---
date: 2016-07-11
title: Regular Council Meetings Agenda Packet
source: 2016-07/2016-07-11_Regular Council Meetings_Agenda Packet.pdf
pages: 1
---

City of Stockbridge
Bringing People
Together
STOCKBRIDGE CITY COUNCIL
Mayor Pro Tem Work Session
Anthony S. Ford Agenda
July 11, 2016 6:00 PM
Councilman Elton Alexander
Councilman John Blount
Councilwoman LaKeisha Gantt
Councilwoman Neat Robinson

CITY MANAGER
Michael Harris

CITY CLERK
Vanessa Holiday Council Chamber 2nd Floor

4640 N. Henry Blvd.
DEPUTY CLERK Stockbridge, GA 30281
Randi Rainey Website: www.cityofstockbridge.com

Phone: 770­389­7900
CITY ATTORNEY
Fax: 770­389­7912
Michael Williams
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
MONDAY, JULY 11, 2016 6:00 PM

Mayor & City Council Administration
Vacant, Mayor Michael Harris, City Manager
Anthony S. Ford, Mayor Pro Tem Vanessa Holiday, City Clerk
Elton Alexander, Councilman Randi Rainey, Deputy City Clerk
John Blount, Councilman Michael Williams, City Attorney
LaKeisha Gantt, Councilwoman
Neat Robinson, Councilwoman

I. Call to Order
II. Roll Call Present Absent

Mayor Pro Tem Ford
Councilman Alexander
Councilman Blount
Councilwoman Gantt
Councilwoman Robinson

III. Invocation
IV. Pledge of Allegiance
V. Adoption of the Agenda
VI. Approval of Minutes for 5/9/2016 and 5/31/2016
Approval of Minutes for May 9, 2016
Approval of Minutes for May 31, 2016

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes.

CEREMONIAL
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Georgia Municipal Association Lifetime Service Award

‐ Presented by: Lamar Norton and Pam Helton of the Georgia Municipal Association

PRESENTATION

ChooseATL Program

‐ Presented by: Kate Atwood, Metro Atlanta Chamber of Commerce

NEW BUSINESS

Item #1 ­ Ordinance to Amend FY2016 Operating Budget­ SPLOST III Projects
#2016­010, Municipal Court #2016­011 and Information Technology #2016­012. ­
Presented by: Linda Nabers, Treasurer

Item #2 ­ Ordinance to adopt the City Initiated Technical Update to Zoning
Ordinance Unified Development Code (UDC) of the City of Stockbridge ­ Presented
by: Dale Hall, Administration & Community Development Director

XI. PLANNING AND ZONING
Item #3 ­

PUBLIC HEARING

Annexation Request AX16‐46 Owner/Applicant: Tony and Cheryl Oglesby
request annexation into the City of Stockbridge for property located at of 515
Country Club Dr. Stockbridge, GA 30281 in Land Lot 14 of the 6th District; Parcel
ID No. 051‐D02008000.

­ Presented by: Dale Hall, Administration & Community Development Director

Item #4 ­ Resolution to approve Feasibility Study for Police Services ­ Presented
by: Michael Harris, City Manager

COUNCIL DISCUSSION

July 11, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
Page | 4

Item #5 ­ Saturday Library Hours – Cochran Library Stockbridge, GA ­ Presented
by: Councilman Alexander

CITY MANAGER'S COMMENTS
Michael Harris

CITY ATTORNEY'S COMMENTS
Michael Williams

COUNCIL'S COMMENTS

Councilman Alexander

Councilman Blount

Councilwoman Gantt

Councilwoman Robinson

MAYOR'S COMMENTS
Mayor Pro Tem Anthony S. Ford

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)
I. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney­client
privilege as provided in Georgia Code section 50­14­2(1) and 50­14­3(b)(1)(A). The subject
discussed was {identify the case or claim discussed but not the substance of the attorney­client
discussion}.

II. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property
as provided in Georgia Code section 50­14­3(b)(1)(B).

III. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or
disposal of real estate as provided in Georgia Code section 50­14­3(b)(1)(C),

IV. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property
subject to approval in a subsequent public vote as provided in Georgia Code section 50­14­
3(b)(1)(D).

July 11, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
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V. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate
subject to approval in a subsequent public vote as provided in Georgia Code section 50­14­
3(b)(1)(E).

VI. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring,
disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as
provided in Georgia Code section 50­14­3(b)(2).

VII. Meeting to interview one or more applicants for the position of the executive head of an agency
as provided in Georgia Code section 50­14­3(b)(2).

VIII. Pursuant to the attorney­client privilege and as provided by Georgia Code section 50­14­2(1), a
meeting otherwise required to be open was closed to the public in order to consult and meet
with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative
proceedings, or other judicial actions brought or to be brought by or against the agency or any
officer or employee or in which the agency or any officer or employee may be directly involved
and the matter discussed was {identify the matter but not the substance of the discussion.}.

IX. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as
provided by Georgia Code section 50­14­3(a)(1).

July 11, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
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ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS
All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to
change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at
770.389‐7900 for information.

 Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL

 Sounds of Summer Concert, Saturday, July 16, 2016 on the Stockbridge City Lawn across
from City Hall – 6pm – 9:30 pm. Liz Brasher & Drakarr & An Experience

 Downtown Development Authority Board Meeting, Monday, July 18, 2016 at 6:00
p.m. – Levi Meeting Room.

 Town Hall Meeting, spearheaded by Councilman Alexander, Monday, July 21, 2016 at
7pm. Eagle’s Landing Baptist Church.

 City Council Work Session, Tuesday, July 26, 2016 6 p.m. Council Chamber

 Annual Back to School Kick‐Off spearheaded by Councilman Blount, Saturday, July 30,
2016 10am – 2pm at the Merle Manders Conference Center

Motion to Adjourn.

July 11, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900
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Stockbridge
Bringing People Together

DRAFT MINUTES
COUNCIL MEETING
MONDAY, MAY 9, 2016 6:00 p.m.
Mayor & City Council Administration
Mayor Pro Tem- Anthony S. Ford Michael Harris, City Manager
Councilman Elton Alexander Vanessa Holiday, City Clerk
Councilman John Blount Randi Rainey, Deputy City Clerk
Councilwoman LaKeisha Gantt Michael Williams, City Attorney
Councilwoman Neat Robinson
The Meeting was called to order by Mayor Pro-Tem Ford at 6:03pm.

Mayor Pro Tem Ford asked everyone to keep Councilman Blount in prayer due to the
loss of his son.

The invocation was provided by Anika Potts.

The Pledge of Allegiance was recited in unison.

