---
date: 2013-12-09
title: December 9, 2013 Minutes
source: 2013-12/2013-12-09_December 9, 2013_Minutes.pdf
pages: 1
---

December 9, 2013
Special Called Meeting

SPECIAL CALLED MEETING MINUTES
CITY OF STOCKBRIDGE
MONDAY, DECEMBER 9, 2013 4:30pm
City Council
Administration
Mark Alarcon, Mayor
David A. Milliron, City Manager
Richard Steinberg, Mayor Pro Tem
Rhonda A. Blackmon, City Clerk
Robin Buschman, Councilwoman
Bill Linkous, City Attorney
Harold Cochran, Councilman
Shirley Dabney, Councilwoman – Absent until 5:48PM
Alphonso Thomas, Councilman

Call to Order by the Mayor at 4:45PM.

Ron Castillo from the DDA introduced the DDA board members.

Invocation by Mayor Mark Alarcon.

Pledge of Allegiance in unison.
Adopt Agenda; Richard Steinberg made a motion to adopt the agenda; a second was
made by Harold Cochran; the motion passed 4-0. Shirley Dabney entered the meeting
at 5:48PM.

A Special Called Meeting of the City Council of the City of Stockbridge, Georgia will be
held at 4:30PM on Monday, December 9, 2013 in the Council Chambers at City Hall,
4640 North Henry Blvd., Stockbridge, GA 30281.

FOR THE PURPOSE OF:

1. Joint Economic Development Meeting with the Downtown Development Authority

Mayor called for a motion to go into Executive Session for items B, C, and D. Robin
Buschman made the motion; a second was made by Harold Cochran; the motion
passed 4-0 and Council adjourned into Executive Session at 4:54PM.

Mayor called for a motion to adjourn the Executive Session; Richard Steinberg made
the motion; a second was made by Harold Cochran; the motion passed 4-0.

Mayor called for a motion for him to sign the affidavit; Robin Buschman made the
motion; a second was made by Richard Steinberg; the motion passed 4-0.

MOTION TO ADJOURN; Mayor called for a motion; Harold Cochran made the motion;
a second was made by Robin Buschman; the motion passed 4-0; the meeting
adjourned at 6:06PM.

Regular Meeting

COUNCIL MEETING MINUTES
CITY OF STOCKBRIDGE
MONDAY, DECEMBER 9, 2013 6:00pm
City Council
Administration
Mark Alarcon, Mayor
David A. Milliron, City Manager
Richard Steinberg, Mayor Pro Tem
Rhonda A. Blackmon, City Clerk
Robin Buschman, Councilwoman
Bill Linkous, City Attorney
Harold Cochran, Councilman
Shirley Dabney, Councilwoman
Alphonso Thomas, Councilman

Call to Order by the Mayor at 6:17pm

Invocation by Bishop Irvine Bryer

Pledge of Allegiance was recited in unison

Adopt Agenda; Mayor asked for a motion to adopt the agenda removing items #28 and #29 as
they are duplicates; Richard Steinberg made the motion; a second was made by Shirley
Dabney; the motion passed 5-0.

Adopt Minutes: Work Session November 5, 2013

Council Meeting November 11, 2013

Richard Steinberg made a motion to adopt the minutes; a second was made by Robin
Buschman; the motion passed 5-0.
PRESENTATION

Item # 1 - Presented by Shelita Broomfield, Henry County Emergency Management
Officer

Presentation: Henry County EMA Hazard Mitigation Plan; Mr. Milliron introduced Mr. Don Ash
presented in lieu of Shelita Broomfield. Mr. Ash talked about the presentation that was given to
Council. Mayor called for a motion. A motion was made by Richard Steinberg to adopt the plan
as presented; a second was made by Shirley Dabney; the motion passed 5-0.

