Author: H Ermes

Page |1 AGENDA WORK SESSION CITY OF STOCKBRIDGE TUESDAY, AUGUST 25, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman __x____ 6:40pm ______ Councilwoman Lewis Ward __x____ ______ Mayor Pro Tem Thomas __x____ ______ Mayor Thompson __x____ ______ Councilman Ford __x____ ______ Councilwoman Gantt __x____ ______ III. Invocation- Mayor Thompson IV. Pledge of Allegiance V. Adoption of the Agenda Ford/Gantt approved 4/0.(Buschman not in attendance) VI. Draft Minutes 7/13/2015 No Action OLD BUSINESS Item #1 – Council Consideration – Proposed MLK Sr. Heritage Trail (Street Renaming) Presented by: Mayor Pro Tem, Alphonso Thomas ITEM TO BE PLACED ON THE 9/14/2015 AGENDA – PUBLIC HEARING August 25, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |2 NEW BUSINESS Item #2– Council Consideration - New Job Description – Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. ITEM TO BE PLACED ON THE 9/14/2015 AGENDA Item #3 – Pay and Classification Scale to include Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. ITEM TO BE PLACED ON THE 9/14/2015 AGENDA Item #4 – Organization Chart to include Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. ITEM TO BE PLACED ON THE 9/14/2015 AGENDA Item #5 – Budget Amendment 2015-004 Presented by: Linda Nabers, Treasurer ITEM TO BE PLACED ON THE 9/14/2015 AGENDA DISCUSSION: Item #6 – Variance Request VR-15-10-S Location: Langley Oaks Residential Subdivision, Lots 23, 24, 25, 26 Land Lot 5 of the 12th District Parcel ID: 031S-01-023-000, 031S-01-024-000, 031S-01-025-000, 031S-01-026-000. Variance to reduce the minimum front and rear setbacks. Presented by: Dale Hall, Administration and Community Services Director ITEM TO BE PLACED ON THE 9/14/2015 AGENDA – PUBLIC HEARING PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Dan Vallish – made a request to amend the Growlers Ordinance. Leonard Yancey – referenced the City’s enforcement of the Noise/Nuisance citations issued over the last 15 years. Wendell Moore – acknowledged the grass cutting and clean-up of storm drains; noted concern for parking on the streets and asked for more government transparency. Vanessa Holiday, City Clerk noted that the Clerk’s Office uploads all documents to the City’s website for public viewing in advance of the Council Meeting. CITY MANAGER’S COMMENTS Michael Harris noted the Surplus Auction is complete and the City is moving with the Asset Management Plan. August 25, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |3 COUNCIL’S COMMENTS Councilwoman Buschman noted she held a Public Works Committee meeting and will a brief synopsis at the next Council Meeting. Ms. Buschman also referenced the movie industry being very here in Stockbridge and this industry stimulates the local ecomony; and is very excited about upcoming filming being directed by Clint Eastwood and will keep us posted. Councilwoman Lewis Ward thanked Mr. Moore for his comments regarding transparency and requested the Public Comments move up on the Agenda to allow Council to consider comments prior to voting. Mayor Pro Tem Thomas noted the Town Hall on Wednesday, September 9, 2014 at 6pm regarding the MLK, Sr. Heritage Trail. Councilman Ford thanked everyone for attending and stated that the City will continue to work on transparency; and referenced his upcoming initiative “Coffee with a Cop” on September 19th at 8:30 am at the Bridgeview Diner. Councilwoman Gantt referenced the recent training at the Robert Knox Leadership Institute where the attendees got an opportunity to know who they are as a leader; noted that the Approved Budget is available online on the City’s website and the City needs to work harder to get the word out that the information is available online and encouraged citizens to go to the website and view the information; and further stated that she is always open and available for discussion. MAYOR’S COMMENTS Mayor Thompson thanked everyone for coming and stated that the comments from tonight will be taken under consideration regarding transparency where that is a work in progress. The following Announcements were read:  Small Business Lunch & Learn – Thursday, August 27, 2015 12:30 - 2pm – City Hall Levi Meeting Room – Sponsored by Councilwoman Regina Lewis Ward.  All City office will be closed Monday, September 7, 2015 in observance of Labor Day.  