Deputy Clerk, Randi Rainey was asked to proceed with a verbal roll call. All members of
Council were present except Councilman Blount; a quorum was confirmed.

Councilwoman Gantt motioned to approve the Agenda as written; second by
Councilwoman Robinson; the motion passed 4-0.

Councilman Alexander motioned to approve the Minutes of 3/8/2016, 3/14/2016 and
3/29/2016 as written; second by Councilwoman Robinson; the motion passed 4-0.

PUBLIC COMMENTS
None

CEREMONIAL

STAR Student Danny Kim was not in attendance to receive his Academic Excellence
Certificates.
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Mayor Pro Tem Ford read and presented a Proclamation to Mrs. Winner’s owners Gary
Shelton and Vickey Shelton for their 15- year anniversary serving the Stockbridge
community.

Mayor Pro Tem Ford read and presented a Proclamation to all small business owners in
the City of Stockbridge in support of Small Business Week.

Mayor Pro Tem Ford read and presented a Proclamation for Teachers Appreciation
Week; Councilwoman Robinson accepted on behalf of all teachers in the City of
Stockbridge.

Mayor Pro Tem Ford read and presented a Proclamation to Cecilia Greene for
recognizing the month of May as Lupus Awareness Month.

OLD BUSINESS

PLANNING & ZONING

ITEM#1- RZ-15-22-S-Rezoning Request
Narayan Patel of Stockbridge, GA requests a rezoning from C-1 (Neighborhood
Commercial) to C-3 (Highway Commercial) for the property located at 1024
Highway 138, in Land Lot 55 of the 12th District. The property consists of 2.91+/-
acres, and the request is for a hotel and restaurant development.

1. All C-1 (Neighborhood Commercial) and C-2 (General Commercial) uses
shall be permitted. The only C-3 (Heavy Commercial) use permitted shall be
Motels and Hotels exclusive of extended stay lodging.
2. Subject to GDOT approval, the developer shall provide a minimum ten foot
(10’) wide multi-use path all along the frontage of the subject property along
Highway 138. The existing concrete sidewalk along Highway 138 can be
used to satisfy this requirement, subject to widening to a total width of ten
foot (10’).
3. All internal pedestrian crossing areas shall be marked crosswalks.
4. Easements required for any future multi-use path connecting to Highway 138
and along Reeves Creek shall be provided free of charge to the City of
Stockbridge.
5. At least one bicycle parking area on a concrete pad a minimum of 83” in
length shall be provided on-site by the developer.
6. No lighting shall be permitted on any gas pump island canopy.
7. Any rooftop mechanical units shall be screened from view from Highway
138.
8. All building facades shall be similar to the building example provided in
Exhibit “A”, as approved by the City Manager or his or her designee.

Mayor Pro Tem Ford inquired as to whether or not a Public Hearing was required. City
Attorney, Michael Williams noted this item was tabled at the last meeting, and therefore a
Public Hearing is not required tonight.

Councilwoman Gantt motioned to approve the Rezoning Request; second by
Councilwoman Robinson; the motion passed 4-0.

May 9, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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NEW BUSINESS

ITEM #2 – Ordinance – Food Trucks in the City of Stockbridge
Presented by: Michael Williams, City Attorney
Attorney Williams noted the Ordinance before Council has been slightly revised; and
during the last meeting, two (2) concerns were raised. The first concern was the location
of the food trucks and Attorney Williams referred to page 9, subsection B, subpart 6 and 7
which relates to proximity to schools and City Events was amended from 600 feet from a
school or city event to 1,000 feet

Attorney Williams noted the second concern was not really a change, but more of an
explanation on the requirements of paying the City of Stockbridge Occupational Tax Fee
with food truck and food cart vendors. Attorney Williams read Section 9.90.070
subsection C “No person shall engage in the business or trade of vending without first
establishing compliance with Chapter 9.01”. Attorney Williams explained this states
vendors must comply with the code; however, staff will need to revisit and determine how
mobile vendors of any kind will be taxed.

Attorney Williams stated staff is already in the process of revisiting the Occupational Tax
Ordinance due to a number of deficiencies identified with that Ordinance.

Councilman Alexander stated he wants all vendors treated fairly and not being double
charged.

Councilwoman Gantt expressed her concerns for the City’s Food Truck Tasty Tuesday
event and suggested moving the proximity from 1,000 feet. to 1 or 2 miles.

Mayor Pro Tem Ford inquired if Council passes this, would Council still need to address
changing the Occupational Tax fee. Attorney Williams confirmed yes, and noted it would
be looked at separate for other reasons and further noted it would require compliance
with the Ordinance at any given time.

Mayor Pro Tem Ford inquired when the other Ordinance would be completed for Council
to review. Attorney Williams stated by the end of this summer.

Councilman Alexander expressed he is agreeable with 1 mile.

Councilwoman Gantt motioned to approve the Ordinance with the changes to Section
9.90.110- Location (b) (7) from 1,000 feet to 1 mile; second by Councilman Alexander;
the motion passed 4-0.

ITEM #3 – Resolution establishing a policy for City of Stockbridge Volunteers.
Presented by: Michael Williams, City Attorney
Attorney Williams noted before Council is a revised Volunteer Policy with the main
change being the removal of any authorization of volunteers using their personal vehicles
while working as a volunteer. Attorney Williams stated this is for insurance liability
purposes.

May 9, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Attorney Williams also stated all volunteers working with children will be required to
complete a background check.

Councilwoman Gantt motioned to approve the Resolution; second by Councilwoman
Robinson; the motion passed 4-0.

ITEM #4 – Resolution establishing a policy for proclamations.
Presented by: Michael Williams, City Attorney
Attorney Williams noted at the last meeting there were a number of proclamation policies
from different jurisdictions presented to Council for review. Attorney Williams stated
Council tasked City Clerk, Vanessa Holiday and himself to consolidate them into one
proclamation policy.

Attorney Williams explained to Council the new proclamation policy sets up guidelines on
how the City receives proclamations and determines when to and not to issue a
proclamation.

Attorney Williams noted the proposed policy states the procedure requires all
proclamation request to be submitted in writing 15 business days prior to a regular council
meeting and the recommendation is to issue proclamations once a month at the regular
council meeting. Attorney Williams also suggested asking the recipients to arrive prior to
the meeting for pictures in an effort to save time.

Councilwoman Gantt suggested having council come down to the floor while
proclamations are issued out; and believes that process goes faster.

Councilman Alexander stated does not want to exclude outside groups. He has invited
several outside businesses to come into the City, seeing how connected the world is now.

Councilwoman Gantt motioned to approve the Resolution; second by Councilman
Alexander; the motion passed 4-0.

