---
date: 2023-02-21
title: Youth Council Advisory Committee Agenda Packet
source: 2023-02/2023-02-21_Youth Council Advisory Committee_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Youth Council Advisory
YOUTH COUNCIL Committee Meeting
ADVISORY COMMITTEE Agenda
Renee Gourdine, Chair
February 21, 2023 6:30 PM
Toni Williams, Vice-Chair
Joc’Quelyn Carter, Treasurer
Bonita Adams, Secretary
Derius Peurifoy, Parliamentarian

MEMBERS-AT-LARGE
Jodie Alexander
Arvia Hall
Ericka Harvey
Ayesha Watson
Sharika Zellars

STAFF LIAISON STOCKBRIDGE CITY HALL
Randi Rainey
4640 NORTH HENRY BLVD.

STOCKBRIDGE, GA 30281

Website: www.cityofstockbridge.com

Phone: 770-389-7900

Fax: 770-389-7912
AGENDA
YOUTH COUNCIL ADVISORY COMMITTEE MEETING
CITY OF STOCKBRIDGE
TUESDAY, FEBRUARY 21, 2023 6:30 PM

I. Call to Order
1. Invocation Followed by Pledge
2. Roll Call
3. Approve Agenda
II. Public Comments
III. Old Business
4. Calendar/Event Update
5. SYC Retreat Update
6. Polo Embroidery
7. Kit Donations
8. By-Laws/Code of Conduct Revision
IV. New Business
9. Approve 12/20/2022, 1/9/2023 (SCM) and 1/17/2023 Minutes
10. Calendar- Women's History Month
11. Area Beautification
12. Status of Excellence- Adopt-A-Highway
13. SYC Leadership Positions
14. SYC Recruitment
15. SYC/AC Participation
16. Role Update/Meeting Expectations
V. Executive Session (if needed)
VI. Adjourn
STOCKBRIDGE YOUTH COUNCIL ADVISORY BOARD MEETING

Meeting Minutes – Tuesday, December 20, 2022

Call to Order

The December meeting was called to order at 6:43pm by Vice Chairwoman Shameka Jones.

Roll Call

Voting Members in attendance Guests in attendance Members not in attendance

Members in attendance Guest Members not in attendance
Shameka Jones Bonita Adams (via phone)
Derius Peurifoy Aaniyah Kendrick
Jodie Alexander Joc’Quelyn Carter
Sharika Zellers Arvia Hall
Tonya Williams
Renee Gourdine
Renee Gourdine

Ericka Harvey (via call)

Invocation: Derius Peurifoy

Pledge of Allegiance: All in attendance

Roll Call: Madam Secretary Williams (Quorum established)

Opening remarks:

Vice Chairwoman Jones opened the meeting with remarks informing attendees that this would be her
final meeting. She stated that she was resigning from the Advisory Committee but would be around to
help and support when her scheduled allowed.

Ms. Zellers motioned to accept the agenda with the addition of item #5 Georgia Cities Update and
amend the agenda to reflect the changes. The motioned was 2nd by and moved. In favor- 8; opposed -0
and abstained -0.

Chairwoman Harvey joined the meeting at 6:56pm via phone.

Agenda item 1. – End of the Year Banquet

Mrs. Zeller's commented that overall, the program went well. The areas that need attention/discussion
is planning and availability of Advisory staff. We must consider jobs/students relative to school
schedules. The feedback from participating businesses was very positive and appreciative. Ideas
included encouragement of more youth lead and Advisory support. Chairwoman Harvey suggested that
STOCKBRIDGE YOUTH COUNCIL ADVISORY BOARD MEETING

YC provides quarterly reports in preparation of the end of year banquet. Also, the recommendation that
we build relationships with cluster schools and invite those Guidance Counselors as well.

The Retreat for new members of SYC discussion will be tabled until next meeting.

Motion for interviews for new applicants to be held on January 6th from 6-8pm at City Hall was made by
Jodie and 2nd by Toni Williams. All in favor – 8; opposed – 0, abstained – 0. Motion carried.

Motion was made by Toni Williams to accept applicants and proceed with interviews. Motions 2nd by
Darius; All in favor – 8, opposed- 0, abstained -0. Motion carried.

Zellers reported that SYC wants to change their iniaitive to “Teen Violence at their last meeting.

