the monthly Senior Bingo Bash on
Wednesday, June 12th from 10am - 12pm at the Merle Manders
Conference Center, 111 Davis Rd. for raffles, prizes, games, snacks and
fun!
• Bring the kids out for the annual Main Street Movie Night at Clark Park,
Friday, June 14th with FREE games and activities starting at 6pm and the
featured movie starting at sundown.
• Join Councilman Elton Alexander for a District 5 Town Hall Meeting on
Saturday, June 29, 2024 at 10am at Argento @ Bridges of Jodeco 300
Argento Dr. McDonough, GA 30253
• Join the City of Stockbridge for the FREE Annual Juneteenth Celebration
on Wednesday, June 19th from 5 – 9pm at the Stockbridge Amphitheater.
There will be unique food and art vendors, fun activities for the kids, a DJ,
and live performances.
• Join Councilwoman LaKeisha Gantt in partnership with Atlanta Food Truck
Park for Night Market at the Stockbridge Amphitheater Parking Lot from
6pm – 9:30pm –Special Date June 19th with Juneteenth. There will be
vendors, Food Trucks, Activities, Games, Music, and Vibes. Contact Tan
Bowers at: tan@atlantafoodtruckpark.com for registration and additional
information.
• Join Mayor Anthony Ford for the monthly Meet the Mayor on Wednesday,
June 26th from 10am – noon at Stockbridge City Hall.
• SAVE THE DATE for the City of Stockbridge FREE 4thof July
Extravaganza with fireworks and live music. Gates open at 3pm.
The concert features Soul Cartel, Algebra Blessett, Bobby V and the
Michael Jackson Live Tribute and will take place from 5pm – 9pm at the
Stockbridge Amphitheater.
• SAVE THE DATES! Councilwoman Yolanda Barber is again partnering
with Kicks4Kids to collect shoes on Saturday, July 6th, and July 13that
Stockbridge First United Methodist Church. Please plan to donate what
you can to this life-changing initiative.
11 | P a g e
• Join Councilman Thomas for the Don’t Trash Stockbridge initiative
centered around education highlighting the causes and effects of Littering
and Illegal Dumping. More information to follow.
• Councilman Thomas is honoring Veterans with a Continuous Salute all
year long. Please send your pictures of Veterans with their name, branch,
rank, and years of service.

Please contact Rosalynd Rawls to schedule an appointment for Meet the Mayor and for
more information on Council Initiatives and events at 678-833-3348 or via
email: rrawls@stockbridgega.org
2024 Stockbridge Amphitheater Concert Series

1. Saturday, July 6th– Karen Briggs Contempo Orchestra featuring Phil Perry,
Oleta Adams, Regina Belle, Chieli Minucci, Jazmin Ghent, Brian
Bromberg, and Tommy Davidson
2. Sunday, July 7th – End of the 4th of July Weekend featuring Charlie Wilson
and special guest, Robin Thicke
3. Saturday, July 13th and Sunday, July 14th – A Night with Kem, and
Special Guest Leela James
4. Saturday, July 20th – Ladies Night Out featuring Jodeci, Johnny Gill, and
Silk
5. Saturday, July 27th – 70’s Soul Jam featuring the Chi-Lites, the
Manhattans, The Legendary Blue Notes, Bloodstone and Peaches &
Herb
6. Saturday, August 3, 2024, Babyface and Special Guests Avery Sunshine
and 4Cast.

MAYOR’S COMMENTS
Mayor Ford referenced an amazing concert where the group TLC was honored for the
30-year anniversary of the CrazySexyCool album at the Amphitheater over the weekend;
noted it is summertime and asked that everyone be safe in the heat, stay hydrated, and
keep yourselves protected from the virus.
EXECUTIVE SESSION
Motion to convene Executive Session for Personnel, Real Estate and Litigation was
made by Councilmember Gantt; seconded by Mayor Pro Tem Berry. The motion passed
unanimously 5-0.
Motion to adjourn Executive Session and sign and Affidavit was made by
Councilmember Alexander: seconded by Mayor Pro Tem Berry. The motion passed
unanimously 5-0.
Motion to reconvene the meeting was made by Mayor Pro Tem Berry: seconded by
Councilmember Alexander. The motion passed unanimously 5-0.
Motion to enter into an Intergovernmental Agreement with the Henry County Water
Authority was made by Mayor Pro Tem Berry; seconded by Councilmember Alexander.
The motion passed unanimously 5-0.

12 | P a g e
Motion to adjourn the meeting at 9:43 p.m. was made by Councilmember Thomas;
seconded by Mayor Pro Tem Berry. The motion passed unanimously 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor

13 | P a g e
City ofStockbridge
MEETING DATE
II AGENDA ITEM I
June 26, 2024 FUNDING SOURCE
RESOLUTION □ .GENERAL FUND
ORDINANCE □ FUND BAI.ANCE
□ CONTRACT APPROVAL/RENEWAL □ SPLOST
□ PUBLIC HEARING □ TSPLOST
□ PRESENTATION tJ CDBG
□ BID SELECTION/AWARD □ GRANT FUNDING
□ TASK ORDER □ COUNCIL INITIATIVE
□ CHANGE ORDER □ PARTNER/SPONSOR
□ BUDGET AMENDMENT ■ DEPARTMENT BUDGET
□ BUDGET TRANSFER □ BONDING
□ PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
□ OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works.

ITEM/PROJECT/EVENT:
Purchase two (2) Ford F-350s,with service body and light package.

BACKGROUND INFORMATION:
The Public Works Department is requesting City Council's approval for the purchase of two
(2) Ford F-350s with service body and light package from Allan Vigil Ford GA Statewide
Contract 99999-SPD-ES40199373-002(Administrative Vehicles, Regular and Alternatively'
Fueled).

SIGNATURES: ■ FINANCIAL IMPACT ON/A
CITY MANAGER _t===--4=-------,,,---r--- AMOUNT $143,018.00
CITY TREASURE���-.:�=:..::...--===-��-­

CITY ATTORNEY c:::.-0 =%r? <....

ATTACHMENTS: ■ 1
City of Stockbridge

REQUEST FOR PROPOSAL No. 2024-0001

For
(General Engineering Services)
On behalf of
(Department of Community Development)

RFP DUE DATE AND TIME
Thursday, May 9th, 2024 @ 3:00 p.m.
RFP ISSUANCE DATE:
March 13, 2024

PRE-PROPOSAL CONFERENCE DATE AND LOCATION:
March 27TH, 2024, 11:00 AM EST
Virtual via Webex
https://cityofstockbridgega.webex.com/wbxmjs/joinservice/sites/cityofstockbridgega/mee
ting/download/2ec278de5de24ac58d938065dfbee358

PURCHASING CONTACT
Wanda Thomas at (678) 833-3315
E-MAIL: wthomas@Stockbridgega.org
LOCATION
City of Stockbridge
Department of Procurement
4640 N. Henry Boulevard
Stockbridge, Ga. 30281

ADVERTISEMENT FOR REQUEST FOR PROPOSALS

RFP 2024-0001

All proposals are due to the Division of Contracts & Procurement on or before Thursday,
May 9th, at 3:00 p.m., legal prevailing time. Proposal submissions are due by 3:00 p.m.,
Thursday, May 9th, 2024 (as determined by the time stamp clock when submitted online).

Proposals submitted after the proposal close date will not be accepted.

To ensure proper and timely submission please adhere to the dates and times outlined above.
Any proposals received after this appointed schedule will be considered late. The proposal due
date can be changed only by addendum.

A PRE-PROPOSAL CONFERENCE will be held for this solicitation. The City of Stockbridge
will have a proposal conference on Wednesday, March 27th,2024 at 11:00 a.m., ET
(Eastern Time), located at 4640 N. Henry Blvd. Prospective contractors are encouraged to
attend. The deadline for questions is Wednesday, April 10th, 2024, at Noon. All
questions must be in writing and directed to ProcurementDivision@cityofstockbridge-
ga.gov. All accepted questions will be answered via an addendum and posted to the City of
Stockbridge, DOAS (Department of Administrative Services), and GLGA’s websites.

Please feel free to contact the Procurement Officer for this solicitation at (770) 389-7700 or
via email at Drexal.Paulk@Stockbridgega.org. Please note that the response made by the City
will be provided in writing to all Proposers by addendum. No verbal responses shall be
authoritative.

DATE
EVENT

Request For Proposals Issued to Public Wednesday, March 13th, 2024

Non-Mandatory Pre-Proposal Conference via Cisco
Webex. Wednesday, March 27th, 2024, 11:00 a.m.
EDT

Last Day for Questions to be Submitted Wednesday, April 10th, 2024, Noon, EDT

Answers to Questions via Addendum Thursday, April 18th, 2024

RFP Submission Deadline Thursday, May 9th, 2024, 3:00 p.m. EDT

City of Stockbridge
Department of Finance
Division of Contracts & Procurement

REQUEST FOR PROPOSAL SPECIFICATIONS

RFP 2024-0001 General Engineering Services

1. DESCRIPTION

The City of Stockbridge Department of Procurement is soliciting Proposals from qualified
bidders/vendors to assist the city with the preparation of an Engineering Services
solicitation for the Department of Community Development.

Background

The City of Stockbridge is in the northern part of Henry County, Georgia which was founded
May 15, 1821. Henry County has an area of approximately 331 square miles located in the
Piedmont Section of northern Georgia and is surrounded by the counties of Butts, Clayton,
DeKalb, Newton, Rockdale, and Spalding Counties. Stockbridge, Georgia is just minutes south
of Atlanta a straight drive down Interstate 75-South. The city is populated with approximately
30,000 residents.

The City of Stockbridge has a relaxed atmosphere, with all the amenities of a major
metropolitan area with an attractive lifestyle, and business opportunities. Stockbridge is a
highly attractive place to live, work and play.

Stockbridge City Council (City) is the governing authority of the City of Stockbridge. The
affairs of the City are conducted by a Mayor and five (5) members of the City Council. This
elected body is responsible for the active coordination of community resources, to meet
community needs.

The City Manager, who is appointed by the Mayor and City Council, oversees the day-to-day
operations of the City, ensuring the efficient delivery of City Services. All activities and
functions of the City are administered by the City Manager under the jurisdiction of the Mayor
and City Council as outlined in State and Local Laws.

2. CONTACT PERSON

Please contact our Procurement Clerk, Wanda Thomas, via our email at
procurementdivision@cityofstockbridge-ga.gov with any procedural or technical questions
relating to this Request for Proposals. All questions should be submitted in writing to the
Purchasing contact person and submitted via email at
procurementdivision@cityofstockbridge-ga.gov. All inquiries must contain the request for
proposal number and title in the subject line of the email. No phone calls will be accepted. Any
responses made by the City will be provided in writing to all Proposers by addendum. No
verbal responses shall be authoritative.

3. TERM OF AGREEMENT

The contract is intended as a work-for-hire contract and intended for one (1) base year and
four (4) one (1) year renewable options.

4. SCOPE OF WORK

The City of Stockbridge, Georgia, is requesting proposals from professional civil engineering
firms able to provide a variety of engineering services required by the City of Stockbridge and to
assist the Community Development Department as needed. The engineering services desired
include, but are not limited to:
• preparation of plans,
• specifications and estimates of costs for construction projects,
• detailed studies on specific items,
• conducting investigations,
• preparation of reports,
• land surveying activities,
• traffic control recommendations, and
• construction inspection.
• ability to work effectively with the City’s staff with respect to any of the civil engineering
services required by the City.
• ability to work effectively with the public and regulatory agencies.
• ability to function in a support role to the Community Development Department and
other City Departments as needed.

4.1 Civil engineering and consulting services to be provided may include:

1. Serve as the City’s Official Engineer
2. Review civil plans and specifications for construction projects varying in complexity, for a
portion or the entire project.
3. Interpret Engineering Codes
4. Civil Plan and Site Development Review
5. Erosion and Sedimentation Control Plan Review
6. Stormwater/Hydrology Review including WQ/Runoff Reduction
7. Traffic and Transportation Studies/Report Review
8. Site Development Construction Inspections
9. Provide erosion inspections for compliance with NPDES requirements.

10. Provide reporting information for monthly and semiannual reports to GSWCC.
11. Ordinance Review and Support for City Staff
12. Investigate stormwater-related issues/complaints.
13. Investigate Erosion Control related issues/complaints and advise City for Enforcement
Actions
14. Attend meetings as required by City Staff
15. Meet with Developers/Contractors on site as requested.
16. Respond to Engineers/Owners involving plan reviews.
17. Respond to Contractors involving site inspections.
18. Review subdivision/Final Plats
19. Review concept plans for proposed new development projects.
20. Provide a field punch list for developers for completion of developments.
21. Review As-builts and Pond Certifications
22. Preparation and submittal of reports and special studies
23. Final Granting Authority of Land Disturbance Permits (LDPs)
24. Review Subdivision Plats and grant final approval.
25. Services may include a review of submitted preliminary plans and cost estimates, necessary
fieldwork, drafting, design, surveying, technical assistance, construction inspection, and project
management.
26. Preparation of specialized engineering studies on a variety of subjects including, but not
limited to drainage studies, and construction feasibility studies.
27. Review Permit Applications for public water main and sanitary sewer construction,
respectively.
28. Enforce all applicable erosion control codes, issue stop work orders, and investigate
complaints concerning storm water, run-off, and other erosion-related issues.
29. Review applications for construction or alteration of Waters of the State and wetlands,
respectively.
30. Coordinate, facilitate, and/or attend project-related meetings, such as pre-application,
preconstruction, and project progress meetings.
31. Review and approval of material submittals, daily construction observation and
documentation, coordinating builder's work review, and preparation of Engineer's Certificates.
32. Assists other City Departments and divisions with various tasks relating to various
Engineering codes including but not limited to investigations, attending meeting meetings, and
conferring with staff.

PAGE LEFT BLANK INTENTIONALLY

RFP 2024-0001 General Engineering Services pg. 1
4.2 Project Manager
The awarded service provider shall propose a clear project management and consultation
framework.

4.3 Project Reporting
The City of Stockbridge requires that the awarded vendor include a detailed project timeline
and reporting schedule outlining the steps taken to ensure timely delivery of all project
outputs based on interim milestones and a completion date.

Part 1.- SPECIAL CONDITIONS/INSTRUCTIONS

No Contact During the Procurement Process
The evaluation and award process for City contracts shall be free from both actual and
perceived impropriety, and that contacts between potential vendors and City officials, elected
officials, and staff regarding pending awards of City contracts shall be prohibited.

1. No person, firm, or business entity, however situated or
composed, obtaining a copy of or responding to this solicitation,
shall initiate or continue any verbal or written communication
regarding this solicitation with any City officer, elected official,
employee, or designated City representative, between the date
of the issuance of this solicitation and the date of the City
Manager’s recommendation to the City Council for award of the
subject contract, except as may otherwise be specifically
authorized and permitted by the terms and conditions of this
solicitation.

2. All verbal and written communications initiated by such person,
firm, or entity regarding this solicitation, if same are authorized
and permitted by the terms and conditions of this solicitation,
shall be directed to the Purchasing Agent.

3. Any violation of this prohibition of the initiation or continuation
of verbal or written communications with City officers, elected
officials, employees, or designated City representatives shall
result in a written finding by the Purchasing Agent that the
submitted bid or proposal of the person, firm, or entity in
violation is “non-responsive,” and same shall not be considered
for award.

RFP 2024-0001 General Engineering Services pg. 2
TECHNICAL PROPOSAL PART 1- TELL US ABOUT YOUR COMPANY/FIRM

Tab 1 - Cover Letter

The proposal must include a letter of transmittal attesting to its accuracy, signed by an
individual authorized to execute binding legal documents on behalf of the vendor. The cover
letter shall provide the name, address, telephone, and facsimile numbers of the vendor
along with the name, title, address, telephone, and facsimile numbers of the executive that
has the authority to contact the City. The cover letter shall present the vendor’s
understanding of the project, a summary of the approach to be undertaken to perform the
services, as well as a summary of the costs to provide the services.

Tab 2 - Executive Summary

The vendor shall submit an executive summary, which outlines its proposal, including the
proposed general management philosophy. The executive summary shall at least include an
identification of the proposed project team, assign a contractor point of contact for the
project, give the project team's responsibilities, and a summary of the proposed services.
This section should highlight aspects of the contractor's proposal that make it superior or
unique in addressing the needs of the City.

Tab 3 - Company History

The vendor will provide, in this section of the proposal, pertinent company historical
information that will demonstrate its ability to accomplish this project.

Primary Business

The vendor will provide, in this section of the proposal, its primary business interest and/or
operations including organization and affiliations, including the magnitude of its operation
as it relates to this project.

Tab 4 - Experience

The vendor will provide, in this section of the proposal, a detailed description of similar
services or contracts in which the vendor is presently involved or has completed during the
past three (3) years. Include the dollar amount of each project with which you were
associated.

Tab 5 - Capabilities

The vendor will provide in this section of the proposal a description of the firm’s capabilities,
any limitations relative to facilities, staff, ongoing projects, or contracts shall be identified
and explained. The vendor should be able to adequately showcase their ability to meet all
the standards outlined in this RFP.

RFP 2024-0001 General Engineering Services pg. 3
Tab 6 - Company Principles

Provide a biographic overview of the vendor’s key principles.

Staff

The vendor shall provide, in this section of the proposal, a description of key staff and
personnel assigned to effectively facilitate this project's requirements. This description will
include, at a minimum, the number of permanent employees, and part-time employees and
an organizational chart reflecting local and corporate assignments and responsibilities.
Specifically, the proposer must identify what priority will be placed on this project and how
the firm intends to provide the initial management and staff.

Resumes

The proposer shall provide, in this section of the proposal, resumes of key personnel
assigned to this project, both local and corporate. Each resume shall include at a minimum:

• Position/title
• Tenure with the vendor
• Education
• Overall experience
• Other related information pertaining to the work to be performed

PART 2 - TECHNICAL PROPOSAL

TELL US HOW YOU PLAN TO DELIVER/PERFORM THE SCOPE OF WORK.

Project Plan

Please provide a detailed plan of how your firm intends to perform the scope of work.
Please provide a full project plan along with a tentative timeline. Please also list key
personnel who will be performing essential tasks. The project plan should describe
the proposer’s approach to successful implementation to address the proposed
scope of work. At a minimum, the project plan should include:

• A detailed outline of the proposed methodology to complete and manage the
project scope including a high-level timeline and a brief description of the
key tasks, key milestones, and key deliverables.
• A public involvement plan addressing what types of involvement methods
will be used and the frequency of each activity.
• State the vendor’s understanding of the scope of services being solicited by
the city. If there are any gaps between what the vendor believes should be
the proper scope of services, given all information available, the vendor
should identify these gaps.

RFP 2024-0001 General Engineering Services pg. 4
• Discuss any assumptions relating to the responsibilities and/or
commitments the proposer expects of the City throughout the life of the
project.

• Provide a timeline indicating the tasks required and the start and
completion dates for each. The work is expected to commence as soon as
possible after the contract is awarded.

• Provide a detailed breakdown and description of the specific steps and
services provided. Describe how the final product will be structured and
presented upon completion. Include any computer/software compatibility
information. Proposers may elect to include in the section any innovative
methods or concepts that might be beneficial to the City of Stockbridge if
the minimum requirements set out in this RFP are met.

• Project Team: The proposer shall document its experience and
qualifications, highlighting any strategic benefits the city will realize in
partnering with the proposer. The proposer shall provide a staffing plan for
this project including qualifications (of no more than two pages per person)
of the proposed key functional and technical members and their related roles
for this project. The proposed project manager should be identified. The
intent, if any, to subcontract parts of the scope of work should be described
and qualifications for the subcontracting firm and key personnel should also
be provided.

COST PROPOSAL: PLEASE PROVIDE AS MUCH ITEMIZATION AS POSSIBLE.
COST SHALL BE SUBMITTED IN A SEPARATE ENVELOPE

Reasonableness

The Proposer’s Fee Schedule, included in this solicitation, must be submitted
separately from the Technical Proposal. The Cost Proposal shall remain sealed until
the Technical Proposals have been opened and evaluated. The proposer whose
technical score ranks above average will have their Cost Proposals unsealed and
scored. The proposer whose technical score ranks below average will NOT have their
Cost Proposals unsealed and scored.

RFP 2024-0001 General Engineering Services pg. 5
The formula used to evaluate the price for services outlined in the Scope
of Work is as follows:

(Lowest price/price of the proposal being evaluated) x points available for price =
score. The Cost Proposals for all services will be evaluated for completeness and
reasonableness.

COST PROPOSAL

For the Engineering Services proposal, the consultant’s proposal may refine, improve,
modify, or expand on this scope to provide a better product and outcome, including
establishing major milestones, expected work products and schedule, and timing of public
outreach.

Task 1 – PROJECT MANAGEMENT

The purpose of Task 1 is to ensure that the engineering services begin with a clear
understanding of the project’s processes, schedule, and desired outcomes. Task 1 establishes
an effective working relationship between the Consultant, the city, and the Stakeholder
Committee.

• Task 1.1: Kickoff Meeting

The Consultant will attend a project kickoff meeting with staff to review civil engineering
issues facing the city, clarify the firm’s roles in working with the city, define priorities.

• Task 1.2: Project Management Plan

Following the kickoff meeting, the Consultant will finalize the Project Management Plan
(PMP). The PMP will refine the contract scope of work and drive the work schedule for the
project's duration. At a minimum, the PMP will:

• Specify the roles and responsibilities of the Consultant and the Stakeholders Committee.
• Identify major milestones the Consultant must meet prior to the City authorizing further
work.
• Outline a comprehensive communications strategy to ensure the integration of a central
message among City staff, Stakeholders, and the public. This includes documenting a
communications strategy linking the master plan to ongoing requests, city priorities, and
recently completed requests.

Task 1 Deliverables: (Examples Only)

• Kickoff meeting summary notes
• Project Management Plan update
RFP 2024-0001 General Engineering Services pg. 6
Best Value

The cost proposal is important; however, it will not be the sole determining factor in
the selection process. It is not the intent of the City to limit innovative solutions by
dollar constraints, but rather to determine which proposal has the potential of
providing the best value for the services required.

Proposal Evaluation Factors
It is the intent of the City to evaluate the proposals based on technical merit and
price and to choose the vendors whose proposal best represents the best value to the
City. The City reserves the right to waive any irregularities, reject any and/or all
proposals, in whole or in part, when, in the opinion of the City, such rejection is in
the best interests of the City.

Proposals will be graded based on the following form:

Evaluation Criteria Weight Score
Company Background & 15%
Qualifications
Technical Proposal: Plan for 25%
execution of Scope of Work
Cost Proposal 30%
Performance of Similar Projects 15%
Prior History of working with 10%
City of Stockbridge
History of working with Henry 5%
County
Total 100%

Rating Description

1 - 20 Poor

21 - 40 Fair

RFP 2024-0001 General Engineering Services pg. 7
41 - 60 Good

61 - 80 Excellent

81 - 100 Superior

BASIS FOR EVALUATION OF PROPOSALS AND AWARD OF PROJECT

The City does not discriminate on the grounds of race, religion, color, age, sex, disability, sexual
orientation, or national origin in consideration of an award. Disadvantaged business enterprises
are afforded a full opportunity to submit proposals. Proposals will be evaluated on the
Consultant’s qualifications, experience, Project understanding and approach. Based on the
preliminary review of the proposals, Consultants may be interviewed before selection. The
award will be made to the Consultant providing the best value for the City’s requirements. In
making such determination, City Council shall consider but not be limited to the following
factors:

1. The Consultant's skill, ability, and capacity to perform the services required.

2. The Consultant’s interest in the services which are the subject of this RFP, as well as their
understanding of the scope of such services and the specific requirements of the city.

3. Whether the Consultant can perform the services within the time specified, without delay
or interference.

4. The Consultant's character, integrity, reputation, judgment, experience, and efficiency.

5. The Consultant's previous and current compliance with statutes, ordinances and rules
relating to the Project.

6. The sufficiency of the Consultant's financial resources necessary for the performance of
the Project.

7. The number and nature of any conditions attached to the proposal.

8. The general organization of the proposal: Special consideration will be given to submittals
which appropriately address the goals; and provide in a clear and concise format the
requested information; and

9. The scope, responsiveness, efficiency, and quality of the Consultant’s administrative
services.

The City makes no commitment to any Consultant until such time as the City approves the
negotiated contract. Upon recommendation of the Purchasing Manager, the Mayor, and the City
Council may reject all proposals when it determines that such action is in the public's best
interest.

RFP 2024-0001 General Engineering Services pg. 8
1. INSURANCE & RISK MANAGEMENT PROVISIONS

The contractor will maintain such insurance as will protect it from claims under workmen’s
compensation acts and from any other claims for damages to property and personal injury,
including death, which may arise from operations under this contract, whether such
operations be by itself or by any sub-contractor or anyone directly or indirectly employed
by either of them. Certificates of such insurance MUST be filed with the City.

Contractor Insurance Requirements:

Within 5 days of Notice of Award, and at all times that this Contract is in force, the
Contractor shall obtain, maintain, and furnish the City Certificates of Insurance from
licensed companies doing business in the State of Georgia with an A.M. Best Rating A-10
or higher and acceptable to the City covering. The City of Stockbridge must be listed as an
additional insured. The following minimum requirement shall apply to said Certificate of
Insurance:

1. Workers’ Compensation & Employer’s Liability Insurance. Workers’ Compensation
Insurance in compliance with the applicable Workers’ Compensation Act(s) of the
state(s) wherein the work is to be performed or where jurisdiction could apply in amounts
required by statutes. Employer’s Liability Insurance, with limits of liability of not less
than $1,000,000 per accident for bodily injury or disease.

2. Commercial General Liability Insurance, including contractual liability insurance,
product and completed operations, personal and advertising injury, and any other type
of liability for which this Contract applies with limits of liability of not less than
$1,000,000 each occurrence $2,000,000 policy aggregate for personal injury, bodily
injury, and property damage. Commercial General Liability Insurance shall be written on
an “occurrence” form.

3. Automobile Liability Insurance with limits of liability of not less than $1,000,000 per
accident for bodily injury and property damage if automobiles are to be used in the
delivery of or in the completion of services and work or driven onto the City’s property.
Insurance shall include all owned, non-owned and hired vehicle liability.

4. Umbrella Insurance with limits of liability excess of Employer's Liability Insurance,
Commercial General Liability Insurance, and Automobile Liability Insurance in the
amount of not less than $3,000,000.

5. Professional (Errors and Omissions) Insurance- For Professional Services and all
Design/Build Projects with limits of liability of not less than $3,000,000 per occurrence or
claim a $3,000,000 policy aggregate. Such policy shall also include coverage for losses
arising from the breach of information security or cyber liability (including Errors &
Omissions, Security and Privacy Liability, and Media Liability), whether combined with the
Professional Liability policy or placed as a separate policy but carrying the same limits of
liability. Such coverage shall insure damage, injury, and loss caused by error, omission, or
negligent acts, including all prior acts without limitation, related to the professional services to
RFP 2024-0001 General Engineering Services pg. 9
be provided under this Contract. The policy shall be amended to include independent
contractors providing professional services on behalf of and or at the direction of the
Contractor. The definition of Contractual Liability shall be amended to state that liability
under a contract of professional services is covered. Further, coverage shall be afforded for
fraudulent acts, misappropriation of trade secrets, internet professional services, computer
attacks, personal injury, regulatory actions, wrongful acts, contractual liability, privacy policy,
and insured versus insured. The Contractor shall ensure that coverage under this policy
continues for thirty-six (36) months after completion of services.

A copy of these endorsements shall be provided to the City.

Certificates of Insurance showing that such coverage is in force shall be filed under this
Contract by the Contractor to the City and is a pre-requisite to this contract. Failure to
provide insurance within (10) days of award makes any contract award voidable by the
City.

The obligations for the Contractor to procure and maintain insurance shall not be
construed to waive or restrict other obligations and it is understood that insurance in
no way limits the liability of the Contractor whether the same is covered by insurance.

Certificate Holder should read:
The City of Stockbridge
4640 n. Henry Blvd.
Stockbridge, Ga. 30281

END OF SECTION

RFP 2024-0001 General Engineering Services pg. 10
PAGE INTENTIONALLY LEFT BLANK

RFP 2024-0001 General Engineering Services pg. 11
City of Stockbridge
Department of Finance
Division of Procurement

REQUEST FOR PROPOSALS
GENERAL TERMS AND CONDITIONS

The following provisions are hereby made a part of this Request for Proposal (“RFP”). Any contract or
purchase order awarded from this request shall be governed by these General Terms and Conditions. By
submission of your responses to this RFP, the vendor agrees to furnish the product(s) and/or service(s)
pursuant to these conditions.

1. GENERAL. These provisions are standard for all City contracts. The City may delete or modify
any of these standard provisions for a particular contract or purchase order by indicating a change
in the special instructions or provisions. Any vendor accepting a purchase order award as
the result of this request agrees that the provisions included within this Request for
Proposal shall prevail over any conflicting provision within any standard form
contract of the vendor.

2. METHOD OF SOURCE SELECTION. This procurement is being conducted in accordance
with all applicable provisions of the City of Stockbridge Municipal Code and the specific method
of source selection for the services required in this solicitation is Competitive Sealed Bidding and
Competitive Sealed Proposals.

3. SUBMISSION OF RESPONSES. Responses must be submitted for quick quotes on-line via
the Georgia Procurement Registry at https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp
and Georgia Local Government Access Marketplace at https://www.glga.org/home#listings/
Response to e-quotes must be received no later than 3:00 p.m. on the date indicated.

RFP 2024-0001 General Engineering Services pg. 12
4. STATE OF GEORGIA IMMIGRATION REQUIREMENT. effective July 1, 2013, State law
requires that all contracts for the physical performance of services for all labor or service
contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed
pursuant to Title 26, Title 43, or the State Bar of Georgia) must comply with the Illegal
Immigration Reform and Enforcement Act. The City cannot enter a contract for the physical
performance of services unless the contractor has registered with, is authorized to use, and uses
the federal work authorization program commonly known as E-Verify.

Before a proposal for any such services is considered by the City, the proposal shall include a
signed, notarized affidavit from the contractor attesting the affiant has registered with, is
authorized to use, and uses the federal work authorization program.

5. AMENDMENTS TO THE REQUEST PROPOSAL. Any amendment to pricing is valid only if
in writing and issued by the City.

6. ADDENDUM. Revision to the Request for Proposal issued by the City before receiving bids.

7. NON-COLLUSION. Proposer certifies that this proposal is made without prior understanding,
agreement, or connection with any other corporation, firm, or person submitting a proposal for
the same work, labor, or service to be done or the supplies, materials, or equipment to be furnished
and is in all respects fair and without collusion or fraud. The proposer further understands
collusive bidding is a violation of state and federal law and can result in fines, prison sentences,
and civil damage awards. The proposer agrees to abide by all conditions of this bid and certifies
that the person signing is authorized to sign this proposal for the proposer.

8. CONFLICT OF INTEREST. Vendor states that no City officer or employee, nor any business
entity in which they have an interest: a) Has an interest in the contract awarded; b) Has been
employed or retained to solicit or aid in the procuring of the resulting contract; c) Will be
employed in the performance of such contract without immediate disclosure of such fact to the
City.

9. BASIS OF AWARD. The City shall award to the overall lowest responsible and responsive
vendor complying with the provisions of the Request for Proposal. The following criteria may be
considered by the City in selecting the most advantageous quote: a) Ability to perform the service
required within the specified time; b) Conformance to specification; c) The quality of performance
in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) vendor
references. The City reserves the right to cancel the solicitation and to reject any or all quotes in
whole or in part and is not bound to accept any quote if rejection of that quote is determined to be
contrary to the best interest of the City.

10. SAMPLES. Samples of items, when required, must be furnished free of expense to the City and
upon request, be returned to the proposer at the proposer’s expense. Samples of selected items
may be retained for comparison purposes.

11. NEW. All items bid must be new. Used, rebuilt, and refurbished items will not be considered
unless specifically authorized by the city in the written specifications.

12. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS. Unless otherwise
specified, manufacturer's names, trade names, brand names, information, and/or catalog
numbers listed in the specifications are intended only to identify the quality and characteristics
desired. They are not intended to limit competition. The proposer may offer any equivalent
RFP 2024-0001 General Engineering Services pg. 13
product which meets or exceeds the specifications. If quotations are based on equivalent products,
the quote must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include
complete descriptive literature and/or specifications; c) Include proof that the proposed
equivalent will meet the specifications. The City reserves the right to be the sole judge of what is
equal and acceptable to meet its needs in all respects. If Bidder fails to name a substitute, goods
identical to the published standard must be furnished.

13. INDEMNIFICATION. Contractor/Vendor hereby agrees to release, indemnify, defend, and
hold harmless the City, it's Commissioners, officers, employees, subcontractors, successors,
assigns, and agents from and against any and all losses (including death), claims, damages,
liabilities, costs and expenses (including but not limited to all actions, proceedings, or
investigations in respect thereof and any outcome of any such action, proceeding, or
investigation), caused by, relating to, based upon or arising out of any act or omission by
contractor, it’s directors, officers, employees, subcontractors, successors, assigns or agents, or
otherwise in connection with its acceptance, of the performance, or nonperformance, of its
obligations under this agreements.

14. TAXES. The City of Stockbridge is exempt from the State of Georgia sales tax and exemption
certificate will be furnished upon request.

15. DELIVERY. All prices must be FOB Destination, unloaded inside, and assembled unless
otherwise indicated.

16. RIGHTS AND REMEDIES OF CITY FOR DEFAULT. If any item furnished by the proposer
fails to conform to specifications, or the sample submitted by the proposer, the City may reject it.
Upon rejection, the proposer must promptly reclaim and remove such item without expense to
the City and shall immediately replace all such rejected items with others conforming to such
specifications and samples. If the proposer fails to do so, the City has the right to purchase in the
open market a corresponding quantity of any such items and to deduct from any monies due the
proposer the difference between the prices named in the purchase order and the actual cost to the
City. If the proposer fails to make prompt delivery of any item, the City has the right to purchase
such item in the open market and to deduct from any monies due the Vendor the difference
between the prices named in the purchase order and the actual replacement cost to the City. The
rights and remedies of the City identified above are in addition to any other rights and remedies
provided by law or under the purchase order or any contract or agreement with the City.

17. INVOICES AND PAYMENT TERMS. All invoices must include the purchase order number or
master agreement number. Failure to comply may result in delayed payments. The City payment
terms are Net 30 days unless a cash discount is allowed for payment within not less than twenty
(20) days. The payment term shall begin on the date the merchandise is inspected, delivered, and
accepted by the City and the correct invoice is received in the office specified on the purchase
order.
18. INVOICES AND PAYMENT TERMS. All invoices must include the purchase order number or
master agreement number. Failure to comply may result in delayed payments. The City payment
terms are Net 30 days unless a cash discount is allowed for payment within not less than twenty
(20) days. The payment term shall begin on the date the merchandise is inspected, delivered, and
accepted by the City and the correct invoice is received by Accounts Payable.
Submittal of Invoices: Invoices shall be submitted as follows:

Via Mail:
RFP 2024-0001 General Engineering Services pg. 14
City of Stockbridge
4640 N. Henry Boulevard
Stockbridge, Georgia 30281
Attn: Finance Department – Accounts Payable

OR

Via Email :
Email: accountspayable@Stockbridgega.org

At a minimum, original invoices must reference all the following information:
1) Vendor Information
a. Vendor Name
b. Vendor Address
c. Vendor Code
d. Vendor Contact Information
e. Remittance Address

2) Invoice Details
a. Invoice Date
b. Invoice Number (uniquely numbered, no duplicates)
c. Purchase Order Reference Number
d. Date(s) of Services Performed
e. Itemization of Services Provided/Commodity Units

3) City of Stockbridge Department Information (needed for invoice approval)
a. Department Name
b. Department Representative Name

19. LEGAL REQUIREMENTS. Federal, State, County and local ordinances, rules and regulations,
and policies shall govern development, submittal and evaluation of Proposal and disputes about
quotes. Lack of knowledge by any Vendor about applicable law is not a defense.

20. ASSIGNMENT. Any purchase order awarded shall not be assignable by the Proposer without
the City's written approval and shall not become an asset in any bankruptcy, receivership, or
guardianship proceedings.

21. REJECTION OF BID or PROPOSAL. Proposals may be considered irregular and may be
rejected if they show omissions, alternations of form, additions not called for, conditions,
limitations, unauthorized alternate bids, or other irregularities of any kind. The City reserves the
right to waive minor technicalities or irregularities of bid or proposal.

22. TERMINATION. In the event any of the provisions of the purchase order or contract are
violated, the City may serve written notice of its intention to terminate the purchase order or
contract. Such notice will state the reason(s) for such intention, and unless within ten (10) days
after serving notice upon the contractor, such violation has ceased and satisfactory arrangements
for correction made, the purchase order or contract shall, upon expiration of ten (10) days, be
terminated. Further, the City reserves the right to terminate for its convenience any purchase
RFP 2024-0001 General Engineering Services pg. 15
order or contract in whole or in part upon giving thirty (30) days prior written notice to the other
party.

23. DEBARMENT. If a Proposer or Contractor is presently debarred, suspended, proposed for
debarment, declared ineligible, or otherwise excluded from doing business with any government
agency which prohibits your firm from participating in any procurement, the Proposer must
provide the City with that information as part of its response to this solicitation. Failure to fully
and truthfully provide the information required may result in the disqualification of your bid from
consideration or termination of the purchase order or contract, once awarded.

24. RIGHT TO PROTEST. Any actual bidder that has submitted a proposal for a particular
procurement and is aggrieved in connection with the solicitation or award of the contract shall
protest in writing to the purchasing agent after the date that the specific bid or proposal is
submitted. No protest will be accepted or considered prior to the date the specific bid or proposal
is submitted; it will be considered untimely. All protests shall set forth in full detail the factual and
legal bases for the protest and specific relief sought by the protestor. Protests arising from factual
or legal bases that the protestor knew or should have known prior to the submission of the
bid/proposal must be submitted within three business days of the submission of the bid/proposal.
Protests arising from factual or legal bases that the protestor knew or should have known
subsequent to the date the bid/proposal was submitted must be submitted within ten business
days after the protestor knew or should have known of such bases, but in no event shall any protest
be submitted more than ten business days after the award of the contract. Untimely protests will
not be considered by the purchasing agent and will be simply denied as untimely. Decisions on
timeliness by the purchasing agent are not appealable.

25. BINDING AUTHORITY. The individual submitting this Proposal must have binding authority
to submit contracts on behalf of the responding company. By submitting a response, the vendor
agrees that their quote is an offer to sell or provide service. All bidders shall comply with all City
of Stockbridge purchasing laws, policies, and procedures, as well as relevant state and federal
laws, including compliance with EEOC hiring guidelines and requirements under the Americans
with Disabilities Act.

END OF SECTION
RFP 2024-0001 General Engineering Services pg. 16
REQUIRED
FORMS AND DOCUMENTS

RFP 2024-0001 General Engineering Services pg. 17
CONTRACTOR AFFIDAVIT AND AGREEMENT

(Failure to submit will render Proposal non-responsive you must use this form, you must be
enrolled in this program, and you must include your user ID #)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with The City of Stockbridge has registered
with and is participating in a federal work authorization program [Employment Eligibility Verification (EEV) / Basic
Pilot Program, operated by the U.S. Citizens and Immigration Services Bureau of the U. S. Department of Homeland
Security, in conjunction with the Social Security Administration (SSA)] in accordance with O.C.G.A. § 13-10-91. Further,
the undersigned contractor states affirmatively that the individual, firm, or corporation contracting with The City of
Stockbridge will continue to utilize and participate in the EEV federal work authorization program throughout the term
of this contract.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the
physical performance of services pursuant to this contract with The City of Stockbridge, contractor will secure from such
subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in
Rule 300-10-01-.08 or a substantially similar form provided by The City of Stockbridge. Contractor further agrees to
maintain records of such compliance and provide a copy of each such verification to The City of Stockbridge at the time
the subcontractor(s) is retained to perform such service.

EEV Number

Authorized Officer or Agent (Contractor Name) Date

Title of Authorized Officer or Agent

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE DAY OF, 20__.

Notary Public

My Commission Expires:

Note: As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization
program is the “EEV/Basic Pilot Program” operated by the U.S. Citizenship and Immigration
Services Bureau of the U.S. Department of Homeland Security in conjunction with the Social
Security Administration (SS)

RFP 2024-0001 General Engineering Services pg. 18
REPRESENTATION AFFIDAVIT

(TO BE SUBMITTED)

This proposal is submitted to The City of Stockbridge, (City) by the undersigned who is an authorized officer of the
company and said company is licensed to do business in Georgia and The City of Stockbridge. Further, the undersigned
is authorized to make these representations and certify these representations are valid. The Proposer recognizes that all
representations herein are binding on the Company and failure to adhere to any of these commitments, at the City's
option, may result in a revocation of the granted contract.

Consent is hereby given to the City to contact anyone or organization to make inquiries into the legal, character, technical,
financial, and other qualifications of the Proposer.

The Proposer understands that, when the City reviews this proposal, more information may be requested. Failure to
supply any requested information within a reasonable time may result in the rejection of the Proposer's proposal with no
re-submittal rights.

The successful Proposer understands that the City, after considering the legal, financial, technical, and character
qualifications of the Proposer, as well as what in the City's judgment may best serve the public interest of its citizens and
employees, may grant a contract.

The successful Proposer understands that this proposal is made without prior understanding, agreement, or connection
with any corporation, firm or person submitting a proposal for the same, and is fair and without collusion or fraud. I
understand that collusive action is a violation of state and federal law and can result in fines, prison sentences, and civil
damage awards.

Company Name: _________________________________________________

Authorized Person: _____________________ Signature________________________

(Print/Type)

Title: __________________________ Date: _____________________________

Address: ____________________________________________________________________

Telephone: ________________________Fax: ____________________________

Name and telephone number of person to whom inquiries should be directed:

Name: _____________________________________________________________

Address: __________________________________________________________________________

Title: ________________________________Telephone__________________________

Fax: ____________________________ E-mail: ___________________________

RFP 2024-0001 General Engineering Services pg. 19
LEGAL AND CHARACTER QUALIFICATIONS

Convictions: Has the Proposer (including parent corporation, if applicable) or any principal ever been convicted
in a criminal proceeding (felonies or misdemeanors) in which any of the following offenses were charged?
Y N
a Fraud
b Embezzlement
c Tax Evasion
d Bribery
e Extortion
f Jury Tampering
g Anti-Trust Violations
h Obstruction of justice (or any other misconduct affecting public or judicial officers’ performance of
their official duties
i False/misleading advertising
j Perjury
k Conspiracy to commit any of the foregoing offenses

Civil Proceedings: Has the Proposer or any principal ever been a party, or is now a party, to civil proceeding
in which it was held liable for any of the following?
Y N
a Unfair/anti-competitive business practices
b Consumer fraud/misrepresentation
c Violations of securities laws (state and federal)
d False/misleading advertising
e Violation of local government ordinance

License Revocation:
Y N
Has the Proposer or any principal ever had a business license revoked, suspended, or the renewal
thereof denied, or is a party to such a proceeding that may result in same?

Responses: If "yes" is the response to any of the foregoing, provide Information such as date, court, sentence,
fine, location, and all other specifics for each "yes" response.

Principals: The full names and addresses of persons or parties interested in the foregoing Proposal, as
principals, are as follows:

NAME ADDRESS

RFP 2024-0001 General Engineering Services pg. 20

References: The Proposer lists below work he has done of similar nature as this solicitation, as references that will afford
the City opportunity to judge as to experience, skill, business standing, and financial ability.

CONTACT PHONE

PERSON TITLE NUMBER/EMAIL

RFP 2024-0001 General Engineering Services pg. 21
STATEMENT OF INSURANCE COVERAGE

This is to certify that

(Insurance Company)

of

(City/State) (Insurance Co. Address)

Has issued policies of insurance, as identified by a policy number to the insured name below, and that such policies are
in full effect now. Furthermore, this is to certify that these policies meet the requirements described in the General
Conditions of this project; and it is agreed that the insurer will endeavor, if allowed by the policy, to provide the Owner
thirty (30) calendar days’ notice of nonrenewal, cancellation, or termination of the coverage. Such notice shall be delivered
to:

The City of Stockbridge, Georgia, Purchasing Manager, 4640 North Henry Boulevard, Stockbridge Georgia 30281.

It is further agreed that The City of Stockbridge, Georgia shall be named as an additional insured on the Contractors’
policy.

1. Insured:

2. Project Name:

DATE:

(INSURANCE COMPANY)

ISSUED AT:

(AUTHORIZED REPRESENTATIVE)

ADDRESS:

RFP 2024-0001 General Engineering Services pg. 22
CONTRACTOR INFORMATION FORM
(This form must be completed and returned with your response)

RFP Number:

Full Company Legal Name:

Street Address:

City, State, Zip Code:

Contact Name for Solicitation: Title:
Telephone: ( ) Fax: ( ) E-mail:

Company Web Site: State of Incorporation:

Taxpayer ID Number: Duns #:

Check one of the following: Independently owned and operated: An Affiliate or Division
of:
Company Name:
Address:

RFP 2024-0001 General Engineering Services pg. 23
JOINT VENTURE AFFIDAVIT
(This form must be completed and returned with your response)

Primary Vendor Name: ￼

If this will not be a joint venture, check this box: ￼

State of:

County of:

We, the undersigned, being duly sworn according to law, upon our respective oaths depose and
say that:

1. The following named contractors/companies have entered into a joint venture for the purpose
of carrying out all the provisions of the Contract for the above-named solicitation:
Joint Venture Company “A”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other
Joint Venture Company “B”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other

2. The contractors/companies, under whose names we have affixed our respective signatures, have
duly authorized and empowered us to execute this Joint Venture Statement in the name of and
on behalf of such contractors for the purpose hereinbefore stated.

Under the provision of such Joint Venture, the assets of each of the contractors named in
Paragraph 1 hereof, and in case any contractor so named above is in partnership, the assets of
the individual members of such partnership, will be available for the performance of such Joint
Venture and liable therefore and for all obligations incurred in connection therewith.

RFP 2024-0001 General Engineering Services pg. 24
JOINT VENTURE AFFIDAVIT
(This form must be completed and returned with your response)

Primary Vendor Name: ￼

If this will not be a joint venture, check this box: ￼
RFP Name: ￼
RFP Number: ￼

State of:

County of:

We, the undersigned, being duly sworn according to law, upon our respective oaths depose and say that:

1. The following named contractors/companies have entered a joint venture for the purpose of carrying out
all the provisions of the Contract for the above-named solicitation:
Joint Venture Company “A”

Company Name Federal ID No.
Address:
City: ￼ State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other
Joint Venture Company “B”

Company Name Federal ID No.
Address:
City: ￼ State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other

2. The contractors/companies, under whose names we have affixed our respective signatures, have duly
authorized and empowered us to execute this Joint Venture Statement in the name of and on behalf of
such contractors for the purpose hereinbefore stated.

Under the provision of such Joint Venture, the assets of each of the contractors named in Paragraph 1
hereof, and in case any contractor so named above is in partnership, the assets of the individual members
of such partnership, will be available for the performance of such Joint Venture and liable therefore and
for all obligations incurred in connection therewith.

RFP 2024-0001 General Engineering Services pg. 25
JOINT VENTURE AFFIDAVIT

This Joint Venture Statement is executed so that the named contractors/companies, as one organization,
may under such joint venture, bid upon said contract, and be awarded the contract if they should become
the successful bidder therefore, any bid, bond and agreement relating to joint venture and every contractor
name herein, severally, and jointly. Simultaneous with the execution of the contract, the contractors
entering this joint venture shall designate and appoint a project manager to act as their true and lawful
agent with full power and authority to do and perform all acts or things necessary to carry out the work
set forth in said contract.

The Joint Venture shall be known as:

Principal Office Address:

City: ￼ State: Zip:

Telephone: ( ) Fax: (

3. On a separate sheet provide the following information and reference the section number:

A. Describe the capital contributions by each joint venture and accounting, therefore.

B. Describe the financial controls of the joint venture. Will a separate cost center be established?
• Will joint venture company responsible for keeping the books?
• How will the expenses be reimbursed?
• What is the authority of each joint venture company to commit or obligate the other? ￼

C. Describe any ownership, options for ownership, or loans between the joint ventures. Identify terms
thereof.

D. Describe the estimated contract cash flow for each joint venture company. ￼

E. How and by whom will the on-site work be supervised?

F. How and by whom will the administrative office be supervised?

G. Which joint venture company will be responsible for material purchases including the estimated cost
thereof?
• How will the purchases be financed?

