2015-09-22 · City Council · Agenda Packet · Special Called Meeting · Agenda Packet

--- page 1 --- Page |1 AGENDA SPECIAL CALLED MEETING CITY OF STOCKBRIDGE TUESDAY, SEPTEMBER 22, 2015 6:00 PM Mayor & City Council Administration Tim L. Thompson, Mayor Michael Harris, City Manager Alphonso Thomas, Mayor Pro Tem Vanessa Holiday, City Clerk Robin Buschman, Councilwoman Randi Rainey, Deputy City Clerk Anthony S. Ford, Councilman Michael Williams, City Attorney LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman I. Call to Order Il Roli Call Present Absent Councilwoman Buschman Councilwoman Lewis Ward Mayor Pro Tem Thomas Mayor Thompson Counciiman Ford . Councilwoman Gantt fll. Invocation V. Pledge of Allegiance V. Adoption of the Agenda ITEM #1 - RESOLUTION — To Approve 2015 LMIG Project List Presented by: Kevin Walter, Public Works Director ITEM #2 - EXECUTIVE SESSION - A, F, H EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act) a A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1){A}. The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion]. September 22, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 --- page 2 --- Page |2 o B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1}(B). o C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C). o D. Meeting to discuss or vote to enter into a contract to purchase, dispose of,~or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D). a E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E). a F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2). o G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2). o H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion). o | Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). Motion to Adjourn. September 22, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 --- page 3 --- FALCON DESIGN CONSULTANTS ENGINEERING » SURVEYING ¢ LAND PLANNING WWW. FALCONDRESIGNCONSULMTANTS, COM September 11, 2015 Mr. Michael Hatrris City Manager - Stockbridge 4640 North Henry Blvd. Stockbridge, GA 30281 RE: Recommendation of Award 2015 LMIG Dear Mr. Harris, Bids were received at the Stockbridge City Hall for the referenced project on September 10, 2015 at 2:00 PM. The City received three responsive bids for this project. The low bidder for this project is: ER Snell Contractor, Inc. 1785 Oak Road P.O. Box 306 Sneliville, GA 30078 Failcon Design Consultants has reviewed the corporate information submitted by ER Snell Contractor, Inc. and is satisfied that they have the financlal resources and experience necessary to construct this project. We therefore recommend award of this contract in the amount of Four Hundred Eighty-Nine Thousand Five Hundred Twenty point Zero Dollars ($489,520.00) to ER Snell Contractor, Inc. Should you have any questions, please contact me. Sincerely, ‘G.A. "Skip” Layton, Jr. Director of Municipal Services Attachments: Bid Tabulation Sheet Falcon Design Consulizats, LLC 235 Corporate Center Drive, Suite 200; Stockbridge, Georgia 30281 Phone: 770-389-8666 Fax: 770-389-8656 --- page 4 --- — -\. Bid Tabulation City of Stockbridge ~ LVIG 2015 September 10, 2015 2:00 PM ER Snell Contractor, inc. 1786 Oak Road C.W. Matthews Contracling Co,, inc Slewart Bros,, ine. P.0. Box 306 1600 Kenview Drlve 2480 Pleasanidale Road Snellville, GA 30078 Marlatla, GA 30080 Doravifla, GA 30340 LIEM, | ESTIMATED UNIT JOTAL UHT JOTAL UNIT JOTAL HO: | QUANTITY | UMNITS DESCRIPTIOH PRIGE FRICE PRICE PRICE PRICE PRIGE 1 1 L.S, [Mobiizatlon and Traffic Conlrof | $ 23,100.00) $ 23,100.00 $ 78983201 % 76,983,29 $ 48260001 § 48250.00 Wide Edge Milling, T 1/2"-2 1/2" Dapth @ Edge of 2 18,000 L.F. |Pavemeni, Fealteradio 0" $ 3101 ¢ 48,600,00 $ 2641 $ 42,240.00 $ 4.50] $ 72,000.00 Removal of Exist, Asphallic Conc. Pavemant incl, Base as - 3 500 S.Y. |Direcled by Oviner $ 13.00{ § 8,500.00 $ 211481 $ 40,695.00 $ 4015} § 20,076.00 iy Retycled Asphallic Canc, Paich -18.0mm Superpave incl. Bituminous Material & H 4 78 TON _|Lime $ 222,001 $ 16,850.00 $ 244441 8 18,333.00 § 84.061 § 630376 § 15000 L.F. {Bi tis Crack Seaier $ 1.05( $ 16,750.00 $ 095§ § 14,250.00 3 1.05] $ 15,750.00 1" Recyclad Asphaltic Cone, & 100 TON [Pemma-Flox or Equivaent $ 238.00{ $ 23,800.0¢ $ 135661 $ 13,556.00 $ 85,051 § 