ITEM #5 – Resolution to Authorize to acquisition of insurance from One Beacon
Insurance Company.
Presented by: Michael Harris, City Manager
Mr. Harris stated the City is required every year to reassess and update the City’s policy
in regards to property insurance. Mr. Harris stated One Beacon offered a rate that is
reduced from last year’s payment of $247, 730 to $227,003 with a $7,000 reduction.

Councilwoman Gantt motioned to approve the Resolution; second by Councilman
Alexander; the motion passed 4-0.

ITEM #6 – Resolution to Authorize Hispanic Community Event as a part of 2016
Bridgefest City Event.
Presented by Councilwoman Robinson.
Councilwoman Robinson motioned to amend the Resolution’s language under
Section 1-Authorization to reflect the correct language as follows: Section 1.
Authorization – The Mayor and Council of the City of Stockbridge hereby authorizes
a Hispanic community event to be held in 2016 as a City event in conjunction with
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Bridgefest. The City staff is hereby directed to plan and conduct an appropriate
event. Should additional funding be necessary, the staff is hereby directed to bring
to the Council for its consideration an appropriate budget amendment for the current
fiscal year; second by Councilman Alexander; the motion passed 4-0.

ITEM #7 – Request for Resolution to Authorize Use of the Merle Manders
Conference Center for the Youth Job Fair - Wednesday, June 15, 2016.
Presented by: Councilman Alexander
Councilman Alexander noted the success of the first Stockbridge/Goodwill job fair, and
would like the City to again partner with Goodwill Industries for a Youth Job Fair during
the summer.

Councilman Alexander motioned to use the Merle Manders Conference Center on
Wednesday, June 15, 2016 for the Stockbridge youth job fair; second by Councilwoman
Robinson; the motion passed 4-0.

CITY MANAGER’S COMMENTS
Michael Harris - None

COUNCIL’S COMMENTS
Councilman Alexander informed citizens there was a lively discussion this past Saturday
with the Downtown Development Authority and Council where there was overwhelming
support for the downtown re-development. Mr. Alexander noted, citizens could reach out
to Council to voice their opinions on what they would like to see in the downtown area.
Councilman Alexander also encouraged everyone to come out on Thursday, May 12, 2016
at 5pm to City Hall for the Public Safety Committee Meeting to be held in the Council
Chamber to be introduced to the Advanced Protection Services, a private security force.
Councilman Alexander committed to the citizens, the Henry County Police Department is
not going anywhere, and will still be the primary police force. Advanced Protection Services
will help patrol the City by checking doors, and patrolling the parks.

Councilman Blount was not in attendance of the meeting.

Councilwoman Gantt thanked everyone for coming out and also spoke regarding the
meeting with the Downtown Development Authority and stated she is excited and there are
some great things coming forward. Councilwoman Gantt informed the citizens, if anyone
knows of developers or business interested in the downtown area to please inform staff
and/or the Council and also invited everyone to attend and support Food Truck Tasty
Tuesdays while expressing the importance of sponsors and volunteers.

Councilwoman Robinson thanked everyone for coming and informed the community of the
new sanitation service and noted if there are any problems or concerns to contact City Hall
or the sanitation department. Councilwoman Robinson noted she would be spearheading
a “Unity in the Community” basketball game to be held Friday, May 13th at J.P. Mosely Gym
from 5-8pm, and that everyone was invited.

May 9, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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MAYOR PRO TEM’S COMMENTS
Mayor Pro Tem Ford noted his reference to the Council being ”teammates” and asked
everyone to pray for Councilman Blount with the loss of his son and to keep Council and
the City in prayer. Mayor Pro Tem Ford went on to thank everyone for coming out and
reminded everyone of the recycling service that will begin this week and noted this
service is bi-weekly program.

Councilwoman Gantt motioned to Convene Executive Session for Items A-E (Litigation
and Real Estate); second by Councilwoman Robinson; the motion passed 4-0.

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)

Councilman Alexander motioned to adjourn Executive Session; second by Councilwoman
Robinson; the motion passed 4-0.

Councilwoman Gantt motioned to reconvene the regular meeting; second by Councilman
Alexander; the motion passed 4-0.

Councilwoman Robinson motioned to approve the settlement agreement with North Park
Medical and Caribou Investments; second by Councilwoman Gantt; the motion passed
4-0.

Councilman Alexander motioned to approve the SDS Law Enforcement Services
Agreement with Henty County; second by Councilwoman Gantt; the motion passed 4-0.

Mayor Pro Tem Ford read the following Announcements and Events:

 Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL

 Public Safety Committee Meeting, Chairperson Councilman Alexander, Thursday,
May 12, 2016 at 5:00 p.m. City Hall – Council Chamber

 Unity in the Community Exhibition Basketball Game – Spearheaded by
Councilwoman Robinson - Friday, May 13, 2016 at 5pm at the J.P. Moseley
Recreation Center – Millers Mill Road – Stockbridge, GA

 The First Annual B.O.M.B. Experience (Blessing Of Motorcycles & Bikes) –
Spearheaded by Councilman Blount - Sunday, May 15, 2016 at 12pm at Clark
Park 111 Davis Rd. Stockbridge, GA

 Coffee with a Cop spearheaded by Mayor Pro Tem Ford, Saturday, May 21, 2016
11 a.m.at Silver Bay Seafood Restaurant 5425 N. Henry Blvd. Stockbridge, GA

 Walk, Talk, Love Stockbridge spearheaded by Councilwoman Gantt, Saturday,
May 21, 2016 10:30 a.m. location to be announced.

 Public Works Committee Meeting, Chairperson Councilwoman Robinson,
Wednesday, May 25, 2016 at 5:00 p.m. City Hall - Patrick Henry Meeting Room

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 Memorial Day March – Monday, May 30, 2016 Merle Manders Conference Center
111 Davis Rd. Stockbridge, GA – March begins at 9am

 All City Offices will be closed on Monday, May 30, 2016 in observance of Memorial
Day.

 City Council Work Session, Tuesday, May 31, 2016 6 p.m. Council Chamber

Councilwoman Gantt motioned to adjourn the meeting at 8:20pm; second by
Councilwoman Robinson; the motion passed 4-0.

Respectfully submitted by:

Randi Rainey, Deputy Clerk Anthony S. Ford, Mayor Pro Tem

May 9, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Stockbridge
Bringing People Together

DRAFT MINUTES
WORK SESSION MEETING
TUESDAY MAY 31, 2016 6:00 p.m.
Mayor & City Council Administration
Mayor Pro Tem- Anthony S. Ford Michael Harris, City Manager
Councilman Elton Alexander Vanessa Holiday, City Clerk
Councilman John Blount Randi Rainey, Deputy City Clerk
Councilwoman LaKeisha Gantt Michael Williams, City Attorney
Councilwoman Neat Robinson
The meeting was called to order by Mayor Pro Tem Ford at 6:01pm.

