---
date: 2022-01-25
title: Work Session Meeting Agenda Packet
source: 2022-01/2022-01-25_Work Session Meeting_Agenda Packet.pdf
pages: 1
---

STOCKBRIDGE Council Meeting
CITY COUNCIL Agenda
Mayor
January 25, 2022 6:00 PM
Anthony Ford
Mayor Pro Tem Alphonso Thomas
Councilman Elton Alexander
Councilwoman Yolanda Barber
Councilman John Blount
Councilwoman LaKeisha Gantt

CITY MANAGER
Frederick Gardiner

CITY CLERK
Vanessa Holiday
Stockbridge City Hall
CITY TREASURER 4640 N. Henry Blvd.
John Wiggins
Stockbridge, GA 30281

Website: www.cityofstockbridge.com
CITY ATTORNEY
Quinton G. Washington Phone: 770-389-7900
Jeremy T. Berry Fax: 770-389-7912
AGENDA
COUNCIL MEETING
CITY OF STOCKBRIDGE
TUESDAY, JANUARY 25, 2022 6:00 PM

Mayor & City Council Administration
Mayor Anthony S. Ford Frederick Gardiner, City Manager
Mayor Pro Tem Alphonso Thomas Vanessa Holiday, City Clerk
Councilman Elton Alexander John Wiggins, City Treasurer
Councilwoman Yolanda Barber Quinton G. Washington, City Attorney
Councilman John Blount Jeremy T. Berry, City Attorney
Councilwoman LaKeisha Gantt

ZOOM LOGIN INFORMATION - https://us02web.zoom.us/j/83979628788

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION OF THE AGENDA

ADOPTION OF THE MINUTES
1 Draft Minutes SCM 12/9/2021
2 Draft Council Meeting Minutes 12/13/2021
3 Draft SCM Minutes 12/15/2021
4 Draft Work Session Minutes 12/21/2021

PUBLIC COMMENTS - All public comments must be submitted to the Clerk no
later than one hour prior to the meeting. The Public Comment Form can be found
on the City’s webpage on the City Clerk’s page at:
https://stockbridge.seamlessdocs.com/f/20pkdz4mo7xb and the form must
include your name, phone, and email contact information. Comments are limited
to (3) three minutes and will be read by the Clerk during the meeting, respecting
Page | 3

all members of the elected body, officials, and staff. Comments including
defamation, unruliness and/or swearing will not be accepted

OLD BUSINESS
5 Council Consideration to appoint members to the Downtown Development
Authority Board
6 Council Consideration to appoint the Council Liaison to the Downtown
Development Authority
7 Council consideration to temporarily waive spending authority limits to authorize the
City Manager to approve police department start-up purchases not to exceed a
designated amount and/or specified costs for preapproved categories.

- Presented by: Frank Trammer
8 Council Consideration to approve the Residential Code Enforcement Fee
Schedule - Presented by: Brecca Johnson

NEW BUSINESS
9 Council consideration to approve Change Order #27 for work conducted by H.J.
Russell & Company in the amount of $38,268.33 for the purchase and
installation of Stage Perforated Soffit Panels (Acoustical) at the
Amphitheater. This change order was recommended as a mandatory design
change by the architect, TSW. The acoustical panels were installed in August
2021. - Presented by: Brecca Johnson
10 Council Consideration to extend Moratoriums pertaining to Resolution R21-
1259 relating to building residential rental properties and R21-1286 relating to
Hookah Bars and/or lounges and Cigar Bars and/or lounges; R21-1360
Moratorium Extension
11 Council consideration to approve Task Order No. 33.2 with Carter & Sloope -
GIS Mapping Program for Stormwater in the amount of $134,570.00. The
funding source is from the American Rescue Plan Act (ARPA). - Presented by:
Decius Aaron
12 Council consideration to approve Stockbridge Youth Council's request to adopt
Tye Street from North Henry Blvd. to Red Oak Road. - Presented by: Decius
Aaron
13 Council consideration to accept the FY17, FY18, FY19 and FY20 CDBG Sub-
receipient Agreement for the City of Stockbridge in the amount of $305,725.00
from the Henry County Community Development for the Smith-Barnes Sewer
Basin Rehabilitation Phase II Project. - Presented by: Decius Aaron
14 Council consideration to approve to award a fixed contract to the lowest
responsive, responsible bidder, RDJE, Inc., Invitation to Bid (ITM) Number
2021-0012, for the City of Stockbridge Smith Barnes Sewer Basin
Rehabilitation Phase II, in the amount of $1,204,505.00. $898,780.00 from

January 25, 2022 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
Page | 4

ARPA Funds and $305,725.00 from CDBG Funds. - Presented by: Decius
Aaron
15 Council consideration to approve the purchase of 55 pistols for the City of Stockbridge
Police Department. Funding source– ARPA.

- Presented by: Frank Trammer
16 Council consideration to approve the purchase of 40 patrol rifles for the City of
Stockbridge Police Department from Ed’s Public Safety Supply. Funding source– ARPA.

- Presented by: Frank Trammer
17 Council Consideration to appoint members to the Stockbridge Ethics Board -
Presented by: Quinton Washington

MAYOR'S COMMENTS (Mayor Anthony Ford)

ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS - UPCOMING
MEETINGS & ANNOUNCEMENTS: Meeting will be held via Zoom until further
notice. Meeting dates and times are subject to change. Please visit the city’s
website www.cityofstockbridge.com for the meeting invitation link, Facebook
page or contact City Hall offices at 770-389-7900 for updates.  Youth Council
Meeting, 5:30 p.m. - 2nd Wednesday of each month Levi Meeting Room - City
Hall (Feb 9)  Main Street Advisory Board Meeting, 2nd Friday of each month
9:00 a.m. Via Zoom (Feb 11)  City Council Meeting - 2nd Monday of each month
6:00 p.m. Location TBD (Feb 14)  Downtown Development Authority Meeting,
6:00 p.m. Via Zoom - 3rd Tuesday of each month Via Zoom Feb 15)  Youth
Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of each month
Patrick Henry Meeting Room - City Hall (Feb 15)  City Council Work Session
Meeting, Last Tuesday of each month – Via Zoom (Feb 22)  Planning
Commission Meeting, at 6:30 p.m. Via Zoom – 4th Thursday of each month (Feb
24) UPCOMING CITY EVENTS/INITIATIVES A Continuous Salute to Veterans:
Please forward pictures of Veterans including name, branch, rank, and years of
service as Councilman Thomas presents a special tribute to our local veterans.
Pictures should be submitted to: zpearson@cityofstockbridge-ga.gov Thank you
for your service! Here is your opportunity to Meet the Mayor, and voice your
questions and/or concerns Monday, February 28, 2022 from 10 a.m. to noon. Call
Zenovia Pearson to schedule an appointment. 770-389-7900 ext. 248. Mayor Pro
Tem Thomas invites you to attend the 11th Annual African American Heritage
Celebration. The event will be virtual with the date TBD.

EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts)

ADJOURNMENT

January 25, 2022 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900
COUNCIL MEETING
SUMMARY MINUTES
MONDAY, DECEMBER 13, 2021 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Vacant, City Manager
Mayor Pro Tem Elton Alexander Vanessa Holiday, City Clerk
Councilwoman Yolanda Barber John Wiggins, City Treasurer
Councilman John Blount Quinton Washington, City Attorney
Councilwoman LaKeisha Gantt Jeremy T. Berry, City Attorney
Councilman Alphonso Thomas
Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.
Call to Order by Mayor Ford.

Invocation by Councilman Blount.

Councilwoman Barber motioned to amend the Agenda to add Item #13, 14, 15, 16, 17 to
the Consent Agenda with the following conditions: 1) to provide fully executed contracts to
the City’s Custodian of Record 2) Recommendation to award a new contract to be
submitted to the City Council at the November 2022 Council Meeting with staff providing
adequate time for solicitation to meet the deadline to award 3) Rebid services when the
Council has previously approved a contract extension – no contract extensions after two
extensions have been approved to be open, fair and transparent to the public 4) Attorney
should prepare guidelines for staff to advertise in the city’s Code, Procurement Policy and
Procurement Manual - following the State procurement processes and include Best
Practices for rebidding and recommended revisions in the city’s Code, Procurement
Policy and Procurement Manual by the February 2022 Council Meeting; Barber/

Mayor Ford asked the Attorney if the motion was legal.

Attorney Berry noted the request was legal and asked Councilwoman Barber to forward
the information.

Attorney Washington asked for a breakout meeting with the Clerk for clarification and
procedural points and recording of the motion on the table, and for tracking purposes.

Mayor Ford asked the Clerk to respond.

The City Clerk noted the city’s Legal Counsel has requested a meeting and respectfully
ask that the request be honored.

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Councilman Thomas noted the Consent Agenda must be agreed upon by all members of
the Council and noted concerns with some of the contracts and asked that they not be
included on the Consent Agenda.

Attorney Berry noted there were requests from Council for reporting from certain vendors
with updates and could be included by a separate Resolution or have the language
included in the contract.

Councilman Thomas noted he has questions regarding the Yellowstone contract and
while he agrees with the conditions outlined by Councilwoman Barber, cannot approve as
part of the Consent Agenda due to his questions.

Mayor Ford asked for clarification of removal of items from the Consent Agenda.

Ms. Miller, the Procurement Manager, displayed several documents noting them to be
fully executed counter-signed contracts that were attached along with the RFP’s and Staff
Agenda Recommendation Forms and stated those documents were uploaded to Civic
Plus software platform and submitted to the Mayor & Council prior to the meeting; and
explained the city’s contract renewal process noting it was spelled out and is in the city’s
policy and Georgia law where it is then sent the Department Head who decides on
renewal or to place the contract out for re-bid, and whereas the City Council can agree
with the Department Head to renew or request to re-bid, noting procurement has no say
to renew or rebid ; and asked that Department Head staff be given a directive if the
process was changing and to amend the city’s ordinance.

Councilman Blount stated nothing was out of order and questions should have been
asked prior to the meeting and noted the items on the Consent Agenda should be
approved or removed and approve item by item.

Mayor Pro Tem Alexander noted for clarification that the Consent Agenda is a non-
debatable item whereas if any one Councilmember objects to an item on the Consent
Agenda, it shall be removed as all members must agree with every item placed on the
Consent Agenda.

Councilman Thomas agreed noting there are contracts on the Agenda for renewal that he
has questions about and noted when the Agenda Package was distributed Monday of last
week and according to the documents submitted, the contracts expire in two weeks with
no time to put out for rebid; and noted the Community Development Director, Brecca
Johnson, asked that he motion to amend the Agenda to remove the SAFEbuilt contract
as it was just approved for one year in April 2021, and he had planned to make that
motion as there was confusion as to why this contract was on the Agenda for
consideration to renew.

Councilwoman Barber noted if Councilman Thomas was okay with it, she would add
Councilman Thomas’ request to include the language that was discussed at the
November 8th meeting to the Items 7-10; and noted the Agenda documents were
submitted in (3) separate emails (piece-milled) with 900 documents to include the original
RFP that was not required, noting only the current contract is required as that is what has
been presented to the Council for consideration and approval; and further noted the
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Department Head can make the recommendation to renew or re-bid, however the
Governing Body is who has the final approval and authority to renew or re-bid; and to
drop this in the laps of the Council when the contracts expire is two weeks is
unacceptable, and noted staff needs to do their due diligence timely before bringing the
item to the Council for approval; and noted one of the contracts in question was originally
approved in 2016 and has been brought back to the Council 4-5 times for approval,
noting that is not Best Practice, and noted when there are contracts on the Agenda she
has had to ask questions because the information is not being provided; and asked
Councilman Thomas which items he was requesting to be removed from the Consent
Agenda.

Councilman Thomas asked that Councilwoman Barber remove her motion because of the
questions he has with the contracts, and agrees with her concerns, and recommends the
Council proceed by going through each of the contracts.

Councilwoman Barber withdrew her motion.

Councilman Thomas motioned to remove Agenda Item #17, the contract renewal for
Building, Permitting & Inspections, SAFEbuilt LLC as recommended by the Director of
Community Development; noted the information provided in the Agenda Packet states the
contract ends in a few weeks on December 31, 2021; however, it is the opinion of the
Director, with the contract being approved in April 2021, the contract will end in April 2022
and asks that the request to renew the contract be removed from the Agenda; the motion
was seconded by Councilwoman Gantt.

Ms. Miller stated she spoke with Ms. Johnson and stated the executed contract includes
the RFP as an Exhibit which specifies the renewal dates of the contract and advised Ms.
Johnson that the SAFEbuilt contract expires on 12/31/2021; and referenced the State
Code.

Councilwoman Gantt asked to remove her Second to the motion if that was the case and
asked the City Attorney to offer a Legal Opinion on the contract dates and when the
contracts expire.

Attorney Berry responded the contract is for one year with one year extensions and
stated he had offered his legal opinion to Ms. Miller on the matter prior to the meeting and
advised her this needed to be clarified because as the contractor looking this from the
other side, the contract is for one year; and stated he advised Ms. Miller that the RFP is
based on the fiscal year and the language in the contract itself is based on the contract
dates are for one full year beginning with the execution date of the contract and for one
full year and not for eight (8) months..

Councilwoman Gantt asked Attorney Berry when SAFEbuilt began working for the City of
Stockbridge.

Attorney Berry responded April of this year.

Councilwoman Gantt agreed with Attorney Berry and noted she considers the contract to
be for one year through April of 2022 and restated her Second to the motion.
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Councilman Blount noted questions and/or concern could have and should been made
prior to tonight; noting to remove an item from the Consent Agenda would be new
information and is understood, and that the meeting has been in progress for 40 minutes
with this being the only item discussed and the Council needs to do better about
managing the city’s business.

Councilman Thomas noted it is important to be efficient and effective, and noted the
Agenda items were received one week ago for review.

The motion to remove Item #17 from the Agenda passed 5-0.

Councilman Thomas noted regarding the Consent Agenda: motion to amend the contract
of Falcon Engineering, Carter & Sloope, Keck & Wood and InterDev to include Quarterly
Project Updates with Timelines and Status as stated at the November 8, 2021 Council
Meeting, Second by Councilwoman Gantt.

Councilwoman Barber asked Mr. Wiggins if the original Falcon contract was approved in
2016 and asked if the contract has been extended each year.

Mr. Wiggins noted he would need to check specifically and recalled there was a 3-year
contract with renewal options.

Ms. Miller stated there are no renewals remaining on this contract, however, in
discussions with the former City Manager, Randy Knighton from January through June
2021 as to whether or not to put the contract out for bid, the decision was never made
because the vendor has 19 pending projects; and noted Council has to make the decision
to renew the contract keeping in mind there are nineteen outstanding projects.

Councilwoman Barber noted the contract goes back to 2016 and the Council just
renewed the contract each year, and that based on the RFP, there was no need to rely on
just one contractor and put all of our eggs in one basket as that is not Best Practice, and
stated the city should be able to make an award to multiple contractors and will only
approve the contract with the condition that it be re-bid when it comes up for renewal.

Mr. Wiggins stated that if approved, the contract will go out for re-bid.
Councilman Thomas requested to add a second motion to approve immediate use of the
City of Stockbridge contract template and provided to the Council in advance for all future
content to award all future contracts to protect the city.

Mayor Ford called for the vote on the first motion to Consent Agenda; the motion Passed
4-0; noting Councilwoman Barber did not offer a vote and asked Councilman Thomas to
include in the 1st Consent Agenda motion that the contracts for Falcon Design, Carter &
Sloope, Keck & Wood and InterDev would go back out for re-bid prior to expiration in
2022.

Councilman Thomas stated he had no problem amending the original motion for the
Consent Agenda to include the requested language as noted by Councilwoman Barber.

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Councilwoman Gantt noted the discussion was speaking to policies and procedures in
Procurement that the attorneys have previously addressed and noted the city has
qualified staff to perform the duties, as the city hires the best; and noted Councilman
Thomas can make a separate motion if so desired.

Councilman Thomas motioned to add the language to the motion to re-bid the contracts
at the appropriate time; second by Mayor Pro Tem Alexander.

Councilman Blount stated the bids go back out automatically any way, noting the
procedures are in place.

Councilman Thomas asked Attorney Berry if the motion should be withdrawn.

Attorney Berry noted the contracts will come back to the Council prior to the contract
renewal date for the Council to decide to renew or rebid the contract.

Councilman Thomas withdrew the motion noting the Council is to receive advance notice
of the contract expiration.

Councilman Thomas restated the second part of his motion to approve immediate use of
the City of Stockbridge contract template and provide to the Council in advance of request
for approval to award all future contracts with language and content that protects the city;
Second by Mayor Pro Tem Alexander.

Councilman Blount asked if there are templates that the Governing Body should not be
privy to prior to certain steps in the procurement process, as was discussed earlier in the
year contradicts what the elected body was told regarding the awarding of contracts.

Attorney Berry noted his previous comments related to an actual pending contract and
stated the Council should not decide winners or losers of the bid; however, it is in
Council’s authority to set policy.

Councilman Blount asked why there is a grading process in procurement and the Council
should not decide who moves forward in the process; but yes, the Governing Body should
decide to renew or not renew a contract; and noted the processes are already in place.

Attorney Berry noted the Council can decide if a contractor is underperforming, the
Governing Body can decide to renew or re-bid.

Councilwoman Barber stated it was her understanding the request from Councilman
Thomas is simply asking for the standard language of a contract and has nothing to do
with ranking or evaluating a bid where ranking of a bid did come before this Council
previously and never should have, and that was not the role of the Governing Body;
however setting of policies is the role of the Governing Body; and noted Councilman
Thomas’ motion is speaking specifically about the template of the contract language in
which she agrees.

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Councilman Thomas stated he was attempting to make sure and thought it was important
that the city needed the information to move the process forward and some of the
comments don’t reflect his motion and was only to make sure the city is updated with
information and that there is a template in place to move the city forward, noting his
motion is clear cut.

The motion passed 3-0-2 (Blount/Gantt Abstained).

Councilwoman Gantt motioned to adopt the Agenda: Second by Mayor Pro Alexander.
The motion passed 5-0.

