2016-03-14 · City Council · Minutes · Regular Council Meetings · Minutes

Page |1 Stockbridge Bringing People Together ACTION MINUTES COUNCIL MEETING MONDAY, MARCH 14, 2016 6:00 p.m. Mayor & City Council Mayor Pro Tem- Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Invocation – Associate Pastor – Red Oak UMC III. Pledge of Allegiance IV. Roll Call Present Absent Councilman Alexander ___x___ ______ Councilman Blount ___x___ ______ Mayor Pro Tem Ford ___x___ ______ Councilwoman Gantt ___x___ ______ Councilwoman Robinson ___x___ ______ V. Adoption of the Agenda – Motion to amend the Agenda made by Councilwoman Gantt to move Item #6 City’s Solid Waste Conversion forward to item #2 on the Agenda; second by Councilwoman Robinson. Passed 5-0. 2nd Motion to amend the Agenda to add Item #7 Easter Egg Hunt under Discussion made by Councilman Alexander; second by Councilwoman Robinson. Passed 5-0. March 14, 2016 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |2 VI. Adoption of Minutes: Motion to adopt the Minutes of 1/11/2016 and 1/26/2016 made by Councilwoman Gantt; second by Councilman Blount. Passed 5-0. PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Ms. Judy Neal referenced an event by Clayton/Henry Genealogical Society being held at Cannon Cleveland Funeral Home on 5/14/16 at 2pm featuring “Carrie Mae Hambrick’s” story. This is a fundraiser event. Additionally, the Historical Society in McDonough offers ancestor search services for $35. CEREMONIAL Proclamation – Dutchtown High School – College Board AP Champ Presented by: Councilman Blount Mayor Pro Tem Ford and Councilman Blount read to Principal Shaw, Assistant Principal Stanton, Athletic Coach and several students of the AP Honors Program a Proclamation referencing the schools’ many academic and athletic accolades. Proclamation – Women’s History Month Presented by: Councilman Alexander Mayor Pro Tem Ford presented a Proclamation for Women’s History Month and several women of the community were acknowledged by Councilman Alexander and received certificates and flowers. PRESENTATIONS ITEM #1 – Henry County Planning and Zoning (PTD) Planned Town Development Ordinance Process Presented by: Stacey Jordan, Henry County Planning & Zoning Office Stacey Jordan of the Henry County Planning Office presented an overview of the City’s Zoning Code: 8.36.050 relating to (PTD) Planned Town Development. OLD BUSINESS Item #2 – City’s Solid Waste Conversion Presented by: Michael Harris, City Manager Mr. Don Collins of Waste Industries presented the new Solid Waste Program for the City of Stockbridge that will begin on May 1, 2016. March 14, 2016 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |3 ITEM #3 –Resolution - Stockbridge/Flint, MI Sister City Measure. Presented by: Councilman Alexander Motion to approve Resolution made by Mayor Pro Tem Ford; second by Councilman Alexander. Passed 5-0. Councilman Alexander presented a certificate to Broadway Arta and Dance Academy for their water collection efforts for Flint, MI residents. NEW BUSINESS PUBLIC HEARING ITEM #4 – PLANNING & ZONING – PUBLIC HEARING Variance Number VR-16-01-S – Red Oak Village of Stockbridge, LP of Clarkson, MO requests a variance from development regulations for the property located on the southeast side of Rock Quarry Road at Red Oak Road in Land Lots 29 and 30 of the 12th District. The property consists of 10.0 +/- acres, and the request is for agerestricted multi-family housing. Presented by: Administration and Community Services Director, Dale Hall Public Hearing Applicant: Jim Makel, Director of Acquisitions & Development spoke in favor of the proposed Variance. No one else spoke in favor. No one spoke in opposition. The Public Hearing closed. Motion to approve made by Mayor Pro Tem Ford; No Second. Motion Failed. ITEM #5 – Code of Conduct for Officials of the City of Stockbridge Presented by: Michael Williams, City Attorney Motion to approve Resolution authorizing the Code of Conduct for Officials of the City of Stocbkridge made by Councilwoman Gantt; second by Councilman Blount. Passed 5-0 Motion to approve the Ordinance for Code of Conduct for Officials of the City of Stockbridge made by Councilwoman Gantt; second by Councilwoman Robinson. Passed 5-0. COUNCIL DISCUSSION