Invocation was provided by Reverend Jody Ray

The pledge of allegiance was recited in unison.

City Clerk, Vanessa Holiday was asked to proceed with the roll call. All members of Council
were present, with the exception of Councilwoman Gantt.

Councilman Blount made a motion to amend the Agenda to add a Ceremonial item and
two Council Discussion Items #14 and #15; second by Councilman Alexander; the
motion passed 4-0.

The Minutes of April 11, 2016 and April 26, 2016 being reviewed for adoption at the next
meeting.

PUBLIC COMMENTS
There were no speakers for public comment.

CEREMONIAL
Mayor Pro Tem Ford presented a proclamation to Reverend Joy Ray of Stockbridge First United
Methodist Church for his contributions to the Stockbridge community.

City Clerk, Vanessa Holiday informed Mayor Pro Tem Ford of Councilwoman Gantt’s arrival.
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Mayor Pro Tem Ford presented a proclamation to Principal Bonita Fluker of Stockbridge
Elementary School for her dedication to the Stockbridge community.

NEW BUSINESS

ITEM #1 –Resolution to authorize contract between ZSI/Judicial Alternatives of
Georgia, Inc. and the City of Stockbridge for probation services.
Presented by: Anita Gunnoe, Municipal Court Clerk
Ms. Gunnoe noted this was a contract that is renewed annually with no cost to the City
and no changes to the contract for probation services.

Councilwoman Gantt motioned to approve the Resolution to authorize a contract between
ZSI/Judicial Alternatives of Georgia, Inc. and the City of Stockbridge for probation
services; second by Councilwoman Robinson; the motion passed 5-0.

ITEM #2 – Resolution to approve Events Coordinator Position.
Presented by: Renee Wheeler, Human Resources Manager
Attorney Williams stated Item # 2-4 are exhibits to Item #5 and can be added together for
one vote.

Councilwoman Gantts preferred to discuss Item #4 (Organizational Chart) to clarify the
position of Events Coordinator was not reporting to the Conference Center Coordinator
Ms. Wheeler confirmed they were not and that this would be a new position assist with
the city’s events. Ms. Wheeler noted there are currently two full time staff members
working on all the events in the city with the addition of a few temps helping out. Ms.
Wheeler expressed the new position coordinate the City sponsored events and manage
the volunteer program.

Mr. Harris noted initially, the City only had four (4) events in previous years; and the
number of events have increased significantly; and the Council should consider
developing a Cultural Leisure Events Department that would be able to handle those
various events.

Councilman Alexander inquired about the overlapping with the MMCC Coordinator and
the Main Street Coordinator, and asked who has more responsibilities. Ms. Wheeler
expressed currently at the MMCC is the Conference Center & Events Manager, who also
oversees the MMCC, Ted Strickland and all city events. Ms. Wheeler noted the position
of Conference Center Coordinator was recently added to oversee phone calls, bookings,
showing the facilities and reserving park pavilions. Ms. Wheeler noted Main Street
handles events related to developing the Downtown Main Street Area any overlap would
be due to working in conjunction with each other and supporting each other’s events.

Ms. Wheeler explained the new position will help define events even more, while making
sure the volunteer program runs properly.

Councilman Blount inquired about the pay scale. Ms. Wheeler stated it’s a pay grade 14
$30,430.40 - $49,545.60.

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Councilman Alexander inquired on what is important hiring more chiefs or Indians for the
department. Mr. Harris stated there have been several conversations about consolidating
to have one single person to oversee, monitor and manage all of the events and noted
currently, there are several people helping out, and he hopes to have the position work in
conjunction with the Community Relations Committee to take an aggressive approach in
building up the volunteers. Mr. Harris further noted, the Merle Manders Conference
Center is utilizing staffing agencies and would like to have a more permanent staff in
place.

Councilman Blount expressed concern the position is a little conflicting and wanted to
know who would supersede on different events. Ms. Wheeler stated the position will be a
hands on position that will coordinate the city’s events.

Councilwoman Robinson inquired as to whether or not the new position could be an
assistant to the Executive Assistant to Mayor & Council and suggested decreasing the
pay. Mr. Harris stated the importance of having one sole person responsible for the
events and the he understands this is the Council’s first time officially looking over the
position and he hopes if Council has any questions, they will sit down to address them.
Mr. Harris stated he does not expect a vote on this item tonight seeing there is a lot to
digest.

Ms. Holiday noted a similar discussion last year when the Clerk’s office handled events
and there was talk of adding the Executive Assistant to Mayor & Council position and
noted the increase in the number of events over the last couple of years and noted the
clear need tor adding that position. Mrs. Holiday further explained the new role would help
in assisting the Executive Assistant to Mayor and Council with all of the council initiatives,
working in conjunction with the conference center with all events. The new position will
understand exactly what and how council wants things and then will coordinate with the
events team.

Councilman Alexander inquired if the new position will take over the sponsorship
responsibilities. Mr. Harris referenced the city’s sponsorship package; and also mentioned
a few local stores have partnered up with the City for events. Mr. Harris explained
creating the packages is one thing, but going out and trying to obtain sponsors is a
different thing.

Councilwoman Gantt stated she has seen all staff participate and be hands on, including
some of the Councilmembers. Councilwoman Gantt expressed she is in favor of adding
an Events person and she knows the City needs one.

No Action – Included in Item #5 Vote.

ITEM #3 – Resolution to approve Pay and Classification Scale
Presented by: Renee Wheeler, Human Resources Manager
No Action – Included in Item #5 Vote.

ITEM #4 – Resolution to approve Organizational Chart
Presented by: Renee Wheeler, Human Resources Manager
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No Action – Included in Item #5 Vote.

ITEM #5 – Ordinance – Budget Amendment 2016-008
Presented by: Linda Nabers, Treasurer
Councilwoman Gantt motioned to place this item on the June 13, Agenda and to include
Items #2, #3, and #4; second by Councilman Alexander; the motion passed 5-0.

Mr. Harris stated if Council has any questions prior to the meeting to meet with him or Ms.
Wheeler.

ITEM #6 – Resolution of the Mayor and Council of the City of Stockbridge, GA
establishing a moratorium on the acceptance of applications for new signs in
unzoned areas of the City.
Presented by: Michael Williams, City Attorney
Attorney Williams noted Council adopted a moratorium last year and, at the time
anticipated the zoning codes rewrite would address the issue. Attorney the moratorium
has expired prior to the zoning code rewrite and to be cautious, he suggest re-adopting
the moratorium which would expire at the adoption of the zoning code or December 31,
2016. Mr. Williams noted he expects to have the re-write completed before the end of
July or early August 2016.