CONSENT

Item # 2 - Presented by David Milliron, City Manager

Agreement: Contract Services, Flint Circuit Council (dba Haven House)

Resolution: Local Legislation Request, Court Technology Fee

Resolution: Utility Billing 2012 Delinquent Debt Write-offs

Resolution: Municipal Court Delinquent Debt Write-offs

Mayor called for a motion; Richard Steinberg made a motion; a second was made by Harold
Cochran; the motion passed 5-0.

OLD BUSINESS

Item # 3 - Presented by David Milliron, City Manager

Resolution: Downtown Development Authority, Ratification Directors and Terms; Mr. Milliron
stated that this was housekeeping. The document with names was provided but the terms were
not attached. This includes the names with the terms, which Mr. Milliron read into the record the
following: Robin Buschman and Dean Echols (2) years; Ron Castillo, Vivian Thomas-Smith (4)
years; Robert Beall, Rocio Camacho and J.T. Williams (6) years. Richard Steinberg made a
motion to accept the document as presented; a second was made by Harold Cochran; the
motion passed 5-0.

Item # 4 – Presented by David Milliron, City Manager
Ordinance: Municipal Court Bond Schedule; Mr. Milliron stated that the Charter states that this
document should be re-adopted from time-to-time. This document shows the schedule of bonds
and Mr. Milliron noted that this has been vetted by the City of Stockbridge Judge. Mayor turned
to the City Attorney for any comments and he had none. Robin Buschman made a motion to
adopt the court bond schedule; a second was made by Shirley Dabney; the motion passed 5-0.

Item # 5 – Presented by David Milliron, City Manager

Agreement: Spyglass Telecommunications Audit; Mr. Milliron said that this is the equivalent of
a forensic audit of our communication agreements and invoicing. Mr. Milliron explained how this
audit will work and that the company will be looking for services that we are paying for which we
do not need. This has a 50% recovery. Robin Buschman made a motion to approve; a second
was made by Shirley Dabney; Mr. Thomas wanted to reiterate that he wanted to state for the
citizens that entering into this agreement calling for a 50/50 split, he feels this should be passed
on to the incoming Council to approve. Richard Steinberg asked Mr. Milliron what other cities
may have also contracted this type of agreement. Mr. Milliron stated that McDonough used
them, but this service is used all around the world; the motion passed 4-1 with Alphonso
Thomas as opposed.

Item # 6 – Presented by David Milliron, City Manager

Agreement: Sprint Water Tower Lease Agreement; Mr. Milliron stated that the proposal is in the
packets. The existing contract expired 02/16/2013. He explained what the new contract would
cover. Sprint gave two options of the City getting monthly payments or the City getting one
lump payment. Mr. Milliron said that he would like direction from Council. Richard Steinberg
made a motion to accept the proposal with the lump sum payment; a second was made by
Harold Cochran; Mr. Thomas stated that he has an issue with this as the item came to them for
the first time in the work session and he feels that there has not been enough time for Council to
have looked at this to be able to act on this. He would prefer that this item was moved over to
the incoming Council. The motion passed 4-1 with Alphonso Thomas as opposed.

Item # 7 - Presented by David Milliron, City Manager

Resolution: Local Legislation Request, Community Improvement District; Mr. Milliron explained
the procedure for presenting local legislation. He stated there several procedures such as
presentation to Mayor and Council and a public notice and will occur subject to your vote. A
formal letter will be sent to the local legislation requesting introduction of legislation on behalf of
the city for CID’s to develop certain areas. Businesses will have to vote to tax themselves for
economic development. The Mayor went on to explain the CID request. A motion was made by
Richard Steinberg to support this request; a second was made by Robin Buschman; the motion
passed 5-0.

PLANNING & ZONING (These items require a public hearing)

Item # 8 - Presented by David Milliron, City Manager
Permit: Conditional Use Permit for CrossRoad Christian Church; Mr. Milliron turned to Bill
Linkous who said that the conditional use permits can be taken collectively if they are related
however if comments go over (15) minutes pro or against you would have to multiply the items
by (15) minutes to allow for comments. Mr. Milliron then engrossed items #8- #10 together
explaining the rules for the conditional use permit approval.