Motion to adopt the following Minutes: 1. 9/15/2021 2. 9/16/2021 3. 9/17/2021 4.
9/20/2021 5. 10/11/1021 6. 10/26/2021 No Action

PUBLIC COMMENTS
All public comments must be submitted to the Clerk no later than one hour prior to the meeting.
The Public Comment Form can be found on the City’s webpage on the City Clerk’s page at:
https://stockbridge.seamlessdocs.com/f/20pkdz4mo7xb and the form must include your name,
phone, and email contact information. Comments are limited to (3) three minutes and will be read
by the Clerk during the meeting, respecting all members of the elected body, officials, and staff.
Comments including defamation, unruliness and/or swearing will not be accepted. None

CONSENT AGENDA
7. Request for Proposal (RFP) No. 201609-05 Engineering Services – Falcon
Design Consultants
8. Request for Proposal (RFP) No. 18RFP021918-CSI, Engineering Services,
SCADA Systems Improvements – Carter & Sloope, Inc.
9. Request for Proposal (RFP) No. 18RFP1119-18-DRR Community
Development Construction Project Manager (Keck & Wood, Inc.)
10. Request for Proposal (RFP) No. 17RFP112017-DRR Information
Technology Supportive Services – InterDev Technology, LLC)

Councilman Thomas motioned to approve the Consent Agenda with the referenced
stipulations: to amend the contract of Falcon Engineering, Carter & Sloope, Keck & Wood
and InterDev to include Quarterly Project Updates with Timelines and Status as stated at
the November 8, 2021 Council Meeting.

Councilman Thomas restated the second part of his motion to approve immediate use of
the City of Stockbridge contract template and provide to the Council in advance of request
for approval to award all future contracts with language and content that protects the city.

Councilman Thomas motioned to add the language to the motion to re-bid the contracts
at the appropriate time.

Second by Mayor Pro Tem Alexander. The motion passed 4-0-1 (Barber Abstained).

6|Page
Councilwoman Barber stated her reason for abstaining from the vote: staff needs to be
tasked with criteria so that staff will know, and Council will receive information to rebid or
renew contracts prior to the contract expiration date; noting she understands the terms of
contracts vary and referenced a contract that was awarded in 2016 and has been
continuously renewed and not rebid.

Councilman Blount stated the contracts are not a one size fits all and that contracts do not
have to be rebid with ongoing projects; and not place a stipulation that all contracts go out
for rebid in stone.

OLD BUSINESS

PUBLIC HEARING
11. Rezoning Case #RZ-2021-01 and Comprehensive Plan Amendment Case
#CP-2021-01
Presented by Brecca Johnson Community Development Director

Ms. Johnson noted the Applicant withdrew their application after the
advertisement; and will resubmit following the approval of the City’s (UDC)
Unified Development Code.

PUBLIC HEARING - BUDGET HEARING - THIRD READING
12. Proposed FY2022 Operating Budget
Presented by John Wiggins Treasurer
Mr. Wiggins presented the Proposed FY2022 Operating Budget of
$18,382,311.20 General Fund, $24,911,785 Enterprise Funds for a total of
$43,193,096.59; noting the Police Budget is proposed at $3.3 million dollars
to reimbursed by ARPA funding; and referenced Councilmember
recommended budget adjustments and asked for direction from the Council
on approval of those recommendations.

Mayor Ford asked for line-item approvals.

Mayor Pro Tem Alexander motioned to approve $100,000 in the budget for
North Henry Blvd. Beautification: Second by Councilwoman Barber. The
motion passed 5-0.

Councilman Thomas noted he has reviewed the proposed budget, met with
department head staff, and saw $1.4 million dollars of fat that can be cut
from the budget and noted specific concessions made by the Community
Development and Public Works departments.

Councilman Thomas motioned to amend the City’s 2022 Pay &
Classification and incorporate a Minimum Livable Wage of $15/hr. and
making necessary adjustments to all affected employee salaries; Second by
Mayor Pro Tem Alexander.

Councilman Blount asked if the action would require a budget amendment.

7|Page
Mr. Aaron, Public Works Director, noted the increased salary cost would be
approximately $4,000 per employee.
Mayor Pro Tem Alexander recommended an updated salary study to make
sure that salaries are in line with the area.

Ms. Wheeler, Human Resources Manager noted cities have adjusted to the
$15/hr. minimum wage, and that the City of Stockbridge had two or three
employees who would be impacted.

Councilwoman Barber referenced the city’s Merit Pay, Annual Cost of Living
(COLA), and Annual Bonuses and asked the City Treasurer to confirmed if
staff received these in 2021.

Mr. Wiggins confirmed the COLA and Bonus, and Merit Increases for a few
employees.

Mayor Ford called for the vote.

The motion Passed 5-0.

Councilman Thomas motioned to amend the vacant Public Works
Technician positions to (2) and adjusting salaries and benefits to reflect the
change in the line FY2022 with the option to bring the positions in as
needed in 2022; Second by Councilwoman Barber.

Mayor Ford asked the Public Works Director to respond.

Mr. Aaron responded that all eight positions are needed to carry out the
goals of the city.

Councilwoman Barber noted the positions have remained vacant all year.

Mr. Aaron noted a number of staff have transferred to other departments, or
left the city, and citied the low wage in the General Maintenance department
as one of the reasons.

Councilman Blount noted that he is for giving each department what they
need.

Councilwoman Gantt agreed.

Mayor Pro Tem Alexander asked Mr. Aaron if the additional eight positions
were approved there be improvements in the upkeep and maintenance of
the city.

Mr. Aaron confirmed there would be at 75-80%.

Councilman Thomas withdrew the motion.

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Councilman Thomas motioned to amend the Public Works Vehicle Line
Item from $200,000 to $50,000 for FY2022: Second by Mayor Pro Tem
Alexander. The motion passed 3-0-2 (Blount/Gantt Abstained).

Councilman Thomas motioned to approve the Judge, Solicitor, Deputy
Court Clerk and HR Coordinator position with funding for new salary and
benefits effective June 30, 2022, to coincide with the startup of Police
Services: Second by Councilwoman Barber. The motion passed 5-0.

Councilman Thomas motioned to approve Historic Preservation budget in
the amount of $10,000 and remain under Planning & Zoning: Second by
Mayor Pro Tem Alexander.

Councilman Thomas noted the importance of Historic Preservation and how
it is major part of the City’s vision and mission statements and believes it
should not be under GIS. The motion passed 5-0.

Councilman Thomas motioned to amend the City’s Organizational Chart to
include the position of Assistant Public Works Director, job description,
salary and benefits effective January 1, 2022: Second by Mayor Pro Tem
Alexander.

Councilman Thomas stated the importance of having an Engineer on staff
and the city currently does not; and noted the qualifications shall require an
engineering degree.

Mayor Pro Tem Alexander agreed that the City needs an expert on staff
with engineering knowledge in certain areas to bring that expertise to bring
the city to the next level.

Mr. Aaron noted the position needs an individual with Public Works
knowledge and does not always need a degree.

Councilwoman Gantt asked if the position has been funded in the proposed
budget.

Councilman Thomas noted there was an attempt made to include all
members of the Council to meet with Department Head staff to discuss the
proposed FY2022 budget, and not all Councilmembers did; noted we are
attempting to do things here to improve the quality of life for our citizens and
improve services.

Mayor Pro Tem Alexander noted the position was previously approved by a
prior Council and removed; noted the Council is re-establishing the position
and raise the standards.

The motion passed 3-0-2 (Blount/Gantt Abstained). Councilwoman Gantt
noted her abstention was due to not enough information being made
available.
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Councilwoman Barber motioned to amend the city’s Personnel Policy
whereas an employee must be employed a full year before being eligible for
the COLA (Cost of Living Adjustment), Bonus or Merit Pay: Second by
Mayor Pro Tem Alexander.

Councilman Blount inquired if employees would get bonuses or merit
increases on their anniversary date or once in November like previous
years.

Councilwoman Barber noted the schedule will remain the same, but the
new employees must be employed one full year.

Mayor Ford inquired if the COLA (Cost of Living Adjustment) happens once
a year or multiple times a year.

Ms. Wheeler noted once a year, in January.

Councilman Blount noted he believes to make things fair, allow all
employees to have their increases on their anniversary date and the new
employees who have been employed less than a year to have a pro-rated
amount.

Mayor Ford asked the City Attorney’s for a legal opinion on the motion.

Attorney Berry noted the duration would depend on the policy set forth by
Council and bonuses paid by the city is a separate issue.

Attorney Washington inquired on the contingencies of the motion.

Mayor Ford asked the City Clerk to read the motion. Ms. Holiday, City Clerk
read the motion as stated, “All new employees must be employed one full
year in order to received COLA (Cost of Living Adjustment), Bonus or Merit
Pay.”
The motion passed 3-2 (Blount/Gantt Opposed).

Councilwoman Barber motioned to increase the Amphitheater budget to
$450,000: Second by Councilman Thomas.

Councilwoman Barber noted the Council has not received the profit/loss
statements from the first two concerts and that information is needed to
know what needs to be in the proposed budget.

Mr. Wiggins noted there was $250,000 proposed in the FY2022 budget.

Councilwoman Gantt noted citizens living behind the Amphitheater
expressed nose mitigation and would like for that to be included in the
budget and she does not know where the funds will come from.

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Mayor Ford noted during the budget retreat the Amphitheater information
was not available and there are additional things that are needed such at
chairs and back drop to help with acoustic sounds requested from Radio
Alliance.

Councilman Blount suggested hiring a consultant. Mayor Ford noted the city
could do it in-house with Econuel Ingraham and noted he is the reason
Council does not have all the information.

Councilwoman Barber noted the contract that was presented to Council is
not the contract that was signed by the mayor and requested to review the
contract.

Mayor Ford noted there were discussions with the City Attorney to revise
the contact based on concerns from Council and to also make sure the
language was correct.

Attorney Berry noted every condition approved made it in the final contract.

Councilwoman Barber noted the contract does not allow for the City to have
entertainment/concerts and noted her concerns for the Exclusive Rights
clause.

Attorney Berry sated the intent is to be clear on both sides.

Mayor Pro Tem Alexander recommended renegotiating the contract.

Councilwoman Barber withdrew her motion.

Councilman Thomas motioned to increase the Amphitheater budget to
$450,000: Second by Mayor Pro Tem Alexander. The motion passed 3-0-2
(Blount/Gantt Abstained).

Mayor Pro Tem Alexander motioned to approve the amendment of the July
4th City Event to include concert, fireworks, and food trucks with funding in
the amount of $50,000: Second by Councilman Thomas. The motion
passed 3-0-2 (Blount/Gantt Abstained).

Mayor Pro Tem Alexander motioned to approve a Downtown Halloween
Carnival Truck or Treat on Halloween on Martin Luther King Sr. Heritage
Trail spearheaded by the Main Street Program on October 31st in the
amount of $10,000: Second by Councilman Thomas.

Councilwoman Gantt noted she had her first fall festival with a huge turnout
and asked that other councilmembers join; noted the caravan of cars that
come to the Monarch Village subdivision where she lives on Halloween day
is massive.

11 | P a g e
Mayor Pro Tem Alexander stated Councilwoman Gantt can continue to host
a festival at Clark Park, noting this event would be highlighting the city’s
downtown district and businesses and as a city event, all elected officials
could participate, and hosting the event on Halloween day.

Councilwoman Gantt had no objection to the city holding a festival on M L
King, Sr. Heritage Trail in the downtown area.

Councilman Blount does not agree with duplicating events already in place
by councilmembers.

Mayor Pro Tem Alexander recommended merging the events and hold one
large event for the city, working together to promote the downtown.

Councilwoman Gantt noted she has already reserved for the event and
asked if they reconsider having a separate event.

The motion passed 3-2. (Blount/Gantt Opposed).

Councilwoman Barber motioned to approve $300,000 for Henry County
Police Services to continue from January 1, 2022 through June 30, 2022
using ARPA funds: Second by Mayor Pro Tem Alexander.

Councilwoman Barber noted at the last meeting Chief Trammer spoke on
the gap of police services from January to June and inquired with Mr.
Wiggins, City Treasurer if the timeframe was included in the FY2022
budget.

Mr. Wiggins noted he believes it was apart of the $700,000.

Chief Trammer noted additional funding was not included and the additional
money was to fund the police department from June-December; also noted
$300,000 was not apart and if Council desires Henry County to continue an
additional $300,000 needs to be added to the FY2022 budget to fund from
January-July.

Mayor Ford noted he believed Henry County Police would be moving out of
the building by February or March.

Chief Trammer noted the County provided supplemental services and the
city would not start patrolling until July; and noted the city will still need
officers for Council Meetings, City events and Municipal Court services.

Councilwoman Barber noted she inquired with Mr. Wiggins, City Treasurer
if it was included. Mr. Wiggins noted only the $700,000 was added and not
the $280,000.

The motion passed 3-0-2 (Blount/Gantt Abstained).

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Councilwoman Barber motioned to approve New Year’s Eve Celebration
with Parade and Fireworks at the Amphitheater/Downtown Area in the
amount of $10,000. There was not second. Motion Withdrawn.

Mayor Pro Tem Alexander Motioned to approve Streetlight Program in
collaboration with Henry County for Expressway Exits and Commercial
Corridors:

Councilman Thomas recommended tasking staff to get more research with
the County.

Mr. Aaron, Public Works Director suggested to have a lighting
representative from Georgia Power attend a meeting with a presentation
and a cost to add additional lighting.

Mayor Pro Tem Alexander suggested bringing the item back in 30 days with
research completed with a dollar amount.

Councilman Blount suggested doing an assessment across the board and
seeing what should take priority.

Mr. Aaron noted Georgia Power stated there are three (3) grades of lights
with the standard being 74-watt bulb, which were installed in majority of the
subdivisions; noted the proposal offered 2 bulbs with a higher wattage
which would be able to be exchanged out and recommended changing the
bulbs out first with adding additional lights and/or poles and to use either the
decorative brand or the regular overhead lights not covered with decorative
lights.

Councilwoman Barber motioned to install 161 wattage lights in the Lakeside
subdivision with FY2021 funding and bring a lighting analysis for the city to
the January 10, 2022 Council meeting: Second by Mayor Pro Tem
Alexander. The motion passed 5-0.

Mayor Pro Tem Alexander motioned to direct all surplus funds to the Capital
Improvement Fund instead of Fund Balance: Motion Failed a Lack of a
second.

Mayor Pro Tem Alexander expressed tasking staff to go to the County to
work out an Intergovernmental Agreement (IGA) with beautification of exit
ramps.

The Public Hearing Opened

No speakers in favor.
Mr. Bruce Smith spoke in opposition.

Councilman Thomas inquired with the City Clerk if Council could continue
and ratify the budget at the next meeting.
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The City Clerk noted it would be a continuance and if not approved by
December 31st, the city would operate under the same budget as FY2021.

The consensus of the Council was to continue the Public Hearing to be
heard on Tuesday, December 21, 2021.

Councilwoman Gantt requested the meeting adjourn due to the lateness of
the hour.

The consensus of the Council was to proceed with the meeting.

NEW BUSINESS

13. Request for Proposal (RFP) No. 2020-0026, Annual On-Call Water & Sewer
Emergency, Operational Repair, Maintenance and Construction – Site
Engineering, Inc.
Presented by Lindell Miller, Procurement Manager and
Decius Aaron, Public Works Director
Mr. Aaron noted Site Engineering, Inc is the city’s primary contractor who
does Stormwater repairs on an as-needed basis.

Councilwoman Barber inquired when the contract was fully executed and
awarded.

Ms. Miller noted the contract was executed on April 12, 2021 and was
approved by council on April 12, 2021, with the agreement being one year
with (4) four one-year renewals; and from Georgia code and read Georgia
Code 15, Section 1.

Councilwoman Gantt motioned to approve: No Call for a second.

Councilwoman Barber motioned to extend the contract for one year with the
condition the contract is bid out in 2022: No Call for a second.

Mayor Pro Tem Alexander inquired on the types of projects that has been
completed by the contractor.

Mr. Aaron noted they have completed the Hudson Bridge project and has a
Summit view project and completed several projects throughout the city.

Councilman Blount motioned to approve the request for RFP for On-Call
Water & Sewer Emergency, Operational Repair, Maintenance and
Construction – Site Engineering, Inc.: Second by Councilwoman Gantt. The
motion failed 2-3 (Barber/Alexander and Thomas Opposed).

Mr. Aaron noted if there is an emergency, there will be no vendor to repair.

14 | P a g e
Councilwoman Barber motioned to extend the contract with the condition
that it be rebid in 2022 and be resubmitted to the Council prior to the
expiration of the contract: No Call for a second.

Councilman Blount inquired if there was anything else that did not need
approval.

Attorney Washington noted there is a level of latitude due to currently
working with the vendors and noted the fiscal year ends on December 31st.

Attorney Berry noted the city’s contract runs from year to year, and the
contract would end in April 2022.

Councilwoman Barber noted the importance of the terms of the contract.

Ms. Miller noted the next two contracts have the same issue with the
contracts being renewed based on the State code physical term being
December; and noted the contract refers to the RFP which states the
renewal terms ending in December of each year; however, Procurement will
follow legal advice of the city’s Counsel.

14. Request for Proposal (RFP) No. 2021-0004, Landscape Maintenance
Services with Yellowstone Landscape, LLC, contract renewal.
Presented by Lindell Miller, Procurement Manager and
Decius Aaron, Public Works Director
Ms. Miller noted the Public Works Department is requesting renewal of the
contract which was renewed based on State code with a yearly December
renewal.

Councilman Thomas noted he went back and pulled the contract and
Minutes from the September 28, 2021 meeting and expressed his issue is
with the scope of work; noted Councilwoman Barber had an issue and
inquired about the areas that would be covered within the agreement and
noted Mr. Aaron stated the areas covered would be: City Hall, Municipal
Court Building, Amphitheater, New Public Works Building, Municipal Park,
Merle Manders Conference Center, Ted Strickland Conference Center,
Downtown Streetscape, East Atlanta Streetscape, Historic Markers at Floyd
Chapel and the Green Front Café, Banner Sites at Wal-Mart and North
Henry Blvd and Rock Quarry Rd. in the amount of $250,000; and further
noted this contract is back before Council to receive an additional $150,000
for the same scope of work.

Councilman Thomas motioned to deny an increased contract amount of
$150,000 noting the contract approved by the Council on 9/28/2021 in the
amount of $250,000 included the same service areas for the same scope of
work: No Call for a second.

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Ms. Miller noted page 2 is asking to renew the contract and states that
Public Works is requesting an annual amount of $150,000 to accommodate
the modified scope of services which would include two additional City
Buildings, Amphitheater, Public Works building, 2 Banner Sites and 2
Historical Markers for an annual estimated overall contract amount of
$300,000.