Attorney Williams further noted the Henry County Zoning Advisory Board has already
approved the moratorium and noted a provision that establishes a railroad zoning
classification that was adopted in an attempt to prevent the building of billboards in the
railroad right-of-way. Mr. Williams stated there is a sign ordinance that is not in the zoning
codes and recommends adopting the moratorium and will bring it back for discussion in
July 2016.

Councilwoman Gantt motioned to approve the Resolution of the Mayor and Council
establishing a moratorium on the acceptance of applications for new signs in unzones
areas of the City; second by Councilwoman Robinson; the motion passed 5-0.

ITEM #7 – Ordinance – Amending the Stockbridge Municipal Code to harmonize the
Code with the newly amended City Charter.
Presented by: Mike Williams, City Attorney
Attorney Williams stated the Governor has signed all of the remaining Charter
amendments statutes at the end of April 2016 and that staff went through the codes to
makes sure there are no conflicting provisions relative to Charter changes.

Attorney Williams noted there are three provisions that needed to be addressed:

Section 2.04.011 establishes the Oath of Office both in the Charter and in the
code, since the Charter has been updated, there is no need to have it in the code.
Section 2.12.035 lays out the provisions related to the appointing of a City
Manager, their qualifications and how they are removed. This was reflected in the old
code and not updated with the new Charter amendments the General Assembly
approved and would be considered a judgement call for Council to decide.

The last provision deals with Section 3 that amends Section 2.08.060; the
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Page |5

resignation of officials who have qualified for elected office. Attorney Williams explained
the new Charter states anyone who has a city- appointed position must resign
immediately after qualifying for an elected official’s position. The provision of the code had
stated if you qualify for an elected official’s position, you must resign effective December
31st of that year.

Councilman Alexander asked Attorney Williams if the vote should wait until the Council
meets in Executive Session; Attorney Williams stated it would not affect the voting on this
item.

Councilwoman Gantt motioned to approve the Ordinance Amending the Stockbridge
Municipal Code to harmonize the Code with the newly amended City Charter; second by
Councilman Alexander; the motion passed 5-0.

ITEM #8 – Ordinance – Amending the Stockbridge Municipal Code with Respect to
Checking Cashing Businesses in the City of Stockbridge
Presented by: Mike Williams, City Attorney
Attorney Williams stated this ordinance would regulate businesses whose principle
source of income is through check cashing. This would limit the number of check cashing
businesses in the city limits based on population, providing one check cashing store per
20,000 residents. This ordinance will also include a distance separation between check
cashing businesses having them at least 2,500 ft. apart. Attorney Williams noted, this
does not apply to federally chartered banking companies, credit unions, and any business
retailer whose primary engagement is in the sales of consumer goods (Wal-Mart, grocery
stores). Attorney Williams stated this would help prevent clustering and over saturation in
certain neighborhoods.

Mrs. Holiday asked for clarification as to when a business currently operating closes, and
what is the affect. Attorney Williams responded, if the business closes, grandfather rights
are lost.

Councilwoman Gantt motioned to approve the Ordinance amending the Stockbridge
Municipal Code with Respect to Checking Cashing Businesses in the City of Stockbridge;
second by Councilman Alexander; the motion passed 5-0.

COUNCIL DISCUSSION
Item #9 – Discussion of Resolution to approve contract with Lamar County for
Landfill Services.
Presented by: Michael Harris, City Manager
Mr. Harris stated the City takes the trash to the Transfer Station which is owned by the
City, but has a contract with Lamar County to manage the Transfer Station; who uses a
third party (Waste Management) to also manage the Transfer Station.

Mr. Harris noted conversations of a new contract and extending landfill services for a
number of years and expressed there are couple of key components they would like to
see with the new contract as he knows the tipping fees runs between $35-55 per ton;

and after speaking with a few agencies to see what their rates are, anything $35 and less
is good. Mr. Harris stated the City has a good deal now, but knows the rates will increase
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Page |6

over the years and would like to start negotiations now.

Mr. Harris indicated what was proposed to Council was a rate of $33-35 per month with
proposed incremental increases from the current rate of $20 this year, to $21 next year,
then to $24, then to $27 the following year until it gets to $35. Mr. Harris noted Lamar
County charges Waste Management $33 per ton; Lamar County will make the payments
to Waste Management once the city gets to $33. Once the rates hits $33, then Council
will need to renegotiate the terms.

No Action Taken

COUNCIL DISCUSSION - PLANNING & ZONING
Item #10 – DISCUSSION – PUBLIC HEARING TO BE HELD ON JUNE 13, 2016
Planning & Zoning – Rezoning RZ‐16‐08‐S Applicant: Omega Communities
2 Metroplex Drive, Suite 2020 Birmingham, AL 35209
Agent: James Taylor (Same address)
Location: Southeast corner of the intersection of Highway 42 and Brannon Road Land
Lots: 1 & 2 of the 7th District Parcel ID: 070‐01‐007‐012
Request: Rezone from C‐2 (General Commercial) to C‐1 (Office‐Institutional)
Presented by: Dale Hall, Administration & Community Services Director

Dale Hall, Administration & Community Services Director stated item #10 coincides with #11.
Mr. Hall indicated the applicant is requesting to rezone the property from C-2 (General
Commercial) to OI (Office-Institutional) for a senior living development of between 100-200
units, consisting of approximately 120 independent living units, 32 assisted living units, and 32
memory care units. Mr. Hall also mentioned the proposed development will share access to the
existing church and Christian academy campus, with a variance request running concurrently
with the rezoning request regarding parking and façade requirements.

Mr. Hall mentioned this went before the ZAB (Zoning Advisory Board) back in May with staff
recommending approval with 9 conditions. Those conditions are as followed:

1. The allowable uses of the subject property for residents shall include assisted
living facility. Any assisted living facility shall be a state-licensed use in which
domiciliary care is provided to adults who are provided with food. Shelter, and
personal services within independent living units which could include kitchen
facilities in which residents have the option of preparing and serving some or all of
their own meals. Other uses may include hospital, convalescent center, nursing
home, hospice, clinic, or similar institution devoted primarily to the diagnosis and
treatment of the sick or injured. In no case shall a multi-family dwelling be
permitted. Non-residential uses permitted in the OI zoning district shall be allowed.

2. The number of independent living units shall be limited to 120.

3. The City of Stockbridge shall have architectural control over the development of
the subject property. All buildings shall be constructed of brick, stucco, stone, glass
or any combination thereof, allowing a uniform design with the existing church
campus.

