2016-08-30 · City Council · Agenda Packet · August 30, 2016 Work Session Meeting · Agenda Packet

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Pro Tem Anthony S. Ford Council Meeting Agenda August 30, 2016 6:00 PM Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER Michael Harris CITY CLERK Vanessa Holiday Council Chamber 2nd Floor 4640 N. Henry Blvd. DEPUTY CLERK Randi Rainey CITY ATTORNEY Michael Williams Stockbridge, GA 30281 Website: www.cityofstockbridge.com Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE TUESDAY, AUGUST 30, 2016 6:00 PM Mayor & City Council Vacant, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman I. Call to Order II. Roll Call Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Present Absent Mayor Pro Tem Ford Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson III. Invocation IV. Pledge of Allegiance V. Adoption of the Agenda VI. Review minutes of 7/11/2016 and 7/26/2016 Draft Minutes of 7/11/2016 Draft Minutes of 7/26/2016 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. CEREMONIAL Page | 3 Proclamation – Presented to Rev. Dr. Terrance J. Gattis of Mount Olive Baptist Church, Stockbridge, Georgia as the Official City Chaplain ­Presented by: Mayor Pro Tem Ford PRESENTATION Item # 1 ­ Experience Works ­Presented by: Wanda Walker NEW BUSINESS Item # 2 ­ Council Consideration ­ Façade Grant Application ­Presented by: Kira Harris­Braggs, Main Street and Raoul Clarke, DDA Chairman Item # 3 ­ Council Consideration ­ Branding Recommendations ­Presented by: Kira Harris­Braggs, Main Street Manager Item # 4 ­ Council Consideration ­ City Historic Preservation Recommendations ­Presented by: Kira Harris­Braggs, Main Street Manager Item # 5 ­ Council Consideration ­ Proposed 2017 Fee Schedule ­Presented by: Dale Hall, Administration & Community Development and Vanessa Holiday & Uneeda Smith­Sellers, Clerk’ Item # 6 ­ Council Consideration – City of Stockbridge becoming a Partner with Henry County Schools – Partners in Education Program ­Presented by: Councilwoman Gantt Item # 7 ­ Council Consideration – Use of the Merle Manders Conference Center for a Holiday Job Fair, Thursday, October 6, 2016 ­Presented by: Councilman Alexander Item #8 ­ Council Consideration – City of Stockbridge establish a Youth Council Presented by: Councilwoman Robinson XI. COUNCIL DISCUSSION August 30, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 Item #9 ­ Council Discussion – Marketing Program Funding utilizing the Hotel/Motel Tax/Henry Convention and Visitors Bureau (CVB) ­ Presented by: Councilman Alexander Item #10 ­ Council Discussion – Establishing a Boys/Girls Club ­ Presented by: Councilman Alexander CITY MANAGER'S COMMENTS Michael Harris CITY ATTORNEY'S COMMENTS Michael Williams COUNCIL'S COMMENTS Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson MAYOR'S COMMENTS Mayor Pro Tem Anthony S. Ford EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) I. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney­client privilege as provided in Georgia Code section 50­14­2(1) and 50­14­3(b)(1)(A). The subject discussed was {identify the case or claim discussed but not the substance of the attorney­client discussion}. II. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50­14­3(b)(1)(B). III. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50­14­3(b)(1)(C), August 30, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 5 IV. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50­143(b)(1)(D). V. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50­143(b)(1)(E). VI. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50­14­3(b)(2). VII. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50­14­3(b)(2). VIII. Pursuant to the attorney­client privilege and as provided by Georgia Code section 50­14­2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was {identify the matter but not the substance of the discussion.}. IX. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50­14­3(a)(1). August 30, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 6 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information.  Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL  City Council Meeting – Monday, September 12, 2016 at 6:00 p.m. Council Chamber  Public Safety Committee Town Hall – Thursday, September 15, 2016 at 7:00 p.m. at Red Oak UMC 3894 Walt Stephens Rd. Stockbridge, GA 30281‐ Councilman Alexander, Chairperson.  Free Movie – Saturday, September 17, 2016 sponsored by Kiss 104.1 across from City Hall. Bring your lawn chairs and blankets. Location: lawn Food vendors will be on site.  Henry County Elections Office Voter’s Registration, Monday, September 19, 2016 from 9 a.m. to 2:00 p.m. at City Hall – Patrick Henry Meeting Room  Downtown Development Authority Meeting, Monday, September 19, 2016 at 6:00 p.m. in the Levi Meeting Room  Building Committee Meeting, Tuesday, September 20, 2016 at 6:00 p.m. in the Patrick Henry Meeting Room – Mayor Pro Tem Ford, Chairperson  Henry County Elections Office Voter’s Registration, Monday, September 21, 2016 from 12 p.m. to 4:00 p.m. at City Hall – Patrick Henry Meeting Room August 30, 2016 6:00 PM  4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Bridgefest – Saturday, September 24, 2016 on the Lawn Across from City Hall. Page | 7 Motion to Adjourn. August 30, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 P age |1 Stockbridge Bringing People Together DRAFT MINUTES COUNCIL MEETING MONDAY, JULY 11, 2016 6:00 p.m. Mayor & City Council Mayor Pro Tem- Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney The Meeting was called to order by Mayor Pro-Tem Ford at 6:02pm. Mayor Pro Tem Ford included “All Lives Matter” and asked the citizens to pray for each other for a Resolution. The invocation was provided by Pastor Terrance Gattis. The Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of Council were present and a quorum was confirmed. Councilman Blount motioned to amend the Agenda to remove Item #5 for further discussion on a later date; second