Category: Agenda Packet

STOCKBRIDGE CITY COUNCIL Vacant Mayor at Large Council Meeting Agenda September 14, 2026 6:00 PM Mayor Pro Tem Elton Alexander Council District 5 Councilmember LaKeisha Gantt Council District 1 Councilmember Antwan Cloud Council District 2 Councilmember Kyle D. Berry, Sr. Council District 3 Councilmember Yolanda Barber Council District 4 CITY MANAGER STOCKBRIDGE CITY HALL Shawn Edmondson 4640 NORTH HENRY BLVD. INTERIM CITY CLERK Cassandra Lester CITY TREASURER Frank Milazi CITY ATTORNEY Quinton G. Washington STOCKBRIDGE, GA 30281 Website: www.stockbridgega.org Phone: 770-389-7900 Fax: 770-389-7912 Translation and Interpretation Services are available with (7) days prior notice. Please contact the City’s HR Manager at 770-389-7908 for assistance. AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, SEPTEMBER 14, 2026 6:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL ADOPTION OF THE AGENDA PUBLIC COMMENTS - All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. CEREMONIAL: Swearing in Ceremony for Youth Council PRESENTATION 1 Council Consideration for 2025 Audit Report Approval - Presented by: 2 Presentation seeking support to establish an externship partnership between the City of Stockbridge and the Interactive College of Technology (ICT) through approval of an Affiliation Agreement that would facilitate student externship placements within City departments. - Presented by: Dwayne Pollock 3 Presentation and Adoption of the Updated Employee Policy Manual - Presented by: Dwayne Pollock CONSENT AGENDA 4 Council Consideration to approve the first (1st) of four (4) one-year renewal options for Request for Proposals No. 2025-0007 with Crabapple Landscape Experts, Right-of-Way Maintenance and Other Services for the term of January 1 through December 31, 2027 in the amount of $300,000.00. Council approved the award through Resolution R25-1851. Funding Source: Account Number Page | 3 100-42200-522000 (ROW Maintenance) in the Public Works budget. - Presented by: Decius Aaron 5 Council Consideration to approve the first (1st) of four (4) one-year renewal options for Request for Proposals No. 2025-0004 with CGS, LLC for the term of January 1 through December 31, 2027 in the amount of $200,000.00. On October 28, 2025, the Department of Public Works re-presented a request to Council for approval to award a fixed contract to CGS, LLC, for a total amount not to exceed $200,000.00. Council approved the award through Resolution R25-1848. Funding Source: SPLOST VI. - Presented by: Decius Aaron 6 Council Consideration to approve the fourth (4th) and final renewal option to the competitively solicited Contract pursuant to Request for Proposals (RFP) No. 2022-0006, On- Call General Engineering Services - Falcon Design Group, LLC in the amount of $200,000.00. The third (3rd) contract renewal option was approved by Council on August 26, 2025 through Resolution No. R251835. Funding Source: Account Numbers 505-44200-521230, 505-43300521230,100-42200-521230 and 100-15650-521230. - Presented by: Decius Aaron 7 Council Consideration to approve the fourth (4th) and final renewal option of the competitively solicited Contract pursuant to Request for Proposals (RFP) No. 2022-0006, On- Call General Engineering Services - Carter & Sloope, Inc. in the amount of $200,000.00. The third (3rd) contract renewal option was approved by Council on August 26, 2025 through Resolution No. R251834. Funding Source: Account Numbers 505-44200-521230, 505-43300521230, 100-42200-521230 and 100-15650-521230. - Presented by: Decius Aaron 8 Council Consideration to approve the first (1st) of four (4) one-year renewal options for Request for Proposals No. 2025-0006 with Site Engineering, Inc. for the term of January 1 through December 31, 2027 in the amount of $400,000.00. On September 8, 2025, the Department of Public Works presented a request to Council for approval to award a fixed contract to two (2) vendors for a total amount not to exceed $400,000.00. Professional Pipeline, LLC was designated as the primary vendor, and Site Engineering, Inc. was designated as the secondary vendor. Council approved the award through Resolution R25-1843. Funding Source: Account Numbers 321-15110-542515, 321-15110-541470, and 321-43300-541405. - Presented by: Decius Aaron 9 Council Consideration to approve the first (1st) of four (4) one-year renewal options for Request for Proposals No. 2025-0006 with Professional Pipeline, LLC, for the term of January 1 through December 31, 2027 in the amount of $400,000.00. On September 8, 2025, the Department of Public Works presented a request to Council for approval to award a fixed contract to two (2) vendors for a total amount not to exceed $400,000.00. Professional Pipeline, LLC was designated as the primary vendor, and Site Engineering, Inc. was designated as the secondary vendor. Council approved the award through Resolution R25-1843. Funding Source: Account Numbers 321-15110-542515, 321-15110-541470, and 321-43300-541405. - Presented by: Decius Aaron NEW BUSINESS September 14, 2026 6:00 PM4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900 Page | 4 10 Council Consideration to approve Professional Pipeline to replace the culvert and repair a sinkhole at 286 Nightwind Drive in the amount of $76,795. Funding source is $60,780.00 from SPLOST VI account number 321-15110-542515 and $19,015.00 from account number 510-42500-542515 (Stormwater Repairs). - Presented by: Decius Aaron 11 Council Consideration to approve Public Works to apply to the Georgia Department of Natural Resources for Land and Water Conservation Fund assistance for Clark Community Park-Phase 2.2 committing the required local match of $750,000.00. Funding source is from SPLOST VI. - Presented by: Decius Aaron 12 Council Consideration to approve the third (3rd) of four (4) one-year renewal options for RFP No. 2024-0005, City of Stockbridge Janitorial Maintenance Services with Intercontinental Commercial Services, Inc. (ICS) in the amount of $152,100.00. The contract is increasing by $9,000.00 per year due to the addition of the new Police Substation. On August 25, 2025, Council approved to exercise the second (2nd) one (1) year renewal option for Janitorial Maintenance Services with Intercontinental Commercial Services through Resolution No. R25- 1838. Originally, on April 24, 2024, the Procurement Department solicited RFP's from qualified firms to provide Janitorial Maintenance Services to all city buildings. On June 26, 2024, the Council approved awarding the contract for Janitorial Maintenance Services to Intercontinental Commercial Services, Inc. (ICS) in the amount of $152,100.00 through Resolution No. R24-1722. Funding Source: Account Numbers 10015650-522318 (Facility Cleaning Police Department),110-15650-522319 (Facility Cleaning Public Works Administrative Building),100-15650-522321 (Facility Cleaning City Hall),100-15650-522322 (Facility Cleaning Merle Manders Conference Center),100-15650-522323 (Facility Cleaning Downtown Connection Center),100-15650-522324 (Facility Cleaning Municipal Court),10015650-522325 (Facility Cleaning Maintenance Shop),100-15650-522326 (Facility Cleaning WWTP), and 100-15650-522327(Facility Cleaning Merle Manders Conference Center Administrative Building) in the Government Buildings budget. - Presented by: Decius Aaron 13 Council Consideration to approve Change Order No. 3 with Prime Contractors, Inc. in the amount of $78,814.39 for additional fill dirt (furnish and install approximately 230 CY of fill dirt to entire perimeter removed during demo to get to correct grade due to concrete area being more than 6” thick), turnaround expansion (remove an additional 10 linear feet of turnaround space for trucks to get around building easier), and electrical service change (furnish and install (3) 3 ½” PVC conduit an extra 101 linear feet to new Ga Power transformer location and furnish and install (4) 400 MCM Copper wire in each 3 ½” conduit to new Ga Power transformer location for a total of 1,212 linear feet). Funding source is from SPLOST VI account number 321-2200-541318. - Presented by: Decius Aaron 14 Requesting Council approval for the establishment and implementation of a Real Time Crime Center (RTCC) for the Stockbridge Police Department and authorize the purchase of the turnkey RTCC solution from Fountain Head Controls in an amount not to exceed $157,881.19, with $148,500.00 funded through the Department's Violent Crime Reduction Grant (Consultant Fees September 14, 2026 6:00 PM4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900 Page | 5 255-32100-521100) and $9,381.19 funded through Red Speed funds (Contract Services 212-32100-523855). - Presented by: Orrin Hamilton 15 Council consideration to approve the purchase of 10 RollShieldMH-Handgun ballistic shields and 9 RollShieldMH-Rifle from Verco Materials, LLC, in an amount not to exceed $102,875.04.utilizing funds awarded through the Public Safety and Community Violence Grant. The requested shields provide an additional layer of protection for officers responding to high-risk incidents where ballistic protection is necessary. Approval of this item enhance officer safety and provide officers with rapidly deployable ballistic protection during incidents involving elevated or active threats. - Presented by: Orrin Hamilton 16 WHITLEY ENGINEERING 2027 CONTRACT RENEWAL. Council consideration of a contract renewal with Whitley Engineering in the amount of $100,000 to provide civil engineering services to the City of Stockbridge for 2027. - Presented by: Ryan Anderson 17 SagesGov Network 2027 CONTRACT RENEWAL. Council consideration of a second contract renewal with SagesGov Network to provide the City of Stockbridge with cloud-based software, licensing, maintenance, and support services in the amount of $58,318.00 for 2027. GL Number / Account No.: 100-72000-521310. - Presented by: Ryan Anderson 18 DEESCO FIRE PROTECTION, INC. 2027 CONTRACT RENEWAL. Council consideration of a 2027 contract renewal with DEESCO Fire Protection, Inc. for the first (1st) optional renewal year, January 1 through December 31, 2027. RFQ No. 20250005 for fire protection services. GL: 100-72000-523850. Financial Impact: $100,000. - Presented by: Ryan Anderson 19 CPL ARCHITECTS, ENGINEERS AND LANDSCAPE ARCHITECTS 2027 CONTRACT RENEWAL. Council consideration of a 2027 contract extension with CPL Architects, Engineers and Landscape Architects, D.PC for professional Planning services to update the Unified Development Code (UDC). Request for Proposals Contract No. R25.18842.00. Request for City Council’s approval of the first (1st) optional renewal year, January 1 through December 31, 2027. GL: 100-74100-521200. Financial Impact: $27,761.20. - Presented by: Ryan Anderson COMMENTS- MAYOR PRO TEM EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS City Council Meetings are held on the second Monday of each month, and Work Sessions are held the last Tuesday of the month at the Stockbridge City Hall - City Council Chamber. Meeting times and dates may change. Please visit www.stockbridgega.org for updates. The City of Stockbridge adheres to the Americans with Disabilities Act (ADA). If you need auxiliary services to September 14, 2026 6:00 PM4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900 Page | 6 participate in the meetings, please contact City Hall at 770-389-7900 in advance. ADJOURNMENT September 14, 2026 6:00 PM4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900 ` CITY OF STOCKBRIDGE, GEORGIA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2025 CITY OF STOCKBRIDGE, GEORGIA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2025 Prepared By: Department Of Finance CITY OF STOCKBRIDGE, GEORGIA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 TABLE OF CONTENTS Page INTRODUCTORY SECTION Letter of Transmittal ............................................................................................................................................. i – iv Certificate of Achievement ..........................................................................................................................................v Organizational Charts .................................................................................................................................... vi and vii List of Elected and Appointed Officials ................................................................................................................. viii FINANCIAL SECTION Independent Auditor's Report ............................................................................................................................. 1 – 4 Management’s Discussion and Analysis.......................................................................................................... 5 – 13 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Position .............................................................................................................................. 14 Statement of Activities........................................................................................................................ 15 and 16 Fund Financial Statements: Balance Sheet – Governmental Funds.............................................................................................. 17 and 18 Statement of Revenues, Expenditures and Changes in Fund Balances – Governmental Funds .................................................................................................. 19 and 20 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities ................................................ 21 General Fund – Statement of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual ........................................................................................................ 22 ARPA Fund – Statement of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual ........................................................................................................ 23 Grants Fund – Statement of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual ........................................................................................................ 24 Statement of Net Position – Proprietary Funds ........................................................................................... 25 Statement of Revenues, Expenses and Changes in Net Position – Proprietary Funds .............................................................................................................. 26 Statement of Cash Flows – Proprietary Funds ................................................................................ 27 and 28 Statement of Fiduciary Net Position – Custodial Fund ............................................................................... 29 Statement of Changes in Fiduciary Net Position – Custodial Fund ......................................................... 30 Notes to Financial Statements .................................................................................................................. 31 – 60 Required Supplementary Information: Schedule of Changes in the City’s Net Pension Liability and Related Ratios ................................. 61 and 62 Schedule of City Contributions ............................................................................................................. 63 and 64 CITY OF STOCKBRIDGE, GEORGIA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 TABLE OF CONTENTS (CONTINUED) Page FINANCIAL SECTION (CONTINUED) Combining and Individual Fund Statements and Schedules: Combining Balance Sheet – Nonmajor Governmental Funds ........................................................... 65 and 66 Combining Statement of Revenues, Expenditures and Changes in Fund Balances – Nonmajor Governmental Funds .................................................................................... 67 and 68 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Special Revenue Fund – Hotel/Motel Tax Fund ....................................................... 69 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Special Revenue Fund – Redspeed Fund ................................................................. 70 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Permanent Fund – Burke Cemetery Fund ................................................................ 71 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Capital Projects Fund – Downtown Development Fund ......................................... 72 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Capital Projects Fund – Urban Redevelopment Fund ............................................. 73 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Capital Projects Fund – City-Wide Development Fund ........................................... 74 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Capital Projects Fund – Impact Fee Fund ................................................................ 75 Combining Statement of Net Position – Nonmajor Enterprise Funds .......................................................... 76 Combining Statement of Revenues, Expenses and Changes in Fund Net Position – Nonmajor Enterprise Funds ........................................................................................................................... 77 Combining Statement of Cash Flows – Nonmajor Enterprise Funds .......................................................... 78 Schedule of Expenditures of Special Purpose Local Option Sales Tax Proceeds – SPLOST III ............................................................................................................................ 79 Schedule of Expenditures of Special Purpose Local Option Sales Tax Proceeds – SPLOST IV ............................................................................................................................ 80 Schedule of Expenditures of Special Purpose Local Option Sales Tax Proceeds – SPLOST V ............................................................................................................................. 81 Schedule of Expenditures of Special Purpose Local Option Sales Tax Proceeds – SPLOST VI ............................................................................................................................ 82 Schedule of Expenditures of Transportation Special Purpose Local Option Sales Tax Proceeds ................................................................................................................................................... 83 CITY OF STOCKBRIDGE, GEORGIA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 TABLE OF CONTENTS (CONTINUED) Page STATISTICAL SECTION Net Position by Component .................................................................................................................... 84 and 85 Changes in Net Position .............................................................................................................................. 86 – 89 Governmental Activities Tax Revenues by Source .............................................................................. 90 and 91 Fund Balances of Governmental Funds ................................................................................................ 92 and 93 Changes in Fund Balances of Government Funds............................................................................... 94 and 95 General Governmental Tax Revenues by Source ............................................................................................. 96 Assessed Value of Taxable Property ................................................................................................................. 97 Property Tax Rates – Direct and Overlapping Governments .......................................................................... 98 Principal Property Taxpayers ............................................................................................................................. 99 Principal Franchise Taxpayers ......................................................................................................................... 100 Ratios of Outstanding Debt by Type .................................................................................................. 101 and 102 Direct and Overlapping Governmental Activities Debt .................................................................................. 103 Legal Debt Margin Information ........................................................................................................... 104 and 105 Pledged Revenue Coverage ................................................................................................................ 106 and 107 Demographic and Economic Statistics ........................................................................................................... 108 Principal Employers ........................................................................................................................................... 109 Full-Time Equivalent City Government Employees by Function .................................................................. 110 Operating Indicators by Function....................................................................................................... 111 and 112 Capital Asset Statistics by Function .................................................................................................. 113 and 114 COMPLIANCE SECTION Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ............................................ 115 and 116 Independent Auditor’s Report on Compliance for Each Major Program and on Internal Control Over Compliance Required by The Uniform Guidance. ...................................... 117 – 120 Schedule of Expenditures of Federal Awards................................................................................................. 121 Notes to Schedule of Expenditures of Federal Awards ................................................................................. 122 Schedule of Findings and Questioned Costs ....................................................................................... 123 – 128 Schedule of Prior Year Findings............................................................................................................. 129 – 132 Management’s Corrective Action Plan .............................................................................................. 133 and 134 INTRODUCTORY SECTION July 30, 2026 To the Honorable Mayor, Distinguished Members of City Council And the Citizens of the City of Stockbridge: Ladies and Gentlemen: State Law requires that all general-purpose local governments publish within six months of the close of each fiscal year a complete set of financial statements presented in conformity with general accepted accounting principles (GAAP) and audited in accordance with generally accepted auditing standards by a firm of licensed certified public accountants. Pursuant to that requirement, we hereby issue the Annual Comprehensive Financial Report of the City of Stockbridge, Georgia for the fiscal year ended December 31, 2025. This report consists of management’s representations concerning the finances of the City of Stockbridge, Georgia. Consequently, management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, management of the City of Stockbridge has established a comprehensive internal control framework that is designed both to protect the government’s assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City of Stockbridge’s financial statements in conformity with GAAP. Because the cost of the internal controls should not outweigh their benefits, the City of Stockbridge’s comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The City of Stockbridge’s financial statements have been audited by Mauldin and Jenkins LLC, a firm of licensed certified public accountants. The goal of the independent audit was to provide reasonable assurance that the financial statements of the City of Stockbridge for the fiscal year ended December 31, 2025, are free of material misstatement. The independent audit involved examining on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unmodified opinion that the City of Stockbridge’s financial statements for the fiscal year ended December 31, 2025, are fairly presented in conformity with GAAP. The independent auditor’s report is presented as the first component of the financial section of the report. A single audit was necessary in 2025. The requirement for a single audit is the expense of $1,000,000 or more in federal funds. Government Auditing Standards require the independent auditor to report not only on the fair presentation of the financial statements, but also on the audited government’s internal controls and compliance with legal requirements. This report is available under a separate cover. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management’s Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The City of Stockbridge’s MD&A can be found immediately following the report of the independent auditors. Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Stockbridge Georgia For its Annual Comprehensive Financial Report For the Fiscal Year Ended December 31, 2024 Executive Director/CEO vi City of StockBridge Organizational Chart - effective 01/01/2025 City of Stockbridge Residents Mayor & Council Boards & Authorities Solicitor City Attorney Auditor Municipal Court Judge Treasurer City Manager Executive Assistant Payroll Specialist Procurement Manager Receptionist Public Works Director Grants Administrator Project Manager IT Director Assistant Public Works AssistantDirector Facilities Supervisor Facility Technicians(1) Stormwater Technicians(4) Public Works Operations Manager Crew Leaders(3) Public Works Technicians(7) Mechanics(2) Engineer Inspector(EPD) Public Information Officer Administrative Executive Assistant Stormwater Supervisor Human Resources Manager Court Administrator Water Systems Chief Operator Main Street Coordinator Admin. Assistant Wastewater Collections Chief Public Works Technician(2) Water Technicians(6) Wastewater System Operators(2 Executive Assistant Conference Center Coordinator Event Coordinator Wastewater Superintendent Wastewater Systems Chief Economic Development Director Main Street Manager HR Coordinator Deputy Court Clerk Water Superintendent Police Chief Community Development Director Management Analyst Wastewater Collections Systems Operators(3) Wastewater Collections Operator(2) Contracted Services Appointed Position New Position Vacant Position vii 1 Building Permits and Inspections Fire Marshall Permit Coordinator Senior Accountant Utility Billing Supervisor Procurement Specialist Conference Center Manager City Clerk Accountant 1 Financial Serv Tech Procurement Clerk Utility Billing Clerk Accts. Payable Clerk Chief Planner Code Enforcement Supervisor Code Enforcement Officers(2) Business Services Supervisor Administrative Assistant Senior Planner GIS Analyst Occupational Tax Clerk (2) Planner 1 Deputy City Clerk Executive Assistant to Mayor & Council Admin Asst. City of Stockbridge Police Department Organizational Chart Effective November 25, 2025 Chief of Police Internal Affairs Reports Directly to the Chief of Police Executive Assistant Executive Officer Accreditation Manager Assistant Chief Accountant Operations Support Patrol Day B Team C Team D Team Investigation Unit CSI/P&E Cpr Cpr Cprl Cprl Criminal Investigation CSI Zone 1 Zone 1 Zone 1 Zone 2 Zone 2 Zone 2 Zone 2 DFC Det Zone 3 Zone 3 Zone 3 Zone 3 Det Det Zone 4 Zone 4 Zone 4 Zone 4 Detective SPO Support Unit Support Unit Support Unit Support Unit Ofc. SPO SPO Support Unit Cpl CSI Zone 1 Cpl Administrative Services Community Affairs DEA Task Force Patrol Evening A Team SPO Community Services Investigative Services Field Services Crime Suppression & Traffic Unit CST Unit K-9 Officer Officer Crime Analyst Public Safety Code Supervisor Records Manager Public Safety Information Co-Responder Coordinator Administration Professional Standards Part-Time Coordinator Records Coord./TAC Part-Time Officer Training Training PSO Code Officer Records Coordinator Part-Time Officer SPO Officer PSO Code Officer Records Clerk Part-Time Officer Ofc Officer PSO Code Officer CST Unit Total Full-Time Sworn Total Full-Time Civilian Total Part-Time 67 19 6 Total Full Time Employees 86 SPO In Background viii Sworn Temporary Light Duty Part-Time External Emp. Civilian Vacant Leave In-Training Filled-On Hold Background & Recruitment CITY OF STOCKBRIDGE, GEORGIA LIST OF ELECTED AND APPOINTED OFFICALS December 31, 2025 LEGISLATIVE BRANCH MAYOR AND CITY COUNCIL Anthony Ford Mayor LaKeisha Gantt Mayor Pro Tem Elton Alexander Council Member Yolanda Barber Council Member Kyle Berry Sr. Council Member Alphonso Thomas Council Member OFFICERS OF THE MAYOR AND COUNCIL Shawntez Edmondson City Manager Frank S. Milazi City Treasurer Vanessa Holiday City Clerk Cassandra Lester Deputy City Clerk Quinton Washington City Attorney Jeremy Berry City Attorney Megan McCulloch City Attorney JUDICIAL BRANCH Matthew McCord Municipal Court Judge Julie Kert City Solicitor Genea Stanley Court Clerk ix FINANCIAL SECTION INDEPENDENT AUDITOR'S REPORT Honorable Mayor and Members of the City Council City of Stockbridge, Georgia Stockbridge, Georgia Report on the Audit of the Financial Statements Opinions We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Stockbridge, Georgia (the “City”), as of and for the year ended December 31, 2025, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City, as of December 31, 2025, and the respective changes in financial position and, where applicable, cash flows thereof, and the budgetary comparison for the General Fund, the Grants Fund, and the American Rescue Plan Act (“ARPA”) Fund for the year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. MAULDIN & JENKINS, LLC • 300 MULBERRY STREET • POST OFFICE BOX 1877 • MACON, GEORGIA 31202-1877 478-464-8000 • FAX 478-464-8051 • www.mjcpa.com MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and, therefore, is not a guarantee that an audit conducted in accordance with generally accepted auditing standards and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with generally accepted auditing standards and Government Auditing Standards, we:      Exercise professional judgment and maintain professional skepticism throughout the audit. Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed. Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit. 2 Required Supplementary Information Accounting principles generally accepted in the United States of America require that the Management’s Discussion and Analysis (on pages 5 through 13), the Schedule of Changes in the City’s Net Pension Liability and Related Ratios (on pages 61 and 62), and the Schedule of City Contributions (on pages 63 and 64) be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with generally accepted auditing standards, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Supplementary Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s basic financial statements. The accompanying combining and individual nonmajor fund financial statements and schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements. The Schedules of Expenditures of Special Purpose Local Option Sales Tax (“SPLOST”) proceeds as required by the Official Code of Georgia Annotated (“O.C.G.A.”) §48-8-121, and the Schedule of Expenditures of Transportation Special Purpose Local Option Sales Tax (“TSPLOST”) proceeds, as required by O.C.G.A. §48-8-269.5, are presented for purposes of additional analysis and are not a required part of the basic financial statements. The Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by Title 2 U.S. Code of Federal Regulations (“CFR”) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and is also not a required part of the basic financial statements. The combining and individual nonmajor fund financial statements and schedules, the Schedules of Expenditures of Special Purpose Local Option Sales Tax Proceeds, the Schedule of Expenditures of Transportation Special Purpose Local Option Sales Tax Proceeds, and the Schedule of Expenditures of Federal Awards (the “supplementary information”) are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. 3 Other Information Management is responsible for the other information included in the annual report. The other information comprises the introductory and statistical sections but does not include the basic financial statements and our auditor’s report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon. In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated July 30, 2026, on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance. Macon, Georgia July 30, 2026 4 CITY OF STOCKBRIDGE, GEORGIA MANAGEMENT’S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 As management of the City of Stockbridge (the “City”), we offer readers of the City of Stockbridge’s financial statements this narrative overview and analysis of the financial activities of the City of Stockbridge for the fiscal year ended December 31, 2025. We encourage readers to read the information presented here in conjunction with additional information that we have furnished in the City’s financial statements, which follow this narrative. Financial Highlights  The assets and deferred outflows of the City of Stockbridge exceeded their liabilities and deferred outflows on December 31, 2025, by $156,023,271 (total net position). Of this amount, $23,719,172 is unrestricted and may be used to meet the government’s ongoing obligations to citizens and creditors.  The total net position, on an entity wide basis, increased by $14,367,798. Of this amount, an increase of $11,644,325 was associated with governmental activities and an increase of $2,723,473 was associated with business-type activities.  As of the close of the current fiscal year, the City of Stockbridge’s governmental funds reported combined ending fund balances of $68,396,495, an increase of $7,742,271 compared to the prior year. The General Fund, which serves as the City’s chief operating fund, reported an ending fund balance of $17,913,854.  The City of Stockbridge’s bonds and notes payables decreased by $5,793,938 for an overall decrease of 25% due to scheduled debt service payments. Due to the implementation of GASB 87 Statement No 87, Leases as of December 13, 2025, totaled $137,222.  The City of Stockbridge imposed its first property tax, with a millage rate of 3.77 in 2023. The total property tax collected on December 31, 2025, was $7,186,782 which will add revenues to the General Fund. Overview of the Financial Statements This discussion and analysis are intended to serve as an introduction to City of Stockbridge’s basic financial statements. The City’s basic financial statements consist of three components. 1) Government-wide financial statements. 2) Fund financial statements; and 3) Notes to the financial statements. The basic financial statements present two different views of the City through the use of government-wide statements and fund financial statements. In addition to the basic financial statements, this report contains other supplemental information that will enhance the reader’s understanding of the financial condition of the City of Stockbridge. 5 MANAGEMENT’S DISCUSSION AND ANALYSIS Basic Financial Statements The first two statements in the basic financial statements are the Government-wide Financial Statements. They provide both short and long-term information about the City’s financial status. The next statements are Fund Financial Statements. These statements focus on the activities of the individual parts of the City government. These statements provide more detail than the government-wide statements. There are three parts to the Fund Financial Statements: 1) The governmental funds statements. 2) The budgetary comparison statements; and 3) The proprietary fund statements. The next section of the basic financial statements is the notes. The notes to the financial statements explain in detail some of the data contained in those statements. After the notes, supplemental information is provided to show details about the (type of unit-city, county, etc.) individual funds. Budgetary information required by the General Statutes also can be found in this part of the statements. Government-wide Financial Statements The government-wide financial statements are designed to provide the reader with a broad overview of the City’s finances, similar in format to a financial statement of a private-sector business. The government-wide statements provide short and long-term information about the City’s financial status. The two government-wide statements report on the City’s net assets and how they have changed. Net assets are the difference between the City’s total assets and total liabilities. Measuring net assets is one way to gauge the City’s financial condition. The government-wide statements are divided into three categories: 1) Governmental activities. 2) Business-type activities, and; 3) Component units. The governmental activities include most of the City’s basic services such as public safety and courts, highways and streets, parks and recreation, tourism and promotion, code enforcement, and general administration. The business-type activities are those that the City charges customers to provide. These include the water and sewer, solid waste management, conference center, community center, and stormwater management services offered by the City of Stockbridge. 6 MANAGEMENT’S DISCUSSION AND ANALYSIS The final category is the component unit. Although legally separate from the City of Stockbridge, the Urban Redevelopment Agency is important to the City because the City exercises control over the Board by appointing its members and because the Board is required to distribute its profits to the City Financial Fund Statements The fund financial statements provide a more detailed look at the City’s most significant activities. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of Stockbridge, like all other governmental entities in Georgia, uses fund accounting to ensure and reflect compliance (or non-compliance) with finance-related legal requirements, such as the General Statutes or the City’s budget ordinance. All of the funds of the City of Stockbridge can be divided into two categories: governmental funds and proprietary funds. Governmental Funds Governmental funds are used to account for those functions reported as governmental activities in the governmentwide financial statements. Most of the City’s basic services are accounted for in governmental funds. These funds focus on how assets can readily be converted into cash flow in and out, and what monies are left at year-end that will be available for spending in the next year. Governmental funds are reported using an accounting method called modified accrual accounting that provides a short-term spending focus. As a result, the governmental fund financial statements give the reader a detailed short-term view that helps him or her determine if there are more or less financial resources available to finance the City’s programs. The relationship between government activities (reported in the Statement of Net assets the Statement of Activities) and governmental funds is described in a reconciliation that is a part of the fund financial statements. The City of Stockbridge adopts an annual budget for its General Fund, as required by state law. The budget is a legally adopted document that incorporates input from the citizens of the City, the management of the City, and the decisions of the Mayor and Council about which services to provide and how to pay for them. It also authorizes the City to obtain funds from identified sources to finance these current period activities. The budgetary statement provided for the General Fund demonstrates how well the City complied with the budget ordinance and whether or not the City succeeded in providing the services as planned when the budget was adopted. The budgetary comparison statement uses the budgetary basis of accounting and is presented using the same format, language, and classifications as the legal budget document. The statement shows four columns: 1) The original budget was adopted by the Council. 2) The final budget as amended by the Council; 3) The actual resources, charges to appropriations, and ending balances in the General Fund; and 4) The difference or variance between the final budget and the actual resources and charges. 7 MANAGEMENT’S DISCUSSION AND ANALYSIS To account for the difference between the budgetary basis of accounting and the modified accrual basis, a reconciliation showing the differences in the reported activities is shown at the end of the budgetary statement. The City maintains seven major governmental funds: the General Fund, Hotel/Motel Tax Fund, SPLOST V and TSPLOST State and Federal Grants Funds, Urban Redevelopment Fund, and the Perpetual Care Permanent Fund. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for all major funds. Proprietary Funds Enterprise funds (a component of proprietary funds) are used to report the same functions presented as businesstype activities in the government-wide financial statements. The City has five enterprise funds: Water and Sewer Fund, Solid Waste Management Fund, Conference Center Fund, Community Center, and its Stormwater Management Fund. These funds are the same as those functions shown in the business-type activities in the Statement of Net assets and the Statement of Activities. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. Other Information In addition to the basic financial statements and accompanying notes, this report includes certain required supplementary information concerning the City of Stockbridge’s progress in funding its obligation to provide pension benefits to its employees. Government-Wide Financial Analysis As noted earlier, net position may serve over time as one useful indicator of a government’s financial position. The assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $156,023,271 as of December 31, 2025. The City’s net position reflects their investment in capital assets of $97,258,790, less any related debt used to acquire those assets that are still outstanding. The City of Stockbridge uses capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the investment in capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. 8 MANAGEMENT’S DISCUSSION AND ANALYSIS The City of Stockbridge Net Position Governmental Activities 2024 2025 Current and other assets Capital assets Total assets Business-Type Activities 2024 2025 2024 9,304,052 49,153,799 58,457,851 $ 84,097,703 99,872,326 183,970,029 $ 76,780,635 99,080,343 175,860,978 $ 72,427,850 51,058,527 123,486,377 $ 67,476,583 49,926,544 117,403,127 $ 11,669,853 48,813,799 60,483,652 Deferred outflows of resources Pension 2,116,762 1,428,409 629,279 422,159 2,746,041 1,850,568 Long-term liabilities outstanding Other liabilities Total liabilities 22,683,057 3,171,171 25,854,228 26,041,374 4,387,571 30,428,945 1,378,812 3,459,759 4,838,571 1,734,271 3,506,778 5,241,049 24,061,869 6,630,930 30,692,799 27,775,645 7,894,349 35,669,994 - 298,005 - 88,074 - 386,079 48,568,371 35,045,309 16,135,231 42,189,004 43,483,078 2,432,504 48,690,419 7,583,941 46,676,826 6,874,061 97,258,790 35,045,309 23,719,172 88,865,830 43,483,078 9,306,565 99,748,911 $ 88,104,586 $ 56,274,360 53,550,887 $ 156,023,271 $ 141,655,473 Deferred inflows of resources Pension Net position: Net investment in capital assets Restricted Unrestricted Total net position $ $ Totals 2025 $ The City received $764,547 for Local Maintenance Improvement Grants for the year associated with street construction, repairs and improvements. 9 MANAGEMENT’S DISCUSSION AND ANALYSIS Governmental Activities City of Stockbridge Changes in Net Position Governmental Activities 2025 2024 Revenues: Program revenues: Charges for services Capital grants and contributions General revenues: Other tax Interest Loss on disposal of capital assets Total Revenues Expenses: General Government Judicial Public safety Public works Culture and Recreation Housing and development Interest on long-term debt Water and sewer Stormwater management Solid waste Conference center Amphitheater Total Expenses Increase (decrease) in net position before transfers Transfers Increase (decrease) in net position Net position - beginning of year, as restated Net position - end of year $ 3,732,930 28,102,997 $ Business-Type Activities 2025 2024 Total 2025 $ 15,392,015 28,102,997 2024 6,691,081 27,608,223 $ 11,659,085 - $ 12,054,524 - $ 18,745,605 27,608,223 18,149,936 739,506 50,725,369 17,687,165 219 (97,844) 51,888,844 1 11,659,086 12,054,524 18,149,936 739,507 62,384,455 17,687,165 219 (97,844) 63,943,368 6,784,010 1,007,011 11,201,320 10,225,698 8,949 4,069,160 612,001 33,908,149 7,862,580 996,738 10,110,171 9,132,532 9,011 3,037,046 712,944 31,861,022 5,706,357 993,318 2,531,154 3,962,337 915,342 14,108,508 5,463,511 1,351,190 2,599,035 721,019 8,133,471 18,268,226 6,784,010 1,007,011 11,201,320 10,225,698 8,949 4,069,160 612,001 5,706,357 993,318 2,531,154 3,962,337 915,342 48,016,657 7,862,580 996,738 10,110,171 9,132,532 9,011 3,037,046 712,944 5,463,511 1,351,190 2,599,035 721,019 8,133,471 50,129,248 16,817,220 (5,172,895) 11,644,325 88,104,586 $ 99,748,911 20,027,822 (7,964,120) 12,063,702 76,040,884 $ 88,104,586 (2,449,422) 5,172,895 2,723,473 53,550,887 $ 56,274,360 (6,213,702) 7,964,120 1,750,418 51,800,469 $ 53,550,887 14,367,798 14,367,798 141,655,473 $ 156,023,271 13,814,120 13,814,120 127,841,353 $ 141,655,473 Business-type Activities Business-type activities increased the City of Stockbridge’s net position by $2,723,473. The transfers from the City’s General Fund were to supplement the operations of the Amphitheater, the Conference Center, the newly created Information Technology department as well as the growing Police Department. Financial Analysis of the City’s Funds As noted earlier, the City of Stockbridge uses fund accounting to ensure and demonstrate compliance with financerelated legal requirements. Governmental Funds The focus of the City of Stockbridge’s governmental funds is to provide information on near-term inflows, outflows, and balances of usable resources. Such information is useful in assessing the City of Stockbridge’s financing requirements. Specifically, unreserved fund balance can be a useful measure of a government’s net resources available for spending at the end of the fiscal year. 10 MANAGEMENT’S DISCUSSION AND ANALYSIS The General Fund is the chief operating fund of the City of Stockbridge. At the end of the current fiscal year, the unassigned fund balance of the General Fund was $16,423,053. As a measure of the General Fund’s liquidity, it may be useful to compare both unreserved fund balance and total fund balance to total fund expenditures. Unreserved fund balance represents 65.70% of total General Fund expenditures, while total fund balance of $17,913,854 represents 71.64% of that same amount. During the current fiscal year, the City’s General Fund balance increased by $14,987,631. This increase reflects the transfers from SPLOST V to reimburse the General Fund for prior years expenditures to complete SPLOST V projects. General Fund expenditures rose by 12%, increasing from $22,300,069 in 2024 to $25,004,564 in 2025. The City collected a total of $8,921,296 in local sales taxes for 2025, a decrease of 0.05% over 2024. Franchise taxes increased by 12% to $2,784,891 in 2025 from $1,851,713 in 2024, for electric, television and telephone taxes. In 2025, tax revenues increased due to various reasons such as increase in tax assessment values leading to increase in property tax revenues, and an increase of the city’s population (homeowners) as a result of couple annexations into the city that increased the overall tax digest. The City’s SPLOST III and IV revenue has decreased by 70% from $8,489,440 to $2,556,967 with the ending of SPLOST III and SPLOST IV. TSPLOST revenue increased by 0.06% from $7,204,270 in 2024 to $7,251,139 in 2025. As of December 31, 2025, the Urban Redevelopment Agency of the City of Stockbridge had long-term liabilities from Revenue Bonds in the amount of $6,270,000. Most of these funds were used to acquire property, building and furnishing a new City Hall facility which was completed in 2009. The cost of the building is approximately $11,964,000. The Hotel/Motel Tax Fund is used to promote tourism in the City. The fund is used to account for proceeds from the City’s Hotel / Motel tax. The City is required to pay Henry County Chamber of Commerce a percentage of all collected funds. As of December 31, 2025, the total amount collected for this fund was $1,166,109. The City has a Perpetual Fund which is for the upkeep of the City Cemetery. A donation of $5,000 was made with investment earnings. These funds are used or the maintenance and upkeep of the Cemetery as needed. This fund is held as a Certificate of Deposit (“CD”) at Ameris Bank. Proprietary Funds The City’s proprietary funds provide the same type of information found in the government-wide financial statements but in more detail. Unrestricted net position of the proprietary funds at the end of the year were $7,583,941 of which Water and Sewer Funds had $1,762,875 (23%) the Solid Waste Fund had $1,487,304 (20%). The Amphitheater Fund had $1,717,191 (23%) and all other enterprise funds had $2,616,571 (34.5%). 11 MANAGEMENT’S DISCUSSION AND ANALYSIS General Fund Budgetary Highlights: The amended balanced budget for the City’s General Fund for 2025 was $29,734,159. This is an increase of $667,616 from the final budget of 2024 which was $29,067,538. Capital Asset and Debt Administration Capital assets. The City’s investment in capital assets for its governmental and business type activities on December 31, 2025, amounts to $97,258,790. This investment in capital assets includes land, buildings, improvements, automobiles and equipment, sidewalks, bridges and roads. Due to the City’s fiscal responsibility, the long-term debt has been reduced by paying off debt of $5,763,674 in 2025. As a result of that, the City credit rating is increasing. General Fund balance increased by recapturing interfund payables and capital assets acquisition. American Rescue Plan Act (“ARPA”) Fund and Grant Fund have both tremendously increased net assets of the City due to many capital projects citywide that have changed the city’s outlook. Public Facilities Authority Fund and Citywide Capital Projects Fund through borrowed funds have enabled the city to accomplish it objective of investing in capital projects to better serve the Stockbridge citizens. Major capital assets events during the current fiscal year include the following:  FY 2025 LMIG – approximately $2,984,645.22 for roads paving, maintenance and repairs  Merle Manders, Tag Office, and Police Department Building Roof – approximately $156,112.80  Eagles Landing PKWY, Hudson Bridge Road, East Lake PKWY (IGA-Henry County) – approximately $3,973,863.65  Amphitheater Flex Pavers Project – approximately $212,850.00 Additional information on the City’s capital assets can be found in Note 6. 12 MANAGEMENT’S DISCUSSION AND ANALYSIS Long-term Debt As of December 31, 2025, the City had $24,061,869 in outstanding debt consisting of the following: Balance Governmental Activities: Revenue Bonds Accrued Compensated Absences Net Pension Liability Lease liability $ Business-Type Activities: Accrued Compensated Absences Net Pension Liability Total 17,445,000 1,226,444 3,874,391 137,222 227,016 1,151,796 $ 24,061,869 The City of Stockbridge’s total debt decreased by $3,713,776. Additional information on the City’s long-term debt can be found in Note 7. State statutes limit the amount of general obligation debt a governmental entity may issue to 10% of its total assessed valuation. The current debt limitation for the City is $194,020,390, which is more than the City’s outstanding general obligation debt. Economic Factors and Next Year’s Budgets and Rates      Annexations within the City will continue to increase the population of the City of Stockbridge The need for more of a police presence within the City, new developments bring in new residents Cost of Living in the region is comparable to national increases Property taxes have been rising in recent years During 2026 and going forward, the City will continue to do its best to secure additional funding sources, such as fees, grants and private participation, to continue to construct roads and capital projects, land & building purchases and improve capital items. Various fees rates will increase in 2026, it has been years when fees were adjusted. All of these factors were considered in the preparation of the City’s budget for the Fiscal Year 2026. Requests for Information This financial report is designed to provide a general overview of the City of Stockbridge’s finances, comply with finance-related laws and regulations, and demonstrate the City’s commitment to public accountability. Questions concerning this report or requests for additional information can be obtained by contacting the City at (770) 389-7000 or at the following address: City of Stockbridge, Finance Department, 4640 North Henry Boulevard, Stockbridge, Georgia 30281. 13 BASIC FINANCIAL STATEMENTS CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF NET POSITION DECEMBER 31, 2025 Governmental Activities Primary Government Business-type Activities Total ASSETS Cash and cash equivalents Investments Taxes receivable Accounts receivable, net of allowances Due from other governments Internal balances Inventories Prepaid expenses Assets held for resale Capital assets, non-depreciable Capital assets, depreciable, net of accumulated depreciation and amortization $ 66,788,209 14,419 3,811,054 322,328 1,512,709 (1,511,670) 71,479 1,419,322 19,087,118 $ 8,856,379 58,000 1,051,339 63,343 1,511,670 70,061 59,061 1,909,047 $ 75,644,588 72,419 3,811,054 1,373,667 1,576,052 70,061 130,540 1,419,322 20,996,165 31,971,409 46,904,752 78,876,161 123,486,377 60,483,652 183,970,029 2,116,762 629,279 2,746,041 Total deferred outflows of resources 2,116,762 629,279 2,746,041 LIABILITIES Accounts payable Retainage payable Accrued interest expense Other accrued expenses Customer deposits Unearned revenue Leases, due within one year Leases, due in more than one year Compensated absences due within one year Compensated absences due in more than one year Bonds payable due within one year Bonds payable due in more than one year Net pension liability due in more than one year 1,285,656 238,244 471,241 1,176,030 32,529 104,693 245,289 981,155 2,225,000 15,220,000 3,874,391 465,548 123,380 57,850 231,684 2,581,297 45,403 181,613 1,151,796 1,751,204 123,380 238,244 529,091 231,684 3,757,327 32,529 104,693 290,692 1,162,768 2,225,000 15,220,000 5,026,187 25,854,228 4,838,571 30,692,799 48,568,371 31,738,847 2,550,935 741,081 5,000 9,446 16,135,231 48,690,419 7,583,941 97,258,790 31,738,847 2,550,935 741,081 5,000 9,446 23,719,172 Total assets DEFERRED OUTFLOWS OF RESOURCES Pension Total liabilities NET POSITION Net investment in capital assets Restricted for capital projects Restricted for public safety Restricted for tourism Restricted for cemetery maintenance - non-expendable Restricted for cemetery maintenance - expendable Unrestricted Total net position $ The accompanying notes are an integral part of these financial statements. 14 99,748,911 $ 56,274,360 $ 156,023,271 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Functions/Programs Primary government Governmental activities: General government Judicial Public safety Public works Culture and recreation Housing and development Interest on long-term debt Total governmental activities Business-type activities: Water and sewer Stormwater Solid waste Amphitheater Conference center Total business-type activities Total primary government Program Revenues Capital Charges for Grants and Services Contributions Expenses $ $ 6,784,010 1,007,011 11,201,320 10,225,698 8,949 4,069,160 612,001 33,908,149 5,706,357 993,318 2,531,154 3,962,337 915,342 14,108,508 48,016,657 $ $ 2,627,673 1,105,257 3,732,930 5,510,461 1,421,306 2,931,582 1,633,859 161,877 11,659,085 15,392,015 $ $ General revenues: Property taxes Franchise taxes Alcoholic beverage excise taxes Business and occupation taxes Insurance premium taxes Hotel/motel taxes Other taxes Unrestricted investment earnings Transfers Total general revenues and transfers Change in net position Net position, beginning of year, as previously reported Restatement - error correction Net position, beginning of year, as restated Net position, end of year The accompanying notes are an integral part of these financial statements. 15 7,389,171 792,024 9,244,124 7,364,218 328 3,313,132 28,102,997 28,102,997 Net (Expenses) Revenues and Changes in Net Position Governmental Activities $ $ 3,232,834 890,270 (1,957,196) (2,861,480) (8,621) (756,028) (612,001) (2,072,222) Business-type Activities $ Total - $ 3,232,834 890,270 (1,957,196) (2,861,480) (8,621) (756,028) (612,001) (2,072,222) (2,072,222) (195,896) 427,988 400,428 (2,328,478) (753,465) (2,449,423) (2,449,423) (195,896) 427,988 400,428 (2,328,478) (753,465) (2,449,423) (4,521,645) 8,137,253 1,979,543 881,877 1,696,328 3,880,138 1,289,772 285,025 739,506 (5,172,895) 13,716,547 11,644,325 87,454,929 649,657 88,104,586 99,748,911 1 5,172,895 5,172,896 2,723,473 52,996,126 554,761 53,550,887 56,274,360 8,137,253 1,979,543 881,877 1,696,328 3,880,138 1,289,772 285,025 739,507 18,889,443 14,367,798 140,451,055 1,204,418 141,655,473 156,023,271 $ $ 16 CITY OF STOCKBRIDGE, GEORGIA BALANCE SHEET GOVERNMENTAL FUNDS DECEMBER 31, 2025 General Fund ASSETS Cash and cash equivalents Investments Taxes receivable Accounts receivable Due from other governments Due from other funds Prepaid expenditures Assets held for resale ARPA Fund Grants Fund $ 1,484,143 2,551,655 169,079 796,413 19,463,728 71,479 1,419,322 $ - $ 716,296 615,215 - $ 25,955,819 $ - $ 1,331,511 $ 839,793 468,863 1,176,030 $ $ 5,070,054 - 9,734 2,378 - 7,554,740 - 12,112 DEFERRED INFLOWS OF RESOURCES Unavailable revenue - grants Unavailable revenue - court fines Unavailable revenue - property taxes 127,907 359,318 - 611,203 - Total deferred inflows of resources 487,225 - 611,203 71,479 1,419,322 - - Total assets LIABILITIES, DEFERRED INFLOWS OF RESOURCES AND FUND BALANCES LIABILITIES Accounts payable Accrued liabilities Unearned revenue - occupational taxes Unearned revenue - grants Due to other funds Total liabilities FUND BALANCES Non-spendable: Prepaids Permanent fund corpus Assets held for resale Restricted for: Capital projects Public safety Tourism Cemetery maintenance Assigned for: Capital projects Unassigned - - 708,196 - 16,423,053 - - Total fund balances 17,913,854 - 708,196 Total liabilities, deferred inflows of resources and fund balances $ 25,955,819 $ - $ 1,331,511 Amounts reported for governmental activities in the Statement of Net Position are different because: Capital assets and lease assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. Other long-term assets are not available to pay for current period expenditures and, therefore, are deferred in the funds. The net pension liability and related deferred outflows and inflows of resources are not financial resources and, therefore, are not reported in the governmental funds. Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the funds. Net position of governmental activities The accompanying notes are an integral part of these financial statements. 17 Public Facilities Authority SPLOST V Fund SPLOST VI Fund Nonmajor Governmental Funds TSPLOST Fund Total Governmental Funds $ 15,092,066 - $ 20,330,586 2,943,169 - $ 3,144,167 638,973 - $ 20,836,425 617,846 - $ 5,900,822 14,419 2,580 153,249 519,453 - $ 66,788,209 14,419 3,811,054 322,328 1,512,709 23,541,565 71,479 1,419,322 $ 15,092,066 $ 23,273,755 $ 3,783,140 $ 21,454,271 $ 6,590,523 $ 97,481,085 $ - $ 116,214 19,705,065 $ 206,968 - $ 41,215 - $ 71,732 278,116 $ 1,285,656 471,241 1,176,030 25,053,235 $ - 19,821,279 206,968 41,215 349,848 27,986,162 - - - - - 611,203 127,907 359,318 - - - - - 1,098,428 - - - - 5,000 - 71,479 5,000 1,419,322 15,092,066 - 3,452,476 - 3,576,172 - 21,413,056 - 3,297,143 1,842,739 741,081 9,446 46,830,913 2,550,935 741,081 9,446 - - - - 353,351 (8,085) 353,351 16,414,968 15,092,066 3,452,476 3,576,172 21,413,056 6,240,675 68,396,495 15,092,066 $ 23,273,755 $ 3,783,140 $ 21,454,271 $ 6,590,523 51,058,527 1,098,428 $ 18 (1,757,629) (19,046,910) 99,748,911 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 General Fund Revenues Taxes Licenses and permits Intergovernmental Fines and forfeitures Charges for services Impact fees Contributions Interest income Other revenues Total revenues Expenditures Current: General government Judicial Public safety Public works and parks Culture and recreation Housing and development Capital outlay: General government Public works Culture and recreation Debt service: Principal Interest Total expenditures $ ARPA Fund 16,684,424 1,561,473 8,921,296 1,105,257 798,535 28,499 737,371 239,166 30,076,021 $ Grants Fund 961,895 961,895 $ 1,509,886 1,509,886 7,771,438 837,449 8,884,845 4,863,349 328 2,605,756 851,072 786,803 680,999 - - 110,823 - - 30,264 11,135 25,004,564 961,895 1,467,802 Excess (deficiency) of revenues over (under) expenditures 5,071,457 - 42,084 Other financing sources (uses) Proceeds from sale of assets Transfers in Transfers out 36,100 22,126,610 (12,246,536) - (6,234) Total other financing sources (uses) 9,916,174 - (6,234) Net change in fund balances 14,987,631 - 35,850 Fund balances, beginning of year, as previously reported 1,920,655 - 472,346 Restatement - error correction 1,005,568 - 200,000 Fund balances, beginning of year, as restated 2,926,223 - 672,346 Fund balances, end of year $ The accompanying notes are an integral part of these financial statements. 19 17,913,854 $ - $ 708,196 Public Facilities Authority $ $ SPLOST V Fund - $ SPLOST VI Fund 2,556,967 140 2,557,107 $ Total Nonmajor Governmental Funds TSPLOST Fund 4,986,709 4,986,709 $ 7,251,139 7,251,139 $ Total Governmental Funds 1,289,772 1,066,164 2,135 848,801 3,206,872 $ 17,974,196 1,561,473 26,187,892 1,105,257 798,535 1,066,164 28,499 739,646 1,087,967 50,549,629 369 - - - - 762,759 911 612,332 7,771,807 837,449 10,434,407 5,545,259 328 4,069,160 - 1,526,212 269,211 1,410,537 - 2,041,917 - 63,482 - 63,482 5,089,489 269,211 4,050,000 336,740 4,387,109 1,795,423 1,410,537 2,041,917 890,000 309,562 2,639,046 4,970,264 657,437 39,708,293 (4,387,109) 761,684 3,576,172 5,209,222 567,826 10,841,336 4,386,740 - (19,185,612) - - 2,928,851 (2,934,764) 36,100 29,442,201 (34,373,146) 4,386,740 (19,185,612) - - (5,913) (4,894,845) (369) (18,423,928) 3,576,172 5,209,222 561,913 5,946,491 15,092,435 21,876,404 - 15,613,622 5,678,762 60,654,224 - - - 590,212 - 1,795,780 15,092,435 21,876,404 - 16,203,834 5,678,762 62,450,004 15,092,066 $ 3,452,476 $ 3,576,172 $ 20 21,413,056 $ 6,240,675 $ 68,396,495 CITY OF STOCKBRIDGE, GEORGIA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Amounts reported for governmental activities in the Statement of Activities are different because: Net change in fund balances - total governmental funds $ 5,946,491 Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount by which capital outlay exceeded depreciation and amortization expense in the current period. 1,373,933 The net effect of various miscellaneous transactions involving capital assets (i.e., sales, trade-ins, and donations) is to decrease net position. (241,950) Revenues in the Statement of Activities that do not provide current financial resources are not reported as revenues in the funds. 175,740 The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position. 4,970,264 Some expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. (580,153) Changes in net position - governmental activities $ The accompanying notes are an integral part of these financial statements. 21 11,644,325 CITY OF STOCKBRIDGE, GEORGIA GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Budget Original Revenues Property taxes Other taxes Licenses and permits Intergovernmental Fines and forfeitures Charges for services Contributions Interest income Other revenues Total revenues $ Expenditures Current: General government: Mayor and council Executive City manager Financial administration Business services Data processing Building and plant Human resources Total general government Final 7,189,056 6,993,300 1,478,500 10,195,512 1,410,000 690,800 25,700 1,800 405,126 28,389,794 $ Variance With Final Budget Actual 6,958,237 9,254,480 1,561,473 8,921,296 1,226,939 794,334 28,499 737,371 251,530 29,734,159 $ 7,186,782 9,497,642 1,561,473 8,921,296 1,105,257 798,535 28,499 737,371 239,166 30,076,021 $ 228,545 243,162 (121,682) 4,201 (12,364) 341,862 581,904 439,020 794,655 2,681,792 261,723 891,286 1,073,708 981,003 7,705,091 570,715 448,266 584,761 2,357,565 246,134 1,009,048 1,096,533 1,502,812 7,815,834 567,362 446,866 521,244 2,395,745 243,833 989,470 1,098,918 1,508,000 7,771,438 3,353 1,400 63,517 (38,180) 2,301 19,578 (2,385) (5,188) 44,396 Judicial: 766,406 840,279 837,449 2,830 Public safety: Police administration Municipal court 8,867,557 8,458,708 8,884,845 (426,137) Public works: Public works Parks Total public works 4,235,046 221,000 4,456,046 4,051,228 211,960 4,263,188 4,653,088 210,261 4,863,349 (601,860) 1,699 (600,161) - - 328 328 (328) (328) 243,059 1,386,893 670,259 670,000 2,970,211 190,044 1,000,102 663,062 762,256 2,615,464 188,912 997,208 661,381 758,255 2,605,756 1,132 2,894 1,681 4,001 9,708 Debt service: Principal Interest Total debt service - - 30,264 11,135 41,399 (30,264) (11,135) (41,399) Total expenditures 24,765,311 23,993,473 25,004,564 (1,011,091) Excess of revenues over expenditures 3,624,483 5,740,686 5,071,457 (669,229) 634,517 215,000 (4,525,000) (3,675,483) 444,020 750,852 (6,935,558) (5,740,686) 36,100 22,126,610 (12,246,536) 9,916,174 (407,920) 21,375,758 (5,310,978) 15,656,860 Culture and recrecation: Community Center Total culture and recreation Housing and development: Main street Planning and zoning Permitting development City events Total housing and development Other financing sources (uses) Proceeds from sale of assets Transfers in Transfers out Total other financing sources (uses), net (51,000) - 14,987,631 14,987,631 Fund balances, beginning of year, as previously reported Net change in fund balances 1,920,655 1,920,655 1,920,655 - Restatement - error correction 1,005,568 1,005,568 1,005,568 - Fund balances, beginning of year, as restated 2,926,223 2,926,223 2,926,223 - Fund balances, end of year $ 2,875,223 The accompanying notes are an integral part of these financial statements. 22 $ 2,926,223 $ 17,913,854 $ 14,987,631 CITY OF STOCKBRIDGE, GEORGIA ARPA FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Budget Original/Final Revenues Intergovernmental Total revenues $ Expenditures Current: General government: Financial administration Total general government Variance With Final Budget Actual 961,395 961,395 $ 961,895 961,895 $ 500 500 26,000 26,000 - 26,000 26,000 850,574 851,072 (498) 850,574 851,072 (498) 500 Housing and development: City events Total housing and development Capital outlay: Public safety 500 - Public works 110,823 110,823 - Total capital outlay 111,323 110,823 500 Total expenditures 987,897 961,895 26,002 (26,502) - 26,502 Deficiency of revenues under expenditures Other financing sources Transfers in 26,502 - (26,502) Total other financing sources 26,502 - (26,502) Net change in fund balances - - - Fund balances, beginning of year - - - Fund balances, end of year $ The accompanying notes are an integral part of these financial statements. 23 - $ - $ - CITY OF STOCKBRIDGE, GEORGIA GRANTS FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Budget Original/Final Revenues Intergovernmental Other revenues Total revenues $ Expenditures Current: Public safety Public works Total expenditures Variance With Final Budget Actual 1,709,887 219,755 1,929,642 $ 1,509,886 1,509,886 $ (200,001) (219,755) (419,756) 1,248,643 680,999 786,803 680,999 461,840 - 1,929,642 1,467,802 461,840 - 42,084 42,084 Excess of revenues over expenditures Other financing uses Transfers out - (6,234) (6,234) Total other financing uses - (6,234) (6,234) Net change in fund balances - 35,850 (35,850) Fund balance, beginning of year, as previously reported 472,346 472,346 - Restatement - error correction 200,000 200,000 - Fund balance, beginning of year, as restated 672,346 672,346 - Fund balance, end of year $ The accompanying notes are an integral part of these financial statements. 24 672,346 $ 708,196 $ (35,850) CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF NET POSITION PROPRIETARY FUNDS DECEMBER 31, 2025 Water and Sewer Fund Solid Waste Fund Nonmajor Enterprise Funds Amphitheater Fund Total ASSETS CURRENT ASSETS Cash and cash equivalents Investments Accounts receivable, net of allowances Due from other governments Due from other funds Inventories Prepaid expenses $ 1,699,442 58,000 540,161 11,768 70,061 54,421 $ 4,148,533 143,757 25,302 - $ 1,253,409 594,659 2,400 $ 1,754,995 367,421 26,273 917,011 2,240 $ 8,856,379 58,000 1,051,339 63,343 1,511,670 70,061 59,061 Total current assets 2,433,853 4,317,592 1,850,468 3,067,940 11,669,853 NON-CURRENT ASSETS Capital assets: Capital assets, non-depreciable Capital assets, depreciable, net of accumulated depreciation 1,880,406 - - 28,641 1,909,047 23,332,630 19,872 19,842,041 3,710,209 46,904,752 Total capital assets 25,213,036 19,872 19,842,041 3,738,850 48,813,799 Total assets 27,646,889 4,337,464 21,692,509 6,806,790 60,483,652 DEFERRED OUTFLOWS OF RESOURCES Pension 310,458 27,371 - 291,450 629,279 310,458 27,371 - 291,450 629,279 96,698 123,380 32,428 17,720 195,464 216,535 1,623 2,581,297 1,621 - 133,277 - 19,038 23,799 26,062 36,220 465,548 123,380 57,850 2,581,297 45,403 231,684 Total current liabilities 465,690 2,801,076 133,277 105,119 3,505,162 NON-CURRENT LIABILITIES Compensated absences due in more than one year Net pension liability Total non-current liabilities 70,882 568,244 639,126 6,485 50,098 56,583 - 104,246 533,454 637,700 181,613 1,151,796 1,333,409 1,104,816 2,857,659 133,277 742,819 4,838,571 25,089,656 1,762,875 26,852,531 19,872 1,487,304 1,507,176 19,842,041 1,717,191 21,559,232 3,738,850 2,616,571 6,355,421 48,690,419 7,583,941 56,274,360 Total deferred outflows of resources LIABILITIES CURRENT LIABILITIES Accounts payable Retainage payable Accrued liabilities Unearned revenue Compensated absences due within one year Customer deposits Total liabilities NET POSITION Net investment in capital assets Unrestricted Total net position $ The accompanying notes are an integral part of these financial statements. 25 $ $ $ $ CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Water and Sewer Fund OPERATING REVENUES Charges for services: Water sales Sewer sales Ticket sales Concession sales Stormwater fees Sanitation charges Sponsorships Rentals Rents and royalties Other fees and charges Total operating revenues $ 3,126,465 2,299,920 84,076 5,510,461 Solid Waste Fund $ Nonmajor Enterprise Funds Amphitheater Fund 2,833,905 97,677 2,931,582 $ 1,204,257 7,651 379,000 42,875 76 1,633,859 $ Total 1,421,306 161,877 1,583,183 $ 3,126,465 2,299,920 1,204,257 7,651 1,421,306 2,833,905 379,000 259,554 42,875 84,152 11,659,085 OPERATING EXPENSES Personnel services and employee benefits Contracted services Supplies Repairs and maintenance Bad debt expense Depreciation Total operating expenses 1,633,110 698,390 2,003,286 33,938 25,349 1,284,577 5,678,650 104,886 2,408,016 3,279 14,973 2,531,154 3,329,668 632,669 3,962,337 1,284,786 118,532 129,945 133,509 241,888 1,908,660 3,022,782 6,554,606 2,136,510 167,447 25,349 2,174,107 14,080,801 Operating income (loss) (168,189) 400,428 (2,328,478) (325,477) (2,421,716) 1 (27,707) - - - 1 (27,707) (27,706) - - - (27,706) (195,895) 400,428 (2,328,478) (325,477) (2,449,422) CAPITAL CONTRIBUTIONS 193,560 - - 48,390 241,950 TRANSFERS IN 765,000 - 3,600,000 565,945 4,930,945 762,665 400,428 1,271,522 288,858 2,723,473 25,695,918 1,106,748 20,287,710 5,905,750 52,996,126 393,948 - - 160,813 554,761 26,089,866 1,106,748 20,287,710 6,066,563 53,550,887 NON-OPERATING EXPENSE Interest income Interest expense Total non-operating expenses Income (loss) before capital contributions and transfers Change in net position NET POSITION, beginning of year, as previously reported Restatement - error correction NET POSITION, beginning of year, as restated NET POSITION, end of year $ 26,852,531 The accompanying notes are an integral part of these financial statements. 26 $ 1,507,176 $ 21,559,232 $ 6,355,421 $ 56,274,360 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Water and Sewer Fund CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers Payments to suppliers and service providers $ Solid Waste Fund 5,551,433 $ Nonmajor Enterprise Funds Amphitheater Fund 2,829,115 $ 1,633,859 $ Totals 1,541,999 $ 11,556,406 (2,804,119) (1,557,037) (2,414,830) (96,061) (3,824,392) - (1,291,210) (1,180,051) (10,334,551) (2,833,149) 1,190,277 318,224 (2,190,533) (929,262) (1,611,294) CASH FLOWS FROM NON-CAPITAL FINANCING ACTIVITIES Transfers from other funds 765,000 - 3,600,000 565,945 4,930,945 Net cash provided by non-capital financing activities 765,000 - 3,600,000 565,945 4,930,945 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of property and equipment Principal payments on notes payable Interest paid (1,344,327) (823,674) (27,707) - (212,850) - (34,980) - (1,592,157) (823,674) (27,707) Net cash used in capital and related financing activities (2,195,708) - (212,850) (34,980) (2,443,538) CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments 1 - - - 1 Net cash provided by investing activities 1 - - - 1 (240,430) 318,224 1,196,617 (398,297) 876,114 1,939,872 3,830,309 56,792 2,153,292 7,980,265 Payments to employees Net cash provided by (used in) operating activities Increase (decrease) in cash and cash equivalents Cash and cash equivalents: Beginning of year End of year $ 1,699,442 $ (Continued) 27 4,148,533 $ 1,253,409 $ 1,754,995 $ 8,856,379 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Water and Sewer Fund RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES Operating income (loss) $ Adjustments to reconcile operating income (loss) to net cash provided by (used in) operating activities: Depreciation Decrease (increase) in accounts receivable Decrease in inventories Decrease in prepaid expenses Decrease (increase) in due from other governments Increase in due from other funds Increase in deferred outflows of resources - pension Increase in customer deposits (Decrease) in due to other funds Increase in accrued liabilities Increase (decrease) in accounts payable Increase in retainage payable (Decrease) in unearned revenue (Decrease) in deferred inflows of resources - pension Increase in net pension liability Net cash provided by (used in) operating activities $ SCHEDULE OF NON-CASH CAPITAL AND RELATED FINANCING ACTIVITIES Contributions of capital assets from other funds Net non-cash flows from capital and related financing activities (168,189) Solid Waste Fund $ Nonmajor Enterprise Funds Amphitheater Fund 400,428 $ (2,328,478) $ (325,477) Total $ (2,421,716) 1,284,577 9,469 48,593 9,072 2,199 - 14,973 11,931 (14,017) - 632,669 1,952 (594,659) 241,888 (29,474) 459 (18,097) - 2,174,107 (8,074) 48,593 11,483 (29,915) (594,659) (102,184) 29,304 21,968 (224,201) 123,380 - (9,009) 4,055 (3,535) (100,381) (104) 98,087 - (95,927) 6,387 (917,011) 53,941 7,328 - (207,120) 35,691 (917,115) 79,964 (122,321) 123,380 (100,381) (43,452) 199,741 (3,831) 17,610 - (40,791) 187,512 (88,074) 404,863 1,190,277 $ 318,224 $ (2,190,533) $ (929,262) $ (1,611,294) $ 193,560 $ - $ - $ 48,390 $ 241,950 $ 193,560 $ - $ - $ 48,390 $ 241,950 The accompanying notes are an integral part of these financial statements. 28 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF FIDUCIARY NET POSITION CUSTODIAL FUND DECEMBER 31, 2025 Property and Evidence Fund ASSETS Cash $ Total assets 70,321 70,321 NET POSITION Restricted for organizations and other governments $ The accompanying notes are an integral part of these financial statements. 29 70,321 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF CHANGES IN FIDUCIARY NET POSITION CUSTODIAL FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Property and Evidence Fund ADDITIONS Fines and forfeitures collected $ 14,358 DEDUCTIONS Fines and forfeitures disbursed 79,080 Change in net position (64,722) NET POSITION Beginning of year 135,043 End of year $ The accompanying notes are an integral part of these financial statements. 30 70,321 NOTES TO FINANCIAL STATEMENTS CITY OF STOCKBRIDGE, GEORGIA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2025 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the City of Stockbridge, Georgia (the “City”) have been prepared in conformity with accounting principles generally accepted in the United States of America (“GAAP”) as applied to governments. The Governmental Accounting Standards Board (“GASB”) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the City's accounting policies are described below. A. Reporting Entity The City was incorporated in 1920 and is located in the northern part of Henry County about 18 miles south of Atlanta. The City provides a full range of services to approximately 36,331 residents. These services are provided in whole by the City or through contractual agreements with Henry County. These services include public safety, community development, highways and streets, water and sewer, sanitation, parks, public works, planning and zoning, and general administrative services. In 2013, the City adopted the provisions of GASB Statement No. 61, The Financial Reporting Entity: Omnibus – an amendment to GASB Nos. 14 and 34, which defines the reporting entity for determining which potential component units should be included in the primary government’s financial statements. Inclusion is based on financial accountability or the fact that exclusion would make the financial statements misleading or incomplete. The criterion for determining financial accountability includes appointing a voting majority of an organization’s governing body and: 1) the ability of the City to impose its will on that organization, or 2) the potential for the organization to provide specific financial benefits or to impose specific financial burdens on the City. In addition to the above criteria, GASB Statement No. 61 added that if the primary government is expected to repay substantially all of the component unit’s debt, then the component unit should be blended. Blended Component Units - Blended component units, although legally separate entities, are, in substance, part of the government’s operations. The City of Stockbridge Urban Redevelopment Agency (the “URA”) was created by the City’s elected officials to provide for the issuance of bonds to finance the construction of the Town Center facilities including City Hall. The City Council appoints the majority of the URA board members, and the URA’s debt is expected to be repaid almost entirely from the resources of the City. Although legally separate, the URA is blended as a governmental fund into the primary government. Separate financial statements for the URA are not issued. 31 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) B. Government-wide and Fund Financial Statements The City of Stockbridge Public Facilities Authority (the “PFA”) was created by the City’s elected officials to provide for the issuance of bonds to finance the construction of the Amphitheater and Cultural Arts Center, to fund the Trails Project, and to fund purchase of police equipment. The City Council appoints the majority of the PFA board members, and the PFA’s debt is expected to be repaid almost entirely from the resources of the City. Although legally separate, the PFA is blended as a governmental fund into the primary government. Separate financial statements for the PFA are not issued. The City of Stockbridge Downtown Development Authority (the “DDA”) exists to encourage growth and redevelopment of the Stockbridge, Georgia central business district. The City Council appoints the majority of the DDA board members, and the DDA’s debt is expected to be repaid almost entirely from the resources of the City. Although legally separate, the DDA is blended as a nonmajor governmental fund into the primary government. Separate financial statements for the DDA are not issued. The City of Stockbridge City-wide Development Authority (the “CDA”) exists to stimulate economic and quality growth throughout the entire city of Stockbridge, Georgia. The City Council appoints the majority of the CDA board members, and the CDA’s debt is expected to be repaid almost entirely from the resources of the City. Although legally separate, the CDA is blended as a nonmajor governmental fund into the primary government. Separate financial statements for the CDA are not issued. The government-wide financial statements (i.e., the Statement of Net Position and the Statement of Activities) report information on all of the non-fiduciary activities of the government. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The Statement of Activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include: 1) charges to those who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment, and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the latter are excluded from the government-wide financial statements. Major individual governmental funds and major individual Enterprise Funds are reported as separate columns in the fund financial statements. 32 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting and Basis of Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Capital asset acquisitions, including entering into contracts giving the City the right to use leased assets, are reported as expenditures in governmental funds. Proceeds of general long-term liabilities and acquisitions under financed purchases and leases are reported as other financing sources. Issuance of long-term debt and financing through leases are reported as other financing sources. Property taxes, intergovernmental grants and investment income associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the City. Substantially all governmental fund revenues are accrued. In applying GASB Statement No. 33 to grant revenues, the provider recognizes liabilities and expenses, and the recipient recognizes receivables and revenues when the applicable eligibility requirements, including time requirements, are met. Resources transmitted before the eligibility requirements are met, are reported as advances by the provider and unearned revenue by the recipient. The format of the fund financial statements has been modified by GASB Statement No. 34. Major individual governmental funds and major individual Enterprise Funds are reported as separate columns in the fund financial statements. GASB Statement No. 34 also requires, as Required Supplementary Information (“RSI”), the Management’s Discussion and Analysis (“MD&A”) which includes an analytical overview of the City’s financial activity. 33 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting and Basis of Presentation (Continued) The City reports the following major governmental funds: The General Fund is the City’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The American Rescue Plan Act (“ARPA”) Fund is used for accounting for the financial resources provided and subsequently expended from the ARPA grant received from the federal government. The Grants Fund accounts for various intergovernmental revenues received and expended. The Public Facilities Authority (“PFA”) accounts for capital expenditures. Funding is provided by bonds issued in fiscal year 2021. The Special Purpose Local Option Sales Tax (“SPLOST”) V Fund accounts for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by Henry County and remitted to the City through an intergovernmental agreement. The Special Purpose Local Option Sales Tax (“SPLOST”) VI Fund accounts for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by Henry County and remitted to the City through an intergovernmental agreement. The Transportation Special Purpose Local Option Sales Tax (“TSPLOST”) Fund accounts for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by Henry County and remitted to the City through an intergovernmental agreement. The City reports the following major proprietary funds: The Water and Sewer Fund accounts for the operation of the water and sewerage system including all revenues from sources applicable to these operations and all expenses of the operation. The Solid Waste Fund accounts for revenues generated from the charges for sanitation and recycling services provided to the residential and commercial users of the City. The Amphitheater Fund accounts for activities related to the Amphitheater. 34 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting and Basis of Presentation (Continued) The Property and Evidence Fund accounts for money collected and disbursed by the City on behalf of other governments, organizations, and individuals, such as fines and forfeitures. A liability is recorded when an event compels a government to disburse fiduciary resources. This fund meets the criteria under GASB Statement No. 84 to be reported as a Custodial Fund. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are charges between the City’s water and sewer function and the other functions of the government. Elimination of these charges would distort the direct costs reported for the various functions concerned. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the enterprise funds are charges for goods and services provided. Operating expenses of the enterprise funds include the cost of these goods and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted resources first, then unrestricted resources as they are needed. D. Use of Estimates The preparation of financial statements in conformity with GAAP requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. E. Cash and Investments Cash includes amounts in demand deposits as well as short-term investments with a maturity date within three months of the date acquired by the City. For purposes of the Statement of Cash Flows, the Enterprise Funds consider all highly liquid investments (including restricted assets) with a maturity date of three months or less when purchased to be cash equivalents. The City’s investments consist of Certificates of Deposit with a maturity date greater than three months from the date of purchase. For reporting purposes, all investments are recorded at fair value. 35 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) E. Cash and Investments (Continued) State statutes authorize the City to invest in: obligations of the United States, the State of Georgia and other political subdivisions of the State of Georgia, and other states; prime bankers’ acceptances; repurchase agreements; and the Georgia Fund 1. The City’s policy is to hold investments to maturity. In applying GASB Statement No. 72, the City utilized the following methods and assumptions as of December 31, 2025: 1. Fair value is based on quoted market prices as of the valuation date; and 2. The investment portfolio did not hold investments in any of the following: a) items required to be reported at amortized costs; b) items subject to involuntary participation in an external pool; and c) items associated with a fund other than the fund to which the income is assigned. F. Inventories Inventories are valued at cost, which approximates market, using the first in/first out (“FIFO”) method. The consumption method is used to account for inventories. Under the consumption method, inventory items are recognized as expenditures when used. G. Prepaid Expenditures/Expenses Prepaid items are accounted for using the consumption method. A prepaid item is recognized when a cash expenditure/expense is made for goods or services that were purchased for consumption, but not consumed as of December 31, 2025. H. Deferred Outflows/Inflows In addition to assets, the Statement of Net Position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element represents a consumption of net assets that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. The City has three items that qualify for reporting in this category. These three items relate to the City’s defined benefit pension plan. The pension experience differences, the pension investment earnings difference, and the contributions made subsequent to the measurement date are deferred and recognized as pension expense in future years. 36 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) H. Deferred Outflows/Inflows (Continued) In addition to liabilities, the Statement of Net Position and/or the Governmental Funds Balance Sheet will sometimes report a separate section for deferred inflows of resources. This separate financial statement element represents an acquisition of net assets that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The City has one item that qualifies for reporting in this category. This item, unavailable revenue, arises only under the modified accrual basis of accounting, and is reported only in the Governmental Funds Balance Sheet. The governmental funds report unavailable revenue for property taxes, court fines, and grants, and these amounts are deferred and will be recognized as an inflow of resources in the period in which the amounts become available. I. Pensions For purposes of measuring the net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the City of Stockbridge Retirement Plan (the “Plan”) and additions to/deductions from the Plan's fiduciary net position have been determined on the same basis as they are reported by the Plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. J. Capital Assets General capital assets are capital assets which are associated with and generally arise from governmental activities. They generally result from expenditures in governmental funds. General capital assets are reported in the governmental activities’ column of the government-wide Statement of Net Position but are not reported in the fund financial statements. Capital assets utilized by the proprietary funds are reported both in the business-type activities column of the government-wide Statement of Net Position and in respective funds. 37 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) J. Capital Assets (Continued) Capital assets purchased or acquired with an original cost of $5,000 or more are reported at historical cost or estimated historical cost. Contributed assets are reported at acquisition value. Additions, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. Depreciation on capital assets and amortization on right to use lease assets is provided on the straight-line basis over the following estimated useful lives: Asset Building and improvements Improvements other than buildings Furniture and fixtures Vehicles Machinery and equipment Office equipment Years 30 – 50 25 – 50 10 – 20 5 – 10 5 – 10 5 – 10 The City only reports infrastructure assets purchased subsequent to December 31, 2003. K. Compensated Absences In 2017, the City switched from using a Paid Time Off (“PTO”) system to a compensated absences system. Under the compensated absences system, the City accrues accumulated unpaid vacation and sick benefits. Annual leave will be paid to employees upon separation from service when earned (or estimated to be earned) by the employee. The non-current portion (the amount estimated to be used in subsequent fiscal years) for governmental funds is maintained separately and represents a reconciling item between the fund and government-wide presentations. In accordance with the provisions of GASB Statement No. 101, the City also accrues an estimate of sick time to be used by employees as paid time off in the future. L. Accrued Liabilities and Long-Term Obligations All payables, accrued liabilities, and long-term obligations are reported in the government-wide financial statements. All payables, accrued liabilities, and long-term obligations payable from proprietary funds are reported on the proprietary fund financial statements. 38 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) L. Accrued Liabilities and Long-Term Obligations (Continued) In general, governmental fund payables and accrued liabilities that, once incurred, are paid in a timely manner and in full from current financial resources and are reported as obligations of the funds. However, claims and judgments and compensated absences that will be paid from governmental funds are reported as liabilities in the fund financial statements only to the extent that they are due for payment during the current year. Long-term loans are recognized as a liability on the governmental fund financial statements when due. M. Leases Lessee. The City is a lessee for noncancellable leases of equipment. The City recognizes a lease liability and an intangible right-to-use lease asset in the government-wide financial statements. At the commencement of a lease, the City initially measures the lease liability at the present value of payments expected to be made during the lease term. Subsequently, the lease liability is reduced by the principal portion of lease payments made. The lease asset is initially measured as the initial amount of the lease liability, adjusted for lease payments made at or before the lease commencement date, plus certain initial direct costs. Subsequently, the lease asset is amortized on a straight-line basis over its useful life. Key estimates and judgments related to leases include how the City determines: 1) the discount rate it uses to discount the expected lease payments to present value, 2) lease term, and 3) lease payments.   The City uses the interest rate charged by the lessor as the discount rate. When the interest rate charged by the lessor is not provided, the City generally uses its estimated incremental borrowing rate as the discount rate for leases. The lease term includes the noncancellable period for the lease. Lease payments included in the measurement of the lease liability are composed of fixed payments and purchase option prices that the City is reasonably certain to exercise. The City monitors changes in circumstances that would require a remeasurement of its lease and will remeasure the lease asset and liability if certain changes occur that are expected to significantly affected the amount of the lease liability. Lease assets are reported with capital assets and lease liabilities are reported with non-current liabilities on the Statement of Net Position. 39 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) N. Interfund Activity Interfund activity is reported as either loans, services provided, reimbursements or transfers. Loans are reported as interfund receivables and payables as appropriate and are subject to elimination upon consolidation. Services provided, deemed to be market or near market rates, are treated as revenues and expenditures/expenses and are not eliminated in the process of consolidation. Reimbursements are when one fund incurs a cost, charges the appropriate benefiting fund and reduces its related cost as a reimbursement. All other interfund transactions are treated as transfers. Transfers between governmental funds are netted as part of the reconciliation to the government-wide financial statements. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. O. Budgets and Budgetary Accounting The City adopts project length budgets for the SPLOST Capital Projects Funds, the Public Facilities Authority Fund, the City-wide Capital Projects Fund, the TSPLOST Fund, and the State and Federal Grants Fund. The City adopts an annual budget for the ARPA Fund, Hotel/Motel Fund, Grants Fund, Burke Cemetery Fund, the Downtown Development Fund, the Urban Redevelopment Fund, City-wide Development Fund, and the Impact Fee Fund. The City is required by state law to adopt annual budgets for the General Fund and its Special Revenue Funds (ARPA Fund, Hotel/Motel Tax Fund, and Grants Fund). A budget was not required for the Confiscated Assets Fund. Public hearings are conducted to obtain taxpayer comments. The operating budget includes proposed expenditures and the means of financing them. The budget is legally enacted by the passage of an ordinance. Any revisions that alter the total expenditures of any department must be approved by City Council. Formal budgetary integration is employed as a management control device during the year. Governmental fund type budgets are adopted on a basis consistent with GAAP at the legal level of budgetary control which is the department level. Expenditures may not exceed the appropriations within a fund. Budgets, as reported in the financial statements, are as amended in December 2025. All annual appropriations lapse at year-end. For the year ended December 31, 2025, the following General Fund departments had actual expenditures in excess of budgeted amounts: Financial administration $38,180, Building and plant $2,385, Human resources $5,188, Police administration $426,137, Public works $601,860, Community center $328, and Debt service $41,399. The ARPA Fund had actual expenditures in excess of budget amounts for City events in the amount of $498. The City-wide Development Fund had actual expenditures in excess of budget amount for General government in the amount of $17,988. The Downtown Development Fund had actual expenditures in excess of budget amounts for Housing and development in the amount of $40,877. These over expenditures were covered by under expenditures in other departments. 40 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) P. Fund Balance and Fund Net Position Fund Balance – Generally, fund balance represents the difference between the assets and deferred outflows, and liabilities and deferred inflows under the current financial resources measurement focus of accounting. In the fund financial statements, governmental funds report fund balance classifications that comprise a hierarchy based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in those funds can be spent. Fund balances are classified as follows:  Nonspendable – Fund balances are reported as nonspendable when amounts cannot be spent because they are either: a) not in spendable form (i.e., items that are not expected to be converted to cash), or b) legally or contractually required to be maintained intact.  Restricted – Fund balances are reported as restricted when there are limitations imposed on their use either through the enabling legislation adopted by the City or through external restrictions imposed by creditors, grantors, or laws or regulations of other governments.  Committed – Fund balances are reported as committed when they can be used only for specific purposes pursuant to constraints imposed by formal action of the City Council. The action to commit funds must occur prior to fiscal year-end, to report such commitments in the balance sheet of the respective period, even though the amount may be determined subsequent to fiscal year-end. Only the City Council may modify or remove the commitment.  Assigned – Fund balances are reported as assigned when amounts are constrained by the City’s intent to be used for specific purposes but are neither restricted nor committed. Through resolution, the City Council has authorized the Treasurer and his designee to assign fund balances. Assignments may occur subsequent to fiscal year-end.  Unassigned – Fund balances are reported as unassigned when the balances do not meet any of the above criterion. The City reports positive unassigned fund balances only in the General Fund. All funds may report negative unassigned fund balances. Flow Assumptions – When both restricted and unrestricted amounts of fund balances are available for use for expenditures incurred, it is the City’s policy to use restricted amounts first and then unrestricted amounts as they are needed. For unrestricted amounts of fund balances, it is the City’s policy to use fund balances in the following order: 1) committed; 2) assigned; and 3) unassigned. 41 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) P. Fund Balance and Fund Net Position (Continued) Net Position – Net position represents the difference between assets and deferred outflows, and liabilities and deferred inflows in reporting which utilizes the economic resources measurement focus. Net investment in capital assets consists of capital assets, net of accumulated depreciation, reduced by the outstanding balances of any borrowing used (i.e., the amount that the City has spent) for the acquisition, construction or improvement of those assets. Net position is reported as restricted when there are limitations imposed on their use either through constitutional provisions or enabling legislation or through external restrictions imposed by creditors, grantors, or laws or regulations of other governments. The City applies restricted resources first when an expense is incurred for purposes for which both restricted and unrestricted net position is available. NOTE 2. RECONCILIATION OF GOVERNMENT-WIDE FINANCIAL STATEMENTS AND FUND FINANCIAL STATEMENTS A. Explanation of Certain Differences Between the Governmental Fund Balance Sheet and the Government-wide Statement of Net Position The Governmental Funds Balance Sheet includes a reconciliation between fund balances – total governmental funds and net position – governmental activities as reported in the government-wide Statement of Net Position. One element of that reconciliation explains that “Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the funds.” The details of this difference are as follows: Accrued interest payable Compensated absences payable Bonds payable Leases Net adjustment to reduce fund balances - total governmental funds to arrive at net position - governmental activities $ (238,244) (1,226,444) (17,445,000) (137,222) $ (19,046,910) Another element of that reconciliation explains that “the net pension liability and related deferred outflows and inflows of resources are not financial resources and, therefore, are not reported in the governmental funds.” The details of this difference are as follows: Deferred outflows of resources - pension Net pension liability Net adjustment to reduce fund balances - total governmental funds to arrive at net position - governmental activities 42 $ 2,116,762 (3,874,391) $ (1,757,629) NOTES TO FINANCIAL STATEMENTS NOTE 2. RECONCILIATION OF GOVERNMENT-WIDE FINANCIAL STATEMENTS AND FUND FINANCIAL STATEMENTS (CONTINUED) B. Explanation of Certain Differences Between the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances and the Government-wide Statement of Activities The governmental fund Statement of Revenues, Expenditures and Changes in Fund Balances includes a reconciliation between net changes in fund balances – total governmental funds and changes in net position of governmental activities as reported in the government-wide Statement of Activities. One element of that reconciliation explains that “Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their useful lives and reported as depreciation expense.” The details of this difference are as follows: Capital outlay Depreciation and amortization expense Net adjustment to increase net changes in fund balances - total governmental funds to arrive at changes in net position of governmental activities $ 3,802,330 (2,428,397) $ 1,373,933 Another element of that reconciliation states that “The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position.” The details of this difference are as follows: Principal payments: bonds payable Principal payments: leases Net adjustment to increase net changes in fund balances - total governmental funds to arrive at changes in net position of governmental activities $ 4,940,000 30,264 $ 4,970,264 Another element of that reconciliation states that “Some expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds.” The details of this difference are as follows: Compensated absences Pension expense Accrued interest Net adjustment to decrease net changes in fund balances - total governmental funds to arrive at changes in net position of governmental activities 43 $ (264,869) (360,720) 45,436 $ (580,153) NOTES TO FINANCIAL STATEMENTS NOTE 3. CASH AND INVESTMENTS Credit Risk. State statutes authorize the City to invest in: obligations of the United States, the State of Georgia and other political subdivisions of the State of Georgia, and other states; prime bankers' acceptances; repurchase agreements; and Georgia Fund 1. Interest Rate Risk. The City does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. Custodial Credit Risk – Deposits. Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover deposits or will not be able to recover collateral securities that are in the possession of an outside party. State statutes require all deposits and investments (other than federal or state government instruments) to be collateralized by depository insurance, obligations of the U.S. government, or bonds of public authorities, counties, or municipalities. As of December 31, 2025, all of the deposits for the City were fully collateralized in accordance with the state statutes. Fair Value Measurements. The City categorizes its fair value measurements within the fair value hierarchy established by GAAP. