2018-11-27 · City Council · Minutes · November 27, 2018 Work Session Agenda · Minutes

P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. ACTION MINUTES WORK SESSION MEETING TUESDAY, NOVEMBER 27, 2018 4:00 P.M. Mayor & City Council Mayor Anthony S. Ford Councilman Elton Alexander Councilman John Blount Mayor Pro Tem LaKeisha Gantt Councilwoman Neat Robinson Councilman Alphonso Thomas Administration Randy Knighton, City Manager Camilla Moore, Asst. City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order – Mayor Ford II. Invocation – Michael Williams III. Pledge of Allegiance IV. Roll Call Present Absent Councilman Thomas ___X___ _______ Councilman Blount ___X___ _______ Mayor Ford ___X___ _______ Mayor Pro Tem Gantt ___X___ _______ Councilman Alexander _______ ___X___ Councilwoman Robinson ___X___ _______ V. Motion to amend the Agenda to remove Item #9 made by: Robinson/Gantt: Passed 4-0. November 27, 2018 4:00 p.m. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 VI. Review of the Minutes for the following meetings: 1. 10/30/2018 2. 11/12//2018 No Action PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. None OLD BUSINESS PUBLIC HEARING 3. Second Reading – FY2019 Proposed Operating Budget Presented by: Randy Knighton, City Manager and John Wiggins, Interim Treasurer Public Hearing: No Speakers In Favor / No Speakers Opposed No Action. 3RD and Final Hearing & Adoption December 10, 2018. NEW BUSINESS 4. Council Consideration to approve 2018 Utility Billing Write-Off’s in the amount of $17,699.27 Presented by: John Wiggins, Interim Treasurer Motion to approve: Gantt/Blount – Passed 4-0. 5. Council Consideration to approve bid for City Fleet Vehicles Presented by: Donald Riley, Procurement Specialist Motion to approve: Gantt/Robinson – Passed 4-0. Councilman Alexander joined the meeting at 4:16 p.m. 6. Council Consideration to approve 2018 Surplus List Presented by: Donald Riley, Procurement Specialist Motion to approve: Gantt/Blount – Passed 5-0. 7. Council Consideration to approve bid for Allsouth Constructors, LLC in the amount of $4,615,391.00 consisting of: $294,605.86 Impact Fees, $78,805 WWTP Head Works, Phase 2-SPLOST III, $721,977 SCADA Replacement (Control and Data Acq) – SPLOST III, $1,000,000 WWTP Upgrades SPLOST IV, $2,272,542.24 Water/Sewer Fund Balance and $461,539.10 10% Contengencies for Wastewater Treatment Plant Improvements. Presented by: Decius Aaron, Public Works Director & Brad Holtsinger, Wastewater Superintendent Motion to approve: Gantt/Thomas – Passed 5-0. November 27, 2018 4:00 p.m. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 8. Council Consideration to approve Reeves Creek Trail Parking Lot Expansion in the amount of $24,780.00 – SPLOST IV Funding Presented by: Decius Aaron, Public Works Director Motion to approve: Alexander/Robinson - Motion withdrawn. 9. Council Consideration to approve the selection of the Grants Writer. Presented by: Renee Wheeler, Human Resources Manager Item Removed from the Agenda to be heard on 12/10/2018 10.Council Consideration to approve partnership with Henry County Partners in School program. Presented by: Mayor Pro Tem Gantt Motion to approve: Gantt/Robinson – Passed 5-0. 11.Council Consideration to approve the 2019 Meeting Schedules: 1. Council Regular Meetings/Work Sessions Option 1 2. Council Regular Meetings/Work Sessions Option 2. Presented by: Vanessa Holiday, City Clerk Motion to approve Option 1: Thomas/Blount. Failed 2-3-0 (Gantt/Alexander/Robinson opposed). Motion to approve Option 2: Alexander/Gantt: Failed 2-1-2 (Robinson opposed; Blount/Thomas abstained). Mayor Ford proposed Option 3 (Current location/time): No Action Motion to Table and be heard on 12/10/2018: Alexander/Gantt – Passed 5-0. COMMENTS FROM THE CITY MANAGER