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Page |7

4. Any dumpster(s) shall be placed on a concrete pad and enclosed on three (3)
sides. The enclosure shall be constructed of a material consistent with the
structures on the existing church campus and shall be a minimum of eight feet (8’)
in height.

5. Sixty feet (60’) of right-of-way from the centerline of Hwy 42 North is required to be
preserved all along the subject property’s frontage along Hwy 42 North.

6. No direct access shall be permitted to Hwy 42 or Brannan Rd. Access to the
subject property shall be limited to the private driveway shared with the existing
campus. If the subject property is owned by a different owner than the owner of the
existing campus, an access easement shall be recorded at the Henry County
courthouse with a copy provided to the City of Stockbridge.

7. Required buffers shall remain undisturbed. In places where the City of Stockbridge
may determine that vegetation within the buffers are inadequate, buffers may be
required to be enhanced. Landscaping shall exceed the minimum required by the
landscaping ordinance.

8. In order to provide for consistent signage throughout Eagles Landing development
area, the property owner shall be allowed to submit a master sign plan for approval
utilizing signage standards currently approved for other properties under the
jurisdiction of the Eagles Landing property owners association.

9. Any independent living unit shall meet or exceed the requirements (or its
equivalent) for multi-family accessible dwelling units of the Georgia Accessibility
Code (120-3-20-.54) as amended.

Mr. Hall inquired with the City Attorney if he could include item #11. Mr. Williams agreed.

Mr. Hall also included the Variance item which asks for two items; a reduction to the
numbers of required spaces for the independent units from two (2) parking spaces per
unit to one (1) parking space per unit; and the ability to use hardly plank on the building’s
exterior façade.

Mr. Hall express the ZAB recommends denial of the Variance.

Councilman Blount inquired on why the ZAB recommend denial. Mr. Hall stated there are
multiple reasons, one of them is there is no specific reason for it being approved because
of the landform on any circumstances of the property to allow for those things. Mr. Hall
also stated there were no other items presented in the application that justifies them being
recommend for approval.

Councilman Alexander stated he noticed hardy plank being requested and inquired if
stone, stucco and brick were the current requirements. Mr. Hall responded that was
recommended by the ZAB and also the staff recommendation from the Henry County
Planning and Zoning. Councilman Blount requested to see the accessibility that will
remain for the cemetery.

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Page |8

NO ACTION – ITEM TO BE HEARD DURING A PUBLIC HEARING JUNE 13, 2016

Item #11 –– DISCUSSION - PUBLIC HEARING TO BE HELD ON JUNE 13, 2016
Planning & Zoning – Variance – VR‐16‐03‐S
Applicant: Omega Communities 2 Metroplex Drive, Suite 2020 Birmingham, AL 35209
Agent: James Taylor (Same address)
Location: Proposed Assisted Living/Independent Living on Highway 42 at Brannon Road
Land Lots: 1 & 2 of the 7th District Parcel ID: 070‐01‐007‐012
Request: 1) Reduce the minimum number of independent living parking spaces;
2) Allow cement fiberboard of exterior façade
Presented by: Dale Hall, Administration & Community Services Director

NO ACTION- INCLUDED IN ITEM #10– ITEM TO BE HEARD DURING A PUBLIC
HEARING JUNE 13, 2016

Item #12 ‐ DISCUSSION - PUBLIC HEARING TO BE HELD ON JUNE 13, 2016
Annexation AX16‐44‐ Owner/Applicant: May & Carter Oil Company of Jackson, GA
request an annexation into the City of Stockbridge for property located at 2240 Jodeco Rd.
in Land Lot 78 of the 6th District. The property consist of 1.66 acres Parcel ID No.
053‐01016000
Presented by: Dale Hall, Administration & Community Development Director
Mr. Williams reminded Council of the ongoing litigation with Henry County regarding
properties adjacent to this which the City has previously annexed in. Mr. Williams
expressed there are certain aspects of annexation that has a bearing on them and it may
be appropriate to ask certain questions in Executive Session for both items # 12 and 13.

Dale Hall, Administration & Community Services Director stated this is a piece of property
north of Jodeco Rd. west of I-75. Both applicants May and Carter and Minesh Patel has both
asked to be annexed into the City.

Mr. Harris reminded Council this was for discussion purposes only and will be heard as a public
hearing on June 13th.

NO ACTION – ITEM TO BE HEARD DURING A PUBLIC HEARING JUNE 13, 2016

Item #13 ‐ DISCUSSION - PUBLIC HEARING TO BE HELD ON JUNE 13, 2016
Annexation AX16‐45 Owner/Applicant: Minesh Patel of 1448 Tether Lane McDonough,
GA request an annexation into the City of Stockbridge for property located at 2239 Jodeco
Rd. in Land Lot 78 of the 6th District. The property consist of .59 acres Parcel ID No.
053‐01015001.
Presented by: Dale Hall, Administration & Community Development Director

This item was included with item #12.

NO ACTION – ITEM TO BE HEARD DURING A PUBLIC HEARING JUNE 13, 2016

Item #14 – DISCUSSION – To allow alcohol at City Events.
Presented by: Michael Harris, City Manager
Mr. Harris noted this item was for discussion purposes and noted information was sent to
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Page |9

the Council recently in regards to alcohol sales during City Events. Mr. Harris noted the
Ordinance allows for alcohol; however, he feels alcohol should not be served where
young children are in attendance, such as Movie Night and Food Truck Tuesdays and
asked Council for direction on how staff should proceed.

Councilman Alexander noted he does not support alcohol at Movie Night, and further
noted if the City chooses to eliminate alcohol from the food truck event, it will eliminate
potential growth.

Mayor Pro Tem Ford stated he is not in favor of alcohol being served at family events;
and does not totally agree with Councilman Alexander with serving alcohol at the food
truck event.

Councilwoman Robinson stated she agrees with alcohol at the food truck events with a
consumption limit.

Councilman Blount suggested a written policy with parameters

After some discussion, Councilwoman Gantt motioned to prohibit alcohol at City Movie
events; second by Councilman Alexander; the motion passed 5-0.

Item #15 – Discussion – Public Safety for the City of Stockbridge
Presented by: Michael Harris, City Manager
Mr. Harris stated Councilman Alexander requested to have a discussion on what the next
steps should be with regard to the Henry County Police Department. Mr. Harris
expressed there have been Town Hall Meetings with great feedback from the community.

Councilman Blount stated there has been conversations with Chief Nichols and Captain
Gray on promoting diplomacy in what they do with the County. Councilman Blount also
stated he spoke with Commissioner Blake Prince on his concerns for the security
company coming to the City. Mr. Blount believes the security agency has not provided
security for a city in this magnitude; also, they would have to be trained and will need
supervising in areas they have never supervised before. Mr. Blount stated he wants to put
the security company on hold and continue talking with the County to see what they could
come up with.