Mr. Aaron noted there was a price difference with the frequency of services
which lead to the increase.

Councilwoman Barber inquired if the City Attorneys were viewing the
contracts before being placed before Council and requested the contracts
be reviewed first.

Attorney Washington responded they are when they have been submitted
to them for review.

Mayor Pro Tem Alexander asked for clarification of $50,000 or $100,000
more added to the contract.

Mr. Aaron noted it was $50,000 more with additional services requested.

Councilman Thomas noted the document has a contract amount of
$400,000 and asked if the contract amount has increased by $150,000 yes
or no.

Ms. Miller stated there was a typo in the second paragraph and should
reflect $50,000 and not $150,000; and stated for the record she feels as if
she is being bullied and attacked.

Councilwoman Barber noted staff should only present items to the Council
and not debate with the Governing Body; and noted that as presented, the
Staff Agenda Recommendation form is misleading, and she requested the
fully executed contract.

Councilwoman Barber motioned to Table the item and direct staff to bring
back information for the $50,000: Second by Councilman Thomas. Mayor
Pro Tem Alexander abstained, Councilman Thomas Approved and
Councilman Blount Opposed.

Councilman Thomas noted the issue was the documents presented to
Council and if approved with the incorrect information, what would have
happened after.

Councilman Blount motioned to approve the amended contract from
$250,000 to $300,000 and correction of the document typos from $400,000
to $300,000 to reflect an increase in the contract in the amount of $50,000:
Second by Mayor Pro Tem Alexander. The motion passed 3-1 (Thomas
Opposed - Gantt was not present for the vote).
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15. Request for Proposal (RFP) No. 2021-0008, Annual On-Call Sidewalk
Repairs and Replacement.
Presented by Lindell Miller, Procurement Manager and
Decius Aaron, Public Works Director
Ms. Miller noted the staff is requesting approval to award a fixed contract to
the single bidder DAF Concrete for the annual On-Call Sidewalk Repairs
and Replacement in the estimated annual amount of $150,000.

Mr. Aaron noted in 2019 the City had an updated street assessment with
the request to have sidewalks as a part of the assessment; noted the
sidewalks were ranked according to their conditions and the city would like
to enter a program that would replace and repair sidewalks which could
either be hired or contracted out.

Mr. Aaron noted other municipalities were contacted and a salary survey
was completed and found out it was cheaper to contract out; also noted the
project will be like the LMIG and would replace and repair specific lengths of
sidewalks every year.

Councilman Blount motioned to approve Request for Proposal (RFP) No.
2021-0008, Annual On-Call Sidewalk Repairs and Replacement: second by
Councilwoman Barber. The motion passed 4-0 (Gantt was not present for
the vote).

16. Request for Proposal (RFP) No. 2020-0025 Janitorial Maintenance
Services – Intercontinental Commercial Services, Inc.
Presented by Lindell Miller, Decius Aaron - No Action

17. Request for Proposal (RFP) No. 2020-0027 Professional Permitting and
Building Inspection Services – SafeBuilt, Georgia, LLC
Presented by Lindell Miller, Brecca Johnson
Removed from the Agenda – No Action

18. Request for Proposal (RFP) No. 2021-0001P – Omnia Partners Public
Sector, Prince Williams Public Schools Contract No. R-T-17006 and
Amazon Services, LLC
Presented by Lindell Miller, Procurement Manager and
John Wiggins, City Treasurer
Ms. Miller noted the Procurement Department is requesting approval to
Piggyback the contract for OMNIA Partners Public Sector, Prince William
County Public Schools Contract No. R-TC-17006, Amazon Services, LLC,
City of Stockbridge Contract Number RFP No: 2021-0001P and sign up for
the Amazon Services, in the estimated annual amount of $25,000; noted
the Procurement Department has requested approval to increase the
contract for OMNIA Partners Public Sector, in the amount of $75,000.00, for
an overall contract value of $100,000.00; noted the initial term of the
contract shall be from the date of award, January 19, 2017, thru January 18,
2022, with the option to renew for three (3) additional two (2) – one-year
periods.
17 | P a g e
Councilman Blount motioned to approve up to $100,000: Second by Mayor
Pro Tem Alexander. The motion tied 2-2 (Gantt was not present for the
vote). Mayor Ford voted in favor, the Motion Passed 3-2 (Barber/Thomas
opposed).

Councilman Thomas noted for the record he voted in favor.

Councilwoman Barber noted for the record according to the staff
recommendation form it states the initial term of the contract shall be from
January 19, 2017 to January 18, 2022 with the option to renew for three (3)
additional 2-year Periods; and noted it would be a six (6) year contract in
which she does not like extending these types of contracts.

Ms. Miller noted the terms are not controllable.

19. Workers Compensation Policy #WCB1033338 – J. Smith Lanier & Co.
(Brokers) – Renewal.
Presented by Lindell Miller, Procurement Manager and
Renee Wheeler, Human Resources Manager
Ms. Miller noted the Human Resources Department is requesting approval
to renew the workers compensation policy with J, Smith Lanier which was
approved by Council on December 22, 2020.

Ms. Wheeler noted this renewal would offer insurance to employees if there
were a workplace injury and would be considered a fair renewal in which
the city received a 20% discount due to no claims filed in 2020.

Councilwoman Barber motioned to approve Workers Compensation Policy
#WCB1033338 – J. Smith Lanier & Co. (Brokers) – Renewal: Second by
Mayor Pro Tem Alexander. The motion passed 4-0. (Gantt was not present
for the vote).

20. Council Consideration to approve the purchase of forty mobile data
terminals (MDT’’S), printers and associated equipment for police patrol
vehicles in the amount of $132,295.30 to be reimbursed with ARPA Funds.
Presented by Chief Frank Trammer
Chief Trammer noted staff is looking to purchase forty (40) mobile data
terminals which includes docking stations for the computers in the police
vehicles and pocket jet printers to print citations with an associated cost of
$132,295.30 using APRA funding; noted Mr. Wiggins, City Treasurer has
provided the current APRA funding balance sits at $1,327,000, minus the
$132,295 which would leave the remaining ARPA funding for 2021 and
does not include the additional $500 million coming in 2022 at $1.1 million;
noted it has already been vetted by the City’s Information Technology
Department.

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Mayor Pro Tem Alexander motioned to approve the purchase of forty
mobile data terminals (MDT’’S), printers and associated equipment for
police patrol vehicles in the amount of $132,295.30 to be reimbursed with
ARPA Funds: Second by Councilwoman Barber. The motion passed 4-0
(Gantt was not present for the vote).

COMMENTS FROM THE MAYOR
None

Mayor Pro Tem Alexander motioned to adjourn: Second by Councilwoman Barber. The
motion passed 4-0 (Gantt was not present for the vote).

Respectfully submitted by.

Vanessa Holiday, City Clerk MMC Anthony S. Ford, Mayor

19 | P a g e
WORK SESSION MEETING
SUMMARY MINUTES
TUESDAY, DECEMBER 21, 2021 6:00 P.M.
Mayor & City Council Administration
Mayor Anthony S. Ford Randy Knighton, City Manager
Mayor Pro Tem Elton Alexander Vanessa Holiday, City Clerk
Councilwoman Yolanda Barber John Wiggins, City Treasurer
Councilman John Blount Quinton Washington, City Attorney
Councilwoman LaKeisha Gantt Jeremy T. Berry, City Attorney
Councilman Alphonso Thomas
Mission: To provide visionary leadership and superior municipal services that enhance the
quality of life for citizens while creating a welcoming business atmosphere focused on
sustainability and expansion of tourism and cultural events.
Call to Order by Mayor Ford.

City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members
were present for roll call except Councilwoman Gantt.

Invocation by Mayor Pro Tem Alexander.

Pledge of Allegiance was recited in unison.

Mayor Ford requested to remove item #10 Johnson Controls to receive additional
information and to bring back.

Mayor Pro Tem Alexander motioned to amend the Agenda to Remove Item #10 Johnson
Controls: Second by Councilwoman Barber. The motion passed 4-0.

Mayor Ford recommended to remove and Table Item #20 DDA Appointments to be heard
in January 2022.

Councilwoman Barber motioned to amend the Agenda to Table Item #20 DDA
Appointments to be heard in January 2022: Second by Mayor Pro Tem Alexander. The
motion passed 4-0.

Mayor Ford recommended adding an additional item to the Agenda as Item #30 to
purchase Tasers for Police Services.

Councilwoman Barber motioned amend the Agenda to Add Item #30 to purchase Tasers
for Police Services: Second by Councilwoman Barber. The motion passed 4-0.

1|Page
Councilwoman Barber motioned to amend the Agenda to Table Item #18, Green Room
Rental; Item # 24 Police Dept. Policies; Item #26 Temporary Spending Authority: Second
by Councilman Thomas. The motion passed 4-0.

Mayor Pro Tem Alexander requested to have an explanation to the public for the removal
of Agenda items.

Councilman Thomas noted there was a vote of three to establish the Police Department
in which he was a part of and believes the new City Manager should take part and give
his input of these items once he is brought on board.

Mayor Ford noted for clarification Mr. Fredrick Gardner is the sole finalist with a 14-day
grace period by law, and once the 14 days have passed, Council will meet again to
appoint Mr. Gardner to the position.

Councilman Blount inquired about the funding amounts for Items #27 and twenty-eight as
they were not listed on the Agenda.

The Clerk noted the Agenda items are uploaded by Department staff.

Mayor Ford noted Chief Trammer will give the dollar amount of each item during the
presentation.

Councilwoman Barber motioned to adopt the Agenda: Second by Mayor Pro Tem
Alexander. The motion passed 4-0.

Councilwoman Blount motioned to amend the Agenda to Add Item #31 Discussion Item
Employee Incentive: Second by Mayor Pro Tem Alexander. The motion passed 4-0.

Councilman Thomas requested to have the City Treasurer look at the funding to see what
is left before a decision is made.

Councilwoman Barber motioned to approve Minutes: Second by Mayor Pro Tem
Alexander. The motion passed 4-0.

1. 9/15/21 2. 9/16/21 3. 9/17/21 4. 9/20/20 5. 10/8/21 6. 10/26/21 7. 11/8/21
8. 11/30/21

PUBLIC COMMENTS
All public comments must be submitted to the Clerk no later than one hour prior to the meeting.
The Public Comment Form can be found on the City’s webpage on the City Clerk’s page at:
https://stockbridge.seamlessdocs.com/f/20pkdz4mo7xb and the form must include your name,
phone, and email contact information. Comments are limited to (3) three minutes and will be read
by the Clerk during the meeting, respecting all members of the elected body, officials, and staff.
Comments including defamation, unruliness and/or swearing will not be accepted.
None

2|Page
OLD BUSINESS

9. Public Hearing - FY2022 Operating Budget – Final Adoption
Presented by John Wiggins, Treasurer

Mr. Wiggins presented the FY2022 Operating Budget General Fund Budget at
$18,380,993.12 with Enterprise Funds at $25,164,768.95 for a total of $43,545,762.07.

Mayor Pro Tem Alexander noted the budget should only include the General Fund and not
the Enterprise Funds to not cause confusion to the public.

Mr. Wiggins noted the whole budget needs to be heard to be approved.

Councilwoman Barber motioned task staff to do the research to add an Employee and
Volunteer Recognition event to take place at the end of each year in December in the
amount not to exceed $20,000.00: Second by Councilman Thomas. The motion passed 3-
0-1 (Blount Abstained).

Mayor Ford noted there is typically an employee luncheon each year with city staff in
December.

Councilman Thomas noted there should be an event held in 2022 to recognize the many
volunteers who help the city in several ways throughout the city, included the volunteers
who serve on city boards.

Councilwoman Barber motioned to task staff with advertising for a Grants Administrator for
Police Services w/salary not to exceed $65,000: Motion Rescinded.

Mayor Pro Tem Alexander inquired if the Grants Administrator could be used City-wide
instead of just the Police Department; Councilwoman Barber noted the Police Department
is priority.

Mayor Ford noted he believes there is already a Grant Writer on the organizational chart
under the Treasurer.

Mr. Wiggins noted that position has been approved and is not currently funded.

Councilwoman Barber motioned to task staff with advertising for a Grants Administrator for
the City, salary and benefits funded upon research by staff and to be placed under the City
Manager on the Organizational Chart and for the position to remain posted until filled and
not to exceed $65,000: Second by Councilman Thomas. The motion passed 3-1 (Blount
Opposed).

Renee Wheeler, HR Manager noted the Grants Administrator position will have to be added
to the city’s Pay Plan noting the current position under Finance was a contracted position.

Councilwoman Barber motioned to task staff to post the Executive Assistant to Mayor &
Council position (confirmed as funded by the Treasurer) and to remain posted until offer
has been accepted: Second by Mayor Pro Tem Alexander. The motion passed 4-0.
3|Page
Councilwoman Barber motioned to reduce the Youth Council Budget by $6,000 from
$21,000 to $15,000 noting all city departments were requested to make reductions to their
budgets: Second by Councilman Thomas. The Motion Rescinded.

Councilman Blount noted the remaining funds that are not used by the Youth Council go
back into the General Fund.

Mayor Pro Tem Alexander inquired on the reason for the budget decrease.

Councilwoman Barber noted she held budget meetings with Mayor Ford (Acting City
Manager) and Department Head staff seeking areas within their department budgets where
cost reductions/savings could be made across the board.

Councilwoman Barber inquire on the amount the Youth Council spent in 2020 and 2021.

Mr. Wiggins noted roughly $10,000 was spent in 2020 due to the pandemic and $15,000
not including recent expenditures for 2021.

Mayor Ford inquired if Councilwoman Barber spoke with Chairwoman Harvey about the
reductions.

Councilwoman Barber noted she did not speak with Youth Council Chairwoman Harvey,
noting she met with city staff department heads.

Councilman Blount reminded Councilwoman Barber there is still a pandemic and noted to
let the Youth Council flourish and to not compare anything to 2020.

Councilman Thomas suggested Mayor Ford to reemphasize the meeting speaking rules.

Mayor Ford noted the speaking rules are as follows: Councilmembers are to speak twice
on and item and no more than 3 minutes each time on the item.

Mr. Wiggins noted the changes to the General Fund from the 3rd Budget Reading on
December 21, 2021 went from $18.2 million to $18.3 million with a $99,681.93 increase;
noted Business Services decreased their budget by $1,000; Gov’t Buildings/Property
decreased by $111,500; IT increase by $12,000; Municipal Court decreased by
$71,561.24; Police increased by $300,000; Public Works decreased by $73,656.83; City
Events increased by $50,000; Permitting decreased by $4,600; P&Z increased by $6,000
and Main Street Programs decreased by $6,000.

Mayor Pro Tem Alexander inquired about the decrease of the Government Buildings
budget.

Mr. Wiggins noted there were deductions on the maintenance agreements, fountain
maintenance, supply and materials, signs, uniforms, new building maintenance and
computer software all made by the Department Head.

4|Page
Mayor Ford noted councilmembers were invited to meet with Department Heads to go over
their budgets and in the process, there were items discussed where deductions could be
made.

Councilman Thomas motioned to amend the Assistant Public Works Director Minimum
Qualifications: Bachelor’s degree in civil engineering, a related field of engineering,
environmental science or technology, requiring by seven (7) years of experience in public
works, including water, sewer, stormwater, solid waste management, streets and roads,
parks, and facility and fleet maintenance; with an equivalent combination of education,
training, and experience which provides the required knowledge, skills, and abilities for
this job will be considered with the required engineering degree and a valid State of
Georgia Driver’s License: Second by Mayor Pro Tem Alexander. The motion passed 3-1
(Blount Opposed).

Councilman Blount suggested allowing the new City Manager to go to each department to
see what would be needed.

Mr. Aaron noted his concern is engineers specialize in different things and he does not
want people under the impression if there is an engineer, outside engineers are not
needed; and noted the person hired should have knowledge of public works operations
and project management.

Mr. Wiggins noted if the budget is approved there will be adjustments made to the
General Fund.

PUBLIC HEARING OPENED – No Speakers In Favor or Opposed
PUBLIC HEARING CLOSED

Councilman Blount inquired on how a budget could be voted on with amendments and no
final budget amount.

Attorney Berry noted the Treasurer should be able to calculate the amounts reflecting the
changes, and if not, there would have to be additional meetings with no amendments or
discussions and other positions could be added through a budget amendment.

Mr. Wiggins noted he was able to make the adjustments in real time and stated the final
budget if approved as of right now would be $18,480,993.12 with the added $65,000 + 23%
and the $20,000.

Mayor Pro Tem Alexander motioned to approve the FY2022 Operating Budget with the
approved amendments for a total of $18,480,993.12: Second by Councilman Thomas. The
motion passed 4-0.

10. Council Consideration for approval to increase the contract for Johnson Controls
Security Solutions LLC (Tyco Integrated Security LLC) in the amount of $497,572.84 for
installation costs; plus $7,579.80 for year one service costs and monitoring for a total of
$505,152.64.
Presented by Decius Aaron, Public Works Director
Item Removed from the Agenda
5|Page
11. Council Consideration to approve Merle Manders Conference Center Building
Renovations in the amount of $314,000. Funding Source; $50,000 FY2021 Budget;
$150,000 FY2022 Budget $134,000 Tourism Funds
Presented by Kim Jordan, Conference Center & Events Manager
Ms. Jordan noted the Merle Manders Conference Center building was built in 2002 and
need repairs to be competitive in the market; and noted the roof is leaking and the carpet
in the ballroom needs replacing.

Mr. Ingraham, Conference Center Coordinator noted a walk-through was completed to
assess what was needed and had conversations with Gordon Roofing who estimated the
cost to repair the roof at $94,214; and an estimated cost of $70,000 to upgrade the kitchen
and ballroom; noted other items to be considered is to remove the sound system and the
countertops and to make the downstairs an independent event center with a total cost for
renovations at $314,000.

Ms. Jordan noted staff would like to have the roof fixed first followed by renovations to
upstairs and downstairs and there is already $100,000 budgeted which was previously
approved.

Mr. Ingraham noted staff has confirmed with Henry County Tourism and there are funds
available from Tourism.

Mayor Pro Tem Alexander inquired if there was an itemized list to look at the repairs.

Mr. Ingraham noted it was in the Councils packets; and noted the lighting needs updating
from dim to LED, removal of the carpet and to change the color scheme.