Mr. Knighton stated he hopes everyone had a wonderful Thanksgiving and noted the City has great festivities planned in the upcoming month. COMMENTS FROM THE CLERK’S OFFICE Mrs. Holiday reminded everyone of the Run-Off Election, location, Early Voting Schedule and Election Day Schedule. COMMENTS FROM THE CITY COUNCIL Councilman Thomas referenced “Giving Tuesday”, a national movement that celebrates generosity and kicks off the season of giving; asked that everyone think of and remember those who are alone during this holiday season; reach out to someone outside of your family and to always be a blessing to others; give the gift of hope to the hungry, helpless and needy; and to make serving others part of your life’s mission. November 27, 2018 4:00 p.m. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 Councilman Blount invited everyone to come out to the 2nd Seniors Bingo Bash taking place tomorrow at the Ted Strickland Community Center from 10:00 a.m. – noon; and noted Susan Crumbley with Connecting Henry sent a reminder that toys are still being accepted to help those in need this holiday season. Mayor Pro Tem Gantt thanked everyone for coming out; thanked everyone again who voted “No” to the proposed city; thanked Main Street for a successful Shop Small Saturday, noting the City’s support of small businesses and asked that everyone continue to shop small and support local business referencing the great event. Councilman Alexander thanked everyone for tuning in and participating; invited everyone to the upcoming Stockbridge Unity Town Hall initiative on December 4th, where there will be a panel discussion from all communities discussing ways to move the City forward; appreciates small businesses noting Big Box stores bring foot traffic; wants better quality stores to come to the Stockbridge area; and asked the Council to be more aggressive with tackling and bringing projects forward; referenced the City of McDonough’s 80% completion record of SPLOST projects. Councilwoman Robinson thanked staff for their hard work and thanked Main Street for a great Shop Small event and is looking forward to the holiday festival; referenced the Youth Council’s year-end service project for the Henry County Police and Fire Departments on December 15th from 12-3pm at Clark Park and noted invitations should be received soon and please rsvp to Shana Thorton by December 7th; noted the upcoming Giveback event in partnership with Rep. Sandra Scott where toys and toiletries would be distributed is taking place at Floyd Chapel Baptist Church the morning of December 15th and also thanked Rep. Scott for her outstanding support against the proposed city; noted the Youth Council Ambassadors wonderful experience at the National League of Cities Conference in Los Angeles where they will include details of their experience in their next report; asked colleagues to be progressive noting the City is on the move; hopes everyone had a Happy Thanksgiving and looks forward to the City’s upcoming events. COMMENTS FROM THE MAYOR Mayor Ford offered an apology to those who may have been offended by his comments from the previous meeting where he mentioned the Eagle’s Landing area of the city, noting he and the City takes an interest in all areas of the city and the entire city as a whole; thanked the Main Street Program noting the Shop Small Saturday segment was featured on Channel CBS 46 and WSB Channel 2; looks forward to the upcoming Georgia/Alabama game; asked everyone to keep the faith and to have a great holiday season and noted while 2019 will be a great year for the city, he looks forward to celebrating the City’s centennial year in 2020! God Bless. November 27, 2018 4:00 p.m. