---
date: 2008-02-11
title: February 11, 2008 Minutes
source: 2008-02/2008-02-11_February 11, 2008_Minutes.pdf
pages: 1
---

February 11, 2008

CITY OF STOCKBRIDGE FEBRUARY 11, 2008
HENRY COUNTY, GEORGIA MINUTES

The Regular Meeting of the Stockbridge City Council was held on February 11, 2008 at 6:00 P. M. Mayor R.
G. Kelley presided. Members of the City Council who were present were HaroldCochran, Fred Evans, W. A.
Gardner, Kathy Gilbert and Shirley Dabney.

Harold Cochran made a motion to convene; Fred Evans seconded, and passed unanimously.

Kathy Gilbert gave the invocation.

Harold Cochran made a motion to approve minutes of January 14, 2008; Fred Evans seconded, and passed
unanimously.

Mayor Kelley welcomed guests recognizing Stockbridge Boy Scout Troop 115.

LAMAR COUNTY SOLID WASTE MANAGEMENT AGREEMENT – Mayor Kelley advised the Council that
this agreement is the amended and restated lease and service agreement between City of Stockbridge and
Lamar County Regional Solid Waste Management Authority for 20 years expiring August 1, 2019.

A.J. Welch explained that the City already has an agreement with the Lamar County Solid Waste
Management Authority. They pay the City a fee in rental for the use of the City’s facility. It has really worked
well for the City since Lamar County took it over. Mr. Welch recommends the City approve the agreement
which is not an intergovernmental agreement which can go more than the one (1) year term.

Harold Cochran made a motion to approve the Lamar County Solid Waste Management Agreement; W. A.
Gardner seconded, and passed unanimously.

Councilwoman Kathy Gilbert asked if this is open for discussion. It appears that the amount that they are
paying the City is $1.00, is that correct? Mr. Welch responded that Lamar County pays by the tonnage and
it varies from month to month. The dumping fees are paid in arrears.
Mayor Kelley stated that this has been a good agreement since there is not a landfill in the County. The City
was hauling to several far away locations but this has worked real well.

RESOLUTION APROVING AGREEMENT WITH GEORGIA DEPARTMENT OF TRANSPORTATION
(PROJECT STP-0002-00-(857) PI 0002 – AND AUTHORIZING MAYOR AND CLERK TO SIGN
DOCUMENTS. Mayor Kelley explained that this is an agreement between City of Stockbridge and the State
DOT LCI Project for Old Atlanta Road and East Atlanta Road Pedestrian Facilities project.

Ted Strickland, City Manager, reminded the Council that this project is the one that came in at $883,000 and
the Council wanted it rebid. It was rebid and came in at $774,000 and the Council discussed having it rebid
again. Mr. Strickland got with Jack Burnside and Mr. Burnside got with ARC and the State DOT and they
have agreed to pay $624,000 and the City pickup $156,000 for a total project of $780,000. This is the project
on East Atlanta Road beginning at Old Conyers Road to Love Street / Old Atlanta Road beginning at Flippen
Road to Highway 138 at the old WalMart store.

Mr. Welch advised the Council that staff has prepared a resolution authorizing the Mayor and Clerk to sign
the documents with the State DOT LCI project and it is his recommendation that it be approved tonight.

Mayor Kelley advised that the State DOT has recommended strongly that the City proceed with this project.
Mr. Strickland pointed out that time is running out on this project because it is scheduled to be completed by
December 9, 2008.

Councilman Fred Evans asked if the infrastructure at the new City Hall should be put underground before
this LCI project is complete. It would be crazy to put all the conduit, landscaping, new streets, etc. in for the
new City Hall and then have to dig it up to put the infrastructure to the west side of East Atlanta Road. Ted
Strickland stated that there is some transite pipe with cement and asbestos that needs to be removed and
replaced with ductile iron to the end of the City’s property line.

Fred Evans made a motion to approve the agreement between the City of Stockbridge and the State DOT
LCI Project STP-0002-00-(857 PI-0002857) and authorize the Mayor and Clerk to sign all documents
necessary to effectuate this resolution; Harold Cochran seconded, and passed unanimously.