Mayor Pro Tem Alexander noted there is subsidized funding yearly with no real revenue
coming in and inquired where funding would come from.

Mr. Wiggins noted there is $50,000 allocated from the FY2021 budget, $150,000 in the
Fy2022 budget and could use $134,000 of the Hotel/Motel taxes.

Mr. Ingraham noted 8% of the Hotel/Motel tax can be used, 18% out of the 8% can be used
for product development and 37% out of the 8% is unrestricted.

Mayor Pro Tem Alexander asked the Attorneys to chime in.

Mr. Berry confirmed the Hotel/Motel taxes can be used for tourism.

Mayor Pro Tem Alexander motioned to approve with contingency of confirmed Tourism
funding: Second by Councilman Thomas. The motion passed 4-0.

6|Page
NEW BUSINESS
12. Council Consideration to approve and publish the 2022 Public Meetings schedules.
Presented by Vanessa Holiday, City Clerk
Ms. Holiday noted the 2022 Public Meetings Schedule includes the following: City Council
meetings, Main Street Advisory Board (MSAB), Downtown Development Authority (DDA),
Planning Commission, Youth Council and Youth Council Advisory Committee (YCAC) and
upon approval will be published in the City’s legal organ the Henry Herald; noted all boards
and committees has approved their recommend schedules and will meet on the following
days: DDA will meet on the 3rd Tuesday each month virtually until further notice at 6pm,
MSAB will meet on the 2nd Friday each month virtually unless otherwise noted at 9am,
Planning Commission will meet on the 4th Thursday each month virtually until further notice
at 6:30pm, YCAC will meet on the 2nd Wednesday each month in the Patrick Henry Room
at 6:30pm, Youth Council will meet on the 3rd Tuesday in the Levi Meeting room at 5:30pm.

Ms. Holiday noted there are two options for the City Council meetings in which there were
requests from staff and others noting option #1 meeting schedule would remain the same
as it is currently, which is meeting on the 2nd Monday of each month at 6pm for council
meetings and the last Tuesday of each month for the work session meeting at 6pm; noted
option #2 would be to have meetings on the 2nd Monday of each month at 6pm for council
meetings and the last Tuesday of each month at 4pm for the work session meetings and
also noted other options can be made by council.

Councilman Blount recommended amending the February 14th meeting to another day,
noting it falls on Valentine’s Day.

Ms. Holiday noted she would have to ask legal to see if the date could be moved; and noted
the Charter stated the council meetings are held on the 2nd Monday of the month.

Mayor Pro Tem Alexander inquired on what board stated they would meet virtually for the
remainder of the year.

Ms. Holiday noted the Planning Commission voted to meet virtually and the Board would
have to go back to amend their meetings schedule should the Council not approve; noting
we need to publish the dates by January 1st and can also revise the schedule.

Mayor Ford noted he would imagine if there were a state of emergency due to the
pandemic, it should be fine, but would like to hear from legal and if they are in compliance
with the open meetings act.

Mayor Pro Tem Alexander noted he is in support of continuing virtual meetings while the
Omicron is out, but once things gets better, asked if the board will they still meet virtually.

Councilman Thomas noted nothing is written in stone and things could be modified.

Mayor Ford noted he prefers option #1 but would be the consensus of the Council.

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Attorney Washington noted in their review, two code sections were looked at which allows
to change some meetings and does not state have them on a Monday or Tuesday with no
specific time and is within council latitude; also noted the concern was making sure they
were able to point to the sections which are Section 3.13 in the Charter and under Article
2- Called Special Meetings which states meeting are normally held on Monday or Tuesday.

Mayor Pro Tem Alexander motioned to approve w/Option 1 of the City Council meetings
and the Board/Committee meetings as presented: Second by Councilman Blount. The
motion passed 4-0.

13. Council Consideration to approve the 2022 Agenda Timeline.
Presented by Vanessa Holiday, City Clerk
Ms. Holiday noted this is an Agenda Timeline distributed to staff, Mayor and Council, City
Attorneys, and the City Manger with a yearly schedule of when documents are due to the
Clerk’s office so the Clerk’s office staff can present to Mayor and Council in a timely and
efficient manner to review before council meetings.

Councilman Thomas noted it is crucial to have documents submitted in a timely manner so
Council can make informed decisions.

Mayor Pro Tem Alexander inquired if it was possible for Council to add items to the Agenda
within 7 days.

Ms. Holiday noted a Resolution was passed requiring staff to have documents submitted
to Council one week before the meeting, and to change that means there would no longer
be that window.

Mayor Ford noted the Agenda can be amended as it was tonight and believes the timeline
should remain the same.

Councilman Blount noted he believes Council should have a true Work Session so that
items agreed on could be placed on the Consent Agenda at the council meetings.

Councilman Thomas motioned to approve the 2022 Agenda Timeline: Second by
Councilwoman Barber. The motion passed 4-0.

14. Council Consideration to approve the 2022 Holiday Calendar.
Presented by Renee Wheeler, Human Resources Manager
Ms. Wheeler read the holidays for 2022: Jan 1 New Year’s Day, Jan 17 M L King, Jr.
Holiday, April 15 Good Friday, May 30 Memorial Day, June 19 Juneteenth, July 4
Independence Day, Sep 5 Labor Day, Nov 24 Thanksgiving Day, Nov 25 The Day After
Thanksgiving, Dec 24 Christmas Eve, Dec 25 Christmas Day.

Councilman Blount motioned to approve the 2022 Holiday Calendar: Second by
Councilwoman Barber. The motion passed 4-0.

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15. Council Consideration to approve the 2022 Council Initiatives Calendar of Events.
Presented by Zenovia Pearson, Admin. Asst. to Mayor & Council
Ms. Pearson noted staff is looking for approval of the 2022 Council Initiatives Calendar of
Events.

Councilman Thomas noted the Carrie Mae Hambrick event is normally the 3rd Saturday,
but he has not confirmed with the organization and once confirmed he will come back and
modify.

Mayor Pro Tem Alexander motioned to approve the 2022 Council Initiatives Calendar of
Events: Second by Councilman Thomas. The motion passed 4-0.

16. Council Consideration to approve the 2022 City Events Calendar.
Presented by Kim Jordan, Conference Center & Events Manager
Ms. Jordan noted there have been three additional events added which are the Fourth of
July Extravaganza, City of Stockbridge Centennial Celebration, and the Halloween Festival.

Mayor Pro Tem Alexander noted he believed the Job Fairs and Career Expos were
allocated and inquired if staff would have to wait for Goodwill to proceed.

Mr. Ingraham noted staff has been in discussion with Goodwill to hold the job fair in April.

Mayor Pro Tem Alexander motioned to approve the city’s 2022 Events Calendar: Second
by Councilman Blount. The motion passed 3-0-1 (Barber Abstained).

Councilwoman Barber noted with the City, Councilwoman Gantt and the Youth Council all
hosting a Halloween festival, she would like to rescind her previous motion in support of
having the Halloween Festival.

Councilman Blount noted when Council initiatives are turn into city events, they would like
to be better informed by the events team and want to see the initiates turned city events at
city level event.

Councilwoman Barber motioned to rescind her vote from the 12/13/2021 meeting
supporting the Halloween Festival.

Mayor Ford asked Legal Counsel to speak to the legality of the request.

Attorney Berry noted Councilwoman Barber can have a note placed in the record noting
her position on the matter has changed from yes to no; however, the vote has been taken
and is recorded as history and that a motion to reconsider the item would be the appropriate
action.
Councilwoman Barber noted she has observed other members change their votes on this
Council and called for a motion to Reconsider her vote of the City’s Halloween Festival.

Councilman Thomas offered his knowledge of the Motion to Reconsider and noted that
supports the City’s Halloween Festival, he was of the understanding that a voting member
has the right to change his or her position on an item at the meeting or the very next
meeting.
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Councilman Blount noted during the discussion at the previous meeting it was stated there
was another Halloween event and the motion was approved to move forward, in which he
voted to oppose and in conflict along with Councilwoman Gantt that the events were in
conflict.

Mayor Ford requested a legal opinion.

Attorney Berry stated that any councilmember that voted in the majority whether it was a
vote in favor of or a vote opposed to could bring the item back for reconsideration and a
vote and stated Councilwoman Barber has the right to bring the item back for a vote.

Attorney Washington read the City’s Charter Section 2.04.140 Motion to Reconsider:
A motion to reconsider any of the proceedings of council shall not be entertained unless it
be made by a member who voted with the majority, and such motion shall be made at the
same or succeeding meeting.

Councilman Thomas stated that while he remains in favor of the original motion, he wants
the actions of the Council to be procedurally correct to allow for a Motion to Reconsideration
and stated likewise with a Point of Order, that request should speak to the item at hand.

Mayor Ford called on Councilwoman Barber for her request.

Councilwoman Barber made a Motion to Reconsider her vote; second by Councilman
Blount.

Attorney Berry stated the motion is not to reconsider her vote, but a motion to reconsider
the item and call for a vote on the item.

Councilwoman Barber made a motion to Reconsider the motion regarding the Halloween
Event at the December 13, 2021 meeting.

Councilman Thomas disagreed with the opinion stating it is the councilmember’s
prerogative to change their vote without other members of Council voting on that.

The Clerk read the rule regarding the motion to reconsider; The motion to reconsider may
be made only by a member who voted on the prevailing side in the original vote (such as
someone who voted “yes” if the motion had passed or voted “no” if the motion was
defeated). The making of the motion to reconsider takes precedence over all other motions
and yields to nothing.

Attorney Berry agreed with the definition as read and stated it contemplates a motion.

Attorney Washington stated that as with any other motion, it must be properly moved and
seconded to take any action.
Councilman Thomas disagreed with the call for a motion to reconsider her vote.

Attorney Berry stated the meeting two weeks is set stone and is why it takes a Motion for
Reconsideration to bring the item back to the Council for a vote.
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Attorney Washington stated the City’s only provision in the Charter speaks to a Motion to
Reconsider can only be brought back by a member of the Governing Body who voted in
the majority.

Councilwoman Barber stated she is prepared to make two motions: A motion to rescind her
vote; and a Motion to reconsider.

Mayor Ford called for a vote on the motion to reconsider made by Councilwoman Barber;
second by Councilman Blount (there was not vote from Alexander or Thomas) the motion
failed.

Attorney Berry noted the action of the Council was correct and gave an example of a
rezoning item being approved by the Council and the developer begins to build relying on
the zoning, and a member of the Council comes back two weeks later to change their vote,
which is why the actions or voting of the full council.

Councilwoman Barber responded that the example of a developer or investor would relate
to items involving contracts.

Attorney Berry noted the process is from Robert’s Rules and used the rezoning as an
example.

Mayor Pro Tem Alexander noted the Council voted and has received the opinion of legal
counsel.

Councilwoman Barber opted to move on.

Councilman Blount stated while it was her prerogative to move on, he did not think
Councilwoman Barber was allowed to change her vote.

Mayor Ford noted the process was that the Council did vote on the motion to reconsider,
and the motion failed.

Councilman Thomas stated for the record he abstained from the vote.

17. Council Consideration to approve the 2021 Utility Billing Write-offs in the amount of
$14,111.78.
Presented by John Wiggins, Treasurer
Mr. Wiggins noted staff is requesting approval of the 2021 Utility Billing Write-offs in the
amount of $14,111.78; noted the decrease from last year FY2020 was about $167.59 with
a total amount of $14,279.37.

Mayor Pro Tem Alexander motioned to approve the 2021 Utility Billing Write-offs in the
amount of $14,111.78: Second by Councilwoman Barber. The motion passed 3-0-1
(Thomas Abstained).

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18. Council Consideration to approve Green Room Community Use Policy and Fee
Schedule.
Presented by Kim Jordan, Conference Center & Events Manager and Econuel ingram,
Conference Center Coordinator
Item Tabled

19. Council Consideration to appoint a representative to the Council on Aging.
Presented by Attorney Washington
Mayor Ford noted boards and commission appointments are normally discussed during
Executive Session and inquired with Attorney Washington if they should appoint during the
meeting.

Attorney Washington noted the action would be the will of Council to go into Executive
Session and discuss as well.

Councilwoman Barber noted for the record there is no relation between the two.

Mayor Pro Tem Alexander motioned to appoint DeRitha Barber to serve a – 2yr Term:
Second by Councilwoman Barber. The motion passed 4-0.

20. Council Consideration to appoint members to the Downtown Development Authority
Presented by Attorney Washington
Item Tabled to January 2022

21. Council Consideration to appoint members to the Main Street Advisory Board.
Presented by Attorney Washington
Councilman Thomas motioned to appoint Greg Horton to a 3yr Term; Linda Jones, Mildred
Reed, Anika Potts, Willie Hopkins and Shomari Furtch with a 2-yr Term: Second by Mayor
Pro Tem Alexander. The motion passed 4-0.

22. Council Consideration to appoint members to the Youth Council Advisory Committee
Presented by Attorney Washington
Attorney Washington noted he has seven applications for the Youth Advisory Council.

Councilwoman Barber noted she would like to go into Executive Session.

Councilman Thomas noted there was a candidate he favored and asked for clarification of
the position and candidates.

Ms. Holiday noted there are currently eight positions open with seven candidates, three
unexpired terms that need to be filled and will be filled for one year, three vacancies and
two re-appointments.

Councilwoman Barber inquired how does one determine which positions would be filled.

Councilman Blount suggested speaking with the Committee Chairperson to determine who
will fill the positions.

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Ms. Holiday noted for the record she would like to confer with the Attorney to determine the
terms and stated normally there are not this many vacancies at one time; and noted usually
when a term expires, the new candidate replaces the vacated seat, there are three vacated
seats along with three vacancies.

Councilman Thomas noted there is someone he would like to recommend.

Councilman Blount motioned to appoint Sharika Zellars and Jodie Alexander with a 2-yr
Term; Aaniyah Kendrick, Alfreda Gourdine, Arvia Hall, Derius Peurifoy, Keely White and
Shameka Jones, with terms to be determined to fill the 1yr unexpired terms or vacant 2-yr
terms following discussion with legal: Second by Mayor Pro Tem Alexander. The motion
passed 3-0-1 (Barber Abstained).

23. Council Consideration to approve the Commercial Code Enforcement Fee Schedule
Presented by Brecca Johnson, Community Development Director
Ms. Johnson noted the Code Enforcement Department does not have a Fee Schedule and
would like to have fees approved with the goal of getting the Fee Schedule out to business
owners and residents by the first of the year.

Councilman Thomas inquired on how the fee schedule would be enforced and what the
next steps would be.

Ms. Johnson noted if there is a perceived violation by a code enforcement officer, a notice
of violation will be given to the violator to comply in which they will have a certain number
of days to come into compliance; noted if the violator does not come into compliance, the
code enforcement officer will be scheduled to go back out within a certain time frame and
will then issue a citation which will be the 1st offense and will be placed on the docket for
court which is set for April 2022; and added if the offenses continue with the same violators,
they will be fined with another fee to pay. Ms. Johnson mentioned the idea is to keep
habitual violators to a minimum.

Mayor Pro Tem Alexander noted the fine for overgrown grass is too low and inquired why
it was so low.

Ms. Johnson noted best practices are to pull fees that are comparable around the region.

Mayor Pro Tem Alexander noted commercial buildings should be responsible for picking
up trash alongside their buildings.

Councilman Blount noted to add to the language to have business and property owner
responsible for the upkeep of their property.

Ms. Johnson noted the nuisance section will cover those issues.

Chief Trammer noted with the Municipal Codes of GA- Title 11- Offense-Chapter 11.6
addresses littering in the city.

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Mayor Pro Tem Alexander noted he would like to see added fines for trash in the parking
lots and maintenance in commercial parking lots.

Councilwoman Barber inquired if residential storage pods were included.

Ms. Johnson noted it would be under nuisances and believes there is a time limit with
storage pods.

Councilman Thomas spoke about parking on the streets in subdivision and inquired if the
Codes were up to date.

Ms. Johnson noted there needs to be additional conversation with the new City Manager
and noted the Code needs to be updated.

Councilman Thomas inquired on the difference between parking in the street vs. no parking
signs and no parking vs. regular street parking.

Ms. Johnson noted there is an Ordinance that address parking permits however, it is difficult
for staff to manage.

Councilman Blount requested to have a breakdown of each of the violations.

Mayor Pro Tem Alexander inquired if zero tolerance has been a practice.

Ms. Johnson noted staff operates from the Standard Operating Procedure (SOP) for each
violation and a time frame in which violators will need to come into compliance.

Mayor Ford noted there were suggestions to be added to the list and inquired if they should
be individually voted on or added to the list and vote on the whole list.

Chief Trammer noted the current ordinance addresses public/private property with a
minimum fine of $200 in the Charter.

Councilman Blount noted Council should go with what the Charter stated and implement
enforcement.

Councilwoman Barber inquired if the Attorney could validate what Chief Trammer stated
and requested to keep the fees separate.

Chief Trammer references Chapter 11.16.070- Violations.

Councilwoman Barber noted she does not want to approve excessive fines/fees.

Councilman Blount noted the court should determine the outcome when dealing with fines.

Attorney Berry noted the provision Chief Trammer read is correct and caps the fines at
$1000 and under Georgia law, the most a misdemeanor can be is $1000 and should be set
as the upper limit.

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Councilman Thomas called for the vote.

Mayor Pro Tem Alexander motioned to approve Second by Councilwoman Barber.

Mayor Pro Tem Alexander motioned to have the commercial portion of the fee schedule
with amendments which include the parking lot litter 1st fine of $200, 2nd fine of $500 and
3rd fine of $1000; parking lot maintenance, paving to damaged parking lots 1st fine of $200,
2nd fine of $750 and 3rd fine of $1000; overgrown grass (commercial) 1st fine of $200, 2nd
fine of $500 and 3rd fine of $1000 and consult with legal and staff: Second by Councilwoman
Barber. The motion passed 3-0-1 (Blount Abstained).

Councilwoman Barber inquired about the Residential Fee Schedule.

Mayor Pro Tem Alexander motioned to bring the Residential Fee Schedule to the Council
within the next 30 days for approval: Second by Councilwoman Barber. The motion passed
4-0.

