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date: 
title: 2018 07 09 2018 Minutes
source: 2018/2018_07_09_2018_Minutes.pdf
pages: 1
---

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Stockbridge
Mission: To provide visionary leadership and superior municipal services that enhance
the quality of life for citizens while creating a welcoming business atmosphere focused
on sustainability and expansion of tourism and cultural events.

SUMMARY MINUTES
COUNCIL MEETING
MONDAY, JULY 9, 2018 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Randy Knighton, City Manager
Councilman Elton Alexander Camilla Moore, Asst. City Manager
Councilman John Blount Vanessa Holiday, City Clerk
Mayor Pro Tem LaKeisha Gantt Randi Rainey, Deputy City Clerk
Councilwoman Neat Robinson Michael Williams, City Attorney
Councilman Alphonso Thomas
The meeting was called to order by Mayor Ford.

Invocation by Councilwoman Robinson.

Pledge of Allegiance was recited in unison.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All
members of Council were present except for Councilwoman Gantt.

Councilman Blount motioned to adopt the Agenda as printed; second by Councilman
Thomas. The motion passed 4-0.

Councilwoman Robinson motioned to approve the Minutes of the following meetings:
5/22//2018 & 6/11/2018; second by Councilman Alexander. The motion passed 4-0.

PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the
beginning of the meeting. You must sign your name, address, and phone number. You will be
able to address the Mayor and Council for three (3) minutes. Speakers must respect all
members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will
not be tolerated while meetings are in session None.

July 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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NEW BUSINESS:
1. Council Consideration to award bid to W.A.Y. Construction for Ground Floor
Municipal Court renovations in the amount of $ 47,735.00
Presented by: Donald Riley, Procurement Specialist
Mr. Riley sought approval to award a bid to W.A.Y. Construction for Ground
Floor Municipal Court renovations in the amount of $ 47,735.00 with a time
frame of 30 days to complete. Mr. Riley and Mr. Aaron, Public Works
Director noted the water intrusion has been repaired in both City Hall and
Municipal Court and is under warranty.

Councilman Blount motioned to approve the bid to W.A.Y. Construction for
Ground Floor Municipal Court renovations in the amount of $ 47,735.00;
second by Councilman Thomas. The motion passed 4-0.

2. Council Consideration to award bid to W.A.Y. Construction for First Floor
Municipal Court renovations in the amount not to exceed $15,500.00
Presented by: Donald Riley, Procurement Specialist
Mr. Riley sought approval to award a bid to W.A.Y Construction for First
Floor Municipal Court renovations in the amount not to exceed $15,500.00.
Councilman Alexander inquired as to why there was remodeling for the first
floor. Camilla Moore, Asst. City Manager/Community Development Director
stated the Building and Permitting Dept. will need a permanent place with
more functional space.

Councilwoman Robinson motioned to approve the bid to W.A.Y.
Construction for First Floor Municipal Court renovations in the amount not to
exceed $15,500.00; second by Councilman Alexander. The motion passed
4-0.

3. Council Consideration to award bid to Addison Smith Mechanical for HVAC
Improvements for City Hall, Conference Center and Municipal Court
buildings:
1. City Hall Building Improvements: $327,000.00
2. Conference Center Building Improvements: $321,000.00
3. Municipal Court Building Improvements: $161,000.00
4. Supplemental Work Allowances: $56,481.25 (contingency)
Presented by: Decius Aaron, Public Works Director
Mr. Aaron noted staff was tasked with making repairs to the HVAC system at
City Hall last year noting the City has spent over $100,000 since 2013
making repairs to the air conditioner; and the Municipal Court building
dealing with humidity located in the basement. Mr. Aaron noted the new
system that will go to the Municipal Court will have a built in de-humidifier to
control the humidity, whereas the Municipal Court building is currently using
portable humidifiers that are emptied twice a day. Mr. Aaron added the
supplemental work is on a contingency basis and if approved in part or in
July 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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whole, funds will come out of the reserve fund balance. Councilman
Alexander inquired about the warranty time frame. Mr. Riley stated the
HVAC system has a 10-year parts and warranty, with a 3-year labor
agreement, with the option of remoting in off site. Mr. Knighton stated that if
it is Council’s desire to move forward with the projects, his recommendation
would be to prioritize the Municipal Court building first to make sure the
HVAC system has pulled out all the moisture from the de-humidifier.

Councilman Blount motioned to approve the bid to Addison Smith
Mechanical for HVAC Improvements for City Hall, Conference Center and
Municipal Court buildings as presented to Council; second by Councilwoman
Robinson provided the second. The motion passed 4-0.

COMMENTS FROM THE CITY MANAGER
Mr. Knighton referenced the upcoming Town Hall meetings regarding De-
Annexation within various subdivisions and to let the citizens know the City is
available to come to their neighborhoods to education and inform on the De-
Annexation and engage citizens where they are.

COMMENTS FROM THE CITY CLERK
Mrs. Holiday referenced the Henry County Early Voting Run-Off Location @ 40
Atlanta St. McDonough, and voting on election day, July 24th at your regular
precinct.

COMMENTS FROM THE CITY COUNCIL
Councilman Thomas thanked everyone on behalf of the Council for their support
and expressed appreciation for those in support of the City; noted the Council is
dedicated moving the City forward and is dedicated to providing professional
services for its citizens; and invited everyone to join him along with the Stockbridge
Association of Business, Boy Scout Troop #255 and hopefully the City of
Stockbridge Youth Council for the “Don’t Trash Stockbridge” initiative on Saturday,
August 4th at City Hall in their continuing effort to eliminate litter in the City.

