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date: 
title: 2018 11 27 2018 Minutes
source: 2018/2018_11_27_2018 _Minutes.pdf
pages: 1
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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
WORK SESSION MEETING
TUESDAY, NOVEMBER 27, 2018 4:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Randy Knighton, City Manager
Councilman Elton Alexander Camilla Moore, Asst. City Manager
Councilman John Blount Vanessa Holiday, City Clerk
Mayor Pro Tem LaKeisha Gantt Randi Rainey, Deputy City Clerk
Councilwoman Neat Robinson Michael Williams, City Attorney
Councilman Alphonso Thomas
Call to Order made by Mayor Ford.

Invocation was provided by Michael Williams, City Attorney.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of
Council were present except for Councilman Alexander.

Councilwoman Robinson motioned to amend the Agenda to remove Item #9; Mayor Pro
Tem Gantt provided the second. The motion passed 4-0.

Review of the Minutes for the following meetings:
1. 10/30/2018 2. 11/12//2018 No Action taken.

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session. None

November 27, 2018 4:00 p.m. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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OLD BUSINESS
PUBLIC HEARING
3. Second Reading – FY2019 Proposed Operating Budget
Presented by: Randy Knighton, City Manager and
John Wiggins, Interim Treasurer
Randy Knighton, City Manager explained this is the second hearing
for the proposed FY2019 Operating Budget, with a proposed budget
of $10.819 million. Mr. Knighton mentioned the 3rd and final Public
Hearing will be held on December 10th with adoption during the City
Council Meeting. Mr. Knighton included there are four (4) proposed
positons which are: Fire Marshall, Building & Permiting Coordinator
(will become a full time position), Purchasing Clerk (re-class) and
Inventory Clerk. Mr. Knighton noted there was a proposed increase in
the general fund budget primarly due to the following items:
Contingency-$150,000; Exist Beautification- $50.000; Nuisance
Abatement- $50,000; Heatlh and Benefits Increase- $109,000; Dental
Increase- $53,000; Annual COLA for staff (5% Total)- $146,000;
Information Technology Upgrades- $50,000 and Amphitheater
Management/ Start up- $50,000.

Public Hearing: No Speakers In Favor / No Speakers Opposed
No Action. 3RD and Final Hearing & Adoption December 10, 2018.

NEW BUSINESS
4. Council Consideration to approve 2018 Utility Billing Write-Off’s in the
amount of $17,699.27
Presented by: John Wiggins, Interim Treasurer
John Wiggins, Interim Treasurer noted there is a total of $17,699.27
from the 2018 Utility Billing Write-Offs, and staff is asking for approval
of the write-off.

Mayor Pro Tem Gantt motioned to approve the 2018 Utility Billing
Write-Off’s in the amount of $17,699.27; Councilman Blount provided
the second. The motion Passed 4-0.

5. Council Consideration to approve bid for City Fleet Vehicles
Presented by: Donald Riley, Procurement Specialist
Donald Riley, Procurement Specialist noted there is a bid out for Fleet
Vehicles and the Procurement department are received actual prices,
opposed to receiving estimates. Mr.Riley noted the choice of vendor
is Legacy Ford in Henry County and is asking for permission to use
this vendor.

Mayor Pro Tem Gantt motioned to approve Legacy Ford as the
vendor of choice for Fleet Vehicles; Councilwoman Robinson
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provided the second. The motion passed 4-0.
Motion to approve: Gantt/Robinson – Passed 4-0.

Councilman Alexander joined the meeting at 4:16 p.m.

6. Council Consideration to approve 2018 Surplus List
Presented by: Donald Riley, Procurement Specialist
Donald Riley, Procurement Specialist noted this is the equipment
surplus list for 2018; some of the items holds value, but not enough
for the City. Mr.Riley stated the surplus list will go on GovDeals
website; and the equipment will be cleared off the asset list. Mayor
Pro Tem Gantt clarified what will be on GovDeals: Copier, booklet
finisher, hand held scanners, electronic heavy duty calculator, 1997
Chevy 3500 HD, 2001 CHecrolet 2500, etc.

Mayor Pro Tem Gantt motined to approve the 2018 Surplus List to be
put out for bid; Councilman Blount provided the second. The motion
passed 5-0.