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; and Level 3 inputs are significant unobservable inputs. Georgia Fund 1 is an investment pool which does not meet the criteria of GASB Statement No. 79 and is thus valued at fair value in accordance with GASB Statement No. 31. As a result, the City does not disclose the investment in Georgia Fund 1 within the fair value hierarchy. Additionally, the City’s Certificates of Deposit are nonnegotiable and, therefore, are not subject to fair value hierarchy. Investments. The City’s financial policies authorize investment in any securities approved by the State of Georgia for local governments. Authorized investments include Certificates of Deposit, repurchase agreements, direct and agency obligations of the United States, obligations of the State of Georgia, pooled investment programs of the State of Georgia, and no-load mutual funds of direct obligations of the United States. At December 31, 2025, the City had the following investments: Investment Certificate of Deposit Certificate of Deposit Maturities August 19, 2029 June 30, 2026 44 Fair Value $ 14,419 58,000 $ 72,419 NOTES TO FINANCIAL STATEMENTS NOTE 4. PROPERTY TAXES Property taxes attached as an enforceable lien on property as of January 1, 2025. The City, when applicable, obtains the services of Henry County to bill and collect the City’s property taxes. Henry County remits taxes collected to the City on a bi-monthly basis. Property taxes were levied on August 19, 2025, billed on September 26, 2025, and payable on or before December 1, 2025. The lien date on unpaid taxes is June 1, 2026. Property taxes levied for 2025 are recorded as receivables, net of estimated uncollectible property taxes. Net receivables estimated to be collectible subsequent to March 1, 2026, are recorded as revenue when received. A local option sales tax is in force. Proceeds from the tax are remitted to the City monthly and are utilized to give property tax owners tax relief. NOTE 5. RECEIVABLES Receivables at December 31, 2025 for the City’s individual major funds and nonmajor funds in the aggregate, including the applicable allowances for uncollectible accounts are as follows: Governmental Funds Grants Fund General Receivables: Intergovernmental Taxes Accounts Gross receivables Less allowance for uncollectibles Net total receivables $ $ 796,413 2,551,655 314,263 3,662,331 (145,184) 3,517,147 $ $ SPLOST VI Fund 716,296 716,296 $ 716,296 $ Nonmajor Governmental Funds TSPLOST Fund 638,973 638,973 638,973 $ $ 617,846 617,846 617,846 $ $ 2,580 153,249 155,829 155,829 Total $ 1,512,709 3,811,054 467,512 5,791,275 (145,184) 5,646,091 $ Proprietary Funds Water and Sewer Receivables: Intergovernmental Accounts Gross receivables Less allowance for uncollectibles Net total receivables $ $ 45 11,768 553,482 565,250 Nonmajor Enterprise Funds Solid Waste $ 25,302 143,757 169,059 (13,321) 551,929 $ 169,059 $ $ 26,273 367,421 393,694 393,694 Total $ $ 63,343 1,064,660 1,128,003 (13,321) 1,114,682 NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS Capital asset activity for the fiscal year ended December 31, 2025 is as follows: Beginning Balance Governmental activities: Capital assets, not being depreciated: Land Construction in progress Total $ Increases 11,587,728 4,719,224 16,306,952 $ Decreases Ending Balance Transfers - $ 2,780,166 2,780,166 - $ - $ 11,587,728 7,499,390 19,087,118 - (241,950) (241,950) 30,652,641 5,319,497 9,608,833 2,549,655 1,574,168 5,828,399 1,370,113 173,361 57,076,667 Capital assets, being depreciated: Buildings and improvements Improvements other than buildings Infrastructure Machinery and equipment Office equipment Vehicles Furniture and fixtures Lease office equipment Total 30,652,641 5,319,497 9,608,833 2,326,264 1,574,168 5,271,576 1,370,113 173,361 56,296,453 223,391 798,773 1,022,164 Less accumulated depreciation and amortization for: Buildings and improvements Improvements other than buildings Infrastructure Machinery and equipment Office equipment Vehicles Furniture and fixtures Lease office equipment Total (9,998,871) (2,573,360) (3,187,954) (1,655,932) (1,268,976) (2,833,162) (1,152,922) (5,684) (22,676,861) (864,349) (240,508) (214,071) (139,465) (80,723) (821,458) (33,719) (34,104) (2,428,397) - - (10,863,220) (2,813,868) (3,402,025) (1,795,397) (1,349,699) (3,654,620) (1,186,641) (39,788) (25,105,258) Total capital assets, being depreciated and amortized, net 33,619,592 (1,406,233) - (241,950) 31,971,409 (241,950) $ 51,058,527 Governmental activities capital assets $ 49,926,544 $ 1,373,933 - $ - $ The beginning capital asset balance for governmental activities has been restated as of December 31, 2024. Refer to Note 15, Restatement of Errors in Prior Year Reporting, for a detailed explanation regarding the nature of this error correction. 46 NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS (CONTINUED) Beginning Balance Business-type activities: Capital assets, not being depreciated: Land Construction in progress Total $ 445,603 119,117 564,720 Increases $ 1,344,327 1,344,327 Decreases $ Ending Balance Transfers - $ - $ 445,603 1,463,444 1,909,047 Capital assets, being depreciated: Buildings and improvements Improvements other than buildings Infrastructure Vehicles Furniture and fixtures Machinery and equipment Total 42,167,894 17,523,414 1,575,109 2,402,548 635,928 5,819,084 70,123,977 212,850 34,980 247,830 - 241,950 241,950 42,380,744 17,523,414 1,575,109 2,644,498 635,928 5,854,064 70,613,757 Less accumulated depreciation for: Buildings and improvements Improvements other than buildings Infrastructure Vehicles Furniture and fixtures Machinery and equipment Total (10,323,951) (5,377,869) (311,572) (2,039,412) (487,520) (2,994,574) (21,534,898) (1,300,648) (372,280) (52,372) (148,210) (22,937) (277,660) (2,174,107) - - (11,624,599) (5,750,149) (363,944) (2,187,622) (510,457) (3,272,234) (23,709,005) Total assets, being depreciated, net 48,589,079 (1,926,277) - 241,950 46,904,752 Business-type activities capital assets, net $ 49,153,799 $ (581,950) $ - $ 241,950 $ 48,813,799 The beginning capital asset balance for business-type activities has been restated as of December 31, 2024. Refer to Note 15, Restatement of Errors in Prior Year Reporting, for a detailed explanation regarding the nature of this error correction. 47 NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS (CONTINUED) Depreciation expense was charged to functions/programs of the City as follows: Governmental activities: General government Judicial Public safety Public works Total depreciation expense - governmental activities $ $ 735,533 90,388 843,688 758,788 2,428,397 Business-type activities: Water and sewer Solid waste Stormwater Conference center Amphitheater Total depreciation expense - business-type activities $ $ 1,284,577 14,973 133,247 108,641 632,669 2,174,107 Net investment in Capital Assets. Net investment in capital assets on the government-wide Statement of Net Position and the major proprietary funds Statement of Net Position as of December 31, 2025 are as follows: Governmental Activities: Capital assets, non-depreciable $ 19,087,118 Capital assets, depreciable 57,076,667 Accumulated depreciation (25,105,258) Lease liability (137,222) Bonds payable (17,445,000) Unspent proceeds - Public Facilities Authority 15,092,066 Net investment in capital assets, $ Governmental Activities 48 48,568,371 NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS (CONTINUED) Net investment in Capital Assets (Continued). Business-type Activities: Capital assets, non-depreciable $ 1,909,047 Capital assets, depreciable 70,613,757 Accumulated depreciation (23,709,005) Retainage payable (123,380) Net investment in capital assets, Business-type Activities $ 48,690,419 Water and Sewer Fund: Capital assets, non-depreciable $ 1,880,406 Capital assets, depreciable 40,053,688 Accumulated depreciation (16,721,058) Retainage payable (123,380) Net investment in capital assets, Water and Sewer Fund $ 25,089,656 $ 468,080 Solid Waste Fund: Capital assets, depreciable Accumulated depreciation (448,208) Net investment in capital assets, Solid Waste Fund $ 19,872 $ 22,837,959 Amphitheater Fund: Capital assets, depreciable Accumulated depreciation (2,995,918) Net investment in capital assets, Amphitheater Fund $ 49 19,842,041 NOTES TO FINANCIAL STATEMENTS NOTE 7. LONG-TERM DEBT Changes in Long-term Debt. The following is a summary of changes in long-term liabilities reported in the government-wide financial statements for the year ended December 31, 2025: Beginning Balance Governmental activities: Urban Redevelopment revenue bonds Public Facilities Authority revenue bonds Accrued compensated absences Net pension liability Lease liability Total governmental-type activity long-term debt Business-type activities: GEFA notes payable Accrued compensated absences Net pension liability Total business-type activity long-term debt $ 7,160,000 Additions $ Ending Balance Reductions - $ (890,000) $ Due Within One Year 6,270,000 $ 930,000 15,225,000 - (4,050,000) 11,175,000 1,295,000 961,575 2,527,313 167,486 264,869 1,347,078 - (30,264) 1,226,444 3,874,391 137,222 245,289 32,529 $ 26,041,374 $ 1,611,947 $ (4,970,264) $ 22,683,057 $ 2,502,818 $ 823,674 $ - $ (823,674) $ - $ - 163,664 746,933 $ 1,734,271 63,352 404,863 $ 468,215 - $ (823,674) 227,016 1,151,796 $ 1,378,812 45,403 - $ 45,403 The City’s General Fund is typically used to liquidate all governmental activity long-term liabilities. However, proceeds from any asset sales relative to the Urban Redevelopment Project or Public Facilities Project will be used to liquidate the related revenue bond obligation. The Water and Sewer Enterprise Fund is used to liquidate all of the business-type activity long-term liabilities. Urban Redevelopment Revenue Bonds. The City entered into an agreement with a financial institution that provided for the issuance of revenue bonds for the purchase of land and construction of structures and improvements for the New Town Center. Various bond issues were used by the City during the purchase and construction phases. During the year ended December 31, 2025, the City repaid various bond issues in the amount of $890,000. Amounts outstanding at year-end of $6,270,000 reflect total drawdowns to date net of repayments, if any. 50 NOTES TO FINANCIAL STATEMENTS NOTE 7. LONG-TERM DEBT (CONTINUED) Urban Redevelopment Revenue Bonds (Continued). Urban Redevelopment Fund long-term liabilities outstanding at December 31, 2025 are as follows: Series 2005 B Revenue bonds payable to Capital One Bank, in the total amount of $7,330,000, interest at 4.45%, matures 2/1/31. $ 1,755,000 Series 2006 A Revenue bonds payable to Capital One Bank, in the total amount of $4,795,000, current interest at 4.58%, matures 2/1/31. 2,645,000 Series 2006 C Revenue bonds payable to Capital One Bank, in the total amount of $5,000,000, current interest at 4.865%, matures 2/1/31. 1,870,000 Total $ 6,270,000 Annual debt service requirements to maturity for the revenue bonds that have closed are as follows: Fiscal Year 2026 2027 2028 2029 2030 2031 Total Principal Interest Total $ 930,000 975,000 1,020,000 1,065,000 1,115,000 1,165,000 $ 267,625 223,719 177,731 129,673 79,423 26,859 $ 1,197,625 1,198,719 1,197,731 1,194,673 1,194,423 1,191,859 $ 6,270,000 $ 905,030 $ 7,175,030 Public Facilities Authority Revenue Bonds. The City entered into an agreement with a financial institution that provided for the issuance of revenue bonds for the purchase of land and equipment for the Amphitheater and Cultural Arts Center, the purchase of buildings for the Cultural Arts Center, and the improvement of trails. Various bond issues were used by the City during the purchase and construction phases. Amounts outstanding at year-end of $11,175,000 reflect total drawdowns to date net of repayments, if any. 51 NOTES TO FINANCIAL STATEMENTS NOTE 7. LONG-TERM DEBT (CONTINUED) Public Facilities Authority Revenue Bonds (Continued). Public Facilities Authority Fund longterm liabilities outstanding at December 31, 2025 are as follows: Series 2021 C Revenue bonds payable to Truist Bank, in the total amount of $14,865,000, current interest at 2.53%, matures 12/31/2036. $ 11,175,000 Total $ 11,175,000 Annual debt service requirements to maturity for the revenue bonds that have closed are as follows: Fiscal Year Principal Interest Total 2026 2027 2028 2029 2030 2031 – 2035 2036 $ 1,295,000 1,325,000 1,360,000 820,000 845,000 4,550,000 980,000 $ 266,346 233,203 199,238 171,661 150,598 417,577 12,397 $ 1,561,346 1,558,203 1,559,238 991,661 995,598 4,967,577 992,397 Total $ 11,175,000 $ 1,451,020 $ 12,626,020 Lease Liability. The City enters into lease agreements for periods of five years as lessee for the use of copiers. These leases have an imputed interest rate of 2%. Principal and interest requirements to maturity for the lease liability as of December 31, 2025 are as follows: Fiscal Year 2026 2027 2028 2029 Principal Interest Total $ 32,529 34,964 37,581 32,148 $ 8,870 6,435 3,818 1,041 $ 41,399 41,399 41,399 33,189 $ 137,222 $ 20,164 $ 157,386 52 NOTES TO FINANCIAL STATEMENTS NOTE 8. INTERFUND RECEIVABLES, PAYABLES, AND TRANSFERS Interfund receivable and payable balances as of December 31, 2025 are as follows: Receivable Fund General Fund General Fund Grants Fund Nonmajor Governmental Funds SPLOST V Fund Nonmajor Enterprise Funds Amphitheater Fund Payable Fund SPLOST V Fund Nonmajor Governmental Funds General Fund SPLOST V Fund General Fund General Fund General Fund $ $ Amount 19,185,612 278,116 615,215 519,453 2,943,169 917,011 594,659 25,053,235 The outstanding balances between funds result mainly from the time lag between the dates that: 1) interfund goods and services are provided or reimbursable expenditures occur, 2) transactions are recorded in the accounting system, and 3) payments between funds are made. These balances normally clear within one to two months. Amounts due from the SPLOST V Fund are to reimburse the General Fund for allowable SPLOST projects. Interfund transfers are as follows: Transfers Out Transfers In General Fund $ Public Facilities Authority Nonmajor Governmental Funds General Grants SPLOST V Nonmajor Fund Fund Fund Governmental Funds - $ 6,234 4,386,740 2,928,851 $ 19,185,612 $ 2,934,764 - - - Total $ 22,126,610 4,386,740 2,928,851 Water & Sewer Fund 765,000 - - - 765,000 Amphitheater Fund 3,600,000 - - - 3,600,000 565,945 - - - 565,945 Nonmajor Enterprise Funds Total $ 12,246,536 $ 6,234 $ 19,185,612 $ 2,934,764 $ 34,373,146 Transfers are used to: 1) move revenues from the fund that the statute or budget requires to collect them to the fund that the statute or budget requires to expend them, and 2) use unrestricted revenues collected in the General Fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. 53 NOTES TO FINANCIAL STATEMENTS NOTE 9. JOINT VENTURE Under Georgia law, the City, in conjunction with other cities and counties in the ten-county Atlanta area, is a member of the Atlanta Regional Commission (“ARC”) and is required to pay annual dues thereto. Membership in the ARC is required by the O.C.G.A. §50-8-34 which provides for the organizational structure of the ARC in Georgia. The ARC Board membership includes the chief elected official of each county and municipality of the area. O.C.G.A. §50-8-39.1 provides that the member governments are liable for any debts or obligations of a regional commission. Henry County makes contributions on behalf of the City to the ARC. Separate financial statements may be obtained from: Atlanta Regional Commission 40 Courtland Street, NE Atlanta, Georgia 30303 NOTE 10. DEFINED BENEFIT PENSION PLAN A. Plan Description The City’s pension plan is administered through the Georgia Municipal Employee Benefit System (“GMEBS”), an agent multiple-employer pension plan administered by the Georgia Municipal Association. The Plan (the “Plan”) provides retirement and disability benefits, annual cost of living adjustments, and death benefits to plan members and beneficiaries. Benefits are provided by the Plan whereby retirees receive between 1% and 1.75% multiplied by the average of the five highest years of regular earnings multiplied by the total credited years of service. The City Council, in its role as the Plan sponsor, has the governing authority to establish and amend from time to time, the benefits provided and the contribution rates of the City and its employees. The Georgia Municipal Association issues a publicly available financial report that includes financial statements and Required Supplementary Information for GMEBS. That report may be obtained at www.gmanet.com or by writing to Georgia Municipal Association, Risk Management and Employee Benefit Services, 201 Pryor Street, NW, Atlanta, Georgia 30303 or by calling (404) 688-0472. B. Plan Membership As of July 1, 2025, the date of the most recent actuarial valuation, there were 288 participants consisting of the following: Inactive plan members or beneficiaries currently receiving benefits 48 Inactive plan members entitled to but not receiving benefits 53 Active plan members 187 Total Plan Members 288 54 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) C. Contributions The Plan is subject to minimum funding standards of the Georgia Public Retirement Systems Standards law. The Board of Trustees of GMEBS has adopted a recommended actuarial funding policy for the Plan which meets state minimum requirements and will accumulate sufficient funds to provide the benefits under the Plan. The funding policy for the Plan, as adopted by the City Council, is to contribute an amount equal to or greater than the actuarially recommended contribution rate. This rate is based on the estimated amount necessary to finance the costs of benefits earned by plan members during the year, with an additional amount to finance any unfunded accrued liability. The City is required to contribute the difference between the actuarially determined rate and the contribution rate of plan members, as determined by the City Council. For the year ended December 31, 2025, the City's contribution rate was 10.3% of annual payroll. City contributions to the Plan were $1,131,874 for the year ended December 31, 2025. D. Net Pension Liability of the City The City’s net pension liability was measured as of March 31, 2025. The total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of July 1, 2024 with updated procedures performed by the actuary to roll forward to the total pension liability measured as of March 31, 2025. Actuarial Assumptions. The total pension liability in the July 1, 2025 actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurement: Inflation Salary increases Investment rate of return 2.25% 2.25% – plus service based merit increases 7.375% Mortality rates were based on the sex-distinct Pri-2012 head-count weighted Healthy Retiree Mortality Table with rates multiplied by 1.25. The actuarial assumptions used in the July 1, 2025 valuation were based on the results of an actuarial experience study for the period January 1, 2015 – June 30, 2019. 55 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) D. Net Pension Liability of the City (Continued) Actuarial Assumptions (Continued). The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the longterm expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of March 31, 2025 are summarized in the following table: Long-term expected real Asset Class Target Allocation rate of return* Domestic equity 45% 6.60% International equity 20% 7.03% Domestic fixed income 20% 2.70% Real estate 10% 3.40% Global fixed income 5% 3.70% Total 100% * Rates shown are net of the 2.25% assumed rate of inflation. E. Discount Rate The discount rate used to measure the total pension liability was 7.375%. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that City contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all of the projected benefit payments to determine the total pension liability. 56 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) F. Changes in the Net Pension Liability of the City The changes in the components of the net pension liability of the City for the year ended December 31, 2025 were as follows: Balances at December 31, 2024 Total Pension Plan Fiduciary Net Pension Liability Net Position Liability (a) (b) (a) - (b) $ 16,661,372 $ 13,387,126 $ 3,274,246 Changes for the year: Service cost Interest 899,854 - 899,854 1,266,620 - 1,266,620 Differences between expected and 853,626 - 853,626 Contributions - employer actual experience - 779,000 (779,000) Net investment income - 696,890 (696,890) (773,444) (773,444) - - (28,285) 28,285 179,446 - 179,446 Benefit payments, including refunds of employee contributions Administrative expense Other 2,426,102 Net changes Balances at December 31, 2025 $ 19,087,474 674,161 $ 14,061,287 1,751,941 $ 5,026,187 The required Schedule of Changes in the City’s Net Pension Liability and Related Ratios immediately following the notes to the financial statements presents multi-year trend information about whether the value of plan assets is increasing or decreasing over time relative to the total pension liability. G. Sensitivity of the Net Pension Liability to Changes in the Discount Rate The following presents the net pension liability of the City, calculated using the discount rate of 7.375%, as well as what the City's net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (6.375%) or 1-percentage-point higher (8.375%) than the current rate: Current City's net pension liability $ 57 1% Decrease Discount Rate 1% Increase (6.375%) (7.375%) (8.375%) 7,599,913 $ 5,026,187 $ 2,890,498 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) G. Sensitivity of the Net Pension Liability to Changes in the Discount Rate (Continued) Actuarial valuations involve estimates of the value of reported amounts and assumptions about the probability of events far into the future, and actuarially determined amounts are subject to continual revision as results are compared to past expectations and new estimates are made about the future. Actuarial calculations reflect a long-term perspective. Calculations are based on the substantive plan in effect as of March 31, 2025, and the current sharing pattern of costs between employer and employee. H. Pension Expense and Deferred Outflows of Resources For the year ended December 31, 2025, the City recognized pension expense of $1,604,513. At December 31, 2025, the City reported deferred outflows of resources related to pensions from the following sources: Deferred Outflows of Resources Differences between expected and actual experience $ 1,308,221 Net difference between projected and actual earnings on pension plan investments 305,946 City contributions subsequent to the measurement date 1,131,874 Total $ 2,746,041 City contributions subsequent to the measurement date of $1,131,874 are reported as deferred outflows of resources and will be recognized as a reduction of the net pension liability in the year ending December 31, 2026. Other amounts reported as deferred outflows of resources related to pensions will be recognized in pension expense as follows: Year ending December 31, 2026 $ 658,336 2027 628,625 2028 98,567 2029 228,639 Total $ 1,614,167 58 NOTES TO FINANCIAL STATEMENTS NOTE 11. RISK MANAGEMENT The City is exposed to various risks of loss related to torts, theft of, damage to and destruction of assets, errors and omissions, injuries to employees, and natural disasters. The City carries commercial insurance in amounts deemed prudent by City management. Commercial insurance is carried for coverage of property, errors and omissions, professional liability and injuries to employees. There have been no significant reductions of insurance coverage from coverage in the prior year and settlement amounts have not exceeded insurance coverage for the current year or the three prior years. NOTE 12. COMMITMENTS AND CONTINGENCIES Amounts received or receivable from grant agencies are subject to audit and adjustments by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount of any expenditures that may be disallowed by the grantor cannot be determined at this time, although the government expects such amounts, if any, to be immaterial. In 2014, the citizens of Henry County voted to approve a Special Purpose Local Option Sales Tax (“SPLOST”) to help finance the acquisition and construction of major capital equipment and facilities. In relation to this, the City entered into an intergovernmental agreement with Henry County and the other cities inside the County whereby Henry County would issue revenue bonds to finance some of the SPLOST projects in advance of the SPLOST collections. The City received $6,000,000 from Henry County under this agreement in fiscal year 2015. The revenue bonds are in the name of Henry County and are not a direct liability of the City. However, under the terms of the intergovernmental agreement, Henry County will retain all of the first SPLOST revenue collections for each year in amounts that will satisfy the annual debt service requirements. The agreement also requires the City to pay its share of debt service requirements should the SPLOST revenue collections not be sufficient to satisfy the debt service requirements under the bond issue. Management believes the SPLOST revenue collections will be sufficient to satisfy all debt service requirements under the bond ordinance. NOTE 13. HOTEL/MOTEL TAX The City levies an 8% hotel/motel tax in accordance with the provisions of O.C.G.A. §48-13-51. In order to comply with the expenditure requirements of this code section, the City remits 40% of the monies from the first 5% collected under this provision to the Henry County Chamber of Commerce. The Henry County Chamber of Commerce also receives 50% of the additional 3%. Total collections for the year ended December 31, 2025, were $1,166,109. The amount remitted to the Henry County Chamber of Commerce totaled $507,275. 59 NOTES TO FINANCIAL STATEMENTS NOTE 14. LEASE AGREEMENTS The City leases its solid waste transfer station to Lamar County Regional Solid Waste Management Authority who subleases to Waste Management. The current lease extends until April 30, 2026. The monthly rental charged by the City is $1.40 for each ton of waste received at the site through April 30, 2021, at which time the monthly rental will be adjusted by the Consumer Price Index (“CPI”) annually through the termination of the agreement. For the year ended December 31, 2025, the City received $97,677 in rental fees under the contract. The leased assets cost $36,116 and are reported net of accumulated depreciation of $36,116 for a net carrying value of $0. The City’s lease agreements, other than the agreement described above, are relatively minor commitments whereby the City is leasing various pieces of office equipment. NOTE 15. RESTATEMENT OF ERRORS IN PRIOR YEAR REPORTING The City has determined a restatement to beginning net position and fund balance of various funds is required as of January 1, 2025. During our audit procedures, management identified the following errors in the recording of due from other governments, capital assets, assets held for sale, unearned revenue, and taxes receivable. Management was able to provide corrected listings, which reflected material adjustments to the beginning balances of these accounts as follows: Net position, as previously reported Water and Nonmajor Governmental Business-type General Grants TSPLOST Sewer Enterprise Activities Activities Fund Fund Fund Fund Funds $ 87,454,929 $ 52,996,126 Fund balance, as previously reported $ 1,920,655 $ 472,346 $ 15,613,622 $ 25,695,918 $ 5,905,750 Adjustment to due from other governments 1,528,080 - 1,528,080 - - - - Adjustment to capital assets (1,146,123) 554,761 - - - 393,948 160,813 Adjustment to assets held for resale (522,512) - (522,512) - - - - Adjustment to unearned revenue 200,000 - - 200,000 - - - Adjustment to taxes receivable 590,212 - - - 590,212 - - Net position, as restated $ 88,104,586 $ 53,550,887 Fund balance, as restated $ 60 2,926,223 $ 672,346 $ 16,203,834 $ 26,089,866 $ 6,066,563 REQUIRED SUPPLEMENTARY INFORMATION CITY OF STOCKBRIDGE, GEORGIA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF CHANGES IN THE CITY'S NET PENSION LIABILITY AND RELATED RATIOS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Total pension liability Service cost Interest on total pension liability Differences between expected and actual experience $ 2024 899,854 1,266,620 $ 2023 878,381 1,138,822 $ 2022 459,717 981,875 $ 395,098 874,286 853,626 424,513 926,528 713,153 (773,444) 179,446 2,426,102 16,661,372 19,087,474 (687,229) 1,754,487 14,906,885 16,661,372 (630,164) 1,737,956 13,168,929 14,906,885 (546,464) 1,436,073 11,732,856 13,168,929 779,000 696,890 761,562 1,918,646 591,026 (819,343) 562,067 706,176 Administrative expenses (773,444) (28,285) (687,229) (19,363) (630,164) (21,654) (546,464) (19,801) Net change in Plan fiduciary net position 674,161 1,973,616 (880,135) 701,978 Plan fiduciary net position beginning 13,387,126 11,413,510 12,293,645 11,591,667 Plan fiduciary net position ending (b) 14,061,287 13,387,126 11,413,510 12,293,645 Benefit payments, including refunds of employee contributions Other Net change in total pension liability Total pension liability - beginning Total pension liability - ending (a) Plan fiduciary net position Contributions - employer Net investment income Benefit payments, including refunds of employee contributions City's net pension liability (a) - (b) $ Plan fiduciary net position as a percentage of the total pension liability Covered payroll City's net pension liability as a percentage of covered payroll 5,026,187 $ 73.7% $ 12,104,944 41.52% 61 3,274,246 $ 80.3% $ 9,699,839 33.76% 3,493,375 $ 76.6% $ 8,889,756 39.30% 875,284 93.4% $ 4,612,475 18.98% 2021 $ $ 2020 395,087 828,056 $ 333,901 770,863 $ 2018 329,372 750,914 $ 2017 322,052 685,378 $ 2016 297,396 650,509 $ 247,214 611,199 (60,831) 382,053 (312,679) 180,527 (11,712) 132,894 (524,505) 637,807 11,095,049 11,732,856 (510,620) (80,734) 895,463 10,199,586 11,095,049 (501,679) 265,928 9,933,658 10,199,586 (487,128) 145,682 846,511 9,087,147 9,933,658 (485,418) 450,775 8,636,372 9,087,147 (482,759) 508,548 8,127,824 8,636,372 479,659 3,628,109 454,251 (609,481) 411,823 306,333 373,239 951,855 334,499 870,208 401,339 20,122 (524,505) (18,658) (510,620) (20,941) (501,679) (19,245) (487,128) (18,215) (485,418) (18,512) (482,759) (13,276) 3,564,605 (686,791) 197,232 819,751 700,777 (74,574) 8,027,062 8,713,853 8,516,621 7,696,870 6,996,093 7,070,667 11,591,667 8,027,062 8,713,853 8,516,621 7,696,870 6,996,093 141,189 $ 98.8% $ 2019 3,993,352 3.54% 3,067,987 $ 72.3% $ 3,819,839 80.32% 1,485,733 $ 85.4% $ 2,956,753 1,417,037 $ 85.7% $ 50.25% 2,982,269 47.52% 62 1,390,277 $ 84.7% $ 2,839,086 48.97% 1,640,279 81.0% $ 2,777,571 59.05% CITY OF STOCKBRIDGE, GEORGIA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF CITY CONTRIBUTIONS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Actuarially determined contribution $ Contributions in relation to the actuarially determined contribution 2024 1,131,874 $ 1,131,874 2023 1,035,667 $ 1,035,667 2022 670,194 $ 670,194 564,637 564,637 Contribution deficiency (excess) $ - $ - $ - $ - Covered payroll $ 11,029,381 $ 9,392,961 $ 10,122,678 $ 8,047,255 Contributions as a percentage of covered payroll Notes to the Schedule: Valuation date Cost method Actuarial asset valuation method Assumed rate of return on investments Projected salary increases Cost of living adjustments Amortization method Remaining amortization period 10.3% 11.0% 6.6% 7.0% July 1, 2025 Projected Unit Credit Sum of actuarial value at beginning of year and the cash flow during the year plus the assumed investment return, adjusted by 10% of the amounts that the value exceeds or is less than the market value at the end of the year. The actuarial value is adjusted, if necessary, to be within 20% of market value. 7.375% 2.25% plus service based merit increases N/A Closed level dollar for remaining unfunded liability Remaining amortization period varies for the bases, with a net effective amortization period of 13 years. 63 2021 $ 2020 561,211 $ 561,211 2019 452,475 $ 452,475 2018 454,363 $ 2017 397,643 454,363 $ 397,643 2016 365,104 $ 365,104 324,417 324,417 $ - $ - $ - $ - $ - $ - $ 4,531,408 $ 3,544,664 $ 4,009,122 $ 3,401,666 $ 3,251,123 $ 3,141,666 12.4% 12.8% 11.3% 11.7% 64 11.2% 10.3% COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES NONMAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS Hotel/Motel Tax Fund – This fund is used to account for hotel/motel taxes collected. Confiscated Assets Fund – This fund is used to account for cash received either as a result of cash confiscation or cash received from a sale of capital assets acquired from a drug raid. Redspeed Fund – This fund is used to account for revenues derived from traffic camera enforcement activities. Tax Allocation District Fund – This fund is used to account for taxes collected by Henry County and remitted to the City. PERMANENT FUND Burke Cemetery Fund – This fund is used to account for revenues earned from a trust set up for cemetery improvements at Burke Cemetery. CAPITAL PROJECTS FUNDS State and Federal Grants Fund – This fund is used to account for the acquisition and construction of major capital facilities which are financed with state and federal assistance. Special Purpose Local Option Sales Tax (“SPLOST”) III Fund – This fund is used to account for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by the County and remitted to the City through an intergovernmental agreement. Downtown Development Authority Fund – This fund is used to account for the activities of the City’s blended component unit, the Downtown Development Authority. Special Purpose Local Option Sales Tax (“SPLOST”) IV Fund – This fund is used to account for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by Henry County and remitted to the City through an intergovernmental agreement. Urban Redevelopment Fund – This fund is used to account for the proceeds from the issuance of bonds to finance the acquisition and construction of major capital facilities. City-wide Development Fund – This fund is used to account for the activities of the City’s blended component unit, the City-wide Development Authority. Impact Fee Fund – This fund is used to account for the proceeds from new development taxes used for capital projects. CITY OF STOCKBRIDGE, GEORGIA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF CITY CONTRIBUTIONS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Actuarially determined contribution $ Contributions in relation to the actuarially determined contribution 2024 1,131,874 $ 1,131,874 2023 1,035,667 $ 1,035,667 2022 670,194 $ 670,194 564,637 564,637 Contribution deficiency (excess) $ - $ - $ - $ - Covered payroll $ 11,029,381 $ 9,392,961 $ 10,122,678 $ 8,047,255 Contributions as a percentage of covered payroll Notes to the Schedule: Valuation date Cost method Actuarial asset valuation method Assumed rate of return on investments Projected salary increases Cost of living adjustments Amortization method Remaining amortization period 10.3% 11.0% 6.6% 7.0% July 1, 2025 Projected Unit Credit Sum of actuarial value at beginning of year and the cash flow during the year plus the assumed investment return, adjusted by 10% of the amounts that the value exceeds or is less than the market value at the end of the year. The actuarial value is adjusted, if necessary, to be within 20% of market value. 7.375% 2.25% plus service based merit increases N/A Closed level dollar for remaining unfunded liability Remaining amortization period varies for the bases, with a net effective amortization period of 13 years. 63 2021 $ 2020 561,211 $ 561,211 2019 452,475 $ 452,475 2018 454,363 $ 2017 397,643 454,363 $ 397,643 2016 365,104 $ 365,104 324,417 324,417 $ - $ - $ - $ - $ - $ - $ 4,531,408 $ 3,544,664 $ 4,009,122 $ 3,401,666 $ 3,251,123 $ 3,141,666 12.4% 12.8% 11.3% 11.7% 64 11.2% 10.3% CITY OF STOCKBRIDGE, GEORGIA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS DECEMBER 31, 2025 Special Revenue Fund Confiscated Redspeed Asset Fund Fund Hotel/Motel Tax Fund Tax Allocation District Fund Permanent Fund Burke Cemetery Fund Capital Projects Funds State and Federal SPLOST III Grants Fund Fund ASSETS Cash and cash equivalents Investments Taxes receivable Accounts receivable Due from other funds $ 735,944 76,688 - $ 126,308 - $ 1,642,370 74,061 - $ 121,083 2,580 - $ 27 14,419 - $ 353,351 - $ 579 519,453 Total assets $ 812,632 $ 126,308 $ 1,716,431 $ 123,663 $ 14,446 $ 353,351 $ 520,032 $ 71,551 71,551 $ - $ - $ - $ - $ - $ - LIABILITIES AND FUND BALANCES (DEFICIT) Liabilities Accounts payable Due to other funds Total liabilities Fund Balances (Deficit) Non-spendable: Permanent fund corpus Restricted: Cemetery maintenance Capital projects Public safety Tourism Assigned for capital projects Unassigned Total fund balances (deficit) Total liabilities and fund balances (deficit) $ - - - - 5,000 - - 741,081 741,081 126,308 126,308 1,716,431 1,716,431 123,663 123,663 9,446 14,446 353,351 520,032 520,032 812,632 $ 126,308 $ 1,716,431 65 $ 123,663 $ 14,446 353,351 $ 353,351 $ 520,032 Downtown Development Fund Capital Projects Funds Urban Redevelopment Fund SPLOST IV Fund City-wide Development Fund Total Nonmajor Governmental Funds Impact Fee Fund $ 204,218 2,500 - $ - $ 33,256 - $ 285,139 - $ 2,398,547 - $ 5,900,822 14,419 2,580 153,249 519,453 $ 206,718 $ - $ 33,256 $ 285,139 $ 2,398,547 $ 6,590,523 $ 157 214,646 214,803 $ - $ - $ 24 63,470 63,494 $ - $ 71,732 278,116 349,848 $ - - - - - 5,000 (8,085) (8,085) - 33,256 33,256 221,645 221,645 2,398,547 2,398,547 9,446 3,297,143 1,842,739 741,081 353,351 (8,085) 6,240,675 206,718 $ - $ 33,256 $ 285,139 66 $ 2,398,547 $ 6,590,523 CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Special Revenue Fund Confiscated Redspeed Asset Fund Fund Hotel/Motel Tax Fund Revenues Property taxes Other taxes Impact fees Interest income Other revenues Total revenues $ Expenditures Current: Public works Housing and development Capital outlay: General government Public safety Debt service: Principal Interest Total expenditures 1,166,109 1,166,109 $ - $ 839,901 839,901 Tax Allocation District Fund Permanent Fund Burke Cemetery Fund Capital Projects Funds State and Federal SPLOST III Grants Fund Fund $ $ $ 123,663 123,663 2,135 400 2,535 - $ - 526,455 - - - 911 - - - - - 762,759 - - - 226 - 526,455 - 762,759 - 911 - 226 Excess (deficiency) of revenues over (under) expenditures 639,654 - 77,142 123,663 1,624 - (226) Other financing sources (uses) Transfers in Transfers out Total other financing sources (uses) (2,080,684) (2,080,684) - 1,639,289 1,639,289 - - - (618,000) (618,000) Net change in fund balances (1,441,030) - 1,716,431 123,663 1,624 - (618,226) Fund balances, beginning of year 2,182,111 126,308 - - 12,822 353,351 1,138,258 Fund balances (deficit), end of year $ 741,081 $ 126,308 $ 1,716,431 67 $ 123,663 $ 14,446 $ 353,351 $ 520,032 Downtown Development Fund $ $ - Capital Projects Funds Urban Redevelopment Fund SPLOST IV Fund $ - $ - City-wide Development Fund $ Total Nonmajor Governmental Funds Impact Fee Fund 8,500 8,500 $ 1,066,164 1,066,164 $ 123,663 1,166,109 1,066,164 2,135 848,801 3,206,872 85,877 - - - - 911 612,332 - 268 - - 62,988 - - 63,482 762,759 85,877 268 890,000 309,562 1,199,562 62,988 - 890,000 309,562 2,639,046 (85,877) (268) (1,199,562) (54,488) 1,066,164 567,826 45,000 45,000 (236,080) (236,080) 1,199,562 1,199,562 45,000 45,000 - 2,928,851 (2,934,764) (5,913) (40,877) (236,348) - (9,488) 1,066,164 561,913 32,792 236,348 33,256 231,133 1,332,383 5,678,762 (8,085) $ - $ 33,256 $ 221,645 68 $ 2,398,547 $ 6,240,675 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL SPECIAL REVENUE FUND - HOTEL/MOTEL TAX FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Hotel/Motel Tax Fund Final Budget Revenues Taxes Total revenues $ Variance With Final Budget Actual 2,607,139 2,607,139 $ 1,166,109 1,166,109 $ (1,441,030) (1,441,030) Expenditures Current: Housing and development Total expenditures 526,455 526,455 526,455 526,455 - Excess of revenues over expenditures 2,080,684 639,654 (1,441,030) Other financing uses: Transfers out Total other financing uses (2,080,684) (2,080,684) (2,080,684) (2,080,684) - - (1,441,030) (1,441,030) 2,182,111 2,182,111 - Net change in fund balances Fund balances, beginning of year Fund balances, end of year $ 69 2,182,111 $ 741,081 $ (1,441,030) CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL SPECIAL REVENUE FUND - REDSPEED FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Redspeed Fund Final Budget Revenues: Other revenues Total revenues $ Expenditures: Capital outlay: Public safety Total expenditures Variance With Final Budget Actual 1,365,530 1,365,530 $ 839,901 839,901 $ (525,629) (525,629) 1,365,530 1,365,530 762,759 762,759 602,771 602,771 Excess of revenues over expenditures - 77,142 77,142 Other financing sources: Transfers in Total other financing sources - 1,639,289 1,639,289 1,639,289 1,639,289 Net change in fund balances - 1,716,431 1,716,431 Fund balances, beginning of year - - - Fund balances, end of year $ 70 - $ 1,716,431 $ 1,716,431 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL PERMANENT FUND - BURKE CEMETERY FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Burke Cemetery Fund Final Budget Revenues: Interest income Miscellaneous revenues Total revenues $ Expenditures: Current: Public works Total expenditures Net change in fund balances Fund balances, beginning of year Fund balances, end of year $ 71 Variance With Final Budget Actual 10,000 10,000 $ 2,135 400 2,535 $ (7,865) 400 (7,465) 10,000 10,000 911 911 9,089 9,089 - 1,624 1,624 12,822 12,822 - 12,822 $ 14,446 $ 1,624 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL CAPITAL PROJECTS FUND - DOWNTOWN DEVELOPMENT FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Downtown Development Fund Final Budget Revenues: Other revenues Total revenues $ Expenditures: Current: Housing and development Total expenditures Variance With Final Budget Actual 45,000 45,000 $ - $ (45,000) (45,000) 45,000 45,000 85,877 85,877 (40,877) (40,877) Deficiency of revenues under expenditures - (85,877) (85,877) Other financing sources: Transfers in Total other financing sources - 45,000 45,000 45,000 45,000 Net change in fund balances - (40,877) (40,877) 32,792 32,792 - Fund balances, beginning of year Fund balances (deficit), end of year $ 72 32,792 $ (8,085) $ (40,877) CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL CAPITAL PROJECTS FUND - URBAN REDEVELOPMENT FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Urban Redevelopment Fund Final Budget Revenues: Other revenues Total revenues $ Expenditures: Debt service: Principal Interest Total expenditures Variance With Final Budget Actual - $ - $ - 2,110,066 165,033 2,275,099 890,000 309,562 1,199,562 1,220,066 (144,529) 1,075,537 Deficiency of revenues under expenditures (2,275,099) (1,199,562) 1,075,537 Other financing sources: Transfers in Total other financing sources 2,275,099 2,275,099 1,199,562 1,199,562 (1,075,537) (1,075,537) - - - 33,256 33,256 - Net change in fund balances Fund balances, beginning of year Fund balances, end of year $ 73 33,256 $ 33,256 $ - CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL CAPITAL PROJECTS FUND - CITY-WIDE DEVELOPMENT FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 City-wide Development Fund Final Budget Revenues: Miscellaneous revenues Total revenues $ Expenditures: Capital outlay: General government Total expenditures Variance With Final Budget Actual 45,000 45,000 $ 8,500 8,500 $ (36,500) (36,500) 45,000 45,000 62,988 62,988 (17,988) (17,988) Deficiency of revenues under expenditures - (54,488) (54,488) Other financing sources: Transfers in Total other financing sources - 45,000 45,000 45,000 45,000 Net change in fund balances - (9,488) (9,488) 231,133 231,133 - Fund balances, beginning of year Fund balances, end of year $ 74 231,133 $ 221,645 $ (9,488) CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL CAPITAL PROJECTS FUND - IMPACT FEE FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Impact Fee Fund Final Budget Revenues: Impact fees Total revenues $ 1,066,164 1,066,164 Variance With Final Budget Actual $ 1,066,164 1,066,164 $ - Net change in fund balances 1,066,164 1,066,164 - Fund balances, beginning of year 1,332,383 1,332,383 - Fund balances, end of year $ 75 2,398,547 $ 2,398,547 $ - NONMAJOR ENTERPRISE FUNDS The Stormwater Fund – This fund is used to account for revenues generated from the charges for stormwater services provided to the citizens of the City. Conference Center Fund – This fund is used to account for activities related to the Merle Manders Conference Center. CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF NET POSITION NONMAJOR ENTERPRISE FUNDS DECEMBER 31, 2025 Conference Center Fund Stormwater Fund Total ASSETS CURRENT ASSETS Cash and cash equivalents Accounts receivable Due from other governments Due from other funds Prepaid expenses $ Total current assets 1,754,995 367,421 26,273 917,011 - $ 2,240 $ 1,754,995 367,421 26,273 917,011 2,240 3,065,700 2,240 3,067,940 1,488,080 2,250,770 3,738,850 Total non-current assets 1,488,080 2,250,770 3,738,850 Total assets 4,553,780 2,253,010 6,806,790 164,733 126,717 291,450 164,733 126,717 291,450 9,425 12,520 9,962 9,613 11,279 36,220 16,100 19,038 23,799 36,220 26,062 Total current liabilities 31,907 73,212 105,119 NON-CURRENT LIABILITIES than one year Net pension liability 39,846 301,518 64,400 231,936 104,246 533,454 Total non-current liabilities 341,364 296,336 637,700 Total liabilities 373,271 369,548 742,819 1,488,080 2,857,162 2,250,770 (240,591) 3,738,850 2,616,571 NON-CURRENT ASSETS Capital assets, net of accumulated depreciation DEFERRED OUTFLOWS OF RESOURCES Pensions Total deferred outflows of resources LIABILITIES CURRENT LIABILITIES Accounts payable Accrued liabilities Customer deposits Compensated absences due within one year NET POSITION Investment in capital assets Unrestricted (deficit) Total net position $ 76 4,345,242 $ 2,010,179 $ 6,355,421 CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION NONMAJOR ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Conference Center Fund Stormwater Fund OPERATING REVENUES Charges for services: Rentals Stormwater fees Total operating revenues $ 1,421,306 1,421,306 $ 161,877 161,877 Total $ 161,877 1,421,306 1,583,183 OPERATING EXPENSES Personnel services Contracted services Supplies Repairs and maintenance Depreciation Total operating expenses 612,746 87,729 34,671 124,925 133,247 993,318 672,040 30,803 95,274 8,584 108,641 915,342 1,284,786 118,532 129,945 133,509 241,888 1,908,660 Operating income (loss) 427,988 (753,465) (325,477) CAPITAL CONTRIBUTIONS 48,390 - 48,390 476,378 (187,520) 288,858 3,868,864 2,036,886 5,905,750 - 160,813 160,813 3,868,864 2,197,699 6,066,563 Change in net position NET POSITION, beginning of year, as previously reported Restatement - error correction NET POSITION, beginning of year, as restated NET POSITION, end of year $ 77 4,345,242 $ 2,010,179 $ 6,355,421 CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF CASH FLOWS NONMAJOR ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Conference CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers Payments to suppliers and service providers Payments to employees $ Stormwater Center Fund Fund 1,373,735 (1,159,917) (570,431) $ Total 168,264 (131,293) (609,620) $ 1,541,999 (1,291,210) (1,180,051) Net cash used in operating activities (356,613) (572,649) (929,262) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of property and equipment (34,980) - (34,980) (34,980) - (34,980) (391,593) (6,704) (398,297) 2,146,588 6,704 2,153,292 Net cash used in capital and related financing activities Change in cash and cash equivalents Cash and cash equivalents: Beginning of year End of year $ 1,754,995 $ - $ 1,754,995 $ 427,988 $ (753,465) $ (325,477) Reconciliation of operating income (loss) to net cash used in operating activities: Operating income (loss) Adjustments to reconcile operating income (loss) to net cash used in operating activities: Depreciation Increase in accounts receivable Increase in due from other governments Decrease in prepaid expenses Increase in due from other funds Increase in deferred outflows of resources - pension Increase in customer deposits Increase (decrease) in accrued liabilities and compensated absences Increase in accounts payable Decrease in deferred inflows of resources - pension Increase in net pension liability 133,247 (29,474) (18,097) (917,011) 108,641 459 - 241,888 (29,474) (18,097) 459 (917,011) (54,220) 13,606 4,419 (23,056) 105,985 (41,707) 6,387 40,335 2,909 (17,735) 81,527 (95,927) 6,387 53,941 7,328 (40,791) 187,512 Net cash used in operating activities $ (356,613) $ (572,649) $ (929,262) NON-CASH CAPITAL AND RELATED FINANCING ACTIVITIES Contributions of capital assets from other funds $ 48,390 $ - $ 48,390 78 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS - SPLOST III FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Original Estimated Cost Project Roads, bridges, sidewalks and transportation facilities $ Current Estimated Cost 3,060,000 $ 1,742,941 Beginning of Year Expenditures Current Year $ $ 1,742,941 - To Date $ Estimated Percent Complete 1,742,941 100.00% Public safety facilities and equipment 2,000,000 2,551,386 2,551,386 - 2,551,386 100.00% Public works facilities and equipment 17,097,500 7,782,674 6,541,861 618,000 7,159,861 92.00% Construction and renovation of municipal buildings 10,700,000 6,370,531 6,358,696 - 6,358,696 99.81% 32,857,500 $ 18,447,532 $ 17,194,884 $ 618,000 17,812,884 96.56% Expenditures above Non-SPLOST III expenditures Total expenditures, SPLOST III Fund $ 618,000 226 618,226 Total $ 79 $ $ CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS - SPLOST IV FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Original Estimated Cost Project Roads, bridges, sidewalks and transportation facilities $ 1,500,000 Current Estimated Cost $ 6,720,810 Beginning of Year Expenditures Current Year $ $ 6,720,810 - To Date $ Estimated Percent Complete 6,720,810 100.00% Public safety facilities and equipment 4,180,000 367,900 131,817 236,080 367,897 100.00% Public works facilities and equipment 19,000,000 8,095,941 8,095,941 - 8,095,941 100.00% Parks and recreation 2,000,000 8,387,991 8,387,991 - 8,387,991 100.00% 26,680,000 $ 23,572,642 $ 23,336,559 $ 236,080 23,572,639 100.00% Expenditures above Non-SPLOST IV expenditures Total expenditures, SPLOST IV Fund $ 236,080 268 236,348 Total $ 80 $ $ CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS - SPLOST V FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Original Estimated Cost Project Roads, bridges, sidewalks and transportation facilities $ 4,720,959 Current Estimated Cost $ 4,872,276 Beginning of Year Expenditures Current Year $ $ 4,872,276 - To Date $ Estimated Percent Complete 4,872,276 100.00% Civic projects 9,852,437 13,352,000 281,695 13,069,401 13,351,096 99.99% Parks and recreation 1,231,554 2,045,000 391,901 1,649,214 2,041,115 99.81% Sewer/Water/Stormwater infrastructure 4,720,959 7,450,000 1,181,417 6,262,420 7,443,837 99.92% 20,525,909 $ 27,719,276 6,727,289 $ 20,981,035 27,708,324 99.96% Total $ 81 $ $ CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS - SPLOST VI FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Original Estimated Cost Project Road resurfacing and sidewalks Beginning of Year Expenditures Current Year $ $ 13,000,000 $ 13,000,000 Municipal building projects 22,514,673 22,514,673 - Infrastructure projects 13,700,000 13,700,000 Parks improvements 6,124,417 Vehicles and equipment Total $ Current Estimated Cost $ - 0.00% 611,763 611,763 2.72% - - - 0.00% 6,124,417 - - - 0.00% 2,500,000 2,500,000 - 798,774 798,774 31.95% 57,839,090 $ 57,839,090 1,410,537 2.44% 82 $ - - $ - Estimated Percent Complete To Date 1,410,537 $ $ CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF TRANSPORTATION SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Original Estimated Cost Project Roads, bridges, sidewalks and transportation facilities $ Parks and recreation Total $ Current Estimated Cost 12,200,000 $ 12,200,000 10,105,000 10,105,000 22,305,000 $ 22,305,000 83 Beginning of Year Expenditures Current Year $ $ 2,382,325 133,297 $ 2,515,622 2,012,063 To Date $ 29,854 $ 2,041,917 $ Estimated Percent Complete 4,394,388 36.02% 163,151 1.61% 4,557,539 20.43% STATISTICAL SECTION STATISTICAL SECTION This part of the City of Stockbridge, Georgia’s (the “City”) Annual Comprehensive Financial Report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and Required Supplementary Information says about the City’s overall financial health. Page Financial Trends ............................................................................................................................................... 84 – 95 These schedules contain trend information to help the reader understand how the City’s financial performance and well-being have changed over time. Revenue Capacity ........................................................................................................................................... 96 – 100 These schedules contain information to help the reader assess the City’s most significant local revenue source, sales taxes. Debt Capacity ................................................................................................................................................ 101 – 105 These schedules present information to help the reader assess the affordability of the City’s current levels of outstanding debt and the City’s ability to issue additional debt in the future. Demographic and Economic Information................................................................................................... 106 – 108 These schedules offer demographic and economic indicators to help the reader understand the environment within which the City’s financial activities take place. Operating Information .................................................................................................................................. 109 – 114 These schedules contain service and infrastructure data to help the reader understand how the information in the City’s financial report relates to the services the City provides and the activities it performs. Sources: Unless otherwise noted, the information in these schedules is derived from the annual financial reports for the relevant year. CITY OF STOCKBRIDGE, GEORGIA NET POSITION BY COMPONENT LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) 2016 Governmental Activities: Net investment in capital assets Restricted Unrestricted Total governmental activities net position Business-Type Activities: Net investment in capital assets Unrestricted Total business-type activities net position Primary Government: Net investment in capital assets Restricted Unrestricted Total primary government net position $ $ $ $ $ $ 24,706,392 16,757,135 14,920,345 56,383,872 Fiscal Year 2018 2017 $ $ 16,337,920 7,495,232 23,833,152 $ 41,044,312 16,757,135 22,415,577 80,217,024 $ $ $ 84 25,476,622 15,313,394 17,534,743 58,324,759 $ $ 18,655,646 7,231,099 25,886,745 $ 44,132,268 15,313,394 24,765,842 84,211,504 $ $ $ 2019 26,862,664 16,603,867 17,496,942 60,963,473 $ 18,698,180 7,462,589 26,160,769 $ 45,560,844 16,603,867 24,959,531 87,124,242 $ $ $ $ 28,435,249 16,772,774 18,313,148 63,521,171 2020 $ $ 22,251,421 6,117,244 28,368,665 $ 50,686,670 16,772,774 24,430,392 91,889,836 $ $ $ 43,717,019 9,284,117 13,597,025 66,598,161 23,368,409 5,522,733 28,891,142 67,085,428 9,284,117 19,119,758 95,489,303 2021 $ $ $ 48,261,529 11,599,061 15,443,768 75,304,358 $ $ 21,459,083 5,252,432 26,711,515 $ 69,720,612 11,599,061 20,696,200 $ 102,015,873 $ $ $ Fiscal Year 2023 2022 $ $ 33,292,952 25,321,397 4,602,348 63,216,697 $ $ 46,971,570 5,299,457 52,271,027 $ 80,264,522 25,321,397 9,901,805 115,487,724 $ $ $ 39,579,866 30,954,716 5,965,369 76,499,951 2024 $ $ 47,350,358 4,450,111 51,800,469 $ 86,930,224 30,954,716 10,415,480 128,300,420 $ 2025 43,335,127 43,283,078 836,724 87,454,929 $ $ 46,122,065 6,874,061 52,996,126 $ 89,457,192 43,283,078 7,710,785 $ 140,451,055 $ $ 85 $ $ 48,568,371 35,045,309 16,135,231 99,748,911 48,690,419 7,583,941 56,274,360 97,258,790 35,045,309 23,719,172 156,023,271 CITY OF STOCKBRIDGE, GEORGIA CHANGES IN NET POSITION LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) 2016 Expenses Governmental activities: General government (1) Judicial Public safety Public works Health and welfare Culture and recreation Housing and development Interest on long-term debt Total governmental activities expenses Business-type activities: Water and sewer Stormwater Solid waste Conference center Community center Amphitheater Total business-type activities Total primary government Program Revenues Governmental activities: Charges for services: General government Judicial Capital grants and contributions Total governmental activities program revenues Business-type activities: Charges for services: Water and sewer Stormwater Solid waste Amphitheater Conference center Community center Capital grants and contributions Total business-type activities program revenues Total primary government program revenues $ $ $ $ 3,496,445 447,338 177,125 2,058,092 739,159 602,535 7,520,694 3,090,427 389,999 1,024,671 393,485 51,876 4,950,458 12,471,152 430,767 419,041 2,863,565 Fiscal Year 2018 2017 $ $ $ 3,397,192 172,218 436,880 2,608,574 1,037,910 573,861 8,226,635 3,429,805 599,575 1,270,720 492,130 56,177 5,848,407 14,075,042 440,347 43,678 2,811,531 $ $ $ 4,192,501 198,810 4,768,839 1,480,341 544,013 11,184,504 3,515,666 620,265 1,417,032 502,506 60,532 6,116,001 17,300,505 963,720 28,600 3,387,128 2019 $ $ $ 3,901,360 187,427 266,742 5,915,846 1,878,636 512,812 12,662,823 3,784,323 478,698 1,464,732 572,740 49,948 6,350,441 19,013,264 1,098,764 263,253 3,580,528 2020 $ $ $ 4,448,902 276,608 292,705 4,191,206 1,509,531 1,639,480 480,220 12,838,652 4,359,746 573,183 1,577,462 639,116 44,115 7,193,622 20,032,274 1,019,736 22,212 8,950,956 3,713,373 3,295,556 4,379,448 4,942,545 9,992,904 3,356,353 509,886 1,212,246 168,874 48,538 - 3,580,309 510,920 1,237,250 198,496 46,417 - 3,972,963 521,509 1,248,109 186,452 47,086 - 4,169,272 527,501 1,219,300 121,965 50,239 2,139,259 4,388,102 1,024,877 1,231,457 26,508 1,428 427,618 5,295,897 5,573,392 5,976,119 8,227,536 7,099,990 9,009,270 $ 8,868,948 86 $ 10,355,567 $ 13,170,081 $ 17,092,894 2021 $ $ $ $ 3,760,382 155,059 345,410 3,149,973 42,502 376,263 1,972,305 1,381,846 11,183,740 4,370,327 628,728 1,658,235 2,315,364 567,622 9,540,276 20,724,016 1,382,633 56,495 11,203,137 Fiscal Year 2023 2022 $ $ $ 14,215,859 1,625,210 8,317,170 20,668,385 2,989,823 914,109 48,730,556 4,457,740 579,548 1,884,867 665,555 3,081,604 10,669,314 59,399,870 1,252,877 256,485 32,021,633 $ $ $ 5,354,193 777,988 8,271,475 9,210,873 12,556 3,147,200 815,032 27,589,317 4,434,695 560,434 2,169,370 711,272 7,664,383 15,540,154 43,129,471 3,398,445 998,484 22,829,625 2024 $ $ $ 7,862,580 996,738 10,110,171 9,132,532 9,011 3,037,046 712,944 31,861,022 4,909,923 1,351,190 2,599,035 683,245 8,133,471 17,676,864 49,537,886 5,393,763 1,297,318 27,408,223 2025 $ $ $ 6,784,010 1,007,011 11,201,320 10,225,698 8,949 4,069,160 612,001 33,908,149 5,706,357 993,318 2,531,154 915,342 3,962,337 14,108,508 48,016,657 2,627,673 1,105,257 28,102,997 12,642,265 33,530,995 27,226,554 34,099,304 31,835,927 3,949,637 1,042,072 1,785,974 173,695 563,657 3,991,542 1,037,207 1,811,707 447,580 10,785 24,555,035 4,532,877 1,397,200 1,804,957 3,664,265 126,100 - 4,924,282 1,432,477 2,810,527 2,714,210 173,028 - 5,510,461 1,421,306 2,931,582 1,633,859 161,877 - 7,515,035 31,853,856 11,525,399 12,054,524 11,659,085 20,157,300 $ 65,384,851 $ 38,751,953 $ 46,153,828 $ 43,495,012 (Continued) 87 CITY OF STOCKBRIDGE, GEORGIA CHANGES IN NET POSITION LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) 2016 Fiscal Year 2018 2017 2019 2020 Program Revenues (Continued) Net (expense)/revenue: Governmental activities $ Business-type activities Total primary government net expense (3,807,321) $ (4,931,079) 345,439 $ $ (275,015) (3,461,882) $ 124,284 $ (6,805,056) $ (139,882) (5,206,094) $ 126,814 $ (7,720,278) $ (2,845,748) (5,843,183) $ (2,939,380) 352,331 $ 544,338 1,877,095 (6,944,938) $ 221,334 $ (93,632) General Revenues and Other Changes in Net Position Governmental activities: Taxes: Property taxes $ Sales taxes 3,785,414 3,887,722 4,161,389 4,474,981 - Franchise taxes 1,480,642 1,419,291 1,497,519 1,559,754 1,599,506 Alcoholic beverage taxes 711,402 726,445 747,612 760,087 842,612 Business and occupation taxes 601,511 661,371 815,350 827,926 959,288 1,642,740 1,751,247 1,888,635 2,012,698 2,122,713 Hotel/Motel taxes 222,993 445,240 454,239 472,110 349,863 Other taxes 103,613 180,437 68,837 136,456 93,190 1,381 2,007 2,761 12,434 27,337 - - - - - (493,164) (2,328,608) (413,906) (330,801) (616,109) 8,180,816 6,871,966 9,443,770 10,277,976 5,922,738 Unrestricted investment earnings 4 - - - - Gain on sale of capital assets - - - - - 493,164 2,328,608 413,906 330,801 616,109 Insurance premium taxes Unrestricted investment earnings Gain on sale of capital assets Transfers Total governmental activities Business-type activities: Transfers Total business-type activities Total primary government 493,168 2,328,608 413,906 330,801 $ 8,673,984 $ 9,200,574 $ 9,857,676 $ $ 4,373,495 $ 1,940,887 $ 2,638,714 $ 616,109 10,608,777 $ 6,538,847 2,557,698 $ 3,076,990 $ 3,599,467 Change in Net Position Governmental activities Business-type activities Total primary government 838,607 $ 5,212,102 2,053,593 $ 3,994,480 274,024 $ 2,912,738 2,207,896 $ 4,765,594 Note: (1) The Community Center and the Conference Center activity was moved from a separate fund to a department within the General Fund in 2021. 88 522,477 2021 $ Fiscal Year 2023 2022 1,458,525 $ (2,025,241) (15,199,561) $ 21,184,542 2024 (362,763) $ (4,014,755) 2025 2,238,282 $ (5,622,340) (2,072,222) (2,449,423) $ (566,716) $ 5,984,981 $ (4,377,518) $ (3,384,058) $ (4,521,645) $ 806,485 $ 770,169 $ 9,368,344 $ 7,889,884 $ 8,137,253 - - - - - 1,494,487 1,614,172 1,767,594 348,499 1,979,543 841,605 851,324 841,664 856,107 881,877 1,083,528 1,210,279 1,529,950 1,695,250 1,696,328 2,187,071 2,389,696 2,568,811 3,404,723 3,880,138 546,818 484,363 1,022,886 1,124,280 1,289,772 131,398 165,611 90,757 250,130 285,025 1,894 1,256 208 219 739,506 - - - 424,668 - 154,386 (4,374,970) (3,544,197) (6,817,997) (5,172,895) 7,247,672 3,111,900 13,646,017 9,175,763 13,716,547 - - - - 1 - - - - - (154,386) 4,374,970 3,544,197 6,817,997 5,172,895 (154,386) $ $ 4,374,970 6,817,997 5,172,896 $ 7,486,870 $ 17,190,214 $ 15,993,760 $ 18,889,443 8,706,197 $ (12,087,661) $ 13,283,254 $ 11,414,045 $ 11,644,325 $ 14,367,798 (2,179,627) $ 3,544,197 7,093,286 6,526,570 25,559,512 $ 13,471,851 (470,558) $ 12,812,696 1,195,657 $ 12,609,702 89 2,723,473 CITY OF STOCKBRIDGE, GEORGIA GOVERNMENTAL ACTIVITIES TAX REVENUES BY SOURCE LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) Fiscal Year 2016 Property Tax $ 124,284 Sales Tax $ Alcoholic Beverage Tax Franchise Tax 3,785,414 $ 1,480,642 $ 711,402 Business and Occupation Tax $ 601,511 Insurance Premium Tax $ 1,642,740 2017 126,814 3,887,722 1,419,291 726,445 661,371 1,751,247 2018 221,334 4,161,389 1,497,519 747,612 815,350 1,888,635 2019 352,331 4,474,981 1,559,754 760,087 827,926 2,012,698 2020 544,338 - 1,599,506 842,612 959,288 2,122,713 2021 806,485 - 1,494,487 841,605 1,083,528 2,187,071 2022 770,169 - 1,614,172 851,324 1,210,279 2,389,696 2023 9,368,344 - 1,767,594 841,664 1,529,950 2,568,811 2024 7,889,884 - 348,499 856,107 1,695,250 3,404,723 2025 8,137,253 - 1,979,543 881,877 1,696,328 3,880,138 Note: Sales and Use Tax revenues along with most other tax revenue sources have increased due to the significant growth in both population and commercial businesses. The City began collecting property taxes during 2023. 90 Other Taxes $ 326,606 625,677 Total $ 8,672,599 9,198,567 523,076 9,854,915 608,566 10,596,343 443,053 6,511,510 678,216 7,091,392 649,974 7,485,614 1,113,643 17,190,006 1,374,410 15,568,873 1,574,797 18,149,936 91 CITY OF STOCKBRIDGE, GEORGIA FUND BALANCES OF GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) 2016 General Fund: Nonspendable Restricted Assigned Unassigned Total General Fund All Other Governmental Funds: Nonspendable Restricted, reported in: Special revenue funds Capital project funds Permanent fund Assigned, reported in: Capital project funds Unassigned Total all other governmental funds $ 2017 $ $ 4,605,760 58,937 11,326,184 15,990,881 $ 5,597 $ $ 2,289,521 2,874 16,328,566 18,620,961 $ 5,000 Fiscal Year 2018 $ 2019 $ $ 2,274,304 829,299 15,634,005 18,737,608 $ 5,000 2020 $ $ 2,276,346 315,625 16,648,682 19,240,653 $ 2,293,686 1,104,366 13,603,614 17,001,666 $ 5,824 $ 5,000 187,190 16,557,661 7,284 337,145 14,963,965 7,284 506,466 16,085,451 6,950 691,087 16,069,737 6,950 839,531 8,432,636 6,950 16,757,732 15,313,394 (162,940) 16,440,927 (61,322) 16,712,276 (3,030,430) 6,253,687 $ 92 $ $ $ 2021 $ $ $ 2,298,715 7,975,208 5,769,093 16,043,016 $ 5,000 $ Fiscal Year 2023 2022 $ $ 2,569,719 679,237 1,212,272 4,461,228 $ 5,566 2024 $ $ 2,486,118 8,468 3,462,355 5,956,941 $ 5,000 2025 $ $ 2,631,093 (710,438) 1,920,655 $ 1,490,801 16,423,053 17,913,854 $ 9,705 $ 5,000 1,059,221 28,620,712 6,950 1,098,311 39,430,598 6,950 1,715,767 44,319,427 7,284 2,776,598 55,586,631 7,284 1,575,585 46,830,913 9,446 353,351 30,045,234 353,351 (260,855) 40,633,921 353,351 46,400,829 353,351 58,733,569 353,351 (8,085) 48,774,295 $ $ $ 93 $ CITY OF STOCKBRIDGE, GEORGIA CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) 2016 Revenues Taxes Licenses and permits Intergovernmental Fines and forfeitures Charges for services Impact fees Rental income Investment earnings Miscellaneous Total revenues $ Expenditures General government Judicial Public safety Public works and parks Health and welfare Culture and recreation Housing and development Capital outlay Debt service: Principal Interest Bond issuance costs Total expenditures 8,625,047 258,637 2,839,897 539,215 5,590 25,049 161,623 12,455,058 Fiscal Year 2018 2017 $ 9,266,993 291,989 2,758,823 68,652 7,858 600 54,715 139,752 12,589,382 $ 9,854,915 714,550 3,278,162 39,297 74,112 30,969 111,727 144,089 14,247,821 2019 $ 2020 10,596,343 697,648 3,437,264 77,523 159,781 36,531 155,698 204,804 15,365,592 $ 6,522,700 819,533 8,780,119 26,498 85,649 292,941 278 66,383 114,115 16,708,216 2,701,378 437,762 136,373 1,699,509 739,159 869,169 2,990,473 180,971 161,280 2,122,376 1,042,949 4,121,584 4,665,663 122,342 148,680 2,361,610 1,479,499 2,886,748 4,558,705 220,695 199,803 2,571,822 1,881,539 3,621,973 4,075,046 214,208 232,493 2,964,115 1,509,531 1,637,282 16,959,540 595,000 613,951 7,792,301 625,000 585,859 11,830,492 650,000 556,491 12,871,033 680,000 525,860 14,260,397 710,000 493,848 28,796,063 Excess of revenues over (under) expenditures 4,662,757 758,890 1,376,788 1,105,195 (12,087,847) Other financing sources (uses) Proceeds from debt issues Recognition of extinguishment of debt Transfers Proceeds from sale of assets Proceeds from leases Total other financing sources (uses) 4,532,836 (54,726) 4,478,110 (120,785) 547,637 426,852 (162,065) 19,457 (142,608) (330,801) (330,801) (616,109) 6,380 (609,729) 774,394 $ (12,697,576) 9.9% 10.0% Net change in fund balances Debt service as a percentage of non-capital expenditures $ 9,140,867 $ 17.7% 1,185,742 14.7% 94 $ 1,234,180 11.4% $ 2021 $ $ 7,074,412 667,913 10,967,695 56,495 168,441 234,829 2,507 546,279 19,718,571 Fiscal Year 2023 2022 $ 7,483,294 813,684 31,806,828 256,485 280,123 213,480 31,560 2,581 127,510 41,015,545 $ 16,337,181 1,541,760 22,825,522 998,484 648,673 2,370 25,827 1,941 1,182,185 43,563,943 2024 $ 15,548,668 2,360,466 26,683,983 1,297,318 1,558,890 588,763 21,192 1,796 1,587,115 49,648,191 2025 $ 17,974,196 1,561,473 26,187,892 1,105,257 798,535 1,066,164 28,499 739,646 1,087,967 50,549,629 4,462,556 212,568 1,126,188 3,530,060 42,502 365,855 1,974,293 9,340,130 6,218,975 357,139 4,435,360 5,883,404 2,990,746 13,444,994 6,386,982 673,186 7,902,482 3,446,186 3,148,134 5,643,276 7,206,557 899,945 9,881,296 4,019,627 3,037,046 6,260,326 7,771,807 837,449 10,434,407 5,545,259 328 4,069,160 5,422,182 745,000 644,376 536,098 22,979,626 3,476,897 943,550 37,751,065 4,762,688 858,036 32,820,970 4,918,679 757,147 36,980,623 4,970,264 657,437 39,708,293 (3,261,055) 3,264,480 10,742,973 12,667,568 10,841,336 25,805,000 154,386 134,566 26,093,952 (4,374,970) (4,374,970) (3,480,352) (3,480,352) (5,077,180) 532,705 173,361 (4,371,114) (4,930,945) 36,100 (4,894,845) 22,832,897 14.7% $ (1,110,490) 15.8% $ 7,262,621 18.7% $ 8,296,454 16.9% 95 $ 5,946,491 15.7% CITY OF STOCKBRIDGE, GEORGIA GENERAL GOVERNMENT TAX REVENUES BY SOURCE LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) Fiscal Year 2016 Property Tax $ 124,284 Alcoholic Beverage Tax Franchise Tax $ 1,433,090 $ 711,402 Insurance Premium Tax $ 1,642,740 Business and Occupation Tax $ 546,502 Other Taxes $ 381,615 Total $ 4,839,633 2017 126,814 1,487,717 726,445 1,751,247 661,371 625,677 5,379,271 2018 221,334 1,497,519 747,612 1,888,635 815,350 523,076 5,693,526 2019 352,331 1,559,754 760,087 2,012,698 827,926 608,566 6,121,362 2020 555,528 1,599,506 842,612 2,122,713 959,288 443,053 6,522,700 2021 806,485 1,494,487 841,605 2,187,071 1,083,528 678,216 7,091,392 2022 770,169 1,614,172 851,324 2,389,696 1,210,279 649,974 7,485,614 2023 9,368,344 1,767,594 841,664 2,568,811 1,529,950 1,113,643 17,190,006 2024 7,889,884 348,499 856,107 3,404,723 1,695,250 1,374,410 15,568,873 2025 8,137,253 1,979,543 881,877 3,880,138 1,696,328 1,574,797 18,149,936 Note: Sales and Use Tax revenues along with most other tax revenue sources have increased due to the significant growth in both population and commercial businesses. 96 CITY OF STOCKBRIDGE, GEORGIA ASSESSED VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS Assessed Value Real and Personal Property Tax Year 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 $ 806,767,219 851,439,452 903,388,035 962,641,023 1,016,246,217 1,071,979,964 1,308,782,765 1,862,016,835 1,946,152,488 1,935,469,504 Motor Vehicle $ 11,699,210 8,526,740 5,912,810 4,770,560 3,822,220 3,081,600 2,928,210 3,223,550 3,426,920 2,680,570 Mobile Home $ 1,475,725 1,540,136 1,534,666 1,755,941 1,767,905 1,774,787 1,862,463 1,934,485 2,032,449 2,043,056 Other $ SOURCE: Henry County Tax Commissioner Note: Assessed value is calculated at 40% of estimated actual fair market value. 97 20,499 57,530 112,255 42,036 39,322 18,410 5,260 7,529 10,770 Total Taxable Assessed Value Less: Tax-Exempt Property $ (8,617,909) (13,588,601) (15,504,457) (12,896,367) (16,847,322) (19,642,092) (27,440,912) (41,485,697) (44,708,060) (116,606,438) $ 811,344,744 847,917,727 895,388,584 956,383,412 1,005,031,056 1,057,233,581 1,286,150,936 1,825,694,433 1,906,911,326 1,823,597,462 Total Direct Tax Rate 0.000 0.000 0.000 0.000 0.000 0.000 0.000 3.770 3.770 3.770 CITY OF STOCKBRIDGE, GEORGIA PROPERTY TAX RATES DIRECT AND OVERLAPPING GOVERNMENTS (PER $1,000 OF ASSESSED VALUE) LAST TEN FISCAL YEARS Tax/Fiscal Year City County County School District M&O County School District Bond Water Hospital State Total 2016 - 12.73 20.00 3.63 2.00 - - 38.36 2017 - 12.73 20.00 3.63 2.00 - - 38.36 2018 - 12.73 20.00 3.63 2.00 - - 38.36 2019 - 12.73 20.00 3.63 2.00 - - 38.36 2020 - 12.73 20.00 3.63 2.00 - - 38.36 2021 - 12.73 20.00 3.63 2.00 - - 38.36 2022 - 12.73 20.00 3.63 2.00 - - 38.36 2023 3.77 10.28 20.00 3.63 2.00 - - 39.67 2024 3.77 10.73 20.00 2.00 2.00 - - 38.50 2025 3.77 10.73 21.80 2.00 2.00 - - 40.30 SOURCE: Henry County Tax Commissioner Note: All tax rates are per $1,000 assessed valuation, less exemptions. 98 CITY OF STOCKBRIDGE, GEORGIA PRINCIPAL PROPERTY TAXPAYERS CURRENT YEAR AND NINE YEARS AGO Taxpayer Sterling Atlanta Apartments LLC St. Ives LLC CSP Community Owner LLC Eastwood Villlage Garden LP Washreit 860 South LLC AR-Eagles Lndg LLC, JFB - Eagles Lndg LLC Waterford Landings Apartments LLC Render Apartment 700 Rock Quarry Property LLC Washreit 900 Dwell LLC South Atlanta Eastwood Village LLC Wal-Mart Real Estate Business Trust #3402.00 JES at Eagles Landing LLC & Roundtrippers HPI Waterford Landing DST Wal-Mart Real Estate Business Trust Georgia Power Company Sagebrush Stonegate Apartments LLC Eagles Landing First Baptist Total Fiscal Year 2025 Percentage of Total Taxable Taxable Assessed Assessed Value Rank Value $ 60,600 55,200 52,084 46,500 44,577 43,500 40,173 36,240 35,289 35,275 449,438 SOURCE: Henry County Tax Commissioner Note: Amounts expressed in thousands. Note: Information based on total tax for all Henry County taxpayers. 99 1 2 3 4 5 6 7 8 9 10 3.12% 2.85% 2.68% 2.40% 2.30% 2.24% 2.07% 1.87% 1.82% 1.82% 23.17% Fiscal Year 2016 Percentage of Total Taxable Taxable Assessed Assessed Value Rank Value $ 26,361 21,600 24,967 19,425 19,300 19,015 15,987 15,835 14,937 14,810 192,237 1 3 2 4 5 6 7 8 9 10 3.54% 2.90% 3.36% 2.61% 2.59% 2.56% 2.15% 2.13% 2.01% 1.99% 25.84% CITY OF STOCKBRIDGE, GEORGIA PRINCIPAL FRANCHISE TAXPAYERS CURRENT YEAR AND NINE YEARS AGO Fiscal Year 2025 Franchise Taxpayer Revenue Rank Georgia Power Company Atlanta Gas Light Charter Snapping Shoals Comcast Directv College Park Bellsouth Weave Communication Spectrotel Vontage Fusion Cloud (Birch) Fusion (Cbeyond Communications) $ 1,558,817 231,530 72,835 39,748 24,867 9,642 6,882 4,583 313 25 - 1 2 3 4 5 6 7 8 9 10 Total $ 1,949,242 SOURCE: Stockbridge Finance Department 100 Fiscal Year 2016 Percentage of Total Revenue Revenue Rank 79.97% 11.88% 3.74% 2.04% 1.28% 0.49% 0.35% 0.24% 0.02% 0.00% - $ 1,111,355 92,568 136,255 5,987 43,269 132,306 7,833 165 2,505 6,799 1 4 2 8 5 100.00% $ 1,539,042 3 6 10 9 7 Percentage of Total Revenue 72.21% 6.01% 8.85% 0.39 2.81% 8.60% 0.51% 0.16% 0.44% 100.00% CITY OF STOCKBRIDGE, GEORGIA RATIOS OF OUTSTANDING DEBT BY TYPE LAST TEN FISCAL YEARS Fiscal Year Redevelopment Agency Bonds Governmental Activities Public Facilities Authority Bonds Leases 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 $ $ 13,025,000 12,400,000 11,750,000 11,070,000 10,360,000 9,615,000 8,835,000 8,015,000 7,160,000 6,270,000 25,805,000 23,120,000 19,205,000 15,225,000 11,175,000 $ 105,492 77,804 167,486 137,222 Revenue Bonds Total $ 13,025,000 12,400,000 11,750,000 11,070,000 10,360,000 35,420,000 32,060,492 27,297,804 22,552,486 17,582,222 $ SOURCE: Population data from Quick Facts Census Data. Note: Details regarding the City's outstanding debt can be found in Note 7 of the current financial statements. 101 Business-type Activities Notes Payable Total - $ 1,515,078 1,432,156 1,346,713 1,258,670 1,213,649 1,120,169 1,023,845 924,592 823,674 - $ 1,515,078 1,432,156 1,346,713 1,258,670 1,213,649 1,120,169 1,023,845 924,592 823,674 - $ Total Primary Government Population Percentage of Personal Income 14,540,078 13,832,156 13,096,713 12,328,670 11,573,649 36,540,169 33,084,337 28,222,396 23,376,160 17,582,222 28,202 29,114 29,638 29,904 24,794 29,163 29,064 28,567 35,893 36,331 2.25% 2.07% 1.81% 1.59% 1.49% 4.71% 3.89% 3.91% 3.91% 3.91% Per Capita $ 516 475 442 412 467 1,253 1,138 988 651 484 102 CITY OF STOCKBRIDGE, GEORGIA DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT AS OF DECEMBER 31, 2025 Amount of Outstanding Debt Category of Debt Percentage Applicable To Government Amount Applicable to City of Stockbridge Direct: City of Stockbridge URA Revenue Bonds City of Stockbridge PFA Revenue Bonds Leases Total Direct Debt $ 6,270,000 11,175,000 137,222 17,582,222 100.00% 100.00% 100.00% $ 6,270,000 11,175,000 137,222 17,582,222 3,014,915 6,700,000 9,714,915 13.36% 13.36% 402,793 895,120 1,297,913 2,279,111 244,240,000 246,519,111 13.36% 13.36% 304,489 32,630,464 32,934,953 Overlapping: General Obligation Debt: Henry County Leases Henry County General Obligation Henry County Schools Leases Henry County Schools Bonds Payable Total Direct and Overlapping Debt $ SOURCE: Henry County Audited FY 2024 Financial Statements. Henry County Board of Education Audited FY 2024 Financial Statements. 103 273,816,248 $ 51,815,088 CITY OF STOCKBRIDGE, GEORGIA LEGAL DEBT MARGIN INFORMATION LAST TEN FISCAL YEARS 2016 Debt limit $ Total net debt applicable to limit Legal debt margin Total net debt applicable to the limit as a percentage of debt limit 81,134,474 $ 84,791,773 $ Fiscal Year 2018 2017 81,134,474 $ $ 84,791,773 0.00% 0.00% 2019 89,538,858 $ $ 89,538,858 0.00% $ 2020 95,638,341 $ 100,503,106 - - 95,638,341 $ 100,503,106 0.00% 0.00% Note: Under Georgia law, the City's outstanding general obligation debt should not exceed 10% of total assessed property value. The City has no general obligation debt that is subject to the debt limitation. 104 $ $ 2021 2022 105,723,358 $ 128,615,094 - - 105,723,358 $ 128,615,094 0.00% 0.00% $ $ Fiscal Year 2023 2024 182,569,443 $ 195,161,939 - - 182,569,443 $ 195,161,939 0.00% 0.00% 105 2025 $ 194,020,390 - $ 194,020,390 0.00% CITY OF STOCKBRIDGE, GEORGIA PLEDGED REVENUE COVERAGE LAST TEN FISCAL YEARS Fiscal Year Water & Sewer Fund Gross Revenues 2016 $ 3,784,703 Water & Sewer Debt Net Available Revenue Principal Less: Operating Expenses $ 2,400,268 $ 1,384,435 $ 80,474 Interest 46,565 10.90 2017 5,788,132 2,715,737 3,072,395 82,922 44,111 24.19 2018 4,224,804 2,778,790 1,446,014 85,443 41,583 11.38 2019 6,308,531 2,955,003 3,353,528 88,043 38,977 26.40 2020 4,721,445 3,545,305 1,176,140 45,021 18,373 18.55 2021 4,404,851 3,528,253 876,598 93,480 33,760 6.89 2022 5,744,460 3,611,789 2,132,671 96,324 30,917 16.76 2023 4,596,722 3,565,255 1,031,467 99,253 27,987 8.11 2024 6,665,099 3,978,587 2,686,512 100,918 23,402 21.61 2025 6,275,461 4,394,073 1,881,388 823,674 27,707 2.21 Notes: (1) Details regarding the City's outstanding debt can be found in the notes to the financial statements. (2) Operating expenses do not include interest, depreciation, or amortization expense. (3) Gross revenues include capital contributions. 106 $ Coverage Urban Redevelopment Revenue Bonds Gross/ Pledged Revenues $ 1,208,951 Principal $ 595,000 Interest $ Coverage 613,951 1.00 1,210,859 625,000 585,859 1.00 1,206,491 650,000 556,491 1.00 1,205,860 680,000 525,860 1.00 1,203,848 710,000 493,848 1.00 1,205,337 745,000 460,337 1.00 1,205,213 780,000 425,213 1.00 1,208,356 820,000 388,356 1.00 1,204,765 855,000 349,765 1.00 1,199,562 890,000 309,562 1.00 107 CITY OF STOCKBRIDGE, GEORGIA DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS Fiscal Year 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Personal Income (thousands) (2) Population 28,202 29,114 29,638 29,904 24,794 29,163 29,064 28,567 35,893 36,331 (5) (5) (5) (5) (5) (5) (5) (5) (5) (5) 647,094,890 667,234,652 724,826,928 775,470,528 775,470,528 848,409,996 720,612,816 655,469,815 1,286,082,083 1,298,869,581 Per Capita Personal Income (2) 22,945 22,918 24,456 25,932 25,932 29,092 24,794 22,945 35,831 35,751 (5) (5) (5) SOURCES: Atlanta Regional Commision (2) Sperling's Best Places (3) Henry County Board of Education (4) Homefacts.com (5) U.S. Census Bureau Estimates (6) Georgia Labor Market Explorer (1) 108 Median Age (2)(5) (2) (2) (2) 35.8 35.3 35.8 34.6 34.6 36.7 36.7 36.4 39.5 36.4 School Enrollment (3) Stockbridge Unemployment Rate (4) 1,604 1,617 1,612 1,522 1,522 1,436 1,414 1,518 1,413 1,413 6.6% 4.9% 4.3% 4.7% 4.7% 3.8% 2.9% 3.6% 3.6% 4.3% (6) CITY OF STOCKBRIDGE, GEORGIA PRINCIPAL EMPLOYERS CURRENT YEAR AND NINE YEARS AGO Fiscal Year 2025 Employer Employees Piedmont Hospital Walmart Supercenter Kohl's Department Store Publix Super Market Henry County Schools within the City Costco City of Stockbridge Eagles Landing Christian Academy Eagles Landing Country Club Ingles Brandsmart USA Vulcan Materials 1,505 644 437 227 197 192 179 172 98 90 - Total 3,741 Rank 1 2 3 4 5 6 7 8 9 10 Fiscal Year 2016 Employer's percentage of total employment Employees 40.23% 17.21% 11.68% 6.07% 5.27% 5.13% 4.78% 4.60% 2.62% 2.41% - N/A 722 94 268 188 N/A 71 144 46 102 104 29 1,768 SOURCE: City of Stockbridge, Georgia records. N/A - information not available. 109 Rank 1 7 2 3 8 4 9 8 5 10 Employer's percentage of total employment 40.20% 5.23% 14.92% 10.47% 3.95% 8.02% 2.56% 5.68% 5.79% 1.61% CITY OF STOCKBRIDGE, GEORGIA FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION LAST TEN FISCAL YEARS 2016 2017 2018 2019 Fiscal Year 2020 2021 2022 2023 2024 2025 Executive Administration Human resources Finance Governing body City clerk Facilities maintenance Municipal court Public works and parks City events IT Code enforcement Police Permitting development Planning and zoning Community development Business Services Economic development Main street GIS Water/Sewer Stormwater Sanitation Conference Center 5 10 4 3 17 1 2 2 1 16 7 1 2 4 12 2 1 13 1 2 2 1 15 7 1 3 5 12 2 1 19 1 2 2 1 18 6 1 3 5 6 5 2 2 17 1 2 2 2 1 2 1 18 5 1 4 7 8 5 2 2 18 1 2 2 2 1 2 1 18 5 1 4 6 10 5 2 2 18 1 3 5 2 2 1 2 1 22 5 1 5 5 13 6 2 2 21 3 2 62 2 5 2 1 14 3 1 3 6 10 4 2 3 18 3 3 62 3 2 1 3 1 16 4 1 6 5 2 7 2 3 3 3 26 3 71 12 5 15 7 1 7 5 0 4 9 2 3 2 2 24 7 2 0 74 6 5 0 3 2 2 1 17 8 1 0 Total 71 64 73 76 81 93 147 148 172 179 Function SOURCE: City of Stockbridge, Georgia records Notes: (1) Elected officials and appointed court personnel are not included. (2) The City uses personnel services lawn maintenance, not included above. 110 CITY OF STOCKBRIDGE, GEORGIA OPERATING INDICATORS BY FUNCTION LAST TEN CALENDAR YEARS Function Municipal Court Fines and forfeitures Number of cases Conference Center Annual rents Occupation Tax Annual renewals New business licenses Public Works Miles resurfaced Stormwater Potential ponds identified Total number of pipes Total number of feet of pipes Complaints 2016 $ Fiscal Year 2018 2017 539,215 1,702 $ 57,196 281 $ 27,845 300 2019 $ 2020 55,425 574 $ 25,287 131 168,874 191,568 160,280 155,582 17,038 1,539 279 1,681 228 1,880 202 2,056 128 2,354 250 2.4 5.0 5.1 4.7 5.7 188 3,102 434,491 119 188 3,102 434,491 88 186 3,102 432,960 111 193 3,433 101,385 101 193 359 48,959 52 SOURCE: City of Stockbridge, Georgia records. Note: Revenues from fines decreased significantly in 2016 as Henry County diverted citations to the Henry County State Court and due to the change in probation tolling laws. Revenues decreased significantly in 2020 due to facilities being closed due to COVID-19. Additionally, there was a change in the State probation tolling laws. 111 2021 $ Fiscal Year 2023 2022 37,728 381 $ 58,522 1,819 $ 2024 2025 875,456 4,764 $ 1,243,457 5,991 $ 1,105,256 5,014 9,660 10,170 148,281 130,635 145,425 2,432 263 2,487 485 2,495 229 2,086 190 2,443 220 4.7 5.1 7.0 7.9 6.8 37 311 187,672 68 52 216 85,743 69 52 3,213 489,034 43 169 3,360 496,000 36 198 3,505 434,496 217 112 CITY OF STOCKBRIDGE, GEORGIA CAPITAL ASSET STATISTICS BY FUNCTION LAST TEN FISCAL YEARS Function/Program 2016 Fiscal Year 2018 2017 2019 2020 Public Works City limits (square miles) Paved roads (miles) 14.1 97.08 14.1 97.08 14 97 14 97 14.1 97.08 Sanitation Transfer stations Collection trucks Small collection vehicles 1 5 9 1 1 5 1 1 5 1 1 5 1 1 5 Recreation and culture Parks Community centers Library Cemeteries 4 2 1 3 4 2 1 3 4 2 1 3 4 2 1 3 4 2 1 3 Water Water mains (miles) Fire hydrants Service connections Daily avg consumption (gallons) Storage capacity (gallons) 44.5 457 2,764 679,564 1,800,000 44.5 458 2,726 684,970 1,800,000 44.5 459.00 2,833 627,728 1,800,000 45.0 460.00 2,866 515,828 1,800,000 45 460.00 2,958 500,000 1,800,000 Sewer Sanitary sewers (miles) Service connections Treatment plants Daily avg treatment (gallons) Treatment capacity 39.5 4,858 1 .754 MGD 1.5 MGD 40.0 2,431 1 .761 MGD 1.5 MGD 40.0 2,516 1 .761 MGD 1.5 MGD 40.0 2,568 1 .761 MGD 1.5 MGD 40.0 2,568 1 .761 MGD 1.5 MGD SOURCE: City of Stockbridge, Georgia records. 113 2021 Fiscal Year 2023 2022 2024 2025 14.1 97.08 14.1 97.08 14.1 141.18 14.1 141.18 19.1 141.18 1 1 5 1 1 5 1 1 - 1 1 - 1 1 6 4 2 1 3 4 2 1 3 4 2 1 2 4 2 1 2 5 1 1 2 45 460.00 2,958 500,000 1,800,000 45 460.00 2,958 500,000 1,800,000 45 460.00 2,901 853,000 1,800,000 45 460.00 3,105 853,000 1,800,000 45 475.00 2,976 879,771 1,800,000 40.0 2,467 1 .761MGD 1.5MGD 40.0 2,467 1 .714MGD 1.5MGD 40.0 2,901 1 .960MGD 1.5MGD 40.0 2,901 1 .960MGD 1.5MGD 41.0 2,816 1 .645MGD 1.5MGD 114 COMPLIANCE SECTION INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Mayor and Members of City Council City of Stockbridge, Georgia Stockbridge, Georgia We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States (“Government Auditing Standards”), the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Stockbridge, Georgia (the “City”) as of and for the year ended December 31, 2025, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated July 30, 2026. Report on Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (“internal control”) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. We identified certain deficiencies in internal control, described in the accompanying schedule of findings and questioned costs as items 2025-001 though 2025-005 that we consider to be material weaknesses. MAULDIN & JENKINS, LLC • 300 MULBERRY STREET • POST OFFICE BOX 1877 • MACON, GEORGIA 31202-1877 478-464-8000 • FAX 478-464-8051 • www.mjcpa.com MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. The City of Stockbridge’s Response to Findings Government Auditing Standards requires the auditor to perform limited procedures on the City’s response to the findings identified in our audit and described in the accompanying Schedule of Findings and Questioned Costs. The City’s responses were not subjected to the other auditing procedures applied in the audit of the financial statements, and accordingly, we express no opinion on them. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Macon, Georgia July 30, 2026 116 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE Honorable Mayor and Members of City Council City of Stockbridge Stockbridge, Georgia Report on Compliance for Each Major Federal Program Opinion on Each Major Federal Program We have audited the City of Stockbridge, Georgia’s (the “City”) compliance with the types of compliance requirements identified as subject to audit in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended December 31, 2025. The City’s major federal programs are identified in the summary of auditor’s results section of the accompanying Schedule of Findings and Questioned Costs. In our opinion, the City of Stockbridge, Georgia complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2025. Basis for Opinion on Each Major Federal Program We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America (“GAAS”); the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States (“Government Auditing Standards”); and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor’s Responsibilities for the Audit of Compliance section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified and unmodified opinions on compliance for each major federal program. Our audit does not provide a legal determination of City’s compliance with the compliance requirements referred to above. MAULDIN & JENKINS, LLC • 300 MULBERRY STREET • POST OFFICE BOX 1877 • MACON, GEORGIA 31202-1877 478-464-8000 • FAX 478-464-8051 • www.mjcpa.com MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Responsibilities of Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules, and provisions of contracts or grant agreements applicable to City’s federal programs. Auditor’s Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about City’s compliance with the requirements of each major federal program as a whole. In performing an audit in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance, we:  Exercise professional judgment and maintain professional skepticism throughout the audit.  Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances.  Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed. 118 We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. Other Matters Government Auditing Standards requires the auditor to perform limited procedures on the City of Stockbridge, Georgia’s response to the noncompliance finding identified in our compliance audit described in the accompanying Schedule of Findings and Questioned Costs. The City of Stockbridge, Georgia’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. Report on Internal Control over Compliance A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the Auditor’s Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance. Given these limitations, during our audit we did not identify any deficiencies internal control over compliance that we consider to be material weaknesses, as defined above. However, material weaknesses or significant deficiencies in internal control over compliance may exist that were not identified. 119 Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Macon, Georgia July 30, 2026 120 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED DECEMBER 31, 2025 Grant Program U.S. Department of Treasury Direct Award: COVID-19 Coronavirus State and Local: Fiscal Recovery Fund Pass-through from the State of Georgia: Public Safety and Community Violence Reduction Grant Program Total U.S. Department of Treasury U.S. Department of Justice Direct Award: Public Safety Partnerships and Community Policing Grants: COPS Hiring Program Public Safety Partnerships and Community Policing Grants: Supporting Law Enforecement Agencies in Seeking Accreditation Bulletproof Vest Partnership Program Byrne Discretionary Grants Total U.S. Department of Justice Federal Assistance Listing Number Grant I.D. 21.027 N/A 21.027 GA-0013874 416,553 1,377,949 16.710 15JCOPS-22-GG-03440-UHPX 266,420 16.710 16.607 16.753 15JCOPS-23-GG-02083-PPSE 2023-BU-BX-23035646 15PBJA-23-GG-00087-BRND 57,300 531 39,577 363,828 Expenditures $ $ Total Expenditures of Federal Awards 121 961,396 1,741,777 CITY OF STOCKBRIDGE, GEORGIA NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED DECEMBER 31, 2025 NOTE 1. BASIS OF PRESENTATION The Schedule of Expenditures of Federal Awards includes the federal grant activity of the City of Stockbridge, Georgia (the “City”) and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. NOTE 2. DE MINIMIS INDIRECT COST RATE The City elected not to use the 10% de minimis cost rate for the year ended December 31, 2025. NOTE 3. SUBRECIPIENTS The City did not pass through any funds to subrecipients during the year ended December 31, 2025. 122 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION I SUMMARY OF AUDITOR’S RESULTS Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP. Internal control over financial reporting: Material weaknesses identified? Unmodified X Yes No Significant deficiencies identified not considered to be material weaknesses? Yes X None Reported Noncompliance material to financial statements noted? Yes X No Federal Awards Internal Control over major programs: Material weaknesses identified? X Significant deficiencies identified? Yes Yes Type of auditor’s report issued on compliance for major programs No X None Reported X No Unmodified Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? Yes Identification of major program: Assistance Listing Number 21.027 Name of Federal Program or Cluster COVID-19 – Coronavirus State and Local Fiscal Recovery Fund Dollar threshold used to distinguish between Type A and Type B programs: $1,000,000 Auditee qualified as low-risk auditee? Yes 123 X No CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION II FINANCIAL STATEMENT FINDINGS AND RESPONSES 2025 – 001. Management of Receivable, Revenue, Unearned Revenue and Unavailable Revenue Accounts Criteria: Generally accepted accounting principles require revenues to be recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. As a part of these processes, the City should review all revenue transactions to determine reporting in the proper period. Condition: The City did not properly adjust receivables and related balances in the various funds as of December 31, 2025. Effect: The following adjustments were made to adjust receivables and related balances as of December 31, 2025:           General Fund – Net adjustments to increase receivables by $2,084,550, increase revenue by $475,908, increase expenditures by $2,392, increase fund balance by $1,528,080, and increase unavailable revenue by $82,955. Grants Fund – Net adjustments to decrease revenue by $200,000 and increase fund balance by $200,000. SPLOST V Fund – Net adjustments to decrease revenue and taxes receivable by $625,872. SPLOST VI Fund – Net adjustments to decrease revenue and cash by $638,974. TSPLOST Fund – Net adjustment to decrease revenue by $590,212 and increase fund balance by $590,212. Water & Sewer Fund – Net adjustment to decrease receivables by $14,687, decrease revenue by $14,687, decrease expenditures by $2,638, and decrease the allowance for doubtful accounts by $2,638. Stormwater Fund – Net adjustment to increase receivables by $55,747, increase revenue by $56,147, and increase expenses by $400. Solid Waste Fund – Net adjustments to increase receivables by $47,454, increase revenue by $31,524, increase expenses by $491, and increase unavailable revenue by $16,420. Conference Center Fund – Net adjustments to increase revenue by $24,954, to increase unearned revenue by $4,923, to decrease accounts payable by $17,710, and to increase expenses by $12,166. Tax Allocation District Fund – Net adjustment to increase taxes receivable and tax revenue by $2,580. Cause: Management oversight. Recommendation: We recommend that the City strengthen its control over its receivables and related balances to ensure balances are properly stated at year-end. Views of Responsible Officials and Planned Corrective Action: We concur. We will implement procedures to strengthen controls over the City’s receivables and related balances at year-end to ensure balances are properly stated. 124 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION II FINANCIAL STATEMENT FINDINGS AND RESPONSES (CONTINUED) 2025 – 002. Depreciation and Accumulated Depreciation for Governmental Funds Criteria: Generally accepted accounting principles require depreciation to be reported in the government-wide financial statements because these statements are prepared on the full accrual basis of accounting, which recognizes the consumption of long-term assets. In contract, governmental funds, which focus on short-term financial resources, are reported on the modified accrual basis and therefore do not report depreciation. Condition: During fiscal year 2025, the City recorded depreciation and accumulated depreciation in the General Fund. Effect: The following adjustments were made to properly state the expenditures in the General Fund:     An adjustment to increase expenditures by $528,478. An adjustment to decrease cash by $531,877. An adjustment to decrease accumulated depreciation by $82,214. An adjustment to decrease depreciation by $78,815. Cause: Management oversight. Recommendation: We recommend that the City strengthen internal controls over the recording of depreciation and accumulated depreciation in the correct types of funds to ensure that balances are properly stated at year-end. Views of Responsible Officials and Planned Corrective Action: We concur. Additional controls will be implemented to ensure expenditures are properly reported at year-end. 125 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION II FINANCIAL STATEMENT FINDINGS AND RESPONSES (CONTINUED) 2025 – 003. Capitalization of Capital Assets & Accounting for Assets Held for Resale Criteria: Generally accepted accounting principles require capital assets purchased or acquired be reported at historical cost or estimated historical cost. Additions, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized. Assets held for resale should be recorded at the lower of cost or net realizable value. Condition: The City excluded capital items from its governmental capital assets detail and its business-type detail for the year December 31, 2025. Additionally, the City did not properly transfer capital assets between governmental and business-type funds when projects were completed. Assets held for resale were incorrectly removed from governmental funds during 2025. Effect: The following adjustments were made to properly record activity during the year:        General Fund: An adjustment to decrease assets held for sale and fund balance by $522,512. Water & Sewer Fund: An adjustment to increase cash by $531,877, increase capital assets by $2,788,947, increase accumulated depreciation by $2,370,042, increase depreciation expense by $981,054, increase capital contributions by $193,560, decrease net position by $393,948, and decrease expenses by $1,344,328. Stormwater Fund: An adjustment to decrease capital assets by $261,662, increase accumulated depreciation by $144,561, increase depreciation expense by $489,593, increase capital contributions by $48,390, and decrease expenses by $34,980. Solid Waste Fund: An adjustment to decrease capital assets by $29,946, increase accumulated depreciation by $14,973, and increase depreciation expense by $44,918. Conference Center Fund: An adjustment to increase capital assets and decrease expenses by $12,893. Amphitheater Fund: An adjustment to increase capital assets by $212,850, increase accumulated depreciation by $1,217,123, increase depreciation expense by $1,217,123, and decrease expenses by $212,850. Governmental Activities: Adjustment to decrease construction in progress by $1,146,123. Cause: Internal controls over capital assets were not in place to ensure the proper capitalization of all capital assets. Recommendation: We recommend that the City strengthen internal controls over the capitalization and reporting of capital assets Views of Responsible Officials and Planned Corrective Action: We concur. We will strengthen procedures to ensure capital assets are properly recorded. 126 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION II FINANCIAL STATEMENT FINDINGS AND RESPONSES (CONTINUED) 2025 – 004. Accounting and Reporting of Amphitheater Expenditures Criteria: Generally accepted accounting principles require that expenses must be recorded in the fund from which they are legally or contractually authorized to be paid. Additionally, proper internal controls should be in place to ensure that all disbursements are properly reviewed and approved by an authorized individual. Condition: During fiscal year 2025, the City did not properly adjust expenditures in the General Fund for the activity of the Amphitheater, as well as payment to a third party. During the testing of Amphitheater expenditures, it was noted that two disbursements did not have proper approvals by management or supporting documentation. Effect: The following adjustments were made to properly state expenditures:  General Fund – An adjustment to increase expenditures and decrease cash by $6,013,271. Cause: Management oversight. Recommendation: We recommend that the City strengthen internal controls over expenditures and related activity for the Amphitheater to ensure that balances are properly stated at year-end and that all expenditures are reviewed and approved by management before being paid. Views of Responsible Officials and Planned Corrective Action: We concur. Additional controls will be implemented to ensure expenditures are properly reviewed and approved at year-end. 127 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION II FINANCIAL STATEMENT FINDINGS AND RESPONSES (CONTINUED) 2025 – 005. Interfund Activity Criteria: Generally accepted accounting principles require the reporting of interfund receivables and payables when transactions occur between individual funds for goods provided or services rendered. Additionally, transfers should be recorded for when funds are not expected to repay interfund receivables/payables. Condition: Interfund receivables/payables and transfers were not properly stated for the period ended December 31, 2025. Effect: The following adjustments were made to properly state the interfund amounts:             General Fund – Net adjustments to increase cash by $388,326, increase interfund payables by $4,843,114, increase transfers out by $4,046,366, decrease accounts payable by $504, decrease revenues by $407,920, and to decrease expenditures by $1. Grants Fund – An adjustment to decrease cash by $626,999, increase interfund receivables by $620,765, and to increase transfers out by $6,234. Downtown Development Fund – An adjustment to increase cash by $5,946, increase interfund payables by $45,893, increase transfers in by $45,000, and increase expenditures by $84,947. City-wide Development Fund – An adjustment to decrease cash by $417,050, decrease interfund payables by $407,753, increase transfers in by $45,000, increase expenditures by $62,797, and increase revenue by $8,500. Public Facilities Authority – An adjustment to decrease interfund payables and expenditures by $4,386,740. Water & Sewer Fund – An adjustment to increase cash by $1,631,254 and decrease interfund receivables by $1,631,254. Stormwater Fund – An adjustment to increase cash and interfund payables by $314,825. Solid Waste Fund – An adjustment to increase cash and interfund payables by $3,831,866. Amphitheater Fund – An adjustment to increase cash by $3,635,185, increase interfund payables by $35,185, increase transfers in by $2,638,457, and decrease expenses by $961,544. SPLOST IV Fund – An adjustment to decrease cash by $356,661, decrease interfund payables by $119,577, and increase transfers out by $236,080. Urban Redevelopment Fund – An adjustment to increase cash and interfund payables by $33,256. Impact Fee Fund – An adjustment to increase cash and interfund payables by $1,332,383. Cause: Management oversight. Recommendation: We recommend that the City strengthen internal controls over interfund activity to ensure interfund activity is properly stated at year-end. Views of Responsible Officials and Planned Corrective Action: We concur. Additional controls will be implemented to ensure interfund activity is properly recorded. 128 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF PRIOR YEAR FINDINGS FOR THE YEAR ENDED DECEMBER 31, 2025 2024 – 001. Management of Receivable, Revenue, Unearned Revenue and Unavailable Revenue Accounts Criteria: Generally accepted accounting principles require revenues to be recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. As a part of these processes, the City should review all revenue transactions to determine reporting in the proper period. Condition: The City did not properly adjust receivables and related balances in various funds as of December 31, 2024. Auditee Response/Status: Unresolved – See Finding 2025 – 001. 2024 – 002. Interfund Activity Criteria: Generally accepted accounting principles require the reporting of interfund receivables and payables when transactions occur between individual funds for goods provided or services rendered. Condition: Interfund receivables/payables and transfers were not properly stated for the period ended December 31, 2024. Auditee Response/Status: Unresolved – See Finding 2025 – 005. 2024 – 003. Management of Prepaid Assets and Expenditures Criteria: Generally accepted accounting principles require expenses to be recognized in the same accounting period as the revenues they help generate. Accordingly, prepaid assets are recognized when an expenditures/expense is made for goods or services that were purchased for consumption but not consumed as of year-end. Condition: Interfund receivables/payables and transfers were not properly stated for the period ended December 31, 2024. Auditee Response/Status: Resolved. 129 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF PRIOR YEAR FINDINGS FOR THE YEAR ENDED DECEMBER 31, 2025 2024 – 004. Inventory Criteria: Generally accepted accounting principles require inventory to be reported as an asset and the recognition of expense to be deferred to the period in which the inventory is consumed. Condition: During fiscal year 2024, the City did not reconcile the general ledger to reflect inventory on hand as of December 31, 2024. Auditee Response/Status: Resolved. 2024 – 005. Expenditures and Adjustments to Cash Criteria: Generally accepted accounting principles require expenses to be reported when they are incurred, regardless of the timing of related cash flows. Condition: During fiscal year 2024, the City recorded expenditures due to resolutions being passed but in which actual expenditures were not incurred during the year. Auditee Response/Status: Resolved. 2024 – 006. Accounting and Reporting of Amphitheater Expenditures Criteria: Generally accepted accounting principles require that expenses must be recorded in the fund from which they are legally or contractually authorized to be paid. Additionally, proper internal controls should be in place to ensure that all disbursements are properly reviewed and approved by an authorized individual. Condition: During fiscal year 2024, the City did not properly adjust expenditures in the General Fund for the activity of the Amphitheater. During the testing of Amphitheater expenses, it was noted that numerous disbursements did not have proper approvals by management. Additionally, support for some disbursements was not available. Auditee Response/Status: Partially resolved – See Finding 2025 – 004. 