24. Council Consideration to grant the Chief of Police the authority to implement and/or
amend police department policies and procedures with review by Legal Counsel as
appropriate, excluding policies and procedures with a financial impact greater than $5,000.
Presented by Frank Trammer, Police Chief
Item Tabled

25. Council Consideration to approve Vehicle Usage Policy for the City of Stockbridge
Police Department.
Presented by Frank Trammer, Police Chief
Chief Trammer noted at the beginning of the year staff will start recruiting for the Police
Dept to fill 53 police officer positions; noted staff is developing recruitment literature and
one of the benefits staffs would like to provide to officers are take home vehicles with some
of the benefits being: enhancing the safety and security within the community, a quicker
response time, reduces maintenance cost, allows for rapid deployment of off duty officers
and enhanced accountability; noted one of the differences staff is seeking for approval is a
minimum mileage restriction for the vehicle to be 35 miles, which would allow officers living
within a 35-mile radius to be eligible for a take home vehicle; stated the reasoning for the
35 mile is to pull distance from city limits to adjacent counties and the furthest distance was
35 miles; noted there is no set standard for take home mileage and varies from department
to department and included all agencies in Henry County offers a take home vehicle
program; noted Henry County minimum mileage is 15 miles, City of McDonough minimum
mileage is 20 miles, City of Hamptons minimum mileage is 25 and City of Locust Grove
minimum mileage is 35 and believes the city should remain with the most competitive.

Councilwoman Barber motioned to approve the Vehicle Usage Policy for the City of
Stockbridge Police Department: Second by Councilman Thomas. The motion passed 4-0.

26. Council Consideration to temporarily waive spending authority limits to authorize the
City Manager to approve police department start-up purchases not to exceed a designated
amount and/or specified costs for pre-approved categories.
Presented by Frank Trammer, Police Chief
Item Tabled
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27. Council Consideration to approve the purchase of body worn cameras with a 5-year
program in the amount of $239,500.01, and in-car video cameras and associated storage
costs with a 5-year program in the amount of $471,743.99 for the City of Stockbridge Police
Department for a total amount of $711,244.00. Funding Source ARPA.
Presented by Frank Trammer, Police Chief and Richard Godfrey, Commander
Commander Godfrey noted staff has evaluated several different companies from
companies such as G-Tact, Motorola, Watch Guard and Axion A.K.A Taser for body worn
camera packages for a total of fifty body worn cameras and associated equipment.
Commander Godfrey noted the capabilities of the cameras has LTE capabilities with a built-
in sim card which would allow tracking via GPS, along with the taser which has a built-in
microchip and once withdrawn from the holster, it will automatically activate the body
camera.

Mayor Ford inquired on the cost.

Commander Godfrey noted the 5-year in-car system program total cost is $471.743.99, the
body cameras 5-year program total cost is $239,500.01.

Councilwoman Barber motioned to approve the purchase of body worn cameras with a 5-
year program in the amount of $239,500.01, and in-car video cameras and associated
storage costs with a 5-year program in the amount of $471,743.99 for the City of
Stockbridge Police Department for a total amount of $711,244.00: Second by Mayor Pro
Tem Alexander. The motion passed 4-0.

28. Council Consideration to approve the purchase of mobile and in-car police radios for
the City of Stockbridge Police Department in the amount of $611,736.00. Funding Source
ARPA.
Presented by Frank Trammer, Police Chief and /Richard Godfrey, Commander
Commander Godfrey noted staff is seeking approval of a Requisition to purchase both
portable and in-car radios from Loudoun Communications, Inc and is the same system the
county uses.

Councilwoman Barber inquired on the balance for ARPA funds.

Chief Trammer noted they anticipate from the Police Department standpoint a future
purchase of $2 million; there is currently $1.5 million proposed for tonight’s meeting and
$1.4 million in the APRA fund balance and the city should get the other $5.5 million by April
2022; noted the body worn cameras payments are not due until May 2022 and the City
anticipates having the next round of ARPA funds before the due date; noted the police
department has currently used $3.1 million for police vehicles and use $1.5 million for
tonight purchases which totals roughly $4.6 million of the $11 million in which the city has
received in ARPA funds; noted Public Works has used roughly $1 million and has used one
disbursement which leaves about $5.6 million available for future purchases and does not
include the extra $2 million the city may get with grants.

Councilwoman Barber motioned to approve the purchase of mobile and in-car police radios
for the City of Stockbridge Police Department in the amount of $611,736.00: Second by
Mayor Pro Tem Alexander. The motion passed 3-0 (Blount was not present for the vote).

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29. Council Consideration to approve the purchase of remote-controlled spotlights for City
of Stockbridge Police Department patrol vehicles in the amount of $37,589.26. Funding
Source ARPA.
Presented by Frank Trammer, Police Chief
Chief Trammer noted staff did not notice until after the purchase of the police patrol vehicles
there were no spotlights which is an essential piece of equipment and the vehicles will need
to be retro fitted to add spotlights to all forty-two patrol cars in the amount of $37, 589.26.

Councilman Thomas motioned to approve the purchase of remote-controlled spotlights for
City of Stockbridge Police Department patrol vehicles in the amount of $37,589.26: Second
by Councilwoman Barber. The motion passed 3-0 (Blount was not present for the vote).

30. Council Consideration to approve the purchase of 56 Taser X 7’s for the City of
Stockbridge Police Department in the amount of $.176,198.39. Funding Source ARPA.
Presented by Frank Trammer, Police Chief and Richard Godfrey, Commander
Commander Godfrey noted the police department is seeking approval to purchase fifty-six
tasers which is the latest released tasers by Axion. Commander Godfrey noted one of the
criteria that will be implemented is the taser color which will be yellow and will be required
under policy to be a cross draw; with a 5-year comprehensive term contract which will be
under warranty during the 5 years.

Mayor Pro Tem Alexander motioned to approve the purchase of 56 Taser X 7’s for the City
of Stockbridge Police Department in the amount of $.176,198.39: Second by
Councilwoman Barber. The motion passed 3-0 (Blount was not present for the vote).

DISCUSSION
31. Councilman Blount proposed a $500 incentive for vaccinated employees and staff
working through the pandemic using ARPA Funds.
Councilman Blount noted the City was blessed not to have to lay off any staff throughout
the pandemic and that ARPA funds was being used by other municipalities to issue
incentives to staff and wants the City of Stockbridge to issue a $500 incentive to
vaccinated staff and those who worked through the pandemic using ARPA funds for
approximately $50,000 for the city’s eighty employees.

Councilwoman Barber supports tasking HR staff and legal with researching vaccine
incentives for employees noting ARPA funding is specific and wants to be sure the
incentives fall within the ARPA parameters and supports all ways of encouraging staff to
get vaccinated and get their boosters; and to research how what is done in the case of
employees who don’t want to be vaccinated at all and how that factors in; and noted a
Cost of Living Adjustment increase would require General Funds and cannot use ARPA
Funding.

Councilman Blount noted this request does not involve the Cost of Living (COLA) and
saw today in fact on the news where other cities were distributing this type of incentive to
their employees and wants the city’s legal team and staff to look into for our employees.

Mayor Ford asked legal if they had any remarks.

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Attorney Washington noted legal would need to research the item and prepare a memo
and submit to Council.

Mayor Pro Tem Alexander stated he is in support of doing something for the city’s
employees with the ARPA funding that has come to the city; noted the city has been
fortunate with no layoffs and maintained a full staff; noted the increase in the livable wage
to a minimum of $15/per hour; and wants to make sure the attorneys are tasked with a
leveled approach if it is legal to give this one-time payment it should perhaps be 3-tiered
with an employee who has taken the steps to get fully vaccinated with the booster and
protect themselves and others should receive a higher amount than someone who has
received one or two vaccinations; and they should receive a higher amount than
someone who has not been vaccinated at all; noting the definition of fully vaccinated as
defined by the CDC will change; and noting everyone endured, and there may be those
who did not get the vaccination for religious reasons and did wear a mask and took
precautions would be worthy of something and it not be zero, and it is allowable,
everyone should receive something; and asked HR staff and see what other cities are
doing.

Councilman Blount noted he appreciated Mayor Pro Tem’s recommendation of the tiers
and referenced the cities of Douglasville and Sandy Springs who he believes may have
issued incentives to their employees as part of the research, and just wants to do
something for the employees.

Councilwoman Barber wants the attorneys to look into the discrimination factor of the
tiered approach to avoid potential litigation; and noted her support of the incentive.

Councilman Blount noted it falls along the line of insurance companies who charge based
on a tiered approach.

Councilwoman Barber noted because this is the use of ARPA Funding, there are specific
guidelines and criteria.

Mayor Pro Tem asked HR to look into and bring back to the Council if the cost of
employees not getting vaccinated and if there will be a cost that will be passed along to
the city, noting the city has absorbed the cost of the added premiums for several years,
as this will certainly help with the decision.

Mayor Ford asked Ms. Wheeler for her thoughts on the request for the research; there
was no response.

Councilman Blount noted that when the information comes back from HR and Legal,
asked if there could be a consensus by email or vote in the public.

Attorney Washington noted a vote would need to be made before the public.

Councilman Blount noted the request is that there be an incentive of $500 for the
vaccinated; $250 for the unvaccinated and $7 for the boosters.

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Mayor Pro Tem Alexander asked that the Council wait on the research from HR and
Legal as discussed.

Mayor Ford noted the Attorneys have heard the information and HR Staff and Legal
Counsel were tasked with determining the feasibility and legal justifications for the
incentive and distribution and report back to the Council within the next 30 days.

COMMENTS FROM THE MAYOR
Mayor Ford noted the COVID variant Omicron has become more prominent; noted Dr.
Henson of Piedmont Henry stated the hospital is preparing for the 5 th surge as people
prepare to gather for the holiday season; noted he and his spouse received the booster
with no issues, and encouraged everyone to get vaccinated, get boosters, get tested
because Omicron is here and that’s the only way we will be able to beat this virus; noted
the CDC has stated boosters are available to those who qualify age 16+ free of charge
and you can set up an appointment for the Pfizer and Moderna vaccinations and boosters
at the Public Health Department located at 135 Henry Pkwy in McDonough by calling
470-661-0005; noted COVID Testing is available Monday through Friday from 9am – 3pm
at Red Hawk Field 143 henry Pkwy in McDonough and with rapid testing for faster results
and you can get vaccinations and the booster as well; noted walk-ins are welcome from
9am – 11am and 1pm – 3pm and closes at 5pm and is open 5 days per week; noted
once you have completed the first two vaccines from Pfizer or Moderna you can cross
over and take the Pfizer or Moderna boosters; noted the Moderna and Pfizer vaccines are
being administered to individuals age 5+, and boosters cannot be administered to ages 5
– 15, noting the CDC has not approve a booster for that age group, and asked that you
please get permission and/or advice regarding the vaccinations; noted the City has
moved forward with the selection of a Sole Finalist to fill the vacancy for the City Manager
position noting the candidate is Mr. Frederick Gardiner, and noted the city is in the 14-day
period by law of the process which started on Saturday and will end December 31st where
the city will then have a Special Called meeting between January 1 – 10 to make the
formal appointment and confirmation.

UPCOMING MEETINGS & ANNOUNCEMENTS: Meeting will be held via Zoom until
further notice. Meeting dates and times are subject to change. Please visit the city’s website
www.cityofstockbridge.com for the meeting invitation link, Facebook page or contact City
Hall offices at 770-389-7900 for updates.
➢ City Council Meeting and - 2nd Monday of each month 6:00 p.m. Swearing-In
Ceremony Location TBD (Jan 10)

➢ Youth Council Meeting, 5:30 p.m. - 2nd Wednesday of each month Levi
Meeting Room - City Hall (Jan 12)

➢ Main Street Advisory Board Meeting, 2nd Friday of each month 9:00 a.m. Via
Zoom (Jan 14)

➢ Youth Council Advisory Committee Meeting, 6:30 p.m. - 3rd Tuesday of each
month Patrick Henry Meeting Room - City Hall (Jan 18)

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➢ Downtown Development Authority Meeting, 6:00 p.m. Via Zoom - 3rd
Tuesday of each month Via Zoom (Jan18)

➢ City Council Work Session Meeting, Last Tuesday of each month - Time and
Virtual (Jan 25)

➢ Planning Commission Meeting, 4th Thursday at 6:30 p.m. Via Zoom – (Feb
24)

UPCOMING CITY EVENTS/INITIATIVES

Please join Councilwoman Barber at the Eagles Landing Dance Center for FREE Zumba
Saturdays at 8 a.m. at 627 Red Oak Road Stockbridge, GA

A Continuous Salute to Veterans: Please forward pictures of Veterans including name,
branch, rank, and years of service as Councilman Thomas presents a special tribute to our
local veterans. Pictures should be submitted to: zpearson@cityofstockbridge-ga.gov Thank
you for your service!
Here is your opportunity to Meet the Mayor, and voice your questions and/or concerns
Monday, January 25, 2022, from 10 a.m. to noon. Call Zenovia Pearson to schedule an
appointment. 770-389-7900 ext. 248.
Mayor Ford wished everyone, and on behalf of the City Council and the staff a Merry
Christmas, Happy New Year, Happy Holidays, Happy Hanukah, and Kwanza.

EXECUTIVE SESSION
Councilwoman Barber motioned to convene Executive Session for Personnel, Litigation,
and Real Estate: Second by Mayor Pro Tem Alexander. The motion passed 4-0.
Councilman Thomas motioned to adjourn Executive Session: Second by Councilwoman
Barber. The motion passed 3-0. (Councilman Blount was not present for the vote).
Councilman Thomas motioned to reconvene the meeting without action from Executive
Session: Second by Councilwoman Barber. The motion passed 3-0 (Councilman Blount
was not present for the vote).
Ms. Holiday noted during the presentation of the Public Meeting Schedule it was stated that
the Planning Commission meeting time was 6:00 p.m. and should be 6:30 p.m.
Councilman Thomas motioned to adjourn: Second by Mayor Pro Tem Alexander. The
motion passed 3-0. Councilman Blount was not present for the vote).
Respectfully submitted by:

Vanessa Holiday, City Clerk MMC Anthony S. Ford, Mayor
20 | P a g e
^MSTOCKBRIDGE
DOWNTOWN DEVELOPMENT AUTHORITY

TO: City of Stockbridge Mayor and Council
FROM: Roger Custin, Downtown Development Authority Chair
SUBJECT: Nominations for Open DDA Positions

DATE: January 3. 2022

CO: Downtown Development Authority Nominating Advisory Committee
Vanessa Holiday, City Clerk

Mayor and Council:

An Advisory Committee was formed to submit recommendations for the open DDA
board member positions. The DDA Nominating Advisory Committee members are:
Barbara Richardson, Springwell Financial Solutions
Linda Jones, C & L Family Salon
Eileen Thome, SPN Herbs Wellness Center

The members met via Zoom on January 3, 2022, at 5:00 P.M. and offered the following
recommendations for the three open DDA positions:

Open board position Roger Custin - renewed term
Open board position Robert Swygert- renewed term
Counciiwoman Yolanda Barber (first choice)
City council liaison
Mayor Pro Tem Elton Alexander (second choice)

I respectfully request that the Mayor and Council take the committee's recommendations
under consideration during the vote to fill these DDA positions.

Please let me know if there are any questions.
STATE OF GEORGIA
HENRY COUNTY
CITY OF STOCKBRIDGE

RESOLUTION NO. ___________________

A RESOLUTION APPROVING AUTHORITY FOR POLICE
DEPARTMENT TO MAKE INFORMAL PURCHASES UP
TO $75,000 THROUGH JUNE 30, 2022

WHEREAS, The City of Stockbridge (“City”) is a municipal corporation duly organized
and existing under the laws of the State of Georgia and is charged with providing public services
to residents located within the corporate limits of the City; and,

WHEREAS, the City has hired a Chief of Police and is in the early stages of standing
up a police force;

WHEREAS, the Chief of Police has identified numerous items that will need to be
purchased to have the Police Department prepared and operational by July 1, 2022;

WHEREAS, purchasing has become incredibly difficult because of supply chain issues,
and other difficulties right now, yet the need to obtain certain products remains regardless of
the difficulty to purchase such items and supply chains.

WHEREAS, the City authorizes informal purchases by departments, but sets a
$5,000.00 maximum for such purchases (City Code Section 3.30.090);

WHEREAS, because of the circumstances that exist with supply chain issues and other
shortages, and the difficulty purchasing some items needed for the Police Department now, and
the need to have all items for the Police Department in place when the force begins its
operations, it is necessary and justified to create an exception for the informal purchases for the
Police Department in strict accordance with the terms of this Resolution;

THEREFORE, IT IS NOW RESOLVED BY THE CITY COUNCIL OF THE CITY
OF STOCKBRIDGE GEORGIA AS FOLLOWS:

SECTION 1. Limited Suspension of Procurement Code Requirements for
Informal Purchases – From the date the City Council approves this Resolution through and
including June 30, 2022, the Police Department is permitted to conduct informal purchases up
to $75,000.00 (seventy-five thousand dollars and zero cents) in strict accordance with the
following requirements:

a) When possible, the Police Department shall obtain three quotes for the needed items
and select the best value for the City based on these quotes;

b) The Police Department shall provide a written report to the City Council of all items
purchased pursuant to this limited exception to the Procurement Code. Such report
shall be provided on or before June 30, 2022.

c) At present, the Police Chief anticipates the following items will need to be purchased
and likely will cost less than the $75,000.00 threshold. This list is illustrative, not
exhaustive, and the items on this list might change:

Police uniforms and personal equipment, ballistic vests, pistols, rifles, and other
less-lethal weapons, ammunition, speed detection devices; computers, printers, and
associated office equipment; hiring/screening services; information technology and
telecommunications equipment and services; public safety related software and
associated software maintenance; website services; other general supplies.

d) The Mayor and City Clerk are authorized to execute, attest to, and seal any document
which may be necessary to effectuate this Resolution or any contract or purchase
order as permitted under this Resolution.

SECTION 2. Public Record. This document shall be maintained as a public record
by the City Clerk and shall be accessible to the public during all normal business hours of the
City of Stockbridge.

SECTION 3. Severability - To the extent any portion of this Resolution is declared
to be invalid, unenforceable, or non-binding, that shall not affect the remaining portions of this
Resolution.

SECTION 4. Repeal of Conflicting Provisions – All City Resolutions inconsistent
with this Resolution are hereby repealed.

SECTION 5. Effective Date. This resolution shall become effective immediately
upon its adoption by the City Council of the City of Stockbridge as provided in the City Charter.

SO RESOLVED this ___ day of December 2021.