by Councilwoman. During discussion, Councilman Alexander expressed he would like to discuss item #5 in regards to the library. Councilman Alexander stated he has heard citizens express they would like the library open and he will do everything to make that happen. Mr. Alexander mentioned the library is a valuable asset that needs to be open and calls on all members of Council to listen to those who came to speak. Councilwoman Gantt noted members of the public would have an opportunity to speak during the Public Comments portion of the meeting and also noted that it has been 5 years since all of Henry County libraries have been closed on weekends; and further stated there was more homework to be done while commending Councilman Alexander for pushing the issue with the libraries. July 11, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 Councilwoman Robinson expressed agreement with the library hours being extended and also stated there should be further discussion on the subject. Councilwoman Robinson further noted the City has funding for the remainder of the year for Cochran library to be open on the weekends; which could create jobs for the youth. Councilman Blount stated he feels there is not one person on Council that is against the library being open, but there should be provisions made in the taxes currently being paid by the citizens to the County. Councilman Blount stated he wants to make progress by solving the problem and not band-aiding the issues at hand. Mayor Pro Tem Ford expressed his concern of funding the $10,800 from August 1st December 31st being a short-term problem and that the bigger issue is having funding long term. Mayor Pro Tem Ford further stated Council will start discussion on the 2017 Fiscal Year Budget within the next few months and the responsibility of funding the libraries is the County’s issue, not the City’s. Mayor Pro Tem Ford encouraged anyone having any issues with the library hours to talk to their County Commissioner. Mayor Pro Tem Ford noted if Council elects to vote on the short term funding tonight, it is not the City’s responsibility to fund the library’s extended hours long term. Councilwoman Robinson expressed her concern for the youth and their education and encouraged everyone to go to the County meeting. The motion passed 3-2 (Councilwoman Robinson and Councilman Alexander opposed). Councilwoman Gantt motioned to approve the Minutes of 5/9/2016 and 5/31/2016; second by Councilwoman Robinson; the motion passed 4-0-1(Councilman Alexander abstained). PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. 1. Robin Buschman commended every Council Member for answering a lot of her questions and expressed her concerns for the less fortunate not having access to the library. Ms. Buschman noted as a former Councilmember, he worked the Back to School book bag supply event and noted this City has events going on that other cities don’t; Ms. Buschman referenced her son’s past use of the library as beneficial and she understands the City has the funding until December 31st. Ms. Buschman suggested to the Council not do a study, but rather to get the statistics and numbers for next year as she does not want to see another vacant building. 2. Darlene Jackson noted she had spoken with City Manager, Michael Harris regarding the County Water Tax included on her Property Tax Statement. Ms. Jackson noted she had also spoken with Mr. Burch (Finance Director of County Water). Ms. Jackson stated she has already paid the City maintenance the fire hydrants and water lines; however, Mr. Burch informed her the tax fee is similar to the school bond that is assessed to all homeowners. Ms. Jackson noted she had also spoken with Lynn Carter from the July 11, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 Tax Commissioner’s Office who stated the County Water Tax on the Property Tax Statement was not for the maintenance of the water lines and hydrants. Ms. Jackson wants to know why she is paying double. 3. Tavares Powell spoke in favor of the library hours being extended and hopes Council takes that into consideration; and also spoke in favor the Feasibility Study on police services. 4. Toye Powell also spoke on the library hours being extended and also doing a feasibility study. Ms. Powell reference the City funding concerts vs. education. 5. Kathryn Gilbert stated she had looked at the numbers and services at library branches; stated she heard the City spent over $25,000 for Tasty Tuesdays and questioned its effect on children; supports the opportunity to access library resources noting the County needs to step up. 6. Sharemah Barlow supports extending the library hours; expressed her concerns with Councilman Blount’s position; stated research shows kids loose some of what they have learned during the summer months. Mr. Harris updated Council of the area wide power outage. CEREMONIAL Georgia Municipal Association Lifetime Service Award Presented by: Lamar Norton and Pam Helton of the Georgia Municipal Association Lamar Norton of the Georgia Municipal Association stated that out of the 520 cities and the 31,000 elected officials serving cities; the GMA Board of Directors decided 4 years ago to recognize those who officials worked for a city for 35+ years either as an elected official or employee. Mr. Norton recognized and presented the Lifetime Service Award to former City Clerk, Merle Manders who not only served on the Municipal/Finance Officers Association Board of Directors, but also became a Certified Municipal Clerk, as well as receiving a Government Financial Officers achievement awards from 1999-2008. Ms. Manders thanked everyone and appreciates GMA for the award noting it was hard work, but she had a lot of fun. Merle Manders served as the Stockbridge City Clerk for thirty-five (35) years. PRESENTATIONS ChooseATL Program Presented by: Terrilyn Simmons, Director of ChooseATL Ms. Simmons informed the City Council about ChooseATL works. Ms. Simmons stated ChooseATL is a Regional Marketing Initiative that