2022-05-31 · City Council · Transcript · Work Session Meeting

--- title: Work Session Meeting date: 2022-05-31 source: 2022-05-31_Work_Session_Meeting.wav --- [0:00:00, 0:00:02]: Tuesday, May thirty first, like to call it to a [0:00:03, 0:00:06]: And at this time, uh Councilman Alexander, please uh give us the invocation. [0:00:07, 0:00:10]: Okay. Everyone bow your heads, please. [0:00:11, 0:00:31]: Lord, you have brought us to this day, and you have destined this city for greatness. Continue to watch over us, continue to guide us, continue to lead us. Today you had us participate in what I consider to be such an awesome event of coming together of law enforcement and public safety in this time of challenge. [0:00:31, 0:00:50]: Challenge in this community. It was an outpouring of everyone working together and the unifying thing was unity. Tonight we want to practice that at this council meeting, bringing this community together, walking as one, being as one. All the glory to God. Amen. [0:00:50, 0:00:53]: Amen. Please stand for the Pledge of Allegiance. [0:00:57, 0:01:07]: Pledge allegiance to the flag of the United States of America and to a republic which stands a nation, under God, indivisible with liberty and justice for all. [0:01:10, 0:01:11]: Madam Clerk, roll call, please. [0:01:13, 0:01:17]: Mayor Ford. Present. Mayor Pro Tem Thomas. Present. [0:01:17, 0:01:22]: Councilwoman Barber. Present. Councilman Blount. [0:01:23, 0:01:24]: Councilwoman Gantt. [0:01:26, 0:01:29]: Let the record reflect, Councilwoman Gantt is not in attendance. [0:01:30, 0:01:36]: They didn't hear my name. I'm here. Alexander. Here. [0:01:37, 0:01:44]: I thank you, Madam Clerk. Uh Council, I need the uh adoption of two the uh agenda please. Mayor Ford. Yes, sir. [0:01:45, 0:01:49]: I'd like to a motion to amend the agenda. [0:01:49, 0:01:53]: to add a presentation from our financial advisor [0:01:53, 0:01:56]: Mr. Ed Walls. Okay, thank you. [0:01:57, 0:01:58]: Second. [0:01:58, 0:02:02]: Yeah, I'll give that to Mr. Glon over here. Uh all in favor, please indicate. [0:02:04, 0:02:19]: Okay, it's unanimous decision. On that note, I'd like to since Mr. Wall's a financial advisor advisor and he's um I wanna keep him here all night, so how about we put that right uh after the old business and before we get into the new he'll make this a new business issue, make this first thing up, a new business, all right? [0:02:20, 0:02:20]: Yeah. [0:02:21, 0:02:24]: Appreciate that. Now on the motion to adopt the overall agenda, please. [0:02:25, 0:02:27]: So move case a second. [0:02:28, 0:02:31]: Second. Mr. Alexander, second that motion. All in favor, please indicate. [0:02:32, 0:02:52]: Thank you, Council. Appreciate that. All right. Before you council, you have the several different draft minutes. Uh you have three retreat minutes for March 8th, March 9th, and March 10th of the council retreat for your review. You also have draft minutes from a council meeting on April 11th, and draft minutes from [0:02:52, 0:03:07]: From a special call meeting on April 25th and also a work session minutes draft on April 26th, Council Work Session. So please review those. We look forward to approve those minutes at our next council meeting early next month. [0:03:07, 0:03:27]: On that note, uh Madam Clerk, we have any public comments at all? There are no public comments at all. Okay, thank you very much. Appreciate that. And on that case, uh we'll move forward. Old business. This is a request for proposal, RFP number two zero one nine, that's zero zero zero three two P, facility security, equipment, systems, and service-related equipment and supply. [0:03:27, 0:03:37]: an amount of five hundred forty two thousand sixty two dot tho five hundred forty two thousand and sixty two hundred and uh ninety-two cents. [0:03:37, 0:03:41]: Um funding source fund balance, Mr Aaron, please. [0:03:42, 0:04:02]: Yes, good evening, Mr. Mayor and Council. Uh this was previously presented to Mayor and Council for approval, and Chief Tramer wanted to review all the location for the uh access control and other related equipment. This will be paid out of fund balance, but the city will be reimbursed once we receive our. [0:04:02, 0:04:15]: our second round of ARPA funding, but this replaces all of the access control that was original to City Hall and the Municipal Court and get all the city buildings on one security platform. [0:04:16, 0:04:23]: Okay. Uh any questions for Mr. Ayer? Ms. Ms G uh M Ms. Barber, go ahead please. [0:04:24, 0:04:31]: Mr. Aaron, I do see the um actual award contract that was submitted. [0:04:31, 0:04:34]: to the council, but I don't see the fully executed copy. [0:04:35, 0:04:37]: With the signatures. [0:04:37, 0:04:38]: That's what I'm looking for. [0:04:38, 0:04:40]: Do you have a copy of that? [0:04:41, 0:04:42]: Chief, do you [0:04:47, 0:04:54]: The fully executed contract. The contract. She would look for the executed contract with Johnson Control. [0:04:55, 0:04:59]: It hasn't been fully executed, it's waiting for council's approval. [0:04:59, 0:05:01]: But I wanted to know have you all [0:05:03, 0:05:04]: Gotten a copy. [0:05:05, 0:05:07]: I don't have a copy, but I can get a copy from procurement. [0:05:08, 0:05:10]: Okay. Okay. That's all. [0:05:10, 0:05:28]: That's all. Uh mayor four yeah go ahead sir please. Chief before you take your seat, um Mr. Aaron, I I did not get a chance to speak to you on this uh issue, uh the holidays and and the day, you know, it was it was a beautiful day today. [0:05:29, 0:05:34]: But I did speak to the chief just a few minutes ago. Chief, um, in the scope [0:05:35, 0:05:48]: of what we're voting on tonight. What I just spoke to you about and I apologize, Miss Aaron, I didn't get a chance to discuss this with you. I think you two may have discussed it, but since it is not in the scope [0:05:48, 0:05:54]: that we're voting on, uh, is that gonna be a problem, the conversation you and I just had. [0:05:55, 0:06:01]: Yes, sir. If the council recalls back in August of last year this was presented um obviously this is a [0:06:01, 0:06:10]: A major issue for the city, especially in light of the times that we find ourselves in, um, in terms of security. So there definitely needs to be upgrades to the security cameras. [0:06:10, 0:06:12]: uh access control [0:06:12, 0:06:15]: And uh the alarm systems here. [0:06:15, 0:06:25]: Last uh time this was presented to council, there was a discussion of funding this, if you recall, and financing this, which was gonna cost us an extra couple hundred thousand dollars to do. [0:06:25, 0:06:32]: Uh the council decided to table at that moment, and this was shortly after I came on board. Mr. Aaron and I worked together to look at the proposal. [0:06:32, 0:06:45]: to make sure that it was sufficient for the security needs of the city. And we went through that, we did our due diligence. We actually had gotten um a couple of different uh quotes from different vendors and found that Johnson Control was the most competitive. [0:06:45, 0:06:50]: Uh at the time that that was discussed, the discussion from council was that um [0:06:51, 0:07:00]: the the there was consideration to uh fund this through the the the fund balance general fund instead of financing it over a multi year period. [0:07:00, 0:07:06]: We had proposed ARPA funding uh before um the conversation that we had had previously. [0:07:07, 0:07:18]: So if that's not the will of the council, this is something that we could then move forward with uh through an alternate funding source, but it is a critical safety need for the city at the moment. [0:07:19, 0:07:23]: Thank you, Chief. I I but I guess I'm still not clear on [0:07:24, 0:07:30]: what we're going to vote on tonight and the fact that you and I just had this discussion about [0:07:31, 0:07:33]: And I just use the word key code. [0:07:34, 0:07:41]: I I'm not sure if it's in the scope of what we're voting on tonight. I don't know if that's gonna be an issue. [0:07:42, 0:07:44]: Um to actually do it. [0:07:45, 0:07:49]: and it's not in what we're voting on tonight. And I don't wanna [0:07:50, 0:07:54]: Oh, I don't want to speak out of term about that security issue. [0:07:55, 0:08:07]: Um, so I'm sorta leaning to you to use the words you think need to be used, but I'm just concerned that if it's not in the scope of what we're voting on, [0:08:07, 0:08:10]: Can we still do it? [0:08:10, 0:08:12]: And it's not in the scope. [0:08:12, 0:08:15]: Of what you and I just talked about about five minutes ago. [0:08:15, 0:08:33]: Yes, I think that would be a question for uh the city manager or uh Mr. Wiggins regarding the potential funding source for the access control and security. As I mentioned before, previously it was noted that we were gonna pull that from general fund uh potentially and we had recommended um [0:08:34, 0:08:41]: Th there's not actually a recommendation for the funding. It's up to the council tonight to approve the five hundred and forty two thousand dollars to upgrade. [0:08:41, 0:09:01]: the security camera system and infrastructure and in terms of how we fund that, that's um a decision that probably needs to uh and and that would be inclusive to include all of those things, even what we talked about earlier. Yes sir. So we have multiple Well I I think I'm good with that if it's [0:09:01, 0:09:02]: Inclusive. [0:09:03, 0:09:08]: I just want us to approve something tonight and we have to come back to approve. [0:09:09, 0:09:20]: That and I know, you know, they don't know what I'm talking about, but I'm leaning toward you to if you think that you wanna explain that, I'm I'm I'll let you do that. I don't wanna speak it. Um [0:09:25, 0:09:26]: There's no [0:09:27, 0:09:32]: Um I don't think there's anything more than a scope. I think we're discussing funding source. Okay. [0:09:35, 0:09:36]: Come. [0:09:37, 0:09:40]: Yeah, maybe. [0:09:41, 0:09:48]: No, no we'll we'll see. Let him let him explain this. Mayor Proter? Yes. You said you wanted to know the funding sauce. [0:09:50, 0:09:50]: Well [0:09:52, 0:09:52]: Where [0:09:53, 0:09:55]: Chief and I talked about a several things, but [0:09:56, 0:09:59]: This is more of of the security item, Chief. [0:10:00, 0:10:01]: About the doors. [0:10:02, 0:10:22]: Oh, okay. I'm sorry, sir. This this would uh this would address that. So just so you understand, this five hundred and forty two thousand dollars is for upgrades to the municipal court system, which is necessary with the implementation of court, that's one hundred and eleven thousand two hundred and one dollars to update the camera systems access control and the alarm system at municipal court. It's a hundred and twenty [0:10:21, 0:10:41]: $27,405 and one cent for all the security upgrades to City Hall.$38,991.22 for the implementation of the system at Ted Strickland, which is currently being renovated.34 for the Merrill Manders Administration Building. [0:10:41, 0:11:01]: $103,759.97 for the Merrill Manders Conference Center. The security network and infrastructure is an additional$72,035.67. The library exterior cameras is$21,667.28. [0:11:01, 0:11:21]: The tag office is fifteen thousand two hundred and sixty-seven dollars and twenty-three cents. And then the City Hall parking lot cameras is twenty-four thousand three dollars eighty-six cents with one year of monitoring at five thousand four hundred and seventy-eight dollars for a total of five hundred and forty-two thousand sixty-two dollars and ninety-two cents for all of those systems. [0:11:21, 0:11:22]: Systems. [0:11:22, 0:11:30]: And and Mayor Portem for City Hall, that would include access management as well, if I'm not mistaken. So in order to g in order to get into the [0:11:31, 0:11:46]: excuse me, in order to get it. It'll include access management for this building as well. So you would have a new camera system for this building and access management for this building to get into this building and all of that be recorded. We'll be able to keep track of who comes in and who goes out. [0:11:48, 0:11:58]: I I think you're answering my question. I'm not sure but I I'll let it go. I don't wanna waste a lot of time on this, but uh it was real Pacific what I was really asking about uh [0:11:59, 0:12:08]: Key code, but I I'll let it go. So so i i if if key code then that will be the same as us being able to buzz [0:12:09, 0:12:16]: into your okay and have that system record okay who operation as it comes in and out. Yeah, I I'm good then. [0:12:17, 0:12:22]: Councilman Bolton. Thank you, Chief. Thank you. I wanted to ask, does the current contract include [0:12:23, 0:12:26]: Um coverage of the amphitheater and the parking lot here. [0:12:26, 0:12:27]: It [0:12:27, 0:12:38]: 'Cause I don't see it listed. The amphitheater already have their system when it was originally built. That was done separately, that and the public works administrative building and the wastewater treatment plan. [0:12:38, 0:12:40]: Can you tell me what the current [0:12:41, 0:12:44]: Can you tell me what additional the current contract covers? [0:12:45, 0:12:56]: I have to look back through previous emails, but we were just trying to include buildings that didn't currently have it or needed to be upgraded and that's part of this package. Those were done outside of this. [0:12:57, 0:13:17]: Yeah, those those were newer buildings. So their security systems came along with their renovation or construction. So the amphitheater, their security system came as part of the construction of that building. The public works building is also a new building. It came along with that. So this sensor will integrate those as well. [0:13:17, 0:13:22]: Everything about it. Yes, ma'am. [0:13:25, 0:13:40]: Go go right ahead, please. I wanted to ask, so why is it important that we cover the library and tag office considering they are county facilities? They are owned by us. Those are city buildings. [0:13:40, 0:13:41]: Yeah, well. [0:13:42, 0:13:52]: And it addresses the exterior cameras also, which is where a lot of overflow parking for special events and downtown activities are. So it would include the parking lot cameras in those locations as well. [0:13:54, 0:13:55]: Council any other questions? [0:13:56, 0:13:57]: Um go ahead, Mr. Blount. [0:13:58, 0:14:18]: Um the you mentioned, Mr. Aaron, that the that the funding source is gonna be reimbursed back into fund balance once uh another are you spec speculating or you is this a actual another wave that's coming? Yes, we'll get another round of ARPA funds. And and so this this amount would actually be put back in fund balance once that comes through be [0:14:18, 0:14:20]: reimbursed back to the city. Yes sir. Gotcha. [0:14:22, 0:14:23]: Another question, Council. [0:14:24, 0:14:34]: And if not, I need a motion to accept this proposal. So moved. So moved right here. Mr. Second, Mr. Alexander Blount Alexander. Any further questions? If not, all in favor of the motion, please indicate. [0:14:34, 0:14:36]: Namcy C. Thank you, gentlemen. Appreciate it. [0:14:37, 0:14:38]: Uh yes ma'am. [0:14:41, 0:15:01]: Right now it's not. Funding source will be fund balance to be to be replaced by opera funds once we get our second round, which we heard today should be oh God, um next month. Um in a GMA in our GMA meeting this morning with uh the head of GMA, they said that our Alpha Funds should be [0:15:01, 0:15:04]: be released next month. Okay. Thank you. Appreciate that. [0:15:05, 0:15:13]: What we have next is added to the agenda, Mr. Wall, you have a presentation for us, sir? Yes, sir. I appreciate that. Please come forward. [0:15:13, 0:15:20]: And then of course if uh if you need any assistance from our finance, Mr. Witting, is you coming up as well? Okay. Okay. [0:15:22, 0:15:26]: Go ahead, Ms. Wall. Thank you, Mayor. Mayor and Council should have a copy of the presentation before you. [0:15:27, 0:15:29]: Yes sir. [0:15:29, 0:15:30]: Look at page one. [0:15:31, 0:15:34]: Okay. [0:15:34, 0:15:40]: Where we are now, you did three bond issues last year and just wanted to guess refresh your memory about it. [0:15:41, 0:15:41]: Um [0:15:41, 0:15:46]: The first one series A, you can see that it's nine million nine hundred and ten thousand. [0:15:46, 0:15:49]: It'll all pay out in five years. [0:15:50, 0:15:53]: Of the nine million nine ten, seven million was for the amphitheater. [0:15:54, 0:15:59]: And two million nine was for the Cultural Arts Center. This was gonna be paid from sploshed five. [0:16:00, 0:16:13]: Under the amphitheater, you see we added general fund cash of five million dollars and we had a balance in the splosh four account. You remember we had a bond up at Regents Bank that we hadn't spent and we repurposed it from Wells to this project? [0:16:13, 0:16:17]: So you had eighteen million three hundred thousand dollars budgeted for the amphitheater. [0:16:17, 0:16:19]: And that was the source of funding. [0:16:19, 0:16:21]: Turn to the next page, page two. [0:16:22, 0:16:30]: If you remember, out of Splosh 5, we borrowed$1 million for the trail system to get it jump started. It would be paid in five years from SPLOS 5. [0:16:31, 0:16:32]: Next page, page three. [0:16:33, 0:16:42]: May uh remember we had a series C bond. Ms. Wall, stand by. Yes, sir. You have a question? Uh yeah, I know we kinda went through the uh splots forward at six three. [0:16:42, 0:16:45]: Six point three. Yes, sir. Um [0:16:45, 0:16:52]: Wasn't it some of the uh Miss Williams, wasn't some of that those fundings already uh um appropriated out? [0:16:52, 0:17:07]: So there was cash money and then there was a bond issue that was at Regions Bank. And this six million three was all the proceeds of that bond issue at Regions Bank. But Splosh Four also had a cash balance that you had used appropriate, I think, for some of the road work. [0:17:07, 0:17:12]: That's correct. Right, right. About three million. So actually on hand is [0:17:12, 0:17:27]: is zero and we just and but we still have a bond issue there. Correct. Got you. Got you. I'm sorry. I just wanted to keep up and make sure I'm getting it. Remember back when you did splice four the county sold bonds on behalf of you themselves and one other city. I can't maybe it was Locus Grove. [0:17:27, 0:17:33]: And um that money was to be used for wells and you decided you didn't need those wells. Right, got you. [0:17:34, 0:17:41]: Thank you, sir. Continue on, please. Page two was the trail bonds that we talked about, and that was payable from Splash 5. [0:17:42, 0:17:44]: Then page three. [0:17:44, 0:17:54]: was the bond issue that was gonna be paid from your journal fund over a fifteen year period. It was fourteen point eight million. How we spent that money was three million dollars for police equipment. [0:17:55, 0:17:57]: And eleven million one hundred thousand for the cultural arts center. [0:17:58, 0:18:14]: That Cultural Arts Center was eleven million one from this bond issue, plus two million nine from the Series A that was gonna be paid from SPLOS. So you had fourteen million dollars budgeted for the cultural arts center. And I know y'all all know this, I just wanna refresh your memories. Yes, sir. Next page. [0:18:14, 0:18:16]: So my task tonight [0:18:16, 0:18:17]: Is the original project [0:18:18, 0:18:30]: Uh this is page four. Original project for the Cultural Arts Center was budgeted at$14 million. You had TSW do um uh schematics for you and plans, and they've come in at about thirty-two million. [0:18:31, 0:18:33]: And you think that you can build it for about twenty five million. [0:18:34, 0:18:37]: It eleves leaves a funding gap of eleven million. [0:18:37, 0:18:41]: And so my task was where could we get that eleven milyen dollars? [0:18:42, 0:18:46]: to go with the fourteen million you already have to get a twenty five million dollar cultural art center. [0:18:47, 0:19:00]: So the sources of funds that uh I and your staff, Mr. Gardiner and Mr. Wiggins and I have come up with is one is the City General Fund cash from fund balance, two the ARP funds. I think there's three million dollars of that remaining. [0:19:01, 0:19:01]: Well. [0:19:01, 0:19:17]: will be from the second tranche that we're gonna be getting in. Number three is bonds through a public facilities authority, like we sold those first three series, A, B, and C, a new new bond issue through the Public Facilities Authority. And four is a future spLOS referendum, SPLOS six. [0:19:17, 0:19:20]: So if you would turn to the next page, page five. [0:19:20, 0:19:40]: Let's talk about the first available funding, ARP money. So I went to the United States Treasury Department and I pulled off the internet. What are the uses for the ARP money? And I have it circled down there at the bottom. I'm on the bottom of page five. I'd like to start off number one, replace lost public sector revenue. [0:19:40, 0:19:50]: So College Park, a client of mine, suffered mightily. They had thirty six hotels in the city. Hotel motel taxes fell from twelve million dollars a year to two million dollars. [0:19:50, 0:19:52]: And so they suffered mightily. [0:19:52, 0:19:59]: You all haven't suffered because most of your revenue is sales tax and sales tax has gone up during the pandemic. [0:19:59, 0:20:14]: And so the Treasury says that that lost revenue part needs to be citywide and not just a particular fund. So I do not think that we could fit the Cultural Arts Center under that first category to replace lost public sector revenue. [0:20:14, 0:20:21]: Go to the next bullet point, respond to the far reaching public health and negative economic impacts of the pandemic. [0:20:21, 0:20:23]: Put a pen in that one. [0:20:23, 0:20:24]: Go to the third one. [0:20:25, 0:20:27]: Provide premium pay for essential workers. [0:20:28, 0:20:30]: Well clearly the cultural arts center won't fit into that. [0:20:30, 0:20:34]: And then the fourth bullet point that the ARP money's available for. [0:20:34, 0:20:39]: says invest in water, sewer, and broadband internet infrastructure. [0:20:39, 0:20:47]: Well, clearly a cultural arts center is not going to fit under that. So let's go to that second bullet point. Let's read what it says by way of explanation. [0:20:48, 0:21:05]: It says respond to the far-reaching public health and negative economic impacts of the pandemic by supporting the health of communities and helping households, small businesses, impacted industries, nonprofits, and the public sector recover from the economic impacts. [0:21:05, 0:21:19]: So underneath that broad category, I had a conversation today with your city attorney, Quentin Washington, and he had reached out to a fellow attorney that he works with named Emily, I can't recall her last name. And Quentin, could I turn this part over to you and you talk a little bit about that? [0:21:27, 0:21:29]: Ms. Wat Ms. Watson, could you come to the front, please? [0:21:36, 0:21:52]: I didn't surprise you, did it? You knew I was gonna call. Yeah, I got it right here. Okay. So in our conversations, uh the attorney he's referring to is one of the attorneys is in my office. And here are some of the things that we're fleshing out now. So this is not determinative, but [0:21:52, 0:22:07]: ARPA funds may be used as it relates to the Arts Center to respond to the public health emergency or its negative economic impacts, including assistance to households, small business, and nonprofits, or to aid impacted industries such as tourism, travel, and hospitality. [0:22:07, 0:22:10]: The arts as a sector suffered greatly during the pandemic. [0:22:10, 0:22:18]: Losing roughly 50% of their funding and income. Tourism was also negatively impacted, and this is recognized by Treasury and their ARPA guidance document. [0:22:19, 0:22:29]: If the city used the Arts Center to support the local arts community, as well as tourism and those in the community most harmed by the pandemic, then the city may have a case for arguing that the arts center fits under this category. [0:22:30, 0:22:35]: to make the argument the city would have to prioritize serving the hardest hit communities and families. [0:22:35, 0:22:55]: Which includes addressing educational disparities through new or expanded early learning services, providing additional resources to high poverty school districts, and offering educational services like tutoring and after-school programs, as well as services to address social, emotional, and mental health needs. All of these entries could be furthered by an art center that is integrated in the community. [0:22:55, 0:23:15]: The city could also allow the space to be used by the local arts nonprofit organizations, especially those that serve disadvantaged communities, and use the center to provide children who have been unable to participate in arts activities at school due to the pandemic with access to arts education activities and leverage the center as a tourist attraction for the city by hosting arts festivals and other events that would. [0:23:15, 0:23:35]: Would attract tourism interest. And so these may be a possibility, but this is stuff that we've been working on for the past couple of days to try to get an answer to. But we would like to get some level of guidance from, and I know this is a stretch, but from the Department of Treasury itself, if we were going to make such a large allocation. [0:23:35, 0:23:42]: Allocation of the ARPA funds. And you tell me what your thoughts are about it. But that's what we discussed, that's what Mr. Wall and I discussed today. [0:23:43, 0:23:45]: All right, thank you. Mr. Blount, go ahead, please. [0:23:46, 0:23:53]: I um one of the things I don't ever wanna see the city enter into is a situation where we gotta now [0:23:54, 0:24:09]: do something to fit the situation. I prefer of us having a situation and we do something to fit the situ that type of way, not to curtail something in the city to to match up to something in order to do what we have to do when it comes, especially when it comes to these government fundings. [0:24:10, 0:24:24]: Uh I see personally, because you said it was undetermined right now, you say you're fleshing this out. Uh I I would hope that we would get something a little more concrete than that prior to us even um looking at going down this road because [0:24:25, 0:24:27]: Nothing in my opinion, you just say it. [0:24:27, 0:24:47]: matches anything that we should be able to do in funding using that one, using this bullet point and looking over the other one. I don't see anything in these that fit what we're trying to do in building a cultural arts center. I mean that's a far reach, but if if there's a situation that has that sets precedence for this, I would love to see [0:24:47, 0:24:54]: See it, but at this point, I don't see anything that that fits us that that says we can use that funding. I just don't. [0:24:56, 0:24:59]: Mayor Ford. Um [0:25:00, 0:25:13]: First, let me, if I may, Mayor, let me introduce um the executive to the mayor and council, Ms. Rosalind Ross. Would you stand please? Um [0:25:14, 0:25:34]: I asked Mrs. Ross to do some research for me and she provided um on the dais a document that speaks to Mr. Washington and um Mr. Walls, which you just spoke to, uh the benefits of [0:25:34, 0:25:38]: of cultural arts uh in the community. [0:25:39, 0:25:41]: I think this research [0:25:41, 0:25:50]: And this document indicates what you just you just mentioned. Um, I know you three. [0:25:50, 0:26:10]: Uh I'm not I'm not sure about the city manager, but I don't know if y'all have this document based on the research. Uh and I asked Mrs. Rawls before you leave today, maybe um she can give you a copy of this. But I think this document here and this research uh speaks to [0:26:10, 0:26:20]: exactly what you just you just mentioned. So I I I think it is in line with um what you just read. So I just wanted to just emphasize [0:26:20, 0:26:22]: That point and I know [0:26:23, 0:26:27]: Council members may not have had the opportunity to to read this. [0:26:28, 0:26:36]: But um it is here. Yeah, and I will be sending you all a more detailed memo. We're literally just fleshing this out right now. Those are the bullet points that we have from [0:26:37, 0:26:40]: So Ms. Row, do you have any additional copies? [0:26:41, 0:26:47]: Okay. So if you could make sure that uh these gentlemen have a copy thank you. [0:26:47, 0:26:49]: Thank you, Mayor. Okay. [0:26:50, 0:26:51]: So Mr Alzone? [0:26:52, 0:26:52]: Um [0:26:53, 0:26:53]: Cousin Barber. [0:26:54, 0:26:56]: Really quick. Um I know [0:26:57, 0:27:07]: that we're just discussing. Um but for the finance options, I kinda need to know what our current balances are for SPLOS. [0:27:08, 0:27:11]: Slice five, slice four, I know you referenced that. [0:27:11, 0:27:14]: Um, but these were conversations we had. [0:27:14, 0:27:19]: So I'll get to that. December twenty twenty. I will. Yeah, yeah. [0:27:21, 0:27:21]: Um [0:27:24, 0:27:25]: Okay. [0:27:25, 0:27:27]: So so uh in my [0:27:28, 0:27:34]: possible funding sources of future SPLOST. I think your existing SPLOST [0:27:34, 0:27:40]: is already pledged to various projects and so I'm not thinking there's any money in Splos five. [0:27:40, 0:27:43]: for this project other than what you've already budgeted. [0:27:43, 0:27:44]: And so [0:27:45, 0:27:45]: Part of my [0:27:46, 0:27:53]: One of my plans for you in trying to come up with eleven million would be a future splos that we would vote a couple of years from now. [0:27:54, 0:27:57]: Okay. And so and then I've got a ba I've got your balances in the general fund. [0:27:57, 0:27:59]: I'll talk about those in just a minute. [0:27:59, 0:28:00]: Thank you. Yes, ma'am. [0:28:02, 0:28:07]: So um continue on, sir. Go ahead, please. And i if y'all'll just put a pen in that we'll come back to it. So [0:28:07, 0:28:11]: So the ARP is possibility of three million bucks. [0:28:11, 0:28:13]: Next page, page six. [0:28:14, 0:28:16]: Let's talk about cash and the general fund. [0:28:16, 0:28:36]: The last audit that we have is I'm on page six is December thirty-one, twenty twenty. I've circled at the top. The cash balance is eleven million and twelve thousand dollars. And look down here at the bottom where I've circled, it takes that fund balance down at the bottom that it shows a total fund balance of seventeen million dollars at December thirty. [0:28:36, 0:28:41]: thirty twenty twenty. And then this shows you that thirteen million is unassigned. [0:28:41, 0:28:50]: A million one is assigned for purchases on order. Two million one ninety-seven is assets held available for sale, and ninety-six thousand is prepaid. [0:28:50, 0:28:58]: So of the seventeen million dollars ending fund balance that we had in twenty twenty, go to the very top and you can see eleven million dollars of it is cash money. [0:29:00, 0:29:02]: Go to the next page, page seven. [0:29:03, 0:29:05]: Let's look at your revenue and expense for twenty twenty. [0:29:06, 0:29:16]: So if you'll look down here at the very bottom, the second circle that I have, you can see that 17 million dollar ending fund balance that we had. Eleven million of it is cash. [0:29:16, 0:29:26]: We're projecting that the fund balance out of December twenty twenty one that you will add one point six million dollars of cash to that fund balance. So [0:29:26, 0:29:34]: Mr. Wiggins and I are projecting that y'all will have a fund balance equal to twelve million six hundred thousand dollars as of December thirty-one, twenty-one. [0:29:35, 0:29:48]: And then go back up top of the page, you can see the first circle, that six million one forty five. We had transferred out money for the amphitheater. And so that's why the fund balance is less than what y'all are used to seeing. [0:29:49, 0:29:53]: And so if you wanted to take some of your cash money [0:29:53, 0:30:06]: to make up the eleven million and I would think the process you'll go through if you decide to do the Cultural Arts Center and you wanna fund this eleven million dollar gap, it'll be a combination of these options, not all one or the other. [0:30:06, 0:30:09]: So you have twelve million six available in cash. [0:30:11, 0:30:12]: Turn to the next page. [0:30:13, 0:30:25]: Another option is you do a fourth bond issue. You know, we did three last year. You do a fourth bond issue through that public facilities authority that you all had the Georgia legislature create for you, like most cities have. [0:30:25, 0:30:34]: And uh I just did a eleven million two hundred and twenty-five thousand dollar bond issue to fund the entire thing. If you would turn to the next page, page nine. [0:30:34, 0:30:38]: Okay, sorry. Let's go back to page seven. This is going along pretty quickly. [0:30:38, 0:30:39]: Yes, sir. [0:30:39, 0:30:44]: Okay, uh w uh what's the current foreign balance, Mr. Williams? [0:30:46, 0:30:50]: The current fund fund balance as announced about eighteen years. [0:30:50, 0:30:57]: Right. We're at eight we're at eighteen million and uh you said that uh we're going down to twelve [0:30:58, 0:31:11]: That's that's only cash. Right, that's going down to twelve. So we're the whole not the whole fund balance. Okay, so that's twelve. We were going down to twelve and so today our cash balance on a fund balance is what? Cash. [0:31:12, 0:31:20]: Twelve million six. Twelve million six will be cash. Okay, so very re right uh right around the same area in cash. Okay. All right, thank you. [0:31:20, 0:31:32]: And so if you order s there's some property available for sale. Right, we said we have a bunch of properties that are available. So those for once those properties sell, that number will go up liquid wise. There you go. That was the point I was trying to make. Right. [0:31:33, 0:31:34]: And then look at the last page. [0:31:35, 0:31:37]: And then I'll hush and take questions. [0:31:37, 0:31:38]: is [0:31:38, 0:31:41]: A fifteen year bond issue today is around three point three percent. [0:31:42, 0:32:02]: And so you can see I did interest only for the first three years so that you could hopefully vote a new splost to pay down whatever amount of money you borrowed, and you would only have to carry the interest only. And then when the newsplost came in, you would pay these bonds off early with no prepayment penalty. And so I did a 50. [0:32:02, 0:32:13]: fifteen year amortization in case the spLOS didn't pass so that you could afford whatever the amount is, and I did interest only so that you didn't really have to hit the general fund until a new spLOS passes. [0:32:15, 0:32:24]: So if you were to do the entire amount through a bond issue, the the the hit to the general fund would be three hundred and seventy thousand dollars a year until you could vote a new spot. [0:32:26, 0:32:26]: We didn't. [0:32:27, 0:32:28]: Two seven three seventy. [0:32:29, 0:32:40]: Until you can vote a new split. That's up to the citizens to vote that in, obviously. The citizens of the entire county. Right right, of the entire county. Got it. [0:32:41, 0:32:42]: Okay. [0:32:43, 0:32:44]: In addition to the same. [0:32:44, 0:32:46]: If I could get everybody to go back page four. Four, okay. [0:32:52, 0:33:04]: And so on page four you can see the four options there. Maybe from all four you cobble together uh the eleven million from various different options and don't do it all at in out of one. [0:33:05, 0:33:05]: But [0:33:05, 0:33:06]: Good. [0:33:06, 0:33:10]: That was my presentation there. Okay, appreciate it, sir. Thank you. Questions, Council? [0:33:13, 0:33:14]: Mayor Potem, you ready? Go ahead go ahead, sir. [0:33:16, 0:33:36]: Mr. Walls, um I wanna thank you and and Mr. Wiggins, you and I spoke um last week uh uh about some of this. Uh Mr. Wallace, I wanna thank you for uh the homework and due diligence in identifying a path forward. [0:33:36, 0:33:42]: for us. I think you laid it out. I think it's doable. [0:33:43, 0:34:03]: And and what's driving my efforts is knowing the impact that the Cultural R facility will have in this city, in this community, and especially uh when we continue to talk about uh down. [0:34:03, 0:34:10]: downtown development and and what that means. So I just want to say thank you. Um [0:34:10, 0:34:21]: I'm satisfied with with the pass forward. Um, hopefully the council will see the vision as I see it and hopefully we can move forward. Thank you. [0:34:22, 0:34:22]: Because [0:34:23, 0:34:23]: Go ahead. [0:34:25, 0:34:26]: Ms. Barber, you got a question? [0:34:28, 0:34:29]: Thank you. Um so [0:34:30, 0:34:30]: Um [0:34:31, 0:34:35]: These four funding sources that are listed on page four. [0:34:36, 0:34:41]: І водіу і гадали проджекс оркетю. [0:34:41, 0:34:42]: That have been allocated. [0:34:43, 0:34:43]: Um [0:34:44, 0:34:49]: I need to know what has already hit the account and what has not, is pending. [0:34:49, 0:34:55]: I just want to see the breakdown of it all. So the from from the city general fund cash [0:34:55, 0:35:09]: That twelve million six, there's it's not budgeted for anything yet. So I don't have anything to deduct from that. From the ARP funds, that three million that is remaining, that's what's remaining you've actually appropriated all the other ARP money. [0:35:10, 0:35:18]: And so the bonds can be whatever the balance needs to get you to eleven million. And then a future spLOSS referendum, I think [0:35:19, 0:35:20]: If if [0:35:20, 0:35:27]: If we were gonna use any of your existing SPLOS four or splos five money, I don't think there's any SPLOS four left. No, nothing. [0:35:28, 0:35:42]: If we were gonna use any of your existing Splosh Five money, I would have had a number five and I would have done you a revenue and expense for that. But Splosh Five isn't owned here as an option because none of its cash is available for this project. It's all been appropriated by you. [0:35:42, 0:35:44]: So on these four items [0:35:45, 0:35:56]: There's nothing that you have to worry about that this money has been appropriated somewhere else. It is money that's available for this project if you want to use it. Does that make sense? [0:35:57, 0:36:01]: It does, um but I'd like to see [0:36:02, 0:36:03]: A a statement. [0:36:04, 0:36:05]: For Mr. Wiggins, [0:36:05, 0:36:12]: What what what kind of statement like uh a breakdown of all of those transactions that have hit. [0:36:12, 0:36:16]: The splas the counts splas four splas five. [0:36:16, 0:36:18]: Um the ARPA funds. [0:36:18, 0:36:20]: I'm a visual person, sorry. [0:36:23, 0:36:27]: I see what you're asking. From the moment you got those monies, what have they been spent on? [0:36:28, 0:36:29]: We get it. [0:36:31, 0:36:31]: Mm. [0:36:32, 0:36:41]: Okay. Okay, good deal. Mr. Wiggins. Yeah. Okay. Thank you. You got another question? Go ahead, please. [0:36:42, 0:36:45]: Um thank you uh for the presentation. [0:36:45, 0:36:47]: When this um [0:36:49, 0:36:54]: I'm I'm a true believer in path forward, I'm a true believer in uh vision for the city. [0:36:54, 0:37:06]: But w one of the things I'm a true believer in is seeing how you're gonna get there. And for me is that I know when we first started the uh venture of and talking about the Cultural Arts Center, [0:37:06, 0:37:11]: Um we was at fourteen million. I think that fourteen million was bonded. [0:37:11, 0:37:27]: uh it within the bond that was already taken. And then we said, well, we'll go up to eighteen million. We'll see where we get the m we'll see where we can get that from. Well when we look at the three million offer funding and pretty sure there's a million in here so you can get that we'll bring it up to eighteen [0:37:28, 0:37:35]: But now we're talking about twenty-five million, as you all know. When you talk about twenty five million, just like we did with the amphitheater. [0:37:35, 0:37:53]: This area has a rock quarry. You're gonna hit all kind of unsuitable soils, you're gonna hit all kind of stuff when building anything of mass they they hit uh a lot of stuff when they built this city hall because of the area. So we know that that twenty-five million can easily go up in numbers. [0:37:53, 0:38:03]: So whatever numbers are decided today, those aren't concrete. As you know in any construction, those numbers aren't concrete and they don't be very certainly go down, they go up. [0:38:03, 0:38:09]: And so I'm just trying to figure out how do we w we're getting down to twenty five million dollars. [0:38:09, 0:38:21]: with with something that's actually on here that we can use and s and and some of it is speculation and some of it's probabilities and some of it's long term. So I'm just trying to figure out how do we get there [0:38:21, 0:38:31]: from there because as you know, Mr. Walls, I've talked to you uh and I've talked to uh city manager, uh, this council. We have a lot on the table. [0:38:32, 0:38:33]: And when we [0:38:33, 0:38:35]: Don't address in total. [0:38:35, 0:38:36]: In totality what [0:38:37, 0:38:38]: expenditures are gonna be [0:38:39, 0:38:43]: next year and going f and and and moving forward. [0:38:44, 0:38:47]: If we don't expect d discuss those expenditures. [0:38:48, 0:38:57]: then we're putting a facade up of what's actually happening because we're not even b we need to be transparent what our expenditure is gonna be. When we did a um [0:38:58, 0:39:14]: financial uh analysis for up to twenty twenty four. It was told then that our finances gonna almost double. So when we talk about now we going now seven seven million dollars more on another project, that will probably end up going more than that. [0:39:15, 0:39:21]: Let's talk in total what these fun I agree agree with Councilwoman Barber. She wants to see the finances, I do too. [0:39:21, 0:39:34]: Because to speak on this and not knowing totally what the city's expenditures can be and could be and what we're what we're getting versus what we're hurting and what I you you're in the dark with this one project. [0:39:35, 0:39:36]: And for me [0:39:36, 0:39:40]: The path forward for me is not to be on the dark about anything. [0:39:41, 0:39:47]: And when we're talking about now we're talking about millions upon millions upon millions that now we're sp spending. [0:39:48, 0:40:02]: I just need to make sure with something in hand, somet something in my face saying this is how we're gonna make it happen. This is what the expenditure is gonna be a year down the road, two years down the road. Cause what I've seen now from from [0:40:02, 0:40:09]: from the city, from the financial advisor and for what was given to me, we've got we got some decisions to make on how we're gonna [0:40:11, 0:40:15]: How are we gonna make these expenditures? How how financially how are we gonna do this? [0:40:15, 0:40:20]: I'm not against anything. I'm not against a cultural arts center. I'm not against anything that would [0:40:20, 0:40:22]: Enhance this community. [0:40:22, 0:40:24]: I'm just the type of person just like [0:40:24, 0:40:36]: We have a council member say they're visual. I'm the type of person that needs to see myself how we're gonna do it. And then that's when I can do the Toyota kick. But right now I'm trying to figure out how we're gonna do it with the numbers that's already been given. [0:40:37, 0:40:38]: I don't see how we're gonna do it. [0:40:41, 0:40:42]: Go right ahead, Mr. Alzheimer. [0:40:43, 0:41:03]: Okay, a couple of things I wanna understand. I'm fully in support of uh doing the project as best in class and making sure that we build it uh in a way that doesn't sacrifice the vision that we originally saw and the twenty five million dollars uh actually gets us there to that number. [0:41:03, 0:41:16]: Now what you've described here, you know, honestly it would seem to be a stretch in terms of the um the funding. You know, I wouldn't want to reach out to the Treasury to get a [0:41:17, 0:41:25]: interpretation on this particular thing, honestly, because it you know, we we we got the interpretation that we wanted on [0:41:25, 0:41:27]: public safety in order to do that. [0:41:27, 0:41:47]: But in order to build a solid case in terms of what we're doing right now, I want to be uh us reasonable. There may be other options that'll be put on the table uh at some point, but the what you indicated today was a interest only option where we were paying three hundred and seventy thousand dollars for three years, is that correct? Yes, sir. [0:41:47, 0:42:07]: Making no progress on the principal for three entire years, and then you're waiting on a spLOS that may or may not be approved by the voters. That was my option. And the reason I had done it that way, you all have to absorb your police department into your budget. So I thought I would put as little burden on your journal fund budget as I [0:42:07, 0:42:12]: I could until we could pay cash for the improvements from Splost. That was my thought. [0:42:13, 0:42:33]: Right. So uh the options that vi basically you've given us is another bond or uh a future splice'cause basically uh you're saying that um the current spLos has already been exhausted or allocated on all channels. So pretty much it would be we just started collecting [0:42:33, 0:42:40]: What when do we just start collecting from Splos 5? April 1 of 20. Say again? April one of twenty twenty. [0:42:40, 0:43:00]: The April one of twenty twenty we started collecting all the time. It was five years. So the county kept the first year and then you started getting money in twenty one. So the next blocks would go on the ballot when? In twenty twenty five or twenty twenty-four? Twenty one, twenty-two, twenty-three, twenty-four, twenty-five. It'll expire March thirty first of twenty twenty-five. But it'll so there'll be [0:43:00, 0:43:11]: But you could but if you wanted [0:43:11, 0:43:17]: Mature principle all along you could, it's just the general fund'll have to tote it until we get some other revenue source. [0:43:18, 0:43:26]: Right, but w these other bonds are gonna come or come and do, correct? Sure. These other bonds are coming due that been allocated that we took out, correct? [0:43:28, 0:43:39]: Talk about the SPLOS funds? The bonds that we took out for the amphitheater and the five years. Oh yeah, the PFA money. Right. So two of the PFA bonds are being paid for a SPLOSS five. Right. And then the other one's paid out of the general fund. [0:43:40, 0:43:41]: The third the third one. [0:43:41, 0:43:50]: Okay, what's the general fund on that? What is it what? What's the general fund gonna be on that? What is the payment gonna be? On page three? [0:43:52, 0:43:57]: You can see that the payment out of the general fund for that is about a million five a year. [0:43:58, 0:44:14]: And the r reason it's higher in the middle, you had to amortize the public safety equipment over its useful life and then the Cultural Arts Center was a amortized level over a fifteen year life. So the general fund's burden on that [0:44:14, 0:44:20]: uh series C bond is um starting in twenty three would be one point five million a year. [0:44:20, 0:44:32]: Right. So at this point the other option d that's what I'm saying, you put another option on the table which says take out another bond and we have a million and a half dollars due out of the general fund already. Is that what [0:44:33, 0:44:34]: Okay. So [0:44:34, 0:44:54]: What I'm saying is that I want to look at all options in order to move this project forward. I want the city staff to continue moving down the path of completing the project. And I think we can do that in terms of our overall vision for the project, uh in terms of the design and everything, because we want it to be on a superior level. [0:44:54, 0:45:14]: But we need to continue to look at what the actual funding options are going to be for the particular project because in the end we want to be very sound in order to get there. Make no mistake about it. I support I don't want I don't support going back to an$18 million version because that's sound. [0:45:14, 0:45:34]: sacrifices pretty much everything that we wanted uh in the project. So that to me, I couldn't support that. I just want to look at um some other options. I'm sure there are other options that the stay that the staff can go back, bring back to us. This is a first swing at it. There'll be other uh things that we can look at to see whether or not we [0:45:34, 0:45:36]: We could do something additional. [0:45:38, 0:45:39]: Mayor Ford. Yes, sir. [0:45:41, 0:45:46]: One thing I wanted to to clarify, uh Mr. Walls again, thank you. Um [0:45:47, 0:45:54]: The past forward i is is clear for me. I guess I'm the only one. But but I think where we'll sort of uh have a misunderstanding [0:45:55, 0:45:58]: The eleven million dollars from ARPR. [0:45:59, 0:46:06]: And I know Councilwoman Barber wanna see what it's been spent for. So let me use the word past tense. [0:46:07, 0:46:15]: Eight million out of the eleven is already accounted for. So there's no future. [0:46:15, 0:46:16]: Hit to that. [0:46:17, 0:46:23]: Eight millions, eight out of the eleven is accounted for. So there's no hit there. [0:46:24, 0:46:25]: But I know you wanna see [0:46:26, 0:46:28]: The obligation for that eight [0:46:29, 0:46:36]: But there's no there's no no hit there. It's already been allocated for. But there are three million. [0:46:36, 0:46:39]: [2799.4, 2802.3]: And that's what we're talking about. We're talking about the three million. [0:46:43, 0:46:44]: Um [0:46:44, 0:46:47]: We're talking about abundance scenario. [0:46:48, 0:46:50]: For three years. [0:46:50, 0:46:54]: And I don't know, I wanna ask the question to anyone in here that can answer. [0:46:54, 0:46:56]: Він газа сплаш. [0:46:56, 0:46:58]: Never passed in Henry County. [0:46:59, 0:47:00]: Uh Mr Gardner, do [0:47:00, 0:47:01]: Can you answer that? [0:47:02, 0:47:02]: No we [0:47:03, 0:47:06]: Right. Two thousand two thousand two. [0:47:06, 0:47:24]: Two thousand two it did not appear not T splosh now. No, regular Splos. Okay, two thousand two and um Mr Maddox was chairman, came in as chairman back in two thousand and two and pushed for the vote against the sploss and it died. It came back up again later that year and was and passed. [0:47:25, 0:47:26]: Okay has field before. [0:47:26, 0:47:36]: Okay. So I'm I'm just saying, you know, we we do have history. Good history. Yes. And you know, um my thing too is about waiting. [0:47:38, 0:47:41]: You know, I've been on this council you you got another [0:47:43, 0:47:48]: N and and not to cut you off, council member. I I think i if I'm hearing everybody [0:47:49, 0:47:58]: And I I think I'd mention it to the mayor. If if if it's if it's council wish to make this obviously for us to look at this project. [0:47:58, 0:48:03]: And to keep it moving, um, just authorize us to come back with some recommended [0:48:03, 0:48:19]: funding potentials and present those to y'all and then you guys can pick from that that that whatever that menu is that we produce and be able to back it up to say here here are solid funding sources that would fund that eleven million dollar gap. [0:48:19, 0:48:39]: Can you have that prepared by the thirteenth? Say again. Can you have that prepared by the thirteenth? Yes, sir. And Mr. Wiggins, could you get that listing of the eight million that's already been