• H. Which joint venture company will provide equipment? What is the estimated cost thereof?

• How will the equipment be financed?

I. Describe the experience and business qualifications of each joint venture company.

J. Submit a copy of all joint venture agreements and evidence of authority to do business in the State of
Georgia as well as locally, to include all necessary business licenses.

RFP 2024-0001 General Engineering Services pg. 26
JOINT VENTURE AFFIDAVIT

In connection with any work that these firms, as a joint venture, might be authorized to perform in connection
with the above captioned contract, we each do hereby authorize representatives of the City, Department of
Procurement Services, to examine, from time to time, the books, records and files to the extent that such relate
to this solicitation.

We bind the contractors for whom we respectively execute this Joint Venture Statement in firm agreement
with the City, that each of the representations herein set forth is true.

Subscribed and sworn before me.

this day of 2024.

Name of Contractor/Company A

My commission expires: By: (L.S.) ￼

Notary Public Print Name

Subscribed and sworn before me

this day of 20

Name of Contractor/Company B

My commission expires: By: (L.S.) ￼

Notary Public Print Name

RFP 2024-0001 General Engineering Services pg. 27
PRIMARY CONTRACTOR / SUBCONTRACTOR UTILIZATION
(This form must be completed and returned with your response)

RFP Number: ￼

Primary Vendor Name: ￼
If subcontractors will not be used check this box: ￼

List all subcontractors to be used during the performance of this contract. Submit additional forms if
needed.

Company Name: ￼
Street Address: ￼
City, State, Zip: ￼
Telephone: ( ) Fax: ￼( )
Primary Contact: ￼
E-mail Address: ￼
Services to be provided: ￼

Company Name: ￼
Street Address: ￼
City, State, Zip: ￼
Telephone: ￼( ) Fax: ( )
Primary Contact: ￼
E-mail Address: ￼
Services to be provided: ￼

Company Name: ￼
Street Address: ￼
City, State, Zip: ￼
Telephone: ￼( ) Fax: ( )
Primary Contact: ￼
E-mail Address: ￼
Services to be provided: ￼

RFP 2024-0001 General Engineering Services pg. 28
PROMISE OF NON-DISCRIMINATION
(This form must be completed and returned with your response)
In consideration of, and as condition precedent, the right and privilege to bid on construction projects and
other procurement contracts of the City of Stockbridge, each potential vendor shall be required to submit to
the City of Stockbridge a duly executed and attested Promise of Non-Discrimination, enforceable at law, which
by agreement, affidavit or other written instrument acceptable to the General Counsel for City of Stockbridge,
shall contain promises, averments and/or affirmations voluntarily made by the bidder.

“Know All Men by These Presents, that I/We,

Authorized Company Representative Name(s)

Authorized Company Representative Title(s)

Name of Company
(Hereinafter “Company”), in consideration of the privilege to bid on contracts funded in whole or in part by
City of Stockbridge, hereby consents, covenants, and agrees as follows:
(1) No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated
against based on race, color, sex, religion, national origin, marital status, sexual orientation, age, or
disability in connection with any bid submitted to City of Stockbridge, or the performance of any
contract resulting therefrom.

(2) That it is and shall be the policy of Company to provide equal opportunity to all businesspersons
seeking to contract or otherwise interested in contracting with this Company, including those
companies owned and controlled by racial minorities, cultural minorities, and females:

(3) That the promises of non-discrimination as made and set forth herein shall be continuing in nature
and shall remain in full force and effect without interruption for so long as any contract between
Company City of Stockbridge remains in force and effect.

(4) That the promises of non-discrimination as made and set forth herein shall and are hereby deemed
to be made a part of, and incorporated by reference into, any contract or portion thereof which the
Company may hereafter obtain with City of Stockbridge.

(5) That the failure of this company to satisfactorily discharge any of the promises of non-discrimination
as made and set forth herein shall constitute a material breach of contract entitling the City of
Stockbridge to declare the contract in default and to exercise any and all applicable rights and
remedies including but not limited to cancellation of the contract, termination of the contract,
suspension and debarment from future contracting opportunities, and withholding and/or forfeiture
of compensation due and owing on a contract.

Solicitation Name Solicitation Number

Authorized Company Representative Name Authorized Company Representative
Signature
Date

RFP 2024-0001 General Engineering Services pg. 29
Subcontractor Affidavit of Co m pl i a n c e under O.C.G.A. § 13-10-91(b) (3)
By executing this affidavit, the undersigned subcontractor verifies its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged
in the physical performance of services under a contract with _______________ (name of
contractor) on behalf of the City has registered with, is authorized to use and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement program, in
accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
Furthermore, the undersigned subcontractor will continue to use the federal work authorization
program throughout the contract period and the undersigned subcontractor will contract for the
physical performance of services in satisfaction of such contract only with sub-subcontractors who
present an affidavit to the subcontractor with the information required by O.C.G.A.§ 13-10-91(b).
Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a
sub-subcontractor to the contractor within five business days of receipt. If the undersigned
subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted
with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the
contractor. Subcontractor hereby attests that its federal work authorization user identification number
and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Entity

I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on , 2024

in ￼ (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn Before Me
On This The ________ Day Of , 2024.

Notary Public
My Commission Expires: ￼

RFP 2024-0001 General Engineering Services pg. 30
Sub-subcontractor Affidavit o f C o m p l i a n c e under O.C.G.A. § 13-10-91(b) (4)
By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A.
§ 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical
performance of services under a contract for ___________________(name of subcontractor or sub-
subcontractor with whom such sub-subcontractor has privity of contract) and _________________(name
of contractor) on behalf of the City has registered with, is authorized to use and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement program, in
accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore,
the undersigned sub-subcontractor will continue to use the federal work authorization program throughout
the contract period and the undersigned sub- subcontractor will contract for the physical performance of
services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-
subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor
shall submit, at the time of such contract, this affidavit to ________________________ (name of
subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract).
Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a
sub-subcontractor to __________________ (name of subcontractor or sub-subcontractor with whom such
sub-subcontractor has privity of contract). Sub- subcontractor hereby attests that its federal work
authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Entity
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20

in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn Before Me
On This The ________ Day Of , 20____.

Notary Public

RFP 2024-0001 General Engineering Services pg. 31
NON-COLLUSION AFFIDAVIT

I, __________________________________ certify that pursuant to O.C.G.A. Section 36-91-21 (d) and (e),
_____________________________________________ has not, by itself or with others, directly or
indirectly, prevented or attempted to prevent competition in such bidding or proposals by any means
whatsoever. Affiant further states that (s)he has not prevented or endeavored to prevent anyone from making
a bid or offer on the project by any means whatsoever, nor has Affiant caused or induced another to withdraw
a bid or offer for the work.

Affiant further states that the said offer of ____________________________ is bona fide, and that no one
has gone to any supplier and attempted to get such person or company to furnish the materials to the bidder
only, or if furnished to any other bidder, that the material shall be at a higher price.

(COMPANY NAME)

(PRESIDENT/VICE PRESIDENT)

Sworn to and subscribed before me this ______ day of _________________, 200__.

(SECRETARY/ASSISTANT SECRETARY)
(Affix corporate seal here if a corporation)

Notary Public: ________________________________

County: _____________________________________

Commission Expires: __________________________

NOTE:
IF THE PROPOSER IS A PARTNERSHIP, ALL OF THE PARTNERS AND ANY OFFICER,
AGENT, OR OTHER PERSON WHO MAY HAVE REPRESENTED OR ACTED FOR THEM IN
THE BIDDING FOR OR PROCURING THE CONTRACT SHALL ALSO MAKE THIS OATH.

IF THE PROPOSER IS A CORPORATION, ALL OFFICERS, AGENTS, OR OTHER PERSONS
WHO MAY HAVE ACTED FOR OR REPRESENTED THE CORPORATION IN BIDDING FOR
OR PROCURING THE CONTRACT SHALL MAKE THE OATH.

RFP 2024-0001 General Engineering Services pg. 32
Local and Locally Owned Business Form
(This form must be completed and returned with your response)
To encourage and promote local and locally owned businesses with contracting opportunities with
the City of Stockbridge, formal solicitation processes may give preference to proposals and bids
from local and locally owned businesses based on the following:

A business shall comply with all the following to be designated a Local Business:
a) The business shall have an office with at least one (1) employee within the City of
Stockbridge.
b) The business shall not be delinquent with any payments to the City; and
c) The business shall hold a valid City of Stockbridge business license.

A business shall comply with both of the following to be designated a Locally Owned
Business:
a) The business shall meet the requirements for a local business designation; and
b) At least fifty percent (50%) of the business’ owners live in the City of Stockbridge.

Certification
Local and Locally Owned businesses that wish to receive preferential consideration shall submit a
copy of a valid Occupational Tax Registration Certificate(s) issued by the City of Stockbridge to
certify qualification for the preference as part of each proposal or response.

Procedures for local and locally owned preference
Request for Proposals (RFP) – If a local and locally owned business meets the quality standards
established for the RFP process, the local business shall be awarded two (2) additional percentage
points in the total evaluation; the locally owned business shall be awarded six (6) additional
percentage points in the total evaluation. The evaluation and scoring of all proposals shall be
conducted in accordance with departmental procedures issued by the Chief Financial Officer or
his/her designee.

To qualify, you must submit with your proposal a copy of your Occupational Tax Registration
Certificate.

Company Name:

Company Qualifies for Local Business Preference: Yes No

Company Qualifies for Locally Owned Business Preference: Yes No

Occupational Tax Registration Certificate issued by:

City:

RFP 2024-0001 General Engineering Services pg. 33
CONTRACT BY AND BETWEEN WHITLEY ENGINEERING, INC.
AND THE CITY OF STOCKBRIDGE, GEORGIA

This CONTRACT made and entered into this______ day of June, 2024 by and
between the City of Stockbridge, Georgia, (the “City”), and Whitley Engineering, Inc.
Party of the Second Part, hereinafter called the “Service Provider” or “Contractor”).
NOW THEREFORE, for and in consideration of the mutual promises and obligations
contained herein and under the conditions hereinafter set forth, the parties do hereby
agree as follows:
1. TERMS:
The services to be performed under this Contract shall commence on the date hereof.
The initial terms of this Contract shall be through December 31, 2024. This Contract
shall terminate absolutely and without further obligation on the part of the City on
December 31, 2024, and each December 31 of each succeeding and renewed year, as
required by O.C.G.A. §36-60-13, as amended, unless terminated earlier in accordance
with the provisions of this Contract.

This Contract may be renewed for four (4) additional twelve-month term, upon the
same terms and conditions, as provided for in this Contract, unless terminated by the
City, by notice to service provider or termination and non-renewal by December 31
of the Contract year.

2. ATTACHMENTS:
The following documents are attached and are specifically incorporated herein by
reference; and, along with this Contract and the General Conditions attached as
Exhibit A encompass all of the
Contract documents:

I. Request for Proposal 2024-0001 (General Engineering Services).
II. Contractor Proposal in Response to RFP 2024-0001 and Contractor
Forms and Documents submitted in response to the RFP.

3. PERFORMANCE:
Service Provider agrees to furnish all skill and labor of every description necessary to
carry out perform, perform the services in accordance with the Contract Documents
(the “Work”).

4. PRICE:
The City agrees to pay the Service Provider following receipt by the City of a detailed
invoice reflecting the actual work performed by the Service Provider, provided,
however, Service Provider guarantees that the maximum price for materials, labor
and expenses, shall be the amount reflected in Cost Proposal.

5. INDEMNIFICATION AND HOLD HARMLESS:

The Service Provider agrees to indemnify the City (including elected officials and
employees) and hold the City harmless from and against any and all claims,
liabilities, damages, losses, costs or expenses, including, without limitation,
reasonable attorney’s fees arising out of or related to: (a) a breach of the contract by
Service Provider or (b) the performance of this Contract, whether by Service
Provider, a subcontractor, or anyone directly or indirectly employed by them or
anyone for whose acts they may be liable, regardless of whether or not such claim,
liability, damage, loss, cost or expense is caused by the gross negligence or willful
misconduct of a party indemnified hereunder. Service Provider’s indemnification
obligation shall not be limited by a limitation on amount or type of damages,
compensation or benefits payable by or for Service Provider or subcontractor under
any insurance required by the contract, including workers’ compensation acts,
disability benefit acts, other employee benefit acts, or any other insurance. Service
Provider shall not settle or compromise any indemnifiable claims hereunder without
the prior written consent of the City. The City cannot and does not agree to
indemnify, hold harmless, exonerate or assume the defense of Service Provider or
any other person or entity whatsoever, for any purpose whatsoever.

6. TERMINATION FOR CAUSE:
The City may terminate this Contract for cause upon ten (10) days prior written
notice to the Service Provider of the Service Provider’s default in the performance of
any term of this Contract. Such termination shall be without prejudice to any City’s
rights or remedies provide by law.

7. TERMINATION FOR CONVENIENCE:
The City may terminate this Contract for its convenience at any time upon (30) days
written notice to the Service Provider. In the event of the City’s termination of this
Contract for convenience, the Service Provider will be paid for those services actually
performed. Partially completed performance of the Contract will be compensated
based upon a signed statement of completion to be submitted by the Service Provider
who shall itemize each element of performance.

8. TERMINATION FOR FUND APPROPRIATION:
The City may unilaterally terminate this Contract due to lack of funding at any time
by written notice to the Service Provider. In the event of the City’s termination of this

Contract for fund appropriation, the Service Provider will be paid for those services
actually performed. Partially completed performance of the Contract will be
compensated based upon a signed statement of completion to be submitted by the
Service Provider which shall itemize each element of performance.

9. CONTRACTOR NOT TO DISCRIMINATE:
During the performance of this Contract, the Service Provider will not discriminate
against any employee or applicant for employment because of race, creed, color, sex,
national origin, age, or disability which does not preclude the applicant or employee
from performing the essential functions of the position. The Service Provider will
also, in all solicitations or advertisements for employees placed by qualified
applicants, consider the same without regard to race, creed, color, sex, national
origin, age, or disability which does not preclude the applicant from performing the
essential functions of the job. The Service Provider will cause the foregoing
provisions to be inserted in all subcontracts for any work covered by this Contract so
that such provision will be binding upon each subservice provider for standard
commercial supplies of raw materials.

10. ASSIGNMENT:
The Service Provider shall not sublet, assign, transfer, pledge, convey, sell or
otherwise dispose of the whole or any part of this Contract or his right, title, or interest
therein to any person, firm, or corporation without the previous consent of the City
in writing.

11. WAIVER:
A waiver by either party of any breach of any provision, term, covenant, or condition
of this Contract shall not be deemed a waiver of any subsequent breach of the same
or any other provision, term, covenant, or condition.

12. SEVERABILITY:
The parties agree that each of the provisions included in this Contract is separate,
distinct and severable from the other and remaining provisions of this Contract, and
that the invalidity of any Contract provision shall not affect the validity of any other
provision or provisions of this Contract.

13. GOVERNING LAW:
The parties agree that this Contract shall be governed and construed in accordance
with the laws of the State of Georgia. This Contract has been signed in Henry County,
Georgia.

14. MERGER CLAUSE:
The parties agree that the terms of this Contract included the entire Contract
between the parties, and as such, shall exclusively bind the parties. No other
representations, either oral or written, may be used to contradict the terms of this
Contract.

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized
agents, have caused this CONTRACT to be signed, sealed and delivered.

MAYOR AND COUNCIL FOR
THE CITY OF STOCKBRIDGE

(SEAL)

By: ________________________________
ANTHONY S. FORD, Mayor
ATTEST:

VANESSA HOLIDAY, City Clerk

Approved as to form:

City Attorney
CONTRACTOR

(SEAL)

By:_________________________________

ATTEST:

[THIS SPACE INTENTIONALLY LEFT BLANK]

City of
Stockbridge

RFP:2024-001

MAY 8, 2024

Whitley Engineering, Inc.
P. O. Box 893
Hampton, Georgia 30228
WhitleyWhitley Engineering,
Engineering, Inc. Inc.

City of RFP ⎮ City Of Forest Park
Sockbridge

Whitley Engineering
PART 1 Technical Proposal – About Us

Section 1 Cover Letter / Letter of Transmittal

Section 2 Executive Summary

Section 3 Company History / Primary Business
Whitley Engineering’s History & Mission Statement
Whitley Engineering’s Professional Services

Section 4 Experience

Section 5 Capabilities
Whitley Engineering’s Staffing Capabilities
References

Section 6 Company Principles
Whitley Engineering’s Staffing
Whitley Engineering’s Staff Resumes

PART 2 Technical Proposal - Deliverables
Project Plan
Timeline

PART 3 Cost Proposal (submitted separately)

PART 4 Required Forms and Documents

Mailing Address
P. O. Box 893
Hampton, GA 30228
(770) 946-0256
Whitley Engineering, Inc.

City of Stockbridge

Section 1 COVER LETTER / LETTER OF TRANSMITTAL
Whitley Engineering, Inc.

COMPANY INFORMATION

WHITLEY ENGINEERING, INC.

Mailing Address: P. O. Box 893
Hampton, Georgia 30228

Street Address: 516 Griffin Street
Zebulon, GA 30295

Phone: 770-946-0256
Authorized Contact: Mark Whitley
Cell Phone: 678-614-42218
Fax #: N/A
Email: mark@whitleyeng.com
Website: www.whitleyeng.com
Federal Tax Id: 58-2575253

SCOPE OF WORK REQUESTED

The City of Stockbridge, Georgia, is requesting proposals from professional civil engineering firms
able to provide a variety of engineering services required by the City of Stockbridge and to assist the
Community Development Department as needed. The engineering services desired include, but are
not limited to:
• preparation of plans,
• specifications and estimates of costs for construction projects,
• detailed studies on specific items,
• conducting investigations,
• preparation of reports,
• land surveying activities,
• traffic control recommendations, and
• construction inspection.
• ability to work effectively with the City’s staff with respect to any of the civil engineering services
required by the City.
• ability to work effectively with the public and regulatory agencies.
• ability to function in a support role to the Community Development Department and other City
Departments as needed.

4.1 Civil engineering and consulting services to be provided may include:

1. Serve as the City’s Official Engineer
2. Review civil plans and specifications for construction projects varying in complexity, for a
portion or the entire project.
3. Interpret Engineering Codes
4. Civil Plan and Site Development Review
5. Erosion and Sedimentation Control Plan Review
6. Stormwater/Hydrology Review including WQ/Runoff Reduction
7. Traffic and Transportation Studies/Report Review

WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.
8. Site Development Construction Inspections
9. Provide erosion inspections for compliance with NPDES requirements.
10. Provide reporting information for monthly and semiannual reports to GSWCC.
11. Ordinance Review and Support for City Staff
12. Investigate stormwater-related issues/complaints.
13. Investigate Erosion Control related issues/complaints and advise City for Enforcement Actions
14. Attend meetings as required by City Staff
15. Meet with Developers/Contractors on site as requested.
16. Respond to Engineers/Owners involving plan reviews.
17. Respond to Contractors involving site inspections.
18. Review subdivision/Final Plats
19. Review concept plans for proposed new development projects.
20. Provide a field punch list for developers for completion of developments.
21. Review As-builts and Pond Certifications
22. Preparation and submittal of reports and special studies
23. Final Granting Authority of Land Disturbance Permits (LDPs)
24. Review Subdivision Plats and grant final approval.
25. Services may include a review of submitted preliminary plans and cost estimates, necessary
fieldwork, drafting, design, surveying, technical assistance, construction inspection, and project
management.
26. Preparation of specialized engineering studies on a variety of subjects including, but not limited
to drainage studies, and construction feasibility studies.
27. Review Permit Applications for public water main and sanitary sewer construction, respectively.
28. Enforce all applicable erosion control codes, issue stop work orders, and investigate complaints
concerning storm water, run-off, and other erosion-related issues.
29. Review applications for construction or alteration of Waters of the State and wetlands,
respectively.
30. Coordinate, facilitate, and/or attend project-related meetings, such as pre-application,
preconstruction, and project progress meetings.
31. Review and approval of material submittals, daily construction observation and documentation,
coordinating builder's work review, and preparation of Engineer's Certificates.
32. Assists other City Departments and divisions with various tasks relating to various Engineering
codes including but not limited to investigations, attending meeting meetings, and conferring
with staff.

I understand the project, the summary of the approach to be undertaken and the costs to provide the
services and I attest to the accuracy of this proposal.

Mark Whitley, PE
Vice President / Owner
Authorized signer
May 8, 2024

WE Whitley Engineering, Inc.
Hampton, GA
4640 North Henry Boulevard Stockbridge, Ga 30281

ADDENDUM NO. 1

Solicitation No.: REQUEST FOR PROPOSALS (RFP) NO. 2024-0001
Solicitation Title: City of Stockbridge General Engineering Services
ATTENTION ALL POTENTIAL BIDDERS:
MUST ADDENDUM. READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS.
X This addendum forms a part of the contract documents, modifies the original bidding
documents and shall be as binding as if contained therein.
Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to
disqualification.
Return Completed Revised Bid Pricing Sheets with Bid Submittal.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND
CLARIFICATIONS:
Words in strikethrough type are deletions from existing text. Words in bold, underlined type are
additions to existing text.

RFP Due Date has not changed. RFP Due Date is 3:00 p.m. EDT on Thursday, May 9, 2024.
1. The deadline for questions has changed. The deadline for questions was.
April 10, 2024 (12:00 noon, EDT).
The Non-Mandatory Prebid Conference will be on Wednesday, March 27, at 10:00 AM, EDT, Cisco
Webex. Joining the Webex meeting, the City of Stockbridge Procurement Division website

QUESTIONS AND RESPONSES

Q1. Who is the current engineer on staff?
A1. Whitley Engineering
Q2. Will the City be selecting more than one firm for this RFP?
A2. No.
Q3. Will the selected engineering firm be expected to be on site or just on call
A3. The firm will be expected to serve as the official engineer; attend meetings and on call for
inspections (including emergencies)
Q4. Out of curiosity, did the meeting take place (Prebid meeting 3/27/2024) or did the technical issues prevent it
entirely?
A4. Yes, the meeting did take place, however, it was just an overview of the RFP and how it should be
submitted, and the solicitation schedule. All of this information is in the RFP. Please note that if you
have any questions regarding Prebid meeting or concerning the RFP you can submit them in writing at
procurementdivision@stockbridgega.org.
Q5. I could not find the bid opening link, would you help me?

A5. The Bid opening will take place on Thursday, May 9th 3:00 p.m. Est via Cisco Webex, by going to City
of Stockbridge website Procurement Division select “join meeting”

Q6. Is additional information available to support what you are looking for in terms of public
involvement/outreach for the City Engineering Services?

A6. There is no outreach involved; Community Development’s staff handles all outreach.

Q7. Page 7 (General Engineering Services Page 2) Section 4.3 Reporting requires that the "vendor include a
detailed project timeline and reporting schedule outlining the steps taken to ensure timely delivery of all project
outputs based on interim milestones and a completion date." However, since this is not a typical project schedule
with a defined scope with a defined end, can additional information be provided to support what is requested to
support this objective?

A7. Once the information on the project is received detailing the services provided, your report should
be received within three business days. In the case of an emergency, your response a prompt
response is required. Q8. Page 8 Tab 1 says to include a "summary of the costs to provide
services. However Page 10 (General Engineering Services Page 5) states that the Cost Proposal is
to be "submitted in a separate envelope." Can you please clarify?

A8. Cost Proposal shall be submitted in a separate sealed envelope, please provide as much itemization
as possible. So not include within technical specifications.

Q9. Is there a page limit for the proposal?

A9. The number of pages should reflect the information requested.

Q10. Page 10, bullet 3 requests to "describe how final product will be structured upon completion." Is additional
information available to define a specific "product" referred to in this section?

A10. The answers are located below questions 13-26.

Q11. How many copies of the proposal are required to be submitted?

A11. All proposals are due to the Division of Contracts & Procurement on or before Thursday, May 9,
2024, at 3:00 P.M., legal prevailing time. Proposals shall be submitted in-person at the Division of
Contracts and Procurement. One (1) original and five (5) copies and an electronic version on a
thumb drive. Proposals submissions are due up until 3:00 p.m.

Q12. Can the org chart be submitted as an 11" x 17" page?

A12. Yes

Q13. Can you please tell us approximately how many civil plans and projects will be reviewed monthly?

A13. Civil Plan and Site Development Reviews are estimated at 18 reviews a month.

Q14. Can you please tell us approximately how many plans will be reviewed monthly? (re: Civil Plan and Site
Review)

A14 Civil Plans and specifications for public construction projects such as infrastructure
improvements, roadway projects, or city owned properties would be estimated at 1 project per
month.
Q15. Can you please tell us approximately how many E&S plans will be reviewed monthly? (re: Erosion &
Sedimentation)

A15 18 reviews a month estimated. GSWCC will also review erosion plans for those projects exceeding
1 acre or part of a common development, however the engineer consultant should also review the
erosion control plans. There are approximately 5 other plan reviews estimated for projects not
required to be reviewed by GSWCC.

Q16. Can you please tell us approximately how many stormwater/hydrology reviews including WQ/Runoff
Reduction will be reviewed monthly?

A16 Nearly all projects submitting civil plans for site development review will also submit hydrology
report addressing detention/WQ/runoff reduction. The estimated reviews per month is 18.

Q17. Can you please tell us how many Traffic and Transportation Studies/Reports are reviewed monthly?

A17 Traffic and Transportation Studies can be associated with private as well as public projects and
can be part of the DRI process, rezoning or land disturbance plan review and permitting stages.
The estimated Traffic and Transportation Studies is 3 per month.

Q18. Can you please tell us approximately how many Site Development Inspections are conducted monthly?

A18 Site development construction inspections which would include items such as
clearing/grubbing, grading, infrastructure/utility installation, stormwater structures, stormwater
ponds, street construction, etc. are estimated at 20 inspections per month.

Q19. Can you please tell us approximately how many Erosion Inspections monthly?

A19 Erosion inspections including reporting are estimated at 32 per month. Projects/developments are
inspected at least once weekly. Please keep in mind that inspections include issuing reports,
warning, notice of violations, stop work orders or citations. Engineer is responsible for sending
notices to Developer/Contractor and keeping track of the progress of compliance related issues.

Q20. Can you please tell us approximately how many stormwater related investigations/complaints are conducted
monthly?

A20 Stormwater-related issues/complaints investigations are estimated at 2 monthly.

Q21. Can you please tell us approximately how many erosion control related issues/complaints are conducted
monthly?

A21 Erosion Control Related issues/complaints investigations are estimated at 8 monthly.

Q22. Can you please tell us approximately how many Final Plats are reviewed monthly?

A22 Review of subdivision/Final Plats are estimated at 2 monthly.

Q23. Can you please tell us approximately how many Concept Plans are reviewed monthly?

A23 Review of concept plans for proposed new development projects are estimated at 5 monthly.

Q24. Can you please tell us approximately how many field punch list for developers are expected monthly?

A24 Providing field punch list for developers for completion of developments are estimated at 2
monthly.
Q25. Can you please tell us approximately how many As-Builts & Pond Certifications are reviewed monthly?

A25 Review of as-builts and pond certifications are estimated at 4 monthly.

Q26. Can you please tell us approximately how many Subdivision Plats are reviewed monthly?

A26 Review of subdivision plats and grant final approval including the signing of the final plat by the
City Engineer are estimated at 2 per month

Q27. Can you please tell us approximately how many pre-application, pre-construction or project meetings are
conducted monthly?

A27 Coordinate, facilitate, and/or attend project related meetings such as pre-application,
preconstruction, and project progress meetings are estimated at 6 per month.

Q28. Will this be a hard copy submittal? If so, how what are the instructions for a hard copy submittal (i.e.
number of copies, sealed bid label, etc.)?

A28. This question has been answered in answer A11. You may also refer to the RFP.

Q29. Is there a cost proposal and evaluation criteria sheet for the prime proposer to fill out?

A29. Refer to RFP page(s) 11-12 for instruction.

Q30. Submission of Responses (page 12) — The RFP says responses must be uploaded on-line via the Georgia
Procurement Registry. How do we submit on the site, as there doesn’t appear to be a way or method to
upload/submit the files? (See the screenshot below

A30. All proposals are due to the Division of Contracts & Procurement on or before Thursday, April 11,
2024, at 3:00 P.M., legal prevailing time. Proposals shall be submitted in-person at the Division of
Contracts and Procurement. One (1) original and five (5) copies and an electronic version on a
thumb drive. Proposals submissions are due up until 3:00 p.m.

Q31. Part 2 – Technical Proposal/Project Plan (Page 4) — This section asks for the Project Team/Staffing plan
(functional/technical members/roles, Project Manager, (no more than two pages per person). Is this
request a duplication of the resumes that are requested in Tab 6, Staff & Resumes?
A31 Yes
4640 North Henry Boulevard Stockbridge, Ga 30281

ADDENDUM NO. 2

Solicitation No.: REQUEST FOR PROPOSALS (RFP) NO. 2024-0001
Solicitation Title: City of Stockbridge General Engineering Services
ATTENTION ALL POTENTIAL BIDDERS:
MUST ADDENDUM. READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS.
X This addendum forms a part of the contract documents, modifies the original bidding
documents and shall be as binding as if contained therein.
Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to
disqualification.
Return Completed Revised Bid Pricing Sheets with Bid Submittal.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND
CLARIFICATIONS:
Words in strikethrough type are deletions from existing text. Words in bold, underlined type are
additions to existing text.

RFP Due Date has not changed. RFP Due Date is 3:00 p.m. EDT on Thursday, May 9, 2024.
1. The deadline for questions has not changed. The deadline for questions was.
April 10, 2024 (12:00 noon, EDT).
2. The Non-Mandatory Prebid Conference will be on Wednesday, March 27, at 10:00 AM, EDT,
Cisco Webex. Joining the Webex meeting, the City of Stockbridge Procurement Division
website.
3. The Answer has changed for Question #19.

CLARIFICATIONS / MODIFICATIONS / QUESTIONS AND ANSWERS:

Q1. Who is the current engineer on staff?
A1. Whitley Engineering
Q2. Will the City be selecting more than one firm for this RFP?
A2. No.
Q3. Will the selected engineering firm be expected to be on site or just on call
A3. The firm will be expected to serve as the official engineer; attend meetings and on call for
inspections (including emergencies)
Q4. Out of curiosity, did the meeting take place (Prebid meeting 3/27/2024) or did the technical issues prevent it
entirely?
A4. Yes, the meeting did take place, however, it was just an overview of the RFP and how it should be
submitted, and the solicitation schedule. All of this information is in the RFP. Please note that if you
have any questions regarding Prebid meeting or concerning the RFP you can submit them in writing at
procurementdivision@stockbridgega.org.
Q5. I could not find the bid opening link, would you help me?

A5. The Bid opening will take place on Thursday, May 9th 3:00 p.m. Est via Cisco Webex, by going to City
of Stockbridge website Procurement Division select “join meeting”

Q6. Is additional information available to support what you are looking for in terms of public
involvement/outreach for the City Engineering Services?

A6. There is no outreach involved; Community Development’s staff handles all outreach.

Q7. Page 7 (General Engineering Services Page 2) Section 4.3 Reporting requires that the "vendor include a
detailed project timeline and reporting schedule outlining the steps taken to ensure timely delivery of all project
outputs based on interim milestones and a completion date." However, since this is not a typical project schedule
with a defined scope with a defined end, can additional information be provided to support what is requested to
support this objective?

A7. Once the information on the project is received detailing the services provided, your report should
be received within three business days. In the case of an emergency, your response a prompt
response is required. Q8. Page 8 Tab 1 says to include a "summary of the costs to provide
services. However Page 10 (General Engineering Services Page 5) states that the Cost Proposal is
to be "submitted in a separate envelope." Can you please clarify?

A8. Cost Proposal shall be submitted in a separate sealed envelope, please provide as much itemization
as possible. So not include within technical specifications.

Q9. Is there a page limit for the proposal?

A9. The number of pages should reflect the information requested.

Q10. Page 10, bullet 3 requests to "describe how final product will be structured upon completion." Is additional
information available to define a specific "product" referred to in this section?

A10. The answers are located below questions 13-26.

Q11. How many copies of the proposal are required to be submitted?

A11. All proposals are due to the Division of Contracts & Procurement on or before Thursday, May 9,
2024, at 3:00 P.M., legal prevailing time. Proposals shall be submitted in-person at the Division of
Contracts and Procurement. One (1) original and five (5) copies and an electronic version on a
thumb drive. Proposals submissions are due up until 3:00 p.m.

Q12. Can the org chart be submitted as an 11" x 17" page?

A12. Yes

Q13. Can you please tell us approximately how many civil plans and projects will be reviewed monthly?

A13. Civil Plan and Site Development Reviews are estimated at 18 reviews a month.

Q14. Can you please tell us approximately how many plans will be reviewed monthly? (re: Civil Plan and Site
Review)

A14 Civil Plans and specifications for public construction projects such as infrastructure
improvements, roadway projects, or city owned properties would be estimated at 1 project per
month.
Q15. Can you please tell us approximately how many E&S plans will be reviewed monthly? (re: Erosion &
Sedimentation)

A15 18 reviews a month estimated. GSWCC will also review erosion plans for those projects exceeding
1 acre or part of a common development, however the engineer consultant should also review the
erosion control plans. There are approximately 5 other plan reviews estimated for projects not
required to be reviewed by GSWCC.

Q16. Can you please tell us approximately how many stormwater/hydrology reviews including WQ/Runoff
Reduction will be reviewed monthly?

A16 Nearly all projects submitting civil plans for site development review will also submit hydrology
report addressing detention/WQ/runoff reduction. The estimated reviews per month is 18.

Q17. Can you please tell us how many Traffic and Transportation Studies/Reports are reviewed monthly?

A17 Traffic and Transportation Studies can be associated with private as well as public projects and
can be part of the DRI process, rezoning or land disturbance plan review and permitting stages.
The estimated Traffic and Transportation Studies is 3 per month.

Q18. Can you please tell us approximately how many Site Development Inspections are conducted monthly?

A18 Site development construction inspections which would include items such as
clearing/grubbing, grading, infrastructure/utility installation, stormwater structures, stormwater
ponds, street construction, etc. are estimated at 20 inspections per month.

Q19. Can you please tell us approximately how many Erosion Inspections monthly?

A19 Erosion inspections including reporting are estimated at 32 320 per month. Projects/developments
are inspected at least once weekly. Please keep in mind that inspections include issuing reports,
warning, notice of violations, stop work orders or citations. Engineer is responsible for sending
notices to Developer/Contractor and keeping track of the progress of compliance related issues.

Q20. Can you please tell us approximately how many stormwater related investigations/complaints are conducted
monthly?

A20 Stormwater-related issues/complaints investigations are estimated at 2 monthly.

Q21. Can you please tell us approximately how many erosion control related issues/complaints are conducted
monthly?

A21 Erosion Control Related issues/complaints investigations are estimated at 8 monthly.

Q22. Can you please tell us approximately how many Final Plats are reviewed monthly?

A22 Review of subdivision/Final Plats are estimated at 2 monthly.

Q23. Can you please tell us approximately how many Concept Plans are reviewed monthly?

A23 Review of concept plans for proposed new development projects are estimated at 5 monthly.

Q24. Can you please tell us approximately how many field punch list for developers are expected monthly?

A24 Providing field punch list for developers for completion of developments are estimated at 2
monthly.
Q25. Can you please tell us approximately how many As-Builts & Pond Certifications are reviewed monthly?

A25 Review of as-builts and pond certifications are estimated at 4 monthly.

Q26. Can you please tell us approximately how many Subdivision Plats are reviewed monthly?

A26 Review of subdivision plats and grant final approval including the signing of the final plat by the
City Engineer are estimated at 2 per month

Q27. Can you please tell us approximately how many pre-application, pre-construction or project meetings are
conducted monthly?

A27 Coordinate, facilitate, and/or attend project related meetings such as pre-application,
preconstruction, and project progress meetings are estimated at 6 per month.

Q28. Will this be a hard copy submittal? If so, how what are the instructions for a hard copy submittal (i.e.
number of copies, sealed bid label, etc.)?

A28. This question has been answered in answer A11. You may also refer to the RFP.

Q29. Is there a cost proposal and evaluation criteria sheet for the prime proposer to fill out?

A29. Refer to RFP page(s) 11-12 for instruction.

Q30. Submission of Responses (page 12) — The RFP says responses must be uploaded on-line via the Georgia
Procurement Registry. How do we submit on the site, as there doesn’t appear to be a way or method to
upload/submit the files? (See the screenshot below

A30. All proposals are due to the Division of Contracts & Procurement on or before Thursday, April 11,
2024, at 3:00 P.M., legal prevailing time. Proposals shall be submitted in-person at the Division of
Contracts and Procurement. One (1) original and five (5) copies and an electronic version on a
thumb drive. Proposals submissions are due up until 3:00 p.m.

Q31. Part 2 – Technical Proposal/Project Plan (Page 4) — This section asks for the Project Team/Staffing plan
(functional/technical members/roles, Project Manager, (no more than two pages per person). Is this
request a duplication of the resumes that are requested in Tab 6, Staff & Resumes?
A31 Yes
4640 North Henry Boulevard Stockbridge, Ga 30281

ADDENDUM NO. 2

Solicitation No.: REQUEST FOR PROPOSALS (RFP) NO. 2024-0001
Solicitation Title: City of Stockbridge General Engineering Services
ATTENTION ALL POTENTIAL BIDDERS:
MUST ADDENDUM. READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS.
X This addendum forms a part of the contract documents, modifies the original bidding
documents and shall be as binding as if contained therein.
Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to
disqualification.
Return Completed Revised Bid Pricing Sheets with Bid Submittal.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND
CLARIFICATIONS:
Words in strikethrough type are deletions from existing text. Words in bold, underlined type are
additions to existing text.

RFP Due Date has not changed. RFP Due Date is 3:00 p.m. EDT on Thursday, May 9, 2024.
1. The deadline for questions has not changed. The deadline for questions was.
April 10, 2024 (12:00 noon, EDT).
2. The Non-Mandatory Prebid Conference will be on Wednesday, March 27, at 10:00 AM, EDT,
Cisco Webex. Joining the Webex meeting, the City of Stockbridge Procurement Division
website.
3. The Answer has changed for Question #19.

CLARIFICATIONS / MODIFICATIONS / QUESTIONS AND ANSWERS:

Q1. Who is the current engineer on staff?
A1. Whitley Engineering
Q2. Will the City be selecting more than one firm for this RFP?
A2. No.
Q3. Will the selected engineering firm be expected to be on site or just on call
A3. The firm will be expected to serve as the official engineer; attend meetings and on call for
inspections (including emergencies)
Q4. Out of curiosity, did the meeting take place (Prebid meeting 3/27/2024) or did the technical issues prevent it
entirely?
A4. Yes, the meeting did take place, however, it was just an overview of the RFP and how it should be
submitted, and the solicitation schedule. All of this information is in the RFP. Please note that if you
have any questions regarding Prebid meeting or concerning the RFP you can submit them in writing at
procurementdivision@stockbridgega.org.
Q5. I could not find the bid opening link, would you help me?

A5. The Bid opening will take place on Thursday, May 9th 3:00 p.m. Est via Cisco Webex, by going to City
of Stockbridge website Procurement Division select “join meeting”

Q6. Is additional information available to support what you are looking for in terms of public
involvement/outreach for the City Engineering Services?

A6. There is no outreach involved; Community Development’s staff handles all outreach.

Q7. Page 7 (General Engineering Services Page 2) Section 4.3 Reporting requires that the "vendor include a
detailed project timeline and reporting schedule outlining the steps taken to ensure timely delivery of all project
outputs based on interim milestones and a completion date." However, since this is not a typical project schedule
with a defined scope with a defined end, can additional information be provided to support what is requested to
support this objective?

A7. Once the information on the project is received detailing the services provided, your report should
be received within three business days. In the case of an emergency, your response a prompt
response is required. Q8. Page 8 Tab 1 says to include a "summary of the costs to provide
services. However Page 10 (General Engineering Services Page 5) states that the Cost Proposal is
to be "submitted in a separate envelope." Can you please clarify?

A8. Cost Proposal shall be submitted in a separate sealed envelope, please provide as much itemization
as possible. So not include within technical specifications.

Q9. Is there a page limit for the proposal?

A9. The number of pages should reflect the information requested.

Q10. Page 10, bullet 3 requests to "describe how final product will be structured upon completion." Is additional
information available to define a specific "product" referred to in this section?

A10. The answers are located below questions 13-26.

Q11. How many copies of the proposal are required to be submitted?

A11. All proposals are due to the Division of Contracts & Procurement on or before Thursday, May 9,
2024, at 3:00 P.M., legal prevailing time. Proposals shall be submitted in-person at the Division of
Contracts and Procurement. One (1) original and five (5) copies and an electronic version on a
thumb drive. Proposals submissions are due up until 3:00 p.m.

Q12. Can the org chart be submitted as an 11" x 17" page?

A12. Yes

Q13. Can you please tell us approximately how many civil plans and projects will be reviewed monthly?

A13. Civil Plan and Site Development Reviews are estimated at 18 reviews a month.

Q14. Can you please tell us approximately how many plans will be reviewed monthly? (re: Civil Plan and Site
Review)

A14 Civil Plans and specifications for public construction projects such as infrastructure
improvements, roadway projects, or city owned properties would be estimated at 1 project per
month.
Q15. Can you please tell us approximately how many E&S plans will be reviewed monthly? (re: Erosion &
Sedimentation)

A15 18 reviews a month estimated. GSWCC will also review erosion plans for those projects exceeding
1 acre or part of a common development, however the engineer consultant should also review the
erosion control plans. There are approximately 5 other plan reviews estimated for projects not
required to be reviewed by GSWCC.

Q16. Can you please tell us approximately how many stormwater/hydrology reviews including WQ/Runoff
Reduction will be reviewed monthly?

A16 Nearly all projects submitting civil plans for site development review will also submit hydrology
report addressing detention/WQ/runoff reduction. The estimated reviews per month is 18.

Q17. Can you please tell us how many Traffic and Transportation Studies/Reports are reviewed monthly?

A17 Traffic and Transportation Studies can be associated with private as well as public projects and
can be part of the DRI process, rezoning or land disturbance plan review and permitting stages.
The estimated Traffic and Transportation Studies is 3 per month.

Q18. Can you please tell us approximately how many Site Development Inspections are conducted monthly?

A18 Site development construction inspections which would include items such as
clearing/grubbing, grading, infrastructure/utility installation, stormwater structures, stormwater
ponds, street construction, etc. are estimated at 20 inspections per month.

Q19. Can you please tell us approximately how many Erosion Inspections monthly?

A19 Erosion inspections including reporting are estimated at (32) 320 per month. Projects/developments
are inspected at least once weekly. Please keep in mind that inspections include issuing reports,
warning, notice of violations, stop work orders or citations. Engineer is responsible for sending
notices to Developer/Contractor and keeping track of the progress of compliance related issues.

Q20. Can you please tell us approximately how many stormwater related investigations/complaints are conducted
monthly?

A20 Stormwater-related issues/complaints investigations are estimated at 2 monthly.

Q21. Can you please tell us approximately how many erosion control related issues/complaints are conducted
monthly?

A21 Erosion Control Related issues/complaints investigations are estimated at 8 monthly.

Q22. Can you please tell us approximately how many Final Plats are reviewed monthly?

A22 Review of subdivision/Final Plats are estimated at 2 monthly.

Q23. Can you please tell us approximately how many Concept Plans are reviewed monthly?

A23 Review of concept plans for proposed new development projects are estimated at 5 monthly.

Q24. Can you please tell us approximately how many field punch list for developers are expected monthly?

A24 Providing field punch list for developers for completion of developments are estimated at 2
monthly.
Q25. Can you please tell us approximately how many As-Builts & Pond Certifications are reviewed monthly?

A25 Review of as-builts and pond certifications are estimated at 4 monthly.

Q26. Can you please tell us approximately how many Subdivision Plats are reviewed monthly?

A26 Review of subdivision plats and grant final approval including the signing of the final plat by the
City Engineer are estimated at 2 per month

Q27. Can you please tell us approximately how many pre-application, pre-construction or project meetings are
conducted monthly?

A27 Coordinate, facilitate, and/or attend project related meetings such as pre-application,
preconstruction, and project progress meetings are estimated at 6 per month.

Q28. Will this be a hard copy submittal? If so, how what are the instructions for a hard copy submittal (i.e.
number of copies, sealed bid label, etc.)?

A28. This question has been answered in answer A11. You may also refer to the RFP.

Q29. Is there a cost proposal and evaluation criteria sheet for the prime proposer to fill out?

A29. Refer to RFP page(s) 11-12 for instruction.

Q30. Submission of Responses (page 12) — The RFP says responses must be uploaded on-line via the Georgia
Procurement Registry. How do we submit on the site, as there doesn’t appear to be a way or method to
upload/submit the files? (See the screenshot below

A30. All proposals are due to the Division of Contracts & Procurement on or before Thursday, April 11,
2024, at 3:00 P.M., legal prevailing time. Proposals shall be submitted in-person at the Division of
Contracts and Procurement. One (1) original and five (5) copies and an electronic version on a
thumb drive. Proposals submissions are due up until 3:00 p.m.

Q31. Part 2 – Technical Proposal/Project Plan (Page 4) — This section asks for the Project Team/Staffing plan
(functional/technical members/roles, Project Manager, (no more than two pages per person). Is this
request a duplication of the resumes that are requested in Tab 6, Staff & Resumes?
A31 Yes
WhitleyWhitley Engineering,
Engineering, Inc. Inc.

City of RFP ⎮ City Of Forest Park
Sockbridge

Part 1 – About Us
WhitleyWhitley Engineering,
Engineering, Inc. Inc.

City of RFP ⎮ City Of Forest Park
Sockbridge

Section 2 Executive Summary
Whitley Engineering, Inc.

Executive Summary
Whitley Engineering (WE) has been providing municipal professional engineering consulting services
to cities and counties for over 24 years as well as consulting services for private developments. WE has
also been providing engineering services to the City of Stockbridge since September of 2022 (under
Safebuilt) and currently under Whitley Engineering. WE continues to work with several municipalities
providing services that include civil site development plan review, erosion/NPDES Program management
and inspections, construction inspections, MS4 program oversight, project engineering / management,
Plat reviews, Public Works oversight, infrastructure improvements design, and a variety of other related
services. Our design services include land planning, subdivisions (residential, commercial, industrial),
utilities, environmental, transportation, parks, commercial, infrastructure, and other aspects of site
development. WE was started in 2000 after a 15-year career with Clayton County where Mark Whitley
worked as Community/Land Development Director, Solid Waste Manager, Transportation Engineer, and
County Engineer.

Owner Mark Whitley has worked in and around the South Metro Atlanta area for over 39 years. His
40-year career as an engineer involves thousands of site development projects such as parks,
roads, infrastructure, residential/commercial/industrial projects through plan reviews, inspections,
planning, designs, and construction management. He has surrounded himself with staff
members who are competent, qualified and share his work ethic. You will find the WE team is more
than capable of meeting the needs of the City of Stockbridge.

The WE team understands the project and currently provides these services to the City of Stockbridge.
We will continue to work with the City staff providing plan and plat reviews, conducting site construction
inspections, attending meetings, responding to developers and engineers and other related items. A more
detailed list of services to be provided is included in this proposal. Our approach continues to be to
respond to all emails, phone calls and other means of communication from the City in a prompt manner
(typically immediately after receiving the request) so inspections, reviews and other request are addressed
by the City in a timely manner. Our cost for these services will remain at our current rate and is discussed
in more detail in the Cost section of this proposal.

This proposal package includes staff capabilities, samples of successful projects, qualifications of firm
principals, references, project plan, a detailed understanding of the needs and a cost proposal. Thank you
for your consideration of this proposal. We appreciate the opportunity to represent and work with the
staff at the City of Stockbridge to provide these services.

“Whitley Engineering’s staff is dedicated to providing
professional, personal service with integrity and honesty; while
using sound engineering principals and common-sense.”

WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.

City of Stockbridge

Section 3 Company History
Whitley Engineering, Inc.

FIRM’S HISTORY & BACKGROUND

Owner, Mark Whitley graduated in 1984 from Auburn University. After being employed with Clayton
County as County Engineer and serving as VP for Development for a metro development and building
company, Whitley Engineering (WE) was founded and incorporated in 2000 by Mark Whitley. He has
worked in and around the South Metro Atlanta area for over 39 years. His career as an engineer involves
thousands of site development projects such as parks, roads, infrastructure, residential / commercial /
industrial projects through plan reviews, inspections, planning, designs, and construction management.
He has relationships with GDOT, EPD, GASWCC, Henry County and other local municipalities and
organizations. WE offers services such as conceptual site planning and development, civil site design,
utility design, municipal consulting, capital improvement design, land development, project engineering
and NPDES monitoring and reporting. WE currently provides these same services to the Cities of
Stockbridge, McDonough, Lovejoy, and Peachtree City (erosion control). Since we have been working
with the City of Stockbridge for over 20 months, we are very familiar with the City Staff, projects,
policies, procedures, ordinances, deliverables and time schedules.

Mark Whitley is well known and highly respected as one of the most knowledgeable and experienced
engineers in this area that continues to provide municipal engineering consulting services to local cities.
WE has a team of professionals that can handle all Construction site management and inspections,
Construction Plan Reviews, Erosion Control (NPDES) inspections and reporting, Ordinance assistance,
Transportation report revies, Plat reviews, Utility reviews, and other Public Works and Stormwater/MS4
related items.

WE has a professional staff capable of providing the needed services to the cities to ensure a successful
delivery to their customers. Our Team currently provides City Engineering related services for the Cities
of Stockbridge, McDonough, Lovejoy, and Peachtree City. Our Team includes engineers/designers,
inspectors, field technicians, LIDAR and Mapping personnel, administrators, and other supporting staff.

WE Whitley Engineering, Inc.
Hampton, GA
WhitleyWhitley Engineering,
Engineering, Inc. Inc.

City of RFP ⎮ City Of Forest Park
Sockbridge

Section 4 Experience
Whitley Engineering, Inc.

Firms Experience
Client: City of Stockbridge 2022 – Current
Services:
• Serve as the City’s Engineer.
• Review civil plans and specifications for construction projects varying in complexity, for a
portion or the entire project.
• Interpret Engineering Codes.
• Civil Plan and Site Development Review.
• Erosion and Sedimentation Control Plan Review.
• Stormwater/Hydrology Review including WQ/Runoff Reduction.
• Traffic and Transportation Studies/Report Review.
• Site Development Construction Inspections.
• Provide erosion inspections for compliance with NPDES requirements.
• Provide reporting information for monthly and semiannual reports to GSWCC.
• Ordinance Review and Support for City Staff.
• Investigate stormwater-related issues/complaints.
• Investigate Erosion Control related issues/complaints and advise City for Enforcement Actions
• Attend meetings as required by City Staff.
• Meet with Developers/Contractors on site as requested.
• Respond to Engineers/Owners involving plan reviews.
• Respond to Contractors involving site inspections.
• Review subdivision/Final Plats.
• Review concept plans for proposed new development projects.
• Provide a field punch list for developers for completion of developments.
• Review As-builts and Pond Certifications.
• Preparation and submittal of reports and special studies.
• Final Granting Authority of Land Disturbance Permits (LDPs).
• Review Subdivision Plats and grant final approval.
• Review of submitted preliminary plans and cost estimates, necessary fieldwork, drafting,
design, surveying, technical assistance, construction inspection, and project management.
• Preparation of specialized engineering studies on a variety of subjects including, but not limited
to drainage studies, and construction feasibility studies.
• Review Permit Applications for public water main and sanitary sewer construction,
respectively.
• Enforce all applicable erosion control codes, issue stop work orders, and investigate complaints
concerning storm water, run-off, and other erosion-related issues.
• Review applications for construction or alteration of Waters of the State and wetlands,
respectively.
• Coordinate, facilitate, and/or attend project-related meetings, such as pre-application,
preconstruction, and project progress meetings.
• Review and approval of material submittals, daily construction observation and documentation,
coordinating builder's work review, and preparation of Engineer's Certificates.

WE Whitley Engineering, Inc.

Hampton, GA
Whitley Engineering, Inc.
• Assists other City Departments and divisions with various tasks relating to various Engineering
codes including but not limited to investigations, attending meeting meetings, and conferring
with staff.
Cost for Services: Lump sum $5,000.00 per month

Client: McDonough 2005 – Current
Services:
• Provide civil site plan review for LDP process.
• Provide Construction inspections for active projects as requested.
• Provide erosion control inspections and reporting.
• Review concept drawings, preliminary plats.
• Represent City with meetings with GSWCC.
• Provide all reporting for City as required by GSWCC to maintain MOA.
• Design infrastructure projects including sidewalks, roadway improvements, drainage, etc.
• Provide project management/engineering for infrastructure construction projects.
• Assist City with applying for CDBG projects, design CDBG infrastructure projects and provide
project management for those projects.
• Assist with MS4 / Stormwater Program with provided inspections and reports for annual
reporting.
• Address erosion complaints, drainage complaints and other related issues.
• Provide mapping for MS4 stormwater requirements.
Cost for Services:
Professional Engineer $120 per hour
Engineer Design $100 per hour
Construction Staking / Lidar $100 per hour
Field Technician/NPDES/Inspections $60 per hour
Office Administration $50 per hour

Client: Lovejoy 2005 – Current
Services:
• Provide civil site plan review for LDP process.
• Provide erosion control inspections and reporting.
• Represent City with meetings with GSWCC.
• Provide all reporting for City as required by GSWCC.
• Provide staff for LDP permitting and building permit processes.
• Design infrastructure projects including sidewalks, roadway improvements, drainage, etc.
• Provide project management/engineering for infrastructure construction projects.
• Assist City with applying for CDBG/TE projects, design CDBG infrastructure projects and
provide project management for those projects.
• Collect data for MS4 annual reports and assist CCWA with annual reports to EPD.
• Address erosion complaints, drainage complaints and other related issues.
• Provide mapping for MS4 stormwater requirements.
WE Whitley Engineering, Inc.

Hampton, GA
Whitley Engineering, Inc.
• Provide planning and zoning services related to review and recommendation of Variances, CUP,
and other related items.
• Provide updates to City Ordinances
Cost for Services:
Professional Engineer $120 per hour
Engineer Design $100 per hour
Construction Staking / Lidar $100 per hour
Field Technician/NPDES/Inspections $60 per hour
Office Administration $50 per hour

WE Whitley Engineering, Inc.

Hampton, GA
Whitley Engineering, Inc.
References for Similar Work:
Name of Company City of McDonough

Name of Contact Person Steve Morgan, City Administrator

Address 136 Keys Ferry Street, McDonough, Georgia 30253

NPDES, Plan Reviews, Construction Inspections, MS4 / Stormwater
Services
Program, Design infrastructure projects.

Telephone Number 770-957-3915

Email smorgan@mcdonoughga.org

Name of Company City of Lovejoy

Name of Contact Person Marci Fluellyn, Mayor

Address P.O. Box 220, Lovejoy, Georgia 30250

Services City Engineer

Telephone Number 770-471-2304

Email m_fluellyn@cityoflovejoy.com

Name of Company City of Lake City
Name of Contact Person Christopher Leighty, City Manager
Address 5455 Jonesboro Road, Lake City, Georgia 30260
Services Community Park, Project Manager
Telephone Number 404-366-8080
Email cleighty@lakecityga.net

WE Whitley Engineering, Inc.

Hampton, GA
Whitley Engineering, Inc.
Character References
Name of Contact Person Ann Tarpley, Mayor City of Hampton

Address 200 Revolutionary Drive

Telephone Number 678-779-8730

Email atarpley@hamptonga.gov

Name of Contact Person Marci Fluellyn, Mayor City of Lovejoy

Address P.O. Box 220, Lovejoy, Georgia 30250

Telephone Number 770-471-2304

Email m_fluellyn@cityoflovejoy.com

Name of Contact Person Steve Morgan, City Administrator
Address 136 Keys Ferry Street, McDonough, Georgia 30253
Telephone Number 770-957-3915
Email smorgan@mcdonoughga.org

WE Whitley Engineering, Inc.

Hampton, GA
Whitley Engineering, Inc.

City of Stockbridge

Section 5 Capabilities
Whitley Engineering, Inc.
WE has a professional staff capable of providing the needed services to the City of Stockbridge to ensure
a successful delivery to your customers. Our Team continues to provide professional services for the
City McDonough, City of Lovejoy, and Peachtree City. And, we currently are providing Engineering
services to the City of Stockbridge. Our Team includes engineers/designers, Environmental Consultants,
Landscape Architect, Surveyor, LIDAR and Mapping, and other supporting staff.

Mark Whitley, as the owner of WE, will also be the Team leader. He understands as a local engineer
the importance of having successful deliverables. The Team is set to provide, but not limited to the
following scope of work.

• Civil Engineering and consultant services;
• preparation of plans;
• specifications and estimates of costs for construction projects;
• detailed studies on specific items;
• conducting investigations;
• preparation of reports;
• land surveying activities;
• traffic control recommendations;
• construction inspection;
• ability to work effectively with the City’s staff with respect to any of the civil engineering
services required by the City;
• ability to work effectively with the public and regulatory agencies;
• ability to function in a support role to the Community Development Department and other City
Departments as needed.

Our location, availability, and accessibility to the City will help us provide a successful project in a
timely manner while meeting the objectives and goals for the City of Stockbridge. Mark Whitley, as
Team Leader, is in the area and available for meetings even with little notice. Meetings can quickly be
held at the City Offices, on site or other areas associated with the project within minutes. As Team
Leader, the City is also communicating with the owner of the company, and Chief Engineer. WE believes
this allows us to provide a level of communication that cannot be provided by other firms.

MEET OUR TEAM

Our staff and Clients (Cities) have not changed in several years. We have provided these services for
Stockbridge since 2022, McDonough since 2005, Lovejoy since 2005, and Peachtree City since 2021.
Our staff has provided and continues to provide these services efficiently and effectively without issues.
Mark Whitley, as the owner of WE, will remain the Team leader and main contact for Stockbridge. The
following summarizes the company’s ongoing projects/contracts with Cities, and how the staff is
organized to serve the Cities.

WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.
Municipal Consulting:
Mark Whitley, PE – Team Leader, City Engineer, Construction Inspections, Erosion
Inspections, plan reviews, Municipal Consulting, NPDES
Forty (40) years of experience in the engineering field with extensive experience working with
Clayton County as County Engineer and other engineering positions. Serves as a Municipal
Consultant as City Engineer for several small cities including McDonough, Lovejoy, and
Stockbridge.

Christopher Mallory – Senior Engineer, Design, Construction Inspections, Erosion Inspections,
plan reviews, NPDES
Twelve (12) years of experience as a commercial and residential development designer. BS Degree
in Civil Engineering from Southern Polytechnic State University and a US Marine. GSWCC Level 2
Certified Plan Reviewer and previously with Planners and Engineers Collaborative in Marietta before
joining the staff of Whitley Engineering in early 2019.

Zach Whitley – Inspections, MS4, NPDES, Field Technician
Twelve (12) years of experience as a field technician, NPDES inspector, Code Enforcement Officer
and MS4 technician/data collector. Level IA and IB GSWCC Certified.

Thomas Fleming – Erosion Inspections, MS4, NPDES
Forty-seven (47) years of experience as a NPDES inspector and Stormwater Technician. Level IB
and II GSWCC Certified as well as GIS experience. His twenty-eight year career with USDA/NRCS
as a Conversationist and Environmental advisor. Previously worked with Clayton County as a Plan
Reviewer for Civil Plans and as Stormwater Engineer with the City of McDonough Stormwater
Department before joining our staff.

George Russell – Erosion Inspections
One (1) year of experience as a NPDES inspector with a Level IA and IB GSWCC Certification.

Josh Wall – Construction staking, mapping, Lidar (Drone)
Seventeen (17) years of experience working with construction staking and data collection, concept
design and Lidar (Drone) services.

Dawn Durham – Planning and Zoning
Thirty-one (31) years of extensive experience in P&Z related work. Past P&Z Director for Clayton
County and Pike County. Extensive work in drafting ordinances, code compliance, DCA/ARC related
items, COMP Plans and other related municipal administration issues.

Susan Crutchfield – Finance, Administration
Thirty-one (31) years of experience in administration. Extensive experience in customer service,
marketing manager, finance and other related administrative issues. Worked with private companies
as well as dedicating much of her time as volunteers for several associations.

Janet Whitley – Owner, President, Part-Time Administration.

WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.
SERVICES PROVIDED by Whitley Engineering Inc.

Professional Services - Municipal
➢ Project Management/Engineering/Construction Management,
➢ Civil Plan and Site Development Plan Review,
➢ SPLOST Management Services,
➢ Utility Design and Inspections,
➢ NPDES MS4 Stormwater Reporting and Services,
➢ Stormwater/Water Quality Studies Design,
➢ Stormwater/Water Quality Studies Review,
➢ Erosion Control Plan Review and Inspections,
➢ Site Development/Construction Inspections,
➢ Ordinance Review and Support,
➢ Grant Submittals and Administration,
➢ Prepare yearly LMIG for GDOT funding for Capital Improvements,
➢ Engineering Design for Stormwater and Capital Improvement Projects,
➢ Investigate Stormwater related complaints, and
➢ Investigate Erosion Control related complaints.

Design
➢ Civil Site Design
➢ Conceptual Layouts/Land Planning
➢ Stormwater Management Facilities
➢ On-site septic sewer systems
➢ Municipal/utility design
➢ Infrastructure design and improvements
➢ Plot plans

NPDES Services
➢ Design of Erosion, Sedimentation and Pollution Control Plan (Best Management
Practices-BMP’s)
➢ Notice of intent (NOI)
➢ Evaluate Impaired Stream Segments for NOI
➢ Stormwater monitoring, sampling, inspections
➢ Installation and maintenance of BMP’s
➢ Address site issues with local inspectors
➢ Notice of Termination (NOT)

MS4 Services
➢ Prepare Storm Water Management Program Annual MS4 Report
➢ Provide Storm Water inspections and sampling for MS4
WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.
➢ Collect Data for MS4 Reporting and Updating
➢ Update SWPP
➢ Prepare SQAP Reports

Project Engineering/Management
➢ Evaluation of Contracts
➢ Verify quantities and approve invoices
➢ Manage onsite operations
➢ Scheduling construction activities
➢ Coordinating with local inspectors
➢ Coordinating with contractors and subcontractors

Other Services
➢ Grant Writing
➢ Grant Administration
➢ Rezoning packages and representation
➢ Asphalt coring and reporting
➢ Ordinance updates
➢ Comprehensive Land Use Plan updates
➢ Erosion Control installation and maintenance
➢ Land Surveying (Subcontract)
➢ Site Development/Construction Services
➢ Environmental Assessments (Subcontract)
➢ Geotechnical Investigations (Subcontract)

WE Whitley Engineering, Inc.
Hampton, GA
WhitleyWhitley Engineering,
Engineering, Inc. Inc.

City of RFP ⎮ City Of Forest Park
Sockbridge

Section 6 Company Principles
Whitley Engineering, Inc.
FIRM’S STAFFING:

Whitley Engineering currently staffs qualified personnel that have both the experience and qualifications
needed to provide professional civil engineering services as well as other engineering related areas. WE
has been in business since October, 2000 and has provided engineering services during the 24 year period
for municipalities and private development projects.

STAFF
Mark G. Whitley, PE (Owner, Vice Pres.) – Professional / Principal Engineer
Janet Whitley, RN (Owner, Pres.) – Part time Administration
Christopher Mallory – Senior Engineer, Project Management
Zachary Whitley – Field Technician/MS4 Data Collection/NPDES
Thomas Fleming – Erosion Inspector/MS4 Inspector
George Russell – Erosion Inspector
Josh Wall – Surveying, Designer
Dawn Dunham – Planning & Zoning Administrator, Municipal
Susan Crutchfield – Finance, Administration, Municipal Administration

Mark Whitley, PE Janet Whitley
Principal Engineer Part-Time
Team Leader Administration
Project Engineer
Susan Crutchfield
Finance,
Zach Whitley Christopher Mallory Administration
Field Technician Senior Engineer
NPDES Services Project Engineer
Dawn Dunham
Thomas Fleming Planning & Zoning
Field Technician Administration
NPDES Services
Joshua Wall
Construction Staking,
George Russell Mapping, Lidar
Field Technician
NPDES Services

WE Whitley Engineering, Inc.

Hampton, GA
Whitley Engineering, Inc.
WORK EXPERIENCE AND QUALIFICATIONS
Mark G. Whitley, P.E. - Professional Engineer – 40 years of experience in the engineering field with
extensive experience working with Clayton County as County Engineer and other engineering positions.
Experience includes construction management/inspections for utility and road projects, solid waste
management, community development, NPDES management, storm water MS4 management, R/W and
road design, public works maintenance, and other related engineering items. He has assisted Clayton
County with developing subdivision and construction guidelines and specifications, updating
environmental ordinances and one of the co-authors of the Georgia Storm Water Manual/Bluebook. He
currently provides plan review services for local cities, MOA requirements for civil site plans,
detention/water quality and sediment ponds, erosion control / BMP’s, streets, drainage, storm drains,
sanitary sewer, domestic water and all aspects of development. He represents several cities as their LIA
(Local Issuing Authority) representative with the State. He is currently providing professional
engineering services for the Cities of McDonough, Lovejoy, Stockbridge, Lake City, and Morrow. He
assisted the City of McDonough with acquiring their Memorandum of Agreement (MOA) with the EPD
and provides supporting services for the MOA. He is a Registered Professional Engineer and has Level
IA, IB and II GSWCC Certifications as well as a Certified Solid Waste Manager.

Christopher Mallory, Senior Design Engineer – 12 years of experience as a commercial and residential
development designer. GSWCC Level 2 Certified Plan Reviewer with previously with Planners and
Engineers Collaborative in Marietta before joining the staff of Whitley Engineering in early 2019.

Zachary Whitley, Engineering Technician Part time – 12 years of experience as a field technician,
NPDES inspector, Code Enforcement Officer and MS4 technician/data collector. Level IA and IB
GSWCC Certified.

Thomas Fleming, Erosion/ NPDES Inspector/MS4 Program – 47 years of experience as a NPDES
inspector and Stormwater Management Technician. Level IB, II GSWCC Certified and CPESC
certified well as GIS experience. Previously worked with the City of McDonough Stormwater
Department before joining our staff.

George Russell, Erosion/ NPDES Inspector – 1 year of experience as a NPDES inspector with Level
IB, II GSWCC Certified.

Joshua Wall, Surveying and Design – 17 years of experience working with surveying and data
collection and engineering and surveying design.

Dawn Dunham – Planning and Zoning, Municipal Administration – 31 years of extensive experience
in Planning & Zoning related work. Past P&Z Director for Clayton County and Pike County. Extensive
work in drafting ordinances, code compliance, DCA/ARC related items, COMP Plans and other related
municipal administration issues.
Susan Crutchfield, Finance, Administration and Municipal Administration – 31 years of experience
in administration. Extensive experience in customer service, marketing manager, finance and other
related administrative issues. Worked with private companies as well as dedicating much of her time as
volunteers for several associations.

WE Whitley Engineering, Inc.

Hampton, GA
MARK G. WHITLEY, P.E.
PRINCIPAL ENGINEER / OWNER

SUMMARY OF EXPERIENCE EDUCATION
With over forty (40) years of experience in the engineering field, Mr. B. S. Civil Engineering, Auburn
Whitley has extensive experience working with the public sector from University
the city and local levels to the state level. He was the County Engineer
as well as Solid Waste Manager, Community Development Director, and
Transportation Engineer during his fifteen years with Clayton County. 38 Years Civil Engineering
His experience includes construction management / inspections for
utility and road projects, planning, site development design, solid waste LICENSES / CERTIFICATIONS
management, NPDES management, storm water MS4 management,
R/W and road design, public works maintenance, civil plan review, • Professional Civil Engineer,
construction development inspections and other related engineering Georgia
items. He assisted Clayton County with developing subdivision and
• Professional Civil Engineer,
construction guidelines and specifications, updating environmental
ordinances and one of the co-authors of the First Edition of the Georgia Alabama
Storm Water Manual/Bluebook. Mr. Whitley currently provides plan • GSWCC Level 1A Fundamentals
review services for several local cities, MOA requirements/compliance, • GSWCC Level 1B Certified
detention/water quality/run-off reduction, infrastructure planning and Inspector / Enforcement
site design, NPDES/erosion control reviews, sewer/water/utility review,
and other aspects of development. He represents several cities as their • GSWCC Level 2 Certified Plan
Local Issuing Authority (LIA) representative with the State. He also Reviewer / Design
provides professional engineering services for several cities. He assisted • Solid Waste Manager, GA
the City of McDonough and the City of Locust Grove with acquiring their • Stormwater Inspector, GA
Memorandum of Agreement (MOA) with the EPD and provided
supporting services for the MOA.
PROFESSIONAL AFFILIATION
Mr. Whitley is a family man who enjoys his grandkids and spending • American Society of Civil
Saturdays at the ballfields.
Engineers
PROJECTS
• VETERAN’S PARK – IMPROVEMENTS AND STREAM RESTORATION,
JUDY DRIVE OUTFALL SEWER, CHERRY STREET, FAIRVIEW ROAD,
DORIS DRIVE, CITY OF MCDONOUGH, GA
• LOVEJOY ROAD/HASTINGS BRIDGE ROAD IMPROVEMENTS, MAYOR’S
PARK PLANNING, DESIGN, CONSTRUCTION MANAGEMENT, CITY OF
LOVEJOY, GA
• OSWALT PARK PLANNING, DESIGN, PROJECT MANAGER, CITY OF
LAKE CITY
• LAKE HARBIN ROAD DESIGN AND CONSTRUCTION MANAGEMENT,
MORROW, GA
• PIKE COUNTY INDUSTRIAL PARK – HIGHWAY 41, PIKE CO., GA
• PIKE COUNTY BUSINESS PARK – IDA LOT EVALUATIONS, PIKE CO., GA
CHRISTOPHER MALLORY
SENIOR ENGINEER / PROJECT MANAGER

SUMMARY OF EXPERIENCE EDUCATION
Mr. Mallory has over twelve (12) years of Civil Engineering experience. B. S. Civil Engineering,
Since 2019, he has been the Senior Project Engineer for Whitley Southern Polytechnic State
Engineering. Mr. Mallory has done Civil Design projects for residential, University
commercial, and municipal infrastructure projects.
Pure Mathematics, Hawaii
Prior to joining the Whitley Engineering staff, Mr. Mallory was Project Pacific University
Engineer for Planners and Engineers Collaborative in Peachtree AA, Gordon State College
Corners and Marietta for five years. He worked for Engineering
Technician for Cardno ATC for a year after being honorably discharged Fire Direction Corporal, United
from United States Marine Corps as a Fire Direction Corporal.
States Marine Corps

PROJECTS 12 Years of Civil Engineering
• OVERLOOK AT HUNTCREST APARTMENTS, SUWANEE, GA
• WALKER COMMONS SUBDIVISION, LOVEJOY, GA
• TRUE LIGHT BAPTIST CHURCH, MCDONOUGH, GA LICENSES / CERTIFICATIONS
• FIRST CHOICE AUTO CARE SEWER OUTFALL, HAMPTON, GA
• GSWCC Level 1A Fundamentals
• CHURCH STREET ROAD WIDENING PROJECT, CITY OF LOVEJOY
• GSWCC Level 2 Certified Plan
• ACCESSORY AERO GROUP/PIKE BUSINESS PARK
Reviewer / Design
• PIKE COUNTY INDUSTRIAL PARK (IDA) LOT EVALUATIONS,
ZEBULON, GA
• SYDNEY LEE INDUSTRIAL SITE/PIKE COUNTY BUSINESS PARK
• LOVEJOY MAYOR’S PARK, CITY OF LOVEJOY, GA
• ROBERT’S QUARTER ROAD, CONCEPT PLAN, PIKE COUNTY
• OSWALT TRAILS, CITY PARK, CITY OF LAKE CITY
ZACHARY WHITLEY
FIELD TECHNICIAN / MS4 DATA
INSPECTOR / NPDES

SUMMARY OF EXPERIENCE EDUCATION
Mr. Whitley has over fifteen (15) years of Construction experience and AA, Gordon State College
twelve (12) years of experience as a field technician, NPDES inspector,
Code Enforcement Officer and MS4 technician / data collector. Since 15+ Years Construction
2012, he has been with Whitley Engineering. Mr. Whitley is level 1A
and 1B Certified with GSWCC.

Prior to joining the Whitley Engineering staff, Mr. Mallory was Project LICENSES / CERTIFICATIONS
Engineer for Planners and Engineers Collaborative in Peachtree
Corners and Marietta for five years. He worked for Engineering • GSWCC Level 1A Fundamentals
Technician for Cardno ATC for a year after being honorably discharged • GSWCC Level 1B Certified
from United States Marine Corps as a Fire Direction Corporal.
Inspector / Enforcement

PROJECTS
• CITY OF LOVEJOY EROSION CONTROL INSPECTIONS
• LOVEJOY MAYOR’S PARK, CITY OF LOVEJOY, GA
• CITY OF LOCUST GROVE EROSION CONTROL INSPECTIONS
• CITY OF MCDONOUGH DORIS DRIVE CONSTRUCTION
INSPECTIONS
THOMAS FLEMING
FIELD TECHNICIAN / EROSION
INSPECTOR AND ENFORCEMENT

SUMMARY OF EXPERIENCE EDUCATION
Mr. Fleming has over forty-seven (47) years of extensive experience in BS Agriculture, University of
Soil and Erosion Control plan review, planning, solid waste Georgia
management, NPDES management, storm water inspections, and MS4 Draftsman, MK Mechanical
management. He has been associated with many projects in the Metro
Atlanta area involving land development, project management, Contractors
enforcement and plan reviews. Officers Candidate School,
United States Army
Prior to joining the Whitley Engineering staff, Tom had a 28 year career
with USDA/NRCS as a conservationist/environmental advisor. He also 47+ Years Plan Reviews, Erosion
worked for the City of McDonough in the Stormwater Department for
seven (7) years and with the Clayton County Land Development & Sediment Control, Design &
Department for eleven (11) years. Conservation Planning

PROJECTS
LICENSES / CERTIFICATIONS
• JUDY DRIVE, CITY OF MCDONOUGH
• PEACHTREE CITY NPDES INSPECTIONS • GSWCC Level 1A Fundamentals
• CITY OF MCDONOUGH NPDES INSPECTIONS • GSWCC Level 1B Certified
• CITY OF LOVEJOY NPDES INSPECTIONS Inspector / Enforcement
• GSWCC Level 2 Certified Plan
Reviewer
• GSWCC Level 1A Trainer
• CPESC – Certified Professional
E&S Control
GEORGE RUSSELL
FIELD TECHNICIAN / EROSION
INSPECTOR AND ENFORCEMENT

SUMMARY OF EXPERIENCE EDUCATION
Mr. Russell has grown up in the construction industry. He has over a High School Diploma
year of experience NPDES erosion control inspections. He joined the
Whitley Engineering staff after graduation from High School. 1 year Erosion & Sediment
Control

PROJECTS
LICENSES / CERTIFICATIONS
• CITY OF LOVEJOY NPDES INSPECTIONS
• PEACHTREE CITY NPDES INSPECTIONS • GSWCC Level 1A Fundamentals
• CITY OF MCDONOUGH NPDES INSPECTIONS • GSWCC Level 1B Certified
• CITY OF STOCKBRIDGE Inspector / Enforcement
JOSHUA WALL
CONSTRUCTION STAKING, MAPPING,
LIDAR(DRONE)

SUMMARY OF EXPERIENCE EDUCATION
Mr. Wall has been with Whitley Engineering since 2016. He handles all BS Agriculture, University of
construction staking, Lidar/mapping, concept designs, and drafting. He Georgia
has extensive training in construction staking, GPS, GIS, ALTA Surveys, Draftsman, MK Mechanical
Property Boundary line computations, Trimble and Leica RTK, Drafting
and CAD. He has worked with execution of boundary, topographic, Contractors
street-scape, sewer and roadway surveys; 3D laser scanning, Carlson Officers Candidate School,
SurvCE data collection, Leica manual and robotic instruments; and United States Army
utilization of Trimble GPS systems to determine project datum
17+ Years Surveying, CAD,
Prior to joining the staff at Whitley Engineering, Mr. Wall worked in the
field for over sixteen (16) years (five as Crew Chief) with Jacobs Construction Staking, Mapping
Engineering and Point to Point Land Surveyors. and Lidar

PROJECTS LICENSES / CERTIFICATIONS
• PIKE COUNTY MCKINLEY ROAD • Leica System 1200 Real Time
• CITY OF LOVEJOY MAYOR’S PARK Kinematic GPS
• GODBY PARK • GIS
• NEWNAN FIRST RETAIL • Terramodel CAD
• CHATHAM TOWNHOMES
• ATLANTA SOUTH RV PARK
• WALKER COMMONS
• GATES @ HASTINGS
DAWN DUNHAM
PLANNING & ZONING, MUNICIPAL
ADMINISTRATOR

SUMMARY OF EXPERIENCE EDUCATION
Mrs. Dunham has over thirty-one years of extensive experience in High School Diploma
Planning and Zoning related work. Past Planning and Zoning Director for
Clayton County and Pike County. She has extensive work in drafting 31+ Years Planning & Zoning
ordinances, code compliance, DCA/ARC related items, COMP Plans and
other related municipal administration issues. Administration

PROJECTS
• CITY ORDINANCES
• CITY ZONING
• COUNTY ORDINANCES
• COUNTY ZONING
SUSAN CRUTCHFIELD
FINANCE, ADMINISTRATOR, MUNICIPAL
ADMINISTRATOR

SUMMARY OF EXPERIENCE EDUCATION
Ms. Crutchfield has over thirty-eight (38) years of experience in BA, Communications, University
administrative, customer service and management. For the past five (5) of Georgia
years, she has provided financial oversight, billing, accounts receivables
and reporting as well as handling customer service, meeting
coordination and other administrative duties for Whitley Engineering. 38+ Years Experience in
In addition to working with Whitley Engineering, Susan runs her own Administration, Customer
administrative company for various other small corporations, non- Service, and Management
profits and associations.

In her prior work experience, Susan worked in both the public and
private sector as well as the non-profit arena. She has written grants,
developed Leadership Programs, managed a staff of thirty-two (32)
customer service representatives for a large cable company and
managed a Small Business Development Center for a Chamber of
Commerce.

PROJECTS
• CITY PERMITTING
• CITY ZONING
• GSWCC REPORTING
WhitleyWhitley Engineering,
Engineering, Inc. Inc.

City of RFP ⎮ City Of Forest Park
Sockbridge

Part 2 – Technical
Proposal
Whitley Engineering, Inc.

TECHNICAL PROPOSAL

PROJECT PLAN

Whitley Engineering currently provides Municipal Professional City Engineer Services. WE has been
providing these services since September 2022 initially through SafeBuilt and currently through Whitley
Engineering, Inc. During this time, we have worked extensively with the staff, developers, contractors,
and engineers. We have utilized and become very knowledgeable of the City’s ordinances, procedures,
and policies. Therefore, we believe that the system that is currently in place has been working well, and
we do not propose to change it if we are able to continue to provide these services. The following items
are how WE will continue to perform the scope of work for City Engineering Services.

METHODOLOGY TO COMPLETE SCOPE OF WORK

Proposed methodology to complete and manage the typical scope of work / main tasks associated
with current services provided to the City are as follows, however additional items are requested by the
Community Development Department, City Administrator, Code Enforcement or other Staff as part of
our services.

Civil Site Development Plan Reviews and Stormwater Studies – Approximately 20 per month. WE
is emailed the plans for review. Typical review does not exceed 10 business days. Expedited reviews
requested by the City Staff is generally completed the day of the request or the very next day. A list of
deficient items is sent in a report to the Community Development Department.

Other reviews such as Erosion Control Plans where NPDES review from GSWCC is not required,
Infrastructure projects, traffic studies, DRI reports and other related items from the Community
Development Department. Plans and requests are emailed to WE. Typical review does not exceed 10
business days. Expedited reviews requested by the City Staff are generally completed the day of the
request of the very next day.

Site Development Construction Inspections – Inspections are generally emailed to WE by the City
Staff or the engineer/contractor may call WE directly with the request. There are typically 20
construction related inspections each month. Inspections are generally conducted the same day or very
next day. An inspection report is completed and emailed to the Community Development Department.

Erosion Control Site Inspections – The WE staff is scheduled to inspect all projects once a week that
have Land Disturbance Permits. There are over 300 inspections conducted per month. Those inspections
are scheduled by WE and are performed throughout each week. Inspection reports are completed and
emailed to the owner/contractor when the site is found not to be compliant. The inspection may be for a
weekly inspection, warning or Notice of Violation. If the owner/contractor does not address the issues
WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.
within a specified time, then WE may request that Code Enforcement issue a Stop Work Order or
Citation.

Field Punch List for Subdivision dedication to the City – There are approximately 2 subdivision or
similar project punch list that are provided each month. The request comes from the Community
Development Department. The field list is generally completed within 5 business days and a report is
emailed to the Community Development Department.

Final Plats, Preliminary Plats, Concept Drawings, As-Built drawings and other related plats and
documents – Request is emailed to WE for review. Review is generally completed within 10 business
days. Expedited reviews ,if requested, are complete that day or the very next day. Typically about 12 of
these requests are made monthly. Comments are provided in a report to the Community Development
Department.

Meetings for pre-application of LDP submittal, Pre-construction meetings, Project progress meetings
and other Staff requested meetings are conducted at City Hall, Community Development office, on site,
or Team meetings. Meetings are typically about 10 per month. WE attends meetings per the City’s
request, and provides insight and recommendations as associated with City Engineering related issues.

Drainage and/or Erosion Control related complaints. Complaints are emailed or called in directly to
WE. There are approximately 10 complaints per month. WE will investigate the complaint and
sometimes inspect sites with other staff members or the Code Enforcement Officer. Complaints are
investigated typically within 48 hours and a report is sent to the Community Development Department.

GSWCC supporting documentation is requested monthly by the Community Development
Department. Our staff provides the City the number of plan reviews, types of plan reviews, erosion
inspections, complaints, Notice of Violations, Warnings, Citations, Stop Work Orders and other related
information to assist the City with preparing monthly progress reports.

Public Involvement is typically initiated by Community Development Department. However, WE does
work directly with developers, engineers, contractors and the general public. This is due to our
involvement with inspecting construction sites, reviewing construction plans for LDP, inspecting erosion
control BMP’s, and addressing complaints. Communication may be directly on site, emails, phone calls
or other meetings through the City. These activities are daily.

WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.
VENDOR’S UNDERSTANDING OF SCOPE OF SERVICES

Whitley Engineering clearly understands the Vendor’s Understanding of the Scope of Services.
WE has been providing these services for 20 months. As summarized in several places in this proposal
and as the methodology previously discussed in this Project Plan, WE has demonstrated our experience
with providing these services and how we have addressed them the past 20 months. WE does not identify
any gaps with the scope of services requested by the City.

ASSUMPTIONS

Assumptions relating to the responsibilities of the consultant would mainly involve the knowledge,
experience, communication skills and other related characteristics of the consultant in respect to working
with the City Staff as well as developers, engineers, contractors, and the general public. The consultant
must depend on the City to provide ample information concerning the projects as well as the City staff
also having sufficient knowledge and experience to work with the consultant. Communication is key to
all parties involved to assure that tasks are completed within specified time set by the City Staff.

WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.
TIMELINE

The following Timeline is provided for completing the main tasks associated with these services.

ITEM TIMELINE
Plan review of Civil Construction Plans for LDP 10 business days
Review of Hydrology/Stormwater Reports for LDP 10 business days
Review of Traffic Studies, DRI Reports 10 business days
Review of Erosion Control Plans for projects not
10 business days
requiring GSWCC approval
Review of concept drawings, Final Plats, Prelminary
5 business days
Plats, Combination Plats
Expedited reviews as requested by City Staff Same day or next business day
Each active project a minimum of once
Erosion Control Inspections and reports
per week
Generally, as erosion control inspections
Site Construction Inspections and reports are being conducted and specific
inspections as requested by the contractor.
GSWCC supporting documentation for City Reports Once monthly (by the 5th of the month).
Field Punch list for Subdivisions and other construction
End of Project as requested.
projects
As requested and done the same day or
Drainage or Erosion control complaints.
next business day.
Meetings requested by city staff, developers, engineers, Attend meetings the same day, next
contractors and public. business day or as scheduled.
Emergency Related issues as requested by city staff Immediate response to emergency issues

WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.
DETAILED BREAKDOWN AND DESCRIPTION OF STEPS

A detailed breakdown and description of the specific steps and services is as follows.

Plan Reviews – receive notification of plans to be reviewed, complete review, provide comments in a
report or approval of plans.
Concept plans, Final Plat, Preliminary Plat, Combination Plats – receive notification of plans or
plats, complete review, and provide comments in a report or approval of the plan or plat.
Stormwater reports, DRI’s, Traffic Studies - receive notification of the Study, complete review, and
provide comments ins a report or approval of the Study.
Erosion Control Inspections – Conduct an inspection once a week for active projects, provide weekly
summary reports for inspections and individual site reports for any deficiencies.
Construction Site Inspections – Receive notification from the City, developer, or contractor. Complete
the inspection, provide a report to the City summarizing the inspection.
Erosion and Drainage Complaints – Receive notification from the City, investigate the complaint, and
provide a written report to the City. Notify Code Enforcement if needed.
Monthly reports for GSWCC – Document items needed for the monthly report daily for inspections,
plan reviews, warnings, Notice of Violations, Stop Work Orders, Citations. Provide a monthly summary
of these items to the City to complete the GSWCC report.
Attend Meetings – Notification from the City Staff, developers, contractors or general public. Set
meeting time and attend meeting. Provide recommendations per the meeting subject and submit a report
if needed.

The final product is generally the submittal of a Report (standard city form, standard monthly GSWCC
report form) that is provided to the City after plan reviews, inspections, complaints, plat reviews and
other City requested tasks. Plan reviews have generally been reviewed through PDF files, however the
City has been considering using other software such as Blue Beam and SAGES. We would suggest the
use of SAGES which would be consistent with other local municipalities and with Henry County.

WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.
PROJECT TEAM

The Project Team is detailed the experience and staff capabilities sections. Whitley Engineering has
been providing these services to the City since September of 2022. Our staff has not changed during that
time, and WE has been able to provide these services without any delays or issues. Our experience and
knowledge of these services has been displayed in our work over the past 20 months. We have excellent
relationships with the city staff, developers and contractors. We are familiar with ongoing construction
sites, City Ordinances/policies/procedures and permitting. WE has a long history and relationship with
GDOT, Henry County, GSWCC, EPD and other local municipalities and organizations. Our staff is led
by the owner, Mark Whitley. Mr. Whitley has nearly 40 years of experience as a County/City Engineer
working with a municipality or as a consultant to municipalities. Mr. Whitley will remain the project
manager as the services continue to be provided by WE. The staff is supported by Christopher Mallory,
Senior Engineer, and other site inspectors, technicians and administrative assistance as needed. A
biography and resume of our staff has been provided in the staff capabilities and experience sections.

Mark G. Whitley, P.E. - Professional Engineer – 40 years of experience in the engineering field with
extensive experience working with Clayton County as County Engineer and other engineering positions.
Experience includes construction management/inspections for utility and road projects, solid waste
management, community development, NPDES management, storm water MS4 management, R/W and
road design, public works maintenance, and other related engineering items. He has assisted Clayton
County with developing subdivision and construction guidelines and specifications, updating
environmental ordinances and one of the co-authors of the Georgia Storm Water Manual/Bluebook. He
currently provides plan review services for local cities, MOA requirements for civil site plans,
detention/water quality and sediment ponds, erosion control / BMP’s, streets, drainage, storm drains,
sanitary sewer, domestic water and all aspects of development. He represents several cities as their LIA
(Local Issuing Authority) representative with the State. He is currently providing professional
engineering services for the Cities of McDonough, Lovejoy, Stockbridge, Lake City, and Morrow. He
assisted the City of McDonough with acquiring their Memorandum of Agreement (MOA) with the EPD
and provides supporting services for the MOA. He is a Registered Professional Engineer and has Level
IA, IB and II GSWCC Certifications as well as a Certified Solid Waste Manager.

Christopher Mallory, Senior Design Engineer – 12 years of experience as a commercial and residential
development designer. GSWCC Level 2 Certified Plan Reviewer with previously with Planners and
Engineers Collaborative in Marietta before joining the staff of Whitley Engineering in early 2019.

Zachary Whitley, Engineering Technician Part time – 12 years of experience as a field technician,
NPDES inspector, Code Enforcement Officer and MS4 technician/data collector. Level IA and IB
GSWCC Certified.

Thomas Fleming, Erosion/ NPDES Inspector/MS4 Program – 47 years of experience as a NPDES
inspector and Stormwater Management Technician. Level IB, II GSWCC Certified and CPESC
certified well as GIS experience. Previously worked with the City of McDonough Stormwater
Department before joining our staff.

WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.
George Russell, Erosion/ NPDES Inspector – 1 year of experience as a NPDES inspector with Level
IB, II GSWCC Certified.

Joshua Wall, Construction staking, mapping, Lidar (Drone) – 17 years of experience working with
surveying and data collection and engineering and surveying design.

Dawn Dunham, Planning and Zoning, Municipal Administration – 31 years of extensive experience in
Planning & Zoning related work. Past P&Z Director for Clayton County and Pike County. Extensive
work in drafting ordinances, code compliance, DCA/ARC related items, COMP Plans and other related
municipal administration issues.

Susan Crutchfield, Finance, Administration and Municipal Administration – 31 years of experience in
administration. Extensive experience in customer service, marketing manager, finance and other related
administrative issues. Worked with private companies as well as dedicating much of her time as
volunteers for several associations.

WE Whitley Engineering, Inc.
Hampton, GA
WhitleyWhitley Engineering,
Engineering, Inc. Inc.

City of RFP ⎮ City Of Forest Park
Sockbridge

Part 3 – Cost Proposal
Whitley Engineering, Inc.
Cost Proposal

As requested in the RFP, the Whitley Cost proposal is in a separate sealed envelope that is
marked Whitley Engineering Cost Proposal. It is not included in the Technical Proposal

WE Whitley Engineering, Inc.
Hampton, GA
Whitley Engineering, Inc.

City of Stockbridge

Part 4 – Required Forms
& Documents
LEGAL AND CHARACTER QUALIFICATIONS

Convictions: Has the Proposer (including parent corporation, if applicable) or any principal ever been convicted
in a criminal proceeding (felonies or misdemeanors) in which any of the following offenses were charged?
Y N
a Fraud X
b Embezzlement X
c Tax Evasion X
d Bribery
e Extortion X
f Jury Tampering
g Anti-Trust Violations X
h Obstruction of justice (or any other misconduct affecting public or judicial officers’ performance of
their official duties X
i False/misleading advertising
j Perjury X
k Conspiracy to commit any of the foregoing offenses X

Civil Proceedings: Has the Proposer or any principal ever been a party, or is now a party, to civil proceeding
in which it was held liable for any of the following?
Y N
a Unfair/anti-competitive business practices X
b Consumer fraud/misrepresentation X
c Violations of securities laws (state and federal) X
d False/misleading advertising X
e Violation of local government ordinance X

License Revocation:
Y N
Has the Proposer or any principal ever had a business license revoked, suspended, or the renewal
thereof denied, or is a party to such a proceeding that may result in same? X

Responses: If "yes" is the response to any of the foregoing, provide Information such as date, court, sentence,
fine, location, and all other specifics for each "yes" response.

Principals: The full names and addresses of persons or parties interested in the foregoing Proposal, as
principals, are as follows:

NAME ADDRESS
Mark Whitley, Whitley Engineering, Inc. - P. O. Box 893, Hampton, Ga. 30228

RFP 2024-0001 General Engineering Services pg. 20
Janet Whitley, Whitley Engineering, Inc. - P. O. Box 893, Hampton, Ga. 30228

References: The Proposer lists below work he has done of similar nature as this solicitation, as references that will afford
the City opportunity to judge as to experience, skill, business standing, and financial ability.

CONTACT PHONE

PERSON TITLE NUMBER/EMAIL
Ann Tarpley Mayor of City of Hampton 678-779-8730 / atarpley@hamptonga.gov
Steve Morgan City Administrator
770-957-3915 / smorgan@mcdonoughga.org
Marci Fluellyn Mayor of City of Lovejoy
770-471-2304 / m_fluellyn@cityoflovejoy.com

RFP 2024-0001 General Engineering Services pg. 21
STATEMENT OF INSURANCE COVERAGE

This is to certify that
Oakbridge Insurance Agency, LLC.
(Insurance Company)

of Macon, Ga. 31208 P. O. Box 4803
(City/State) (Insurance Co. Address)

Has issued policies of insurance, as identified by a policy number to the insured name below, and that such policies are
in full effect now. Furthermore, this is to certify that these policies meet the requirements described in the General
Conditions of this project; and it is agreed that the insurer will endeavor, if allowed by the policy, to provide the Owner
thirty (30) calendar days’ notice of nonrenewal, cancellation, or termination of the coverage. Such notice shall be delivered
to:

The City of Stockbridge, Georgia, Purchasing Manager, 4640 North Henry Boulevard, Stockbridge Georgia 30281.

It is further agreed that The City of Stockbridge, Georgia shall be named as an additional insured on the Contractors’
policy.

1. Insured: Whitley Engineering, Inc.

2. Project Name:
City of Stockbridge General Engineering Services

DATE: 04/02/2024 Oakbridge Insurance Agency, LLC
(INSURANCE COMPANY)

ISSUED AT:
Karl Thomason (see Certificate of Liability attached)
(AUTHORIZED REPRESENTATIVE)

ADDRESS: P. O. Box 4803

Macon, GA 30228

RFP 2024-0001 General Engineering Services pg. 22
CONTRACTOR INFORMATION FORM
(This form must be completed and returned with your response)

RFP Number: 2024-001

Full Company Legal Name: Whitley Engineering, Inc.

Street Address: 516 Grifiin Street

City, State, Zip Code: Zebulon, GA. 30295

Contact Name for Solicitation: Mark Whitley Title: Owner / Engineer
Telephone: (770
) - 946-0256 Fax: ( ) E-mail: mark@whitleyeng.com

Company Web Site: www.whitleyeng.com State of Incorporation: GA

Taxpayer ID Number: 58-2575253 Duns #: 11-172-1348

Check one of the following: X Independently owned and operated: An Affiliate or Division
of:
Company Name:
Address:

RFP 2024-0001 General Engineering Services pg. 23
JOINT VENTURE AFFIDAVIT
(This form must be completed and returned with your response)

Primary Vendor Name: ￼ Whitley Engineering, Inc.

If this will not be a joint venture, check this box: ￼ x

State of: Georgia
Henry
County of:

We, the undersigned, being duly sworn according to law, upon our respective oaths depose and
say that:

1. The following named contractors/companies have entered into a joint venture for the purpose
of carrying out all the provisions of the Contract for the above-named solicitation:
Joint Venture Company “A”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other
Joint Venture Company “B”

Company Name Federal ID No.
Address:
City: State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other

2. The contractors/companies, under whose names we have affixed our respective signatures, have
duly authorized and empowered us to execute this Joint Venture Statement in the name of and
on behalf of such contractors for the purpose hereinbefore stated.

Under the provision of such Joint Venture, the assets of each of the contractors named in
Paragraph 1 hereof, and in case any contractor so named above is in partnership, the assets of
the individual members of such partnership, will be available for the performance of such Joint
Venture and liable therefore and for all obligations incurred in connection therewith.