7. Council Consideration to approve bid for Allsouth Constructors, LLC
in the amount of $4,615,391.00 consisting of: $294,605.86 Impact
Fees, $78,805 WWTP Head Works, Phase 2-SPLOST III, $721,977
SCADA Replacement (Control and Data Acq) – SPLOST III,
$1,000,000 WWTP Upgrades SPLOST IV, $2,272,542.24
Water/Sewer Fund Balance and $461,539.10 10% Contengencies for
Wastewater Treatment Plant Improvements.
Presented by: Decius Aaron, Public Works Director & Brad
Holtsinger, Wastewater Superintendent
Brad Holtsinger, Wastewater Superintendent noted the current waste
water life expectancy is 20 years, the City has gone over 6 years. Mr.
Holtzinger mentioned the Wastewater Treatment Plant met it’s EDP
limits; however, the equipment needs to be replaced, seeing its down
40% of the time. Mr. Holtzinger expressed EPD has already approved
the plans, and the main pumps needing replacing are: headworks
filters and UV in the Glen Addy Pump Station off of Tye St. Mr.
Holtzinger noted a bid was placed on the city’s website back in
September; three bidders responded, with Allsouth Contructors, LLC
being the lowest bidder in the amount of $4,615,391.00.

Mayor Ford inquired if not approved, will it harm the citizens. Mr
.Holtzinger expressed if not approved this could put the City out of a
permit with EPD; which in turn would put bad waterback into creeks,
the City would be fined and would also jeopardize down stream water
users in Clayton County.

November 27, 2018 4:00 p.m. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Mayor Pro Tem Gantt motioned to approve Allsouth Constructors,
LLC in the amount of $4,615,391.00 consisting of: $294,605.86
Impact Fees, $78,805 WWTP Head Works, Phase 2-SPLOST III,
$721,977 SCADA Replacement (Control and Data Acq) – SPLOST
III, $1,000,000 WWTP Upgrades SPLOST IV, $2,272,542.24
Water/Sewer Fund Balance and $461,539.10 10% Contengencies for
Wastewater Treatment Plant Improvements; Councilman Thomas
provided the second. The motin passed 5-0.

8. Council Consideration to approve Reeves Creek Trail Parking Lot
Expansion in the amount of $24,780.00 – SPLOST IV Funding
Presented by: Decius Aaron, Public Works Director
Decius Aaron, Public Works Director noted staff was tasked with
expanding the Reeve’s Creek trail parking lot. Mr. Aaron noted
currently there are about 22 parking spaces; staff would like to add 10
more spaces, with the cost to not exceed $24,780.00.

Councilman Alexande motioned to approve the Reeves Creek Trail
Parking Lot Expansion in the amount of $24,780.00; Councilwoman
Robinson provided the second. The motion was withdrawn. No action
taken.

Councilwoman Robinson expressed she has more questions and
would like to further discuss before voting. Mr. Aaron expressed this
information has been with him for quit some time, and he would like
direction on how to proceed. Mayor Pro Tem Gantt suggested to not
do anything at the moment.

9. Council Consideration to approve partnership with Henry County
Partners in School program.
Presented by: Mayor Pro Tem Gantt
Mayor Pro Tem Gantt noted the Board of Education has a county
wide partnership in education and informed Council it is time to renew
the partnership with Henry County Partners in School Program.

Mayor Pro Tem Gantt motioned to approve a partnership with Henry
County Partners in School program; Councilwoman Robinson
provided the second. The motion passed 5-0.

10.Council Consideration to approve the 2019 Meeting Schedules:
1. Council Regular Meetings/Work Sessions Option 1
2. Council Regular Meetings/Work Sessions Option 2.
Presented by: Vanessa Holiday, City Clerk
Vanessa Holiday, City Clerk noted tthere are two options for the 2019
meeting schedule. Mrs. Holiday stated the 2nd Monday meeting at
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6:00pm has not changed, and will be held every 2nd Monday of each
month. Mrs. Holiday noted there are changes to move the Work
Session meeting from the Levi Room to the Council Chambers with
two options: Option 1 would be to move the meeting from the Levi
Room to the Chambers and keep the start time at 4:00pm; Option 2
would be to move the meeting from the Levi Room to the Chamber
with a meeting start time of 6:00pm. Mayor Ford expressed he would
like to have the current meeting schedule as an option of keeping the
Work Session in the Levi Room at 4:00pm. Mrs. Holiday expressed
she received a few request for Council, however, that could be option
3, to keep the meeting room and time as is. Councilman Alexander
expressed he has a hard time getting to the 4:00pm meetings and
thinks that the attendance has not moved up and suggested going
back to the original meeting schedule from last year. Councilwoman
Robinson stated the 4:00pm meeting works for her.
Mayor Pro Tem Gantt expressed the 4:00pm meetings are hard for
her to attend; however, the reason for the change was to make the meetings
more formal and laid back and to see the attendance increase.