accounted for to the council? I I've seen it already. I asked for it and you did provide. You're talking about for the ARPA, right? Yes. Yeah, you you saw Yeah, I I've already [0:48:39, 0:48:51]: seen it. I guess I guess I have information that they don't have, but I've already seen it what it's accounting for. But I agree with that, Mr. Gardner. Um All right. If that's the case, how about make do we need a motion for that? [0:48:51, 0:49:00]: Yes, I'm not sure. All right, so how about how about that gives us that gives us a clear directive. Okay, good deal. So how how about let's do a motion for that and see if we can second and approve it and move on. [0:49:00, 0:49:20]: Mayor Ford, I'd like to move that we test uh Mr. Gardner and staff along with Mr. Wiggins. I know we can't I know we can ask Mr. Walls uh if they would prepare uh a pass forward, an additional pass forward with funding sources by the um Julius. [0:49:20, 0:49:22]: Mm-hmm. [0:49:23, 0:49:23]: Okay. [0:49:25, 0:49:25]: Um [0:49:27, 0:49:29]: I'm I'm sorry I'm sorry, June June. [0:49:30, 0:49:35]: Which the next council mean, June thirteen. June thirteenth. June thirteenth. Mr. Alexander seconded that motion. [0:49:35, 0:49:37]: Plenty of discussion. All favor, please indicate. [0:49:39, 0:49:39]: Opposed. [0:49:40, 0:49:41]: Abstain? [0:49:41, 0:49:55]: The motion, sir. Okay, so it's a unanimous decision. We're forward to motion. Mr. Wall, thank you. Thank you very much. Makes me think though, Mr. Wall, that it seems like you'll probably be back with us on the thirteenth, I would imagine. Yes, sir. Okay. Thank you. Good deal. Thank you, Mr. Walls. Thank you all. Appreciate it. [0:49:56, 0:50:03]: Okay, we'll move on. Council consideration to approve Tace Tuesie additions and budget amendment. Ms. Jordan, please. [0:50:05, 0:50:06]: Mm-hmm. [0:50:06, 0:50:07]: Mm-hmm. [0:50:07, 0:50:22]: Hello, thank you for having me today. Um I'm Kim Jordan, the events manager, and I'm here to request additional fundings to add uh Tasty Tuesdays food truck events to the calendar. We um with the return of Tasty Tuesdays [0:50:22, 0:50:29]: the event to the city has been well received and we have been asked to extend the tasty Tuesdays [0:50:29, 0:50:32]: through July and August. [0:50:32, 0:50:33]: Um [0:50:34, 0:50:43]: We have had a great turnout and we will continue with the June seventh and June fourteenth events. And we wanted to have a robust program on June fourteenth with a concert that showcases [0:50:44, 0:50:46]: Um the saxophone musician Richard Shaw. [0:50:46, 0:50:49]: А і вобі он на стежкоманс. [0:50:50, 0:50:50]: Um [0:50:51, 0:51:10]: In order to maximize the opportunities and offer a robust pro promotion plan, we would like to request additional funding of fourteen thousand dollars. This will allow us to offer eight additional Tasty Tuesdays on July twelfth, nineteenth, and the twenty-sixth, and again in August on the 2nd, 9, 16, 23, and 30th Tuesdays. [0:51:12, 0:51:14]: We will begin um [0:51:14, 0:51:30]: radio promotions for back to school campaign um with radio radio urban one classic. Uh we'll do it back by popular demand for the July uh twelfth event and then um back to school campaign we'll have a fun filled program with kids um [0:51:31, 0:51:38]: Like carnival games, rides, end of summer fun, giveaway prizes. Um and this will take place on July twenty sixth. [0:51:39, 0:51:46]: Uh August seventeenth we'll start the radio promotion program for the grand finale to lead up to August thirtieth. [0:51:47, 0:52:01]: with um Urban Ones Magic Station DJ Ryan Cameron Cameron. He will promote on air that Tasty Tuesday is happening and the event will feature the Divine Nine and Panhellenic Council of Henry County. And that will be the grand finale on August thirtieth. [0:52:03, 0:52:10]: So the spins of the 14,000 will go towards uh radio packages, totaling ten thousand five hundred. [0:52:10, 0:52:23]: The spend on the rides and games is estimated to be around five thousand. Um DJ for eight additional Tuesdays is thirty two hundred and additional advertising like the billboards and flyer um printing. [0:52:24, 0:52:28]: and design makes up the total for the additional fourteen thousand. [0:52:29, 0:52:33]: Good. Thank you for the presentation. Appreciate that. Council, Mr. Blount, go ahead, please. [0:52:35, 0:52:40]: Yeah, um thank you for coming to present it, Kim. What um [0:52:41, 0:53:01]: I'm trying to remember, Mayor, do you do you recall how many Tasty Tuesday events we had last year? Uh that we usually schedule? Well, last year because the last couple years, because of the pandemic, they've been slim to none. On a normal on a normal year, how many eighteen two thousand nineteen would be the last normal year without the before the pandemic. And so uh my understanding, and that obviously the council members here they [0:53:01, 0:53:10]: c uh clarify this so check it out. I started in uh in May, we went all the way to the end of July, I believe it was, in this aspect. So are we looking aro we did around twelve? [0:53:11, 0:53:16]: Twelve tasty too. We're talking about twelve for this year, and I think there was like sixteen or eighteen in the past. [0:53:18, 0:53:27]: So you're talking twelve this year, sixteen, eighteen past has the amount gone down that was budgeted for them?'Cause my understanding we we budget the same amount. [0:53:27, 0:53:31]: That we budgeted when we had more Tasy Two's events. [0:53:32, 0:53:41]: Well t in order to kick it back uh up after the pandemic shut us down, we wanted to r have a robust program. So we allocated more funds for more [0:53:41, 0:53:44]: Um e you know, excitement like the the jazz. [0:53:44, 0:53:52]: saxophone uh jazz musician on stage. So that cost a little bit more money than um just allocating for additional Tuesdays. [0:53:52, 0:54:05]: But but we're we're we're budgeting w with the budget we're having less tasty twos and um correct me, we're having less tasty twos events than but we still have the same budget. [0:54:05, 0:54:25]: And I re recall the Tasty Tuesday events having sponsors, they're having different other things, and and this city you is usually creative on how we uh because I've seen it packed out there on Tasty Tuesdays, uh, with the city promoting it, but to have to but to [0:54:25, 0:54:26]: Yeah. [0:54:28, 0:54:31]: To have less events and spending more [0:54:33, 0:54:37]: You sh you shaking your head, Mr. Garden. I'm I'm I'm I'm hearing two, three different things then. [0:54:38, 0:54:39]: No. [0:54:40, 0:54:50]: Excuse me, sir. So my understanding is, you know, originally when I think the c the calendar was sent, the calendar was sent to you guys back in December or November. [0:54:50, 0:54:53]: that illustrated the shortened schedule. However, [0:54:53, 0:54:59]: Yes, the funding was the same, but we'd actually um [0:55:00, 0:55:06]: move some of that funds to to work on the annexation project. [0:55:07, 0:55:21]: to promote and to avo the annexation project. So we move some funds out of there to help pay for the consultant to help us with the annexation stuff we're doing now. So that fund is l a little bit less and that's the reason why we're asking for Well you're saying something is new to me. [0:55:22, 0:55:40]: Yes, sir. That that we made a budget adjustment to pay to help pay for the consultant that's gonna be doing the But uh o okay, then at this point, so that's what how can I have a valid argument on something when I when new information is coming in at the point of my argument? So if there's some new information coming in that that talks about [0:55:41, 0:55:45]: the funding that's not there and the reason it's not there is not a time to do it. [0:55:45, 0:55:46]: Now for me [0:55:46, 0:55:50]: And I and I'm pretty sure to be fair to the whole council, how can we make an argument? [0:55:51, 0:56:05]: When funding's been moved, as you're saying, and now making an argument on how can we do it? Well, hence this is the reason why we're asking to use for the budget to use some of the fund balance to pay for the additional con the additional [0:56:05, 0:56:07]: Taste of Tuesday. [0:56:07, 0:56:11]: Because we had actually utilized some of those funds to help us with [0:56:12, 0:56:28]: the avocation or like I can't remember we can't say advocate, but the education of the annexation process. So that was b that that was done before we got a lot of the a lot of the feedback that we needed more Tasty Tuesdays. [0:56:29, 0:56:46]: What I'm saying is there's other areas of funding that need to be done we outside of that budget. That falls in line with what you are able to approve without moving that budget. Right. And if that budget's gonna be moved and there's gonna be a difference in how we do Tasty Tuesdays. [0:56:46, 0:57:06]: Then it's fair to this council to let us know what's going on because my argument is invalid because now I'm learning now what actually happened. Right. That's why I told everybody that knows I need to know everything before I get up here. Because one of the things I don't want to ever do is make a fool out of you. [0:57:06, 0:57:07]: Yes, sir. [0:57:08, 0:57:12]: And and and my apologies for snot putting that in the in the summary. [0:57:12, 0:57:19]: We we should have put that in there, my apologies. If there was if if there was money needed in other areas, you have the authority to do that. [0:57:20, 0:57:30]: And if that was money moved out of a budget that w this this council's I'm I'm I don't know if any other elected officials knew. I had no idea that we was having Chase Tuesday every other week. [0:57:30, 0:57:46]: When I got citizens asking me what happened, I have no idea. Well and we can't ever be put in a place well f well we have no idea. Well for clarity, it's my understanding that the actual schedule that we were operating under was actually given to council back in December. [0:57:47, 0:57:48]: I don't recall seeing the schedule. [0:57:48, 0:57:55]: The first of the first of the year, my understanding is that was sent to council. That actually illustrated the shortened schedule. [0:57:57, 0:58:00]: Апології спиз объясні. [0:58:00, 0:58:20]: Now that we're free and clear of COVID, we should have recognized the need to go back to the to 16, the level of 16, which obviously when we started hearing the complaints, that's now what we're trying to do is to add those additional concert series to the mix. And hence the request before you. But if money was moved out of fund balance. [0:58:20, 0:58:25]: That's under your purview to go ahead and replace whatever you need to place. You have the authority to do that. [0:58:25, 0:58:44]: Yeah, so so right now that's where the source to m to to pay for those additional is gonna come from because we'd move a portion of that to cover because you know, when the whole issue of annexation came up at the retreat there was how do we get this information out and educate citizens for the need to vo to vote. [0:58:44, 0:58:54]: either to get enough information to either vote for or against the annexation. And I said we'll we'll bring on some additional help to help us and I think some of you guys will work [0:58:54, 0:59:07]: or this person to been in contact with you guys to talk about the talking points and how we advocate to get citizens to vote yes on the annexation. So we move a little bit of those funds to do that. Yeah, but I get that. I appreciate that. What I'm saying is [0:59:07, 0:59:10]: is for this argument itself. [0:59:10, 0:59:13]: If that's on your privilege of replace that money. [0:59:13, 0:59:19]: It didn't have to come to council. If the council wishes to see the see the tasty twossies, just make it happen. [0:59:19, 0:59:39]: Understood, but be and obviously we understand that yes, that fift the fifteen is, but I think because it's coming from fund balance is the reason why it had to come to you. It's if we were moving it from a different account where we could have, yes, we would have been we would have done that. But because we're using fund balance, that's the reason why it's here before you. Had we found was able to find it somewhere else. [0:59:39, 0:59:48]: How much was it removed? [0:59:49, 0:59:51]: Um for the consultant. [0:59:52, 0:59:55]: How much we'll remove from the tasty toosy budget? [0:59:56, 0:59:56]: How much? [0:59:57, 0:59:59]: Do you remember off top of the hand was it like fourteen or fifteen grand? [1:00:00, 1:00:12]: Somewhere around the mount that we're asking for now, fourteen fifteen. So the money you're asking for is a replenishment. Yes. And there's nowhere else that's that don't need money that we could replenish it with without coming back to council? There's nowhere else? Well [1:00:12, 1:00:13]: Uh [1:00:14, 1:00:34]: Right. I'm saying there's nowhere else to move that money without having to come back and we waste time Not not not in the general fund that we see without, you know, going through a patchwork of of of of adjustments. It just made easy, clear cut just to move this small amount. [1:00:34, 1:00:38]: from the Fund Reserve to pay for this. [1:00:38, 1:00:48]: Uh uh and if my colleagues unless they have any question, if we just replenishing the money that was already taken out, I like the motion that we just replenish the money, the fourteen thousand. [1:00:50, 1:00:52]: He made a motion on the floor. Is there a second to the motion? [1:00:53, 1:01:08]: I have a question. All right, question question, sir. So as uh going along the line of those being uh twelve, uh is it because we're starting late? I thought we were talking about going on a weekly basis to get to that number, uh maybe about sixteen. [1:01:10, 1:01:26]: W is it we're not increasing the frequency, we just increasing the length. We're we're includ adding additional Well eight additional dates to the four that we had planned. So there's there's two in May and then two in June. Right, but but the desire I thought was to have them weekly. [1:01:26, 1:01:37]: Yeah, that's my assumption. Well that's my understanding that this this money increase would would would give us more taste. It's gonna give us more, but is it gonna give us one every week? [1:01:37, 1:01:51]: It will in July well, July twelfth will be the first one to start up again because of the July fourth extravaganza on the fourth, which is Monday. So we're not gonna have one on Tuesday because it's so close to what we're doing on Monday. So we'll continue on the twelfth. [1:01:51, 1:02:11]: Um all the dates in July and then all the dates in August. So what about June? So June yeah, we have the seventh and the fourteenth date scheduled. That's not all the Tuesdays. No, no, sir. Yeah, but she's saying all the Tuesdays can't start in July because I did say it would have to be a little bit more. No, we're going to do that. [1:02:11, 1:02:15]: June. Right. What about June though? June wh why can't you do all the Tuesdays in June? [1:02:16, 1:02:19]: Well the June twenty first has been um [1:02:19, 1:02:22]: like held for a councilman initiative. [1:02:22, 1:02:23]: Which is a [1:02:23, 1:02:25]: Well, as far as okay. [1:02:25, 1:02:29]: So it would con conflict with the Not necessarily. You've got two different crowds. [1:02:30, 1:02:31]: It's it's two different crowds. [1:02:32, 1:02:33]: Mayor Ford, if I may. [1:02:34, 1:02:34]: Yeah, go ahead, sir. [1:02:35, 1:02:51]: June twenty first is the sipping C. Um, I don't I don't think we should schedule anything that's going to conflict with with Taste Tucy or SIP and C. Um when I had the discussion with Mrs. uh Jordan um [1:02:52, 1:03:12]: That date was a good day. And the reason I chose the day because I looked at the calendar. And Mr. Gardner, you are correct. Uh we did approve the calendar in January, and I noticed that that date was free. And that was the date that I I planned for the sippancy. But now to come back and bring competition. [1:03:12, 1:03:15]: With that, I I I'm gonna feel a little [1:03:15, 1:03:17]: Look bad about that. Um [1:03:18, 1:03:19]: And and I don't think [1:03:20, 1:03:30]: not doing taste to choose on June twenty first is not going to hamper uh having taste to choose on the other Tuesdays. Missing that particular Tuesday? [1:03:30, 1:03:41]: I I don't think it's a big deal because I would like to get that crowd over into the amphitheater for uh what we're trying to do with uh showcasing the upcoming calendar and to see the amphitheater. [1:03:41, 1:03:44]: So the whole emphasis is to bring [1:03:44, 1:03:49]: That crowd that's that's accustomed to coming out on Tuesday to bring them over to the amphitheater. [1:03:50, 1:04:10]: I would tell I would tell you, I I I appreciate that. I disagree with that though because a Tasty Tuesday brings all types of families. They're families with grand small kids that to play the playground. They're not gonna come to sip and see but because of they got little kids. I mean I think you can do both. We always talk about we can do multiple things at the same time. That's my thoughts on it. It's up to the council, but I would think you can do both. [1:04:10, 1:04:12]: I don't think it'll conflict because there are two different types of crowds. [1:04:13, 1:04:18]: Well I would just like to go and recommend to be to to be against that. Okay. So be it. [1:04:21, 1:04:26]: So so but what about the okay, you've got other Tuesdays in in June as well. [1:04:27, 1:04:43]: We had planned to do the um the food trucks at the Sip and C in at the amphitheater parking lot. So that was what we had planned to do to kind of compromise for both events and not share or compete with the different um audiences, combine the audiences. [1:04:44, 1:04:51]: Well I uh let me let me try to go go go ahead, sir. Please let me jump in on that. So you you [1:04:52, 1:04:54]: Uh Ms. Garner. [1:04:55, 1:04:57]: We have to be careful and cautious. [1:04:57, 1:05:01]: When we're missing city events with council initiatives. [1:05:01, 1:05:03]: Because when you set that precedence [1:05:03, 1:05:06]: It's gonna have to be a here to each if each and everybody up here. [1:05:08, 1:05:11]: So you have to be careful and cautious that you're moving [1:05:12, 1:05:18]: uh the tasty Tuesdays from the park to the amphitheater to join a council initiative. [1:05:19, 1:05:26]: I'm not gonna fight against that, but when you set that precedence, you gotta adhere to it for every council member up here and the mayor. [1:05:27, 1:05:31]: So we have to be careful and cautious if we happen it at the Clark Park. [1:05:31, 1:05:37]: We have to be careful when we jump in tasty twos around. But if you have it at the amphitheater, [1:05:38, 1:05:41]: You're opening and setting a precedence for every council member up here. [1:05:42, 1:05:45]: And if you come against that, it's gonna be issues. [1:05:46, 1:05:47]: From this council. [1:05:48, 1:05:55]: May Mayor Ford, Ms. Garden, if I'm Mayor Ford. Go ahead, please. Again. [1:05:56, 1:05:57]: In January. [1:05:58, 1:06:00]: When the council approved [1:06:01, 1:06:04]: The tasty choosy calendar. [1:06:05, 1:06:07]: This date was available. [1:06:08, 1:06:09]: But now [1:06:10, 1:06:12]: And this is not a taste too to event. [1:06:13, 1:06:18]: But now you wanna come and add a taste of Tuesday. [1:06:19, 1:06:20]: Two schedule. [1:06:22, 1:06:23]: When it was not planned. [1:06:24, 1:06:26]: Disrespectin. [1:06:27, 1:06:29]: Disrespectin [1:06:31, 1:06:35]: The initiative that was planned on this day. [1:06:35, 1:06:37]: Why would anybody do that? [1:06:38, 1:06:41]: It's not like we're knocking a scheduled [1:06:41, 1:06:43]: Taste the Tuesday off the calendar. [1:06:45, 1:06:47]: This is why this date was chosen. [1:06:48, 1:06:52]: Because there was no schedule on this particular Tuesday. [1:06:53, 1:06:55]: So let's not get confused with this. [1:06:57, 1:07:09]: Go ahead, sir. All right. Um mayor council members, um here I guess you guys could probably see this. I don't know if you can see it on the monitor. Yeah, go ahead, please. I should see it. So right now [1:07:10, 1:07:13]: The month of June we're scheduled to do the the seven and the fourteenth. [1:07:14, 1:07:23]: Mr uh uh c Maypo Tam Co uh Thomas event is on the twenty first, correct? So we'll do the seventh, fourteenth, twenty-eighth. [1:07:27, 1:07:33]: Then in July, because of a huge event we haven't on the fourth, we'll miss that date, but we'll do the twelfth. [1:07:34, 1:07:35]: The twelfth, nineteenth. [1:07:35, 1:07:38]: And sixteen. Twenty six. Twenty six, excuse me. [1:07:38, 1:07:40]: And then in the month of August we're doing the second [1:07:42, 1:07:45]: Ninth, sixteenth, twenty third, and thirtieth. [1:07:46, 1:07:59]: Is that a good and then next year we'll we'll proceed in earnest with every Tuesday as long as it doesn't compete with any pre existing council initiatives. If that's if there is a council we'll we'll hit those dates. [1:07:59, 1:08:04]: So how many additional dates did that make if you do it that way? That would be nine. Nine. Okay. [1:08:05, 1:08:08]: We'll make it happen. And we have taste taste twos going on right now, is that correct? [1:08:10, 1:08:14]: Well it would be June seventh. No no tonight, tonight. Is it going on right now? No. [1:08:16, 1:08:17]: It didn't go on last week, did it? [1:08:17, 1:08:24]: No, we're we're oh no, we're doing if we once we get the budget amendment approved, we'll make it happen for these dates that I just called out. [1:08:24, 1:08:32]: Okay. If that's the wish account. So it can't go back and change. But we could we could make the improvements for the rest of this summer and then next summer. [1:08:33, 1:08:39]: God forbid we don't hit any marks in the pana pandemic that causes us right not to be able to gather again. [1:08:39, 1:08:51]: And if we're able to, we'll make sure that we one, we're gonna budget for all the Tuesdays and we're gonna have the Tuesdays covered. All right. So is there a motion for the uh additional tastes to the budget amendment here? Uh [1:08:52, 1:08:53]: Okay. [1:08:54, 1:09:14]: I'm sorry? What was my motion to fund the funding? My motion was approved or funding that I didn't fix it for any date. It was to approve the uh fourteen thousand dollars funding that they have a lot of things. All right, so is it was that motion? [1:09:14, 1:09:23]: Second was that motion second? No, it wasn't seconded. Wasn't it was not seconded. [1:09:23, 1:09:24]: But sir. [1:09:25, 1:09:45]: Yes, go ahead, please. Okay. Uh since there was no second, let's just go ahead and uh I make a motion to take the recommendation of the city manager to have weekly Tasty Tuesday uh events excluding the twenty-first, which is the taste and sip event, uh Councilman Thomas is, and then beginning next year we will have Tasty Tuesday. [1:09:45, 1:09:50]: Tuesdays weekly uh on Tuesday as prescribed and recommended by the city manager. [1:09:50, 1:10:00]: So m uh second. Okay. Ms. Barber Sexton, that motion. Yes, sir. And and we'll provide a updated schedule for everybody as well as update the schedule on social media for everyone. [1:10:00, 1:10:05]: Okay. Any fur any further conversation? If not, all in favor of the motion please indicate. [1:10:06, 1:10:20]: Okay, you pass it unanimously. Fantastic. Thank you, Kim. Thank you. Okay. Uh let's see here. Council consideration to approve an increase in the annual on-call sidewalk repairs and replacement contract with DAF Concrete Incorporated. [1:10:20, 1:10:40]: From$150,000 to$350,000 to complete sidewalk repairs in Monarch Village and Wingsong Subdivision. Funding source splots five, Mr. Aaron, please. Good evening again, Mr. Mayor and Council. We come before you tonight in FY 2022, we budgeted$150,000 for sidewalk repair and maintenance. [1:10:40, 1:10:57]: And we identified three subdivisions that we would be working in. And these projects were identified from the 2019 site, Walking Street assessment we had conducted by Carter and Sloop, one of our engineering firms. And with the cost of materials and supplies and [1:10:57, 1:11:06]: things have been more involved than we anticipated. So we budgeted a hundred and fifty one thousand'cause we didn't want to impact the general fund budget heavily. [1:11:07, 1:11:15]: And uh John Wiggins, the city treasurer, has informed us that we have money available in SPLOS five that we set aside for roads, trails, and sidewalks. [1:11:16, 1:11:20]: So we've started in Monarch Village and we need the [1:11:21, 1:11:27]: We wanna go ahead and finish that project and then go into Winsong and finish that project as well. We don't wanna start in a [1:11:28, 1:11:34]: And do part of it and then come back since this is a safety issue, we wanna go ahead and finish both of these projects. [1:11:35, 1:11:55]: All right, on that on that note, sir, I and I want the council to understand this and and the listening audience that uh th they they did an outstanding job in Monarch Village, but Monarch Village is a very s it's a single largest community in Stockbridge and it has l more sidewalks than they work and I'm telling you that the citizens inside there are looking forward to that. They did an outstanding job and the sidewalk was great. So that's what I'm [1:11:55, 1:12:06]: wanna bring it forward to the council in its aspect uh as I talked to Mr. Aaron about this because uh we need it we need to continue on with the mission and complete it out. Thank you. Mr Bloom I believe you want something to say. [1:12:06, 1:12:26]: Mr. Aaron, on those uh in in actually in my community wins on do you have a list of those sidewalks that you guys have identified to