2016-04-26 · City Council · Minutes · Work Session Meeting · Minutes

Page |1 Stockbridge Bringing People Together ACTION MINUTES WORK SESSION MEETING TUESDAY APRIL 26, 2016 6:00 p.m. Mayor & City Council Mayor Pro Tem- Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Invocation Pastor Cecilia Green III. Pledge of Allegiance IV. Roll Call Present Absent Councilman Alexander __X__ ______ Councilman Blount __X__ ______ Mayor Pro Tem Ford __X__ ______ Councilwoman Gantt __X__ ______ Councilwoman Robinson __X__ ______ V. Motion to Amend the Agenda: Gantt/ to include Ceremonial – National Day of Prayer Proclamation made by: Councilman Blount; second by Councilwoman Gantt; Passed 5-0. VI. Review of Minutes for Adoption 3/8/2016, 3/14/2016, 3/29/2016 - No Action PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all April 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. CEREMONIAL Mayor Pro Tem Ford presented a Letter of Commendation presented to Devin Dixon of the Eagle’s Landing High School Track & Field Program; and Certificates were presented to the Girls 4 x 400 Meter Relay Team of ELHS Track & Field Program: Betty Jackson, Sophie Fabre, Dahlia Ward and Tihzane Brooks PRESENTATION ITEM #1 – Annexation Master Plan for the City of Stockbridge was presented by: Dale Hall, Administration and Community Development Director and Paula Sanford, Ph. D, from Carl Vinson Institute of Government - No Action OLD BUSINESS None NEW BUSINESS ITEM #2 – State Representative Andy Welch read the State of Georgia House Resolution NO. 1052 he sponsored along with State Representative Demetrius Douglas to name N. Henry Bridge in honor of M L King, Sr. ITEM #3 – Resolution to approve Employee Progressive Discipline Policy Presented by: Renee Wheeler, HR Manager and Michael Harris, City Manager Motion to approve made by Councilman Alexander; second by Councilwoman Gantt; Passed 5-0. ITEM #4 – Resolution to Write-Off 2014 and Prior Probation Fees/Fines 2014 and Prior – Municipal Court in the Amount of $92,877.00. Presented by: Anita Gunnoe, Court Clerk and Linda Nabers, Treasurer. Motion to approve made by Councilwoman Gantt; second by Councilwoman Robinson; Passed 5-0. ITEM #5 – Ordinance – Budget Amendment 2015-005 FYE2015 – $2,537,363.00 Presented by: Linda Nabers, Treasurer. Motion to approve Option B in the amount of $$2,444,456.00 made by Councilwoman Gantt; second by Councilman Blount; Passed 5-0. ITEM #6 – Ordinance – Budget Amendment 2015-006- FYE2015 – $1,730,362.00 Presented by: Linda Nabers, Treasurer. Motion to approve made by Councilwoman Gantt; second by Councilwoman Robinson; Passed 5-0. April 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 ITEM #7 – Ordinance – Budget Amendment 2016-007 – FYE2016 - $75,000.00 Presented by: Linda Nabers, Treasurer. Motion to approve from Stormwater funds made by Councilwoman Gantt; second by Councilwoman Robinson; Passed 4-1 (Councilman Alexander opposed). ITEM #8 – Resolution establishing a policy for City of Stockbridge Volunteers. Presented by: Michael Williams, City Attorney No Action - Item to be presented on May 9th. ITEM #9 – Ordinance – Food Trucks in the City of Stockbridge Presented by: Michael Williams, City Attorney No Action - Item to be presented on May 9th ITEM #10 – Resolution establishing a policy for proclamations. Presented by: Michael Williams, City Attorney No Action - Item to be presented on May 9th ITEM #11 – Resolution to Authorize Hispanic Community Event as a 2016 City Event. Presented by Councilwoman Robinson. No Action - Item to be presented on May 9th ITEM #12 – Stockbridge Campaign Policy Presented by City Attorney, Michael Williams. Motion to approve made by Councilman Blount; second by Councilwoman Gantt; Passed 4-1 (Councilman Alexander opposed). PLANNING & ZONING None COUNCIL DISCUSSION None Motion to convene Executive Session to hear Items A-F and H made by Councilwoman Gantt; second by Councilman Blount; Passed 5-0. EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C). April 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E).  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2).   H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].  I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). Motion to adjourn Executive Session made by Councilwoman Gantt; second by Councilwoman Robinson; Passed 5-0. Motion to reconvene Work Session meeting made by Councilwoman Gantt; second by Councilman Blount; Passed 5-0. CITY MANAGER’S COMMENTS Michael Harris noted Governor Deal had signed SB 358, SB 359, SB 360 and SB 361. COUNCIL’S COMMENTS Councilman Alexander presented a summary of the First Quarter Public Safety Committee. Councilman Blount presented a summary of the First Quarter Community Relations Committee. Councilwoman Gantt presented a summary of the First Quarter Finance Committee. Councilwoman Robinson presented a summary of the First Quarter Public Works Committee. April 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 MAYOR PRO TEM’S COMMENTS Anthony S. Ford presented a summary of the First Quarter Building Committee. Mayor Pro Tem Ford read the following announcements:  Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL  Public Works Committee Meeting, Chairperson Councilwoman Robinson, Wednesday, April 27, 2016 at 5:00 p.m. City Hall - Patrick Henry Meeting Room  New Sanitation begins May 1, 2016. New Company – Waste Industries – Call (770) 474-9273 for questions and Recycle Sign-Up.  National Day of Prayer –Spearheaded by Councilman Blount - Thursday, May 5, 2016 City Hall Steps – 7pm.  City Council Meeting, Monday, May 9, 2016 6 p.m. Council Chamber  Unity in the Community Exhibition Basketball Game – Spearheaded by Councilwoman Robinson - Friday, May 13, 2016 at 5pm at the J.P. Moseley Recreation Center – Millers Mill Road – Stockbridge, GA  Public Works Committee Meeting, Chairperson Councilwoman Robinson, Wednesday, May 25, 2016 at 5:00 p.m. City Hall - Patrick Henry Meeting Room  City Council Work Session, Tuesday, May 31, 2016 6 p.m. Council Chamber  Coffee with a Cop spearheaded by Mayor Pro Tem Ford, Saturday, May 21, 2016 11 a.m.at Silver Bay Seafood Restaurant 5425 N. Henry Blvd. Stockbridge, GA CITY CLERK’S COMMENTS Vanessa Holiday noted Administrative Professional Day on April 27th and thanked everyone in the Clerk’s Office, City Hall, MMCC, Court and Public Works. Mayor Pro Tem Ford recognized the day and noted he would be visiting with acknowledgements. Motion to adjourn made by Councilwoman Gantt; second by Councilwoman Robinson; Passed 5-0. 9:50 p.m. April 26, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900