RFP 2024-0001 General Engineering Services pg. 24
JOINT VENTURE AFFIDAVIT
(This form must be completed and returned with your response)

Primary Vendor Name: ￼

If this will not be a joint venture, check this box: ￼
RFP Name: ￼
RFP Number: ￼

State of:

County of:

We, the undersigned, being duly sworn according to law, upon our respective oaths depose and say that:

1. The following named contractors/companies have entered a joint venture for the purpose of carrying out
all the provisions of the Contract for the above-named solicitation:
Joint Venture Company “A”

Company Name Federal ID No.
Address:
City: ￼ State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other
Joint Venture Company “B”

Company Name Federal ID No.
Address:
City: ￼ State: Zip:
Check all that apply:
⁮ Sole Proprietorship
⁮ Partnership
⁮ Corporation
⁮ N/A, other

2. The contractors/companies, under whose names we have affixed our respective signatures, have duly
authorized and empowered us to execute this Joint Venture Statement in the name of and on behalf of
such contractors for the purpose hereinbefore stated.

Under the provision of such Joint Venture, the assets of each of the contractors named in Paragraph 1
hereof, and in case any contractor so named above is in partnership, the assets of the individual members
of such partnership, will be available for the performance of such Joint Venture and liable therefore and
for all obligations incurred in connection therewith.

RFP 2024-0001 General Engineering Services pg. 25
JOINT VENTURE AFFIDAVIT

This Joint Venture Statement is executed so that the named contractors/companies, as one organization,
may under such joint venture, bid upon said contract, and be awarded the contract if they should become
the successful bidder therefore, any bid, bond and agreement relating to joint venture and every contractor
name herein, severally, and jointly. Simultaneous with the execution of the contract, the contractors
entering this joint venture shall designate and appoint a project manager to act as their true and lawful
agent with full power and authority to do and perform all acts or things necessary to carry out the work
set forth in said contract.

The Joint Venture shall be known as:

Principal Office Address:

City: ￼ State: Zip:

Telephone: ( ) Fax: (

3. On a separate sheet provide the following information and reference the section number:

A. Describe the capital contributions by each joint venture and accounting, therefore.

B. Describe the financial controls of the joint venture. Will a separate cost center be established?
• Will joint venture company responsible for keeping the books?
• How will the expenses be reimbursed?
• What is the authority of each joint venture company to commit or obligate the other? ￼

C. Describe any ownership, options for ownership, or loans between the joint ventures. Identify terms
thereof.

D. Describe the estimated contract cash flow for each joint venture company. ￼

E. How and by whom will the on-site work be supervised?

F. How and by whom will the administrative office be supervised?

G. Which joint venture company will be responsible for material purchases including the estimated cost
thereof?
• How will the purchases be financed?

• H. Which joint venture company will provide equipment? What is the estimated cost thereof?

• How will the equipment be financed?

I. Describe the experience and business qualifications of each joint venture company.

J. Submit a copy of all joint venture agreements and evidence of authority to do business in the State of
Georgia as well as locally, to include all necessary business licenses.

RFP 2024-0001 General Engineering Services pg. 26
JOINT VENTURE AFFIDAVIT

In connection with any work that these firms, as a joint venture, might be authorized to perform in connection
with the above captioned contract, we each do hereby authorize representatives of the City, Department of
Procurement Services, to examine, from time to time, the books, records and files to the extent that such relate
to this solicitation.

We bind the contractors for whom we respectively execute this Joint Venture Statement in firm agreement
with the City, that each of the representations herein set forth is true.

Subscribed and sworn before me.

this day of 2024.

Name of Contractor/Company A

My commission expires: By: (L.S.) ￼

Notary Public Print Name

Subscribed and sworn before me

this day of 20

Name of Contractor/Company B

My commission expires: By: (L.S.) ￼

Notary Public Print Name

RFP 2024-0001 General Engineering Services pg. 27
PRIMARY CONTRACTOR / SUBCONTRACTOR UTILIZATION
(This form must be completed and returned with your response)

RFP Number: ￼ 2024-0001

Primary Vendor Name: ￼ Whitley Engineering, Inc.
If subcontractors will not be used check this box: ￼ X

List all subcontractors to be used during the performance of this contract. Submit additional forms if
needed.

Company Name: ￼
Street Address: ￼
City, State, Zip: ￼
Telephone: ( ) Fax: ￼( )
Primary Contact: ￼
E-mail Address: ￼
Services to be provided: ￼

Company Name: ￼
Street Address: ￼
City, State, Zip: ￼
Telephone: ￼( ) Fax: ( )
Primary Contact: ￼
E-mail Address: ￼
Services to be provided: ￼

Company Name: ￼
Street Address: ￼
City, State, Zip: ￼
Telephone: ￼( ) Fax: ( )
Primary Contact: ￼
E-mail Address: ￼
Services to be provided: ￼

RFP 2024-0001 General Engineering Services pg. 28
Does not apply

Subcontractor Affidavit of Co m pl i a n c e under O.C.G.A. § 13-10-91(b) (3)
By executing this affidavit, the undersigned subcontractor verifies its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged
in the physical performance of services under a contract with _______________ (name of
contractor) on behalf of the City has registered with, is authorized to use and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement program, in
accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
Furthermore, the undersigned subcontractor will continue to use the federal work authorization
program throughout the contract period and the undersigned subcontractor will contract for the
physical performance of services in satisfaction of such contract only with sub-subcontractors who
present an affidavit to the subcontractor with the information required by O.C.G.A.§ 13-10-91(b).
Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a
sub-subcontractor to the contractor within five business days of receipt. If the undersigned
subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted
with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the
contractor. Subcontractor hereby attests that its federal work authorization user identification number
and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Entity

I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on , 2024

in ￼ (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn Before Me
On This The ________ Day Of , 2024.

Notary Public
My Commission Expires: ￼

RFP 2024-0001 General Engineering Services pg. 30
Local and Locally Owned Business Form
(This form must be completed and returned with your response)
To encourage and promote local and locally owned businesses with contracting opportunities with
the City of Stockbridge, formal solicitation processes may give preference to proposals and bids
from local and locally owned businesses based on the following:

A business shall comply with all the following to be designated a Local Business:
a) The business shall have an office with at least one (1) employee within the City of
Stockbridge.
b) The business shall not be delinquent with any payments to the City; and
c) The business shall hold a valid City of Stockbridge business license.

A business shall comply with both of the following to be designated a Locally Owned
Business:
a) The business shall meet the requirements for a local business designation; and
b) At least fifty percent (50%) of the business’ owners live in the City of Stockbridge.

Certification
Local and Locally Owned businesses that wish to receive preferential consideration shall submit a
copy of a valid Occupational Tax Registration Certificate(s) issued by the City of Stockbridge to
certify qualification for the preference as part of each proposal or response.

Procedures for local and locally owned preference
Request for Proposals (RFP) – If a local and locally owned business meets the quality standards
established for the RFP process, the local business shall be awarded two (2) additional percentage
points in the total evaluation; the locally owned business shall be awarded six (6) additional
percentage points in the total evaluation. The evaluation and scoring of all proposals shall be
conducted in accordance with departmental procedures issued by the Chief Financial Officer or
his/her designee.

To qualify, you must submit with your proposal a copy of your Occupational Tax Registration
Certificate.

Company Name: Whitley Engineering, Inc.

Company Qualifies for Local Business Preference: Yes No X

Company Qualifies for Locally Owned Business Preference: Yes No X

Occupational Tax Registration Certificate issued by: City of Zebulon - License #18588

City: Zebulon

RFP 2024-0001 General Engineering Services pg. 33
Whitley Engineering, Inc.

COST PROPOSAL
• Serve as the City’s Engineer.
• Review civil plans and specifications for construction projects varying in complexity, for
a portion or the entire project.
• Interpret Engineering Codes.
• Civil Plan and Site Development Review.
• Erosion and Sedimentation Control Plan Review.
• Stormwater/Hydrology Review including WQ/Runoff Reduction.
• Traffic and Transportation Studies/Report Review.
• Site Development Construction Inspections.
• Provide erosion inspections for compliance with NPDES requirements.
• Provide reporting information for monthly and semiannual reports to GSWCC.
• Ordinance Review and Support for City Staff.
• Investigate stormwater-related issues/complaints. $5,000.00 per
• Investigate Erosion Control related issues/complaints and advise City for Enforcement month
Actions
• Attend meetings as required by City Staff.
• Meet with Developers/Contractors on site as requested.
• Respond to Engineers/Owners involving plan reviews.
• Respond to Contractors involving site inspections.
• Review subdivision/Final Plats.
• Review concept plans for proposed new development projects.
• Provide a field punch list for developers for completion of developments.
• Review As-builts and Pond Certifications.
• Preparation and submittal of reports and special studies.
• Final Granting Authority of Land Disturbance Permits (LDPs).
• Review Subdivision Plats and grant final approval.
• Review of submitted preliminary plans and cost estimates, necessary fieldwork, drafting,
design, surveying, technical assistance, construction inspection, and project management.
• Preparation of specialized engineering studies on a variety of subjects including, but not
limited to drainage studies, and construction feasibility studies.
• Review Permit Applications for public water main and sanitary sewer construction,
respectively.
• Enforce all applicable erosion control codes, issue stop work orders, and investigate
complaints concerning storm water, run-off, and other erosion-related issues.
• Review applications for construction or alteration of Waters of the State and wetlands,
respectively.
• Coordinate, facilitate, and/or attend project-related meetings, such as pre-application,
preconstruction, and project progress meetings.
• Review and approval of material submittals, daily construction observation and
documentation, coordinating builder's work review, and preparation of Engineer's
Certificates.
• Assists other City Departments and divisions with various tasks relating to various
Engineering codes including but not limited to investigations, attending meeting
meetings, and conferring with staff.

WE Whitley Engineering, Inc.

Hampton, GA
Whitley Engineering, Inc.

Additional services if requested by the City will be billed hourly:

Professional Engineer $120 per hour
Engineer Design $100 per hour
Construction Staking / Lidar $100 per hour
Field Technician/NPDES/Inspections $60 per hour
Office Administration $50 per hour

KICKOFF MEETING:
WE is currently providing these services to the City. A Kickoff Meeting may not be needed. However,
should the City Staff request the meeting, we are willing to attend and participate. Our goal is to continue
to provide these services to the City and to address any issues that the City may identify that needs our
assistance. The discussion can also define priorities and our roles to assure that we have been and will
continue to work with the City Staff providing the services professionally and efficiently.

PROJECT MANAGEMENT PLAN:
WE currently provides these services to the City and has a contract with the City. The services are listed
in the Cost Section as well as our current cost which would continue with a new contract. WE
understands our roles and responsibilities providing City Engineering consulting services for
plan/plat/report reviews, erosion inspections and reporting, construction inspections and reporting,
traffic/transportation/DRI studies review, Stormwater/hydrology/Runoff Reduction review, Final Plat
field punchlist, Test roll roadways for base and asphalt placement, drainage complaints, erosion control
complaints, attending development and engineering related meetings, assisting with emergency
situations and other related issues.

WE has been able to assist the City with milestones being a part of their Staff/Team providing a variety
of reviews, inspections, reports and other services that have helped the city become efficient, responsive,
and effective with their development process. This process with the support and cooperation of the City
Staff and WE has been able to address ordinances, policies, procedures involved with the development
process in a professional manner. We will continue to work with the City to identify and reach further
major milestones as our relationship continues.

A basic outline for communication will continue as it currently is in place. Communication will continue
to be modified and updated as needed. Communication currently is open and involves emails, phone
calls and meetings between the Community Development Department, Public Works Department, City
Administrator’s office, Fire Department, Developers, Engineers, Contractors, and other City
Departments. WE is in communication with the City daily and is always available for an immediate
response when requested.

*The Project Management Plan will be modified and finalized after the Kickoff Meeting if requested.

WE Whitley Engineering, Inc.

Hampton, GA
BACKGROUND INFORMATION:

COMPANY RANKED
Whitley Engineering #1
CPL Architecture Engineering #2
Stantec Consulting Services Inc. #3
After completion of the scoring, the fee proposal was evaluated for the highest-ranked firm.

The purpose of this contract or services provided is for professional civil engineering services, plan reviews,
con ultation in support, and to provide a variety of engineering services required by the City of Stockbridge
and to assist the Community Development Department as needed. Services include but are not limited to:
serve as the City's Official Engineer, review civil plans and specifications for construction projects varying in
complexity for a portion or the entire project, interpret engineering codes, civil plan and site development
review, erosion and sedimentation, control plan review, stormwater/hydrology review including WQ/runoff
reduction, traffic and transportation studies/report review

STAFF RECOMMENDATION:

['he Community Development Department is requesting approval to award the contract to Whitley
Engineering Services. The contract rates are provided in the Cost Proposal and shall not exceed
$75,000.00. The Agreement is for one (1) year, with the option to renew for four (4) one (1) year
periods, with such options in the City's sole discretion.

I.ATTACHMENTS:
!RFP 2024-0001, Civic Engineering Services
!Contract
Whitley Response
!Whitley Cost Proposal
Fiscal Jmoact: Funds will be provided from account number 100-72000-521203

APPROVALS: □ FINANCIAL IMPACT i.lN/A
AMOUNT$

CITY TREASU ..,::E�R�:......;;;;...,____________

CITY ATTORNEYa� ATTACHMENTS:

PROCUREMENV� t/a&
TO: Decius Aaron

FROM: Shakera Hall, Procurement Manager
email: shall@stockbridgega.org
phone: (678) 833-3322

DATE: May 31, 2024

SUBJECT: RFP No. 24-0005, Janitorial Maintenance Services
The purpose of this memorandum is to provide you with information to be used in determining
your selection for the above-referenced Request for Proposal (RFP). The following information
is provided:

a) Evaluation Factors and Evaluation Results
b) Evaluators

We request that you select from the list presented, your recommendation of award for the subject
solicitation. Please note that six (6) proposals were received. One (1) was deemed non-responsive
and five (5) were evaluated and were determined to be in the competitive range.

The Evaluation Committee evaluated each proposal and according to their assessment of the RFP
criteria listed in the RFP the following vendor was ranked the highest: Intercontinental
Commercial Services, Inc. in the amount of $143,100.00.

Please identify your recommendation in the space provided on the attached document. Sign
and date the document and return it to the Procurement Department. If you have any questions,
please contact me at (678) 833-3322.

Evaluators:

Al Barnes, Chairperson, Facilities Maintenance Supervisor
Kim Barnett, Utility Billing Manager
Renee Wheeler, Human Resource Manager
Lisa Fareed, Main Street Coordinator
Genea Stanley, Clerk of Court

Attachments
EVALUATION RESULTS
RFP NO. 24-0005
JANITORIAL MAINTENANCE SERVICES

Intercontinental Level Seven American Facility Quality 1st Services, E & K Janitorial
Evaluation Criteria Commercial Commercial Cleaning Services LLC Service
Services, Inc. (ICS)
Price (30) 30 28 22 28 6
Project Team Qualifications
Qualifications of Key 127 107 114 107 102
Personnel (35)

Technical Approach/Project
137 128 124 116 106
Management (35)

Total 294 263 260 251 214

Estimated Based Cost for One (1) Year is $143,100.00

Complete and Return to the Procurement Department

Company(s) Selected: _______________________________________

___________________________________ Date: __________________
Signature
Decius Aaron, Director, Public Works
APPENDIX B
Contract Agreement

This Contract Agreement made and entered into this 26th day of
June in the year 2024 (the “Agreement”); by and between The City of Stockbridge,
Georgia (the “City”), having its principal place of business at 4640 North Henry
Boulevard, Stockbridge, Georgia 30281 and Intercontinental Commercial Services,
Inc. (the “Contractor”).

WHEREAS, the City has caused the Request for Proposal to be issued soliciting
bids/proposals from qualified firms to furnish all items, labor services, materials and
appurtenances called by them in accordance with the 2024-005; and

WHEREAS, the Contractor submitted a proposal in response to the RFP; and

WHEREAS, the Contractor’s proposal was deemed by the City to be the most
advantageous to the City;

NOW, THEREFORE, for and in consideration of the mutual covenants and
promises contained herein, the receipt and sufficiency of which being hereby
acknowledged by the parties, the parties agree as follows

1.0 SCOPE OF WORK

In accordance with Stockbridge’s Janitorial Maintenance Services project, the
Contractor shall furnish all materials, equipment and labor to provide the services
described in the RFP to the specifications as directed in the RFP and pursuant to the
terms of this Agreement, including all incidentals as directed by the City’s Public
Works Department and the City Manager or his/her representative.

The services shall be performed in a prompt and professional manner in accordance
with the standards of the profession.

The scope of services for this Agreement consists of the following listed under the
proposal, complete janitorial services for the City of Stockbridge, which are listed
within this proposal, from a certified, bonded Contractor. Additionally, the City will
need a Contractor that can perform daily wipe downs and disinfecting services to
combat COVID-19.
The City currently has nine (9) locations that require janitorial services. The total
square footage to be serviced is approximately one hundred twenty-two thousand five
hundred (122,500) square feet. This number is subject to change and the City reserves
the right to either add or delete locations, square footage and/or frequency of
service(s). The successful Contractor will be required to provide quality service with
minimal service call backs.

Payment. The City shall pay and the Contractor shall receive the prices stipulated in
the proposal hereto attached as full compensation for everything furnished and done

March 1, 2024_ReV Page 1
by the Contractor under this Agreement, which shall in be in the based amount of
$143,100.00 which sum shall be paid in the manner and terms specified in the
Agreement. Before issuance of certificate of payment, if the Contractor has not
submitted evidence satisfactory to the City that all payrolls, materials bills, and other
indebtedness connected with the Project have been paid, the City may withhold, in
addition to the retained percentages, such amount or amounts as may be necessary to
pay just claims for labor and services rendered and materials in and about the work
on the Project (the “Work”), and such amount or amounts withheld or retained may be
applied by the City to the payment of such just claims.

2.1 Term

This Agreement shall be effective upon its execution ________________________ The
initial term of this Contract shall be through December 31, 2024. This Contract shall
terminate absolutely and without further obligation on the part of the City on December
31, 2024, and each December 31 of each succeeding and renewed year, as required by
O.C.G.A. §36-60-13, as amended, unless terminated earlier in accordance with the
provisions of this Contract.

This Contract may be renewed for four (4) additional twelve-month terms, upon the
same terms and conditions, as provided for in this Contract, unless terminated by the
City, by notice to service provider or termination and non-renewal by December 31 of
the Contract year.
If the Project has not been completed by (_______N/A_______________), this Agreement
shall automatically renew for an additional one year or part of the year necessary to
conclude the Project unless the City chooses to terminate this Agreement pursuant to
the provisions of this Agreement by giving seven (7) days written notice to the
Contractor.

2.2 Change Orders
Written approval shall be obtained by the Contractor for all change orders or
contingency items prior to the start of any work.

3.0 INDEPENDENT CONTRACTOR

3.1 The Contractor shall be an independent contractor. The Contractor is not an
employee, agent or representative of the City. The Contractor shall obtain and maintain,
at the Contractor’s expense, all permits, licenses or approvals that may be necessary
for the performance of the services. The Contractor shall furnish copies of all such
permits, licenses or approvals to the City Representative at the time of executing the
Agreement.

3.2 Neither the City nor the Contractor has the authority to bind the other to any third
person or otherwise to act in any way as the representative of the other, unless otherwise
expressly agreed to in writing signed by both parties hereto. The Contractor agrees not
to represent itself as the City’s agent for any purpose to any party or to allow any

March 1, 2024_ReV Page 2
employee of the Contractor to do so, unless specifically authorized, in advance and in
writing, to do so, and then only for the limited purpose stated in such authorization.
The Contractor shall assume full liability for any contracts or agreements the Contractor
enters into on behalf of the City without the express knowledge and prior written
consent of the City.

4.0 INDEMNIFICATION

The Service Provider agrees to indemnify the City (including elected officials and
employees) and hold the City harmless from and against any and all claims, liabilities,
damages, losses, costs or expenses, including, without limitation, reasonable attorney’s
fees arising out of or related to: (a) a breach of the contract by Service Provider or (b)
the performance of this Contract, whether by Service Provider, a subcontractor, or
anyone directly or indirectly employed by them or anyone for whose acts they may be
liable, regardless of whether or not such claim, liability, damage, loss, cost or expense is
caused by the gross negligence or willful misconduct of a party indemnified hereunder.
Service Provider’s indemnification obligation shall not be limited by a limitation on
amount or type of damages, compensation or benefits payable by or for Service Provider
or subcontractor under any insurance required by the contract, including workers’
compensation acts, disability benefit acts, other employee benefit acts, or any other
insurance. Service Provider shall not settle or compromise any indemnifiable claims
hereunder without the prior written consent of the City. The City cannot and does not
agree to indemnify, hold harmless, exonerate or assume the defense of Service Provider
or any other person or entity whatsoever, for any purpose whatsoever.
5.0 INSURANCE

The Contractor shall, at its own cost and expense, obtain and maintain workers’
compensation and commercial general liability insurance coverage covering the
period of this Agreement, such insurance to be obtained from a responsible
insurance company acceptable to the City and legally licensed and authorized to
transact business in the State of Georgia. Any such insurance shall be in force on
the date of execution of the Agreement and shall remain continuously in force for the
duration of the Agreement.

The Contractor and its sub-Contractors shall secure and maintain the following
insurance as itemized below:

5.1.1 Workers’ Compensation Insurance

Workers’ Compensation insurance shall meet the statutory obligations with Coverage
B- Employers Liability limits of at least $100,000 each accident, $5,00,000 disease-
policy limit and $100,000 disease each employee.

March 1, 2024_ReV Page 3
5.1.2 Commercial General Liability Insurance

Commercial General Liability insurance shall be at the limits of at least $1,000,000
general aggregate, $1,000,000 personal and advertising injury, $1,000,000 each
occurrence, $50,000 fire damage and $1,000 medical expense any one person. The
policy shall be on an “occurrence “basis shall include contractual liability coverage
and the City shall be named an additional insured. The insurance shall include up to
$10,000 expenses to extract pollutants from land or water at the” premises” if the
discharge, dispersal, seepage, migration, release, escape or emission of the pollutants
is caused by or results from a covered cause of loss.
5.1.3 Commercial Automobile Liability Insurance

Commercial Automobile Liability insurance covering all owned, non-owned and hired
automobiles with limits of at least $1,000,000 per accident. This insurance shall
include a cause of loss where there is a spill of fuels and lubricants used in the
vehicle for its operation.
5.1.4 Professional Liability Insurance or Errors & Omissions Insurance

The Contractor shall maintain Professional Liability (Errors & Omissions) Insurance
with coverage and limits no less than $1,000,000 each occurrence and $1,000,000
annual aggregate, in the event a contractor is performing design, engineering or
other professional services.:

The insurance policy must provide the protection stated for three (3) years after
completion of the Work. Acceptance of the insurance by the City shall not relieve,
limit or decrease the liability of the Contractor. Any policy deductibles or retention
shall be the responsibility of the Contractor. The Contractor shall control any special
or unusual hazards and be responsible for any damages that result from those
hazards.
The City does not represent that the insurance requirements are sufficient to protect
the Contractor’s interest or provide adequate coverage. Evidence of coverage is to be
provided on a City-approved Insurance Certificate. If the policy is canceled, not
renewed or materially changed, Contractor must provide notice to the City no more
than thirty (30) days after the date of such cancellation, non-renewal or change.
The Contractor shall require any of its Sub-Contractors, if sub-contracting is
allowable under this Agreement, to comply with these provisions.

5.2 Accounting Standards

The Contractor agrees to maintain the necessary source documentation and enforce
sufficient internal controls as dictated by Generally Accepted Accounting Principles
(GAAP) to properly account for expenses incurred under this Agreement.

5.3 Retention of Records

The Contractor shall retain all records pertinent to expenditures incurred under this
Agreement for a period of three (3) years after the resolution of all audit findings.
Records for non-expendable property acquired with funds under this Agreement shall
be retained for three (3) years after final disposition of such property.

March 1, 2024_ReV Page 4
6.0 TERMINATION

6.1 TERMINATION FOR CAUSE:
The City may terminate this Contract for cause upon ten (10) days prior written
notice to the Service Provider of the Service Provider’s default in the performance
of any term of this Contract. Such termination shall be without prejudice to any
City’s rights or remedies provide by law.

6.2 TERMINATION FOR CONVENIENCE:
The City may terminate this Contract for its convenience at any time upon (30) days
written notice to the Service Provider. In the event of the City’s termination of this
Contract for convenience, the Service Provider will be paid for those services
actually performed. Partially completed performance of the Contract will be
compensated based upon a signed statement of completion to be submitted by the
Service Provider who shall itemize each element of performance.

6.3 TERMINATION FOR FUND APPROPRIATION:
The City may unilaterally terminate this Contract due to lack of funding at any time
by written notice to the Service Provider. In the event of the City’s termination of
this Contract for fund appropriation, the Service Provider will be paid for those
services actually performed. Partially completed performance of the Contract will
be compensated based upon a signed statement of completion to be submitted by
the Service Provider which shall itemize each element of performance.

7.0 INCLUSION OF DOCUMENTS

The Agreement, any amendments thereto, th e R F P , and the Contractor’s
Bid/Proposal submitted in response thereto, including any best and final offer, are
incorporated in this Agreement by reference and form an integral part of this
Agreement. In the event of a conflict in language between this Agreement and the
foregoing documents incorporated herein, the provisions and requirements set
forth in this Agreement shall govern. In the event of a conflict between the language
of the RFP, as amended, and the Contractor’s Proposal, the language in the former
shall govern.

8.0 COMPLIANCE WITH ALL LAWS AND LICENSES

The Contractor must obtain all necessary licenses and comply with local, state and
federal requirements. The Contractor shall comply with all laws, rules and
regulations of any governmental entity pertaining to its performance under this
Agreement.

9.0 ASSIGNMENT

The Contractor shall not assign or subcontract the whole or any part of this

March 1, 2024_ReV Page 5
Agreement without the City’s prior written consent.

10.0 AMENDMENTS IN WRITING

No amendments to this Agreement shall be effective unless it is in writing and
signed by duly authorized representatives of the parties.

11.0 DRUG-FREE AND SMOKE-FREE WORK PLACE

11.1 A drug-free and smoke-free workplace will be provided for the Contractor’s
employees during the performance of this Agreement; and

11.2 The Contractor will secure from any subcontractor hired to work in a drug-free
and smoke-free work place a written certification so stating and in accordance with
Paragraph (7), subsection (b) of the Official Code of Georgia Annotated Section 50-24-

11.3 The Contractor may be suspended, terminated, or debarred if it is determined
that:

11.3.1 The Contractor has made false certification herein; or

11.3.2 The Contractor has violated such certification by failure to carry out the

requirements of Official Code of Georgia Annotated Section 50-24-3.

12.0 WORK AUTHORIZATION PROGRAM

Exhibit “A” is hereby incorporated into this Agreement and made a part hereto.
Exhibit “A” enables all parties to be in compliance with O.C.G.A. § 13-10-91 as it
pertains to statutorily-required verification of employees.

13.0 GOVERNING LAW AND VENUE

This Agreement shall be governed in all respects by the laws of the State of Georgia.
Any disputes that arise under this Agreement shall be subject to the jurisdiction of the
courts of Henry County, Georgia or the Northern District of Georgia, as applicable.

14.0 MISCELLANEOUS PROVISIONS

A. It is understood and agreed by and between the City and the Contractor that, on
account of breach or default by either party of any of their obligations hereunder,
it shall become necessary for the other party to employ and/or consult with an
attorney to give advice, or to enforce or demand any of either party’s rights or
remedies hereunder, then, and in any such event, the defaulting or breaching
party shall pay all attorney’s fees, court costs and other expenses occasioned by
such default(s) or breach(es).

March 1, 2024_ReV Page 6
B. All notices from Contractor to the City shall be served on or sent to the City at
the following address:

City of Stockbridge
Attn: Procurement Department
4640 North Henry Boulevard
Stockbridge, Georgia 30281-3651

With a copy to:

City of Stockbridge
Attn: City Attorney
4640 North Henry Boulevard
Stockbridge, Georgia 30281-3651

All notices from the City to the Contractor shall be served on or sent to
Contractor at its registered office and at the following contact format:

Name:
Address:
City, State &Zip
Telephone Number:

C. Force Majeure. Neither party hereto shall be liable to the other party for any
nonperformance, in whole or in part, of its obligations under this Agreement
caused by the occurrence of any contingencies beyond the control of the parties,
including but not limited to the weather (including but not limited to rain,
showers, hurricanes, floods), declared or undeclared war, sabotage, insurrection,
riot or other acts of civil disobedience, acts of a public enemy acts of
governments or agencies affecting the terms of this Agreement, strikes, labor
disputes, acts of third parties not within the control of the party whose
performance is affected, shortages of fuel, failures of power, accidents, fires,
explosions, hurricanes, storms, floods, or other acts of GOD. In the event, that
any such contingencies occur, the party whose performance is affected shall have
a reasonable time in which to resume performance and such party’s
nonperformance shall not constitute a default. Notwithstanding the foregoing, if
the non-performing party is unable to resume full performance despite
reasonable attempts to do so, the other party shall have the right to terminate this
Agreement pursuant to the provisions of Paragraph 4 above.

15.0 ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to
the subject matter contained herein; all prior agreements, representations, statement,
negotiations, and undertakings are suspended hereby. Neither party has relied on any
representation, promise, nor inducement not contained herein

March 1, 2024_ReV Page 7
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed by their duly authorized officers as of the day and year set forth next to each
signature.

MAYOR AND COUNCIL FOR
THE CITY OF STOCKBRIDGE

(SEAL)

By:________________________________
ANTHONY S. FORD, Mayor
ATTEST:

VANESSA HOLIDAY, City Clerk

Approved as to form:

City Attorney
CONTRACTOR

(SEAL)

By:_________________________________

ATTEST:

[THIS SPACE INTENTIONALLY LEFT BLANK]

March 1, 2024_ReV Page 8
Intercontinental Commercial Services, Inc. (ICS)
Response

March 1, 2024_ReV Page 9
Intercontinental Commercial Services, Inc. (ICS)
Cost Proposal

March 1, 2024_ReV Page 10
City of Stockbridge

REQUEST FOR PROPOSALS (RFP) No. 2024-0005

For
(Janitorial Maintenance Services)
On behalf of
(The Public Works Department)

RFP DUE DATE AND TIME
Thursday, May 23, 2024 @ 3:00 p.m.
RFP ADVERTISEMNT ISSUED:
WEDNESDAY, APRIL 24, 2024

PRE-PROPOSAL CONFERENCE DATE AND LOCATION:
Thursday, May 2, 2024, 10:00 AM EDT
Virtual via Cisco WebEx
https://cityofstockbridgega.webex.com/wbxmjs/joinservice/sites/cityofstockbridgega/meetin
g/download/2ec278de5de24ac58d938065dfbee358

PURCHASING CONTACT
Wanda J. Cooley at (770) 389-7900, ext. 176
E-MAIL: ProcurementDivision@stockbridgega.org
LOCATION
City of Stockbridge
Department of Procurement
4640 North Henry Boulevard
Stockbridge, GA 30281
ADVERTISEMENT FOR REQUEST FOR PROPOSALS
RFP No. 2024-0005

All proposals are due to the Division of Contracts & Procurement on or before Thursday, May 23,
2024 at 3:00 p.m., legal prevailing time. Proposal submissions are due by 3:00 p.m., Thursday, May
23, 2024.

Proposals submitted after the proposal close date will not be accepted.

To ensure proper and timely submission, please adhere to the event dates outlined below. Any proposals
received after this appointed schedule will be considered late. The proposal due date can be changed
only by addendum.

A NON-MANDATORY PRE-PROPOSAL CONFERENCE will be held for this solicitation. The
City of Stockbridge will have a proposal conference on Thursday, May 2, 2024 at 10:00 a.m., EDT
(Eastern Daylight Time) virtually, via Cisco WebEx. Prospective contractors are encouraged to
attend. THE DEADLINE FOR QUESTIONS is Friday, May 10, 2024, and received no later than
12:00 Noon. All questions MUST BE IN WRITING and directed to
ProcurementDivision@cityofstockbridge-ga.gov. All accepted questions will be answered via an
addendum and posted to DOAS (Department of Administrative Services), and Georgia Local
Government Access Marketplace websites.

Feel free to contact the Procurement Officer for this solicitation at (770) 389-7700, ext. 176, or by
email addressed to ProcurementDivision@Stockbridgega.org. Please note that the response(s) made by
the City will be provided in writing to all Proposers by addendum. No verbal responses shall be
authoritative.

DATE
EVENT

Request For Proposals Issued to Public Wednesday, April 24, 2024

Non-Mandatory Pre-Proposal Conference via
Cisco Webex. Thursday, May 2, 2024, 10:00 a.m. EDT

Last Day for Questions to be Submitted Friday, May 10, 2024, Noon, EDT

Public Bid Opening - RFP Submission Deadline Thursday, May 23, 2024, 3:00 p.m. EDT

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 2
City of Stockbridge
Department of Finance
Division of Contracts & Procurement

REQUEST FOR PROPOSAL SPECIFICATIONS

RFP 2024-0005 – Janitorial Maintenance Services

1. DESCRIPTION

The City of Stockbridge Department of Procurement is soliciting Proposals from qualified
bidders/vendors to assist the city with the preparation of a Janitorial Maintenance
Solicitation for the Department of Public Works.

Background

The City of Stockbridge is in the northern part of Henry County, Georgia which was founded
May 15, 1821. Henry County has an area of approximately 331 square miles located in the
Piedmont Section of northern Georgia and is surrounded by the counties of Butts, Clayton,
DeKalb, Newton, Rockdale, and Spalding Counties. Stockbridge, Georgia, is just minutes
south of Atlanta, which is a straight drive down Interstate 75-South. The city is populated with
approximately 30,000 residents.

The City of Stockbridge has a relaxed atmosphere, with all the amenities of a major
metropolitan area with an attractive lifestyle, and business opportunities. Stockbridge is a
highly attractive place to live, work, and play.

Stockbridge City Council (City) is the governing authority of the City of Stockbridge. The
affairs of the City are conducted by a Mayor and five (5) members of the City Council. This
elected body is responsible for the active coordination of community resources, to meet
community needs.

The City Manager, who is appointed by the Mayor and City Council, oversees the day-to-day
operations of the City, ensuring the efficient delivery of City Services. All activities and
functions of the City are administered by the City Manager under the jurisdiction of the Mayor
and City Council as outlined in State and Local Laws.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 3
2. CONTACT PERSON

Please contact our Procurement Specialist, Wanda Cooley, via email at
procurementdivision@cityofstockbridgega.org with any procedural or technical questions
relating to this Request for Proposals. All questions should be submitted in writing to the
Purchasing contact person and submitted via email at
procurementdivision@cityofstockbridgega.org. All inquiries must contain the request for
proposal number (RFP No. 2024-0005) and title (Janitorial Maintenance Services)
in the subject line of the email. No phone calls will be accepted. Any responses made by the
City will be provided in writing to all Proposers by addendum. No verbal responses shall be
authoritative.

3. TERM OF AGREEMENT

The contract is intended as a work-for-hire contract and intended for one (1) base year with
four (4) one (1) year renewable options.

4. SCOPE OF WORK

DETAILED SCOPE OF SERVICES
The scope of work of this contract will include complete janitorial services for the City of
Stockbridge, which are listed within this proposal, from a certified, bonded Contractor.
Additionally, the City will need a Contractor that can perform daily wipe downs and disinfecting
services to combat COVID-19.
The City currently has nine (9) locations that require janitorial services. The total square footage
to be serviced is approximately one hundred twenty-two thousand five hundred (122,500) square
feet. This number is subject to change and the City reserves the right to either add or delete
locations, square footage and/or frequency of service(s). The successful Contractor will be
required to provide quality service with minimal service call backs.
Personnel
• Project Manager. The Contractor shall provide a Project Manager, along with an alternate
Project Manager, who shall be responsible for the performance of the work. The names of
these persons shall be designated in writing to the City.

The Project Manager shall be available during the hours from 8:00 A.M. - 5:00 P.M. to
meet with the City’s representative to discuss problem areas. The Project Manager shall
also be available by telephone after hours to respond to defective performances and
respond within twenty-four (24) hours regarding all other inquiries during regular
business hours. The Contractor shall provide management services, including but not
limited to employee supervision, work scheduling, supplies control, quality control, and
management availability. The Project Manager and alternate must be able to fluently
read, write, speak, and understand English.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 4
Supervision. The Contractor shall provide employee supervision during all cleaning hours
to assure that cleaning tasks are performed to the standards set forth herein. The
Contractor shall provide the City with the Supervisor’s cell phone number in the event of
performance issues or other problems during the work shift and must respond to a call
within thirty (30) minutes. The Supervisor must be able to read, write, speak, and
understand English.
• Employees. The Contractor’s personnel shall present a neat appearance and wear work
uniforms bearing the name of the company and the employee’s name. Personnel not so
attired shall not be permitted to work under this contract until properly uniformed. The
Contractor shall not employ any person who is an employee of the City if the employment
of that person would create a conflict of interest. No unauthorized person or persons not
employees of the Contractor (i.e., spouse, children, brother, sister, friends, etc.) shall be
allowed on City premises during the performance of services under this contract.

• The Contractor shall ensure that all its employees abide by the following rules:

o Contractor’s employees shall be of good integrity and character.
o Contractor’s employees shall not disturb any papers, boxes, personal items, or other
materials except that in trash receptacles or designated areas for trash or unless such
material is properly identified as trash.
o Contractor’s employees shall report any property loss or damage to their Supervisor
immediately. The Supervisor shall report such loss or damage within twenty-four
(24) hours to the City or its representative in writing, specifying the location and
extent of the loss or damage. Failure to report such loss or damage, as required,
may be construed as default of the contract.
o Contractor’s employees shall not open drawers or file cabinets. Telephones may
be used only in emergency situations.
o Contractor’s employees shall not leave keys in the doors. Exterior doors shall not
be propped open. The Contractor shall not admit anyone into any building or office
who is not a designated employee of the Contractor. All doors that were unlocked
upon entry will be immediately re-locked. Doors will be re-locked upon exiting.
o Contractor’s employees shall not move or use copy machines or other office
machines unless specifically requested by the City or its representative.
o Contractor’s employees shall not engage in idle or unnecessary conversation with
City employees, other employees of the Contractor, or visitors to the building.

o Contractor’s employees shall not remove any article or materials from the premises,
whatever its value. This is to include the contents of any item in trash containers
in or around the premises. Trash items are to be placed in dumpsters or trash cans
designated for that purpose.
o Contractor’s employees shall abide by the rules and regulations set forth by the
City, which affect the performance of the work.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 5
o Each employee shall have at least six (6) months to one year of experience as a
janitorial employee. Supervisory employees shall have at least one year of
experience as a cleaning Supervisor.
o Contractor’s employees shall only eat or drink in designated break areas. No
smoking in any of the City’s facilities.
o The Contractor shall immediately remove from the job and replace any employee
who fails to abide by these, or other rules established by the City or who the City
otherwise determines to be unacceptable.
• Personnel. Personnel are required to undergo an extensive background check in order to
work in City Buildings. The Contractor shall provide a current background check on each
individual that will be working in the buildings no later than five (5) working days prior to
the individual beginning work. The background check will be reviewed and approved by
the City before any Contractor employee may begin work. The Contractor is responsible
for any costs associated with this action. If the individual has not been a resident in Georgia
for twelve (12) months, then a check should be done from their previous residence. The
City reserves the right to reject any proposed custodial personnel based on background
check information.

Quality Control
1. The Contractor shall establish a complete quality control program to assure the
requirements of the contract are provided as specified. One copy of the Contractor’s
basic quality control program shall be provided to the City prior to the start of services
under the contract. An updated copy must be provided to the City as changes occur.
The program will include, but not be limited to the following:
o An inspection system that assures the satisfactory execution of all the services
specified and all of the conditions stipulated in this document.
o A method of identifying deficiencies in the quality of services performed before
the level of performance is deemed unacceptable.
o A file of all inspections conducted by the Contractor and the corrective action taken.
This documentation shall be made available to the City upon request at any time
during the life of the contract.
o At least once each month at each facility, the Contractor will meet with the City’s
representative to inspect the facility using a quality control evaluation form.

Physical Security
The Contractor shall take every precaution to protect all public and private property during the
performance of this contract. Any damages caused by the Contractor's personnel or equipment
will promptly be repaired by the Contractor to the condition existing before the damage or be
replaced, as determined by the City. All costs for such repairs or replacements shall be the sole
responsibility of the Contractor. The City reserves the right to select or approve the
person/company doing the repair and the materials used.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 6
The Contractor shall be responsible for securing all areas where services are performed by closing
and locking all windows, doors, and gates and by extinguishing all lights, except those lights
designated to be left on.
Key Control. The Contractor shall establish and implement methods of ensuring that all keys and
security codes issued to the Contractor are not lost or misplaced and are not used by unauthorized
persons. The Contractor shall not duplicate any keys issued by the City. The Contractor shall
develop key control procedures that will be included in the Contractor's Quality Control Plan. The
Contractor shall promptly report lost key(s) to the City.
The City may require the Contractor to replace, re-key, or reimburse the City for replacement of
locks or re-keying as a result of the Contractor losing keys. In the event a master key is lost or
duplicated, all locks and keys for that system shall be replaced by the City and the total cost
deducted from the Contractor's monthly payment.

Energy Saving Practices
The Contractor shall instruct employees in energy saving practices, including:
• Lights shall be used only in areas where and when work is actually being performed. Lights
shall be controlled by using switches and not circuit breakers.
• Mechanical equipment controls for heating, ventilation, and air conditioning systems shall
not be adjusted by the Contractor's employees.
• Water faucets or valves shall be turned off after the required usage has been accomplished.

Lost and Found Property
The Contractor shall ensure that all items of possible personal or monetary value found by the
Contractor's employees are turned in to the City’s representative.

Equipment and Supplies
The Contractor shall provide all equipment and cleaning supplies necessary to accomplish the
janitorial services required by this contract.
• Equipment. The Contractor shall use equipment and supplies that are of the quality, size,
and durability normally used in the industry for the performance of similar janitorial
services. The City’s representative will review and approve this list prior to commencing
services. All equipment and supplies shall be equal to or exceed those listed below and
shall be of adequate quantities to provide readily available stock to perform the required
service. The City’s representative may periodically inspect the Contractor's equipment to
ensure its serviceability, safety, and performance. Items determined not in compliance
will be removed and replaced with suitable equipment by the Contractor.
• Carpet Cleaner/Equipment. Shall be used as recommended by the carpet manufacturer.
• Disinfectants. Quaternary type or Hydrogen Peroxide based cleaners shall be used for
sinks and general bathroom cleaning.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 7
• Extension Cords. Commercial, heavy duty, three-way conductor (with ground) flexible
cord suited for use in wet areas shall be used.
• Floor finishes. Commercial quality metal – interlock floor finish shall be used when
refinishing hard floors. Sealers and floor finishes are to be approved by the City prior to
application.

Supplies
• Cleaning Supplies. The Contractor shall provide all cleaning supplies necessary to
accomplish the required services. These cleaning supplies shall conform to contract
requirement and industry standards for the type of cleaning being accomplished. All
containers including secondary containers (spray bottles) shall be labeled.
• Restroom Supplies. The Contractor shall provide paper hand towels, toilet paper, toilet
seat covers, and hand soap as required. Quality of paper products are to be approved by
the City and must be made of one-hundred (100%) percent recycled materials.
• Trash Can Liners. The Contractor shall provide plastic trash can liners for use in all
restrooms and other areas receiving basic cleaning services. The liners shall be sized to
adequately fit the trash cans.

Storage Areas
• Storage facilities will be provided at no cost to the Contractor within the buildings being
serviced to store equipment and supplies, pending availability. The Contractor shall store
in these areas only equipment/supplies used for this contract. The Contractor shall be
responsible for maintaining these areas in a clean, orderly manner. No combustibles,
flammables, corrosives, or explosives shall be stored in these areas.
• SDS. The Contractor shall provide Material Safety Data Sheets for all chemicals used in
City buildings and facilities. The Contractor will maintain an SDS binder in each
facility’s custodial storage closet for products used and/or stored in that facility.

Performance Standards
The following basic cleaning services shall be provided by the Contractor for the buildings and
frequencies specified in Appendix A:
• Maintain Floors. Floor maintenance consists of sweeping, vacuuming, and mopping.
Chairs, trash receptacles, light-weight furniture and other easily-moved furnishings shall
be tilted or moved to maintain floors underneath. All floors, stairways and storage areas
shall be swept/mopped/vacuumed when required to maintain them in a clean appearance
and condition. After mopping, the floor shall have a uniform appearance with no streaks,
black marks, swirl marks, detergent residue, or evidence of remaining dirt or standing
water. Floor sweeping is required prior to mopping. There shall be no splash marks or
mop streaks on furniture, walls, baseboards, etc. or mop strands remaining in the area.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 8
Neither wood nor carpeted floors shall be wet mopped. After vacuuming, carpeted floors
shall be free of visible dust, dirt, debris, staples/paper clips with no spillages or stains.
• Walk-Off Mats. Carpet-type entrance mats shall be vacuumed to remove soil and grit and
to restore resiliency of the carpet pile. Rubber or polyester entrance mats shall be swept,
vacuumed, or hosed down outside to remove soil and grit. Soil and moisture underneath
entrance mats shall be removed, and mats returned to their normal location.
• Waste Diversion Program. A waste diversion program will be in place during the term of
this contract. All City facilities will have waste bins labeled with these two (2) separate
waste streams: Paper Recycling, Comingle Recycling (the bins may also be labeled as
“Metals, Plastics and Glass”, or as “Bottles and Cans”). Some facilities may also have
cardboard. The Contractor must keep these sorted waste materials separate when servicing
waste bins and must place them into the appropriate bins provided by the City’s contract
waste hauler.
o Paper recycling bins and paper shredders need to be emptied throughout facilities
and need to go into the paper recycling cart.
o Comingle recycle bins (bins labeled as “Metals, Plastics and Glass” or “Bottles and
Cans”) need to be emptied throughout facilities and need to go into the “Glass,
Plastic and Metals” recycling cart.
o Trash cans shall be emptied, and the contents disposed in the City’s dumpster
located at each facility.
o Cardboard boxes shall be broken down and placed next to waste hauler’s carts or
into the cardboard recycling bin (if present).
• Low Dusting. Low dusting is the removal of all dust, lint, litter, and dry soil from the
horizontal surfaces of desks, chairs, file cabinets, bookshelves, tables, and other types of
office furniture and equipment and from horizontal ledges, window sills, hand rails, etc. to
a line seven (7) feet above floor level.
• Glass. Includes spot cleaning all glass desk tops, walls, partitions, interior office windows,
interior and exterior door glass, display cases, directory boards, draft shields on windows,
mirrors and adjacent trim. After glass cleaning, there shall be no traces of fingerprints and
smudges.
• Drinking Fountains. Disinfect all porcelain and polished metal surfaces, including the
orifices and drain. After cleaning, the entire drinking fountain shall be free from streaks,
stains, spots, smudges, scale, and other obvious soil.
• Spot Cleaning. Remove smudges, fingerprints, marks, streaks, etc., from washable surfaces
of walls, partitions, doors, furnishings, and fixtures. Germicidal detergent shall be used in
restrooms, locker rooms, showers, break rooms, and drinking fountains. Brass hardware,
aluminum bars, handrails, and other metal on stairs or doors, shall be polished with a
polishing compound. After spot cleaning, the surface shall have a clean, uniform
appearance, free of streaks, spots, and other evidence of soil.
• Grounds Cleaning. Landings, entrances, and interior courts shall be free of trash and
refuse. Paper, empty bottles, and cans shall be removed and recycled appropriately.
Remove cobwebs and dust from entryway eaves and canopies.

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• Restroom/Shower Room Cleaning. After cleaning, the restrooms will be clean and sanitary.
The following actions shall be performed as minimum to accomplish these results:·
o Completely damp-clean and disinfect all surfaces of toilet bowls, urinals,
lavatories, showers, dispensers, mirrors, chrome surfaces, and other such surfaces,
using a germicidal detergent/cleaner.
o Disinfect all surfaces of partitions, stalls, stall doors, shower walls/floors and wall
areas adjacent to wall mounted lavatories, urinals, toilets, and locker room wet area
mats.
o De-scale toilet bowls and urinals. After de-scaling, the entire surface shall be free
from streaks, stains, scale, scum, urine deposits, and rust stains. Re-supply restroom.
Restrooms shall be stocked so that supplies do not run out prior to next servicing.
Toilet paper rolls that are less than fifty (50%) percent full shall be removed and
replaced with a full roll. Partial rolls of toilet paper shall not be left on top of the
dispenser.
o Mop floors using germicidal detergent/cleaner solution.