Councilman Alexander noted the process will play itself out the way it was supposed to
be and stated representatives for the City sat down as a committee and tried to formulate
something they thought could work for the City. Councilman Alexander also noted
confusion regarding Henry County Police leaving the city, which were false reports and
stated those concerns were addressed to the public. Councilman Alexander further noted,
the City Council heard citizens indicate the desire for the City to have its own police
department and stated discussions have been in the works to determine the next steps.
Councilman Alexander stated his assessment regarding the police services issue was not
with the police department, but rather with the commissioners by calling for an end to
police services without giving notice to the city and imposing taxes on the City of
Stockbridge residents and he where he could not sit in good faith and let that happen as
that would be unfair to the citizens.

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P a g e | 10

Mr. Harris stated as per Council’s direction, he has been in contact with the County
Manager and the next step is to come back with options, and if Council agrees, he will
take it back to the County for reconsideration.

Consensus of the Council was for the City Manager to resume negotiations with Henry
County for Police Services.

Councilwoman Gantt motioned to convene Executive Session for items A-F and H;
second by Councilwoman Robinson; the motion passed 5-0.

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)
 A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client
privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject
discussed was [identify the case or claim discussed but not the substance of the attorney-client
discussion].

 B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as
provided in Georgia Code section 50-14-3(b)(1)(B).

 C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or
disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).

D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property
subject to approval in a subsequent public vote as provided in Georgia Code section
50-14-3(b)(1)(D).

 E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate
subject to approval in a subsequent public vote as provided in Georgia Code section
50-14-3(b)(1)(E).

 F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring,
disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as
provided in Georgia Code section 50-14-3(b)(2).

 G. Meeting to interview one or more applicants for the position of the executive head of an agency as
provided in Georgia Code section 50-14-3(b)(2).
 H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a
meeting otherwise required to be open was closed to the public in order to consult and meet with
legal counsel pertaining to pending or potential litigation, settlement, claims, administrative
proceedings, or other judicial actions brought or to be brought by or against the agency or any
officer or employee or in which the agency or any officer or employee may be directly involved and
the matter discussed was [identify the matter but not the substance of the discussion].

 I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as
provided by Georgia Code section 50-14-3(a) (1).

Councilwoman Gantt motioned to adjourn Executive Session; second by Councilwoman
Robinson; the motion passed 5-0.

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P a g e | 11

Councilwoman Gantt motioned to reconvene the Work Session meeting; second by
Councilwoman Robinson; the motion passed 5-0.

CITY MANAGER’S COMMENTS
Michael Harris noted the City of Stockbridge was partnering with Bight from the Start to
provide free meals to select students during the summer at Clark Park; and also noted
the City was working on Informational Marquee Signs to be placed in front of City Hall.

COUNCIL’S COMMENTS

Councilman Alexander thanked everyone for attending and tuning in and wants to step up
efforts to open the library on the weekend.

Councilman Blount thanked everyone for attending the meeting.

Councilwoman Gantt thanked everyone for attending the meeting.

Councilwoman Robinson thanked everyone for attending and thanked Rev. Jody Ray and
Principal Bonita Fluker for their contributions to the Stockbridge community.

MAYOR PRO TEM’S COMMENTS
Anthony S. Ford thanked everyone for participating in the Memorial Day March (Kickoff to
the summer) and thanked everyone for coming out.
Mayor Pro Tem Ford read the following news and announcements:

 Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL

 Ethics Board Meeting, Thursday, June 2, 2016 6:30 p.m. City Hall – Patrick Henry
Meeting Room

 Main Street Board Meeting, Friday, June 3, 2016 9:00 a.m. City Hall – Levi
Meeting Room

 Sounds of Summer Concert, Saturday, June 4th – Stockbridge City Lawn across
from City Hall – 6pm – 9:30 pm. Featuring Moses Mo of Mother’s Finest & The
Upscale Band
 Downtown Development Authority Board Meeting, Monday, June 6, 2016 at
6:00 p.m. – Levi Meeting Room.

 Main Street 2016 Movie Series – Saturday, June 11, 2016 7:30pm City Hall Lawn
Featuring: Kung Fu Panda 3.

 City Council Meeting, Monday, June 13, 2016 6 p.m. Council Chamber

 Stockbridge Goodwill Youth Job Fair – Wednesday, June 15, 2016 from
10:00 a.m. to 2:00 pm – Merle Manders Conference Center

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 Coffee with a Cop spearheaded by Mayor Pro Tem Ford, Saturday, June 18, 2016
11 a.m.at Silver Bay Seafood Restaurant 5425 N. Henry Blvd. Stockbridge, GA

 Walk, Talk, Love Stockbridge spearheaded by Councilwoman Gantt, Saturday,
June 18, 2016 12:00 p.m. location to be announced.

 Building Committee Meeting, Chairperson Mayor Pro Tem Ford, Tuesday,
June 21, 2016 at 6:00 p.m. City Hall – Patrick Henry Meeting Room

 City Council Work Session, Tuesday, June 28, 2016 6 p.m. Council Chamber

 Public Works Committee Meeting, Chairperson Councilwoman Robinson,
Wednesday, June 29, 2016 at 5:00 p.m. City Hall - Patrick Henry Meeting Room.

 Finance Committee Meeting, Chairperson Councilwoman LaKeisha Gantt,
Wednesday, June 29, 2016 at 5:30 p.m. City Hall - Levi Meeting Room

 Community Relations Committee Meeting, Chairperson Councilman John Blount,
Thursday, June 30, 2016 at 6:30 p.m. City Hall - Levi Meeting Room

Councilwoman Gantt motioned to adjourn the meeting; second by Councilman Blount;
the motion passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk Anthony S. Ford, Mayor Pro Tem

May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
2015
Stockbridge Law Enforcement Options

P r o p o s a l f o r S e r v i c e s

CITY OF STOCKBRIDGE
LAW ENFORCEMENT ORGANIZATIONAL OPTIONS STUDY
May, 2015

Stockbridge Law Enforcement Options

A PROPOSAL TO IDENTIFY OPTIONS FOR ORGANIZING LAW ENFORCEMENT
IN THE CITY OF STOCKBRIDGE

The Carl Vinson Institute of Government proposes to provide the City of Stockbridge with an
analysis of the options for providing and organizing law enforcement in the City. This analysis
will identify the advantages, disadvantages and potential costs and benefits, including transition
costs of providing law enforcement services via a contractual arrangement or other option.