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 UPCOMING MEETINGS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770-389-7900 for updates and detailed information. • Henry County SPLOST V Meeting, Thursday, November 29, 2018 from 6:30 – 8:30 p.m. at the Merle Manders Conference Center 111 Davis Rd. Stockbridge, GA • Council Meeting and Final Adoption of the FY2019 Budget Hearing, Monday, December 10, 2018 at 6:00 p.m. at City Hall in Council Chamber. • Youth Council Meeting, Wednesday, December 12, 2018 at 5:30 p.m. at City Hall in the Levi Meeting Room • Stockbridge Main Street Advisory Board Meeting, Friday, December 14, 2018 at 9:00 a.m. at City Hall in the Levi Meeting Room • Downtown Development Authority Meeting, Monday, December 17, 2018 at 6:00 p.m. at City Hall in the Levi Meeting Room • Work Session Meeting Tuesday, December 18, 2018 at 6:00 p.m. at City Hall in Council Chamber • Youth Council Advisory Committee Meeting, Wednesday, December 19, 2018 at 6:30 p.m. at City Hall in the Levi Meeting Room UPCOMING EVENT(S) & ANNOUNCEMENTS • Senior Bingo Bash – Wednesday, November 28, 2018 from 10:00 a.m. – 12:00 noon at the Ted Strickland Community Center 130 M L King, Sr. Heritage Trail, Stockbridge, GA spearheaded by Councilman John Blount • City of Stockbridge Holiday Festival, Thursday, December 6, 2018 from 5:00 – 9:00 p.m. at the Merle Manders Conference Center 111 Davis Rd. Stockbridge, GA • Holiday Giveback Toiletry Drive – Thursday, December 13, 2018 at 7:00 p.m. at the Savoy Bar & Grill spearheaded by Councilwoman Neat Robinson November 27, 2018 4:00 p.m. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6 • Holiday Giveback Toy Drive – Friday, December 14, 2018 at 7:30 p.m. at the Ted Strickland Conference Center spearheaded by Councilwoman Neat Robinson in partnership with the Dream Achievers Foundation – Stockbridge/Jonesboro Alumni Chapter of Kappa Alpha Psi Fraternity, Inc. • Holiday Giveback Distribution - Blankets/Coats/Toiletries/Turkeys and Toys, Saturday, December 15, 2018 from 10:00 a.m. – 12:00 noon at Floyd Chapel Baptist Church spearheaded by Councilwoman Neat Robinson in partnership with Representative Sandra Scott, Dream Achievers Foundation – Stockbridge/Jonesboro Alumni Chapter of Kappa Alpha Psi Fraternity, Inc. and Georgia Showcase Baseball Team. One Turkey per household (limited quantities) • Adopt-A-Family Christmas Toy Giveaway, Saturday, December 22, 2018 from 10:00 a.m. – 12:00 noon at Red Oak United Methodist Church 3894 Walt Stephens Rd. Stockbridge spearheaded by Councilman Alexander in partnership with Red Oak United Methodist Church Vulcan Materials, Eagles Landing Baptist Church, Toys for Tots, Because We Care Henry – Atlanta South, Smoothie King – Eagles Landing Pkwy. ONGOING INITIATIVES • Don’t Trash Stockbridge No Litter Campaign – Ongoing – spearheaded by Councilman Thomas. Contact: LaQuinda Jackson @ 678-833-3348 for more information. • Quarterly Town Hall – Ongoing – spearheaded by Councilman Alexander. Next meeting Tuesday, December 4, 2018 at 7:00 at JW Event Suite 5056 EL Pkwy. Stockbridge, GA • Keep Stockbridge Beautiful – Ongoing – spearheaded by Councilman Alexander. Contact LaQuinda Jackson @ 678-833-3348 for more information. EXECUTIVE SESSION Motion to convene Executive Session for Personnel, Litigation and Real Estate made by: Robinson/Alexander – Passed 5-0. Motion to adjourn Executive Session made by: Robinson/Alexander – Passed 3 -0. (Blount and Thomas were not present for the vote). Motion to reconvene Work Session meeting made by: Robinson/Alexander – Passed 3-0. (Blount and Thomas were not present for the vote). Motion to adjourn made by: Robinson/Alexander – Passed 3-0. (Blount and Thomas were not present for the vote). November 27, 2018 4:00 p.m. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900