OLD DOWNTOWN STREETSCAPE RESOLUTION – A. J. Welch advised the Council that this resolution
will authorize the Mayor and Council to approve the Georgia Department of Transportation Proposal of
Services Agreement for the Old Downtown Streetscape project and authorize the Mayor and Clerk to sign
necessary documents.

Ted Strickland pointed out that this project is located on Berry Street in the old part of downtown. The
$800,000 matching grant and the City’s portion will be $200,000 making it a $1,000,000 project. Also included
in the project is the fee for JackBurnside for consulting fees.

Councilwoman Kathy Gilbert asked exactly what is proposed as far as the streetscaping. Mr.Strickland
responded that we don’t have any plans at this time.

Harold Cochran made a motion to adopt resolution and authorize Mayor Kelley and Clerk to sign necessary
documents; Fred Evans seconded, and passed unanimously.

STOCKBRIDGE BYPASS – TRAFFIC STUDY – Mr. Welch gave an update on the Stockbridge Bypass. He
stated that he sent the Mayor and Council a letter with a copy of the report. The Environmental Screening
Memorandum has been completed and is currently being reviewed for findings and recommendations. The
Traffic Study has been completed and submitted to the City. The Concept Layout for the intersection of Rock
Quarry Road, Highway 138, Old Conyers Road, Valley Hill Road and East Atlanta Road are all in the design
stage. They are trying to minimize the size of the rights-of-way to minimize the environmental impact. We
hope to have the preliminary reports ready for the Council for the flood plain and flood right-of-way that will
be needed for Brushy Creek at the next meeting. They are moving right along with this project.

Mayor Kelley stated that Mr. Welch is only giving an update on this project and no action is needed by the
Council at this time.

Councilwoman Kathy Gilbert asked if this project is in the design stage now is there any rights-of-way
acquisition to be done or is that not yet been started. Mr. Welch responded that the engineers have to lay it
out first and once they lay it out then they will make a determination by survey as to what they are going to
acquire. Ms. Gilbert asked if there is any sort of time frame. Mr. Welch responded that the City has a written
contract with Wolverton & Associates, Inc. that provides that they will complete all of this by a certain date
but he does not remember that date right off hand. We are getting the basic information that is required by
State DOT and we will combine this with our SPLOST efforts and then go to the State DOT to see what
contributions they are going to make toward the project. Then the Council will have to decide whether to
spend the money to put it in.
EARL M. LYONS – 114 BEACON STREET – Would like to meet with the Council to talk about the water
rules. Mr. Lyons failed to appear.

Harold Cochran made a motion to remove from agenda; Kathy Gilbert seconded, and passed unanimously.

SOPHIA UGOCHUKWU, 1500 BUCKINGHAM PLACE, STOCKBRIDGE, GA. - requested a home
occupation license to operate a Family Day Care Home at her residence. Mr. Welch advised that the City
Ordinance does not authorize issuance of that and recommends denial.

Fred Evans made a motion to deny a home occupation license for a Family Day Care; Harold Cochran
seconded, and passed unanimously.

RAYMOND PITTS GOODRUM, RG CONSTRUCTION & SAFETY TRAINING, 524 SERENE WATERS
TRAIL, STOCKBRIDGE, GA. – Mayor Kelley noted that Mr. Goodrum has requested a home occupation
license to operate a training safety and roofing construction business and to conduct inspections and
implement safety programs. Mr. Welch advised that this type of business is not authorized under the
ordinance to operate as a home occupation and recommends denial.

Fred Evans made a motion to deny home occupation license; W. A. Gardner seconded, and passed
unanimously.