Mayor then opened the public hearing for anyone to speak for any of these three items.

Pastor Irvine Bryer came forward to thank the City for allowing their organization to use their
current location. He updated Council to say that they are in the process of looking at a
permanent location to occupy before Easter Sunday. No one else came forward in support.

Mayor then opened up for anyone to speak against any of these three items. No once came
forward. Mayor closed the public hearing portion for these three items.

Mayor called for a motion on these three items; Shirley Dabney made a motion to approve these
three items; a second was made by Robin Buschman; the motion passed 5-0.

Item # 9 - Presented by David Milliron, City Manager

Permit: Conditional Use Permit for Generation Church

Item # 10 - Presented by David Milliron, City Manager

Permit: Conditional Use Permit for Next Generation Bible Church

Item # 11 - Presented by Vicki Coleman, City Planner

Modification Agreement: Austin Park Subdivision MC-13-07.

Mayor opened up the public hearing for anyone to speak for this item.

Steve Kohl; attorney representing AMS Enterprises, Inc., came forward. Mr. Kohl talked about
the streets that were already there. He said there were ten (10) items and two bond issues. Mr.
Kohl went through these items. No one else came forward in support.
Mayor then called for anyone to speak against this item. No one came forward. Mayor closed
the public hearing on this item.

Mayor referred to the City Planner, Vicki Coleman and the City Manager, David Milliron. Mr.
Milliron wanted to address the bonds. This subdivision has already been built out in infrastructure
and requested that no changes be made to the bond. Mr. Milliron then turned it over to Ms.
Coleman. Ms. Coleman reiterated that this is the Austin Park Subdivision and this has already
been platted and built. She stated that there were several items brought forward and Ms.
Coleman went through her recommendations pertaining to each item listed in the documentation.

Staff Recommends approval: Item #1; approval; Item #2: approval; Item #3 approval; Item #4:
approval; Item #5: denial; Item #6: staff recommends denial with an alternative recommendation
that the amenity park be completed after 25% of the homes are constructed; Item #7: approval;
Item #8 & #9: no action needed by staff; Item #10: approval.

Mayor called for a motion; Richard Steinberg made a motion to accept the agreement related to
the recommendations by the City Planner; a second was made by Harold Cochran; the motion
passed 5-0.

Item # 12 - Presented by Vicki Coleman, City Planner

Conditional Use: Nelster LLC CU-13-13; Mayor opened up the public hearing for anyone to
speak for this item.

Linda Aiken; realtor representing Pastor Andrea Long of Christian Ministries and Bible Institute
explained what they do and the times that they are gathered. She also stated that they have
seminars once or twice a month. No one else came forward to speak for this item.

Mayor called for anyone to speak against this item. No one came forward to speak against;
therefore, Mayor closed the public hearing at 7:34pm.

Mayor referred to the City Planner, Vicki Coleman. Ms. Coleman stated the facility located at 45
Parkland Drive is zoned C-2 and the proposed use is for religious facility and associated bible
school. Staff recommends approval with conditions.
Mayor called for a motion on this item; Richard Steinberg made a motion in support of the item;
a second was made by Harold Cochran; the motion passed 5-0.

Mayor asked that items 13 – 20 be tabled. Mayor asked for a motion to table. Robin Buschman
made a motion to table these items; a second was made by Harold Cochran; the motion passed
5-0.