was launched in 2015 and that after conducting research, they found Atlanta was lagging behind when it came to the talent needed to fulfill jobs. Ms. Simmons stated ChooseATL collaborated with several civic and corporate partners last year; and the mission is to attract and retain talent. Ms. Simmons also noted ChooseATL is also funded by their corporate and civic partners to include: July 11, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 Coca Cola, Henry County, Fayette County, and SunTrust Bank. Ms. Simmons further stated ChooseATL offers corporate sponsors for the citizens who would like more visibility on their website; as well as city-page sponsors seeking visibility on the ChooseATL website. Councilman Alexander thanked Ms. Simmons for attending and inquired on the cost of a city-page. Ms. Simmons the many different variables and would provide Councilman Alexander information on pricing. NEW BUSINESS ITEM #1 – Ordinance to Amend FY2016 Operating Budget- SPLOST III Projects #2016-010, Municipal Court #2016-011 and Information Technology #2016-012. Presented by: Linda Nabers, Treasurer Ms. Nabers referenced Budget Amendment #2016-010 that would re-align the SPLOST expenditures in SPLOST III, allocating the funds differently between line items and noted the money is located in the SPLOST balance. Councilman Alexander requested the figures from the Finance Committee meeting to be cited for the public. Councilwoman Gantt stated there was discussion on the SPLOST II projects being completed and ways to clean up the budget by removing completed projects. Councilwoman Gantt included they were looking in SPLOST III funds to see what other projects could use those funds, since some projects in SPLOST III were completed in SPLOST II. Councilwoman Gantt motioned to approve Budget Amendment # 2016-010 for SPLOST III; second by Councilman Blount; the motion passed 5-0. Ms. Nabers stated the next budget amendment is for the court fines and forfeitures and expenses that are included. Ms. Nabers noted the fines were shifted from the City of Stockbridge Municipal Court to the Henry County State Court where $1,100,583 was estimated for FY2016 prior to these funds moving to Henry County. Councilman Blount noted the County would rather pay the State the funds instead of the funds being paid to the City. Ms. Nabers estimated the loss of revenue for the remainder of the year is and estimated $665,000 which will not be collected; and there will be a reduction from what was anticipated coming in, in the amount of $508,000. Councilwoman Gantt motioned to approve Budget Amendment #2016-011; second by Councilman Blount; the motion passed 5-0. Ms. Nabers referenced Budget Amendment #2016-012 regarding Information Technology Ms. Nabers stated when it was first budgeted for 2016, the City was under contract with Total Tech, and an RFP was issued to bid on the services. Ms. Nabers noted, after the new company was selected, there was an overlap of services at the beginning of the year and this is for incremental I.T. expenses for the remainder of the year. Councilwoman Gantt motioned to approve Budget Amendment 2016-012; second by Councilman Blount; the motion passed 5-0. I July 11, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 PUBLIC HEARING ITEM #2 – Ordinance to Adopt the City Initiated Technical Update to Zoning Ordinance Unified Development Code (UDC) of the City of Stockbridge Presented by: Dale Hall, Administration & Community Development Director and Bill Johnston, AICP of Strategic Planning Initiatives, LLC. Mr. Hall noted City Council had adopted the Zoning Codes in 1986, with the city still operating from those codes today. Mr. Hall stated Section 8.36 has been amended several times since then; there has not been a full update, which has presented conflicts and inconsistencies. Mr. Hall noted the City hired Bill Johnston, AICP of Strategic Planning Initiatives, LLC, to assist with preparing the entire zoning code sections, and make the document a Unified Land Development Code. Mr. Hall recommends further discussion at the next Council meeting. Attorney Williams added this is very complex and it would need another 2 weeks to finish the documents and also recommends a continuance the Public Hearing to be heard at the July 26, 2016 Work Session for a final vote. Councilman Blount asked that the document be reviewed as quickly as possible due to the all of the variance changes. Public Hearing Speakers in favor: None Speakers opposed: None Mr. Williams noted this item can be open for the public to make comments at the next meeting. No action taken. PLANNING & ZONING ITEM #3 - PUBLIC HEARING Annexation Request - AX16‐46 Owner/Applicant: Tony and Cheryl Oglesby request annexation into the City of Stockbridge for property located at of 515 Country Club Dr. Stockbridge, GA 30281 in Land Lot 14 of the 6th District; Parcel ID No. 051‐D02008000. Presented by: Dale Hall, Administration & Community Development Director Mr. Hall noted the applicants have requested to be annexed into the City using the 100% method. PUBLIC HEARING Speakers in favor: None Speakers opposed: None Councilman Alexander motioned to annex AX16-46 515 Country Club Dr. Stockbridge, GA 30281 into the City limits; second by Councilman Blount; the motion passed 5-0. July 11, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6 ITEM #4 –Resolution to approve Feasibility Study for Police Services Presented by: Michael Harris, City Manager Mr. Harris stated there was detailed discussion at the last meeting on the police services; and it was Council’s desire to move forward with a Feasibility Study. Mr. Harris expressed one proposal has been submitted, and asked Council if agreeable, to not let the amount exceed over $25,000. Councilman Alexander motioned to accept Mr. Harris’s proposal to not exceed over $25,000; second by Councilwoman Gantt; the motion passed 5-0. CITY MANAGER’S COMMENTS Michael Harris – no comments. COUNCIL’S COMMENTS Councilman Alexander thanked everyone for coming