{Signatures on following page}

ANTHONY S. FORD, Mayor

ATTEST:
___________________________________ (SEAL)
VANESSA HOLIDAY, City Clerk

APPROVED AS TO FORM:

QUINTON G. WASHINGTON, City Attorney

City of Stockbridge
MEETING DATE
AGENDA ITEM
December 21, 2021 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
SERVICE AGREEMENT RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT FUND BALANCE
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Frank Trammer

DEPARTMENT: Police

ITEM/PROJECT/EVENT: Limited Excep on for Police Spending Authoriza on
Council considera on to temporarily waive spending authority limits to authorize the City Manager to ap-
prove police department start-up purchases not to exceed a designated amount and/or specified costs for
preapproved categories.

BACKGROUND INFORMATION:
To advance the City of Stockbridge Police Department’s implementa on goal of July 1, 2022, it is necessary
to expedite the acquisi on of equipment, supplies and services associated with the start-up of the police
department.

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
ITEM/PROJECT/EVENT:

BACKGROUND INFORMATION:

City of Stockbridge
MEETING DATE
AGENDA ITEM
January 25, 2022 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST IV
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT FUND BALANCE
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM: N/A
OTHER ACCOUNT TRANSFER TO: N/A

PRESENTER: Brecca R. Johnson

DEPARTMENT: Director of Community Development

ITEM/PROJECT/EVENT:
Council consideration to Extend a Moratoria for two items: Hookah Bars & Lounges, Cigar Bars & Lounges
and Built-To-Rent residential subdivisions (single-family detached).

BACKGROUND INFORMATION:
On October 26, 2021, the City Council approved two moratoria with a deadline of January 25, 2022, with the
anticipation of adopting the Unified Development Code (UDC). However, the UDC document is currently
under legal review for a proposed City Council adoption date of March 14, 2022, which is the date of the
proposed expiration for the moratorium extension.

SIGNATURES:
FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________
AMOUNT N/A
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STOCKBRIDGE PROPOSED RESIDENTIAL CODE ENFORCEMENT FEE SCHEDULE

Violation 1st Offense 2nd Offense 3rd Offense 4th Offense
On-street parking $50.00 $100.00 $150.00 $200.00
Prohibited within corporate city $100.00 $200.00 $300.00 $400.00
limits (vagrants)
Fences and walls $100.00 $200.00 $300.00 $400.00
Outside Storage $150.00 $200.00 $300.00 $400.00
Nuisances $100.00 $200.00 $300.00 $300.00
Short Term Rental Registration $200.00 $300.00 $400.00 $500.00
International Property Maintenance Code (IPMC)
Overgrown grass and weeds $50.00 $75.00 $100.00 $150.00
Enclosures (pools, spas, etc.) $100.00 $200.00 $300.00 $400.00
General – Exterior Structures $100.00 $200.00 $300.00 $400.00
Unsafe Conditions $100.00 $150.00 $200.00 $250.00
Vacant Structures and Land Registry $100.00 $200.00 $300.00 $400.00
Sanitation (Including evictions, etc.) $100.00 $150.00 $200.00 $250.00
Motor Vehicles (inoperable on $100.00 $200.00 $300.00 $400.00
premise)
Accessory Structures $100.00 $200.00 $300.00 $400.00
Premise Identification $100.00 $200.00 $300.00 $400.00
Exterior Walls $100.00 $200.00 $300.00 $400.00
Roofs and Drainage $100.00 $200.00 $300.00 $400.00
Stairways, decks, porches, and $100.00 $200.00 $300.00 $400.00
balconies
Handrails and guards $100.00 $200.00 $300.00 $400.00
Windows, skylights, and door frames $100.00 $200.00 $300.00 $400.00
Openable Windows $100.00 $200.00 $300.00 $400.00

Fees are assessed after Notice of Violation has been issued and compliance is not achieved.
City of Stockbridge
MEETING DATE
AGENDA ITEM
January 25, 2022 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST IV
PUBLIC HEARING TSPLOST
PRESENTATION CURRENT PROJECT RETAINER
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT FUND BALANCE
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM: N/A
OTHER ACCOUNT TRANSFER TO: N/A

PRESENTER: Brecca R. Johnson

DEPARTMENT: Director of Community Development

ITEM/PROJECT/EVENT:
Council considera on to approve Change Order #27 for work conducted by H.J. Russell & Company in the amount of $38,268.33
for the purchase and installa on of Stage Perforated Soﬃt Panels (Acous cal) above the stage at the Amphitheater.

BACKGROUND INFORMATION:
The acous cal panels were installed in August 2021 and the above‐men oned change order was received in
October 2021. H.J. Russell & Company has been the general contractor and Tunnel‐Spangler & Walsh (TSW)
is the architect for the Amphitheater project. This change order was recommended as a mandatory design
change by the architect, TSW as a result of their acous cal study. See a ached Narra ve of Explana on.

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT N/A
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
Change Order
Document G701

PROJECT: CHANGE ORDER NO: 27 OWNER
SO 1928 City of Stockbridge Amphitheater DATE: 9/26/2021 ARCHITECT X
4640 N Henry Blvd OWNERS PROJECT#: CONTRACTOR; X
Stockbridge, Ga 30281 CONTRACT DATE: November 26. 2019 FIELD
CONTRACT FOR: GENERAL CONTRACTOR

OTHER

TO CONTRACTOR: H.J. Russell & Company
171 17th Street
Suite 1600
Atlanta, Ga 30363

THE CONTRACT IS CHANGED AS FOLLOWS:

See attached backup for details pertaining to this change order amount.
RUSSELL
Not valid until signed by the Owner, Architect and Contractor.

The original (Contract Sum) (Guara1Heed Maidmuni Pri� was ..... ... . . . . . . ... ... . .. . ... . . ... . . .. $ 15,851,592.00
Net change by previously authorized Change Orders .. ... ....... . . .. . . . .. . . . . . . .. . . . .. . .. . ....... $ 3,943,775.00
The (Contract Sum) (GuaraRleed Mmdnmm Priee) prior to this Change Order was .. . ... .. ... . . . .. ... . . $ 19,795,367.00
The (Contract Sum) (Guar1m1eee MaiEimwn Priee) will be fincreased) (Eleereasee) (unehaRgea)
by this Change Order in the amount of. . . . ... . . . .. ... ... . . ... . ... . . . . . . ..... . . .. . .. ..... . $ --3_8'--,2_6_ 8_.0_0
The new (Contract Sum) (Guarimteed Mm,imum Priee) including this Change Order will be.. .......... SI 19,833,635.00 I
The Contract Time will be increased by 20 days.
The date of Substantial Completion as of the date ofthis Change Order therefore is August, 4th 2021.

TSW
ARCHITECT C9J<fR;:{�1 OWNER

M 1C-1+tt1.'J .01c..-)C
BY BY BY
10.04.2021
DATE DATE DATE
CONTRACT CHANGE ORDER NO.27
ATTACHMENT "A"
PROJECT NAME: Stockbridge Amphitheater
CONTRACT DATE: November 26, 2019

CONTRACTOR - H. J . Russell & Company

CHANGES TO THE SCOPE OF WORK:

The Contract Sum is adjusted, as follows: (see backup for details)

COR# CORCOST
Description Schedule Increase

Stage Perforated Soffit Panels
COR 53 (Acoustical) $ 38,268.00

Schedule Duration Increases by Davs

Project Substantial Completion increased by 30days; therfore, the new Substantial Completion
Date date is August 4th, 2021.

Work was performed Prior to Substantial Completion of August 4th, 2021 : therefore no
additional Calendar Days added

Total Change Order Amount: $ 38,268.00

END OF ATTACHMENT "A"
Change Proposal Request Stockbridge Amphitheater
Potential Change Item Request # : 53 Date 6/7/21

PROJECT INFORMATION: Stockbridge Amphihteater and Roadway Construction

Project Number: SO1928 Owners PM Randy Knighton

Project Title: The Stockbridge Amphitheater

Service Area PCI #

DESCRIPTION OF THE PROPOSED CHANGE:

X Mandatory Elective

Description: Stage Perforated Soffit Panels

Reference: Design Changes by Architect

PRICING DETAILS:

Item No Company Name Short Description Amount

Material Pricing for 40% Perforated
soffit panels as recommended by
001 Green Exteriors* TSW $52,075.00

Green Exteriors(Deduct for Original Soffit Credit for original soffit material that
002 materials) was included for the stage ceiling ($19,092.72)
003 HJR Payment and Performance Bond $33.85
004 $0.00
004 $0.00
005
006 Sub Total $33,016.13
H. J Russell & Company General Conditions @ 7.5% $2,476.21
H. J Russell & Company Overhead @ 2% $660.32
H. J Russell & Company Insurance @ 1.3% $429.21
H. J Russell & Company Procore Expenses @ 0.65% $214.60
H. J Russell & Company Fee @ 4% $1,471.86
Total $38,268.33
$38,268.33

Net Amount of this Proposed Change (select one):

X ADD DEDUCT NO CHANGE
$38,268

Schedule Impact: X TBD No Yes; # of Days

** This Change Order Request is Valid unitl 06/18/2021 If not approved by said sdate, the COST of Work is
subject to repricing upon Owners written Authorization to Proceed.
The Date of Substantial Completion will be (Increased , Decreased, Unchanged ) by _____0___ days as a result of this
Change Order Request and the new Substantial Completion Date will be 07/15/2021

ARCHITECT CONTRACTOR OWNER

TSW
BY BY BY

06.17.2021 6/7/2021
DATE DATE DATE

Printed on 6/7/2021 Page 1 of 2
Stockbridge Amphitheater
PCO BACK-UP SHEET

COR 53 Stage Perforated Soffit Panels 6/7/2021

Enter information in cells highlighted in yellow only

Pricing for 40% perforated soffit panels at
Stage Ceiling as per TSW - Material Cost Only
LABOR
ITEM Subcontractor/Contractor QTY TYPE LAB U.P. AMT M/EQ. U.P. M/EQ. AMT. SUB. AMT. TOTAL

1 Green Exteriors* 1 LS $ - 0 - 52,075 $52,075.00

Green Exteriors(Deduct for Original Soffit
2 materials) 1 LS $ - 0 - (19,093) ($19,092.72)
3 HJR Payment and Performance Bond 1 LS $ - 0 - $33.85 $33.85
- - $0.00
BASE SUBTOTAL - -
$33,016.13
SALES TAX @ 8% $0.00
Incl. above $0.00

General Conditions @ 7.5% 7.50% $2,476.21
Overhead @2% 2% $660.32
Insurance @ 1.3% 1.30% $429.21
Procore @ .65% 0.650% $214.60
SUBTOTAL $36,796.48

Ovehead & Profit @ 4% 4% $1,471.86

GRAND TOTAL $38,268.33

*Cost provided is additional cost for material only. Install cost for the soffit is included in bid pricing.
Subcontractor Change Request Project: Stockbridge Amphitheater
Date: 2/3/2021

Subcontractor Change Request SCOR #: 10
Cost Impact: $52,075.00
Description of Change:
Furnish & Install (.032) Décor Flush panels – perforated with 1/8” holes on 3/16” stagger in a standard color kynar
finish at stage soffit area.

Cost Breakdown:
Item QTY UOM Unit Cost Total Price
Material cost for .032 Décor Flush panela - perforated 60.00 EA $740.30 $44,418.00
Freight 1.00 EA $880.00 $880.00
Contractor Fee 1.00 EA $6,342.00 $6,342.00
Bond & Insurance Premuim Adjustment 1.00 EA $435.00 $435.00

TOTAL SCOR $52,075.00

GC Acceptance: Date:
Subcontractor Change Request Project: Stockbridge Amphitheater
Date: 5/19/2020

SCOR #: 1
Cost Impact: $ (34,447.00)
Description of Change:
Removal of Metal Soffit Panels at under side of Stage Roof from Contracted Scope of Work

Cost Breakdown:
Item QTY Unit Cost UOM Total Price
Materials:
Metal Soffit Panels -53.00 $316.00 LF ($16,748.00)
Labor:
Metal Soffit Panels -54.00 $235.00 LF ($12,690.00)
Markup 1.00 ($4,121.00) LS ($4,121.00) $2344.72
Bond & Insurance Premuim Adjustment 1.00 ($888.00) LS ($888.00)

TOTAL SCOR $ (34,447.00)

$19092.72

GC Acceptance: Date:
Russei_i_ SUBMITTAL
Project: Stockbridge Amphitheater
Submittal Number: 07 41 13-02 Date: 02/10/2021

To: TSW Architects From: H. J. Russell & Company
Attn: Jared Christensen Prepared by: Chirag Venkatesan
Subcontractor: Green Exteriors

✔ New Submittal Resubmittal Substitution Request
✔ For Review For Record

Section Description Information Type
Perforated Metal Soffit Product Data

DIVISION

Division
07 41 13number
and Section Number

Remarks: Please return the submittal by 02/15/2021

General Contractor’s Stamp Architect’s Stamp

H. J. RUSSELL & COMPANY
CONSTRUCTION DIVISION

Review is for general compliance with the information given in the
Contract Documents. The Subcontractor/Supplier is responsible to
H. J. Russell & Company Construction Division for conformance
with all requirements of the Plans and Specifications, including the
coordination of its work with the field conditions, dimensions,
related trades, for satisfactory performance of all work and
compliance with all applicable codes.

Name: Chirag Venkatesan
J. Christensen 02/22/21
Date: 02/10/2021

PANEL COLOR: CITYSCAPE
DIVISION 7
8 2014
FABRAL ®

DECOR FLUSH
BRIEF PRODUCT SPECIFICATION

CONCEALED FASTENER PANEL
DECOR FLUSH
Fabral®, Decor Flush is an attractive concealed fastener panel. Panels are ideal
You challenge us. for mansards with a slope transition to vertical fascia, as well as soffit and fascia
And we like it.
applications. Perforation is available to help reach your designs maximum
Your vision for a building potential.
and what you want to
achieve makes us think
harder. It’d be easy to
say - That won’t work.
Instead we go with - Let’s
see what we can do.

Fabral.com 13 9/16" OVERALL
800.884.4484 12" COVERAGE

MANUFACTURER DESCRIPTION
• Fabral®, 308 Alabama Blvd, Jackson, GA 30233
• Telephone: 800.884.4484
• Email: sales@fabral.com
• Website: www.fabral.com

PRODUCT DESCRIPTION PANEL COLOR: CITYSCAPE
DECOR-FLUSH
Acceptable Product: Fabral Decor Flush

Class 4 impact: UL2218
Class A fire: UL790

DESIGN INFORMATION
• Perforation available upon request
• Manufactured Panel Length: Maximum - 25’ Minimum - 6’
• Maximum Application Length Recommended: 6’
• Panel Width: 12”

PRODUCT INSTALLATION
Decor Flush panels are recommended for siding, fascias or soffits only. When used for wall applications, Decor Flush should only
be installed vertically. Install panels plumb, level and straight so it is watertight and without waves or other distortions, allowing
for thermal movement considerations. Apply sealant tape or caulking as necessary at flashing and panel joints to prevent water
penetration.

PRODUCT MAINTENANCE AND WARRANTY
Fabral® provides a 20 year paint-finish warranty for cracking, chipping, peeling, fading and chalking, and a wide selection of
weathertightness warranties are available for up to 20 years – providing confidence in a long-lasting application.
To ensure the durability of your Decor Flush panels, use proper care. Remove filings, grease, stains, marks or excess sealants from
roof panels system to prevent staining. Store panels and flashings in a safe, dry environment.

S98-32-429
1/8" Diameter 3/16" Staggered Centers

Hole Type: Round

Finish Type:

Hole Size: 1/8"

Centers: 3/16"

Pattern Type: 60 Deg

Holes PSI: 32.84

Open Area: 40.31%

Phone: -
800)627-4700 100Pi eyI
xl t
ndusral
i Parkway f
pers es
al oc
r @gi al
br ar
t c
1.om
Fax 585- 247-4716 Rochester
,NY14603-1568 www.er
dle.
com
December 10, 2021

Brecca R. Johnson
City of Stockbridge
Community Development Director
4602 North Henry Boulevard
Stockbridge, GA 30281
1447 Peachtree Street, NE
Suite 850
Atlanta, GA 30309 Dear Ms. Johnson,
Phone: 404.873.6730
www.tsw-design.com Below is a narrative of explanation for Change Order 27 in the amount
of $38,268 for the Stockbridge Amphitheater.
Principals:
William Tunnell
Jerry Spangler Narrative / Background
Thomas Walsh
Bryan Bays
Caleb Racicot August and September 2019- During the month of August and
Adam Williamson September 2019 the Stockbridge Amphitheater Contract Documents
Heather Hubble
were publicly bid.
Associates:
Rebekah Calvert August 2019- Thomas Marshall, City of Stockbridge Building Official,
Ben Woodrow Giles
David Lintott notified TSW that a second accessible egress was going to be needed
Katy O’Meilia from the stage pit seating and the mid-level seating area due to the
Albin Spangler City’s plans to charge different ticket prices for these locations. With
Betsy Walsh
Jared Christensen the Amphitheater being an exterior facility areas of refuge would not
Alex Fite-Wassilak be considered acceptable. Programming requirements for graduated
John Hand
Kristin L’Esperance
ticketing pricing was not provided to TSW during the design process by
Sarah McColley the City of Stockbridge.
Peyton Peterson
Laura Richter
Ryan Snodgrass August 22, 2019- TSW produced Addendum No. 2 to the Contract
Documents to address the additional accessible egress requested and
to allow the public bidding to continue. This addendum moved the
Green Room structure back 5-feet from the seating and widened the
mid-level landing access aisle. The widening of the mid-level access
aisle created a taller retaining wall facing the stage.

January 29, 2020- Owner-Architect-Contractor (OAC) meetings began
between the City of Stockbridge, TSW, and H.J. Russell. Camilla Moore
and Randy Knighton provided the representative of the city at these
meetings.

February 20, 2020- TSW notified the City of Stockbridge (Camilla Moore
and Randy Knighton) and H.J.Russell during the OAC meeting that TSW
was having an additional acoustical study performed on the
Amphitheater due to the egress changes completed during bidding to
ensure the Amphitheater would perform as expected. TSW completed
this additional acoustical study at no additional professional fee cost to
the City. Shimby McCreery with Acustica performed this study.
May 20, 2020- TSW notified the City of Stockbridge and H.J.Russell during the OAC
meeting that the acoustical study had been completed. All items checked out as
acceptable including the mid-level seating retaining wall. However, Acustica
recommended upgrading the soffit panel above the stage. This was discussed and
deemed appropriate. H.J. Russell, Acustica, and TSW worked together to find a
ceiling panel system that would work within the current budget.