Item # 13 - Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-18 (Eagles Landing Signage)

Item # 14 - Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-19 (Eagles Landing Signage)

Item # 15 - Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-20 (Eagles Landing Signage)

Item # 16 – Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-21 (Eagles Landing Signage)

Item # 17 – Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-22 (Eagles Landing Signage)

Item # 18 – Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-23 (Eagles Landing Signage)

Item # 19 – Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-24 (Eagles Landing Signage)

Item # 20 - Presented by Vicki Coleman, City Planner

Information: Variance: VR-13-25 (Eagles Landing Signage)
NEW BUSINESS

Item # 21 - Presented by David Milliron, City Manager

Ordinance: Dog Park; Mr. Milliron stated that Council authorized capital funds for a dog park
that would regulate a dog park. He said the legal counsel has appropriately vetted the ordinance
to support a dog park. Mayor asked for a motion; Robin Buschman made a motion to adopt the
ordinance; a second was made by Harold Cochran; Mr. Thomas stated that his comments now
are the same as in 2012. He knows citizens that are in favor of this and he is in favor of this.
He also stated that he feels we are putting our priorities in the wrong place as there are youth
development items that need to come forward. Mayor addressed this by saying that item #24
will address your concern. He said we will move the $750,000 over for youth and senior
services. Mr. Milliron stated that the City has an intergovernmental agreement with the County
where they provide those services from the County to the City of Stockbridge. Robin Buschman
stated that she forward emails to the city manager regarding the request for the dog park. She
said we are really enhancing that area for the benefit of the city. Mr. Thomas stated to Mr.
Milliron that he was aware of the County services but they are in Fairview and that is too far for
some seniors to travel. He stated to Ms. Buschman a pavilion does not lend itself to youth
development. We have various non-profit organizations come before this council and have
asked for our assistance. When we purchased the Multiplex it was geared towards youth
development and senior services; the motion passed 4-1 with Alphonso Thomas as opposed.

Item # 22 - Presented by David Milliron, City Manager

Contract: Eagles Landing Monument Park; Mr. Milliron stated that Council had ratified an
agreement earlier in the year. The proposed park was put out for competitive bids and those
are in the packets. City contracted with Falcon Design on bid and contract management and
prepared to make a recommendation to approve the Dockery Group in the amount of $316,980
and requested a contingency be attached to the motion. Mayor called for a motion to enter into
the agreement with the Dockery Group to include $109,000 from SPLOST 2 funds, SPLOST 3
funds and $25,000 from ELCA. Mr. Linkous was fine with the motion; Robin Buschman made
the motion; a second was made by Richard Steinberg; the motion passed 5-0.

Item # 23 - Presented by David Milliron, City Manager

Resolution: Urban Redevelopment Agency, Ratification of Membership and Terms; Mr. Milliron
stated that this is housekeeping. This gives the URA the same powers as the DDA and will
allow the same officers to be mirrored with the DDA. Recommendation is for approval. Bill
Linkous recommended to appoint the Chairman and the Vice Chair of the DDA to the URA.
Mayor called for the motion. Richard Steinberg made a motion; a second was made by Shirley
Dabney; the motion passed 5-0.
Item # 24 - Presented by David Milliron, City Manager

Resolution: Funding to complete renovations of Stockbridge Center for the Arts (multiplex); Mr.
Milliron stated that the Council had previously signed the agreement with the DDA for the
Multiplex. He said the building requires renovations and staff recommends approval. A motion
was made by Shirley Dabney to approve; a second was made by Robin Buschman; the motion
passed 5-0.

Item # 25 - Presented by David Milliron, City Manager

Resolution: Fee Simple Deed Transfer of Eagle’s Landing Park Project property; Mr. Milliron
stated that this is a request to transfer the land to the DDA; Richard Steinberg made a motion to
approve; a second was made by Shirley Dabney; the motion passed 5-0.

Item # 26 - Presented by David Milliron, City Manager

Resolution: Fee Simple Deed Transfer of 8 COS properties under lease agreement with DDA;
Mr. Milliron stated that this resolution is needed so that the DDA can make these properties
revenue-generating and that cannot be done if the DDA does not own them. Mr. Milliron read
the addresses of the properties into record: COS Fire Station, 112 N. Lee St, 114 N. Lee St,
4566 N. Henry Blvd, 146 Burke Street, 131 Burke Street, 1119 Davis Road and 130 Berry
Street. Mayor called for a motion; Richard Steinberg made the motion; a second was made by
Shirley Dabney; the motion passed 5-0.