Councilman Blount thanked everyone for viewing and coming out and to continue
to join the City’s efforts to inform and educate regarding de-annexation/annexation
crisis that the City is dealing with; and invited everyone to attend the Back -To-
School Kickoff initiative taking place on Saturday, July 28th from 10am -1pm at the
Merle Manders Conference Center where bookbags will be filled and distributed to
High School, Middle School and Elementary school students along with Teacher
supplies, and the event will include a Health Fair and is looking forward to a festive
event.

Councilman Alexander thanked everyone for attending and tuning in and
participating; wants everyone to know the City is working hard every single day for
improvements in the community; asked residents to keep the phone calls, emails
July 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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and inquiries coming in as he and the Council values the feedback as they
continue to have their ear on the ground to continue to be informed and
understand and address the issues and concerns; stated we are all one City and
hope to remain as such; and noted the City wants to aspire to the City’s mission
statement where we strive to be the most progressive city in the Metro area.

Councilwoman Robinson thanked citizens and staff for their continued support of
the City and the continued education at the town halls throughout the city and
asked everyone to spread the word; referenced the upcoming Youth Council
Beautification Day at City Hall and Cochran Library planting flowers within their
own community; noted the upcoming Food Truck Tuesday event featuring the
Youth Council; and stated the Youth Council would be participating in the August
4th Don’t Trash Stockbridge event; and asked that everyone support these young
ambassadors and they continue to support efforts throughout the Stockbridge
community as they are here to serve.

Mayor Pro Tem Gantt joined the meeting without comment.

COMMENTS FROM THE MAYOR
Mayor Ford hoped everyone had a Happy Fourth of July with their friends and
family; reminded everyone to vote, as it is very important and your constitutional
right; and to keep the faith as we will keep the city whole, and that we will not split
and will instead grow as we are on the right side of this issue.

UPCOMING MEETINGS
Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are
subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook
page or contact City Hall offices at 770-389-7900 for updates and detailed information.

• Youth Council Meeting, Wednesday, July 11, 2018 at 5:30 p.m. at City Hall in the
Levi Meeting Room

• Main Street Advisory Board Meeting, Friday July 13, 2018 at 9:00 a.m. at City Hall
in the Levi Meeting Room (cancelled)

• Downtown Development Authority Meeting, Monday July 16, 2018 at 6:00 p.m. at
City Hall in the Levi Meeting Room (cancelled)

• Education/Information Town Hall – Monday, July 16, 2018 at 7:00 p.m. at Winslow
Subdivision Club House – McDonough, GA

• Round Table Meeting with Homeowners Associations regarding Ordinance
Revision for On-Street Parking in subdivisions - Tuesday, July 17, 2018 at 7:00
p.m. at the Ted Strickland Community Center 130 MLK Heritage Trail,
Stockbridge, GA 30281

July 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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• Youth Council Advisory Committee Meeting, Wednesday, July 18, 2018 at 6:30
p.m. at City Hall in the Levi Meeting Room

• Planning Commission Meeting, Thursday, July 19, 2018 at 6:00 p.m. at City Hall in
the Council Chamber

• Special Called Meeting – Pre-Planning of Joint Meeting, Friday July 20, 2018 from
5-7 p.m. at City Hall in the Levi Meeting Room

• City Joint Meeting, Saturday, July 21, 2018 from 8:00 a.m. to 3:00 p.m. at the
Merle Manders Conference Center – Meeting Room 1, 2 and 3

• Education/Information Town Hall – Monday, July 23, 2018 at 9:00 a.m. at the
Merle Manders Conference Center – Stockbridge, GA. (specifically for business
owners/operators).

• Council Work Session Meeting, Tuesday, July 24, 2018 at 4:00 p.m. at City Hall in
the Levi Meeting Room

• Stockbridge Association of Businesses Meeting, Thursday, July 26, 2018 at 8:00
a.m. at the Ted Strickland Community Center 130 M L King, Sr. Heritage Trail

• Education/Information Town Hall – Thursday, July 26, 2018 at 7:00 p.m. at Fallings
Waters Subdivision – Stockbridge, GA

UPCOMING EVENT(S) & ANNOUNCEMENTS
• Don’t Trash Stockbridge No Litter Campaign – Ongoing – spearheaded by
Councilman Thomas. Contact: LaQuinda Jackson @ 678-833-3348 for
more information

• Food Truck Tuesday May 1st thru July 31st at Clark Community Park and
will run through from 5:30 – 9:00 p.m.

• Youth Council Beautification Day, Thursday, July 12, 2018 at 8:30 a.m. at
City Hall

• Main Street FREE Movie – Saturday, July 14, 2018 at 8:00 p.m. on the City
Hall Lawn (Featured movie – Coco)

• Sounds of Summer FREE Concert Series - Saturday, July 21, 2018 from 6 –
9:30 p.m. on the City Hall lawn

• Back to School Kick-Off – Saturday, July 28, 2018 from 10 a.m. – 1:00 p.m. at the
Merle Manders Conference Center – spearheaded by Councilman Blount

July 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
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Councilwoman Robinson motioned to convene Executive Session for Personnel,
Litigation and Real Estate; second by Councilman Alexander. The motion passed 5-0.

Councilman Blount motioned to adjourn Executive Session; second by Councilman
Alexander. The motion passed 3-0 (Councilman Thomas and Mayor Pro Tem Gantt were
not present for the vote).

Councilman Alexander motioned to reconvene meeting; second by Councilman Blount.
The motion passed 5-0.

ADJOURN
Councilwoman Robinson motioned to the meeting; second by Councilman Blount. The
motion passed 5-0.

Respectfully submitted by:

Vanessa Holiday, City Clerk CMC Anthony S. Ford, Mayor

July 9, 2018 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900