January 2021- H.J. Russell determined that achieving the recommended upgrade to
the soffit panel would create a change order. H.J. Russell, Acustica, and TSW
worked to minimize the change order needed to achieve the improved acoustics
for the soffit panel.

June 17, 2021- TSW approved the Change Order Request 53 of $38,268 for the stage
soffit panel upgrade.

October 04, 2021- TSW executed the Change Order 27 for Change Order Request 53
for $38,268 for the stage soffit panel upgrade.

Let me know if you have questions about this narrative.

Sincerely,

Heather Hubble, RA, AIA
Principal
City of Stockbridge
MEETING DATE
AGENDA ITEM
January 25, 2022 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST IV
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT FUND BALANCE
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM: N/A
OTHER ACCOUNT TRANSFER TO: N/A

PRESENTER: Brecca R. Johnson

DEPARTMENT: Director of Community Development

ITEM/PROJECT/EVENT:
Council consideration to Extend a Moratoria for two items: Hookah Bars & Lounges, Cigar Bars & Lounges
and Built-To-Rent residential subdivisions (single-family detached).

BACKGROUND INFORMATION:
On October 26, 2021, the City Council approved two moratoria with a deadline of January 25, 2022, with the
anticipation of adopting the Unified Development Code (UDC). However, the UDC document is currently
under legal review for a proposed City Council adoption date of March 14, 2022, which is the date of the
proposed expiration for the moratorium extension.

SIGNATURES:
FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________
AMOUNT N/A
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
City of Stockbridge Task Release No. ____ 33.2 Under
Master Engineering Services Agreement
Between the City of Stockbridge and
Carter & Sloope, Inc.

Task Release

THIS day of , 2021 the undersigned Owner offers and the undersigned
Engineer agrees to provide and perform services as identified herein (the “Work”) on a project
identified herein (the “Project”) under the terms and conditions set forth herein and in a certain
extension of Master Agreement for engineering services, dated January 31, 2017, between the
Owner and the Engineer (the “Master Agreement”) which is incorporated herein by reference and
made a part hereof as if fully restated herein.

1. The Project:

1.1 This Task Release is for a Project described as:
GIS Mapping Program - Stormwater System

2. The Work:

2.1 Carter & Sloope will partner with GeoSpatial Technology Solutions to provide GPS
data collection and GIS updates, corrections to the current mapping system and
setup for the City's storm sewer collection systems. Engineer shall provide the
following Work on the Project as defined herein and as follows:

1. Data Collection
C&S will use survey grade equipment to GPS locate and collect the City's existing
storm sewer infrastructure (rim elevations included) as directed by the City. A per
point price is being provided allowing the City to select if they would like all points
collected with survey grade equipment or just specific areas and / or features. The
following quantities were estimated based on the number of existing features and
may be increased or decreased as desired by the City:
 4,083 Inlets
 637 Junctions
 770 Outlets
The Client is to provide the most up to date maps of the collection system and keys
to any locked facilities where data needs to be collected.
2. Measure Invert Depths
During data collection, C&S will measure the depth of each structure from the top
to the invert, establishing an invert elevation for each structure. A per structure
price is being provided to allow the City to select if they would like all structures
collected or just specific areas and / or features. The following quantities were
estimated based on the number of existing features and may be increased or
decreased as desired by the City:
 4,083 Inlets

City of Stockbridge – Task Release 33.2
 637 Junctions
3. Geodatabase Update
Using the data collected, C&S will update the geodatabase with pipe inverts, slopes
and new locations of above ground features to the City's GIS and develop a website
for employee access.
4. ArcGIS Online Setup
The updated geodatabase and mapping system will be used to create and develop
an ArcGIS Online account through ESRI. Once the account is created, C&S will
store the scrubbed data online and provide log-in information for City employees to
access and use the maps, the redline tool and other available apps. The City will be
responsible for paying all licensing and fees required for the ESRI account(s).
5. Training and Support
C&S will provide training to the City's personnel as needed to ensure operators are
able to use the updated system and support to update the mapping system as
needed.
6. Project Management
C&S will provide general project oversight and coordination.
7. Data Collection - Open Channel
C&S will use survey grade equipment to develop cross sections of ditches / open
channels every 100 feet and at all major turns. The width, type of covering and
cross-sectional area will be collected as needed to evaluate channel capacity and
flow characteristics. Survey will be limited to ditches / open channels requiring
maintenance and excludes swales, natural drainages, natural ditches and creeks.
3. Contract Time:

Upon execution of this Contract and commitment by Owner of funds to complete the
Project, Engineer will commence performance of its services hereunder, and will complete
same within a time period mutually established between Owner and Engineer to meet
Project schedules.

4. Fee Summary:

Fee Basis

We propose to complete our work for Basic Services described herein for the hourly, not-to-
exceed amount as scheduled below. No fee amount may be exceeded without prior written
approval from the Owner.

City of Stockbridge – Task Release 33.2
Task No. Description Fee Basis
1 Data Collection ($11.50 / point) Per point not-to-exceed $ 63,135
2 Measure Invert Depths ($9.25 / point) Per point not-to-exceed $ 43,660
3 Geodatabase Update Lump Sum $ 1,725
4 ArcGIS Online Setup Lump Sum $ 3,450
5 Training and Support (40 hours) Hourly not-to-exceed $ 4,600
6 Project Management (20 hours) Hourly not-to-exceed $ 3,000
7 Data Collection - Open Channel Hourly not-to-exceed $ 15,000
($0.175 / linear feet)
Total of Items 1 - 7 Inclusive: $ 134,570

Hourly rates for Basic and Additional Services are provided in the Master Agreement.

4.1 The Owner agrees to pay the Engineer for the Work described the amounts up to the
not-to-exceed pricing provided herein for the agreed upon scope described herein.

4.2 Reimbursable Expenses: There are no fees for reimbursable expenses from Carter &
Sloope, Inc. for the Basic Services of the Engineer. All costs associated with normal
travel, meals, printing/reproduction, etc. are included in our lump sum fee.
However, direct reimbursable expenses from sub-consultants and reimbursable
expenses they may invoice us for will be charged at 1.15 times direct cost.

4.3 Additional Services: Services not included within the Basic Scope of Services above,
which are considered Additional Services, are specifically excluded from the Scope of
the Engineer’s services, but can be provided on an hourly basis in accordance with
Exhibit A in the Master Agreement executed between the Owner and the Engineer.
Additional Services include, but are not limited to, the following:

a. Services resulting in significant changes in the scope, extent, or character of the
work including, but not limited to, changes in size, complexity, Client’s schedule,
method of financing; and revising previously accepted reports/maps, or other
project related documents when such revisions are required by changes in Laws
and regulations enacted subsequent to the date of this proposal or are due to any
other causes beyond Engineer’s control.
b. Services required as a result of Client providing incomplete or incorrect Project
information to Engineer.
c. Furnishing services of Engineer’s Sub-Consultants, if any, for other than Basic
Services.
d. Preparing to serve or serving as a consultant or witness for Client in any
litigation, arbitration, or other dispute resolution process related to the Project.
Preparation time for deposition and trial testimony or arbitration will be charged
at hourly rate multiplied by 1.25. Actual time for deposition, trial testimony or
arbitration including travel time will be charged at hourly rate multiplied by 2.0.
Reimbursable expenses will be charged at actual cost multiplied by 1.15.
e. Providing more extensive services required to enable Engineer to issue notices or
certifications requested by Client and not specifically provided in the Basic
Services.

City of Stockbridge – Task Release 33.2
f. Additional or extended services made necessary by (1) emergencies or acts of
God, (2) the presence at the Site of any Hazardous Materials and/or
Environmental Conditions, or (3) a request by the Client for acceleration of the
progress schedule involving services beyond normal working hours.
g. Subsurface Utility Engineering or Investigations.
h. Other services performed or furnished by Engineer not otherwise detailed or
provided for in this Agreement.

5. The Primary Contacts:

5.1 The Engineer designates the following individual as its primary contact for day-to-
day communications with the Owner under this Task Release:

Chad Peden, P.E. (706) 769-4119____
Name Phone

cpeden@cartersloope.com
Email

5.2 The Owner designates the following individual as its primary contact for day-to-day
communications with the Engineer under this Task Release:

Name Phone

Email

WITNESS the signatures of the Owner’s and the Engineer’s authorized representatives placed on
duplicate copies of this Task Release on the day and year first above written.

Carter & Sloope, Inc. (“Engineer”) City of Stockbridge (“Owner”)

Signature Signature

By: Martin C. Boyd, PE. By: Anthony Ford
Title: President / Senior Engineer Title: City Mayor
Date: December 6, 2021 Date: __________________, 2021

City of Stockbridge – Task Release 33.2
City of Stockbridge
MEETING DATE
AGENDA ITEM
January 10, 2022 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER ARPA FUNDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Public Works

ITEM/PROJECT/EVENT:
GIS Mapping Program - Stormwater System.

BACKGROUND INFORMATION:
Carter & Sloope will provide GPS data collection and GIS updates and corrections to the
current mapping system and setup for the City's stormwater collection system.

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT $134,570.00
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
City of Stockbridge
MEETING DATE
AGENDA ITEM
January 25, 2022 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
CONTRACT APPROVAL/RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING (ARPA)
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT BUDGET
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Decius T. Aaron

DEPARTMENT: Sewer

ITEM/PROJECT/EVENT:
INVITATION TO BID (ITB) NUMBER 2021-0012—SMITH-BARNES SEWER BASIN RE-
HABILITATION PHASE II-RDJE, INC.
BACKGROUND INFORMATION:
The City of Stockbridge Procurement Division is requesting approval to award a fix contract
to the lowest responsive, responsible bidder, RDJE, Inc., Invitation to Bid (ITB) Number 2021-
0012, for the City of Stockbridge Smith-Barnes Sewer Basin Rehabilitation Phase II, in the
total amount of $1,204,505.00.

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT $ 1,204,505.00
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
STAFF RECOMMENDATION:
The work consists of furnishing and installing all materials, labor, tools, equipment, and re-
lated services required for a complete project. This project includes but is not limited the
installation of a new 6” force main, installation of “Cured in Place” pipe lining in the ex-
isting sanitary sewer collection system, point repairs, cementitious lining of existing sani-
tary sewer manholes, invert repairs, adjustment of existing sanitary sewer manholes verti-
cally, and related appurtenances. Work includes but is not limited to traffic control, ero-
sion and sediment control, demolition and disposal.
The Procurement Division solicited Invitation to Bid (ITB) Number 2021-0012, for the City
of Stockbridge Smith-Barnes Sewer Basin Rehabilitation Phase II in accordance with the
City’s Ordinance and the State of Georgia Code.
Invitation to Bid (ITB) Number 2021-0012, opened on December 2, 2021; four (4) contrac-
tors responded to the solicitation; RDJE, Inc., Granite Inliner, LLC, Astra Grading & Pipe, LLC
and Site Engineering, Inc. (Exhibit I).
Section 3,30.100—Competitive sealed bids, Approval of Bid. All bid awards for amounts
greater than fifty thousand dollars ($50,000.00) (cost or revenue) shall be approved by the
City Council.
Fiscal Impact: Funds will be provided by Community Development Block Grant (CDBG) and
American Rescue Plan Act (ARPA) funds.
ARPA Funds $898,780.00
CDBG $305,725.00
Total $1,204,505.00

BID TABULATION
CITY OF STOCKBRIDGE, GEORGIA
SMITH-BARNES SEWER BASIN REHABILITATION PHASE II - ITB NO: 2021-0012
December 2, 2021 - 3:00 PM
RDJE,INC GRANITE INLINER, LLC ASTRA GRADING & PIPE, LLC SITE ENGINEERING, INC
679 HWY 92 SOUTH, STE A 1902 TUCKER INDUSTRIAL ROAD 300 CHURCHILL COURT 7025 BEST FRIEND ROAD
NEWNAN, GA 30263 TUCKER, GA 30084 WOODSTOCK, GA 30188 ATLANTA, GA 30340
ITEM Estimated DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO.: Quantity UNITS PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
1 1 L.S. MOBILIZATION, BONDS AND INSURANCE $ 27,000.00 $ 27,000.00 $ 30,273.00 $ 30,273.00 $ 187,000.00 $ 187,000.00 $ 125,000.00 $ 125,000.00
2 300 V.F. MANHOLE REHABILITATION WITH CEMENTITIOUS LINER (COMPLETE) $ 230.00 $ 69,000.00 $ 232.00 $ 69,600.00 $ 338.54 $ 101,562.00 $ 800.00 $ 240,000.00
MANHOLE INVERT RECONSTRUCTION INCLUDING SEALING PIPE
3 25 EA. $ 600.00 $ 15,000.00 $ 628.00 $ 15,700.00 $ 943.82 $ 23,595.50 $ 2,000.00 $ 50,000.00
PENETRATIONS (COMPLETE)
REMOVE EXISTING MANHOLE FRAME AND COVER (DELIVER TO OWNER) AND
4 10 EA. $ 800.00 $ 8,000.00 $ 1,141.00 $ 11,410.00 $ 4,485.79 $ 44,857.90 $ 2,500.00 $ 25,000.00
INSTALL NEW BOLT DOWN MH RING AND COVER (COMPLETE)
5 10 EA. ADJUST EXISTING MANHOLE TO GRADE $ 650.00 $ 6,500.00 $ 887.00 $ 8,870.00 $ 1,956.47 $ 19,564.70 $ 2,000.00 $ 20,000.00

RAISE EXISTING MANHOLE 2 VERTICAL FEET ABOVE GROUND ELEVATION
6 5 EA. (COMPLETE INCLUDING ALL DEMOLITION AND CONSTRUCTION AND
INSTALLING EXISTING MANHOLE FRAME AND COVER) $ 1,250.00 $ 6,250.00 $ 1,648.00 $ 8,240.00 $ 1,956.47 $ 9,782.35 $ 3,500.00 $ 17,500.00
8" CURED IN PLACE PIPE (CIPP) LINING OF EXISTING SANITARY SEWER MAIN
7 8,500 L.F. $ 37.50 $ 318,750.00 $ 40.00 $ 340,000.00 $ 42.46 $ 360,910.00 $ 70.00 $ 595,000.00
(H-20 LOAD DESIGN)
8 2,500 L.F. CLEAN & VIDEO 8" DIAMETER EXISTING SANITARY SEWER MAIN $ 9.00 $ 22,500.00 $ 9.00 $ 22,500.00 $ 4.95 $ 12,375.00 $ 10.00 $ 25,000.00
REESTABLISH 4" & 6" SANITARY SEWER SERVICE CONNECTIONS TO EXISTING
9 30 EA. $ 100.00 $ 3,000.00 $ 190.00 $ 5,700.00 $ 165.41 $ 4,962.30 $ 200.00 $ 6,000.00
SANITARY SEWER MAIN AFTER INSTALLATION OF CIPP LINER
8" DIAMETER SANITARY SEWER POINT REPAIR OF DAMAGED SEWER MAIN (0'-
10 25 EA. $ 3,250.00 $ 81,250.00 $ 9,508.00 $ 237,700.00 $ 5,875.12 $ 146,878.00 $ 12,000.00 $ 300,000.00
12' LENGTH COMPLETE)
11 100 L.F. ADDITIONAL 8" DIAMETER POINT REPAIR LENGTH AS REQUIRED $ 80.00 $ 8,000.00 $ 76.00 $ 7,600.00 $ 408.78 $ 40,878.00 $ 500.00 $ 50,000.00
12 3,750 L.F. 6" DIAMTER C900 PVC SANITARY SEWER FORCE MAIN $ 72.00 $ 270,000.00 $ 89.00 $ 333,750.00 $ 129.41 $ 485,287.50 $ 170.00 $ 637,500.00
13 100 L.F. 6" DIAMETER DUCTILE IRON SANITARY SEWER FORCE MAIN $ 86.00 $ 8,600.00 $ 127.00 $ 12,700.00 $ 263.19 $ 26,319.00 $ 175.00 $ 17,500.00
14 2,500 LBS. 6" DUCTILE IRON FITTINGS $ 0.01 $ 25.00 $ 3.00 $ 7,500.00 $ 8.09 $ 20,225.00 $ 10.00 $ 25,000.00
6" DIAMETER FORCE MAIN AERIAL CREEK CROSSING (COMPLETE WITH STEEL
15 1 L.S. CASING, CASING SPACERS, FIELD-LOCK GASKETS, CONCRETE SUPPPORT
PADS, AND ALL OTHER RELATED APPURTENANCES) $ 17,100.00 $ 17,100.00 $ 35,498.00 $ 35,498.00 $ 12,304.98 $ 12,304.98 $ 35,000.00 $ 35,000.00
JACK & BORE 16" DIAMETER STEEL CASING (COMPLETE WITH STEEL CASING,
16 250 L.F. CASING SPACERS, FIELD-LOCK GASKETS, AND ALL OTHER RELATED
APPURTENANCES) $ 491.00 $ 122,750.00 $ 507.00 $ 126,750.00 $ 519.77 $ 129,942.50 $ 2,080.00 $ 520,000.00
16" DIAMETER STEEL CASING INSTALLED UNDER DITCHES (COMPLETE WITH
17 100 L.F. STEEL CASING, CASING SPACERS, FIELD-LOCK GASKETS, AND ALL OTHER
RELATED APPURTENANCES) $ 225.00 $ 22,500.00 $ 250.00 $ 25,000.00 $ 185.93 $ 18,593.00 $ 500.00 $ 50,000.00
18 100 S.Y. GDOT 4" THICK CLASS "A" CONCRETE $ 60.00 $ 6,000.00 $ 108.00 $ 10,800.00 $ 51.30 $ 5,130.00 $ 80.00 $ 8,000.00
19 300 S.Y. GDOT CLASS "A" PAVEMENT REPLACEMENT $ 155.00 $ 46,500.00 $ 114.00 $ 34,200.00 $ 51.30 $ 15,390.00 $ 120.00 $ 36,000.00
20 100 S.Y. GDOT 6" THICK CLASS "A" CONCRETE $ 106.00 $ 10,600.00 $ 114.00 $ 11,400.00 $ 71.81 $ 7,181.00 $ 100.00 $ 10,000.00
21 5,000 L.F. TYPE "S" SILT FENCES; INSTALL, MAINTAIN, AND REMOVE $ 4.50 $ 22,500.00 $ 6.00 $ 30,000.00 $ 13.35 $ 66,750.00 $ 5.00 $ 25,000.00
22 2 EA. CONSTRUCTION EXIT; INSTALL, MAINTAIN, AND REMOVE $ 1,850.00 $ 3,700.00 $ 1,648.00 $ 3,296.00 $ 3,358.52 $ 6,717.04 $ 3,000.00 $ 6,000.00
23 2 AC. GDOT PERMANENT GRASSING; SEED, FERTILIZER, LIME AND MULCH $ 1,800.00 $ 3,600.00 $ 2,536.00 $ 5,072.00 $ 4,498.65 $ 8,997.30 $ 15,000.00 $ 30,000.00
24 100 TON GDOT TYPE "III" RIP-RAP; FURNISH AND INSTALL $ 45.00 $ 4,500.00 $ 95.00 $ 9,500.00 $ 137.72 $ 13,772.00 $ 100.00 $ 10,000.00
25 1 EA. CDBG PROJECT SIGN PER FEDERAL CDBG CONSTRUCTION EXHIBITS $ 880.00 $ 880.00 $ 941.00 $ 941.00 $ 1,024.93 $ 1,024.93 $ 2,000.00 $ 2,000.00
CONTINGENCY ALLOWANCE (USED SOLELY AT THE DIRECTION OF THE
26 1 L.S. $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00
OWNER)
TOTAL $ 1,204,505.00 $ 1,504,000.00 $ 1,870,000.00 $ 2,965,500.00

I hereby certify that this is a correct tabulation for all bids received for this project on December 2, 2021 at 3:00 P.M. at the City of Stockbridge. SIGNED:
From: Wanda Cooley
To: Rbodine@co.henry.ga.us; Ssagnot@co.henry.ga.us
Cc: Lindell Miller; Decius Aaron
Subject: BID TABULATIONS - Re: Invitation To Bid (ITB) No. 2021-0012 - Smith Barnes Sewer Basin Rehabilitation -
Phase II
Date: Monday, December 6, 2021 10:28:52 AM
Attachments: Bid Tabulation - Smith Barnes Sewer Basin Rehab Ph. 2.pdf
Bid Tabulation - Smith Barnes Sewer Basin Rehab Ph. 2.xlsx
Importance: High

Good Morning Ravine M. Bodine and Shannan B. Sagnot,

Attached are the Bid Tabulations for the above referenced project. It has been reviewed and
no errors were found in any of the bids per Skip Layton, submitted to our office on 12/3/2021,
2:58 PM.