• Table Cleaning. Tables shall be damp cloth cleaned to remove dust, smudges, fingerprints,
marks, streaks, etc.

Periodic Cleaning Services
Periodic cleaning services shall be provided by the Contractor in accordance with the frequencies
as specified in Appendix A.

• Floor Finishing (Waxing). All appropriate hard-surfaced floors shall be stripped, sealed,
and waxed to maintain floors in a clean, clear glossy appearance. As a part of this practice,
old wax shall be stripped from the floor surfaces, including corners and edges, to prevent
wax buildup and "yellowing". In addition to the above, all floors shall be waxed/buffed in
accordance with a schedule prepared by the Contractor and approved by the City.
Waxing/buffing includes combination techniques of dry buffing/burnishing, spray buffing,
stripping, and waxing to achieve required results. Sections and/or entire floor surfaces
shall be treated to maintain standards. Floor waxing/buffing shall only be performed on
previously cleaned surfaces. Upon completion of waxing/buffing, all wax, dust, or other
residues shall be removed from walls, baseboards, and other furnishings. All furnishings
shall be returned to proper positions.
• Carpet Shampooing. Carpet shampooing shall be conducted to maintain the carpets in a
clean, stain-free, and non- discolored condition. A combination of techniques, including
steam and wet/dry solution cleaning, may be used to achieve the required results. After
shampooing, all solutions shall be vacuumed from the carpet surfaces and removed from
the walls, baseboards, and furnishings. All furnishings shall be returned to their proper
locations.
• High Cleaning. These services consist of high dusting and cleaning of ventilator registers.

Request For Proposals (RFP) No. 2024-0005
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o High Dusting. High dusting is the removal of all dust, lint, litter, spider webs, etc.
from all walls, sills, ledges, furnishings, light fixtures, ceilings, etc. twelve (12) feet
above the floor surface. Venetian blinds, where installed, are also included in high
dusting.
o Clean Ventilator Registers. After cleaning, the registers will be clean and free of
streaks and the surrounding wall and ceiling areas shall be free of dirt, dust, grime,
etc.
• Interior Glass Cleaning. Thorough cleaning of glass desktops, walls, partitions, interior
office windows, interior and exterior doors, display cases, directory boards, draft shields
on windows, mirrors and adjacent trim. After glass cleaning there shall be no traces of
fingerprints, film, dirt, smudges, water/cleaning residue or other foreign matter.
• Furniture.
o Shampoo fabric-type chairs and sofas as required, to achieve a clean, unstained
appearance.
o Damp-wipe plastic, vinyl covered chairs and sofas as required to achieve a clean,
unstained appearance.
• Damage to City Facility. Broken or damaged furniture, amenities, plumbing and fixtures
or any other further needs of service found or discovered during the course of daily work
shall be reported to the City representative during the next business day so that repairs can
be made by City staff.
o Emergency Call-Out Situation. In the event of extreme damage to City property,
such as break-in, theft, flooding, fire damage, etc., the Contractor shall call the
Henry County Police Department. Any such incidents shall be reported to the City
representative during the next business day.
o Vandalism. Graffiti is to be reported and removed promptly as it occurs from all
building interior surfaces and exterior doors. All other acts of vandalism shall be
reported to the City representative. Police reports may be required in extreme
cases.

Cautions Signs
The Contractor shall display prominent caution signs when performing cleaning tasks which may
cause hazardous conditions to people other than the Contractor’s personnel. These signs shall
always be used during normal business hours when the Contractor is creating wet or slick floors
and/or working with heavy items over seven (7) feet above floor surfaces.
Customer Complaints

• The Contractor shall perform at a quality level that will prevent customer complaints.
• When notified of defective performance, the Contractor shall take such corrective action,
within the next business day, as necessary to prevent its recurrence.

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Changed Floor Surfaces and Furnishings
• Floor Surfaces. Differing efforts for different types of floor surfaces are assumed;
however, no adjustments to the contract prices will be made for changes to floor surfaces.
Should the City change the surfaces (i.e., carpet over concrete/tile, removal of carpet, etc.),
the Contractor shall change the floor servicing and maintenance requirements, as
necessary.
• Furnishings. Density and types of furnishings may be changed to complement operations;
however, the Contractor shall continue to service the areas in accordance with applicable
requirements at no adjustment to contract prices.

Addition/Deletion of Facilities/Items
Although this solicitation identifies specific facilities/items, it is hereby agreed and understood
that any facilities/items may be added to, and any awarded facility/item may be deleted from this
contract at the option of the City. When an addition to the contract is required, the successful
bidder(s) under this contract and other suppliers, as deemed necessary shall be invited to submit
price quotes for these new facilities/items. If this quote is comparable with market prices offered
for similar facilities/items, the supplier(s) and facilities/items shall be added to the contract, if it is
in the best interest of the City and an addendum and a separate purchase order or change order
shall be issued by the City.
Authorization to Perform Work Outside of Specifications
A company official or authorized agent shall advise the City and/or their representative when work
other than that specified within the scope of work is required, with at least two (2) days’ notice.
No work outside the scope of work shall be conducted without prior approval of the City and/or
their representative. Upon completion of work, which is performed on a daily, weekly, monthly,
quarterly, semiannual, or annual basis, this information shall be recorded in the Log.
Bi-Monthly Review Meetings
At no additional expense to the City, the Contractor's owner (company president and/or owner) or
other officer or individual as approved by the City and/or their representative, will be available to
meet with the City and/or their representative, on a bi‐monthly basis for the purpose of reviewing
the performance of the contracted workforce and effecting what changes, if any, are necessary.
At no additional cost to the City, upon the need arising as determined by the City and/or their
representative, the Contractor's owner or designee will be available to meet with the City and/or
their representative to discuss any special problems or concerns. This individual will be available
within one working day upon notification.
Minimum Work
The specification requirements cited in this RFP are a minimum and as such, are not intended to
limit the successful bidder's requirements to perform all work to the best of his or her ability in an
acceptable manner.

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Reporting Damages Caused by the Successful Bidder
Any damage caused by the successful bidder shall be reported to the City and/or their
representative either in person or in writing. Successful bidder shall be responsible for paying for
any and all damages of which may be paid via a credit against monthly billing or by direct payment.
Smoking and Unsafe Acts
All City of Stockbridge facilities are nonsmoking facilities. Safety is a primary concern of the
City, and as such, unsafe acts will not be tolerated. Unsafe acts, such as smoking in the facility,
will be grounds for immediate termination of the contract.
Water Extraction
The successful bidder shall provide emergency/routine water extracting capability.
Responsibility for Facility Access Cards
The Contractor, upon being issued one or more access cards for their employees for the purpose
of gaining access to specified areas, is responsible for the same. It will be the responsibility of the
Contractor to collect the access cards from employees who are no longer assigned to work in the
City of Stockbridge facilities, as listed herein, and turn them in to the City and/or their
representative.
Inventory of Equipment
The Contractor shall maintain an inventory of equipment to be kept on site and submit a copy or
subsequent updates of the same to the City. This inventory shall be utilized to verify equipment
leaving the facilities for whatever reasons, including such times as the contract is terminated.
Storage Areas
The janitor closets or similar storage areas designated by the City which may be available and
utilized by the Contractor shall be kept clean and tidy at all times. All containers are to be kept
properly sealed and labeled according to existing OSHA requirements. All exposed liquids are to
be discarded immediately. All cleaning materials and supplies are to be stored to minimize the
possibility of spontaneous combustion.

Scavenging

Scavenging by any of the Contractor's personnel is prohibited, and the City may require the
removal of any of the Contractor’s employees who scavenges.
Emergency Contact Information
The Contractor will provide the City with evening, weekend, and holiday service, as necessary, to
cope with events or an emergency situation which threatens public health and safety, as determined
by the City. The Contractor will provide phone numbers and e‐mail addresses for twenty‐four (24)
hours, seven (7) days a week, communication.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 13
Furthermore, the Contractor shall have available an individual to answer telephone
communications during normal working hours (Monday thru Friday), and an answering machine
for occasions that an individual is not available.

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CITY HALL
Entry Ways, Lobbies, Reception Areas, Hallways, Corridors, Traffic Areas
1. All mats located at the building entrances shall be properly cleaned.
2. Clean doors, door frames, door glass, handles on both sides – All doors in building
entries, lobbies, hallways, and corridors shall be cleaned using appropriate
cleaning tools and cleaning chemicals. All door glass shall be cleaned using glass cleaner
on interior and exterior. It is expected that all lobby glass, including doors and windows
shall be spot cleaned inside and out. All handprints, smudges, and soil are to be
removed during the performance of this task. If necessary, clean the entire door, or
window to accomplish clean glass.
3. Dust, and clean partitions, walls, baseboards, counters, tables, pictures, cabinets,
banisters, handrails, and all other horizontal surfaces – All surfaces shall be dusted and
cleaned using appropriate cleaning tools and cleaning chemicals removing dust,
fingerprints, spills, shoe marks, etc.
4. Vacuum and shampoo fabric-type chairs and sofas as required, to achieve a clean,
unstained appearance.
5. Damp-wipe plastic, vinyl covered chairs and sofas as required to achieve a clean,
unstained appearance.
6. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
7. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
8. Dust all wood panel surfaces, chairs and other furniture. Arrange furniture in a neat
and orderly manner.
9. Spot wash all walls and woodwork to remove scuff marks and stains.
10. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
11. All metal kick and hand plates on doors shall be properly cleaned and polished.
12. Empty and clean wastebaskets, central recycling bins, and trash cans, including those
outside entrances, outside patios, and along building entrance walkways and replace
liners - All waste receptacles shall be emptied, interior and exterior surfaces cleaned,
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Janitorial Maintenance Services – Page 15
and disinfected, and new liners inserted. Receptacles shall be free of stains and odors
including lids and covers on outside receptacles.
13. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
14. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
15. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.
16. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.

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17. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
18. Interior Stone Buff & Polish Floor.
19. Clean, disinfect, and polish drinking fountains – All drinking fountains shall be cleaned
and disinfected using appropriate cleaning chemicals. All surfaces shall be free of dirt,
stains, hair, food, and other debris. Surfaces shall be polished using stainless steel
cleaner or other metal polish and wiped dry.
20. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
21. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
22. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
23. Wipe down light switches and outlet covers.
24. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
25. Sweep outside building entryways – Building entryways and stairs shall be swept up to a
distance of twenty (20) feet from all sides of each entry door removing all loose dirt and
debris.
26. Empty and clean ashtrays screen all sand urns – Ash urns and ash trays located outside
building entry doors shall be cleaned and all debris removed. Sand in the urns shall be
screened using appropriate tools resulting in a clean bed of sand free of tobacco
products, trash, and other debris.

Stairway Cleaning
1. Clean doors, door frames, door glass, handles on both sides – All doors in building
stairways shall be cleaned using appropriate cleaning tools and cleaning chemicals. All
door glass shall be cleaned using glass cleaner on interior and exterior. It is expected
that all glass, including doors and windows shall be spot cleaned inside and out. All

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Janitorial Maintenance Services – Page 17
handprints, smudges, and soil are to be removed during the performance of this task. If
necessary, clean the entire door or window to accomplish clean glass.
2. Stairways and steps shall be cleaned daily and shall present a uniformly clean
appearance.
3. Sweep and damp mop stairs – All stairs shall be thoroughly swept, removing all loose
dirt, dust, and debris. All miscellaneous items such as paper clips, rubber bands, used
staples, etc. shall be removed from all floor surfaces prior to further cleaning of these
surfaces. Damp mop using appropriate cleaning tools and cleaning chemicals.
4. Sweep and wet mop stairs with disinfectant detergent solution - All stairs shall be
thoroughly swept removing all loose dirt, dust, and debris. All miscellaneous items such
as paper clips, rubber bands, used staples, etc. shall be removed from all floor surfaces
prior to further cleaning of these surfaces. Mop, with a clean mop, using germicidal
cleaner on all hard surface floors, as required to eliminate dirt due to spillage and
tracking, taking care to get into corners, along edges and beneath furniture and place
appropriate Caution Wet Floor Warning signs.
5. Risers and thresholds shall be cleaned on a daily basis. Attention shall be paid to
inaccessible areas such as corners and edges and appropriate tools shall be employed to
clean these areas. All gum, tar, grease, and other soils shall be removed. Risers and
thresholds shall be free from trash, both in open areas and inaccessible areas such as
corners and along edges. If finish is used on stairway risers, there shall not be a buildup
of finish or accumulations of dirt in layers of finish.
6. Handrails of stairways shall be cleaned. Handrails shall be free from fingerprints, dirt,
and smears.
7. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
8. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
9. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
10. All metal kick and hand plates on doors shall be properly cleaned and polished.
11. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
12. Wipe down light switches and outlet covers.

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Elevators
1. Vacuuming: Vacuum all carpet. All miscellaneous items such as paper clips, rubber
bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Close attention shall be paid to corners, edges and areas
that are inaccessible to the machine. Appropriate hand or crevice tools shall be
employed to ensure that these areas are properly cleaned. Care shall be exercised to
prevent hitting or otherwise damaging walls, baseboards, or furnishings with the
vacuum or attachments. Bags shall be emptied or cleaned regularly. Vacuumed carpets
shall present a uniformly clean appearance both in open spaces and in inaccessible
areas under and around furnishings, in corners and along edges. Carpets shall be clean,
free from lint, dust balls, dirt, strings, loose carpet strands, and other debris. The carpet
shall stand erect once vacuuming is completed.
2. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
3. Clean interior walls and surfaces – Disinfect all buttons, handrails, emergency phone and
security compartments. Remove smudges, fingerprints, spills, and other marks from
walls, handrails, and doors.
4. Polish Stainless-Steel Surfaces – Polish all stainless steel, and other bright metal surfaces
using appropriate metal cleaner/polish and wipe dry. Surfaces shall be free from dirt,
smudges, stains, and fingerprints.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
7. Clean thresholds – Clean elevator thresholds using appropriate cleaning tools and remove
all dirt and debris from door tracks and threshold surfaces.
8. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
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Janitorial Maintenance Services – Page 19
9. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
10. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
11. Spot wash all walls and woodwork to remove scuff marks and stains.
12. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.

Meeting and Conference Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles. – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and room.
5. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
6. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
7. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
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8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
10. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
11. Clean all white/chalk boards areas where content is not marked as “Save”.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. Wipe down light switches and outlet covers.
19. All metal kick and hand plates on doors shall be properly cleaned and polished.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 21
20. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

File/Copy Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 22
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
5. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
6. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
7. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
8. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.
9. Clean and disinfect counter tops and fixtures – All surfaces shall be cleaned and
disinfected using appropriate cleaning chemicals. All surfaces shall be free from dirt,
food, spills, trash, fingerprints, and other debris.
10. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
11. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 23
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Strip and wax floor.

Breakrooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, soap, and
hand sanitizer shall be filled with an adequate supply so that the dispenser will not
become empty prior to the next service day. The outside of all dispensers shall be
cleaned and disinfected. Soap dispensers shall be unclogged if necessary, to make them
dispense soap.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 24
7. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.
8. Clean and disinfect counter tops, sinks, exterior of appliances, and fixtures – All surfaces
shall be cleaned and disinfected using appropriate cleaning chemicals. All surfaces shall
be free from dirt, food, spills, trash, fingerprints, and other debris. Any stainless-steel
appliances shall be cleaned using stainless steel cleaner.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
11. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Strip and wax floor.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 25
Offices and Cubicles
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and desks.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
5. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
6. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
7. Dust and clean all desk and all tabletops (if surfaces are not cleared, only dusting is
required), chairs, file cabinets, pictures, wall plaques, counter tops, bookshelves, ledges
on walls, window ledges and other surface areas including fixtures and lamps using
approved products and methods.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 26
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
11. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
12. Wipe down light switches and outlet covers.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
15. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 27
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Restrooms Cleaning and Maintenance
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, toilet
paper, soap, and hand sanitizer shall be filled with an adequate supply so that the
dispenser will not become empty prior to the next service day. The outside of all
dispensers shall be cleaned and disinfected. Soap dispensers shall be unclogged if
necessary, to make them dispense soap. Partial rolls of toilet paper shall not be left on
top of dispensers.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Clean and disinfect all washbasins, counters, and fixtures – All sinks, counters and
fixtures shall be cleaned and disinfected with appropriate cleaning chemicals and tools.
Surfaces shall be free of stains, soap scum, water marks, hair, and other visible dirt.
5. Clean all mirrors, chrome, stainless steel, and polish to a shine – All mirrors shall be
cleaned using glass cleaning chemicals and appropriate tools. Mirrors shall be free of
streaks, spots, and other visible dirt. All chrome and stainless-steel surfaces shall be
cleaned with stainless steel cleaning chemicals and wiped dry leaving a clean and
polished surface.
6. Clean and disinfect all urinals and toilets, removing stains and cleaning under rims –
Clean and disinfect all surfaces on toilets and urinals using appropriate cleaning and
disinfecting chemicals. Visible dirt and stains shall be removed from all surfaces
including toilet seats, fixtures, handles, outside surfaces, under rims, and under seats. If
urinal screens are used, these must be removed each time the urinal is cleaned and
reinserted after cleaning. Special attention shall be given to bottoms and floors on and
around urinals and commodes for elimination of odors and stains and to provide a
uniformly clean appearance throughout.
7. Dust and spot clean with cleaning chemicals all partitions, walls, doors, and other
surfaces – All surfaces shall be inspected, and all visible dust, dirt, and stains shall be
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 28
removed using appropriate cleaning tools and chemicals. Door handles shall be cleaned
and disinfected daily regardless if visible dirt is noticed.
8. Sweep and wet mop floor with disinfectant detergent solution – All floor surfaces shall
be swept removing all loose dirt and stains and hair using appropriate cleaning tools. All
surfaces shall be mopped, with a clean mop, using germicidal cleaner, as required to
eliminate dirt due to spillage and tracking, taking care to get into corners, along edges
and beneath furniture and place appropriate Caution Wet Floor Warning signs. All mop
tanks, buckets, pails used to clean the restrooms must be exclusive to restroom
cleaning only. Mops, mop buckets/tanks/pails and brooms used in the cleaning of
restrooms and other potential areas of biohazard contamination shall be cold rinsed,
disinfected, and hung up before further use. Do not reuse mop water or mop heads
that have been used to mop restrooms to mop offices or hallways. Floor drains shall be
cleaned, and all visible dirt, stains and hair shall be removed.
9. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.
10. Clean and disinfect all partitions, walls, doors, and door frames – All walls, toilet
partitions, doors, and door frame surfaces shall be thoroughly cleaned and disinfected
using appropriate tools and cleaning chemicals. These surfaces shall be free of dust,
dirt, hair, soap scum, marks, and stains.
11. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
14. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
15. Wipe down light switches and outlet covers.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. All automatic air freshener machines are to be checked and canisters replaced when
empty including replacing batteries as needed, making sure they are operational.
19. Replace urinal pads.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 29
Council Chambers and Executive Session Conference Room
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil
are to be removed during the performance of this task. If necessary, clean the entire
door or window to accomplish clean glass.
2. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
3. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
4. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
5. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
6. Detail and clean all millwork, audience seating, dais, countertops, and workstations in
the Council Chambers (2nd Mondays before Council Meeting and the last Tuesday of
the month before the Work Session). In addition to the general cleaning requirements
particular attention must be paid to cleaning under non-moving benches, seating,
landing, steps, dais, platforms, podium, etc... A crevice tool will be used as needed to
ensure that there is no build-up of dirt or debris under benches, chairs, platform,
podium, steps and/or landing. Seating pads on benches and chairs must be lifted up,
any debris removed, all chairs will be cleaned or vacuumed to remove loose hair, dirt,
and grime.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 30
7. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
8. Dust and clean all desks and all tabletops (if surfaces are not cleared, only dusting is
required), chairs, file cabinets, pictures, wall plaques, counter tops, bookshelves, ledges
on walls, window ledges and other surface areas including fixtures and lamps using
approved products and methods.
9. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
10. Vacuum and shampoo fabric-type chairs and sofas as required, to achieve a clean,
unstained appearance.
11. Damp-wipe plastic, vinyl covered chairs and sofas as required to achieve a clean,
unstained appearance.
12. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
13. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Wipe down light switches and outlet covers.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
20. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 31
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Janitorial Closets and Storage Spaces
1. Clean and organize janitorial closets and storage spaces – Closets and storage spaces
used for janitorial equipment and supplies shall be kept clean and organized. Supply
items shall be placed on shelves and kept off floors. Tools and equipment shall be
stored in an orderly fashion allowing for unobstructed access into closets and storage
spaces. No trash shall be stored in closets overnight.

As Needed Services
1. City Hall may need additional janitorial services beyond the routine service schedule on an
as-needed basis. The City will provide the Contractor a schedule of janitorial service on dates and
times needed by the City, based on upcoming event schedules.

Emergency Cleanup
1. The City may assign, when and where needed, cleanup duties to the Contractor when an
emergency occurs. Cleaning tasks may include dusting, vacuuming, mopping, carpets
extraction, window washing or other tasks as designated.

MUNICIPAL COURT BUILDING
Entry Ways, Lobbies, Reception Areas, Hallways, Corridors, Traffic Areas
1. All mats located at the building entrances shall be properly cleaned.
2. Clean doors, door frames, door glass, handles on both sides – All doors in building
entries, lobbies, hallways, and corridors shall be cleaned using appropriate
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 32
cleaning tools and cleaning chemicals. All door glass shall be cleaned using glass cleaner
on interior and exterior. It is expected that all lobby glass, including doors and windows
shall be spot cleaned inside and out. All handprints, smudges, and soil are to be
removed during the performance of this task. If necessary, clean the entire door, or
window to accomplish clean glass.
3. Dust, and clean partitions, walls, baseboards, counters, tables, pictures, cabinets,
banisters, handrails, and all other horizontal surfaces – All surfaces shall be dusted and
cleaned using appropriate cleaning tools and cleaning chemicals removing dust,
fingerprints, spills, shoe marks, etc.
4. Vacuum and shampoo fabric-type chairs and sofas as required, to achieve a clean,
unstained appearance.
5. Damp-wipe plastic, vinyl covered chairs and sofas as required to achieve a clean,
unstained appearance.
6. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
7. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
8. Dust all wood panel surfaces, chairs and other furniture. Arrange furniture in a neat
and orderly manner.
9. Spot wash all walls and woodwork to remove scuff marks and stains.
10. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
11. All metal kick and hand plates on doors shall be properly cleaned and polished.
12. Empty and clean wastebaskets, central recycling bins, and trash cans, including those
outside entrances, outside patios, and along building entrance walkways and replace
liners - All waste receptacles shall be emptied, interior and exterior surfaces cleaned,
and disinfected, and new liners inserted. Receptacles shall be free of stains and odors
including lids and covers on outside receptacles.
13. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 33
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
14. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
15. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.
16. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
17. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.

Request For Proposals (RFP) No. 2024-0005
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18. Strip and wax floor.
19. Clean, disinfect, and polish drinking fountains – All drinking fountains shall be cleaned
and disinfected using appropriate cleaning chemicals. All surfaces shall be free of dirt,
stains, hair, food, and other debris. Surfaces shall be polished using stainless steel
cleaner or other metal polish and wiped dry.
20. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
21. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
22. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
23. Wipe down light switches and outlet covers.
24. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
25. Sweep outside building entryways – Building entryways and stairs shall be swept up to a
distance of twenty (20) feet from all sides of each entry door removing all loose dirt and
debris.
26. Empty and clean ashtrays screen all sand urns – Ash urns and ash trays located outside
building entry doors shall be cleaned and all debris removed. Sand in the urns shall be
screened using appropriate tools resulting in a clean bed of sand free of tobacco
products, trash, and other debris.

Stairway Cleaning
1. Clean doors, door frames, door glass, handles on both sides – All doors in building
stairways shall be cleaned using appropriate cleaning tools and cleaning chemicals. All
door glass shall be cleaned using glass cleaner on interior and exterior. It is expected
that all glass, including doors and windows shall be spot cleaned inside and out. All
handprints, smudges, and soil are to be removed during the performance of this task. If
necessary, clean the entire door or window to accomplish clean glass.
2. Stairways and steps shall be cleaned daily and shall present a uniformly clean
appearance.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 35
3. Sweep and damp mop stairs – All stairs shall be thoroughly swept, removing all loose
dirt, dust, and debris. All miscellaneous items such as paper clips, rubber bands, used
staples, etc. shall be removed from all floor surfaces prior to further cleaning of these
surfaces. Damp mop using appropriate cleaning tools and cleaning chemicals.
4. Sweep and wet mop stairs with disinfectant detergent solution - All stairs shall be
thoroughly swept removing all loose dirt, dust, and debris. All miscellaneous items such
as paper clips, rubber bands, used staples, etc. shall be removed from all floor surfaces
prior to further cleaning of these surfaces. Mop, with a clean mop, using germicidal
cleaner on all hard surface floors, as required to eliminate dirt due to spillage and
tracking, taking care to get into corners, along edges and beneath furniture and place
appropriate Caution Wet Floor Warning signs.
5. Risers and thresholds shall be cleaned on a daily basis. Attention shall be paid to
inaccessible areas such as corners and edges and appropriate tools shall be employed to
clean these areas. All gum, tar, grease, and other soils shall be removed. Risers and
thresholds shall be free from trash, both in open areas and inaccessible areas such as
corners and along edges. If finish is used on stairway risers, there shall not be a buildup
of finish or accumulations of dirt in layers of finish.
6. Handrails of stairways shall be cleaned. Handrails shall be free from fingerprints, dirt,
and smears.
7. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
8. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
9. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
10. All metal kick and hand plates on doors shall be properly cleaned and polished.
11. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
12. Wipe down light switches and outlet covers.

Elevators
1. Vacuuming: Vacuum all carpet. All miscellaneous items such as paper clips, rubber
bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Close attention shall be paid to corners, edges and areas
that are inaccessible to the machine. Appropriate hand or crevice tools shall be

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 36
employed to ensure that these areas are properly cleaned. Care shall be exercised to
prevent hitting or otherwise damaging walls, baseboards, or furnishings with the
vacuum or attachments. Bags shall be emptied or cleaned regularly. Vacuumed carpets
shall present a uniformly clean appearance both in open spaces and in inaccessible
areas under and around furnishings, in corners and along edges. Carpets shall be clean,
free from lint, dust balls, dirt, strings, loose carpet strands, and other debris. The carpet
shall stand erect once vacuuming is completed.
2. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
3. Clean interior walls and surfaces – Disinfect all buttons, handrails, emergency phone and
security compartments. Remove smudges, fingerprints, spills, and other marks from
walls, handrails, and doors.
4. Polish Stainless-Steel Surfaces – Polish all stainless steel, and other bright metal surfaces
using appropriate metal cleaner/polish and wipe dry. Surfaces shall be free from dirt,
smudges, stains, and fingerprints.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
7. Clean thresholds – Clean elevator thresholds using appropriate cleaning tools and remove
all dirt and debris from door tracks and threshold surfaces.
8. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
9. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 37
10. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
11. Spot wash all walls and woodwork to remove scuff marks and stains.
12. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.

Meeting and Conference Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles. – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and room.
5. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
6. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
7. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 38
9. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
10. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
11. Clean all white/chalk boards areas where content is not marked as “Save”.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. Wipe down light switches and outlet covers.
19. All metal kick and hand plates on doors shall be properly cleaned and polished.
20. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 39
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

File/Copy Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 40
5. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
6. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
7. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
8. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.
9. Clean and disinfect counter tops and fixtures – All surfaces shall be cleaned and
disinfected using appropriate cleaning chemicals. All surfaces shall be free from dirt,
food, spills, trash, fingerprints, and other debris.
10. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
11. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 41
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Strip and wax floor.

Breakrooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, soap, and
hand sanitizer shall be filled with an adequate supply so that the dispenser will not become
empty prior to the next service day. The outside of all dispensers shall be cleaned and
disinfected. Soap dispensers shall be unclogged, if necessary, to make them dispense soap.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
7. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 42
8. Clean and disinfect counter tops, sinks, exterior of appliances, and fixtures – All surfaces
shall be cleaned and disinfected using appropriate cleaning chemicals. All surfaces shall
be free from dirt, food, spills, trash, fingerprints, and other debris. Any stainless-steel
appliances shall be cleaned using stainless steel cleaner.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
11. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Strip and wax floor.

Offices and Cubicles
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 43
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and desks.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
5. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
6. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
7. Dust and clean all desk and all tabletops (if surfaces are not cleared, only dusting is
required), chairs, file cabinets, pictures, wall plaques, counter tops, bookshelves, ledges
on walls, window ledges and other surface areas including fixtures and lamps using
approved products and methods.
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 44
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
11. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
12. Wipe down light switches and outlet covers.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
15. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 45
Restrooms Cleaning and Maintenance
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, toilet
paper, soap, and hand sanitizer shall be filled with an adequate supply so that the
dispenser will not become empty prior to the next service day. The outside of all
dispensers shall be cleaned and disinfected. Soap dispensers shall be unclogged, if
necessary, to make them dispense soap. Partial rolls of toilet paper shall not be left on
top of dispensers.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Clean and disinfect all washbasins, counters, and fixtures – All sinks, counters and
fixtures shall be cleaned and disinfected with appropriate cleaning chemicals and tools.
Surfaces shall be free of stains, soap scum, water marks, hair, and other visible dirt.
5. Clean all mirrors, chrome, stainless steel, and polish to a shine – All mirrors shall be
cleaned using glass cleaning chemicals and appropriate tools. Mirrors shall be free of
streaks, spots, and other visible dirt. All chrome and stainless-steel surfaces shall be
cleaned with stainless steel cleaning chemicals and wiped dry leaving a clean and
polished surface.
6. Clean and disinfect all urinals and toilets, removing stains and cleaning under rims –
Clean and disinfect all surfaces on toilets and urinals using appropriate cleaning and
disinfecting chemicals. Visible dirt and stains shall be removed from all surfaces
including toilet seats, fixtures, handles, outside surfaces, under rims, and under seats. If
urinal screens are used, these must be removed each time the urinal is cleaned and
reinserted after cleaning. Special attention shall be given to bottoms and floors on and
around urinals and commodes for elimination of odors and stains and to provide a
uniformly clean appearance throughout.
7. Dust and spot clean with cleaning chemicals all partitions, walls, doors, and other
surfaces – All surfaces shall be inspected, and all visible dust, dirt, and stains shall be
removed using appropriate cleaning tools and chemicals. Door handles shall be cleaned
and disinfected daily regardless if visible dirt is noticed.
8. Sweep and wet mop floor with disinfectant detergent solution – All floor surfaces shall
be swept removing all loose dirt and stains and hair using appropriate cleaning tools. All
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 46
surfaces shall be mopped, with a clean mop, using germicidal cleaner, as required to
eliminate dirt due to spillage and tracking, taking care to get into corners, along edges
and beneath furniture and place appropriate Caution Wet Floor Warning signs. All mop
tanks, buckets, pails used to clean the restrooms must be exclusive to restroom
cleaning only. Mops, mop buckets/tanks/pails and brooms used in the cleaning of
restrooms and other potential areas of biohazard contamination shall be cold rinsed,
disinfected, and hung up before further use. Do not reuse mop water or mop heads
that have been used to mop restrooms to mop offices or hallways. Floor drains shall be
cleaned, and all visible dirt, stains and hair shall be removed.
9. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.
10. Clean and disinfect all partitions, walls, doors, and door frames – All walls, toilet
partitions, doors, and door frame surfaces shall be thoroughly cleaned and disinfected
using appropriate tools and cleaning chemicals. These surfaces shall be free of dust,
dirt, hair, soap scum, marks, and stains.
11. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
14. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
15. Wipe down light switches and outlet covers.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. All automatic air freshener machines are to be checked and canisters replaced when
empty including replacing batteries as needed, making sure they are operational.
19. Replace urinal pads.

Courtroom
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be
cleaned using appropriate cleaning tools and cleaning chemicals. All door glass
shall be cleaned using glass cleaner on interior and exterior. It is expected that all glass,

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 47
including doors, and windows shall be spot cleaned inside and out. All handprints,
smudges, and soil are to be removed during the performance of this task. If necessary,
clean the entire door or window to accomplish clean glass.

2. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
3. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
4. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and desks.
5. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
6. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
7. Detail, clean and polish all millwork, pews, judge’s bench, dais, countertops, and
workstations. All millwork, pews, judge’s bench, dais, countertops, and workstations
shall be polished with an approved cleaner. In addition to the general cleaning
requirements particular attention must be paid to cleaning under non-moving benches,
seating, landing, steps, dais, platforms, podium, etc... A crevice tool will be used as
needed to ensure that there is no build-up of dirt or debris under benches, chairs,
platform, podium, steps and/or landing. Seating pads on benches and chairs must be
lifted up, any debris removed, all chairs will be cleaned or vacuumed to remove loose
hair, dirt, and grime.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 48
8. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
9. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
10. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
11. Wipe down light switches and outlet covers.
12. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
13. Spot wash all walls and woodwork to remove scuff marks and stains.
14. All metal kick and hand plates on doors shall be properly cleaned and polished.
15. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Holding Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 49
2. Spot clean chairs; arrange chairs in orderly fashion – All chairs shall be spot cleaned
using appropriate cleaning tools and cleaning chemicals. All visible dirt, stains, spills
spills, and trash shall be removed from chairs. Chairs shall be arranged neatly and
orderly.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Wipe down light switches and outlet covers.
5. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
6. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
7. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
8. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
9. Spot wash all walls and woodwork to remove scuff marks and stains.
10. All metal kick and hand plates on doors shall be properly cleaned and polished.
11. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.

Janitorial Closets and Storage Spaces
1. Clean and organize janitorial closets and storage spaces – Closets and storage spaces
used for janitorial equipment and supplies shall be kept clean and organized. Supply
items shall be placed on shelves and kept off floors. Tools and equipment shall be
stored in an orderly fashion allowing for unobstructed access into closets and storage
spaces. No trash shall be stored in closets overnight.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 50
As Needed Services
1. The Municipal Court Building may need additional janitorial services beyond the routine
service schedule on an as-needed basis. The City will provide the Contractor a schedule of
janitorial service on dates and times needed by the City, based on upcoming event schedules.

Emergency Cleanup
1. The City may assign, when and where needed, cleanup duties to the Contractor when an
emergency occurs. Cleaning tasks may include dusting, vacuuming, mopping, carpets
extraction, window washing or other tasks as designated.

MERLE MANDERS CONFERENCE CENTER ADMINISTRATIVE
BUILDING
Entry Ways, Lobbies, Reception Areas, Hallways, Corridors, Traffic Areas
1. All mats located at the building entrances shall be properly cleaned.
2. Clean doors, door frames, door glass, handles on both sides – All doors in building
entries, lobbies, hallways, and corridors shall be cleaned using appropriate
cleaning tools and cleaning chemicals. All door glass shall be cleaned using glass cleaner
on interior and exterior. It is expected that all lobby glass, including doors and windows
shall be spot cleaned inside and out. All handprints, smudges, and soil are to be
removed during the performance of this task. If necessary, clean the entire door, or
window to accomplish clean glass.
3. Dust, and clean partitions, walls, baseboards, counters, tables, pictures, cabinets,
banisters, handrails, and all other horizontal surfaces – All surfaces shall be dusted and
cleaned using appropriate cleaning tools and cleaning chemicals removing dust,
fingerprints, spills, shoe marks, etc.
4. Vacuum and shampoo fabric-type chairs and sofas as required, to achieve a clean,
unstained appearance.
5. Damp-wipe plastic, vinyl covered chairs and sofas as required to achieve a clean,
unstained appearance.
6. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 51
7. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
8. Dust all wood panel surfaces, chairs and other furniture. Arrange furniture in a neat
and orderly manner.
9. Spot wash all walls and woodwork to remove scuff marks and stains.
10. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
11. All metal kick and hand plates on doors shall be properly cleaned and polished.
12. Empty and clean wastebaskets, central recycling bins, and trash cans, including those
outside entrances, outside patios, and along building entrance walkways and replace
liners - All waste receptacles shall be emptied, interior and exterior surfaces cleaned,
and disinfected, and new liners inserted. Receptacles shall be free of stains and odors
including lids and covers on outside receptacles.
13. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
14. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
15. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 52
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.
16. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
17. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
18. Strip and wax floor.
19. Clean, disinfect, and polish drinking fountains – All drinking fountains shall be cleaned
and disinfected using appropriate cleaning chemicals. All surfaces shall be free of dirt,
stains, hair, food, and other debris. Surfaces shall be polished using stainless steel
cleaner or other metal polish and wiped dry.
20. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
21. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
22. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
23. Wipe down light switches and outlet covers.
24. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 53
25. Sweep outside building entryways – Building entryways and stairs shall be swept up to a
distance of twenty (20) feet from all sides of each entry door removing all loose dirt and
debris.
26. Empty and clean ashtrays screen all sand urns – Ash urns and ash trays located outside
building entry doors shall be cleaned and all debris removed. Sand in the urns shall be
screened using appropriate tools resulting in a clean bed of sand free of tobacco
products, trash, and other debris.
Meeting and Conference Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles. – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and room.
5. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
6. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
7. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 54
9. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
10. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
11. Clean all white/chalk boards areas where content is not marked as “Save”.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. Wipe down light switches and outlet covers.
19. All metal kick and hand plates on doors shall be properly cleaned and polished.
20. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 55
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.
File/Copy Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
5. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 56
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
6. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
7. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
8. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.
9. Clean and disinfect counter tops and fixtures – All surfaces shall be cleaned and
disinfected using appropriate cleaning chemicals. All surfaces shall be free from dirt,
food, spills, trash, fingerprints, and other debris.
10. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
11. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 57
19. Strip and wax floor.
Breakrooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, soap, and
hand sanitizer shall be filled with an adequate supply so that the dispenser will not become empty
prior to the next service day. The outside of all dispensers shall be cleaned and disinfected. Soap
dispensers shall be unclogged, if necessary, to make them dispense soap.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
7. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.
8. Clean and disinfect counter tops, sinks, exterior of appliances, and fixtures – All surfaces
shall be cleaned and disinfected using appropriate cleaning chemicals. All surfaces shall
be free from dirt, food, spills, trash, fingerprints, and other debris. Any stainless-steel
appliances shall be cleaned using stainless steel cleaner.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 58
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
11. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Strip and wax floor.
Offices and Cubicles
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are to be
removed during the performance of this task. If necessary, clean the entire door or window
to accomplish clean glass.
2. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and desks.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 59
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
5. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
6. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
7. Dust and clean all desk and all tabletops (if surfaces are not cleared, only dusting is
required), chairs, file cabinets, pictures, wall plaques, counter tops, bookshelves, ledges
on walls, window ledges and other surface areas including fixtures and lamps using
approved products and methods.
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 60
11. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
12. Wipe down light switches and outlet covers.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
15. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Restrooms Cleaning and Maintenance
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 61
2. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, toilet
paper, soap, and hand sanitizer shall be filled with an adequate supply so that the
dispenser will not become empty prior to the next service day. The outside of all
dispensers shall be cleaned and disinfected. Soap dispensers shall be unclogged, if
necessary, to make them dispense soap. Partial rolls of toilet paper shall not be left on
top of dispensers.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Clean and disinfect all washbasins, counters, and fixtures – All sinks, counters and
fixtures shall be cleaned and disinfected with appropriate cleaning chemicals and tools.
Surfaces shall be free of stains, soap scum, water marks, hair, and other visible dirt.
5. Clean all mirrors, chrome, stainless steel, and polish to a shine – All mirrors shall be
cleaned using glass cleaning chemicals and appropriate tools. Mirrors shall be free of
streaks, spots, and other visible dirt. All chrome and stainless-steel surfaces shall be
cleaned with stainless steel cleaning chemicals and wiped dry leaving a clean and
polished surface.
6. Clean and disinfect all urinals and toilets, removing stains and cleaning under rims –
Clean and disinfect all surfaces on toilets and urinals using appropriate cleaning and
disinfecting chemicals. Visible dirt and stains shall be removed from all surfaces
including toilet seats, fixtures, handles, outside surfaces, under rims, and under seats. If
urinal screens are used, these must be removed each time the urinal is cleaned and
reinserted after cleaning. Special attention shall be given to bottoms and floors on and
around urinals and commodes for elimination of odors and stains and to provide a
uniformly clean appearance throughout.
7. Dust and spot clean with cleaning chemicals all partitions, walls, doors, and other
surfaces – All surfaces shall be inspected, and all visible dust, dirt, and stains shall be
removed using appropriate cleaning tools and chemicals. Door handles shall be cleaned
and disinfected daily regardless if visible dirt is noticed.
8. Sweep and wet mop floor with disinfectant detergent solution – All floor surfaces shall
be swept removing all loose dirt and stains and hair using appropriate cleaning tools. All
surfaces shall be mopped, with a clean mop, using germicidal cleaner, as required to
eliminate dirt due to spillage and tracking, taking care to get into corners, along edges
and beneath furniture and place appropriate Caution Wet Floor Warning signs. All mop
tanks, buckets, pails used to clean the restrooms must be exclusive to restroom
cleaning only. Mops, mop buckets/tanks/pails and brooms used in the cleaning of
restrooms and other potential areas of biohazard contamination shall be cold rinsed,
disinfected, and hung up before further use. Do not reuse mop water or mop heads

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 62
that have been used to mop restrooms to mop offices or hallways. Floor drains shall be
cleaned, and all visible dirt, stains and hair shall be removed.
9. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.
10. Clean and disinfect all partitions, walls, doors, and door frames – All walls, toilet
partitions, doors, and door frame surfaces shall be thoroughly cleaned and disinfected
using appropriate tools and cleaning chemicals. These surfaces shall be free of dust,
dirt, hair, soap scum, marks, and stains.
11. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
14. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
15. Wipe down light switches and outlet covers.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. All automatic air freshener machines are to be checked and canisters replaced when
empty including replacing batteries as needed, making sure they are operational.
19. Replace urinal pads.
Janitorial Closets and Storage Spaces
1. Clean and organize janitorial closets and storage spaces – Closets and storage spaces
used for janitorial equipment and supplies shall be kept clean and organized. Supply
items shall be placed on shelves and kept off floors. Tools and equipment shall be
stored in an orderly fashion allowing for unobstructed access into closets and storage
spaces. No trash shall be stored in closets overnight.
As Needed Services
1. The Merle Manders Administrative Building may need additional janitorial services
beyond the routine service schedule on an as-needed basis. The City will provide the
Contractor a schedule of janitorial service on dates and times needed by the City, based on
upcoming event schedules.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 63
Emergency Cleanup
1. The City may assign, when and where needed, cleanup duties to the Contractor when an
emergency occurs. Cleaning tasks may include dusting, vacuuming, mopping, carpets
extraction, window washing or other tasks as designated.
Merle Manders Conference Center
Entry Ways, Lobbies, Reception Areas, Hallways, Corridors, Traffic Areas
1. All mats located at the building entrances shall be properly cleaned.
2. Clean doors, door frames, door glass, handles on both sides – All doors in building
entries, lobbies, hallways, and corridors shall be cleaned using appropriate
cleaning tools and cleaning chemicals. All door glass shall be cleaned using glass cleaner
on interior and exterior. It is expected that all lobby glass, including doors and windows
shall be spot cleaned inside and out. All handprints, smudges, and soil are to be
removed during the performance of this task. If necessary, clean the entire door, or
window to accomplish clean glass.
3. Dust, and clean partitions, walls, baseboards, counters, tables, pictures, cabinets,
banisters, handrails, and all other horizontal surfaces – All surfaces shall be dusted and
cleaned using appropriate cleaning tools and cleaning chemicals removing dust,
fingerprints, spills, shoe marks, etc.
4. Vacuum and shampoo fabric-type chairs and sofas as required, to achieve a clean,
unstained appearance.
5. Damp-wipe plastic, vinyl covered chairs and sofas as required to achieve a clean,
unstained appearance.
6. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
7. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
8. Dust all wood panel surfaces, chairs and other furniture. Arrange furniture in a neat
and orderly manner.
9. Spot wash all walls and woodwork to remove scuff marks and stains.
10. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 64
11. All metal kick and hand plates on doors shall be properly cleaned and polished.
12. Empty and clean wastebaskets, central recycling bins, and trash cans, including those
outside entrances, outside patios, and along building entrance walkways and replace
liners - All waste receptacles shall be emptied, interior and exterior surfaces cleaned,
and disinfected, and new liners inserted. Receptacles shall be free of stains and odors
including lids and covers on outside receptacles.
13. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.

14. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
15. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 65
16. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
17. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
18. Strip and wax floor.
19. Clean, disinfect, and polish drinking fountains – All drinking fountains shall be cleaned
and disinfected using appropriate cleaning chemicals. All surfaces shall be free of dirt,
stains, hair, food, and other debris. Surfaces shall be polished using stainless steel
cleaner or other metal polish and wiped dry.
20. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
21. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
22. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
23. Wipe down light switches and outlet covers.
24. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
25. Sweep outside building entryways – Building entryways and stairs shall be swept up to a
distance of twenty (20) feet from all sides of each entry door removing all loose dirt and
debris.
26. Empty and clean ashtrays screen all sand urns – Ash urns and ash trays located outside
building entry doors shall be cleaned and all debris removed. Sand in the urns shall be
screened using appropriate tools resulting in a clean bed of sand free of tobacco
products, trash, and other debris.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 66
Ballroom
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Empty and clean wastebaskets, central recycling bins, and trash cans, including those
outside entrances, outside patios, and along building entrance walkways and replace
liners - All waste receptacles shall be emptied, interior and exterior surfaces cleaned,
and disinfected, and new liners inserted. Receptacles shall be free of stains and odors
including lids and covers on outside receptacles.
3. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
4. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 67
7. Strip and wax floor.
8. Cleaning Pad. Light buffing.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust, and clean partitions, walls, baseboards, counters, tables, pictures, cabinets,
handrails, and all other horizontal surfaces – All surfaces shall be dusted and cleaned
using appropriate cleaning tools and cleaning chemicals removing dust, fingerprints,
spills, shoe marks, etc.
11. Sweep outside building entryways – Building entryways and stairs shall be swept up to a
distance of twenty (20) feet from all sides of each entry door removing all loose dirt and
debris.
12. Empty and clean ashtrays screen all sand urns – Ash urns and ash trays located outside
building entry doors shall be cleaned and all debris removed. Sand in the urns shall be
screened using appropriate tools resulting in a clean bed of sand free of tobacco
products, trash, and other debris.
13. Clean, disinfect, and polish drinking fountains – All drinking fountains shall be cleaned
and disinfected using appropriate cleaning chemicals. All surfaces shall be free of dirt,
stains, hair, food, and other debris. Surfaces shall be polished using stainless steel
cleaner or other metal polish and wiped dry.
14. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
15. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
16. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
17. Wipe down light switches and outlet covers.
18. Dust all wood panel surfaces, chairs and other furniture. Arrange furniture in a neat
and orderly manner.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 68
19. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
20. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
21. Spot wash all walls and woodwork to remove scuff marks and stains.
22. All metal kick and hand plates on doors shall be properly cleaned and polished.
23. Dust the shelves and hangers in the coat room.
24. Dust the chandeliers and sconces.
25. Dust the mantle and front and side faces of the fireplace.

Patio
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Empty, clean, and sanitize trash receptacles, and replace liners – All waste receptacles
shall be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on outside
receptacles.
3. Sweep entryways, and patio surfaces to clear foliage debris, trash, cigarette butts, etc.
Remove matter such as gum and tar, which have adhered to the cement.
4. Clean patio tables and chairs as needed to remove dust, stains, and grime.
5. Hose down cement sidewalks, entryways, and patio areas to clean.
6. Pressure wash cement sidewalks, entryways, and patio areas to clean.