130 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF PRIOR YEAR FINDINGS FOR THE YEAR ENDED DECEMBER 31, 2025 2024 – 007. Accounting and Reporting of Expenses and Accrued Liabilities Criteria: Generally accepted accounting principles require timely reporting of all current liabilities when goods have been received or services have been performed, regardless of the timing of related cash flows. Condition: During fiscal year 2024, the City did not properly adjust liabilities in the SPLOST IV fund as of December 31, 2024. Auditee Response/Status: Resolved. 2024 – 008. Depreciation and Accumulated Depreciation for Governmental Funds Criteria: Generally accepted accounting principles require depreciation to be reported in the government-wide financial statements because these statements are prepared on the full accrual basis of accounting, which recognized the consumption of long-term assets. In contract, governmental funds, which focus on short-term financial resources, are reported on the modified accrual basis and therefore do not report depreciation. Condition: During fiscal year 2024, the City recorded depreciation and accumulated depreciation in the General Fund. Auditee Response/Status: Unresolved – See Finding 2025 – 002. 2024 – 009. Capitalization of Capital Assets Criteria: Generally accepted accounting principles require capital assets purchased or acquired to be reported at historical cost or estimated historical cost. Additions, improvements, and other capital outlays that significantly extend the useful life of an asset are capitalized. Condition: During fiscal year 2024, the City excluded capital items form its governmental capital assets detail and its business-type detail for the year ended December 31, 2024. Auditee Response/Status: Unresolved – See Finding 2025 – 003. 131 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF PRIOR YEAR FINDINGS FOR THE YEAR ENDED DECEMBER 31, 2025 2024 – 010. COVID-19 Coronavirus State and Local Fiscal Recovery Fund Grants (“CSLFRF”) – Assistance Listing 21.027 – Reporting Criteria: Recipients are required to submit quarterly financial reports within thirty dates of the closet of a quarterly time period. Condition: Multiple required reports were not submitted timely. Auditee Response/Status: Resolved. 2024 – 011. Public Safety Partnerships and Community Policing Grants (“COPS”) – Assistance Listing 16.710 – Reporting Criteria: Recipients are required to submit quarterly financial and semi-annual performance reports within thirty days of the close of a quarterly or semi-annual time period. The quarterly reports are also required to have all financial records, such as general ledgers and supporting documentation. Condition: Multiple required reports were not submitted timely. Auditee Response/Status: Resolved. 132 133 134 09/14/2026 ✔ Dwayne Pollock Human Resources Presentation seeking support to establish an externship partnership between the City of Stockbridge and the Interactive College of Technology (ICT) through approval of an Affiliation Agreement that would facilitate student externship placements within City departments. The City is considering an Affiliation Agreement with Interactive College of Technology (ICT) to establish externship opportunities for students enrolled in business, accounting, human resources, information technology, and related academic programs. The agreement would allow students to complete supervised, unpaid externships for academic credit while gaining practical experience within City operations. ICT would maintain liability insurance coverage for participating students, and the City would retain the authority to interview, accept, or terminate externship placements as appropriate. The partnership supports workforce development and community engagement while providing students with valuable hands-on learning opportunities. ✔ 0.00 ✔ Presentation seeking support to establish an externship partnership between the City of Stockbridge and the Interactive College of Technology (ICT) through approval of an Affiliation Agreement that would facilitate student externship placements within City departments. Receive the presentation from Interactive College of Technology (ICT) to discuss the proposed externship partnership, and authorize staff to proceed with final legal review and execution of the Affiliation Agreement, subject to approval by the City Manager. ICT AT A GLANCE • Founded in 1983 • 40+ Years of Workforce Development • 7 Campuses Across 3 States • Programs: Business, Technology, Medical, HVAC & VESL • Preparing students for in-demand careers MISSION STATEMENT • Our mission focuses on preparing students for in-demand occupations that lead to well-paying careers. • We emphasize not just employment, but long-term career success. • Core Values: Ingenuity, Performance, Nurturing, Honesty, Success & Tenacity. • Why It Matters: Workforce Readiness, Career Advancement, Community Impact VISION STATEMENT • We are an educational organization that combines superior accredited programs of study with a nurturing environment. • Creating a better chance for success for every student. • Focus: Student Success, Employer Partnerships, Workforce Development, Economic Growth EXTERNSHIP PROGRAM • 135-Hour Real-World Learning Experience • Bridges classroom learning and industry needs • Builds confidence and professional skills • Creates pathways to employment BENEFITS TO EMPLOYERS • Access to trained, motivated talent • Opportunity to evaluate future hires • Support workforce pipeline development • Strengthen community partnerships COMMUNITY IMPACT Career-ready graduates • Stronger local workforce • Economic growth and opportunity • Support for employers and the community • CONTACT INFORMATION • Anjaly Davis • Employment Assistance Coordinator • Interactive College of Technology - Morrow Campus • 3000 Corporate Center Dr. Suite 200, Morrow, GA 30260 • Cell: 678-717-7339 Client#: 2222155 ACORD 594INTERLEA1 DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE TM 09/04/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). CONTACT NAME: FAX PHONE (A/C, No): 770 725-5282 (A/C, No, Ext): 678 726-0540 E-MAIL ADDRESS: mcg.certificateofinsurance@marshmma.com PRODUCER McGriff, a MMA LLC Company 295 West Clayton Street Suite 200 Athens GA 30601 INSURER(S) AFFORDING COVERAGE NAIC # 25666 25674 42376 10172 INSURER A : Travelers Indemnity Co of America INSURED INSURER B : Travelers Property Casualty Co of Amer Interactive Learning Systems, Inc. 5303 New Peachtree Road ATLANTA, GA 30341-2818 INSURER C : Technology Insurance Company INSURER D : Westchester Surplus Lines Insurance INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE A COMMERCIAL GENERAL LIABILITY X CLAIMS-MADE ADDL SUBR INSR WVD X POLICY NUMBER X 6601S684272 X OCCUR POLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DD/YYYY) LIMITS 05/03/2026 05/03/2027 EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) GEN'L AGGREGATE LIMIT APPLIES PER: PROPOLICY JECT LOC $0 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ BA1S6839942614G AUTOMOBILE LIABILITY X ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY $ 300,000 MED EXP (Any one person) OTHER: A $ 1,000,000 SINGLE LIMIT 05/03/2026 05/03/2027 COMBINED (Ea accident) BODILY INJURY (Per person) X SCHEDULED AUTOS NON-OWNED AUTOS ONLY $ 1,000,000 $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ B X UMBRELLA LIAB EXCESS LIAB C X CUP1S688812 OCCUR 05/03/2026 05/03/2027 EACH OCCURRENCE CLAIMS-MADE X RETENTION $10000 DED WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below D Cyber Liability $ 5,000,000 $ 5,000,000 AGGREGATE $ X TWC4805275 05/03/2026 05/03/2027 X PER STATUTE OTHER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT G75617872001 $ 1,000,000 05/03/2026 05/03/2027 $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) ** Supplemental Name ** First Supplemental Name applies to all policies - Interactive Learning Systems, Inc. Peachtree Educational Services, Inc. 5303 New Peachtree Road LLC Peachtree Credit Company LLC (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION Interactive Learning Systems, Inc. 5303 New Peachtree Road Chamblee, GA 30341-2818 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) 1 of 2 #S40709382/M39796277 The ACORD name and logo are registered marks of ACORD CCOL1 DESCRIPTIONS (Continued from Page 1) Zackmaxx, LLC RE: 3000 Corporate Center Dr, Suite 200 & 210 Morrow GA 30260. Evidence of Coverage. SAGITTA 25.3 (2016/03) 2 of 2 #S40709382/M39796277 City of Stockbridge Employee Policy Manual Update Summary of Revisions and Additions Presented by: Human Resources Department and Teesha Carter, QUAD Vision Solutions Purpose & Scope Conduct a comprehensive review and modernization of the Employee Policy Manual to ensure City policies: • Reflect current federal, state, and local employment laws • Support operational excellence and organizational effectiveness • Promote consistency across all City departments • Clearly define employee and supervisor expectations • Incorporate current HR best practices and emerging workplace trends • Enhance accountability, transparency, and risk management Handbook Review & Update Process Discovery Sessions • Met with Human Resources to understand organizational goals, priorities, and operational challenges. Leadership Listening Sessions • Gathered input from executive leadership to identify policy gaps, operational needs, and opportunities for improvement. Comprehensive Policy Review • Conducted a section-by-section review of the existing Employee Policy Manual to identify areas requiring clarification, modernization, or enhancement. Redlined Policy Updates • Developed a comprehensive redlined draft reflecting proposed revisions, additions, deletions, and policy enhancements. Legal Review • Submitted the revised handbook for legal review to ensure compliance with applicable federal, state, and local employment laws. Major Areas Updated Employment Practices • Recruitment & Selection • Employee Appointments • Performance Management • Compensation • Employee Benefits • Leave Administration Workplace Expectations • Technology • Social Media • Workplace Conduct • Safety • Emergency Procedures New & Enhanced Policies Examples include: Lorem ipsum dolor sit amet, consectetur adipiscing elit. Sed dapibus non felis in auctor. Nulla eget mi mi. Fusce mauris ipsum, ultricies ac nibh quis, pellentesque tempus augue. • Alternative Work Arrangements • Personal Mobile Devices • Emergency Procedures • Background & Driving Record Reviews • Employee Referral Incentive Program • Updated Complaint Procedures • Technology Resources • Social Media Formal Report Lorem ipsum dolor sit amet, consectetur adipiscing elit. Sed dapibus non felis in auctor. Nulla eget mi mi. Fusce mauris ipsum, ultricies ac nibh quis, pellentesque tempus augue. Handbook Enhancements The Employee Policy Manual was redesigned to improve usability, organization, and long-term maintenance. • One Policy Per Page – Each policy now begins on its own page, making future revisions easier to manage without affecting surrounding content. • Standardized Numbering System – Implemented a logical, easy-to-follow policy numbering structure for improved organization and reference. • Policy Identification – Each policy includes a policy title, policy number, effective date, and revision date for consistency and version control. Lorem ipsum dolor sit amet, consectetur adipiscing elit. Sed dapibus non felis in auctor. Nulla eget mi mi. Fusce mauris ipsum, ultricies ac nibh quis, pellentesque tempus augue. Lorem ipsum dolor sit amet, consectetur adipiscing elit. Sed dapibus non felis in auctor. Nulla eget mi mi. Fusce mauris ipsum, ultricies ac nibh quis, pellentesque tempus augue. • Amendment Summary – Added a revision summary appendix to document future policy revisions and additions, providing a clear history of handbook updates. • Improved Organization – Policies were reorganized into clearly defined chapters with standardized formatting and layout throughout the handbook. • Enhanced Readability – Consistent formatting, headings, and structure improve navigation and make policies easier for employees and supervisors to locate and understand. Employee-Focused Enhancements The updated Employee Policy Manual includes several enhancements designed to support employee development, flexibility, and work-life balance. Highlights • Increased Paid Time Off (PTO) Accruals – Enhanced annual leave accrual schedule to provide employees with additional paid time off as they progress in service. • PTO Buyback Program – Added/updated provisions allowing eligible employees to sell back a portion of accrued leave, providing additional financial flexibility while encouraging responsible leave management. • Expanded Tuition Reimbursement – Enhanced educational assistance to support employee professional development and continuous learning. • Employee Referral Incentive Program – Introduced a referral program to encourage employees to help recruit qualified candidates. • Improved Leave Administration – Clarified leave eligibility, accruals, carryover, and administrative procedures to improve consistency and transparency. Organizational Benefits The revised Employee Policy Manual provides the City with a stronger foundation for consistent, compliant, and effective workforce management. • Strengthens legal compliance with current employment laws • Promotes consistency in the application of employment policies across all departments • Clarifies employee and supervisor roles, responsibilities, and expectations • Supports fair and equitable employment practices • Reduces organizational and legal risk through updated policies and procedures • Improves operational efficiency through standardized processes • Enhances recruitment, employee development, and retention efforts • Establishes a framework for maintaining and updating the handbook as organizational needs evolve Implementation & Next Steps 1. Final Legal Review (if applicable) 2. Mayor & Council Approval 3. Supervisor & Leadership Training ⚬ Review significant policy changes ⚬ Clarify supervisor responsibilities ⚬ Prepare leaders to answer employee questions 4.Distribute Employee Policy Manual 5.Employee Information Sessions ⚬ Highlight key policy updates ⚬ Explain employee responsibilities ⚬ Address questions 6.Employee Acknowledgment ⚬ Obtain signed acknowledgment of receipt and understanding 7. Ongoing Policy Review & Updates ⚬ Maintain the handbook through periodic reviews and the amendment summary Thank You! Questions & Discussion info@teeshacarter.com 757-660-2707 www.TeeshaCarter.com City of Stockbridge Employee Policy Manual: Summary of Revisions and Additions Chapter 1 – Equal Opportunity Employment Overview: This chapter was revised to modernize employment practices, strengthen legal compliance, clarify reporting expectations, and reinforce the City's commitment to providing a respectful, inclusive, and legally compliant workplace. Policy What Changed Why Modernized policy language and updated To align with current Equal protected classifications. Reinforced the employment laws and reaffirm Employment City's commitment to a workplace free from the City's commitment to equal Opportunity discrimination, harassment, and retaliation. employment opportunity. Expanded definitions of prohibited conduct, To provide clearer behavioral added examples of unacceptable workplace expectations, strengthen Prohibited behavior, clarified reporting procedures, reporting procedures, and Conduct confidentiality expectations, corrective promote a respectful action, and retaliation protections. workplace. Clarified the reasonable accommodation Americans with To improve ADA compliance process, interactive dialogue, documentation Disabilities Act and ensure a consistent process requirements, confidentiality, and employee (ADA) for accommodation requests. responsibilities. To ensure compliance with Updated I-9 and E-Verify procedures, Employment federal and state employment clarified employment verification Eligibility eligibility requirements and requirements, and modernized onboarding Verification improve onboarding language. consistency. Key Enhancements • • • • • Expanded examples of discrimination, harassment, and retaliation. Added stronger confidentiality provisions during investigations. Added enhanced anti-retaliation protections. Added clearer guidance regarding E-Verify and employment eligibility verification. Standardized policy formatting and numbering throughout the chapter. 1 Chapter 2 – Complaint Procedures Overview: This chapter was substantially revised to strengthen the City's complaint reporting process by expanding reporting options, reinforcing protections against retaliation, clarifying investigation procedures, and promoting a workplace culture of accountability, professionalism, and ethical conduct. Policy Type of Change What Changed Why Expanded the complaint process to To encourage employees to include a broader range of workplace report concerns promptly, concerns, clarified reporting Complaint improve access to reporting, Revision expectations, authorized employees to Procedure and ensure concerns are bypass the chain of command when addressed appropriately and appropriate, and established multiple consistently. reporting channels. Added alternative reporting channels To provide employees with when complaints involve supervisors, safe and appropriate Complaint Addition Human Resources, the City Manager, reporting options regardless Procedure or elected officials, including guidance of who is involved in the for potential conflicts of interest. complaint. Added language encouraging prompt To strengthen employee Complaint reporting, cooperation during confidence in the complaint Addition Procedure investigations, confidentiality, and process and reinforce protection from retaliation. accountability. Clarified the City's responsibility to To ensure complaints are conduct prompt, objective, and handled consistently, fairly, Review of confidential investigations, Revision and in accordance with Complaint communicate outcomes when applicable laws and City appropriate, and implement corrective policies. action when warranted. Updated language regarding knowingly To protect the integrity of the Intentionally false or malicious complaints and complaint process while Revision False Claims clarified potential disciplinary action encouraging employees to for intentional false reporting. report concerns in good faith. Key Enhancements • • • • • • Expanded employee reporting options. Established multiple escalation paths for complaints involving leadership. Strengthened anti-retaliation protections. Clarified investigation and confidentiality expectations. Reinforced employee rights to report concerns without fear of retaliation. Improved consistency and transparency in complaint resolution. 2 Chapter 3 – Recruitment & Selection Overview: This chapter was extensively revised to modernize the City's recruitment and selection practices, improve consistency throughout the hiring process, strengthen documentation, and establish clearer guidance for employment decisions. The revisions support fair, transparent, and efficient hiring practices while enhancing the overall candidate and employee experience. Policy Type of Change Filling Vacant Positions Revision Recruitment for Vacant Positions Revision Employment Applications Revision Disqualification Revision Selection Revision Starting Salary Placement Revision What Changed Why Updated procedures for identifying To improve consistency, vacancies, initiating recruitment, and accountability, and posting open positions. Clarified efficiency in filling departmental responsibilities during vacant positions. the hiring process. Modernized recruitment practices by To expand recruitment clarifying recruitment methods and efforts and improve the advertising requirements while City's ability to attract allowing flexibility based on qualified candidates. organizational needs. Updated the application process to To streamline reflect the City's online recruitment recruitment, improve system, clarified applicant efficiency, and ensure requirements, and strengthened applicants provide language regarding incomplete or complete and accurate false applications. information. Clarified circumstances under which applicants may be removed from To establish consistent consideration, including minimum and objective hiring qualifications, incomplete standards while reducing applications, false statements, organizational risk. employment eligibility, and other disqualifying factors. Updated the selection process by To promote fair, meritclarifying interviews, candidate based hiring decisions evaluation, reference checks, and improve consistency background requirements, and final throughout the selection hiring decisions. process. To promote equitable, Clarified salary placement guidelines consistent, and and factors considered when competitive determining starting pay. compensation practices. 3 Policy New Employee Orientation & Onboarding Position Reclassification Type of Change What Changed Added a comprehensive onboarding process, including orientation expectations, completion of Addition employment documentation, and introduction to City policies and procedures. Clarified the process for requesting and evaluating position Revision reclassifications based on organizational needs and job responsibilities. Why To improve the employee experience, support successful onboarding, and promote early engagement and productivity. To ensure positions accurately reflect assigned duties and maintain internal equity. To provide transparency and consistency in Promotion advancement opportunities. To support Clarified voluntary and organizational flexibility Transfers Revision management-initiated transfer while ensuring fair procedures. employment practices. To establish consistent Updated procedures governing practices when voluntary and involuntary demotions organizational or Demotion Revision and clarified administrative performance-related expectations. changes require reassignment. To ensure consistency in Appointment of Clarified appointment authority and executive-level hiring Positions & Revision approval responsibilities for key and organizational Department Heads leadership positions. governance. To promote fairness, Updated nepotism guidelines and prevent conflicts of Employment of clarified restrictions involving Revision interest, and maintain Relatives supervisory relationships and public confidence in potential conflicts of interest. employment decisions. To provide operational Approved Established circumstances under flexibility while Exceptions from Addition which recruitment requirements may maintaining appropriate Vacancy be modified or waived. oversight and Announcements accountability. Updated promotion procedures, Revision qualification requirements, and selection expectations. 4 Key Enhancements • • • • • • • • Modernized recruitment and hiring practices. Transitioned to an online employment application process. Established a more comprehensive onboarding program. Clarified salary placement and compensation decisions. Improved consistency in promotions, transfers, demotions, and reclassifications. Strengthened hiring documentation and approval processes. Enhanced transparency and fairness throughout the recruitment and selection process. Increased operational flexibility while maintaining accountability and compliance. Chapter 4 – Employment Policies and Procedures Overview: Chapter 4 was significantly revised to modernize workplace policies, address emerging workplace issues, strengthen organizational accountability, improve operational consistency, and reduce organizational risk. Several new policies were introduced, and existing policies were expanded to provide clearer expectations for employees and supervisors. Policy Type of Change Employee Policy Manual Revision Administration & Amendments At-Will Employment Revision Introduction Period Revision Reduction in Force Revision Fraternization Policy Revision Workplace Violence Policy Revision What Changed Why Clarified the administration, To ensure the handbook interpretation, and remains current and amendment process for the provides flexibility for Employee Policy Manual. future policy updates. Updated language reinforcing To clarify employment the City's at-will employment status and reduce legal relationship and handbook risk. disclaimer. Clarified expectations, To establish consistent evaluation, and successful onboarding and completion of the performance introductory employment expectations for new period extended. employees. Updated procedures To ensure fair, governing workforce consistent, and legally reductions and organizational compliant workforce restructuring. decisions. Clarified expectations To maintain regarding workplace professionalism and relationships and conflicts of minimize potential interest. workplace conflicts. Expanded prohibited To promote a safe work behaviors, reporting environment and reduce requirements, investigation organizational risk. 5 Policy Type of Change What Changed Why procedures, and corrective action. Updated tobacco-free Tobacco and To promote employee workplace standards to Smoke-Free Revision health and maintain a reflect current workplace Workplace safe work environment. expectations. Clarified prohibited conduct, Drug-Free and To maintain workplace testing procedures, reporting Alcohol-Free Revision safety and comply with expectations, and disciplinary Workplace applicable laws. actions. To address evolving Modernized acceptable use technology, safeguard standards for City-owned Use of City resources, and technology (including AI), Technology Addition/Revision establish clear electronic communications, Resources expectations for internet usage, cybersecurity, responsible technology and data protection. use. Established expectations for To protect confidential the appropriate use of Use of Personal information, improve Addition personal mobile devices Mobile Devices productivity, and reduce while conducting City cybersecurity risks. business. To protect the City's Expanded guidance regarding reputation while employee use of social Social Media providing employees Addition/Revision media, including personal Policy with clear expectations and official communications regarding responsible that may impact the City. social media use. Clarified employee To ensure employees participation in political understand permissible Political Activity Revision activities while maintaining political activities and compliance with applicable avoid conflicts of laws and ethical standards. interest. Updated procedures for To improve business Inclement Weather weather-related closures, continuity and employee & Emergency Revision emergency operations, and safety during Circumstances employee notification. emergencies. Clarified driver To reduce liability, Safe Driving responsibilities, vehicle Revision improve public safety, Policy safety expectations, and and protect City assets. reporting requirements for 6 Policy Type of Change Emergency Addition Procedures Policy Outside Employment Revision Confidential Information Revision Gifts, Gratuities & Community Revision Benefit Programs Use and Return of Revision City Property Dress Code & Personal Appearance Revision Non-Interference with Administration Revision Children at Work Addition What Changed employees operating City vehicles. Added comprehensive emergency response guidance for employees during workplace emergencies and critical incidents. Why To improve organizational preparedness, employee safety, and continuity of operations. To prevent conflicts of Clarified approval interest and ensure requirements and limitations outside employment regarding secondary does not interfere with employment. City responsibilities. Expanded employee To protect City records, responsibilities regarding employee privacy, and confidential and sensitive public trust. information. Updated ethics guidance To reinforce ethical related to gifts, gratuities, and decision-making and conflicts of interest. Clarified maintain public Community Benefit confidence. Programs. Clarified employee responsibilities for To improve safeguarding and returning accountability and City-owned equipment and protect City assets. property. Modernized employee To provide consistent appearance standards while expectations across all maintaining professionalism departments. and safety. Clarified expectations regarding appropriate To support effective authority, organizational governance and structure, and workplace operational efficiency. responsibilities. Established guidelines To promote workplace regarding children in the safety while providing workplace and approved clear expectations for exceptions. employees. 7 Policy Type of Change What Changed Why Added guidance regarding Infectious Disease communicable illnesses, To protect employee & Communicable Addition/Revision reporting requirements, health and support Illness Policy workplace safety, and return- continuity of operations. to-work expectations. Established procedures for To improve hiring Background & conducting background decisions, protect City Driving Record Addition investigations and motor resources, and reduce Reviews vehicle record reviews for organizational risk. designated positions. Key Enhancements • • • • • • Modernized workplace policies to reflect current HR best practices. Added new technology, mobile device, emergency management, and communicable illness policies. Expanded guidance regarding cybersecurity, confidentiality, and social media. Strengthened workplace safety, ethics, and risk management provisions. Clarified employee responsibilities and supervisor expectations. Improved operational consistency while reducing legal and organizational risk. Chapter 5 – Types of Appointments Overview: Chapter 5 was revised to clarify the various employment appointment classifications used by the City. The revisions establish consistent definitions, identify the conditions under which each appointment type may be used, and provide greater flexibility to meet operational and staffing needs while ensuring consistency in employment practices. Policy Regular Appointments Temporary Appointments Type of Change Revision Revision What Changed Clarified the definition, eligibility, and expectations for employees appointed to regular full-time and part-time positions. Updated the criteria, duration, and use of temporary appointments to address shortterm operational needs. Why To ensure employees understand their employment status and associated benefits and expectations. To provide departments with flexibility in meeting temporary staffing demands while maintaining consistency. 8 Policy Interim and Acting Appointments Limited-Term Appointments Type of Change What Changed Clarified the circumstances under which employees may be assigned interim or acting Addition/Revision responsibilities, including appointment authority and compensation considerations. Added guidance defining limited-term appointments, Addition including duration and employment expectations. Emergency Appointments Addition ReEmployment (Break in Service) Revision Why To establish a consistent process for temporary leadership assignments and ensure continuity of operations. To provide flexibility for grant-funded, projectbased, seasonal, or timelimited positions. To ensure the City can Established procedures for respond quickly to emergency appointments during critical operational needs unforeseen staffing shortages or while maintaining emergency situations. appropriate hiring practices. Clarified eligibility and To promote consistency employment considerations for in rehiring practices and individuals returning to City clearly define employment following a break employment status upon in service. reemployment. Key Enhancements • • • • • Standardized employment appointment classifications. Clarified employment status definitions and expectations. Established guidance for interim, acting, emergency, and limited-term appointments. Improved flexibility to address operational staffing needs. Enhanced consistency in appointment and reemployment decisions. Chapter 6 – Compensation and Performance • Overview: Chapter 6 was substantially revised to strengthen the City's compensation and performance management practices by clarifying pay administration, work schedules, timekeeping, performance evaluations, and compensation-related procedures. The revisions promote consistency, accountability, compliance, and transparency in the administration of employee compensation and performance. 9 Policy Type of Change Overtime Revision Meal Break Periods Revision Work Schedules and Hours of Revision Work Alternative Work Addition Arrangements Performance Management Revision Compensation Administration Revision Compensation Adjustments Revision Recording Your Time Revision Pay Procedures Revision What Changed Why Updated overtime eligibility, approval requirements, and To ensure legal compliance compensation procedures in and consistent accordance with applicable wage and administration of overtime. hour laws. To establish consistent Clarified employee meal break workplace practices and eligibility, scheduling expectations, ensure compliance with and supervisor responsibilities. labor regulations. To provide operational Updated standard work schedules, consistency while allowing attendance expectations, and departments to meet departmental scheduling flexibility. service delivery needs. Added guidelines for alternative To support operational work arrangements, including flexibility while eligibility, approval, performance maintaining accountability expectations, and management and productivity. oversight. Modernized the performance To promote employee management process by clarifying development, improve evaluation procedures, performance accountability, and support expectations, documentation consistent performance requirements, and supervisor evaluations. responsibilities. Updated compensation To ensure equitable and administration practices, including consistent compensation salary structure, pay decisions, and practices across the administrative responsibilities. organization. Clarified procedures for salary adjustments, promotions, To provide transparency reclassifications, market adjustments, and consistency in and other compensation-related compensation decisions. actions. Updated employee timekeeping To improve payroll responsibilities and supervisor accuracy, accountability, approval requirements for hours and compliance with wage worked and leave reporting. and hour requirements. Clarified payroll processing, pay To improve payroll periods, direct deposit, payroll administration and provide corrections, and employee employees with a better responsibilities. 10 Policy Type of Change What Changed Why understanding of payroll procedures. Special Compensation Updated guidance regarding additional compensation, including Revision acting pay, specialty pay, certifications, and other approved compensation programs. To standardize special compensation practices and ensure equitable administration. Payroll Deductions Clarified mandatory and voluntary Revision payroll deductions and employee authorization requirements. To improve transparency and ensure compliance with applicable payroll laws and regulations. Key Enhancements • • • • • • • Modernized compensation administration practices. Strengthened performance management and evaluation processes. Added guidance for alternative work arrangements. Clarified payroll administration and employee timekeeping responsibilities. Improved consistency in salary administration and compensation adjustments. Enhanced supervisor accountability for performance documentation and payroll approvals. Increased compliance with wage and hour regulations. Chapter 7 – Employee Expectations Overview: Chapter 7 was revised to strengthen employee accountability by clarifying standards of conduct, disciplinary procedures, workplace expectations, and employee rights. The revisions promote professionalism, ethical conduct, consistency in corrective action, and a respectful work environment while providing supervisors with clearer guidance for addressing workplace issues. Policy Type of Change What Changed Clarified employee privacy expectations and the City's Employee responsibility for protecting Revision Privacy Policy personnel information while recognizing the City's operational needs. Search and Inspection of City Property Why To establish appropriate expectations regarding privacy in the workplace and ensure compliance with applicable laws. To protect City assets, maintain Updated the City's authority to workplace security, and Revision inspect City-owned property, reinforce appropriate employee workspaces, equipment, electronic expectations. 11 Policy Type of Change Standards of Conduct Revision Corrective Action and Discipline Revision Progressive Discipline Procedures Revision Disciplinary Appeal Procedure Revision Bulletin Boards / Solicitation & Revision Distribution What Changed Why devices, and other City resources when appropriate. Expanded and clarified To establish clear behavioral expectations for professional expectations and promote a behavior, ethics, attendance, professional, respectful workplace conduct, and employee workplace culture. responsibilities. Updated corrective action To promote consistency, procedures, clarified disciplinary fairness, and accountability options, and reinforced while allowing supervisors management discretion when flexibility in addressing addressing employee misconduct workplace issues. or performance concerns. To provide supervisors with a Clarified the progressive consistent framework for discipline process, documentation addressing misconduct while expectations, and circumstances recognizing that certain where progressive discipline may situations may warrant not be appropriate. immediate disciplinary action. Updated the process for To ensure employees have a fair employees to appeal disciplinary and consistent process for actions and clarified applicable requesting review of timelines and responsibilities. disciplinary decisions. Clarified employee expectations To maintain an orderly regarding workplace postings, workplace while ensuring solicitation activities, and consistent application of City distribution of materials on City policies. property. Key Enhancements • • • • • • • Strengthened employee accountability and workplace expectations. Clarified disciplinary procedures and management discretion. Improved consistency in corrective action and documentation. Expanded guidance regarding professional conduct and ethics. Clarified employee privacy expectations. Strengthened workplace security through updated inspection procedures. Improved transparency regarding disciplinary appeals. 12 Chapter 8 – Employee Benefits Overview: Chapter 8 was revised to clarify the City's employee benefits programs, improve consistency in benefit administration, and provide employees with a better understanding of available programs and eligibility requirements. The revisions also introduce incentives that support employee development and recruitment. Policy Type of Change What Changed Why Updated the overview of To improve employee employee benefit programs, understanding of available Employee clarified eligibility requirements, Revision benefits and ensure consistent Benefits enrollment information, and the administration of benefit administration of benefits programs. available to eligible employees. Added eligibility requirements, To encourage professional Tuition reimbursement procedures, development, support Reimbursement Addition approval processes, and employee employee growth, and Program obligations for educational establish consistent program assistance. administration. To strengthen recruitment Added an Employee Referral efforts by encouraging Employee Incentive Program outlining employees to refer qualified Referral Incentive Addition eligibility, referral requirements, candidates while supporting Program incentive payments, and program workforce growth and administration. retention. Key Enhancements • • • • • Clarified employee benefit eligibility and administration. Strengthened guidance regarding educational assistance. Introduced an Employee Referral Incentive Program to support recruitment efforts. Improved transparency regarding benefit programs and employee participation. Enhanced opportunities for employee development and engagement. Chapter 9 – Types of Leave Overview: Chapter 9 was comprehensively revised to modernize the City's leave administration policies, clarify employee eligibility and responsibilities, and promote consistency in the administration of paid and protected leave. The revisions improve compliance with federal and state laws while providing employees and supervisors with clearer guidance regarding leave benefits and procedures. 13 Policy Type of Change Holidays Revision Leave and Attendance Administration Revision Accrual of Annual Leave Revision Carry Over of Annual Leave Revision Prior Accrued Leave Revision Annual Leave Pay Out Revision Jury, Civil, and Voting Leave Revision Bereavement Leave Revision Military Leave Revision What Changed Why Updated the City's recognized holiday To ensure consistency in schedule and clarified holiday administration and holiday eligibility, pay employee understanding of practices, and holiday holiday benefits. observance procedures. Clarified employee and supervisor responsibilities To improve consistency, regarding attendance, leave accountability, and effective requests, approvals, management of employee documentation, and leave leave. administration. Increased annual leave To provide a clear, equitable, accrual schedules, and consistent approach to eligibility requirements, annual leave benefits. and accrual methodology. Clarified annual leave To ensure consistent carryover limits and administration of leave procedures for unused balances and support leave balances. workforce planning. Updated provisions To provide clarity regarding addressing previously existing leave balances and accrued leave balances and policy implementation. transition requirements. Clarified eligibility and To ensure equitable procedures for payment of administration of leave unused annual leave upon payouts and reduce separation from misunderstandings. employment. Updated employee To support employees' civic eligibility and procedures responsibilities while for jury duty, court maintaining operational appearances, and voting consistency. leave. Clarified eligibility, To provide compassionate approved relationships, support while ensuring and leave administration consistent application of the procedures. policy. Updated military leave To maintain compliance with provisions to reflect USERRA and support applicable federal and state employees serving in the laws governing military military. 14 Policy Type of Change What Changed Why service and reemployment rights. Clarified sick leave To promote consistent eligibility, accrual, usage, administration of sick leave Sick Leave Revision documentation while supporting employee requirements, and wellness. supervisor responsibilities. Added eligibility To provide employees with requirements, participation additional flexibility in Paid Time Off Addition/Revision guidelines, and procedures managing accrued leave (PTO) Sell-Back for the PTO Sell-Back while maintaining fiscal Program. responsibility. Updated FMLA eligibility, To ensure compliance with qualifying events, federal law and provide Family and employee rights, employer employees with a Medical Leave Revision responsibilities, comprehensive Act (FMLA) certification requirements, understanding of FMLA and leave administration benefits and responsibilities. procedures. Clarified eligibility, donation procedures, To establish a fair and approval requirements, and consistent process for Donated Leave Revision program administration for employees experiencing the Donated Leave qualifying hardships. Program. Key Enhancements • • • • • • • Modernized leave administration practices. Clarified annual and sick leave accrual and usage. Strengthened attendance and leave approval procedures. Updated FMLA provisions to reflect current legal requirements. Improved consistency in military, bereavement, jury, and civic leave administration. Expanded guidance regarding PTO Sell-Back and Donated Leave. Enhanced employee understanding of leave benefits and supervisor responsibilities. Chapter 10 – Separations Overview: Chapter 10 was revised to clarify the City's separation procedures, establish consistent expectations for employees leaving employment, protect City assets, and ensure orderly transitions. The revisions provide greater guidance regarding resignation, separation, exit responsibilities, and employment records while supporting operational continuity and compliance. 15 Policy Type of Change Types of Separation Revision Exit Procedures and Return of City Property Revision Voluntary Resignation Revision Job References Revision Job Abandonment Revision and Presumptive Resignation What Changed Why Updated and clarified the various To establish consistent types of employment separation, separation practices and including voluntary resignation, improve employee retirement, dismissal, reduction in understanding of separation force, and other separation actions. classifications. Clarified employee responsibilities To protect City assets, for completing the separation safeguard confidential process, participating in exit information, and promote a procedures, and returning Citysmooth transition at the end issued equipment, records, of employment. identification, and other property. To encourage orderly Updated resignation procedures, workforce transitions and notice expectations, and supervisor provide departments with responsibilities related to employee adequate time to plan for resignations. staffing changes. Clarified the City's policy To ensure consistency, regarding employment verification accuracy, and compliance and the release of employment when responding to information to outside employment reference organizations. requests. Clarified the circumstances under To provide consistent which an employee may be administration of attendanceconsidered to have abandoned their related separations while position and established procedures protecting the City's for documenting and processing operational interests and presumptive resignations. ensuring due process. Key Enhancements • • • • • • Clarified separation classifications and procedures. Strengthened exit process expectations and accountability. Improved procedures for returning City property and protecting confidential information. Standardized resignation and employment verification practices. Clarified the administration of job abandonment and presumptive resignation. Improved consistency in offboarding procedures across departments. 16 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Building a Community of Professionalism, Excellence, Adaptability, Communication, and Ethics Prepared For: City of Stockbridge Employees Prepared By: Human Resources Department Effective Date: 00/00/0000 Updated Date: 00/00/0000 Welcome Welcome to the City of Stockbridge Employee Policy Manual. This manual serves as a guide to the policies, procedures, expectations, and values that support our commitment to serving the community with excellence. The City of Stockbridge is dedicated to fostering a professional, respectful, and collaborative workplace where employees are empowered to grow, lead, and make a positive impact. This manual is designed to provide employees with important information regarding employment practices, workplace expectations, benefits, conduct, and organizational policies. CITY OF STOCKBRIDGE Human Resources Department 4640 North Henry Boulevard Stockbridge, Georgia 30281 Phone: 770-389-7900 1 Welcome to the City of Stockbridge Welcome to the City of Stockbridge team. We are pleased that you have chosen to join an organization dedicated to serving our community with professionalism, integrity, accountability, and excellence. Our employees are our most valuable asset, and the services we provide each day contribute directly to the quality of life for our residents, businesses, and visitors. This Employee Handbook has been designed to provide you with important information regarding employment policies, benefits, workplace expectations, and available resources. While no handbook can address every situation, it serves as a guide to help you understand your role and responsibilities as a member of the City of Stockbridge team. We encourage you to familiarize yourself with the contents of this handbook and refer to it whenever questions arise. Your supervisor and the Human Resources Department are available to provide guidance and support throughout your employment. At the City of Stockbridge, we believe that success is built through collaboration, respect, innovation, and a commitment to public service. We are excited to have you as part of our team and look forward to the contributions you will make to our organization and community. Thank you for choosing to serve the City of Stockbridge. We wish you success in your career and welcome you to our team. Together, we are building a stronger Stockbridge. City of Stockbridge www.stockbridgega.org/departments/human-resources 2 Table of Contents Building a Community of Professionalism, Excellence, Adaptability, Communication, and Ethics ............................................1 Welcome ..................................................................................................................................................1 CITY OF STOCKBRIDGE ................................................................................................................................................................1 THE CITY OF STOCKBRIDGE .......................................................................................................................7 THE CITY OF STOCKBRIDGE ....................................................................................................................8 Chapter 1: Equal Opportunity Employment ...............................................................................................9 Equal Employment Opportunity Policy ..................................................................................................9 Prohibited Conduct .............................................................................................................................10 Americans with Disabilities Act ...........................................................................................................12 Employment Eligibility Verification......................................................................................................13 Chapter 2: Complaint Procedures ............................................................................................................14 Complaint Procedure ..........................................................................................................................14 Review of Complaint ...........................................................................................................................16 Intentionally False Claims ....................................................................................................................17 Chapter 3: Recruitment and Selection .....................................................................................................18 Filling Vacant Positions........................................................................................................................18 Recruitment for Vacant Positions ........................................................................................................19 Employment Applications ...................................................................................................................20 Disqualification ...................................................................................................................................21 Selection .............................................................................................................................................22 Starting Salary Placement....................................................................................................................23 New Employee Orientation and Onboarding .......................................................................................24 Position Reclassification ......................................................................................................................25 Promotion ...........................................................................................................................................26 Transfers .............................................................................................................................................27 Demotion ............................................................................................................................................28 Appointment of Positions and Department Heads...............................................................................29 Employment of Relatives.....................................................................................................................30 Approved Exceptions from Vacancy Announcements ..........................................................................31 Chapter 4: Employment Policies and Procedures .....................................................................................32 Employee Policy Manual Administration and Amendments.................................................................32 At-Will Policy ......................................................................................................................................33 3 Introduction Period .............................................................................................................................34 Reduction in Force ..............................................................................................................................35 Fraternization Policy ...........................................................................................................................37 Workplace Violence Policy ..................................................................................................................39 Tobacco and Smoke-Free Workplace ...................................................................................................44 Drug-Free and Alcohol-Free Workplace ...............................................................................................45 Use of Technology Resources ..............................................................................................................48 Use of Personal Mobile Devices...........................................................................................................52 Social Media Policy..............................................................................................................................53 Political Activity ..................................................................................................................................55 Inclement Weather and Emergency Circumstances .............................................................................56 Safe Driving Policy ...............................................................................................................................58 Emergency Procedures Policy ..............................................................................................................61 Outside Employment...........................................................................................................................63 Confidential Information .....................................................................................................................64 Gifts, Gratuities and Community Benefit Programs .............................................................................65 Use and Return of City Property ..........................................................................................................66 Dress Code and Personal Appearance..................................................................................................67 Non-Interference with Administration ................................................................................................69 Children at Work .................................................................................................................................70 Infectious Disease and Communicable Illness Policy ............................................................................71 Background and Driving Record Reviews .............................................................................................72 Chapter 5: Types of Appointments ..........................................................................................................74 Regular Appointments ........................................................................................................................74 Temporary Appointments ...................................................................................................................75 Interim and Acting Appointments .......................................................................................................76 Limited Term Appointments ................................................................................................................77 Emergency Appointments ...................................................................................................................78 Re-Employment (Break in Service).......................................................................................................79 Chapter 6: Compensation and Performance ............................................................................................80 Overtime .............................................................................................................................................80 Meal Break Periods .............................................................................................................................81 Work Schedules and Hours of Work ....................................................................................................82 4 Alternative Work Arrangements..........................................................................................................83 Performance Management..................................................................................................................87 Compensation Administration .............................................................................................................89 Compensation Adjustments ................................................................................................................90 Recording Your Time ...........................................................................................................................91 Pay Procedures ...................................................................................................................................92 Special Compensation .........................................................................................................................93 Payroll Deductions ..............................................................................................................................96 Chapter 7: Employee Expectations ..........................................................................................................97 Employee Privacy Policy ......................................................................................................................97 Search and Inspection of City Property ................................................................................................98 Standard of Conduct ...........................................................................................................................99 Corrective Action and Discipline ........................................................................................................101 Progressive Discipline Procedures .....................................................................................................102 Disciplinary Appeal Procedure ...........................................................................................................103 Bulletin Boards / Solicitation & Distribution ......................................................................................104 Chapter 8: Employee Benefits ...............................................................................................................105 Employee Benefits.............................................................................................................................105 Tuition Reimbursement Program.......................................................................................................107 Employee Referral Incentive Program ...............................................................................................110 Chapter 9: Types of Leave .....................................................................................................................112 Holidays ............................................................................................................................................112 Leave and Attendance Administration ...............................................................................................114 Accrual of Annual Leave ....................................................................................................................116 Carry Over of Annual Leave ...............................................................................................................118 Prior Accrued Leave...........................................................................................................................119 Annual Leave Pay Out .......................................................................................................................120 Jury, Civil and Election Leave .............................................................................................................121 Bereavement Leave ...........................................................................................................................122 Military Leave ...................................................................................................................................123 Sick Leave ..........................................................................................................................................125 Paid Time Off (PTO) Sell-Back ............................................................................................................128 Family and Medical Leave Act (FMLA) ...............................................................................................130 5 Donated Leave ..................................................................................................................................133 Chapter 10: Separations........................................................................................................................136 Types of Separation ...........................................................................................................................136 Exit Procedures and Return of City Property ......................................................................................138 Voluntary Resignation .......................................................................................................................139 Job References ..................................................................................................................................140 Job Abandonment and Presumptive Resignation ...............................................................................141 DEFINITIONS .........................................................................................................................................142 EMPLOYEE POLICY MANUAL REVISION HISTORY ...................................................................................144 EMPLOYEE POLICY MANUAL ACKNOWLEDGMENT ................................................................................145 Electronic Acknowledgment ...................................................................................................................................................145 6 THE CITY OF STOCKBRIDGE Statement of Philosophy and Mission Statement of Our Vision To be the most progressive business and family-oriented community in Metro Atlanta with a focus on enhanced Quality of Life initiatives which promote a sustainable “Live, Work, Play” environment. Statement of Our Mission To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. Statement of Our Values • • • • • Professionalism Excellence Adaptability Communications Ethics “We will act in a way that promotes peace and unity.” 7 THE CITY OF STOCKBRIDGE Purpose of the Manual This manual is designed as an advisory guide to assist the City and its supervisors with the effective management of employees. The guidelines contained in this manual are not binding on the City and may be changed, interpreted, modified, revoked, suspended, terminated, or added to by the City, in whole or in part, at any time, at the City’s sole option, and without prior notice to employees. This Manual is not meant to address every conceivable situation or issue that may arise in the workplace or to create specific policy to be applied in every instance. Instead, this manual is intended only to give supervisors general advice concerning employee decisions. Of course, this manual and any practice or policy of the City will be applied consistent with all applicable laws and regulations. This manual revoke, replaces, and supersedes any prior manuals, policies, or procedures previously in place and makes ineffective any verbal or written representations contrary to this manual, unless expressly approved by the City Council. Nothing in this manual is intended to, nor shall it be construed to create a contract of employment of any kind or a property right or entitlement to employment, continued employment, or any specific terms or conditions of employment. Nothing in this Manual is intended to provide any assurance of continued employment. The only exception to this policy is a written employment agreement approved at the discretion of the City Council. Otherwise, all employment with the City is at will and for no specific period of time and may be terminated at any time and for any reason or no reason at all, with or without advance notice. 8 Chapter 1: Equal Opportunity Employment CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Equal Employment Opportunity Policy Policy Number: 101.1 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Equal Employment Opportunity Policy The city is committed to maintaining a workplace that is free of inappropriate or unlawful conduct on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, genetic information, or other protected status as provided by law. In keeping with this commitment, the city prohibits the unlawful treatment of employees, including harassment, discrimination, and retaliation, by anyone, including any supervisor, coworker, contractor, subcontractor, vendor, or citizen of the City. It is the City’s policy to comply with all applicable federal, state, and local law. 9 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Prohibited Conduct Policy Number: 101.2 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Prohibited Conduct Purpose The City of Stockbridge is committed to providing a workplace free from unlawful harassment, discrimination, and retaliation. Any form of harassment or discrimination based on race, color, religion, sex, pregnancy, childbirth, or related medical conditions, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable federal, state, or local law is strictly prohibited. Harassment may include, but is not limited to, offensive verbal or physical conduct, jokes, slurs, epithets, threats, intimidation, derogatory comments, unwanted advances, inappropriate displays, or any other conduct that creates an intimidating, hostile, or offensive work environment or interferes with an individual's work performance. Examples of unacceptable behavior may include, but are not limited to: • • • • • • Offensive comments, jokes, or remarks regarding an individual's protected status; • Retaliation against an individual for reporting or participating in an investigation of a complaint. Unwelcome physical contact or advances; Displaying or distributing offensive materials, images, or messages; Verbal abuse, threats, ridicule, or intimidation; Repeated conduct that creates a hostile, intimidating, or offensive work environment; Harassment through electronic communications, social media, text messages, voicemail, or other technology platforms; Reporting Procedures Employees who believe they have experienced or witnessed harassment, discrimination, or retaliation should report the matter immediately to their supervisor, department director, Human Resources, or any member of management. Employees are not required to report concerns to a supervisor if the supervisor is involved in the alleged conduct. All complaints will be taken seriously and investigated promptly, thoroughly, and impartially to the extent possible. Employees are expected to cooperate fully in any investigation. Confidentiality 10 The City will make reasonable efforts to maintain confidentiality throughout the investigation process. Information will be shared only with those who have a legitimate business need to know in order to investigate and resolve the matter. Non-Retaliation Retaliation against any employee who reports a concern, files a complaint, participates in an investigation, or otherwise exercises rights protected by law is strictly prohibited. Any employee found to have engaged in retaliation will be subject to disciplinary action, up to and including termination of employment. Corrective Action Any employee who violates this policy will be subject to appropriate corrective or disciplinary action, up to and including termination of employment. The City will take prompt and appropriate action to address violations and prevent future occurrences. Policy Administration Questions regarding this policy should be directed to the Human Resources Department. The City of Stockbridge reserves the right to interpret, modify, amend, or discontinue this policy at any time, subject to applicable law. 11 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Americans with Disabilities Act Policy Number: 101.3 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Americans with Disabilities Act It is the City’s policy to provide equal employment opportunity to applicants and employees with covered disabilities under the Americans with Disabilities Act (“ADA”) or other applicable law. This policy applies to all aspects of employment and application for employment. As required by the ADA or other applicable law, the city will provide reasonable accommodations to qualified individuals with a disability in the workplace unless such accommodations present an undue hardship or if the individual is a direct threat to the health or safety of the individual or others. An individual with a disability may request a reasonable accommodation at any time during the application process or during employment. Reasonable accommodations are changes made to the work environment or to the manner or circumstances in which the job customarily is performed that allow an individual with a disability to perform all essential job functions. The city is not required, however, to provide an accommodation if doing so would cause an undue hardship to the City or if the individual is a direct threat to the health or safety of the individual or others in the workplace. All requests for accommodation will be addressed in connection with an interactive dialogue with the affected individual. To request an accommodation, which may include unpaid leave or modification of your working environment, an individual should complete an Accommodation Request Form (which is available in the City Clerk’s office) and return it to the Human Resources Director. Upon receiving a request for accommodation, the City will seek an interactive process with the individual to clarify his or her needs and identify the appropriate reasonable accommodation. During this process, the City may request reasonable documentation, including medical documentation, of the individual’s disability and the need for a reasonable accommodation. Failure to provide required medical information or to otherwise participate in a meaningful way in the interactive dialogue process regarding an accommodation request may result in denial of an accommodation. Because of the personal nature of some disability issues, the City will make every reasonable effort to ensure confidentiality during the review process. Individuals will be notified of the City’s decision regarding their request for an accommodation. Any individual believing that a reasonable accommodation has not been provided should follow the City’s Complaint Procedure set forth in this Chapter. 12 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Employment Eligibility Verification Policy Number: 101.4 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Employment Eligibility Verification Purpose The City of Stockbridge complies with all applicable federal and state laws regarding employment eligibility verification. As a condition of employment, all newly hired employees must provide documentation establishing their identity and authorization to work in the United States. I-9 Employment Verification Federal law requires all employers to verify the identity and employment eligibility of each employee hired after November 6, 1986. Employees must complete Section 1 of the Employment Eligibility Verification Form (Form I-9) on or before their first day of employment and provide acceptable documentation as required by federal law. E-Verify The City of Stockbridge participates in the federal E-Verify program. E-Verify is an internet-based system operated by the U.S. Department of Homeland Security in partnership with the Social Security Administration that electronically confirms employment eligibility by comparing information provided on an employee's Form I-9 with government records. Compliance Failure to provide required documentation or successfully complete the employment eligibility verification process may affect an individual's eligibility for employment with the City. The City will maintain all employment verification records in accordance with applicable laws and regulations. Notices regarding E-Verify participation and employee rights are posted in accordance with federal and state requirements. 13 Chapter 2: Complaint Procedures CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Complaint Procedure Policy Number: 102.1 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Complaint Procedure The City is committed to maintaining a workplace free from unlawful conduct, policy violations, unethical behavior, retaliation, discrimination, harassment, and other inappropriate conduct. Employees are encouraged to promptly report concerns so they may be appropriately reviewed and addressed. Employees who believe they have experienced, witnessed, or become aware of: • • • • • • • • Harassment or discrimination; • • Any other unlawful, unethical, inappropriate, or concerning conduct; Retaliation; Improper denial of a request for accommodation; Improper denial of leave rights under applicable law; Violations of City policies, procedures, or ethical standards; Wage and hour violations; Abuse of authority; Misconduct by employees, supervisors, managers, Department Directors, appointed officials, elected officials, contractors, vendors, or other individuals conducting business with the City; or should promptly report the matter to Human Resources, preferably in writing. Employees are specifically authorized to bypass their chain of command when making a complaint and may report concerns directly to Human Resources without first notifying their supervisor. Alternative Reporting Channels If the complaint involves the employee's supervisor, Department Director, or another management official, the employee may report the concern directly to the Human Resources Director. If the complaint involves the Human Resources Director, the complaint may be reported directly to the City Manager. If the complaint involves the City Manager, the complaint may be reported directly to the Mayor. If the complaint involves an elected official, appointed official, or circumstances in which the employee reasonably believes normal reporting channels present a conflict of interest, the complaint may be submitted directly to the Mayor, City Council, City Attorney, or another authority designated by the City to receive and investigate such complaints. 14 The City will review complaints as promptly and confidentially as practicable and will take appropriate corrective action when warranted. Protection Against Retaliation Retaliation against any employee who in good faith reports a concern, participates in an investigation, provides information, or otherwise exercises rights under this policy is strictly prohibited. Any employee found to have engaged in retaliation may be subject to disciplinary action, up to and including termination. Nothing in this policy prevents an employee from reporting concerns to an appropriate government agency or exercising rights protected by federal or state law. 15 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Review of Complaint Policy Number: 102.2 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Review of Complaint The city will undertake an objective and appropriate review of any complaint and expects all employees to fully cooperate with internal investigations that may be conducted by the city. To the extent practicable and appropriate, the City will keep any complaint and the terms of its resolution confidential. The city will take corrective action as deemed appropriate, including such discipline up to and including termination of employment. The city will undertake corrective action to stop inappropriate conduct before it rises to the level of an unlawful action. You will be notified about the outcome of your complaint. If you have any questions about the status of your complaint at any time, you should contact the Human Resources Director at the telephone number and address below. Human Resources Department 4640 North Henry Boulevard Stockbridge, Georgia 30281 Phone: 770-389-7900 Each employee also should be aware that he or she has the right to file a charge of discrimination with the Equal Employment Opportunity Commission (EEOC) or other state agency as provided by law. According to the EEOC, the deadline for filing any such charge runs from the last date of unlawful conduct, not from the date that the complaint is resolved. 16 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Intentionally False Claims Policy Number: 102.3 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Intentionally False Claims The City recognizes that intentional or malicious false accusations of misconduct can have a serious effect on innocent people. Individuals making such false accusations of misconduct will be disciplined in accordance with the nature and extent of his or her false accusation. The City encourages any employee to raise questions he or she may have regarding misconduct or this Policy with the Human Resources Director. 17 Chapter 3: Recruitment and Selection CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Filling Vacant Positions Policy Number: 103.1 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Filling Vacant Positions Department Heads are responsible for notifying the Human Resources Director of vacant or soon-to-bevacant positions in their department by submitting a Personnel Action Form. The notification should include the class, title, and salary range. The Human Resources Director should then post a vacancy announcement at City Hall and on the City’s official website. All vacancy announcements should be posted for a minimum of three (3) business days. Employees interested in applying for a posted position must complete an application and submit it along with a current resume to the Human Resources Director by the specified deadline. Employees may be considered for an interview only after their personnel file has been reviewed and is considered satisfactory, and after it is determined that they meet the minimum qualifications of the posted position. If the application deadline date has passed, but no hiring decision has been made, employees may still apply for the vacant position and may be considered for the position along with external applicants in the manner set forth herein. 18 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Recruitment for Vacant Positions Policy Number: 103.2 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Recruitment for Vacant Positions Except as provided for herein, to recruit for vacant positions, when necessary, the Human Resources Director should publicize such vacancies by posting vacancies on the City’s official website promptly so that interested candidates have an opportunity to apply. The Human Resources Director may also advertise the vacancies in the newspaper of record for the City and/or County, as well as on industry and Internet websites. However, vacancies do not have to be publicly advertised as described herein if internal applicants from within the City have already applied for the job, are qualified, and are recommended for the position by the applicable Department Head. 19 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Employment Applications Policy Number: 103.3 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Employment Applications All applications for employment with the City shall be submitted through the City's designated online recruitment portal and will only be accepted for advertised or otherwise authorized vacancies. Applicants shall provide all information requested through the application process, including education, training, experience, work history, and any other information necessary to evaluate qualifications for employment. Applications must be completed accurately and submitted by the established closing date and time, if applicable. Incomplete applications, false statements, misrepresentations, or omissions of material information may result in disqualification from consideration or dismissal from employment. If a position remains vacant due to an insufficient number of qualified applicants or applications, the City may extend the posting period or continue accepting applications as deemed appropriate. 20 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Disqualification Policy Number: 103.4 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Disqualification The City Manager, the Department Head, or the Human Resources Director may reject from further consideration any application or applicant in their discretion for reasons, including, but not limited to: A. The applicant does not meet the minimum qualifications established for the position. B. The applicant has not submitted a properly completed employment application form. C. The applicant failed to submit his or her application by the specified deadline. D. The applicant has made a false statement in the application, or otherwise practices deception in his or her application. E. The applicant has an unsatisfactory employment history of such a nature as to demonstrate unsuitability for employment by the city or the position sought. F. After a conditional offer of employment has been made to applicants that failed to successfully pass a medical examination and/or drug test. G. The applicant is not eligible for employment in the United States. H. The applicant has used or attempted to use political pressure or bribery to secure an advantage in the examination or in employment. I. The applicant has previously been dismissed from a position in the city or other public service. J. The applicant has taken part in the compilation, administration, or correction of the examination for a position and is an examinee for that position. K. The applicant has directly or indirectly obtained information regarding an examination for a position and is an examinee for that position; L. The applicant for promotion has received less than a “satisfactory” performance appraisal within twelve months prior to the closing date for receipt of applications. M.The applicant is not believed to have the necessary skills, training, or experience required for the job, or is believed not to have a sufficient history of satisfactory job performance or conduct on the job. N. The applicant has otherwise violated the provisions of these rules or is barred from employment as otherwise outlined herein. O. The applicant does not receive employment references that satisfy the City Manager, Department Head, or the Human Resources Director; and P. The City Manager, Department Head, or Human Resources Director believes there are other candidates who are more qualified, more experienced, better suited, or preferable for the job. 21 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Selection Policy Number: 103.5 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Selection The City Manager, Department Head, Human Resources Director, or his or her designee will review all employment applications to determine whether applicants meet the qualifications for the position. Where appropriate, examinations or assessments may be used, which may be written, oral, computer-based, or a combination of these exercises. In all cases, any examination or assessment shall be job-related. Examination of employees may also consist of a review of educational experience necessary to perform the duties of the position or any other criteria deemed necessary to evaluate qualification. The desired candidate will be selected from among the qualified applicants for the position. Thereafter, the applicant may receive a conditional job offer contingent upon the applicant successfully completing any other requirements, such as a medical examination and/or drug test, where required. Nothing in this Manual shall prevent the City from closing or suspending a vacancy notice and choosing not to fill a position in its discretion. 22 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Starting Salary Placement Policy Number: 103.6 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Starting Salary Placement The starting salary of a newly hired exempt or non-exempt employee shall be established at the minimum rate of the assigned pay grade. Exceptions may be approved when: A. A shortage of qualified applicants exists at the minimum rate of the pay grade. B. The applicant's qualifications, experience, education, certifications, or specialized skills exceed the minimum requirements of the position. C. The applicant does not fully meet the minimum qualifications of the position but demonstrates the ability to meet those requirements within a designated probationary period. In these circumstances, or when other extenuating factors warrant consideration, the Human Resources Director and City Manager may authorize a starting salary above the minimum rate of the assigned pay grade. Requests for salaries above the minimum rate must be supported by appropriate documentation demonstrating the business need and the candidate's qualifications. 23 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: New Employee Orientation and Onboarding Policy Number: 103.7 Effective Date: 00/00/0000 Revision Date: 00/00/0000 New Employee Orientation and Onboarding The City is committed to providing a structured onboarding process that supports employee success, promotes engagement, and ensures employees understand their responsibilities, performance expectations, and the policies governing their employment. All newly hired employees shall participate in the City's onboarding and orientation process as prescribed by the Human Resources Department. The onboarding process may include, but is not limited to: A. Completion of all required employment documentation; B. Review of employee benefits and enrollment materials; C. Review of workplace safety procedures and emergency protocols; D. Technology and system access training; E. Departmental orientation and job-specific training; F. Review of City policies, procedures, and workplace expectations; G. Introduction to the City's mission, values, organizational structure, and customer service standards; and H. Any additional training or orientation requirements established by Human Resources or the employee's department. As part of the onboarding process, employees shall be provided access to the Personnel Manual and shall acknowledge receipt and understanding of applicable City policies through the City's designated Human Resources Information System (HRIS) or other approved method. Employees shall also review and acknowledge receipt of their current job description, including the essential functions, qualifications, physical requirements, and performance expectations associated with their position. Supervisors are responsible for ensuring that employees receive appropriate onboarding, training, and performance expectations necessary to successfully perform their assigned duties. The Human Resources Department shall establish onboarding procedures, training requirements, and documentation standards necessary to administer this policy. 24 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Position Reclassification Policy Number: 103.8 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Position Reclassification The City conducts position reclassification reviews as part of the annual budget development process. Departments requesting a reclassification must submit a completed Reclassification Request Form and any supporting documentation by the deadlines established by Human Resources and the Finance Department. Reclassification requests shall be evaluated based on substantial and permanent changes in the duties, responsibilities, scope, complexity, or requirements of a position. Requests may also be considered when operational changes, service demands, organizational restructuring, or regulatory requirements significantly alter the nature of the work performed. The following factors, by themselves, shall not constitute justification for reclassification: A. Length of service or seniority; B. Employee performance; C. Volume of work without a corresponding change in the level or nature of responsibilities; or D. Recruitment or retention concerns. The Human Resources Department shall review all requests and make recommendations regarding the appropriate classification of positions. Final approval of reclassification requests shall be subject to budgetary considerations and approval by the City Manager. Reclassification requests will generally be considered only during the annual budget process. However, the Human Resources Director and City Manager may approve an exception when special circumstances exist, including but not limited to significant organizational changes, regulatory requirements, operational necessity, or situations where the reclassification will not result in a budgetary impact. 25 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Promotion Policy Number: 103.9 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Promotion A promotion occurs when an employee is appointed to a position assigned to a higher pay grade and involving greater responsibility, complexity, authority, or accountability. Employees selected for promotion must meet the minimum qualifications established for the position. Promoted employees shall serve a promotional probationary period in accordance with the City's probationary period policy. Upon promotion, an employee shall receive either: A. A five percent (5%) increase above the employee's current base salary; or B. The minimum salary of the new pay grade; whichever is greater. In no event shall the employee's salary exceed the maximum rate of the assigned pay grade unless otherwise authorized by the City Manager. The Human Resources Director shall review all promotional salary recommendations for compliance with the City's compensation plan and internal equity considerations. 26 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Transfers Policy Number: 103.10 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Transfers A transfer is the movement of an employee from one position to another position within the same pay grade. Transfers may occur within a department or between departments based on operational needs, employee development opportunities, or organizational requirements. A transfer does not normally result in a change in compensation. Employees transferred to a new position may be required to serve a probationary period if the Human Resources Director determines that the duties and responsibilities of the new position differ substantially from those of the employee's previous position. All transfers are subject to approval by the receiving department, the Human Resources Director, and the City Manager or designee. 27 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Demotion Policy Number: 103.11 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Demotion A demotion occurs when an employee is assigned to a position in a lower pay grade than the position previously held. Demotions may be voluntary or involuntary and may occur as a result of organizational restructuring, disciplinary action, inability to satisfactorily perform assigned duties, employee request, or other business necessity. An employee who is demoted shall receive a reduction in compensation commensurate with the pay grade assigned to the new position. The Human Resources Director shall recommend the employee's salary placement within the lower pay grade based on internal equity, qualifications, experience, and budgetary considerations. Final approval shall be granted by the City Manager. Employees who voluntarily request a demotion may be required to serve a probationary period in the new position. 28 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Appointment of Positions and Department Heads Policy Number: 103.12 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Appointment of Positions and Department Heads The City Manager shall employ all authorized budgeted positions of the City, provided that exceptions from the power of this employment are those offices and employees who, by City Charter, are appointed or selected by the Mayor or City Council. The mayor and/or City Council shall make all appointments to fill positions where so authorized by the City Charter. In addition, when the position of any Department Head appointed by the is to be filled, or when the status of the current Department Head is changed by administrative action, the provisions of Georgia state law creating the City shall supersede the provisions of this chapter. They shall govern with regard to the special powers and authorities of the Mayor and City Council. 29 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Employment of Relatives Policy Number: 103.13 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Employment of Relatives It is the City’s policy not to employ relatives by blood or marriage within the same department. If a conflict of this policy occurs because of the marriage of two employees, one employee will be transferred in order to comply with this policy. If a transfer violates this policy, it may be denied. For purposes of this policy, relatives include an employee’s spouse, children, stepchildren, mother, father, mother-in-law, father-inlaw, brothers, and sisters. The definition is extended to any other person who is domiciled in the employee’s household and who is otherwise recognized by law as a dependent of the employee No person related to the mayor, or any member of the City Council, or any employee appointed by the Mayor or City Council shall be appointed or selected to any office, position, clerkship, or other position of employment or service with the City. In addition, the City Manager shall not approve the appointment to any supervisor’s work group any person who is related to that supervisor, nor shall the appointment of any member of the immediate family of any Department Head be approved. No family member of any elected or appointed official of the City shall be hired into a position that violates the above policy for the duration of that elected or appointed official’s term of office. 30 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Approved Exceptions from Vacancy Announcements Policy Number: 103.14 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Approved Exceptions from Vacancy Announcements While it is anticipated that most job vacancies will meet the criteria for posting, there may be circumstances that do not warrant advertising certain positions. The following is a non- exhaustive listing of special staffing situations that may be exempted from the competitive job posting process: A. Appointed Positions (internal promotion). B. Reassignments or voluntary transfers at the same or lower pay grade level. C. Management directed reassignments at the same or lower pay grade level. D. Reorganizations and reductions in force that require reassignment of affected staff to newly created or existing vacancies. E. Reclassifications of jobs that are currently encumbered result in a higher pay grade level. F. Internal promotions are similar to position upgrades and likewise “may” not require external job postings unless no qualified applications apply.; and G. Other reassignments are necessary to implement this Manual. 31 Chapter 4: Employment Policies and Procedures CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Employee Policy Manual Administration and Amendments Policy Number: 104.1 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Employee Policy Manual Administration and Amendments This Employee Policy Manual is intended to provide employees with information regarding the City's employment policies, procedures, benefits, workplace expectations, and personnel practices. The Manual is designed to promote consistency, fairness, accountability, and effective municipal operations. The City reserves the right to interpret, modify, amend, suspend, or discontinue any provision of this Employee Policy Manual at any time, with or without notice, as permitted by law. Nothing contained in this Manual shall be construed as creating a contract of employment or guaranteeing employment for any specific duration. The Human Resources Department shall periodically review this Employee Policy Manual and may recommend revisions as necessary to ensure compliance with federal and state laws, organizational needs, operational requirements, and human resources best practices. Amendments to this Employee Policy Manual shall become effective upon approval by the City Council, City Manager, or other authority designated by law or City policy. Employees are responsible for complying with all current policies and procedures, including any amendments issued after publication of this Manual. A record of substantive amendments and revisions shall be maintained in the Employee Policy Manual Revision History located at the conclusion of this Manual. 32 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: At-Will Policy Policy Number: 104.2 Effective Date: 00/00/0000 Revision Date: 00/00/0000 At-Will Policy Employment with the City is voluntary and at-will, meaning that the relationship between the city and all of its employees is subject to termination by the employee or the city at-will as defined in O.C.G.A. § 34-71, with or without cause, and with or without notice, at any time at the option of the City or the employee. Nothing in these policies should be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of any employee of the City. This policy of employment-at-will may not be modified by any officer or employee and shall not be modified in any publication or document. The only exception to this policy is a written employment agreement approved at the discretion of the City Council. This Manual is not intended to be and shall not be construed as creating a contract of employment of any kind. 33 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Introduction Period Policy Number: 104.3 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Introduction Period All new employees hired by the City shall serve an introductory period of three hundred sixty-five (365) days (twelve (12) months) from the date of employment. This introductory period is intended primarily to allow both the City and the employee to determine whether the employee can adequately perform the duties of the position and whether the position is a good fit for the employee. This policy also applies to employees who are promoted to a higher-level position or transferred to a different position, regardless of pay grade level. At the conclusion of the introductory period, the employee's performance shall be reviewed and a determination made regarding continued employment or the successful completion of the introductory period. If additional time is needed to evaluate an employee's performance, the Department Head may request an extension of the introductory period, subject to approval by the Human Resources Director and City Manager. 34 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Reduction in Force Policy Number: 104.4 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Reduction in Force A lay-off or reduction in force is an involuntary separation of an employee from employment with the City, which has been made necessary due to shortage of funds or work, the elimination of the employee’s job position, changes in the duties or organization of the position or department, or for other reasons which are generally outside the employee’s control. When a reduction in force becomes necessary, the City Manager shall confer with other appropriate officials to ensure that the reduction is carried out appropriately and orderly. The following guidelines and procedures shall apply to any reduction in force: A. The City Manager, upon direction by the Mayor and City Council, will determine the number of positions to be affected in each department. B. The City Manager will prepare a list of all employee(s) within each department. The list should identify each employee’s name along with his or her date of hire with the City, current status (e.g., regular, probationary period, temporary, part-time, full-time, etc.), job title, and exempt/nonexempt status. C. The City Manager will provide each department’s list to the appropriate Department Head with instructions to select the required number of employees for layoff or reduction. Each Department Head will then review the list and any other information he or she deems relevant and identify the required number of employees for layoff or reduction. Such layoff or reduction decisions may be based on any and all factors deemed relevant to the Department Head, and may include, but are not limited to, the following: consideration of the value of employees to the City in terms of meeting operating requirements, the qualifications and performance of individuals, performance appraisal history, job criticality, any information contained in each employee’s personnel file, information and/or recommendations received from the City Manager or other sources, and length of employment with the City. D. Each Department Head will meet with the City Manager and provide him or her with the names of the employees selected for layoff and reduction and the reasons for their selection. The City Manager will review and evaluate the Department Head’s selections and reasons. The City Manager may accept, reject, or modify the selections recommended by the Department Head. All selections must be approved by the City Manager for layoff or reduction to occur. The City Manager’s decision may be based on all factors deemed relevant to the City Manager, including all the factors set forth above regarding the Department Head’s decision. E. Generally, non-regular status employees within a classification, and those in emergency and temporary positions, should be the first to be separated, unless circumstances require otherwise. F. If a regular status employee is scheduled to be separated and there is a vacancy in a lower classification, the employee will have the opportunity to apply for the vacancy and be considered to demote into the lower classification if he or she is qualified to fill the position and is otherwise in 35 good standing with the City. The determination of qualifications and good standing shall be made by the City Manager. G. The Mayor and City Council retain final authority over all reallocations, reorganizations, and reductions in force or other changes in human resource matters within the City. Any lay-off or reduction in force shall be conducted in accordance with applicable federal and state law. 36 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Fraternization Policy Policy Number: 104.5 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Fraternization Policy The city prohibits dating or romantic relationships between a supervisor and a subordinate employee who reports either directly or indirectly to that supervisor. This prohibition applies to all employees regardless of whether the position is appointed or elected, and regardless of their marital status. In the event a supervisor and subordinate desire to date or enter into a romantic relationship, the supervisor should immediately notify the Human Resources Director so that the city may take appropriate steps to avoid any adverse impact in the workplace. This may include the transfer, reassignment, or resignation of one (or both) of the employees involved. The City may, at its discretion, also require any participants in a consensual romantic and/or sexual relationship to execute a Consensual Relationship Agreement. The City will address these situations as confidentially and discreetly as possible. When a violation of this policy is determined to have occurred, appropriate disciplinary action, up to and including discharge, will be taken. Please also see the City’s Policy on the Employment of Relatives. 