out; noted his disappointment of the “No Vote” on the Library Item and the Library item being removed from the Agenda; asked for Council for leadership and to act; referenced the Food Truck Tasty Tuesday budget and noted the expectation of a budget amendment for this event was coming to the Council down the road; commended Councilwoman Robinson for beautification efforts throughout the City; and noted he and all of the other Council Members ran to promote youth and seniors services for the City. Councilman Blount thanked everyone for coming out and noted the Council must have order; stated leadership is not belittling fellow council members; referenced his support of youth activities; encouraged the Council to act on facts and not emotions; noted each council member has one vote and that everything passed is a collective effort, not I but us. Councilwoman Gantt thanked everyone for coming out and noted the time for healing of our country and thanked Henry County first responders and was glad to know that there were no such issues like that in Henry County; asked for continued prayers for the Council; stated that she is not going to tear down fellow council members; invited everyone to the next Food Truck Tuesday event, theme is Christmas in July and asked everyone to bring canned goods or donate school supplies. Councilwoman Robinson thanked everyone for coming out; noted the Council is passionate about their ideas; teambuilding is in progress with more to come; referenced the local clergy meets with her for roundtable discussions on various items involving the City; plans to hold another roundtable soon and the information would be coming soon via the City’s webpage and social media. July 11, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |7 MAYOR PRO TEM’S COMMENTS Anthony S. Ford thanked everyone for attending; hats off to Merle Manders for her 35 years of public service and award; noted the country is healing; noted the Council needs to work as a team and no one individual runs the Council but rather the Council operates under a democracy. Mayor Pro Tem Ford read the following announcements: ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL  Sounds of Summer Concert, Saturday, July 16, 2016 on the Stockbridge City Lawn across from City Hall – 6pm – 9:30 pm. Liz Brasher & Drakarr & An Experience  Downtown Development Authority Board Meeting, Monday, July 18, 2016 at 6:00 p.m. – Levi Meeting Room.  Town Hall Meeting, spearheaded by Councilman Alexander, Monday, July 21, 2016 at 7pm. Eagle’s Landing Baptist Church.  City Council Work Session, Tuesday, July 26, 2016 6 p.m. Council Chamber  Annual Back to School Kick-Off spearheaded by Councilman Blount, Saturday, July 30, 2016 10am – 2pm at the Merle Manders Conference Center Councilwoman Gantt motioned to convene Executive Session for items 1-6 and 8; second by Councilwoman Robinson; the motion passed 5-0. EXECUTIVE SESSION –1-6 and 8 Councilwoman Robinson motioned to adjourn Executive Session; second by Councilwoman Gantt; the motion passed 5-0. Councilwoman Robinson motioned to reconvene the City Council meeting; second by Councilwoman Gantt; the motion passed 5-0. Councilwoman Gantt motioned to approve the subpoenas for Network Solutions and Gmail; second by Councilwoman Robinson; the motion passed 4-0-1. (Alexander abstained). July 11, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |8 Motion to approve the designate to the DDA (Downtown Development Authority) powers of the URA (Urban Redevelopment Agency) regarding bonds for City Hall made by Mayor Pro Tem Ford; second by Councilwoman Robinson. Passed 4-1 (Councilman Alexander Opposed stating his objection to turning powers over to the DDA). Motion to adjourn made by Councilwoman Gantt; second by Councilwoman Robinson. Passed 5-0 Respectfully submitted by: ______________________________ Vanessa Holiday, City Clerk July 11, 2016 6:00pm ___________________________ Anthony S. Ford, Mayor Pro Tem 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |1 Stockbridge Bringing People Together DRAFT MINUTES WORK SESSION MONDAY, JULY 26, 2016 6:00 p.m. Mayor & City Council Mayor Pro Tem- Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney The Meeting was called to order by Mayor Pro-Tem Ford at 6:01pm. The invocation was provided by Pastor Cecelia Greene. The Pledge of Allegiance was recited in unison. Deputy City Clerk, Randi Rainey was asked to proceed with a verbal roll call. All members of Council were present and a quorum was confirmed. Councilwoman Robinson motioned to adopt the Agenda as printed; second by Councilman Alexander; the motion passed 5-0. PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Leonard Yancey spoke on enforcing the noise nuisance ordinance and how it’s time to start writing citations; referenced the Transfer Station smelling bad and inquired about the petition that was signed a few months ago by residents of his subdivision. July 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 OLD BUSINESS Continuation of Public Hearing ITEM #1 – Ordinance to Adopt the City Initiated Technical Update to Zoning Ordinance Unified Development Code (UDC) of the City of Stockbridge Presented by: Dale Hall, Administration & Community Development Director and Bill Johnston, AICP of Strategic Planning Initiatives, LLC. Mr. Hall noted Council had received at the last meeting the Technical Update to Zoning with minor issues in the chart and stated before them is a revised and final copy. Mr. Hall further stated staff is recommending to have the document enacted as of October 1, 2016; which will allow time for the Planning Board to be formed. Mayor Pro Tem noted this was an extensive document and he has not had an opportunity to read the document in its entirety, although he had reviewed several sections. Attorney expressed the hopes are to adopt tonight, but will not go into effect until October 1, 2016. Attorney Williams noted the City is moving forward to adopt its own Zoning Advisory Board, and there are still