Stairway Cleaning
1. Clean doors, door frames, door glass, handles on both sides – All doors in building
stairways shall be cleaned using appropriate cleaning tools and cleaning chemicals. All
door glass shall be cleaned using glass cleaner on interior and exterior. It is expected
that all glass, including doors and windows shall be spot cleaned inside and out. All
handprints, smudges, and soil are to be removed during the performance of this task. If
necessary, clean the entire door or window to accomplish clean glass.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 69
2. Stairways and steps shall be cleaned daily and shall present a uniformly clean
appearance.
3. Sweep and damp mop stairs – All stairs shall be thoroughly swept, removing all loose
dirt, dust, and debris. All miscellaneous items such as paper clips, rubber bands, used
staples, etc. shall be removed from all floor surfaces prior to further cleaning of these
surfaces. Damp mop using appropriate cleaning tools and cleaning chemicals.
4. Sweep and wet mop stairs with disinfectant detergent solution - All stairs shall be
thoroughly swept removing all loose dirt, dust, and debris. All miscellaneous items such
as paper clips, rubber bands, used staples, etc. shall be removed from all floor surfaces
prior to further cleaning of these surfaces. Mop, with a clean mop, using germicidal
cleaner on all hard surface floors, as required to eliminate dirt due to spillage and
tracking, taking care to get into corners, along edges and beneath furniture and place
appropriate Caution Wet Floor Warning signs.
5. Risers and thresholds shall be cleaned on a daily basis. Attention shall be paid to
inaccessible areas such as corners and edges and appropriate tools shall be employed to
clean these areas. All gum, tar, grease, and other soils shall be removed. Risers and
thresholds shall be free from trash, both in open areas and inaccessible areas such as
corners and along edges. If finish is used on stairway risers, there shall not be a buildup
of finish or accumulations of dirt in layers of finish.
6. Handrails of stairways shall be cleaned. Handrails shall be free from fingerprints, dirt,
and smears.
7. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
8. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
9. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
10. All metal kick and hand plates on doors shall be properly cleaned and polished.
11. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
12. Wipe down light switches and outlet covers.
Meeting and Conference Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be
cleaned using appropriate cleaning tools and cleaning chemicals. All door glass
shall be cleaned
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 70
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.

2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles. – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and room.
5. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
6. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
7. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 71
10. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
11. Clean all white/chalk boards areas where content is not marked as “Save”.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. Wipe down light switches and outlet covers.
19. All metal kick and hand plates on doors shall be properly cleaned and polished.
20. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 72
Offices and Cubicles
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are to be
removed during the performance of this task. If necessary, clean the entire door or window
to accomplish clean glass.
2. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and desks.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
5. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
6. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
7. Dust and clean all desk and all tabletops (if surfaces are not cleared, only dusting is
required), chairs, file cabinets, pictures, wall plaques, counter tops, bookshelves, ledges
on walls, window ledges and other surface areas including fixtures and lamps using
approved products and methods.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 73
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
11. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
12. Wipe down light switches and outlet covers.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
15. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 74
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Bride Room
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.

3. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
4. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
5. Clean all mirrors, chrome, stainless steel, and polish to a shine – All mirrors shall be
cleaned using glass cleaning chemicals and appropriate tools. Mirrors shall be free of
streaks, spots, and other visible dirt. All chrome and stainless-steel surfaces shall be
cleaned with stainless steel cleaning chemicals and wiped dry leaving a clean and
polished surface.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 75
6. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
7. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
8. Wipe down light switches and outlet covers.
9. Dust all wood panel surfaces, chairs and other furniture. Arrange furniture in a neat
and orderly manner.
10. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
11. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
12. Spot wash all walls and woodwork to remove scuff marks and stains.
13. All metal kick and hand plates on doors shall be properly cleaned and polished.
14. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Kitchen
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 76
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, soap, and
hand sanitizer shall be filled with an adequate supply so that the dispenser will not become
empty prior to the next service day. The outside of all dispensers shall be cleaned and
disinfected. Soap dispensers shall be unclogged, if necessary, to make them dispense soap.
4. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
5. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
6. Clean and disinfect counter tops, sinks, exterior of appliances, and fixtures – All surfaces
shall be cleaned and disinfected using appropriate cleaning chemicals. All surfaces shall
be free from dirt, food, spills, trash, fingerprints, and other debris. Any stainless-steel
appliances shall be cleaned using stainless steel cleaner.
7. All missing, damaged appliances, or other conditions that are not the responsibility of the
Contractor should be reported promptly to the City’s representative.
8. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
9. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 77
10. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
11. Wipe down light switches and outlet covers.
12. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
13. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
14. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
15. Spot wash all walls and woodwork to remove scuff marks and stains.
16. All metal kick and hand plates on doors shall be properly cleaned and polished.
17. Wash Hoods, Stove Vents, Filters and Ducts. The Contractor shall wash the hoods, stove
vents, filters, and ducts to remove all dust, dirt, grease, grime, food particles, and other
foreign substances. The Contractor shall use an approved germicidal disinfectant. After
washing hoods, stove vents, filters, and ducts shall present a clean, bright, and shiny
appearance.
18. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.

Restrooms Cleaning and Maintenance
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, toilet
paper, soap, and hand sanitizer shall be filled with an adequate supply so that the
dispenser will not become empty prior to the next service day. The outside of all
dispensers shall be cleaned and disinfected. Soap dispensers shall be unclogged, if
necessary, to make them dispense soap. Partial rolls of toilet paper shall not be left on
top of dispensers.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 78
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Clean and disinfect all washbasins, counters, and fixtures – All sinks, counters and
fixtures shall be cleaned and disinfected with appropriate cleaning chemicals and tools.
Surfaces shall be free of stains, soap scum, water marks, hair, and other visible dirt.
5. Clean all mirrors, chrome, stainless steel, and polish to a shine – All mirrors shall be
cleaned using glass cleaning chemicals and appropriate tools. Mirrors shall be free of
streaks, spots, and other visible dirt. All chrome and stainless-steel surfaces shall be
cleaned with stainless steel cleaning chemicals and wiped dry leaving a clean and
polished surface.
6. Clean and disinfect all urinals and toilets, removing stains and cleaning under rims –
Clean and disinfect all surfaces on toilets and urinals using appropriate cleaning and
disinfecting chemicals. Visible dirt and stains shall be removed from all surfaces
including toilet seats, fixtures, handles, outside surfaces, under rims, and under seats. If
urinal screens are used, these must be removed each time the urinal is cleaned and
reinserted after cleaning. Special attention shall be given to bottoms and floors on and
around urinals and commodes for elimination of odors and stains and to provide a
uniformly clean appearance throughout.
7. Dust and spot clean with cleaning chemicals all partitions, walls, doors, and other
surfaces – All surfaces shall be inspected, and all visible dust, dirt, and stains shall be
removed using appropriate cleaning tools and chemicals. Door handles shall be cleaned
and disinfected daily regardless if visible dirt is noticed.
8. Sweep and wet mop floor with disinfectant detergent solution – All floor surfaces shall
be swept removing all loose dirt and stains and hair using appropriate cleaning tools. All
surfaces shall be mopped, with a clean mop, using germicidal cleaner, as required to
eliminate dirt due to spillage and tracking, taking care to get into corners, along edges
and beneath furniture and place appropriate Caution Wet Floor Warning signs. All mop
tanks, buckets, pails used to clean the restrooms must be exclusive to restroom
cleaning only. Mops, mop buckets/tanks/pails and brooms used in the cleaning of
restrooms and other potential areas of biohazard contamination shall be cold rinsed,
disinfected, and hung up before further use. Do not reuse mop water or mop heads
that have been used to mop restrooms to mop offices or hallways. Floor drains shall be
cleaned, and all visible dirt, stains and hair shall be removed.
9. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.
10. Clean and disinfect all partitions, walls, doors, and door frames – All walls, toilet
partitions, doors, and door frame surfaces shall be thoroughly cleaned and disinfected
using appropriate tools and cleaning chemicals. These surfaces shall be free of dust,
dirt, hair, soap scum, marks, and stains.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 79
11. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
14. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
15. Wipe down light switches and outlet covers.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. All automatic air freshener machines are to be checked and canisters replaced when
empty including replacing batteries as needed, making sure they are operational.
19. Replace urinal pads.

Janitorial Closets and Storage Spaces
1. Clean and organize janitorial closets and storage spaces – Closets and storage spaces
used for janitorial equipment and supplies shall be kept clean and organized.
Supply items shall be placed on shelves and kept off floors. Tools and equipment
shall be stored in an orderly fashion allowing for unobstructed access into closets
and storage spaces. No trash shall be stored in closets overnight.

As Needed Services
1. The Merle Manders Conference Center may need additional janitorial services beyond
the routine service schedule on an as-needed basis. The City will provide the
Contractor a schedule of janitorial service on dates and times needed by the City, based
on upcoming event schedules.

Emergency Cleanup
1. The City may assign, when and where needed, cleanup duties to the Contractor when an
emergency occurs. Cleaning tasks may include dusting, vacuuming, mopping, carpets
extraction, window washing or other tasks as designated.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 80
MAIN STREET OFFICE
Entry Ways, Lobbies, Reception Areas, Hallways, Corridors, Traffic Areas
1. All mats located at the building entrances shall be properly cleaned.
2. Clean doors, door frames, door glass, handles on both sides – All doors in building
entries, lobbies, hallways, and corridors shall be cleaned using appropriate
cleaning tools and cleaning chemicals. All door glass shall be cleaned using glass cleaner
on interior and exterior. It is expected that all lobby glass, including doors and windows
shall be spot cleaned inside and out. All handprints, smudges, and soil are to be
removed during the performance of this task. If necessary, clean the entire door, or
window to accomplish clean glass.
3. Dust, and clean partitions, walls, baseboards, counters, tables, pictures, cabinets,
banisters, handrails, and all other horizontal surfaces – All surfaces shall be dusted and
cleaned using appropriate cleaning tools and cleaning chemicals removing dust,
fingerprints, spills, shoe marks, etc.
4. Vacuum and shampoo fabric-type chairs and sofas as required, to achieve a clean,
unstained appearance.
5. Damp-wipe plastic, vinyl covered chairs and sofas as required to achieve a clean,
unstained appearance.
6. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
7. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
8. Dust all wood panel surfaces, chairs and other furniture. Arrange furniture in a neat
and orderly manner.
9. Spot wash all walls and woodwork to remove scuff marks and stains.
10. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
11. All metal kick and hand plates on doors shall be properly cleaned and polished.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 81
12. Empty and clean wastebaskets, central recycling bins, and trash cans, including those
outside entrances, outside patios, and along building entrance walkways and replace
liners - All waste receptacles shall be emptied, interior and exterior surfaces cleaned,
and disinfected, and new liners inserted. Receptacles shall be free of stains and odors
including lids and covers on outside receptacles.
13. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
14. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
15. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
16. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
17. Buff and Polish Floors.
18. Clean, disinfect, and polish drinking fountains – All drinking fountains shall be cleaned
and disinfected using appropriate cleaning chemicals. All surfaces shall be free of dirt,
stains, hair, food, and other debris. Surfaces shall be polished using stainless steel
cleaner or other metal polish and wiped dry.

Request For Proposals (RFP) No. 2024-0005
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19. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
20. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
21. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
22. Wipe down light switches and outlet covers.
23. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
24. Sweep outside building entryways – Building entryways and stairs shall be swept up to a
distance of twenty (20) feet from all sides of each entry door removing all loose dirt and
debris.
25. Empty and clean ashtrays screen all sand urns – Ash urns and ash trays located outside
building entry doors shall be cleaned and all debris removed. Sand in the urns shall be
screened using appropriate tools resulting in a clean bed of sand free of tobacco
products, trash, and other debris.

Offices
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and desks.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 83
5. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
6. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
7. Dust and clean all desk and all tabletops (if surfaces are not cleared, only dusting is
required), chairs, file cabinets, pictures, wall plaques, counter tops, bookshelves, ledges
on walls, window ledges and other surface areas including fixtures and lamps using
approved products and methods.
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
11. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
12. Wipe down light switches and outlet covers.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 84
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
15. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Kitchen
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, soap, and
hand sanitizer shall be filled with an adequate supply so that the dispenser will not become
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 85
empty prior to the next service day. The outside of all dispensers shall be cleaned and
disinfected. Soap dispensers shall be unclogged, if necessary, to make them dispense soap.
4. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
5. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
6. Clean and disinfect counter tops, sinks, exterior of appliances, and fixtures – All surfaces
shall be cleaned and disinfected using appropriate cleaning chemicals. All surfaces shall
be free from dirt, food, spills, trash, fingerprints, and other debris. Any stainless-steel
appliances shall be cleaned using stainless steel cleaner.
7. Two deep cleanings a month.
8. All missing, damaged appliances, or other conditions that are not the responsibility of the
Contractor should be reported promptly to the City’s representative.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
11. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
12. Wipe down light switches and outlet covers.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 86
14. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
15. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. Wash Hoods, Stove Vents, Filters and Ducts. The Contractor shall wash the hoods, stove
vents, filters, and ducts to remove all dust, dirt, grease, grime, food particles, and other
foreign substances. The Contractor shall use an approved germicidal disinfectant. After
washing hoods, stove vents, filters, and ducts shall present a clean, bright, and shiny
appearance.
19. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.

Restrooms Cleaning and Maintenance
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, toilet
paper, soap, and hand sanitizer shall be filled with an adequate supply so that the
dispenser will not become empty prior to the next service day. The outside of all
dispensers shall be cleaned and disinfected. Soap dispensers shall be unclogged, if
necessary, to make them dispense soap. Partial rolls of toilet paper shall not be left on
top of dispensers.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Clean and disinfect all washbasins, counters, and fixtures – All sinks, counters and
fixtures shall be cleaned and disinfected with appropriate cleaning chemicals and tools.
Surfaces shall be free of stains, soap scum, water marks, hair, and other visible dirt.
5. Clean all mirrors, chrome, stainless steel, and polish to a shine – All mirrors shall be
cleaned using glass cleaning chemicals and appropriate tools. Mirrors shall be free of
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 87
streaks, spots, and other visible dirt. All chrome and stainless-steel surfaces shall be
cleaned with stainless steel cleaning chemicals and wiped dry leaving a clean and
polished surface.
6. Clean and disinfect all urinals and toilets, removing stains and cleaning under rims –
Clean and disinfect all surfaces on toilets and urinals using appropriate cleaning and
disinfecting chemicals. Visible dirt and stains shall be removed from all surfaces
including toilet seats, fixtures, handles, outside surfaces, under rims, and under seats. If
urinal screens are used, these must be removed each time the urinal is cleaned and
reinserted after cleaning. Special attention shall be given to bottoms and floors on and
around urinals and commodes for elimination of odors and stains and to provide a
uniformly clean appearance throughout.
7. Dust and spot clean with cleaning chemicals all partitions, walls, doors, and other
surfaces – All surfaces shall be inspected, and all visible dust, dirt, and stains shall be
removed using appropriate cleaning tools and chemicals. Door handles shall be cleaned
and disinfected daily regardless if visible dirt is noticed.
8. Sweep and wet mop floor with disinfectant detergent solution – All floor surfaces shall
be swept removing all loose dirt and stains and hair using appropriate cleaning tools. All
surfaces shall be mopped, with a clean mop, using germicidal cleaner, as required to
eliminate dirt due to spillage and tracking, taking care to get into corners, along edges
and beneath furniture and place appropriate Caution Wet Floor Warning signs. All mop
tanks, buckets, pails used to clean the restrooms must be exclusive to restroom
cleaning only. Mops, mop buckets/tanks/pails and brooms used in the cleaning of
restrooms and other potential areas of biohazard contamination shall be cold rinsed,
disinfected, and hung up before further use. Do not reuse mop water or mop heads
that have been used to mop restrooms to mop offices or hallways. Floor drains shall be
cleaned, and all visible dirt, stains and hair shall be removed.
9. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.
10. Clean and disinfect all partitions, walls, doors, and door frames – All walls, toilet
partitions, doors, and door frame surfaces shall be thoroughly cleaned and disinfected
using appropriate tools and cleaning chemicals. These surfaces shall be free of dust,
dirt, hair, soap scum, marks, and stains.
11. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 88
13. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
14. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
15. Wipe down light switches and outlet covers.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. All automatic air freshener machines are to be checked and canisters replaced when
empty including replacing batteries as needed, making sure they are operational.
19. Replace urinal pads.

Janitorial Closets and Storage Spaces
1. Clean and organize janitorial closets and storage spaces – Closets and storage spaces
used for janitorial equipment and supplies shall be kept clean and organized.
Supply items shall be placed on shelves and kept off floors. Wipe all tables and
chairs with approved cleaner. Tools and equipment shall be stored in an orderly
fashion allowing for unobstructed access into closets and storage spaces. No trash
shall be stored in closets overnight.
As Needed Services
1. The Main Street Office may need additional janitorial services beyond the routine
service schedule on an as-needed basis. The City will provide the Contractor a schedule
of janitorial service on dates and times needed by the City, based on upcoming event
schedules.
Emergency Cleanup
1. The City may assign, when and where needed, cleanup duties to the Contractor when an
emergency occurs. Cleaning tasks may include dusting, vacuuming, mopping, carpets
extraction, window washing or other tasks as designated.

PUBLIC WORKS MAINTENANCE SHOP
Offices and Cubicles
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including
doors, and windows shall be spot cleaned inside and out. All handprints, smudges,

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 89
and soil are to be removed during the performance of this task. If necessary, clean the
entire door or window to accomplish clean glass.
2. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and desks.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
5. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
6. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
7. Dust and clean all desk and all tabletops (if surfaces are not cleared, only dusting is
required), chairs, file cabinets, pictures, wall plaques, counter tops, bookshelves, ledges
on walls, window ledges and other surface areas including fixtures and lamps using
approved products and methods.
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 90
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
11. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
12. Wipe down light switches and outlet covers.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
15. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 91
Breakrooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, soap, and
hand sanitizer shall be filled with an adequate supply so that the dispenser will not become
empty prior to the next service day. The outside of all dispensers shall be cleaned and
disinfected. Soap dispensers shall be unclogged, if necessary, to make them dispense soap.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
7. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.
8. Clean and disinfect counter tops, sinks, exterior of appliances, and fixtures – All surfaces
shall be cleaned and disinfected using appropriate cleaning chemicals. All surfaces shall
be free from dirt, food, spills, trash, fingerprints, and other debris. Any stainless-steel
appliances shall be cleaned using stainless steel cleaner.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 92
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
11. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Strip and wax floor.

Restrooms Cleaning and Maintenance
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, toilet
paper, soap, and hand sanitizer shall be filled with an adequate supply so that the
dispenser will not become empty prior to the next service day. The outside of all
dispensers shall be cleaned and disinfected. Soap dispensers shall be unclogged, if

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 93
necessary, to make them dispense soap. Partial rolls of toilet paper shall not be left on
top of dispensers.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Clean and disinfect all washbasins, counters, and fixtures – All sinks, counters and
fixtures shall be cleaned and disinfected with appropriate cleaning chemicals and tools.
Surfaces shall be free of stains, soap scum, water marks, hair, and other visible dirt.
5. Clean all mirrors, chrome, stainless steel, and polish to a shine – All mirrors shall be
cleaned using glass cleaning chemicals and appropriate tools. Mirrors shall be free of
streaks, spots, and other visible dirt. All chrome and stainless-steel surfaces shall be
cleaned with stainless steel cleaning chemicals and wiped dry leaving a clean and
polished surface.
6. Clean and disinfect all urinals and toilets, removing stains and cleaning under rims –
Clean and disinfect all surfaces on toilets and urinals using appropriate cleaning and
disinfecting chemicals. Visible dirt and stains shall be removed from all surfaces
including toilet seats, fixtures, handles, outside surfaces, under rims, and under seats. If
urinal screens are used, these must be removed each time the urinal is cleaned and
reinserted after cleaning. Special attention shall be given to bottoms and floors on and
around urinals and commodes for elimination of odors and stains and to provide a
uniformly clean appearance throughout.
7. Dust and spot clean with cleaning chemicals all partitions, walls, doors, and other
surfaces – All surfaces shall be inspected, and all visible dust, dirt, and stains shall be
removed using appropriate cleaning tools and chemicals. Door handles shall be cleaned
and disinfected daily regardless if visible dirt is noticed.
8. Sweep and wet mop floor with disinfectant detergent solution – All floor surfaces shall
be swept removing all loose dirt and stains and hair using appropriate cleaning tools. All
surfaces shall be mopped, with a clean mop, using germicidal cleaner, as required to
eliminate dirt due to spillage and tracking, taking care to get into corners, along edges
and beneath furniture and place appropriate Caution Wet Floor Warning signs. All mop
tanks, buckets, pails used to clean the restrooms must be exclusive to restroom
cleaning only. Mops, mop buckets/tanks/pails and brooms used in the cleaning of
restrooms and other potential areas of biohazard contamination shall be cold rinsed,
disinfected, and hung up before further use. Do not reuse mop water or mop heads
that have been used to mop restrooms to mop offices or hallways. Floor drains shall be
cleaned, and all visible dirt, stains and hair shall be removed.
9. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 94
10. Clean and disinfect all partitions, walls, doors, and door frames – All walls, toilet
partitions, doors, and door frame surfaces shall be thoroughly cleaned and disinfected
using appropriate tools and cleaning chemicals. These surfaces shall be free of dust,
dirt, hair, soap scum, marks, and stains.

11. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
14. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
15. Wipe down light switches and outlet covers.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. All automatic air freshener machines are to be checked and canisters replaced when
empty including replacing batteries as needed, making sure they are operational.
19. Replace urinal pads.

Locker Room/Shower
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Thoroughly clean all showers, including bottom, faucets, and spigots, with approved
crème cleanser.
3. Thoroughly clean all walls, floors, (including plug covers), doors (including entrance
doors inside and outside), partitions and handrails with proper approved chemicals and
proper approved dilution. Shower drain covers are to be removed twice monthly and
cleaned of hair and debris.
4. Sweep and wet mop floor with disinfectant detergent solution – All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 95
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
5. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
6. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
7. Lockers are to be wiped and cleaned externally and internally on a quarterly basis.
8. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
9. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
10. Wipe down light switches and outlet covers.

Janitorial Closets and Storage Spaces
6. Clean and organize janitorial closets and storage spaces – Closets and storage spaces
used for janitorial equipment and supplies shall be kept clean and organized.
Supply items shall be placed on shelves and kept off floors. Wipe all tables and
chairs with approved cleaner. Tools and equipment shall be stored in an orderly
fashion allowing for unobstructed access into closets and storage spaces. No trash
shall be stored in closets overnight.
As Needed Services
6. The Public Works Maintenance Shop may need additional janitorial services beyond
the routine service schedule on an as-needed basis. The City will provide the
Contractor a schedule of janitorial service on dates and times needed by the City, based
on upcoming event schedules.
Emergency Cleanup
6. The City may assign, when and where needed, cleanup duties to the Contractor when
an emergency occurs. Cleaning tasks may include dusting, vacuuming, mopping,
carpets extraction, window washing or other tasks as designated.

Request For Proposals (RFP) No. 2024-0005
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WASTEWATER TREATMENT PLANT
Entry Ways, Lobbies, Reception Areas, Hallways, Corridors, Traffic Areas
1. All mats located at the building entrances shall be properly cleaned.
2. Clean doors, door frames, door glass, handles on both sides – All doors in building
entries, lobbies, hallways, and corridors shall be cleaned using appropriate
cleaning tools and cleaning chemicals. All door glass shall be cleaned using glass cleaner
on interior and exterior. It is expected that all lobby glass, including doors and windows
shall be spot cleaned inside and out. All handprints, smudges, and soil are to be
removed during the performance of this task. If necessary, clean the entire door, or
window to accomplish clean glass.
3. Dust, and clean partitions, walls, baseboards, counters, tables, pictures, cabinets,
banisters, handrails, and all other horizontal surfaces – All surfaces shall be dusted and
cleaned using appropriate cleaning tools and cleaning chemicals removing dust,
fingerprints, spills, shoe marks, etc.
4. Vacuum and shampoo fabric-type chairs and sofas as required, to achieve a clean,
unstained appearance.
5. Damp-wipe plastic, vinyl covered chairs and sofas as required to achieve a clean,
unstained appearance.
6. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
7. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
8. Dust all wood panel surfaces, chairs and other furniture. Arrange furniture in a neat
and orderly manner.
9. Spot wash all walls and woodwork to remove scuff marks and stains.
10. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
11. All metal kick and hand plates on doors shall be properly cleaned and polished.
12. Empty and clean wastebaskets, central recycling bins, and trash cans, including those
outside entrances, outside patios, and along building entrance walkways and replace
liners - All waste receptacles shall be emptied, interior and exterior surfaces cleaned,
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 97
and disinfected, and new liners inserted. Receptacles shall be free of stains and odors
including lids and covers on outside receptacles.
13. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
14. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
15. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.
16. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 98
17. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
18. Strip and wax floor.
19. Clean, disinfect, and polish drinking fountains – All drinking fountains shall be cleaned
and disinfected using appropriate cleaning chemicals. All surfaces shall be free of dirt,
stains, hair, food, and other debris. Surfaces shall be polished using stainless steel
cleaner or other metal polish and wiped dry.
20. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
21. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
22. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
23. Wipe down light switches and outlet covers.
24. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
25. Sweep outside building entryways – Building entryways and stairs shall be swept up to a
distance of twenty (20) feet from all sides of each entry door removing all loose dirt and
debris.
26. Empty and clean ashtrays screen all sand urns – Ash urns and ash trays located outside
building entry doors shall be cleaned and all debris removed. Sand in the urns shall be
screened using appropriate tools resulting in a clean bed of sand free of tobacco
products, trash, and other debris.

Meeting and Conference Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
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Janitorial Maintenance Services – Page 99
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles. – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and room.
5. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
6. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
7. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
10. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 100
11. Clean all white/chalk boards areas where content is not marked as “Save”.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. Wipe down light switches and outlet covers.
19. All metal kick and hand plates on doors shall be properly cleaned and polished.
20. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Breakrooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 101
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, soap, and
hand sanitizer shall be filled with an adequate supply so that the dispenser will not become
empty prior to the next service day. The outside of all dispensers shall be cleaned and
disinfected. Soap dispensers shall be unclogged, if necessary, to make them dispense soap.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
7. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.
8. Clean and disinfect counter tops, sinks, exterior of appliances, and fixtures – All surfaces
shall be cleaned and disinfected using appropriate cleaning chemicals. All surfaces shall
be free from dirt, food, spills, trash, fingerprints, and other debris. Any stainless-steel
appliances shall be cleaned using stainless steel cleaner.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 102
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
11. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Strip and wax floor.
Offices
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and desks.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 103
4. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
5. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
6. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
7. Dust and clean all desk and all tabletops (if surfaces are not cleared, only dusting is
required), chairs, file cabinets, pictures, wall plaques, counter tops, bookshelves, ledges
on walls, window ledges and other surface areas including fixtures and lamps using
approved products and methods.
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
11. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
12. Wipe down light switches and outlet covers.

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13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
15. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Restrooms Cleaning and Maintenance
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, toilet
paper, soap, and hand sanitizer shall be filled with an adequate supply so that the
dispenser will not become empty prior to the next service day. The outside of all
dispensers shall be cleaned and disinfected. Soap dispensers shall be unclogged, if

Request For Proposals (RFP) No. 2024-0005
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necessary, to make them dispense soap. Partial rolls of toilet paper shall not be left on
top of dispensers.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Clean and disinfect all washbasins, counters, and fixtures – All sinks, counters and
fixtures shall be cleaned and disinfected with appropriate cleaning chemicals and tools.
Surfaces shall be free of stains, soap scum, water marks, hair, and other visible dirt.
5. Clean all mirrors, chrome, stainless steel, and polish to a shine – All mirrors shall be
cleaned using glass cleaning chemicals and appropriate tools. Mirrors shall be free of
streaks, spots, and other visible dirt. All chrome and stainless-steel surfaces shall be
cleaned with stainless steel cleaning chemicals and wiped dry leaving a clean and
polished surface.
6. Clean and disinfect all urinals and toilets, removing stains and cleaning under rims –
Clean and disinfect all surfaces on toilets and urinals using appropriate cleaning and
disinfecting chemicals. Visible dirt and stains shall be removed from all surfaces
including toilet seats, fixtures, handles, outside surfaces, under rims, and under seats. If
urinal screens are used, these must be removed each time the urinal is cleaned and
reinserted after cleaning. Special attention shall be given to bottoms and floors on and
around urinals and commodes for elimination of odors and stains and to provide a
uniformly clean appearance throughout.
7. Dust and spot clean with cleaning chemicals all partitions, walls, doors, and other
surfaces – All surfaces shall be inspected, and all visible dust, dirt, and stains shall be
removed using appropriate cleaning tools and chemicals. Door handles shall be cleaned
and disinfected daily regardless if visible dirt is noticed.
8. Sweep and wet mop floor with disinfectant detergent solution – All floor surfaces shall
be swept removing all loose dirt and stains and hair using appropriate cleaning tools. All
surfaces shall be mopped, with a clean mop, using germicidal cleaner, as required to
eliminate dirt due to spillage and tracking, taking care to get into corners, along edges
and beneath furniture and place appropriate Caution Wet Floor Warning signs. All mop
tanks, buckets, pails used to clean the restrooms must be exclusive to restroom
cleaning only. Mops, mop buckets/tanks/pails and brooms used in the cleaning of
restrooms and other potential areas of biohazard contamination shall be cold rinsed,
disinfected, and hung up before further use. Do not reuse mop water or mop heads
that have been used to mop restrooms to mop offices or hallways. Floor drains shall be
cleaned, and all visible dirt, stains and hair shall be removed.
9. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 106
10. Clean and disinfect all partitions, walls, doors, and door frames – All walls, toilet
partitions, doors, and door frame surfaces shall be thoroughly cleaned and disinfected
using appropriate tools and cleaning chemicals. These surfaces shall be free of dust,
dirt, hair, soap scum, marks, and stains.
11. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
14. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
15. Wipe down light switches and outlet covers.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. All automatic air freshener machines are to be checked and canisters replaced when
empty including replacing batteries as needed, making sure they are operational.
19. Replace urinal pads.

Locker Room/Shower
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Thoroughly clean all showers, including bottom, faucets, and spigots, with approved
crème cleanser.
3. Thoroughly clean all walls, floors, (including plug covers), doors (including entrance
doors inside and outside), partitions and handrails with proper approved chemicals and
proper approved dilution. Shower drain covers are to be removed twice monthly and
cleaned of hair and debris.

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4. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
5. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
6. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
7. Lockers are to be wiped and cleaned externally and internally on a quarterly basis.
8. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
9. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
10. Wipe down light switches and outlet covers.

Janitorial Closets and Storage Spaces
1. Clean and organize janitorial closets and storage spaces – Closets and storage spaces
used for janitorial equipment and supplies shall be kept clean and organized. Supply
items shall be placed on shelves and kept off floors. Tools and equipment shall be
stored in an orderly fashion allowing for unobstructed access into closets and storage
spaces. No trash shall be stored in closets overnight.
As Needed Services
1. The Wastewater Treatment Plant may need additional janitorial services beyond the
routine service schedule on an as-needed basis. The City will provide the Contractor a
schedule of janitorial service on dates and times needed by the City, based on upcoming
event schedules.
Emergency Cleanup
1. The City may assign, when and where needed, cleanup duties to the Contractor when an
emergency occurs. Cleaning tasks may include dusting, vacuuming, mopping, carpets
extraction, window washing or other tasks as designated.

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PUBLIC WORKS ADMINISTRATIVE BUILDING
Entry Ways, Lobbies, Reception Areas, Hallways, Corridors, Traffic Areas
1. All mats located at the building entrances shall be properly cleaned.
2. Clean doors, door frames, door glass, handles on both sides – All doors in building entries,
lobbies, hallways, and corridors shall be cleaned using appropriate cleaning tools and
cleaning chemicals. All door glass shall be cleaned using glass cleaner on interior and
exterior. It is expected that all lobby glass, including doors and windows shall be spot
cleaned inside and out. All handprints, smudges, and soil are to be removed during the
performance of this task. If necessary, clean the entire door, or window to accomplish
clean glass.
3. Dust, and clean partitions, walls, baseboards, counters, tables, pictures, cabinets,
banisters, handrails, and all other horizontal surfaces – All surfaces shall be dusted and
cleaned using appropriate cleaning tools and cleaning chemicals removing dust,
fingerprints, spills, shoe marks, etc.
4. Vacuum and shampoo fabric-type chairs and sofas as required, to achieve a clean,
unstained appearance.
5. Damp-wipe plastic, vinyl covered chairs and sofas as required to achieve a clean,
unstained appearance.
6. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
7. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
8. Dust all wood panel surfaces, chairs and other furniture. Arrange furniture in a neat
and orderly manner.
9. Spot wash all walls and woodwork to remove scuff marks and stains.
10. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
11. All metal kick and hand plates on doors shall be properly cleaned and polished.
12. Empty and clean wastebaskets, central recycling bins, and trash cans, including those
outside entrances, outside patios, and along building entrance walkways and replace

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 109
liners - All waste receptacles shall be emptied, interior and exterior surfaces cleaned,
and disinfected, and new liners inserted. Receptacles shall be free of stains and odors
including lids and covers on outside receptacles.
13. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
14. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
15. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.
16. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 110
17. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
18. Strip and wax floor.
19. Clean, disinfect, and polish drinking fountains – All drinking fountains shall be cleaned
and disinfected using appropriate cleaning chemicals. All surfaces shall be free of dirt,
stains, hair, food, and other debris. Surfaces shall be polished using stainless steel
cleaner or other metal polish and wiped dry.
20. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
21. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
22. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
23. Wipe down light switches and outlet covers.
24. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
25. Sweep outside building entryways – Building entryways and stairs shall be swept up to a
distance of twenty (20) feet from all sides of each entry door removing all loose dirt and
debris.
26. Empty and clean ashtrays screen all sand urns – Ash urns and ash trays located outside
building entry doors shall be cleaned and all debris removed. Sand in the urns shall be
screened using appropriate tools resulting in a clean bed of sand free of tobacco
products, trash, and other debris.

Meeting and Conference Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 111
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles. – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and room.
5. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
6. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
7. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
10. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 112
11. Clean all white/chalk boards areas where content is not marked as “Save”.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. Wipe down light switches and outlet covers.
19. All metal kick and hand plates on doors shall be properly cleaned and polished.
20. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Breakrooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 113
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, soap, and
hand sanitizer shall be filled with an adequate supply so that the dispenser will not become
empty prior to the next service day. The outside of all dispensers shall be cleaned and
disinfected. Soap dispensers shall be unclogged, if necessary, to make them dispense soap.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
7. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.
8. Clean and disinfect counter tops, sinks, exterior of appliances, and fixtures – All surfaces
shall be cleaned and disinfected using appropriate cleaning chemicals. All surfaces shall
be free from dirt, food, spills, trash, fingerprints, and other debris. Any stainless-steel
appliances shall be cleaned using stainless steel cleaner.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 114
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
11. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Strip and wax floor.

Offices and Cubicles
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and desks.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 115
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
5. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
6. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
7. Dust and clean all desk and all tabletops (if surfaces are not cleared, only dusting is
required), chairs, file cabinets, pictures, wall plaques, counter tops, bookshelves, ledges
on walls, window ledges and other surface areas including fixtures and lamps using
approved products and methods.
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
11. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
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12. Wipe down light switches and outlet covers.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
15. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

Restrooms Cleaning and Maintenance
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, toilet
paper, soap, and hand sanitizer shall be filled with an adequate supply so that the
dispenser will not become empty prior to the next service day. The outside of all
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dispensers shall be cleaned and disinfected. Soap dispensers shall be unclogged, if
necessary, to make them dispense soap. Partial rolls of toilet paper shall not be left on
top of dispensers.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Clean and disinfect all washbasins, counters, and fixtures – All sinks, counters and
fixtures shall be cleaned and disinfected with appropriate cleaning chemicals and tools.
Surfaces shall be free of stains, soap scum, water marks, hair, and other visible dirt.
5. Clean all mirrors, chrome, stainless steel, and polish to a shine – All mirrors shall be
cleaned using glass cleaning chemicals and appropriate tools. Mirrors shall be free of
streaks, spots, and other visible dirt. All chrome and stainless-steel surfaces shall be
cleaned with stainless steel cleaning chemicals and wiped dry leaving a clean and
polished surface.
6. Clean and disinfect all urinals and toilets, removing stains and cleaning under rims –
Clean and disinfect all surfaces on toilets and urinals using appropriate cleaning and
disinfecting chemicals. Visible dirt and stains shall be removed from all surfaces
including toilet seats, fixtures, handles, outside surfaces, under rims, and under seats. If
urinal screens are used, these must be removed each time the urinal is cleaned and
reinserted after cleaning. Special attention shall be given to bottoms and floors on and
around urinals and commodes for elimination of odors and stains and to provide a
uniformly clean appearance throughout.
7. Dust and spot clean with cleaning chemicals all partitions, walls, doors, and other
surfaces – All surfaces shall be inspected, and all visible dust, dirt, and stains shall be
removed using appropriate cleaning tools and chemicals. Door handles shall be cleaned
and disinfected daily regardless if visible dirt is noticed.
8. Sweep and wet mop floor with disinfectant detergent solution – All floor surfaces shall
be swept removing all loose dirt and stains and hair using appropriate cleaning tools. All
surfaces shall be mopped, with a clean mop, using germicidal cleaner, as required to
eliminate dirt due to spillage and tracking, taking care to get into corners, along edges
and beneath furniture and place appropriate Caution Wet Floor Warning signs. All mop
tanks, buckets, pails used to clean the restrooms must be exclusive to restroom
cleaning only. Mops, mop buckets/tanks/pails and brooms used in the cleaning of
restrooms and other potential areas of biohazard contamination shall be cold rinsed,
disinfected, and hung up before further use. Do not reuse mop water or mop heads
that have been used to mop restrooms to mop offices or hallways. Floor drains shall be
cleaned, and all visible dirt, stains and hair shall be removed.

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9. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.
10. Clean and disinfect all partitions, walls, doors, and door frames – All walls, toilet
partitions, doors, and door frame surfaces shall be thoroughly cleaned and disinfected
using appropriate tools and cleaning chemicals. These surfaces shall be free of dust,
dirt, hair, soap scum, marks, and stains.
11. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
14. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
15. Wipe down light switches and outlet covers.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. All automatic air freshener machines are to be checked and canisters replaced when
empty including replacing batteries as needed, making sure they are operational.
19. Replace urinal pads.

Janitorial Closets and Storage Spaces
1. Clean and organize janitorial closets and storage spaces – Closets and storage spaces
used for janitorial equipment and supplies shall be kept clean and organized. Supply
items shall be placed on shelves and kept off floors. Tools and equipment shall be
stored in an orderly fashion allowing for unobstructed access into closets and storage
spaces. No trash shall be stored in closets overnight.
As Needed Services
1. The Public Works Administrative Building may need additional janitorial services beyond
the routine service schedule on an as-needed basis. The City will provide the Contractor a
schedule of janitorial service on dates and times needed by the City, based on upcoming
event schedules.

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Emergency Cleanup
1. The City may assign, when and where needed, cleanup duties to the Contractor when an
emergency occurs. Cleaning tasks may include dusting, vacuuming, mopping, carpets
extraction, window washing or other tasks as designated.

POLICE DEPARTMENT
Entry Ways, Lobbies, Reception Areas, Hallways, Corridors, Traffic Areas
1. All mats located at the building entrances shall be properly cleaned.
2. Clean doors, door frames, door glass, handles on both sides – All doors in building
entries, lobbies, hallways, and corridors shall be cleaned using appropriate cleaning
tools and cleaning chemicals. All door glass shall be cleaned using glass cleaner on
interior and exterior. It is expected that all lobby glass, including doors and windows shall
be spot cleaned inside and out. All handprints, smudges, and soil are to be removed during
the performance of this task. If necessary, clean the entire door, or window to accomplish
clean glass.
3. Dust, and clean partitions, walls, baseboards, counters, tables, pictures, cabinets,
banisters, handrails, and all other horizontal surfaces – All surfaces shall be dusted and
cleaned using appropriate cleaning tools and cleaning chemicals removing dust,
fingerprints, spills, shoe marks, etc.
4. Vacuum and shampoo fabric-type chairs and sofas as required, to achieve a clean,
unstained appearance.
5. Damp-wipe plastic, vinyl covered chairs and sofas as required to achieve a clean,
unstained appearance.
6. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
7. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
8. Dust all wood panel surfaces, chairs and other furniture. Arrange furniture in a neat
and orderly manner.
9. Spot wash all walls and woodwork to remove scuff marks and stains.

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10. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
11. All metal kick and hand plates on doors shall be properly cleaned and polished.
12. Empty and clean wastebaskets, central recycling bins, and trash cans, including those
outside entrances, outside patios, and along building entrance walkways and replace
liners - All waste receptacles shall be emptied, interior and exterior surfaces cleaned,
and disinfected, and new liners inserted. Receptacles shall be free of stains and odors
including lids and covers on outside receptacles.
13. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
14. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
15. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.
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16. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
17. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
18. Strip and wax floor.
19. Cleaning Pad Light Buff.
20. Clean, disinfect, and polish drinking fountains – All drinking fountains shall be cleaned
and disinfected using appropriate cleaning chemicals. All surfaces shall be free of dirt,
stains, hair, food, and other debris. Surfaces shall be polished using stainless steel
cleaner or other metal polish and wiped dry.
21. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
22. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
23. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
24. Wipe down light switches and outlet covers.
25. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
26. Sweep outside building entryways – Building entryways and stairs shall be swept up to a
distance of twenty (20) feet from all sides of each entry door removing all loose dirt and
debris.
27. Empty and clean ashtrays screen all sand urns – Ash urns and ash trays located outside
building entry doors shall be cleaned and all debris removed. Sand in the urns shall be
screened using appropriate tools resulting in a clean bed of sand free of tobacco
products, trash, and other debris.

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Stairway Cleaning
1. Clean doors, door frames, door glass, handles on both sides – All doors in building
stairways shall be cleaned using appropriate cleaning tools and cleaning chemicals. All
door glass shall be cleaned using glass cleaner on interior and exterior. It is expected
that all glass, including doors and windows shall be spot cleaned inside and out. All
handprints, smudges, and soil are to be removed during the performance of this task. If
necessary, clean the entire door or window to accomplish clean glass.
2. Stairways and steps shall be cleaned daily and shall present a uniformly clean
appearance.
3. Sweep and damp mop stairs – All stairs shall be thoroughly swept, removing all loose
dirt, dust, and debris. All miscellaneous items such as paper clips, rubber bands, used
staples, etc. shall be removed from all floor surfaces prior to further cleaning of these
surfaces. Damp mop using appropriate cleaning tools and cleaning chemicals.
4. Sweep and wet mop stairs with disinfectant detergent solution - All stairs shall be
thoroughly swept removing all loose dirt, dust, and debris. All miscellaneous items such
as paper clips, rubber bands, used staples, etc. shall be removed from all floor surfaces
prior to further cleaning of these surfaces. Mop, with a clean mop, using germicidal
cleaner on all hard surface floors, as required to eliminate dirt due to spillage and
tracking, taking care to get into corners, along edges and beneath furniture and place
appropriate Caution Wet Floor Warning signs.
5. Risers and thresholds shall be cleaned on a daily basis. Attention shall be paid to
inaccessible areas such as corners and edges and appropriate tools shall be employed to
clean these areas. All gum, tar, grease, and other soils shall be removed. Risers and
thresholds shall be free from trash, both in open areas and inaccessible areas such as
corners and along edges. If finish is used on stairway risers, there shall not be a buildup
of finish or accumulations of dirt in layers of finish.
6. Handrails of stairways shall be cleaned. Handrails shall be free from fingerprints, dirt,
and smears.
7. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
8. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
9. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
10. All metal kick and hand plates on doors shall be properly cleaned and polished.

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11. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
12. Wipe down light switches and outlet covers.
Elevators
1. Vacuuming: Vacuum all carpet. All miscellaneous items such as paper clips, rubber
bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Close attention shall be paid to corners, edges and areas
that are inaccessible to the machine. Appropriate hand or crevice tools shall be
employed to ensure that these areas are properly cleaned. Care shall be exercised to
prevent hitting or otherwise damaging walls, baseboards, or furnishings with the
vacuum or attachments. Bags shall be emptied or cleaned regularly. Vacuumed carpets
shall present a uniformly clean appearance both in open spaces and in inaccessible
areas under and around furnishings, in corners and along edges. Carpets shall be clean,
free from lint, dust balls, dirt, strings, loose carpet strands, and other debris. The carpet
shall stand erect once vacuuming is completed.
2. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
3. Clean interior walls and surfaces – Disinfect all buttons, handrails, emergency phone and
security compartments. Remove smudges, fingerprints, spills, and other marks from
walls, handrails, and doors.
4. Polish Stainless-Steel Surfaces – Polish all stainless steel, and other bright metal surfaces
using appropriate metal cleaner/polish and wipe dry. Surfaces shall be free from dirt,
smudges, stains, and fingerprints.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
7. Clean thresholds – Clean elevator thresholds using appropriate cleaning tools and remove
Request For Proposals (RFP) No. 2024-0005
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all dirt and debris from door tracks and threshold surfaces.
8. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
9. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
10. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
11. Spot wash all walls and woodwork to remove scuff marks and stains.
12. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
Meeting and Conference Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles. – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and room.
5. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.

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6. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
7. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
10. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
11. Clean all white/chalk boards areas where content is not marked as “Save”.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.

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18. Wipe down light switches and outlet covers.
19. All metal kick and hand plates on doors shall be properly cleaned and polished.
20. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.

File/Copy Rooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
Request For Proposals (RFP) No. 2024-0005
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emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
5. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
6. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
7. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate
dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
8. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.
9. Clean and disinfect counter tops and fixtures – All surfaces shall be cleaned and
disinfected using appropriate cleaning chemicals. All surfaces shall be free from dirt,
food, spills, trash, fingerprints, and other debris.
10. Dust all desks, office furniture, computers, chairs, partitions, work counters, and picture
frames with a treated dust cloth or another appropriate dusting tool.
11. Dust all horizontal surfaces (file cabinets, bookshelves, desks, etc.).
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
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15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Strip and wax floor.

Breakrooms
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door
or window to accomplish clean glass.
2. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
3. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
4. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, soap, and
hand sanitizer shall be filled with an adequate supply so that the dispenser will not
become empty prior to the next service day. The outside of all dispensers shall be
cleaned and disinfected. Soap dispensers shall be unclogged, if necessary, to make them
dispense soap.
5. Sweep and damp mop floors – All tile and hard floor surfaces shall be thoroughly swept,
removing all loose dirt, dust, and debris. All miscellaneous items such as paper clips,
rubber bands, used staples, etc. shall be removed from all floor surfaces prior to further
cleaning of these surfaces. Damp mop using appropriate cleaning tools and
cleaning chemicals.
6. Sweep and wet mop floor with disinfectant detergent solution - All tile and hard floor
surfaces shall be thoroughly swept removing all loose dirt, dust, and debris. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Mop, with a
clean mop, using germicidal cleaner on all hard surface floors, as required to eliminate

Request For Proposals (RFP) No. 2024-0005
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dirt due to spillage and tracking, taking care to get into corners, along edges and
beneath furniture and place appropriate Caution Wet Floor Warning signs.
7. Clean tables and chairs and replace in orderly fashion – All tables and chairs shall be
cleaned using appropriate cleaning chemicals and wiped dry. Surfaces shall be free from
dirt, dust, food, spills, trash, and stains. Furniture shall be placed in an orderly fashion.
8. Clean and disinfect counter tops, sinks, exterior of appliances, and fixtures – All surfaces
shall be cleaned and disinfected using appropriate cleaning chemicals. All surfaces shall
be free from dirt, food, spills, trash, fingerprints, and other debris. Any stainless-steel
appliances shall be cleaned using stainless steel cleaner.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
11. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Wipe down light switches and outlet covers.
14. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
15. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
16. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
17. Spot wash all walls and woodwork to remove scuff marks and stains.
18. All metal kick and hand plates on doors shall be properly cleaned and polished.
19. Strip and wax floor.