37 38 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Workplace Violence Policy Policy Number: 104.6 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Workplace Violence Policy The city is committed to providing its employees a safe environment for working and conducting business. In this regard, the city will not tolerate any threats, threatening behavior, acts of violence, or any related disruptive conduct which interferes with or disrupts the City’s safe working environment. This prohibition applies to City employees, vendors, customers, and visitors, whether or not the conduct occurs on or off City property. Threats, threatening behavior, acts of violence, or related disruptive conduct includes conduct against persons or property that is sufficiently severe, offensive, or intimidating that it disturbs, interferes with, or prevents normal work functions or activities. Specific examples of conduct that may be considered “threats, threatening behavior, acts of violence, or any related disruptive conduct” include, but are not limited to, the following: A. Hitting or shoving an individual; B. Threatening to harm an individual or his or her family, friends, or associates, or their property; C. The intentional destruction or threat of destruction of property owned, operated, or controlled by the City; D. Harassing or threatening individuals through any form of written or electronic communications; E. Intimidating or attempting to coerce an employee to do wrongful acts that would affect the business interests of the City; F. Harassing surveillance of another City employee and making a credible threat with intent to place the other person in reasonable fear of his or her safety; and G. Unlawful possession of firearms, weapons, or any other dangerous devices on City property, except as provided for by the Business Security and Employee Privacy Act, which, subject to several exceptions, allows employees who are licensed to carry concealed weapons to store firearms in their vehicles while on City property, as long as the firearm is properly concealed in a glove box, trunk, or other enclosed compartment within the vehicle. All employees are responsible for refraining from making threats; engaging in threatening behavior, acts of violence, or related disruptive conduct; and for seeking assistance to resolve personal issues that may lead to acts of violence in the workplace. If you feel that you have experienced or witnessed conduct that is prohibited under this policy, you are to follow the City’s Complaint Procedure set forth in this Manual. Anti- Bullying and Workplace Violence 39 The City of Stockbridge is committed to maintaining a workplace that is free of violence. Every employee should clearly understand what workplace violence means and their role in preventing it. Leadership recognizes the potential for violence in the workplace and will make every reasonable effort to identify all potential sources of such risk, for the purpose of eliminating or minimizing threats to the work environment by enforcing its workplace violence policy. The City of Stockbridge will not tolerate any type of violence, including bullying, harassment and/or stalking, within the workplace during work-related activities or those activities that start on city property and are perpetuated away from city grounds. Applicability and Scope This policy applies to all COS employees, contractors, and visitors who encounter and/or witness the threat of violence, including bullying, harassment, and/or stalking. Workplace Violence includes, but is not limited to the following behaviors: Threat (verbal or written): A communicated intent to inflict harm on any person or property by some malicious act including the following: A direct threat is clear and explicit communication, distinctly indicating that the potential offender intends to do harm. Situational examples include statements such as, “I am going to make you pay for what you did to me.” A conditional threat includes actions such as taking an aggressive posture by standing over or blocking an entrance/exit to a door. Situational examples include statements such as, “If you don’t leave me alone you will regret it,” which leaves little to no doubt in the mind of the victim that the perpetrator intends to harm. Psychological Abuse: is defined as a behavior that potentially lowers self-esteem and/or self-efficacy, creating a perception of being targeted, threatened, or intimidated. Like other forms of abuse, psychological abuse is based on power and control. Situational examples include actions such as swearing, cussing, put-downs name-calling, labeling the victim in a derogatory manner, such as stupid, crazy, or irrational; involves acts of humiliation, extreme jealous behavior, attacking the victim’s self-esteem in other ways; it can also include damaging personal property. Workplace Bullying: is defined as aggressive behavior that is intentional and that involves an imbalance of power (whether actual or perceived). A person is bullied when he or she is exposed, repeatedly and over time, to negative actions on the part of one or more other persons, and he or she has difficulty defending themselves. Workplace Harassment: is defined as belittling, threatening, or any other hostile behavior directed at an individual worker including domestic or intimate partner, or any other covered person. Confidentiality 40 To protect the privacy of all people involved, confidentiality will be exercised throughout the investigatory process to the greatest extent practicable. Since the city is subject to the Open Records act, and the Open Meetings Acts, absolute confidentiality cannot be assured. Complaint Reporting and Investigation Procedures: The City of Stockbridge Employees are responsible for notifying Human Resources of any threats which they have witnessed, received, or have been told that another person has witnessed or received-including those related to partner violence. Even without an actual threat, employees should also report any behavior they have witnessed which they regard as threatening or violent, when that behavior is job related, might be carried out on a city-controlled site, or is connected to company employment. Employees are responsible for reporting such behavior regardless of the relationship between the individual who initiated the threat or threatening behavior and the person(s) being threatened or were the focus of the threatening behavior. If the designated representative is not available, employees should report the threat to their supervisor or another member of the management team. City of Stockbridge understands the sensitivity of the information requested and has developed confidentiality procedures, which recognize and respect the privacy of the reporting employee(s). Consistent with the values of the City of Stockbridge, people should act in ways that maintain respect and dignity for individuals, while acting in an accountable and swift manner to address the situation. Designated Human Resource Representative - All departments are responsible to notify the Human Resource department of threats and/or incidents of workplace violence following immediate notification of their direct supervisor or department Human Resources Representative. Human Resources department will act as the designated Human Resources Representative. Generally, department management will be responsible for ensuring notification is received by the Human Resources Department. However, a participant in and/or witness to a violence incident may contact Human Resources directly by phone, or in person: Complaint Procedure: The complaint will be reduced to a written statement, on an appropriate form, by the employee/complainant and presented to the department’s Human Resources Representative. An accurate record of objectionable behavior is necessary to resolve a complaint of bullying or workplace violence. A. The department’s Human Resources Representative will review the complaint to ensure that the issue is appropriate for the anti-bullying and workplace violence complaint process. If it is incomplete, the department’s Human Resources Representative will seek clarification. B. The department’s Human Resources Representative will forward the complaint, on the appropriate form, to the City Attorney and/or Employment Attorney. C. An investigation of the complaint will be initiated by the Human Resources Department. D. Upon completion of the investigation, the City Attorney and/or Employment Attorney will receive a report of the investigation, with recommendations for appropriate resolution or corrective action, to the City Manager for review and any recommended changes. 41 E. If the investigation report indicates that there is reasonable cause to believe that bullying or workplace violence has occurred, the department head shall initiate disciplinary actions as appropriate. The City of Stockbridge strictly prohibits the use of violence or threats of violence in the workplace and views such actions/behaviors very seriously. Therefore, possession of weapons in the workplace, threats, threatening or menacing behavior, stalking, or acts of violence against any employee, visitor, guest, or other individual(s) by anyone on City of Stockbridge property will not be tolerated. Violations of this policy will lead to disciplinary actions up to and including termination of employment and the involvement of appropriate law enforcement authorities as needed. Employees who engage in workplace violence behaviors are subject to disciplinary action which could include a written warning, suspension, demotion, or dismissal. In addition, retaliation against someone for filing a bullying complaint is also unacceptable and could result in disciplinary actions including a written warning, suspension, demotion, or dismissal. When threatening behavior is exhibited, harassing behavior is exhibited, or acts of violence are committed; the City of Stockbridge will initiate an appropriate response. This response may include, but is not limited to, evaluation by City Manager, suspension and/or termination of any business relationship, reassignment of job duties, suspension, or termination of employment. No existing City of Stockbridge policy, practice, or procedure shall supersede or prohibit decisions designed to prevent a threat from being carried out, violence from occurring, or a life- threatening situation from developing. Intimate Partner Violence and the Workplace The city of Stockbridge recognizes the impact of intimate partner violence in the workplace. Intimate partner violence is defined by City of Stockbridge as abusive behavior occurring between two people in an intimate relationship. It may include physical violence, sexual, emotional, and psychological intimidation, verbal abuse, or stalking and economic control. The city of Stockbridge is committed to raising awareness of intimate partner violence as well as providing guidance for employees and management to address the occurrence of intimate partner violence and its effects on the workplace. The city of Stockbridge intends to make assistance available to employees experiencing intimate partner violence. This assistance may include confidential means of requesting help, resource and referral information, special considerations at the workplace for employee safety, work schedule adjustments, or leave necessary to obtain medical, counseling, or legal assistance, workplace relocation (if available), security involvement to ensure the threatening individual does not enter the premises. When responding to intimate partner violence, the City of Stockbridge will maintain appropriate confidentiality and respect for the rights of the parties involved. The city of Stockbridge intends to publish, maintain, and post in locations of high visibility a list of resources for survivors and perpetrators of intimate partner violence. 42 Employee Training Requirements: Training will increase the understanding of prevention, mitigation, preparation, and response to active shooter threats. Safety training will increase awareness and assist employees in recognizing potential signs of an individual who may show the propensity of violent behavior that can lead to workplace violence or an active shooter event. To ensure the safety of all employees, annual safety training is a requirement of all city employees. Existing Employees: Are required to attend Occupational Safety & Health Training annually. This includes a training module dedicated to Workplace Violence with an emphasis on active shooter events and procedures. New/Extra Help/Temporary Employees: Employees who fall into the categories listed (new, extra help and temporary) are required to attend Safety & Health training within their first 30 days of employment and will be retrained annually 43 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Tobacco and Smokefree Workplace Policy Number: 104.7 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Tobacco and Smoke-Free Workplace The use of tobacco products, electronic nicotine delivery systems (ENDS), vaping devices, and smokeless tobacco is prohibited while employees are on duty and in the following locations: A. In City-owned or leased buildings and facilities; B. In City-owned or leased vehicles and equipment; C. On City-owned or leased property; D. At City-sponsored events or activities; E. While wearing a City uniform, badge, logo, or other City-issued identification in public. For purposes of this policy, tobacco products include, but are not limited to, cigarettes, cigars, pipes, smokeless tobacco, snuff, chewing tobacco, and similar products. Electronic nicotine delivery systems include electronic cigarettes (e-cigarettes), vape pens, electronic cigars, electronic pipes, and other devices used to deliver nicotine or other inhaled substances. The use of nicotine replacement products approved by the U.S. Food and Drug Administration (FDA), including nicotine gum, patches, lozenges, or similar cessation aids, is permitted and is not prohibited by this policy. 44 CITY OF STOCKBRIDGE Policy Title: Drug and Alcohol-Free Workplace EMPLOYEE POLICY MANUAL Effective Date: 00/00/0000 Revision Date: 00/00/0000 Policy Number: 104.8 Drug-Free and Alcohol-Free Workplace The City is committed to maintaining a safe, healthy, and productive workplace. Employees are prohibited from reporting to work, remaining at work, or performing City business while impaired by alcohol, illegal drugs, controlled substances, or the misuse of prescription or over-the-counter medications. Employees shall not: A. Use, possess, manufacture, distribute, dispense, purchase, sell, or be under the influence of alcohol, illegal drugs, or controlled substances while on duty, conducting City business, operating City vehicles or equipment, or while on City property. B. Report to work or remain at work with a prohibited level of alcohol or controlled substances in their system. C. Misuse prescription or over-the-counter medications in a manner that impairs the safe and effective performance of assigned duties. D. Refuse to submit to a required drug or alcohol test. E. Tamper with, adulterate, substitute, or otherwise interfere with the testing process. Alcohol Concentration Levels Employees shall not perform work duties with a Breath Alcohol Concentration (BAC) of two hundredths (0.02) or greater. A confirmed BAC of two hundredths (0.02) or greater may result in removal from duty and disciplinary action. A confirmed BAC of four hundredths (0.04) or greater shall be considered a violation of this policy and may result in disciplinary action up to and including termination. Drug Test Name Amphetamine/Meth. Cannabinoids Cocaine Metabolite Opiates Phencyclidine Barbiturates Benzodiazepine Tolerance Level 1000 50 300 2000 25 200 200 nanograms/milliliter nanograms/milliliter nanograms/milliliter nanograms/milliliter nanograms/milliliter nanograms/milliliter nanograms/milliliter Prescription and Over-the-Counter Medications Employees taking prescription or over-the-counter medications that may impair their ability to safely perform their duties shall notify their supervisor or the Human Resources Director before reporting to work. Employees will not be required to disclose confidential medical information beyond what is necessary to determine fitness for duty and workplace safety. 45 Drug and Alcohol Testing The City reserves the right to require drug and alcohol testing in accordance with applicable laws and City procedures, including but not limited to: A. Pre-employment testing; B. Reasonable suspicion testing; C. Post-accident testing; D. Return-to-duty testing; E. Follow-up testing; and F. Random testing for employees in designated safety-sensitive positions. Notification of Arrests and Convictions Employees shall notify the Human Resources Director within five (5) calendar days of any arrest, citation, charge, conviction, plea of guilty, plea of nolo contendere, or other disposition involving: A. Illegal drugs or controlled substances; B. Driving under the influence (DUI), driving while intoxicated (DWI), or similar offenses; C. Any criminal offense that may affect the employee's ability to perform assigned duties, maintain required licenses or certifications, operate City vehicles or equipment, or otherwise impact employment with the City. Failure to provide the required notification may result in disciplinary action, up to and including termination. Violations Any employee who violates this policy may be subject to disciplinary action, up to and including termination of employment. The City reserves the right to remove an employee from duty whenever there is a reasonable belief that the employee's ability to safely or effectively perform assigned duties has been impaired. Employee Assistance The City will attempt to assist employees who voluntarily report substance abuse problems prior to a positive test in finding effective treatment. For more detailed information regarding providers of employee assistance, including drug and alcohol abuse, mental health providers, and other persons, entities, or organizations available to assist employees with personal or behavioral problems, any employee may contact the Human Resources Director. The City maintains a resource file of such providers, which will be available upon request to the Human Resources Director. Confidentiality All reports of test results for drug and alcohol, searches, or any employee referral, or participation in an assistance program will be treated as confidential. Any unlawful or unauthorized access to or disclosure of such information by an employee is prohibited and may subject the employee to disciplinary action, up to and including termination of employment. The confidentiality of such information shall not apply to any 46 use by or communication to the City Attorney, or where the information is relevant to the City’s defense in an administrative or legal action. Such information may also be disclosed to the extent required by any federal, state or local law, statute, ordinance, or regulation. 47 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Use of Technology Resources Policy Number: 104.9 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Use of Technology Resources Purpose and Application The city provides a variety of technology resources to its employees for purposes of its business operations and to help employees perform their jobs. While these technology resources are often necessary and helpful tools, they also pose risks and must be used with common sense and good judgment. As such, the City has developed this policy to establish guidelines for the use of its technological resources. For purposes of this policy, the City uses the term “technology resources” to refer generally to all of the City’s network and electronic resources, such as computers, software, networks, email systems, telephones and mobile phones, voicemail systems, fax machines, Internet access, etc. Business Use Only The use of the City’s technology resources is for City business and is to be used for authorized purposes only. The City’s technology resources are established, maintained, and provided by the City for employees to use for the performance of their job duties and the furtherance of the City’s business. As such, use of the City’s technological resources should be limited to business use only. The City recognizes, however, that some personal use by employees of its technological resources may be necessary at times. As such, employees may use the City’s technology resources for personal reasons, provided that such personal use is minimal, reasonable, and does not interfere with the performance of one’s job duties. The City has sole discretion to determine what constitutes reasonable personal use and whether personal use is interfering with the performance of one’s job duties. Ownership and Access to Technology Resources All of the City’s technology resources, as well as all data and files stored on or transmitted using the City’s technology resources, are the property of the City. This means that the City owns all data and files stored on or transmitted using any of the City’s technology resources, such as computers, network servers, or email servers. As such, the City retains the right to access, monitor, and inspect its technology resources and any of the data and files therein or transmitted thereon, at any time. This applies even with respect to data or information transmitted or received using any of the City’s technology resources, such as its networks or Internet connection, even if such is done using an employee’s personal device, such as a personal mobile phone, smartphone, or computer. This right applies both during an employee’s employment with the City and after its termination for any reason, voluntary or involuntary. Employees should not have an expectation of privacy in anything they create, store, send, or receive on any of the City’s technology resources (including anything they create, send, or receive on a personal 48 device using any of the City’s technology resources, such as its data networks or Internet connection). In this regard, employees are specifically advised that passwords on City devices are designed to give employees access to all or part of the City’s technology resources; they are not designed to guarantee employee privacy or security in any data or file created, stored, sent, or received on any of the City’s technology resources. Employees may not change passwords without prior express permission. Upon termination of employment, employees must return all passwords to the City. General Guidelines for Acceptable Use Employees are expected to access and use the City's technology resources in a professional manner and in compliance with this and all other City policies. Therefore, employees are prohibited from engaging in any unauthorized, prohibited, or inappropriate conduct using the City's technology resources including, but not limited to, the activities described below. This list is not intended to be an exhaustive description of all conduct that may be inappropriate or violate this policy, but is illustrative of the type of prohibited conduct for which employees may have their privileges of use and access to the City's technology resources revoked and be subjected to disciplinary action: A. Accessing any technology resources, including networks, servers, drives, folders, or files, to which the employee has not been granted access or authorization or in a manner that exceeds such employee's access or authorization (accessing any other person's computer, voicemail, files, or data without approval). B. Making unauthorized copies of the city files or other data; C. Using any of the City’s files or other data for an unauthorized purpose, even if the employee was otherwise authorized to access such files or data. D. Revealing, publicizing, or otherwise disclosing any confidential information belonging to the City without authorization. E. Destroying, deleting, erasing, or concealing City files or other data, or otherwise making such files or data unavailable or inaccessible to the city or to other authorized users of the City's technology resources. F. Violating any law, regulation, or order of the United States or any state, county, City, local government, or jurisdiction in any way. G. Violating the terms of any user agreement, license agreement, or other type of contractual agreement of any software program, application, website, or other product or service; H. Illegally downloading, copying, transmitting, viewing, or accessing any material protected under copyright law or make such material available to others. I. Engaging in any other unlawful or malicious activities; J. Intentionally propagating any virus, worm, Trojan horse, trap-door program code, or other code or file designed to disrupt, disable, impair, or otherwise harm either The City's technology resources or those of any other individual or entity; K. Defeating or attempting to defeat security restrictions on any of the City's technology resources; L. Viewing or transmitting any material, or engaging in any conduct, that is fraudulent, harassing, embarrassing, sexually explicit, profane, obscene, intimidating, defamatory, violates the City's Equal Employment Opportunity Policy or other policies set forth in this Manual, or that is otherwise unlawful or inappropriate. The City has sole discretion to determine what constitutes inappropriate use or material under this policy. If you are unsure whether any use or material would be 49 considered inappropriate, you should seek clarification from your supervisor before accessing or distributing such material. If you are in any doubt, do not access or distribute the material; M. Using abusive, profane, threatening, discriminatory, harassing, offensive, otherwise objectionable language in either public or private messages; N. Sending, receiving, downloading, uploading, or otherwise accessing or viewing any pornographic materials; O. Causing congestion, disruption, disablement, alteration, or impairment of the City's technology resources; P. Installing any software without written authorization from the City Manager; and Q. Using any City technology resource for personal financial or political gain unrelated to one's employment with the City. Installation and Use of Software Employees, other than those employees and/or contractors responsible for Information Technology for the City, may not download or install any software, application, program, or update onto any City computer or technology resource without prior written authorization from the City Manager. Employees may not run any software on any City computer or technology resource that is not properly purchased, licensed, and installed by those employees and/or contractors responsible for Information Technology for the City. Employees may not share their credentials for accessing the City’s technology resources or that of its vendors, including logging on and running any software, with others and may not use anyone’s credentials other than their own for such purposes without the express written permission of the City Manager. Artificial Intelligence (AI) Tools The City recognizes that artificial intelligence (AI) and generative AI tools may provide efficiencies in research, drafting, data analysis, and administrative tasks. Employees may use approved AI tools only in accordance with City policies, applicable laws, and established cybersecurity standards. Employees shall not: A. Enter confidential, sensitive, proprietary, personnel, financial, legal, law enforcement, protected health, or personally identifiable information into public or unapproved AI platforms. B. Use AI-generated content as the sole basis for employment decisions, personnel actions, legal determinations, procurement decisions, regulatory actions, or other official City actions. C. Represent AI-generated content as factual, accurate, or official City information without appropriate review and verification. D. Use AI tools in a manner that violates copyright laws, public records requirements, data privacy regulations, cybersecurity standards, or any other City policy. Employees are responsible for reviewing, verifying, and validating the accuracy, completeness, and appropriateness of all AI-generated content before using it for City business. Any work product generated with the assistance of AI remains the responsibility of the employee. 50 The City reserves the right to restrict, monitor, approve, or prohibit the use of AI tools on City systems and devices. Failure to comply with this policy may result in disciplinary action, up to and including termination of employment. All the City’s policies, including, but not limited to, its policy on Equal Employment Opportunity, apply to the use of the City’s technology resources. If any employee feels that he or she has witnessed or been the subject of any conduct in violation of this policy, the employee should utilize the Complaint Procedure set forth in this Manual. 51 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Use of Personal Mobile Devices Policy Number: 104.10 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Use of Personal Mobile Devices Employees may bring personal mobile devices to work, such as personal cell phones, smart phones, and tablets. However, these personal mobile devices may not be used to perform any City business or workrelated activities and may not be used to access the City’s data or networks, unless authorized in advance and configured by those employees and/or contractors responsible for Information Technology for the City. If written authorization by the City Manager is given to use a personal mobile device for work purposes or to access the City’s data or networks, the employee must comply with the City’s Technology Resources Policy when using the device. Employees also may not use the authorization to use a personal mobile device for work purposes or to access the City’s data or networks to work from home or otherwise work additional time not approved in advance by the city. Employees should not have an expectation of privacy in anything they create or store on, send, or receive on their personal mobile device if such material was in any way transmitted using the City’s technology resources, including its data networks or Internet connection. The above provisions of this policy regarding the City’s right to inspect and monitor devices apply with respect to such material. Note that use of a personal mobile device in relation to City business may also implicate the Georgia Open Records Act, and City-related communications on such a personal mobile device may be subject to disclosure under the Act. In addition, although employees are permitted to bring personal mobile devices to work, they are at all times expected to devote their entire time and attention to performing their job duties for the city without distraction by their personal mobile devices. Therefore, employees may not use personal mobile devices during work hours except for emergency reasons only. Employees may, however, use personal mobile devices during non-work hours, such as during an approved break or meal period, provided that such use is outside the view of public who may be at City offices and not used in violation of any policies in this Manual, including the City’s Technology Resources Policy. In addition, employees must keep their personal mobile devices on “vibrate” or “silent” mode at all times while at work. 52 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Social Media Policy Policy Number: 104.11 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Social Media Policy In general, the City views social networking websites (e.g., Facebook and Twitter), personal websites, and blogs positively and respects the right of employees to use them as a medium of self-expression. However, the use of these types of websites can impact both the city and employees alike. Therefore, the City has created this policy to establish its expectations for employee use of these types of websites. Applicability This policy is meant to apply to social networking sites; personal websites; blogs; photo, video and file sharing sites; podcasts; as well as bulletin boards and comments posted on other websites. For ease of reference, this policy refers to all of these types of websites generically as “social media websites”. The absence of an explicit reference to a specific website is not meant to limit the application of this policy. Where no policy or guideline exists, employees should use their professional judgment and take the most prudent action possible. You should consult with your supervisor if you are uncertain about any of your activities on a social media website. No Interference with Job Duties As set forth in the City’s Use of Technology Resources Policy, the City’s Internet and computer resources are provided to employees to allow them to complete their job duties and should be used for business purposes only. As such, the city does not allow personal use of social media websites using City computers, equipment, or networks or at all during an employee’s work time. Use Outside of Work Employees may use social media websites during their personal time outside of work and without the use of City computers, equipment, or networks. Employees must be aware, however, that information they display on the Internet reflects not only of them but could be associated with the city as well. Therefore, employees are expected to follow these guidelines when using any social media website: A. Employees who wish to identify themselves as employees of the city on any social media website must first obtain written permission from the City Manager. After receiving permission, employees must place a disclaimer in their profile, post, or publication which clearly states that any and all opinions or views expressed are those of the employee and not the city. It is recommended, though not required, that even employees who do not wish to identify themselves as employees of the City utilize a similar disclaimer stating that any and all views or opinions expressed are their own and not that of their employer. 53 B. Employees should use their best judgment and discretion when posting material and information online. C. Confidential and proprietary information of the city is not to be shared, discussed or referred to by employees on any social media website, even in private messages between site members who have authorized access to the information. D. Employees should refrain from making knowingly false, malicious, or reckless statements that publicly disparage the City, its elected officials, employees, services, operations, or reputation, or otherwise undermine public confidence in the City's ability to effectively serve the community. E. Employees are responsible for reading, knowing, and complying with the Terms of Service of the social media websites they use. F. Employees are expected at all times to comply with the law in regard to copyright, trademark, and plagiarism. Posting of someone else’s work without permission is not allowed. 54 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Political Activity Policy Number: 104.12 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Political Activity City employees are encouraged to exercise their right to vote, but City employees may not engage in any political campaign activities while on duty, while in the workplace, while in uniform, or using any City property or equipment, including any City computer, network, or vehicle. This prohibited activity includes, but is not limited to, distributing information, assisting with campaign materials or initiatives, or soliciting contributions or services for any political party, political candidate or organization, or otherwise spending work time on an activity in furtherance of any political party, candidate, or political organization while on duty. Nothing contained herein shall be construed to restrict the right of City employees to hold membership in and support a political party or candidate, to vote as he or she chooses, to express personal opinions on political subjects and candidates, to maintain political neutrality, or to attend political meetings during non-working hours. 55 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Inclement Weather and Emergency Circumstances Policy Number: 104.13 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Inclement Weather and Emergency Circumstances If the City Manager or designee determines that existing or anticipated weather conditions, natural disasters, public health emergencies, utility failures, or other circumstances warrant the closure of City offices or facilities, the City Manager or designee may excuse employees from duty for such period as deemed necessary without loss of pay or charge to accrued leave. Employees who are scheduled to work during an authorized City closure but are not required to report to work shall receive their regular rate of pay for the hours they were scheduled to work during the closure. Employees designated as essential personnel or otherwise required to work during an authorized City closure shall be compensated as follows: A. Non-exempt employees shall receive compensation at one and one-half (1.5) times their regular rate of pay for all hours actually worked during the authorized closure. B. Exempt employees shall continue to receive compensation in accordance with applicable provisions of the Fair Labor Standards Act (FLSA) and City policy. C. If City offices and facilities remain open, but an employee is unable to report to work due to severe weather conditions or other emergency circumstances, the employee may: D. Make up the time lost from work, provided that non-exempt employees complete the make-up time within the same workweek and exempt employees complete the make-up time within fifteen (15) workdays following the absence; E. Charge the absence to accrued annual leave; or F. Be placed on leave without pay if no accrued leave is available and make-up time is not approved. Employees who are not directly affected by the severe weather conditions or emergency circumstances and employees who are not scheduled to work during the affected period shall not accrue any right to additional compensation or leave benefits as a result of an authorized absence granted to other employees. Emergency Procedures In the event of a crisis, emergency, or other uncertain situation: A. Employees shall not leave their assigned work location without notifying their immediate supervisor, except when there is an immediate threat to personal safety, and must immediately notify their immediate supervisor of the incident and their absence upon reaching a safe location. B. Supervisors shall consult with management before authorizing employees to leave work or take other emergency-related actions whenever practicable. C. Employees may contact their Department Director if their supervisor is unavailable. D. Supervisors, Managers, and Department Directors should consult with the City Manager or designee regarding emergency actions affecting City operations or personnel. 56 E. The City Manager or designee shall have final authority regarding office closures, operational modifications, employee reporting requirements, and the resumption of normal operations. Disaster Volunteer Leave An employee who is a certified disaster service volunteer of the American Red Cross may be granted a leave of absence to participate in specialized disaster relief services for the American Red Cross. Disaster Volunteer Leave shall: A. Not be charged to annual leave, sick leave, or personal leave. B. Be authorized only if the employee’s services are requested by the American Red Cross. C. Be at the discretion of the City Manager and coordinate through the director of Emergency Management. D. Be granted only for services related to a disaster occurring within this state or in a contiguous state which has a reciprocal statutory provision; and, E. Not exceed one hundred twenty (120) hours in any twelve (12) month period. 57 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Safe Driving Policy Policy Number: 104.14 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Safe Driving Policy The city strives to provide a safe working environment and to protect its employees from job-related injuries and illnesses. The intent of this policy is to guide employees in the required use of safety belts and the expected use of telecommunication devices. It is the goal of the city to eliminate driver distractions by its employees due to talking or texting on a telecommunication device while operating a vehicle during the commission of their official duties. In addition to this Safe Driving Policy, all employees covered by this policy are expected to know and to abide by the Georgia Uniform Rules of the Road, found in O.C.G.A. §§ 40-6-1 through 40-6-397. Definitions Vehicle – Every motor vehicle, including, but not limited to, pickup trucks, vans, and sport utility vehicles, designed to carry ten passengers or fewer and used for the transportation of persons. Motorized Equipment – City equipment such as lawn mowers, tractors, spreaders, street sweepers, back hoes, construction equipment and other outdoors wheeled equipment operated by City employees. Telecommunication Device – Any device capable of sending and/or receiving voice, text, photographic, video, or other communication wirelessly via analog, digital, or any other technology that may be carried on or about a person. Examples include cellular telephone, text messaging device, personal digital assistant, standalone computer, or any other similar wireless device that can be used to initiate or receive a wireless communication. Driving – Operating a motor vehicle or equipment on a roadway, including temporarily stationary because of traffic, a traffic light, stop sign, or otherwise. It does not include being in a vehicle (with or without the motor running) in a location off the roadway where it is safe and legal to park. Text Messaging – Reading from or entering data into any handheld or other telecommunication device, including for the purpose of short message service texting, emailing, instant messaging, or engaging in any other form of electronic data retrieval or electronic data communication. Applicability This policy applies to all employees who operate or drive City-owned vehicles and equipment and to employees who drive privately-owned or rented vehicles during work time or while otherwise conducting City business. However, the portions of this policy relevant to the use of a telecommunication device do not apply to the following employees or situations: A. Reporting a traffic accident, medical emergency, fire, serious road hazard, or a situation in which the employee believes a person’s health or safety is in immediate jeopardy. B. Reporting the perpetration or potential perpetration of a crime. 58 C. A public utility employee or contractor acting within the scope of his or her employment when responding to a public utility emergency. D. Engaging in wireless communication while a motor vehicle is off the roadway where it is safe and legal to park; and E. Using a city-issued two-way radio device (e.g., 800 MHz radio) for time-sensitive communications or a GPS navigation device provided that all due care is taken to ensure the safe operation of the vehicle. Safety Belt Use and Maintenance A. All employees and passengers are required to wear a properly adjusted and fastened safety belt; B. All mowing, grading, and similar equipment which has the capability to exceed fifteen (15) mph during travel shall be equipped with a roll over protection device and safety belts that must be worn by the operator at all times; C. No employee may allow another person to ride as a passenger on a trailer or in the bed of a pickup truck or any other towed equipment; and D. It is the responsibility of the driver and the supervisor to ensure that safety belts are maintained in good working condition by ensuring that: (a) safety belts are inspected regularly; (b) safety belts are visible and readily accessible for use in vehicles and on equipment; and (c) safety belts are regularly cleaned and are operational at all times. Distracted Driving A. Employees must exercise due care in operating a motor vehicle and/or motorized equipment and shall not engage in any actions that distract employees from the safe operation of vehicles and equipment. B. Except for the exclusions noted above, all uses of telecommunication devices, including hands free equipment and technology such as Bluetooth are prohibited while driving. No employee shall operate a motor vehicle or motorized equipment for work purposes on any public road, public property, street, or highway while using a telecommunication device to talk, write, send, or read any text-based communication, including, but not limited to, a text message, instant message, or electronic mail. C. In the event that a phone call must be made, or a text message must be sent or received, an employee must find a location off the roadway where it is safe and legal to park to use the device. Business Use Only City vehicles are to be used for purposes of conducting City business only and may not be used for any personal reason, including driving to or from lunch or any other location when not required for City business. City vehicles may only be used by City employees and officials. See also Resolution No. 10-273, the provisions of which are incorporated herein. 59 Notification of Accidents Any employee who is involved in a vehicle accident while on duty or performing City business, whether in a city vehicle or privately owned or rented vehicle, must notify their Department Head immediately. Employees who are required to have a valid driver’s license for their job or utilize City vehicles for official business must also notify their Department Head immediately if their license is lost, confiscated, suspended or revoked for any reason. Disciplinary Action The City takes the obligations described in this policy seriously. Failure to comply with this policy may result in driving privileges being revoked, which may prohibit an employee from fulfilling the duties and responsibilities of his or her position, and/or disciplinary action up to and including termination. 60 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Emergency Procedures Policy Policy Number: 104.15 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Emergency Procedures Policy The city is committed to providing a safe working environment for all of our employees. Your safety, and the safety of others, require that you make safety a priority on the job. The following are emergency numbers that should be contacted in the event of an emergency: SERVICE Fire, Police, Ambulance Poison Control PHONE NUMBER 911 (800) 282-5846 In the event of an emergency, the following procedures should be followed: A. Fire – Any fire, regardless of size, must be reported to the fire department (911) immediately. Persons reporting the fire should give their name, the organization’s name, the building or area involved, the exact location of the fire and a description of the type of fire. If a fire is noticed, the nearest alarm box must be activated and the person reporting the fire must remain on the property to inform the authorities about the fire. Fire extinguishers are located throughout the facility and should be used to fight small fires only. All persons leaving the building or area should await instructions from maintenance or the fire department before re-entering the area. Elevators should not be used during a fire emergency. Supervisors should see to the safety of all persons with disabilities and should assist them to stairwells. B. Thunderstorms/Lightning – In the event of a thunderstorm or lightning, all staff will be required to seek shelter and remain inside until the storm or lightning has ceased. The City is not responsible for any injury sustained from a thunderstorm or a lightning strike, by any person or persons who refuse to abide by this policy. C. Accidents and Injuries – All accidents, regardless of how minor, must be reported to the department supervisor immediately. First aid supplies are available for minor injuries. All lifethreatening injuries and serious accidents should be handled by calling 911 emergency services. If you are injured on the job, no matter how slight, you must immediately report the incident to your supervisor. Further, a first report of injury must be prepared in writing, signed by your supervisor and submitted to the Human Resources Director within twenty-four (24) hours of the incident. For all injuries requiring medical attention, barring any life-threatening emergencies, all employees are required to seek care from one of the physicians on the Workers’ Compensation panel. This panel (list of doctors) is in the break and copier rooms of all City facilities and is generally bright pink in color. 61 D. Emergency Reporting and Escalation- Employees shall immediately report any emergency, safety hazard, facility issue, utility outage, security concern, or other incident that may affect employee safety, City property, or City operations to their supervisor. Supervisors shall promptly notify their Department Director and any appropriate emergency response personnel when circumstances warrant. Department Directors shall notify the City Manager or designee of significant incidents involving serious injury, substantial property damage, disruption of City services, emergency declarations, or other events that may impact City operations or public safety. Employees shall follow all instructions provided by emergency responders, supervisors, Department Directors, and authorized City officials during an emergency situation. Emergency Communications and Notifications The City utilizes multiple communication methods to provide employees with timely information regarding emergency situations, office closures, delayed openings, severe weather events, operational disruptions, and other urgent matters. Employees should not rely solely on television or radio broadcasts for emergency notifications. Official City emergency communications may be distributed through one or more of the following channels: A. The City's official website; B. The City's official social media platforms; C. The City's Human Resources Information System (HRIS) mobile application and notification system; D. Email communications; E. Text message alerts; and F. Other communication methods designated by the City. Employees are responsible for maintaining current contact information within the City's HRIS and for monitoring official communication channels during emergency situations. The City reserves the right to determine the most appropriate communication method based on the nature and urgency of the event. 62 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Outside Employment Policy Number: 104.16 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Outside Employment City employees may engage in outside employment that does not create a conflict of interest or interfere with their performance of duties for the city. However, any outside employment must be approved by the employee’s Department Head in advance. To obtain approval, an employee must submit a written request to the Department Head and meet with the Department Head to discuss outside employment and whether it will create a conflict of interest or interfere with the performance of job duties. All Department Heads must discuss the request with the City Manager before approving a written request to engage in outside employment. If the request is approved, the Department Head will sign the request and provide it to the Human Resources Director to be retained in the employee’s personnel file. Any outside employment by Department Heads must be approved by the City Manager in advance, and if approved, will be put in writing and provided to the Human Resources Director to be retained in the Department Head’s personnel file. Newly hired employees who hold an outside job, own a business, or are self-employed at the time of hire with the City must notify the City during the application process and then submit a request for outside employment immediately upon employment with the City using the following procedure described above. Failure to submit a request for approval prior to engaging in outside employment, any conflict of interest as a result of outside employment, or any interference with the performance of job duties for the City as a result of outside employment, may be cause for disciplinary action up to and including termination of employment. 63 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Confidential Information Policy Number: 104.17 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Confidential Information Employees must carefully protect and may not, directly or indirectly, make any unauthorized disclosure or use of any confidential information acquired by virtue of their employment with the City except as required for the performance of their authorized employment duties on behalf of the City. Employees may not provide to anyone or permit others to use confidential information except in the performance of their authorized employment duties. Please review Section 2.16 of the City Charter and the City’s ethics ordinance for further guidance. 64 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Gifts, Gratuities and Community Benefit Programs Policy Number: 104.18 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Gifts, Gratuities and Community Benefit Programs Employees may not solicit or accept gifts, gratuities, loans, favors, services, or anything of value from organizations, business entities, vendors, contractors, applicants, or individuals with whom they have official City business relationships or whose interests may be affected by City actions. These limitations are not intended to prohibit: A. Items distributed free of charge to the general public; B. Token gifts exchanged during recognized holidays or special occasions, provided the fair market value does not exceed twenty-five dollars ($25) and acceptance does not create an actual or perceived conflict of interest; C. Occasional donations of perishable food items for the benefit of an entire department, such as candy, cookies, fruit baskets, cakes, soft drinks, or similar items, provided the total value of the donation does not exceed one hundred dollars ($100). Gifts exceeding this amount shall be declined or returned. Donated catered meals are prohibited except during emergency operations, training sessions, official meetings, employee recognition events, or other City-approved functions; and D. Contributions, donations, sponsorships, or gifts received as part of a City-approved community benefit program or charitable initiative, including but not limited to Shop with a Cop, holiday assistance programs, toy drives, school supply drives, community outreach events, and similar programs intended to benefit residents or community members rather than individual employees. All gifts, donations, sponsorships, and contributions associated with a City-approved community benefit program shall be administered in accordance with applicable City policies, financial controls, purchasing requirements, and ethics provisions. Employees shall not personally benefit from donations intended for community programs. Employees must comply with the City's Ethics Ordinance, Purchasing Ordinance, and all applicable conflictof-interest requirements. Questions regarding the acceptance of gifts, donations, or sponsorships should be directed to the Human Resources Director, City Manager, or City Attorney. 65 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Use and Return of City Property Policy Number: 104.19 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Use and Return of City Property New employees may be issued City property upon hire. This may include: (a) key or key card for access to buildings and offices; (b) photo identification card; (c) uniforms required to be worn for one’s job; and (d) computers or mobile phones. No employee or City official may use any equipment, materials, supplies, or other City property or the services of City employees for his personal benefit. Employees are expected to use proper care when using the City’s property and equipment. No property may be removed from the premises without the proper authorization of the employee’s Department Head or the City Manager. If an employee loses, breaks, or damages any property, he must report it to his supervisor immediately. An employee who loses his or her required uniform or loses or breaks his or her City-issued computer or mobile device will be required to replace them at their own expense. Upon termination of employment for any reason, employees must promptly return all City property that is in their possession, custody, or control. This policy specifically requires employees to return all City property (including electronically stored information) that employees may have taken outside of the office (e.g., personal residence) or transferred to or stored on non-City computers and other electronic storage devices during the course of their employment. Employees should clearly understand that, upon the termination of their employment, they are without authorization to access or use any such City property, whether through a City computer or non-City computer. Further, for the avoidance of doubt, this policy makes clear that no employee is authorized to access the City’s computer systems or networks, including City email services, after the termination of employment, unless such post-termination access is expressly authorized in writing by the City Manager. 66 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Dress Code and Personal Appearance Policy Number: 104.20 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Dress Code and Personal Appearance Employees are expected to maintain the highest standards of personal cleanliness, grooming, and professional appearance at all times. Employees represent the City through both their conduct and appearance and are expected to present a professional image that reflects positively on the City and promotes public confidence. The City maintains a business casual dress code. Acceptable business casual attire includes dress pants, suits, dresses, skirts, sweaters, blouses, turtlenecks, and collared shirts, including approved City-logo apparel. Clothing must fit appropriately, be clean, neat, properly maintained, and free from excessive wear, tears, holes, or fraying. Dresses and skirts must be no shorter than knee length. Clothing that is excessively tight, revealing, sheer, low-cut, or otherwise inappropriate for a professional work environment is prohibited. Employees required to wear a City-issued uniform shall wear the designated uniform while on duty and shall ensure it is neat, clean, properly fitted, and maintained in good condition. Uniform components shall not be intermixed with non-uniform clothing unless specifically authorized. Employees may not wear City uniforms while off duty except as authorized for official City business. Casual Fridays Unless otherwise directed by the City Manager, employees may wear approved casual attire on Fridays. Casual Friday attire must remain professional, neat, and appropriate for a governmental workplace. Acceptable Casual Friday attire includes: • • • • • • • Clean, professional jeans without holes, tears, fraying, patches, or excessive fading; Khaki pants and casual slacks; City-logo shirts, sweatshirts, and pullovers; Non-graphic shirts and professional casual tops; Dresses and skirts that meet the City's dress code requirements; Mid-calf dress capris that are not form-fitting; and Professional footwear, including clean athletic shoes and office-appropriate sandals with heel straps. Department Heads may require employees to adhere to standard business casual attire on Fridays when meetings, public events, court appearances, inspections, presentations, or other business needs warrant a more professional appearance. 67 Religious Accommodations The City recognizes the importance of sincerely held religious beliefs and will provide reasonable accommodation regarding workplace attire and grooming practices unless doing so would create an undue hardship or pose a safety risk. Requests for accommodation shall be submitted to Human Resources. Inappropriate Attire The following items are prohibited at all times unless specifically required for approved work activities: • • • • • • • • • • Shorts; Halter tops, tank tops, tube tops, spaghetti strap tops, or crop tops; Leggings, jeggings, yoga pants, or similar form-fitting attire worn as outerwear; Clothing with holes, tears, frayed edges, or excessive wear; Cargo pants, overalls, jogging suits, sweatpants, exercise attire, or athletic wear; Mini-skirts, mini-dresses, or dresses and skirts above knee length; Clothing with excessively low necklines or exposed undergarments; Sheer, transparent, or revealing clothing; Flip-flops, slippers, bedroom slippers, Crocs, or sandals without heel straps; Clothing, hats, or accessories displaying offensive, discriminatory, political, profane, disruptive, or inappropriate words, slogans, images, or messages. Policy Enforcement Department Heads, supervisors, Human Resources, and the City Manager shall have the authority to interpret and enforce this policy. Employees who report to work in violation of this policy may be required to leave the workplace and return in appropriate attire. Time away from work for this purpose shall be charged to the employee's accrued leave or leave without pay if accrued leave is unavailable. Repeated violations of this policy may result in corrective or disciplinary action, up to and including termination of employment. Personal Hygiene Employees are expected to maintain appropriate personal hygiene. Excessive use of perfumes, colognes, scented products, or poor hygiene that disrupts the work environment may be addressed by the employee's supervisor. Concerns shall be discussed privately and professionally. Continued issues may result in corrective action. 68 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Non-Interference with Administration Policy Number: 104.21 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Non-Interference with Administration The City recognizes that employees perform best when allowed to do their jobs without interference from outside influences. The Mayor and City Council members are not to generally deal with City employees who are subject to the direction and supervision of the City Manager and are prohibited from giving orders directly to City employees. Exceptions to this policy occur when the City Council makes inquiries and investigations under the power of the City Charter or when emergencies arise. Please refer to City Charter 2.22 for more information. Should you feel that an elected official has acted inconsistently with this policy, please immediately inform the City Manager. 69 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Children at Work Policy Number: 104.22 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Children at Work The presence of children in the workplace during an employee's workday is generally inappropriate and should be avoided except in limited emergency or unavoidable circumstances. This policy is intended to minimize disruptions to City operations, maintain a professional work environment, promote workplace safety, and reduce liability risks. If an employee believes bringing a child to work is unavoidable, the employee must notify his or her supervisor as soon as possible. The supervisor shall consult with Human Resources regarding the request. Approval must be obtained from the City Manager or designee before a child may accompany an employee to work. Factors that may be considered when evaluating a request include: A. The age of the child; B. The anticipated length of time the child will be present; C. The nature of the employee's work environment; D. Safety and security considerations; E. The potential impact on City operations and customer service; and F. The potential disruption to the employee's duties and the work of others. Children are not permitted in areas that present safety hazards or security concerns, including but not limited to construction sites, maintenance facilities, public safety facilities, equipment operation areas, or other restricted work locations. Any child authorized to be present in the workplace shall remain under the direct supervision and responsibility of the employee parent/guardian at all times. The employee shall ensure the child does not disrupt City operations, interfere with the work of others, or create a safety risk. Approval to bring a child to work is temporary, applies only to the specific circumstance for which it was granted, and may be revoked at any time if operational, safety, or workplace concerns arise. 70 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Infectious Disease and Communicable Illness Policy Policy Number: 104.23 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Infectious Disease and Communicable Illness Policy The City is committed to providing a safe and healthy work environment for employees and the public. During periods of increased communicable illness, infectious disease outbreaks, public health emergencies, or other health-related events, the City may implement temporary workplace safety measures consistent with guidance from public health authorities and operational needs. The City may take reasonable actions to protect employees, residents, and visitors, including modifying workplace practices, implementing enhanced cleaning procedures, adjusting work schedules, authorizing telework where appropriate, limiting access to facilities, or taking other measures deemed necessary to maintain City operations and protect public health. Employees are expected to: A. Practice appropriate hygiene and infection prevention measures; B. Follow all applicable workplace safety procedures; C. Notify their supervisor when they are unable to report to work due to illness in accordance with City attendance and leave policies; D. Cooperate with reasonable workplace health and safety measures implemented by the City during a public health event; and E. Refrain from reporting to work when experiencing symptoms of a contagious illness that could pose a risk to others. Employees who are ill should utilize available leave benefits and follow applicable departmental reporting procedures. The City may require medical documentation, fitness-for-duty certification, or other information permitted by law when necessary to determine an employee's ability to safely perform assigned duties or return to work. The City may implement temporary health and safety measures during an infectious disease outbreak or public health emergency, including but not limited to health screenings, personal protective equipment requirements, telework arrangements, social distancing protocols, travel restrictions, facility access controls, or other measures recommended by public health authorities or deemed necessary by the City Manager. All medical information obtained by the City shall be maintained as confidential and handled in accordance with applicable laws and City policies. The City Manager or designee shall have the authority to implement, modify, suspend, or terminate workplace health and safety measures based on operational needs, public health guidance, legal requirements, and the nature of the public health event. 71 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Background and Driving Record Reviews Policy Number: 104.24 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Background and Driving Record Reviews To promote public trust, workplace safety, risk management, and operational effectiveness, the City reserves the right to conduct criminal background checks, motor vehicle record (MVR) reviews, and other lawful screenings on applicants and employees as permitted by law. Pre-Employment Screening Applicants selected for employment may be required to successfully complete a criminal background check, motor vehicle record review, reference verification, drug screening, and any other screening deemed necessary for the position before employment is finalized. Periodic Reviews The City may conduct periodic criminal background checks and motor vehicle record reviews on current employees whose job duties require the operation of City-owned vehicles, operation of equipment, access to sensitive information, handling of financial transactions, public safety responsibilities, or other positions designated by the City. Periodic reviews may be conducted annually or at such intervals as determined by the Human Resources Director and City Manager. Employee Notification Requirements Employees shall immediately notify their supervisor and Human Resources of: A. The suspension, revocation, expiration, restriction, or loss of a driver's license required for their position; B. Any conviction, guilty plea, nolo contendere plea, First Offender disposition, or similar disposition involving a motor vehicle offense that may affect the employee's ability to perform assigned duties; C. Any criminal conviction that may affect the employee's qualifications, licensure, certification, job responsibilities, or suitability for continued employment. Failure to provide required notification may result in disciplinary action, up to and including termination. Review and Employment Actions The existence of a criminal conviction, adverse background information, or unfavorable driving record shall not automatically disqualify an applicant or employee. The City shall consider the nature of the offense, the relationship of the offense to the position, the time elapsed since the offense, applicable legal requirements, and other relevant factors. Based on the results of a background check or motor vehicle record review, the City may take appropriate action, including reassignment of duties, suspension of driving privileges, transfer, demotion, disciplinary action, or termination of employment. 72 The Human Resources Director shall administer this policy and may establish procedures governing the frequency, scope, and review of background checks and motor vehicle record reviews. 73 Chapter 5: Types of Appointments CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Regular Appointments Policy Number: 105.1 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Regular Appointments Regular appointment to full and part-time positions shall occur after the procedures outlined in Chapter Two have been completed. All employees employed under this method shall serve an Introductory Period as described in Chapter 4. 74 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Temporary Appointments Policy Number: 105.2 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Temporary Appointments Temporary appointments may be made for special project(s) or other work of a temporary nature. The services to be rendered by an appointee for a temporary period are not to exceed six (6) months in any twelve (12) month period. The Department Head will consult with the Human Resources Director to assure budgetary compliance. Temporary appointments are subject to the approval of the City Manager. Temporary employees are ineligible for benefits and privileges provided to regular status employees. 75 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Interim and Acting Appointments Policy Number: 105.3 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Interim and Acting Appointments The City may assign an employee to serve in an interim or acting capacity when a position becomes vacant, when an employee is absent for an extended period, during a recruitment process, or when operational needs require temporary leadership or additional responsibilities. An interim or acting appointment is a temporary assignment and does not constitute a promotion, guarantee future employment in the position, or create any expectation of permanent appointment. To be eligible for interim or acting pay, the employee must be assigned responsibilities that are substantially greater than and outside the scope of the employee's regularly assigned duties and responsibilities. Interim or acting assignments must be approved in advance by the Department Director, Human Resources Director, and City Manager. Employees assigned to an approved interim or acting role shall receive the following temporary compensation adjustment: A. Non-managerial positions: Five percent (5%) above the employee's current base rate of pay. B. Managerial and supervisory positions: Ten percent (10%) above the employee's current base rate of pay. The temporary compensation adjustment shall become effective on the date established in the approved appointment and shall remain in effect only for the duration of the assignment. An employee serving in an interim or acting capacity shall continue to perform the essential duties of his or her regular position unless otherwise directed by management. The interim or acting pay adjustment shall automatically end upon completion of the assignment, appointment of a permanent incumbent, return of the regular employee, reassignment of duties, or termination of the interim or acting designation. Upon conclusion of the assignment, the employee's compensation shall revert to the rate of pay in effect immediately prior to the interim or acting appointment, subject to any intervening salary adjustments approved by the City. The City Manager reserves the right to modify, extend, or terminate an interim or acting appointment at any time based on operational needs. 76 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Limited Term Appointments Policy Number: 105.4 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Limited Term Appointments Vacancies created by a leave of absence without pay may be filled by limited term appointment. The normal selection procedures will be followed in order to fill the position under a limited term appointment. A person holding a limited term appointment may be terminated when the person replaced returns to the position. Transfer from limited term to regular appointment may be made if the person being replaced fails to return on the termination of leave. Employees holding limited term appointments shall be eligible for holiday pay only. No other rights or privileges shall be granted to these employees. 77 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Emergency Appointments Policy Number: 105.5 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Emergency Appointments When an emergency involving serious impairment of the public business makes it impossible to fill a vacant position through the competitive process, the Department Head, subject to the approval of the City Manager, may appoint any qualified person to such a position temporarily in order to continue public business and prevent serious inconvenience to the public. Any such person shall be employed only during such an emergency and for a period not to exceed ninety (90) days, during which the normal selection procedures will be followed to fill the position under a regular appointment. 78 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Re-Employment (Break in Service) Policy Number: 105.5 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Re-Employment (Break in Service) A regular status employee, who separates employment from the City in good standing and is eligible for reemployment, may be re-employed, provided the absence is for a period not to exceed three hundred and sixty-five (365) days. Upon re-employment, the employee’s leave balance will be zero. Leave time will be granted as provided for in this manual. Persons re-employed after a period of absence greater than three hundred and sixty-five (365) days will be treated as newly employed. The date of employment will be counted from the date of rehire. 79 Chapter 6: Compensation and Performance CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Overtime Policy Number: 106.1 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Overtime The City complies with the requirements of the Fair Labor Standards Act (FLSA) and any applicable local law with respect to wages and hours. Please understand that there may be times when you will need to work overtime. However, all overtime must be approved in advance by your supervisor. Any employee who works unauthorized hours or overtime, including arriving early or staying late, working through lunch or break periods, or working from home, may be subject to disciplinary action, up to and including termination of employment. Non-exempt hourly employees may be paid overtime at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over forty (40) hours in a week. Compensatory time may be given in lieu of overtime payments. Exempt salaried employees are subject to deductions from their salaries only for lawful reasons. If an employee feels he or she has been subject to an improper salary deduction, has been improperly classified as exempt or non-exempt, or has not been paid overtime for any hours worked over forty (40) hours in a week, the employee should notify the city using the Complaint Procedure set forth in this manual. In the event it is determined that an improper salary deduction was made or that an employee was not paid any overtime due, the city will reimburse the employee. 80 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Meal/Break Periods Policy Number: 106.2 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Meal Break Periods Meal and/or break periods are not required by the Fair Labor Standards Act (FLSA) and are not formally designated by the city but may be authorized by a Department Head. Any meal and/or break period may only be taken as approved by the employee’s Department Head. Breaks from zero (0) to twenty (20) minutes in length will be treated as hours worked. However, any breaks longer than 20 minutes or bona fide meal periods of thirty (30) minutes or more in which an employee is totally relieved of duties will not count as hours worked, and employees are responsible for clocking in and out, or otherwise accurately recording their time, for such break or meal periods. 81 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Work Schedules and Hours of Work Policy Number: 106.3 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Work Schedules and Hours of Work A normal workday and work week for full-time employees generally are considered eight (8) hours per day, 7:00 am to 4:00 pm or 8:00 am to 5:00 pm, five (5) days per week. The work week is defined as running from Monday through Saturday. Actual work hours during each day, and workdays during each week, may vary depending on an employee’s job position. 82 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Alternative Work Arrangements Policy Number: 106.4 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Alternative Work Arrangements Alternative work arrangements, including telecommuting, flexible work schedules, compressed workweeks, and other modified work arrangements, are management tools intended to support operational efficiency, business continuity, recruitment and retention efforts, and temporary employee needs when appropriate. Alternative work arrangements are not an employee benefit, a condition of employment, or an entitlement. All alternative work arrangements are temporary, discretionary, and subject to operational needs. Approval of an alternative work arrangement does not create a contractual right or guarantee continued participation. Eligibility Employees requesting an alternative work arrangement must generally: A. Have completed at least twelve (12) months of continuous employment with the City, unless otherwise approved by the City Manager; B. Maintain satisfactory job performance and attendance; C. Occupy a position that is suitable for the requested arrangement; and D. Demonstrate the ability to perform assigned duties effectively under the proposed arrangement. Eligibility does not guarantee approval. Application Process Employees requesting an alternative work arrangement must submit a written application on a form approved by Human Resources. The application shall identify the type of arrangement requested, the business justification, anticipated duration, proposed work schedule, and any other information required by the City. The employee's supervisor and Department Director shall review the request and provide a recommendation. Human Resources shall evaluate the request for policy compliance, operational impact, equity considerations, risk management concerns, and legal requirements and shall provide a recommendation to the City Manager. Final approval authority rests solely with the City Manager. Duration and Review Alternative work arrangements shall be approved for a specified period not to exceed twelve (12) months. Approved arrangements shall be reviewed periodically by the employee's supervisor, Department Director, and Human Resources to determine whether the arrangement continues to meet operational and performance expectations. 83 Unless specifically renewed through the approval process, alternative work arrangements shall automatically expire at the end of the approved period. The City reserves the right to modify, suspend, or terminate any alternative work arrangement at any time, with or without notice, based on operational needs, performance concerns, staffing requirements, budgetary considerations, changes in job duties, or other business reasons. Employees may be required to return to their regular work schedule and designated work location immediately upon notice from management. Definitions There are various alternative work schedule options available to employees. These options include: 1. Flextime, which is a block of time at the start and end of traditional eight-hour shifts during which employees may report and complete their required shift hours of work. May be used for an employee’s part-time, intermittent, and emergencies. a. May not be used to provide reasonable accommodation pursuant to the Americas with Disabilities Act and its Amendments without advance review and approval of an employee’s request for accommodation by Human Resources. b. Transitional Flexible Work Arrangements – When an employee is transitioning into retirement or leaving their job in the city, it is beneficial to maintain continuity of operations. 2. Compressed Workweeks allow employees to work a standard number of hours over less than a five-day period in one work or a 10-day period in two weeks. A common compressed workweek schedule is 10 hours a day for four days a week. A nine- hour/eight-hour day shift with five workdays on week one and four days on week two with a designated day off every other week. This schedule is only allowed for exempt employees because of the overtime pay inherit in the schedule. This schedule will only be allowed during the summer months. 3. Telecommuting is allowable when employees can perform work from a remote location (usually a home office) rather than commuting into the workplace. Before entering into any telecommuting agreement, the employee, supervisor, Department Director, and Human Resources Department shall evaluate the suitability of the proposed arrangement. Human Resources shall review the request for policy compliance, operational impact, equity considerations, risk management concerns, and legal requirements and provide a recommendation to the City Manager. Final approval authority for all telecommuting arrangements rests solely with the City Manager. The evaluation shall include, but not be limited to, the following factors: 84 • Employee Suitability – The employee's performance history, attendance record, ability to work independently, productivity, and demonstrated ability to successfully perform assigned duties with limited supervision. • Position Suitability – Whether the essential functions of the position can be effectively performed remotely without negatively impacting customer service, operational effectiveness, teamwork, communication, or service delivery. • Operational Needs – The impact of the arrangement on departmental operations, staffing levels, service delivery, public access, and the work of other employees. • Equipment, Technology, and Security Requirements – The availability of necessary equipment, technology, internet connectivity, cybersecurity protections, and the employee's ability to maintain the confidentiality and security of City information. • Workspace and Safety Considerations – The suitability and safety of the proposed remote work location and the employee's ability to maintain a work environment that supports productivity and protects City property and information. • Legal, Regulatory, and Risk Management Considerations – Any applicable legal, tax, workers' compensation, records retention, or other compliance requirements associated with the arrangement. Approval of a telecommuting arrangement is temporary, may be revoked at any time, and does not establish a right to continued telecommuting or future approval of similar requests. Work Schedule, Availability, and Performance Expectations Employees approved for telecommuting or other alternative work arrangements are expected to maintain the same level of productivity, responsiveness, professionalism, and accountability as employees working at a City facility. Employees must: A. Adhere to their approved work schedule and designated work hours; B. Be available and accessible during scheduled work hours by telephone, email, video conference, Microsoft Teams, or other communication methods designated by the City; C. Attend meetings, training sessions, and work-related events as directed; D. Accurately record all hours worked in accordance with City timekeeping procedures; E. Perform assigned duties during scheduled work hours and devote full attention to City business; and F. Report to their designated work location when directed by their supervisor, Department Director, Human Resources Director, or the City Manager. Telecommuting and alternative work arrangements are not intended to serve as a substitute for childcare, elder care, dependent care, or other personal obligations. Employees must make appropriate arrangements to ensure that personal responsibilities do not interfere with the performance of assigned job duties. 85 Failure to adhere to approved schedules, maintain availability, accurately report work time, meet performance expectations, or comply with the terms of an approved alternative work arrangement may result in revocation of the arrangement and may subject the employee to corrective or disciplinary action. Vacation and sick leave benefits will accrue at the same rate as for any employee on a regular work schedule. If an employee works a compressed work week (4) 10-hour days and requests vacation or sick leave, the hours charged will be 10 hours against the accumulation vacation or sick day. Holiday Pay – All eligible employees will ONLY receive 8 hours of holiday pay. If you work one of the alternative work schedules, you will be required to adjust your schedule to not go over the 40 hours work week or use annual leave. • Example 1: An employee is working the (4) 10-hour days schedule and a holiday fall on one of their 10-hour workdays – they will be required to work an additional 2 hours one of the other days or take 2 hours of annual leave. • Example 2: An employee is working the (4) 10-hour days schedule and a holiday fall on their scheduled day off- they will be paid for 48 hours. They will only receive 40 hours of pay, which includes 8 hours of holiday pay. They will need to adjust their working hours to 32 hours for the remainder of the week. Security Consistent with the organization’s expectation of information security for employees working at the office, telecommuting employees will be expected to ensure the protection of the proprietary city and customer information accessible from their home office. Steps include the use of locked file cabinets and desks, regular password maintenance, and any other measures appropriate for the job and the environment. The employee will establish an appropriate work environment within his or her home for work purposes. The City of Stockbridge will not be responsible for costs associated with the setup of the employee's home office, such as remodeling, furniture, or lighting, nor for repairs or modifications to the home office space. Safety Employees are expected to maintain their home workspace in a safe manner, free from safety hazards. The City of Stockbridge will provide a checklist for the employees and must be turned into human resources. Injuries sustained by the employee in a home office location and in conjunction with his or her regular duties are covered by the worker’s compensation policy. Telecommuters are responsible for notifying the employer of such injuries as soon as predictable. The employee is liable for any injuries sustained by visitors to his or her home worksite. 86 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Performance Management Policy Number: 106.5 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Performance Management The City is committed to fostering a culture of continuous feedback, employee development, accountability, and performance excellence. Performance management is an ongoing process that includes goal setting, coaching, feedback, training, employee development, and formal performance evaluations. Supervisors are encouraged to provide employees with regular feedback regarding performance, accomplishments, expectations, and development opportunities throughout the year. Informal coaching and performance discussions may occur at any time and are intended to promote employee growth and organizational success. Introductory Period Evaluations Employees serving an introductory period shall receive formal performance evaluations at approximately three (3) months and six (6) months of employment. Additional feedback and coaching may be provided as needed throughout the introductory period. Successful completion of an introductory period evaluation does not guarantee continued employment, promotion, compensation increases, or continued assignment in a particular position. Annual Performance Evaluations All employees shall participate in the City's annual performance evaluation process. Performance evaluations shall be conducted according to a citywide schedule established by the Human Resources Department rather than on individual employment anniversary dates. The Human Resources Department shall establish evaluation timelines, procedures, training requirements, rating methodologies, and submission deadlines. Performance evaluations shall be completed electronically through the City's designated performance management system and shall include: A. An employee self-evaluation, which is strongly encouraged and may be required by Human Resources; B. A supervisor evaluation; C. A review of accomplishments, goals, and development needs; D. Evaluation of City core values and behavioral expectations; E. Assessment of job-specific competencies and performance expectations associated with the employee's position; and F. Any additional performance criteria established by Human Resources. Employees and supervisors shall participate in any required performance management training established by the Human Resources Department. Mid-Year Performance Review 87 Employees and supervisors shall participate in a mid-year performance review or progress discussion to evaluate goals, discuss accomplishments and challenges, identify development opportunities, and provide ongoing performance feedback. The purpose of the mid-year review is to promote continuous communication and ensure performance expectations remain aligned with organizational goals. Performance Review Meetings Supervisors shall meet with employees to discuss performance evaluation results, performance expectations, development opportunities, and future goals. Employees shall have the opportunity to provide comments regarding their evaluation. An employee's signature or electronic acknowledgment indicates receipt and discussion of the evaluation and does not necessarily indicate agreement with the evaluation's contents. Performance Evaluations and Employment Decisions Performance evaluations are intended to facilitate communication, employee development, performance improvement, and organizational effectiveness. Performance evaluation results may be considered in decisions regarding training opportunities, succession planning, promotional opportunities, corrective action, compensation recommendations, and other employment-related decisions. A favorable performance evaluation does not guarantee a salary increase, promotion, transfer, continued employment, or any other employment benefit. Appointed Officials Employees appointed by the Mayor and Council, including the City Manager, City Clerk, City Treasurer, City Attorney, and Executive Assistant to Mayor and Council, shall be evaluated in accordance with procedures established by the Mayor and Council. Compensation and employment decisions regarding appointed officials shall remain within the authority of the Mayor and Council. 88 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Compensation Administration Policy Number: 106.6 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Compensation Administration The City is committed to maintaining a compensation system that is equitable, competitive, fiscally responsible, legally compliant, and aligned with the City's strategic objectives. The compensation program is designed to attract, retain, and motivate qualified employees while ensuring internal equity and external market competitiveness. All positions shall be assigned to a pay grade within the City's classification and compensation system. Each pay grade shall establish a minimum and maximum rate of pay, and employees shall be compensated within the assigned pay grade based on factors including qualifications, experience, performance, internal equity, budgetary considerations, and applicable City policies. The City Council shall adopt and maintain a compensation plan establishing pay grades and salary ranges for all authorized positions. The Human Resources Director shall administer the compensation plan and may recommend modifications as necessary to maintain competitiveness, equity, and operational effectiveness. The City Manager shall review compensation recommendations and submit proposed changes to the City Council for consideration and approval when required. Compensation decisions shall be made in accordance with applicable laws, the City's compensation plan, and established personnel policies. Placement within a pay grade, promotional increases, reclassifications, acting assignments, and other compensation actions shall be administered in accordance with the applicable provisions of this Personnel Manual. The City shall periodically review its classification and compensation system to ensure that positions remain appropriately classified and compensated. A comprehensive classification and compensation study shall generally be conducted every three (3) to five (5) years, or more frequently as determined by the City Manager, Human Resources Director, or City Council based on market conditions, organizational changes, recruitment and retention challenges, budgetary considerations, or other operational needs. Nothing in this policy shall be construed as creating a contractual right to a salary increase, adjustment, or compensation action. All compensation actions remain subject to budgetary approval and the authority of the City Council and City Manager as provided by law and City policy. 89 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Compensation Adjustments Policy Number: 106.7 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Compensation Adjustments Employees may be eligible for compensation adjustments based on factors determined by the City, including performance, market conditions, internal equity, classification changes, budgetary considerations, and other operational needs. Performance-based compensation adjustments, if approved, shall be administered in connection with the City's annual performance evaluation process. Eligibility for and receipt of a performance evaluation does not guarantee a salary increase. The Human Resources Department shall administer the annual compensation review process and may provide recommendations regarding compensation adjustments. Any compensation adjustments shall be subject to available funding, budgetary approval, and authorization by the City Manager and City Council, as applicable. Compensation adjustments shall be implemented in accordance with the adopted budget and compensation plan. The amount and timing of any salary increase shall be determined by the City based on organizational needs, available resources, employee performance, and other relevant factors. 90 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Recording Your Time Policy Number: 106.8 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Recording Your Time All employees are required to accurately record and report all hours worked using the City's designated timekeeping system. Employees are responsible for ensuring that all time records are complete, accurate, and submitted in accordance with established payroll procedures. Non-exempt employees must accurately record the time they begin, and end work each day, meal periods, unpaid breaks, and any other periods during which they are relieved of work duties. Employees must also accurately report all leave usage, including vacation, sick leave, holiday leave, bereavement leave, jury duty leave, military leave, leave without pay, and any other authorized absence. Employees approved for telework or alternative work arrangements remain subject to all City timekeeping requirements and must accurately record all hours worked. Employees may not: A. Falsify, alter, misrepresent, or omit time worked or leave taken; B. Record time for another employee or permit another employee to record time on their behalf; C. Work unauthorized overtime or off-the-clock hours; D. Fail to accurately report all hours worked; or E. Tamper with, manipulate, or improperly access the City's timekeeping system or records. Employees are responsible for reviewing and certifying the accuracy of their time records prior to submission. Supervisors are responsible for reviewing, approving, and verifying employee time records for accuracy and compliance with City policies. Corrections to time records must be documented and approved by the employee's supervisor in accordance with established payroll procedures. All-time record modifications shall be maintained within the City's payroll or timekeeping system and are subject to audit and review. Falsification of time records, unauthorized alteration of timekeeping information, payroll fraud, or any other violation of this policy is considered a serious offense and may result in disciplinary action, up to and including termination of employment. 91 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Pay Period Policy Number: 106.9 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Pay Procedures The City shall establish and maintain payroll schedules for employees as determined by the City. Employees will be paid in accordance with the payroll schedule applicable to their position or department. Employees are encouraged to enroll in direct deposit. Electronic pay statements will be made available through the City's designated payroll or Human Resources Information System (HRIS). Employees are responsible for reviewing their pay statements and leave balances for accuracy upon receipt. Any employee who believes there is an error in his or her pay, leave balance, deductions, or other payrollrelated matter must promptly notify his or her supervisor and the Human Resources or Finance Department. When a scheduled payday falls on a holiday or other day when City offices are closed, employees will generally be paid on the preceding business day or as otherwise determined by the City. Payroll advances will not be provided except as required by law or approved by the City Manager under extraordinary circumstances. The City reserves the right to correct payroll errors, overpayments, underpayments, and administrative mistakes in accordance with applicable law and City procedures. Questions regarding compensation, deductions, direct deposit, payroll processing, or leave balances should be directed to the Human Resources or Finance Department. 92 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Special Compensation Policy Number: 106.10 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Special Compensation The City may provide special compensation in limited circumstances when employees are required to perform work, assume responsibilities, or remain available for service beyond their regularly assigned duties or work schedules. Special compensation is subject to applicable laws, budgetary constraints, and approval requirements established by the City. Special compensation shall not be considered part of an employee's base salary and shall not create an entitlement to future payments. The Human Resources Director shall administer special compensation programs and may establish procedures and forms necessary for implementation. All special compensation payments are subject to budgetary approval and authorization by the City Manager or designee. Holiday Premium Pay Non-exempt employees who are required and authorized to work on an official City holiday shall receive compensation at one and one-half (1.5) times their regular rate of pay for all hours actually worked on the holiday. Holiday premium pay shall apply only to hours actually worked on the designated holiday and shall not apply to holiday leave hours, paid leave hours, or other non-worked hours. Exempt employees are not eligible for holiday premium pay unless specifically authorized by the City Manager. Nothing in this policy shall be construed as guaranteeing employees the right to, nor approval of, work on a holiday. Department Directors may schedule employees to work on holidays as necessary to meet operational needs and maintain essential City services. On-Call Status Pay Certain positions may be designated by the City as eligible for on-call assignments when operational needs require employees to be available to respond to emergencies, service interruptions, public safety concerns, weather events, utility failures, or other business needs outside of their regular work schedule. Employees assigned to on-call status shall receive an on-call stipend of ten dollars ($10.00) per day for each day they are officially designated and authorized to be on call. Employees assigned to on-call status must: A. Remain fit for duty and able to perform assigned responsibilities; 93 B. Be reachable by telephone or other designated communication methods; C. Respond to calls, messages, or notifications within the time period established by the department; and D. Report to work or otherwise respond when directed. The on-call stipend compensates employees for their availability and does not constitute compensation for hours worked. Non-exempt employees who are required to perform work while on call shall be compensated for actual hours worked in accordance with the Fair Labor Standards Act (FLSA) and applicable City policies. Any applicable overtime shall be calculated based on hours worked. On-call assignments must be approved by the Department Director and administered in accordance with departmental procedures. The City reserves the right to modify, suspend, or discontinue on-call assignments based on operational needs. Failure to comply with on-call requirements may result in removal from on-call assignments and may subject the employee to disciplinary action. Additional Compensation for Supplemental Duties The City may authorize additional compensation when an employee performs duties that are substantially beyond, separate from, or in addition to the employee's regularly assigned responsibilities. Additional compensation is intended to address temporary operational needs and does not constitute a promotion, reclassification, or permanent adjustment to an employee's base salary. Prior to performing supplemental duties for additional compensation, the employee must receive written approval from the Department Director, Human Resources Director, and City Manager. Additional compensation may be approved when: A. The employee performs work for another department outside of the employee's regular work schedule and outside the normal scope of assigned duties; B. The employee performs duties that are separate and distinct from the employee's regular position and are associated with another job classification; C. The employee performs temporary project-based work, special assignments, training responsibilities, emergency assignments, or other duties determined by management to warrant additional compensation; or D. The City determines that temporary operational needs require supplemental staffing and the use of existing employees is more practical than hiring temporary personnel. The rate of additional compensation shall be determined by Human Resources and approved by the City Manager based upon the nature of the work, the applicable pay grade, internal equity considerations, and budgetary constraints. Additional compensation shall not exceed five hundred (500) hours within a calendar year without the approval of the City Manager. 