a few zoning applications pending under the zoning codes that needs to be worked out; which would be cleared under existing codes and everything new will be under the new codes. Councilman Alexander stated the City has been waiting for a while for the new codes and thinks the City should move forward. PUBLIC HEARING Speakers in favor: None Speakers opposed: None Councilwoman Gantt motioned to approve the Ordinance to Adopt the City Initiated Technical Update to Zoning Ordinance Unified Development Code (UDC) of the City of Stockbridge to be in effect October 1, 2016; second by Councilman Alexander; the motion passed 5-0. NEW BUSINESS ITEM #2 – Resolution to fill vacancies on the Main Street Advisory Board. Presented by: Kira Harris-Braggs, Main Street Manager Mrs. Harris-Braggs noted the Main Street Program had received one application from Alison Ramsay to fill the Main Street Advisory Board vacancy. Ms. Ramsay is with the Academy Theatre as an actor and photographer. Mrs. Harris-Braggs noted there was a recent vacancy on the Main Street Advisory Board and the position has been advertised and now is ready to be filled. The appointee will finish the term ending December 31, 2016, and serve a one-year term ending December 31, 2017. Councilwoman Gantt motioned to appoint Alison Ramsay to complete the term ending December 31, 2016, followed by a one-year term ending December 31, 2017; second by July 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 Councilwoman Robinson; the motion passed 5-0. ITEM #3 – Resolution to request use of the Merle Manders Conference Center for Northside Women’s Imaging Center event to be held on Tuesday, August 16, 2016. Presented by: Councilwoman Robinson Councilwoman Robinson referenced City’s recent ribbon cutting for the Imaging Center at Eagles Landing, which brought awareness to women with fibroids. Councilwoman Robinson stated she was amazed at the lack of information she has received and would like to ask Council if she could use the Merle Manders Conference Room on Tuesday, August 16 to host an event and bring awareness to the women. Councilwoman Robinson introduced Diane king; Ms. King informed Council there is a lack of awareness regarding fibroids and the types of procedures that can be done. Ms. King stated that at Northside Radiology, they make it a point to educate women on the opportunities and options they have. Councilwoman Gantt inquired as to whether or not this initiative was a joint effort amongst Council or if Councilwoman Robinson will sponsor the event on behalf of Council. Councilwoman Robinson explained this would be a Council initiative as well as becoming a partner to provide the information. Councilwoman Robinson stated she also spoke with the City Attorney to make sure this was allowable. Mr. Williams stated he expressed he understood this was a city-initiated healthcare awareness event; asking Northside to come in and provide the information. Councilman Blount asked if Northside Radiology would be providing the information. Ms. King’s response was yes, they would be on site to provide information and educate women on their options. Councilman Alexander motioned to approve the Resolution requesting use of the Merle Manders Conference Center for Northside Women’s Imaging Center event to be held on Tuesday, August 16, 2016; second by Councilwoman Robinson; the motion passed 5-0. ITEM #4 – Resolution to request use of the Merle Manders Conference Center for Pretty in Pink Breast Cancer event to be held on Thursday, October 20, 2016. Presented by: Councilwoman Robinson Councilwoman Robinson made a request for use of the Merle Manders Conference Center on Thursday, October 20, 2016 for the Pretty-N-Pink Breast Cancer Awareness Luncheon. Councilwoman Robinson stated she wanted to have a Breast Cancer Walk, but found out the MMCC Manager, Cie Cie McGhee is a breast cancer survivor and instead would like to partner up to do the luncheon and bring awareness. Councilwoman Robinson also mentioned she has spoken with the City Attorney and Mr. Hall, the Director to the MMCC Manager about the event. Mr. Hall stated he has talked to the Ms. McGhee and stated there are some other options to (seeing this is the kick-off of this event and other events have already been scheduled) perhaps see what can be done next year and build on it; whether it is a City Initiative or a Council Initiative. Councilwoman Gantt inquired as to whether or not a budget had been established. Mr. Hall informed Council there is no budgeted amount established for this event; however, was advised by Ms. McGhee that there would no cost to the City anything other than providing the facility space. July 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 Mayor Pro tem Ford noted it was his understanding this is going to be a luncheon. Mr. Hall stated he would have to clarify with the Ms. McGhee, as he was also under the impression the city would provide just the facility. Councilwoman Robinson confirmed it is a luncheon, and no city funds will be used. Councilman Blount motioned to approve a Resolution requesting the use of the Merle Manders Conference Center for Pretty in Pink Breast Cancer event to be held on Thursday, October 20, 2016 for the use of a City facility and no city funds included; second by Councilman Alexander; the motion passed 5-0. PLANNING & ZONING ITEM #5 – Conditional Use – CU-16-05 PUBLIC HEARING 8-8-2016 Cobblestock Partners, LP of Dallas, TX requests a conditional use for the property located at 5365 North Henry Blvd, in Land Lot 59 of the 12th District. The property consists of 2.65 +/- acres, and the request is for a church in the C-2 (General Commercial) zoning district. Presented by: Dale Hall, Administration & Community Development Mr. Hall stated the property currently exists on N. Henry Blvd. The applicant is asking for a church to operate in the existing facility. Mr. Hall noted there are existing multi-tenants located in the shopping center; the property is currently zoned C-2 (General