Background

Currently Henry County provides law enforcement services to a special services district
comprised of the incorporated area of the City of Stockbridge. The services are provided through
the operation of a county police department, Henry County Police Department (HCPD).

The residents of the City of Stockbridge support the cost of law enforcement services through
their tax payments as citizens of the County (e.g., through their county property taxes). However,
the City through an intergovernmental service delivery agreement also pays Henry County an
additional fee for the provision of a higher level of police service. It is recognized that the
creation of an independent, in-house City police department would result in the reopening of this
Service Delivery Agreement and as well as a potential need to address tax equity between the
City and the County.

The City is interested in identifying options that may result in a reduction in the cost of and/or an
improvement in the delivering of law enforcement services. There is some expectation that if the
City were to assume responsibility for its own law enforcement, its residents would receive some
tax equity-related relief on their county taxes that would off-set the additional cost of the City’s
provision of law enforcement services.

Overall Goals

The Institute of Government’s goals for this study will be to:

1. Analyze and describe to the degree possible the nature of the current service components, the
current level of these service components (e.g., amount of service, responsiveness of service,
professionalization, and service capacity), and associated costs of providing the services in their
current configuration.

2. Assess the advantages and disadvantages of bringing law enforcement services into the City
administration.

3. Provide a rough estimate of the transition costs of moving to alternative provision of law
enforcement services.

4. Identify potential mechanisms by which the City may be able to obtain greater control and
flexibility with regard to the current organizational arrangement for the provision of law
enforcement service and, relatedly, identify the key elements of a model service contract for the
provision of law enforcement services.

Stockbridge Law Enforcement Options

5. Describe the capabilities of the general City government to provide indirect support
services (e.g., finance, accounting, purchasing, HR, IT, etc.) to a newly formed City
police department.

The proposed study will not recommend a specific course of action with regard to
changing the provision of police services. Decisions concerning how best to organize
police services will be made by local officials. The Carl Vinson Institute of Government
will, however, provide some organizational change and/or contracting options and related
advantages/disadvantages of each option.

Depth and Scope

The proposed Institute of Government study is designed to provide decision makers with a broad
assessment of the advantages and disadvantages of alternative service provision arrangement
(e.g., default county provision versus in-house versus contractual provision) as well as an
inventory and guide to effective and efficient provisioning of such services. The Institute of
Government will rely in part on earlier studies of law enforcement efficiency, organization, and
provision (e.g., Albany-Dougherty, Savannah, St. Mary’s, Laurens County).

With regard to the proposed study, it should be recognized that Institute faculty will be dependent
on the cooperation of the current service provider as well as any potential alternative service
provider to be investigated (e.g., Henry County Police Department). In this regard, the Institute’s
ability to produce a timely and actionable study will require time and effort on the part of these
organizations. Institute of Government faculty will coordinate with county officials to ensure the
development of these relationships.

Data Gathering and other Project Activities

Institute faculty where appropriate will employ the following data gathering techniques:

1. An examination of HCPD budgets, program descriptions, staffing, and cost accounting
documents. These documents should enable an accounting of the capital (land and facilities) and
major equipment contributions to the cost of the law enforcement services and programs. It is
also expected that these documents will enable the tracking of operational costs of these services.

2. Interviews with HCPD program managers, police chiefs in cities of a similar size as the City
and those in organizations that could be potential alternative service providers.

3. Review of the literature and of earlier studies related to law enforcement service contracting.

Local Government Responsibilities

It is expected that the County will respond to data and interview requests in a timely manner (e.g.,
within 3-4 business days) and will facilitate data collection and interview scheduling with
program managers in potential alternative service providing organizations.

Stockbridge Law Enforcement Options

If response times are not feasible because of higher priorities associated with the day to day
operation of the local governments, the timetable for completion of the study may be changed.

Expected Time Frame

Contract Initiation: Once the scope of work has been approved, it typically takes two weeks on
the University side to complete a legal and administrative review of the contract and to have the
contract offer in the hands of local government officials.

Interviews and other Data Gathering: Completed 3 months from Contract Initiation.

Analysis and Report Writing: Completed in the fourth month from Contract Initiation.

Final Report and Presentation: Completed at the end of the fourth month from Contract
Initiation.

Deliverables

The Institute of Government will:

1. Provide a .pdf file of a final report that can be downloaded from the Institute of Government
web site and used to print additional copies of the report.

2. Institute of Government faculty will be available to provide consultation on the results of the
study to City officials.

Project Budget

The Institute of Government will provide the services outlined in this proposal for a total
fee, covering all personnel services, operating supplies, equipment, software, and expenses,
computer time, travel, and indirect costs, of $19,500.

Project Staff

The study group will include:

John. O'Looney
Senior Public Service Associate
Carl Vinson Institute of Government
Strategic Operations and Planning Assistance

Stockbridge Law Enforcement Options

706.542.6210
gio uga.edu

John O’Looney is a local government specialist in such areas as fiscal analysis, information
systems design and management, service delivery, program evaluation, organizational
structure, and operational efficiency. He is a trained mediator and has published extensively
in the areas of human services and information systems design, contracting, and conflict
resolution. He has also contributed to numerous studies related to taxation and funding
equity, governmental reorganization, departmental efficiency, public safety, growth impacts,
consolidation and incorporation.
Education: B.A. Yale University, Ph.D., Ed.D. M.A., University of Georgia

Malik Watkins
Public Service Associate
Strategic Operations and Planning Assistance

706.201.2296
Malik uga.edu

Malik Watkins provides assistance and research to state and local governments in the areas
of program development and evaluation, organization and operations, and project
management. He formerly served as director of the Survey Research Center at Savannah State
University, where he applied survey research to citizen and client satisfaction studies for
governmental agencies. He also served as a faculty member within a public
administration/urban studies program, providing graduate-level instruction on strategies of
systematic inquiry, quantitative analysis, geographic information systems, housing, and

Stockbridge Law Enforcement Options

community development. He regularly contributes to socioeconomic research on diverse
populations.
Education: Ph.D., Ohio State University

Harry Hayes
Senior Public Service Associate
Strategic Operations and Planning Assistance

706.542.6215
hwhayes uga.edu

Drawing on 20 years of management experience in Georgia local government, Mr. Hayes
provides technical assistance and applied research on a wide range of operational and
structural issues, including consolidation and issues related to intergovernmental service
delivery arrangements such as those required under The Service Delivery Strategy Act (HB
489). He is a graduate of the Local Government Management Development Program and the
Association County Commissioners of Georgia Leadership Academy and has conducted
classes in the GMA and ACCG newly elected training programs.
Education: Master of City Planning (M.C.P.), Georgia Institute of Technology