Request For Proposals (RFP) No. 2024-0005
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Offices and Cubicles
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors,
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door or
window to accomplish clean glass.
2. Spot clean tabletops, office furniture, fabric, and chairs; arrange chairs in orderly fashion
– All furniture shall be spot cleaned using appropriate cleaning tools and cleaning
chemicals. All visible dirt, stains, spills, and trash shall be removed from furniture
surfaces. Chairs shall be arranged neatly and orderly around tables and desks.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Empty recycling receptacles – Recycling receptacles shall be emptied, and all materials
placed in the recycling dumpster.
5. Vacuuming: Vacuum all carpet, interior and exterior rugs, and walk-off mats. All
miscellaneous items such as paper clips, rubber bands, used staples, etc. shall be
removed from all floor surfaces prior to further cleaning of these surfaces. Close
attention shall be paid to corners, edges and areas that are inaccessible to the machine.
Appropriate hand or crevice tools shall be employed to ensure that these areas are
properly cleaned. Care shall be exercised to prevent hitting or otherwise damaging
walls, baseboards, or furnishings with the vacuum or attachments. Bags shall be
emptied or cleaned regularly. Walk-off mats shall also be vacuumed, and any furniture
moved or replaced. Vacuumed carpets shall present a uniformly clean appearance both
in open spaces and in inaccessible areas under and around furnishings, in corners and
along edges. Carpets shall be clean, free from lint, dust balls, dirt, strings, loose carpet
strands, and other debris. The carpet shall stand erect once vacuuming is completed.
6. Spot Cleaning of Carpet: Remove any evidence of excessive buildup of dirt, spillages,
spots, smears, and stains. After removal, carpet shall show no visible signs of
discoloration or fuzzing from harsh rubbings. Cleaned areas must blend with the
adjacent carpeted areas. Contractor employee shall report all carpet tears, burns, and
unraveling immediately.
7. Dust and clean all desk and all tabletops (if surfaces are not cleared, only dusting is
required), chairs, file cabinets, pictures, wall plaques, counter tops, bookshelves, ledges
on walls, window ledges and other surface areas including fixtures and lamps using
approved products and methods.

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8. Sanitize phones - Damp wipe phones with disinfectant to remove all dirt, smudges, and
finger marks.
9. Clean all interior windows and window blinds – Clean all window interior surfaces, sills
and frames with appropriate cleaning tools and glass cleaning chemicals. Interior
windows shall be free from dirt, smudges, fingerprints, dust, and streaks. When
cleaning venetian blinds, care shall be taken to prevent damages to either the slats or
the tapes that support them. Cleaned venetian blinds, especially the slats and tapes
that support them, shall be free from dirt, accumulated dust, cobwebs, etc. and shall
present an overall clean appearance.
10. Dust window ledges and interior mullions and moldings up to twelve (12) feet in height
from the adjacent floor surfaces. This item also applies to accessible areas behind desks
and partitions.
11. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
12. Wipe down light switches and outlet covers.
13. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
14. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
15. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. Clean Carpets by Extraction Method. The Contractor shall thoroughly clean carpet (i.e.,
carpeted area) using the water extraction method. Hot water extraction at a
temperature that will kill and eliminate bacteria by truck-mount is the preferred
method. The Contractor shall begin cleaning operation by removing all movable
furnishings from the carpeted area, placing the furnishings in an appropriate temporary
location. All paper, gum, rubber bands, staples, paper clips, and other debris shall be
removed from the carpeted area. The Contractor shall then use a carpet vacuum to
remove surface soil and embedded grit. All spots and stains shall be treated with an
approved spot cleaning solution and a soft bristle brush. Spot cleaning should continue
until as much of the spot or stain as possible has been removed. Water extraction
equipment shall be operated over the entire carpeted area. All instructions provided by
the manufacturers of the water extraction equipment and cleaning solutions shall be
followed. After allowing sufficient drying time, the Contractor shall vacuum the
Request For Proposals (RFP) No. 2024-0005
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carpeted area following a pattern, which will give the carpet pile a uniform appearance.
The Contractor shall conclude the operation by replacing furnishings in their original
locations.
Restrooms Cleaning and Maintenance
1. Clean doors, door frames, door glass, handles on both sides – All doors shall be cleaned
using appropriate cleaning tools and cleaning chemicals. All door glass shall be cleaned
using glass cleaner on interior and exterior. It is expected that all glass, including doors
and windows shall be spot cleaned inside and out. All handprints, smudges, and soil are
to be removed during the performance of this task. If necessary, clean the entire door,
or window to accomplish clean glass.
2. Fill, clean, and disinfect all dispensers – All dispensers including paper towel, toilet
paper, soap, and hand sanitizer shall be filled with an adequate supply so that the
dispenser will not become empty prior to the next service day. The outside of all
dispensers shall be cleaned and disinfected. Soap dispensers shall be unclogged, if
necessary, to make them dispense soap. Partial rolls of toilet paper shall not be left on
top of dispensers.
3. Empty, clean, and sanitize wastebaskets, and replace liners – All waste receptacles shall
be emptied, interior and exterior surfaces cleaned, and disinfected, and new liners
inserted. Receptacles shall be free of stains and odors including lids and covers on
outside receptacles.
4. Clean and disinfect all washbasins, counters, and fixtures – All sinks, counters and
fixtures shall be cleaned and disinfected with appropriate cleaning chemicals and tools.
Surfaces shall be free of stains, soap scum, water marks, hair, and other visible dirt.
5. Clean all mirrors, chrome, stainless steel, and polish to a shine – All mirrors shall be
cleaned using glass cleaning chemicals and appropriate tools. Mirrors shall be free of
streaks, spots, and other visible dirt. All chrome and stainless-steel surfaces shall be
cleaned with stainless steel cleaning chemicals and wiped dry leaving a clean and
polished surface.
6. Clean and disinfect all urinals and toilets, removing stains and cleaning under rims –
Clean and disinfect all surfaces on toilets and urinals using appropriate cleaning and
disinfecting chemicals. Visible dirt and stains shall be removed from all surfaces
including toilet seats, fixtures, handles, outside surfaces, under rims, and under seats. If
urinal screens are used, these must be removed each time the urinal is cleaned and
reinserted after cleaning. Special attention shall be given to bottoms and floors on and
around urinals and commodes for elimination of odors and stains and to provide a
uniformly clean appearance throughout.
7. Dust and spot clean with cleaning chemicals all partitions, walls, doors, and other
surfaces – All surfaces shall be inspected, and all visible dust, dirt, and stains shall be

Request For Proposals (RFP) No. 2024-0005
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removed using appropriate cleaning tools and chemicals. Door handles shall be cleaned
and disinfected daily regardless if visible dirt is noticed.
8. Sweep and wet mop floor with disinfectant detergent solution – All floor surfaces shall
be swept removing all loose dirt and stains and hair using appropriate cleaning tools. All
surfaces shall be mopped, with a clean mop, using germicidal cleaner, as required to
eliminate dirt due to spillage and tracking, taking care to get into corners, along edges
and beneath furniture and place appropriate Caution Wet Floor Warning signs. All mop
tanks, buckets, pails used to clean the restrooms must be exclusive to restroom
cleaning only. Mops, mop buckets/tanks/pails and brooms used in the cleaning of
restrooms and other potential areas of biohazard contamination shall be cold rinsed,
disinfected, and hung up before further use. Do not reuse mop water or mop heads
that have been used to mop restrooms to mop offices or hallways. Floor drains shall be
cleaned, and all visible dirt, stains and hair shall be removed.
9. Pour one gallon of fresh floor disinfectant detergent solution down each drain- Using a
one-gallon pail filled with fresh floor cleaning solution, pour solution down each drain to
keep traps filled with water, and drains smelling clean.
10. Clean and disinfect all partitions, walls, doors, and door frames – All walls, toilet
partitions, doors, and door frame surfaces shall be thoroughly cleaned and disinfected
using appropriate tools and cleaning chemicals. These surfaces shall be free of dust,
dirt, hair, soap scum, marks, and stains.

11. Remove all dust from air conditioning vents, grills, and returns up to twelve (12) feet in
height from the adjacent floor surface. All HVAC vents in ceilings and walls shall be
dusted using appropriate cleaning tools. Vents and areas immediately surrounding
vents shall be free of dust, dirt, cobwebs, and other accumulated debris.
12. Remove cobwebs from all surfaces up to twelve (12) feet in height from the adjacent
floor surfaces.
13. Clean overhead light fixtures. Remove debris (i.e. dead insects) from overhead light
fixtures.
14. Thoroughly wipe down all cove base and baseboards, including the removal of scuff
marks.
15. Wipe down light switches and outlet covers.
16. Spot wash all walls and woodwork to remove scuff marks and stains.
17. All metal kick and hand plates on doors shall be properly cleaned and polished.
18. All automatic air freshener machines are to be checked and canisters replaced when
empty including replacing batteries as needed, making sure they are operational.
19. Replace urinal pads.
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Janitorial Closets and Storage Spaces
1. Clean and organize janitorial closets and storage spaces – Closets and storage spaces
used for janitorial equipment and supplies shall be kept clean and organized. Supply
items shall be placed on shelves and kept off floors. Tools and equipment shall be
stored in an orderly fashion allowing for unobstructed access into closets and storage
spaces. No trash shall be stored in closets overnight.

As Needed Services
1. The Police Department may need additional janitorial services beyond the routine
service schedule on an as-needed basis. The City will provide the Contractor a schedule
of janitorial service on dates and times needed by the City, based on upcoming event
schedules.

Emergency Cleanup
1. The City may assign, when and where needed, cleanup duties to the Contractor when
an emergency occurs. Cleaning tasks may include dusting, vacuuming, mopping,
carpets extraction, window washing or other tasks as designated.

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COST PROPOSAL EXHIBIT

Instructions: The successful Contractor is required to furnish all labor, travel, resources, materials,
equipment, and services required to satisfactorily complete the installation and set-up of all items as stated
below. All costs listed below are inclusive. The City will not be responsible for charges that are not included
on this Bid Pricing Form. Please do not make modifications to this form as any change may render
Contractor’s Bid nonresponsive. Please complete the form in its entirety. The City has several buildings
and locations requiring janitorial services. Please provide an estimate of the approximate monthly cost,
noting the total square footage for each site. All square footages are approximate; refer to the scope of
services for Work Schedule Details and the attached floor plans.

Item Building Square Monthly No. of Months Per square footage x
No. Footage Service Cost Monthly Serv. Cost X No.
of Months = Annual
Service Cost
1 City Hall Offices 28,000 12
5 Days per Week $ $
4640 North Henry BLVD
2 Municipal Court Building 9,900 $ 12 $
2 Days per Week
4602 North Henry BLVD
3 Merle Manders Conference 1,500 $ 12 $
Center Administrative Building
2 Days per Week
111 Davis Road
4 Merle Manders Conference CTR 19,200 $ 12 $
7 Days per Week
111 Davis Road
5 Main Street Office 3,600 $ 12 $
2 Days per Week
130 Berry ST
6 Public Works Maintenance Shop 25,300 $ 12 $
2 Days per Week
351 Taylor DR
7 WWTP 2,700 $ 12 $
2 Days per Week
100 Stapleton DR
8 Public Works Administrative 12,500 $ 12 $
Building
2 Days per Week
321 Taylor DR
9 Police Department 19,800 $ 12 $
5 Days per Week
4545 North Henry BLVD
Overall Annual Contract Cost Includes Items

Total points awarded for price will be determined by applying the following formula:
(Lowest Overall Annual Contract Cost /Proposer’s Price) x 30 = Price Score
Please note that prices may be negotiated in the best interest of the City after the scoring is
completed

Request For Proposals (RFP) No. 2024-0005
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UNSCHEDULED WORK
The Contractor shall provide a price for hourly labor costs to perform miscellaneous unscheduled
work.
Price per Hour: $

CLEAN, STRIP & WAX/POLISH FLOORS
The Contractor shall provide a price per square foot to perform clean, strip and wax/polish of
hard surfaced floor finishing in accordance with the Janitorial Performance Standards.
Price per Square Foot: $

SHAMPOO/EXTRACT CARPET
The Contractor shall provide a price per square foot to perform carpet shampooing in accordance
with Janitorial Performance Standards.
Price per Square Foot: $

EXTERIOR WINDOWS
The Contractor shall provide a unit price (each) for the thorough cleaning of exterior
glass/windows to include screens, adjacent trim and sills.
Price per Unit (Each): $

INTERIOR WINDOWS
The Contractor shall provide a unit price (each) for the thorough cleaning of interior
glass/window, include blinds, adjacent trim and sills.
Price per Unit (Each): $

SHAMPOO CHAIRS
The Contractor shall provide a price per chair to perform shampooing in accordance with
Janitorial Performance Standards.
Price per Chair: $

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Janitorial Maintenance Services – Page 137
APPENDIX C – LOCATIONS AND WORK SCHEDULE
1. CITY HALL OFFICES 4640 North Henry Boulevard
Includes offices, break rooms, cubicles, file rooms, conference rooms, kitchenettes, restrooms,
lobbies, hallways, exterior decks, ramps, elevator, steps, stairs, and any other work area not
specifically mentioned. Service includes the exterior ash urns 2x per week. Clean all public
entrances to a distance of no less than twenty (20) feet from door. This includes sweeping or
cleaning up cigarette butts as necessary and emptying the cigarette butt containers as required but
at least one time per week.
Council Chambers and Council Executive Session Conference Room are to be cleaned on the
second (2nd) Monday prior to the Council meeting at 6:00 P.M. and the fourth (4th) Tuesday of the
month prior to the Council Work Session at 6:00 P.M.
Cleaning Hours/Days: City Hall Facilities are to be serviced Monday - Friday full service;
between the hours of 8:00 A.M. and 5:00 P.M. and as needed.

2. MUNICIPAL COURT BUILDING 4602 North Henry Boulevard
Includes offices, break rooms, file rooms, conference rooms, kitchenettes, restrooms, lobbies,
hallways, ramps, steps, elevator, stairs, and any other work area not specifically mentioned. Clean
all public entrances to a distance of no less than twenty (20) feet from door. This includes
sweeping or cleaning up cigarette butts as necessary and emptying the cigarette butt containers
as required but at least one time per week. Service includes the exterior ash urns 2x per week.
The courtroom is to be cleaned weekly. The holding rooms are to be cleaned weekly or as needed.
Cleaning Hours/Days: The Main Street Office facilities are to be serviced Monday and Friday
full service; between the hours of 8:00 A.M. and 5:00 P.M. and as needed.

3. MERLE MANDERS CONF CENTER ADMIN BLDG 111 Davis Road
Includes offices, break rooms, kitchenettes, restrooms, lobbies, hallways, ramps, steps, and
any other work area not specifically mentioned. Clean all public entrances to a distance of no less
than twenty (20) feet from door. This includes sweeping or cleaning up cigarette butts as
necessary and emptying the cigarette butt containers as required but at least one time per week.
Service includes the exterior ash urns 2x per week.
Cleaning Hours/Days: Merle Manders Conference Center Administrative Building facilities are
to be serviced Monday and Friday full service; between the hours of 8:00 A.M. and 5:00
P.M. and as needed.

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4. MERLE MANDERS CONFERENCE CENTER 111 Davis Road
Includes ballroom, offices, meeting rooms, bride room, kitchen, restrooms, lobbies, hallways,
ramps, steps, storage closet, stairs, fireplace, patios, and any other work area not
specifically mentioned. Clean all public entrances to a distance of no less than twenty (20)
feet from door. This includes sweeping or cleaning up cigarette butts as necessary and
emptying the cigarette butt containers as required but at least one time per week.
Cleaning Hours/Days: Merle Manders Conference Center facilities are to be serviced Monday -
Friday full service; between the hours of 8:00 A.M. and 5:00 P.M. and as needed and for events.

5. MAIN STREET OFFICE 130 Berry Street
Includes offices, conference room, kitchenettes, restrooms, lobbies, hallways, ramps, steps, and
any other work area not specifically mentioned. Clean all public entrances to a distance of no less
than twenty (20) feet from door. This includes sweeping or cleaning up cigarette butts as necessary
and emptying the cigarette butt containers as required but at least one time per week.
Cleaning Hours/Days: The Main Street Office facilities are to be serviced Monday and Friday
full service; between the hours of 8:00 A.M. and 5:00 P.M. and as needed.

6. PUBLIC WORKS MAINTENANCE SHOP 351 Taylor Drive
Includes offices, break room, locker room, shower, restrooms, and any other work area not
specifically mentioned. Clean all public entrances to a distance of no less than twenty (20)
feet from door. This includes sweeping or cleaning up cigarette butts as necessary and
emptying the cigarette butt containers as required but at least one time per week.
Cleaning Hours/Days: Public Works Maintenance Shop is to be serviced two (2) days per
week as follows: Tuesday and Thursday between the hours of 8:00 A.M. and 3:00 P.M.

7. WWTP 100 Stapleton Drive
Includes offices, break room, conference room, locker room, shower, restrooms, and any
other work area not specifically mentioned. Clean all public entrances to a distance of no
less than twenty (20) feet from door. This includes sweeping or cleaning up cigarette butts
as necessary and emptying the cigarette butt containers as required but at least one time per
week.
Cleaning Hours/Days: WWTP is to be serviced two (2) days per week as follows:
Tuesday and Thursday between the hours of 8:00 A.M. and 4:00 P.M.

Request For Proposals (RFP) No. 2024-0005
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8. PUBLIC WORKS ADMINISTRATIVE BUILDING 321 Taylor Drive

Includes offices, break room, cubicles, file rooms, conference rooms, kitchenettes, restrooms,
lobbies, hallways, and any other work area not specifically mentioned. Service includes the
exterior ash urns 2x per week. Clean all public entrances to a distance of no less than twenty (20)
feet from door. This includes sweeping or cleaning up cigarette butts as necessary and emptying
the cigarette butt containers as required but at least one time per week.
Cleaning Hours/Days: Public Works Administrative Building is to be serviced two (2) days per
week as follows: Tuesday and Thursday between the hours of 8:00 A.M. and 4:00 P.M.

9. STOCKBRIDGE POLICE DEPARTMENT 4545 North Henry BLVD
Includes offices, break rooms, cubicles, file rooms, conference rooms, kitchenettes, restrooms,
lobbies, hallways, exterior decks, ramps, elevator, steps, stairs, and any other work area not
specifically mentioned. Service includes the exterior ash urns 2x per week. Clean all public
entrances to a distance of no less than twenty (20) feet from door. This includes sweeping or
cleaning up cigarette butts as necessary and emptying the cigarette butt containers as required but
at least one time per week.
Cleaning Hours/Days: Police Department Facilities are to be serviced Monday - Friday full
service; between the hours of 8:00 A.M. and 5:00 P.M. and as needed.

Request For Proposals (RFP) No. 2024-0005
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Standard Levels of Maintenance for City Hall

General Cleaning Frequency Windows/Glass Frequency
Waste diversion Daily Clean entrance & door glass Daily
Clean sand urns As Clean display glass Daily
Needed/Weekly Clean interior & exterior Monthly/Annually
Clean counters Daily windows
Clean elevators Daily
Clean drinking fountains Daily Restrooms Frequency

Clean sinks Daily Clean/disinfect toilets/urinals Daily

Dusting Daily/Weekly Clean disinfect basins/sinks Daily

Clean desks Weekly Clean mirrors Daily

Clean doors/frames/kickplates/walls Weekly/Monthly Clean partitions Daily

Clean tables/chairs Weekly Spot clean walls Daily

Take down cobwebs Daily/Weekly Clean metal surfaces Daily

Clean /vacuum upholstery Monthly Refill/clean dispensers As Needed

Dust window blinds Monthly Scrub/de-scale fixtures Weekly

Clean breakroom appliances Daily Replace urinal pads Weekly

Floors Frequency Miscellaneous Frequency

Sweep/dust mop Daily Clean custodial storage areas Weekly
Damp/wet mop Daily Clean vents Quarterly
Spot scrub floors Daily Clean light fixtures Quarterly

Scrub/buff hard floors Monthly Clean Council Chambers Bi-Monthly/As
Needed
Strip/refinish hard floors Quarterly
Hose exterior entry/steps/walks Monthly/As Needed
Sweep exterior entries/stairs Daily
Shampoo fabric type chairs and As Needed
Vacuum carpets/mats Daily sofas as required to achieve a
clean, unstained appearance.
Spot clean carpet As Needed
Damp wipe plastic, vinyl As Needed
Shampoo/extract carpet Semi-annually covered chairs and sofas as
Clean/scrub baseboards Monthly required to achieve a clean,
unstained appearance.
*For most locations. Locations may differ based on needs of frequency and type of
custodial services.

Request For Proposals (RFP) No. 2024-0005
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Standard Levels of Maintenance for Municipal Court

General Cleaning Frequency Windows/Glass Frequency
Waste diversion Bi-Weekly Clean entrance & door glass Weekly
Clean sand urns As Clean display glass Weekly
Needed/Weekly Clean interior & exterior Monthly/Annually
Clean counters Bi-Weekly windows
Clean drinking fountains Bi-Weekly
Clean sinks Bi-Weekly Restrooms Frequency

Dusting Weekly Clean/disinfect toilets/urinals Bi-Weekly

Clean desks Weekly Clean disinfect basins/sinks Bi-Weekly

Clean doors/frames/kickplates/walls Weekly/Monthly Clean mirrors Bi-Weekly

Clean tables/chairs Weekly Clean partitions Bi-Weekly

Take down cobwebs Weekly Spot clean walls Bi-Weekly

Spot clean/vacuum upholstery Monthly Clean metal surfaces Bi-Weekly

Dust window blinds Monthly Refill/clean dispensers As Needed

Clean breakroom appliances Bi-Weekly Scrub/de-scale fixtures Weekly
Replace urinal pads Weekly

Floors Frequency Miscellaneous Frequency

Sweep/dust mop Bi-Weekly Clean custodial storage areas Weekly
Damp/wet mop Bi-Weekly Clean courtroom As Needed

Spot scrub floors Bi-Weekly Clean holding rooms As Needed

Scrub/buff hard floors Monthly Clean vents Quarterly
Strip/refinish hard floors Quarterly Clean light fixtures Quarterly

Sweep exterior entries/stairs Weekly Hose exterior entry/steps/walks As Needed

Vacuum carpets/mats Bi-Weekly Shampoo fabric type chairs and sofas As Needed
as required to achieve a clean,
Spot clean carpet As Needed unstained appearance.
Shampoo/extract carpet Semi-annually Damp wipe plastic, vinyl covered As Needed
Clean/scrub baseboards Monthly chairs and sofas as required to
achieve a clean, unstained
appearance.
*For most locations. Locations may differ based on needs of frequency and type of
custodial services.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 142
Standard Levels of Maintenance for Merle Manders Conference Center
Administrative Building

General Cleaning Frequency Windows/Glass Frequency
Waste diversion Bi-Weekly Clean entrance & door glass Weekly
Clean sand urns Weekly/As Clean display glass Weekly
Needed Clean interior & exterior Monthly/Annually
Clean counters Bi-Weekly windows
Clean drinking fountains Bi-Weekly
Clean sinks Bi-Weekly Restrooms Frequency

Dusting Weekly Clean/disinfect toilets/urinals Bi-Weekly

Clean desks Weekly Clean disinfect basins/sinks Bi-Weekly

Clean doors/frames/kickplates/walls Weekly/Monthly Clean mirrors Bi-Weekly

Clean tables/chairs Weekly Clean partitions Bi-Weekly

Take down cobwebs Weekly Spot clean walls Bi-Weekly

Clean /vacuum upholstery Monthly Clean metal surfaces Bi-Weekly

Dust window blinds Monthly Refill/clean dispensers As Needed

Clean breakroom appliances Weekly Scrub/de-scale fixtures Weekly
Replace urinal pads Weekly

Floors Frequency Miscellaneous Frequency

Sweep/dust mop Bi-Weekly Clean custodial storage areas Weekly
Damp/wet mop Bi-Weekly Clean vents Quarterly
Spot scrub floors Bi-Weekly Clean light fixtures Quarterly

Scrub/buff hard floors Monthly Hose exterior entry/steps/walks Quarterly
Strip/refinish hard floors Quarterly Shampoo fabric type chairs and sofas As Needed
as required to achieve a clean,
Sweep exterior entries/stairs Weekly unstained appearance.
Vacuum carpets/mats Bi-Weekly Damp wipe plastic, vinyl covered As Needed
chairs and sofas as required to
Spot clean carpet As Needed
achieve a clean, unstained
Shampoo/extract carpet Semi-annually appearance.
Clean/scrub baseboards Monthly

*For most locations. Locations may differ based on needs of frequency and type of
custodial services.
Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 143
Standard Levels of Maintenance for Merle Manders Conference Center

General Cleaning Frequency Windows/Glass Frequency
Waste diversion As Needed Clean entrance & door glass Weekly/As Needed
Clean sand urns Weekly/As Needed Clean display glass Weekly/As Needed
Clean counters Weekly/As Needed Clean interior & exterior Monthly/Annually
Clean drinking fountains Weekly windows

Clean sinks Weekly/As Needed
Restrooms Frequency
Dusting Weekly
Clean/disinfect toilets/urinals Weekly/As Needed
Clean desks Weekly
Clean disinfect basins/sinks Weekly/As Needed
Clean Weekly
Clean mirrors Weekly/As Needed
doors/frames/kickplates/walls
Clean tables/chairs Weekly/As Needed Clean partitions Weekly/As Needed

Take down cobwebs Weekly Spot clean walls Weekly/As Needed

Clean/vacuum upholstery Monthly Clean metal surfaces Weekly/As Needed

Dust window blinds Monthly Refill/clean dispensers Weekly/As Needed

Clean kitchen appliances Weekly/As Needed Scrub/de-scale fixtures Weekly/As Needed
Replace urinal pads Weekly

Floors Frequency Miscellaneous Frequency

Sweep/dust mop Weekly/As Needed Clean custodial storage areas Weekly
Damp/wet mop Weekly/As Needed Clean vents Quarterly
Spot scrub floors Weekly/As Needed Clean light fixtures Quarterly

Scrub/Buff hard floors Quarterly Hose exterior As Needed
entry/steps/walks
Strip/refinish hard floors Annually
Shampoo fabric type chairs As Needed
Sweep exterior entries/stairs Weekly/As Needed and sofas as required to
Vacuum carpets/mats Weekly/As Needed achieve a clean, unstained
appearance.
Spot clean carpet As Needed
Damp wipe plastic, vinyl As Needed
Shampoo/extract carpet Monthly covered chairs and sofas as
required to achieve a clean,
Clean/scrub baseboards Monthly unstained appearance.
*For most locations. Locations may differ based on needs of frequency and type of
custodial services.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 144
Standard Levels of Maintenance for Main Street Office

General Cleaning Frequency Windows/Glass Frequency
Waste diversion Bi-Weekly Clean entrance & door Weekly
Clean sand urns Weekly/As glass
Needed Clean display glass Weekly
Clean counters Bi-Weekly Clean interior & exterior Monthly/Annually
Clean drinking fountains Bi-Weekly windows

Clean sinks Bi-Weekly
Restrooms Frequency
Dusting Weekly
Clean/disinfect toilets/urinals Bi-Weekly
Clean desks Weekly
Clean disinfect basins/sinks Bi-Weekly
Clean doors/frames/kickplates/walls Weekly/Monthly
Clean mirrors Bi-Weekly
Clean tables/chairs Weekly
Clean partitions Bi-Weekly
Take down cobwebs Weekly
Spot clean walls Bi-Weekly
Clean /vacuum upholstery Monthly
Clean metal surfaces Bi-Weekly
Dust window blinds Monthly
Refill/clean dispensers As
Clean breakroom appliances Weekly Needed
Scrub/de-scale fixtures Weekly
Replace urinal pads Weekly

Floors Frequency Miscellaneous Frequency

Sweep/dust mop Bi-Weekly Clean custodial storage areas Weekly
Damp/wet mop Bi-Weekly Clean vents Quarterly
Spot scrub floors Bi-Weekly Clean light fixtures Quarterly

Scrub/buff hard floors Monthly Hose exterior entry/steps/walks Quarterly
Strip/refinish hard floors Quarterly Shampoo fabric type chairs and As
sofas as required to achieve a clean, Needed
Sweep exterior entries/stairs Weekly unstained appearance.
Vacuum carpets/mats Bi-Weekly Damp wipe plastic, vinyl covered As
chairs and sofas as required to Needed
Spot clean carpet As Needed
achieve a clean, unstained
Shampoo/extract carpet Semi-annually appearance.
Clean/scrub baseboards Monthly
*For most locations. Locations may differ based on needs of frequency and type of custodial services.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 145
Standard Levels of Maintenance for Public Works Maintenance Shop

General Cleaning Frequency Windows/Glass Frequency
Waste diversion Bi-Weekly Clean entrance & door glass Weekly
Clean sand urns Weekly/As Clean display glass Weekly
Needed Clean interior & exterior Monthly/Annually
Clean counters Bi-Weekly windows
Clean drinking fountains Bi-Weekly
Clean sinks Bi-Weekly Restrooms Frequency

Dusting Weekly Clean/disinfect toilets/urinals Bi-Weekly

Clean desks Monthly Clean disinfect basins/sinks Bi-Weekly

Clean doors/frames/walls Monthly Clean mirrors Bi-Weekly

Clean tables/chairs Weekly Clean partitions Bi-Weekly

Take down cobwebs Weekly Spot clean walls Bi-Weekly

Clean /vacuum upholstery Monthly Clean metal surfaces Bi-Weekly

Dust window blinds Monthly Refill/clean dispensers As Needed

Clean breakroom appliances Bi-Weekly Scrub/de-scale fixtures Weekly
Replace urinal pads Weekly

Floors Frequency Miscellaneous Frequency

Sweep/dust mop Weekly Clean custodial storage areas Weekly

Damp/wet mop Weekly Clean/scrub shower/locker rooms Weekly
Spot scrub floors Weekly Clean locker interiors Quarterly

Semi- Clean vents Quarterly
Scrub/buff hard floors Annually Clean light fixtures Quarterly
Strip/refinish hard floors Quarterly Replace burnt out light bulbs/tubes As Needed
Sweep exterior entries/stairs Weekly Hose exterior entry/steps/walks As Needed
Vacuum carpets/mats Bi-Weekly
Spot clean carpet As Needed

Shampoo/extract carpet Semiannually
Clean/scrub baseboards Annually

*For most locations. Locations may differ based on needs of frequency and type of custodial services.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 146
Standard Levels of Maintenance for WWTP

General Cleaning Frequency Windows/Glass Frequency
Waste diversion Bi-Weekly Clean entrance & door glass Weekly
Clean sand urns Weekly/As Clean display glass Weekly
Needed Clean interior & exterior Monthly/Annually
Clean counters Bi-Weekly windows
Clean drinking fountains Bi-Weekly
Clean sinks Bi-Weekly Restrooms Frequency

Dusting Weekly Clean/disinfect toilets/urinals Bi-Weekly

Clean desks Weekly Clean disinfect basins/sinks Bi-Weekly

Clean doors/frames/walls Weekly Clean mirrors Bi-Weekly

Clean tables/chairs Weekly Clean partitions Bi-Weekly

Take down cobwebs Weekly Spot clean walls Bi-Weekly

Spot clean/vacuum upholstery Monthly Clean metal surfaces Bi-Weekly

Dust window blinds Monthly Refill/clean dispensers As Needed

Clean kitchen appliances Bi-Weekly Scrub/de-scale fixtures Weekly
Replace urinal pads Weekly

Floors Frequency Miscellaneous Frequency

Sweep/dust mop Weekly Clean custodial storage areas Weekly

Damp/wet mop Weekly Clean/scrub shower/locker rooms Weekly
Spot scrub floors Weekly Clean locker interiors Quarterly

Semi- Clean vents Quarterly
Scrub/buff hard floors Annually Clean light fixtures Quarterly
Strip/refinish hard floors Quarterly Hose exterior entry/steps/walks As Needed
Sweep exterior entries/stairs Weekly

Vacuum carpets/mats Bi-Weekly
Spot clean carpet As Needed

Shampoo/extract carpet Semiannually
Clean/scrub baseboards Annually
*For most locations. Locations may differ based on needs of frequency and type of custodial services.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 147
Standard Levels of Maintenance for Public Works Administrative Building

General Cleaning Frequency Windows/Glass Frequency
Waste diversion Bi-Weekly Clean entrance & door glass Weekly
Clean sand urns As Clean display glass Weekly
Needed/Weekly Clean interior & exterior Monthly/Annually
Clean counters Bi-Weekly windows
Clean drinking fountains Bi-Weekly
Clean sinks Bi-Weekly Restrooms Frequency

Dusting Weekly Clean/disinfect toilets/urinals Bi-Weekly

Clean desks Weekly Clean disinfect basins/sinks Bi-Weekly

Clean doors/frames/kickplates/walls Weekly/Monthly Clean mirrors Bi-Weekly

Clean tables/chairs Weekly Clean partitions Bi-Weekly

Take down cobwebs Weekly Spot clean walls Bi-Weekly

Spot clean/vacuum upholstery Monthly Clean metal surfaces Bi-Weekly

Dust window blinds Monthly Refill/clean dispensers As Needed

Clean breakroom appliances Bi-Weekly Scrub/de-scale fixtures Weekly
Replace urinal pads Weekly

Floors Frequency Miscellaneous Frequency

Sweep/dust mop Bi-Weekly Clean custodial storage areas Weekly

Damp/wet mop Bi-Weekly Clean courtroom As Needed
Spot scrub floors Bi-Weekly Clean holding rooms As Needed

Scrub/buff hard floors Monthly Clean vents Quarterly
Strip/refinish hard floors Quarterly Clean light fixtures Quarterly

Sweep exterior entries/stairs Weekly Hose exterior entry/steps/walks As Needed

Vacuum carpets/mats Bi-Weekly Shampoo fabric type chairs and sofas As Needed
as required to achieve a clean,
Spot clean carpet As Needed unstained appearance.
Shampoo/extract carpet Semi-annually Damp wipe plastic, vinyl covered As Needed
Clean/scrub baseboards Monthly chairs and sofas as required to
achieve a clean, unstained
appearance.
*For most locations. Locations may differ based on needs of frequency and type of custodial services.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 148
Standard Levels of Maintenance for Police Department

General Cleaning Frequency Windows/Glass Frequency
Waste diversion Daily Clean entrance & door glass Daily
Clean sand urns As Clean display glass Daily
Needed/Weekly Clean interior & exterior Monthly/Annually
Clean counters Daily windows
Clean elevators Daily
Clean drinking fountains Daily Restrooms Frequency

Clean sinks Daily Clean/disinfect toilets/urinals Daily

Dusting Daily/Weekly Clean disinfect basins/sinks Daily

Clean desks Weekly Clean mirrors Daily

Clean doors/frames/kickplates/walls Weekly/Monthly Clean partitions Daily

Clean tables/chairs Weekly Spot clean walls Daily

Take down cobwebs Daily/Weekly Clean metal surfaces Daily

Clean /vacuum upholstery Monthly Refill/clean dispensers As Needed

Dust window blinds Monthly Scrub/de-scale fixtures Weekly

Clean breakroom appliances Daily Replace urinal pads Weekly

Floors Frequency Miscellaneous Frequency

Sweep/dust mop Daily Clean custodial storage areas Weekly
Damp/wet mop Daily Clean vents Quarterly
Spot scrub floors Daily Clean light fixtures Quarterly

Scrub/buff hard floors Monthly Clean Council Chambers Bi-Monthly/As
Needed
Strip/refinish hard floors Quarterly
Hose exterior entry/steps/walks Monthly/As Needed
Sweep exterior entries/stairs Daily
Shampoo fabric type chairs and As Needed
Vacuum carpets/mats Daily sofas as required to achieve a
clean, unstained appearance.
Spot clean carpet As Needed
Damp wipe plastic, vinyl As Needed
Shampoo/extract carpet Semi-annually covered chairs and sofas as
Clean/scrub baseboards Monthly required to achieve a clean,
unstained appearance.
*For most locations. Locations may differ based on needs of frequency and type of custodial services.

Request For Proposals (RFP) No. 2024-0005
Janitorial Maintenance Services – Page 149
PAGE LEFT BLANK INTENTIONALLY
4.2 Project Manager
The awarded service provider shall propose a clear project management and consultation
framework.

4.3 Project Reporting
The City of Stockbridge requires that the awarded vendor include a detailed project timeline
and reporting schedule outlining the steps taken to ensure timely delivery of all project
outputs based on interim milestones and a completion date.

Part 1.- SPECIAL CONDITIONS/INSTRUCTIONS

No Contact During the Procurement Process
The evaluation and award process for City contracts shall be free from both actual and
perceived impropriety, and that contacts between potential vendors and City officials, elected
officials, and staff regarding pending awards of City contracts shall be prohibited.

1. No person, firm, or business entity, however situated or composed, obtaining a copy of or
responding to this solicitation, shall initiate or continue any verbal or written
communication regarding this solicitation with any City officer, elected official, employee,
or designated City representative, between the date of the issuance of this solicitation and
the date of the City Manager’s recommendation to the City Council for award of the subject
contract, except as may otherwise be specifically authorized and permitted by the terms and
conditions of this solicitation.

2. All verbal and written communications initiated by such person, firm, or entity regarding
this solicitation, if same are authorized and permitted by the terms and conditions of this
solicitation, shall be directed to the Purchasing Agent.

3. Any violation of this prohibition of the initiation or continuation of verbal or written
communications with City officers, elected officials, employees, or designated City
representatives shall result in a written finding by the Purchasing Agent that the submitted
bid or proposal of the person, firm, or entity in violation is “non-responsive,” and same shall
not be considered for award.
TECHNICAL PROPOSAL PART 1- TELL US ABOUT YOUR COMPANY/FIRM

Tab 1 - Cover Letter

The proposal must include a letter of transmittal attesting to its accuracy, signed by an
individual authorized to execute binding legal documents on behalf of the vendor. The cover
letter shall provide the name, address, telephone, and facsimile numbers of the vendor
along with the name, title, address, telephone, and facsimile numbers of the executive that
has the authority to contact the City. The cover letter shall present the vendor’s
understanding of the project, a summary of the approach to be undertaken to perform the
services, as well as a summary of the costs to provide the services.

Tab 2 - Executive Summary

The vendor shall submit an executive summary, which outlines its proposal, including the
proposed general management philosophy. The executive summary shall at least include an
identification of the proposed project team, assign a contractor point of contact for the
project, give the project team's responsibilities, and a summary of the proposed services.
This section should highlight aspects of the contractor's proposal that make it superior or
unique in addressing the needs of the City.

Tab 3 - Company History

The vendor will provide, in this section of the proposal, pertinent company historical
information that will demonstrate its ability to accomplish this project.

Primary Business

The vendor will provide, in this section of the proposal, its primary business interest and/or
operations including organization and affiliations, including the magnitude of its operation
as it relates to this project.

Tab 4 - Experience

The vendor will provide, in this section of the proposal, a detailed description of similar
services or contracts in which the vendor is presently involved or has completed during the
past three (3) years. Include the dollar amount of each project with which you were
associated.

Tab 5 - Capabilities

The vendor will provide in this section of the proposal a description of the firm’s capabilities,
any limitations relative to facilities, staff, ongoing projects, or contracts shall be identified
and explained. The vendor should be able to adequately showcase their ability to meet all
the standards outlined in this RFP.
Tab 6 - Company Principles

Provide a biographic overview of the vendor’s key principles.

Staff

The vendor shall provide, in this section of the proposal, a description of key staff and
personnel assigned to effectively facilitate this project's requirements. This description will
include, at a minimum, the number of permanent employees and part-time employees and
an organizational chart reflecting local and corporate assignments and responsibilities.
Specifically, the proposer must identify what priority will be placed on this project and how
the firm intends to provide the initial management and staff.

Resumes

The proposer shall provide, in this section of the proposal, resumes of key personnel
assigned to this project, both local and corporate. Each resume shall include at a minimum:

• Position/title
• Tenure with the vendor
• Education
• Overall experience
• Other related information pertaining to the work to be performed
PART 2 - TECHNICAL PROPOSAL

TELL US HOW YOU PLAN TO DELIVER/PERFORM THE SCOPE OF WORK.

Project Plan

Please provide a detailed plan of how your firm intends to perform the scope of work.
Please provide a full project plan along with a tentative timeline. Please also list key
personnel who will be performing essential tasks. The project plan should describe
the proposer’s approach to successful implementation to address the proposed
scope of work. At a minimum, the project plan should include:

• A detailed outline of the proposed methodology to complete and manage the
project scope including a high-level timeline and a brief description of the
key tasks, key milestones, and key deliverables.
• A public involvement plan addressing what types of involvement methods
will be used and the frequency of each activity.
• State the vendor’s understanding of the scope of services being solicited by
the city. If there are any gaps between what the vendor believes should be
the proper scope of services, given all information available, the vendor
should identify these gaps.
• Discuss any assumptions relating to the responsibilities and/or
commitments the proposer expects of the City throughout the life of the
project.

• Provide a timeline indicating the tasks required and the start and
completion dates for each. The work is expected to commence as soon as
possible after the contract is awarded.

• Provide a detailed breakdown and description of the specific steps and
services provided. Describe how the final product will be structured and
presented upon completion. Include any computer/software compatibility
information. Proposers may elect to include in the section any innovative
methods or concepts that might be beneficial to the City of Stockbridge if
the minimum requirements set out in this RFP are met.

• Project Team: The proposer shall document its experience and
qualifications, highlighting any strategic benefits the city will realize in
partnering with the proposer. The proposer shall provide a staffing plan for
this project including qualifications (of no more than two pages per person)
of the proposed key functional and technical members and their related roles
for this project. The proposed project manager should be identified. The
intent, if any, to subcontract parts of the scope of work should be described
and qualifications for the subcontracting firm and key personnel should also
be provided.
COST PROPOSAL: PLEASE PROVIDE AS MUCH ITEMIZATION AS POSSIBLE.
COST SHALL BE SUBMITTED IN A SEPARATE ENVELOPE

Reasonableness

The Proposer’s Fee Schedule, included in this solicitation, must be submitted separately from the
Technical Proposal. The Cost Proposal shall remain sealed until the Technical Proposals have been
opened and evaluated.

The formula used to evaluate the price for services outlined in the Scope of Work is as
follows:

(Lowest Overall Cost/Proposer’s Price) x 30 = Price Score. The Cost Proposals for all services will
be evaluated for completeness and reasonableness.

COST PROPOSAL

For the Janitorial Maintenance Services proposal, the firm’s proposal may refine, improve, modify,
or expand on this scope to provide a better product and outcome, including establishing major
milestones, expected work products and schedule, and timing of public outreach.

Task 1 – PROJECT MANAGEMENT

The purpose of Task 1 is to ensure that the janitorial maintenance services begin with a clear
understanding of the project’s processes, schedules, and desired outcomes. Task 1 establishes an
effective working relationship between the firm, the city, and the Stakeholder Committee.

• Task 1.1: Kickoff Meeting

The Proposer will attend a project kickoff meeting with staff to review janitorial maintenance issues
facing the city, clarify the firm’s roles in working with the city, defining priorities.

• Task 1.2: Project Management Plan

Following the kickoff meeting, the Firm will finalize the Project Management Plan (PMP).
The PMP will refine the contract scope of work and drive the work schedule for the project's
duration. At a minimum, the PMP will:

• Specify the roles and responsibilities of the Firm and the Stakeholders Committee.
• Identify major milestones the Proposer must meet prior to the City authorizing further
work.
• Outline a comprehensive communications strategy to ensure the integration of a central
message among City staff, Stakeholders, and the public. This includes documenting a
communications strategy linking the master plan to ongoing requests, city priorities, and
recently completed requests.

Task 1 Deliverables: (Examples Only)

• Kickoff meeting summary notes
• Project Management Plan update

Best Value

The cost proposal is important; however, it will not be the sole determining factor in the
selection process. It is not the intent of the City to limit innovative solutions by dollar
constraints, but rather to determine which proposal has the potential of providing the best value
for the services required.

Proposal Evaluation Factors
It is the intent of the City to evaluate the proposals based on technical merit and price and to
choose the vendors whose proposal best represents the best value to the City. The City reserves
the right to waive any irregularities, reject any and/or all proposals, in whole or in part, when,
in the opinion of the City, such rejection is in the best interests of the City.

Proposals will be graded based on the following form:

Evaluation Criteria Scoring Value
Maximum Points

1. Project Team Qualification/Qualifications of Key Personnel
Proposer shall provide a team/staff who has a minimum of three (3) years 0-35
experience providing janitorial Maintenance services to a governmental
entity that is similar in size and scope as the City of Stockbridge.
The Contractor shall provide a Project Manager that will be responsible for
managing and overseeing services provided in all service areas and ensuring
quality control. The Project of Manger shall be responsible for all aspects of
the successful implementation and management of Janitorial Maintenance
Services. See detailed scope of Services and Overview of Proposal
Requirements.

2. Technical Approach/Project Management
Proposer shall describe their approach in Janitorial Maintenance Services as 0-35
identified in the Scope of Work and must identify all major tasks; and
approaches to the maintenance associated with each major task, at a
minimum, and any other information that will assist in planning for the
Janitorial Maintenance Services.
Technical Approach/Services:
• Project Approach Work Plan: Responders are required to describe the
approach and methodology to adequately staff specifically trained,
experienced and licensed individuals in the areas of Janitorial
Maintenance Services
• Include a listing of the City’s responsibilities and the Responder’s
responsibilities required to complete the project.
3. Cost Proposal 0-30
The cost proposal must be submitted in a separate, sealed envelope with the
responder’s name and “Cost Proposal for Request for Proposals No. 2024-
0005 for Janitorial Maintenance Services.
DO NOT INCLUDE FEES OR COSTS IN ANY AREA OUTSIDE OF
THIS COST PROPOSAL. Including fees in any area outside of the
Cost Proposal in its separate, sealed envelope shall result in
Responder’s proposal being deemed non-responsive.
. Responders are required to submit their costs on Cost Proposal Forms.
Responder shall not alter the cost proposal form.
MAXIMUM SCORING POINTS TOTAL 100

SUBMISSION REQUIREMENTS:

All Proposals, including all attachments must be received by the City in a sealed package no
later than Thursday, May 23, 2024 (3:00 PM) EDT and must be addressed to:

REQUEST FOR PROPOSALS (RFP) NO. 2024-0005
JANITORIAL MAINTENANCE SERVICES
CITY OF STOCKBRIDGE, CITY HALL
PROCUREMENT DIVISION
4640 N. HENRY BLVD., STOCKBRIDGE GA 30281

Each envelope or package shall be clearly marked as follows:

REQUEST FOR PROPOSALS (RFP) NO. 2024-0005
JANITORIAL MAINTENANCE SERVICES
CITY OF STOCKBRIDGE, CITY HALL
PROPOSER’S NAME AND ADDRESS

The Request for Proposals (RFP) requirements responses shall consist of one (1) signed,
original that is marked “ORIGINAL” and five (5) bound photocopies that are
identical to the original and marked “COPY” and one (1) flash drive containing a
PDF format of the RFP submittal. Minimum font size of eleven (11) shall be used. All
pages shall be single sided.

Failure to submit the RFP response in the manner specified herein or failure to enclose
identical permanently bound copies of the original materials in each response copy submitted
may result in disqualification of the entire submittal.
BASIS FOR EVALUATION OF PROPOSALS AND AWARD OF PROJECT

The City does not discriminate on the grounds of race, religion, color, age, sex, disability, sexual
orientation, or national origin in consideration of an award. Disadvantaged business enterprises
are afforded a full opportunity to submit proposals. Proposals will be evaluated on the Firm’s
qualifications, experience, Project understanding and approach. Based on the preliminary
review of the proposals, Firms may be interviewed before selection. The award will be made to
the Firm providing the best value for the City’s requirements. In making such determination,
City Council shall consider but not be limited to the following factors:

1. The Firm’s skill, ability, and capacity to perform the services required.

2. The Firm’s interest in the services which are the subject of this RFP, as well as their
understanding of the scope of such services and the specific requirements of the city.

3. Whether the Firm can perform the services within the time specified, without delay or
interference.

4. The Firm’s character, integrity, reputation, judgment, experience, and efficiency.

5. The Firm’s previous and current compliance with statutes, ordinances and rules relating
to the Project.

6. The sufficiency of the Firm’s financial resources necessary for the performance of the
Project.

7. The number and nature of any conditions attached to the proposal.

8. The general organization of the proposal: Special consideration will be given to submittals
which appropriately address the goals; and provide in a clear and concise format the
requested information; and

9. The scope, responsiveness, efficiency, and quality of the Firm’s administrative services.

The City makes no commitment to any Firm until such time as the City approves the negotiated
contract. Upon recommendation of the Purchasing Manager, the Mayor, and the City Council
may reject all proposals when it determines that such action is in the public's best interest.