Chairwoman Harvey recommended the following 2023 nominations:

Toni Williams – Vice Chairwoman (accepted), Renee Gourdine Chairwoman (accepted), Arvia – Secretary
(declined), Ms. Carter – bookkeeper(accepted), Ms. Zellers – Student Liaison(accepted), Secretary –
Jodie(accepted) and Darius – Parliamentary (accepted)

Congratulations to the 2023 SYAC Officers

Agenda item – Georgia Cities

Chairwoman Harvey announced that per Randi all students and chaperones have been registered for the
Conference. We are currently working on an agenda for afterhours activities. As of this meeting rental
cars will have a major impact on the budget. We are looking to check the availability for Government
vehicles instead of the rentals. Toni Williams motioned to accept the budget of $6500 or less. The
motion was 2nd by Zellers and agreed that if the budget exceeds $6500 a special meeting must be held.
All in favor-8, opposed-0 and abstained-0.

Motion to end meeting at 8:53pm on 12/20/22 by Renee and 2nd by Zellers. All in favor-7, opposed -0,
abstained -0.
Youth Council Advisory Committee Meeting Minutes January 9, 2023

Call to Order
On January 9,2022 the SYCAC meeting was called to order at 6:11pm.

Roll Call
Voting Members in attendance Guests in attendance Members not in attendance
Ericka Harvey Aisha Watson - new member Derius Peurifoy
Sharika Zellars
Jodie Alexander
Bonita Adams
Toni Williams
Alfreda Renee Gourdine
Arvia Hall
Jocelyn Carter

Discussion
Opening remarks: Chairwoman Gourdine opened the meeting. No opening remarks.

Motion to adopt meeting agenda 1st Zellars, 2nd Hall . In Favor: Harvey, Zellars, Alexander, Adams,
Williams, Gourdine, Hall, Carter. None opposed. Motion carried.

New Business

Embrodiery Expense- Wanda Bruise (20 polos) to not exceed a total of $300 (we tabled this discussion)

Retreat Comittee (S. Zellers - chair and T. Williams - co-chair)
Carter- email project plan and proposed date (Feb 24th) Venue: Merle Manders (bottom floor)
Motion 1st Adams 2nd Carter In Favor: Harvey, Zellars, Alexander, Adams, Williams, Gourdine, Hall,
Carter. None opposed. Motion carried. none abstained

Executive Session: Began at 7:16pm 1st Willaims, 2nd Harvey . In Favor: Harvey, Zellars, Alexander, Adams,
Williams, Gourdine, Hall, Carter. None opposed. Motion carried.

SYC interviews-
Students - Reina Wright, Zoe Benson, Jenna Jones, Leighton Vaughn , Taylor Raines. Leighton, Reina and
Taylor had all paperwork in and were approved. Zoey and Jenna had incomplete applications and will be
informed that there deadline to get in the full application is Friday, January 13, 2023. We will inform all
students if they were accepted or not into the SYC program on January 17, 2023.

Executive Session ended at 7:34pm 1st Zellars, 2nd Harvey In Favor: Harvey, Zellars, Alexander, Adams,
Williams, Gourdine, Hall, Carter. None opposed. Motion carried.
Adjournment
The meeting was adjourned at 7:39pm 1st Adams, 2nd Harvey . In Favor: Harvey, Zellars, Alexander,
Adams, Williams, Gourdine, Hall, Carter. None opposed. Motion carried.

Next SYCAC meeting is scheduled for January 17, 2023 at 6:30pm.
Youth Council Advisory Committee Meeting Minutes January 17,2023

Call to Order
On January 17,20223 the meeting was called to order at 6:45pm.

Roll Call
Voting Members in attendance Guests in attendance Members not in attendance
Alfreda Renee Gourdine Mikyla McCowan Bonita Adams
Jodie Alexander Macy Ellen Thompson Grimes Ayesha Watson
Derius Peurifoy Trey Hall
Jocelyn Carter
Sharika Zellars
Ericka Harvey
Arvia Hall
Toni Williams (via phone)

Discussion
Opening remarks: Chairwoman Alfreda Gourdine opened the meeting. No opening remarks.

Motion to adopt meeting agenda as written. 1st Carter, 2nd Zellars.
In Favor: Carter, Peurifoy, Alexander, Harvey, Zellars, Hall, Williams. None opposed. Motion carried.

Old Business

SYC Application Interviews:

Motion to go into Executive Session 1st Harvey 2nd Carter

In Favor: Carter, Peurifoy, Alexander, Harvey, Zellars, Hall, Williams. None opposed. Motion carried.

In executive session the 2 remaining SYC applicants (Z. Benson and J. Jones) were discussed.
Chairwomen Gourdine reported that all items from J. Jones were received. The last recommendation
letter for Z.Benson was received today 1/17/2023. The deadline to have the items turned in was Friday
1/13/2023. The Board suggested possibly approving Z.B. for membership due to her reaching out to
SYAC Vice Chair Toni Williams on Friday to advise that she was having difficulty obtaining her final letter
due to school being closed because of a storm. It was not a requirement to get the recommendation
letter from the school but, it seems that ZB was under the impression that it had to come from the
school.