repair? It was in the council packet. If you don't have it, then I can it was in the uh your packet, it should be the sidewalks. If not, I'll forward it to you. Okay. Okay. [1:12:26, 1:12:36]: Um it's included. Well on the on the L Meg list that we had and we had the sidewalks and the um [1:12:37, 1:12:57]: Sidewalks and the streets identified. And I and I know we're not in I know Forrest Winsong is not in this L Meg list nor next this year or next year because you guys just did some other stuff and I think the updated one we're not in it. But I definitely I'm glad to hear that Winsong is in the sidewalks, uh sidewalks for uh for repairs and this. [1:12:57, 1:12:59]: Yeah, so so my motion is to approve it. [1:13:00, 1:13:05]: So you made a motion. I'm sorry. Comment? Yes, yes, sir. Go ahead, please. [1:13:05, 1:13:09]: Uh Miss Aaron, s w what what [1:13:10, 1:13:24]: What is or have you done the analysis? And I know we sort of talked about this for a while, but the analysis and the conditions of all sidewalks citywide, is is there an an an analysis? [1:13:25, 1:13:28]: Of the condition of other streets, other communities. [1:13:29, 1:13:32]: Yes, sir. In two thousand and nineteen we had a [1:13:32, 1:13:52]: a new assessment of all the roads and sidewalks within the city of Stop Rid. And that's what we're using just like we use for LMEG, the guide, the list that's generated. So that assessment was used to identify the sidewalks that needed to be repaired. And that's the model that we're following just like we do with LMEG is based on the rankings of the sidewalk. [1:13:52, 1:13:56]: walls, that's how we identify the ones to be repaired. [1:13:56, 1:14:08]: So in your estimation or your analysis, the sidewalks in these two communities, Monarch Village and um [1:14:10, 1:14:30]: Winsong. The plantation. So these are priorities. It was as opposed to other communities. Yes, sir. We we based on the ratings. The summit at Eagles Landing was one of them. The summit at Eagles Landing, it was Monarch Village, and then it was Windsong. So that was the list for this year. Next year we'll [1:14:30, 1:14:37]: have another list. We'll keep going down the list until we make repairs to all of these sidewalks or have another assessment conducted. [1:14:37, 1:14:38]: Thank you. [1:14:38, 1:14:41]: Uh go ahead, please, sir. Mr Gardner, can you come to the podium? [1:14:47, 1:15:07]: Now, understanding that we're talking about sidewalk repairs, and certainly I want to make sure the sidewalk repairs, and I think Mayor Pro Tem has a valid problem. We want uh um uh assessment in that we Mr. Aaron explained it correctly, and that we're following the LMIG process and that those determinations were made. [1:15:07, 1:15:24]: made about the sidewalks. Now, we have a million and a half dollars that we bond for trails. What is going on? Well that would be an addition, these sidewalks have been fixed, but we bonded a million and a half dollars for trails some time ago. So when is that gonna move? [1:15:25, 1:15:30]: We bonded a mi right million dollars in this floss. When are we gonna move forward with that? [1:15:31, 1:15:45]: We're we're in the process of of gathering that information and putting together which ones we are prioritizing those projects. Currently, right now, our engineers, on call engineers are out for bid. That bid closes on June nineteenth. [1:15:46, 1:16:03]: because they have no more renewals on their services. So until the new engineers are selected, because we don't want to have projects assigned to engineers if they're not going to be the ones that we're moving forward with. So this month in June, we'll identify the new [1:16:03, 1:16:23]: uh on call engineer and then we'll task them with performing these. We have also started we've hired our assistant public works director and one of the things he's been tasked with, he has experience in T Splots is identifying the T-SPLOST projects. So because we know with the trails and the T-SPLOST project there's gonna be some acquisitions involved. There's gonna [1:16:23, 1:16:43]: be some design involved. So we want to go ahead and start planning to get those acquisitions. So we're not trying to design and develop a project and we still got easements and properties to acquire. So it is on the list. We're working our way through it. But like I said, until we have our engineers on board that we [1:16:43, 1:16:45]: We know we're gonna be designing and and [1:16:46, 1:17:06]: Preparing these projects for us, that's what we're waiting on the new engineering firm to be selected. [1:17:06, 1:17:26]: mind where all of our T-Splos projects and splotch projects are moving down the tracks so that we can establish this trail network that we've been planning on doing for quite some time, working with the Power Foundation and working with any other local partners who want to work with us because we we have [1:17:25, 1:17:45]: The funding going, but I want to make sure that we have a solid plan to get this off the ground because this council wants to move forward with that because we already charged TSW with the Master Parks plan, which will connect the trails. Because, like right now, we go out of the amphitheater, we're not really connecting to a lot and connecting. [1:17:45, 1:17:52]: So where is what when will you be able to come back to us and say that? [1:17:52, 1:17:58]: with this engineer and we're gonna be able to move this train down the track on these projects. [1:18:00, 1:18:20]: Well, sir, I until we get an engineer on board. Like I said, we d I didn't feel comfortable. The bid closes on in June, the third week in June. Once those bids are received, then we'll go by scoring and ranking those. So hopefully by August we'll be bringing some [1:18:20, 1:18:27]: something to council to approve these engineering firms. And once the engineering engineering firms are selected, then we can move forward. [1:18:27, 1:18:30]: Вит авандинем the project of [1:18:30, 1:18:32]: Preparing those designs. [1:18:33, 1:18:36]: Obtaining acquisitions and easements that are needed for these projects. [1:18:37, 1:18:41]: And then we'll the product will move, we just gotta have the engineers selected. [1:18:42, 1:18:58]: Okay, well the it closes in June. So you're so you're looking at you're looking at at least if if we don't have areas well first, you know, I think it's just our lane, once we have that consultant on but that engineering firm on board [1:18:58, 1:19:18]: This will be a priority project for them to move in earnest on our splot on our T plus projects, which includes the trail system. And hopefully we'll be able to look at and identify those trail systems that will acquire the least amount of easements, but give us the best bank for our buck. We'll be bringing that to you guys saying here's where we're going to be starting with construction and the reasons why. [1:19:18, 1:19:38]: is because this is the lease acquisition because as you know, if someone don't want to give a blind, you got to go through that arbitration process. That takes time. But if we can look at the least amount where we have existing right-of-ways to move on, those would be the areas that I think that they should move on to get the project moving in earnest. But it's a priority for us. We're moving forward on it. [1:19:38, 1:19:55]: it and yes, Henry County those are able to move. They got a whole department with about 80 people in it. Um but we'll be moving in earnest on this project. And as you know, we've reached out to the PATH Foundation and had discussions with them. But the key for us is also looking at [1:19:56, 1:20:16]: How, and this is the same issue we had in my prior job with the East Point Path, is leveraging some of our SPLOSS money for some of the other monies out there to continue the process moving in earnest. And so it's gonna be a collaborative effort, not between just the consultant we bring on board, but Mr. Deshes as well as Kelly and the grants department. [1:20:16, 1:20:32]: To find out exactly, hey, how how much of this money can be leveraged to get even more length on the on the trail system? And I know the possible tell folks with parcel tell you that's one of the best ways to make things moving until we get more infrastructure. I will say [1:20:33, 1:20:42]: And this is something that we're gonna be looking at. As you know, the bipartisan infrastructure bill passed back in January. Um, that's uh [1:20:42, 1:20:43]: It's about [1:20:44, 1:20:56]: 70 or 80 mit billion dollars of transportation projects. Uh and so we'll be going after our allotted share um of projects to make sure to happen, but especially we got them engineered. [1:20:57, 1:21:17]: As you know the old terminology from two thousand ten, shovel ready. As long as we can show that these things are good and ready, shovel ready to go after, we're gonna be going after some of that infrastructure money out there as well.'Cause it's all transportation related and I will tell you that's one of the things I was looking at for the Cultural Arts Center to see whether or not that would qualify under the [1:21:17, 1:21:19]: under the infrastructure bill. [1:21:20, 1:21:27]: I'm still looking at it. Um there's a potential out, but we'll bring that to you guys once we make sure that it it it [1:21:28, 1:21:44]: I feel sound that that we can use potential infrastructure money and not get challenged. All right. Let's get on back on track. We had a motion to accept uh uh go forward to additional funding for the uh sidewalk repair. Is there a second to that motion? [1:21:44, 1:21:47]: Second. Okay, Mr. I was asked second. Any further discussion? [1:21:47, 1:21:49]: All in favor of motion, please indicate. [1:21:50, 1:21:53]: Synam's decision. Thank you very much. Thank you, Mr. Darren. [1:21:54, 1:22:14]: Appreciate that. Thank you, Mayor and Council. Okay. Uh now before Mr. Aaron, I'm sorry, I'm gonna make a I'm gonna make a suggestion here. I've been no I've been uh informed that we have a gentleman here that is part of the uh item number thirteen. The suggestion is that uh the council will approve this. We'd like to move that uh up to hear this gentleman out along with uh Mr. Our Chief Trammer. [1:22:14, 1:22:27]: to talk about that. So move. So well I can't I can't really make a motion in this aspect on belief. So move. Okay. Is there a second? Second. [1:22:27, 1:22:28]: Susanna? [1:22:28, 1:22:31]: Oh Mr Blount, second then. Okay. All in favor please indicate. [1:22:32, 1:22:33]: All opposed? [1:22:35, 1:22:37]: Y you you you oppose or you sustain? [1:22:38, 1:22:58]: Oh, you approve? Okay, all four of you, all four. It's unanimous decision. Okay, on that note, we'll move to this council consideration to approve the Stockbridge Police Department use of automated speed detection devices within Mark's school zones inside the city limit of Stockbridge and enter into agreement with the Red Speed USA implemented school safety zone program. Mr. Tremor, you please. And the gentleman [1:22:58, 1:22:58]: that you have with you. [1:23:01, 1:23:21]: Good evening, Mayor and Council. Uh with me this evening is Mr. Greg Parks. Uh he's one of the senior vice presidents with Red Speed. We spoke about this when Council approved the uh speed detection uh permit back on April twenty-sixth, and we had mentioned that we'd be bringing this for before you. Um Mr. Parks has a uh [1:23:21, 1:23:31]: uh very brief presentation regarding the implementation of school safety cameras within the school zones within the city of Stockbridge and wanna [1:23:32, 1:23:34]: See if I can pull this up on here. [1:23:53, 1:23:55]: Solidity, do you know if that presentation was [1:23:57, 1:23:59]: Loaded on the computer. [1:24:01, 1:24:01]: I'm sorry. [1:24:08, 1:24:14]: Council, do you have the presentation in your documents? Red speed? Yeah, we we have it here. Okay. [1:24:16, 1:24:16]: Uh uh. [1:24:24, 1:24:26]: Number thirteen. [1:24:29, 1:24:30]: Yes, we [1:24:55, 1:24:55]: Ha ha ha. [1:24:57, 1:25:12]: Where? Oh here it comes. All right. You can put each one of these here and it'll project up there. We won't we don't have it eroded to let'em project up there. Turn that on. Mm-hmm. Turn that on. Okay? All right, thank you. [1:25:17, 1:25:18]: That's cool. [1:25:18, 1:25:21]: There we go. [1:25:30, 1:25:31]: So it takes a minute to pull it. [1:25:41, 1:25:41]: There we go. [1:25:44, 1:25:48]: Yeah. Yeah. Just a little bit off to the side. Yeah. [1:25:50, 1:26:07]: All right. Mr. Parks. Okay. Thank you, Chief. Thank you, Mayor and Council. Appreciate your time this evening. Very short presentation. That I'll be available to answer what I'm sure some questions you'll have that if you approve this, how logistics, et cetera. So um I think we've got this figured out now. So [1:26:08, 1:26:10]: The s the solution that we're [1:26:11, 1:26:31]: That we're proposing. Anyway, the main benefit is safety. Uh Hittry County's had a program for over two years. Uh violations are down 80% in the school zones since implementation. Uh only ten percent of uh motorists are getting a second citation when they receive the first one. So uh at something that's no out of pocket. [1:26:31, 1:26:33]: [5193.5, 5213.5]: And with provides lots of other benefits. No no one, especially a new department, has enough staff to sit in school zones every school day. There's no cost to you all. It's entirely or to the taxpayers, entirely violator funded. Only the small percentage of citizens that violate the law are gonna fund this instead of spreading it across the city. [1:26:53, 1:27:00]: and counties statewide. And I know something that's been of benef or of interest and benefit to your police department as a new department. [1:27:00, 1:27:20]: There's huge expense and need and equipment ramp up. And this comes at no cost again to you all with state-of-the-art video that can provide them the ability to live view the school zone at any time if there's an incident. And also with 24-7 archive video for 45 days. There's an incident with a student. [1:27:20, 1:27:24]: There's a crash, etc. And then uh [1:27:24, 1:27:35]: a solution called Flocky LPR, which is a very useful uh in the county and other places, comes at no cost to you all. So that'd be probably a hundred thousand dollars worth of equipment to procure. [1:27:36, 1:27:39]: In addition to the speed mitigation benefits that you'll receive. [1:27:42, 1:27:52]: Um why a program like this? Why has the chief brought this forward for your consideration and why are about fifty other departments, including many in this area, using it? [1:27:53, 1:28:08]: There was a study conducted two years ago and Georgia ranked thirty-six out of fifty-one. That's fifty states plus Puerto Rico in school zone safety. Uh the traffic down here, as you all know, you live here, and it's because people want to be here, they're moving here, but your traffic [1:28:08, 1:28:14]: is very heavy and there's definitely a speeding problem which I'll get to that this can help solve. [1:28:17, 1:28:29]: So because Georgia did rank so low, thirty-sixth set out of fifty-one of this, in tw in twenty eighteen, the legislature passed House Bill nine seventy-eight to allow cities, counties, police departments. [1:28:30, 1:28:32]: То гава тул та комбатис. [1:28:33, 1:28:34]: Some of the highlights of the law [1:28:35, 1:28:55]: Uh it's very conservative law. Only enforcement is done during day schools in session, only during school hours. So the other equipment I talked about, the Flocky LPR, the high dev video was 24-7-365. But a motorist can only be cited for speeding during the day schools in session during a [1:28:55, 1:28:59]: school day and only t at least ten miles per hour over the posted limit. [1:28:59, 1:29:11]: A police officer could cite a citizen at one if he chose to in a school zone. Ten. So in a twenty-five, it's thirty-five, forty percent over the limit during these very shortened hours. It's very conservative. [1:29:13, 1:29:33]: All of these must be approved by GDOT for a safety need. So there's if there's tri levels of approval of this, which puts a lot of belt and suspenders, checks and balances, whatever term you want to use, that you all need to approve it, that you want it for your citizens and police department. The school system will need to concur that there's a need, and the superintendent, she would need to sign. [1:29:33, 1:29:38]: the application and then G DOT, the local district office, also must concur. [1:29:38, 1:29:41]: that there's a need. So you have three bodies. [1:29:41, 1:29:43]: Во символ інтерст. [1:29:44, 1:29:47]: А провів нас, со видикта'сбері, кадрос на лав. [1:29:48, 1:29:54]: There's no points or driver's license uh ramifications, insurance ramifications. It's a civil violation. [1:29:54, 1:30:01]: And it's a seventy-five dollar fine, which is about a fourth of the fine of an officer written ticket. [1:30:01, 1:30:02]: And [1:30:03, 1:30:23]: Not or the fines are used or earmarked by law, which is again pretty fortuitous in your unique situation. That they don't go to your general fund, they go to the police department for use in equipment, other things. The exact wording in the law is local law enforcement or public safety initiatives, and would refer to your attorney for that. But it's the idea with the legislature of parliament. [1:30:23, 1:30:32]: Partly for citizen acceptance, too. It's not a fine going into a black hole or tax. It's going to help law enforcement, funded by the people that are breaking the law. [1:30:34, 1:30:49]: So in order to determine there is a spe a s a need, safety need, like I mentioned for G DOT to approve this. I've got I've got a question for you right now. Just real quick on that part where you talked about defines. Yes, sir. [1:30:50, 1:31:09]: Are the fines coming from monitoring or is it coming from is coming from after those have been monitored? Is it is is it is it some alert it gives, it gives and then the then our police department monitors it? Yeah. I think order the process of how a citation is issued and how that fine revenue is generated. Is that the gist of it? [1:31:09, 1:31:16]: Yeah, yeah, because y y you you just said something that was interesting how it it it's lower than the find that would come from the police department. [1:31:17, 1:31:30]: Yeah, w because for a moving violation, seventy-five dollars is set in Title forty by law for this. So an automated ticket is seventy-five dollars, whether you're ten over, eleven over, twenty over. That's statutory. So so [1:31:30, 1:31:50]: At the end, I don't know how you would do it, Chief, but at you saying at the end of the day when they review those tapes, is uh is it like a license plate reader on there or something like that? Like it's like going through a light and it takes your picture. Yeah, let me give like a a one minute quick overview of the process. Uh and I think that will answer your question all straight away. So we we go through these approvals for Fortune F you approval. [1:31:50, 1:32:08]: it GDOT approves it, we get the permits, we install them. There's also by law a 30-day warning period required, which I'm gonna get to your direct question, but there's got to so everybody that exceeds the speed limit will get a notice in the mail. In 30 days, you're gonna get a ticket. So slow down. I'll talk about some more of that later. So then once the cameras are live [1:32:09, 1:32:13]: Motorist goes through at an alleged speed of forty and a twenty-five. [1:32:13, 1:32:16]: Camera captures it with a license plate reader, as you said. [1:32:17, 1:32:27]: We get the license plate, it's a registered owner violation, because it's civil. So we get the owner through inlets, which is the same agency that the police department gets their information from. [1:32:27, 1:32:47]: We have two humans review it at our headquarters that yes, school was in session that day. Uh yes, it was at least ten over the speed limit. Uh yes, the if the inlets return says it was a white Tahoe, that is white Tahoe, that the license plate is accurately red. Two humans do that. Then they go to your police department and an officer [1:32:47, 1:33:05]: sits down and he or she does what I just described and they have final approval whether to approve or reject that violation. Those they reject, they hit red. Those they approve hit green and then at our expense we mail it uh to the motorist. So yes, did that answer your question is the process? [1:33:05, 1:33:18]: Yeah, and I'm and I figure that's the way the process will go. But you just like even when I go to Florida, you go down through the turnpike at Reacher it it sends you your well, how much you owe for going through the tow. Yeah, and this is a similar similar process. [1:33:18, 1:33:29]: Um so but and the ticketing goes to the owner, not necessarily the person that that not necessarily the defendant. Right. There's that's and that's why there's no points or insurance. Someone for the parking citation. [1:33:30, 1:33:31]: Okay, yeah. [1:33:31, 1:33:33]: Okay, continue on sir. Yes, sir. [1:33:34, 1:33:54]: So again, I talked about GDOT needing to approve this for a safety need. And also you all see in there's a need if you decide to approve it, and why you're endorsing or authorizing the police department to operate this. So we conducted speed studies at the police department's request, the stockbridge stockbridge area schools, and the results were somewhat. [1:33:53, 1:33:59]: surprising, although we there's this heavy level of speeding all throughout Metro Atlanta right now. [1:33:59, 1:34:07]: In a in a one one school day, nine hour period from uh which kids would be at school, ten miles over or greater. [1:34:08, 1:34:13]: Stockbridge Elementary had nine hundred and ninety-six violations in one day. [1:34:13, 1:34:33]: Which is a really big number in this. And uh Eagles Landing had 503, and Red Oak had 484. So all of these we believe will easily meet the GDOT definition of needing a safety tool. So the process would be: if you all authorize moving forward, we will all at our expense commit to drawings. [1:34:33, 1:34:48]: for GDOT, submit a GDOT permit application to them. Once a prod approval, we'd commence construction at our expense, get everything installed, train the police department, and ideally be ready for school to start first week of August, whatever it is. But there's definitely a safety need. [1:34:51, 1:35:00]: So how the process works, we t we touched on that a little bit now, but said a couple of times, there's no cost to you all at all. It's all violator funded. [1:35:00, 1:35:08]: The term that the IECP uses, which is kind of the gold standard of policing, International Association Chiefs of Police, it's a force multiplier. [1:35:08, 1:35:26]: No department from the biggest to the smallest has enough folks to sit in the school zones. And even if you do write one ticket, 10 more will go by while you're doing it. So having this technology allows your new police department to more quickly respond to other calls that your citizens are going to need, do other needed responsibilities. So it's a force multiplier. [1:35:27, 1:35:29]: We handle all maintenance uh [1:35:30, 1:35:50]: operating the only thing your police department to do is the officer is a is issuing the citation. We mail it, but it's his or her signature on it, not us. And it's a very simple, it's kind of Southwest Airlines business model. You guys get 65% of the revenue collected. We get 35% in exchange for maintaining, installing, owning all the equipment. [1:35:50, 1:35:59]: the mailing, collecting, etcetera. And that's the same contract signed by Henry County, McDonough, uh Jonesboro, a number of other area agencies. [1:36:01, 1:36:12]: One thing really important to do in this, I mentioned there's a thirty day warning period. Certainly as elected officials, I know you understand this, as a company out in the public business, public education and awareness is really important. [1:36:12, 1:36:20]: And we need to own the message because it is the right thing to do. I have a biased agenda, but it's the right thing to do to slow people. There's 996 speeders. [1:36:20, 1:36:40]: It's the right thing to do to try and slow them down. So there's the 30-day warning period. Signs are mandatory by GDOT. About 500 feet in front of the camera, it'll say slow down, uh, photo enforcement ahead. Also, at our expense, we'll work with a PIO or city communication staff, who's ever appropriate here. We can design [1:36:40, 1:36:43]: [5803.7, 5808.3]: That you could put on your cable channel if you have one. You could send them to the schools. [1:36:48, 1:37:08]: We'll work with you and design print a material to send home with the kids that you can use for meetings if you meet regularly with constituents, et cetera. But again, lots of different things. Great great content for your website, if you have some social media platforms, if you have Facebook or Twitter. Uh Henry County's done a really good job on this. We've got some good examples of things that worked here, but anyway. [1:37:08, 1:37:16]: I kind of went over that, but there's a real extensive public education awareness program in conjunction with the 30-day warning period. [1:37:18, 1:37:38]: Very briefly about Red Speed. We've been around since the 90s. We're our Georgia headquarters in Roswell, fully staffed, so we're not real far away. Right now that takes a little drive to get down here from Roswell. But um we've got over 50 customers in Georgia, as I said, including uh Henry County and McDonough, Clayton. [1:37:38, 1:37:54]: County, Jonesboro, Riverdale, number of area departments that in addition to, I think, hopefully given a comfort level that the police are recommending a good vendor and partner here, that there's some good information sharing capabilities with the ALPR and the video. [1:37:54, 1:38:00]: With other interoperability is kind of the term of the day. And so your police department with MOUs could share. [1:38:00, 1:38:05]: information with other area departments, the county, McDonough, et cetera. [1:38:07, 1:38:27]: So in conclusion, you're you'll definitely get safer school zones. I said eighty percent reduction. You know, we're thrilled with those results. Again, no out-of-pocket expense. Your police will get all that other great technology in addition to the speed mitigation. And again, what I just talked about a little out of order, I guess, but the ability to share with uh neighboring departments. [1:38:27, 1:38:29]: [5910.3, 5930.3]: So I'm sure there's some questions. Thank you for you to do. Appreciate that. Anybody down here? You've got Ms. Alzheimer's? Go ahead, please. Yeah, certainly I'm uh in support of slowing this down, especially here at Stockbridge Elementary School, where the literally the crossing guard is really a brisk, severe risk of injury. [1:38:50, 1:39:10]: injury or death out there because it's it's it's it's health to skill. A smaller town than you all called Thomaston South, the sch school guard was hit, and that's what prompted that program, but yes. And you've identified that there's a thirty day uh warning period where each person will be uh informed of it. [1:39:10, 1:39:22]: Yeah, just like a citation but says warning, please slow down, effective this date, it would be a seventy five dollar fine. [1:39:22, 1:39:42]: Okay. And then uh what's the how like you said, it goes to the officer it goes to the actual officer to make sure school is in that day'cause some of the times like I was going by the thing today it was blinking but school was and that the flashers were working and that it was above the posted limit. Yeah, all all the statutory things to make it a a a good citation. [1:39:42, 1:40:00]: And they have 100% control. We often get the question, because we get a cut of it and we have all these expenses, do we try and press them to approve so much? Integrity of the program is foremost. So it's complete discretion of the police department whether to approve or reject the citation. And then his or her signature would go on it, yes. [1:40:01, 1:40:10]: Well it's clear c it should be pretty clear cut if somebody was fifteen miles over the speed. There's compelling video evidence and that's why so few are contested. All right, thank you. [1:40:10, 1:40:12]: Go ahead, Ms. Plant. [1:40:13, 1:40:33]: Uh thank you for the presentation. I'm I'm I'm very much for that. Um I've had a couple of well, one friend for sure that uh almost was a crossing guard almost got hit. Uh my concern is that well m one of my concerns, I'm not c worried about it, is that I'm I'm looking at the thirty days. So the the thirty day [1:40:33, 1:40:39]: slips or however it would come to the city that we can verify that it has gone out to the [1:40:40, 1:41:00]: Um going out to the public that they have been warned and we get them 30 days. And the reason I'm asking this is because just with the city of Stop, the Stockbridge Elementary alone, with the numbers you gave, that's$74,700 in one day, and you guys would get$26,145 of that at$35%. [1:41:00, 1:41:20]: I just want to make sure that we're doing our part and really letting the community know you do this, this is what's gonna happen, and giving them enough time to do it because it this uh you know it's because we don't you guys are doing the maintenance, whatever, but the numbers you've given me shows that. [1:41:19, 1:41:39]: Oh it's gonna it's one of those situations is gonna pay for itself. Oh yeah, absolutely. Now that'll go down about eighty percent as I said. But that's the that's the why we do it. But projectably. [1:41:39, 1:41:44]: [6104.4, 6124.4]: uh about something or whatever we have to do because after after we've done our due diligence and and warning the city then you know uh it's it's a it's it's totally about safety. Yeah it's totally about safety. Yeah. So you're right. Well as as I mentioned very briefly that signage the the signage is specified by G dot size [1:42:04, 1:42:12]: Wording, everything. And we install that at our expense when we install the cameras prior to the warning period. And then that was a good question you had for clarification. [1:42:12, 1:42:17]: That the warnings will go to the police department for the exact same process. It's actually very good training. [1:42:17, 1:42:28]: for on the system there that yes, school was in session. They'll do all the same due diligence to verify that it was a good ticket. And then it'll be printed and mailed at our expense. And so each one of these will get that in the mail. [1:42:31, 1:42:34]: Have you worked with this before, this system before yet? [1:42:36, 1:42:47]: I've not personally worked with it, but uh spoken to a number of other colleagues as uh an example. Uh Chief Amberman, we spoke about this. Henry County's implemented this. I'm sure you all have seen their real time crime center they implemented. [1:42:47, 1:43:07]: They paid for that real-time crime center with the proceeds from um from from this program here. It went back into that. And then also with this being integrated into uh the flock system, we could share our data, our flock cameras with the Henry County Real Time Crime Center so that we can work together collaboratively to make sure that um uh we're able [1:43:07, 1:43:22]: to uh uh address crime issues in the community. Um it's in as as Greg had said, we we looked at it several different companies. There are a number of uh of companies that provide this service, but uh Red Speed is the only one that works directly with Flock. It's our um [1:43:22, 1:43:42]: It it it's our goal to implement Flock cameras, L P R cameras throughout the city. As a matter of fact, Miss Anderson who you hear from a little bit later has been working on a grant to implement that. Um Flock works directly with them, so these school safeties and uh school safety zone cameras don't only serve as a speed detection camera but also as a uh security camera as well. [1:43:42, 1:44:02]: Well. So um uh everything that I've heard as it relates to the program from my colleagues says that it's been very beneficial, not just in reducing the number of instances of speed violations in the school zones, but also in terms of keeping the community safe by virtue of those flock cameras that'll be positioned in those areas. Now would you need a revolutionary [1:44:02, 1:44:09]: Maybe the attorneys can answer this. Because after the progression that appeared, uh one of the things we don't [1:44:09, 1:44:25]: I'm sorry. One of the things I I wouldn't want to see is that these violators that are actually putting people in danger and in in these school zones, uh are those set at mandatory or are they objectively looked at in the courts if they want to go to court and fight it? [1:44:27, 1:44:28]: Yeah. [1:44:28, 1:44:48]: The the the alleged violator absolutely has right to go to court as they should. And it would be the same court that would hear your traffic tickets. I assume that's Stockbridge municipal court. The good news for the court and for you all too, only about in Henry County and all the other eight we have about fifty customers all around here, but only about one percent are contesting the ticket. [1:44:49, 1:45:09]: Because most candidly are somewhat embarrassed that they were going so fast in front of the school. Two, there's compelling visual evidence. So there's not much to contest. But yes, I think you're right, they absolutely have the right to contest it as they should. And that would be in um Stockbridge Municipal Court. And the evidence and we prepare what's called an evidence packet for. [1:45:09, 1:45:29]: For the police department and the officer that signed that ticket, they would show up at the court to explain it. Um, it would be a copy of the citation, all correspondence with the motorist, any from them to us and vice versa, uh, calibration information on the radar that it's certified, and that video uh showing. [1:45:29, 1:45:33]: So that was a long answer, but I think that was the question you asked. [1:45:33, 1:45:49]: And to answer your question too, they're escalating fines that if the person continues to be a habitual violator that those fines do increase. And just so that you know, I have spoken with the city solicitor and Judge McCord regarding this in terms of how we will handle this in municipal court and they all are in support of the program as well. [1:45:52, 1:45:53]: Any other questions, Council? [1:45:53, 1:46:01]: If not in the emotion accept this proposal. So if so Mr. Blount, uh miss how Ms. Alzheimer, would you second that? [1:46:01, 1:46:05]: Sept messages and seconds that motion. Any further discussion? All in favor, please indicate. [1:46:06, 1:46:26]: Nancy Sisson. Thank you, sir. Appreciate it. Thank you all for your time. Appreciate that. Appreciate it. Appreciate it. All right. We'll go back on track here. Council consideration to approve the purchase of the 2023 Izizu Chassis Landscape Truck under Georgia statewide contract number 9999. SPD 0000155-000. [1:46:26, 1:46:38]: Dash zero zero one with Rush Truck Center of Georgia incorporated amount of sixty one thousand eight hundred ninety-three dollars to replace a vehicle that was totaled in twenty twenty-one. Funding source is from the public works department. [1:46:38, 1:46:57]: Budgeted funds and insurance settlement. Mr. Aaron, please. Yes, Mr. Mayor. We're coming tonight to ask uh council to approve the replacement of a truck that was totaled last year and we're using uh budgeted funds and insurance proceeds to pay the cost of the vehicle. [1:46:57, 1:46:59]: Okay. Questions, Council? [1:47:00, 1:47:06]: Uh go ahead please. I think uh Mr. Aaron you had indicated that this vehicle was totaled, is that correct? [1:47:07, 1:47:18]: Yes, sir. And last year a s a resident hit two of the employees head on. They crossed the center line and the vehicle was totaled. Right. Thank you. Thank you. [1:47:18, 1:47:22]: Yes, uh Mr. Blount, go ahead. [1:47:22, 1:47:34]: Yes, sir. So the insurance company paid us, we got the settlement. So So this is this is how we repurchas it through. Yes, sir, along with the uh fifty thousand dollars that was allocated in the FY twenty two budget. [1:47:38, 1:47:39]: [6459.7, 6463.5]: So no we got thirty five thousand dollars for the truck that was totaled. [1:47:43, 1:47:45]: And why are we asking 61? [1:47:45, 1:48:00]: 'Cause the replacement truck is sixty one thousand dollars, but the value of that truck was thirty that they gave us for the truck that was totaled. So take the the outstanding of the value of the truck and then answer this. I'm just trying to figure out how we got the sixty. [1:48:00, 1:48:05]: I'm okay with what we're trying to do. I'm just trying to figure out how we got to get the sixty one versus [1:48:05, 1:48:17]: Well, we're getting that truck that was totaled was a F three fifty that we were hauling a trailer with lawnmowers on it. So we decided to go back with the landscaping truck that we can haul. [1:48:17, 1:48:35]: the more zone and so the landscape truck cost sixty one thousand dollars when compared to a F three fifty is about thirty seven, thirty-eight thousand. So we had budgeted fifty thousand dollars in the budget for a truck, but we decided to use that fifty thousand dollars and ad [1:48:35, 1:48:41]: Eleven thousand dollars from the insurance proceed to buy a landscaping truck instead of a F three fifty. [1:48:41, 1:48:42]: You only have limited. [1:48:42, 1:48:43]: Yes. [1:48:44, 1:48:50]: We're using eleven thousand dollars out of the thirty-five thousand dollars in insurance proceeds to make up the difference. [1:48:51, 1:48:54]: But I'm saying why you only use eleven if you're using the same amount of money. [1:48:55, 1:49:15]: We we d we only needed eleven, we budgeted fifty thousand dollars. So the truck that was totaled, they gave us thirty-five thousand for it. But we didn't go back with the same exact truck. We had a F-350 that we were using to pull a trailer with lawnmowers on it. This time we're going, we're buying a landscaping truck that [1:49:15, 1:49:20]: [6560.7, 6576.7]: And then we'll we'll do it that way, but we're just showing you that we have budgeted fifty thousand for the uh for uh truck that you're getting is a is that's the type of truck you need versus what you just Yes. So then I'm saying [1:49:37, 1:49:55]: We'll use the thirty little different. It's just a matter where you take the funds from, we'll take the thirty five from the insurance settlement and the twenty six out of the budget. So [1:49:57, 1:49:58]: Any other questions from the council? [1:50:00, 1:50:05]: Need a motion to accept his uh proposal. So moved. So Mr. Blount to second. [1:50:05, 1:50:14]: Second, South Sign, you second that? All right, great. Any further discussion? If not, all in favor, please indicate. Okay, so you now have the decision. Thank you very much. Okay. [1:50:19, 1:50:22]: No good good use the insurance settlement. [1:50:23, 1:50:26]: And use the uh twenty six to make it. [1:50:27, 1:50:29]: Have you been out in this? [1:50:30, 1:50:37]: Okay. Council consideration approved authority uh authorizing documents for the Stockbridge Police Department. Mr uh Chief Tremor, please. [1:50:45, 1:51:05]: All right. Good evening again, Mayor and Council. You should have some documentation before you uh from actually a resolution, I believe. And uh this resolution uh covers multiple different things. Uh as you all know, the uh Henry County Police Department. [1:51:05, 1:51:25]: Had previously provided law enforcement services to the city of Stockbridge pursuant to an agreement. And on July 1st, that will no longer be the case. We will be providing services, therefore, the city's charter as it relates to public safety needs to be amended in order to allow for the Stockbridge Police Department to provide the [1:51:25, 1:51:28]: those services to the community. So [1:51:29, 1:51:37]: As the chapter reads at the moment, it says Henry County currently provides law enforcement services within the city of Stockbridge pursuant to an agreement. [1:51:37, 1:51:57]: And we have had to expand upon that to define uh the Stockbridge Police Department's roles and responsibilities, functions and duties of the department, the responsibilities of the chief of police. And within that, there are a couple other things that uh we wanted to include within uh the charter as well. One of those things being uh the authorization for the chief of police, which is common within [1:51:57, 1:52:17]: With many agencies to administer the oath of office to staff. As you imagine, um, hopefully we don't have this case, but uh the swearing in of officers uh can be a regular occurrence. And though we have a very accommodating uh judge and a mayor who's willing to do that for us, um most organizations authorize the chief of police to be able to administer that oath of. [1:52:17, 1:52:27]: So we're asking for council to consider and add to uh the ordinance that authority. Uh the other thing too is to be able to [1:52:27, 1:52:47]: Make certain assignments without competitive examination. Uh we have different rank structures within the police department, uh, one of those being a senior police officer or detective, and we have majors and assistant chiefs. Uh those positions generally are outside of the uh competitive examination process. Uh we do have a defined process that uh basically determines how to do that. [1:52:47, 1:53:07]: How someone gets to become a senior police officer, or how someone gets to be a detective, and when they meet those criteria, then we move them into those uh positions. As it relates to key executive level positions, uh command staff positions that rank a major above, those positions are generally appointed and they're not examination positions. The other thing uh that we proposed for [1:53:07, 1:53:27]: For the police department specifically was a probationary period of twelve months. The current city's probationary period for staff is ninety days. This is problematic from a from from our perspective in that when we begin hiring folks that have no law enforcement background, we have to send them to the police academy, which is 10 to [1:53:27, 1:53:30]: fourteen weeks uh which [1:53:30, 1:53:50]: They technically city employees, so we wouldn't even have an opportunity to evaluate them uh before they got out of the police department. And then we have another 10 week field training program that they have to get through in order for them to be able to go out and perform the job. So the current ninety-day period does not work for purposes of the police department, so we're asking for consideration to expand that to a twelve month probation. [1:53:50, 1:54:00]: period to allow for us to appropriately assess uh officers within a department to make sure that they have the capabilities uh to perform effectively. [1:54:01, 1:54:21]: Um and then the last part relates to um the confiscation and seizure of assets, giving the police department the authority to uh claim compensation or property uh by virtue of participation in uh various different um um uh interagency uh [1:54:21, 1:54:28]: organizations, whether that be task force, drug task force, things along those lines where we're able to share in the profits of those seized funds. [1:54:30, 1:54:50]: Any questions? Thank you, Chief, for the presentation. Anybody down here? [1:54:49, 1:55:01]: to make sure that we do everything possible to lean forward, acquiring every dollar that we possibly can. So you working hand in hand with our new grants person in order to do that. [1:55:02, 1:55:22]: Absolutely. And then the the as we as we grow and we participate in various different task forces, obviously uh we will be able to receive asset forfeiture funds by purchue uh by by virtue of participation of those various different task forces which will offset again some of the expenses, the operating expenses we have, as will the presentation that we had just a moment ago from Red Speed that will be [1:55:22, 1:55:42]: able to offset some of those public safety expenses. I'd mentioned to the the public, I'd mentioned to you all and um uh in talking with our city manager we're looking for ways to do this we're looking for ways to be able to be smart uh about how we um we go about uh doing business so that it impacts uh the citizens impacts the communities as many [1:55:42, 1:55:45]: uh community members as minimal as possible. [1:55:45, 1:55:53]: Any other questions? Reference item eleven and ordinance changes. If there are none, just one real quick. You have you have one, sir? [1:55:54, 1:56:14]: Yeah, but this uh for the authorize uh authorizing those documents, this is I guess it could be on a line of um grant funding, but you you you're talking more a usage in uh for internal personnel use in operations, is that correct? Right. Um and I'm not sure [1:56:14, 1:56:22]: Mayor Pro Tem, if you were if you were uh thinking of the the presentation that we'll make here in a moment that we haven't made yet, is it related to the grants or you speaking to the the seizure portion of this? [1:56:23, 1:56:43]: Well the procedure portion. Okay. Um but to your point, yes, this is not we're not we're not at that point yet where we're talking specifically about the grant item that's on the agenda this evening. Right, right. So I just want to be clear and letting them know what we're authorizing. We're authorizing the the procedurally and within the department. Uh now the oversight of all this [1:56:43, 1:57:03]: Obviously it would be you in that. And I guess any updates that needs to come to council would come through the you in collaboration with the city manager. But just to be clear, this is authorization, this authorizing you all procedurally to move about in those positions. You said that we don't necessarily have [1:57:02, 1:57:22]: Have to have council approvals for it. What it is is putting this department is help independent in the putting this department in independent places where it didn't have to be dealing with the political part of councils of the elected body, that it the operations become internal, that it operates almost in conjunction where other [1:57:22, 1:57:27]: the departments are operating where you don't always have to come do this. [1:57:27, 1:57:47]: Right. Essentially this codifies and gives the police department the authority to be able to conduct its business. Um previously that was not necessary because Henry County provided service, but this is necessary now with the with our police department taking over. And you'll see this is this is pretty common uh as with any municipality uh where it outlines the responsibilities of [1:57:47, 1:57:51]: the police department, the roles and responsibilities of the police chief and the authority of the department. [1:57:52, 1:58:02]: At at any time though, last question. At any time whatever the SOP is for certain uh areas, even when it comes to um um [1:58:04, 1:58:24]: any any confiscation, whatever the SOP is, we are we can just come to you or come to our city manager or whatever, how we we do it the process to find out if there are any updated SOPs to answer any questions that the citizens may have. Because as you know, we as we both know and and we know now the SOPs can change. Right. [1:58:24, 1:58:28]: procedures can change at any time, but still in in line with state law and [1:58:28, 1:58:48]: uh any guidelines to uh pertaining to uh policing that's governed across this uh state. So uh I'm okay with this right here. Yes and as we mentioned before all those things will be available publicly. They'll the all the all the updates and if you notice it does say in here that the chief of police will provide the city manager uh with any updates to the police department [1:58:48, 1:58:50]: work roles um as needed. [1:58:51, 1:59:05]: Member Tim, go ahead, please. Right. Uh thank you. Chief Chairman, Chapter 9.08, uh Vehicles for Hire. [1:59:08, 1:59:11]: What is the relationship [1:59:12, 1:59:14]: With this section [1:59:15, 1:59:30]: with uh business services. Um I don't see the word uh cab or lift or Uber, but w what is the relationship there? And I I guess in my mind I would think that [1:59:30, 1:59:36]: under the city structure uh for cab services, et cetera, et cetera. [1:59:37, 1:59:45]: Seemed like it it would be some kind of coordination uh with being the services for those licenses. Could you explain that? [1:59:46, 2:00:06]: Sir, we've really not gotten into uh to detail about that in looking at it at at the degree of specifif sp specificity in which you are inquiring. Um the revisions to the the various chapters that you have attached in addition to this is basically to strike language that references the Henry County Police Department and replaces it with language [2:00:06, 2:00:08]: Uh of the Stockbridge Police Department. [2:00:09, 2:00:09]: Thank you. [2:00:11, 2:00:12]: Other questions from the council? [2:00:13, 2:00:17]: And if not any motion to accept uh these changes to this ordinance. [2:00:17, 2:00:18]: Some move. [2:00:18, 2:00:25]: Ms. Okay. Ms. Barber, is there a second? Second. Mr. Alzheimer's second, Danny. If there are no further discussion, all in favor please indicate. [2:00:26, 2:00:29]: Okay, you now's decision. Thank you, Chief. Really appreciate it. [2:00:30, 2:00:31]: Fantastic. We're making movement. [2:00:32, 2:00:32]: Moving. [2:00:33, 2:00:45]: Council consideration to apply and receive Cops grant funding to hire ten additional police officers for the Stockbridge Police Department. Presented by says Kelly Russell, but I imagine Chief you'll be doing this as well. [2:00:45, 2:01:05]: Yes, myself and Miss Anderson. Ms. Anderson. Who's been helping Miss Russell? Uh her experience as a grant manager has been extremely beneficial to the department. She will be co-presenting uh with me. And um you should have a presentation before you. And I apologize we don't have this preloaded. I'm gonna pull it up for the benefit of uh both Captain Anderson and I. [2:01:05, 2:01:15]: But at this time I would like Captain Anderson just to uh if you would just share with the council a little bit about this grant, what it is, and um what we're seeking to do with it, if you would please. [2:01:20, 2:01:23]: Okay, good evening. Okay, so the cops grant is for [2:01:23, 2:01:25]: Um law enforcement. [2:01:26, 2:01:29]: І коп'с офисві. [2:01:29, 2:01:34]: uh provide up to one hundred and twenty five thousand dollars over a three year period. [2:01:35, 2:01:39]: uh for an officer, an entry level officer coming into the agency. [2:01:39, 2:01:59]: The um grant is also for um we're looking at category one, which is to hire a new officer, including um filling existing officer vacancies that are no longer funded uh in an agency or are not funded in an agency. So if the a if if it was a position that was funded but just not filled, we wouldn't be able [2:01:59, 2:02:07]: Able to do it. But we're looking at a a position that has not been funded and positions that we've asked for that are not funded. [2:02:07, 2:02:19]: Um it's over three-year period, so it it really amounts to about forty-one thousand six hundred