Item # 27 - Presented by David Milliron, City Manager

Resolution: COS loan agreement for $5M with the DDA; Mr. Milliron stated this is a joint
request between the DDA and the Economic Development staff. Richard Steinberg made the
motion; a second was made by Harold Cochran; the motion passed 5-0.

Item # 28 - Presented by David Milliron, City Manager

Resolution: Inducement Resolution for economic development; item was removed.

Item # 29 - Presented by David Milliron, City Manager

Agreement: COS Intergovernmental Agreement with the DDA for backup assignment of
franchise fees for economic development; item was removed.

Item # 30 - Presented by David Milliron, City Manager

Resolution: Adoption of a COS Economic Incentive Program; Mr. Milliron explained the COS
Economic Incentive Program. He said the city has worked with the county government authority
regarding some planning and development. The decision was made for the city to move forward
on the deal; Mayor asked for a motion; Richard Steinberg made a motion to adopt the program;
a second was made by Shirley Dabney; the motion passed 5-0.

Item # 31 - Presented by Mark Alarcon, Mayor (Executive Session)

Approval: City Manager Annual Evaluation and Compensation; Mayor called for a motion to go
into Executive Session; Mr. Milliron suggested that Council moving forward with announcements
and then go into Executive Session. Richard Steinberg made a motion to amend the agenda to
have announcements and public comments prior to Executive Session; a second was made
Shirley Dabney; the motion passed 5-0.

Mayor read through the announcements.

ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS

All Meetings Will Be Held At City Hall Unless Otherwise Noted. Meetings dates and times are
subject to change so please confirm with City Hall at 770.389.7900 or via
www.cityofstockbridge.com

? December 19: Downtown Development Authority Meeting at 3:30pm in the Library

? December 24-25: City Hall closed in observance of the Christmas Holiday

PUBLIC COMMENTS

The Public Comment session is an opportunity for citizens to address the Mayor and Council on items specific to the
published agenda. This is not a public question and answer session. The Mayor will recognize individuals to speak,
whom are requested to confine their comments to no more than three minutes. Please state your name and address
for the record prior to speaking on your topic.

Item # 5 – Anthony Ford at 708 Lily Glen Lane spoke on the audit. He also asked if there were other companies that
could perform the audit for less.

LaKeisha Gantt at 503 Monarch Lake Way spoke on the audit and the urgency of voting on the contract. She said there
is a money obligation tied to this. She asked if there were other companies that could perform the audit and requested
the council to table the item.

Item # 6 – Anthony Ford at 708 Lily Glen Lane said the item should be addressed in the next calendar year.
Item # 7 – Anthony Ford at 708 Lily Glen Lane said that this is a good idea but he wanted to know what percent of the
property owners will need to vote if they wanted the tax.

Kathy Gilbert at 120 Willow Hill Lane stated that she is thrilled that the City is moving forward with the CID. She stated
that it requires a 2/3 vote and only involves commercial property. She went on to explain the benefits of the CID.

Mayor asked for a motion to go into Executive Session for item F; a motion was made by Robin Buschman; a second
was made by Harold Cochran; the motion passed 4-0-1 with Richard Steinberg as abstained.

Mayor asked for a motion to come out of Executive Session; a motion was made by Richard Steinberg; a second was
made by Harold Cochran; the motion passed 5-0.

Mayor asked for a motion for the Mayor to sign an affidavit; Robin Buschman made a motion; a second was made by
Shirley Dabney; the motion passed 5-0.

Mayor asked for a motion to reconvene into the regular meeting; Richard Steinberg made a motion to reconvene; a
second was made by Harold Cochran; the motion passed 5-0.

Robin Buschman made the motion to approve the 5% merit raise based on the evaluation; a second was made by
Shirley Dabney; the motion passed 3-2 with Richard Steinberg as opposed and Alphonso Thomas as abstained.

Motion to Adjourn; Mayor asked for a motion to adjourn; Richard Steinberg made a motion to
adjourn; the meeting adjourned at 8:36pm.