Motion to exit Executive Session at 7:17pm 1st Zellars 2nd Harvey
In Favor: Carter, Peurifoy, Alexander, Harvey, Zellars, Hall, Williams. None opposed. Motion carried.

Motion to accept J. Jones into the SYC 1st Peurifoy 2nd Zellars
In Favor: Carter, Peurifoy, Alexander, Harvey, Zellars, Hall, Williams. None opposed. Motion carried.
Motion to accept Z. Benson into SYC 1st Harvey 2nd Peurifoy
In Favor: Peurifoy, Alexander, Harvey, Hall, Williams. None opposed. Abstain: Zellars and Carter. Motion
carried.

Ga Cities Update:
SYCAC Member AT Large Erica Harvey provided the following updates:
-SYC Liaison Randi Rainey has printed out all registration confirmations
-City vehicles will be used for this activity instead of renting a van.
-City vehicles should be full with gas, so there should be no gas expense.
-Bowlero activity has been paid for in advance.
- Meal per diems have been covered.

Randi should provide receipts for all items that were paid for to the SYCAC Bookkeeper JocQuelyn Carter
for record keeping. Chairwoman Gourdine will follow-up with Randi to make sure those receipts are sent
over.

SYCAC Chaperones are Erica Harvey, Arvia Hall, and Toni Williams. GA Cities is Saturday 1/21/2023 -
Monday 1/23/2023.

Polo Embroidery:
Upon check of the inventory, it was found that we have polos for the new incoming SYC students. No
additional polos are needed at this time. This item will be tabled until polos are needed. SYCAC will
obtain quotes from vendors with exact pricing for future consideration.

Bylaw Revision:
In the November 2022 meeting the SYCAC voted to amend the bylaws to absorb
(take over) some of the duties outlined in the roles and responsibilities of the SYC Liaison.
There was discussion as to if this was possible due to these roles and responsibilities being given by the
city.

Motion to Amend the vote in the November 2022 minutes and leave the rights and responsibilities for
the SYC Liaison as outlined by the city with no bylaw changes. 1st Carter 2nd Alexander
In Favor: Carter, Peurifoy, Alexander, Harvey, Zellars, Hall, Williams. None opposed. Motion carried.

Bylaw revisions will also be discussed in a breakout session at the upcoming SYC Retreat in February
2023.

2023 Strategy Planning:
Strategy planning for executing the calendar will be discussed at the SYC retreat.

Items in the Homeless kits will be dispersed to needy families in Griffin and neighboring counties that
suffered severe damage and loss from tornados in the area. SYC students present at this meeting
expressed thinking this was a good idea. SYC student Liaison Zellars will find a resource to partner with
and donate the items to this upcoming week. SYC Student Liaison Zellars will also coordinate with the
students for packing and delivering the items for donation.

Chairwoman Gourdine shared information about a possible volunteer opportunity for students with
Councilman Alphonso Thomas on 2/25/2023 for a Black History Event. Chairwoman Gourdine will
follow-up and get more information on what is needed from the SYC for further discussion and
consideration.

Beautification this month was cancelled due to the weather. However, student participation was
expected to be low due to several students reporting unavailability prior to the cancellation.
Chairwoman Gourdine went out and cleaned the road on 1/14/2023 to ensure that the SYC
responsibility was taken care of, However moving forward beautification is mandatory for all students.

Motion to dissolve the beautification teams and make all beautification mandatory for the students. 1st
Zellars 2nd Hall

In Favor: Peurifoy, Alexander, Zellars, Hall, Williams. Opposed: Harvey. Carter was not present for this
vote. Motion carried.

New Business

Retreat Committee Update:
Retreat Committee Chair Zellars provided the following update:
- The date and request for approval for usage of the Merle Manders for the retreat has been sent
to Mayor and Council via SYC Liaison Rainey.
- Students would like to do an escape room for team building. Options are being researched.
- Proposed dates for the retreat 1st choice Friday 2/24/2023 2nd choice Saturday 3/4/2023.
- Currently working on agenda and flow of the retreat, supplies needs, etc.

Motion to approve Retreat budget of $2500 1st Harvey 2nd Zellars
In Favor: Peurifoy, Alexander, Harvey, Zellars, Hall, Williams. None opposed. Carter was not present for
this vote. Motion carried.

Upcoming Meetings/Events
Beautification 2/11/2023
SYC Meeting 2/13/2023
SYCAC Meeting 2/21/2023

Adjournment

The meeting was adjourned at 9:03pm. Motion to adjourn meeting 1st Harvey, 2nd Zellars.

In Favor: Peurifoy, Alexander, Harvey, Zellars, Hall, Williams. None opposed. Carter was not present for
this vote. Motion carried.