Sincerely,

Wanda J. Cooley
Procurement Division
Wcooley@cityofstockbridge-ga.gov
Telephone Number: (678) 833-3337
Cellular Number: (770) 371-6207

Procurement Division
www.cityofstockbridge.com/procurementdivision

Georgia has a very broad Public Records Law. All written communications prepared and maintained or received in the
course of official business by the City of Stockbridge are open records available to the public and news media upon request
unless otherwise exempted by law (Ga. Statute 50-18-70).

From: Skip Layton <slayton@fdc-llc.com>
Sent: Friday, December 3, 2021 2:58 PM
To: Wanda Cooley <WCooley@cityofstockbridge-ga.gov>
Cc: Lindell Miller <LMiller@cityofstockbridge-ga.gov>; Adam Price <aprice@fdc-llc.com>; John
Palmer <jpalmer@fdc-llc.com>; Glenn Athearn <gathearn@fdc-llc.com>; Decius Aaron
<DAaron@cityofstockbridge-ga.gov>; Leslie Norsworthy <LNorsworthy@cityofstockbridge-ga.gov>
Subject: RE: Invitation To Bid (ITB) No. 2021-0012 - Smith Barnes Sewer Basin Rehabilitation - Phase
II
Importance: High

CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.

Wanda,
Attached is the Bid Tabulation for the referenced project. It has been reviewed and no errors were found
in any of the bids.

Please let me know if you have any questions or need anything else from us.

Thanks,

Skip

From: Wanda Cooley <WCooley@cityofstockbridge-ga.gov>
Sent: Friday, December 3, 2021 10:17 AM
To: Skip Layton <slayton@fdc-llc.com>; Decius Aaron <DAaron@cityofstockbridge-ga.gov>
Cc: Lindell Miller <LMiller@cityofstockbridge-ga.gov>; Adam Price <aprice@fdc-llc.com>; John
Palmer <jpalmer@fdc-llc.com>; Glenn Athearn <gathearn@fdc-llc.com>
Subject: RE: Invitation To Bid (ITB) No. 2021-0012 - Smith Barnes Sewer Basin Rehabilitation - Phase
II

Understood, and thank you.

Sincerely,

Wanda J. Cooley
Procurement Division
Wcooley@cityofstockbridge-ga.gov
Telephone Number: (678) 833-3337
Cellular Number: (770) 371-6207

Procurement Division
www.cityofstockbridge.com/procurementdivision

Georgia has a very broad Public Records Law. All written communications prepared and maintained or received in the
course of official business by the City of Stockbridge are open records available to the public and news media upon request
unless otherwise exempted by law (Ga. Statute 50-18-70).

From: Skip Layton <slayton@fdc-llc.com>
Sent: Friday, December 3, 2021 9:50 AM
To: Wanda Cooley <WCooley@cityofstockbridge-ga.gov>; Decius Aaron
<DAaron@cityofstockbridge-ga.gov>
Cc: Lindell Miller <LMiller@cityofstockbridge-ga.gov>; Adam Price <aprice@fdc-llc.com>; John
Palmer <jpalmer@fdc-llc.com>; Glenn Athearn <gathearn@fdc-llc.com>
Subject: RE: Invitation To Bid (ITB) No. 2021-0012 - Smith Barnes Sewer Basin Rehabilitation - Phase
II
Importance: High
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.

Wanda,

We will generate the Bid Tabulation for this project and return it to you as soon as it is complete and
reviewed.

Thanks,

Skip

From: Wanda Cooley <WCooley@cityofstockbridge-ga.gov>
Sent: Friday, December 3, 2021 9:13 AM
To: slayton@fdc-llc.com; Decius Aaron <DAaron@cityofstockbridge-ga.gov>
Cc: Lindell Miller <LMiller@cityofstockbridge-ga.gov>
Subject: Invitation To Bid (ITB) No. 2021-0012 - Smith Barnes Sewer Basin Rehabilitation - Phase II
Importance: High

Good Morning Mr. Layton and Mr. Aaron,

Attached are PDF Copies of the bids submitted for the above referenced Project:

1. Astra Grading & Pipe, LLC
2. Granite Inliner, LLC
3. RDJE, Inc.
4. Site Engineering, Inc.

Best,

Wanda J. Cooley
Procurement Division
Wcooley@cityofstockbridge-ga.gov
Telephone Number: (678) 833-3337
Cellular Number: (770) 371-6207

Procurement Division
www.cityofstockbridge.com/procurementdivision

Georgia has a very broad Public Records Law. All written communications prepared and maintained or received in the
course of official business by the City of Stockbridge are open records available to the public and news media upon request
unless otherwise exempted by law (Ga. Statute 50-18-70).
BID TABULATION
CITY OF STOCKBRIDGE, GEORGIA
SMITH-BARNES SEWER BASIN REHABILITATION PHASE II - ITB NO: 2021-0012
December 2, 2021 - 3:00 PM
RDJE,INC GRANITE INLINER, LLC ASTRA GRADING & PIPE, LLC SITE ENGINEERING, INC
679 HWY 92 SOUTH, STE A 1902 TUCKER INDUSTRIAL ROAD 300 CHURCHILL COURT 7025 BEST FRIEND ROAD
NEWNAN, GA 30263 TUCKER, GA 30084 WOODSTOCK, GA 30188 ATLANTA, GA 30340
ITEM Estimated DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO.: Quantity UNITS PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
1 1 L.S. MOBILIZATION, BONDS AND INSURANCE $ 27,000.00 $ 27,000.00 $ 30,273.00 $ 30,273.00 $ 187,000.00 $ 187,000.00 $ 125,000.00 $ 125,000.00
2 300 V.F. MANHOLE REHABILITATION WITH CEMENTITIOUS LINER (COMPLETE) $ 230.00 $ 69,000.00 $ 232.00 $ 69,600.00 $ 338.54 $ 101,562.00 $ 800.00 $ 240,000.00
MANHOLE INVERT RECONSTRUCTION INCLUDING SEALING PIPE
3 25 EA. $ 600.00 $ 15,000.00 $ 628.00 $ 15,700.00 $ 943.82 $ 23,595.50 $ 2,000.00 $ 50,000.00
PENETRATIONS (COMPLETE)
REMOVE EXISTING MANHOLE FRAME AND COVER (DELIVER TO OWNER) AND
4 10 EA. $ 800.00 $ 8,000.00 $ 1,141.00 $ 11,410.00 $ 4,485.79 $ 44,857.90 $ 2,500.00 $ 25,000.00
INSTALL NEW BOLT DOWN MH RING AND COVER (COMPLETE)
5 10 EA. ADJUST EXISTING MANHOLE TO GRADE $ 650.00 $ 6,500.00 $ 887.00 $ 8,870.00 $ 1,956.47 $ 19,564.70 $ 2,000.00 $ 20,000.00

RAISE EXISTING MANHOLE 2 VERTICAL FEET ABOVE GROUND ELEVATION
6 5 EA. (COMPLETE INCLUDING ALL DEMOLITION AND CONSTRUCTION AND
INSTALLING EXISTING MANHOLE FRAME AND COVER) $ 1,250.00 $ 6,250.00 $ 1,648.00 $ 8,240.00 $ 1,956.47 $ 9,782.35 $ 3,500.00 $ 17,500.00
8" CURED IN PLACE PIPE (CIPP) LINING OF EXISTING SANITARY SEWER MAIN
7 8,500 L.F. $ 37.50 $ 318,750.00 $ 40.00 $ 340,000.00 $ 42.46 $ 360,910.00 $ 70.00 $ 595,000.00
(H-20 LOAD DESIGN)
8 2,500 L.F. CLEAN & VIDEO 8" DIAMETER EXISTING SANITARY SEWER MAIN $ 9.00 $ 22,500.00 $ 9.00 $ 22,500.00 $ 4.95 $ 12,375.00 $ 10.00 $ 25,000.00
REESTABLISH 4" & 6" SANITARY SEWER SERVICE CONNECTIONS TO EXISTING
9 30 EA. $ 100.00 $ 3,000.00 $ 190.00 $ 5,700.00 $ 165.41 $ 4,962.30 $ 200.00 $ 6,000.00
SANITARY SEWER MAIN AFTER INSTALLATION OF CIPP LINER
8" DIAMETER SANITARY SEWER POINT REPAIR OF DAMAGED SEWER MAIN (0'-
10 25 EA. $ 3,250.00 $ 81,250.00 $ 9,508.00 $ 237,700.00 $ 5,875.12 $ 146,878.00 $ 12,000.00 $ 300,000.00
12' LENGTH COMPLETE)
11 100 L.F. ADDITIONAL 8" DIAMETER POINT REPAIR LENGTH AS REQUIRED $ 80.00 $ 8,000.00 $ 76.00 $ 7,600.00 $ 408.78 $ 40,878.00 $ 500.00 $ 50,000.00
12 3,750 L.F. 6" DIAMTER C900 PVC SANITARY SEWER FORCE MAIN $ 72.00 $ 270,000.00 $ 89.00 $ 333,750.00 $ 129.41 $ 485,287.50 $ 170.00 $ 637,500.00
13 100 L.F. 6" DIAMETER DUCTILE IRON SANITARY SEWER FORCE MAIN $ 86.00 $ 8,600.00 $ 127.00 $ 12,700.00 $ 263.19 $ 26,319.00 $ 175.00 $ 17,500.00
14 2,500 LBS. 6" DUCTILE IRON FITTINGS $ 0.01 $ 25.00 $ 3.00 $ 7,500.00 $ 8.09 $ 20,225.00 $ 10.00 $ 25,000.00
6" DIAMETER FORCE MAIN AERIAL CREEK CROSSING (COMPLETE WITH STEEL
15 1 L.S. CASING, CASING SPACERS, FIELD-LOCK GASKETS, CONCRETE SUPPPORT
PADS, AND ALL OTHER RELATED APPURTENANCES) $ 17,100.00 $ 17,100.00 $ 35,498.00 $ 35,498.00 $ 12,304.98 $ 12,304.98 $ 35,000.00 $ 35,000.00
JACK & BORE 16" DIAMETER STEEL CASING (COMPLETE WITH STEEL CASING,
16 250 L.F. CASING SPACERS, FIELD-LOCK GASKETS, AND ALL OTHER RELATED
APPURTENANCES) $ 491.00 $ 122,750.00 $ 507.00 $ 126,750.00 $ 519.77 $ 129,942.50 $ 2,080.00 $ 520,000.00
16" DIAMETER STEEL CASING INSTALLED UNDER DITCHES (COMPLETE WITH
17 100 L.F. STEEL CASING, CASING SPACERS, FIELD-LOCK GASKETS, AND ALL OTHER
RELATED APPURTENANCES) $ 225.00 $ 22,500.00 $ 250.00 $ 25,000.00 $ 185.93 $ 18,593.00 $ 500.00 $ 50,000.00
18 100 S.Y. GDOT 4" THICK CLASS "A" CONCRETE $ 60.00 $ 6,000.00 $ 108.00 $ 10,800.00 $ 51.30 $ 5,130.00 $ 80.00 $ 8,000.00
19 300 S.Y. GDOT CLASS "A" PAVEMENT REPLACEMENT $ 155.00 $ 46,500.00 $ 114.00 $ 34,200.00 $ 51.30 $ 15,390.00 $ 120.00 $ 36,000.00
20 100 S.Y. GDOT 6" THICK CLASS "A" CONCRETE $ 106.00 $ 10,600.00 $ 114.00 $ 11,400.00 $ 71.81 $ 7,181.00 $ 100.00 $ 10,000.00
21 5,000 L.F. TYPE "S" SILT FENCES; INSTALL, MAINTAIN, AND REMOVE $ 4.50 $ 22,500.00 $ 6.00 $ 30,000.00 $ 13.35 $ 66,750.00 $ 5.00 $ 25,000.00
22 2 EA. CONSTRUCTION EXIT; INSTALL, MAINTAIN, AND REMOVE $ 1,850.00 $ 3,700.00 $ 1,648.00 $ 3,296.00 $ 3,358.52 $ 6,717.04 $ 3,000.00 $ 6,000.00
23 2 AC. GDOT PERMANENT GRASSING; SEED, FERTILIZER, LIME AND MULCH $ 1,800.00 $ 3,600.00 $ 2,536.00 $ 5,072.00 $ 4,498.65 $ 8,997.30 $ 15,000.00 $ 30,000.00
24 100 TON GDOT TYPE "III" RIP-RAP; FURNISH AND INSTALL $ 45.00 $ 4,500.00 $ 95.00 $ 9,500.00 $ 137.72 $ 13,772.00 $ 100.00 $ 10,000.00
25 1 EA. CDBG PROJECT SIGN PER FEDERAL CDBG CONSTRUCTION EXHIBITS $ 880.00 $ 880.00 $ 941.00 $ 941.00 $ 1,024.93 $ 1,024.93 $ 2,000.00 $ 2,000.00
CONTINGENCY ALLOWANCE (USED SOLELY AT THE DIRECTION OF THE
26 1 L.S. $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00
OWNER)
TOTAL $ 1,204,505.00 $ 1,504,000.00 $ 1,870,000.00 $ 2,965,500.00

I hereby certify that this is a correct tabulation for all bids received for this project on December 2, 2021 at 3:00 P.M. at the City of Stockbridge. SIGNED:
City of Stockbridge
MEETING DATE
AGENDA ITEM
January 25, 2022 FUNDING SOURCE
RESOLUTION GENERAL FUND
ORDINANCE FUND BALANCE
SERVICE AGREEMENT RENEWAL SPLOST
PUBLIC HEARING TSPLOST
PRESENTATION CDBG
BID SELECTION/AWARD GRANT FUNDING
TASK ORDER COUNCIL INITIATIVE
CHANGE ORDER PARTNER/SPONSOR
BUDGET AMENDMENT DEPARTMENT FUND BALANCE
BUDGET TRANSFER BONDING
PAYMENT APPROVAL ACCOUNT TRANSFER FROM:
OTHER ACCOUNT TRANSFER TO:

PRESENTER: Frank Trammer

DEPARTMENT: Police

ITEM/PROJECT/EVENT: Police Equipment Purchase– Pistols
Council considera on to approve the purchase of 55 pistols for the City of Stockbridge Police Department
for the amount of $28,160.00. Funding source– ARPA.

BACKGROUND INFORMATION:
The City of Stockbridge Police Department seeks to equip oﬃcers with pistols to provide the capability to
respond to armed and violent oﬀenders.

SIGNATURES: FINANCIAL IMPACT N/A
CITY MANAGER ____________________________________ AMOUNT $28,160.00
CITY TREASURER ___________________________________

CITY ATTORNEY ____________________________________ 1
ATTACHMENTS:
ITEM/PROJECT/EVENT:

BACKGROUND INFORMATION:

Supplier Information Sheet
Supplier Name: Ed’s Public Safety
Contract Information

Statewide Contract Number 99999-001-SPD0000157-006

PeopleSoft Supplier Number 0000595048 Location Code 001

Supplier Name & Address
Ed’s Public Safety
110 Rock Quarry Road
Stockbridge, GA 30281

Contract Administrator
Jake Perez
Tel: 770-474-6084
Fax: 770-389-6699
Ed's Public Safety Website

Contact Details

110 Rock Quarry Road
Ordering Information
Stockbridge, GA 30281
110 Rock Quarry Road
Remitting Information
Stockbridge, GA 30281
Routine items will be shipped within 48 hours after
Delivery Days receipt of order. All other equipment and non-routine
supplies must be delivered within 7 business days
unless a longer delivery time is agreed to by the
Authorized User.
Guns Ammunition
Awarded Manufacturers
Glock, Remington Remington

Discount(s) off Non-Core Items Please click here
Certain items on this contract may be subject to ATF
Special Terms and Conditions
approval.
Payment Terms Net 30 Days

Bid Offer includes State and Local Government
Supplier will accept Purchase Orders and the
Purchasing Card under this contract as permitted by
Acceptable payment method
current policies governing the Purchasing Card
program.