94 A Personnel Action Form or other documentation prescribed by Human Resources must be completed and approved before additional compensation may be paid. Payments shall be processed through the City's payroll system in accordance with established payroll procedures. Nothing in this policy guarantees the availability of supplemental work or additional compensation opportunities. Retroactive Pay Adjustments Retroactive pay adjustments shall generally be limited to four (4) pay periods preceding the date the adjustment is approved and processed. Retroactive pay may be approved when necessary to correct administrative errors, payroll processing errors, approved personnel actions, compensation adjustments, reclassifications, promotions, acting assignments, or other employment actions authorized by the City. Retroactive pay exceeding four (4) pay periods may be approved only by the City Manager upon recommendation of the Human Resources Director when extenuating circumstances exist. Retroactive pay shall not ordinarily be granted due to delays in submitting performance evaluations, personnel action forms, payroll documentation, or other required approvals when such delays result from the failure of an employee, supervisor, Department Director, or other responsible party to comply with established procedures and deadlines. Employees, supervisors, Department Directors, Human Resources, and Payroll personnel share responsibility for ensuring that personnel actions, performance evaluations, and payroll-related documents are completed and submitted in a timely manner. Nothing in this policy shall require the City to provide retroactive pay beyond the limitations established herein unless otherwise required by law. 95 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Payroll Deductions Policy Number: 106.11 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Payroll Deductions The City shall make all payroll deductions required by applicable federal and Georgia law. Required deductions may include federal income tax withholding, Medicare withholding, retirement contributions, and other deductions authorized or required by law. The City may also withhold amounts from an employee's earnings pursuant to court orders, tax levies, garnishments, child support orders, or other legally authorized deductions. Employees may authorize voluntary payroll deductions for insurance premiums, retirement plan contributions, deferred compensation plans, supplemental benefits, charitable contributions, or other programs approved by the City. Voluntary deductions shall be made only with the employee's written or electronic authorization and in accordance with applicable laws and plan requirements. Employees are responsible for reviewing their pay statements and promptly reporting any questions or concerns regarding compensation, deductions, leave balances, or payroll processing. Employees who believe an improper deduction has been made from their pay should notify Human Resources or the Finance Department as soon as practicable so the matter may be reviewed. The City shall investigate reported payroll discrepancies and, when appropriate, make corrections in accordance with applicable laws, payroll procedures, and City policy. 96 Chapter 7: Employee Expectations CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Employee Privacy Policy Policy Number: 107.1 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Employee Privacy Policy It is the City’s policy to respect the privacy of employee personnel and payroll records to the extent possible while at the same time complying with the City’s operational needs and all obligations regarding the public availability of open records and required production of records pursuant to a subpoena, court order, or otherwise. Therefore, absent the consent of the individual involved, a request made under the Georgia Open Records Act, or a subpoena, court order, or other circumstances requiring production, employee personnel and payroll records will only be made available for inspection and review to authorized individuals on a “need-to-know” basis. In addition, an employee will be given access to inspect their own personnel and payroll records upon request and scheduling an appointment at appropriate time, outside of the employee’s work hours, that is approved by the Human Resources Director. The employee will be charged for any copies requested at the same rate the city charges for copying documents pursuant to an Open Records Request. An employee may request, through their Department Head, the correction, amendment or supplementation of records that they believe are not accurate, timely or complete. However, such corrections, amendments, or supplementation is not guaranteed and will only be made in the discretion of the City Manager. 97 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Search and Inspection of City Property Policy Number: 107.2 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Search and Inspection of City Property Employees shall have no expectation or right of privacy with respect to City facilities, property, and equipment including computers, desks, cabinets, drawers, and lockers. Employees shall not affix any personal locks to any City facilities, property, and equipment. The City reserves the right to search all City facilities, property, and equipment at any time with or without notice and for any reason, and to search employee personal items that are located or stored in any City facility, property, and equipment for workrelated reasons, upon reasonable suspicion for such reasons. Please also refer to the City’s Technology Policy. 98 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Standard of Conduct Policy Number: 107.3 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Standard of Conduct Employees are expected to conduct themselves in a professional, ethical, lawful, and responsible manner at all times. Conduct that interferes with City operations, negatively impacts public trust, creates safety concerns, violates City policies, or otherwise fails to meet the standards expected of City employees may result in corrective action or disciplinary action, up to and including termination of employment. The examples below are illustrative and are not intended to be all-inclusive. The City reserves the right to determine the appropriate level of corrective or disciplinary action based on the circumstances of each situation. Examples of misconduct include, but are not limited to: Attendance and Dependability A. Excessive absenteeism, tardiness, or unauthorized departures from work; B. Improper use, abuse, or falsification of leave benefits; C. Failure to report to work as scheduled or failure to follow established attendance procedures. Performance and Accountability A. Inefficiency, negligence, incompetence, or unsatisfactory job performance; B. Failure to perform assigned duties or follow reasonable work instructions; C. Failure to complete required training, certifications, or job-related requirements; D. Refusal to accept reasonable work assignments. Professional Conduct A. Discourteous, disrespectful, disruptive, threatening, intimidating, harassing, or abusive conduct toward the public, elected officials, coworkers, supervisors, vendors, or others; B. Conduct that reflects negatively on the City or undermines public confidence in City government; C. Misuse of authority, position, or City resources; D. Violation of departmental rules, policies, procedures, or lawful directives. Integrity and Ethics A. Dishonesty, fraud, theft, misrepresentation, falsification of records, payroll documents, reports, applications, time records, or other official documents; B. Misappropriation or unauthorized use of City funds, equipment, vehicles, property, technology, or resources; C. Acceptance of gifts, favors, gratuities, or other benefits in violation of City policy; D. Conflicts of interest or violations of the City's Ethics Ordinance. 99 Confidentiality and Information Security A. Unauthorized disclosure, removal, alteration, destruction, or misuse of confidential, sensitive, or protected information; B. Sharing passwords, granting unauthorized access to City systems, or compromising information security. Safety and Workplace Conduct A. Violation of safety rules or creating unsafe working conditions; B. Fighting, workplace violence, horseplay, or other conduct that endangers individuals or property; C. Possession, use, sale, distribution, or being under the influence of alcohol, illegal drugs, or controlled substances in violation of City policy; D. Refusal to comply with authorized drug or alcohol testing requirements. Legal and Regulatory Compliance A. Criminal conduct that adversely affects the employee's ability to perform assigned duties or the City's reputation; B. Operating a City vehicle or conducting City business without required licenses, certifications, or authorizations; C. Violation of applicable federal, state, or local laws related to employment or job responsibilities. Nothing in this policy limits the City's ability to address misconduct not specifically identified above. The City reserves the right to determine the appropriate corrective or disciplinary action based on the nature and severity of the conduct, the employee's work history, and the circumstances of each case. 100 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Corrective Action and Discipline Policy Number: 107.4 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Corrective Action and Discipline The purpose of corrective action and discipline is to promote positive employee performance, ensure compliance with City policies and expectations, maintain operational effectiveness, and provide quality service to the public. Corrective action is intended to address performance deficiencies, misconduct, attendance concerns, policy violations, and other workplace issues in a fair, consistent, and constructive manner. The City encourages supervisors to address concerns promptly through coaching, counseling, training, and performance management whenever appropriate. However, corrective action may be imposed when necessary to address misconduct, policy violations, safety concerns, performance deficiencies, or other inappropriate conduct. The City generally follows a system of progressive discipline; however, the City reserves the right to determine the appropriate level of corrective action based on the nature and severity of the offense, the employee's work history, prior disciplinary record, operational impact, safety considerations, and other relevant circumstances. Nothing in this policy requires the City to apply corrective actions in any particular order or to utilize every step of the progressive discipline process. Serious misconduct may result in immediate suspension, demotion, or termination without prior disciplinary action. Corrective action may include, but is not limited to: A. Coaching or counseling; B. Verbal warning; C. Written warning; D. Final written warning; E. Performance Improvement Plan (PIP); F. Suspension with or without pay, as permitted by law; G. Demotion; H. Reduction in compensation; I. Termination of employment. 101 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Progressive Discipline Procedures Policy Number: 107.5 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Progressive Discipline Procedures When appropriate, the City may utilize the following progressive discipline process: Step 1 – Coaching and Counseling Supervisors are encouraged to address minor performance or conduct issues through informal coaching, counseling, instruction, training, or corrective guidance. Coaching discussions may be documented and maintained by the supervisor. Step 2 – Verbal Warning If a problem continues or if circumstances warrant, the supervisor may issue a verbal warning outlining the concern, expected improvement, and consequences of continued deficiencies. Documentation of the verbal warning may be maintained in supervisory files. Step 3 – Written Warning A written warning may be issued when performance or conduct concerns persist or when the seriousness of the matter warrants formal disciplinary action. The written warning shall identify the issue, expected corrective action, and consequences for future violations. A copy of such shall be maintained in the employee’s personnel files, maintained by Human Resources. Step 4 – Final Written Warning or Performance Improvement Plan The City may issue a final written warning or place the employee on a Performance Improvement Plan (PIP) specifying performance expectations, timelines, required improvements, and consequences for failing to meet expectations. A copy of such shall be maintained in the employee’s personnel files, maintained by Human Resources. Step 5 – Suspension, Demotion, Reduction in Compensation, or Termination When warranted, the City may impose suspension, demotion, reduction in compensation, or termination of employment. Prior to imposing suspension, demotion, reduction in compensation, or termination, the employee shall generally be provided notice of the proposed action and an opportunity to respond, unless immediate action is necessary to protect public safety, City operations, City property, or the interests of the City. The Human Resources Director shall review all disciplinary actions involving suspension, demotion, reduction in compensation, or termination before implementation whenever practicable. 102 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Disciplinary Appeal Procedure Policy Number: 107.6 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Disciplinary Appeal Procedure Regular employees who are suspended, demoted, involuntarily reduced in compensation, or terminated may appeal the disciplinary action. An employee seeking to appeal a disciplinary action must submit a written appeal to the Human Resources Director within five (5) business days of receiving notice of the disciplinary action. The appeal shall identify the disciplinary action being challenged and the basis for the appeal. Upon receipt of an appeal, Human Resources shall review the matter and schedule an appeal meeting or hearing with the appropriate management representative, hearing officer, or review panel designated by the City Manager. The employee shall have the opportunity to present information, documentation, and relevant facts supporting the appeal. Following review of the appeal, a written decision shall be issued by the Human Resources Director. The decision shall affirm, modify, or overturn the disciplinary action. Unless otherwise required by law, the decision issued through the disciplinary appeal process shall be final and binding. Nothing in this policy alters the at-will employment status of employees or creates a contractual right to continued employment. 103 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Bulletin Boards/Solicitation & Distribution Policy Number: 107.7 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Bulletin Boards / Solicitation & Distribution Bulletin Boards are provided for official City business, announcements, holiday notices, job openings, policies and procedures. Any posting on bulletin boards shall only be upon written authorization by the City Manager. Employees should periodically check the boards for updates or new announcements. Bulletin boards shall not post commercial or political advertising or any other activity, meetings or announcements unless sponsored by the City. It is the City’s policy to forbid all solicitation for contributions, membership in clubs or organizations, signatures for petitions or the sale of consumer products, or other outside business on City premises. An exception is made for City-approved charitable endeavors. The City may also choose to recognize charitable drives as a community-backed effort. In order to avoid unnecessary annoyances and interruptions during the workday, solicitation by an employee of another employee is prohibited on the premises. Distribution of literature by employees is prohibited at all times on City premises. Non-employees may not solicit for any purpose or engage in distribution of any literature or commercial goods of any kind in work areas at any time. 104 Chapter 8: Employee Benefits CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Employee Benefits Policy Number: 108.1 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Employee Benefits Purpose The City of Stockbridge is committed to providing a competitive benefits package designed to support the health, well-being, and financial security of eligible employees and their families. Eligibility Eligibility for benefits is determined by employment status, position classification, and applicable plan requirements. Employees are responsible for completing enrollment requirements within established deadlines. Health and Wellness Benefits Eligible employees may participate in medical, dental, vision, prescription drug, wellness, and other healthrelated benefit programs offered by the City. Income Protection Benefits The City may provide or make available life insurance, disability insurance, and other income protection benefits for eligible employees. Voluntary Benefits Eligible employees may elect to participate in voluntary benefit programs offered through the City, subject to applicable plan provisions and employee contributions. Leave Benefits The City provides eligible employees with various leave benefits. Employees should refer to Chapter 9, Types of Leave, for specific provisions, eligibility requirements, and administration of leave programs. Retirement Benefits The City offers retirement benefits to eligible employees in accordance with applicable retirement plans and policies. Please see the Pension Policy for additional information regarding retirement benefits, eligibility requirements, participation, and plan provisions. Social Security and Medicare The City of Stockbridge participates in a qualified retirement system in lieu of Social Security retirement participation. As a result, employees do not contribute to the Social Security retirement program through payroll deductions. Employees remain subject to Medicare tax withholding as required by federal law. 105 Benefit Plan Administration All benefits are subject to the terms, conditions, limitations, and exclusions contained in applicable plan documents, insurance contracts, policies, and governing regulations. In the event of a conflict between this policy and an official plan document, the official plan document shall control. The City reserves the right to amend, modify, suspend, or terminate any benefit program, contribution, or plan at any time, subject to applicable law. 106 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Tuition Reimbursement Program Policy Number: 108.2 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Tuition Reimbursement Program The City encourages employee development and lifelong learning by providing tuition reimbursement opportunities for eligible employees pursuing education that enhances their current job performance, supports career development within the City, or prepares employees for future organizational needs. Tuition reimbursement is subject to annual budgetary appropriations and available funding and is not a guaranteed employee benefit. Eligibility To be eligible for tuition reimbursement, an employee must: A. Be a regular full-time employee; B. Have successfully completed the introductory period; C. Be in good standing and maintain satisfactory job performance; and D. Obtain all required approvals before enrolling in the course or program. Eligible Coursework Coursework must: A. Be related to the employee's current position, career path, professional development, or anticipated future opportunities within the City; B. Be part of a vocational certificate, technical certification, associate degree, bachelor's degree, or master's degree program; C. Be offered through an accredited vocational school, technical school, college, or university recognized by the U.S. Department of Education or other accrediting authority acceptable to the City; D. Be completed while the employee remains actively employed by the City; and E. Not interfere with the employee's work schedule or job performance. Doctoral degree programs are not eligible for reimbursement unless specifically approved by the City Manager. Reimbursement Amounts The City may reimburse eligible expenses for tuition, required textbooks, and mandatory course fees. The following expenses are not eligible for reimbursement: • Application fees; • Registration fees; 107 • Parking fees; • Travel expenses; • Technology fees; • Computer hardware or software; • Supplies, equipment, or materials; and • Any other expenses not specifically approved by the City. Employees must successfully complete the course with a grade of "C" or better for undergraduate coursework or meet the minimum academic standards established by the educational institution for graduate-level coursework. The maximum reimbursement available shall be five thousand dollars ($5,000) per employee per fiscal year, subject to available funding and budget approval. The City shall not reimburse expenses paid by scholarships, grants, veterans' benefits, employer-sponsored educational assistance programs, or other third-party funding sources. Reimbursement shall be limited to the employee's actual out-of-pocket eligible expenses. Approval Process Employees seeking tuition reimbursement must submit a Tuition Reimbursement Request Form and obtain approval from: A. The Department Director; B. The Human Resources Director; and C. The City Manager or designee. Approval must be obtained before the start of the course or program. To receive reimbursement, employees must submit: A. Proof of successful course completion; B. Official grade documentation; C. Receipts for eligible expenses; and D. Documentation of any grants, scholarships, or other educational assistance received. All documentation must be submitted within thirty (30) days of course completion unless otherwise approved by Human Resources. Repayment Obligation Employees who voluntarily resign or retire within twelve (12) months of receiving tuition reimbursement shall reimburse the City for the tuition reimbursement received during the preceding twelve (12) months. Repayment shall be calculated on a prorated basis based upon the number of months remaining in the twelve-month commitment period. 108 To the extent permitted by law, employees authorize the City to deduct any repayment obligation from their final paycheck, accrued leave payout, or other amounts owed by the City. Any remaining balance shall be due and payable to the City and may be subject to collection efforts. 109 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Employee Referral Incentive Program Policy Number: 108.3 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Employee Referral Incentive Program The City recognizes that current employees are often an excellent source of qualified candidates. The Employee Referral Incentive Program is intended to encourage employees to assist in recruiting talented individuals for City employment opportunities. The Employee Referral Incentive Program is subject to annual budget approval and may be modified, suspended, or discontinued at any time by the City. Eligibility All regular full-time and part-time employees are eligible to participate in the Employee Referral Incentive Program unless otherwise prohibited by this policy. The following individuals are not eligible to receive referral incentives: A. Human Resources employees involved in the recruitment process; B. Hiring managers and supervisors responsible for filling the vacancy; C. Department Directors for positions within their department; D. Temporary employees, interns, contractors, or volunteers. Referral Incentive Employees who refer a candidate who is subsequently hired into a regular full-time position may be eligible to receive a referral incentive of five hundred dollars ($500). Employees who refer a candidate who is subsequently hired into a regular part-time position may be eligible to receive a referral incentive of two hundred and fifty dollars ($250). The referral incentive shall be paid after the referred employee successfully completes the introductory period and remains actively employed by the City. The referring employee must also remain actively employed by the City at the time the incentive is paid. Referral Process To qualify for the incentive: A. The referring employee must submit a Referral Incentive Form to Human Resources before or at the time the candidate applies; B. The candidate must identify the referring employee on the employment application; and C. Human Resources must be able to verify the referral. Only one referral incentive may be paid per hired employee. If multiple employees refer the same candidate, the first documented referral received by Human Resources shall be recognized. 110 Payment and Administration Referral incentives shall be processed through payroll and are subject to applicable tax withholdings. Human Resources shall determine eligibility for referral incentives and administer the program. Program Administration The City reserves the right to approve, deny, modify, suspend, or discontinue referral incentives at any time based on operational needs, recruitment objectives, or budgetary considerations. Nothing in this policy creates a contractual right to a referral incentive or guarantees employment for any applicant. 111 Chapter 9: Types of Leave CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Holidays Policy Number: 109.1 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Holidays The city observes the following holidays during the year: New Year’s Day Martin Luther King, Jr. Day Good Friday Memorial Day Juneteenth Day Independence Day Labor Day Veterans Day Thanksgiving Friday after Thanksgiving Christmas Eve Christmas Day New Year’s Eve January 1 Third Monday in January Friday before Easter Sunday Last Monday in May June 19 July 4 First Monday in September November 11 Fourth Thursday in November Friday after Thanksgiving December 24 December 25 December 31 Observation of Holidays Holidays are observed as non-workdays with pay only when proclaimed for observance by the Mayor and Council. Holidays that occur on a Saturday will normally be proclaimed for observance on the preceding Friday. Holidays that occur on a Sunday will normally be proclaimed for observance on the following Monday. An employee who works on statutory holidays not proclaimed and observed as a non- workday with pay and resigns or separates before the Mayor and Council authorizes a compensatory non-workday is not entitled for compensation or that statutory holiday. An employee required to work on a day proclaimed as a holiday, or an employee whose normal time off occurs on a day proclaimed as a holiday, shall be compensated for the work or granted equivalent time off. An employee who separates or is separated from employment with the City shall be paid for any equivalent time off not utilized prior to separation. 112 A regular part-time employee shall not receive additional compensation or time off for a holiday which occurs on a regularly scheduled off day. An employee may not be granted holiday pay in advance of the declaration and observance of such holiday. A regular part-time employee will receive payment if the holiday falls on their regular scheduled workday. An employee shall be paid for a holiday or unanticipated non-workday only if the employee is in pay status the full scheduled work shifts the calendar day before or after the holiday; however, the compensation of an employee who is separating from employment in order to receive benefits under the retirement system shall not be reduced by such requirement. An employee shall not be paid for a holiday if the employee is separating from service and the holiday is in a different calendar year. An employee shall not be paid for a holiday if the employee enters, or reenters service the calendar day following the holiday. Requests to Observe Other Religious Holidays An employee who requests time away from work to observe religious holidays not proclaimed by the Mayor and Council, shall be given priority consideration. Requests for priority consideration to observe religious holidays shall be made at least seven (7) days in advance and are limited to three (3) workdays in each calendar year Any paid time for such religious holiday observance shall be charged to accrued annual leave available to the employee at the time of the holiday observance. A request by an employee for time away from work shall not be denied unless (a) the employee does not have adequate accrued annual leave to cover such period of absence; or (b) the duties performed by employee are urgently required and the employee is the only person available who can perform the duties. 113 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Leave and Attendance Administration Policy Number: 109.2 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Leave and Attendance Administration Purpose The purpose of this policy is to establish consistent guidelines for attendance, leave accrual, leave usage, leave requests, and leave administration for City of Stockbridge employees. Regular attendance and punctuality are essential to the efficient operation of City services and the accomplishment of departmental objectives. Employees are expected to report to work as scheduled, on time, and prepared to perform their assigned duties. Excessive absenteeism, abuse of leave benefits, unauthorized absences, chronic tardiness, or failure to comply with attendance requirements may result in corrective action, up to and including termination. Eligibility Eligible full-time employees who are in pay status for forty (40) hours or more during a pay period shall accrue annual and sick leave at the end of the pay period. Full-time employees in pay status for fewer than forty (40) hours during a pay period shall not accrue leave for that pay period. Eligible part-time employees who are regularly scheduled to work twenty (20) or more hours per week may accrue annual and sick leave on a prorated basis in accordance with City policy. The following employees are not eligible to accrue annual or sick leave unless otherwise required by law: • • • • • Temporary employees; Seasonal employees; Intermittent employees; Part-time employees regularly scheduled to work fewer than twenty (20) hours per week; and Employees appointed for a limited duration anticipated to last less than nine (9) months. Employee Responsibilities Employees are responsible for accurately recording time worked and leave used in the City's designated timekeeping system. Employees requesting annual leave should submit requests as far in advance as practicable and no less than two (2) business days before the requested leave date whenever possible. Employees who are absent due to illness, injury, emergency, or other unforeseen circumstances shall notify their supervisor in accordance with departmental procedures as soon as practicable and no later than one hour before the start of their shift. 114 Employees are responsible for obtaining approval for leave, providing required documentation, and complying with all attendance and leave procedures. Supervisor Responsibilities Supervisors are responsible for administering leave consistently, monitoring attendance, maintaining adequate staffing levels, and ensuring compliance with City policies. Leave requests should be reviewed and approved or denied within two (2) business days whenever practicable. In situations involving extended absences where an employee is unable to enter leave into the City's timekeeping system, the supervisor may submit leave on the employee's behalf and maintain appropriate documentation. Supervisors shall ensure that all leave transactions are accurately recorded and approved within established payroll processing deadlines. Leave Approval Leave is a benefit provided by the City and is subject to operational needs and supervisory approval. Whenever possible, leave requests should be approved before the absence occurs. Approval of leave requests may be based upon staffing levels, operational requirements, workload demands, employee leave balances, and other business considerations. The Human Resources Director may establish additional leave administration procedures and forms as necessary to ensure consistent application of this policy. Attendance Expectations Each Department Director, manager, and supervisor is responsible for monitoring employee attendance and addressing attendance concerns in a timely and consistent manner. Frequent absences, unauthorized leave, excessive tardiness, abuse of leave benefits, failure to follow attendance procedures, or patterns of attendance issues may result in corrective action, up to and including termination of employment. Attendance records shall be maintained through the City's payroll and timekeeping systems and shall serve as the official record of employee attendance and leave usage. 115 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Accrual of Annual Leave Policy Number: 109.3 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Accrual of Annual Leave Rate of Accrual – Eligible full-time employees shall earn leave as follows: Years of Service 0–5 6 – 10 11 – 15 16 – 20 21 + Days Per Year 14 18 22 26 30 Hours Per Pay Period* 4.31 5.54 6.77 8.00 9.23 An employee shall begin accruing at the advanced rate the month following completion of the required months of service. Use of Annual Leave – Annual leave should be requested in a timely manner. No employee shall be granted use of sick or annual leave before such leave has been earned. Unpaid Personal Leave of Absence – An employee who is absent after all sick leave and annual leave has been exhausted shall be placed on Family or Medical Leave without Pay, leave without Pay, or released. This leave may be granted to regular full- and part-time employees Unpaid personal leave is limited to one per year. Upon expiration of all accrued annual leave requests for unpaid personal leave must be made in writing to the employee’s department manager with a copy to the Human Resources Director and should indicate the reason and the length of leave requested. Upon approval such leave of absence shall be granted as Leave without Pay (LWOP). The employee’s right to return at the expiration of the leave shall be contingent upon there being a suitable vacancy available as specified at the time the leave is granted. Procedure for returning from unpaid personal leave – An employee who has been granted an unpaid personal leave of absence shall give the department manager reasonable notification of the intent to return to work at least two weeks prior to the return date. Upon receiving notification of the employee’s availability, the supervisor or department head will arrange to have the employee reinstated to the employee’s previous position, if available. If the previous position is no longer available, the employee may be considered for other open positions which the employee is qualified for as they become available. If no position exists, the employee will remain on unpaid leave status until a suitable opening develops. If such an opening does not occur within a sixty (60) day period, any obligation to reinstate the employee is 116 discontinued and the employee’s leave status is changed to a voluntary termination. Future reemployment would be as a rehire with only legally required reinstatement of applicable benefits. 117 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Carry Over of Annual Leave Policy Number: 109.4 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Carry Over of Annual Leave Annual leave shall be cumulative for not more than two hundred forty (240) hours. The maximum balance of annual leave that may be carried forth to the next month is two hundred forty (240) hours. All annual leave in excess of two hundred forty (240) hours will be forfeited upon each employee’s anniversary date. 118 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Prior Accrued Leave Policy Number: 109.5 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Prior Accrued Leave Annual days accrued under the former PTO days will replace paid time off allotted under prior City policies. All PTO will be converted to annual leave and sick days, into an equivalent amount of upon adoption of this manual effective January 1, 2017. 119 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Annual Leave Pay Out Policy Number: 109.6 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Annual Leave Pay Out Payment for accrued and unused annual leave up to two hundred forty (240) hours may be made on the pay period following the employee’s last pay period in pay status provided the employee separates in good standing. 120 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Jury, Civil and Election Leave Policy Number: 109.7 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Jury, Civil and Election Leave An employee shall be given time off without loss of pay when performing jury duty or when subpoenaed to appear before a court, public body, or commission in connection with City business. Employees must provide notice of jury summons or subpoena and should plan with their supervisor as soon as a summons or subpoena is received. Employees are expected to promptly return to work if they are excused from jury duty or appear for testimony during their regular working hours. Employees are encouraged to exercise their right to vote. Employees also may be given up to two (2) hours of unpaid leave to vote on the day of an election. However, such leave may only be taken during the hours specified by your Department Head. This provision does not apply to employees whose hours of work begin at least two (2) hours after the polls open or end at least two (2) hours before the polls close. 121 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Bereavement Leave Policy Number: 109.8 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Bereavement Leave Upon approval by the Department Head, bereavement leave up to three (3) consecutive working days per calendar year typically will be granted with pay for an employee’s absence from duty in the event of death in the immediate family, as defined below. Bereavement leave will be granted for the death of any of the following persons: spouse, parent, child or stepchild, sibling, grandparent, grandchildren, or any of the above-listed members of the employee’s current spouse’s family, or any person who is domiciled in the employee’s household. Employees must be scheduled to work during the time they are off for bereavement leave. Any additional approved time off will be taken without pay or may be charged against the employee’s available annual or sick leave. The City reserves the right to deny any request based on operational and staffing needs and further reserves the right to require an employee to document the death of a family member. 122 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Military Leave Policy Number: 109.9 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Military Leave Pay for Military Leave Employees ordered to military duty without their consent shall be paid their salary while performing such duty and while going to and returning from such duty not to exceed a total of one hundred forty-four (144) hours in any one federal fiscal year and not exceeding one hundred forty-four (144) hours in any one continuous period of such absence. Employees ordered to military duty with their consent shall be paid their salary while performing such duty and while going to and returning from such duty, not to exceed a total of one hundred forty-four (144) hours in any one federal fiscal year and not exceeding one hundred forty-four (144) hours in any one continuous period of such absence only if the period of ordered duty is thirty (30) days or less. Employees ordered to military duty of more than thirty (30) calendar days with their consent shall be granted a leave of absence without pay for the entire period of such duty as required by law. Employees who are absent from work due to orders received to report for any pre- induction or other examination to determine physical or other fitness for service in the armed forces of the United States, may request the use of accrued annual or personal leave. An employee who does not desire to use accrued leave for this purpose, may be granted a leave of absence without pay for the period of the absence. In the event the Governor declares an emergency and orders an employee to Active Duty as a member of the National Guard, the employee shall be paid his or her salary while performing such duty not to exceed two hundred forty (240) hours in any one federal fiscal year and not exceeding two hundred forty (240) hours in any one continuous period of such State Active-Duty service. An employee whose work schedule is established as less than forty (40) hours per week shall be eligible for paid leave prorated upon the employee’s normal work schedule. Employees ordered to military duty who exceed one hundred forty-four (144) hours may elect to use annual, personal, and compensatory time in lieu of leave without pay. Employment Reinstatement 123 Employees who are called to active duty have a right to reemployment after their tour of duty is finished as long as their duty time does not exceed five (5) years, including any previous active duty. Time during which an employee is absent shall not constitute an interruption of continuous employment. 124 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Sick Leave Policy Number: 109.10 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Sick Leave All eligible full-time employees compensated weekly and bi-weekly earn sick leave at a rate of two (2) to four (4) hours per pay period regardless of length of service. Sick leave is not transferable to annual leave. Limitation of Accrual Sick leave shall be cumulative for not more than four hundred eighty (480) hours. The maximum balance of sick leave that may be carried forth to the next month is four hundred eighty (480) hours. All sick leave in excess of 480 hours will be forfeited at the end of the month in which it is accrued. Use of Sick Leave Sick Leave may be used upon approval of the unit supervisor or the supervisor’s designee for absences due to the following circumstances: • • • • • • Personal illness or disability Absences necessitated by employee’s exposure to contagious disease where the health of others would be endangered Personal dental or medical care Illness or accident in employee’s immediate family which requires the employee’s presence Dental or medical care in employee’s immediate family which requires the employee’s presence; or Death in employee’s family that is not otherwise defined under bereavement leave. Sick leave may be used in the amount necessitated by the circumstances. Personal Illness During a Period of Annual Leave If an employee is ill for three (3) workdays or more during a period of annual leave, the period of illness may be charged to sick leave upon presentation of satisfactory written evidence. The charges against annual leave shall then be reduced accordingly, provided that the request for substitution of sick leave for annual leave is submitted to the Human Resources Office within two (2) weeks after the employee has returned to duty. No substitution of sick for annual leave is permitted for illness of a family member, nor is substitution allowed for any employee illness of less than three (3) workdays. Sick Leave Exhausted 125 If an employee is absent because an illness extends beyond the sick leave accrued to the employee, the absence will be charged to accrued annual leave, if available. Otherwise, the time will be without pay. No request is necessary. Compensable Injury or Disease An employee shall not be allowed to use accrued leave for absences due to an accidental injury or occupational disease which is compensable under the Georgia Workers’ Compensation Act, until the employee elects in writing to use accrued leave in lieu of worker’s compensation benefits. The leave granted for such purpose shall be credited on a day-for-day basis as compensation against any indemnity award by the State Board of Workers’ Compensation. A written election to use accrued leave in lieu of workers’ compensation benefits may be executed prospectively. Sick Leave or Disability Leave Without Pay Documentation: Employees are required to submit a statement from an attending physician certifying the period of expected illness or disability for use of three (3) continuous days or more of sick leave or disability leave without pay. Upon advance notice to the employee, the authorizing supervisor may require satisfactory evidence for use of any amount of sick leave; however, such evidence will not be required for use of less than fifteen (15) hours of sick leave in any thirty (30) day period unless the employee has demonstrated excessive or abusive use of sick leave. Excessive or abusive use of sick leave is defined as a pattern of intermittent, short-term usage. Establishment of this pattern includes but is not limited to the following indicators: • • • • • • • Frequent use of sick leave in conjunction with holidays, scheduled off days, or distribution of paychecks. Frequent use of sick leave when scheduled for undesirable temporary shifts or assignments, or during periods of peak workloads. Requested sick leave for an absence for which annual leave has previously been denied. Frequent occurrences of illness during the workday. Peculiar and increasingly improbable excuses. Repetitive use of less than fifteen (15) hours of sick leave in thirty (30) day periods. Prior written notification of failure to adhere to procedures for approval of leave, inappropriate attendance, or inappropriate use of leave. If a period of certified disability appears to be lengthy, the Human Resources Office may, at its discretion, request a re-certification with a detailed explanation of the length of disability or may request or require a review by an independent physician. 126 An employee who does not submit satisfactory evidence for use of ten (10) days or more of sick leave or disability leave without pay, or for use of any amount of sick leave when notified in advance that evidence is required may be placed on Unauthorized Absence. An employee may be separated as if voluntarily resigned after five (5) consecutive days of unauthorized absence. Conditions for Return to Duty An employee who is absent from duty with or without pay because of illness or disability may be required to supply an appropriate medical release or certification that the employee is able to return to duty. Such a release or certification shall indicate the extent to which the employee is able to perform the essential functions of the employee’s position and may be required as a precondition to the employee’s return to duty. In accordance with the Return-to-Work Program, employees with occupational or non-occupational injuries/illnesses are encouraged to return to work as quickly and safely as possible through the development of a transitional employment plan. An employee who is unable to obtain a medical release or certification to return to duty may request an extension of leave, if applicable, or shall be separated from employment as a voluntary separation. Disability Leave Without Pay An eligible employee who does not have enough sick, or annual l leave to cover a period of disability or illness may request a leave of absence without pay for the period of the disability or illness as certified by the attending physician. Unless the employee is eligible for Family Leave in accordance with the Family Leave Policy, return from such leave of absence without pay shall be contingent upon there being a mutually suitable vacancy at the time the employee is ready to return. The maximum amount of time an employee may be placed on leave of absence without pay is twelve (12) months. Any request for extension beyond the period initially requested by the employee must be in writing in advance and supplemented by an additional certification of disability. If an employee does not return to duty at the expiration of an approved leave of absence, whether due to the employee’s action or due to the lack of a mutually suitable vacancy, the employee shall be released from employment as voluntary separation. 127 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Paid Time Off (PTO) Sell-Back Policy Number: 109.11 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Paid Time Off (PTO) Sell-Back The City may allow eligible employees to voluntarily sell back a portion of their accrued Paid Time Off (PTO) balance, subject to available funding and administrative approval. Eligibility Regular full-time employees who have successfully completed their introductory period and maintain a satisfactory performance record may request to sell back accrued PTO. To be eligible, an employee must maintain a minimum accrued PTO balance of eighty (80) hours after the sell-back is processed. Maximum Sell-Back Amount Eligible employees may request payment for up to forty (40) hours of accrued PTO per calendar year. Unused sell-back eligibility may not be carried forward to future years. Compensation Approved PTO sell-back hours shall be paid at the employee's regular base rate of pay in effect at the time of payment. PTO sell-back payments shall not be calculated using acting pay, interim assignment pay, special compensation, overtime rates, or any other premium pay. All applicable taxes and payroll deductions shall be withheld as required by law. Approval Process Employees requesting PTO sell-back must submit a request in the form prescribed by Human Resources. Requests must be approved by: • The employee's supervisor; • The Department Director; and • Human Resources. Requests must be submitted at least two (2) weeks prior to the applicable payroll processing deadline. Administration PTO sell-back payments shall be processed through the City's regular payroll system and are subject to normal payroll processing schedules. The City reserves the right to modify, suspend, or discontinue the PTO Sell-Back Program at any time based on operational needs, budgetary considerations, or other business factors. 128 The City Manager may approve exceptions to this policy when extraordinary or extenuating circumstances exist, and/or such approval is determined to be in the best interests of the City. 129 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Family and Medical Leave Act (FMLA) Policy Number: 109.12 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Family and Medical Leave Act (FMLA) The Family and Medical Leave Act of 1993 (FMLA) provides unpaid, job-protected leave to eligible employees for certain family and medical reasons, without loss of health insurance benefits. The existence of this Policy shall not alter or expand the statutory requirements of the FMLA, and the application of this Policy is correspondingly limited to those employers and employees who are protected based on the provisions of the FMLA. Request for and Designation of Leave To request FMLA leave, the employee must complete and sign a Request for Family and Medical Leave form and submit it to the Human Resources Director. When the need for FMLA leave is foreseeable, the employee must provide notice and submit the Request for Family and Medical Leave form at least thirty (30) calendar days in advance of the effective date of the leave. If thirty (30) days’ notice is not practicable (such as if the employee is uncertain as to when the leave will begin or in the case of a medical emergency), the employee must provide notice as soon as practicable. If the need for leave is not foreseeable or in the case of a qualifying exigency, the employee must give the City notice of the need for FMLA leave as soon as practicable under the particular circumstances. Certification and Recertification of Leave A. The City requires that an employee provide a complete and sufficient certification of a serious health condition of the employee or the employee’s a family member, of a qualifying exigency, or of the need to care for a covered service member with a serious injury or illness. Certification forms are available from the City’s Human Resources Department. The employee must submit the completed certification form to the city within fifteen (15) calendar days, unless it is not practicable to do so under the particular circumstances. Failure to provide such certification may result in the delay or denial of FMLA leave. B. If the City has reason to doubt the validity of a medical certification, the city, at its own expense, may require a second medical opinion from a physician it chooses. If the first and second opinions differ, the city, at its own expense, may require the opinion of a third health care provider that is approved jointly by the city and the employee. The third opinion will be considered final and binding. C. Where the employee’s need for leave is due to the serious health condition of the employee or covered family member and lasts beyond a single leave year, the City requires the employee to provide a new medical certification in each subsequent year leave is taken. 130 D. Where leave is taken for the serious health condition of the employee or the employee’s covered family member, the City may require recertification of the leave every six (6) months, or on a more frequent basis in certain circumstances. E. Employees returning from an approved FMLA leave due to their own serious health condition will be required to present a fitness-for-duty certification from their health care provider indicating that they are medically able to resume work. This certification must specifically address the employee’s ability to perform the essential functions of his or her job. The city may delay returning the employee to work until this certification is received. Failure to provide this certification may subject the employee to termination. F. In the case of intermittent FMLA leave for an employee’s own serious health condition, employees are required to present a fitness-for-duty certification every thirty (30) days if the City determines that reasonable safety concerns exist regarding the employee’s ability to perform his or her duties because of the employee’s serious health condition. Employee Responsibilities While on Leave A. During an approved FMLA leave, employees are entitled to the same health insurance they had before the leave began. Employees who pay some or their entire health insurance premium will be required to continue to pay the premiums in order to continue benefit coverage during the leave period. The employee is responsible for planning to pay any premiums due during the leave period. Employees who do not return to work following FMLA leave will be liable for the payment of any health insurance premiums paid by the employer during unpaid FMLA leave, unless the failure to return to work was due to the continuation, recurrence, or onset of a serious health condition or for other circumstances beyond the employee’s control. B. Employees will be required to periodically advise the City of their status and intent to return to work at the conclusion of the FMLA leave. Employees also must provide notice to the City at least two (2) business days prior to their return to work. If an employee unequivocally indicates his or her intent not to return to work after taking FMLA leave, the employee is subject to termination. C. While on leave, the employee may not be eligible for bonuses or other payments based on attendance or job-related performance goals, in the City’s discretion, where the employee has not met that goal due to FMLA leave. D. Outside employment during your leave period without City approval is prohibited and may result in disciplinary action, up to and including termination of employment. Return from Leave A. Employees returning from FMLA leave will be restored to the same or an equivalent job. The FMLA does not entitle a restored employee to any right, benefit, or position of employment other than any right, benefit, or position to which the employee would have been entitled had the employee not taken leave. B. A request to substitute paid leave for unpaid FMLA leave or a request for any leave not covered by the FMLA may be subject to additional approval, certification, and reinstatement requirements. In 131 addition, employees requesting to substitute paid leave for unpaid FMLA leave or requesting other approved leave will be required to complete all applicable forms. Complaint Procedure If you believe you have been denied any right under the FMLA, contact the Human Resources Department. Workers’ Compensation All employees are covered under the provisions of the Workers’ Compensation Act. This act provides protection of the employee in the event of injury or death arising out of and in the course of performing work for the city. It is designed to pay medical expenses for an on-the-job injury or illness and pay a portion of the employee’s lost wages. If you are involved in an accident during any time for which you are earning wages from the city, you are to immediately notify your supervisor so that a First Report of Injury form can be completed, as is required by law. If medical attention is necessary, you must seek treatment from a physician listed on the “Panel of Physician’s,” which is posted in your department. In the case of an emergency, seek treatment from the nearest emergency room, urgent care clinic, or physician. If an employee is out for an extended time and there is no leave to cover his/her absence, while on worker’s compensation, he/she will be responsible for paying their medical/dental/vision/ family coverage, deferred compensation and any other ancillary benefits until they return to work. 132 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Donated Leave Policy Number: 109.13 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Donated Leave The Donated Leave policy exists to provide support for employees who have experienced a significant longterm illness or injury, resulting in an extended period of absence from work. This policy is designed to assist those employees who have exhausted all accrued leave due to their condition allowing them to receive leave donations from other employees. The goal of this policy is to ensure that employees afflicted with a significant injury or illness can have the necessary time to recover without the added stress of unpaid leave. General Provisions/Definitions: For purposes of this policy: “Recipient" means an eligible employee who has been authorized to solicit donations of leave from other employees. "Donor" means an eligible employee who has elected to donate leave to another employee. Leave donations shall be from employee to employee and shall be strictly voluntary. The identity of donors shall be confidential and shall not be provided to the recipient or to any other individual unless necessary to administer the donation or required by law. Exclusions An employee shall not be eligible to solicit leave donations for: • • • Any occupationally related accident or illness which is compensable under Workers' Compensation benefits; or, Disability incurred in the course of committing a felony or assault; or An abuser of accrued leave. Approval and Solicitation The City of Stockbridge (COS) shall have the discretion to approve all requests for solicitation of leave donations prior to the circulation of such solicitation. Following approval of a request to solicit leave donations, the City shall designate staff to assist the recipient in developing a solicitation announcement. The recipient or the recipient's designee shall agree, in writing, that the announcement is satisfactory prior to any circulation of such announcement. Solicitation announcements shall be circulated to the extent necessary to encourage donations. The City shall determine the scope and duration of solicitation announcements; provided, however, solicitation announcements shall be posted for not less than ten (10) workdays. Donor To be eligible to donate leave a Donor must: 133 • • Have been continuously employed for not less than twelve (12) months in a position(s) entitled to earn leave. Be a City of Stockbridge full-time employee. If donating annual leave, have a balance of not less than eighty (80) hours of annual leave after donation, and. If donating sick leave, have a balance of not less than eighty (80) hours of sick leave after donation. A Donor may donate any amount of annual leave or sick leave and not more than one hundred and twenty (120) hours of sick leave in a calendar year. All donations should be in increments of whole hours. A Donor shall identify in writing the recipient and the type and amount of leave being donated. Such authorization shall specify that the Donor surrenders any claim to any donated leave credited to the Recipient. Leave may not be donated to any Recipient that has not been authorized by the City to receive such donations. Recipient Eligibility and Exceptions To be eligible to receive donated leave, a Recipient must: • Be employed in a position eligible to earn and use leave and not be in a leave without pay status at the time of application; • Have been continuously employed by the City for at least twelve (12) months in a leave-earning position as of the date the request is submitted; • Have exhausted all accrued annual leave, sick leave, compensatory time, and any other available paid leave balances; • Be experiencing a serious illness, injury, medical condition, or other qualifying hardship that results in an extended absence from work; and • Demonstrate responsible use of accrued leave and be in good standing with the City. A Recipient may request leave donations no more than thirty (30) calendar days before exhausting all available paid leave. Requests shall be submitted in the form prescribed by the Human Resources Department and shall include any supporting medical or other documentation deemed necessary by the City. The Human Resources Director shall review all requests and make a recommendation regarding eligibility. Exception Authority The City Manager may approve exceptions to the eligibility requirements or usage limitations of this policy when extraordinary or extenuating circumstances exist, and such approval is determined to be in the best interests of the employee and the City. Examples may include catastrophic illness or injury, prolonged hospitalization, organ donation and recovery, family medical emergencies, natural disasters, or other situations creating significant hardship. 134 Any exception approved under this provision shall be documented in writing and maintained by the Human Resources Department. City Donations and/or Credits Donations, not to exceed two hundred and forty (240) hours, shall be credited to a Recipient in a manner determined by the City; provided, however, that donations received after the maximum has been reached shall not be accepted and shall be returned to the appropriate Donor. Once a Recipient has returned to duty, not more than forty (40) hours of previously donated leave may be retained for the Recipient’s use. Multiple donations shall be permitted for the same Recipient; provided, however, no recipient shall be credited with more than four hundred (400) hours of donated leave in any consecutive two (2) calendar year period. Penalty No employee shall threaten, coerce or attempt to threaten or coerce another employee for the purpose of interfering with rights involving the donation, receipt or use of leave. Such prohibited acts shall include, but not be limited to, promising to confer or conferring a benefit such as an appointment, promotion, or salary increase, or making a threat to engage in or engaging in an act of retaliation against an employee. Any violation of this shall be misconduct and shall be subject to disciplinary action up to and including dismissal. 135 Chapter 10: Separations CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Types of Separation Policy Number: 110.1 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Types of Separation Employment with the City may be separated for a variety of reasons. The following categories generally identify the types of separation that may occur: Voluntary Resignation Separation initiated by the employee. Retirement Separation from employment upon eligibility for retirement benefits or voluntary retirement from City service. Compulsory Resignation Separation resulting from an employee's inability to meet a condition of employment, maintain required qualifications, certifications, licenses, or other employment requirements. Layoff Separation due to lack of work, organizational restructuring, budgetary constraints, reduction in force, elimination of a position, or other operational needs. Disability Separation resulting from an employee's inability to perform the essential functions of the position with or without reasonable accommodation, subject to applicable law. Job Abandonment Separation resulting from an employee's failure to report to work or notify the City of an absence for a period established by City policy. Involuntary Termination Separation initiated by the City for performance deficiencies, misconduct, violation of City policy, or other legitimate business reasons. Death Separation resulting from the death of an employee while actively employed by the City. The City reserves the right to determine the appropriate classification of a separation based upon the circumstances of each case and applicable laws and policies. 136 Upon separation from employment, employees shall be required to comply with all applicable exit procedures, including the return of City property, completion of required documentation, and participation in the offboarding process as established by the City. 137 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Exit Procedures and Return of City Property Policy Number: 110.2 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Exit Procedures and Return of City Property Upon separation from employment for any reason, employees shall immediately return all City property, records, equipment, identification badges, keys, access cards, uniforms, vehicles, technology devices, documents, passwords, purchasing cards, and any other materials belonging to the City. The employee's supervisor or Department Director shall coordinate the collection of City property and completion of any required separation documentation. A separation clearance process may be required to verify the return of City property and the completion of all outstanding obligations. Upon notification of an employee's separation, the Department Director or designee shall promptly notify Human Resources, Information Technology, Finance, Payroll, Facilities, and any other affected departments to ensure the timely removal of access privileges, recovery of City assets, processing of final pay, and completion of all offboarding requirements. Employees shall remain responsible for any City property not returned upon separation. To the extent permitted by law, the City may seek reimbursement for lost, damaged, unreturned, or improperly retained City property. In the case of a Department Director's separation, all City property, records, files, passwords, and other City assets shall be returned to the City Manager or designee. The City reserves the right to conduct an exit interview and require completion of all separation procedures prior to final processing of the employee's separation. 138 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Voluntary Resignation Policy Number: 110.3 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Voluntary Resignation Employees who choose to resign from employment with the City are encouraged to provide at least two (2) weeks' written notice to their supervisor or Department Director. Employees who provide the required notice, satisfactorily perform their duties through their final day of employment, return all City property, and complete all required separation procedures may be considered to have resigned in good standing. Employees who resign in good standing may be eligible for reemployment with the City, subject to the City's hiring policies and the discretion of the City. Failure to provide the required notice may be documented in the employee's personnel file and may affect future employment opportunities with the City. Employees who resign in good standing may be eligible for reemployment with the City, subject to the City's hiring policies and the discretion of the City. Eligible employees who voluntarily separate from employment and resign in good standing may receive payment for accrued but unused leave benefits in accordance with applicable City policies. Employees who are involuntarily terminated, separated for misconduct, or fail to satisfy the requirements for resignation in good standing shall not be eligible for payout of accrued leave benefits unless otherwise required by law or City policy. The City may conduct an exit interview to obtain feedback regarding the employee's employment experience and to assist with organizational improvement efforts. Separation Procedures Employees are encouraged to review Policy 110.2, entitled “Exit Procedures and Return of City Property.” Upon separation from employment, employees shall immediately return all City property, including but not limited to identification badges, keys, access cards, uniforms, equipment, technology devices, records, documents, purchasing cards, vehicles, and any other City-owned property. The employee's supervisor or Department Director shall notify Human Resources, Information Technology, Finance, Payroll, Facilities, and other appropriate departments to facilitate the employee's separation, removal of system access, recovery of City assets, and processing of final pay and benefits. Final compensation shall be processed in accordance with applicable federal and Georgia law and City payroll procedures. Employees participating in direct deposit may have final wages issued through direct deposit or by paper check, as determined by the City and applicable payroll processing requirements. Employees shall complete all required separation and clearance procedures before the separation process is considered complete. 139 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Job References Policy Number: 110.4 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Job References The City’s reference policy is that employees are not to provide any reference regarding a current or former employee’s employment with the City. Any request for a reference or employment history of any kind should be directed to the Human Resources Director. The response of the Human Resources Director, or their designee, will be limited to providing dates of employment, position history and salary history. No one other than the Human Resources Director may respond to a job reference inquiry. 140 CITY OF STOCKBRIDGE EMPLOYEE POLICY MANUAL Policy Title: Job Abandonment and Presumptive Resignation Policy Number: 110.5 Effective Date: 00/00/0000 Revision Date: 00/00/0000 Job Abandonment and Presumptive Resignation Employees are expected to report to work as scheduled and to notify their supervisor in accordance with City attendance and leave procedures when they are unable to report to work. An employee who is absent from work for three (3) consecutive scheduled workdays, or the equivalent of twenty-four (24) scheduled work hours, without notifying the City or obtaining proper authorization for the absence may be deemed to have voluntarily resigned employment through job abandonment. Similarly, an employee who fails to return to work upon the expiration of an approved leave of absence, including but not limited to family and medical leave, personal leave, military leave, administrative leave, or any other authorized leave, may be deemed to have voluntarily resigned employment unless the employee has obtained an approved extension of leave or otherwise communicated with the City regarding the absence. Prior to processing a separation under this policy, the City may make reasonable efforts to contact the employee to determine the reason for the absence and provide an opportunity for the employee to respond. The determination of whether an employee has abandoned their position or is deemed to have voluntarily resigned shall be made by the Human Resources Director in consultation with the Department Director and shall be based upon the facts and circumstances of each situation. Employees separated under this policy shall be notified in writing of the separation. Such separation shall be classified as a voluntary resignation through job abandonment or presumptive resignation and may affect eligibility for reemployment with the City. Nothing in this policy limits the City's authority to take disciplinary action when appropriate under other provisions of this manual. 141 DEFINITIONS For purposes of this Employee Policy Manual, the following terms shall have the meanings set forth below unless otherwise required by law or specifically stated within a policy. City The City of Stockbridge, Georgia. City Manager The individual appointed by the Mayor and Council to serve as the chief administrative officer of the City. Department Director/Department Head The individual responsible for the management and operation of a City department and the supervision of employees assigned to that department. Human Resources Director The individual designated by the City to administer personnel policies, employment practices, benefits, compensation, employee relations, and other human resources functions. Employee An individual employed by the City in a position authorized by the City and compensated through the City's payroll system. Regular Full-Time Employee An employee who is regularly scheduled to work forty (40) hours per workweek and is eligible for benefits as provided by City policy. Regular Part-Time Employee An employee who is regularly scheduled to work fewer than forty (40) hours per workweek and whose eligibility for benefits is determined by applicable City policies and benefit plans. Temporary Employee An employee hired for a specific project, seasonal assignment, temporary need, or limited duration and who is not considered a regular employee. Exempt Employee An employee classified as exempt from the overtime provisions of the Fair Labor Standards Act (FLSA). Non-Exempt Employee An employee classified as eligible for overtime compensation in accordance with the Fair Labor Standards Act (FLSA). Introductory Period The initial period of employment during which an employee's performance, conduct, attendance, and overall suitability for employment are evaluated. Supervisor An employee who has responsibility for directing, assigning, evaluating, or overseeing the work of other employees. 142 Workweek The seven (7) consecutive twenty-four (24) hour periods established by the City for payroll and overtime calculation purposes. Compensation All wages, salaries, incentives, special compensation, and other forms of monetary payment provided to employees. Personnel File The official employment record maintained by the Human Resources Department. Immediate Family Member A spouse, child, stepchild, parent, stepparent, sibling, grandparent, grandchild, parent-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, legal guardian, or other individual residing in the employee's household, unless otherwise specified in a particular policy. Good Standing An employee who is meeting performance expectations, is not currently subject to disciplinary action that would affect eligibility, and satisfies any additional requirements established by City policy. Telecommuting (Remote Work) A temporary work arrangement approved by the City that allows an employee to perform assigned duties from an approved location other than a City facility. HRIS (Human Resources Information System) The City's designated electronic system used for personnel administration, payroll, benefits, timekeeping, performance management, training, and employee records. Corrective Action Coaching, counseling, disciplinary action, or other measures taken to address performance deficiencies, policy violations, misconduct, or workplace concerns. May Indicates a discretionary action. Shall Indicates a mandatory requirement. Should Indicates a recommended practice or expectation. 143 EMPLOYEE POLICY MANUAL REVISION HISTORY The City of Stockbridge Employee Policy Manual shall be reviewed periodically by the Human Resources Department to ensure compliance with applicable laws, operational needs, organizational objectives, and human resources best practices. Substantive amendments, revisions, additions, and deletions to this manual shall be documented below. Revision Date July 1, 2026 Section/Policy Revised Employee Policy Manual Description of Change Comprehensive policy review and modernization Document Information Original Effective Date: ______________________ Current Effective Date: ______________________ Last Revision Date: ______________________ Next Scheduled Review Date: ______________________ Maintained By: Human Resources Department 144 Approved By Mayor and Council EMPLOYEE POLICY MANUAL ACKNOWLEDGMENT I, the undersigned, acknowledge that I have received access to a copy of the City of Stockbridge Employee Policy Manual and understand that it contains important information regarding the City's employment policies, procedures, benefits, workplace expectations, and standards of conduct. I understand that it is my responsibility to read, familiarize myself with, and comply with the policies, procedures, and guidelines contained in the Employee Policy Manual, as well as any amendments, revisions, or updates issued by the City. I understand that the Employee Policy Manual is intended to serve as a guide to employment and does not constitute a contract of employment or a guarantee of employment for any specific duration. Nothing contained in the Employee Policy Manual alters the employment relationship between the City and the employee or limits the City's right to modify, amend, suspend, or discontinue policies as permitted by law. I understand that the City may revise, amend, or update the Employee Policy Manual from time to time and that I am responsible for complying with all current policies and procedures, including those issued after the date of this acknowledgment. I understand that questions regarding the interpretation or application of any policy should be directed to my supervisor or the Human Resources Department. By signing below, or by providing an electronic acknowledgment through the City's Human Resources Information System (HRIS) or other authorized electronic platform, I acknowledge that I have received access to the Employee Policy Manual, understand my responsibility to review and comply with its contents, and understand that it is my responsibility to remain informed of future revisions. Employee Name (Print): ______________________________________ Employee Signature: _________________________________________ Date: ______________________ Electronic Acknowledgment Employees who acknowledge receipt of the Employee Policy Manual through the City's designated Human Resources Information System (HRIS) or other approved electronic system shall be deemed to have electronically signed this acknowledgment. Electronic acknowledgments shall have the same force and effect as an original handwritten signature and may be retained in electronic form as part of the employee's personnel record. 145 09/14/2026 ✔ Dwayne Pollock Human Resources Presentation and Adoption of the Updated Employee Policy Manual Consideration of the revised City of Stockbridge Employee Policy Manual, incorporating comprehensive updates to employment practices, recruitment and selection, compensation and benefits, leave administration, workplace conduct, technology use, complaint procedures, safety, and other personnel policies. The revisions are intended to ensure legal compliance, operational consistency, risk management, and alignment with current human resources best practices. ✔ 0.0 ✔ Consideration and approval of the revised City of Stockbridge Employee Policy Manual, updated to reflect current employment laws, organizational practices, and human resources best practices. Consideration and approval of the revised City of Stockbridge Employee Policy Manual, updated to reflect current employment laws, organizational practices, and human resources best practices. September 14, 2026 ✔ ✔ ✔ Decius T. Aaron Public Works Request For Proposals No. 2025-0007 - City of Stockbridge Right-of-Way and Other Purposes with Crabapple Landscape Experts. Funding Source: Account Number 100-42200-522000 (ROW Maintenance) in the Public Works budget. The Public Works Department is requesting City Council approval to exercise the first (1st) year optional renewal for RFP No. 2025-0007, Right-Of-Way Maintenance and Other Services with Crabapple Landscape Experts for the period of January 1 through December 31, 2027. On June 4, 2025, the Procurement Department solicited RFPs from qualified firms to provide Right-of-Way maintenance services to provide orderly and uniform significant visual appearance to the eleven (11) corridors. ✔ $300,000.00 ✔ City of Stockbridge Right-of-Way and Other Purposes with Crabapple Landscape Experts. The Public Works Department respectfully requests City Council approval to exercise the first (1st) of four (4) optional renewals for RFP No. 2025-0007, Right-of-Way Maintenance with Crabapple Landscape Experts for dates January 1, 2027 through December 31, 2027. The City’s overall goal with this contract is to provide an orderly and uniform visual appearance throughout significant corridors that define the City’s boundaries. The eleven (11) corridors are State Route 138 West, North Henry Boulevard, East Atlanta Road, Campground Road, Davidson PKWY, Flippen Road, Hudson Bridge Road, Jodeco Road, Old Atlanta Road, Rock Quarry Road, and Walt Stephens Road. The contract terms provides for an initial one (1)-year term, with the option to renew for up to four (4) additional oneyear periods, at the sole discretion of the City of Stockbridge and subject to City Council approval, as applicable. The Public Works Department has evaluated Crabapple Landscape Experts’ performance and determined that the contractor has satisfactorily fulfilled its contractual obligations and continues to provide quality On-Call General Engineering Maintenance Services in accordance with the requirements and specifications of the contract. The initial term year expires December 31, 2026. Accordingly, the Public Works Department is requesting approval to exercise the first (1st) renewal option January 1 through December 31, 2027. The Public Works Department recommends that the Mayor and City Council approve the first (1st) optional renewal year of RFP No. 2025-0007, Right-of-Way Maintenance Services, with Crabapple Landscape Experts in an amount not to exceed $300,000.00, authorizing the associated budgetary actions, and extend the contract term through December 31, 2027. ATTACHMENTS: Exhibit 1: Completed Contract Renewal Evaluation Form Exhibit 2: Completed Budget Availability Certification Form Exhibit 3: Resolution (R25-1851) Exhibit 4: Contractual Agreement and Cost Proposal Funding Source: Account Number 100-42200-522000 (ROW Maintenance) in the Public Works budget. September 14, 2026 ✔ ✔ Decius T. Aaron Public Works Request For Proposals No. 2025-0004, Annual On-Call Sidewalk Repairs And Replacements – CGS, LLC. Funding source SPLOST VI. The Public Works Department is requesting Council’s approval of the first (1st) of four (4) optional renewal terms withCGS, LLC for dates January 1 through December 31, 2027. On October 28, 2025, the Department of Public Works re-presented a request to Council for approval to award a fixed contract to CGS, LLC, for a total amount not to exceed $200,000.00. Council approved the award through Resolution R25-1848. ✔ $200,000.00 ✔ Annual On-Call Sidewalk Repairs And Replacements. STAFF RECOMMENDATION: The Public Works Department respectfully requests City Council approval to exercise the first (1st) of four (4) optional renewal years for RFP No. 2025-0004, Annual On-Call Sidewalk Repairs And Replacement with CGS, LLC, in the estimated amount not to exceed $200,000.00 through the contract term of December 31, 2027. The Annual On-Call Sidewalk Repairs and Replacement contract’s scope of work to be performed, in general, consists of removing and replacing damaged sections of existing concrete sidewalk, curb, gutter, curb ramp, and driveway; repairing sections of ailed asphalt concrete pavement; replacement of curb inlets and concrete repair of adjacent sidewalk flags. The work shall include traffic control, saw cutting, excavation, backfilling, compaction; installation of root barriers, patching asphalt confirms adjacent to new gutters, and clearing and grubbing. The locations of work will be located throughout the City. The original contract provides for an initial one (1)-year term, with the option to renew for up to four (4) additional oneyear periods, at the sole discretion of the City of Stockbridge and subject to City Council approval, as applicable. The initial one (1) year term expires December 31, 2026. Accordingly, the Public Works Department is requesting approval to exercise the first (1st) renewal option for CGS, LLC, extending the contract through December 31, 2027. The Public Works Department has evaluated CGS, LLC, and has determined that the contractor has satisfactorily fulfilled their contractual obligations and continues to provide quality Annual On-Sidewalk Repairs & Replacement Services in accordance with the requirements and specifications of the contract. The Public Works Department recommends that the Mayor and City Council approve the first (1st) optional renewal year of Contract # RFP No. 2025-0004, Annual On-Call Sidewalk Repairs & Replacement with CGS, LLC, in the estimated amount not to exceed $200,000.00 through the contract term of December 31, 2027. ATTACHMENTS: Exhibit 1: Completed Contract Renewal Evaluation Form Exhibit 2: Completed Budget Availability Certification Form Exhibit 3: Resolution (R25-1848) Exhibit 4: Contractual Agreement and Cost Proposal Funding Source: SPLOST VI September 14, 2026 ✔ ✔ ✔ ✔ Decius T. Aaron Public Works Request For Proposals No. 2022-0006, On-Call General Engineering Services - Falcon Design Group, LLC. The Public Works Department is requesting approval to renew the fourth (4th) and final renewal option to the competitively solicited Contract pursuant to Request for Proposals (RFP) No. 2022-0006, On-Call General Engineering Services - Falcon Design Group, LLC. The third (3rd) contact renewal option was approved by Council on August 26, 2025. Resolution No. R25-1835. ✔ $200,000.00 ✔ On-Call General Engineering Services STAFF RECOMMENDATION: The Public Works Department respectfully requests City Council approval to exercise the fourth (4th) and final optional renewal year for RFP No. 2022-0006, On-Call General Engineering Services Contract with Falcon Design Group, LLC, to authorize the associated budgetary actions necessary on a task-order-basis to continue the services. The On-Call General Engineering Contract’s scope of services consist of providing on-call general municipal engineering services related to but not limited to: general consulting; civil engineering; surveying; management of Capital Improvement Projects (CIPs); project design (water, sewer, stormwater, and roadway infrastructure); construction support and other civil engineering and/or community development projects deemed necessary by the City. The original contract provides for an initial one (1)-year term, with the option to renew for up to four (4) additional oneyear periods, at the sole discretion of the City of Stockbridge and subject to City Council approval, as applicable. The Public Works Department has evaluated Falcon Design Group, LLC’s performance and determined that the contractor has satisfactorily fulfilled its contractual obligations and continues to provide quality On-Call General Engineering Services in accordance with the requirements and specifications of the contract. The third (3rd) optional renewal year expires December 31, 2026. Accordingly, the Public Works Department is requesting approval to exercise the fourth (4th) and final renewal option, extending the contract through December 31, 2027, at a cost that is per task order. The Public Works Department recommends that the Mayor and City Council approve the fourth(4th) and final renewal of RFP No. 2022-0006, On-Call General Engineering Services, with Falcon Design Group, LLC, authorizing the associated budgetary actions, and extend the contract term through December 31, 2027. ATTACHMENTS: Exhibit 1: Completed Contract Renewal Evaluation Form Exhibit 2: Completed Budget Availability Certification Form Exhibit 3: Resolution (R25-1835) Exhibit 4: Contractual Agreement and Cost Proposal Funding Source: Account Numbers 505-44200-521230, 505-43300-521230,100-42200-521230 and 100-15650521230. September 14, 2026 ✔ ✔ ✔ Decius T. Aaron Public Works Request For Proposals No. 2022-0006, On-Call General Engineering Services - Carter & Sloope, Inc. The Public Works Department is requesting approval to renew the fourth (4th) and final renewal option of the competitively solicited Contract pursuant to Request For Proposals (RFP) No. 2022-0006, On-Call General Engineering Services - Carter & Sloope, Inc. The third (3rd) contract renewal option was approved by the Council on August 26, 2025. Resolution No. R25-1834. ✔ $200,000.00 ✔ On-Call General Engineering Services. STAFF RECOMMENDATION: The Public Works Department respectfully requests City Council approval to exercise the fourth (4th) and final optional renewal year for RFP No. 2022-0006, On-Call General Engineering Services with Carter & Sloope, Inc., to authorize the associated budgetary actions necessary on a task-order-basis to continue the services January 1 through December 31, 2027. The On-Call General Engineering contract with Carter & Sloope, Inc. provides on-call general municipal engineering services related, but not limited to: general consulting, civil engineering, surveying, management of Capital Improvement Projects, project design, construction support and other civil engineering and/or community development projects deemed necessary by the City. The original contract provided for an initial one (1)-year term, with the option to renew for up to four (4) additional oneyear periods, at the sole discretion of the City of Stockbridge and subject to City Council's approval, as applicable. The Public Works Department has evaluated Carter & Sloope, Inc.'s performance, and has determined that they have satisfactorily fulfilled their contractual obligations and continues to provide quality On-Call General Engineering Services in accordance with the requirements and specifications of the contract. The third (3rd) year term expires December 31, 2026. Accordingly, the Public Works Department is requesting approval to exercise the fourth (4th) and final optional renewal year, January 1 through December 31, 2027, at a per task order cost. The Public Works Department recommends that the Mayor and City Council approve the fourth (4th) and final optional renewal for contract # RFP No. 2022-0006, On-Call General Engineering with Carter & Sloope, Inc., to authorize the associated budgetary actions necessary on a task order-basis, January 1 through December 31, 2027. ATTACHMENTS: Exhibit 1: Completed Contract Renewal Evaluation Form Exhibit 2: Completed Budget Availability Certification Form Exhibit 3: Resolution (R25-1834) Exhibit 4: Contractual Agreement and Cost Proposal September 14, 2026 ✔ ✔ ✔ Decius T. Aaron Public Works Request For Proposals No. 2025-0006, Annual On-Call Water And Sewer Emergency Operational Repair, Maintenance And Construction – Site Engineering, Inc. The Public Works Department is requesting Council's approval of the first (1st) of four (4) optional renewal terms with Site Engineering, Inc. for the period January 1, 2027 - December 31, 2027. On September 8, 2025, the Department of Public Works presented a request to Council for approval to award a fixed contract to two (2) vendors for a total amount not to exceed $400,000.00. Professional Pipeline, LLC was designated as the primary vendor, and Site Engineering, Inc. was designated as the secondary vendor. Council approved the award through Resolution R25-1843. Funding Source: Account Numbers 321-15110-542515, 321-15110-541470, and 321-43300-541405. ✔ $100,000.00 ✔ Annual On-Call Water And Sewer Emergency Operational Repair, Maintenance And Construction. STAFF RECOMMENDATION: The Public Works Department respectfully requests City Council approval to exercise the first (1st) of four (4) optional renewal years for RFP No. 2025-0006, Annual On-Call Water and Sewer Emergency Operational Repair, Maintenance, Construction Services with (secondary vendor) Site Engineering, Inc, in the estimated amount not to exceed $100,000.00 through the contract term of December 31, 2027. The Annual On-Call Water and Sewer Emergency, Operational Repair, Maintenance, and Construction scope of services consists of tasks assigned as individual tasks during the contract period. The type of work may include, but is not limited to, repair and/or replacement of the following: wastewater collection system and related infrastructure, water distribution system and related infrastructure and storm water system and related infrastructure and any other repair activities to be determined by the City. The original contract provides for an initial one (1)-year term, with the option to renew for up to four (4) additional oneyear periods, at the sole discretion of the City of Stockbridge and subject to City Council approval, as applicable. The initial one (1) year term expires December 31, 2026. Accordingly, the Public Works Department is requesting approval to exercise the first (1st) renewal option January 1 through December 31, 2027. The Public Works Department has evaluated Site Engineering, Inc., and has determined that the contractor has satisfactorily fulfilled their contractual obligations and continues to provide quality Annual On-Call Water And Sewer Emergency Operation Repair, Maintenance, and Construction Services in accordance with the requirements and specifications of the contract. The Public Works Department recommends that the Mayor and City Council approve the first (1st) optional renewal year of Contract # RFP No. 2025-0006, Annual On-Call Water and Sewer Emergency Operational Repair, Maintenance, and Construction Services, with (secondary vendor) Site Engineering, Inc., in the estimated amount not to exceed $100,000.00 through the contract term of December 31, 2027. ATTACHMENTS: Exhibit 1: Completed Contract Renewal Evaluation Form Exhibit 2: Completed Budget Availability Certification Form Exhibit 3: Resolution (R25-1843) Exhibit 4: Contractual Agreement and Cost Proposal September 14, 2026 ✔ Decius T. Aaron Public Works Request For Proposals No. 2025-0006, Annual On-Call Water And Sewer Emergency Operational Repair, Maintenance And Construction – Professional Pipeline, LLC. The Public Works Department is requesting Council's approval of the first (1st) of four (4) optional renewal terms with Professional Pipeline, LLC for the period January 1, 2027 - December 31, 2027. On September 8, 2025, the Department of Public Works presented a request to Council for approval to award a fixed contract to two (2) vendors for a total amount not to exceed $400,000.00. Professional Pipeline, LLC was designated as the primary vendor, and Site Engineering, Inc. was designated as the secondary vendor. Council approved the award through Resolution R25-1843. Funding Source: Account Numbers 321-15110-542515, 321-15110-541470, and 321-43300-541405. ✔ $400,000.00 ✔ Annual On-Call Water And Sewer Emergency Operational Repair, Maintenance And Construction. The Public Works Department respectfully requests City Council approval to exercise the first (1st) of four (4) optional renewal years for RFP No. 2025-0006, Annual On-Call Water And Sewer Emergency Operational Repair, Maintenance And Construction with (primary vendor) Professional Pipeline, LLC, in the estimated amount not to exceed $400,000.00 through the contract term of December 31, 2027. The Annual On-Call Water and Sewer Emergency, Operational Repair, Maintenance, and Construction scope of services consists of tasks assigned as individual tasks during the contract period. The type of work may include, but is not limited to, repair and/or replacement of the following: wastewater collection system and related infrastructure, water distribution system and related infrastructure and storm water system and related infrastructure and any other repair activities to be determined by the City. The original contract provides for an initial one (1)-year term, with the option to renew for up to four (4) additional oneyear periods, at the sole discretion of the City of Stockbridge and subject to City Council approval, as applicable. The initial one (1) year term expires December 31, 2026. Accordingly, the Public Works Department is requesting approval to exercise the first (1st) renewal option for (primary vendor) Professional Pipeline, LLC, extending the contract through December 31, 2027. The Public Works Department has evaluated (primary vendor) Professional Pipeline, LLC, and has determined that the contractor has satisfactorily fulfilled their contractual obligations and continues to provide quality Annual On-Call Water And Sewer Emergency Operational Repair, Maintenance, And Construction Services in accordance with the requirements and specifications of the contract. The Public Works Department recommends that the Mayor and City Council approve the first (1st) optional renewal year of Contract # RFP No. 2025-0006, Annual On-Call Water And Sewer Emergency Operational Repair, Maintenance, and Construction Services, with (primary vendor) Professional Pipeline, LLC, in the estimated amount not to exceed $400,000.00 through the contract term January 1 through December 31, 2027. ATTACHMENTS: Exhibit 1: Completed Contract Renewal Evaluation Form Exhibit 2: Completed Budget Availability Certification Form Exhibit 3: Resolution (R25-1843) Exhibit 4: Contractual Agreement and Cost Proposal September 14, 2026 ✔ ✔ Decius T. Aaron Public Works Council Consideration to approve Professional Pipeline to replace the culvert and repair a sinkhole at 286 Nightwind Drive in the amount of $76,795.00. Funding source is $60,780.00 from SPLOST VI account number 321-15110-542515 and $19,015.00 from account number 510-42500-542515 (Stormwater Repairs). The purpose of this item is to authorize emergency infrastructure repairs at 286 Nightwind Drive. ✔ $76,795.00 ✔ A failing underground drainage culvert has collapsed, resulting in the formation of a significant sinkhole on the property. This failure poses an immediate risk to local right-of-way stability, utility lines, and stormwater management efficiency in the surrounding area. Professional Pipeline has submitted a scope of work to completely remove the compromised culvert, install a resilient replacement system, backfill the area, and remediate the sinkhole to restore safety and proper drainage flow. Public Works recommends approval. Professional Pipeline LLC 2472 Autumn Maple Drive Braselton, GA 30517 Proposal:286 Northwind Drive Job Location:Stockbridge, GA Date:8/12/2026 Phase 2 Item # 132 117 118 121 124 Description Mobilization 36" RCP 36" HDPE Driveway Concrete Curb and Gutter Tree Removal & Stump Haul Off Gravel Rip Rap Tie Into Existing Catch Basins Remove/Haul off Existing Pipe Remove/Replace Top & Throat Silt Fence Manhole With Pedestal Top Sod Remove and Reset headwall. Cut for pipe Quantity 1 81 70 100 20 2 40 10 1 151 1 100 5 300 1 Units EA LF LF Syds LF EA Tons Tons EA LF EA LF VF Syds EA Unit Price $ 500.00 $ $ 225.00 $ $ 150.00 $ $ 88.00 $ $ 40.00 $ $ 2,500.00 $ $ 80.00 $ $ 85.00 $ $ 1,250.00 $ $ 70.00 $ $ 4,750.00 $ $ 5.00 $ $ 1,100.00 $ $ 17.00 $ $ 1,250.00 $ Grand Total: $ Total Value 500.00 18,225.00 10,500.00 8,800.00 800.00 5,000.00 3,200.00 850.00 1,250.00 10,570.00 4,750.00 500.00 5,500.00 5,100.00 1,250.00 76,795.00 STATE OF GEORGIA COUNTY OF HENRY CITY OF STOCKBRIDGE RESOLUTION NO. R26-______ A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF STOCKBRIDGE, GEORGIA, AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE GEORGIA DEPARTMENT OF NATURAL RESOURCES FOR LAND AND WATER CONSERVATION FUND ASSISTANCE FOR CLARK COMMUNITY PARK, PHASE 2.2 — SOUTH SIDE RENOVATIONS; COMMITTING THE REQUIRED LOCAL MATCHING FUNDS AND PROVIDING FOR OPERATION AND MAINTENANCE; ACCEPTING THE PERPETUAL PUBLIC OUTDOOR RECREATION USE RESTRICTION IMPOSED BY 54 U.S.C. § 200305(f)(3); DESIGNATING AN AUTHORIZED REPRESENTATIVE; AUTHORIZING THE MAYOR TO EXECUTE NECESSARY DOCUMENTS; AND FOR OTHER PURPOSES. WHEREAS, the City of Stockbridge, Georgia (the “City”) is a municipal corporation authorized under Article IX, Section II, Paragraph III(a)(1) of the Constitution of the State of Georgia and O.C.G.A. § 36-64-1 et seq. to provide parks, recreational areas, programs, and facilities, and recognizes the importance of providing high-quality, accessible outdoor recreation opportunities for its residents and visitors; and WHEREAS, the Land and Water Conservation Fund, established by Public Law 88-578, codified at 54 U.S.C. § 200301 et seq., and permanently funded by the Great American Outdoors Act, Pub. L. No. 116-152 (2020), provides assistance of up to fifty percent (50%) of total eligible project cost for the acquisition, development, and renovation of public outdoor recreation areas and facilities, and is administered in Georgia by the Georgia Department of Natural Resources (“GDNR”) under the authority of the National Park Service (“NPS”); and WHEREAS, the City is a qualified local government with an approved comprehensive plan under the Georgia Planning Act of 1989, is covered by a verified service delivery strategy under O.C.G.A. § 36-70-20 et seq., and is in good standing with respect to the program; and WHEREAS, the City’s [Parks System Master Plan, adopted ______________], adopted following opportunity for public input, identifies Clark Community Park, Phase 2.2 — South Side Renovations (the “Project”) as a priority project, and the Project consists of outdoor recreation improvements at Clark Community Park, 111 Davis Road, Stockbridge, Georgia, as described in Exhibit A attached hereto and incorporated herein; and WHEREAS, the total estimated cost of the Project is $______________; the City desires to request assistance not to exceed Seven Hundred Fifty Thousand and 00/100 Dollars ($750,000.00), the maximum available for a single application; and WHEREAS, the Land and Water Conservation Fund requires that assistance be matched dollar-for-dollar from non-federal funds, and the City has identified funds sufficient to provide the required local matching funds; and WHEREAS, the Mayor and City Council understand and acknowledge that, if assistance is awarded, the City will be responsible for meeting all applicable program requirements, and that Resolution No. R26-______ — Page 1 of 4 property acquired or developed with Land and Water Conservation Fund assistance may not be converted to other than public outdoor recreation uses without the approval of the Secretary of the Interior under 54 U.S.C. § 200305(f)(3) and 36 C.F.R. Part 59, that this restriction runs in perpetuity, and that it applies to all property within the boundary shown on the boundary map submitted with the application; and WHEREAS, this Resolution is considered and adopted at a meeting open to the public under O.C.G.A. § 50-14-1 et seq., and the Mayor and City Council find that the application and the commitments made herein serve a valid and substantial public purpose. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF STOCKBRIDGE, GEORGIA, AS FOLLOWS: SECTION 1. Authorization to Apply. The Mayor and City Council hereby authorize the submission to GDNR of a pre-application and a formal application for Land and Water Conservation Fund assistance for the Project in an amount not to exceed Seven Hundred Fifty Thousand and 00/100 Dollars ($750,000.00). SECTION 2. Project Scope; Exhibit A. The Project shall consist of the outdoor recreation improvements described in Exhibit A, which may include tennis and pickleball facilities, picnic shelters, restrooms, accessible walkways and parking, wayfinding, and other supporting park amenities. The City Manager may make or approve non-material adjustments to the Project scope required by GDNR, NPS, final design, permitting, or bid results. Any material change in the Project scope, in the amount of assistance requested, or in the City’s share shall be presented to the Mayor and City Council for approval before submission to GDNR. SECTION 3. Local Matching Funds. The City commits local matching funds in an amount not less than the assistance awarded for the Project, up to Seven Hundred Fifty Thousand and 00/100 Dollars ($750,000.00), and commits to fund the balance of the total Project cost from lawfully available City funds. The local matching funds shall be derived from [Special Purpose Local Option Sales Tax (SPLOST VI)] proceeds lawfully available for parks and recreation purposes under the resolution calling the tax, as required by O.C.G.A. § 48-8-121(a)(1), and, to the extent necessary, from other lawfully available City funds, subject in each case to appropriation. The City certifies that no federal financial assistance shall be used to satisfy the local matching requirement except as expressly permitted by 54 U.S.C. § 200305(f)(1). SECTION 4. Operation, Maintenance, and Public Access. The City commits to operate and maintain the assisted area in a safe, sanitary, and attractive condition and in the state of repair required for its intended public outdoor recreation use, at the City’s expense and from lawfully available City funds, for so long as the restriction in Section 5 remains in effect. The assisted area shall remain open to the general public on a nondiscriminatory basis. Any user fees shall be reasonable and shall not discriminate on the basis of residence, consistent with 54 U.S.C. § 200305(f)(8) and 36 C.F.R. § 59.4, and no fee charged to a nonresident shall exceed twice the fee charged to a resident. SECTION 5. Perpetual Public Outdoor Recreation Use; Boundary. The Mayor and City Council accept, on behalf of the City, that property acquired or developed with Land and Water Conservation Fund assistance shall not be converted to other than public outdoor recreation uses without the approval of the Secretary of the Interior under 54 U.S.C. § 200305(f)(3) and 36 C.F.R. Part 59, and that this restriction runs in perpetuity. The Land and Water Conservation Fund Resolution No. R26-______ — Page 2 of 4 boundary shall encompass no more of Clark Community Park than is reasonably necessary for the funded Project and its supporting facilities. No boundary map shall be submitted to GDNR or NPS until it has been reviewed by the City Attorney. No conversion, disposition, encumbrance, easement, lease, or non-recreational use of any property within the boundary shall be undertaken except upon prior approval of the Mayor and City Council and compliance with 36 C.F.R. Part 59. SECTION 6. Assurances. The City agrees to comply with all applicable federal and state requirements associated with the application and any award, including: (a) the Land and Water Conservation Fund Act, 54 U.S.C. § 200301 et seq., and NPS program guidance; (b) Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d et seq.; (c) Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794; (d) the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, 42 U.S.C. § 4151 et seq., and applicable accessibility design standards; (e) the National Environmental Policy Act of 1969, 42 U.S.C. § 4321 et seq.; (f) Section 106 of the National Historic Preservation Act, 54 U.S.C. § 306108, including review by the State Historic Preservation Office; (g) if the Project involves acquisition of real property or displacement of any person, the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. § 4601 et seq.; and (h) 2 C.F.R. Part 200. SECTION 7. Authorized Representative; Execution of Documents. The City Manager is designated the City’s Authorized Representative for the Project and is authorized to prepare and submit the application and supporting materials, to serve as the City’s point of contact with GDNR and NPS, and to submit programmatic correspondence, progress reports, and requests for reimbursement; this designation confers no authority to execute contracts. The Mayor is authorized and directed to execute, on behalf of the City, the grant application, any project agreement, and such other documents as are necessary to carry out the intent of this Resolution, in each case after the document has been drawn or reviewed and signed by the City Attorney as required by Section 6.30 of the Charter. In the absence, unavailability, or disability of the Mayor, the Mayor Pro Tem is authorized and directed to execute such documents in the Mayor’s stead. The City Clerk is authorized to attest the same and to affix the seal of the City. No action taken under this Resolution shall increase the City’s financial commitment beyond that authorized by Section 3. SECTION 8. Return to the Mayor and City Council. Before submission of the formal application to GDNR, and in any event before execution of any project agreement, staff shall present to the Mayor and City Council an updated resolution if the total Project cost, the amount of assistance requested, the City’s share, or the Project scope has materially changed from that authorized by this Resolution. SECTION 9. City Attorney’s Authority. The City Attorney is authorized to make nonsubstantive corrections to this Resolution and its exhibits necessary to conform them to the action taken by the Mayor and City Council, to complete blanks with information confirmed by staff and the City Clerk, and to review and approve as to form all documents executed pursuant to this Resolution. SECTION 10. Severability; Repealer; Effective Date. If any portion of this Resolution is held invalid, that portion shall be deemed separate and independent and the remainder shall stand. All resolutions and parts of resolutions in conflict herewith are repealed to the extent of the conflict. This Resolution shall become effective immediately upon its adoption. SO RESOLVED AND ADOPTED this ____ day of ______________, 2026. Resolution No. R26-______ — Page 3 of 4 CITY OF STOCKBRIDGE, GEORGIA Jayden L. Williams, Mayor [or Elton Alexander, Mayor Pro Tem, in the Mayor’s absence, unavailability, or disability] ATTEST: Cassandra Lester Interim City Clerk (SEAL) APPROVED AS TO FORM: Quinton G. Washington City Attorney, City of Stockbridge · Washington Legal Group Attachment: Exhibit A — Application and Project Description Resolution No. R26-______ — Page 4 of 4 September 14, 2026 ✔ ✔ ✔ Decius T. Aaron Public Works Request For Proposals No.2024-0005 - City of Stockbridge Janitorial Maintenance Services with Intercontinental Commercial Services, Inc. (ICS). On August 25, 2025, Council approved to exercise the second (2nd) one (1) year renewal option for Janitorial Maintenance Services with Intercontinental Commercial Services. Resolution No. R25-1838 Originally, on April 24, 2024, the Procurement Department solicited RFP's from qualified firms to provide Janitorial Maintenance Services to all city buildings. On June 26, 2024, the Council approved awarding the contract for Janitorial Maintenance Services to Intercontinental Commercial Services, Inc. (ICS) in the amount of $ 143,100.00. Resolution No. R24-1722. ✔ ✔ $152,100.00 ✔ City of Stockbridge Janitorial Maintenance Services with Intercontinental Commercial Services, Inc. (ICS). The Public Works Department respectfully requests City Council approval to exercise the third (3rd) year renewal option for RFP No. 2024-0005, Janitorial Maintenance Services, with Intercontinental Commercial Services, Inc. (ICS), in the amount of $152,100.00, and to authorize the associated budgetary actions necessary to continue the services. The contract increased by $9,000.00 due to the addition of the Police Department Substation. In accordance with City Council recommendations and the applicable approved ordinance, the Procurement Division solicited proposals from qualified contractors with demonstrated experience and proven performance records in providing janitorial maintenance services for City facilities. The scope of services includes routine janitorial maintenance, cleaning, wipe-downs, disinfecting, and other related services necessary to maintain clean, safe, and sanitary City facilities and to support efforts to mitigate the spread of contagious viruses. The original contract provides for an initial one (1)-year term, with the option to renew for up to four (4) additional oneyear periods, at the sole discretion of the City Council approval, as applicable. The Public Works Department has evaluated ICS's performance and determined that the contractor has satisfactorily fulfilled its contractual obligations and continues to provide quality janitorial maintenance services in accordance with the requirements and specifications of the contract. The second-year renewal period expires December 31, 2026. Accordingly, the Public Works Department is requesting approval to exercise the third (3rd) year renewal option, extending the contract through December 31, 2027, at a cost not to exceed $152,100.00. The Public Works Department recommends that the Mayor and City Council approve the third (3rd) year renewal of RFP No. 2024-0005, Janitorial Maintenance Services, with Intercontinental Commercial Services, Inc., in an amount not to exceed $152,100.00, authorize the associated budgetary actions, and extend the contract term throughDecember 31, 2027. ATTACHMENTS: Exhibit 1: Completed Contract Renewal Evaluation Form Exhibit 2: Completed Budget Availability Certification Form Exhibit 3: Resolutions (R25-1838) Exhibit 4: Contractual Agreement to include Cost Proposal Funding Source: Account Numbers 100-15650-522318 (Facility Cleaning Police Department),110-15650-522319 (Facility Cleaning Public Works Administrative Building),100-15650-522321 (Facility Cleaning City Hall),100-15650522322 (Facility Cleaning Merle Manders Conference Center),100-15650-522323 (Facility Cleaning Downtown Connection Center),100-15650-522324 (Facility Cleaning Municipal Court),100-15650-522325 (Facility Cleaning Maintenance Shop),100-15650-522326 (Facility Cleaning WWTP), and 100-15650-522327(Facility Cleaning Merle Manders Conference Center Administrative Building) in the Government Buildings budget. 2.00 Work Order Signature Document EZIQC Contract No.: GA-ST02-040820-PCI New Work Order Work Order Number: Work Order Title: X Modify an Existing Work Order Work Order Date: 139242.05 09/04/2026 COS - PEMB & Buildout PH2 Additional Electrical & Dirt Owner Name: City of Stockbridge Contractor Name: Prime Contractors, Inc. Contact: Terry Harden Contact: Gary Frantz Phone: 470-488-7384 Phone: 813-205-9762 Work to be Performed Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of EZIQC Contract No GA-ST02-040820-PCI. Brief Work Order Description: COS - PEMB & Buildout PH2 Additional Electrical & Dirt Time of Performance See Schedule Section of the Detailed Scope of Work Liquidated Damages Will apply: Will not apply: X Work Order Firm Fixed Price: $78,814.39 Owner Purchase Order Number: Approvals Owner Date Contractor Work Order Signature Document City of Stockbridge Date Page 1 of 1 9/4/2026 3.00 Detailed Scope of Work To: Gary Frantz Prime Contractors, Inc. 3406 Florence Circle Powder Springs, GA 30127 813-205-9762 From: Terry Harden City of Stockbridge 470-488-7384 Date Printed: September 04, 2026 Work Order Number: 139242.05 Work Order Title: COS - PEMB & Buildout PH2 Additional Electrical & Dirt Brief Scope: COS - PEMB & Buildout PH2 Additional Electrical & Dirt Preliminary Revised X Final The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. See attached DSOW Contractor Date Owner Date Scope of Work City of Stockbridge Page 1 of 1 9/4/2026 4.00 Contractor's Price Proposal - Summary Date: September 04, 2026 IQC Master Contract #: Work Order Number: Owner PO #: Work Order Title: Contractor: GA-ST02-040820-PCI 139242.05 Proposal Name: Proposal Value: COS - PEMB & Buildout PH2 Additional Electrical & Dirt $78,814.39 COS - PEMB & Buildout PH2 Additional Electrical & Dirt Prime Contractors, Inc. Additional Fill Dirt $18,256.81 Bond $1,348.60 Electrical Service Change $45,412.30 Turnaround Expanded $13,796.68 Proposal Total $78,814.39 This total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding. The Percentage of NPP on this Proposal: % Contractor's Price Proposal - Summary City of Stockbridge Page 1 of 1 9/4/2026 5.00 Contractor's Price Proposal - Detail Date: September 04, 2026 IQC Master Contract #: Work Order Number: Owner PO #: Work Order Title: Contractor: Proposal Name: Proposal Value: GA-ST02-040820-PCI 139242.05 Sect. Labor Equip. Item Material COS - PEMB & Buildout PH2 Additional Electrical & Dirt Prime Contractors, Inc. COS - PEMB & Buildout PH2 Additional Electrical & Dirt $78,814.39 Modifer UOM Description Line Total (Excluded if marked with an X) Additional Fill Dirt 1 2 3 01 22 23 00 0195 DAY 5 Ton, Single Padfoot Drum, Ride-On Self-Propelled Vibratory Roller With Full-Time Operator Quantity Unit Price Factor Installation = x x 2.00 876.23 1.0946 5 6 7 3,200 To 3,500 LB Capacity, 78" Wide, Tracked Skid-Steer Loader With Full-Time Operator Quantity Unit Price Factor Installation = x x 1.00 4,622.06 1.0946 01 22 23 00 0334 WK Total 5,059.31 90 To 105 HP, D4 Or D5 Bulldozer With Full-Time Operator Quantity 1.00 Unit Price x 4,955.45 $5,424.24 Factor x 1.0946 = Equipment Delivery, Pickup, Mobilization And Demobilization Using A Rollback Flatbed TruckIncludes loading, tie-down of equipment, delivery of equipment, off loading on site, rigging, dismantling, loading for return and transporting away. For equipment such as trenchers, skid-steer loaders (bobcats), industrial warehouse forklifts, sweepers, scissor platform lifts, telescoping and articulating boom man lifts with up to 40' boom lengths, etc. Quantity Unit Price Factor Installation = x x 1.00 333.74 1.0946 01 71 13 00 0003 Total 5,424.24 $365.31 Total 365.31 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Tractor Trailer With Up To 53' BedIncludes loading, tie-down of equipment, delivery of equipment, off loading on site, rigging, dismantling, loading for return and transporting away. For equipment such as bulldozers, motor scrapers, hydraulic excavators, gradalls, road graders, loader-backhoes, heavy duty construction loaders, tractors, pavers, rollers, bridge finishers, straight mast construction forklifts, telescoping boom rough terrain construction forklifts, telescoping and articulating boom man lifts with >40' boom lengths, etc. Quantity Unit Price Factor Installation = x x 1.00 1,309.97 1.0946 31 23 16 36 0012 $1,433.89 Total 1,433.89 CY Relocating On Site Excavated Stockpiled Material With Dozer From Excavation For Building Foundations and Other Structures >100' to 300' Quantity Unit Price Factor Installation = x x 230.00 3.52 1.0946 0020 MOD 31 23 16 36 0017 $886.19 Total 886.19 For >50 To 250, Add Installation 8 $5,059.31 EA 01 71 13 00 0002 31 23 16 36 0012 Total 1,918.24 WK 01 22 23 00 0297 Installation 4 $1,918.24 $354.98 Quantity 230.00 Unit Price x 1.41 Factor x 1.0946 = Total 354.98 CY Backfilling Around Building Foundations And Other Structures By Skid -Steer Loader Quantity Unit Price Factor Installation = x x 230.00 2.74 1.0946 Contractor's Price Proposal - Detail City of Stockbridge $689.82 Total 689.82 Page 1 of 4 9/4/2026 Contractor's Price Proposal - Detail Continues.. Work Order Number: Work Order Title: 139242.05 COS - PEMB & Buildout PH2 Additional Electrical & Dirt Proposal Name: Proposal Value: Sect. Labor Equip. COS - PEMB & Buildout PH2 Additional Electrical & Dirt $78,814.39 Item Material Modifer UOM Description Line Total (Excluded if marked with an X) Additional Fill Dirt 9 31 23 16 36 0017 0020 MOD For >50 To 250, Add Installation 10 11 230.00 Unit Price x 1.10 Factor x 1.0946 = Total 276.93 CY 31 23 16 36 0021 31 23 16 36 0021 $276.93 Quantity Compaction Of Fill Or Subbase For Building Foundations and Other Structures by Vibratory Plate, Air Tamper, Etcetera Quantity Unit Price Factor Installation = x x 230.00 5.24 1.0946 0024 MOD $1,319.21 Total 1,319.21 For >50 To 250, Add Installation $528.69 Quantity 230.00 Unit Price x 2.10 Factor x 1.0946 = Total 528.69 Subtotal for Additional Fill Dirt $18,256.81 Bond 12 01 22 16 00 0002 EA Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible costs as directed by Owner. Insert the appropriate quantity to adjust the base cost to the actual Reimbursable Fee. If there are multiple Reimbursable Fees, list each one separately and add a comment in the "note" block to identify the Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended warranty, expedited shipping costs, etc.). A copy of each receipt, invoice, or proof of payment shall be submitted with the Price Proposal. Quantity Unit Price Factor Installation = x x 1,226.00 1.00 1.1000 $1,348.60 Total 1,348.60 Subtotal for Bond $1,348.60 Electrical Service Change 13 01 22 16 00 0002 EA Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible costs as directed by Owner. Insert the appropriate quantity to adjust the base cost to the actual Reimbursable Fee. If there are multiple Reimbursable Fees, list each one separately and add a comment in the "note" block to identify the Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended warranty, expedited shipping costs, etc.). A copy of each receipt, invoice, or proof of payment shall be submitted with the Price Proposal. Quantity Unit Price Factor Installation = x x -836.64 1.00 1.0000 -$836.64 Total -836.64 Customer Credit 14 01 22 23 00 0429 WK 11,000 LB Mini-Excavator With Full-Time Operator Installation Quantity 1.00 $4,170.50 Unit Price x 3,810.07 Contractor's Price Proposal - Detail City of Stockbridge Factor x 1.0946 = Total 4,170.50 Page 2 of 4 9/4/2026 Contractor's Price Proposal - Detail Continues.. Work Order Number: Work Order Title: 139242.05 COS - PEMB & Buildout PH2 Additional Electrical & Dirt Proposal Name: Proposal Value: Sect. Labor Equip. COS - PEMB & Buildout PH2 Additional Electrical & Dirt $78,814.39 Item Material Modifer UOM Description Line Total (Excluded if marked with an X) Electrical Service Change 15 16 17 18 19 20 01 71 13 00 0003 26 05 19 16 0101 26 05 33 13 1958 26 05 33 13 1971 26 05 33 13 1984 26 05 33 13 2008 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Tractor Trailer With Up To 53' BedIncludes loading, tie-down of equipment, delivery of equipment, off loading on site, rigging, dismantling, loading for return and transporting away. For equipment such as bulldozers, motor scrapers, hydraulic excavators, gradalls, road graders, loader-backhoes, heavy duty construction loaders, tractors, pavers, rollers, bridge finishers, straight mast construction forklifts, telescoping boom rough terrain construction forklifts, telescoping and articulating boom man lifts with >40' boom lengths, etc. Quantity Unit Price Factor Installation = x x 1.00 1,309.97 1.0946 $1,433.89 Total 1,433.89 MLF 400 MCM, Type USE, 600 Volt, Underground Feeder And Branch Circuits, Single Stranded Copper Cable Quantity Unit Price Factor Installation = x x 1.20 19,913.60 1.0946 $26,156.91 Total 26,156.91 LF 3-1/2" Polyvinyl Chloride (PVC) Coated, Urethane Lined, Rigid Galvanized Steel (RGS) Conduit, Direct Burial Quantity Unit Price Factor Installation = x x 101.00 52.40 1.0946 $5,793.06 Total 5,793.06 EA 3-1/2" Polyvinyl Chloride (PVC) Coated, Urethane Lined, Rigid Galvanized Steel (RGS) Coupling, Direct Burial Quantity Unit Price Factor Installation = x x 30.00 78.12 1.0946 $2,565.30 Total 2,565.30 EA 3-1/2" Polyvinyl Chloride (PVC) Coated, Urethane Lined, Rigid Galvanized Steel (RGS) Standard Radius Elbow, Direct Burial Quantity Unit Price Factor Installation = x x 6.00 260.66 1.0946 $1,711.91 Total 1,711.91 EA 3-1/2" Polyvinyl Chloride (PVC) Coated, Urethane Lined, Rigid Galvanized Steel (RGS) 18" Large Radius Elbow, Direct Burial Quantity Unit Price Factor Installation = x x 9.00 448.40 1.0946 $4,417.37 Total 4,417.37 Subtotal for Electrical Service Change $45,412.30 Turnaround Expanded 21 01 22 23 00 0343 WK 335 HP, D8 Bulldozer With Full-Time Operator Installation 22 31 23 16 36 0024 SY 31 23 16 36 0025 SY 31 23 16 36 0031 CY x 11,705.43 Factor x 1.0946 = Total 12,812.76 Quantity 167.00 Unit Price x 0.75 Factor x 1.0946 = $137.10 Total 137.10 Finish Grading For Building Foundations And Other Structures by Machine Installation 24 1.00 $12,812.76 Unit Price Rough Grading For Building Foundations And Other Structures by Machine Installation 23 Quantity Quantity 167.00 Unit Price x 1.22 Factor x 1.0946 $223.01 = Total 223.01 = Total 623.81 Spread Excess Or Imported Material On Site By Machine Installation Quantity 278.00 Unit Price x Contractor's Price Proposal - Detail City of Stockbridge 2.05 $623.81 Factor x 1.0946 Page 3 of 4 9/4/2026 Contractor's Price Proposal - Detail Continues.. Work Order Number: Work Order Title: Proposal Name: Proposal Value: COS - PEMB & Buildout PH2 Additional Electrical & Dirt $78,814.39 Sect. Labor Equip. 139242.05 COS - PEMB & Buildout PH2 Additional Electrical & Dirt Item Material Modifer UOM Description Line Total (Excluded if marked with an X) Subtotal for Turnaround Expanded $13,796.68 Proposal Total $78,814.39 This total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding. The Percentage of NPP on this Proposal: % Subcontractor Listing City of Stockbridge Page 4 of 4 9/4/2026 Client - City of Stockbridge Detailed Scope of Work Print Date: September 04, 2026 Work Order Number: 139242.05 Work Order Title: COS - PEMB & Buildout PH2 Additional Electrical & Dirt Contractor: GA-ST02-040820-PCI - Prime Contractors, Inc. Brief Scope: COS - PEMB & Buildout PH2 Additional Electrical & Dirt To: Gary Frantz Prime Contractors, Inc. 3406 Florence Circle Powder Springs, GA 30127 813-205-9762 From: Terry Harden City of Stockbridge 470-488-7384 The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. Detailed Scope: See attached DSOW Owner Date Contractor Date Detailed Scope of Work City of Stockbridge Page 1 of 1 9/4/2026 Stockbridge – Maintenance Building Phase 1 – CO#5 321 Taylor Dr. Stockbridge, GA 30281 Scope of Work Summary Scope (September 4th, 2026) This work order consists of; Electrical Service Change, Additional Fill Dirt, and Turnaround Expanded per detailed Scope of Work below 1. Drawings and Specifications 1.1 2. Referenced and attached hereto; Specifications created from Site Visits with Ga Power Service for Electrical Changes and Site Conditions of perimeter of building. Detailed Scope of Work The Contractor shall perform all work as described below per any and all attached specifications and drawings: 2.1 Electrical Service Change - 2.2 Additional Fill Dirt - 2.3 Furnish and install (3) 3 ½” PVC conduit an extra 101 LF to new Ga Power Transformer location. Furnish and install (4) 400 MCM Copper wire in each 3 ½” conduit to new Ga Power Transformer location for a total of 1,212 LF.. Furnish and install approximately 230 CY of fill dirt to entire perimeter removed during demo to get to correct grade due to concrete area being more than 6” thick. Includes installing the dirt, grading the dirt, and compacting the dirt. Turnaround Expanded - Cut out an additional 10 Lf of turnaround space for trucks to get arounf building easier. Includes approximately 10’ LF back, 100 LF long, and 5’ tall of dirt to be pushed up the hill or spread onsite. Prime Contractors, Inc. - Proposal does not include any concrete additional. 3. Details that Apply to All Work Areas 3.1 Contractor shall utilize the latest issue of the Sourcewell Specifications for all work. 3.2 Contractor and all of their subcontractors on site will adhere to the security requirements of the campus including background checks and orientation classes 3.3 Contractor and subcontractors will at all times wear shirts identifying the company they are employed with, accompanied by a badge when deemed necessary. 3.4 Contractor shall perform work, schedule deliveries and have access to areas of work during and after normal business hours as agreed upon and coordinated with Owners contact for this project: Gary Frantz 3.5 Contractor shall work with administrators to coordinate around scheduling conflicts with the occupation in the building 3.6 Contractor shall be responsible for all safety code compliance pertaining to their portion of work 3.7 Contractor shall maintain clean work areas at all times, remove and dispose of all demolished materials and construction debris, rubbish, and waste material from the property of the Owner on a daily basis unless noted otherwise 3.8 No tobacco or alcohol will be permitted on the property of the Owner or in the vehicles of the contractor or their subcontractors 3.9 No radios are permitted 3.10 All measurements and quantities supplied in this scope of work are approximate in nature and are supplied as a convenience for the contractor. The contractor is responsible for field verification of all measurements and quantities. 3.11 Contractor shall verify all new and existing conditions and dimensions at job site. 3.12 Parking and staging areas will be made available for the Contractor by the Owner and will be coordinated with the Owner prior to beginning work. 3.13 Contractor is responsible for protection of all surfaces including those not in the scope of work from construction dust, debris or damage during construction up until final acceptance. The methods of protection including plastic, paper, sealing doors or windows, etc. 3.14 Contractor shall install and maintain 48” orange safety fencing around all staging areas or temporary facilities 3.15 Contractor shall not be required to pay Davis Bacon wage rates 4. Warranty 4.1 The Contractor shall provide all extended manufacturers warranties to the owner prior to project closeout. 4.2 All documents necessary, will be addressed to the appropriate Owner Representative for energy rebates when applicable. 2 Prime Contractors, Inc. 5. Permitting: 5.1 At the time of issuance of a Purchase Order for this work, it is understood that a permit is required at no cost to General Contractor. Prime Contractors Inc. will be responsible for obtaining such applicable permits and the Owner will be responsible for ensuring no cost to contractor. 6. Submittals 6.1 The Contractor shall submit for approval the manufacturer’s cut sheets for materials and equipment utilized for this project prior to commencing any work. 6.2 All finishes and other standard submittals are to be provided to the Owner prior to installation by the contractor. 7. Project Schedule 7.1 8. 8.1 Majority of work shall be completed during normal working hours 8:00 am – 5:00 pm Monday thru Friday. After hours and weekends when needed will be coordinated with the Owner at no additional cost. Total project duration is expected to be 1.5 months after receipt of purchase order and mobilization. Clarifications The following items are specifically excluded by Contractor and are not part of this agreement. If at any time during work a hazardous material or unknown condition is uncovered, work will cease until the appropriate scope of work is agreed upon and executed as a supplemental work order package or remedied by the Owner: 8.1.1 8.1.2 8.1.3 Any item not included in the specifications or contract. Permitting and any associated fees Hazardous materials not in this scope of work 9. Owner Responsibilities 9.1 Coordinate any State/Local Fire Marshal approvals as necessary. 9.2 Provide access to the worksite during scheduled working hours. 9.3 Provide a staging area for project related materials. 9.4 Owner shall be responsible for re-routing employee and student traffic as necessary. 3 09/14/2026 ✔ ✔ ✔ Chief Orrin Hamilton Police Department Requesting Council approval for the establishment and implementation of a Real Time Crime Center (RTCC) for the Stockbridge Police Department. and authorize the purchase of the turnkey RTCC solution from FountainHead Controls in an amount not to exceed $157,881.19, with $148,500.00 funded through the Department's Violent Crime Reduction Grant (Consultant Fees 255-32100-521100) and $9,381.19 funded through Red Speed funds (Contract Services 21232100-523855). In 2025, the Stockbridge Police Department began assessing the feasibility of establishing a Real Time Crime Center to enhance the Department's ability to interfere with, prevent, and respond to criminal activity.The proposed RTCC will serve as a centralized source of real-time intelligence, technology integration, and investigative support for the Stockbridge Police Department. The RTCC will provide SPD with an enhanced ability to collect, analyze, and distribute actionable information to officers and investigators during active incidents and ongoing investigations.Following extensive research and discussions with the three viable providers, SPD recommends FountainHead Controls as the preferred vendor. ✔ 157,881.19 ✔ Ultimately, selecting FountainHead Controls represents the most advantageous investment and strategic partnership for the City of Stockbridge. At $157,881.19, FountainHead delivers a fully integrated, turnkey solution that offers the best total value. Beyond providing competitive pricing for a complete system, FountainHead has demonstrated an unparalleled level of responsiveness, hands-on immersion in the specific software and hardware needs aligned with our vision, partnership with and the endorsement from our IT Department, and a genuine commitment to our agency's mission. FountainHead’s proven track record with comparable law enforcement agencies, paired with their direct support and long-term investment in our ongoing success, ensures that our Real Time Crime Center will deliver immediate operational value, flawless integration with our essential software platforms, and the highest quality service to the Stockbridge community. Staff recommends approval for the establishment and implementation of a Real Time Crime Center (RTCC) for the Stockbridge Police Department. STOCKBRIDGE POLICE DEPARTMENT 4545 North Henry Boulevard, Stockbridge, Georgia 30281 Telephone: (678) 833-3334 O.S. Hamilton Chief of Police R.A. Godfrey Assistant Chief August 13, 2026 EXECUTIVE SUMMARY Chief Hamilton and Assistant Chief Godfrey, Initiated in 2025, the Stockbridge Police Department undertook the task of assessing the feasibility of standing up a Real Time Crime Center (RTCC) to interfere with, prevent, and respond to criminal activity. This is a multi-faceted project that requires phased research to include buildout, staffing, and training. To best meet the needs of this research, I attended the 2025 Real Time Crime Center Conference in Atlanta, I toured both the Dunwoody PD and Conyers PD RTCC’s as comparable Department models, I spoke with representatives of the Athens-Clarke County and Chamblee RTCC’s, and I researched “turnkey” vendors to provide the infrastructure, software, hardware, training, and technical support for the creation of our Stockbridge RTCC. To facilitate quotes for our RTCC, I identified the only three vendors in this space who provide “turnkey” RTCC’s, two of which are proprietary and one which contracts out the constituent parts of their overall service, respectively: FountainHead Controls, Constant Technologies, and Winsted Company. Assistant Chief Godfrey directed that our RTCC quotes and proposals not exceed a $160k budget, and all three vendors were able to provide quotes which were under this threshold. The quotes from all vendors include everything except the physical computers, which would require specification and build requirements from our City of Stockbridge I.T. Department due to firewalls and accessibility requirements. The quote from Winsted provides furniture and video wall monitors, computer monitors, network, network accessories, network install, software packages, training, or technical support. These are sourced through two separate entities, Winsted and a contractor, “TruConnect”. The quotes from each of the three vendors returned as-follows: FountainHead Controls (complete): $157,881.19 Winsted Company (complete): $157,925.75 Constant Technologies (complete): $159,941.12 As a source of real-time intelligence and investigative tools, our RTCC would need to ingest our RMS and CAD platform, Tyler Technologies, and also be fully integrated with our proposed Operating System (OS), sentient camera, automated license plate reader, and in the future, Drone as First Responder (DFR) program, Flock Safety. As this is a critical component of our RTCC, I do not recommend Winsted Company; a contract with them would be contingent upon a second sub-contract to coordinate network and technical support, and the contractor provides only limited training at the inception of the project. STOCKBRIDGE POLICE DEPARTMENT 4545 North Henry Boulevard, Stockbridge, Georgia 30281 Telephone: (678) 833-3334 O.S. Hamilton Chief of Police R.A. Godfrey Assistant Chief After numerous conversations and meetings with representatives of the three viable providers, I determined that two of the three vendors, FountainHead and Constant, will be able to meet the needs of the Stockbridge RTCC. This finding is supported by their clients of comparable agency size in our area, all of whom vouched for one of these two vendors. Following my research, meetings, conversations, and reviews of their overall proposals, I recommend FountainHead Controls as the best choice for our RTCC needs, with Constant Technologies as a reliable secondary choice. FountainHead Controls has been the most responsive, immersive, and invested company committed to the success of our RTCC as a vehicle to provide the highest quality service to our growing community. Agenda Item: Ultimately, selecting FountainHead Controls represents the most advantageous investment and strategic partnership for the City of Stockbridge. At $157,881.19, FountainHead delivers a fully integrated, turnkey solution that offers the best total value. Beyond providing competitive pricing for a complete system, FountainHead has demonstrated an unparalleled level of responsiveness, hands-on immersion in the specific software and hardware needs aligned with our vision, partnership with and the endorsement from our IT Department, and a genuine commitment to our agency's mission. FountainHead’s proven track record with comparable law enforcement agencies, paired with their direct support and long-term investment in our ongoing success, ensures that our Real Time Crime Center will deliver immediate operational value, flawless integration with our essential software platforms, and the highest quality service to the Stockbridge community. Respectfully submitted, Captain Jimmy P. Keyes Stockbridge Police Department Office of Professional Standards 09/14/2026 ✔ ✔ Chief Orrin Hamilton Police Department Requesting Council approval to purchase 10 RollShieldMH-Handgun ballistic shields and 9 RollShieldMH-Rifle ballistic shields from Verco Materials, LLC. Council consideration to approve the purchase of 10 RollShieldMH-Handgun ballistic shields and 9 RollShieldMH-Rifle from Verco Materials, LLC, in an amount not to exceed $102,875.04.utilizing funds awarded through the Public Safety and Community Violence Grant. The requested shields provide an additional layer of protection for officers responding to high-risk incidents where ballistic protection is necessary. Approval of this item enhance officer safety and provide officers with rapidly deployable ballistic protection during incidents involving elevated or active threats. Equipment (255-32100-542500) $71,142.84. Supplies and Materials (255-32100-531140) $31,732.20 ✔ 102,875.04 ✔ RollShieldMH-Rifle is a patented, NIJ Level III-compliant rifle shield designed for ballistic protection, portability, and rapid deployment. It protects against 7.62x39mm and 5.56x45mm rounds, including Green Tip ammunition, while providing a discreet, rollable design for easy storage and transport. The shield transitions from flexible to rigid for operational use without secondary assembly and includes an adjustable sling for convenient carrying. Its unique design is protected by U.S. Patent No. 12,535,300, issued January 27, 2026. Staff recommends that the City Council approve the purchase of RollShieldMH ballistic shields from Verco Materials, LLC, in an amount not to exceed $102,875.04, Funding: Public Safety and Community Violence Grant rco Materials 11 c Verco Materials, LLC 4420 Commerce Drive SW Atlanta, Georgia 30336 (404) 874-9504 www.VercoMaterials.com sales@vercomaterials.com Sole Source Justification RollShieldMH-Rifle & RollShieldMH-Handgun Ballistic shields are increasingly becoming a valuable tool for law enforcement officers to have at their disposal. Shields can provide the necessary increase in concealment and ballistic coverage to improve response time and time to engagement with a heightened threat. With the rising demand from communities to be sensitive to the psychology of citizens and their perceptions of comfort when presented with "aggressive" items, law enforcement needs ballistic shields that can be available in any environment, quickly at hand if needed, including the need to transport the shield easily and quickly over various distances to confront a threat. RollShieldMH-Rifle is the only patented NIJ 0108.01 Level 111 Compliant shield product, including special threat protection against 7.62x39mm ball and mild-steel core and 5.56x45mm ball and Green Tip, in a rollable, quick-deployable unit that does not rely on gravity for deployment. Its unique ability to roll up creates a discrete, not immediately recognizable image that can provide an easier ability to be carried without eliciting a negative response from the populace in sensitive environments. It is also one of the few rifle shield products that provides a quick-adjustable sling for easy transport and use. It is the only rifle shield product that is pliable for storage/transport/carry configuration but becomes semirigid/rigid for operational use without requiring secondary assembly, allowing it to maintain its orientation without collapsing. It is the only foldable or rollable rifle shield product without the potential for weaknesses arising from seams, creases, or layer incongruences. It is the only foldable or rollable rifle shield product able to stand up under its own weight and provide enough rigidity to bear weight. Further proof of exclusivity can be seen by U.S. Patent No. 12,535,300; Date of Patent: January 27, 2026. RollShieldMH-Handgun is the only patented NIJ 0108.01 Level IIIA Compliant shield product in a rollable, quick-deployable unit that does not rely on gravity for deployment. Its unique ability to roll up creates a discrete, not immediately recognizable image that can provide an easier ability to be carried without eliciting a negative response from the populace in sensitive environments. It is also one of the few handgun shield products that provides a quick-adjustable sling for easy transport and use. It is the only handgun shield product that is pliable for storage, transport, or carry configurations but becomes semi-rigid/rigid for operational use without requiring any secondary assembly, allowing it to be used in any orientation without collapsing. It is the only foldable or rollable handgun shield product without the potential for weaknesses arising from seams, creases, or layer incongruences. It is the only foldable or rollable handgun shield product able to stand up under its own weight and provide enough rigidity to bear weight. Verco Materials, LLC is the only manufacturer or distributor of this product and technology. Further proof of exclusivity can be seen by U.S. Patent No. 12,359,895; Date of Patent: July 15, 2025. Whitley Engineering Contract Renewal Civil Engineering Services Contract Renewal (RFP 2024-0001 Ryan Anderson, MPPA, CPM— September 14,2026 Action Requested Council Approval Requested 2 Renewal Terms Scope of Services & Deliverables q Professional Engineering Consultation: Provide expert advice and technical assistance to City leadership and staff on municipal infrastructure projects. q Development Plan Review: Perform technical reviews of civil engineering, site plans, stormwater, and utility infrastructure submissions. q Regulatory Compliance: Ensure all development and public works proposals comply with local, state, and environmental engineering standards. q On-Call City Support: Deliver responsive engineering solutions and municipal support under RFP 2024-0001 guidelines 3 Project Budget & Financial Breakdown ​ Fiscal Responsibility & Budget Allocation The Department of Community Development has budgeted for these vital technical services to ensure continuous civil engineering support throughout 2027. q ​Fixed Monthly Fee: $8,333.33 per month guarantees predictable ongoing civil review costs. q Term Duration: January 1, 2027 – December 31, 2027 q Public Funds Efficiency: Fulfills the City's mandate to maintain fiscal responsibility while securing expert engineering oversight 4 Summary of Requested Action Staff respectfully requests that the Mayor and City Council approve the renewal of the Engineering Services contract of Whitley Engineering, in an amount for $100,000, for the term January 1 through December 31, 2027. 5 Ryan Anderson, MPPA, CPM Director, Community Development Randerson@stockbridgega.org 6 STATE OF GEORGIA HENRY COUNTY CITY OF STOCKBRIDGE RESOLUTION NO. 25-1831 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STOCKBRIDGE, GEORGIA APPROVING THE CONTRACT RENEWAL FOR CIVIL ENGINEERING SERVICES WITH WHITLEY ENGINEERING, INC. (RFP 20240001); AND FOR OTHER PURPOSES. WHEREAS, the City of Stockbridge is charged with being fiscally responsible concerning the use and expenditure of public funds; and WHEREAS, the Department of Community Development seeks Council approval to exercise the 2027 renewal option for Civil Engineering Services with Whitley Engineering, Inc. in the amount of $8,333.33 per month or $100,000 annually; and WHEREAS, Whitley Engineering, Inc. provides professional civil engineering services, plan review, consultation, and support to the City; and WHEREAS, Whitley Engineering, Inc. has performed these services in a satisfactory manner; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF STOCKBRIDGE, GEORGIA, AS FOLLOWS: SECTION 1. APPROVAL OF CONTRACT RENEWAL. The City Council hereby approves the 2027 renewal of the Civil Engineering Services Contract with Whitley Engineering, Inc. in the amount of $100,000 annually for the period January 1, 2027, through December 31, 2027. The mayor is authorized to execute all necessary documents, and the City Manager is authorized to implement this Resolution. SECTION 2. SEVERABILITY. If any provision of this Resolution is declared invalid, the remaining provisions shall remain in full force and effect. SECTION 3. REPEAL OF CONFLICTING PROVISIONS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. EFFECTIVE DATE. This Resolution shall become effective immediately upon adoption. SO RESOLVED this ____ day of __________, 2026. __________________________________ JAYDEN WILLIAMS, Mayor ATTEST: _________________________________ (SEAL) CASSANDRA LESTER, Interim City Clerk APPROVED AS TO FORM: _________________________________ QUINTON WASHINGTON, City Attorney City of Stockbridge AGENDA ITEM MEETING DATE September 2026 FUNDING SOURCE RESOLUTION GENERAL FUND ORDINANCE FUND BALANCE CONTRACT APPROVAL/RENEWAL SPLOST or TSPLOST PUBLIC HEARING ARPA PRESENTATION GRANT BID SELECTION/AWARD HOTEL/MOTEL TOURISM TASK ORDER COUNCIL INITIATIVE CHANGE ORDER PARTNER/SPONSOR BUDGET AMENDMENT DEPARTMENT FUND BALANCE BUDGET TRANSFER BONDING PAYMENT APPROVAL ACCOUNT TRANSFER FROM: OTHER ACCOUNT TRANSFER TO: PRESENTER: DEPARTMENT: Mr. Ryan Anderson Community Development ITEM/PROJECT/EVENT: Request For City Council's Approval To Renew A Contract With SageGov Network For Cloud-Based Software, Licensing, Maintenance, and Support Services BACKGROUND INFORMATION: Planning & Zoning: The software supports the processing and management of the following Planning & Zoning applications and requests: Administrative Variance, Annexation, Comprehensive Plan Amendment, Final Plat Review and Approval, Recombinational Subdivision, Rezoning, Special Use Permit, Variance, and Zoning Modifications. APPROVALS: CITY MANAGER___________________________ FINANCIAL IMPACT CITY TREASURER____________________________________ AMOUNT $ CITY ATTORNEY____________________________________ 58,318.00 GRANTS ADMIN.___________________________________ ATTACHMENTS: N/A 1 BACKGROUND INFORMATION — CONTINUED Business Services: The software supports the processing and management of the following Business Services applications and permits: Commercial-Based Business License, Home-Based Business License, Home-Based Business — Short-Term Rental Only, Regulatory Business License, Film, Television, and Movie Permit, and Occupational Tax Annual Renewal Code Enforcement: The software provides an online Code Enforcement Complaint Submission Form to facilitate the submission, tracking, and management of code enforcement complaints. Application Integrations: The software includes integration capabilities with the following applications and services: ArcGIS Online, Forte Payment Gateway, Bluebeam Revu The application integrations shall not be extended or renewed beyond one (1) year from the execution date of the Agreement. STAFF RECOMMENDATION: The Department of Community Development recommends that the City Council consider and approve the second (2nd) renewal of the year-to-year contract with SagesGov Software for cloud-based software, licensing, maintenance, and support services in the annual amount of $58,318.00, as provided for in the contractual agreement. The City entered into the initial contract with SagesGov on December 17 2024, for an initial term January 1 through December 31, 2025, and shall not be extended or renewed for any reason beyond five (5) years from the initial execution of the agreement January 1 through December 31, 2027, shall be the second (2nd) optional renewal year, if approved by Council. FISCAL IMPACT: The annual cost associated with the renewal is $58,318.00. Funding for the renewal is available in the Department of Community Development’s approved FY 2027 budget, Account No. 100-72000-521310, which was reviewed and certified by the Budget Manager. There is no anticipated fiscal impact beyond the annual contract amount identified above, subject to any applicable fees or charges authorized under the Agreement. Staff’s Signature: CONTRACT APPROVAL RESOLUTION SagesGov Network Contract Renewal Ryan Anderson, MPPA, CPM— September 14, 2026 Council Action Requested Resolution No. 25-1832 APPROVE Second renewal of the SagesGov Network contract 2 ANNUAL RENEWAL $58,318 January 1 – December 31, 2027 What SagesGov Supports Operational functions identified in the resolution Planning Zoning Processing and management of planning activities Processing and management of zoning activities Business Licensing Permitting & Code Enforcement Processing and management of business licensing 3 Processing and management of permitting and code enforcement Contract Investment & Services FY 2027 CONTRACT AMOUNT $58,318 Annual renewal amount Funding available in the approved FY 2027 budget RENEWAL COVERS • Cloud-based software • Licensing • Maintenance • Support services Contract Term & Renewal SECOND RENEWAL JAN 1, 2027 DEC 31, 2027 Contract begins Contract ends Resolution effective immediately upon adoption. 5 Why Staff Recommends Renewal Resolution findings supporting the request Fiscal responsibility The City is charged with being fiscally responsible concerning public funds. Operational support The software supports planning, zoning, business licensing, permitting, and code enforcement activities. Budgeted funding Funding is available within the approved FY 2027 budget. Community Development recommends approval as being Department recommendation in the best interests of the City. 6 Renewal Authorization & Administration Actions authorized by Resolution No. 25-1832 CITY COUNCIL 7 Approves the second renewal for $58,318 MAYOR CITY MANAGER Authorized to execute the renewal and related documents. Authorized to take administrative actions necessary to implement the resolution. Requested Council Action Staff recommendation APPROVE RESOLUTION NO. 25-1832 Second renewal of the SagesGov Network contract $58,318 • January 1–December 31, 2027 Department of Community Development recommends approval. 8 Ryan Anderson, MPPA, CPM Director, Community Development Randerson@stockbridgega.org 9 STATE OF GEORGIA HENRY COUNTY CITY OF STOCKBRIDGE RESOLUTION NO. 25-1832 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STOCKBRIDGE, GEORGIA APPROVING THE SECOND RENEWAL OF THE CONTRACT WITH SAGESGOV NETWORK FOR CLOUD-BASED SOFTWARE, LICENSING, MAINTENANCE, AND SUPPORT SERVICES; AND FOR OTHER PURPOSES. WHEREAS, the City of Stockbridge is charged with being fiscally responsible concerning the use and expenditure of all public funds; and WHEREAS, the Department of Community Development seeks City Council approval to exercise the second renewal option of the contract with SagesGov Network for cloud-based software, licensing, maintenance, and support services in the annual amount of $58,318.00; and WHEREAS, the software supports the processing and management of planning, zoning, business licensing, permitting, and code enforcement activities; and WHEREAS, funding for this contract renewal is available within the approved FY 2027 budget; and WHEREAS, the Department of Community Development recommends approval of the renewal as being in the best interests of the City. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF STOCKBRIDGE, GEORGIA, AS FOLLOWS: SECTION 1. APPROVAL OF CONTRACT RENEWAL. The City Council hereby approves the second renewal of the contract with SagesGov Network for cloud-based software, licensing, maintenance, and support services in the amount of Fifty-Eight Thousand Three Hundred Eighteen Dollars ($58,318.00) for the period January 1, 2027 through December 31, 2027. The Mayor is authorized to execute the renewal and all related documents, and the City Manager is authorized to take all administrative actions necessary to implement this Resolution. SECTION 2. SEVERABILITY. If any provision of this Resolution is declared invalid, the remaining provisions shall remain in full force and effect. SECTION 3. REPEAL OF CONFLICTING PROVISIONS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. CITY ATTORNEY AUTHORITY. The City Attorney is authorized to make such non-substantive revisions as may be necessary to carry out the intent of this Resolution. SECTION 5. EFFECTIVE DATE. This Resolution shall become effective immediately upon adoption. RESOLVED this _____ day of __________________, 2026. [SIGNATURES ON FOLLOWING PAGE] SO RESOLVED this _____ day of __________________, 2026. _________________________________ JAYDEN WILLIAMS, Mayor ATTEST: _________________________________ CASSANDRA LESTER, Interim City Clerk APPROVED AS TO FORM: _________________________________ QUINTON G. WASHINGTON, City Attorney SEPTEMBER 14, 2026 ✔ Ryan Anderson Community Development DEESCO FIRE PROTECTION 2027 CONTRACT RENEWAL. Council consideration of a 2027 contract renewal with DEESCO Fire Protection, Inc. for the first (1st) optional renewal year, January 1 through December 31, 2027. RFQ No. 2025-0005 for fire protection services. GL: 100-72000-523850. Financial Impact: $100,000. The City currently contracts with DEESCO Fire Protection, Inc. to provide fire protection inspection, testing, monitoring, maintenance, and related life-safety services for municipal facilities. Renewal of the agreement for Fiscal Year 2027 will continue these essential services and expand the scope of work to include the replacement of Automated External Defibrillator (AED) machines at all City facilities to enhance emergency preparedness and employee and public safety. The total contract amount for FY 2027 is $100,000, and approval of the renewal will ensure continued compliance with fire and life-safety requirements while maintaining reliable protection systems throughout City-owned properties. ✔ $100,000.00 DEESCO FIRE PROTECTION 2027 CONTRACT RENEWAL. APPROVAL. CONTRACT APPROVAL RESOLUTION DEESCO Fire Prevention Services Contract Renewal Ryan Anderson, MPPA, CPM— September 14,2026 Action Requested 2 Scope of Services qCore Services Provided: Comprehensive fire protection, system maintenance, and safety compliance across municipal facilities. qVendor History: Selected under RFQ 2025-0005; continuing satisfactory performance in the primary term and first renewal. qCompliance: Aligns with city fiscal responsibility mandates for public fund expenditures. 3 Key Update Includes budget adjustments to replace all city-owned Automated External Defibrillators (AEDs). Request for Approval Staff respectfully requests Council approval of a $100,000 contract renewal with DEESCO for Fire Prevention Services for fiscal year 2027 4 Ryan Anderson, MPPA, CPM Director, Community Development Randerson@stockbridgega.org 5 STATE OF GEORGIA HENRY COUNTY CITY OF STOCKBRIDGE RESOLUTION NO. 25-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STOCKBRIDGE, GEORGIA APPROVING THE CONTRACT RENEWAL FOR FIRE PROTECTION SERVICES WITH DEESCO FIRE PROTECTION; AND FOR OTHER PURPOSES. WHEREAS, the City of Stockbridge is charged with being fiscally responsible concerning the use and expenditure of public funds; and WHEREAS, the Department of Community Development and Fire Department seek Council approval to exercise the second optional renewal year of Contract No. RFQ 2025-0005 for Fire Protection Services with DEESCO Fire Protection for the period January 1, 2027 through December 31, 2027; and WHEREAS, DEESCO Fire Protection provides fire protection services to the City; and WHEREAS, DEESCO Fire Protection has performed these services in a satisfactory manner; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF STOCKBRIDGE, GEORGIA, AS FOLLOWS: SECTION 1. APPROVAL OF CONTRACT RENEWAL. The City Council hereby approves the 2027 renewal of Contract No. RFQ 2025-0005 with DEESCO Fire Protection for Fire Protection Services for the period January 1, 2027 through December 31, 2027. The contract renewal amount shall be as authorized in the approved FY2027 budget. The Mayor is authorized to execute all necessary documents, and the City Manager is authorized to implement this Resolution. SECTION 2. SEVERABILITY. If any provision of this Resolution is declared invalid, the remaining provisions shall remain in full force and effect. SECTION 3. REPEAL OF CONFLICTING PROVISIONS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. EFFECTIVE DATE. This Resolution shall become effective immediately upon adoption. SO RESOLVED this ____ day of ____________, 2026. _________________________________________ JAYDEN WILLIAMS, Mayor ATTEST: _________________________________________ (SEAL) CASSANDRA LESTER, Interim City Clerk APPROVED AS TO FORM: _________________________________________ QUINTON WASHINGTON, City Attorney SEPTEMBER 14, 2026 ✔ Ryan Anderson Community Development CPL ARCHITECTS, ENGINEERS AND LANDSCAPE ARCHITECTS 2027 CONTRACT RENEWAL. Council consideration of a 2027 contract extension with CPL Architects, Engineers and Landscape Architects, D.PC for professional Planning services to update the Unified Development Code (UDC). Request for Proposals Contract No. R25.18842.00. Request for City Council’s approval of the first (1st) optional renewal year, January 1 through December 31, 2027. GL: 100-74100-521200. Financial Impact: $27,761.20. The City Council approved a contract with CPL Architects, Engineers and Landscape Architect, D.P.C. (P.C.) in Fiscal Year 2026 to provide professional planning services associated with updating the City’s Unified Development Code (UDC), including research, public engagement, ordinance drafting, and support through the adoption process. The agreement established an initial term through December 31, 2026, with the option to renew for one additional twelvemonth period under the same terms and conditions. Renewal of the contract for Fiscal Year 2027 will allow the City to continue receiving professional planning services necessary to complete and implement UDC updates, maintain compliance with state law, and support the City’s long-term development goals. ✔ $27,761.20 CPL ARCHITECTS, ENGINEERS AND LANDSCAPE ARCHITECTS 2027 CONTRACT RENEWAL. APPROVAL. CONTRACT APPROVAL RESOLUTION Professional Planning Services Contract Renewal (Unified Development Code Update) Ryan Anderson, MPPA, CPM— September 14,2026 Action Requested 2 Scope of Planning Services q Unified Development Code (UDC) Update: Modernizing land development regulations, zoning guidelines, and municipal design standards. q Multi-Disciplinary Expertise: Accessing specialized planning, architectural, and landscape design advisory support. q Community & Zoning Alignment: Structuring development ordinances to foster vibrant, high-quality, and sustainable growth q City Planning Support: Direct collaboration with the Department of Community Development and City leadership 3 Budget and Financial Breakdown ​ Fiscal Responsibility & Funding Allocation The Department of Community Development has budgeted for these essential planning services to complete the UDC modernization project in 2027. q ​Fixed Deliverable Budget: $27,761.20 covers all technical planning, code drafting, and consulting services. q Contract Term: Effective January 1, 2027 through December 31, 2027. q Efficient Use of Public Funds: Protects municipal investments while securing professional urban planning expertise. 4 Requested Council Action Staff respectfully requests that the Mayor and City Council approve the renewal of the Professional Planning Services contract for the Unified Development Code Update, in an amount not to exceed $27,761.20, for the term January 1 through December 31, 2027. 5 Ryan Anderson, MPPA, CPM Director, Community Development Randerson@stockbridgega.org 6 STATE OF GEORGIA HENRY COUNTY CITY OF STOCKBRIDGE RESOLUTION NO. 25-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STOCKBRIDGE, GEORGIA APPROVING THE CONTRACT RENEWAL FOR PROFESSIONAL PLANNING SERVICES WITH CPL ARCHITECTS, ENGINEERS, AND LANDSCAPE ARCHITECT, D.P.C.; AND FOR OTHER PURPOSES. WHEREAS, the City of Stockbridge is charged with being fiscally responsible concerning the use and expenditure of public funds; and WHEREAS, the Department of Community Development seeks Council approval to exercise the 2027 renewal option for Professional Planning Services with CPL Architects, Engineers, and Landscape Architect, D.P.C., for the continued update of the City's Unified Development Code in the amount of $27,761.20; and WHEREAS, CPL Architects, Engineers, and Landscape Architect, D.P.C. provides professional planning services to support the City's Unified Development Code update process; and WHEREAS, CPL Architects, Engineers, and Landscape Architect, D.P.C. has performed these services in a satisfactory manner; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF STOCKBRIDGE, GEORGIA, AS FOLLOWS: SECTION 1. APPROVAL OF CONTRACT RENEWAL. The City Council hereby approves the 2027 renewal of the Professional Planning Services Contract with CPL Architects, Engineers, and Landscape Architect, D.P.C. in the amount of Twenty-Seven Thousand Seven Hundred Sixty-One Dollars and Twenty Cents ($27,761.20) for the period January 1, 2027, through December 31, 2027. The Mayor is authorized to execute all necessary documents, and the City Manager is authorized to implement this Resolution. SECTION 2. SEVERABILITY. If any provision of this Resolution is declared invalid, the remaining provisions shall remain in full force and effect. SECTION 3. REPEAL OF CONFLICTING PROVISIONS. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. EFFECTIVE DATE. This Resolution shall become effective immediately upon adoption. SO RESOLVED this ____ day of ____________, 2026. _________________________________________ JAYDEN WILLIAMS, Mayor ATTEST: _________________________________________ (SEAL) CASSANDRA LESTER, Interim City Clerk APPROVED AS TO FORM: _________________________________________ QUINTON WASHINGTON, City Attorney

MAIN STREET ADVISORY BOARD MEMBERS Willie Hopkins, Chair Shomari Furtch, Vice-Chair Camille Reynoso Mason, Secretary Main Street Advisory Board Meeting Agenda September 11, 2026 9:00 AM Anika Potts Andrea Burnett Vanessa Gibson Linda P. Jones Crystal Park Vacant Kenya Cook (DDA Liaison) Antwan Cloud (City Council Liaison) ADMINISTRATION Lisa Fareed Main Street Program Manager Main Street Program Coordinator Downtown Connection Center 130 M L King, Sr. Heritage Trail Stockbridge , GA 30281 Website: www.stockbridgega.org William Smith Phone: 770-389-7900 Fax: 770-389-7912 Terezy Ochoa Economic Development Director AGENDA MAIN STREET ADVISORY BOARD MEETING CITY OF STOCKBRIDGE FRIDAY, SEPTEMBER 11, 2026 9:00 AM I. II. Call to Order 1. Roll Call 2. Reading of the Mission Statement 3. Welcome — MSAB Members/ City Staff/ Guests Review and Approval of the Agenda 4. III. Review and Approval of Meeting Minutes 5. IV. July 2026 Meeting Minutes Review and Approve Financial Statement 6. V. September 2026 Meeting Agenda July 2026 Financial Statement Main Street Managers Report/Discussion 7. Program Updates 8. Muscle & Mystique Car Show October 10, 2026 12 - 5:00pm 9. Vote to change to 501(3)c status VI. Annoucements/Concerns VII. Adjournment Mission: The Stockbridge Main Street Program's mission is to design and support an identifiable downtown historic district that promotes economic vitality, cultivates artistic expression, encourages cultural enrichment, and nurtures community spirit. Stockbridge Main Street Advisory Board Meeting – July 2026 Page 1 July 10, 2026 Mission: The Stockbridge Main Street Program's mission is to design an identifiable downtown historic district that promotes economic vitality, encourages cultural enrichment, and nurtures community spirit. On Friday, July 10, 2026, the Stockbridge Main Street Advisory Board (hereinafter the Board) meeting was held at the Main Street Program Office in the Stockbridge Downtown Connection Center Conference Room. The meeting was called to order at 9:09 a.m. by Chairman Willie Hopkins, followed by an official roll call. The Main Street mission statement was read by Chairman Hopkins. Board Members in Attendance: Andrea Burnett, Councilman Antwan Cloud, Shomari Furtch, Vanessa Gibson, Jaylan Holman, Willie Hopkins, Linda Jones, and Anika Potts, Board Members Absent: Kenya Cook, Camille Reynoso Mason, and Crystal Park. City Staff in Attendance: Lisa Fareed, Main Street Program Manager, Ty Dozier, Downtown Marketing Specialist, and William Smith, Economic Development Director. Guests in Attendance: None. Review and Approval of the Meeting Agenda A motion to accept and approve the July 2026 Meeting Agenda. The motion properly approved. Motion: Second: Discussion: Vote: Shomari Furtch Andrea Burnett None Unanimous Review and Approval of the Main Street Advisory Board Meeting Minutes A motion to accept and approve the May 2026 Meeting Minutes. The motion properly approved. Motion: Second: Discussion: Vote: Shomari Furtch Vanessa Gibson None Unanimous Office Address: 130 M.L.K., Sr. Heritage Trl. ∙ Stockbridge, GA 30281 ∙ 678-833-3306 Mailing Address: 4640 N. Henry Blvd. ∙ Stockbridge, GA Stockbridge Main Street Advisory Board Meeting – July 2026 Page 2 Review and Approval of the Main Street Advisory Board Meeting Minutes A motion to accept and approve the June 2026 Meeting Minutes. The motion properly approved. Motion: Second: Discussion: Vote: Anika Potts Shomari Furtch None Unanimous Review and Approval of the Monthly Financial Report. A motion to accept and approve the May 2026 Financial Report. The motion properly approved. Motion: Second: Discussion: Vote: Shomari Furtch Vanessa Gibson Members discussed the current budget and noted that spending was generally tracking appropriately for the year. Discussion included approximately $8,000 designated for downtown beautification. Staff advised that plans for those funds remain under consideration while determining what landscaping materials may be donated by vendors. Due to upcoming construction, the Board does not want to install permanent landscaping that may later need to be removed. Other potential uses include banners and additional downtown improvements. Unanimous Review and Approval of the Monthly Financial Report. A motion to accept and approve the June 2026 Financial Report. The motion properly approved. Motion: Second: Discussion: Vote: Vanessa Gibson Shomari Furtch None Unanimous Main Street Manager’s Report / Discussion: Main Street Manager, Ms. Fareed, welcomed and thanked everyone for their attendance. Program Updates and Announcements: o Main Street Association / Proposed Bylaws: Economic Development Director Smith updated the Board on proposed bylaws for transitioning Main Street to a 501(c)(3), while maintaining a structure similar to the current organization. Benefits include obtaining an EIN, opening a separate bank account, pursuing outside funding, accepting donations and sponsorships, and retaining certain funds outside the City’s budget rollover process. Office Address: 130 M.L.K., Sr. Heritage Trl. ∙ Stockbridge, GA 30281 ∙ 678-833-3306 Mailing Address: 4640 N. Henry Blvd. ∙ Stockbridge, GA Stockbridge Main Street Advisory Board Meeting – July 2026 Page 3 Proposed changes include increasing Board seats from 12 to 15, continuing City Council approval of Board appointments, retaining City Council and DDA representatives as exofficio voting members, and clarifying City Council representation terms. The Board also discussed how to address extended vacancies in the City Council liaison role, possibly through an MOU, intergovernmental agreement, or City Council policy rather than the bylaws. Councilman Cloud agreed to follow up with City Council. The Board will continue reviewing the bylaws, with staff providing comparison information before the next meeting. Legal counsel will review the document before it is presented to Mayor and Council. Preliminary Budget Discussion: Director Smith presented a preliminary budget for future Main Street activities and requested feedback from Board members. Preliminary amounts discussed included: • $35,000 – Downtown Beautification • $20,000 – Façade Grants • $5,000 – Promotions/Promotional Supplies Members were encouraged to review the proposed allocations and provide feedback to Main Street Manager Lisa Fareed before the budget is finalized. Director Smith also noted that beautification funding is being coordinated across multiple City-related departments and organizations, including Economic Development, the DDA, and Main Street, to support substantial improvements downtown. The Board expressed appreciation for the increased focus and proposed investment in downtown beautification. o Downtown Beautification and Alleyway Project: The Board discussed downtown beautification needs and making the area more visually distinct as Stockbridge’s heart and entertainment center. The Alleyway Project will use TSPLOST funding for construction and infrastructure improvements, including brickwork and drainage. Additional ideas included landscaping, irrigation, rear façade improvements, painted rear walls, awnings, improved rear entrances, and a more attractive pedestrian environment along Burke Street and the rear alley/parking area. The Board also noted positive feedback on new lighting and wayfinding signage. o Downtown Business Update: A ribbon cutting was scheduled for 11:00 a.m. for 4727 Kitchen Lounge, located in the former Showtime restaurant location. The new operator also has other business interests in the downtown area and has submitted a request for a DDA façade grant to assist with improvements, including signage. Office Address: 130 M.L.K., Sr. Heritage Trl. ∙ Stockbridge, GA 30281 ∙ 678-833-3306 Mailing Address: 4640 N. Henry Blvd. ∙ Stockbridge, GA Stockbridge Main Street Advisory Board Meeting – July 2026 Page 4 o Downtown Landscaping: Staff reported that several older bushes had been removed as part of ongoing landscaping improvements. Additional aging landscaping is expected to be removed and replaced with more colorful and attractive plantings. o Georgia Downtown Conference: Staff members are scheduled to attend the Downtown Conference in Rome, Georgia, August 16–20. o Farmers Market and Get to Steppin’ Fitness Walk: The Board received a positive report on the first Farmers Market of the year. The market was expanded to include additional home-based and cottage-type businesses in addition to traditional agricultural vendors. A free flower bar was also offered and was well received by attendees. Board members were encouraged to continue identifying and recruiting potential vendors to help grow the monthly market. The Board discussed continuing the downtown community walk. Participation in the most recent walk was lower than expected despite advanced registrations, possibly due in part to the heat. Staff indicated that the walk would continue for the time being and participation would be monitored. o Tiny Tent: Ms. Fareed updated the Board that Tiny Tent moved to the green space to improve participation and atmosphere, with guests encouraged to bring lawn chairs and blankets. Plans include decorations, tree lighting, vendors and activities, with overflow seating in the alleyway. Staff emphasized the need for stronger Board participation to welcome and engage visitors, and members were encouraged to wear Main Street name tags while volunteering. o See My Legacy Platform: Staff discussed implementing the See My Legacy online platform, which allows vendors and participants to submit documents, accept terms, make payments, provide contact information, and register for Main Street activities. The platform also enables staff to send reminders, weather updates, and event communications, while visitors can view Main Street campaigns such as the Farmers Market, community walk, Tiny Tent, and future car shows. The Board supported the platform as an improvement to marketing and event management. DDA Report: No report. Announcements / Concerns: o Ms. Jones provided an update regarding community outreach efforts, Feeding God’s People Community Food Pantry continues to serve residents, including an increasing number of unhoused individuals and families. Board members were invited to donate basic personal-care items, including toiletries, soap, lotion, disposable wipes and socks. A Office Address: 130 M.L.K., Sr. Heritage Trl. ∙ Stockbridge, GA 30281 ∙ 678-833-3306 Mailing Address: 4640 N. Henry Blvd. ∙ Stockbridge, GA Stockbridge Main Street Advisory Board Meeting – July 2026 Page 5 winter coat drive is also being planned, with donations of gently used coats, scarves and hats requested. o Next Meeting: Saturday, August 29, 2026 @ 9:00 a.m. Render’s Clubhouse 1 Hatcher Drive Stockbridge, GA 30281 There being no further business to address, a motion to adjourn the July 2026 meeting of the Stockbridge Main Street Advisory Board at 10:19 a.m. The motion properly approved. Motion: Second: Discussion: Vote: Linda Jones Andrea Burnett None Unanimous Respectfully Submitted by: Camille Reynoso Mason Secretary Stockbridge Main Street Advisory Board Office Address: 130 M.L.K., Sr. Heritage Trl. ∙ Stockbridge, GA 30281 ∙ 678-833-3306 Mailing Address: 4640 N. Henry Blvd. ∙ Stockbridge, GA

DEVELOPMENT AUTHORITY OF THE CITY OF STOCKBRIDGE BOARD MEMBERS Kenya Cook, Chair Warren Washington, Vice-Chair Vacant, Treasurer Downtown Development Authority Special Called Meeting Agenda August 27, 2026 6:00 PM Tariq Collins, Secretary Toseika Thomas, Board Member Darryl Stamper, Board Member Councilmember Elton Alexander ADMINISTRATION Shawn Edmondson, City Manager William Smith Economic Development Director Lisa Fareed Downtown Manager Tariq Collins, Recorder L’Erin Wiggins, Attorney STOCKBRIDGE DOWNTOWN CONNECTION CENTER 130 M L KING SR. HERITAGE TRAIL STOCKBRIDGE, GA 30281 Website: www.stockbridgega.org Phone: 770-389-7900 Fax: 770-389-7912 AGENDA DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL CALLED MEETING CITY OF STOCKBRIDGE THURSDAY, AUGUST 27, 2026 6:00 PM I. II. III. IV. V. VI. Call to Order 1. Invocation followed by pledge 2. Roll call 3. Motions for additions or deletions to the proposed agenda 4. Approve Agenda 5. Approve July 21, 2026 Meeting Minutes Officers and City Staff Reports 6. Chairman's Comments 7. Vice Chair Comments 8. Treasurer's Update 9. Secretary Updates Old Business 10. Downtown Expansion Facade Grant 4727 Lounge and Restaurant 11. Aspiring Mindz New Business 12. Budget Discussion 13. Vote on Events Schedule Ask City Staff Reports 14. Council Liasion 15. Economic Development Department 16. Main Street Advisory Board Liaison Executive Session 17. VII. MOU Property Behind Carwash Adjourn MEETING SUMMARY MINUTES Tuesday, July 21st, 2026 @ 6 PM 130 MLK Senior Heritage Trail Stockbridge, GA 30281 Board Members City Staff Kenya Cook, Chair - Present Warren Washington, Vice-Chair - Excused Tariq Collins, Secretary - Present Vacant, Treasurer Darryl Stamper, Board Member - Present Toseika Thomas, Board Member - Excused Elton Alexander, City Council Liaison - Present William Smith, Executive Director - Present Lisa Fareed, Main Street Manager - Present Jack Samuels, Authority Attorney - Present Chair Cook called the meeting to order at 6:05 PM. In the absence of Vice-Chair Washington, Chair Cook offered the invocation. Secretary Collins conducted the roll call, and a quorum was established. Four voting members were present: Chair Cook, Secretary Collins, Board Member Stamper, and Councilman Alexander. Vice-Chair Washington and Board Member Thomas were excused with notice. Chair Cook addressed adjustments to the agenda, reordering the voting items (Items 15, 13, 10, and 14) to the top of the agenda at the Chair's discretion; no Motion was required to reorder items already on the approved agenda. Secretary Collins made the Motion to add the recently adopted bylaw changes reflecting the Executive Director's job description to the agenda for presentation, noting the bylaws would be circulated to the full Board for a vote at the August meeting; the Motion passed 4-0. Chair Cook called for a Motion to approve the June 11, 2026, meeting minutes, with a correction to reflect Attorney Wiggins and Lisa Fareed as absent from that meeting. Secretary Collins made the Motion to approve with the necessary correction; Seconded by Councilman Alexander; the Motion passed 4-0. Officer Reports Chair's Comments-Cook Chair Cook had no additional chairman's report. Vice-Chair Comments-Washington Vice-Chair Washington was excused and did not present a report. Secretary Update-Collins Secretary Collins presented proposed bylaw amendments reflecting the Executive Director's duties, consistent with the Board's prior resolution establishing the position. The amendments will be circulated to the full Board by email for review, with a vote on adoption planned for the August meeting. Treasurer-Vacant The Treasurer position remains vacant. Chair Cook presented the Treasurer's report for the period ending June 2026, reflecting a combined ending balance of $150,376.54, as follows: • Projects Account: $120,803.44 (beginning balance $120,803.44; no change). Page 1 of 5 MEETING SUMMARY MINUTES Tuesday, July 21st, 2026 @ 6 PM 130 MLK Senior Heritage Trail Stockbridge, GA 30281 • Operating Account: $10,220.49 (beginning balance $13,844.49; a check cleared of $3,614.00; and $10.00 in service charges). • Grant Account: $19,352.61 (beginning balance $19,352.61; no change). Chair Cook noted the Authority does not currently have an internal system for retaining receipts and asked that Board members route documentation directly to City staff going forward. Motion to accept the Treasurer's report; the Motion passed 4-0. Old Business Façade Grant Program Policy: The Board revisited the façade grant program policy to clarify whether interior improvements would be funded under the existing program or as a separate grant. Councilman Alexander noted the prior policy funded exterior improvements 100% up to $15,000, with costs above that amount matched at 33% up to a $30,000 total award. Executive Director Smith clarified that the intent had been to expand the existing program's language to cover both interior and exterior work under the current funding limits, not to double the available funds. Councilman Alexander made the Motion and its was seconded by Darryl Stamper, Board member to set the façade grant program parameters at $15,000 for exterior improvements and $15,000 for interior improvements, fundable in any combination up to a combined maximum award of $20,000 per project, at 100%, eliminating the requirement that applicants contribute at least 33% of costs above $15,000; the Motion passed 4-0. Façade Grant Application: 4727 Lounge & Restaurant: Staff recommended approval of the 4727 Lounge & Restaurant façade grant application at $15,000 under the revised policy above. Executive Director Smith asked the Board to consider additional context in executive session before voting. The Board agreed to return to the item later in the meeting, and Councilman Alexander agreed to remain for the discussion. The Board was ultimately unable to reconvene in executive session before quorum was lost (see Executive Session, below), and no vote was taken on this application; it will be placed on the August agenda. Downtown District Expansion Resolution: The Board reviewed the resolution expanding the DDA downtown district boundary, with parcel numbers now identified, for signature and transmittal to City Council. Councilman Alexander spoke in favor, citing improvements along the North Henry Boulevard gateway corridor to strengthen visitors' first impression of downtown. Secretary Collins expressed concern that the current downtown footprint is not yet fully utilized and questioned expanding before doing so. It was moved by Darryl Stamper, Board member and seconded by Elton Alexander, Councilmember that the resolution be approved, signed, and sent up to the city council for approval. Motion Carried 3-1 opposed. New Business Façade Grant Application: Aspiring Minds: Staff advised that the Aspiring Minds application requested funding for equipment rather than qualifying exterior or interior building enhancements, and that the property is located outside the DDA/downtown Page 2 of 5 MEETING SUMMARY MINUTES Tuesday, July 21st, 2026 @ 6 PM 130 MLK Senior Heritage Trail Stockbridge, GA 30281 district boundary. It was moved by Elton Alexander, Council Member and seconded by Darryl Stamper, Board member to reject the application; the Motion passed 4-0. Hispanic Business Expo: The National Hispanic Heritage Association requested DDA financial support, in partnership with the CDA, for a Business Expo on Sunday, August 16, 2026, at the discounted rental rate (refundable security deposit excluded). Secretary Collins made the Motion it was seconded by Elton Alexander, councilmember to approve financial support in the amount of $875; the Motion passed 4-0. Wind Down Wednesdays: Executive Director Smith presented a proposal from promoter Kathy Smith for a biweekly Wind Down Wednesdays event series running from late July through the end of September (first event July 29), supported by the DDA at up to $6,000 per month ($3,000 per event). Two locations were discussed: a street-front site near Frozen Smoke on MLK (requiring a street closure) and a site under the MLK bridge ("Location B," which does not require street closure). Councilman Alexander proposed the Board pursue use of the City Amphitheater for the series to take advantage of the existing venue and draw overflow foot traffic downtown, featuring local bands with no concession sales. Secretary Collins made the Motion to approve the Wind Down Wednesday’s event series with the first event(s) held at Location B under the MLK bridge, with the DDA to pursue City Council approval to relocate future events to the Amphitheater, and to authorize the Attorney to review and negotiate all related promoter and City agreements; Seconded by Councilman Alexander; the Motion passed 4-0. FY2027 Preliminary Budget Staff presented preliminary FY2027 budget figures for discussion; no vote was taken façade grant program, $60,000; Wind Down Wednesdays, $60,000; training, $15,000; beautification, $35,000; and land inspection, $15,000. Board members noted this reflects a significant increase over current annual funding (approximately $45,000). Chair Cook recommended holding further discussion until additional Board members are present. Staff will submit a preliminary budget to the City in August. No vote or Motion was taken. City Council Update Elton Alexander -- City Council Liaison Councilman Alexander reported continuing efforts to have remaining debris and equipment removed from downtown near the railroad right-of-way, noting the City Manager is pursuing a new contractor. He reported the July 4th event drew an estimated 15,000–16,000 attendees per the Fire Chief's estimate, with the Amphitheater at capacity. He reported that STEM school construction is progressing, with completion anticipated by year-end and opening targeted for the following school year. A ribbon cutting was held for 4727 Lounge & Restaurant under new ownership, and a new business, We Live For Love (a recording studio and performance venue), has opened in the former vape-shop location. Signage for the Lee Street to Martin Luther King Jr. Way renaming has been fabricated, with overhead signage pending GDOT approval, and a multi-use trail/beltline is planned around the Amphitheater near the Baptist Church corner. Councilman Alexander requested a DDA promotional table be set up at future Amphitheater concerts to raise downtown awareness. No vote or Motion was taken. Page 3 of 5 MEETING SUMMARY MINUTES Tuesday, July 21st, 2026 @ 6 PM 130 MLK Senior Heritage Trail Stockbridge, GA 30281 City Staff Reports William Smith -- Executive Director Mr. Smith thanked the Board for social media promotion, which has generated inquiries and leads, and asked Board members to route public and business inquiries through the DDA's shared catch-all email so requests are not missed when individual staff are unavailable. Lisa Fareed -- Main Street Manager Ms. Fareed reported that new downtown pole/streetlight designs have been installed and are lit, with banners still needed. Tiny Tent season began at a new venue (the Burke Street green space); approximately 1,200 RSVPs were received through a new online RSVP platform, with 200+ attendees the largest Tiny Tent turnout to date. The monthly Farmers Market season began (last Saturday of each month), with June turnout exceeding last year's, while the accompanying fitness walk saw lower turnout attributed to heat. Ms. Fareed reported that Main Street is exploring conversion to 501(c)(3) status, remaining a City department, to allow outside and corporate donor funding that would not revert to the General Fund; bylaws are being drafted using other Georgia Main Street programs as a model. Ms. Fareed presented a reimbursement request for Secretary Collins' travel to Douglas, Georgia (two nights), in the amount of $1,330.17. Chair Cook made the Motion to approve the reimbursement it was seconded by Elton Alexander, Councilmember; the Motion passed 4-0. Ms. Fareed noted that additional reimbursement requests related to the Georgia Downtown Association meeting in Rome, Georgia are expected once related invoices are received, as some training expenses are paid in advance of the event. Announcement There were no additional announcements. Public Comments There were no public comments. Executive Session Chair Cook moved to consider entering executive session under O.C.G.A. § 50-14-3(b)(1)(D), to continue the Board's discussion of the 4727 Lounge & Restaurant façade grant application. Attorney Jack Samuels advised that because Councilman Alexander had departed at 7:22 PM, the Board no longer had a quorum. Under O.C.G.A. § 50-14-1(a)(3)(A), a "meeting" under the Georgia Open Meetings Act requires a quorum; without one, the Board could not vote to enter executive session or take further binding action. Mr. Samuels advised that any further conversation among remaining members would not be confidential or protected under the Act. The meeting concluded upon loss of quorum at 7:22 PM when Councilman Alexander departed; no formal Motion to adjourn was possible in the absence of a quorum. Executive Session Criteria Reference Page 4 of 5 MEETING SUMMARY MINUTES Tuesday, July 21st, 2026 @ 6 PM 130 MLK Senior Heritage Trail Stockbridge, GA 30281 Executive Session Criteria GA Code Discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege. Identify the case or claim discussed but not the substance of the attorney-client discussion. 50-14-2(1) and 50-143(b)(1)(A) Discuss or vote to authorize negotiations to purchase, dispose of or lease property. 50-14-3(b)(1)(B) Discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate. 50-14-3(b)(1)(C) Discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote. 50-14-3(b)(1)(D) Discuss or vote to enter into an option to purchase, dispose of, or lease real estate. 50-14-3(b)(1)(E) Discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee. 50-14-3(b)(2) Meeting to interview one or more applicants for the position of the executive head of an agency. 50-14-3(b)(2) A meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion]. 50-14-2(1) Meeting held for investigative purposes under duties or responsibilities imposed by law. 50-14-3(a)(1) Page 5 of 5

STOCKBRIDGE CITY COUNCIL Mayor At–Large Work Session Meeting Agenda August 25, 2026 6:00 PM Jayden L. Williams Mayor Pro Tem Elton Alexander Council District 5 Councilmember LaKeisha Gantt Council District 1 Councilmember Antwan Cloud Council District 2 Councilmember Kyle D. Berry, Sr. Council District 3 Councilmember Yolanda Barber Council District 4 CITY MANAGER Stockbridge City Hall Shawn Edmondson 4640 N. Henry Blvd. INTERIM CITY CLERK Stockbridge, GA 30281 Cassandra Lester CITY TREASURER Frank Milazi CITY ATTORNEY Quinton G. Washington Website: www.stockbridgega.org Phone: 770-389-7900 Fax: 770-389-7912 Translation and Interpretation Services are available with (7) days prior notice. Please contact the City’s Human Resource Manager at 770-389-7908 for assistance. AGENDA WORK SESSION MEETING CITY OF STOCKBRIDGE TUESDAY, AUGUST 25, 2026 6:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL ADOPTION OF THE AGENDA REVIEW OF THE MINUTES PUBLIC COMMENTS - All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. PRESENTATION 1 Financial Report as of 7/31/2026 and City of Stockbridge ACFR FY25 NEW BUSINESS 2 Council Consideration to approve the purchase of furniture from HON Furniture in the amount of $123,530.35 for the New Maintenance Shop. Funding source is from SPLOST VI account number 321-42200-541318 - Presented by: Decius Aaron 3 Council Consideration to approve the competitively solicited contract pursuant to Request For Proposals (RFP) No. 2026-0007, City of Stockbridge Comprehensive Residential Waste and Disposal Services with Waste Industries of Atlanta, LLC d/b/a GFL Environmental and the City of Stockbridge, authorizing the Mayor to execute same; and authorizing the City Manager to execute all administrative and budgetary actions related to the agreement in the amount of $2,450,000.00. Funding Source: Sanitation account number 540- Page | 3 45200-523991 (Sanitation Collections Outsource) in the Sanitation budget - Presented by: Decius Aaron 4 Council Consideration to approve the Walt Stephens Trail Project Service Agreement in the amount of $216,835.00. The PATH Design Team (PATH) will provide full professional services for surveying, landscape architecture, engineering, permitting, contract administration, and construction management for the 1.1-mile, ten (10) foot wide, concrete multi-use trail along Walt Stephens Road. The project begins at the SE corner of Walt Stephens Rd and Monarch Village Way, crosses Walt Stephens at the existing traffic signal, continues east as a ten (10) foot side path with five (5) to ten (10) foot landscape buffer, crosses I-75 via existing road bridge, turns into a private property to tie into the programmed trail by the proposed development on Flippen Road. The Walt Stephens Trail Project is a TSPLOST Project. Funding Source: TSPLOST I account number 335-42200-541447. - Presented by: Decius Aaron 5 Council Consideration to approve the proposed FY 2027 LMIG paving list. - Presented by: Decius Aaron 6 Council Consideration to approve the award of lTB (Invitation to Bid) NO: 20260010 for the City's Landscape Maintenance Services to Gibson Landscape Services, LLC in the amount of $159,732.00. Funding Source: $107,520.00 from account number 100-15650- 522219 (Landscaping) in the Government Buildings budget and $52,212.00 from account number 565-61800-522219 (Landscaping) in the Amphitheater budget. Presented By: Decius Aaron, Public Works Director. - Presented by: Decius Aaron 7 Council Consideration to approve the award of lTB (Invitation to Bid) ITB NO: 2026-0011 for the City's LMIG (Local Maintenance Improvements Grant) for Roads and Resurfacing to East Coast Grading, lnc. Funding Source: TSPLOST I $2,372,773.19 account number 335-42500- 541436; GDOT LMIG $389,362.75, GDOT LRA $260,854.32 account number 100-42200- 522241 for a total amount of $3,022,990.26. - Presented by: Decius Aaron 8 Council Consideration to approve the award of lTB (Invitation to Bid) ITB NO: 2026-0012 for the Country Club Drive intersection improvement awarded to East Coast Grading, lnc. In the amount of $1,078,067.00. Funding Source: TSPLOST I 335-42200-541408 - Presented by: Decius Aaron 9 Council Consideration to approve Professional Pipeline to perform an emergency leak repair on North Henry BLVD in the amount of $69,100.00. The water main is seventeen (17) feet deep and because Highway 42 is a Georgia Department of Transportation (GDOT) roadway, they requested an expedited repair due to the leak's location and to possibly prevent further infrastructure damage or traffic disruption. Funding source is from account number 50544200-522240 (Street Repairs) in the Water Department Budget. - Presented by: Decius Aaron MAYOR'S COMMENTS (Mayor Jayden Williams) EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) August 25, 2026 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900 Page | 4 ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS City Council Meetings are held on the second Monday of each month, and Work Sessions are held the last Tuesday of the month at the Stockbridge City Hall - City Council Chamber. Meeting times and dates may change. Please visit www.stockbridgega.org for updates. The City of Stockbridge adheres to the Americans with Disabilities Act (ADA). If you need auxiliary services to participate in the meetings, please contact City Hall at 770-389-7900 in advance. ADJOURNMENT August 25, 2026 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900 ` CITY OF STOCKBRIDGE, GEORGIA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2025 CITY OF STOCKBRIDGE, GEORGIA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2025 Prepared By: Department Of Finance CITY OF STOCKBRIDGE, GEORGIA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 TABLE OF CONTENTS Page INTRODUCTORY SECTION Letter of Transmittal ............................................................................................................................................. i – iv Certificate of Achievement ..........................................................................................................................................v Organizational Charts .................................................................................................................................... vi and vii List of Elected and Appointed Officials ................................................................................................................. viii FINANCIAL SECTION Independent Auditor's Report ............................................................................................................................. 1 – 4 Management’s Discussion and Analysis.......................................................................................................... 5 – 13 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Position .............................................................................................................................. 14 Statement of Activities........................................................................................................................ 15 and 16 Fund Financial Statements: Balance Sheet – Governmental Funds.............................................................................................. 17 and 18 Statement of Revenues, Expenditures and Changes in Fund Balances – Governmental Funds .................................................................................................. 19 and 20 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities ................................................ 21 General Fund – Statement of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual ........................................................................................................ 22 ARPA Fund – Statement of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual ........................................................................................................ 23 Grants Fund – Statement of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual ........................................................................................................ 24 Statement of Net Position – Proprietary Funds ........................................................................................... 25 Statement of Revenues, Expenses and Changes in Net Position – Proprietary Funds .............................................................................................................. 26 Statement of Cash Flows – Proprietary Funds ................................................................................ 27 and 28 Statement of Fiduciary Net Position – Custodial Fund ............................................................................... 29 Statement of Changes in Fiduciary Net Position – Custodial Fund ......................................................... 30 Notes to Financial Statements .................................................................................................................. 31 – 60 Required Supplementary Information: Schedule of Changes in the City’s Net Pension Liability and Related Ratios ................................. 61 and 62 Schedule of City Contributions ............................................................................................................. 63 and 64 CITY OF STOCKBRIDGE, GEORGIA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 TABLE OF CONTENTS (CONTINUED) Page FINANCIAL SECTION (CONTINUED) Combining and Individual Fund Statements and Schedules: Combining Balance Sheet – Nonmajor Governmental Funds ........................................................... 65 and 66 Combining Statement of Revenues, Expenditures and Changes in Fund Balances – Nonmajor Governmental Funds .................................................................................... 67 and 68 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Special Revenue Fund – Hotel/Motel Tax Fund ....................................................... 69 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Special Revenue Fund – Redspeed Fund ................................................................. 70 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Permanent Fund – Burke Cemetery Fund ................................................................ 71 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Capital Projects Fund – Downtown Development Fund ......................................... 72 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Capital Projects Fund – Urban Redevelopment Fund ............................................. 73 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Capital Projects Fund – City-Wide Development Fund ........................................... 74 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual – Capital Projects Fund – Impact Fee Fund ................................................................ 75 Combining Statement of Net Position – Nonmajor Enterprise Funds .......................................................... 76 Combining Statement of Revenues, Expenses and Changes in Fund Net Position – Nonmajor Enterprise Funds ........................................................................................................................... 77 Combining Statement of Cash Flows – Nonmajor Enterprise Funds .......................................................... 78 Schedule of Expenditures of Special Purpose Local Option Sales Tax Proceeds – SPLOST III ............................................................................................................................ 79 Schedule of Expenditures of Special Purpose Local Option Sales Tax Proceeds – SPLOST IV ............................................................................................................................ 80 Schedule of Expenditures of Special Purpose Local Option Sales Tax Proceeds – SPLOST V ............................................................................................................................. 81 Schedule of Expenditures of Special Purpose Local Option Sales Tax Proceeds – SPLOST VI ............................................................................................................................ 82 Schedule of Expenditures of Transportation Special Purpose Local Option Sales Tax Proceeds ................................................................................................................................................... 83 CITY OF STOCKBRIDGE, GEORGIA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 TABLE OF CONTENTS (CONTINUED) Page STATISTICAL SECTION Net Position by Component .................................................................................................................... 84 and 85 Changes in Net Position .............................................................................................................................. 86 – 89 Governmental Activities Tax Revenues by Source .............................................................................. 90 and 91 Fund Balances of Governmental Funds ................................................................................................ 92 and 93 Changes in Fund Balances of Government Funds............................................................................... 94 and 95 General Governmental Tax Revenues by Source ............................................................................................. 96 Assessed Value of Taxable Property ................................................................................................................. 97 Property Tax Rates – Direct and Overlapping Governments .......................................................................... 98 Principal Property Taxpayers ............................................................................................................................. 99 Principal Franchise Taxpayers ......................................................................................................................... 100 Ratios of Outstanding Debt by Type .................................................................................................. 101 and 102 Direct and Overlapping Governmental Activities Debt .................................................................................. 103 Legal Debt Margin Information ........................................................................................................... 104 and 105 Pledged Revenue Coverage ................................................................................................................ 106 and 107 Demographic and Economic Statistics ........................................................................................................... 108 Principal Employers ........................................................................................................................................... 109 Full-Time Equivalent City Government Employees by Function .................................................................. 110 Operating Indicators by Function....................................................................................................... 111 and 112 Capital Asset Statistics by Function .................................................................................................. 113 and 114 COMPLIANCE SECTION Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ............................................ 115 and 116 Independent Auditor’s Report on Compliance for Each Major Program and on Internal Control Over Compliance Required by The Uniform Guidance. ...................................... 117 – 120 Schedule of Expenditures of Federal Awards................................................................................................. 121 Notes to Schedule of Expenditures of Federal Awards ................................................................................. 122 Schedule of Findings and Questioned Costs ....................................................................................... 123 – 128 Schedule of Prior Year Findings............................................................................................................. 129 – 132 Management’s Corrective Action Plan .............................................................................................. 133 and 134 INTRODUCTORY SECTION July 30, 2026 To the Honorable Mayor, Distinguished Members of City Council And the Citizens of the City of Stockbridge: Ladies and Gentlemen: State Law requires that all general-purpose local governments publish within six months of the close of each fiscal year a complete set of financial statements presented in conformity with general accepted accounting principles (GAAP) and audited in accordance with generally accepted auditing standards by a firm of licensed certified public accountants. Pursuant to that requirement, we hereby issue the Annual Comprehensive Financial Report of the City of Stockbridge, Georgia for the fiscal year ended December 31, 2025. This report consists of management’s representations concerning the finances of the City of Stockbridge, Georgia. Consequently, management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, management of the City of Stockbridge has established a comprehensive internal control framework that is designed both to protect the government’s assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City of Stockbridge’s financial statements in conformity with GAAP. Because the cost of the internal controls should not outweigh their benefits, the City of Stockbridge’s comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The City of Stockbridge’s financial statements have been audited by Mauldin and Jenkins LLC, a firm of licensed certified public accountants. The goal of the independent audit was to provide reasonable assurance that the financial statements of the City of Stockbridge for the fiscal year ended December 31, 2025, are free of material misstatement. The independent audit involved examining on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unmodified opinion that the City of Stockbridge’s financial statements for the fiscal year ended December 31, 2025, are fairly presented in conformity with GAAP. The independent auditor’s report is presented as the first component of the financial section of the report. A single audit was necessary in 2025. The requirement for a single audit is the expense of $1,000,000 or more in federal funds. Government Auditing Standards require the independent auditor to report not only on the fair presentation of the financial statements, but also on the audited government’s internal controls and compliance with legal requirements. This report is available under a separate cover. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management’s Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The City of Stockbridge’s MD&A can be found immediately following the report of the independent auditors. Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Stockbridge Georgia For its Annual Comprehensive Financial Report For the Fiscal Year Ended December 31, 2024 Executive Director/CEO vi City of StockBridge Organizational Chart - effective 01/01/2025 City of Stockbridge Residents Mayor & Council Boards & Authorities Solicitor City Attorney Auditor Municipal Court Judge Treasurer City Manager Executive Assistant Payroll Specialist Procurement Manager Receptionist Public Works Director Grants Administrator Project Manager IT Director Assistant Public Works AssistantDirector Facilities Supervisor Facility Technicians(1) Stormwater Technicians(4) Public Works Operations Manager Crew Leaders(3) Public Works Technicians(7) Mechanics(2) Engineer Inspector(EPD) Public Information Officer Administrative Executive Assistant Stormwater Supervisor Human Resources Manager Court Administrator Water Systems Chief Operator Main Street Coordinator Admin. Assistant Wastewater Collections Chief Public Works Technician(2) Water Technicians(6) Wastewater System Operators(2 Executive Assistant Conference Center Coordinator Event Coordinator Wastewater Superintendent Wastewater Systems Chief Economic Development Director Main Street Manager HR Coordinator Deputy Court Clerk Water Superintendent Police Chief Community Development Director Management Analyst Wastewater Collections Systems Operators(3) Wastewater Collections Operator(2) Contracted Services Appointed Position New Position Vacant Position vii 1 Building Permits and Inspections Fire Marshall Permit Coordinator Senior Accountant Utility Billing Supervisor Procurement Specialist Conference Center Manager City Clerk Accountant 1 Financial Serv Tech Procurement Clerk Utility Billing Clerk Accts. Payable Clerk Chief Planner Code Enforcement Supervisor Code Enforcement Officers(2) Business Services Supervisor Administrative Assistant Senior Planner GIS Analyst Occupational Tax Clerk (2) Planner 1 Deputy City Clerk Executive Assistant to Mayor & Council Admin Asst. City of Stockbridge Police Department Organizational Chart Effective November 25, 2025 Chief of Police Internal Affairs Reports Directly to the Chief of Police Executive Assistant Executive Officer Accreditation Manager Assistant Chief Accountant Operations Support Patrol Day B Team C Team D Team Investigation Unit CSI/P&E Cpr Cpr Cprl Cprl Criminal Investigation CSI Zone 1 Zone 1 Zone 1 Zone 2 Zone 2 Zone 2 Zone 2 DFC Det Zone 3 Zone 3 Zone 3 Zone 3 Det Det Zone 4 Zone 4 Zone 4 Zone 4 Detective SPO Support Unit Support Unit Support Unit Support Unit Ofc. SPO SPO Support Unit Cpl CSI Zone 1 Cpl Administrative Services Community Affairs DEA Task Force Patrol Evening A Team SPO Community Services Investigative Services Field Services Crime Suppression & Traffic Unit CST Unit K-9 Officer Officer Crime Analyst Public Safety Code Supervisor Records Manager Public Safety Information Co-Responder Coordinator Administration Professional Standards Part-Time Coordinator Records Coord./TAC Part-Time Officer Training Training PSO Code Officer Records Coordinator Part-Time Officer SPO Officer PSO Code Officer Records Clerk Part-Time Officer Ofc Officer PSO Code Officer CST Unit Total Full-Time Sworn Total Full-Time Civilian Total Part-Time 67 19 6 Total Full Time Employees 86 SPO In Background viii Sworn Temporary Light Duty Part-Time External Emp. Civilian Vacant Leave In-Training Filled-On Hold Background & Recruitment CITY OF STOCKBRIDGE, GEORGIA LIST OF ELECTED AND APPOINTED OFFICALS December 31, 2025 LEGISLATIVE BRANCH MAYOR AND CITY COUNCIL Anthony Ford Mayor LaKeisha Gantt Mayor Pro Tem Elton Alexander Council Member Yolanda Barber Council Member Kyle Berry Sr. Council Member Alphonso Thomas Council Member OFFICERS OF THE MAYOR AND COUNCIL Shawntez Edmondson City Manager Frank S. Milazi City Treasurer Vanessa Holiday City Clerk Cassandra Lester Deputy City Clerk Quinton Washington City Attorney Jeremy Berry City Attorney Megan McCulloch City Attorney JUDICIAL BRANCH Matthew McCord Municipal Court Judge Julie Kert City Solicitor Genea Stanley Court Clerk ix FINANCIAL SECTION INDEPENDENT AUDITOR'S REPORT Honorable Mayor and Members of the City Council City of Stockbridge, Georgia Stockbridge, Georgia Report on the Audit of the Financial Statements Opinions We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Stockbridge, Georgia (the “City”), as of and for the year ended December 31, 2025, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City, as of December 31, 2025, and the respective changes in financial position and, where applicable, cash flows thereof, and the budgetary comparison for the General Fund, the Grants Fund, and the American Rescue Plan Act (“ARPA”) Fund for the year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. MAULDIN & JENKINS, LLC • 300 MULBERRY STREET • POST OFFICE BOX 1877 • MACON, GEORGIA 31202-1877 478-464-8000 • FAX 478-464-8051 • www.mjcpa.com MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and, therefore, is not a guarantee that an audit conducted in accordance with generally accepted auditing standards and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with generally accepted auditing standards and Government Auditing Standards, we:      Exercise professional judgment and maintain professional skepticism throughout the audit. Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed. Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit. 2 Required Supplementary Information Accounting principles generally accepted in the United States of America require that the Management’s Discussion and Analysis (on pages 5 through 13), the Schedule of Changes in the City’s Net Pension Liability and Related Ratios (on pages 61 and 62), and the Schedule of City Contributions (on pages 63 and 64) be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with generally accepted auditing standards, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Supplementary Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s basic financial statements. The accompanying combining and individual nonmajor fund financial statements and schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements. The Schedules of Expenditures of Special Purpose Local Option Sales Tax (“SPLOST”) proceeds as required by the Official Code of Georgia Annotated (“O.C.G.A.”) §48-8-121, and the Schedule of Expenditures of Transportation Special Purpose Local Option Sales Tax (“TSPLOST”) proceeds, as required by O.C.G.A. §48-8-269.5, are presented for purposes of additional analysis and are not a required part of the basic financial statements. The Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by Title 2 U.S. Code of Federal Regulations (“CFR”) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and is also not a required part of the basic financial statements. The combining and individual nonmajor fund financial statements and schedules, the Schedules of Expenditures of Special Purpose Local Option Sales Tax Proceeds, the Schedule of Expenditures of Transportation Special Purpose Local Option Sales Tax Proceeds, and the Schedule of Expenditures of Federal Awards (the “supplementary information”) are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. 3 Other Information Management is responsible for the other information included in the annual report. The other information comprises the introductory and statistical sections but does not include the basic financial statements and our auditor’s report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon. In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated July 30, 2026, on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance. Macon, Georgia July 30, 2026 4 CITY OF STOCKBRIDGE, GEORGIA MANAGEMENT’S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 As management of the City of Stockbridge (the “City”), we offer readers of the City of Stockbridge’s financial statements this narrative overview and analysis of the financial activities of the City of Stockbridge for the fiscal year ended December 31, 2025. We encourage readers to read the information presented here in conjunction with additional information that we have furnished in the City’s financial statements, which follow this narrative. Financial Highlights  The assets and deferred outflows of the City of Stockbridge exceeded their liabilities and deferred outflows on December 31, 2025, by $156,023,271 (total net position). Of this amount, $23,719,172 is unrestricted and may be used to meet the government’s ongoing obligations to citizens and creditors.  The total net position, on an entity wide basis, increased by $14,367,798. Of this amount, an increase of $11,644,325 was associated with governmental activities and an increase of $2,723,473 was associated with business-type activities.  As of the close of the current fiscal year, the City of Stockbridge’s governmental funds reported combined ending fund balances of $68,396,495, an increase of $7,742,271 compared to the prior year. The General Fund, which serves as the City’s chief operating fund, reported an ending fund balance of $17,913,854.  The City of Stockbridge’s bonds and notes payables decreased by $5,793,938 for an overall decrease of 25% due to scheduled debt service payments. Due to the implementation of GASB 87 Statement No 87, Leases as of December 13, 2025, totaled $137,222.  The City of Stockbridge imposed its first property tax, with a millage rate of 3.77 in 2023. The total property tax collected on December 31, 2025, was $7,186,782 which will add revenues to the General Fund. Overview of the Financial Statements This discussion and analysis are intended to serve as an introduction to City of Stockbridge’s basic financial statements. The City’s basic financial statements consist of three components. 1) Government-wide financial statements. 2) Fund financial statements; and 3) Notes to the financial statements. The basic financial statements present two different views of the City through the use of government-wide statements and fund financial statements. In addition to the basic financial statements, this report contains other supplemental information that will enhance the reader’s understanding of the financial condition of the City of Stockbridge. 5 MANAGEMENT’S DISCUSSION AND ANALYSIS Basic Financial Statements The first two statements in the basic financial statements are the Government-wide Financial Statements. They provide both short and long-term information about the City’s financial status. The next statements are Fund Financial Statements. These statements focus on the activities of the individual parts of the City government. These statements provide more detail than the government-wide statements. There are three parts to the Fund Financial Statements: 1) The governmental funds statements. 2) The budgetary comparison statements; and 3) The proprietary fund statements. The next section of the basic financial statements is the notes. The notes to the financial statements explain in detail some of the data contained in those statements. After the notes, supplemental information is provided to show details about the (type of unit-city, county, etc.) individual funds. Budgetary information required by the General Statutes also can be found in this part of the statements. Government-wide Financial Statements The government-wide financial statements are designed to provide the reader with a broad overview of the City’s finances, similar in format to a financial statement of a private-sector business. The government-wide statements provide short and long-term information about the City’s financial status. The two government-wide statements report on the City’s net assets and how they have changed. Net assets are the difference between the City’s total assets and total liabilities. Measuring net assets is one way to gauge the City’s financial condition. The government-wide statements are divided into three categories: 1) Governmental activities. 2) Business-type activities, and; 3) Component units. The governmental activities include most of the City’s basic services such as public safety and courts, highways and streets, parks and recreation, tourism and promotion, code enforcement, and general administration. The business-type activities are those that the City charges customers to provide. These include the water and sewer, solid waste management, conference center, community center, and stormwater management services offered by the City of Stockbridge. 6 MANAGEMENT’S DISCUSSION AND ANALYSIS The final category is the component unit. Although legally separate from the City of Stockbridge, the Urban Redevelopment Agency is important to the City because the City exercises control over the Board by appointing its members and because the Board is required to distribute its profits to the City Financial Fund Statements The fund financial statements provide a more detailed look at the City’s most significant activities. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of Stockbridge, like all other governmental entities in Georgia, uses fund accounting to ensure and reflect compliance (or non-compliance) with finance-related legal requirements, such as the General Statutes or the City’s budget ordinance. All of the funds of the City of Stockbridge can be divided into two categories: governmental funds and proprietary funds. Governmental Funds Governmental funds are used to account for those functions reported as governmental activities in the governmentwide financial statements. Most of the City’s basic services are accounted for in governmental funds. These funds focus on how assets can readily be converted into cash flow in and out, and what monies are left at year-end that will be available for spending in the next year. Governmental funds are reported using an accounting method called modified accrual accounting that provides a short-term spending focus. As a result, the governmental fund financial statements give the reader a detailed short-term view that helps him or her determine if there are more or less financial resources available to finance the City’s programs. The relationship between government activities (reported in the Statement of Net assets the Statement of Activities) and governmental funds is described in a reconciliation that is a part of the fund financial statements. The City of Stockbridge adopts an annual budget for its General Fund, as required by state law. The budget is a legally adopted document that incorporates input from the citizens of the City, the management of the City, and the decisions of the Mayor and Council about which services to provide and how to pay for them. It also authorizes the City to obtain funds from identified sources to finance these current period activities. The budgetary statement provided for the General Fund demonstrates how well the City complied with the budget ordinance and whether or not the City succeeded in providing the services as planned when the budget was adopted. The budgetary comparison statement uses the budgetary basis of accounting and is presented using the same format, language, and classifications as the legal budget document. The statement shows four columns: 1) The original budget was adopted by the Council. 2) The final budget as amended by the Council; 3) The actual resources, charges to appropriations, and ending balances in the General Fund; and 4) The difference or variance between the final budget and the actual resources and charges. 7 MANAGEMENT’S DISCUSSION AND ANALYSIS To account for the difference between the budgetary basis of accounting and the modified accrual basis, a reconciliation showing the differences in the reported activities is shown at the end of the budgetary statement. The City maintains seven major governmental funds: the General Fund, Hotel/Motel Tax Fund, SPLOST V and TSPLOST State and Federal Grants Funds, Urban Redevelopment Fund, and the Perpetual Care Permanent Fund. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for all major funds. Proprietary Funds Enterprise funds (a component of proprietary funds) are used to report the same functions presented as businesstype activities in the government-wide financial statements. The City has five enterprise funds: Water and Sewer Fund, Solid Waste Management Fund, Conference Center Fund, Community Center, and its Stormwater Management Fund. These funds are the same as those functions shown in the business-type activities in the Statement of Net assets and the Statement of Activities. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. Other Information In addition to the basic financial statements and accompanying notes, this report includes certain required supplementary information concerning the City of Stockbridge’s progress in funding its obligation to provide pension benefits to its employees. Government-Wide Financial Analysis As noted earlier, net position may serve over time as one useful indicator of a government’s financial position. The assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $156,023,271 as of December 31, 2025. The City’s net position reflects their investment in capital assets of $97,258,790, less any related debt used to acquire those assets that are still outstanding. The City of Stockbridge uses capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the investment in capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. 8 MANAGEMENT’S DISCUSSION AND ANALYSIS The City of Stockbridge Net Position Governmental Activities 2024 2025 Current and other assets Capital assets Total assets Business-Type Activities 2024 2025 2024 9,304,052 49,153,799 58,457,851 $ 84,097,703 99,872,326 183,970,029 $ 76,780,635 99,080,343 175,860,978 $ 72,427,850 51,058,527 123,486,377 $ 67,476,583 49,926,544 117,403,127 $ 11,669,853 48,813,799 60,483,652 Deferred outflows of resources Pension 2,116,762 1,428,409 629,279 422,159 2,746,041 1,850,568 Long-term liabilities outstanding Other liabilities Total liabilities 22,683,057 3,171,171 25,854,228 26,041,374 4,387,571 30,428,945 1,378,812 3,459,759 4,838,571 1,734,271 3,506,778 5,241,049 24,061,869 6,630,930 30,692,799 27,775,645 7,894,349 35,669,994 - 298,005 - 88,074 - 386,079 48,568,371 35,045,309 16,135,231 42,189,004 43,483,078 2,432,504 48,690,419 7,583,941 46,676,826 6,874,061 97,258,790 35,045,309 23,719,172 88,865,830 43,483,078 9,306,565 99,748,911 $ 88,104,586 $ 56,274,360 53,550,887 $ 156,023,271 $ 141,655,473 Deferred inflows of resources Pension Net position: Net investment in capital assets Restricted Unrestricted Total net position $ $ Totals 2025 $ The City received $764,547 for Local Maintenance Improvement Grants for the year associated with street construction, repairs and improvements. 9 MANAGEMENT’S DISCUSSION AND ANALYSIS Governmental Activities City of Stockbridge Changes in Net Position Governmental Activities 2025 2024 Revenues: Program revenues: Charges for services Capital grants and contributions General revenues: Other tax Interest Loss on disposal of capital assets Total Revenues Expenses: General Government Judicial Public safety Public works Culture and Recreation Housing and development Interest on long-term debt Water and sewer Stormwater management Solid waste Conference center Amphitheater Total Expenses Increase (decrease) in net position before transfers Transfers Increase (decrease) in net position Net position - beginning of year, as restated Net position - end of year $ 3,732,930 28,102,997 $ Business-Type Activities 2025 2024 Total 2025 $ 15,392,015 28,102,997 2024 6,691,081 27,608,223 $ 11,659,085 - $ 12,054,524 - $ 18,745,605 27,608,223 18,149,936 739,506 50,725,369 17,687,165 219 (97,844) 51,888,844 1 11,659,086 12,054,524 18,149,936 739,507 62,384,455 17,687,165 219 (97,844) 63,943,368 6,784,010 1,007,011 11,201,320 10,225,698 8,949 4,069,160 612,001 33,908,149 7,862,580 996,738 10,110,171 9,132,532 9,011 3,037,046 712,944 31,861,022 5,706,357 993,318 2,531,154 3,962,337 915,342 14,108,508 5,463,511 1,351,190 2,599,035 721,019 8,133,471 18,268,226 6,784,010 1,007,011 11,201,320 10,225,698 8,949 4,069,160 612,001 5,706,357 993,318 2,531,154 3,962,337 915,342 48,016,657 7,862,580 996,738 10,110,171 9,132,532 9,011 3,037,046 712,944 5,463,511 1,351,190 2,599,035 721,019 8,133,471 50,129,248 16,817,220 (5,172,895) 11,644,325 88,104,586 $ 99,748,911 20,027,822 (7,964,120) 12,063,702 76,040,884 $ 88,104,586 (2,449,422) 5,172,895 2,723,473 53,550,887 $ 56,274,360 (6,213,702) 7,964,120 1,750,418 51,800,469 $ 53,550,887 14,367,798 14,367,798 141,655,473 $ 156,023,271 13,814,120 13,814,120 127,841,353 $ 141,655,473 Business-type Activities Business-type activities increased the City of Stockbridge’s net position by $2,723,473. The transfers from the City’s General Fund were to supplement the operations of the Amphitheater, the Conference Center, the newly created Information Technology department as well as the growing Police Department. Financial Analysis of the City’s Funds As noted earlier, the City of Stockbridge uses fund accounting to ensure and demonstrate compliance with financerelated legal requirements. Governmental Funds The focus of the City of Stockbridge’s governmental funds is to provide information on near-term inflows, outflows, and balances of usable resources. Such information is useful in assessing the City of Stockbridge’s financing requirements. Specifically, unreserved fund balance can be a useful measure of a government’s net resources available for spending at the end of the fiscal year. 10 MANAGEMENT’S DISCUSSION AND ANALYSIS The General Fund is the chief operating fund of the City of Stockbridge. At the end of the current fiscal year, the unassigned fund balance of the General Fund was $16,423,053. As a measure of the General Fund’s liquidity, it may be useful to compare both unreserved fund balance and total fund balance to total fund expenditures. Unreserved fund balance represents 65.70% of total General Fund expenditures, while total fund balance of $17,913,854 represents 71.64% of that same amount. During the current fiscal year, the City’s General Fund balance increased by $14,987,631. This increase reflects the transfers from SPLOST V to reimburse the General Fund for prior years expenditures to complete SPLOST V projects. General Fund expenditures rose by 12%, increasing from $22,300,069 in 2024 to $25,004,564 in 2025. The City collected a total of $8,921,296 in local sales taxes for 2025, a decrease of 0.05% over 2024. Franchise taxes increased by 12% to $2,784,891 in 2025 from $1,851,713 in 2024, for electric, television and telephone taxes. In 2025, tax revenues increased due to various reasons such as increase in tax assessment values leading to increase in property tax revenues, and an increase of the city’s population (homeowners) as a result of couple annexations into the city that increased the overall tax digest. The City’s SPLOST III and IV revenue has decreased by 70% from $8,489,440 to $2,556,967 with the ending of SPLOST III and SPLOST IV. TSPLOST revenue increased by 0.06% from $7,204,270 in 2024 to $7,251,139 in 2025. As of December 31, 2025, the Urban Redevelopment Agency of the City of Stockbridge had long-term liabilities from Revenue Bonds in the amount of $6,270,000. Most of these funds were used to acquire property, building and furnishing a new City Hall facility which was completed in 2009. The cost of the building is approximately $11,964,000. The Hotel/Motel Tax Fund is used to promote tourism in the City. The fund is used to account for proceeds from the City’s Hotel / Motel tax. The City is required to pay Henry County Chamber of Commerce a percentage of all collected funds. As of December 31, 2025, the total amount collected for this fund was $1,166,109. The City has a Perpetual Fund which is for the upkeep of the City Cemetery. A donation of $5,000 was made with investment earnings. These funds are used or the maintenance and upkeep of the Cemetery as needed. This fund is held as a Certificate of Deposit (“CD”) at Ameris Bank. Proprietary Funds The City’s proprietary funds provide the same type of information found in the government-wide financial statements but in more detail. Unrestricted net position of the proprietary funds at the end of the year were $7,583,941 of which Water and Sewer Funds had $1,762,875 (23%) the Solid Waste Fund had $1,487,304 (20%). The Amphitheater Fund had $1,717,191 (23%) and all other enterprise funds had $2,616,571 (34.5%). 11 MANAGEMENT’S DISCUSSION AND ANALYSIS General Fund Budgetary Highlights: The amended balanced budget for the City’s General Fund for 2025 was $29,734,159. This is an increase of $667,616 from the final budget of 2024 which was $29,067,538. Capital Asset and Debt Administration Capital assets. The City’s investment in capital assets for its governmental and business type activities on December 31, 2025, amounts to $97,258,790. This investment in capital assets includes land, buildings, improvements, automobiles and equipment, sidewalks, bridges and roads. Due to the City’s fiscal responsibility, the long-term debt has been reduced by paying off debt of $5,763,674 in 2025. As a result of that, the City credit rating is increasing. General Fund balance increased by recapturing interfund payables and capital assets acquisition. American Rescue Plan Act (“ARPA”) Fund and Grant Fund have both tremendously increased net assets of the City due to many capital projects citywide that have changed the city’s outlook. Public Facilities Authority Fund and Citywide Capital Projects Fund through borrowed funds have enabled the city to accomplish it objective of investing in capital projects to better serve the Stockbridge citizens. Major capital assets events during the current fiscal year include the following:  FY 2025 LMIG – approximately $2,984,645.22 for roads paving, maintenance and repairs  Merle Manders, Tag Office, and Police Department Building Roof – approximately $156,112.80  Eagles Landing PKWY, Hudson Bridge Road, East Lake PKWY (IGA-Henry County) – approximately $3,973,863.65  Amphitheater Flex Pavers Project – approximately $212,850.00 Additional information on the City’s capital assets can be found in Note 6. 12 MANAGEMENT’S DISCUSSION AND ANALYSIS Long-term Debt As of December 31, 2025, the City had $24,061,869 in outstanding debt consisting of the following: Balance Governmental Activities: Revenue Bonds Accrued Compensated Absences Net Pension Liability Lease liability $ Business-Type Activities: Accrued Compensated Absences Net Pension Liability Total 17,445,000 1,226,444 3,874,391 137,222 227,016 1,151,796 $ 24,061,869 The City of Stockbridge’s total debt decreased by $3,713,776. Additional information on the City’s long-term debt can be found in Note 7. State statutes limit the amount of general obligation debt a governmental entity may issue to 10% of its total assessed valuation. The current debt limitation for the City is $194,020,390, which is more than the City’s outstanding general obligation debt. Economic Factors and Next Year’s Budgets and Rates      Annexations within the City will continue to increase the population of the City of Stockbridge The need for more of a police presence within the City, new developments bring in new residents Cost of Living in the region is comparable to national increases Property taxes have been rising in recent years During 2026 and going forward, the City will continue to do its best to secure additional funding sources, such as fees, grants and private participation, to continue to construct roads and capital projects, land & building purchases and improve capital items. Various fees rates will increase in 2026, it has been years when fees were adjusted. All of these factors were considered in the preparation of the City’s budget for the Fiscal Year 2026. Requests for Information This financial report is designed to provide a general overview of the City of Stockbridge’s finances, comply with finance-related laws and regulations, and demonstrate the City’s commitment to public accountability. Questions concerning this report or requests for additional information can be obtained by contacting the City at (770) 389-7000 or at the following address: City of Stockbridge, Finance Department, 4640 North Henry Boulevard, Stockbridge, Georgia 30281. 13 BASIC FINANCIAL STATEMENTS CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF NET POSITION DECEMBER 31, 2025 Governmental Activities Primary Government Business-type Activities Total ASSETS Cash and cash equivalents Investments Taxes receivable Accounts receivable, net of allowances Due from other governments Internal balances Inventories Prepaid expenses Assets held for resale Capital assets, non-depreciable Capital assets, depreciable, net of accumulated depreciation and amortization $ 66,788,209 14,419 3,811,054 322,328 1,512,709 (1,511,670) 71,479 1,419,322 19,087,118 $ 8,856,379 58,000 1,051,339 63,343 1,511,670 70,061 59,061 1,909,047 $ 75,644,588 72,419 3,811,054 1,373,667 1,576,052 70,061 130,540 1,419,322 20,996,165 31,971,409 46,904,752 78,876,161 123,486,377 60,483,652 183,970,029 2,116,762 629,279 2,746,041 Total deferred outflows of resources 2,116,762 629,279 2,746,041 LIABILITIES Accounts payable Retainage payable Accrued interest expense Other accrued expenses Customer deposits Unearned revenue Leases, due within one year Leases, due in more than one year Compensated absences due within one year Compensated absences due in more than one year Bonds payable due within one year Bonds payable due in more than one year Net pension liability due in more than one year 1,285,656 238,244 471,241 1,176,030 32,529 104,693 245,289 981,155 2,225,000 15,220,000 3,874,391 465,548 123,380 57,850 231,684 2,581,297 45,403 181,613 1,151,796 1,751,204 123,380 238,244 529,091 231,684 3,757,327 32,529 104,693 290,692 1,162,768 2,225,000 15,220,000 5,026,187 25,854,228 4,838,571 30,692,799 48,568,371 31,738,847 2,550,935 741,081 5,000 9,446 16,135,231 48,690,419 7,583,941 97,258,790 31,738,847 2,550,935 741,081 5,000 9,446 23,719,172 Total assets DEFERRED OUTFLOWS OF RESOURCES Pension Total liabilities NET POSITION Net investment in capital assets Restricted for capital projects Restricted for public safety Restricted for tourism Restricted for cemetery maintenance - non-expendable Restricted for cemetery maintenance - expendable Unrestricted Total net position $ The accompanying notes are an integral part of these financial statements. 14 99,748,911 $ 56,274,360 $ 156,023,271 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Functions/Programs Primary government Governmental activities: General government Judicial Public safety Public works Culture and recreation Housing and development Interest on long-term debt Total governmental activities Business-type activities: Water and sewer Stormwater Solid waste Amphitheater Conference center Total business-type activities Total primary government Program Revenues Capital Charges for Grants and Services Contributions Expenses $ $ 6,784,010 1,007,011 11,201,320 10,225,698 8,949 4,069,160 612,001 33,908,149 5,706,357 993,318 2,531,154 3,962,337 915,342 14,108,508 48,016,657 $ $ 2,627,673 1,105,257 3,732,930 5,510,461 1,421,306 2,931,582 1,633,859 161,877 11,659,085 15,392,015 $ $ General revenues: Property taxes Franchise taxes Alcoholic beverage excise taxes Business and occupation taxes Insurance premium taxes Hotel/motel taxes Other taxes Unrestricted investment earnings Transfers Total general revenues and transfers Change in net position Net position, beginning of year, as previously reported Restatement - error correction Net position, beginning of year, as restated Net position, end of year The accompanying notes are an integral part of these financial statements. 15 7,389,171 792,024 9,244,124 7,364,218 328 3,313,132 28,102,997 28,102,997 Net (Expenses) Revenues and Changes in Net Position Governmental Activities $ $ 3,232,834 890,270 (1,957,196) (2,861,480) (8,621) (756,028) (612,001) (2,072,222) Business-type Activities $ Total - $ 3,232,834 890,270 (1,957,196) (2,861,480) (8,621) (756,028) (612,001) (2,072,222) (2,072,222) (195,896) 427,988 400,428 (2,328,478) (753,465) (2,449,423) (2,449,423) (195,896) 427,988 400,428 (2,328,478) (753,465) (2,449,423) (4,521,645) 8,137,253 1,979,543 881,877 1,696,328 3,880,138 1,289,772 285,025 739,506 (5,172,895) 13,716,547 11,644,325 87,454,929 649,657 88,104,586 99,748,911 1 5,172,895 5,172,896 2,723,473 52,996,126 554,761 53,550,887 56,274,360 8,137,253 1,979,543 881,877 1,696,328 3,880,138 1,289,772 285,025 739,507 18,889,443 14,367,798 140,451,055 1,204,418 141,655,473 156,023,271 $ $ 16 CITY OF STOCKBRIDGE, GEORGIA BALANCE SHEET GOVERNMENTAL FUNDS DECEMBER 31, 2025 General Fund ASSETS Cash and cash equivalents Investments Taxes receivable Accounts receivable Due from other governments Due from other funds Prepaid expenditures Assets held for resale ARPA Fund Grants Fund $ 1,484,143 2,551,655 169,079 796,413 19,463,728 71,479 1,419,322 $ - $ 716,296 615,215 - $ 25,955,819 $ - $ 1,331,511 $ 839,793 468,863 1,176,030 $ $ 5,070,054 - 9,734 2,378 - 7,554,740 - 12,112 DEFERRED INFLOWS OF RESOURCES Unavailable revenue - grants Unavailable revenue - court fines Unavailable revenue - property taxes 127,907 359,318 - 611,203 - Total deferred inflows of resources 487,225 - 611,203 71,479 1,419,322 - - Total assets LIABILITIES, DEFERRED INFLOWS OF RESOURCES AND FUND BALANCES LIABILITIES Accounts payable Accrued liabilities Unearned revenue - occupational taxes Unearned revenue - grants Due to other funds Total liabilities FUND BALANCES Non-spendable: Prepaids Permanent fund corpus Assets held for resale Restricted for: Capital projects Public safety Tourism Cemetery maintenance Assigned for: Capital projects Unassigned - - 708,196 - 16,423,053 - - Total fund balances 17,913,854 - 708,196 Total liabilities, deferred inflows of resources and fund balances $ 25,955,819 $ - $ 1,331,511 Amounts reported for governmental activities in the Statement of Net Position are different because: Capital assets and lease assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. Other long-term assets are not available to pay for current period expenditures and, therefore, are deferred in the funds. The net pension liability and related deferred outflows and inflows of resources are not financial resources and, therefore, are not reported in the governmental funds. Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the funds. Net position of governmental activities The accompanying notes are an integral part of these financial statements. 17 Public Facilities Authority SPLOST V Fund SPLOST VI Fund Nonmajor Governmental Funds TSPLOST Fund Total Governmental Funds $ 15,092,066 - $ 20,330,586 2,943,169 - $ 3,144,167 638,973 - $ 20,836,425 617,846 - $ 5,900,822 14,419 2,580 153,249 519,453 - $ 66,788,209 14,419 3,811,054 322,328 1,512,709 23,541,565 71,479 1,419,322 $ 15,092,066 $ 23,273,755 $ 3,783,140 $ 21,454,271 $ 6,590,523 $ 97,481,085 $ - $ 116,214 19,705,065 $ 206,968 - $ 41,215 - $ 71,732 278,116 $ 1,285,656 471,241 1,176,030 25,053,235 $ - 19,821,279 206,968 41,215 349,848 27,986,162 - - - - - 611,203 127,907 359,318 - - - - - 1,098,428 - - - - 5,000 - 71,479 5,000 1,419,322 15,092,066 - 3,452,476 - 3,576,172 - 21,413,056 - 3,297,143 1,842,739 741,081 9,446 46,830,913 2,550,935 741,081 9,446 - - - - 353,351 (8,085) 353,351 16,414,968 15,092,066 3,452,476 3,576,172 21,413,056 6,240,675 68,396,495 15,092,066 $ 23,273,755 $ 3,783,140 $ 21,454,271 $ 6,590,523 51,058,527 1,098,428 $ 18 (1,757,629) (19,046,910) 99,748,911 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 General Fund Revenues Taxes Licenses and permits Intergovernmental Fines and forfeitures Charges for services Impact fees Contributions Interest income Other revenues Total revenues Expenditures Current: General government Judicial Public safety Public works and parks Culture and recreation Housing and development Capital outlay: General government Public works Culture and recreation Debt service: Principal Interest Total expenditures $ ARPA Fund 16,684,424 1,561,473 8,921,296 1,105,257 798,535 28,499 737,371 239,166 30,076,021 $ Grants Fund 961,895 961,895 $ 1,509,886 1,509,886 7,771,438 837,449 8,884,845 4,863,349 328 2,605,756 851,072 786,803 680,999 - - 110,823 - - 30,264 11,135 25,004,564 961,895 1,467,802 Excess (deficiency) of revenues over (under) expenditures 5,071,457 - 42,084 Other financing sources (uses) Proceeds from sale of assets Transfers in Transfers out 36,100 22,126,610 (12,246,536) - (6,234) Total other financing sources (uses) 9,916,174 - (6,234) Net change in fund balances 14,987,631 - 35,850 Fund balances, beginning of year, as previously reported 1,920,655 - 472,346 Restatement - error correction 1,005,568 - 200,000 Fund balances, beginning of year, as restated 2,926,223 - 672,346 Fund balances, end of year $ The accompanying notes are an integral part of these financial statements. 19 17,913,854 $ - $ 708,196 Public Facilities Authority $ $ SPLOST V Fund - $ SPLOST VI Fund 2,556,967 140 2,557,107 $ Total Nonmajor Governmental Funds TSPLOST Fund 4,986,709 4,986,709 $ 7,251,139 7,251,139 $ Total Governmental Funds 1,289,772 1,066,164 2,135 848,801 3,206,872 $ 17,974,196 1,561,473 26,187,892 1,105,257 798,535 1,066,164 28,499 739,646 1,087,967 50,549,629 369 - - - - 762,759 911 612,332 7,771,807 837,449 10,434,407 5,545,259 328 4,069,160 - 1,526,212 269,211 1,410,537 - 2,041,917 - 63,482 - 63,482 5,089,489 269,211 4,050,000 336,740 4,387,109 1,795,423 1,410,537 2,041,917 890,000 309,562 2,639,046 4,970,264 657,437 39,708,293 (4,387,109) 761,684 3,576,172 5,209,222 567,826 10,841,336 4,386,740 - (19,185,612) - - 2,928,851 (2,934,764) 36,100 29,442,201 (34,373,146) 4,386,740 (19,185,612) - - (5,913) (4,894,845) (369) (18,423,928) 3,576,172 5,209,222 561,913 5,946,491 15,092,435 21,876,404 - 15,613,622 5,678,762 60,654,224 - - - 590,212 - 1,795,780 15,092,435 21,876,404 - 16,203,834 5,678,762 62,450,004 15,092,066 $ 3,452,476 $ 3,576,172 $ 20 21,413,056 $ 6,240,675 $ 68,396,495 CITY OF STOCKBRIDGE, GEORGIA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Amounts reported for governmental activities in the Statement of Activities are different because: Net change in fund balances - total governmental funds $ 5,946,491 Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount by which capital outlay exceeded depreciation and amortization expense in the current period. 1,373,933 The net effect of various miscellaneous transactions involving capital assets (i.e., sales, trade-ins, and donations) is to decrease net position. (241,950) Revenues in the Statement of Activities that do not provide current financial resources are not reported as revenues in the funds. 175,740 The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position. 4,970,264 Some expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. (580,153) Changes in net position - governmental activities $ The accompanying notes are an integral part of these financial statements. 21 11,644,325 CITY OF STOCKBRIDGE, GEORGIA GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Budget Original Revenues Property taxes Other taxes Licenses and permits Intergovernmental Fines and forfeitures Charges for services Contributions Interest income Other revenues Total revenues $ Expenditures Current: General government: Mayor and council Executive City manager Financial administration Business services Data processing Building and plant Human resources Total general government Final 7,189,056 6,993,300 1,478,500 10,195,512 1,410,000 690,800 25,700 1,800 405,126 28,389,794 $ Variance With Final Budget Actual 6,958,237 9,254,480 1,561,473 8,921,296 1,226,939 794,334 28,499 737,371 251,530 29,734,159 $ 7,186,782 9,497,642 1,561,473 8,921,296 1,105,257 798,535 28,499 737,371 239,166 30,076,021 $ 228,545 243,162 (121,682) 4,201 (12,364) 341,862 581,904 439,020 794,655 2,681,792 261,723 891,286 1,073,708 981,003 7,705,091 570,715 448,266 584,761 2,357,565 246,134 1,009,048 1,096,533 1,502,812 7,815,834 567,362 446,866 521,244 2,395,745 243,833 989,470 1,098,918 1,508,000 7,771,438 3,353 1,400 63,517 (38,180) 2,301 19,578 (2,385) (5,188) 44,396 Judicial: 766,406 840,279 837,449 2,830 Public safety: Police administration Municipal court 8,867,557 8,458,708 8,884,845 (426,137) Public works: Public works Parks Total public works 4,235,046 221,000 4,456,046 4,051,228 211,960 4,263,188 4,653,088 210,261 4,863,349 (601,860) 1,699 (600,161) - - 328 328 (328) (328) 243,059 1,386,893 670,259 670,000 2,970,211 190,044 1,000,102 663,062 762,256 2,615,464 188,912 997,208 661,381 758,255 2,605,756 1,132 2,894 1,681 4,001 9,708 Debt service: Principal Interest Total debt service - - 30,264 11,135 41,399 (30,264) (11,135) (41,399) Total expenditures 24,765,311 23,993,473 25,004,564 (1,011,091) Excess of revenues over expenditures 3,624,483 5,740,686 5,071,457 (669,229) 634,517 215,000 (4,525,000) (3,675,483) 444,020 750,852 (6,935,558) (5,740,686) 36,100 22,126,610 (12,246,536) 9,916,174 (407,920) 21,375,758 (5,310,978) 15,656,860 Culture and recrecation: Community Center Total culture and recreation Housing and development: Main street Planning and zoning Permitting development City events Total housing and development Other financing sources (uses) Proceeds from sale of assets Transfers in Transfers out Total other financing sources (uses), net (51,000) - 14,987,631 14,987,631 Fund balances, beginning of year, as previously reported Net change in fund balances 1,920,655 1,920,655 1,920,655 - Restatement - error correction 1,005,568 1,005,568 1,005,568 - Fund balances, beginning of year, as restated 2,926,223 2,926,223 2,926,223 - Fund balances, end of year $ 2,875,223 The accompanying notes are an integral part of these financial statements. 22 $ 2,926,223 $ 17,913,854 $ 14,987,631 CITY OF STOCKBRIDGE, GEORGIA ARPA FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Budget Original/Final Revenues Intergovernmental Total revenues $ Expenditures Current: General government: Financial administration Total general government Variance With Final Budget Actual 961,395 961,395 $ 961,895 961,895 $ 500 500 26,000 26,000 - 26,000 26,000 850,574 851,072 (498) 850,574 851,072 (498) 500 Housing and development: City events Total housing and development Capital outlay: Public safety 500 - Public works 110,823 110,823 - Total capital outlay 111,323 110,823 500 Total expenditures 987,897 961,895 26,002 (26,502) - 26,502 Deficiency of revenues under expenditures Other financing sources Transfers in 26,502 - (26,502) Total other financing sources 26,502 - (26,502) Net change in fund balances - - - Fund balances, beginning of year - - - Fund balances, end of year $ The accompanying notes are an integral part of these financial statements. 23 - $ - $ - CITY OF STOCKBRIDGE, GEORGIA GRANTS FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Budget Original/Final Revenues Intergovernmental Other revenues Total revenues $ Expenditures Current: Public safety Public works Total expenditures Variance With Final Budget Actual 1,709,887 219,755 1,929,642 $ 1,509,886 1,509,886 $ (200,001) (219,755) (419,756) 1,248,643 680,999 786,803 680,999 461,840 - 1,929,642 1,467,802 461,840 - 42,084 42,084 Excess of revenues over expenditures Other financing uses Transfers out - (6,234) (6,234) Total other financing uses - (6,234) (6,234) Net change in fund balances - 35,850 (35,850) Fund balance, beginning of year, as previously reported 472,346 472,346 - Restatement - error correction 200,000 200,000 - Fund balance, beginning of year, as restated 672,346 672,346 - Fund balance, end of year $ The accompanying notes are an integral part of these financial statements. 24 672,346 $ 708,196 $ (35,850) CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF NET POSITION PROPRIETARY FUNDS DECEMBER 31, 2025 Water and Sewer Fund Solid Waste Fund Nonmajor Enterprise Funds Amphitheater Fund Total ASSETS CURRENT ASSETS Cash and cash equivalents Investments Accounts receivable, net of allowances Due from other governments Due from other funds Inventories Prepaid expenses $ 1,699,442 58,000 540,161 11,768 70,061 54,421 $ 4,148,533 143,757 25,302 - $ 1,253,409 594,659 2,400 $ 1,754,995 367,421 26,273 917,011 2,240 $ 8,856,379 58,000 1,051,339 63,343 1,511,670 70,061 59,061 Total current assets 2,433,853 4,317,592 1,850,468 3,067,940 11,669,853 NON-CURRENT ASSETS Capital assets: Capital assets, non-depreciable Capital assets, depreciable, net of accumulated depreciation 1,880,406 - - 28,641 1,909,047 23,332,630 19,872 19,842,041 3,710,209 46,904,752 Total capital assets 25,213,036 19,872 19,842,041 3,738,850 48,813,799 Total assets 27,646,889 4,337,464 21,692,509 6,806,790 60,483,652 DEFERRED OUTFLOWS OF RESOURCES Pension 310,458 27,371 - 291,450 629,279 310,458 27,371 - 291,450 629,279 96,698 123,380 32,428 17,720 195,464 216,535 1,623 2,581,297 1,621 - 133,277 - 19,038 23,799 26,062 36,220 465,548 123,380 57,850 2,581,297 45,403 231,684 Total current liabilities 465,690 2,801,076 133,277 105,119 3,505,162 NON-CURRENT LIABILITIES Compensated absences due in more than one year Net pension liability Total non-current liabilities 70,882 568,244 639,126 6,485 50,098 56,583 - 104,246 533,454 637,700 181,613 1,151,796 1,333,409 1,104,816 2,857,659 133,277 742,819 4,838,571 25,089,656 1,762,875 26,852,531 19,872 1,487,304 1,507,176 19,842,041 1,717,191 21,559,232 3,738,850 2,616,571 6,355,421 48,690,419 7,583,941 56,274,360 Total deferred outflows of resources LIABILITIES CURRENT LIABILITIES Accounts payable Retainage payable Accrued liabilities Unearned revenue Compensated absences due within one year Customer deposits Total liabilities NET POSITION Net investment in capital assets Unrestricted Total net position $ The accompanying notes are an integral part of these financial statements. 25 $ $ $ $ CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Water and Sewer Fund OPERATING REVENUES Charges for services: Water sales Sewer sales Ticket sales Concession sales Stormwater fees Sanitation charges Sponsorships Rentals Rents and royalties Other fees and charges Total operating revenues $ 3,126,465 2,299,920 84,076 5,510,461 Solid Waste Fund $ Nonmajor Enterprise Funds Amphitheater Fund 2,833,905 97,677 2,931,582 $ 1,204,257 7,651 379,000 42,875 76 1,633,859 $ Total 1,421,306 161,877 1,583,183 $ 3,126,465 2,299,920 1,204,257 7,651 1,421,306 2,833,905 379,000 259,554 42,875 84,152 11,659,085 OPERATING EXPENSES Personnel services and employee benefits Contracted services Supplies Repairs and maintenance Bad debt expense Depreciation Total operating expenses 1,633,110 698,390 2,003,286 33,938 25,349 1,284,577 5,678,650 104,886 2,408,016 3,279 14,973 2,531,154 3,329,668 632,669 3,962,337 1,284,786 118,532 129,945 133,509 241,888 1,908,660 3,022,782 6,554,606 2,136,510 167,447 25,349 2,174,107 14,080,801 Operating income (loss) (168,189) 400,428 (2,328,478) (325,477) (2,421,716) 1 (27,707) - - - 1 (27,707) (27,706) - - - (27,706) (195,895) 400,428 (2,328,478) (325,477) (2,449,422) CAPITAL CONTRIBUTIONS 193,560 - - 48,390 241,950 TRANSFERS IN 765,000 - 3,600,000 565,945 4,930,945 762,665 400,428 1,271,522 288,858 2,723,473 25,695,918 1,106,748 20,287,710 5,905,750 52,996,126 393,948 - - 160,813 554,761 26,089,866 1,106,748 20,287,710 6,066,563 53,550,887 NON-OPERATING EXPENSE Interest income Interest expense Total non-operating expenses Income (loss) before capital contributions and transfers Change in net position NET POSITION, beginning of year, as previously reported Restatement - error correction NET POSITION, beginning of year, as restated NET POSITION, end of year $ 26,852,531 The accompanying notes are an integral part of these financial statements. 26 $ 1,507,176 $ 21,559,232 $ 6,355,421 $ 56,274,360 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Water and Sewer Fund CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers Payments to suppliers and service providers $ Solid Waste Fund 5,551,433 $ Nonmajor Enterprise Funds Amphitheater Fund 2,829,115 $ 1,633,859 $ Totals 1,541,999 $ 11,556,406 (2,804,119) (1,557,037) (2,414,830) (96,061) (3,824,392) - (1,291,210) (1,180,051) (10,334,551) (2,833,149) 1,190,277 318,224 (2,190,533) (929,262) (1,611,294) CASH FLOWS FROM NON-CAPITAL FINANCING ACTIVITIES Transfers from other funds 765,000 - 3,600,000 565,945 4,930,945 Net cash provided by non-capital financing activities 765,000 - 3,600,000 565,945 4,930,945 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of property and equipment Principal payments on notes payable Interest paid (1,344,327) (823,674) (27,707) - (212,850) - (34,980) - (1,592,157) (823,674) (27,707) Net cash used in capital and related financing activities (2,195,708) - (212,850) (34,980) (2,443,538) CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments 1 - - - 1 Net cash provided by investing activities 1 - - - 1 (240,430) 318,224 1,196,617 (398,297) 876,114 1,939,872 3,830,309 56,792 2,153,292 7,980,265 Payments to employees Net cash provided by (used in) operating activities Increase (decrease) in cash and cash equivalents Cash and cash equivalents: Beginning of year End of year $ 1,699,442 $ (Continued) 27 4,148,533 $ 1,253,409 $ 1,754,995 $ 8,856,379 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Water and Sewer Fund RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES Operating income (loss) $ Adjustments to reconcile operating income (loss) to net cash provided by (used in) operating activities: Depreciation Decrease (increase) in accounts receivable Decrease in inventories Decrease in prepaid expenses Decrease (increase) in due from other governments Increase in due from other funds Increase in deferred outflows of resources - pension Increase in customer deposits (Decrease) in due to other funds Increase in accrued liabilities Increase (decrease) in accounts payable Increase in retainage payable (Decrease) in unearned revenue (Decrease) in deferred inflows of resources - pension Increase in net pension liability Net cash provided by (used in) operating activities $ SCHEDULE OF NON-CASH CAPITAL AND RELATED FINANCING ACTIVITIES Contributions of capital assets from other funds Net non-cash flows from capital and related financing activities (168,189) Solid Waste Fund $ Nonmajor Enterprise Funds Amphitheater Fund 400,428 $ (2,328,478) $ (325,477) Total $ (2,421,716) 1,284,577 9,469 48,593 9,072 2,199 - 14,973 11,931 (14,017) - 632,669 1,952 (594,659) 241,888 (29,474) 459 (18,097) - 2,174,107 (8,074) 48,593 11,483 (29,915) (594,659) (102,184) 29,304 21,968 (224,201) 123,380 - (9,009) 4,055 (3,535) (100,381) (104) 98,087 - (95,927) 6,387 (917,011) 53,941 7,328 - (207,120) 35,691 (917,115) 79,964 (122,321) 123,380 (100,381) (43,452) 199,741 (3,831) 17,610 - (40,791) 187,512 (88,074) 404,863 1,190,277 $ 318,224 $ (2,190,533) $ (929,262) $ (1,611,294) $ 193,560 $ - $ - $ 48,390 $ 241,950 $ 193,560 $ - $ - $ 48,390 $ 241,950 The accompanying notes are an integral part of these financial statements. 28 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF FIDUCIARY NET POSITION CUSTODIAL FUND DECEMBER 31, 2025 Property and Evidence Fund ASSETS Cash $ Total assets 70,321 70,321 NET POSITION Restricted for organizations and other governments $ The accompanying notes are an integral part of these financial statements. 29 70,321 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF CHANGES IN FIDUCIARY NET POSITION CUSTODIAL FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Property and Evidence Fund ADDITIONS Fines and forfeitures collected $ 14,358 DEDUCTIONS Fines and forfeitures disbursed 79,080 Change in net position (64,722) NET POSITION Beginning of year 135,043 End of year $ The accompanying notes are an integral part of these financial statements. 30 70,321 NOTES TO FINANCIAL STATEMENTS CITY OF STOCKBRIDGE, GEORGIA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2025 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the City of Stockbridge, Georgia (the “City”) have been prepared in conformity with accounting principles generally accepted in the United States of America (“GAAP”) as applied to governments. The Governmental Accounting Standards Board (“GASB”) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the City's accounting policies are described below. A. Reporting Entity The City was incorporated in 1920 and is located in the northern part of Henry County about 18 miles south of Atlanta. The City provides a full range of services to approximately 36,331 residents. These services are provided in whole by the City or through contractual agreements with Henry County. These services include public safety, community development, highways and streets, water and sewer, sanitation, parks, public works, planning and zoning, and general administrative services. In 2013, the City adopted the provisions of GASB Statement No. 61, The Financial Reporting Entity: Omnibus – an amendment to GASB Nos. 14 and 34, which defines the reporting entity for determining which potential component units should be included in the primary government’s financial statements. Inclusion is based on financial accountability or the fact that exclusion would make the financial statements misleading or incomplete. The criterion for determining financial accountability includes appointing a voting majority of an organization’s governing body and: 1) the ability of the City to impose its will on that organization, or 2) the potential for the organization to provide specific financial benefits or to impose specific financial burdens on the City. In addition to the above criteria, GASB Statement No. 61 added that if the primary government is expected to repay substantially all of the component unit’s debt, then the component unit should be blended. Blended Component Units - Blended component units, although legally separate entities, are, in substance, part of the government’s operations. The City of Stockbridge Urban Redevelopment Agency (the “URA”) was created by the City’s elected officials to provide for the issuance of bonds to finance the construction of the Town Center facilities including City Hall. The City Council appoints the majority of the URA board members, and the URA’s debt is expected to be repaid almost entirely from the resources of the City. Although legally separate, the URA is blended as a governmental fund into the primary government. Separate financial statements for the URA are not issued. 31 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) B. Government-wide and Fund Financial Statements The City of Stockbridge Public Facilities Authority (the “PFA”) was created by the City’s elected officials to provide for the issuance of bonds to finance the construction of the Amphitheater and Cultural Arts Center, to fund the Trails Project, and to fund purchase of police equipment. The City Council appoints the majority of the PFA board members, and the PFA’s debt is expected to be repaid almost entirely from the resources of the City. Although legally separate, the PFA is blended as a governmental fund into the primary government. Separate financial statements for the PFA are not issued. The City of Stockbridge Downtown Development Authority (the “DDA”) exists to encourage growth and redevelopment of the Stockbridge, Georgia central business district. The City Council appoints the majority of the DDA board members, and the DDA’s debt is expected to be repaid almost entirely from the resources of the City. Although legally separate, the DDA is blended as a nonmajor governmental fund into the primary government. Separate financial statements for the DDA are not issued. The City of Stockbridge City-wide Development Authority (the “CDA”) exists to stimulate economic and quality growth throughout the entire city of Stockbridge, Georgia. The City Council appoints the majority of the CDA board members, and the CDA’s debt is expected to be repaid almost entirely from the resources of the City. Although legally separate, the CDA is blended as a nonmajor governmental fund into the primary government. Separate financial statements for the CDA are not issued. The government-wide financial statements (i.e., the Statement of Net Position and the Statement of Activities) report information on all of the non-fiduciary activities of the government. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The Statement of Activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include: 1) charges to those who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment, and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the latter are excluded from the government-wide financial statements. Major individual governmental funds and major individual Enterprise Funds are reported as separate columns in the fund financial statements. 32 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting and Basis of Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Capital asset acquisitions, including entering into contracts giving the City the right to use leased assets, are reported as expenditures in governmental funds. Proceeds of general long-term liabilities and acquisitions under financed purchases and leases are reported as other financing sources. Issuance of long-term debt and financing through leases are reported as other financing sources. Property taxes, intergovernmental grants and investment income associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the City. Substantially all governmental fund revenues are accrued. In applying GASB Statement No. 33 to grant revenues, the provider recognizes liabilities and expenses, and the recipient recognizes receivables and revenues when the applicable eligibility requirements, including time requirements, are met. Resources transmitted before the eligibility requirements are met, are reported as advances by the provider and unearned revenue by the recipient. The format of the fund financial statements has been modified by GASB Statement No. 34. Major individual governmental funds and major individual Enterprise Funds are reported as separate columns in the fund financial statements. GASB Statement No. 34 also requires, as Required Supplementary Information (“RSI”), the Management’s Discussion and Analysis (“MD&A”) which includes an analytical overview of the City’s financial activity. 33 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting and Basis of Presentation (Continued) The City reports the following major governmental funds: The General Fund is the City’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The American Rescue Plan Act (“ARPA”) Fund is used for accounting for the financial resources provided and subsequently expended from the ARPA grant received from the federal government. The Grants Fund accounts for various intergovernmental revenues received and expended. The Public Facilities Authority (“PFA”) accounts for capital expenditures. Funding is provided by bonds issued in fiscal year 2021. The Special Purpose Local Option Sales Tax (“SPLOST”) V Fund accounts for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by Henry County and remitted to the City through an intergovernmental agreement. The Special Purpose Local Option Sales Tax (“SPLOST”) VI Fund accounts for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by Henry County and remitted to the City through an intergovernmental agreement. The Transportation Special Purpose Local Option Sales Tax (“TSPLOST”) Fund accounts for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by Henry County and remitted to the City through an intergovernmental agreement. The City reports the following major proprietary funds: The Water and Sewer Fund accounts for the operation of the water and sewerage system including all revenues from sources applicable to these operations and all expenses of the operation. The Solid Waste Fund accounts for revenues generated from the charges for sanitation and recycling services provided to the residential and commercial users of the City. The Amphitheater Fund accounts for activities related to the Amphitheater. 34 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting and Basis of Presentation (Continued) The Property and Evidence Fund accounts for money collected and disbursed by the City on behalf of other governments, organizations, and individuals, such as fines and forfeitures. A liability is recorded when an event compels a government to disburse fiduciary resources. This fund meets the criteria under GASB Statement No. 84 to be reported as a Custodial Fund. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are charges between the City’s water and sewer function and the other functions of the government. Elimination of these charges would distort the direct costs reported for the various functions concerned. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the enterprise funds are charges for goods and services provided. Operating expenses of the enterprise funds include the cost of these goods and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted resources first, then unrestricted resources as they are needed. D. Use of Estimates The preparation of financial statements in conformity with GAAP requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. E. Cash and Investments Cash includes amounts in demand deposits as well as short-term investments with a maturity date within three months of the date acquired by the City. For purposes of the Statement of Cash Flows, the Enterprise Funds consider all highly liquid investments (including restricted assets) with a maturity date of three months or less when purchased to be cash equivalents. The City’s investments consist of Certificates of Deposit with a maturity date greater than three months from the date of purchase. For reporting purposes, all investments are recorded at fair value. 35 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) E. Cash and Investments (Continued) State statutes authorize the City to invest in: obligations of the United States, the State of Georgia and other political subdivisions of the State of Georgia, and other states; prime bankers’ acceptances; repurchase agreements; and the Georgia Fund 1. The City’s policy is to hold investments to maturity. In applying GASB Statement No. 72, the City utilized the following methods and assumptions as of December 31, 2025: 1. Fair value is based on quoted market prices as of the valuation date; and 2. The investment portfolio did not hold investments in any of the following: a) items required to be reported at amortized costs; b) items subject to involuntary participation in an external pool; and c) items associated with a fund other than the fund to which the income is assigned. F. Inventories Inventories are valued at cost, which approximates market, using the first in/first out (“FIFO”) method. The consumption method is used to account for inventories. Under the consumption method, inventory items are recognized as expenditures when used. G. Prepaid Expenditures/Expenses Prepaid items are accounted for using the consumption method. A prepaid item is recognized when a cash expenditure/expense is made for goods or services that were purchased for consumption, but not consumed as of December 31, 2025. H. Deferred Outflows/Inflows In addition to assets, the Statement of Net Position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element represents a consumption of net assets that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. The City has three items that qualify for reporting in this category. These three items relate to the City’s defined benefit pension plan. The pension experience differences, the pension investment earnings difference, and the contributions made subsequent to the measurement date are deferred and recognized as pension expense in future years. 36 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) H. Deferred Outflows/Inflows (Continued) In addition to liabilities, the Statement of Net Position and/or the Governmental Funds Balance Sheet will sometimes report a separate section for deferred inflows of resources. This separate financial statement element represents an acquisition of net assets that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The City has one item that qualifies for reporting in this category. This item, unavailable revenue, arises only under the modified accrual basis of accounting, and is reported only in the Governmental Funds Balance Sheet. The governmental funds report unavailable revenue for property taxes, court fines, and grants, and these amounts are deferred and will be recognized as an inflow of resources in the period in which the amounts become available. I. Pensions For purposes of measuring the net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the City of Stockbridge Retirement Plan (the “Plan”) and additions to/deductions from the Plan's fiduciary net position have been determined on the same basis as they are reported by the Plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. J. Capital Assets General capital assets are capital assets which are associated with and generally arise from governmental activities. They generally result from expenditures in governmental funds. General capital assets are reported in the governmental activities’ column of the government-wide Statement of Net Position but are not reported in the fund financial statements. Capital assets utilized by the proprietary funds are reported both in the business-type activities column of the government-wide Statement of Net Position and in respective funds. 37 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) J. Capital Assets (Continued) Capital assets purchased or acquired with an original cost of $5,000 or more are reported at historical cost or estimated historical cost. Contributed assets are reported at acquisition value. Additions, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. Depreciation on capital assets and amortization on right to use lease assets is provided on the straight-line basis over the following estimated useful lives: Asset Building and improvements Improvements other than buildings Furniture and fixtures Vehicles Machinery and equipment Office equipment Years 30 – 50 25 – 50 10 – 20 5 – 10 5 – 10 5 – 10 The City only reports infrastructure assets purchased subsequent to December 31, 2003. K. Compensated Absences In 2017, the City switched from using a Paid Time Off (“PTO”) system to a compensated absences system. Under the compensated absences system, the City accrues accumulated unpaid vacation and sick benefits. Annual leave will be paid to employees upon separation from service when earned (or estimated to be earned) by the employee. The non-current portion (the amount estimated to be used in subsequent fiscal years) for governmental funds is maintained separately and represents a reconciling item between the fund and government-wide presentations. In accordance with the provisions of GASB Statement No. 101, the City also accrues an estimate of sick time to be used by employees as paid time off in the future. L. Accrued Liabilities and Long-Term Obligations All payables, accrued liabilities, and long-term obligations are reported in the government-wide financial statements. All payables, accrued liabilities, and long-term obligations payable from proprietary funds are reported on the proprietary fund financial statements. 38 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) L. Accrued Liabilities and Long-Term Obligations (Continued) In general, governmental fund payables and accrued liabilities that, once incurred, are paid in a timely manner and in full from current financial resources and are reported as obligations of the funds. However, claims and judgments and compensated absences that will be paid from governmental funds are reported as liabilities in the fund financial statements only to the extent that they are due for payment during the current year. Long-term loans are recognized as a liability on the governmental fund financial statements when due. M. Leases Lessee. The City is a lessee for noncancellable leases of equipment. The City recognizes a lease liability and an intangible right-to-use lease asset in the government-wide financial statements. At the commencement of a lease, the City initially measures the lease liability at the present value of payments expected to be made during the lease term. Subsequently, the lease liability is reduced by the principal portion of lease payments made. The lease asset is initially measured as the initial amount of the lease liability, adjusted for lease payments made at or before the lease commencement date, plus certain initial direct costs. Subsequently, the lease asset is amortized on a straight-line basis over its useful life. Key estimates and judgments related to leases include how the City determines: 1) the discount rate it uses to discount the expected lease payments to present value, 2) lease term, and 3) lease payments.   The City uses the interest rate charged by the lessor as the discount rate. When the interest rate charged by the lessor is not provided, the City generally uses its estimated incremental borrowing rate as the discount rate for leases. The lease term includes the noncancellable period for the lease. Lease payments included in the measurement of the lease liability are composed of fixed payments and purchase option prices that the City is reasonably certain to exercise. The City monitors changes in circumstances that would require a remeasurement of its lease and will remeasure the lease asset and liability if certain changes occur that are expected to significantly affected the amount of the lease liability. Lease assets are reported with capital assets and lease liabilities are reported with non-current liabilities on the Statement of Net Position. 39 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) N. Interfund Activity Interfund activity is reported as either loans, services provided, reimbursements or transfers. Loans are reported as interfund receivables and payables as appropriate and are subject to elimination upon consolidation. Services provided, deemed to be market or near market rates, are treated as revenues and expenditures/expenses and are not eliminated in the process of consolidation. Reimbursements are when one fund incurs a cost, charges the appropriate benefiting fund and reduces its related cost as a reimbursement. All other interfund transactions are treated as transfers. Transfers between governmental funds are netted as part of the reconciliation to the government-wide financial statements. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. O. Budgets and Budgetary Accounting The City adopts project length budgets for the SPLOST Capital Projects Funds, the Public Facilities Authority Fund, the City-wide Capital Projects Fund, the TSPLOST Fund, and the State and Federal Grants Fund. The City adopts an annual budget for the ARPA Fund, Hotel/Motel Fund, Grants Fund, Burke Cemetery Fund, the Downtown Development Fund, the Urban Redevelopment Fund, City-wide Development Fund, and the Impact Fee Fund. The City is required by state law to adopt annual budgets for the General Fund and its Special Revenue Funds (ARPA Fund, Hotel/Motel Tax Fund, and Grants Fund). A budget was not required for the Confiscated Assets Fund. Public hearings are conducted to obtain taxpayer comments. The operating budget includes proposed expenditures and the means of financing them. The budget is legally enacted by the passage of an ordinance. Any revisions that alter the total expenditures of any department must be approved by City Council. Formal budgetary integration is employed as a management control device during the year. Governmental fund type budgets are adopted on a basis consistent with GAAP at the legal level of budgetary control which is the department level. Expenditures may not exceed the appropriations within a fund. Budgets, as reported in the financial statements, are as amended in December 2025. All annual appropriations lapse at year-end. For the year ended December 31, 2025, the following General Fund departments had actual expenditures in excess of budgeted amounts: Financial administration $38,180, Building and plant $2,385, Human resources $5,188, Police administration $426,137, Public works $601,860, Community center $328, and Debt service $41,399. The ARPA Fund had actual expenditures in excess of budget amounts for City events in the amount of $498. The City-wide Development Fund had actual expenditures in excess of budget amount for General government in the amount of $17,988. The Downtown Development Fund had actual expenditures in excess of budget amounts for Housing and development in the amount of $40,877. These over expenditures were covered by under expenditures in other departments. 40 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) P. Fund Balance and Fund Net Position Fund Balance – Generally, fund balance represents the difference between the assets and deferred outflows, and liabilities and deferred inflows under the current financial resources measurement focus of accounting. In the fund financial statements, governmental funds report fund balance classifications that comprise a hierarchy based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in those funds can be spent. Fund balances are classified as follows:  Nonspendable – Fund balances are reported as nonspendable when amounts cannot be spent because they are either: a) not in spendable form (i.e., items that are not expected to be converted to cash), or b) legally or contractually required to be maintained intact.  Restricted – Fund balances are reported as restricted when there are limitations imposed on their use either through the enabling legislation adopted by the City or through external restrictions imposed by creditors, grantors, or laws or regulations of other governments.  Committed – Fund balances are reported as committed when they can be used only for specific purposes pursuant to constraints imposed by formal action of the City Council. The action to commit funds must occur prior to fiscal year-end, to report such commitments in the balance sheet of the respective period, even though the amount may be determined subsequent to fiscal year-end. Only the City Council may modify or remove the commitment.  Assigned – Fund balances are reported as assigned when amounts are constrained by the City’s intent to be used for specific purposes but are neither restricted nor committed. Through resolution, the City Council has authorized the Treasurer and his designee to assign fund balances. Assignments may occur subsequent to fiscal year-end.  Unassigned – Fund balances are reported as unassigned when the balances do not meet any of the above criterion. The City reports positive unassigned fund balances only in the General Fund. All funds may report negative unassigned fund balances. Flow Assumptions – When both restricted and unrestricted amounts of fund balances are available for use for expenditures incurred, it is the City’s policy to use restricted amounts first and then unrestricted amounts as they are needed. For unrestricted amounts of fund balances, it is the City’s policy to use fund balances in the following order: 1) committed; 2) assigned; and 3) unassigned. 41 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) P. Fund Balance and Fund Net Position (Continued) Net Position – Net position represents the difference between assets and deferred outflows, and liabilities and deferred inflows in reporting which utilizes the economic resources measurement focus. Net investment in capital assets consists of capital assets, net of accumulated depreciation, reduced by the outstanding balances of any borrowing used (i.e., the amount that the City has spent) for the acquisition, construction or improvement of those assets. Net position is reported as restricted when there are limitations imposed on their use either through constitutional provisions or enabling legislation or through external restrictions imposed by creditors, grantors, or laws or regulations of other governments. The City applies restricted resources first when an expense is incurred for purposes for which both restricted and unrestricted net position is available. NOTE 2. RECONCILIATION OF GOVERNMENT-WIDE FINANCIAL STATEMENTS AND FUND FINANCIAL STATEMENTS A. Explanation of Certain Differences Between the Governmental Fund Balance Sheet and the Government-wide Statement of Net Position The Governmental Funds Balance Sheet includes a reconciliation between fund balances – total governmental funds and net position – governmental activities as reported in the government-wide Statement of Net Position. One element of that reconciliation explains that “Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the funds.” The details of this difference are as follows: Accrued interest payable Compensated absences payable Bonds payable Leases Net adjustment to reduce fund balances - total governmental funds to arrive at net position - governmental activities $ (238,244) (1,226,444) (17,445,000) (137,222) $ (19,046,910) Another element of that reconciliation explains that “the net pension liability and related deferred outflows and inflows of resources are not financial resources and, therefore, are not reported in the governmental funds.” The details of this difference are as follows: Deferred outflows of resources - pension Net pension liability Net adjustment to reduce fund balances - total governmental funds to arrive at net position - governmental activities 42 $ 2,116,762 (3,874,391) $ (1,757,629) NOTES TO FINANCIAL STATEMENTS NOTE 2. RECONCILIATION OF GOVERNMENT-WIDE FINANCIAL STATEMENTS AND FUND FINANCIAL STATEMENTS (CONTINUED) B. Explanation of Certain Differences Between the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances and the Government-wide Statement of Activities The governmental fund Statement of Revenues, Expenditures and Changes in Fund Balances includes a reconciliation between net changes in fund balances – total governmental funds and changes in net position of governmental activities as reported in the government-wide Statement of Activities. One element of that reconciliation explains that “Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their useful lives and reported as depreciation expense.” The details of this difference are as follows: Capital outlay Depreciation and amortization expense Net adjustment to increase net changes in fund balances - total governmental funds to arrive at changes in net position of governmental activities $ 3,802,330 (2,428,397) $ 1,373,933 Another element of that reconciliation states that “The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position.” The details of this difference are as follows: Principal payments: bonds payable Principal payments: leases Net adjustment to increase net changes in fund balances - total governmental funds to arrive at changes in net position of governmental activities $ 4,940,000 30,264 $ 4,970,264 Another element of that reconciliation states that “Some expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds.” The details of this difference are as follows: Compensated absences Pension expense Accrued interest Net adjustment to decrease net changes in fund balances - total governmental funds to arrive at changes in net position of governmental activities 43 $ (264,869) (360,720) 45,436 $ (580,153) NOTES TO FINANCIAL STATEMENTS NOTE 3. CASH AND INVESTMENTS Credit Risk. State statutes authorize the City to invest in: obligations of the United States, the State of Georgia and other political subdivisions of the State of Georgia, and other states; prime bankers' acceptances; repurchase agreements; and Georgia Fund 1. Interest Rate Risk. The City does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. Custodial Credit Risk – Deposits. Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover deposits or will not be able to recover collateral securities that are in the possession of an outside party. State statutes require all deposits and investments (other than federal or state government instruments) to be collateralized by depository insurance, obligations of the U.S. government, or bonds of public authorities, counties, or municipalities. As of December 31, 2025, all of the deposits for the City were fully collateralized in accordance with the state statutes. Fair Value Measurements. The City categorizes its fair value measurements within the fair value hierarchy established by GAAP. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; and Level 3 inputs are significant unobservable inputs. Georgia Fund 1 is an investment pool which does not meet the criteria of GASB Statement No. 79 and is thus valued at fair value in accordance with GASB Statement No. 31. As a result, the City does not disclose the investment in Georgia Fund 1 within the fair value hierarchy. Additionally, the City’s Certificates of Deposit are nonnegotiable and, therefore, are not subject to fair value hierarchy. Investments. The City’s financial policies authorize investment in any securities approved by the State of Georgia for local governments. Authorized investments include Certificates of Deposit, repurchase agreements, direct and agency obligations of the United States, obligations of the State of Georgia, pooled investment programs of the State of Georgia, and no-load mutual funds of direct obligations of the United States. At December 31, 2025, the City had the following investments: Investment Certificate of Deposit Certificate of Deposit Maturities August 19, 2029 June 30, 2026 44 Fair Value $ 14,419 58,000 $ 72,419 NOTES TO FINANCIAL STATEMENTS NOTE 4. PROPERTY TAXES Property taxes attached as an enforceable lien on property as of January 1, 2025. The City, when applicable, obtains the services of Henry County to bill and collect the City’s property taxes. Henry County remits taxes collected to the City on a bi-monthly basis. Property taxes were levied on August 19, 2025, billed on September 26, 2025, and payable on or before December 1, 2025. The lien date on unpaid taxes is June 1, 2026. Property taxes levied for 2025 are recorded as receivables, net of estimated uncollectible property taxes. Net receivables estimated to be collectible subsequent to March 1, 2026, are recorded as revenue when received. A local option sales tax is in force. Proceeds from the tax are remitted to the City monthly and are utilized to give property tax owners tax relief. NOTE 5. RECEIVABLES Receivables at December 31, 2025 for the City’s individual major funds and nonmajor funds in the aggregate, including the applicable allowances for uncollectible accounts are as follows: Governmental Funds Grants Fund General Receivables: Intergovernmental Taxes Accounts Gross receivables Less allowance for uncollectibles Net total receivables $ $ 796,413 2,551,655 314,263 3,662,331 (145,184) 3,517,147 $ $ SPLOST VI Fund 716,296 716,296 $ 716,296 $ Nonmajor Governmental Funds TSPLOST Fund 638,973 638,973 638,973 $ $ 617,846 617,846 617,846 $ $ 2,580 153,249 155,829 155,829 Total $ 1,512,709 3,811,054 467,512 5,791,275 (145,184) 5,646,091 $ Proprietary Funds Water and Sewer Receivables: Intergovernmental Accounts Gross receivables Less allowance for uncollectibles Net total receivables $ $ 45 11,768 553,482 565,250 Nonmajor Enterprise Funds Solid Waste $ 25,302 143,757 169,059 (13,321) 551,929 $ 169,059 $ $ 26,273 367,421 393,694 393,694 Total $ $ 63,343 1,064,660 1,128,003 (13,321) 1,114,682 NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS Capital asset activity for the fiscal year ended December 31, 2025 is as follows: Beginning Balance Governmental activities: Capital assets, not being depreciated: Land Construction in progress Total $ Increases 11,587,728 4,719,224 16,306,952 $ Decreases Ending Balance Transfers - $ 2,780,166 2,780,166 - $ - $ 11,587,728 7,499,390 19,087,118 - (241,950) (241,950) 30,652,641 5,319,497 9,608,833 2,549,655 1,574,168 5,828,399 1,370,113 173,361 57,076,667 Capital assets, being depreciated: Buildings and improvements Improvements other than buildings Infrastructure Machinery and equipment Office equipment Vehicles Furniture and fixtures Lease office equipment Total 30,652,641 5,319,497 9,608,833 2,326,264 1,574,168 5,271,576 1,370,113 173,361 56,296,453 223,391 798,773 1,022,164 Less accumulated depreciation and amortization for: Buildings and improvements Improvements other than buildings Infrastructure Machinery and equipment Office equipment Vehicles Furniture and fixtures Lease office equipment Total (9,998,871) (2,573,360) (3,187,954) (1,655,932) (1,268,976) (2,833,162) (1,152,922) (5,684) (22,676,861) (864,349) (240,508) (214,071) (139,465) (80,723) (821,458) (33,719) (34,104) (2,428,397) - - (10,863,220) (2,813,868) (3,402,025) (1,795,397) (1,349,699) (3,654,620) (1,186,641) (39,788) (25,105,258) Total capital assets, being depreciated and amortized, net 33,619,592 (1,406,233) - (241,950) 31,971,409 (241,950) $ 51,058,527 Governmental activities capital assets $ 49,926,544 $ 1,373,933 - $ - $ The beginning capital asset balance for governmental activities has been restated as of December 31, 2024. Refer to Note 15, Restatement of Errors in Prior Year Reporting, for a detailed explanation regarding the nature of this error correction. 46 NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS (CONTINUED) Beginning Balance Business-type activities: Capital assets, not being depreciated: Land Construction in progress Total $ 445,603 119,117 564,720 Increases $ 1,344,327 1,344,327 Decreases $ Ending Balance Transfers - $ - $ 445,603 1,463,444 1,909,047 Capital assets, being depreciated: Buildings and improvements Improvements other than buildings Infrastructure Vehicles Furniture and fixtures Machinery and equipment Total 42,167,894 17,523,414 1,575,109 2,402,548 635,928 5,819,084 70,123,977 212,850 34,980 247,830 - 241,950 241,950 42,380,744 17,523,414 1,575,109 2,644,498 635,928 5,854,064 70,613,757 Less accumulated depreciation for: Buildings and improvements Improvements other than buildings Infrastructure Vehicles Furniture and fixtures Machinery and equipment Total (10,323,951) (5,377,869) (311,572) (2,039,412) (487,520) (2,994,574) (21,534,898) (1,300,648) (372,280) (52,372) (148,210) (22,937) (277,660) (2,174,107) - - (11,624,599) (5,750,149) (363,944) (2,187,622) (510,457) (3,272,234) (23,709,005) Total assets, being depreciated, net 48,589,079 (1,926,277) - 241,950 46,904,752 Business-type activities capital assets, net $ 49,153,799 $ (581,950) $ - $ 241,950 $ 48,813,799 The beginning capital asset balance for business-type activities has been restated as of December 31, 2024. Refer to Note 15, Restatement of Errors in Prior Year Reporting, for a detailed explanation regarding the nature of this error correction. 47 NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS (CONTINUED) Depreciation expense was charged to functions/programs of the City as follows: Governmental activities: General government Judicial Public safety Public works Total depreciation expense - governmental activities $ $ 735,533 90,388 843,688 758,788 2,428,397 Business-type activities: Water and sewer Solid waste Stormwater Conference center Amphitheater Total depreciation expense - business-type activities $ $ 1,284,577 14,973 133,247 108,641 632,669 2,174,107 Net investment in Capital Assets. Net investment in capital assets on the government-wide Statement of Net Position and the major proprietary funds Statement of Net Position as of December 31, 2025 are as follows: Governmental Activities: Capital assets, non-depreciable $ 19,087,118 Capital assets, depreciable 57,076,667 Accumulated depreciation (25,105,258) Lease liability (137,222) Bonds payable (17,445,000) Unspent proceeds - Public Facilities Authority 15,092,066 Net investment in capital assets, $ Governmental Activities 48 48,568,371 NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS (CONTINUED) Net investment in Capital Assets (Continued). Business-type Activities: Capital assets, non-depreciable $ 1,909,047 Capital assets, depreciable 70,613,757 Accumulated depreciation (23,709,005) Retainage payable (123,380) Net investment in capital assets, Business-type Activities $ 48,690,419 Water and Sewer Fund: Capital assets, non-depreciable $ 1,880,406 Capital assets, depreciable 40,053,688 Accumulated depreciation (16,721,058) Retainage payable (123,380) Net investment in capital assets, Water and Sewer Fund $ 25,089,656 $ 468,080 Solid Waste Fund: Capital assets, depreciable Accumulated depreciation (448,208) Net investment in capital assets, Solid Waste Fund $ 19,872 $ 22,837,959 Amphitheater Fund: Capital assets, depreciable Accumulated depreciation (2,995,918) Net investment in capital assets, Amphitheater Fund $ 49 19,842,041 NOTES TO FINANCIAL STATEMENTS NOTE 7. LONG-TERM DEBT Changes in Long-term Debt. The following is a summary of changes in long-term liabilities reported in the government-wide financial statements for the year ended December 31, 2025: Beginning Balance Governmental activities: Urban Redevelopment revenue bonds Public Facilities Authority revenue bonds Accrued compensated absences Net pension liability Lease liability Total governmental-type activity long-term debt Business-type activities: GEFA notes payable Accrued compensated absences Net pension liability Total business-type activity long-term debt $ 7,160,000 Additions $ Ending Balance Reductions - $ (890,000) $ Due Within One Year 6,270,000 $ 930,000 15,225,000 - (4,050,000) 11,175,000 1,295,000 961,575 2,527,313 167,486 264,869 1,347,078 - (30,264) 1,226,444 3,874,391 137,222 245,289 32,529 $ 26,041,374 $ 1,611,947 $ (4,970,264) $ 22,683,057 $ 2,502,818 $ 823,674 $ - $ (823,674) $ - $ - 163,664 746,933 $ 1,734,271 63,352 404,863 $ 468,215 - $ (823,674) 227,016 1,151,796 $ 1,378,812 45,403 - $ 45,403 The City’s General Fund is typically used to liquidate all governmental activity long-term liabilities. However, proceeds from any asset sales relative to the Urban Redevelopment Project or Public Facilities Project will be used to liquidate the related revenue bond obligation. The Water and Sewer Enterprise Fund is used to liquidate all of the business-type activity long-term liabilities. Urban Redevelopment Revenue Bonds. The City entered into an agreement with a financial institution that provided for the issuance of revenue bonds for the purchase of land and construction of structures and improvements for the New Town Center. Various bond issues were used by the City during the purchase and construction phases. During the year ended December 31, 2025, the City repaid various bond issues in the amount of $890,000. Amounts outstanding at year-end of $6,270,000 reflect total drawdowns to date net of repayments, if any. 50 NOTES TO FINANCIAL STATEMENTS NOTE 7. LONG-TERM DEBT (CONTINUED) Urban Redevelopment Revenue Bonds (Continued). Urban Redevelopment Fund long-term liabilities outstanding at December 31, 2025 are as follows: Series 2005 B Revenue bonds payable to Capital One Bank, in the total amount of $7,330,000, interest at 4.45%, matures 2/1/31. $ 1,755,000 Series 2006 A Revenue bonds payable to Capital One Bank, in the total amount of $4,795,000, current interest at 4.58%, matures 2/1/31. 2,645,000 Series 2006 C Revenue bonds payable to Capital One Bank, in the total amount of $5,000,000, current interest at 4.865%, matures 2/1/31. 1,870,000 Total $ 6,270,000 Annual debt service requirements to maturity for the revenue bonds that have closed are as follows: Fiscal Year 2026 2027 2028 2029 2030 2031 Total Principal Interest Total $ 930,000 975,000 1,020,000 1,065,000 1,115,000 1,165,000 $ 267,625 223,719 177,731 129,673 79,423 26,859 $ 1,197,625 1,198,719 1,197,731 1,194,673 1,194,423 1,191,859 $ 6,270,000 $ 905,030 $ 7,175,030 Public Facilities Authority Revenue Bonds. The City entered into an agreement with a financial institution that provided for the issuance of revenue bonds for the purchase of land and equipment for the Amphitheater and Cultural Arts Center, the purchase of buildings for the Cultural Arts Center, and the improvement of trails. Various bond issues were used by the City during the purchase and construction phases. Amounts outstanding at year-end of $11,175,000 reflect total drawdowns to date net of repayments, if any. 51 NOTES TO FINANCIAL STATEMENTS NOTE 7. LONG-TERM DEBT (CONTINUED) Public Facilities Authority Revenue Bonds (Continued). Public Facilities Authority Fund longterm liabilities outstanding at December 31, 2025 are as follows: Series 2021 C Revenue bonds payable to Truist Bank, in the total amount of $14,865,000, current interest at 2.53%, matures 12/31/2036. $ 11,175,000 Total $ 11,175,000 Annual debt service requirements to maturity for the revenue bonds that have closed are as follows: Fiscal Year Principal Interest Total 2026 2027 2028 2029 2030 2031 – 2035 2036 $ 1,295,000 1,325,000 1,360,000 820,000 845,000 4,550,000 980,000 $ 266,346 233,203 199,238 171,661 150,598 417,577 12,397 $ 1,561,346 1,558,203 1,559,238 991,661 995,598 4,967,577 992,397 Total $ 11,175,000 $ 1,451,020 $ 12,626,020 Lease Liability. The City enters into lease agreements for periods of five years as lessee for the use of copiers. These leases have an imputed interest rate of 2%. Principal and interest requirements to maturity for the lease liability as of December 31, 2025 are as follows: Fiscal Year 2026 2027 2028 2029 Principal Interest Total $ 32,529 34,964 37,581 32,148 $ 8,870 6,435 3,818 1,041 $ 41,399 41,399 41,399 33,189 $ 137,222 $ 20,164 $ 157,386 52 NOTES TO FINANCIAL STATEMENTS NOTE 8. INTERFUND RECEIVABLES, PAYABLES, AND TRANSFERS Interfund receivable and payable balances as of December 31, 2025 are as follows: Receivable Fund General Fund General Fund Grants Fund Nonmajor Governmental Funds SPLOST V Fund Nonmajor Enterprise Funds Amphitheater Fund Payable Fund SPLOST V Fund Nonmajor Governmental Funds General Fund SPLOST V Fund General Fund General Fund General Fund $ $ Amount 19,185,612 278,116 615,215 519,453 2,943,169 917,011 594,659 25,053,235 The outstanding balances between funds result mainly from the time lag between the dates that: 1) interfund goods and services are provided or reimbursable expenditures occur, 2) transactions are recorded in the accounting system, and 3) payments between funds are made. These balances normally clear within one to two months. Amounts due from the SPLOST V Fund are to reimburse the General Fund for allowable SPLOST projects. Interfund transfers are as follows: Transfers Out Transfers In General Fund $ Public Facilities Authority Nonmajor Governmental Funds General Grants SPLOST V Nonmajor Fund Fund Fund Governmental Funds - $ 6,234 4,386,740 2,928,851 $ 19,185,612 $ 2,934,764 - - - Total $ 22,126,610 4,386,740 2,928,851 Water & Sewer Fund 765,000 - - - 765,000 Amphitheater Fund 3,600,000 - - - 3,600,000 565,945 - - - 565,945 Nonmajor Enterprise Funds Total $ 12,246,536 $ 6,234 $ 19,185,612 $ 2,934,764 $ 34,373,146 Transfers are used to: 1) move revenues from the fund that the statute or budget requires to collect them to the fund that the statute or budget requires to expend them, and 2) use unrestricted revenues collected in the General Fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. 53 NOTES TO FINANCIAL STATEMENTS NOTE 9. JOINT VENTURE Under Georgia law, the City, in conjunction with other cities and counties in the ten-county Atlanta area, is a member of the Atlanta Regional Commission (“ARC”) and is required to pay annual dues thereto. Membership in the ARC is required by the O.C.G.A. §50-8-34 which provides for the organizational structure of the ARC in Georgia. The ARC Board membership includes the chief elected official of each county and municipality of the area. O.C.G.A. §50-8-39.1 provides that the member governments are liable for any debts or obligations of a regional commission. Henry County makes contributions on behalf of the City to the ARC. Separate financial statements may be obtained from: Atlanta Regional Commission 40 Courtland Street, NE Atlanta, Georgia 30303 NOTE 10. DEFINED BENEFIT PENSION PLAN A. Plan Description The City’s pension plan is administered through the Georgia Municipal Employee Benefit System (“GMEBS”), an agent multiple-employer pension plan administered by the Georgia Municipal Association. The Plan (the “Plan”) provides retirement and disability benefits, annual cost of living adjustments, and death benefits to plan members and beneficiaries. Benefits are provided by the Plan whereby retirees receive between 1% and 1.75% multiplied by the average of the five highest years of regular earnings multiplied by the total credited years of service. The City Council, in its role as the Plan sponsor, has the governing authority to establish and amend from time to time, the benefits provided and the contribution rates of the City and its employees. The Georgia Municipal Association issues a publicly available financial report that includes financial statements and Required Supplementary Information for GMEBS. That report may be obtained at www.gmanet.com or by writing to Georgia Municipal Association, Risk Management and Employee Benefit Services, 201 Pryor Street, NW, Atlanta, Georgia 30303 or by calling (404) 688-0472. B. Plan Membership As of July 1, 2025, the date of the most recent actuarial valuation, there were 288 participants consisting of the following: Inactive plan members or beneficiaries currently receiving benefits 48 Inactive plan members entitled to but not receiving benefits 53 Active plan members 187 Total Plan Members 288 54 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) C. Contributions The Plan is subject to minimum funding standards of the Georgia Public Retirement Systems Standards law. The Board of Trustees of GMEBS has adopted a recommended actuarial funding policy for the Plan which meets state minimum requirements and will accumulate sufficient funds to provide the benefits under the Plan. The funding policy for the Plan, as adopted by the City Council, is to contribute an amount equal to or greater than the actuarially recommended contribution rate. This rate is based on the estimated amount necessary to finance the costs of benefits earned by plan members during the year, with an additional amount to finance any unfunded accrued liability. The City is required to contribute the difference between the actuarially determined rate and the contribution rate of plan members, as determined by the City Council. For the year ended December 31, 2025, the City's contribution rate was 10.3% of annual payroll. City contributions to the Plan were $1,131,874 for the year ended December 31, 2025. D. Net Pension Liability of the City The City’s net pension liability was measured as of March 31, 2025. The total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of July 1, 2024 with updated procedures performed by the actuary to roll forward to the total pension liability measured as of March 31, 2025. Actuarial Assumptions. The total pension liability in the July 1, 2025 actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurement: Inflation Salary increases Investment rate of return 2.25% 2.25% – plus service based merit increases 7.375% Mortality rates were based on the sex-distinct Pri-2012 head-count weighted Healthy Retiree Mortality Table with rates multiplied by 1.25. The actuarial assumptions used in the July 1, 2025 valuation were based on the results of an actuarial experience study for the period January 1, 2015 – June 30, 2019. 55 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) D. Net Pension Liability of the City (Continued) Actuarial Assumptions (Continued). The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the longterm expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of March 31, 2025 are summarized in the following table: Long-term expected real Asset Class Target Allocation rate of return* Domestic equity 45% 6.60% International equity 20% 7.03% Domestic fixed income 20% 2.70% Real estate 10% 3.40% Global fixed income 5% 3.70% Total 100% * Rates shown are net of the 2.25% assumed rate of inflation. E. Discount Rate The discount rate used to measure the total pension liability was 7.375%. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that City contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all of the projected benefit payments to determine the total pension liability. 56 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) F. Changes in the Net Pension Liability of the City The changes in the components of the net pension liability of the City for the year ended December 31, 2025 were as follows: Balances at December 31, 2024 Total Pension Plan Fiduciary Net Pension Liability Net Position Liability (a) (b) (a) - (b) $ 16,661,372 $ 13,387,126 $ 3,274,246 Changes for the year: Service cost Interest 899,854 - 899,854 1,266,620 - 1,266,620 Differences between expected and 853,626 - 853,626 Contributions - employer actual experience - 779,000 (779,000) Net investment income - 696,890 (696,890) (773,444) (773,444) - - (28,285) 28,285 179,446 - 179,446 Benefit payments, including refunds of employee contributions Administrative expense Other 2,426,102 Net changes Balances at December 31, 2025 $ 19,087,474 674,161 $ 14,061,287 1,751,941 $ 5,026,187 The required Schedule of Changes in the City’s Net Pension Liability and Related Ratios immediately following the notes to the financial statements presents multi-year trend information about whether the value of plan assets is increasing or decreasing over time relative to the total pension liability. G. Sensitivity of the Net Pension Liability to Changes in the Discount Rate The following presents the net pension liability of the City, calculated using the discount rate of 7.375%, as well as what the City's net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (6.375%) or 1-percentage-point higher (8.375%) than the current rate: Current City's net pension liability $ 57 1% Decrease Discount Rate 1% Increase (6.375%) (7.375%) (8.375%) 7,599,913 $ 5,026,187 $ 2,890,498 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) G. Sensitivity of the Net Pension Liability to Changes in the Discount Rate (Continued) Actuarial valuations involve estimates of the value of reported amounts and assumptions about the probability of events far into the future, and actuarially determined amounts are subject to continual revision as results are compared to past expectations and new estimates are made about the future. Actuarial calculations reflect a long-term perspective. Calculations are based on the substantive plan in effect as of March 31, 2025, and the current sharing pattern of costs between employer and employee. H. Pension Expense and Deferred Outflows of Resources For the year ended December 31, 2025, the City recognized pension expense of $1,604,513. At December 31, 2025, the City reported deferred outflows of resources related to pensions from the following sources: Deferred Outflows of Resources Differences between expected and actual experience $ 1,308,221 Net difference between projected and actual earnings on pension plan investments 305,946 City contributions subsequent to the measurement date 1,131,874 Total $ 2,746,041 City contributions subsequent to the measurement date of $1,131,874 are reported as deferred outflows of resources and will be recognized as a reduction of the net pension liability in the year ending December 31, 2026. Other amounts reported as deferred outflows of resources related to pensions will be recognized in pension expense as follows: Year ending December 31, 2026 $ 658,336 2027 628,625 2028 98,567 2029 228,639 Total $ 1,614,167 58 NOTES TO FINANCIAL STATEMENTS NOTE 11. RISK MANAGEMENT The City is exposed to various risks of loss related to torts, theft of, damage to and destruction of assets, errors and omissions, injuries to employees, and natural disasters. The City carries commercial insurance in amounts deemed prudent by City management. Commercial insurance is carried for coverage of property, errors and omissions, professional liability and injuries to employees. There have been no significant reductions of insurance coverage from coverage in the prior year and settlement amounts have not exceeded insurance coverage for the current year or the three prior years. NOTE 12. COMMITMENTS AND CONTINGENCIES Amounts received or receivable from grant agencies are subject to audit and adjustments by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount of any expenditures that may be disallowed by the grantor cannot be determined at this time, although the government expects such amounts, if any, to be immaterial. In 2014, the citizens of Henry County voted to approve a Special Purpose Local Option Sales Tax (“SPLOST”) to help finance the acquisition and construction of major capital equipment and facilities. In relation to this, the City entered into an intergovernmental agreement with Henry County and the other cities inside the County whereby Henry County would issue revenue bonds to finance some of the SPLOST projects in advance of the SPLOST collections. The City received $6,000,000 from Henry County under this agreement in fiscal year 2015. The revenue bonds are in the name of Henry County and are not a direct liability of the City. However, under the terms of the intergovernmental agreement, Henry County will retain all of the first SPLOST revenue collections for each year in amounts that will satisfy the annual debt service requirements. The agreement also requires the City to pay its share of debt service requirements should the SPLOST revenue collections not be sufficient to satisfy the debt service requirements under the bond issue. Management believes the SPLOST revenue collections will be sufficient to satisfy all debt service requirements under the bond ordinance. NOTE 13. HOTEL/MOTEL TAX The City levies an 8% hotel/motel tax in accordance with the provisions of O.C.G.A. §48-13-51. In order to comply with the expenditure requirements of this code section, the City remits 40% of the monies from the first 5% collected under this provision to the Henry County Chamber of Commerce. The Henry County Chamber of Commerce also receives 50% of the additional 3%. Total collections for the year ended December 31, 2025, were $1,166,109. The amount remitted to the Henry County Chamber of Commerce totaled $507,275. 