and sixty-six dollars um per officer. [2:02:20, 2:02:22]: [7343.8, 7351.0]: Uh the the agency will have to pay anything over that amount. That includes officers and uh benefit free benefits. [2:02:32, 2:02:44]: So um we were looking at asking for ten of those positions. I think that's what the chief wanna ask for is ten of those positions. Uh it have to be we can't go over twenty percent of our um [2:02:45, 2:02:46]: Allocated um [2:02:46, 2:02:55]: amount of police officers that we have on the force. So we're looking at about ten per and that's about twenty percent of it right there. Uh from fifty-three officers. [2:02:55, 2:03:03]: And is it fifty three? I counted about fifty three officers and we can't go over ten percent or twenty percent of that. Which would be which would be ten officers. Put us at that ten officers rate. [2:03:04, 2:03:13]: And um that's kinda what I have right now. T P you have anything else you want to When is the uh when's the deadline to the deadline uh for submitting this uh grant is on June the sixteenth. [2:03:14, 2:03:34]: Which is why we're bringing it before council now. Right. I'm currently writing uh right uh working on the application. This is a application that's a little different from the others. I have to answer about ninety-one uh questions uh in reference to our community or in the policing plan and how we are uh collaborating and collaborating with other agencies and so forth. So I'm working on all [2:03:34, 2:03:37]: of those answers now. Some of those answers I'm having to get from Henry County. [2:03:38, 2:03:47]: 'Cause we don't have that data. They have the data for our area, so I'm working on getting all that together now. But I have it but I'm sure I'll have together by our deadline on June sixteenth. [2:03:47, 2:04:07]: Mayor for unless it well I was gonna add to that if uh if if council recalls during the budget retreat you all approved uh we started we started uh we we elected to start with a smaller police force uh and it was presented to you what an optimal police force looks like. And uh optimally we would be [2:04:07, 2:04:26]: At 67 officers, not 52 sworn officers, uh, which would mean that that would require the addition of 15 positions to be able to fully do everything and be uh truly self-sufficient as a an organization, to be able to provide for our own traffic division, to be able to provide for um our own um [2:04:27, 2:04:47]: Uh special investigations division and some other uh supplemental positions that um uh would be a benefit to the department. Now we approved that expanded organizational chart, but there were 21 unf funded positions that were on that. And that's what Dr. Anderson was speaking about just a moment ago about having to have those unfunded positions. [2:04:47, 2:05:07]: Positions that we're seeking to be able to fill by virtue of this grant. And just to r uh reiterate, the way that the grant works is that the city is essentially responsible for 25% of the officers' salary. However, there's a$125,000 threshold over a three-year period, which means essentially that the federal government will give you$41,000. [2:05:07, 2:05:15]: Per officer per year, and the city is responsible for the difference of salary and benefits for anything beyond that. [2:05:16, 2:05:17]: Um [2:05:18, 2:05:38]: The the council's approval this evening to uh to move forward with this grant, which is a requirement of the grant, it has to be supported by the governing body, uh is not uh is not saying that we have to uh move down this path, but obviously the council uh must approve it in order for us to be able to submit this grant application. [2:05:38, 2:05:58]: By the deadline. And I think there are a lot of contingencies right now. Obviously, we have proposed annexation. If that does go through, then we will be responsible for the entirety of the interstate throughout the city of Stockbridge, for which we currently are not, which obviously is going to increase our call load demand for service, as well as the demand for service of the roughly 7,000 additional. [2:05:58, 2:06:18]: residents that we will be adding to the city should that move forward. So there will be a need definitely for more officers in the event that the annexation goes forward. But as was stated previously, there truly is a need to have a plan to grow the police department into the future. [2:06:18, 2:06:38]: Uh so that we can provide enhanced services for our citizens irrespective whether or not the annexation goes forward. So uh as was mentioned, you cannot exceed 20% of your agency's current force, which is where we get the ten positions from. A requirement of the grant is that you keep them for twelve months. Um so you can't get the money and then say, okay, we're gonna get the money. [2:06:38, 2:06:56]: gonna we're not gonna fill these positions anymore. So there's a requirement to keep that for twelve months beyond that. Um as we stated before, this is kind of what that would look like. Our current organizational structure, we have fifty two officers. This may be difficult for you to see, but we'd be looking to add 10 new officer positions in the future by utilization of this grant. [2:06:57, 2:06:57]: Um [2:06:58, 2:07:03]: And this is what it looks like from a cost standpoint. So an average uh salary for our officer [2:07:03, 2:07:06]: is roughly um [2:07:07, 2:07:27]: $77,221. Uh we're talking about uh salary of sixty-one thousand and then fifteen thousand four hundred and forty-four in benefits, which is where we derived these numbers from. And this three-year budget program includes a three percent annual cost of living adjustment. So if we were to hypothetically uh be awarded [2:07:26, 2:07:46]: Of this grant for these 10 positions in 2023, the federal government would provide us that first year$416,667. The city would be responsible for matching uh$355,543 based on this model. In 2024, this is a three-year grant, we'd be looking at uh federal matchup. [2:07:46, 2:08:03]: of 429-167, local match 366-210. In 2025, you can see here what our federal match is$442,042. Our local match would be responsible for um$377,196. And um [2:08:04, 2:08:16]: As we move forward, I want to mention that we have to keep these officers for one year, twelve months beyond that three year grant period. So that means that we as a city would be responsible for the full weight of those salaries for that fourth year. [2:08:17, 2:08:35]: And so what that would look like looking at this over a four-year period in 2026, uh we would be fully responsible for those positions, assuming again, uh the cost of living adjustment. So in 2026, those ten officers would cost the city roughly eight hundred and forty-three thousand dollars, eight hundred and forty-three thousand eight hundred and fifteen dollars. [2:08:36, 2:08:56]: Um there's no guarantee that by applying for this a grant that we will receive this grant. There's no guarantee that we will receive the ten positions. They may elect to fund a certain, you know, lesser positions than the ten positions. Um and there's no requirement that if we are elected to receive these funds, that we have to accept these. However, um that's generally frowned. [2:08:56, 2:09:08]: upon in uh applying for these, but again, in order for us to even move forward to continue uh to explore this, there has to be the approval of council uh to move forward with this grant application. [2:09:09, 2:09:14]: Thank you, Chief. Really appreciate it. Mayor Potem, go ahead, please. Mr. Chairman, thank you. Um [2:09:15, 2:09:18]: Let me start out by saying, you know, we had a [2:09:18, 2:09:30]: great day today at two o'clock. Um a a good feel good experience with the swearing in. Um you and I met after that and I expressed [2:09:30, 2:09:41]: My concern, um didn't have a lot of time to read this, but I took the time to read it because it's it's very important to me and I try to do my due diligence. [2:09:41, 2:09:43]: Uh, but I express my concern [2:09:44, 2:09:51]: uh with this and I I have a lot of questions and I didn't get a chance to to to read it all but [2:09:52, 2:09:57]: I have some concerns and and I and I I spoke to you about this and [2:09:58, 2:10:01]: I don't know if if if I'm there. [2:10:01, 2:10:03]: Uh for this additional [2:10:03, 2:10:20]: Uh when I looked at the budget that we approved for twenty twenty two, if I'm not mistaken, we we talked about and and I think you emphasize fifty-eight officers, I I believe it was. Fifty-eight staff members. Right. Um [2:10:22, 2:10:27]: The referendum is in November and I understand that you have to apply for this for the grant. [2:10:27, 2:10:28]: Um [2:10:29, 2:10:33]: But see, and y I told you my concern was about the matching. [2:10:33, 2:10:36]: And and where would those funds come from? [2:10:36, 2:10:43]: But I don't wanna get too too deep into this concern here publicly, but you and I sort of spoke about it. [2:10:45, 2:10:47]: I I'm just not there. Um [2:10:48, 2:11:08]: with the overall concept here, I I do believe that we have enough officers to stand up this department going forward into twenty twenty three. Um I wanted to motion to table this until the next meeting, even though I understand that, you know, we have a date to apply. [2:11:08, 2:11:28]: But I needed more studying. I need to ask more questions, and I need to get a better understanding. I'm just speaking for me. I'm just not there yet. I just believe that we could actually do this in 2023. [2:11:28, 2:11:48]: Even though the grant may not be available, I don't, you know, it may and it may not, but I I'm just not there, Chief. And you know, and I wanted to speak to you beforehand to indicate that to you. Uh, but I'm just not there yet. And but I won't really get too deep. You and I sort of spoke about it, and I think you understand some of my concerns, because I [2:11:48, 2:11:49]: Express those to you. [2:11:49, 2:11:50]: Thank you. [2:11:51, 2:11:52]: Stand by please. Mr. Blount. [2:11:53, 2:12:06]: Thank you for your presentation, Chief. Uh one of the things about me personally is that, you know, once you get the ball rolling, you gotta look realize who's who's in control of the ball. [2:12:06, 2:12:22]: Once we get this ball rolling with the police department, this council hasn't um we haven't started a police department, we we haven't ran a police department, we haven't done the due diligence you've done. So once that ball get the rolling, you have to say what you need. [2:12:23, 2:12:26]: You have to say the ident identify the areas that you need to identify. [2:12:27, 2:12:29]: That's just how the operations work. [2:12:30, 2:12:35]: You know, once that ball gets a rolling, who would it say slow it down when it's trying to now achieve what it needs to achieve? [2:12:36, 2:12:38]: accomplish what it needs to accomplish. [2:12:39, 2:12:46]: When I look at this, you're talking about an additional for our portion, a little over four hundred thousand dollars a year for three years. Then after that, then what? [2:12:47, 2:12:54]: You know, these are the things now that that the ball is rolling now. So how do you slow the ball down? [2:12:54, 2:12:56]: When to make it successful [2:12:56, 2:12:58]: To jump up and do the wave. [2:12:58, 2:13:06]: How do you slow the ball down now when you as a chief that's been put in place to tell us how this needs to be ran, to now tell you how [2:13:07, 2:13:09]: It needs to be ran by you. [2:13:09, 2:13:13]: It we you can't have it both ways as an elected official. [2:13:14, 2:13:17]: Either get the ball rolling, you're all in with all the information you know. [2:13:18, 2:13:20]: Or you hold back and you do it a different way. [2:13:21, 2:13:25]: The ball is rolling. You're saying what you need, and that's just what it is right now. [2:13:26, 2:13:32]: That's just what it is, to accomplish this. But I'm gonna ask the chief, how many um [2:13:33, 2:13:53]: Total officers and staff, officer and staff, then we'll do the comp combined total. What's the total officers officers and staff? We have uh fifty-two uh sworn full-time officers, six civilian for a total of fifty-eight staff members, full-time staff members, and then we have four part-time positions. [2:13:53, 2:13:54]: Um [2:13:54, 2:13:56]: in the department. So [2:13:56, 2:13:58]: That that's our that's our current number. [2:13:58, 2:14:08]: Uh Mr Wiggins, what is the the what is the amount of sustainability yearly for that for what we have on board with the police department now? [2:14:18, 2:14:20]: Yeah. [2:14:25, 2:14:31]: I can get more acronyms probably tomorrow, but with the current salary that that we have budgeted now, um [2:14:33, 2:14:34]: It's about um [2:14:36, 2:14:40]: I think it was about two, two close to three mi close to three million. [2:14:40, 2:14:43]: So m Mr. Wiggins, what I'm s what I'm asking you. [2:14:44, 2:14:47]: is this question with these numbers. [2:14:48, 2:14:50]: Вот вига. [2:14:51, 2:14:52]: Personnel. [2:14:53, 2:14:55]: Right now with the police department. [2:14:56, 2:15:16]: What is the n what is the amount? I I mean I I I wish I don't really don't want to do it about and round about. Do we have an amount for sustainability that's needed to sustain the police department right now? What is that amount? You're talking about these numbers here? If you're looking at these numbers here, you you you're looking at trying to budget for twenty twenty three. Wait, I'm not talking about these numbers. I'm talking about [2:15:16, 2:15:19]: Fifty eight employees that are coming to board. [2:15:20, 2:15:21]: That is a totally different department. [2:15:22, 2:15:26]: We don't have the numbers that say what the sustainability though of that department is. [2:15:27, 2:15:28]: Two point nine. [2:15:29, 2:15:36]: Two point nine. Do you have something that's just I I I don't have exact numbers because this is something that that did not come to me. [2:15:37, 2:15:40]: I'm just going off what I just remember as far as [2:15:40, 2:15:41]: in in as far as the budgets. [2:15:42, 2:15:44]: Salaries is about two point nine. [2:15:45, 2:15:47]: If you're talking about the whole [2:15:47, 2:15:49]: Operation of the police department as of now. [2:15:50, 2:15:52]: We have it budgeted at about [2:15:53, 2:15:54]: close to um [2:15:54, 2:15:55]: Three point three. [2:15:56, 2:15:57]: So [2:15:57, 2:15:59]: You know, looking at next year. [2:16:00, 2:16:01]: It's gonna go up to about five. [2:16:03, 2:16:04]: Because of operations. [2:16:05, 2:16:10]: What I'm saying is I I could I could give you a specific number. I mean if you'd like for it now I've got a [2:16:11, 2:16:15]: I think I've got a a USB drive in my bag where I can pull that out I in and [2:16:15, 2:16:29]: uh get you an exact figure because we have I I I've we've taken a look at what's been budgeted for the police department. We looked at our salaries and we made sure we're actually a hundred thousand dollars under our budgeted salaries so far with the staff that we have on board. [2:16:29, 2:16:49]: Um our our obviously budget this year is a little different because it's only for a seven month period as opposed to an entire twelve month period. Uh that budget was based on a five point eight million dollar budget. And if you would subtract roughly twenty percent from that, I'm not great at math, but if you just you you you punch in there five point eight million minus twenty percent, that's gonna give you roughly [2:16:49, 2:16:57]: what our what our what the cost is to maintain the current staff that we have on board right now. And and I get that, Chief, and I definitely appreciate that. [2:16:58, 2:17:02]: And I appreciate you giving a number, Mr. Wickers. Well what I'm saying is [2:17:02, 2:17:04]: When it comes to the police department here. [2:17:04, 2:17:08]: When it comes to the Cultural Arts Center here, when it comes to what we got in f [2:17:09, 2:17:13]: This at some point in time all of these numbers are gonna come together. [2:17:13, 2:17:20]: In this city, the responsibility of this city gonna be responsible for all of these numbers. [2:17:21, 2:17:23]: True. [2:17:25, 2:17:27]: Ак джес аккурат нобс. [2:17:28, 2:17:44]: to give and to be to be transparent with the citizens, how can we make sound decisions here, whether it's the increase of 10 employees or increase in the trails or increase in the uh uh uh culture arts if we're not getting numbers, how can we make these decisions? [2:17:46, 2:17:47]: I I don't get it. [2:17:48, 2:17:55]: Councilmember Blount, the FY22 budget for the police department is$3.6 million. [2:17:58, 2:18:16]: And and as Mr. Biggins said, that's for the last half of the budget'cause we're going active with them July one. So that doesn't cover the entire year. So if you're looking at FY twenty three, that number's gonna be substantially h a little higher than than that. Probably in the neighborhood of close to five million. [2:18:17, 2:18:22]: So we're looking at sustainability close to five million dollars with the with the police apart. [2:18:23, 2:18:31]: This is not including anything else we've been talking about. We're talking about So this is where this is where this city, and I'm asking staff. [2:18:32, 2:18:35]: I'm personally as a staff [2:18:36, 2:18:43]: To start bringing us numbers because at some point in time, these numbers are gonna have to be met. [2:18:44, 2:18:46]: And they're gonna have to be met by the city. [2:18:48, 2:18:53]: And we as an elected body is going to have to meet those numbers. We can't sit back [2:18:53, 2:18:57]: and not know numbers and s and strategize and enlist [2:18:58, 2:19:03]: How do we make decisions to add, take away or do anything if we don't have numbers? [2:19:03, 2:19:08]: Right. Well, you you you have the numbers, um [2:19:08, 2:19:10]: No no you have numbers. [2:19:11, 2:19:18]: We don't have numbers. The numbers I'm asking for right now, I just got two numbers. Two point nine, I just got five around five million. [2:19:18, 2:19:23]: The number the number you asking for, FY twenty two, our current budget year. [2:19:24, 2:19:27]: For the police department in the approved budget. [2:19:27, 2:19:28]: Is [2:19:28, 2:19:41]: 3.6 million. Well that budget. Three million six hundred E level. That budget is brought about by a lot of funding from opera. Things are built up and brought together. I said sustainability is beyond now. [2:19:41, 2:19:57]: Right. There has to be s m Mr. Gardner I'm trying to tell you, there has to be beyond next next year budget, what is proposed amount for sustainability? Okay, so so what you're asking us is a hypothetical number. [2:19:57, 2:20:17]: To throw out to you because until we actually start sitting down for FY twenty things and FY twenty four with the chief to determine any needs beyond above and beyond what he's currently utilizing today, any number we throw out here to you is gonna be arbitrary, right? Because the budget is always a moving document. [2:20:17, 2:20:27]: It is not the Bible. It is not the Constitution. It is a moving, living, breeding document based on what's happening in real time. That's why we amended. [2:20:28, 2:20:48]: That's why you have an amendment process to amend the budget. What you start out with at the beginning of the year, it's not what you always end up with. But in terms of your question as to what are we what are we doing as it relates to sustainability, well obviously when we go through the next budget year and you start to see what that number, that real number look like, we have to look at [2:20:47, 2:20:51]: Where our revenue is, our revenue sources. [2:20:52, 2:20:56]: What that total revenue source is and played out against the expenses of each department. [2:20:57, 2:20:58]: Right? [2:20:58, 2:21:03]: And so with that is if the police department in a full fiscal year [2:21:04, 2:21:06]: is five point two milyen dollars [2:21:07, 2:21:10]: And our revenues stay the same as it is for this year next year. [2:21:11, 2:21:18]: Then obviously we have to determine whether or not we're gonna pull that from our fund balance or we're going to find [2:21:19, 2:21:23]: Revenue source from within the other departments, meaning cut operations, or [2:21:24, 2:21:44]: There are other ways of gaining the additional revenue sources that are allowed to be discussed. But you you're you're asking us for what what we're looking at in the future. No, no, no, no, no. We'll be talking about budget. We're talking about budgets already. Um next month. Then we start the process six months. [2:21:44, 2:21:47]: But this is what I'm my concern is this. [2:21:49, 2:21:55]: My concern is this, we've got to start bringing numbers that make sense. [2:21:55, 2:22:12]: Numbers I'm hearing right now doesn't make sense with the budget we have right now. They don't make sense. Well let me say this. So you're looking at a corps grant opportunity to help fund police officers. Mr. Garner, all due respect, that's a situation. [2:22:12, 2:22:32]: That's the situation that if we get into that, and I just said it's gonna cost us about$400,000 a year for about four, about three years until that grant goes away. I'm talking about sustainability to where we're going as a city. Right. So you will hear you will hear that as we evaluate our current situation in light of what we're gonna be looking at next year. [2:22:32, 2:22:50]: Mr Blount. I mean this is not the forum to discuss next year's budget and what we perceive to be the projections for next year. So that's why you have the budget process. What you what you want us to do is and I think Miss Ms. Barber's asking for the same thing is [2:22:51, 2:22:54]: Look at where we are today with all of our obligations. [2:22:55, 2:22:56]: In this current period in time. [2:22:57, 2:23:05]: Right? How do we meet those obligations? If we add more to that list of obligations, how are we proposing to pay for that obligation moving forward? [2:23:05, 2:23:14]: I think that's what everybody's asking. What's the balance in this plus? What's the balance? Everybody wanna know where are we gonna be cherry picking money to pay for what we gotta pay for? [2:23:15, 2:23:15]: Right. [2:23:17, 2:23:22]: Did I do some Mr. Garnum uh but I'm just gonna say that I'm gonna let someone else I'm always a numbers man. [2:23:23, 2:23:24]: Understood. That's just who I am. [2:23:25, 2:23:30]: Understood. And if I don't get the numbers, then something doesn't sit well with me. I'm always a numbers person. [2:23:31, 2:23:36]: Understood. That's that's how I operate, that's how I move about. And when we're talking about a budget. [2:23:36, 2:23:45]: What's the cost gonna be? What's the projection? I don't look at the now. I look at the future. Understood. And be all the decisions we make right now affects the future. [2:23:45, 2:23:48]: That is so correct. And and and realizing [2:23:49, 2:23:58]: You know, a as as Chief Tremor said, you have the potential to add seven thousand new residents to the city come November one, November third. [2:23:59, 2:24:00]: Right? [2:24:00, 2:24:03]: You're adding additional streets, additional neighborhoods. [2:24:03, 2:24:04]: And [2:24:06, 2:24:08]: Not disparaging any neighborhoods, but [2:24:09, 2:24:14]: The neighborhoods that we're gonna add are probably got some challenges that that this police to force is gonna have to deal with. [2:24:15, 2:24:18]: Right. And if you're looking at being able to truly provide [2:24:18, 2:24:19]: Four [2:24:19, 2:24:30]: those services, right? When I speak to Henry County and we talk about the l the amount of activities in the entire county for all the municipalities, they will tell you that Stockbridge ranked the highest. [2:24:31, 2:24:48]: Right. So obviously I think Chief is trying to be proactive and approaching saying, Hey, if and and there's no guarantee that we will get the grant, but if this organization is approved, you add you add four or five more neighborhoods, you add seven thousand more people. [2:24:48, 2:24:54]: You add an additional portion of the interstate, right? With the manpower that we currently have. [2:24:55, 2:25:00]: Can we now add additional police officers and how do we do that in a way where [2:25:00, 2:25:05]: Someone is paying for a portion of that cost for three years. [2:25:06, 2:25:13]: Right, which give you some more window time in order to determine future needs beyond twenty twenty five or twenty twenty-four. [2:25:13, 2:25:14]: So [2:25:14, 2:25:16]: Yes, we have to pay a portion of it. [2:25:17, 2:25:19]: But it's like this plus. [2:25:20, 2:25:23]: Forty percent of that forty cents out of that dollar that we get. [2:25:24, 2:25:27]: is paid for for somebody that don't even live in Henry County. [2:25:27, 2:25:31]: They're coming here to shop at the Target shopping center, South Point Mall. [2:25:31, 2:25:42]: They're the ones who are subsidizing us. So right now we're saying the feds could potentially subsidize a portion of the cost for up to ten. We don't know if they're gonna approve us for ten. They might only approve us for two. [2:25:43, 2:26:03]: But at least we know that we're trying to defray some portion of that cost and have them do it for a period of time to allow for us, if by some chance the zoning is approved and we got more time more. The last thing we need is the people to say, we're not getting the same level of cost or the time for response is l is greater because we got police cover. [2:26:03, 2:26:09]: Mr. Garner, I I'm not sure. I appreciate that. [2:26:09, 2:26:29]: But I'm asking for numbers. If you all can give me numbers on a projection of sustainability for next