Town Hall Meeting – Wednesday, September 9, 2015 6pm – City Hall Levi Meeting Room Re: Proposed Street Renaming – MLK, Sr. Historic Trail – hosted by Mayor Pro Tem Alphonso Thomas. August 25, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |4  Building Committee Meeting – Thursday, September 10, 2015 6pm – City Hall Levi Meeting Room – Councilman Anthony Ford, Committee Chair.  City Council Meeting - Monday, September 14, 2015 6pm – City Hall Council Chamber 2nd Floor.  Coffee with a Cop – Saturday, September 18, 205 8:30am – 10:30 am – Bridgeview Diner Sponsored by Councilman Anthony Ford. EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act) Item A, F, H Motion to convene Executive Session for Items A, F, H made by Councilman Ford; second by Councilman Thomas. Vote: 5/0 Motion to adjourn Executive Session made by Councilman Ford; second by Councilwoman Buschman. Vote: 5/0 Motion to reconvene Work Session made by Councilman Ford; second by Councilwoman Gantt Vote: 5/0 Motion to reconvene Adjourn made by Councilman Ford; second by Councilwoman Gantt. Vote: 5/0 August 25, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900

Page |1 ACTION MINUTES CITY COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, AUGUST 10, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney INVOCATION BY PASTOR TERRENCE GATTIS, MT. OLIVE BAPTIST CHURCH PLEDGE OF ALLEGIANCE MOTION TO ADOPT THE AGENDA MADE BY: GANTT SECOND: FORD VOTE: 5/0 MOTION TO ADOPT THE MINUTES OF 4/23/15, 6/9/15 MADE BY: FORD SECOND: GANTT VOTE: 4-0-1 (BUSCHMAN ABSTAINED) MOTION TO ADOPT THE MINUTES OF 6/8/15, 6/22/15, 6/23/15, 6/24/15 MADE BY: BUSCHMAN SECOND: FORD VOTE: 5/0 PRESENTATIONS Councilman Anthony S. Ford made partnership presentation to Pastor Cecilia L. Green of the Stockbridge High School Football Booster Club in the amount of $500.00 Mayor Pro Tem Thomas placed City of Stockbridge pins on community religious leaders as a symbol of dedication and service to the community. August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 OLD BUSINESS Item #1 – Item for Council Consideration - Annual Short-Term Work Program and Capital Improvements Element Annual Update Presented by: Dale Hall, Administration & Community Services Director MOTION TO APPROVE MADE BY: FORD SECOND: BUSCHMAN VOTE: 5/0 NEW BUSINESS PUBLIC HEARING Item #2 – Conditional Use Request Presented by: Henry County Planning & Zoning Case Number: CU-15-08-S Applicant: Zhu ZR Chao & Li Quang Mark X of Stockbridge, GA request a conditional use for property located at 1961 Highway 42 North in Land Lot 34 of the 7th District. The property consists of 0.04 +\- acres, and the request is for a church expansion in the C-2 (General Commercial) zoning district. MOTION TO APPROVE MADE BY: BUSCHMAN SECOND: FORD VOTE: 5/0 PUBLIC HEARING Item #3 – Variance Request Presented by: Henry County Planning & Zoning Case Number: VR-15-05-S Applicant: Zhu ZR Chao & Li Quang Mark X of Stockbridge, GA request a variance from Section 3-7-212 to reduce the minimum number of parking spaces for a shopping center from ninety three (93) to seventy three (73) Location: Eagle’s East Commercial Condominium Development 1945-1965 Highway 42 North Land Lot 34 of the 7th District Lot size 2.6 +\- acres Parcel ID: 071K-01-001-947; 071K-01-001-949; 071K-01-001-951; 071K-01-001-953; 071K-01-001-955; 071K-01-001-957; 071K-01-001-959; 071K-01-001-961; 071K-01-001963; 071K-01-001-965 MOTION TO APPROVE WITH (4) FOURD ADDITIONAL PARKING SPACES MADE BY: FORD SECOND: 4-1-0 (LEWIS WARD OPPOSED) Item #4 – Item for Council Consideration – City’s Cleaning Services Presented by: Dale Hall, Administration & Community Services Director MOTION TO APPROVE ICS, INC. $82,000 ANNUALLY MADE BY: BUSCHMAN SECOND: GANTT VOTE: 4/0 (LEWIS WARD WAS NOT PRESENT ON THE DAIS FOR THIS VOTE) August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Mr. Dan Vallish- Barley & Vine made request to amend Ordinance regarding Growlers. Mr. Wendell Moore referenced debris getting into storm drains after the City cuts grass or uses chipper. Mr. Leonard Yancey thanked Mayor Pro Tem Thomas, Michael Harris and Dale Hall for addressing the noise nuisance issue and noted he would submit an ORR regarding fines. Mr. Jonas Ho referenced his compliance with the Code Enforcement request regarding LED lighting and noted he