Commercial) and the Ordinance code (the one being currently used) allows for a church or religious facility to be located in a commercial district subject to a Conditional Use. Mr. Hall further noted, this particular location has been brought before Council and was approved for a Conditional Use Church some years back, but has changed names and owners since then. Councilman Alexander asked if this was the old Crossroads Christian Church location. Mr. Hall noted the location is across from the warehousing facility on N. Henry Blvd and that this item will be placed on the next meeting Agenda as a Public Hearing item. NO ACTION. Item to be presented on August 8, 2016 - Public Hearing. ITEM #6 – Resolution to request approval of the Short-Term Work Program and Capital Improvement Element Annual Update and Adoption and Amendment to the Henry County Comprehensive Plan. Presented by: Dale Hall, Administration & Community Development Mr. Hall noted in order for the City to maintain qualified local government status, local governments must approve and adopt a Short-Term Work Program and Capital Improvements Element; which is a key implementation tool that reflects the activities and strategies the government has chosen over a five-year period. Mr. Hall further noted the five-year period the City is reporting is 2016-2020 and consist of major actions to be undertaken by the municipality to implement recommendations such as (e.g. feasibility studies and ordinance updates; include a time-frame for implementing major recommendations, a responsible party for implementing each recommendations and estimated cost. Mr. Hall stated the Capital Improvements Element is an annual report on the City’s impact fees and audit of the processes. Mr. Hall apologized for not having updated copies ready for Council; and asked if they could review it first, then approve at the August 8, 2016 meeting to be sent to the DCA, and will be ready for a final approval at the October 10, 2016 meeting. July 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 NO ACTION. Item to be presented on August 8, 2016 COUNCIL DISCUSSION ITEM #7 – Willow Springs & Southwinds Pump Station Rehabilitation Update C & S Project No. S9100.004/RFP #201606-08 Engineer: Martin C. Boyd, P.E. Carter & Sloope, Inc. Bid Date: July 26, 2016 Presented by: Brad Holtsinger, Waste Water Superintendent Mr. Holtsinger noted the City’s plan to replace or rehab Willow Springs and Southwinds Pump Station, along with replacing three (3) man holes + 1,000 ft. Mr. Holtsinger noted the pump station is over 24 years old and over the years the City has spent monies trying to replace or rehab the pump station. Mr. Holtsinger stated an RFP was put out over 15 months ago to design the pump station, Carter Sloope was selected for the design phase. Mr. Holtsinger also noted the bid was put out for bidders and received 9 of them back today and will have a recommendation at the next council meeting. Mayor Pro Tem Ford inquired if there was enough time to review with all of the bidders. Mr. Holtsinger replied yes there will be enough time. NO ACTION. Item to be presented on August 8, 2016 ITEM #8 – Saturday Library Hours – Cochran Library Stockbridge, GA Presented by: Councilman Alexander Councilman Alexander stated some members of Council requested to have more time and more information provided to them, and requested Ms. Fuller, Library Director to speak. Councilman Alexander also mentioned there has been discussion on reallocating the 32 hours and the limited resources. Ms. Fuller expressed when they have a full staff at all of the branches, there are enough staff members, but no depth. Ms. Fuller explained what they did before in the past was take part of the Saturday staff to work one weekend, while the other part of staff worked the other weekend; however, in today’s time, there are not enough workers to staff the building. Councilman Alexander mentioned he attended the County’ Millage Rate meeting and stated the City should see additional funding with the Millage Rate and a substantial roll back. Councilman Alexander asked about bring furlough staff back. Ms. Fuller expressed they will indeed use furloughed staff, with the full-time staff working 33 hrs. weekly. Ms. Fuller noted on Sundays, all of the full-time staff members would go to the McDonough location with an Assistant Director working, making sure every staff member gets an additional 4 hours once a month. Mayor Pro Tem Ford noted the City’s FY16 budget has been set and this would be a short-term fix, further noting the funding of the additional hours is not the City’s responsibility, but rather the County’s responsibility. Mayor Pro Tem Ford read a synopsis of Ms. Fuller’s correspondence letter. Mayor Pro Tem Ford also referenced the election in November and that will have some changes with the County Government and hopes that would be helpful. Ms. Fuller noted there are cities within the State of Georgia who receive support from County library systems. Ms. Fuller stated the library system receives funding from the Board of July 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |6 Education as well. Mayor Pro Tem Ford stated if approved, there should be an Intergovernmental Agreement. Councilwoman Robinson expressed she is happy to come to this point and inquired if it was possible to send a letter to someone from the national level to get a better understanding of where the City stands. Mayor Pro Tem Ford responded if it is legal and if Council agrees, he would sign the letter. Councilwoman Gantt inquired on how the library funds would being allocated per library and asked if there were any other plans for the County to allocate additional funds for the long-term solution. Ms. Fuller explained everyone gets the same amount for print books, audio books, DVD’s and children’s programs. Ms. Fuller stated if there is enough community pressure, the County could amend the budget. Ms. Fuller explained the State’s dollar amount was cut and the money is coming in differently