ITEM #6 – Request for Resolution to Authorize Use of the Merle Manders Conference Center for the Annual Back to School Event July 30, 2016. Presented by: Councilman Blount. Motion to approve made by Councilman Blount; second by Councilwoman Gantt. Passed 5-0. March 14, 2016 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |4 ITEM #7 – Easter Egg Hunt – Partner with Broadway Arts and Dance Academy to hold Easter Egg Hunt in Memorial Park and Waive Park Rental Fee request. Presented by: Councilman Alexander Motion to approve made by Councilman Alexander; second by Councilwoman Robinson. Motion Failed 1-4 w/Councilman Alexander in favor. Motion to convene Executive Session for Items A, F, H made by Councilwoman Gantt; second by Councilman Blount. Passed 5-0 EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E).  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2).    H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion]. I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). Motion to adjourn Executive Session made by Councilman Alexander; second by Councilwoman Gantt. Passed 5-0 March 14, 2016 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |5 Motion to reconvene Council Meeting made by Councilman Alexander; second by Councilwoman Robinson. Passed 5-0 CITY MANAGER’S COMMENTS Michael Harris – No Comments COUNCIL’S COMMENTS Councilman Alexander referenced a request for a budget discussion at the upcoming Work Session; reflected on honoring community women for Women’s History Month; referenced Sounds of Summer concerts and Food Truck Tuesdays and budget challenges. Councilman Blount thanked everyone for coming out and commended Dutchtown High School for their awards and accomplishments; noted that he likes the progress being made by the City; and thanked colleagues for moving the City forward. Councilwoman Gantt thanked everyone for attending the meeting; referenced the next Finance Committee meeting on April 30th; stated her excitement about the upcoming Food Truck Tuesdays; noted the Walk Talk Love Stockbridge event coming to neighborhoods; thanked staff for their efforts; and asked for continued support and prayers. Councilwoman Robinson thanked everyone for coming out; thanked Councilman Alexander for acknowledging the Women Trailblazers of the Community; thanked City Manager and City Attorney for their efforts; noted volunteers are needed to assist with City Events and check the website for more info; and thanked women colleagues elected to serve. MAYOR PRO TEM’S COMMENTS Anthony S. Ford noted he was happy to see the women being honored tonight as an outstanding opportunity; and wished everyone a Happy Easter. ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Coffee with a Cop, Spearheaded by Mayor Pro Tem Ford, Saturday, March 19, 2016 from 8:30 a.m. to 10:00 a.m. at Bridgeview Country Cooking 4727 N Henry Blvd, Stockbridge, GA 30281  Walk, Talk, Love Stockbridge, Spearheaded by Councilwoman Gantt, Saturday, March 19, 2016, at Ansley Park Neighborhood 555 Davis Rd. at 10:30 a.m. March 14, 2016 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |6  Building Committee Meeting, Chairperson Mayor Pro Tem Ford, Tuesday, March 22, 2016 at 6:00 p.m. in the Patrick Henry Meeting Room – City Hall.  Public Works Town Hall Meeting, Chairperson Councilwoman Robinson, Thursday, March 24, 2016 at 6:30 p.m. - City Hall Council Chamber.  Work Session Meeting Tuesday, March 29, 2016 at 6:00 p.m. - City Hall Council Chamber. Public Works Committee Meeting, Chairperson Councilwoman Robinson, Wednesday, March 30, 2016 at 5:00 p.m. in the Patrick Henry Meeting Room – City Hall.   Finance Committee Meeting, Chairperson Councilwoman Gantt, Wednesday, March 30, 2016 at 5:30 p.m. in the Levi Meeting Room – City Hall.  Community Relations Committee Meeting, Chairperson Councilman Blount, Wednesday, March 30, 2016 at 6:30 p.m. in the Levi Meeting Room – City Hall.  Council Meeting Monday, April 11, 2016 at 6:00 p.m. – City Hall Council Chamber.  Food Truck Tuesdays begins Tuesday, April 12, 2016 – 5:30 p.m. City Hall Parking Lot. Motion to adjourn made by Councilwoman Gantt; second by Councilwoman Robinson. Passed 5-0 March 14, 2016 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900