year, I'm fine with it. I get all these scenarios, probabilities, and I'm talking about actuals right now that would tell us what we got right now, what's coming aboard right now. I can't say if we're gonna have 65 officers in the future. [2:26:29, 2:26:41]: I'm talking about right now what we have. The sustainability of what we have. I'm not talking about if we get another splot sand. I'm talking about right now. So so right now you have as we said you have [2:26:42, 2:26:51]: $3.6 million to cover you from July 1 to December 31st for 50 something officers and associated administrative staff. [2:26:52, 2:26:52]: That's it. [2:26:54, 2:27:00]: Then whatever you eyes guys need to do in the finance office to get a projection for next year. [2:27:00, 2:27:09]: I just suspect to see those numbers. Well, that number comes with the with the project budget process for the next fiscal year. If we had to do this with every single item, Mr. Blount. [2:27:10, 2:27:20]: We'll be developing your budget every month or every council meeting. And'cause you're asking us to to project out on every item. If I ask if I ask [2:27:20, 2:27:23]: You or Mr. Wiggins [2:27:23, 2:27:32]: What w this the staff in this building right here, just this building, what are we paying them and how to and what's the sustainability amount? You should be able to give that to me. [2:27:32, 2:27:52]: Y yes, I can give you And that's the that's no different than what I'm asking right now. Understood. I can give you what we budgeted for the staff for this fiscal year. You're talking about the fiscal year, but which our fiscal year is different because it ends this December thirty first. That's correct. So now I want to understand what is projection of what [2:27:52, 2:27:59]: What we're doing for next year, both versus those numbers of projection for next year. They may not be the actual, but they at least give us something to work with. [2:28:00, 2:28:01]: Yes, sir. [2:28:03, 2:28:04]: Ms. Alexander, please. [2:28:06, 2:28:26]: It it's tough being in in a position where you gotta uh forecast out because I mean at the end of the year, you know, we're gonna judge the budget by what what how close we get to that target. The three point six is the target that we're aiming for. Could be higher or lower depending upon uh what's called upon, but that is [2:28:26, 2:28:46]: The best number that is available right now. Of course, you could take that three point six now and uh b multiply it by seven months and then give you a arbitrary number for the entire year next year, but that's not gonna be that number would be very arbitrary in terms of uh [2:28:45, 2:29:05]: what what's gonna look at. But what we're looking at right now is this. What I've heard is you apply for this grant, you we you're looking for authorization from us to apply for the grant. Once you get the authorization to apply for the grant, you may or may not get it. And then [2:29:05, 2:29:25]: Then once the authorization is given, we still have an opportunity to not accept the grant once it is allocated to us. If we do if the, let's say, God forbid the annexation does not go through, then at that point we have the we have the option to not take the grant. [2:29:25, 2:29:45]: Based on the fact that the annexation did not go through at that point. So this is not the final decision that we're making. They're asking for authorization to take a chance on this grant that will help us in the future if the annexation does in fact pass. Is that correct? That is correct. [2:29:45, 2:29:51]: Correct. I I will say one thing. Um and I think Chief alluded to this, you know, it [2:29:53, 2:29:57]: Typically when you apply for a grant through these sources [2:29:58, 2:29:58]: The defense. [2:29:59, 2:30:19]: If you don't accept them and you put an application in for the next four to five years, you probably ain't gonna get it. Right. Because you realize that there are other communities competing with you along who are willing to obligate their time to put in the application and they didn't get it. So the next time you do put in, those seem evaluators are sitting there. [2:30:19, 2:30:28]: They're gonna say, oh yeah, this is Stockbridge. We watered them, but they turned it down. So rather than dealing with them, we're gonna give it to Salisbury, Maryland instead. [2:30:28, 2:30:36]: Yeah, yeah. So that is that is the risk you run when we apply for federal grants. And I worked in the community, so did John Wiggins. [2:30:36, 2:30:51]: They had a grant for firefighters and when the recession hit, we laid off those firefighters and the feds came after the city and it took us almost eleven years before we got a federal grant for the fire department again. [2:30:51, 2:31:11]: Of course, I mean uh the scenario that I laid out was hypothetical, but I certainly expect the annexation to pass. I I would hope that it would pass. So uh but in the end it's not the final decision that uh would be made. And you know, anybody that runs a business understands too. Uh year number five. [2:31:11, 2:31:12]: Five. [2:31:12, 2:31:32]: If the budget money is not there, you have to lay them off. It's pretty it's pretty simple. I mean, it's not like lot like we would like to do that, but after the grant is exhausted and then the matching funds are over, the period of time has run, right? So is that is that the is the five-year the actual period of [2:31:32, 2:31:36]: [9097.0, 9104.7]: But you have a certain amount of time you're supposed to retain these these if by some chance you do not meet that obligation. [2:31:45, 2:31:48]: You're you're going to have to meet that obligation. [2:31:48, 2:32:08]: Over. So basically you'd have to take them for another. But but again, you get five years of four or five years of this grant where if the officer is subsidized, you won't you have to take them an additional year in order to fulfill the requirement of the grant. But at that point you're you're able to budget. [2:32:08, 2:32:16]: budget. If you can't afford them, then you just cannot afford them. And I and I will tell you, the the faces that y'all saw today in that room. Mm-hmm. [2:32:17, 2:32:20]: Next year this time those faces probably won't s won't be the same. [2:32:21, 2:32:37]: Right. And I think chiefdom could allude to it that their chances are somebody's gonna try to steal our best officers from us. Officers rotate in and out. Just being one hundred percent honest with you. Um one of the ladies in that room was a staff of the East Point Police Department. [2:32:37, 2:32:41]: A few months ago, right? And she's now with us. [2:32:41, 2:32:43]: Right. So um [2:32:44, 2:32:57]: That happens. Um and obviously as Chief Dumber to tell you, yes, we had a lot of applications, but at the same time trying to get those qualified officers is a hard deal because everybody is picking from the same pond. [2:32:58, 2:33:08]: Right. And in some cases they're putting kids through the through the police academy. We had the special privilege of having to go after all existing post certified officers. [2:33:09, 2:33:29]: Right. So what what I'm saying is you're bringing us this recommendation. We asked for you all to go out and seek grants, right? You did. The council did ask. So that's what you're doing. Yes. And you're bringing us back what you recommend is the best available grant for this situation where we are now. That's what you're doing. Yes. Okay. [2:33:29, 2:33:33]: Thank you. All right. Ms. Barber, you have any comments? [2:33:33, 2:33:40]: Actually, Councilman Alexander stole all of my questions. I was gonna ask specifically about the grant. Um [2:33:41, 2:33:42]: The time period [2:33:42, 2:33:45]: They mentioned that the matching funds were [2:33:46, 2:33:56]: uh for three years in the fourth year we would be responsible for the total compensation including benefits as well um [2:33:57, 2:34:00]: I have to be honest. I'm a bit um [2:34:04, 2:34:07]: Undecided only because we don't know. [2:34:07, 2:34:10]: what will happen with this proposed annexation. [2:34:11, 2:34:11]: Um [2:34:12, 2:34:12]: But [2:34:12, 2:34:18]: I do know we will still need those officers um in some form or fashion. [2:34:18, 2:34:20]: Just as Mr. Gardner mentioned. [2:34:20, 2:34:21]: Um [2:34:21, 2:34:26]: Maybe a little percentage of turnover, and we want to make sure we're maintaining. [2:34:26, 2:34:30]: Um a good workforce of police officers. So I'm a bit um [2:34:31, 2:34:32]: Undecided. [2:34:32, 2:34:36]: I don't like when decisions like this are brought to me at the last minute. [2:34:38, 2:34:42]: That is what's giving me pause. If I had more time to have conversation. [2:34:42, 2:34:43]: Um [2:34:43, 2:34:45]: And discussions about it. [2:34:46, 2:34:48]: But I'm feeling a bit pressured. [2:34:48, 2:34:50]: And I don't like feeling that way. [2:34:50, 2:34:54]: I think we need to continue the conversations in regards to this. [2:34:55, 2:35:00]: But I'm afraid the deadline for this um [2:35:00, 2:35:02]: is approaching and we may not have [2:35:03, 2:35:18]: enough time to get all the questions answered. I'm one of those kind of people that want actual numbers, um, not just projections. I know what the budget is. I want to know where we sit right now with the salaries and benefits of the officers that are [2:35:19, 2:35:22]: currently sworn in and what our head counts are. [2:35:23, 2:35:26]: That kind of gives me an idea, um [2:35:29, 2:35:40]: At least for this year. Yes, ma'am. You y you you've got you've got three point six million dollars that are allocated for the police department. Um [2:35:40, 2:35:45]: I'm talking about actuals. [2:35:45, 2:35:52]: We've got a lot of um projects that we're considering. Yep. Um let me finish. The Culture Art Center. [2:35:52, 2:35:54]: Um we just had a presentation. [2:35:54, 2:35:56]: Um earlier today. [2:35:56, 2:35:57]: That is another [2:35:57, 2:35:58]: uh cost is [2:35:59, 2:36:01]: We are responsible for making decisions. [2:36:01, 2:36:02]: About [2:36:02, 2:36:06]: The d police department, of course I want to make sure that it's fully funded. [2:36:06, 2:36:08]: That they have everything that they need. [2:36:09, 2:36:20]: Um we're just getting started. Just getting started. Um and I hate to uh not approve this at this time. Um [2:36:20, 2:36:24]: Knowing that next year they will be fully function well. [2:36:25, 2:36:34]: It will be a year worth of um operations uh for our police department. I really want to make sure that they have everything they need. [2:36:34, 2:36:36]: But I'm hesitant because I [2:36:36, 2:36:39]: Don't know where we are financially. [2:36:39, 2:36:42]: Yeah. So as a as a release of [2:36:42, 2:36:43]: Yeah. [2:36:43, 2:36:47]: Your budget your f your budget is [2:36:48, 2:36:58]: Is what you have predicated on spending on an item similar to your monthly budget, you know you're going to receive X amount of revenues. [2:36:58, 2:37:18]: in terms of your paycheck and you have X amount towards your light bill, your water bill. In your budget, you have you know where your revenue source is coming from and you've allotted three point six million towards the police department. So that's that's money that you're going to spend this year, right? The only way that we would [2:37:18, 2:37:37]: would s would stave off that if if we don't hire or didn't hire the amount of police officers and like I said, that number is gonna fluctuate because for whatever reason, let's say for instance, one or two officers decide to leave because of whatever issues. [2:37:37, 2:37:52]: then you don't always you won't hit that top mark because you'll have salary savings because you're not gonna be down two offices. So it it's a variable number in terms of whether or not you're gonna re reach that number. But it is budgeted. It's it's not [2:37:53, 2:37:59]: You know, you set aside this chunk of money based on your revenues to pay for this specific cost. [2:38:00, 2:38:06]: Um and so all all this grant and through us asking is an opportunity. [2:38:07, 2:38:10]: that we put in for it and like Chief said. [2:38:10, 2:38:15]: Винодід да ви ганаги, а ви на тен. [2:38:15, 2:38:18]: Right? They might only fund us for five. [2:38:18, 2:38:20]: So that number would be [2:38:20, 2:38:21]: considerably lower. [2:38:22, 2:38:22]: But [2:38:23, 2:38:23]: Once again. [2:38:24, 2:38:36]: If fifty percent of your cost is going to be paid from somebody else, then that's fifty percent you wouldn't have had to pay if you would come if this sauce wasn't here. You'd be paying for a hundred percent of that cost. [2:38:36, 2:38:38]: For that first three years. [2:38:39, 2:38:44]: Right, so half of that cost is subsidized by the feds. [2:38:44, 2:38:48]: So you're not paying one hundred percent. So let's say the annexation does happen. [2:38:49, 2:38:58]: We don't get the grant, but you need additional officers. Then we've got to find 100% of those costs for whatever number of officers we gotta add. [2:38:59, 2:39:01]: So I want you look at it in that in that realm. [2:39:01, 2:39:04]: And thank you for that. [2:39:05, 2:39:06]: That helps. [2:39:07, 2:39:09]: It helps me, but again [2:39:09, 2:39:11]: Від оливі анфорсьен. [2:39:12, 2:39:13]: Thanks. [2:39:13, 2:39:17]: А інфак і конкіння поліс. [2:39:18, 2:39:23]: Uh headquarters. Um, I believe there was an amount that we budgeted. [2:39:23, 2:39:27]: And we actually had to add more funding to that. Am I [2:39:28, 2:39:44]: No, we we I think it's three point three point nine million or three point six and that that cost is that cost is in budget. And after fact right now we're a little bit under budget in terms of cost. Under budget right now because of the savings they've had going through the process. [2:39:44, 2:39:47]: There was a cost. Yes. [2:39:47, 2:39:49]: Associated with the police department. [2:39:50, 2:39:57]: Um I'm not sure exactly what that cost was, what it was expenditure it was, but it was not. [2:39:58, 2:39:59]: Budgeted. [2:40:00, 2:40:20]: Mr. Wiggins, that's why I'm asking. I need a reference. Okay. I I remember um do you recall Chief Tramer? I think I think I do remember what you're referring to. And um when I initially presented the proposed budget to to mayor and council, um as we were [2:40:20, 2:40:24]: moving forward the police department, uh we had we did estimate um [2:40:25, 2:40:45]: I I think about seven hundred fifty thousand dollars in renovations. Uh that was an estimate. Um that was part of that. But again, I'd think I'd mention to y'all I'm not, you know, I'm not in the construction business in this economy. Uh that was uh an a a a guesstimation and obviously when we looked at some of the needs uh of the building was significantly higher than that and thank [2:40:45, 2:40:48]: Thankfully we still had funds from the bond to be able to support that. [2:40:48, 2:41:01]: So the cost for renovations was higher than what was proposed when the budget was initially presented uh to council um uh before we fully got into the cost. So uh maybe that's what you're referring to. [2:41:02, 2:41:19]: I know it was something. That is why I need a itemized statement of all of our accounts. I need to see what the actuals are versus what we budgeted. It's those unforeseen things that are happening here that's giving me pause. Um [2:41:19, 2:41:27]: I know um I can trust Chief Tramer. Um, if this is something that he is suggesting we do. [2:41:27, 2:41:29]: I want to trust him. [2:41:30, 2:41:36]: Басто, ам responsible for the finances of our city. [2:41:36, 2:41:38]: And making sure that we are in [2:41:39, 2:41:59]: In order with decisions that I make. That's all. That's what's giving me pause here. Yes, ma'am. And and and we also as as your staff, we have as as as your professional staff, we have that fiduciary responsibility to stay and make sure that we're within budget. And that's our and that's that's that's gonna be our goal. That we we we we hold to that too because [2:41:59, 2:42:13]: We're as you guys are responsible to the taxpayers, we're responsible for you to make sure that you're giving the taxpayers the information they need um and they get an understanding of where the money is going um as we spend as we spend those tax dollars. Yes ma'am? [2:42:13, 2:42:25]: Yeah. Go ahead, Mr. Blount. Look, um when we started this uh whole process with police department. [2:42:25, 2:42:31]: We had trails, we had the cultural arts center, every everything that we had then we have now. [2:42:31, 2:42:33]: And one of the things I said to you, Chief Tramer. [2:42:34, 2:42:35]: Personally, I say it to you. [2:42:36, 2:42:40]: I support everything you're doing with this police department because the ball is rolling now. [2:42:42, 2:42:46]: Whether I wanted the ball to be in a certain way before it started rolling, it's rolling now. [2:42:47, 2:42:58]: And so I'm gonna motion that we approve the grant and the ten uh additional officers. The ball is rolling. We can't it it it needs to move forward. Now we gotta trust you that you know what you're doing. [2:42:59, 2:42:59]: Second. [2:43:00, 2:43:06]: Okay, Mr Pl uh Mr. Uh Alexander second that motion. Uh we had plenty of discussion, so all in favor of the motion, please indicate. [2:43:08, 2:43:09]: All opposed. [2:43:11, 2:43:12]: You abstain. [2:43:14, 2:43:25]: You you approve it? Okay, so we got three z three zero one. Okay, motion passed. Three zero one. All right? Thank you, sir. Appreciate that. It's great, great. Thank you for your work. Appreciate it. Thank you. Thank you. [2:43:26, 2:43:28]: Uh all right. Uh [2:43:29, 2:43:33]: Council consideration to amend cities procurement ordinance. [2:43:33, 2:43:35]: Mr Berry, sir. [2:43:36, 2:43:37]: You're up to bet. [2:43:53, 2:43:55]: Good evening, Mayor and Council. [2:43:55, 2:43:56]: Um [2:43:58, 2:44:18]: When Quentin and I started working as city attorneys for the city, I guess in the spring, uh we started looking at a few different things and and one of those was the the city's uh procurement code and realized that the city, you know, all in all was working quite well and there were a few sort of changes that needed to be made. Uh and you know, so now after [2:44:18, 2:44:38]: After some time we've coming to the council with some recommended changes. Oh, sorry, I think I'm pressing something on the computer. Um coming to the council with a few different recommended changes. I've, you know, speak with Ms. Miller often regarding various procurement matters and um just you know sort of making some some suggestions along the way. [2:44:38, 2:44:43]: So I emailed those proposed edits. I don't know if there's a way to put'em on the screen. I've got a a PowerPoint as well. [2:44:43, 2:45:03]: They're all I I mean, I think generally pretty straightforward um Mayor. I don't know if there's a way to have presentation in our book. If you want assistance, uh I mean I don't know that it's necessary to I'm old school with my papers. Yeah, well we ha all of us have presentations in our book. That just that the public can't see if you like the public can't see it. Either way. [2:45:03, 2:45:07]: Sure, we could Is that the Elmo? [2:45:09, 2:45:10]: Like that watch. [2:45:31, 2:45:51]: But I'll I'll try and be mindful of time and and go through these pretty quickly. They're all pretty straightforward. Uh i it it may not be necessary. Okay. All right, and the underlying sections are the the additions and then any strike throughs or [2:45:51, 2:45:56]: are obviously struck through. The first is just again adding to [2:45:56, 2:46:06]: Section three point three zero point zero one three that any time there's federal money involved that we need to make sure that the procurement says that federal law will be followed to the extent [2:46:06, 2:46:26]: Extent applicable. Uh the next on on page three of the presentation is just making sure that council remains informed of all procurements. Uh and to do that, we suggested adding a section whereby uh the procurement division would submit information to the city manager, who would then provide a regular report to the city council. [2:46:26, 2:46:46]: And the information, and we've put this in the proposed changes, the titles of all open requests for proposals and bids, uh, contracts authorized by the council, the method of source selection, whether it's an RFP, a bid, or anything like that, the dollar amount, any change orders or contract modifications, and the status of any RFP. [2:46:46, 2:47:00]: fees or bids. I spoke with Councilmember Barber beforehand and I can make this addition, but we recommend also that council be notified of all contracts that are expiring 120 days before the expiration. [2:47:01, 2:47:04]: Uh so that council can know, you know, whether to to [2:47:04, 2:47:24]: Extend a contract if there are renewal terms or if not to go ahead and put something back out to bid. So I can I can write up that language as needed. If I'd like to get consensus to the rest of the council if that's something that is doable, they'd like to see for one. Number two is that Mr. Gardner [2:47:24, 2:47:36]: [10056.1, 10074.2]: All right. So what it what it amounts to is that uh yeah you've got to make sure the rest of the council is in agreement with that and Mr. Gardner needs to understand what's happening and yeah, I think he stepped away to re use a restroom with some along those lines. But so I'll make an a note. I didn't interrupt you, so go out in the several please. [2:47:57, 2:47:59]: You have something go ahead. If you have something [2:47:59, 2:48:00]: Think about [2:48:01, 2:48:20]: I asked that you allow Mr. Barrett to continue with his entire presentation because I have several requests that I've met with him about. Oh well. It's interesting that you're Mr. Berry interjecting here, but you didn't interject with the long discussion on the grants for the police department. [2:48:23, 2:48:29]: The next on on page four, uh the the primary one here is um [2:48:30, 2:48:50]: in number two, I guess B two, section three point three oh point eighty, saying right now it says that uh there's a requirement that there be three bidders for all procurements. And uh it's my advice that that's just improper and and violates all sorts of procurement p policies. So here the [2:48:50, 2:49:10]: A stated preference that the city prefers three or more vendors compete in a procurement. However, it's a goal and not a requirement. Uh the next is in section D saying that anytime there's a sole source procurement that there needs to be a written uh memo justifying the use of the sole source. No, sorry. [2:49:09, 2:49:24]: Mr Mr. Plus, those changes that was made. Um we still have a resolution out there. If you remember that the mayor was gonna veto the ordinance and we has a we have a resolution out there. Isn't that resolution in conflict with what you just said? [2:49:26, 2:49:41]: If I may uh two things. First, I think the resolution was before we began, but this ordinance would supersede or sort of trump that resolution. But you still have a resolution out there. Does it need to be rescinded? Because if it conflicts what you're putting out as an ordinance, then that puts us in place of litigation any time someone wants to do it. [2:49:42, 2:49:50]: Correct and with the the way that the resolutions are always written, so the this would say that anything in conflict is hereby repealed. [2:49:51, 2:49:52]: Um [2:49:52, 2:50:02]: Right, I I understand what you're saying, but this would take priority and we could make sure that it's written. Well I understand that, but wouldn't we sh wouldn't it be best practice if we rescinded the resolution? [2:50:03, 2:50:06]: Yeah. To make it cleaner, yes. To make it cleaner, yes. [2:50:07, 2:50:08]: Thank you. [2:50:10, 2:50:12]: Mayor Ford. Okay. [2:50:13, 2:50:17]: So I brought forth that resolution um asking [2:50:17, 2:50:24]: Requesting three responsive bidders for solicitations. The reason why I did it, I explained it then. [2:50:25, 2:50:27]: That statement [2:50:27, 2:50:29]: Із арені. [2:50:29, 2:50:37]: On all solicitations. It was included on solicitations before we even approved the resolutions. [2:50:38, 2:50:44]: I am perfectly fine with removing or changing the language of our ordinance. [2:50:44, 2:51:02]: That would supersede the resolution and it would force the changes to the standard language that is already included in our procurement policies, manuals, solicitation languages. So I want it to be clear. [2:51:03, 2:51:05]: The whole resolution [2:51:05, 2:51:08]: Рекварин три респанси бідрис. [2:51:09, 2:51:10]: With language [2:51:10, 2:51:12]: That was already included [2:51:13, 2:51:15]: In our procurement policies. [2:51:15, 2:51:16]: in mals. [2:51:17, 2:51:19]: А just wanted us to enforce it. [2:51:19, 2:51:21]: By resolution. [2:51:21, 2:51:23]: But if we proceed with the [2:51:23, 2:51:25]: Changes to this procurement ordinance. [2:51:26, 2:51:27]: It was superced. [2:51:27, 2:51:29]: Both the procurement policy [2:51:30, 2:51:32]: And the resolution, and I'm fine with that. [2:51:33, 2:51:33]: Yeah. [2:51:35, 2:51:38]: Thank you. Uh next is J Jerry, real quick. [2:51:39, 2:51:42]: In the original uh procurement manual [2:51:43, 2:52:03]: You did not have to put uh anything out to rebid if you didn't get three. That was not in our original procurement manual. I looked it over when it pertained to this, when the mayor vetoed the the the the uh ordinance and it became a resolution. That was not in even in the original procurement. What was added into the [2:52:03, 2:52:07]: the procurement was the r uh procurement procurement