9,905.00 1.6"Resyclad Asphaliic Conc. - 12.5 mm Superpave indl, \ 7 3440 TON {Bliuminous Materlal &Hiims | § 79251 % 272,620.00 $ 74731 % 267,071.20 $ 84.75| $ 201,540.00 [ 75 TON fLeveling incl, Bltuminous E3 226.00] $ 16,860.00 $ 30436 $ 22,827.00 $ 9118] $ 6,836.25 g 3400 GAL [Bltum Tack Coal $ 2451 § 8,330.00 $ 241 $ 7.174.00 $ 3.30] § 14,220.00 Adjust Manhole Frame and 10 27 A, [Cover to Finlab Grade $ 620.0C] $ 18,740.00 $ 658.001 § 15,086.00 $ 93500| § 25246.00 Adjust Waler Valve Box and 1 5 £A. _jCovar fo Flnish Grado $ 450.00( $ 2,260,00 $ 40500 § 2,025.00 $ 860,00| § 3,300.00 GDOT Themmosplasiic Slop i2 800 L.F. |Bar, 24" Wide While $ 845 § 5,070.00 $ 76| $ 4,600.00 $ T.0901 § 4,740.00 GDOT Themosplasiis Traffic 13 §,000 1.F. |Skiplng, 6 Wide While $ 0.40( § 2,000.00 $ 0385| $ 1,750.00 $ 040| $ 2,000,060 GDOT Themmosplastic Traffic 14 25600 {.F. |Sldplng, 5" Wide Yellow 3 040} § 10,000.00 $ 035 % 8,750,00 $ 040| $ 1000000 GDOT Thermesplastic &' Wide Crosswalk Strlpihg, Lina Widlh 18 300 t.F. {Per GDOT, Whila $ 13,50 $ 4,060.00 $ 12.00] $ 3,600.00 $ 1260} § 3,780,0¢ Repacement of Traffic Signat 16 1 L.8. |Deleclor Loup {Complais) $ 1,110.00} $ 1,110.00 $ 1,00000( 1,060,00 3 157500 8 1575.00 Pioject Confengancy Allowance 17 1 L.8. |{For Use by Cily Only) $ 1500000} ¢ 16,000,00 $ 16,000.00 | $ 15,000,00 $ 15,000,006 $ 15000,00 TOTAL $ 489,520,006 $ £14,799.48 $ 547,520.00 1 { heceby ceritfy thal Uls Is a rwe and aciate tabulation of the bids recoived for (i profack: ,% --- page 5 --- Clty of Stockhridge : SPLOST IV ’ Project Suggested Pay As we Go Project iption Bonded Projects. N % of Total - No. Project Description Anproprlatio Bonded Projects projects % of Total Roads, Bridges, . Rock Quarry Rd. Extension: aw. 5 Sidewalks, & L | oreliminary Engrg, And ROW $3,000,000 $500,000 $2,500,000 Transporataion Enginering desgn and Right of Way acquisltlan 15.38% Deslgn and construction of new 2 Sldewalks stdewalks, and repairs of existing $500,000 $100,000 $400,000 focatlons 2.56% Road Assessment/pflvement Process to have afl clty roads 3 Analysis assessed and graded, to ensure that $50,000 0 $50,000 most severe needs are heing met 0.26% 4 |Asphatmilling & Paving ~ |Repalr to existing pavedroads, and | 55 9g0,000 $500,000 $1,500,000 assoclated resurfacing 10.26% 45,550,000 | $4,100,000 | 34,450,000 28.46% . Englineering destgn and construction 5 t New Maintenance Facllity of new malntenance faclfity 43,000,000 $1,000,000 $2,000,000 15.38% 6 New Water Treatment Engineering design and con.:;t.ructlon 43,000,000 $500,000 42,500,000 Facility of new water treatment facility 15.38% Public Works . | 7 Waste Water Treatment Plant) Continued upgrades at current water $1,000,000 $250,000 £750,000 Facilities and Upgrades treatment facility 5.13% {’ uioment ce i Jimplement new "Smart Meters" 000 £.000.00 $500,000 Juipment 8 Replace City Water Meters |, oughout city $1,500, $1,000,000 $500, 7.69% 9 Sewer Line replacment Replacement of exlsting sewer lines $1,000,000 $250,000 $750,000 5.43% Water Main and Service line 10 replacement Replacament of existing water {Ines $250,000 $0 $250,000 1.28% Water Source {Well) Assessment, design and construction 11 Development of new water wells $2,500,000 $1,000,000 $1,500,000 12.82% $12,250,000 || 54,000,000 | $8,250,000 62.82% 12 Interior and exterlor renovations at $400,000 Multiplex Renovations existing Multiplex facility $500,000 $100,000 2.56% 1 Wet " intfal feaslbility study and concept Parks & 13 I;ecr'e;;:lona \:;'a a Faclity & dasign for a recreational water $40,000 Reéreation easibility Study facllity 450,000 $10,000 0.26% : 1 Additional park equipment for all $750,000 New Park Equipment three park Iocations $1,000,000 $250,000 5.13% $1,550,000 | $360,000 | $1,190,000 | 7.95% Puhlic Safety 15 Bullding Renovations Renovations to existing North $0 $100,000 Fa cilifi as a d . Precinct Buliding $100,000 0.51% facilities and, T 16 Equipment Additional permanent equipment $50,000 $25,000 $25,000 0.26% T $150,000 $25,000 | $125,000 0.77% o g TOST Ass0CTateld Wikl SWOCRHUTIUES h . B ¢ ndCost 17 Band Issuance portion of the bond Issuance 435,000 0.00% TOTALS: 519,500,000 | 55,520,000 | 514,015,000 100% 7 7 7! 7 7 7 Page 1 SPLOST IV Bond and Pay as You Go Projects List