BIDS

GROUNDWATER P.S. GENERATOR

Stevenson and Palmer Engineering, Inc. and A. J. Welch have reviewed the bids for the installation of the
Groundwater P.S. Generator for Council review and discussion. Ted Strickland informed the Council that
this is another rebid of this project and the company that submitted the low bid of $69,933.00 did not meet
the requirements; so, it was rebid and Regan Equipment did not respond to the rebid. The next low bidder
is Ronny D. Jones Enterprises, Inc. in the amount of $73,477.00 and other bids are listed according to base
bid that meets the specifications.
NAME BASE BID REMARKS

Regan Equipment Company, Inc. ......................... $69,933.00 .............................. Non-Responsive

Ronny D. Jones Enterprises, Inc. ......................... $73,477.00

Willow Construction, Inc. ...................................... $73,900.00

Donaldson Electric Company, Inc. ........................ $77,595.00

Strack, Inc............................................................. $83,000.00

Ranger Mechanical, Inc. ....................................... $85,000.00

Data Power Source............................................... $87,500.00

JHC Corporation ................................................... No Bid ..................................... No bid returned

Councilwoman Gilbert asked if the Council has had any experience with Jones Enterprises and TedStrickland
responded that he is not sure whether we have or not but they meet the specifications.

Stevenson & Palmer Engineering has investigated all the bids to make sure they are in line. Mr. Welch
advised that the City has a qualification statement that they have to complete that the engineers verify.
Councilwoman Gilbert made a motion to accept the bid from Ronny D. Jones Enterprises for $73,477.00 for
a Groundwater P. S. Generator; Fred Evans seconded, and passed unanimously.

ONLINE PARK RESERVATIONS – Mayor Kelley advised that the City now has the means for citizens to
make park reservations online with a credit card. Walk-ins may pay with cash, check or credit card. Currently,
City residents are charged $10.00, and non-residents are charged $25.00 per section or pavilion. Children
and Church groups have been free in the past.

The staff recommends a flat rate of $25.00 for each small pavilion and $25.00 for each section of the large
pavilion for all groups. Mayor Kelley noted that this increase is needed to defray escalating costs to maintain
the parks and pavilions.

Harold Cochran made a motion to raise the rental fees to a $25.00 flat rate; Fred Evans seconded, and
passed unanimously.

SHANICE M. JONES, 15 COUNTRY ROADS COURT, advised the Council that she is a senior Girl Scout
in Troop 28. She stated that she is working on her Gold Award project, the highest award in girl scouting.
Her project is entitled “Global Warming, We Can Stop It”. Ms. Jones presented her report on Global Warming.

Councilwoman Gilbert asked Ms. Jones if she has addressed the Henry County Board of Commissioners or
is she planning to. Ms. Jones responded that she has not but she is planning to. Mayor Kelley also stated
that she should talk to the County. Ted Strickland stated that the City has looked at recycling on several
occasions and the last time he looked at it he found out if the City picks up different colored glass, people put
them in the wrong bin and the recycling company will not take it unless the City separates the glass by color.
Currently, the City picks up metal every Friday. The City does not pick up refrigerators, freezers or air
conditioning units because of the Freon. The City runs the chipper on Wednesday and other small things to
help preserve the environment. We have looked into having a recycling center but this is a large expense
because you have to have employees to manage it. If it’s not managed properly you create a problem with
people throwing all types of garbage and trash and creating an illegal dump.

Ted Strickland stated that global warming is a natural phenomenon. We are somewhere between the
eighteenth and twenty thousandth year of a mini-ice age. A major ice age comes along every ninety thousand
years. The latest was from 1850 to 1950 was abnormal weather and the weather we are having now is
basically normal. Sure, the fuel emissions are part of the problem but we are going to have global warming
whether we like it or not. We are going to have another ice age whether we like it or not. Scientist say we
will have sleet and ice in Miami, Florida during this period and the people in the northern part of the United
States will move to the southern part of the country. Washington, D. C., New York, Florida and part of Georgia
will see a lot of things change in the next two thousand years. Global warming is a problem that we will have
to address but it’s not something that is totally created by man alone. We have had them before and they
will come back again.

Council thanked Ms. Jones for her report and wished her well on receiving the Golden Award for her project
on Global Warming.

Harold Cochran made a motion to adjourn; Fred Evans seconded, and passed unanimously. Meeting
adjourned at 6:25.

Respectfully submitted,

Merle Manders, CMC R. G. Kelley
City Clerk Mayor