now, noting there had not been a salary increase in over 10 years, with the exception of this year, having received a 2.85% increase. Ms. Fuller noted the libraries are receiving book money and that has had help in purchasing several electronic resources and noted the State also pays a portion of the internet fees along with e-rate. Councilman Blount noted funding for the library was around $1.4 million and was raised to 1.8 million, an additional $400,000; and inquired if they take into consideration the poverty levels and failing schools. Ms. Fuller responded there is a library branch around each failing school. Councilman Blount asked if they found more failing schools in the City of Stockbridge or McDonough, as there is a crisis in the City of Stockbridge and does not understand how funds are allocated when you have failing schools. Ms. Fuller stated the extra funds they received was to cover rising cost. Councilman Blount also expressed he does not understand how the library system can allow other libraries to fail within the community where the schools are failing as well. Councilman Blount further stated he understands that to increase in a certain area, another area must decrease; and instead of adding more money, it would take less to shift funds. Ms. Fuller stated she disagrees and believes they serve everyone as equitably as they can. Councilman Blount explained it is difficult for him to add something to a system that does not want to fix itself; and believes there are things that can be fixed within the system. Councilwoman Robinson stated she posed the same questions as Councilman Blount; but got the understanding the School Board does help with funding and by it being a public library, funds are distributed equally. Councilwoman Robinson noted there are still more questions on how things should be handled and thinks everyone should sit down to gain a better understanding. Councilwoman Robinson further stated she would like to go to the school board to allow them to speak as well. Councilman Blount stated he is concerned about the Library Board who makes the decision. Councilwoman Gantt stated the School Board’s budget is three times larger than the County and was told the School Board had control over the hours. Councilwoman Gantt stated that perhaps the item may need to be tabled to be able to speak to the School Board and the County as the only feedback she is receiving is from the County. July 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |7 Councilman Alexander stated based on the ARC statistics, Hampton has the highest poverty rate in the County, and the funding is insufficient to what they are trying to do. As the idea is that he doesn’t want to close one library to open up another, he wants all of them open and feels very confident if the City plays their part, the County will join. Councilman Alexander motioned to approve Saturday Library Hours until December 31, 2016 in the amount of $10,080 between the hours of 1pm-5pm; second by Councilwoman Robinson; during discussion: Councilwoman Gantt asked the Treasurer, Linda Nabers, where the funds would come from. Ms. Nabers noted the funds would come from Fund Balance. Councilman Blount noted the Fund Balance is the City’s saving account and not the General Fund and further noted the City’s Operating Budget has been set for 2016 with procedures that have been put in place and should be followed. Councilman Blount stated he is looking for responsibility and accountability. Councilwoman Robinson noted Council understands the funds are coming from the City’s savings and there was initial talk about opening up the library for 8 hrs. Councilwoman Robinson wanted to confirm that a 4-hour work day in the amount of $10,080 instead of an 8-hour day was feasible and further stating she wants the citizens to know, Council is not just spending money, they are sitting down making sure this something that can be done. Councilwoman Robinson stated she thinks they should move forward, the longer the delay, the more the students are being hindered. Ms. Fuller proposed the hours of either 9am-1pm, 10am-2pm or 1pm-5pm, noting it would be easier to be open from 1pm-5pm, the same time the library is open on Sundays. Mayor Pro Tem Ford noted he is fine with whatever is recommended. Councilwoman Gantt recommended 1pm5pm, Ms. Fuller agreed. The motion passed 4-1 (Councilman Blount opposed). ITEM #9 – Code Enforcement Presented by: Councilman Alexander Councilman Alexander noted the beautification of the City is important and has noticed after riding through the City a many of the codes are not being enforced. Councilman Alexander stated he noticed a lot of tire shops on major roadways, signs in the right-of-ways which cause clutter in the City and wants it cleaned up and controls put in place and would like the Code Enforcement officers to crack down on businesses. Mayor Pro Tem Ford read the speaking rules from the Charter. Mr. Hall stated he noticed from the drive with Councilman Alexander a lot of collection boxes, for which there are no rules or regulations at the moment; and there were concerns about trash in the intersection. Mr. Hall noted the City has two Code Enforcement officers who work a 40-hour week and has just recently started periodic weekend coverage during 4-hour slots. Mr. Hall further noted, Code Enforcement picks up illegal signs in the right-of-way and if there are signs on private property, they can be cited. NO ACTION ITEM #10 – Downtown Anchor Building/Amphitheatre Presented by: Councilman Alexander Councilman Alexander noted the City’s recent S.P.L.O.S.T. meeting where the Council has a July 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |8 goal of moving forward with projects. Councilman Alexander noted there was a suggestion of having an amphitheater built behind City Hall with staggered steps on the ball field. Councilwoman Gantt noted there have been conversations of placing “something” behind City Hall and further noted the many events the City