2016-09-27 · City Council · Minutes · September 27, 2016 Work Session Meeting · Minutes

P age |1 Stockbridge Bringing People Together ACTION MINUTES WORK SESSION MEETING TUESDAY, SEPTEMBER 27, 2016 6:00 p.m. Mayor & City Council Mayor Pro Tem- Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Invocation – Pastor Cecilia Green III. Pledge of Allegiance IV. Roll Call Councilman Alexander Present ___X___ Absent _______ Councilman Blount ___X___ _______ Mayor Pro Tem Ford ___X___ _______ Councilwoman Gantt _______ ___X___ Councilwoman Robinson ___X___ _______ V. Motion to Amend the Agenda to remove Item#3 and Item#7 made by Councilman Blount; second by Councilwoman Robinson; passed 4-0. VI. Review of Minutes for 8/8/2016 and 8/30/2016 – No Action PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. None September 27, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 OLD BUSINESS PUBLIC HEARING ITEM #1 – VR-16-10-S Variance Request Parcel ID: S24-01-002-000 Location: 112 Old Conyers Rd. Land Lot 68 of the 12th District Proposed Use/Purpose: Bed & Breakfast Lot size: 3.734 +/- acres Applicant: Anita Johnson/JS Venue Plus Presented by: Dale Hall, Administration & Community Services Director PUBLIC HEARING Voters in Favor – None Voters Opposed – None Motion to Approve Variance Request from C-3 to RA made by Councilman Alexander; second by Councilwoman Robinson; passed 4-0. Motion to Deny the Variance Request to reduce the number of required parking spaces on site made by Councilman Alexander; second by Councilman Blount; passed 4-0. Motion to Approve the Variance Request to eliminate the loading space requirement made by Councilman Alexander; second by Councilwoman Robinson; passed 4-0. Motion to Approve the Variance Request to eliminate the City’s stream buffer requirement and impervious surface setback requirement. Allow the State’s requirement of 25’ to govern made by Councilman Blount; second by Councilman Alexander; passed 4-0. NEW BUSINESS ITEM #2 - Council Consideration to write off Probation Fines/Fees $56,831.00 Presented by: Linda Nabers, Treasurer Motion to approve made by Councilman Blount; second by Councilwoman Robinson; passed 3-1 (Alexander opposed). ITEM #3 - Council Consideration for approval for the use of the Merle Manders Conference Center for the Volunteers Ceremony to be held on October 14, 2016. Presented by: Councilman Blount Item Removed from the Agenda ITEM #4 – Council Consideration to request approval of the Short-Term Work Program and Capital Improvement Element Annual Update and Adoption and Amendment to the Henry County Comprehensive Plan. Public Hearing 10/10/16. Presented by: Dale Hall, Administration & Community Development Director No Action – Item will be presented on the October 10, 2016 Agenda September 27, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 ITEM #5 – Planning Commission Appointments Presented by: Dale Hall, Administration & Community Development Director Appointments to be announced following Executive Session Motion to appoint: Dr. Renata Hannah, Askia Abdullah, Mr. Stanley Dumas, and Louis Goglia; second by Councilman Alexander; passed 4-0. ITEM #6 - Council Consideration for the purchase of Lateral Launch for CUES Camera – Wastewater Department (Sewer Impact Fees) $107,469.00 Presented by: Michael Harris, City Manager, Wayne Robinson and Adam Daniel Motion to approve made by Councilman Blount; second by Councilwoman Robinson; passed 4-0. ITEM #7 - Council Consideration for the purchase of Sewer Jetter for Wastewater Department (SPLOST III) $64,916.00 Presented by: Michael Harris, City Manager Item Removed from the Agenda ITEM #8 - Council Consideration for approval of the roof replacement for the Wastewater Treatment Plant $15,888.00 Presented by: Michael Harris, City Manager, Wayne Robinson and Adam Daniel Motion to approve made by Councilwoman Robinson; second by Councilman Alexander; passed 4-0. DISCUSSION ITEM #9 – City Facility Usage Policy Presented by: Michael