process [2:52:07, 2:52:12]: Воз давай за деман тоді, ч<unk>м з агенс стетла. [2:52:13, 2:52:17]: And mandates and which you have corrected in this one. Let me just make that clear. [2:52:22, 2:52:23]: So Ms. Barber, go ahead, please. [2:52:25, 2:52:28]: Once again, the statement [2:52:29, 2:52:34]: requiring or requesting three responsive bidders was already included. [2:52:35, 2:52:38]: In the procurement manual in our policies. [2:52:38, 2:52:40]: А вон consistency. [2:52:41, 2:52:43]: The statement was already included. [2:52:44, 2:52:45]: А вона consistency. [2:52:45, 2:52:48]: So therefore brought forth a resolution. [2:52:49, 2:52:52]: So that there would be consistency. [2:52:54, 2:52:56]: That's all. I want that for the record. [2:52:57, 2:52:58]: Mr. Berry, please. [2:53:00, 2:53:17]: On uh section uh page five creating a bid protest re remedy. Right now the city does not have a bid protest remedy whereby if if someone bids on on the procurement and they lose, uh they don't have any legal way to challenge it other than taking the city to court. [2:53:17, 2:53:26]: Um I'd like to and a lot of a lot of cities have this, a process whereby a losing bidder can challenge the award and say [2:53:27, 2:53:36]: You know, I had a better proposal or the city scored me wrong, or whatever it may be, and hopefully actually avoid lit litigation by having an informal process. [2:53:36, 2:53:51]: uh you know, allowing bidders to to challenge the process because right now if a a a bidder that loses, their only option is actually to take the city to court and this creates a uh another mechanism whereby the city hopefully could avoid lawsuits. [2:53:52, 2:54:12]: Um the next on page six is requiring thirty days notice before a bid, partly just to increase the number of people, uh number of bidders for a procurement, and then also saying that best and final offers can be used if it says so in the actual procurement document. So that's you know just putting in a a best practice. [2:54:13, 2:54:19]: Next on page seven is that the city council excuse me needs to a w approve [2:54:20, 2:54:40]: All contracts above fifty thousand dollars and with that uh the the council should have a copy of the proposed contract, all attachments and all other accompanying documents. That information needs to be provided to the city council for review. Uh and the next is is just stating simpl just cleaning up that the procurement. [2:54:40, 2:54:45]: manager can reject bids when it's in the best interest of the city to do so. [2:54:45, 2:55:05]: Next change is on page eight and we just have a couple more. Uh is just regarding who serves on the evaluation committee. Just saying that there should be no fewer than three members to have members from different city departments, and then making clear that legal counsel cannot serve as a member of the evaluation committee but can be consulted uh [2:55:07, 2:55:10]: You know, the consulted as needed. [2:55:11, 2:55:30]: Uh next is just in terms of sort of where documents go and the the routing of of contracts and reports. The first change is saying that the city clerk, once contracts have been returned from the contractor and reviewed by the purchasing representative, contracts are routed to the clerk who then distributes them for signing. [2:55:30, 2:55:50]: Um all final procurement documents and notices to proceed and all the like should be sent to the city clerk who shall be the official custodian of record for those documents. Section C says that the procurement division actually keeps the procurement file, so all the the bids, the evaluations, that stuff, but that the clerk [2:55:50, 2:56:10]: keeps the the signed contracts. Uh at the bottom of that D says that contractors shall be required to provide regular reports and updates, either in person or written on the status, their contract performance to the city manager, and then the city manager can update counsel as needed on a regular basis. And the final uh [2:56:10, 2:56:12]: Um change is [2:56:13, 2:56:31]: Saying that any change order greater than fifty thousand dollars for a contract term needs to be approved by the council. I think that's twenty-five thousand dollars right now. And also increasing the city manager's authority to fifty thousand dollars uh for all change order up to fifty thousand dollars for all change orders before council approval. [2:56:33, 2:56:46]: So those are the the changes as drafted. As I mentioned, I know Council M woman Barber had a few edits as well. I don't know if you wanna mention those or or how you wanna handle, but those are what I've prepared. [2:56:47, 2:56:50]: Ms. Barber, go ahead, please. Thank you. [2:56:50, 2:56:51]: Yes. [2:56:53, 2:57:05]: And thank you, Mr. Berry, for finally um bringing these changes forward to us. Slow and steady we got here. Um at least for the full council to discuss it. [2:57:05, 2:57:06]: Although it's only [2:57:07, 2:57:08]: Three council members here who [2:57:09, 2:57:10]: who are present to vote on this. [2:57:10, 2:57:15]: One of the changes on page seven that you mentioned. [2:57:15, 2:57:21]: In regards to council to consider all contracts above fifty thousand and be provided draft contracts. [2:57:23, 2:57:26]: Um I wanted us to specify [2:57:26, 2:57:42]: Um with the city manager's authorization up to fifty thousand dollars. Um and if I may ask, Mr. Gardner, I know we discussed this at our last meeting with your increased spending authorization of fifty thousand. [2:57:42, 2:57:47]: I like to ask a couple of questions um with you and Mr. Beary. [2:57:48, 2:57:56]: Just for clarity, um, at our last meeting I asked specifically for criteria because I wanted to understand. [2:57:57, 2:57:59]: Which expenses um [2:58:00, 2:58:05]: Would the city manager be allowed to spend up to fifty thousand dollars? [2:58:06, 2:58:15]: That's important because with capital improvement projects, you get a lot of change orders, task orders, work orders. [2:58:15, 2:58:16]: So [2:58:16, 2:58:17]: Yeah. [2:58:17, 2:58:21]: We move forward with the конструкции культура арт синтер. [2:58:22, 2:58:26]: І the very first pass order or change order that you receive. [2:58:27, 2:58:28]: It's forty nine thousand. [2:58:28, 2:58:31]: Nine hundred and ninety nine dollars. [2:58:31, 2:58:33]: You are authorized to approve that. [2:58:35, 2:58:38]: The next change order in regards to the culture arts center. [2:58:39, 2:58:42]: If it is one hundred dollars. [2:58:43, 2:58:45]: What will you do with it? [2:58:46, 2:58:48]: If it excuse me. [2:58:51, 2:59:00]: Yeah, I was hoping I was keeping up with your numbers. If that one hundred dollar addition crosses that fifty thousand and it comes to you for approval. [2:59:00, 2:59:12]: I wanna make sure that there is a clear understanding of that. I think we I think we're very clear that that's what we're going to do to make sure that we don't have an accumulation of task orders and they all ex [2:59:12, 2:59:30]: They all fit under that fifty, but accumulatively they go above. Um we're not gonna do that. And we're gonna bring that before you guys for approval. But I also think correct me if I wrong, Jeremy, there was a provision in there that it there's a percentage up to percentage on the change orders that still make it comes back to you guys anyway. [2:59:31, 2:59:37]: I just want to make sure that the ordinance that Mister Berry is able to capture that. [2:59:37, 2:59:43]: in the revised ordinance to ensure that that criteria is clear. [2:59:45, 2:59:48]: Fifty thousand dollars is just that. [2:59:49, 2:59:51]: Anything over and above that? [2:59:52, 2:59:58]: It would not be authorized for the city manager to approve it. It would need to come back to the council. [2:59:58, 3:00:05]: That's why I was asking about the accumulation of change orders, task order orders, work orders. [3:00:05, 3:00:11]: I don't want to be sitting here with another example of what we went through with the cost overruns of the amphitheater. [3:00:12, 3:00:16]: So we have to find ways to mitigate those situations. [3:00:16, 3:00:17]: That's one. [3:00:18, 3:00:20]: The other one um was on page eight. [3:00:21, 3:00:34]: In reference to ensuring evaluation committee is independent. I know in the past the city's attorney was a member of the evaluation committee. I'm glad that we are changing that. [3:00:35, 3:00:42]: I also suggested that the committees consist of no less than five members. [3:00:42, 3:00:48]: Um and I'd like to see us increase that from three to five. [3:00:50, 3:00:52]: We're going back to these pages. [3:00:53, 3:00:55]: The next proposed change [3:00:55, 3:00:57]: On page nine. [3:00:58, 3:01:01]: Is the contract routing and reports from contractors? [3:01:03, 3:01:04]: The very first [3:01:05, 3:01:06]: Bullet point. [3:01:06, 3:01:10]: Because all three of these paragraphs well two of them you have [3:01:10, 3:01:15]: The letter C, so I don't know. Sorry, that that was just a formatting issue, I apologize. Okay. [3:01:16, 3:01:19]: So the very first thing for the sі clerk's office. [3:01:19, 3:01:23]: Um they are the official custodian of reкор. [3:01:23, 3:01:31]: So all fully executed contracts, whether they are routed by the city clerk's office. [3:01:31, 3:01:35]: Or whether they are routed and approved by our procurement. [3:01:35, 3:01:36]: Department. [3:01:37, 3:01:49]: All fully executed contracts should go to the city clerk's office, who is the city's custodial of record. I want that to be clear. [3:01:49, 3:01:51]: Because I see in [3:01:51, 3:01:52]: The next section C [3:01:53, 3:01:54]: For a procurement department. [3:01:55, 3:01:58]: You have them designated as the legal custodian. [3:01:59, 3:02:01]: of the procurement file there [3:02:02, 3:02:03]: Two separate things. [3:02:04, 3:02:06]: The procurement department they do. [3:02:06, 3:02:09]: and should have their own procurement [3:02:09, 3:02:13]: File that includes fully executed contracts. [3:02:14, 3:02:18]: Along with responses to solicitations and those kinds of things. [3:02:19, 3:02:20]: But be fully [3:02:21, 3:02:22]: Executed contracts. [3:02:22, 3:02:23]: Uh [3:02:23, 3:02:24]: All procurements. [3:02:25, 3:02:27]: All contracts that are signed by the city. [3:02:28, 3:02:29]: should be afforded. [3:02:30, 3:02:36]: To the city clerk's office. I just want to make sure that there is a clear distinction of fully [3:02:36, 3:02:38]: ексекути контракт. [3:02:38, 3:02:39]: to the city clerk's office. [3:02:43, 3:02:50]: And page number ten, that is the council approval the the change order. We just talked about that. So that covers. [3:02:51, 3:02:54]: If you would please specify or [3:02:55, 3:02:56]: I guess. [3:02:56, 3:02:58]: Prepare a language that is clear. [3:02:59, 3:03:04]: clearly defined that the city manager spending authorization um [3:03:04, 3:03:05]: Is [3:03:06, 3:03:08]: Warranted for [3:03:08, 3:03:13]: uh capital improvement projects but it's limited specifically to [3:03:14, 3:03:15]: A task order. [3:03:15, 3:03:17]: That does not exceed [3:03:18, 3:03:19]: Fifty thousand dollars. [3:03:20, 3:03:22]: No accumulations. [3:03:25, 3:03:28]: And we talked about it so you kinda understand where I'm going with that. [3:03:29, 3:03:31]: And that's all I have. Thank you. [3:03:33, 3:03:34]: Okay, Mr Brunt, go ahead, please. [3:03:36, 3:03:39]: Um Jerry, sir. [3:03:40, 3:03:44]: The way you set up this procurement document. [3:03:45, 3:03:52]: Does is it bind does it keep us out of legal problems, the way you've written it up? I believe so. [3:03:53, 3:03:56]: Then I want I would like to approve the document as written. [3:03:57, 3:03:58]: That's my emotion. [3:03:59, 3:04:09]: Okay, is there a second to the motion? Second. Mr. Alzheimer's uh seconds that motion. Black plenty of discussion. Unless you have a comment, you have a comment, sir? Yeah. Go ahead, please. [3:04:10, 3:04:11]: Um [3:04:11, 3:04:15]: Mr. Bear, I know the motion was as written. [3:04:15, 3:04:23]: I know the motion was as as written. It seemed like there were some modification here today, so [3:04:23, 3:04:24]: Um [3:04:24, 3:04:29]: Which as written or with modification. I know the motion didn't include that, but [3:04:30, 3:04:34]: I I kept hearing some modifications, so can you speak to the end of that? [3:04:35, 3:04:36]: Do I need to clarify my m my motion? [3:04:37, 3:04:50]: I understood the motion. I I will try and answer it this way. I I I think as written was very good. I think the suggested edits are some issues that I hadn't thought about that will also improve. [3:04:50, 3:05:03]: i improve the the ordinance, uh the proposed edit ordinance. I I think what I've written is very good. I think what Councilmember Barber all uh offered is also very good uh and would be helpful. [3:05:04, 3:05:08]: My my motion stands as stated as you've written the [3:05:09, 3:05:29]: As you've written it, we have too much stuff going on with us to keep interjecting the procurement process. As you've written it, would keep us out of litigation, keep us, keep it clean, and we remove the resolution. So that's my that's my motion. Remove my second. Mayor? Second. Yes, yes, sir. Well let me ask this question. Uh with the modification. [3:05:29, 3:05:33]: would it also keep us out of potential litigation? [3:05:34, 3:05:39]: I would like to think so that all of these would. Okay. I would like to think so. [3:05:39, 3:05:40]: All right, thank you. [3:05:41, 3:05:48]: I'm uh mayor. Yes, sir. I'd like to make a motion to approve the procurement changes with the recommendations. [3:05:49, 3:05:51]: Okay, is there a second in a motion? [3:05:51, 3:05:52]: Ah second. [3:05:52, 3:05:57]: All right. Motion's been seconded. We've had a lot of discussion. All in favor of that motion, please indicate. [3:05:59, 3:06:02]: Uh all opposed. Three, four, all pose? Just [3:06:02, 3:06:13]: For clarity, yeah. What's that hold on a second? I got three off three confirmations. Uh you opposed, sir? Uh I just stand. So three zero one the motion passed. [3:06:13, 3:06:21]: I think I heard a question. Three zero one motion passed. You further s the question, sir? No, I thought of question being. Okay, three zero one motion passed. Yes, ma'am. [3:06:22, 3:06:25]: Just for clarity I want to make sure um councilman [3:06:26, 3:06:44]: Alexander, the modifications, are you talking about modifications that I just mentioned? Correct. That's what he said. I think that's what the clerk got. He said, could you read just out of clarifying it passed three zero one. Just read it back, make sure that everybody understands exactly what the motion was. I'm pretty sure what she's asked for is what happened. [3:06:58, 3:07:06]: You said read the motion or I said read the motion. You don't have to go through if you just the motion. I'm pretty sure you got all just read the r the motion because [3:07:10, 3:07:15]: Can modifications as suggested by Councilwoman Barber? [3:07:25, 3:07:27]: All of those are included. [3:07:30, 3:07:31]: I think what you're asking for was covered. [3:07:32, 3:07:33]: Yes. What you're asking for was cover. [3:07:33, 3:07:35]: Everything's covered. [3:07:36, 3:07:37]: In my emotion. [3:07:37, 3:07:39]: I included those items. [3:07:40, 3:07:43]: I want to make sure that it is specific. [3:07:44, 3:07:47]: to the recommendations I just made. [3:07:50, 3:07:50]: Thank you. [3:07:51, 3:07:51]: Thank you. [3:07:52, 3:08:07]: All right. Once again, we'll move on. That is it. We got uh Mr. Berry, thank you for sir. Appreciate it. Thank you. We have uh my com that's last it so I got my comments here. And today, May 31st, 2022. [3:08:08, 3:08:22]: goes down in the history of the city of Stockbridge because we did something today that hadn't been done in over forty plus years in the city where we swore in police officers or police staff and that's outstanding. Outstanding activity today. Outstanding [3:08:22, 3:08:26]: I I I will stand for that as well. Outstanding. Outstanding. [3:08:31, 3:08:51]: Obviously this this uh city has been without its own police department for a long time. And uh we're making moves, as I mentioned earlier today in my comments for folks that are there personally, uh that in the nine this is my ninth year, that this is something we've been talking about for a while, and we actually move forward with this and getting it done. And thanks to the our selection of Chief Trammer and his leadership. [3:08:51, 3:09:07]: This admin team doing great things. We're moving forward. And I tell you it's it's fantastic. And I can't wait till we continue to move on and do great things. And and uh Chief, lead lead lead the charge, Chief, is yours. Lead the charge. We'll we'll we're gonna follow you. We're gonna take care of you, right? You and your staff. [3:09:08, 3:09:28]: All right, I want to mention to you something a good news story as well. Uh there's a young man named Michael Harris that was at Startbridge High School, played baseball for Stockbridge High School, and he got uh drafted in the Braves organization a couple years ago. And I just a few I think with the last week, he got caught up out of the minors, got stationed. [3:09:28, 3:09:42]: with the Braves and he's playing center field for the Braves right now and he's doing outstanding. And I think I want to congratulate him on doing some great a Star Bris guy playing for his home team and on the National Uh Baseball League. So spectacular catch. [3:09:43, 3:10:03]: He he play he plays for uh uh he plays center field. Yes sir. He's number three at back. He got on base and he was the only scorer of his first game back. So I just wanted to give him all the problem. Okay, excuse me. Truth, there you go. Outstanding. That's outstanding that that uh that has definitely occurred in this aspect. Well I tell you I'm I'm out [3:10:03, 3:10:23]: even know him but I think I'd like to meet him someday personally. As you well know folks uh the the pandemic is still going on uh so as as usual I I try to remind folks to be mindful and um you know wear your mask if you feel that you need to do so but what's more importantly you need to get vaccinated if you haven't been get boosted if you need that boosted once already [3:10:23, 3:10:24]: You can get boosted again. [3:10:25, 3:10:45]: And uh if you feel that you need to get tested, please do so. You can always go to the public health department. And uh right here it's in Madonna, Monday to Friday, 9 a.m. to 1130 p.m. or 1 p.m. to two to two thirty p.m. uh to get uh get actually vaccinated. All right. And then uh that's 470-664. [3:10:45, 3:11:05]: 0005. Once again, 470-664-0005. And to get tested, you can also go to Red Hawk Field, which is on Harry Parkway, down the street from the public health department. And that's Monday, Wednesday, and Friday. And that's 9 a.m. to 3 p.m. in this aspect as well. So please do so. [3:11:05, 3:11:25]: And obviously there's a lot of different uh uh drugstores and places and hospitals and clinics that will test you and or give you the vaccinations. Please do so and be safe for you health-wise. And earlier this evening, uh the her name was mentioned, but I wanted to bring her up here. We now have a new uh executive assistant to the mayor of council, Miss Rosin Rowles. [3:11:25, 3:11:28]: Come on up please. Come on up, get on camera, okay? [3:11:32, 3:11:52]: Welcome, welcome. Come on, come on to the mic. Welcome. Don't be shy there, lady. You're gonna be here for several, several years, okay? So I just want to congratulate you on being selected and and I'm I'm obviously the council knows who you are and and want to appreciate you and glad that you're here and and to help us uh continue to move the city forward. And right now, if you have any words, please speak into the mic. [3:11:51, 3:12:09]: Mike and and and uh you know introduce yourself to everybody else. Oh yes, I am Rosalyn Rawls. I'm happy to be here um to serve the citizens and also I'm a citizen, so I'm serving myself as I'm serving others, and I'm just glad to have the opportunity to work with everybody and the citizens. [3:12:09, 3:12:12]: Fantastic. Welcome. Welcome aboard. [3:12:12, 3:12:12]: Yeah. [3:12:16, 3:12:36]: On that note, let me go to some announcements of upcoming meetings. So the call to council meetings uh court as you see now be met uh in the council chamber. And uh some board meetings and committee meetings will also be here in the council chamber, but some are by Zoom. So let me go through this. Let's see. Any updates, of course, will be on the Facebook page or contact city hall at 770-0. [3:12:36, 3:12:44]: Council meeting is course second Monday of each month. City Council Chamber. Next one is June 13th. [3:12:44, 3:12:53]: The youth council meetings in 5:30 p.m., second Wednesday of each month in a Levi meeting room and right here in City Hall. And that next one is June 8th. [3:12:53, 3:13:13]: The Main Street Advisory Board meeting the second Friday of each month at 9 a.m. by way of Zoom. June 10th is that next meeting. The Downtown Development Authority meeting at 6 p.m. by way of Zoom, third Tuesday of each month by way of Zoom, then that'll be the 21st of uh June. Youth Council Advisory Committee meeting at 6:30 p.m. uh third Tuesday of each month in the Levi meeting room and that'll be [3:13:13, 3:13:26]: be in City Hall on June twenty first. The City Council work sessions uh uh will be one Wednesday Wednesday yeah Wednesday Wednesday uh the city council meeting uh uh back up forward one second here. [3:13:26, 3:13:28]: Okay. City Council Work Session Meeting. [3:13:29, 3:13:38]: Uh special meeting date on Wednesday and the council chairman's on the twenty ninth of June. That's because it will be we'll be in GMA from the twenty fourth to the twenty eighth in Savannah, Georgia. [3:13:38, 3:13:41]: So that's why it is on that uh Wednesday the twenty ninth. [3:13:42, 3:13:48]: Okay. Planning commission meeting four thir uh fourth Thursday at six thirty by way of Zoom on the twenty third. [3:13:48, 3:13:49]: Oh June. [3:13:49, 3:14:09]: Uh then the upcoming city type uh city events and initiatives, a continuous salute to veterans and uh please forward those uh pictures of veterans, including name, branch, rank, and services, years of service as Mirapal Tim Thomas presents a special tribute to all our local veterans. And I want to thank everybody for participating and giving homage to all our uh military personnel that. [3:14:09, 3:14:25]: that are given an ultimate sacrifice of the lives for protecting and serving the country, because freedom isn't free, and we honored them in this aspect on a yesterday matter of fact on Memorial Day activity we had here in the city. [3:14:25, 3:14:45]: Um and I've already mentioned my ro well you can come to Rosalind Rawls in reference to this you met her at R R A W L S the City of Stockbridge dash G A dot G O V in reference to information for additional um veterans to be honored by Mayor Pro Tem Thomas. Uh every Saturday, pre Zuma classes every Saturday. [3:14:45, 3:14:53]: Councilman Barmer will uh will have that at Clark Park uh at 8 p.m. uh come on out for free fitness in the park. [3:14:53, 3:14:58]: And uh have we have here join us on Tuesday, uh June fourteenth, uh [3:14:58, 3:15:18]: For Tasty Tuesday, 5:30, 830. Come on out and enjoy a great family food and fun. And uh join me, uh or join Mayor Mayor me, Mayor Mayor Ford and Clergy Roundtable, Tuesday, June 7th, 6:30 at uh City Hall. We'll be meeting in person in the Levi Meeting Room and contact Ross and Ross once again at 770-389-7900. [3:15:18, 3:15:38]: hundred attention two forty eight for more for more information. And uh we have come out and meet your Stockbridge Police Department for a public safety event Saturday, June 11th. Right in an amphitheater at from 10 a.m. to 2 p.m. in an amphitheater parking lot, there'll be vehicles on display, a bounce house for kids, DJ face painting games for [3:15:38, 3:15:58]: food trucks and cotton candy ice cream giveaways and informational uh information from uh vendors that are out there as well and uh an op opportunity to uh meet the meet the mayor meet the council voice your questions and concerns uh wednesday twenty ninth uh twenty twenty [3:15:58, 3:16:18]: two from ten a.m. to okay this is for me for meet to mayor on 29th of june thank you ladies for for putting this in here right twenty ninth of june twenty twenty two ten a.m to noon and meet in person uh with me and to uh talk over the issues and concerns and once again you can call Roslyn Rawls at 770-389-7900-2007. [3:16:18, 3:16:38]: And extension 248. And uh we've got Mayor Pro Tem here for the sip and see tour of the city's amphitheater Wednesday, June 21st, 4 p.m. to 7 p.m. An opportunity for the community to see seating layout and get information about upcoming events. And uh we'll have live music by DJ Skills. Is that Skills? I guess. [3:16:38, 3:16:58]: Yes, that's right, uh while you sip and see the amphitheater. On that note, it's all the announcements and uh council activities. And ladies and gentlemen, council, we actually have we need to have a zecular session. There is one item uh deals with a legal issue that I'm informed of that we need to talk about. So I need a motion to go in the zechlor session, please. Uh I'm sorry, Mr. Gardner. [3:16:58, 3:17:00]: No? Okay. [3:17:00, 3:17:04]: Excuse me. Nolan Voyd, I need a motion to adjourn our meeting. [3:17:05, 3:17:06]: Sumulu. [3:17:07, 3:17:10]: Mr Mr Memor ten seconds then all favor, please indicate. [3:17:11, 3:17:14]: And now she's saying, Good night everybody. Enjoy the rest of your evening.