has had over the last year. Councilwoman Gantt also stated she is in favor of getting started with an “anchor building” and would also like to move forward with an amphitheater, pool, splash pad/ice rink, and a Welcome Center for Main Street. NO ACTION ITEM #11 – Bike Friendly Zone Initiative Presented by: Councilman Alexander Councilman Alexander stated he attended a Bike Friendly meeting at GMA and wants to look at widening the sidewalks for pedestrians to fellowship in open spaces. Councilman Alexander stated every time a new building is built, the codes should be updated; and suggests there should be a designated area in the city to share roadways. Mr. Hall noted this will be included in the Bike, Pedestrian Trail Plan and one of the outcomes is to designate a bike friendly path. NO ACTION ITEM #12 – Renaming North Henry Blvd. Presented by: Councilman Alexander Councilman Alexander stated one of the things that Council is attempting to do is revitalize and rebrand North Henry Blvd. Councilman Alexander recommended the renaming of North Henry Blvd. to Barack Obama Way, honoring the achievements and historic events of the current president. Councilman Alexander noted he has reached out to State Representative Sandra Scott who is a member Legislative Delegation to try to move it through the delegation. Councilman Alexander also stated if N. Henry Blvd. is not chosen, there should a street in Henry County in honor of President Obama. Councilman Alexander further noted there are a few options the City can explore for an official name change, which would change the physical address; reaching out to businesses and making them whole; and an overlay can be done. Mayor Pro Tem Ford noted that while he is a registered Democrat and voted for President Obama, he feels it is not proper at this point to change the street name of N. Henry Blvd., and thinks the City is not ready. Mayor Pro Tem Ford also noted there are more important things to do in the city and maybe in about 8 years they could revisit the name changing. Councilman Blount stated every member of Council has their own personal views which may not be the desire of the whole governing body. Councilwoman Robinson stated she was in agreement with Councilman Alexander’s statement saying it’s something the city could use, and also agreed with Mayor Pro Tem Ford on waiting, and suggested maybe renaming a bridge or a new development. Councilman Alexander noted the City of Stockbridge was recently selected as the #7 favorable city for African-Americans to live. Councilwoman Robinson stated maybe renaming the bridge on Rock Quarry heading toward the historic district by Eagles Landing. NO ACTION July 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |9 CITY MANAGER’S COMMENTS Michael Harris - absent COUNCIL’S COMMENTS Councilman Alexander thanked everyone for coming out and also commended Councilwoman Robinson on the Peace Forum; stated he is committed to redeveloping the Downtown area and moving forward; and thanked Carolyn Fuller from the library. Councilman Blount thanked everyone for attending the meeting; commended Councilwoman Robinson on a job well done on the Peace Forum; invited all citizens out on Thursday, July 28, 2016 to the One Nation Civil Rights Symposium that will be located at 125 Red Oak Rd. at 7:00pm; invited all out to the 2nd annual back to School Kick-Off on July 30, 2016 at the Merle Manders Conference Center at 111 Davis Rd. from 10am-1pm. Councilwoman Gantt thanked all for coming out; thanked staff on a good job; also wanted the citizens to know they are there for them; she is seeing things get done and sees Main Street starting to bloom and asked for continued support. Councilwoman Robinson thanked all for coming out and also thanked the clergy and public safety officials who participated in the forum; mentioned putting a youth council together; thanked staff; and is excited about the library being open. MAYOR PRO TEM’S COMMENTS Mayor Pro Tem Ford thanked all for coming out and mentioned how successful the Town Hall Meeting was; also asked the community to become involved; invited everyone out to Coffee with a Cop on Saturday, August 6, 2016 at Empson’s Café & Deli located at 1445 Rock Quarry Rd. from 8:30am-10am. Mayor Pro Tem Ford read the following News and Announcements: ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL  GDOT Open House – SR42 Widening from SR138 to I-675, Thursday, July 28, 2016 from 5-7pm at the Ted Strickland Community Center 130 ML King, Sr. Heritage Trail (formerly N. Berry St.) Stockbridge, GA 30281  One Nation Civil Rights Symposium spearheaded by Councilman Blount, Thursday, July 28, 2016 at 7:00 p.m. at Global Impact Christian Ministries 125 Red Oak Rd. Stockbridge, GA  2nd Annual Back to School Kick-Off spearheaded by Councilman Blount, Saturday, July 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P a g e | 10 July 30, 2016 10am – 2pm at the Merle Manders Conference Center  Council Meeting Monday, August 8, 2016 at 6:00 p.m. Council Chamber. Councilwoman Gantt motioned to convene Executive Session at 8:04pm to hear Items A-F & H; second by Councilwoman Robinson; the motion passed 5-0. EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act) Councilwoman Robinson motioned to adjourn Executive Session at 10:22pm; second by Councilwoman Gantt; the motion passed 5-0. Councilwoman Gantt motioned to reconvene the Work Session; second by Councilwoman Robinson; the motion passed 5-0. Mayor Pro Tem Ford motioned to approve the Development Agreement for Jodeco/Atlanta South LLC with the additional changes as recommended by legal counsel; second by Councilman Alexander; the motion passed 5-0. Councilwoman Gantt motioned to adjourn the Work Session Meeting at 10:23pm; second by Councilman Blount; the motion passed 5-0. Respectfully submitted by: __________________________ Randi Rainey, Deputy City Clerk July 26, 2016 6:00pm __________________________ Anthony S. Ford, Mayor Pro Tem 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900