Williams, City Attorney No Action CITY MANAGER’S COMMENTS Michael Harris made a request to Council for authorization to proceed with the administrative action to put a Leave Donation Policy in place for employees. COUNCIL’S COMMENTS Councilman Alexander thanked everyone for attending Bridgefest featuring the first Hispanifest with a special thanks to Rocio Camacho for her efforts with organizing Hispanifest; thanked staff and all who made the event a huge success; thanked everyone for attending the Town Hall at Red Oak UMC and to Pastors Tucker and Williams for their hospitality; and welcomed Ms. Johnson’s Bed & Breakfast to the City. Councilman Blount shared the sentiments of Councilman Alexander; commended staff for doing an excellent job; noted the City Council is in an excellent position to make historic moves that will benefit the City as Stockbridge will be a beacon for the south. Councilwoman Gantt was not in attendance. September 27, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 Councilwoman Robinson stated it was an awesome weekend; thanked staff for a wonderful event; invited everyone out for the Youth Forum to be held on Monday, October 3rd where young people will sit down with HCPD; noted members of the Community Relations Committee are attending a Training Workshop in Macon next week on the creation of a Youth Council in the City as there is a great need to support the youth in the City. MAYOR PRO TEM’S COMMENTS Anthony S. Ford thanked everyone for coming out and asked that everyone remain engaged; thanked staff and all who participated in Bridgefest/Hispanifest with special thanks to Rocio Camacho and looks forward to the next annual event. ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL LAWN  Finance Committee Meeting – Wednesday, September 28, 2016 at 5:30 p.m. at City Hall in the Levi Meeting Room - Councilwoman Gantt, Chairperson.  Public Works Committee Meeting – Thursday, September 29, 2016 at 5:00 p.m. at City Hall in the Patrick Henry Meeting Room - Councilwoman Robinson, Chairperson.  Main Street/Downtown Development Authority Meet & Greet, Thursday, September 29, 2016 at 6:00 p.m. at the Merle Manders Conference Center  Stockbridge Active Yoga & Fitness Event, Saturday, October 1, 2016 at 9:00 a.m. Location: Stockbridge Monument Park located at the corner of Rock Quarry and Eagle’s Landing Pkwy. Spearheaded by Councilman Alexander.  Youth Council Forum, Monday, October 3, 2016 at 6:30 in City Hall Council Chamber. Spearheaded by Councilwoman Robinson.  Zoning Advisory Board 101 Training (Planning Commission) to be held on Tuesday, October 4, 2016 at the Merle Manders Conference Center from 9am - 4pm.  Seasonal Holiday Job Fair in partnership with Goodwill Industries, Thursday, October 6, 2016 from 10 a.m. – 2 p.m. at the Merle Manders Conference Center 111 Davis Rd. Spearheaded by Councilman Alexander.  Council Meeting – Monday, October 10, 2016 at 6:00 p.m. at City Hall in the Council Chamber. EXECUTIVE SESSION (if necessary) Motion to convene Executive Session for Personnel, Litigation and Real Estate made by Councilman Alexander; second by Councilman Blount; passed 4-0. September 27, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 Motion to adjourn Executive Session made by Councilwoman Robinson; second by Councilman Alexander; passed 4-0. Motion to reconvene Work Session meeting made by Councilman Alexander; second by Councilman Blount; passed 4-0. Motion to approve settlement agreement reference Civil Action no. 2013-CV-02362-11 as prepared by the City Attorney made by Councilwoman Robinson; second by Councilman Blount; passed 4-0. Motion to appoint the following persons to the City of Stockbridge Zoning Advisory Board: Dr. Renata Hannah; Quaneisha Robinson-Green; Askia Abdullah, Stanley Dumas and Louis Goglia. Motion to adjourn at 9:55pm made by Councilman Alexander; second by Councilwoman Robinson; passed 4-0. September 27, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900