Councilman Thomas motioned to approve Option 1;Councilman
Blount provided the second. The motion failed 2-3-0
(Gantt/Alexander/Robinson opposed).
Councilman Alexande motioned to approve Option 2; Mayor Pro Tem
Gantt provided the second. The motion failed 2-1-2 (Robinson
opposed; Blount/Thomas abstained).
Mayor Ford proposed Option 3 (Current location/time): No Action
Councilman Alexander motioned to Table and be heard on
12/10/2018;Mayor Pro Tem Gantt provided the second. The motion
passed 5-0.

COMMENTS FROM THE CITY MANAGER
Mr. Knighton stated he hopes everyone had a wonderful Thanksgiving and noted
the City has great festivities planned in the upcoming month.

COMMENTS FROM THE CLERK’S OFFICE
Mrs. Holiday reminded everyone of the Run-Off Election, location, Early Voting
Schedule and Election Day Schedule.

COMMENTS FROM THE CITY COUNCIL
Councilman Thomas referenced “Giving Tuesday”, a national movement that
celebrates generosity and kicks off the season of giving; asked that everyone think
of and remember those who are alone during this holiday season; reach out to
someone outside of your family and to always be a blessing to others; give the gift
of hope to the hungry, helpless and needy; and to make serving others part of your
life’s mission.
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Councilman Blount invited everyone to come out to the 2nd Seniors Bingo Bash
taking place tomorrow at the Ted Strickland Community Center from 10:00 a.m. –
noon; and noted Susan Crumbley with Connecting Henry sent a reminder that toys
are still being accepted to help those in need this holiday season.

Mayor Pro Tem Gantt thanked everyone for coming out; thanked everyone again
who voted “No” to the proposed city; thanked Main Street for a successful Shop
Small Saturday, noting the City’s support of small businesses and asked that
everyone continue to shop small and support local business referencing the great
event.

Councilman Alexander thanked everyone for tuning in and participating; invited
everyone to the upcoming Stockbridge Unity Town Hall initiative on December 4th,
where there will be a panel discussion from all communities discussing ways to
move the City forward; appreciates small businesses noting Big Box stores bring
foot traffic; wants better quality stores to come to the Stockbridge area; and asked
the Council to be more aggressive with tackling and bringing projects forward;
referenced the City of McDonough’s 80% completion record of SPLOST projects.

Councilwoman Robinson thanked staff for their hard work and thanked Main Street
for a great Shop Small event and is looking forward to the holiday festival;
referenced the Youth Council’s year-end service project for the Henry County Police
and Fire Departments on December 15th from 12-3pm at Clark Park and noted
invitations should be received soon and please rsvp to Shana Thorton by December
7th; noted the upcoming Giveback event in partnership with Rep. Sandra Scott
where toys and toiletries would be distributed is taking place at Floyd Chapel Baptist
Church the morning of December 15th and also thanked Rep. Scott for her
outstanding support against the proposed city; noted the Youth Council
Ambassadors wonderful experience at the National League of Cities Conference in
Los Angeles where they will include details of their experience in their next report;
asked colleagues to be progressive noting the City is on the move; hopes everyone
had a Happy Thanksgiving and looks forward to the City’s upcoming events.

COMMENTS FROM THE MAYOR
Mayor Ford offered an apology to those who may have been offended by his
comments from the previous meeting where he mentioned the Eagle’s Landing area
of the city, noting he and the City takes an interest in all areas of the city and the
entire city as a whole; thanked the Main Street Program noting the Shop Small
Saturday segment was featured on Channel CBS 46 and WSB Channel 2; looks
forward to the upcoming Georgia/Alabama game; asked everyone to keep the faith
and to have a great holiday season and noted while 2019 will be a great year for the
city, he looks forward to celebrating the City’s centennial year in 2020! God Bless.

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UPCOMING MEETINGS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770-389-7900 for updates and detailed information.