would submit an ORR regarding citations issued. Mr. George Espada made asked for a copy of the investigation report of Mayor Thompson and reference transparency. CITY MANAGER’S COMMENTS Michael Harris - None COUNCIL’S COMMENTS Councilwoman Buschman Public Works Committee 2nd Qtr. Update – While there were no committee meetings in the 2nd quarter, there was a Town Hall regarding Sanitation services; next meeting is being held on Wednesday, August 12th. 7pm; School is in – watch for buses and keep kids safe. Councilwoman Lewis Ward Public Safety Committee 2nd Qtr. Update - In lieu of meeting, partnered with HC Sheriff’s Office for Senior Safety Talk (registration is required- must be 60+ of age) on August 21st at 12:30 pm at the MMCC; Upcoming events include Firearm Safety on September 24th at 7pm and an event in October regarding Holiday Safety (more information to follow) Mayor Pro Tem Thomas Community Relations Committee 2nd Qtr. Update – emphasized the committee being in partnership with community volunteers and organizations; 2nd quarter included Don’t Trash Stockbridge, Memorial March, Stockbridge Stories, and the Back-toSchool events and noted that trash in the community was a manmade problem that could be fixed with education and responsibility; applauded Dale Hall for his efforts; noted Town Hall meetings are scheduled with HOA’s in the community as issues and problems may differ; invited public to attend Meet & Greet at the MMCC on August 20th at 6:30pm; hears citizens’ concerns and will address. August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 Councilman Ford Building Committee 2nd Qtr. Update – Coffee with a Cop series kicked off on Saturday, where the mission is to break down barriers between citizens and police of and will meet at various restaurant locations within the City/Henry each month; the next location will be Bridgeview Diner on Saturday, September 19th from 8:30 – 10:100 am; HVAC issue resolved in the Council Chamber, working on repairs of the City Hall and Municipal Court leaks, using S.P.L.O.S.T. funds for a new public works facility and repairs to the Multiplex (more information to come on that project). Next Bldg. Committee Meeting is September 10, 2015. Councilwoman Gantt Finance Committee 2nd Qtr. Update – noted that the 2nd qtr. Financial Report was presented by Treasurer, Linda Nabers at the July 22, 2015 Finance Committee Meeting and the July 28, 2015 Work Session; additionally, the report is available on the City’s website. Please email any questions or concerns to Council’s email address located on the City’s website and agrees with transparency. Councilwoman wants citizens to know that she is open and available and hears their concerns. And thanked everyone for coming out. MAYOR’S COMMENTS Mayor Thompson thanked everyone for coming out and noted to those that spoke, their issues and concerns would be addressed. Mayor Thompson read the following news and announcements:.  Community Relations Committee Meeting – Wednesday, August 12, 2015 6pm – City Hall Levi Meeting Room – Councilman Alphonso Thomas, Committee Chair.  Public Works Committee Meeting – Wednesday, August 12, 2015 7pm – City Hall Levi Meeting Room – Councilwoman Robin Buschman, Committee Chair.  Main Street Meet & Greet – Thursday, August 20, 2015 6:30pm – Merle Manders Conference Center – Main Street Manager, Kira Harris-Braggs  Public Safety Committee Meeting – Friday, August 21, 2015 12:30pm – Merle Manders Conference Center – Lunch Provided- Councilwoman Lewis Ward, Committee Chair.  Lunch and Learn – Series 3 Thursday, August 27, 2015 - City Hall Levi Meeting Room 12:30pm – 2:00pm; sponsored by Councilwoman Regina Lewis Ward EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act) A, E, F, H. MOTION TO ENTER INTO EXECUTIVE SESSION FOR ITEMS A, E, F, H MADE BY: FORD SECOND: GANTT VOTE: 5/0 August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 MOTION TO ADJOURN EXECUTIVE SESSION MADE BY: FORD SECOND: BUSCHMAN VOTE: 5/0 MOTION TO RECONVENE THE REGULAR MEETING MADE BY: FORD SECOND: BUSCHMAN VOTE: 5/0 MOTION TO APPROVE THE CITY MANAGER’S CONTRACT WITH CORRECTION TO ITEM #6 TO READ CELL PHONE AND TABLET MADE BY: LEWIS WARD SECOND: FORD VOTE: 5/0 MOTION TO ADJOURN MADE BY: FORD SECOND: GANTT VOTE: 5/0 August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900