1. INSURANCE & RISK MANAGEMENT PROVISIONS

The contractor will maintain such insurance as will protect it from claims under workmen’s
compensation acts and from any other claims for damages to property and personal injury,
including death, which may arise from operations under this contract, whether such
operations be by itself or by any sub-contractor or anyone directly or indirectly employed
by either of them. Certificates of such insurance MUST be filed with the City.
Contractor Insurance Requirements:

Within 5 days of Notice of Award, and at all times that this Contract is in force, the
Contractor shall obtain, maintain, and furnish the City Certificates of Insurance from
licensed companies doing business in the State of Georgia with an A.M. Best Rating A-10
or higher and acceptable to the City covering. The City of Stockbridge must be listed as an
additional insured. The following minimum requirement shall apply to said Certificate of
Insurance:

1. Workers’ Compensation & Employer’s Liability Insurance. Workers’ Compensation
Insurance in compliance with the applicable Workers’ Compensation Act(s) of the
state(s) wherein the work is to be performed or where jurisdiction could apply in amounts
required by statutes. Employer’s Liability Insurance, with limits of liability of not less
than $1,000,000 per accident for bodily injury or disease.

2. Commercial General Liability Insurance, including contractual liability insurance,
product and completed operations, personal and advertising injury, and any other type
of liability for which this Contract applies with limits of liability of not less than
$1,000,000 each occurrence $2,000,000 policy aggregate for personal injury, bodily
injury, and property damage. Commercial General Liability Insurance shall be written on
an “occurrence” form.

3. Automobile Liability Insurance with limits of liability of not less than $1,000,000 per
accident for bodily injury and property damage if automobiles are to be used in the
delivery of or in the completion of services and work or driven onto the City’s property.
Insurance shall include all owned, non-owned and hired vehicle liability.

4. Umbrella Insurance with limits of liability excess of Employer's Liability Insurance,
Commercial General Liability Insurance, and Automobile Liability Insurance in the
amount of not less than $3,000,000.

5. Professional (Errors and Omissions) Insurance- For Professional Services and all
Design/Build Projects with limits of liability of not less than $3,000,000 per occurrence or
claim a $3,000,000 policy aggregate. Such policy shall also include coverage for losses
arising from the breach of information security or cyber liability (including Errors &
Omissions, Security and Privacy Liability, and Media Liability), whether combined with the
Professional Liability policy or placed as a separate policy but carrying the same limits of
liability. Such coverage shall insure damage, injury, and loss caused by error, omission, or
negligent acts, including all prior acts without limitation, related to the professional services to
be provided under this Contract. The policy shall be amended to include independent
contractors providing professional services on behalf of and or at the direction of the
Contractor. The definition of Contractual Liability shall be amended to state that liability
under a contract of professional services is covered. Further, coverage shall be afforded for
fraudulent acts, misappropriation of trade secrets, internet professional services, computer
attacks, personal injury, regulatory actions, wrongful acts, contractual liability, privacy policy,
and insured versus insured. The Contractor shall ensure that coverage under this policy
continues for thirty-six (36) months after completion of services.

A copy of these endorsements shall be provided to the City.
Certificates of Insurance showing that such coverage is in force shall be filed under this
Contract by the Contractor to the City and is a pre-requisite to this contract. Failure to
provide insurance within (10) days of award makes any contract award voidable by the
City.

The obligations for the Contractor to procure and maintain insurance shall not be
construed to waive or restrict other obligations and it is understood that insurance in
no way limits the liability of the Contractor whether the same is covered by insurance.

Certificate Holder should read:
The City of Stockbridge
4640 n. Henry Blvd.
Stockbridge, Ga. 30281

END OF SECTION
REFERENCE VERIFICATION FORM

SOLICITATION NUMBER: RFP NO. 2024-0005

SOLICITATION TITLE: JANITORIAL MAINTENANCE SERVICES

Proposing Firm : (List name exactly as provided in proposal)

Date of Verification:

Reference Organization:

Project Verified (Include Project Name/Title and a brief description of Project):

Person Contacted:

Title of Contact:

Telephone Number including extension:

Email Address:

Questions: Yes/No

1. Were you satisfied with the Company/Organization’s overall performance?
2. Did the firm adhere to the scope of work and bid requirement?
3. Did the firm provide deliverables as agreed upon?
4. Would you engage this firm again?

Additional comments provided by Proposer’s contact:

Signature & Date:
PAGE INTENTIONALLY LEFT BLANK
City of Stockbridge
Department of Finance
Division of Procurement

REQUEST FOR PROPOSALS
GENERAL TERMS AND CONDITIONS

The following provisions are hereby made a part of this Request for Proposal (“RFP”). Any contract or
purchase order awarded from this request shall be governed by these General Terms and Conditions. By
submission of your responses to this RFP, the vendor agrees to furnish the product(s) and/or service(s)
pursuant to these conditions.

1. GENERAL. These provisions are standard for all City contracts. The City may delete or modify
any of these standard provisions for a particular contract or purchase order by indicating a change
in the special instructions or provisions. Any vendor accepting a purchase order award as
the result of this request agrees that the provisions included within this Request for
Proposal shall prevail over any conflicting provision within any standard form
contract of the vendor.

2. METHOD OF SOURCE SELECTION. This procurement is being conducted in accordance
with all applicable provisions of the City of Stockbridge Municipal Code and the specific method
of source selection for the services required in this solicitation is Competitive Sealed Bidding and
Competitive Sealed Proposals.

3. SUBMISSION OF RESPONSES. One (1) clearly marked “original” plus five (5) clearly marked
individual copies must be received and stamped in by the Procurement Division no later than
2:00 PM (EST) on Thursday, May 23, 2024. Any/all responses received after said time and date
will not be considered and returned to the submitter.

4. STATE OF GEORGIA IMMIGRATION REQUIREMENT. effective July 1, 2013, State law
requires that all contracts for the physical performance of services for all labor or service
contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed
pursuant to Title 26, Title 43, or the State Bar of Georgia) must comply with the Illegal
Immigration Reform and Enforcement Act. The City cannot enter a contract for the physical
performance of services unless the contractor has registered with, is authorized to use, and uses
the federal work authorization program commonly known as E-Verify.

Before a proposal for any such services is considered by the City, the proposal shall include a
signed, notarized affidavit from the contractor attesting the affiant has registered with, is
authorized to use, and uses the federal work authorization program.

5. AMENDMENTS TO THE REQUEST PROPOSAL. Any amendment to pricing is valid only if
in writing and issued by the City.

6. ADDENDUM. Revision to the Request for Proposal issued by the City before receiving bids.
7. NON-COLLUSION. Proposer certifies that this proposal is made without prior understanding,
agreement, or connection with any other corporation, firm, or person submitting a proposal for
the same work, labor, or service to be done or the supplies, materials, or equipment to be furnished
and is in all respects fair and without collusion or fraud. The proposer further understands
collusive bidding is a violation of state and federal law and can result in fines, prison sentences,
and civil damage awards. The proposer agrees to abide by all conditions of this bid and certifies
that the person signing is authorized to sign this proposal for the proposer.

8. CONFLICT OF INTEREST. Vendor states that no City officer or employee, nor any business
entity in which they have an interest: a) Has an interest in the contract awarded; b) Has been
employed or retained to solicit or aid in the procuring of the resulting contract; c) Will be
employed in the performance of such contract without immediate disclosure of such fact to the
City.

9. BASIS OF AWARD. The City shall award to the overall lowest responsible and responsive
vendor complying with the provisions of the Request for Proposal. The following criteria may be
considered by the City in selecting the most advantageous quote: a) Ability to perform the service
required within the specified time; b) Conformance to specification; c) The quality of performance
in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) vendor
references. The City reserves the right to cancel the solicitation and to reject any or all quotes in
whole or in part and is not bound to accept any quote if rejection of that quote is determined to be
contrary to the best interest of the City.

10. SAMPLES. Samples of items, when required, must be furnished free of expense to the City and
upon request, be returned to the proposer at the proposer’s expense. Samples of selected items
may be retained for comparison purposes.

11. NEW. All items bid must be new. Used, rebuilt, and refurbished items will not be considered
unless specifically authorized by the city in the written specifications.

12. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS. Unless otherwise
specified, manufacturer's names, trade names, brand names, information, and/or catalog
numbers listed in the specifications are intended only to identify the quality and characteristics
desired. They are not intended to limit competition. The proposer may offer any equivalent
product which meets or exceeds the specifications. If quotations are based on equivalent products,
the quote must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include
complete descriptive literature and/or specifications; c) Include proof that the proposed
equivalent will meet the specifications. The City reserves the right to be the sole judge of what is
equal and acceptable to meet its needs in all respects. If Bidder fails to name a substitute, goods
identical to the published standard must be furnished.

13. INDEMNIFICATION. Contractor/Vendor hereby agrees to release, indemnify, defend, and
hold harmless the City, it's Commissioners, officers, employees, subcontractors, successors,
assigns, and agents from and against any and all losses (including death), claims, damages,
liabilities, costs and expenses (including but not limited to all actions, proceedings, or
investigations in respect thereof and any outcome of any such action, proceeding, or
investigation), caused by, relating to, based upon or arising out of any act or omission by
contractor, it’s directors, officers, employees, subcontractors, successors, assigns or agents, or
otherwise in connection with its acceptance, of the performance, or nonperformance, of its
obligations under this agreements.
14. TAXES. The City of Stockbridge is exempt from the State of Georgia sales tax and exemption
certificate will be furnished upon request.
15. DELIVERY. All prices must be FOB Destination, unloaded inside, and assembled unless
otherwise indicated.

16. RIGHTS AND REMEDIES OF CITY FOR DEFAULT. If any item furnished by the proposer
fails to conform to specifications, or the sample submitted by the proposer, the City may reject it.
Upon rejection, the proposer must promptly reclaim and remove such item without expense to
the City and shall immediately replace all such rejected items with others conforming to such
specifications and samples. If the proposer fails to do so, the City has the right to purchase in the
open market a corresponding quantity of any such items and to deduct from any monies due the
proposer the difference between the prices named in the purchase order and the actual cost to the
City. If the proposer fails to make prompt delivery of any item, the City has the right to purchase
such item in the open market and to deduct from any monies due the Vendor the difference
between the prices named in the purchase order and the actual replacement cost to the City. The
rights and remedies of the City identified above are in addition to any other rights and remedies
provided by law or under the purchase order or any contract or agreement with the City.

17. INVOICES AND PAYMENT TERMS. All invoices must include the purchase order number or
master agreement number. Failure to comply may result in delayed payments. The City payment
terms are Net 30 days unless a cash discount is allowed for payment within not less than twenty
(20) days. The payment term shall begin on the date the merchandise is inspected, delivered, and
accepted by the City and the correct invoice is received in the office specified on the purchase
order.
18. INVOICES AND PAYMENT TERMS. All invoices must include the purchase order number or
master agreement number. Failure to comply may result in delayed payments. The City payment
terms are Net 30 days unless a cash discount is allowed for payment within not less than twenty
(20) days. The payment term shall begin on the date the merchandise is inspected, delivered, and
accepted by the City and the correct invoice is received by Accounts Payable.
Submittal of Invoices: Invoices shall be submitted as follows:

Via Mail:
City of Stockbridge
4640 N. Henry Boulevard
Stockbridge, Georgia 30281
Attn: Finance Department – Accounts Payable

OR

Via Email :
Email: accountspayable@Stockbridgega.org

At a minimum, original invoices must reference all the following information:
1) Vendor Information
a. Vendor Name
b. Vendor Address
c. Vendor Code
d. Vendor Contact Information
e. Remittance Address
2) Invoice Details
a. Invoice Date
b. Invoice Number (uniquely numbered, no duplicates)
c. Purchase Order Reference Number
d. Date(s) of Services Performed
e. Itemization of Services Provided/Commodity Units

3) City of Stockbridge Department Information (needed for invoice approval)
a. Department Name
b. Department Representative Name

19. LEGAL REQUIREMENTS. Federal, State, County and local ordinances, rules and regulations,
and policies shall govern development, submittal and evaluation of Proposal and disputes about
quotes. Lack of knowledge by any Vendor about applicable law is not a defense.

20. ASSIGNMENT. Any purchase order awarded shall not be assignable by the Proposer without
the City's written approval and shall not become an asset in any bankruptcy, receivership, or
guardianship proceedings.

21. REJECTION OF BID or PROPOSAL. Proposals may be considered irregular and may be
rejected if they show omissions, alternations of form, additions not called for, conditions,
limitations, unauthorized alternate bids, or other irregularities of any kind. The City reserves the
right to waive minor technicalities or irregularities of bid or proposal.

22. TERMINATION. In the event any of the provisions of the purchase order or contract are
violated, the City may serve written notice of its intention to terminate the purchase order or
contract. Such notice will state the reason(s) for such intention, and unless within ten (10) days
after serving notice upon the contractor, such violation has ceased and satisfactory arrangements
for correction made, the purchase order or contract shall, upon expiration of ten (10) days, be
terminated. Further, the City reserves the right to terminate for its convenience any purchase
order or contract in whole or in part upon giving thirty (30) days prior written notice to the other
party.

23. DEBARMENT. If a Proposer or Contractor is presently debarred, suspended, proposed for
debarment, declared ineligible, or otherwise excluded from doing business with any government
agency which prohibits your firm from participating in any procurement, the Proposer must
provide the City with that information as part of its response to this solicitation. Failure to fully
and truthfully provide the information required may result in the disqualification of your bid from
consideration or termination of the purchase order or contract, once awarded.

24. RIGHT TO PROTEST. Any actual bidder that has submitted a proposal for a particular
procurement and is aggrieved in connection with the solicitation or award of the contract shall
protest in writing to the purchasing agent after the date that the specific bid or proposal is
submitted. No protest will be accepted or considered prior to the date the specific bid or proposal
is submitted; it will be considered untimely. All protests shall set forth in full detail the factual and
legal bases for the protest and specific relief sought by the protestor. Protests arising from factual
or legal bases that the protestor knew or should have known prior to the submission of the
bid/proposal must be submitted within three business days of the submission of the bid/proposal.
Protests arising from factual or legal bases that the protestor knew or should have known
subsequent to the date the bid/proposal was submitted must be submitted within ten business
days after the protestor knew or should have known of such bases, but in no event shall any protest
be submitted more than ten business days after the award of the contract. Untimely protests will
not be considered by the purchasing agent and will be simply denied as untimely. Decisions on
timeliness by the purchasing agent are not appealable.

25. BINDING AUTHORITY. The individual submitting this Proposal must have binding authority
to submit contracts on behalf of the responding company. By submitting a response, the vendor
agrees that their quote is an offer to sell or provide service. All bidders shall comply with all City
of Stockbridge purchasing laws, policies, and procedures, as well as relevant state and federal
laws, including compliance with EEOC hiring guidelines and requirements under the Americans
with Disabilities Act.

END OF SECTION
REQUIRED
FORMS AND DOCUMENTS
APPENDIX B

Contract Agreement

This Contract Agreement made and entered into this day of
in the year 2024 (the
“Agreement”); by and between The City of Stockbridge, Georgia (the “City”), having its
principal place of business at 4640 North Henry Boulevard, Stockbridge, Georgia
30281 and ___________________ (the “Contractor”).

WHEREAS, the City has caused the Request for Bid/Proposal (RFB/RFP) to be
issued soliciting bids/proposals from qualified firms to furnish all items, labor
services, materials and appurtenances called by them in accordance with the RFP No.
2024-0005; and

WHEREAS, the Contractor submitted a proposal in response to the RFP; and

WHEREAS, the Contractor’s proposal was deemed by the City to be the most
advantageous to the City;

NOW, THEREFORE, for and in consideration of the mutual covenants and
promises contained herein, the receipt and sufficiency of which being hereby
acknowledged by the parties, the parties agree as follows

1.0 SCOPE OF WORK

In accordance with Stockbridge’s Janitorial Maintenance Services project, the
Contractor shall furnish all materials, equipment and labor to provide the services
described in the RFP to the specifications as directed in the RFB/RFP and pursuant
to the terms of this Agreement, including all incidentals as directed by the City’s
Public Works Department and the City Manager or his/her representative.

The services shall be performed in a prompt and professional manner in accordance
with the standards of the profession.

The scope of services for this Agreement consists of the following listed under the
proposal, to include janitorial services for the City of Stockbridge’s nine (9) locations
which are listed within this proposal from a certified, bonded Contractor.

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 1
2.0 PAYMENT
The City shall pay and the Contractor shall receive the prices stipulated in the
bid/proposal hereto attached as full compensation for everything furnished and done by
the Contractor under this Agreement, which shall in no event exceed $_________________
based on the bid/proposal which sum shall be paid in the manner and terms specified in
the Agreement. Before issuance of certificate of payment, if the Contractor has not
submitted evidence satisfactory to the City that all payrolls, materials bills, and other
indebtedness connected with the Project have been paid, the City may withhold, in
addition to the retained percentages, such amount or amounts as may be necessary to pay
just claims for labor and services rendered and materials in and about the work on the
Project (the “Work”), and such amount or amounts withheld or retained may be applied by
the City to the payment of such just claims.
Retainage. The City shall withhold from each progress payment an amount equal to ten
percent (10%) of such payment, which shall be held by the City as retainage (the
“Retainage”). The Contractor shall not be entitled to any interest payment by the City on
the Retainage. The Retainage shall be paid to the Contractor upon satisfactory
completion of the Project including all punch list items.
Payment will be made by the City within thirty (30) days of receipt of an accurate invoice
by the Finance Department. To ensure prompt and accurate payment all invoices must
accompany a purchase order number provided by the City.
2.1 Term

This Agreement shall be effective upon its execution (the “Effective Date”) The initial term
of this Contract shall be through December 31, 2024. This Contract shall terminate
absolutely and without further obligation on the part of the City on December 31, 2024,
and each December 31 of each succeeding and renewed year, as required by O.C.G.A. §36-
60-13, as amended, unless terminated earlier in accordance with the provisions of this
Contract.

This Contract may be renewed for four (4) additional twelve-month terms, upon the same
terms and conditions, as provided for in this Contract, unless terminated by the City, by
notice to service provider or termination and non-renewal by December 31 of the Contract
year.

If the Project has not been completed by (______________________), this Agreement shall
automatically renew for an additional one year or part of the year necessary to conclude
the Project unless the City chooses to terminate this Agreement pursuant to the
provisions of this Agreement by giving seven (7) days written notice to the Contractor.
There are ninety (30) calendar days scheduled for Project duration.
The Contractor shall substantially complete all Work within Three Hundred (300) calendar
days of the City’s Notice to Proceed. Should the Contractor fail to substantially complete
the Work per the specified schedule, the Contractor shall pay the City liquidated damages
of $500.00 per calendar day for each consecutive calendar day until the Project is
complete: which sum is agreed upon as a reasonable and proper measure of damages
which the City will sustain per diem by failure of the Contractor to complete the Work
within the time as stipulated; it being recognized by the City and the Contractor that the
injury to the City which could result from a failure of the Contractor to complete on
schedule is uncertain and cannot be computed exactly. In no way shall costs for
liquidated damages be construed as a penalty on the Contractor. The Contractor shall not
be entitled to any compensation should the Contractor finish early.
2.2 Change Orders
Written approval shall be obtained by the Contractor for all change orders or contingency
items prior to the start of any work.

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 2
2.3 Final Acceptance
Upon completion of all Work items in the Project, the Contractor shall cause a formal
inspection of the Project to be made and provide a written report to the City notifying
the City that the Project is ready for inspection. Notification to the City shall include a
copy of the Contractor’s report. The City’s engineer shall then review the Project.
Should the entire Work appear to be complete and in conformance with the
standards, the City’s engineer will issue a certificate that the Work has been
completed and is ready for acceptance by the City. The City’s engineer’s certificate of
completion will be presented for consideration of the City Council at the first regular
Council meeting after actual Project completion. If the Work does not entirely meet
requirements of the standards at the time of inspection, the City’s engineer will
advise the City of items which require completion or correction. After completing or
correcting deficiencies noted by the City’s engineer together with any additional
deficiencies which appear, the City shall repeat the inspection and completion
process until the entire Project at the time of inspection shall appear to be in
conformance with the standards. In the event that any Work is damaged or
discovered to be deficient after an initial inspection but prior to final acceptance,
such Work shall have been completed or corrected a the time of final acceptance, but
this requirement shall not extend to repair of Work damaged by the City.
Upon satisfactory completion of any discrepancies noted during this inspection, the
twelve-month maintenance period will begin for the Project. During the maintenance
period, the _____________ will be responsible for all maintenance and operating costs
including utility charges for power.
At the end of the twelve (12) months, the City will reinspect the entire Project. When
all discrepancies have been corrected, the City will issue an acceptance letter and will
begin perpetual maintenance of the Project. Further, upon acceptance, the City will
begin being responsible for any maintenance outside of any agreed upon warranties..

3.0 INDEPENDENT CONTRACTOR

3.1 The Contractor shall be an independent contractor. The Contractor is not an
employee, agent or representative of the City. The Contractor shall obtain and maintain,
at the Contractor’s expense, all permits, licenses or approvals that may be necessary
for the performance of the services. The Contractor shall furnish copies of all such
permits, licenses or approvals to the City Representative at the time of executing the
Agreement.

3.2 Neither the City nor the Contractor has the authority to bind the other to any third
person or otherwise to act in any way as the representative of the other, unless otherwise
expressly agreed to in writing signed by both parties hereto. The Contractor agrees not
to represent itself as the City’s agent for any purpose to any party or to allow any
employee of the Contractor to do so, unless specifically authorized, in advance and in
writing, to do so, and then only for the limited purpose stated in such authorization.
The Contractor shall assume full liability for any contracts or agreements the Contractor
enters into on behalf of the City without the express knowledge and prior written
consent of the City.

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 3
4.0 INDEMNIFICATION

The Service Provider agrees to indemnify the City (including elected officials and
employees) and hold the City harmless from and against any and all claims,
liabilities, damages, losses, costs or expenses, including, without limitation,
reasonable attorney’s fees arising out of or related to: (a) a breach of the contract by
Service Provider or (b) the performance of this Contract, whether by Service
Provider, a subcontractor, or anyone directly or indirectly employed by them or
anyone for whose acts they may be liable, regardless of whether or not such claim,
liability, damage, loss, cost or expense is caused by the gross negligence or willful
misconduct of a party indemnified hereunder. Service Provider’s indemnification
obligation shall not be limited by a limitation on amount or type of damages,
compensation or benefits payable by or for Service Provider or subcontractor under
any insurance required by the contract, including workers’ compensation acts,
disability benefit acts, other employee benefit acts, or any other insurance. Service
Provider shall not settle or compromise any indemnifiable claims hereunder without
the prior written consent of the City. The City cannot and does not agree to
indemnify, hold harmless, exonerate or assume the defense of Service Provider or
any other person or entity whatsoever, for any purpose whatsoever.

5.0 INSURANCE

The Contractor shall, at its own cost and expense, obtain and maintain workers’
compensation and commercial general liability insurance coverage covering the
period of this Agreement, such insurance to be obtained from a responsible
insurance company acceptable to the City and legally licensed and authorized to
transact business in the State of Georgia. Any such insurance shall be in force on
the date of execution of the Agreement and shall remain continuously in force for the
duration of the Agreement.

The Contractor and its sub-Contractors shall secure and maintain the following
insurance as itemized below:

5.1.1 Workers’ Compensation Insurance

Workers’ Compensation insurance shall meet the statutory obligations with Coverage
B- Employers Liability limits of at least $100,000 each accident, $5,00,000 disease-
policy limit and $100,000 disease each employee.
5.1.2 Commercial General Liability Insurance

Commercial General Liability insurance shall be at the limits of at least $1,000,000
general aggregate, $1,000,000 personal and advertising injury, $1,000,000 each
occurrence, $50,000 fire damage and $1,000 medical expense any one person. The
policy shall be on an “occurrence “basis shall include contractual liability coverage
and the City shall be named an additional insured. The insurance shall include up to

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 4
$10,000 expenses to extract pollutants from land or water at the” premises” if the
discharge, dispersal, seepage, migration, release, escape or emission of the pollutants
is caused by or results from a covered cause of loss.
5.1.3 Commercial Automobile Liability Insurance

Commercial Automobile Liability insurance covering all owned, non-owned and hired
automobiles with limits of at least $1,000,000 per accident. This insurance shall
include a cause of loss where there is a spill of fuels and lubricants used in the
vehicle for its operation.
5.1.4 Professional Liability Insurance or Errors & Omissions Insurance

The Contractor shall maintain Professional Liability (Errors & Omissions) Insurance
with coverage and limits no less than $1,000,000 each occurrence and $1,000,000
annual aggregate, in the event a contractor is performing design, engineering or
other professional services.:

The insurance policy must provide the protection stated for three (3) years after
completion of the Work. Acceptance of the insurance by the City shall not relieve,
limit or decrease the liability of the Contractor. Any policy deductibles or retention
shall be the responsibility of the Contractor. The Contractor shall control any special
or unusual hazards and be responsible for any damages that results from those
hazards.
The City does not represent that the insurance requirements are sufficient to protect
the Contractor’s interest or provide adequate coverage. Evidence of coverage is to be
provided on a City-approved Insurance Certificate. If the policy is canceled, not
renewed or materially changed, Contractor must provide notice to the City no more
than thirty (30) days after the date of such cancellation, non-renewal or change.
The Contractor shall require any of its Sub-Contractors, if sub-contracting is
allowable under this Agreement, to comply with these provisions.

5.2 Performance Bond
The Contractor shall furnish a surety bond for performance of this Agreement. Said
surety bond shall be in the amount of 100% of the Agreement price.

The premium for the bond (s) described above shall be paid by the Contractor. A
certificate from surety showing the bond premiums are paid in full shall accompany
the bond.

The surety on the bond shall be a duly authorized corporate surety company
approved to do business in the State of Georgia.

5.3 Accounting Standards

The Contractor agrees to maintain the necessary source documentation and enforce
sufficient internal controls as dictated by Generally Accepted Accounting Principles
(GAAP) to properly account for expenses incurred under this Agreement.

5.4 Retention of Records

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 5
The Contractor shall retain all records pertinent to expenditures incurred under this
Agreement for a period of three (3) years after the resolution of all audit findings.
Records for non-expendable property acquired with funds under this Agreement shall
be retained for three (3) years after final disposition of such property.

6.0 TERMINATION

6.1 TERMINATION FOR CAUSE:
The City may terminate this Contract for cause upon ten (10) days prior written
notice to the Service Provider of the Service Provider’s default in the performance of
any term of this Contract. Such termination shall be without prejudice to any City’s
rights or remedies provided by law.

6.2 TERMINATION FOR CONVENIENCE:
The City may terminate this Contract for its convenience at any time upon (30) days
written notice to the Service Provider. In the event of the City’s termination of this
Contract for convenience, the Service Provider will be paid for those services actually
performed. Partially completed performance of the Contract will be compensated
based upon a signed statement of completion to be submitted by the Service Provider
who shall itemize each element of performance.

6.3 TERMINATION FOR FUND APPROPRIATION:
The City may unilaterally terminate this Contract due to lack of funding at any time
by written notice to the Service Provider. In the event of the City’s termination of this
Contract for fund appropriation, the Service Provider will be paid for those services
actually performed. Partially completed performance of the Contract will be
compensated based upon a signed statement of completion to be submitted by the
Service Provider which shall itemize each element of performance.

7.0 INCLUSION OF DOCUMENTS

The Agreement, any amendments thereto, th e R F P , and the Contractor’s
Bid/Proposal submitted in response thereto, including any best and final offer, are
incorporated in this Agreement by reference and form an integral part of this
Agreement. In the event of a conflict in language between this Agreement and the
foregoing documents incorporated herein, the provisions and requirements set
forth in this Agreement shall govern. In the event of a conflict between the language
of the RFP, as amended, and the Contractor’s Proposal, the language in the former
shall govern.

8.0 COMPLIANCE WITH ALL LAWS AND LICENSES

The Contractor must obtain all necessary licenses and comply with local, state and
federal requirements. The Contractor shall comply with all laws, rules and

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 6
regulations of any governmental entity pertaining to its performance under this
Agreement.

8.1 Federal Requirements

8.1.1 Federal Compliance Regulations

The City of Stockbridge has incorporated, or caused to be incorporated, into this
Agreement the following Equal Employment Opportunity clauses:

“During the performance of this Agreement, the contractor agrees as follows:

(1) The Contractor will not discriminate against any employee or
applicant for employment because of race, religion, color, sex,
national origin, or handicapping condition. The Contractor will
take affirmative action to ensure that applicants are employed,
and that employees are treated fairly and equally during
employment without regard to their race, religion, color, sex,
national origin, or handicapping condition. Such action shall
include but not be limited to, the following: employment,
upgrading; demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous
places, available to employees and applicants for employment,
notices to be provided by the contracting officer setting forth the
provision of this nondiscrimination clause.

(2) The Contractor will, in all solicitations or advertisements for
employees placed by or on behalf of the Contractor; state that all
qualified applicants will receive consideration for employment
without regard to race, religion, color, sex, national origin, or
handicapping condition.

(3) The Contractor will send to each labor union or representative of
workers with which he has a collective bargaining agreement or
other contract or understanding, a notice, to be provided by the
agency contracting officer advising the labor union or workers’
representative of the Contractor’s commitments under Section
202 of Executive Order 11246, as amended (3 CFR 169 (1979)),
and shall post copies of notices in conspicuous places available to
employees and applicants for employment.

(4) The Contractor will comply with all provisions of Executive
Order 11246, as amended, and the rules, regulations, and
relevant orders of the Secretary of Labor.

(5) The Contractor will furnish all information and reports required
by Executive Order 11246, as amended, and by rules,

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 7
regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his books, records, and
accounts by the contracting agency and the Secretary of Labor
for purposes of investigation to ascertain compliance with such
rules, regulations and orders.

(6) In the event of the Contractor’s noncompliance with the
nondiscrimination clauses of this Agreement or with any of such
rules, regulations, or orders, this contract may be canceled,
terminated, or suspended in whole or in part and the Contractor
may be declared ineligible for further Government contracts in
accordance with procedures authorized in Executive Order 11246,
as amended, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246, as
amended, or by rules, regulations, or orders of the Secretary of
Labor, or as otherwise provided by law.

(7) The Contractor will include the provisions of Paragraphs (1)
through (7) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of
Labor issued pursuant to Section 204 of Executive Order 11246,
as amended, so that such provisions will be binding upon each
subcontractor or vendor. The Contractor will take such action
with respect to any subcontract or purchase order as the
contracting agency may direct as a means of enforcing such
provisions, including sanctions for noncompliance; provided,
however, that in the event the Contractor becomes involved in, or
is threatened with, litigation with a subcontractor or vendor as a
result of such direction by the Contracting agency, the
Contractor may request the United States to enter into such
litigation to protect the interests of the United States.”

9.0 ASSIGNMENT

The Contractor shall not assign or subcontract the whole or any part of this
Agreement without the City’s prior written consent.

10.0 AMENDMENTS IN WRITING

No amendments to this Agreement shall be effective unless it is in writing and
signed by duly authorized representatives of the parties.

11.0 DRUG-FREE AND SMOKE-FREE WORK PLACE

11.1 A drug-free and smoke-free work place will be provided for the Contractor’s
employees during the performance of this Agreement; and

11.2 The Contractor will secure from any subcontractor hired to work in a drug-free
and smoke-free work place a written certification so stating and in accordance with

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 8
Paragraph (7), subsection (b) of the Official Code of Georgia Annotated Section 50-24-

11.3 The Contractor may be suspended, terminated, or debarred if it is determined
that:

11.3.1 The Contractor has made false certification herein; or

11.3.2 The Contractor has violated such certification by failure to carry out the

requirements of Official Code of Georgia Annotated Section 50-24-3.

12.0 WORK AUTHORIZATION PROGRAM

Exhibit “A” is hereby incorporated into this Agreement and made a part hereto.
Exhibit “A” enables all parties to be in compliance with O.C.G.A. § 13-10-91 as it
pertains to statutorily-required verification of employees.

13.0 GOVERNING LAW AND VENUE

This Agreement shall be governed in all respects by the laws of the State of Georgia.
Any disputes that arise under this Agreement shall be subject to the jurisdiction of the
courts of Henry County, Georgia or the Northern District of Georgia, as applicable.

14.0 MISCELLANEOUS PROVISIONS

A. It is understood and agreed by and between the City and the Contractor that, on
account of breach or default by either party of any of their obligations hereunder,
it shall become necessary for the other party to employ and/or consult with an
attorney to give advice, or to enforce or demand any of either party’s rights or
remedies hereunder, then, and in any such event, the defaulting or breaching
party shall pay all attorney’s fees, court costs and other expenses occasioned by
such default(s) or breach(es).

B. All notices from Contractor to the City shall be served on or sent to the City at
the following address:

City of Stockbridge
Attn: Procurement Department
4640 North Henry Boulevard
Stockbridge, Georgia 30281-3651

With a copy to:

City of Stockbridge
Attn: City Attorney
4640 North Henry Boulevard
Stockbridge, Georgia 30281-3651

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 9
All notices from the City to the Contractor shall be served on or sent to
Contractor at its registered office and at the following contact format:

Name:
Address:
City, State &Zip
Telephone Number:

C. Force Majeure. Neither party hereto shall be liable to the other party for any
nonperformance, in whole or in part, of its obligations under this Agreement
caused by the occurrence of any contingencies beyond the control of the parties,
including but not limited to the weather (including but not limited to rain,
showers, hurricanes, floods), declared or undeclared war, sabotage, insurrection,
riot or other acts of civil disobedience, acts of a public enemy acts of
governments or agencies affecting the terms of this Agreement, strikes, labor
disputes, acts of third parties not within the control of the party whose
performance is affected, shortages of fuel, failures of power, accidents, fires,
explosions, hurricanes, storms, floods, or other acts of GOD. In the event that
any such contingencies occur, the party whose performance is affected shall have
a reasonable time in which to resume performance and such party’s
nonperformance shall not constitute a default. Notwithstanding the foregoing, if
the non-performing party is unable to resume full performance despite
reasonable attempts to do so, the other party shall have the right to terminate this
Agreement pursuant to the provisions of Paragraph 4 above.

15.0 ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to
the subject matter contained herein; all prior agreements, representations, statement,
negotiations, and undertakings are suspended hereby. Neither party has relied on any
representation, promise, nor inducement not contained herein.

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 10
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed by their duly authorized officers as of the day and year set forth next to each
signature.

MAYOR AND COUNCIL FOR
THE CITY OF STOCKBRIDGE

(SEAL)

By:________________________________
ANTHONY S. FORD, Mayor
ATTEST:

VANESSA HOLIDAY, City Clerk

Approved as to form:

City Attorney
CONTRACTOR

(SEAL)

By:_________________________________

ATTEST:

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[THIS SPACE INTENTIONALLY LEFT BLANK]

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 12
EXHIBIT A

COUNTY OF HENRY

STATE OF GEORGIA

CONTRACTOR AFFIDAVIT AND AGREEMENT

COMES NOW before me, the undersigned officer duly authorized to administer oaths,
the undersigned Contractor, who, after being duly sworn, states as follows:

By executing this affidavit, the undersigned contractor verifies its compliance with
O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02, stating affirmatively
that the individual, firm, or corporation which is contracting with the City of Stockbridge,
Georgia, has registered with and is participating in a federal work authorization program* in
accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91
and Georgia Department of Labor Rule 300-10-1-.02.

The undersigned Contractor further agrees that, should it employ or contract with any
subcontractor(s) in connection with the physical performance of services pursuant to the
contract with the City of Stockbridge, Georgia, of which this affidavit is a part, the undersigned
Contractor will secure from such subcontractor(s) similar verification of compliance with
O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 through the
subcontractor’s execution of the subcontractor affidavit required by the Georgia Department of
Labor Rule 300-10-1-.08 or a substantially similar subcontractor affidavit. A sample of a
subcontractor affidavit is attached hereto as Attachment 1. The undersigned contractor further
agrees to maintain records of such compliance and provide a copy of each such verification to
the City of Stockbridge, Georgia, at the time the subcontractor(s) is retained to perform such
service.

EEV / Basic Pilot Program User Identification Number

FURTHER AFFIANT SAYETH NOT.

* Any of the electronic verification of work authorization programs operated by the United
States Department of Homeland Security or any other equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify information
of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA),
P.L. 99-603. As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work
authorization program is the “EEV / Basic Pilot Program” operated by the U.S. Citizenship and
Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with
the Social Security Administration (SSA).

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 13
BY: Authorized Officer or Agent Date

Contractor Name

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

Sworn to and subscribed before me
This _____ day of ______________, 20___

Notary Public

My commission expires: ________________

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 14
EXHIBIT B

COUNTY OF HENRY

STATE OF GEORGIA

SUBCONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A.
13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the
physical performance of services under a contract with (name of contractor) on behalf of (name
of public employer) has registered with and is participating in a federal work authorization
program* [any of the electronic verification of work authorization programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify information
of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA),
P.L. 99-603], in accordance with the applicability provisions and deadlines established in
O.C.G.A. 13-10-91.

EEV / Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date
(Subcontractor Name)

Title of Authorized Officer or Agent of Subcontractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_____ DAY OF ______________________, 20__

Notary Public
My Commission Expires:

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV / Basic
Pilot Program” operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland
Security, in conjunction with the Social Security Administration (SSA).

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 15
EXHIBIT C

AFFIDAVIT OF NON-DEBARRED STATUS

The Proposer certifies that neither it nor its subcontractors is presently debarred,
suspended, proposed for debarment, declared ineligible, or otherwise excluded from doing
business with any government agency. Any such exclusion may cause prohibition of your firm
from participating in any procurement by the City of Stockbridge.

If the Bidder is unable to certify to any of the statements in this certification, such
Proposer or subcontractor shall attach an explanation to this Proposal.

INSTRUCTIONS FOR CERTIFICATION

By signing and submitting this certification, the Proposer is providing the certification set out
below:

The certification in this clause is a material representation of fact upon which reliance
will be placed. If it is later determined that the prospective Contractor knowingly
rendered a false certifications. The Purchasing Agent may pursue all available remedies,
including suspension and/or debarment, for withdrawal of award or termination of a
contract.

The prospective Contractor shall provide immediate written notice to the Purchasing
Agent if at any time the Proposer learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.

The Proposer shall be under a continuing duty immediately inform the Purchasing
Agent in writing of any changes, if as a result of such changes, the Proposer certification
regarding debarment is affected.

Failure to fully and truthfully provide the information required, may result in the
disqualification of your Proposal from consideration or termination of the Contract, once
awarded. This document must be completed and included as part of the Contract along with
other required documents.

Under penalty of perjury, I declare that I have examined this certification and all attachments
hereto if applicable, to the best of my knowledge and belief, and all statements contained
hereto are true, correct, and complete.

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 16
On this _______________________ day of ______________________, 2024.

(Legal Name of Proposer) (Date)

(Signature of Authorized Representative) (Date)

(Title)

Sworn to and subscribed before me

This _______________________________ day of ____________________, 2024.

Notary Public

My commission expires: _______________________________

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 17
EXHIBIT D

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS THAT WE _____________________________________
(hereinafter called the “Principal”) and ____________________________________________
(hereinafter called the “Surety”) are held and firmly bound unto the City of Stockbridge
(hereinafter known as the “City”), for the use of said oblige and all persons doing work or
furnishing skill, tools, machinery, supplies, or material under or for the purposed of the
Contract hereinafter referred to, in the full and just sum of $___________________________ in
lawful money of the United States of America, to be paid to said City, its successors, and
assigns to which payment well and truly to made we bind ourselves, our heirs, executors,
administrators, successors, and assigns, jointly and severely, firmly by these presents.

WHEREAS, the above bound Principal has entered into a contract or contracts with the
said City, bearing date of ___________________, 2024, for furnishing material, labor and
equipment for:

WHEREAS, it was one of the conditions of the award by said City pursuant to which said
Contract was entered into, that these presents shall be executed.

NOW, THEREFORE, the conditions of this obligation are such that if the above bound
Principal shall in all respects fully comply with the terms and conditions of said Contract and
this obligation there under, including the Specifications and Proposal, therein provided for, and
including one-year guarantee period from date of damages, injury or loss, to which the said City
may be subjected by reason of any wrongdoing, misconduct by Principal’s agents, or
employees, in the execution of performance of said Contract, and shall promptly pay all just
claims for damages or injury to property and for all work done, or skills, tools, and machinery,
supplies, labor, and materials furnished and debts incurred by said Principal about the
construction or improvement contracted for this obligation to be void; otherwise, in full force
and effect.

And the said Surety to this Bond, for value received, hereby stipulates and agrees that
no change, extensions of time, alterations, or additions to the terms of the Contract or to the
Work to be performed there under or the Specifications accompanying same shall in any wise
affect its obligation on this bond, and it does hereby waive notice of any such change, extension
of time, alterations, or additions to the terms of the Contract or to the Work or the
Specifications.

This Bond shall be for the use of all persons doing Work or furnishing skill, tools,
machinery, or materials under or for the purpose of this Contract, in accordance with the
provisions of the Official Code of the State of Georgia, as amended, and is intended to be and
shall be construed to be a bond in compliance with the requirements thereof.

The life of this Bond extends through the life of the Contract including the sixty-day
maintenance period, and until one year after the final acceptance of the Work by the City.

IN TESTIMONY THEREOF, the Principal and Surety have caused these presents to be duly
signed and scaled in duplicate, this ________________ day of _____________________________ 2024.

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 18
CONTRACTOR
(Company Name)

Attest: __________________________________ By: _______________________________ (Seal)

Title: ____________________________________ Title: _________________________________

SURETY

Attest: __________________________________ By: _______________________________ (Seal)

Title: ____________________________________ Title: _________________________________

By: _______________________________________________

(Local Agent’s Signature)

(Name – Printed)

(Company Name)

(Address)

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 19
EXHIBIT E

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS, THAT WE ___________________________________
(hereinafter called the “Principal”) and ______________________________________________
(hereinafter called the “Surety”) are held and firmly bound unto the City of Stockbridge
(hereinafter known as the “City”), in full sum of $___________________________________ for the
use and protection of said City and all subcontractors and all persons in the Contract
hereinafter referred to, for the payment of which well and truly to be made we bind ourselves,
our heirs, executors, administrators, successors, and assigns, jointly and severally by these
presents.

WHEREAS, the above bound Principal has entered into a Contract with the said City,
bearing date of ____________________________________________________________, for furnishing
material, labor and equipment.

WHEREAS, it was one of the conditions of the award by the City pursuant to which said
Contract was entered into, that these presents shall be executed.

NOW, THEREFORE, the conditions of this obligation are such that if the above bound
Principal shall promptly pay all subcontractors and all other persons supplying labor, materials,
machinery, and equipment furnished for the performance of the Work provided for by said
Contract, and such alterations or additions as may be made therein or in the Plans and
Specifications, then this bond to be void, otherwise, in full force and effect, and

The Surety to this bond, for value received, agrees that no change, extensions of time,
alterations or additions to the terms of the Contract or the Work to be performed there under
the Specifications accompanying the same shall in any way affect its obligations on this bond,
and alterations or additions to the terms of the Contract or the Work or to the Specification. It
is agreed that this bond is executed pursuant to an in accordance with the provisions of the
Official Code of the State of Georgia, as amended, and is intended to be and shall be construed
to be a bond in compliance with the requirements thereof.

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IN WITNESS WHEREOF, the Principal and Surety have caused these presents to be duly signed
and sealed in duplicate, this ___________________________ day of ___________________, 2024.

CONTRACTOR
(Company Name)

Attest: __________________________________ By: _______________________________ (Seal)

Title: ____________________________________ Title: _________________________________

SURETY

Attest: __________________________________ By: _______________________________ (Seal)

Title: ____________________________________ Title: _________________________________

By: _______________________________________________

(Local Agent’s Signature)

(Name – Printed)

(Company Name)

(Address)

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EXHIBIT F

NON-COLLUSION BIDDING CERTIFICATE

This form must be signed and returned with Proposal or Proposal may be deemed non-
responsive.

By submission of this certificate, each Proposer and each person signing on behalf of
any Proposer certifies under penalty of perjury, that to the best of its knowledge and
belief:

1. The cost of prices to be negotiated shall have been arrived at independently
without collusion, consultation, communication, or agreement, for any purpose
of restricting competition as to any matter relating to such costs or prices with
any other Proposer or with any competitor.

2. Unless otherwise required by law, the cost or prices to be negotiated have not
been knowingly disclosed by the firm prior to the opening of price negotiations,
directly or indirectly to any other Proposer or to any competitor, and ,

3. No attempt has been made or will be made by the Proposer to induce any
person, partnership, or corporation to submit or not submit a Statement or
Qualifications for the purpose or restricting competition.

Signature of Authorized Agent

Name / Title of Authorized Agent

Date

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EXHIBIT G

INELIGIBILITY CERTIFICATE

This form must be signed and returned with Proposal or Proposal may be deemed non-
responsive.

I hereby certify that I am a principal and duly authorized agent of

____________________________________________________, and it is also whose address is

certifies that the Contractor, nor any of its Sub-Contractors to be used in performing
this Contract, are listed on the list of Ineligible Contractors maintained by the
Comptroller General of the United States.

Signature of Authorized Agent

Name / Title of Authorized Agent

Date

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EXHIBIT H

CITY OF STOCKBRIDGE CONFLICT OF INTEREST AND PROHIBITION AGAINST
CONTINGENT FEES CERTIFICATION

This form must be signed and returned with Proposal or Proposal may be deemed non-
responsive.

I hereby certify that I am a principal and duly authorized agent of

____________________________________________________, and it is also whose address is

certifies that to the best of its knowledge there are no circumstances which shall cause
a Conflict of Interest in performing service for the City of Stockbridge.

Signature of Authorized Agent

Name / Title of Authorized Agent

Date

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EXHIBIT I

PROPOSAL SUBMITTAL LETTER

This form must be signed and returned with Proposal or Proposal may be deemed non-
responsive.

The undersigned, ______________________________________________________, hereby submits its
Proposal to furnish all labor, materials, equipment, delivered by the undersigned, to the City of
Stockbridge, Georgia.

The undersigned acknowledges and agrees that the Proposal submitted by the undersigned
shall be binding upon the undersigned and that if the City of Stockbridge, Georgia awards the
Contract to the undersigned, the Proposal made by the undersigned and delivered to the City of
Stockbridge, Georgia herewith, together with such award, will constitute a legal, valid and
binding Contract between the undersigned and the City of Stockbridge, Georgia. The Contract
created pursuant to the previous sentence shall incorporate the terms and conditions of the
proposal including, but not limited to, the proposed Scope of Work, Solicitation instructions
and Conditions, the Contract Provisions, and the Contractor’s Cost Proposal, all as described in
the proposal.

IN WITNESS WHEREOF, the undersigned has duly executed and delivered this Proposal
Submittal Letter this ___________________________ day of _____________________, 2024.

By

Title

Sworn to and subscribed before me the _____________________________ day of
__________________________, 2024.

Notary Public

My Commission Expires:

Date:

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EXHIBIT J

PRIVATE EMPLOYER AFFIDAVIT OF COMPLIANCE PURSUANT TO O.C.G.A. § 36-60-6(d)

By executing this affidavit, the undersigned private employer verifies its compliance
with O.C.G.A. § 36-60-6(d), stating affirmatively that the individual, firm, or corporation
employs more than ten (10) employees and has registered with and utilizes the federal work
authorization program commonly known as E-Verify, or any subsequent replacement program,
in accordance with the applicable provisions and deadlines established on O.C.G.A. § 13-10-90.
Furthermore, the undersigned private employer hereby attests that its federal work
authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Private Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________________. _________, 20___ in __________________________, ______
City State

Signature of Authorized Officer or Agent

Printed Name of Officer or Agent Title of Officer or Agent

SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_____ DAY OF ______________________, 20__

Notary Public
My Commission Expires:

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APPENDIX C

COST PROPOSAL

Total Contract Value for ALL Requirements including G & A $________________________

*G&A = all General and Administrative Costs, Profits, Travel, per Diem, and ALL costs
associated with this Contract.

Where there is a reference in the RFP to deliverables, submission requirements or other
response and contract performance discussions, said discussion may not be all
inclusive or all requirements in the RFB/RFP. It is incumbent upon the Contractor to
read this entire RFB carefully and respond to, and price, all requirements and ensure
“Total Contract Value for ALL Requirements “above includes all requirements.

Contract Agreement Rev 4.2024 – RFP No. 2024-0005, COS Janitorial Maintenance Services Page 27