• Henry County SPLOST V Meeting, Thursday, November 29, 2018 from 6:30 – 8:30 p.m.
at the Merle Manders Conference Center 111 Davis Rd. Stockbridge, GA

• Council Meeting and Final Adoption of the FY2019 Budget Hearing, Monday, December
10, 2018 at 6:00 p.m. at City Hall in Council Chamber.

• Youth Council Meeting, Wednesday, December 12, 2018 at 5:30 p.m. at City Hall in the
Levi Meeting Room

• Stockbridge Main Street Advisory Board Meeting, Friday, December 14, 2018 at 9:00 a.m.
at City Hall in the Levi Meeting Room

• Downtown Development Authority Meeting, Monday, December 17, 2018 at 6:00 p.m. at
City Hall in the Levi Meeting Room

• Work Session Meeting Tuesday, December 18, 2018 at 6:00 p.m. at City Hall in Council
Chamber

• Youth Council Advisory Committee Meeting, Wednesday, December 19, 2018 at 6:30 p.m.
at City Hall in the Levi Meeting Room

UPCOMING EVENT(S) & ANNOUNCEMENTS

• Senior Bingo Bash – Wednesday, November 28, 2018 from 10:00 a.m. – 12:00 noon at
the Ted Strickland Community Center 130 M L King, Sr. Heritage Trail, Stockbridge, GA
spearheaded by Councilman John Blount

• City of Stockbridge Holiday Festival, Thursday, December 6, 2018 from 5:00 – 9:00 p.m.
at the Merle Manders Conference Center 111 Davis Rd. Stockbridge, GA

• Holiday Giveback Toiletry Drive – Thursday, December 13, 2018 at 7:00 p.m. at the Savoy
Bar & Grill spearheaded by Councilwoman Neat Robinson

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• Holiday Giveback Toy Drive – Friday, December 14, 2018 at 7:30 p.m. at the Ted
Strickland Conference Center spearheaded by Councilwoman Neat Robinson in
partnership with the Dream Achievers Foundation – Stockbridge/Jonesboro Alumni
Chapter of Kappa Alpha Psi Fraternity, Inc.

• Holiday Giveback Distribution - Blankets/Coats/Toiletries/Turkeys and Toys, Saturday,
December 15, 2018 from 10:00 a.m. – 12:00 noon at Floyd Chapel Baptist Church
spearheaded by Councilwoman Neat Robinson in partnership with Representative Sandra
Scott, Dream Achievers Foundation – Stockbridge/Jonesboro Alumni Chapter of Kappa
Alpha Psi Fraternity, Inc. and Georgia Showcase Baseball Team. One Turkey per
household (limited quantities)

• Adopt-A-Family Christmas Toy Giveaway, Saturday, December 22, 2018 from 10:00 a.m.
– 12:00 noon at Red Oak United Methodist Church 3894 Walt Stephens Rd. Stockbridge
spearheaded by Councilman Alexander in partnership with Red Oak United Methodist
Church Vulcan Materials, Eagles Landing Baptist Church, Toys for Tots, Because We
Care Henry – Atlanta South, Smoothie King – Eagles Landing Pkwy.

ONGOING INITIATIVES

• Don’t Trash Stockbridge No Litter Campaign – Ongoing – spearheaded by Councilman
Thomas. Contact: LaQuinda Jackson @ 678-833-3348 for more information.

• Quarterly Town Hall – Ongoing – spearheaded by Councilman Alexander. Next meeting
Tuesday, December 4, 2018 at 7:00 at JW Event Suite 5056 EL Pkwy. Stockbridge, GA

• Keep Stockbridge Beautiful – Ongoing – spearheaded by Councilman Alexander. Contact
LaQuinda Jackson @ 678-833-3348 for more information.

EXECUTIVE SESSION

Councilwoman Robinson motioned to convene Executive Session for Personnel,
Litigation and Real Estate; Councilman Alexander provided the second. The
motion passed 5-0.

Councilwoman Robinson motioned to adjourn Executive Session; Councilman
Alexander provided the second. The motion passed 3 -0.
(Blount and Thomas were not present for the vote).

Councilwoman Robinson motioned to reconvene Work Session meeting;
Councilman Alexander provided the second. The motion passed 3-0. (Blount and
Thomas were not present for the vote).

ADJOURN
Councilwoman Robinson motioned to adjourn the meeting; Councilman Alexander
provided the second. The motion passed 3-0. (Blount and Thomas were not
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present for the vote).

November 27, 2018 4:00 p.m. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