59 NOTES TO FINANCIAL STATEMENTS NOTE 14. LEASE AGREEMENTS The City leases its solid waste transfer station to Lamar County Regional Solid Waste Management Authority who subleases to Waste Management. The current lease extends until April 30, 2026. The monthly rental charged by the City is $1.40 for each ton of waste received at the site through April 30, 2021, at which time the monthly rental will be adjusted by the Consumer Price Index (“CPI”) annually through the termination of the agreement. For the year ended December 31, 2025, the City received $97,677 in rental fees under the contract. The leased assets cost $36,116 and are reported net of accumulated depreciation of $36,116 for a net carrying value of $0. The City’s lease agreements, other than the agreement described above, are relatively minor commitments whereby the City is leasing various pieces of office equipment. NOTE 15. RESTATEMENT OF ERRORS IN PRIOR YEAR REPORTING The City has determined a restatement to beginning net position and fund balance of various funds is required as of January 1, 2025. During our audit procedures, management identified the following errors in the recording of due from other governments, capital assets, assets held for sale, unearned revenue, and taxes receivable. Management was able to provide corrected listings, which reflected material adjustments to the beginning balances of these accounts as follows: Net position, as previously reported Water and Nonmajor Governmental Business-type General Grants TSPLOST Sewer Enterprise Activities Activities Fund Fund Fund Fund Funds $ 87,454,929 $ 52,996,126 Fund balance, as previously reported $ 1,920,655 $ 472,346 $ 15,613,622 $ 25,695,918 $ 5,905,750 Adjustment to due from other governments 1,528,080 - 1,528,080 - - - - Adjustment to capital assets (1,146,123) 554,761 - - - 393,948 160,813 Adjustment to assets held for resale (522,512) - (522,512) - - - - Adjustment to unearned revenue 200,000 - - 200,000 - - - Adjustment to taxes receivable 590,212 - - - 590,212 - - Net position, as restated $ 88,104,586 $ 53,550,887 Fund balance, as restated $ 60 2,926,223 $ 672,346 $ 16,203,834 $ 26,089,866 $ 6,066,563 REQUIRED SUPPLEMENTARY INFORMATION CITY OF STOCKBRIDGE, GEORGIA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF CHANGES IN THE CITY'S NET PENSION LIABILITY AND RELATED RATIOS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Total pension liability Service cost Interest on total pension liability Differences between expected and actual experience $ 2024 899,854 1,266,620 $ 2023 878,381 1,138,822 $ 2022 459,717 981,875 $ 395,098 874,286 853,626 424,513 926,528 713,153 (773,444) 179,446 2,426,102 16,661,372 19,087,474 (687,229) 1,754,487 14,906,885 16,661,372 (630,164) 1,737,956 13,168,929 14,906,885 (546,464) 1,436,073 11,732,856 13,168,929 779,000 696,890 761,562 1,918,646 591,026 (819,343) 562,067 706,176 Administrative expenses (773,444) (28,285) (687,229) (19,363) (630,164) (21,654) (546,464) (19,801) Net change in Plan fiduciary net position 674,161 1,973,616 (880,135) 701,978 Plan fiduciary net position beginning 13,387,126 11,413,510 12,293,645 11,591,667 Plan fiduciary net position ending (b) 14,061,287 13,387,126 11,413,510 12,293,645 Benefit payments, including refunds of employee contributions Other Net change in total pension liability Total pension liability - beginning Total pension liability - ending (a) Plan fiduciary net position Contributions - employer Net investment income Benefit payments, including refunds of employee contributions City's net pension liability (a) - (b) $ Plan fiduciary net position as a percentage of the total pension liability Covered payroll City's net pension liability as a percentage of covered payroll 5,026,187 $ 73.7% $ 12,104,944 41.52% 61 3,274,246 $ 80.3% $ 9,699,839 33.76% 3,493,375 $ 76.6% $ 8,889,756 39.30% 875,284 93.4% $ 4,612,475 18.98% 2021 $ $ 2020 395,087 828,056 $ 333,901 770,863 $ 2018 329,372 750,914 $ 2017 322,052 685,378 $ 2016 297,396 650,509 $ 247,214 611,199 (60,831) 382,053 (312,679) 180,527 (11,712) 132,894 (524,505) 637,807 11,095,049 11,732,856 (510,620) (80,734) 895,463 10,199,586 11,095,049 (501,679) 265,928 9,933,658 10,199,586 (487,128) 145,682 846,511 9,087,147 9,933,658 (485,418) 450,775 8,636,372 9,087,147 (482,759) 508,548 8,127,824 8,636,372 479,659 3,628,109 454,251 (609,481) 411,823 306,333 373,239 951,855 334,499 870,208 401,339 20,122 (524,505) (18,658) (510,620) (20,941) (501,679) (19,245) (487,128) (18,215) (485,418) (18,512) (482,759) (13,276) 3,564,605 (686,791) 197,232 819,751 700,777 (74,574) 8,027,062 8,713,853 8,516,621 7,696,870 6,996,093 7,070,667 11,591,667 8,027,062 8,713,853 8,516,621 7,696,870 6,996,093 141,189 $ 98.8% $ 2019 3,993,352 3.54% 3,067,987 $ 72.3% $ 3,819,839 80.32% 1,485,733 $ 85.4% $ 2,956,753 1,417,037 $ 85.7% $ 50.25% 2,982,269 47.52% 62 1,390,277 $ 84.7% $ 2,839,086 48.97% 1,640,279 81.0% $ 2,777,571 59.05% CITY OF STOCKBRIDGE, GEORGIA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF CITY CONTRIBUTIONS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Actuarially determined contribution $ Contributions in relation to the actuarially determined contribution 2024 1,131,874 $ 1,131,874 2023 1,035,667 $ 1,035,667 2022 670,194 $ 670,194 564,637 564,637 Contribution deficiency (excess) $ - $ - $ - $ - Covered payroll $ 11,029,381 $ 9,392,961 $ 10,122,678 $ 8,047,255 Contributions as a percentage of covered payroll Notes to the Schedule: Valuation date Cost method Actuarial asset valuation method Assumed rate of return on investments Projected salary increases Cost of living adjustments Amortization method Remaining amortization period 10.3% 11.0% 6.6% 7.0% July 1, 2025 Projected Unit Credit Sum of actuarial value at beginning of year and the cash flow during the year plus the assumed investment return, adjusted by 10% of the amounts that the value exceeds or is less than the market value at the end of the year. The actuarial value is adjusted, if necessary, to be within 20% of market value. 7.375% 2.25% plus service based merit increases N/A Closed level dollar for remaining unfunded liability Remaining amortization period varies for the bases, with a net effective amortization period of 13 years. 63 2021 $ 2020 561,211 $ 561,211 2019 452,475 $ 452,475 2018 454,363 $ 2017 397,643 454,363 $ 397,643 2016 365,104 $ 365,104 324,417 324,417 $ - $ - $ - $ - $ - $ - $ 4,531,408 $ 3,544,664 $ 4,009,122 $ 3,401,666 $ 3,251,123 $ 3,141,666 12.4% 12.8% 11.3% 11.7% 64 11.2% 10.3% COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES NONMAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS Hotel/Motel Tax Fund – This fund is used to account for hotel/motel taxes collected. Confiscated Assets Fund – This fund is used to account for cash received either as a result of cash confiscation or cash received from a sale of capital assets acquired from a drug raid. Redspeed Fund – This fund is used to account for revenues derived from traffic camera enforcement activities. Tax Allocation District Fund – This fund is used to account for taxes collected by Henry County and remitted to the City. PERMANENT FUND Burke Cemetery Fund – This fund is used to account for revenues earned from a trust set up for cemetery improvements at Burke Cemetery. CAPITAL PROJECTS FUNDS State and Federal Grants Fund – This fund is used to account for the acquisition and construction of major capital facilities which are financed with state and federal assistance. Special Purpose Local Option Sales Tax (“SPLOST”) III Fund – This fund is used to account for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by the County and remitted to the City through an intergovernmental agreement. Downtown Development Authority Fund – This fund is used to account for the activities of the City’s blended component unit, the Downtown Development Authority. Special Purpose Local Option Sales Tax (“SPLOST”) IV Fund – This fund is used to account for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by Henry County and remitted to the City through an intergovernmental agreement. Urban Redevelopment Fund – This fund is used to account for the proceeds from the issuance of bonds to finance the acquisition and construction of major capital facilities. City-wide Development Fund – This fund is used to account for the activities of the City’s blended component unit, the City-wide Development Authority. Impact Fee Fund – This fund is used to account for the proceeds from new development taxes used for capital projects. CITY OF STOCKBRIDGE, GEORGIA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF CITY CONTRIBUTIONS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Actuarially determined contribution $ Contributions in relation to the actuarially determined contribution 2024 1,131,874 $ 1,131,874 2023 1,035,667 $ 1,035,667 2022 670,194 $ 670,194 564,637 564,637 Contribution deficiency (excess) $ - $ - $ - $ - Covered payroll $ 11,029,381 $ 9,392,961 $ 10,122,678 $ 8,047,255 Contributions as a percentage of covered payroll Notes to the Schedule: Valuation date Cost method Actuarial asset valuation method Assumed rate of return on investments Projected salary increases Cost of living adjustments Amortization method Remaining amortization period 10.3% 11.0% 6.6% 7.0% July 1, 2025 Projected Unit Credit Sum of actuarial value at beginning of year and the cash flow during the year plus the assumed investment return, adjusted by 10% of the amounts that the value exceeds or is less than the market value at the end of the year. The actuarial value is adjusted, if necessary, to be within 20% of market value. 7.375% 2.25% plus service based merit increases N/A Closed level dollar for remaining unfunded liability Remaining amortization period varies for the bases, with a net effective amortization period of 13 years. 63 2021 $ 2020 561,211 $ 561,211 2019 452,475 $ 452,475 2018 454,363 $ 2017 397,643 454,363 $ 397,643 2016 365,104 $ 365,104 324,417 324,417 $ - $ - $ - $ - $ - $ - $ 4,531,408 $ 3,544,664 $ 4,009,122 $ 3,401,666 $ 3,251,123 $ 3,141,666 12.4% 12.8% 11.3% 11.7% 64 11.2% 10.3% CITY OF STOCKBRIDGE, GEORGIA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS DECEMBER 31, 2025 Special Revenue Fund Confiscated Redspeed Asset Fund Fund Hotel/Motel Tax Fund Tax Allocation District Fund Permanent Fund Burke Cemetery Fund Capital Projects Funds State and Federal SPLOST III Grants Fund Fund ASSETS Cash and cash equivalents Investments Taxes receivable Accounts receivable Due from other funds $ 735,944 76,688 - $ 126,308 - $ 1,642,370 74,061 - $ 121,083 2,580 - $ 27 14,419 - $ 353,351 - $ 579 519,453 Total assets $ 812,632 $ 126,308 $ 1,716,431 $ 123,663 $ 14,446 $ 353,351 $ 520,032 $ 71,551 71,551 $ - $ - $ - $ - $ - $ - LIABILITIES AND FUND BALANCES (DEFICIT) Liabilities Accounts payable Due to other funds Total liabilities Fund Balances (Deficit) Non-spendable: Permanent fund corpus Restricted: Cemetery maintenance Capital projects Public safety Tourism Assigned for capital projects Unassigned Total fund balances (deficit) Total liabilities and fund balances (deficit) $ - - - - 5,000 - - 741,081 741,081 126,308 126,308 1,716,431 1,716,431 123,663 123,663 9,446 14,446 353,351 520,032 520,032 812,632 $ 126,308 $ 1,716,431 65 $ 123,663 $ 14,446 353,351 $ 353,351 $ 520,032 Downtown Development Fund Capital Projects Funds Urban Redevelopment Fund SPLOST IV Fund City-wide Development Fund Total Nonmajor Governmental Funds Impact Fee Fund $ 204,218 2,500 - $ - $ 33,256 - $ 285,139 - $ 2,398,547 - $ 5,900,822 14,419 2,580 153,249 519,453 $ 206,718 $ - $ 33,256 $ 285,139 $ 2,398,547 $ 6,590,523 $ 157 214,646 214,803 $ - $ - $ 24 63,470 63,494 $ - $ 71,732 278,116 349,848 $ - - - - - 5,000 (8,085) (8,085) - 33,256 33,256 221,645 221,645 2,398,547 2,398,547 9,446 3,297,143 1,842,739 741,081 353,351 (8,085) 6,240,675 206,718 $ - $ 33,256 $ 285,139 66 $ 2,398,547 $ 6,590,523 CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Special Revenue Fund Confiscated Redspeed Asset Fund Fund Hotel/Motel Tax Fund Revenues Property taxes Other taxes Impact fees Interest income Other revenues Total revenues $ Expenditures Current: Public works Housing and development Capital outlay: General government Public safety Debt service: Principal Interest Total expenditures 1,166,109 1,166,109 $ - $ 839,901 839,901 Tax Allocation District Fund Permanent Fund Burke Cemetery Fund Capital Projects Funds State and Federal SPLOST III Grants Fund Fund $ $ $ 123,663 123,663 2,135 400 2,535 - $ - 526,455 - - - 911 - - - - - 762,759 - - - 226 - 526,455 - 762,759 - 911 - 226 Excess (deficiency) of revenues over (under) expenditures 639,654 - 77,142 123,663 1,624 - (226) Other financing sources (uses) Transfers in Transfers out Total other financing sources (uses) (2,080,684) (2,080,684) - 1,639,289 1,639,289 - - - (618,000) (618,000) Net change in fund balances (1,441,030) - 1,716,431 123,663 1,624 - (618,226) Fund balances, beginning of year 2,182,111 126,308 - - 12,822 353,351 1,138,258 Fund balances (deficit), end of year $ 741,081 $ 126,308 $ 1,716,431 67 $ 123,663 $ 14,446 $ 353,351 $ 520,032 Downtown Development Fund $ $ - Capital Projects Funds Urban Redevelopment Fund SPLOST IV Fund $ - $ - City-wide Development Fund $ Total Nonmajor Governmental Funds Impact Fee Fund 8,500 8,500 $ 1,066,164 1,066,164 $ 123,663 1,166,109 1,066,164 2,135 848,801 3,206,872 85,877 - - - - 911 612,332 - 268 - - 62,988 - - 63,482 762,759 85,877 268 890,000 309,562 1,199,562 62,988 - 890,000 309,562 2,639,046 (85,877) (268) (1,199,562) (54,488) 1,066,164 567,826 45,000 45,000 (236,080) (236,080) 1,199,562 1,199,562 45,000 45,000 - 2,928,851 (2,934,764) (5,913) (40,877) (236,348) - (9,488) 1,066,164 561,913 32,792 236,348 33,256 231,133 1,332,383 5,678,762 (8,085) $ - $ 33,256 $ 221,645 68 $ 2,398,547 $ 6,240,675 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL SPECIAL REVENUE FUND - HOTEL/MOTEL TAX FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Hotel/Motel Tax Fund Final Budget Revenues Taxes Total revenues $ Variance With Final Budget Actual 2,607,139 2,607,139 $ 1,166,109 1,166,109 $ (1,441,030) (1,441,030) Expenditures Current: Housing and development Total expenditures 526,455 526,455 526,455 526,455 - Excess of revenues over expenditures 2,080,684 639,654 (1,441,030) Other financing uses: Transfers out Total other financing uses (2,080,684) (2,080,684) (2,080,684) (2,080,684) - - (1,441,030) (1,441,030) 2,182,111 2,182,111 - Net change in fund balances Fund balances, beginning of year Fund balances, end of year $ 69 2,182,111 $ 741,081 $ (1,441,030) CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL SPECIAL REVENUE FUND - REDSPEED FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Redspeed Fund Final Budget Revenues: Other revenues Total revenues $ Expenditures: Capital outlay: Public safety Total expenditures Variance With Final Budget Actual 1,365,530 1,365,530 $ 839,901 839,901 $ (525,629) (525,629) 1,365,530 1,365,530 762,759 762,759 602,771 602,771 Excess of revenues over expenditures - 77,142 77,142 Other financing sources: Transfers in Total other financing sources - 1,639,289 1,639,289 1,639,289 1,639,289 Net change in fund balances - 1,716,431 1,716,431 Fund balances, beginning of year - - - Fund balances, end of year $ 70 - $ 1,716,431 $ 1,716,431 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL PERMANENT FUND - BURKE CEMETERY FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Burke Cemetery Fund Final Budget Revenues: Interest income Miscellaneous revenues Total revenues $ Expenditures: Current: Public works Total expenditures Net change in fund balances Fund balances, beginning of year Fund balances, end of year $ 71 Variance With Final Budget Actual 10,000 10,000 $ 2,135 400 2,535 $ (7,865) 400 (7,465) 10,000 10,000 911 911 9,089 9,089 - 1,624 1,624 12,822 12,822 - 12,822 $ 14,446 $ 1,624 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL CAPITAL PROJECTS FUND - DOWNTOWN DEVELOPMENT FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Downtown Development Fund Final Budget Revenues: Other revenues Total revenues $ Expenditures: Current: Housing and development Total expenditures Variance With Final Budget Actual 45,000 45,000 $ - $ (45,000) (45,000) 45,000 45,000 85,877 85,877 (40,877) (40,877) Deficiency of revenues under expenditures - (85,877) (85,877) Other financing sources: Transfers in Total other financing sources - 45,000 45,000 45,000 45,000 Net change in fund balances - (40,877) (40,877) 32,792 32,792 - Fund balances, beginning of year Fund balances (deficit), end of year $ 72 32,792 $ (8,085) $ (40,877) CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL CAPITAL PROJECTS FUND - URBAN REDEVELOPMENT FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Urban Redevelopment Fund Final Budget Revenues: Other revenues Total revenues $ Expenditures: Debt service: Principal Interest Total expenditures Variance With Final Budget Actual - $ - $ - 2,110,066 165,033 2,275,099 890,000 309,562 1,199,562 1,220,066 (144,529) 1,075,537 Deficiency of revenues under expenditures (2,275,099) (1,199,562) 1,075,537 Other financing sources: Transfers in Total other financing sources 2,275,099 2,275,099 1,199,562 1,199,562 (1,075,537) (1,075,537) - - - 33,256 33,256 - Net change in fund balances Fund balances, beginning of year Fund balances, end of year $ 73 33,256 $ 33,256 $ - CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL CAPITAL PROJECTS FUND - CITY-WIDE DEVELOPMENT FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 City-wide Development Fund Final Budget Revenues: Miscellaneous revenues Total revenues $ Expenditures: Capital outlay: General government Total expenditures Variance With Final Budget Actual 45,000 45,000 $ 8,500 8,500 $ (36,500) (36,500) 45,000 45,000 62,988 62,988 (17,988) (17,988) Deficiency of revenues under expenditures - (54,488) (54,488) Other financing sources: Transfers in Total other financing sources - 45,000 45,000 45,000 45,000 Net change in fund balances - (9,488) (9,488) 231,133 231,133 - Fund balances, beginning of year Fund balances, end of year $ 74 231,133 $ 221,645 $ (9,488) CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL CAPITAL PROJECTS FUND - IMPACT FEE FUND FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Impact Fee Fund Final Budget Revenues: Impact fees Total revenues $ 1,066,164 1,066,164 Variance With Final Budget Actual $ 1,066,164 1,066,164 $ - Net change in fund balances 1,066,164 1,066,164 - Fund balances, beginning of year 1,332,383 1,332,383 - Fund balances, end of year $ 75 2,398,547 $ 2,398,547 $ - NONMAJOR ENTERPRISE FUNDS The Stormwater Fund – This fund is used to account for revenues generated from the charges for stormwater services provided to the citizens of the City. Conference Center Fund – This fund is used to account for activities related to the Merle Manders Conference Center. CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF NET POSITION NONMAJOR ENTERPRISE FUNDS DECEMBER 31, 2025 Conference Center Fund Stormwater Fund Total ASSETS CURRENT ASSETS Cash and cash equivalents Accounts receivable Due from other governments Due from other funds Prepaid expenses $ Total current assets 1,754,995 367,421 26,273 917,011 - $ 2,240 $ 1,754,995 367,421 26,273 917,011 2,240 3,065,700 2,240 3,067,940 1,488,080 2,250,770 3,738,850 Total non-current assets 1,488,080 2,250,770 3,738,850 Total assets 4,553,780 2,253,010 6,806,790 164,733 126,717 291,450 164,733 126,717 291,450 9,425 12,520 9,962 9,613 11,279 36,220 16,100 19,038 23,799 36,220 26,062 Total current liabilities 31,907 73,212 105,119 NON-CURRENT LIABILITIES than one year Net pension liability 39,846 301,518 64,400 231,936 104,246 533,454 Total non-current liabilities 341,364 296,336 637,700 Total liabilities 373,271 369,548 742,819 1,488,080 2,857,162 2,250,770 (240,591) 3,738,850 2,616,571 NON-CURRENT ASSETS Capital assets, net of accumulated depreciation DEFERRED OUTFLOWS OF RESOURCES Pensions Total deferred outflows of resources LIABILITIES CURRENT LIABILITIES Accounts payable Accrued liabilities Customer deposits Compensated absences due within one year NET POSITION Investment in capital assets Unrestricted (deficit) Total net position $ 76 4,345,242 $ 2,010,179 $ 6,355,421 CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION NONMAJOR ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Conference Center Fund Stormwater Fund OPERATING REVENUES Charges for services: Rentals Stormwater fees Total operating revenues $ 1,421,306 1,421,306 $ 161,877 161,877 Total $ 161,877 1,421,306 1,583,183 OPERATING EXPENSES Personnel services Contracted services Supplies Repairs and maintenance Depreciation Total operating expenses 612,746 87,729 34,671 124,925 133,247 993,318 672,040 30,803 95,274 8,584 108,641 915,342 1,284,786 118,532 129,945 133,509 241,888 1,908,660 Operating income (loss) 427,988 (753,465) (325,477) CAPITAL CONTRIBUTIONS 48,390 - 48,390 476,378 (187,520) 288,858 3,868,864 2,036,886 5,905,750 - 160,813 160,813 3,868,864 2,197,699 6,066,563 Change in net position NET POSITION, beginning of year, as previously reported Restatement - error correction NET POSITION, beginning of year, as restated NET POSITION, end of year $ 77 4,345,242 $ 2,010,179 $ 6,355,421 CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF CASH FLOWS NONMAJOR ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Conference CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers Payments to suppliers and service providers Payments to employees $ Stormwater Center Fund Fund 1,373,735 (1,159,917) (570,431) $ Total 168,264 (131,293) (609,620) $ 1,541,999 (1,291,210) (1,180,051) Net cash used in operating activities (356,613) (572,649) (929,262) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of property and equipment (34,980) - (34,980) (34,980) - (34,980) (391,593) (6,704) (398,297) 2,146,588 6,704 2,153,292 Net cash used in capital and related financing activities Change in cash and cash equivalents Cash and cash equivalents: Beginning of year End of year $ 1,754,995 $ - $ 1,754,995 $ 427,988 $ (753,465) $ (325,477) Reconciliation of operating income (loss) to net cash used in operating activities: Operating income (loss) Adjustments to reconcile operating income (loss) to net cash used in operating activities: Depreciation Increase in accounts receivable Increase in due from other governments Decrease in prepaid expenses Increase in due from other funds Increase in deferred outflows of resources - pension Increase in customer deposits Increase (decrease) in accrued liabilities and compensated absences Increase in accounts payable Decrease in deferred inflows of resources - pension Increase in net pension liability 133,247 (29,474) (18,097) (917,011) 108,641 459 - 241,888 (29,474) (18,097) 459 (917,011) (54,220) 13,606 4,419 (23,056) 105,985 (41,707) 6,387 40,335 2,909 (17,735) 81,527 (95,927) 6,387 53,941 7,328 (40,791) 187,512 Net cash used in operating activities $ (356,613) $ (572,649) $ (929,262) NON-CASH CAPITAL AND RELATED FINANCING ACTIVITIES Contributions of capital assets from other funds $ 48,390 $ - $ 48,390 78 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS - SPLOST III FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Original Estimated Cost Project Roads, bridges, sidewalks and transportation facilities $ Current Estimated Cost 3,060,000 $ 1,742,941 Beginning of Year Expenditures Current Year $ $ 1,742,941 - To Date $ Estimated Percent Complete 1,742,941 100.00% Public safety facilities and equipment 2,000,000 2,551,386 2,551,386 - 2,551,386 100.00% Public works facilities and equipment 17,097,500 7,782,674 6,541,861 618,000 7,159,861 92.00% Construction and renovation of municipal buildings 10,700,000 6,370,531 6,358,696 - 6,358,696 99.81% 32,857,500 $ 18,447,532 $ 17,194,884 $ 618,000 17,812,884 96.56% Expenditures above Non-SPLOST III expenditures Total expenditures, SPLOST III Fund $ 618,000 226 618,226 Total $ 79 $ $ CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS - SPLOST IV FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Original Estimated Cost Project Roads, bridges, sidewalks and transportation facilities $ 1,500,000 Current Estimated Cost $ 6,720,810 Beginning of Year Expenditures Current Year $ $ 6,720,810 - To Date $ Estimated Percent Complete 6,720,810 100.00% Public safety facilities and equipment 4,180,000 367,900 131,817 236,080 367,897 100.00% Public works facilities and equipment 19,000,000 8,095,941 8,095,941 - 8,095,941 100.00% Parks and recreation 2,000,000 8,387,991 8,387,991 - 8,387,991 100.00% 26,680,000 $ 23,572,642 $ 23,336,559 $ 236,080 23,572,639 100.00% Expenditures above Non-SPLOST IV expenditures Total expenditures, SPLOST IV Fund $ 236,080 268 236,348 Total $ 80 $ $ CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS - SPLOST V FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Original Estimated Cost Project Roads, bridges, sidewalks and transportation facilities $ 4,720,959 Current Estimated Cost $ 4,872,276 Beginning of Year Expenditures Current Year $ $ 4,872,276 - To Date $ Estimated Percent Complete 4,872,276 100.00% Civic projects 9,852,437 13,352,000 281,695 13,069,401 13,351,096 99.99% Parks and recreation 1,231,554 2,045,000 391,901 1,649,214 2,041,115 99.81% Sewer/Water/Stormwater infrastructure 4,720,959 7,450,000 1,181,417 6,262,420 7,443,837 99.92% 20,525,909 $ 27,719,276 6,727,289 $ 20,981,035 27,708,324 99.96% Total $ 81 $ $ CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS - SPLOST VI FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Original Estimated Cost Project Road resurfacing and sidewalks Beginning of Year Expenditures Current Year $ $ 13,000,000 $ 13,000,000 Municipal building projects 22,514,673 22,514,673 - Infrastructure projects 13,700,000 13,700,000 Parks improvements 6,124,417 Vehicles and equipment Total $ Current Estimated Cost $ - 0.00% 611,763 611,763 2.72% - - - 0.00% 6,124,417 - - - 0.00% 2,500,000 2,500,000 - 798,774 798,774 31.95% 57,839,090 $ 57,839,090 1,410,537 2.44% 82 $ - - $ - Estimated Percent Complete To Date 1,410,537 $ $ CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF TRANSPORTATION SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2025 Original Estimated Cost Project Roads, bridges, sidewalks and transportation facilities $ Parks and recreation Total $ Current Estimated Cost 12,200,000 $ 12,200,000 10,105,000 10,105,000 22,305,000 $ 22,305,000 83 Beginning of Year Expenditures Current Year $ $ 2,382,325 133,297 $ 2,515,622 2,012,063 To Date $ 29,854 $ 2,041,917 $ Estimated Percent Complete 4,394,388 36.02% 163,151 1.61% 4,557,539 20.43% STATISTICAL SECTION STATISTICAL SECTION This part of the City of Stockbridge, Georgia’s (the “City”) Annual Comprehensive Financial Report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and Required Supplementary Information says about the City’s overall financial health. Page Financial Trends ............................................................................................................................................... 84 – 95 These schedules contain trend information to help the reader understand how the City’s financial performance and well-being have changed over time. Revenue Capacity ........................................................................................................................................... 96 – 100 These schedules contain information to help the reader assess the City’s most significant local revenue source, sales taxes. Debt Capacity ................................................................................................................................................ 101 – 105 These schedules present information to help the reader assess the affordability of the City’s current levels of outstanding debt and the City’s ability to issue additional debt in the future. Demographic and Economic Information................................................................................................... 106 – 108 These schedules offer demographic and economic indicators to help the reader understand the environment within which the City’s financial activities take place. Operating Information .................................................................................................................................. 109 – 114 These schedules contain service and infrastructure data to help the reader understand how the information in the City’s financial report relates to the services the City provides and the activities it performs. Sources: Unless otherwise noted, the information in these schedules is derived from the annual financial reports for the relevant year. CITY OF STOCKBRIDGE, GEORGIA NET POSITION BY COMPONENT LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) 2016 Governmental Activities: Net investment in capital assets Restricted Unrestricted Total governmental activities net position Business-Type Activities: Net investment in capital assets Unrestricted Total business-type activities net position Primary Government: Net investment in capital assets Restricted Unrestricted Total primary government net position $ $ $ $ $ $ 24,706,392 16,757,135 14,920,345 56,383,872 Fiscal Year 2018 2017 $ $ 16,337,920 7,495,232 23,833,152 $ 41,044,312 16,757,135 22,415,577 80,217,024 $ $ $ 84 25,476,622 15,313,394 17,534,743 58,324,759 $ $ 18,655,646 7,231,099 25,886,745 $ 44,132,268 15,313,394 24,765,842 84,211,504 $ $ $ 2019 26,862,664 16,603,867 17,496,942 60,963,473 $ 18,698,180 7,462,589 26,160,769 $ 45,560,844 16,603,867 24,959,531 87,124,242 $ $ $ $ 28,435,249 16,772,774 18,313,148 63,521,171 2020 $ $ 22,251,421 6,117,244 28,368,665 $ 50,686,670 16,772,774 24,430,392 91,889,836 $ $ $ 43,717,019 9,284,117 13,597,025 66,598,161 23,368,409 5,522,733 28,891,142 67,085,428 9,284,117 19,119,758 95,489,303 2021 $ $ $ 48,261,529 11,599,061 15,443,768 75,304,358 $ $ 21,459,083 5,252,432 26,711,515 $ 69,720,612 11,599,061 20,696,200 $ 102,015,873 $ $ $ Fiscal Year 2023 2022 $ $ 33,292,952 25,321,397 4,602,348 63,216,697 $ $ 46,971,570 5,299,457 52,271,027 $ 80,264,522 25,321,397 9,901,805 115,487,724 $ $ $ 39,579,866 30,954,716 5,965,369 76,499,951 2024 $ $ 47,350,358 4,450,111 51,800,469 $ 86,930,224 30,954,716 10,415,480 128,300,420 $ 2025 43,335,127 43,283,078 836,724 87,454,929 $ $ 46,122,065 6,874,061 52,996,126 $ 89,457,192 43,283,078 7,710,785 $ 140,451,055 $ $ 85 $ $ 48,568,371 35,045,309 16,135,231 99,748,911 48,690,419 7,583,941 56,274,360 97,258,790 35,045,309 23,719,172 156,023,271 CITY OF STOCKBRIDGE, GEORGIA CHANGES IN NET POSITION LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) 2016 Expenses Governmental activities: General government (1) Judicial Public safety Public works Health and welfare Culture and recreation Housing and development Interest on long-term debt Total governmental activities expenses Business-type activities: Water and sewer Stormwater Solid waste Conference center Community center Amphitheater Total business-type activities Total primary government Program Revenues Governmental activities: Charges for services: General government Judicial Capital grants and contributions Total governmental activities program revenues Business-type activities: Charges for services: Water and sewer Stormwater Solid waste Amphitheater Conference center Community center Capital grants and contributions Total business-type activities program revenues Total primary government program revenues $ $ $ $ 3,496,445 447,338 177,125 2,058,092 739,159 602,535 7,520,694 3,090,427 389,999 1,024,671 393,485 51,876 4,950,458 12,471,152 430,767 419,041 2,863,565 Fiscal Year 2018 2017 $ $ $ 3,397,192 172,218 436,880 2,608,574 1,037,910 573,861 8,226,635 3,429,805 599,575 1,270,720 492,130 56,177 5,848,407 14,075,042 440,347 43,678 2,811,531 $ $ $ 4,192,501 198,810 4,768,839 1,480,341 544,013 11,184,504 3,515,666 620,265 1,417,032 502,506 60,532 6,116,001 17,300,505 963,720 28,600 3,387,128 2019 $ $ $ 3,901,360 187,427 266,742 5,915,846 1,878,636 512,812 12,662,823 3,784,323 478,698 1,464,732 572,740 49,948 6,350,441 19,013,264 1,098,764 263,253 3,580,528 2020 $ $ $ 4,448,902 276,608 292,705 4,191,206 1,509,531 1,639,480 480,220 12,838,652 4,359,746 573,183 1,577,462 639,116 44,115 7,193,622 20,032,274 1,019,736 22,212 8,950,956 3,713,373 3,295,556 4,379,448 4,942,545 9,992,904 3,356,353 509,886 1,212,246 168,874 48,538 - 3,580,309 510,920 1,237,250 198,496 46,417 - 3,972,963 521,509 1,248,109 186,452 47,086 - 4,169,272 527,501 1,219,300 121,965 50,239 2,139,259 4,388,102 1,024,877 1,231,457 26,508 1,428 427,618 5,295,897 5,573,392 5,976,119 8,227,536 7,099,990 9,009,270 $ 8,868,948 86 $ 10,355,567 $ 13,170,081 $ 17,092,894 2021 $ $ $ $ 3,760,382 155,059 345,410 3,149,973 42,502 376,263 1,972,305 1,381,846 11,183,740 4,370,327 628,728 1,658,235 2,315,364 567,622 9,540,276 20,724,016 1,382,633 56,495 11,203,137 Fiscal Year 2023 2022 $ $ $ 14,215,859 1,625,210 8,317,170 20,668,385 2,989,823 914,109 48,730,556 4,457,740 579,548 1,884,867 665,555 3,081,604 10,669,314 59,399,870 1,252,877 256,485 32,021,633 $ $ $ 5,354,193 777,988 8,271,475 9,210,873 12,556 3,147,200 815,032 27,589,317 4,434,695 560,434 2,169,370 711,272 7,664,383 15,540,154 43,129,471 3,398,445 998,484 22,829,625 2024 $ $ $ 7,862,580 996,738 10,110,171 9,132,532 9,011 3,037,046 712,944 31,861,022 4,909,923 1,351,190 2,599,035 683,245 8,133,471 17,676,864 49,537,886 5,393,763 1,297,318 27,408,223 2025 $ $ $ 6,784,010 1,007,011 11,201,320 10,225,698 8,949 4,069,160 612,001 33,908,149 5,706,357 993,318 2,531,154 915,342 3,962,337 14,108,508 48,016,657 2,627,673 1,105,257 28,102,997 12,642,265 33,530,995 27,226,554 34,099,304 31,835,927 3,949,637 1,042,072 1,785,974 173,695 563,657 3,991,542 1,037,207 1,811,707 447,580 10,785 24,555,035 4,532,877 1,397,200 1,804,957 3,664,265 126,100 - 4,924,282 1,432,477 2,810,527 2,714,210 173,028 - 5,510,461 1,421,306 2,931,582 1,633,859 161,877 - 7,515,035 31,853,856 11,525,399 12,054,524 11,659,085 20,157,300 $ 65,384,851 $ 38,751,953 $ 46,153,828 $ 43,495,012 (Continued) 87 CITY OF STOCKBRIDGE, GEORGIA CHANGES IN NET POSITION LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) 2016 Fiscal Year 2018 2017 2019 2020 Program Revenues (Continued) Net (expense)/revenue: Governmental activities $ Business-type activities Total primary government net expense (3,807,321) $ (4,931,079) 345,439 $ $ (275,015) (3,461,882) $ 124,284 $ (6,805,056) $ (139,882) (5,206,094) $ 126,814 $ (7,720,278) $ (2,845,748) (5,843,183) $ (2,939,380) 352,331 $ 544,338 1,877,095 (6,944,938) $ 221,334 $ (93,632) General Revenues and Other Changes in Net Position Governmental activities: Taxes: Property taxes $ Sales taxes 3,785,414 3,887,722 4,161,389 4,474,981 - Franchise taxes 1,480,642 1,419,291 1,497,519 1,559,754 1,599,506 Alcoholic beverage taxes 711,402 726,445 747,612 760,087 842,612 Business and occupation taxes 601,511 661,371 815,350 827,926 959,288 1,642,740 1,751,247 1,888,635 2,012,698 2,122,713 Hotel/Motel taxes 222,993 445,240 454,239 472,110 349,863 Other taxes 103,613 180,437 68,837 136,456 93,190 1,381 2,007 2,761 12,434 27,337 - - - - - (493,164) (2,328,608) (413,906) (330,801) (616,109) 8,180,816 6,871,966 9,443,770 10,277,976 5,922,738 Unrestricted investment earnings 4 - - - - Gain on sale of capital assets - - - - - 493,164 2,328,608 413,906 330,801 616,109 Insurance premium taxes Unrestricted investment earnings Gain on sale of capital assets Transfers Total governmental activities Business-type activities: Transfers Total business-type activities Total primary government 493,168 2,328,608 413,906 330,801 $ 8,673,984 $ 9,200,574 $ 9,857,676 $ $ 4,373,495 $ 1,940,887 $ 2,638,714 $ 616,109 10,608,777 $ 6,538,847 2,557,698 $ 3,076,990 $ 3,599,467 Change in Net Position Governmental activities Business-type activities Total primary government 838,607 $ 5,212,102 2,053,593 $ 3,994,480 274,024 $ 2,912,738 2,207,896 $ 4,765,594 Note: (1) The Community Center and the Conference Center activity was moved from a separate fund to a department within the General Fund in 2021. 88 522,477 2021 $ Fiscal Year 2023 2022 1,458,525 $ (2,025,241) (15,199,561) $ 21,184,542 2024 (362,763) $ (4,014,755) 2025 2,238,282 $ (5,622,340) (2,072,222) (2,449,423) $ (566,716) $ 5,984,981 $ (4,377,518) $ (3,384,058) $ (4,521,645) $ 806,485 $ 770,169 $ 9,368,344 $ 7,889,884 $ 8,137,253 - - - - - 1,494,487 1,614,172 1,767,594 348,499 1,979,543 841,605 851,324 841,664 856,107 881,877 1,083,528 1,210,279 1,529,950 1,695,250 1,696,328 2,187,071 2,389,696 2,568,811 3,404,723 3,880,138 546,818 484,363 1,022,886 1,124,280 1,289,772 131,398 165,611 90,757 250,130 285,025 1,894 1,256 208 219 739,506 - - - 424,668 - 154,386 (4,374,970) (3,544,197) (6,817,997) (5,172,895) 7,247,672 3,111,900 13,646,017 9,175,763 13,716,547 - - - - 1 - - - - - (154,386) 4,374,970 3,544,197 6,817,997 5,172,895 (154,386) $ $ 4,374,970 6,817,997 5,172,896 $ 7,486,870 $ 17,190,214 $ 15,993,760 $ 18,889,443 8,706,197 $ (12,087,661) $ 13,283,254 $ 11,414,045 $ 11,644,325 $ 14,367,798 (2,179,627) $ 3,544,197 7,093,286 6,526,570 25,559,512 $ 13,471,851 (470,558) $ 12,812,696 1,195,657 $ 12,609,702 89 2,723,473 CITY OF STOCKBRIDGE, GEORGIA GOVERNMENTAL ACTIVITIES TAX REVENUES BY SOURCE LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) Fiscal Year 2016 Property Tax $ 124,284 Sales Tax $ Alcoholic Beverage Tax Franchise Tax 3,785,414 $ 1,480,642 $ 711,402 Business and Occupation Tax $ 601,511 Insurance Premium Tax $ 1,642,740 2017 126,814 3,887,722 1,419,291 726,445 661,371 1,751,247 2018 221,334 4,161,389 1,497,519 747,612 815,350 1,888,635 2019 352,331 4,474,981 1,559,754 760,087 827,926 2,012,698 2020 544,338 - 1,599,506 842,612 959,288 2,122,713 2021 806,485 - 1,494,487 841,605 1,083,528 2,187,071 2022 770,169 - 1,614,172 851,324 1,210,279 2,389,696 2023 9,368,344 - 1,767,594 841,664 1,529,950 2,568,811 2024 7,889,884 - 348,499 856,107 1,695,250 3,404,723 2025 8,137,253 - 1,979,543 881,877 1,696,328 3,880,138 Note: Sales and Use Tax revenues along with most other tax revenue sources have increased due to the significant growth in both population and commercial businesses. The City began collecting property taxes during 2023. 90 Other Taxes $ 326,606 625,677 Total $ 8,672,599 9,198,567 523,076 9,854,915 608,566 10,596,343 443,053 6,511,510 678,216 7,091,392 649,974 7,485,614 1,113,643 17,190,006 1,374,410 15,568,873 1,574,797 18,149,936 91 CITY OF STOCKBRIDGE, GEORGIA FUND BALANCES OF GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) 2016 General Fund: Nonspendable Restricted Assigned Unassigned Total General Fund All Other Governmental Funds: Nonspendable Restricted, reported in: Special revenue funds Capital project funds Permanent fund Assigned, reported in: Capital project funds Unassigned Total all other governmental funds $ 2017 $ $ 4,605,760 58,937 11,326,184 15,990,881 $ 5,597 $ $ 2,289,521 2,874 16,328,566 18,620,961 $ 5,000 Fiscal Year 2018 $ 2019 $ $ 2,274,304 829,299 15,634,005 18,737,608 $ 5,000 2020 $ $ 2,276,346 315,625 16,648,682 19,240,653 $ 2,293,686 1,104,366 13,603,614 17,001,666 $ 5,824 $ 5,000 187,190 16,557,661 7,284 337,145 14,963,965 7,284 506,466 16,085,451 6,950 691,087 16,069,737 6,950 839,531 8,432,636 6,950 16,757,732 15,313,394 (162,940) 16,440,927 (61,322) 16,712,276 (3,030,430) 6,253,687 $ 92 $ $ $ 2021 $ $ $ 2,298,715 7,975,208 5,769,093 16,043,016 $ 5,000 $ Fiscal Year 2023 2022 $ $ 2,569,719 679,237 1,212,272 4,461,228 $ 5,566 2024 $ $ 2,486,118 8,468 3,462,355 5,956,941 $ 5,000 2025 $ $ 2,631,093 (710,438) 1,920,655 $ 1,490,801 16,423,053 17,913,854 $ 9,705 $ 5,000 1,059,221 28,620,712 6,950 1,098,311 39,430,598 6,950 1,715,767 44,319,427 7,284 2,776,598 55,586,631 7,284 1,575,585 46,830,913 9,446 353,351 30,045,234 353,351 (260,855) 40,633,921 353,351 46,400,829 353,351 58,733,569 353,351 (8,085) 48,774,295 $ $ $ 93 $ CITY OF STOCKBRIDGE, GEORGIA CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) 2016 Revenues Taxes Licenses and permits Intergovernmental Fines and forfeitures Charges for services Impact fees Rental income Investment earnings Miscellaneous Total revenues $ Expenditures General government Judicial Public safety Public works and parks Health and welfare Culture and recreation Housing and development Capital outlay Debt service: Principal Interest Bond issuance costs Total expenditures 8,625,047 258,637 2,839,897 539,215 5,590 25,049 161,623 12,455,058 Fiscal Year 2018 2017 $ 9,266,993 291,989 2,758,823 68,652 7,858 600 54,715 139,752 12,589,382 $ 9,854,915 714,550 3,278,162 39,297 74,112 30,969 111,727 144,089 14,247,821 2019 $ 2020 10,596,343 697,648 3,437,264 77,523 159,781 36,531 155,698 204,804 15,365,592 $ 6,522,700 819,533 8,780,119 26,498 85,649 292,941 278 66,383 114,115 16,708,216 2,701,378 437,762 136,373 1,699,509 739,159 869,169 2,990,473 180,971 161,280 2,122,376 1,042,949 4,121,584 4,665,663 122,342 148,680 2,361,610 1,479,499 2,886,748 4,558,705 220,695 199,803 2,571,822 1,881,539 3,621,973 4,075,046 214,208 232,493 2,964,115 1,509,531 1,637,282 16,959,540 595,000 613,951 7,792,301 625,000 585,859 11,830,492 650,000 556,491 12,871,033 680,000 525,860 14,260,397 710,000 493,848 28,796,063 Excess of revenues over (under) expenditures 4,662,757 758,890 1,376,788 1,105,195 (12,087,847) Other financing sources (uses) Proceeds from debt issues Recognition of extinguishment of debt Transfers Proceeds from sale of assets Proceeds from leases Total other financing sources (uses) 4,532,836 (54,726) 4,478,110 (120,785) 547,637 426,852 (162,065) 19,457 (142,608) (330,801) (330,801) (616,109) 6,380 (609,729) 774,394 $ (12,697,576) 9.9% 10.0% Net change in fund balances Debt service as a percentage of non-capital expenditures $ 9,140,867 $ 17.7% 1,185,742 14.7% 94 $ 1,234,180 11.4% $ 2021 $ $ 7,074,412 667,913 10,967,695 56,495 168,441 234,829 2,507 546,279 19,718,571 Fiscal Year 2023 2022 $ 7,483,294 813,684 31,806,828 256,485 280,123 213,480 31,560 2,581 127,510 41,015,545 $ 16,337,181 1,541,760 22,825,522 998,484 648,673 2,370 25,827 1,941 1,182,185 43,563,943 2024 $ 15,548,668 2,360,466 26,683,983 1,297,318 1,558,890 588,763 21,192 1,796 1,587,115 49,648,191 2025 $ 17,974,196 1,561,473 26,187,892 1,105,257 798,535 1,066,164 28,499 739,646 1,087,967 50,549,629 4,462,556 212,568 1,126,188 3,530,060 42,502 365,855 1,974,293 9,340,130 6,218,975 357,139 4,435,360 5,883,404 2,990,746 13,444,994 6,386,982 673,186 7,902,482 3,446,186 3,148,134 5,643,276 7,206,557 899,945 9,881,296 4,019,627 3,037,046 6,260,326 7,771,807 837,449 10,434,407 5,545,259 328 4,069,160 5,422,182 745,000 644,376 536,098 22,979,626 3,476,897 943,550 37,751,065 4,762,688 858,036 32,820,970 4,918,679 757,147 36,980,623 4,970,264 657,437 39,708,293 (3,261,055) 3,264,480 10,742,973 12,667,568 10,841,336 25,805,000 154,386 134,566 26,093,952 (4,374,970) (4,374,970) (3,480,352) (3,480,352) (5,077,180) 532,705 173,361 (4,371,114) (4,930,945) 36,100 (4,894,845) 22,832,897 14.7% $ (1,110,490) 15.8% $ 7,262,621 18.7% $ 8,296,454 16.9% 95 $ 5,946,491 15.7% CITY OF STOCKBRIDGE, GEORGIA GENERAL GOVERNMENT TAX REVENUES BY SOURCE LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) Fiscal Year 2016 Property Tax $ 124,284 Alcoholic Beverage Tax Franchise Tax $ 1,433,090 $ 711,402 Insurance Premium Tax $ 1,642,740 Business and Occupation Tax $ 546,502 Other Taxes $ 381,615 Total $ 4,839,633 2017 126,814 1,487,717 726,445 1,751,247 661,371 625,677 5,379,271 2018 221,334 1,497,519 747,612 1,888,635 815,350 523,076 5,693,526 2019 352,331 1,559,754 760,087 2,012,698 827,926 608,566 6,121,362 2020 555,528 1,599,506 842,612 2,122,713 959,288 443,053 6,522,700 2021 806,485 1,494,487 841,605 2,187,071 1,083,528 678,216 7,091,392 2022 770,169 1,614,172 851,324 2,389,696 1,210,279 649,974 7,485,614 2023 9,368,344 1,767,594 841,664 2,568,811 1,529,950 1,113,643 17,190,006 2024 7,889,884 348,499 856,107 3,404,723 1,695,250 1,374,410 15,568,873 2025 8,137,253 1,979,543 881,877 3,880,138 1,696,328 1,574,797 18,149,936 Note: Sales and Use Tax revenues along with most other tax revenue sources have increased due to the significant growth in both population and commercial businesses. 96 CITY OF STOCKBRIDGE, GEORGIA ASSESSED VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS Assessed Value Real and Personal Property Tax Year 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 $ 806,767,219 851,439,452 903,388,035 962,641,023 1,016,246,217 1,071,979,964 1,308,782,765 1,862,016,835 1,946,152,488 1,935,469,504 Motor Vehicle $ 11,699,210 8,526,740 5,912,810 4,770,560 3,822,220 3,081,600 2,928,210 3,223,550 3,426,920 2,680,570 Mobile Home $ 1,475,725 1,540,136 1,534,666 1,755,941 1,767,905 1,774,787 1,862,463 1,934,485 2,032,449 2,043,056 Other $ SOURCE: Henry County Tax Commissioner Note: Assessed value is calculated at 40% of estimated actual fair market value. 97 20,499 57,530 112,255 42,036 39,322 18,410 5,260 7,529 10,770 Total Taxable Assessed Value Less: Tax-Exempt Property $ (8,617,909) (13,588,601) (15,504,457) (12,896,367) (16,847,322) (19,642,092) (27,440,912) (41,485,697) (44,708,060) (116,606,438) $ 811,344,744 847,917,727 895,388,584 956,383,412 1,005,031,056 1,057,233,581 1,286,150,936 1,825,694,433 1,906,911,326 1,823,597,462 Total Direct Tax Rate 0.000 0.000 0.000 0.000 0.000 0.000 0.000 3.770 3.770 3.770 CITY OF STOCKBRIDGE, GEORGIA PROPERTY TAX RATES DIRECT AND OVERLAPPING GOVERNMENTS (PER $1,000 OF ASSESSED VALUE) LAST TEN FISCAL YEARS Tax/Fiscal Year City County County School District M&O County School District Bond Water Hospital State Total 2016 - 12.73 20.00 3.63 2.00 - - 38.36 2017 - 12.73 20.00 3.63 2.00 - - 38.36 2018 - 12.73 20.00 3.63 2.00 - - 38.36 2019 - 12.73 20.00 3.63 2.00 - - 38.36 2020 - 12.73 20.00 3.63 2.00 - - 38.36 2021 - 12.73 20.00 3.63 2.00 - - 38.36 2022 - 12.73 20.00 3.63 2.00 - - 38.36 2023 3.77 10.28 20.00 3.63 2.00 - - 39.67 2024 3.77 10.73 20.00 2.00 2.00 - - 38.50 2025 3.77 10.73 21.80 2.00 2.00 - - 40.30 SOURCE: Henry County Tax Commissioner Note: All tax rates are per $1,000 assessed valuation, less exemptions. 98 CITY OF STOCKBRIDGE, GEORGIA PRINCIPAL PROPERTY TAXPAYERS CURRENT YEAR AND NINE YEARS AGO Taxpayer Sterling Atlanta Apartments LLC St. Ives LLC CSP Community Owner LLC Eastwood Villlage Garden LP Washreit 860 South LLC AR-Eagles Lndg LLC, JFB - Eagles Lndg LLC Waterford Landings Apartments LLC Render Apartment 700 Rock Quarry Property LLC Washreit 900 Dwell LLC South Atlanta Eastwood Village LLC Wal-Mart Real Estate Business Trust #3402.00 JES at Eagles Landing LLC & Roundtrippers HPI Waterford Landing DST Wal-Mart Real Estate Business Trust Georgia Power Company Sagebrush Stonegate Apartments LLC Eagles Landing First Baptist Total Fiscal Year 2025 Percentage of Total Taxable Taxable Assessed Assessed Value Rank Value $ 60,600 55,200 52,084 46,500 44,577 43,500 40,173 36,240 35,289 35,275 449,438 SOURCE: Henry County Tax Commissioner Note: Amounts expressed in thousands. Note: Information based on total tax for all Henry County taxpayers. 99 1 2 3 4 5 6 7 8 9 10 3.12% 2.85% 2.68% 2.40% 2.30% 2.24% 2.07% 1.87% 1.82% 1.82% 23.17% Fiscal Year 2016 Percentage of Total Taxable Taxable Assessed Assessed Value Rank Value $ 26,361 21,600 24,967 19,425 19,300 19,015 15,987 15,835 14,937 14,810 192,237 1 3 2 4 5 6 7 8 9 10 3.54% 2.90% 3.36% 2.61% 2.59% 2.56% 2.15% 2.13% 2.01% 1.99% 25.84% CITY OF STOCKBRIDGE, GEORGIA PRINCIPAL FRANCHISE TAXPAYERS CURRENT YEAR AND NINE YEARS AGO Fiscal Year 2025 Franchise Taxpayer Revenue Rank Georgia Power Company Atlanta Gas Light Charter Snapping Shoals Comcast Directv College Park Bellsouth Weave Communication Spectrotel Vontage Fusion Cloud (Birch) Fusion (Cbeyond Communications) $ 1,558,817 231,530 72,835 39,748 24,867 9,642 6,882 4,583 313 25 - 1 2 3 4 5 6 7 8 9 10 Total $ 1,949,242 SOURCE: Stockbridge Finance Department 100 Fiscal Year 2016 Percentage of Total Revenue Revenue Rank 79.97% 11.88% 3.74% 2.04% 1.28% 0.49% 0.35% 0.24% 0.02% 0.00% - $ 1,111,355 92,568 136,255 5,987 43,269 132,306 7,833 165 2,505 6,799 1 4 2 8 5 100.00% $ 1,539,042 3 6 10 9 7 Percentage of Total Revenue 72.21% 6.01% 8.85% 0.39 2.81% 8.60% 0.51% 0.16% 0.44% 100.00% CITY OF STOCKBRIDGE, GEORGIA RATIOS OF OUTSTANDING DEBT BY TYPE LAST TEN FISCAL YEARS Fiscal Year Redevelopment Agency Bonds Governmental Activities Public Facilities Authority Bonds Leases 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 $ $ 13,025,000 12,400,000 11,750,000 11,070,000 10,360,000 9,615,000 8,835,000 8,015,000 7,160,000 6,270,000 25,805,000 23,120,000 19,205,000 15,225,000 11,175,000 $ 105,492 77,804 167,486 137,222 Revenue Bonds Total $ 13,025,000 12,400,000 11,750,000 11,070,000 10,360,000 35,420,000 32,060,492 27,297,804 22,552,486 17,582,222 $ SOURCE: Population data from Quick Facts Census Data. Note: Details regarding the City's outstanding debt can be found in Note 7 of the current financial statements. 101 Business-type Activities Notes Payable Total - $ 1,515,078 1,432,156 1,346,713 1,258,670 1,213,649 1,120,169 1,023,845 924,592 823,674 - $ 1,515,078 1,432,156 1,346,713 1,258,670 1,213,649 1,120,169 1,023,845 924,592 823,674 - $ Total Primary Government Population Percentage of Personal Income 14,540,078 13,832,156 13,096,713 12,328,670 11,573,649 36,540,169 33,084,337 28,222,396 23,376,160 17,582,222 28,202 29,114 29,638 29,904 24,794 29,163 29,064 28,567 35,893 36,331 2.25% 2.07% 1.81% 1.59% 1.49% 4.71% 3.89% 3.91% 3.91% 3.91% Per Capita $ 516 475 442 412 467 1,253 1,138 988 651 484 102 CITY OF STOCKBRIDGE, GEORGIA DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT AS OF DECEMBER 31, 2025 Amount of Outstanding Debt Category of Debt Percentage Applicable To Government Amount Applicable to City of Stockbridge Direct: City of Stockbridge URA Revenue Bonds City of Stockbridge PFA Revenue Bonds Leases Total Direct Debt $ 6,270,000 11,175,000 137,222 17,582,222 100.00% 100.00% 100.00% $ 6,270,000 11,175,000 137,222 17,582,222 3,014,915 6,700,000 9,714,915 13.36% 13.36% 402,793 895,120 1,297,913 2,279,111 244,240,000 246,519,111 13.36% 13.36% 304,489 32,630,464 32,934,953 Overlapping: General Obligation Debt: Henry County Leases Henry County General Obligation Henry County Schools Leases Henry County Schools Bonds Payable Total Direct and Overlapping Debt $ SOURCE: Henry County Audited FY 2024 Financial Statements. Henry County Board of Education Audited FY 2024 Financial Statements. 103 273,816,248 $ 51,815,088 CITY OF STOCKBRIDGE, GEORGIA LEGAL DEBT MARGIN INFORMATION LAST TEN FISCAL YEARS 2016 Debt limit $ Total net debt applicable to limit Legal debt margin Total net debt applicable to the limit as a percentage of debt limit 81,134,474 $ 84,791,773 $ Fiscal Year 2018 2017 81,134,474 $ $ 84,791,773 0.00% 0.00% 2019 89,538,858 $ $ 89,538,858 0.00% $ 2020 95,638,341 $ 100,503,106 - - 95,638,341 $ 100,503,106 0.00% 0.00% Note: Under Georgia law, the City's outstanding general obligation debt should not exceed 10% of total assessed property value. The City has no general obligation debt that is subject to the debt limitation. 104 $ $ 2021 2022 105,723,358 $ 128,615,094 - - 105,723,358 $ 128,615,094 0.00% 0.00% $ $ Fiscal Year 2023 2024 182,569,443 $ 195,161,939 - - 182,569,443 $ 195,161,939 0.00% 0.00% 105 2025 $ 194,020,390 - $ 194,020,390 0.00% CITY OF STOCKBRIDGE, GEORGIA PLEDGED REVENUE COVERAGE LAST TEN FISCAL YEARS Fiscal Year Water & Sewer Fund Gross Revenues 2016 $ 3,784,703 Water & Sewer Debt Net Available Revenue Principal Less: Operating Expenses $ 2,400,268 $ 1,384,435 $ 80,474 Interest 46,565 10.90 2017 5,788,132 2,715,737 3,072,395 82,922 44,111 24.19 2018 4,224,804 2,778,790 1,446,014 85,443 41,583 11.38 2019 6,308,531 2,955,003 3,353,528 88,043 38,977 26.40 2020 4,721,445 3,545,305 1,176,140 45,021 18,373 18.55 2021 4,404,851 3,528,253 876,598 93,480 33,760 6.89 2022 5,744,460 3,611,789 2,132,671 96,324 30,917 16.76 2023 4,596,722 3,565,255 1,031,467 99,253 27,987 8.11 2024 6,665,099 3,978,587 2,686,512 100,918 23,402 21.61 2025 6,275,461 4,394,073 1,881,388 823,674 27,707 2.21 Notes: (1) Details regarding the City's outstanding debt can be found in the notes to the financial statements. (2) Operating expenses do not include interest, depreciation, or amortization expense. (3) Gross revenues include capital contributions. 106 $ Coverage Urban Redevelopment Revenue Bonds Gross/ Pledged Revenues $ 1,208,951 Principal $ 595,000 Interest $ Coverage 613,951 1.00 1,210,859 625,000 585,859 1.00 1,206,491 650,000 556,491 1.00 1,205,860 680,000 525,860 1.00 1,203,848 710,000 493,848 1.00 1,205,337 745,000 460,337 1.00 1,205,213 780,000 425,213 1.00 1,208,356 820,000 388,356 1.00 1,204,765 855,000 349,765 1.00 1,199,562 890,000 309,562 1.00 107 CITY OF STOCKBRIDGE, GEORGIA DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS Fiscal Year 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Personal Income (thousands) (2) Population 28,202 29,114 29,638 29,904 24,794 29,163 29,064 28,567 35,893 36,331 (5) (5) (5) (5) (5) (5) (5) (5) (5) (5) 647,094,890 667,234,652 724,826,928 775,470,528 775,470,528 848,409,996 720,612,816 655,469,815 1,286,082,083 1,298,869,581 Per Capita Personal Income (2) 22,945 22,918 24,456 25,932 25,932 29,092 24,794 22,945 35,831 35,751 (5) (5) (5) SOURCES: Atlanta Regional Commision (2) Sperling's Best Places (3) Henry County Board of Education (4) Homefacts.com (5) U.S. Census Bureau Estimates (6) Georgia Labor Market Explorer (1) 108 Median Age (2)(5) (2) (2) (2) 35.8 35.3 35.8 34.6 34.6 36.7 36.7 36.4 39.5 36.4 School Enrollment (3) Stockbridge Unemployment Rate (4) 1,604 1,617 1,612 1,522 1,522 1,436 1,414 1,518 1,413 1,413 6.6% 4.9% 4.3% 4.7% 4.7% 3.8% 2.9% 3.6% 3.6% 4.3% (6) CITY OF STOCKBRIDGE, GEORGIA PRINCIPAL EMPLOYERS CURRENT YEAR AND NINE YEARS AGO Fiscal Year 2025 Employer Employees Piedmont Hospital Walmart Supercenter Kohl's Department Store Publix Super Market Henry County Schools within the City Costco City of Stockbridge Eagles Landing Christian Academy Eagles Landing Country Club Ingles Brandsmart USA Vulcan Materials 1,505 644 437 227 197 192 179 172 98 90 - Total 3,741 Rank 1 2 3 4 5 6 7 8 9 10 Fiscal Year 2016 Employer's percentage of total employment Employees 40.23% 17.21% 11.68% 6.07% 5.27% 5.13% 4.78% 4.60% 2.62% 2.41% - N/A 722 94 268 188 N/A 71 144 46 102 104 29 1,768 SOURCE: City of Stockbridge, Georgia records. N/A - information not available. 109 Rank 1 7 2 3 8 4 9 8 5 10 Employer's percentage of total employment 40.20% 5.23% 14.92% 10.47% 3.95% 8.02% 2.56% 5.68% 5.79% 1.61% CITY OF STOCKBRIDGE, GEORGIA FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION LAST TEN FISCAL YEARS 2016 2017 2018 2019 Fiscal Year 2020 2021 2022 2023 2024 2025 Executive Administration Human resources Finance Governing body City clerk Facilities maintenance Municipal court Public works and parks City events IT Code enforcement Police Permitting development Planning and zoning Community development Business Services Economic development Main street GIS Water/Sewer Stormwater Sanitation Conference Center 5 10 4 3 17 1 2 2 1 16 7 1 2 4 12 2 1 13 1 2 2 1 15 7 1 3 5 12 2 1 19 1 2 2 1 18 6 1 3 5 6 5 2 2 17 1 2 2 2 1 2 1 18 5 1 4 7 8 5 2 2 18 1 2 2 2 1 2 1 18 5 1 4 6 10 5 2 2 18 1 3 5 2 2 1 2 1 22 5 1 5 5 13 6 2 2 21 3 2 62 2 5 2 1 14 3 1 3 6 10 4 2 3 18 3 3 62 3 2 1 3 1 16 4 1 6 5 2 7 2 3 3 3 26 3 71 12 5 15 7 1 7 5 0 4 9 2 3 2 2 24 7 2 0 74 6 5 0 3 2 2 1 17 8 1 0 Total 71 64 73 76 81 93 147 148 172 179 Function SOURCE: City of Stockbridge, Georgia records Notes: (1) Elected officials and appointed court personnel are not included. (2) The City uses personnel services lawn maintenance, not included above. 110 CITY OF STOCKBRIDGE, GEORGIA OPERATING INDICATORS BY FUNCTION LAST TEN CALENDAR YEARS Function Municipal Court Fines and forfeitures Number of cases Conference Center Annual rents Occupation Tax Annual renewals New business licenses Public Works Miles resurfaced Stormwater Potential ponds identified Total number of pipes Total number of feet of pipes Complaints 2016 $ Fiscal Year 2018 2017 539,215 1,702 $ 57,196 281 $ 27,845 300 2019 $ 2020 55,425 574 $ 25,287 131 168,874 191,568 160,280 155,582 17,038 1,539 279 1,681 228 1,880 202 2,056 128 2,354 250 2.4 5.0 5.1 4.7 5.7 188 3,102 434,491 119 188 3,102 434,491 88 186 3,102 432,960 111 193 3,433 101,385 101 193 359 48,959 52 SOURCE: City of Stockbridge, Georgia records. Note: Revenues from fines decreased significantly in 2016 as Henry County diverted citations to the Henry County State Court and due to the change in probation tolling laws. Revenues decreased significantly in 2020 due to facilities being closed due to COVID-19. Additionally, there was a change in the State probation tolling laws. 111 2021 $ Fiscal Year 2023 2022 37,728 381 $ 58,522 1,819 $ 2024 2025 875,456 4,764 $ 1,243,457 5,991 $ 1,105,256 5,014 9,660 10,170 148,281 130,635 145,425 2,432 263 2,487 485 2,495 229 2,086 190 2,443 220 4.7 5.1 7.0 7.9 6.8 37 311 187,672 68 52 216 85,743 69 52 3,213 489,034 43 169 3,360 496,000 36 198 3,505 434,496 217 112 CITY OF STOCKBRIDGE, GEORGIA CAPITAL ASSET STATISTICS BY FUNCTION LAST TEN FISCAL YEARS Function/Program 2016 Fiscal Year 2018 2017 2019 2020 Public Works City limits (square miles) Paved roads (miles) 14.1 97.08 14.1 97.08 14 97 14 97 14.1 97.08 Sanitation Transfer stations Collection trucks Small collection vehicles 1 5 9 1 1 5 1 1 5 1 1 5 1 1 5 Recreation and culture Parks Community centers Library Cemeteries 4 2 1 3 4 2 1 3 4 2 1 3 4 2 1 3 4 2 1 3 Water Water mains (miles) Fire hydrants Service connections Daily avg consumption (gallons) Storage capacity (gallons) 44.5 457 2,764 679,564 1,800,000 44.5 458 2,726 684,970 1,800,000 44.5 459.00 2,833 627,728 1,800,000 45.0 460.00 2,866 515,828 1,800,000 45 460.00 2,958 500,000 1,800,000 Sewer Sanitary sewers (miles) Service connections Treatment plants Daily avg treatment (gallons) Treatment capacity 39.5 4,858 1 .754 MGD 1.5 MGD 40.0 2,431 1 .761 MGD 1.5 MGD 40.0 2,516 1 .761 MGD 1.5 MGD 40.0 2,568 1 .761 MGD 1.5 MGD 40.0 2,568 1 .761 MGD 1.5 MGD SOURCE: City of Stockbridge, Georgia records. 113 2021 Fiscal Year 2023 2022 2024 2025 14.1 97.08 14.1 97.08 14.1 141.18 14.1 141.18 19.1 141.18 1 1 5 1 1 5 1 1 - 1 1 - 1 1 6 4 2 1 3 4 2 1 3 4 2 1 2 4 2 1 2 5 1 1 2 45 460.00 2,958 500,000 1,800,000 45 460.00 2,958 500,000 1,800,000 45 460.00 2,901 853,000 1,800,000 45 460.00 3,105 853,000 1,800,000 45 475.00 2,976 879,771 1,800,000 40.0 2,467 1 .761MGD 1.5MGD 40.0 2,467 1 .714MGD 1.5MGD 40.0 2,901 1 .960MGD 1.5MGD 40.0 2,901 1 .960MGD 1.5MGD 41.0 2,816 1 .645MGD 1.5MGD 114 COMPLIANCE SECTION INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Mayor and Members of City Council City of Stockbridge, Georgia Stockbridge, Georgia We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States (“Government Auditing Standards”), the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Stockbridge, Georgia (the “City”) as of and for the year ended December 31, 2025, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated July 30, 2026. Report on Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (“internal control”) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. We identified certain deficiencies in internal control, described in the accompanying schedule of findings and questioned costs as items 2025-001 though 2025-005 that we consider to be material weaknesses. MAULDIN & JENKINS, LLC • 300 MULBERRY STREET • POST OFFICE BOX 1877 • MACON, GEORGIA 31202-1877 478-464-8000 • FAX 478-464-8051 • www.mjcpa.com MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. The City of Stockbridge’s Response to Findings Government Auditing Standards requires the auditor to perform limited procedures on the City’s response to the findings identified in our audit and described in the accompanying Schedule of Findings and Questioned Costs. The City’s responses were not subjected to the other auditing procedures applied in the audit of the financial statements, and accordingly, we express no opinion on them. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Macon, Georgia July 30, 2026 116 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE Honorable Mayor and Members of City Council City of Stockbridge Stockbridge, Georgia Report on Compliance for Each Major Federal Program Opinion on Each Major Federal Program We have audited the City of Stockbridge, Georgia’s (the “City”) compliance with the types of compliance requirements identified as subject to audit in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended December 31, 2025. The City’s major federal programs are identified in the summary of auditor’s results section of the accompanying Schedule of Findings and Questioned Costs. In our opinion, the City of Stockbridge, Georgia complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2025. Basis for Opinion on Each Major Federal Program We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America (“GAAS”); the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States (“Government Auditing Standards”); and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor’s Responsibilities for the Audit of Compliance section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified and unmodified opinions on compliance for each major federal program. Our audit does not provide a legal determination of City’s compliance with the compliance requirements referred to above. MAULDIN & JENKINS, LLC • 300 MULBERRY STREET • POST OFFICE BOX 1877 • MACON, GEORGIA 31202-1877 478-464-8000 • FAX 478-464-8051 • www.mjcpa.com MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Responsibilities of Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules, and provisions of contracts or grant agreements applicable to City’s federal programs. Auditor’s Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about City’s compliance with the requirements of each major federal program as a whole. In performing an audit in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance, we:  Exercise professional judgment and maintain professional skepticism throughout the audit.  Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances.  Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed. 118 We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. Other Matters Government Auditing Standards requires the auditor to perform limited procedures on the City of Stockbridge, Georgia’s response to the noncompliance finding identified in our compliance audit described in the accompanying Schedule of Findings and Questioned Costs. The City of Stockbridge, Georgia’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. Report on Internal Control over Compliance A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the Auditor’s Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance. Given these limitations, during our audit we did not identify any deficiencies internal control over compliance that we consider to be material weaknesses, as defined above. However, material weaknesses or significant deficiencies in internal control over compliance may exist that were not identified. 119 Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. Macon, Georgia July 30, 2026 120 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED DECEMBER 31, 2025 Grant Program U.S. Department of Treasury Direct Award: COVID-19 Coronavirus State and Local: Fiscal Recovery Fund Pass-through from the State of Georgia: Public Safety and Community Violence Reduction Grant Program Total U.S. Department of Treasury U.S. Department of Justice Direct Award: Public Safety Partnerships and Community Policing Grants: COPS Hiring Program Public Safety Partnerships and Community Policing Grants: Supporting Law Enforecement Agencies in Seeking Accreditation Bulletproof Vest Partnership Program Byrne Discretionary Grants Total U.S. Department of Justice Federal Assistance Listing Number Grant I.D. 21.027 N/A 21.027 GA-0013874 416,553 1,377,949 16.710 15JCOPS-22-GG-03440-UHPX 266,420 16.710 16.607 16.753 15JCOPS-23-GG-02083-PPSE 2023-BU-BX-23035646 15PBJA-23-GG-00087-BRND 57,300 531 39,577 363,828 Expenditures $ $ Total Expenditures of Federal Awards 121 961,396 1,741,777 CITY OF STOCKBRIDGE, GEORGIA NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED DECEMBER 31, 2025 NOTE 1. BASIS OF PRESENTATION The Schedule of Expenditures of Federal Awards includes the federal grant activity of the City of Stockbridge, Georgia (the “City”) and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. NOTE 2. DE MINIMIS INDIRECT COST RATE The City elected not to use the 10% de minimis cost rate for the year ended December 31, 2025. NOTE 3. SUBRECIPIENTS The City did not pass through any funds to subrecipients during the year ended December 31, 2025. 122 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION I SUMMARY OF AUDITOR’S RESULTS Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP. Internal control over financial reporting: Material weaknesses identified? Unmodified X Yes No Significant deficiencies identified not considered to be material weaknesses? Yes X None Reported Noncompliance material to financial statements noted? Yes X No Federal Awards Internal Control over major programs: Material weaknesses identified? X Significant deficiencies identified? Yes Yes Type of auditor’s report issued on compliance for major programs No X None Reported X No Unmodified Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? Yes Identification of major program: Assistance Listing Number 21.027 Name of Federal Program or Cluster COVID-19 – Coronavirus State and Local Fiscal Recovery Fund Dollar threshold used to distinguish between Type A and Type B programs: $1,000,000 Auditee qualified as low-risk auditee? Yes 123 X No CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION II FINANCIAL STATEMENT FINDINGS AND RESPONSES 2025 – 001. Management of Receivable, Revenue, Unearned Revenue and Unavailable Revenue Accounts Criteria: Generally accepted accounting principles require revenues to be recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. As a part of these processes, the City should review all revenue transactions to determine reporting in the proper period. Condition: The City did not properly adjust receivables and related balances in the various funds as of December 31, 2025. Effect: The following adjustments were made to adjust receivables and related balances as of December 31, 2025:           General Fund – Net adjustments to increase receivables by $2,084,550, increase revenue by $475,908, increase expenditures by $2,392, increase fund balance by $1,528,080, and increase unavailable revenue by $82,955. Grants Fund – Net adjustments to decrease revenue by $200,000 and increase fund balance by $200,000. SPLOST V Fund – Net adjustments to decrease revenue and taxes receivable by $625,872. SPLOST VI Fund – Net adjustments to decrease revenue and cash by $638,974. TSPLOST Fund – Net adjustment to decrease revenue by $590,212 and increase fund balance by $590,212. Water & Sewer Fund – Net adjustment to decrease receivables by $14,687, decrease revenue by $14,687, decrease expenditures by $2,638, and decrease the allowance for doubtful accounts by $2,638. Stormwater Fund – Net adjustment to increase receivables by $55,747, increase revenue by $56,147, and increase expenses by $400. Solid Waste Fund – Net adjustments to increase receivables by $47,454, increase revenue by $31,524, increase expenses by $491, and increase unavailable revenue by $16,420. Conference Center Fund – Net adjustments to increase revenue by $24,954, to increase unearned revenue by $4,923, to decrease accounts payable by $17,710, and to increase expenses by $12,166. Tax Allocation District Fund – Net adjustment to increase taxes receivable and tax revenue by $2,580. Cause: Management oversight. Recommendation: We recommend that the City strengthen its control over its receivables and related balances to ensure balances are properly stated at year-end. Views of Responsible Officials and Planned Corrective Action: We concur. We will implement procedures to strengthen controls over the City’s receivables and related balances at year-end to ensure balances are properly stated. 124 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION II FINANCIAL STATEMENT FINDINGS AND RESPONSES (CONTINUED) 2025 – 002. Depreciation and Accumulated Depreciation for Governmental Funds Criteria: Generally accepted accounting principles require depreciation to be reported in the government-wide financial statements because these statements are prepared on the full accrual basis of accounting, which recognizes the consumption of long-term assets. In contract, governmental funds, which focus on short-term financial resources, are reported on the modified accrual basis and therefore do not report depreciation. Condition: During fiscal year 2025, the City recorded depreciation and accumulated depreciation in the General Fund. Effect: The following adjustments were made to properly state the expenditures in the General Fund:     An adjustment to increase expenditures by $528,478. An adjustment to decrease cash by $531,877. An adjustment to decrease accumulated depreciation by $82,214. An adjustment to decrease depreciation by $78,815. Cause: Management oversight. Recommendation: We recommend that the City strengthen internal controls over the recording of depreciation and accumulated depreciation in the correct types of funds to ensure that balances are properly stated at year-end. Views of Responsible Officials and Planned Corrective Action: We concur. Additional controls will be implemented to ensure expenditures are properly reported at year-end. 125 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION II FINANCIAL STATEMENT FINDINGS AND RESPONSES (CONTINUED) 2025 – 003. Capitalization of Capital Assets & Accounting for Assets Held for Resale Criteria: Generally accepted accounting principles require capital assets purchased or acquired be reported at historical cost or estimated historical cost. Additions, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized. Assets held for resale should be recorded at the lower of cost or net realizable value. Condition: The City excluded capital items from its governmental capital assets detail and its business-type detail for the year December 31, 2025. Additionally, the City did not properly transfer capital assets between governmental and business-type funds when projects were completed. Assets held for resale were incorrectly removed from governmental funds during 2025. Effect: The following adjustments were made to properly record activity during the year:        General Fund: An adjustment to decrease assets held for sale and fund balance by $522,512. Water & Sewer Fund: An adjustment to increase cash by $531,877, increase capital assets by $2,788,947, increase accumulated depreciation by $2,370,042, increase depreciation expense by $981,054, increase capital contributions by $193,560, decrease net position by $393,948, and decrease expenses by $1,344,328. Stormwater Fund: An adjustment to decrease capital assets by $261,662, increase accumulated depreciation by $144,561, increase depreciation expense by $489,593, increase capital contributions by $48,390, and decrease expenses by $34,980. Solid Waste Fund: An adjustment to decrease capital assets by $29,946, increase accumulated depreciation by $14,973, and increase depreciation expense by $44,918. Conference Center Fund: An adjustment to increase capital assets and decrease expenses by $12,893. Amphitheater Fund: An adjustment to increase capital assets by $212,850, increase accumulated depreciation by $1,217,123, increase depreciation expense by $1,217,123, and decrease expenses by $212,850. Governmental Activities: Adjustment to decrease construction in progress by $1,146,123. Cause: Internal controls over capital assets were not in place to ensure the proper capitalization of all capital assets. Recommendation: We recommend that the City strengthen internal controls over the capitalization and reporting of capital assets Views of Responsible Officials and Planned Corrective Action: We concur. We will strengthen procedures to ensure capital assets are properly recorded. 126 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION II FINANCIAL STATEMENT FINDINGS AND RESPONSES (CONTINUED) 2025 – 004. Accounting and Reporting of Amphitheater Expenditures Criteria: Generally accepted accounting principles require that expenses must be recorded in the fund from which they are legally or contractually authorized to be paid. Additionally, proper internal controls should be in place to ensure that all disbursements are properly reviewed and approved by an authorized individual. Condition: During fiscal year 2025, the City did not properly adjust expenditures in the General Fund for the activity of the Amphitheater, as well as payment to a third party. During the testing of Amphitheater expenditures, it was noted that two disbursements did not have proper approvals by management or supporting documentation. Effect: The following adjustments were made to properly state expenditures:  General Fund – An adjustment to increase expenditures and decrease cash by $6,013,271. Cause: Management oversight. Recommendation: We recommend that the City strengthen internal controls over expenditures and related activity for the Amphitheater to ensure that balances are properly stated at year-end and that all expenditures are reviewed and approved by management before being paid. Views of Responsible Officials and Planned Corrective Action: We concur. Additional controls will be implemented to ensure expenditures are properly reviewed and approved at year-end. 127 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED DECEMBER 31, 2025 SECTION II FINANCIAL STATEMENT FINDINGS AND RESPONSES (CONTINUED) 2025 – 005. Interfund Activity Criteria: Generally accepted accounting principles require the reporting of interfund receivables and payables when transactions occur between individual funds for goods provided or services rendered. Additionally, transfers should be recorded for when funds are not expected to repay interfund receivables/payables. Condition: Interfund receivables/payables and transfers were not properly stated for the period ended December 31, 2025. Effect: The following adjustments were made to properly state the interfund amounts:             General Fund – Net adjustments to increase cash by $388,326, increase interfund payables by $4,843,114, increase transfers out by $4,046,366, decrease accounts payable by $504, decrease revenues by $407,920, and to decrease expenditures by $1. Grants Fund – An adjustment to decrease cash by $626,999, increase interfund receivables by $620,765, and to increase transfers out by $6,234. Downtown Development Fund – An adjustment to increase cash by $5,946, increase interfund payables by $45,893, increase transfers in by $45,000, and increase expenditures by $84,947. City-wide Development Fund – An adjustment to decrease cash by $417,050, decrease interfund payables by $407,753, increase transfers in by $45,000, increase expenditures by $62,797, and increase revenue by $8,500. Public Facilities Authority – An adjustment to decrease interfund payables and expenditures by $4,386,740. Water & Sewer Fund – An adjustment to increase cash by $1,631,254 and decrease interfund receivables by $1,631,254. Stormwater Fund – An adjustment to increase cash and interfund payables by $314,825. Solid Waste Fund – An adjustment to increase cash and interfund payables by $3,831,866. Amphitheater Fund – An adjustment to increase cash by $3,635,185, increase interfund payables by $35,185, increase transfers in by $2,638,457, and decrease expenses by $961,544. SPLOST IV Fund – An adjustment to decrease cash by $356,661, decrease interfund payables by $119,577, and increase transfers out by $236,080. Urban Redevelopment Fund – An adjustment to increase cash and interfund payables by $33,256. Impact Fee Fund – An adjustment to increase cash and interfund payables by $1,332,383. Cause: Management oversight. Recommendation: We recommend that the City strengthen internal controls over interfund activity to ensure interfund activity is properly stated at year-end. Views of Responsible Officials and Planned Corrective Action: We concur. Additional controls will be implemented to ensure interfund activity is properly recorded. 128 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF PRIOR YEAR FINDINGS FOR THE YEAR ENDED DECEMBER 31, 2025 2024 – 001. Management of Receivable, Revenue, Unearned Revenue and Unavailable Revenue Accounts Criteria: Generally accepted accounting principles require revenues to be recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. As a part of these processes, the City should review all revenue transactions to determine reporting in the proper period. Condition: The City did not properly adjust receivables and related balances in various funds as of December 31, 2024. Auditee Response/Status: Unresolved – See Finding 2025 – 001. 2024 – 002. Interfund Activity Criteria: Generally accepted accounting principles require the reporting of interfund receivables and payables when transactions occur between individual funds for goods provided or services rendered. Condition: Interfund receivables/payables and transfers were not properly stated for the period ended December 31, 2024. Auditee Response/Status: Unresolved – See Finding 2025 – 005. 2024 – 003. Management of Prepaid Assets and Expenditures Criteria: Generally accepted accounting principles require expenses to be recognized in the same accounting period as the revenues they help generate. Accordingly, prepaid assets are recognized when an expenditures/expense is made for goods or services that were purchased for consumption but not consumed as of year-end. Condition: Interfund receivables/payables and transfers were not properly stated for the period ended December 31, 2024. Auditee Response/Status: Resolved. 129 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF PRIOR YEAR FINDINGS FOR THE YEAR ENDED DECEMBER 31, 2025 2024 – 004. Inventory Criteria: Generally accepted accounting principles require inventory to be reported as an asset and the recognition of expense to be deferred to the period in which the inventory is consumed. Condition: During fiscal year 2024, the City did not reconcile the general ledger to reflect inventory on hand as of December 31, 2024. Auditee Response/Status: Resolved. 2024 – 005. Expenditures and Adjustments to Cash Criteria: Generally accepted accounting principles require expenses to be reported when they are incurred, regardless of the timing of related cash flows. Condition: During fiscal year 2024, the City recorded expenditures due to resolutions being passed but in which actual expenditures were not incurred during the year. Auditee Response/Status: Resolved. 2024 – 006. Accounting and Reporting of Amphitheater Expenditures Criteria: Generally accepted accounting principles require that expenses must be recorded in the fund from which they are legally or contractually authorized to be paid. Additionally, proper internal controls should be in place to ensure that all disbursements are properly reviewed and approved by an authorized individual. Condition: During fiscal year 2024, the City did not properly adjust expenditures in the General Fund for the activity of the Amphitheater. During the testing of Amphitheater expenses, it was noted that numerous disbursements did not have proper approvals by management. Additionally, support for some disbursements was not available. Auditee Response/Status: Partially resolved – See Finding 2025 – 004. 130 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF PRIOR YEAR FINDINGS FOR THE YEAR ENDED DECEMBER 31, 2025 2024 – 007. Accounting and Reporting of Expenses and Accrued Liabilities Criteria: Generally accepted accounting principles require timely reporting of all current liabilities when goods have been received or services have been performed, regardless of the timing of related cash flows. Condition: During fiscal year 2024, the City did not properly adjust liabilities in the SPLOST IV fund as of December 31, 2024. Auditee Response/Status: Resolved. 2024 – 008. Depreciation and Accumulated Depreciation for Governmental Funds Criteria: Generally accepted accounting principles require depreciation to be reported in the government-wide financial statements because these statements are prepared on the full accrual basis of accounting, which recognized the consumption of long-term assets. In contract, governmental funds, which focus on short-term financial resources, are reported on the modified accrual basis and therefore do not report depreciation. Condition: During fiscal year 2024, the City recorded depreciation and accumulated depreciation in the General Fund. Auditee Response/Status: Unresolved – See Finding 2025 – 002. 2024 – 009. Capitalization of Capital Assets Criteria: Generally accepted accounting principles require capital assets purchased or acquired to be reported at historical cost or estimated historical cost. Additions, improvements, and other capital outlays that significantly extend the useful life of an asset are capitalized. Condition: During fiscal year 2024, the City excluded capital items form its governmental capital assets detail and its business-type detail for the year ended December 31, 2024. Auditee Response/Status: Unresolved – See Finding 2025 – 003. 131 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF PRIOR YEAR FINDINGS FOR THE YEAR ENDED DECEMBER 31, 2025 2024 – 010. COVID-19 Coronavirus State and Local Fiscal Recovery Fund Grants (“CSLFRF”) – Assistance Listing 21.027 – Reporting Criteria: Recipients are required to submit quarterly financial reports within thirty dates of the closet of a quarterly time period. Condition: Multiple required reports were not submitted timely. Auditee Response/Status: Resolved. 2024 – 011. Public Safety Partnerships and Community Policing Grants (“COPS”) – Assistance Listing 16.710 – Reporting Criteria: Recipients are required to submit quarterly financial and semi-annual performance reports within thirty days of the close of a quarterly or semi-annual time period. The quarterly reports are also required to have all financial records, such as general ledgers and supporting documentation. Condition: Multiple required reports were not submitted timely. Auditee Response/Status: Resolved. 132 133 134 CITY OF STOCKBRIDGE UNAUDITED FINANCIALS REPORT AS OF JULY 31, 2026 PRESENTED BY FRANK S. MILAZI CITY TREASURER 1 STATEMENT OF REVENUES FOR GENERAL FUND AS OF JULY 31, 2026 UNAUDITED REVENUES 2026 Budget Year To Date Fees 2,890,040.00 2,871,497.90 Franchise Tax 2,858,500.00 1,935,968.54 Insurance Premium Tax 3,500,000.00 0.00 450,000.00 361,380.39 Other Financing 2,959,555.00 368,803.12 Other Taxes 4,475,170.00 Property Tax 7,635,425.00 659,770.68 SalesTaxes 10,000,000.00 4,776,050.87 $ 34,768,690.00 $ 12,483,498.00 Interest TOTAL REVENUES 1,510026.50 2 STAYEMENT OF EXPENDITURES FOR GENERAL FUND AS OF JULY 31, 2026 UNAUDITED MAIN STREET 1% GIS 0% OTHER FINANCING 11% GOVERNING BODY 2% CITY CLERK 1% EXECUTIVE 2% ECONOMIC DEVELOPMENT 1% PLANNING 3% STATEMENT OF EXPENDITURES PERMITTING 2% FOR GENERAL FUND IN A PARKS PIE CHART 1% FINANCE 7% BUSINESS SERVICES 1% NONDEPARTMENTAL 11% PUBLIC WORKS 13% AS OF JULY 31, 2026 UNAUDITED CITY EVENTS 4% IT 4% POLICE 27% HR 2% MUNICIPAL COURT 2% GOVERNMENT BUILDINGS 3% STATEMENT OF REVENUES FOR ALL OTHER FUNDS AS OF APRIL 30, 2026 UNAUDITED CONFISCATED ASSETS FUND 0% MM CONFERENCE CENTER 1% T STRICKLAND COMMUNITY CTR 0% REDSPEED FUND 2% SOLID WASTE COLLECTION STORMWATER 3% 8% STATEMENT OF REVENUES FOR CEMETERY FUND 0% ALL OTHER WATER & SEWER 14% FUNDS IMPACT FEE FUND IN A PIE CHART 0% AS OF JULY 31, 2026 UNAUDITED PUBLIC FACILITIES AUTHORITY PROJECT 3% CDA 0% URBAN DDA REDEVELOPMENT 1% AGENCY 3% PROPERTY AND EVIDENCE FUND 0% GRANT FUND 6% HOTEL/MOTEL TAX 1% TAD 0% SPLOST V 3% SPLOST VI 19% TSPLOST 1 35% STATEMENT OF EXPENDITURES FOR ALL OTHER FUNDS AS OF APRIL 30, 2026 UNAUDITED TED STRICKLAND COMMUNITY MERLE MANDERS CENTER CONFERENCE 0% CENTER 0% STORMWATER SANITATION SOLID 4% WASTE STATEMENT OF EXPENDITURES FOR ALL OTHER FUNDS IN A PIE CHART AS OF JULY 31, 2026 UNAUDITED AMPHITHEATER CONFISCATED COMPLEX ASSETS FUND 8% 0% PROPERTY AND EVIDENCE FUND 0% REDSPEED FUND 2% GRANT FUND 3% COLLECTION 8% HOTEL/MOTEL TAX 1% TAD (Tax Allocation District) Fund 0% SPLOST V FUND 3% SPLOST VI 18% CEMETERY WATER & SEWER 13% IMPACT FEE FUND 0% PUBLIC FACILITIES AUTHORITY PROJECT 3% CDA DDA URA 3% GRANTS FUND TSPLOST 1 33% General Fund and Other Funds Financial Highlight FINANCIAL REVIEW YTD AS OF JULY 31, 2026 UNAUDITED The City of Stockbridge General fund ended July with total revenue collection of $12,483,498 out of the total estimated revenues of $34,768,690 for 2026 fiscal year. It must be noted that our property taxes are collected at the end of the fiscal year, our sales taxes are two months behind, and we receive insurance premium revenues in October. Alcohol, wine and hotel/motel tax revenues are way above annual estimates while others are way underestimates such as sales tax. On the other hand, expenses reached $20,516,883 at the end of July out of the total budgeted expenses of $34,768,690. Most of the departments are within the spending estimates at this time of the year. Expenditures may seem to be higher than revenues as some expenses are paid in advance such as insurances. Unbudgeted spending is not allowed for any department. 9 Other Funds Financial Highlight FINANCIAL REVIEW YTD AS OF JULY 31, 2026 UNAUDITED The City of Stockbridge Amphitheater collected $1,568,802.53 in revenues by end of July. This is a combination of ticket sales as well as sponsorships including from Vystar. Expenses on the other hand are at $2,839,557.14 as of July 31,2026. TSPLOST 1 and SPLOST V1 revenues have been flowing in as anticipated with TSPLOST 1 receiving $2,573,265.13 and SPLOST V1 receiving $3,807,381.64. Hotel/Motel revenues were amended in June to increase estimated revenues set during budget. Revenues for water & sewer, sanitation and stormwater are flowing in at a very slow pace. The inflow trend is not encouraging. 10 General Overview GENERAL FINANCIAL REVIEW YTD AS OF JULY 31, 2026 The City is in good financial status/outlook to meet all its obligations and plans for city’s growth that are in line with Council’s short and long-term goals. Financial Policies and Procedures adopted by the Governing Body, have been critical in addressing the fiscal health of the City. One major accomplishment in this, is the upward trend of our General Fund, Fund Balance. We believe that if an expenditure is not in the budget, that means it does not exist. Meaning that we must have funding source before we contemplate on spending. We have embarked on diversifying our sources of revenues to include, expansion of grants, sponsorship of various events, establishment of user fees services and lastly fees adjustments. 11 THANKS 12 August 25, 2026 ✔ ✔ Decius T. Aaron Public Works Council Consideration to approve the purchase of furniture from HON Furniture in the amount of $123,530.35 for the New Maintenance Shop. Funding source is from SPLOST VI account number 321-42200-541318. This furniture is essential to equip the space and ensure the Public Works team can operate efficiently as we transition into the new facility. ✔ $123,530.35 ✔ The furniture purchase will fully equip the administrative spaces, breakrooms, and workstations. Public Works staff recommends approval. Request For Proposals (RFP) 2026-0007 - City of Stockbridge Comprehensive Residential Waste Collection And Disposal Services Project Overview Project Details Reference ID Request For Proposals (RFP) 2026-0007 Project Name City of Stockbridge Comprehensive Residential Waste Collection And Disposal Services Project Facilitator Wanda Cooley Project Type RFP (Request For Proposals) Department Purchasing Project Description The City of Stockbridge is requesting competitive sealed proposals from qualified contractors to furnish comprehensive solid waste services. These services include the collection and disposal of residential garbage, recycling, yard waste, and bulk waste generated within the City. The selected contractor shall provide all necessary supervision, labor, materials, equipment, and any other resources required to perform these services in full compliance with the specifications and requirements outlined in this Request for Proposals. Open Date Apr 09, 2026 12:00 PM EDT Close Date May 07, 2026 3:00 PM EDT Highest Scoring Supplier Score GFL Environmental 90.6 pts Conflict of Interest Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 1 of 44 DECLARATION OF CONFLICT OF INTEREST You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee’s review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Decius Aaron Public Works Director May 12, 2026 4:39 PM EDT No Leslie Norsworthy Exec. Asst. Public Works May 14, 2026 7:48 AM EDT No Jeremy Andrews Procurement Mgr. May 15, 2026 2:55 PM EDT No Kim Barnett Utility Billing Manager May 13, 2026 8:13 AM EDT No Marcel Jackson Public Works Director City of Avondale Estates May 12, 2026 4:31 PM EDT No Todd Ennis Solid Waste Director City of Griffin, Georgia May 14, 2026 10:08 AM EDT No Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 2 of 44 Public Q&A RFP 2026-0007 Questions Georgia Waste Systems, LLC dba WM, Apr 23, 2026 5:48 PM EDT, Not Public - Pending 1. When does the current contract expire with the current hauler? 2. What is the current monthly rate for the current scope of services to the residents? 3.Is it possible for the city to change the contract term extension language to bi-lateral? 4. I know the intent of the city is to maintain the hauler for at least the 2-year initial period. Can you the city remove the 30-day termination language for clause? 5. Can the city look at reducing the stacking Liquidation Damage language from 4 hours to cure and allow 24 hours language in the contract to cure? 6. Can the city cap the Liquidated Damage amounts to per day versus per action per day? 7. Can you explain who determines the 95% collection measurement? 8. Can the city change the language requiring the city to approve hauler routing versus just providing the city notice of a routing change? 9. Can penalty interest be removed or pricing reduced? 10. Who determines the improper disposal and missed collection? Can providing video or pictures 24 hours after the notice not count towards an incident? 11. How many incidents of missed pick-ups/improper disposal per day/ per month does the current hauler average? 12. Is there a requirement for haulers equipment to be less than 6 years old to prevent infrastructure damage? 13. Are all haulers required to purchase new carts? Questions for Solid Waste Removal and Refuse Collection GFL Environmental, Apr 27, 2026 11:34 AM EDT, Not Public - Pending Will all new carts/cans be mandatory for the new contract? Questions for Solid Waste Removal and Refuse Collection Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 3 of 44 GFL Environmental, Apr 27, 2026 11:48 AM EDT, Not Public - Pending Can this be serviced 5 days a week? What days of service are best days of service? Questions for Solid Waste Removal and Refuse Collection GFL Environmental, Apr 27, 2026 11:56 AM EDT, Not Public - Pending Is contractor expected to pick up extra bags outside of can? Is that mandatory? Questions for Solid Waste Removal and Refuse Collection GFL Environmental, Apr 27, 2026 12:23 PM EDT, Not Public - Pending Is the Maintenance bond required? It specifies that road repairs would be included in this work and that is not a part of the current contract. Recycle cart count Arrow Waste, Apr 27, 2026 2:24 PM EDT, Not Public - Pending Should each residential dwelling have a recycle cart delivered, or should we use the number provided in the RFP of 4,032? Bulk & YW info Arrow Waste, Apr 28, 2026 5:53 AM EDT, Not Public - Pending Do you have any data around bulk or YW collections or tonnage from the prior year? Questions AMWASTE of Georgia, LLC, Apr 28, 2026 8:12 AM EDT, Not Public - Pending Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 4 of 44 Please provide a complete address list with the service days. This will be necessary if the city requires the service days to stay the same as they currently are. Provide some detail around the 2 community clean up events and what equipment has been utilized by GFL in the past. Will the city accept 95 gallon recycle carts at a different color for recycling service? Can the billing resident service counts be reviewed and adjusted quarterly for the monthly billing? The bid referenced only annual adjustments unless there is an annexation. How much growth is projected over the next 5 years inside the city limits? Renewals Waste Pro of GA Inc., Apr 28, 2026 10:07 AM EDT, Not Public - Pending Section 1 of the contract example titled "Optional Renewals" on page 3 of the specs describes renewals "at the sole discretion of the City". Please change this to say "upon mutual agreement of both parties". Right to Cure Waste Pro of GA Inc., Apr 28, 2026 10:07 AM EDT, Not Public - Pending Section 6 of the contract example titled "Termination for Cause". Will the city consider allowing a 20 day period to cure any issues or some kind of right to cure? Termination Waste Pro of GA Inc., Apr 28, 2026 10:07 AM EDT, Not Public - Pending Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 5 of 44 Section 7 of the contract example titled "Termination for Convenience". Please remove this section. It prevents companies from the assurance that capital can be amortized and thus we will build that "risk" into the rate causing the city higher prices. Deduction Language Waste Pro of GA Inc., Apr 28, 2026 10:08 AM EDT, Not Public - Pending Section 9.1 & 9.4 (Exhibit A) page 10 & 11- please clarify what would be an "authorized Deduction" and provide an example. Seems like the liquidated damages on page 43 would cover. Is this a double charge for issues? Indemnity Waste Pro of GA Inc., Apr 28, 2026 10:08 AM EDT, Not Public - Pending Section 12.3 of Exhibit A page 13. Please make this section reciprocal indemnity. The section is one sided. Transition Plan Waste Pro of GA Inc., Apr 28, 2026 10:09 AM EDT, Not Public - Pending Section 1.2 of Exhibit B (Transition) on page 30 states "The transition plan should be received by the City within thirty (30) days of notice of contract award". Is a transition plan required with our submittal? List Waste Pro of GA Inc., Apr 28, 2026 10:09 AM EDT, Not Public - Pending Section 1.2 of Exhibit B states "Please supply a COMPLETE Inclusion/Exempt Waste List". Please clarify what is required here and provide an example. Carts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 6 of 44 Waste Pro of GA Inc., Apr 28, 2026 10:09 AM EDT, Not Public - Pending Who will own the carts at the end of this project? Recycle Waste Pro of GA Inc., Apr 28, 2026 10:10 AM EDT, Not Public - Pending Is recycling an elective service? Are all residents billed? Special Events Waste Pro of GA Inc., Apr 28, 2026 10:10 AM EDT, Not Public - Pending Exhibit B page 37 "Special Events"- please provide the size, type & frequency of collection of the equipment needed for these events. Clean up events Waste Pro of GA Inc., Apr 28, 2026 10:11 AM EDT, Not Public - Pending Exhibit B page 38 "Clean Up Events"- are these two events included in the (5) events described on page 37 under "Special Events"? Clean up events Waste Pro of GA Inc., Apr 28, 2026 10:11 AM EDT, Not Public - Pending Exhibit B page 38 "Clean Up Events"- please provide the size, type & frequency of collection of the equipment needed for these events. Carts Waste Pro of GA Inc., Apr 28, 2026 10:12 AM EDT, Not Public - Pending Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 7 of 44 Exhibit B page 38 "Trash Carts" will all bidders be required to provide "brand new" carts including the current hauler as stated here? Stop Service Waste Pro of GA Inc., Apr 28, 2026 10:12 AM EDT, Not Public - Pending Exhibit B page 39 "Delinquent accounts" when accounts are suspended, will we need to pick up the carts? Will vendors be able to bill for that extra labor? Rate Changes Waste Pro of GA Inc., Apr 28, 2026 10:13 AM EDT, Not Public - Pending Will annual CPI increases be allowed? Missed Collection Waste Pro of GA Inc., Apr 28, 2026 10:13 AM EDT, Not Public - Pending Exhibit B page 45 "Missed Collections"- will the city allow industry standard of 24 hours from time of call to resolve misses? Missed Collection Waste Pro of GA Inc., Apr 28, 2026 10:14 AM EDT, Not Public - Pending Exhibit B page 45 "Customer Service Standards"- the times listed here to resolve differ from the missed collection times above. Will the city allow industry standard of 24 hours from time of call to resolve complaints? Calls Waste Pro of GA Inc., Apr 28, 2026 10:14 AM EDT, Not Public - Pending Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 8 of 44 Who will residents call for requests, the city or the contractor? Litigation Waste Pro of GA Inc., Apr 28, 2026 10:16 AM EDT, Not Public - Pending Exhibit C, Section I.B on page 51 refers to submitting litigation history. Please clarify if only history related to municipal contracts is required. Form Waste Pro of GA Inc., Apr 28, 2026 10:16 AM EDT, Not Public - Pending Exhibit C, Section I.N.a on page 54 requires "All Corporations should provide corporate seal, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the Proposal". Is there a form that this information should be listed on that the city can provide? Bonds Waste Pro of GA Inc., Apr 28, 2026 10:17 AM EDT, Not Public - Pending The "Bond Documents" in Exhibit D seem to ask for (a Payment Bond, a Performance Bond, and a Maintenance Bond), but no amounts are listed. Please clarify what bonds are required and for what amounts. A Maintenance Bond seems out of place for this project. Bonds Waste Pro of GA Inc., Apr 28, 2026 10:18 AM EDT, Not Public - Pending For the bonds required, typically the surety provides the entire bond documentation. Will those forms be acceptable to satisfy the requirements for bonds in lieu of Exhibit D? Price Calculation Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 9 of 44 Waste Pro of GA Inc., Apr 28, 2026 10:18 AM EDT, Not Public - Pending On page 2 of Exhibit K, the "Overall Total Base Bid" number. Please clarify what goes into this number. Does it include all of the Specialty Fees listed on page 1? Billing Waste Pro of GA Inc., Apr 28, 2026 10:19 AM EDT, Not Public - Pending Does the city do all residential billing to the residents? Routes Waste Pro of GA Inc., Apr 28, 2026 10:19 AM EDT, Not Public - Pending Please provide the current route descriptions including day of the week info by area (map). 2cd carts Waste Pro of GA Inc., Apr 28, 2026 10:19 AM EDT, Not Public - Pending On Exhibit B page 35- How many of the "2cd carts" listed are recycle carts? Glass Waste Pro of GA Inc., Apr 28, 2026 10:20 AM EDT, Not Public - Pending Section 8.B on page 32- Is glass included in the recyclable. City website seems to indicate no. Clarify Language Waste Pro of GA Inc., Apr 28, 2026 10:20 AM EDT, Not Public - Pending Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 10 of 44 Section 12.2 on page 12- please clarify this section. What is being addressed here? The section seems out of place for a sanitation bid. Payment Terms Waste Pro of GA Inc., Apr 28, 2026 10:21 AM EDT, Not Public - Pending What are the payment terms from the city? Net 15, 20 , 30 Yard Waste Waste Pro of GA Inc., Apr 28, 2026 10:21 AM EDT, Not Public - Pending Can yard waste be commingled with MSW & Bulk? Exhibit K Waste Pro of GA Inc., Apr 28, 2026 10:24 AM EDT, Not Public - Pending Exhibit K states several times "Including Administrative Fee" in the description of each service line. What does this refer to? Page 6 Contract Red Oak Sanitation, Apr 29, 2026 8:47 AM EDT, Not Public - Pending Does it need to be filled out? 65 gallon recycling (2) Red Oak Sanitation, Apr 29, 2026 8:48 AM EDT, Not Public - Pending Can you please confirm each resident can get (2) 65 gallon recycling containers? Can we just provide each customer with (1) 95 gallon container with a different color lid? Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 11 of 44 10 bags Red Oak Sanitation, Apr 29, 2026 8:49 AM EDT, Not Public - Pending 10 bags does that include trash and yard waste combined? Please confirm the bag size. For example: 13 gallon generic kitchen bag compared to ten 55 gallon bags. Response Time Red Oak Sanitation, Apr 29, 2026 8:49 AM EDT, Not Public - Pending Would the city have any issue making all requests, missed pick ups, and complaints all addressed in a 24hr period? Upload Question Red Oak Sanitation, Apr 29, 2026 9:00 AM EDT, Not Public - Pending What is the difference between Exhibit C - Request for Proposal and the bottom upload _ Request for Proposal? Bond Submission Red Oak Sanitation, Apr 29, 2026 9:12 AM EDT, Not Public - Pending Please confirm Bond Documents Submission. Do they need to be filled out or the bond documents are only related to the final Performance & Payment Bond if Red Oak is ultimately awarded the contract. Vendor Registration Red Oak Sanitation, Apr 29, 2026 9:19 AM EDT, Not Public - Pending page 57 - Just confirming if awarded this needs to be done but not for the submission? Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 12 of 44 Submissions Supplier Date Submitted Name Email Confirmation Code Waste Pro of GA Inc. May 06, 2026 8:02 PM EDT Bob Wolk rwolk@wasteprousa.com ODI4MjU3 GFL Environmental May 06, 2026 5:01 PM EDT Luke Ewing lewing@gflenv.com ODI4MTcz Arrow Waste May 07, 2026 12:25 PM EDT Justin Vetsch justin.vetsch@arrowwaste. com ODI4NzA5 Red Oak Sanitation May 07, 2026 1:15 PM EDT John Spagnuolo john@redoaksanitation.co m ODI4ODA3 Ryland Environmental, Inc. May 07, 2026 12:16 PM EDT James Lanier james@rylandenvironment al.us ODI4Njk1 Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 13 of 44 Project Criteria Criteria Points A - Experience with Government Entities 20 pts Description A-1 - 10 pts Does the offeror's proposal demonstrate extensive experience in the solid waste industry, including years of successfully operating residential and commercial collection programs encompassing garbage, recycling, yard waste, and bulk waste services? A-2 - 10 pts Does the offeror's proposal show relevant and recent experience with comparable government contracts or projects? B - Service Delivery Approach/Transition 15 pts B-1 - 15 pts C - Customer Service Experience 15 pts C-1 - 15 pts Does the offeror’s proposed service delivery approach and plan demonstrate a seamless transition of services? Does the proposal clearly demonstrate how the offeror will meet customer service expectations? Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 14 of 44 D - Personnel/Staff Experience 10 pts D-1 - 10 pts E - Firm's Financial Stability 20 pts E-1 - 20 pts F - Cost 20 pts F-1 - 20 pts Total 100 pts Does the qualifications and experience of the proposer’s personnel provide sufficient evidence of their ability to successfully deliver all required services? Does the proposal clearly demonstrate the proposer’s financial capacity to sustain and successfully deliver all required services? Cost proposals will be scored based on the Overall Total Base Bid as submitted in Exhibit K, with the lowest responsive and responsible total receiving the maximum points and all others scored proportionally using a predetermined mathematical formula; no subjective evaluation of cost will be performed. Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 15 of 44 Scoring Summary Active Submissions Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition Supplier / 100 pts / 20 pts / 10 pts / 10 pts / 15 pts GFL Environmental 90.6 pts 17.6 pts 9 pts 8.6 pts 13.6 pts Arrow Waste 80.24 pts 15 pts 7.8 pts 7.2 pts 12.2 pts Waste Pro of GA Inc. 80.18 pts 17.4 pts 8.6 pts 8.8 pts 11.8 pts Red Oak Sanitation 74.25 pts 15.4 pts 7.8 pts 7.6 pts 10.2 pts Ryland Environmental, Inc. 63.94 pts 15.8 pts 7.8 pts 8 pts 8.2 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 16 of 44 B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - Supplier / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts GFL Environmental 13.6 pts 13.4 pts 13.4 pts 8.4 pts 8.4 pts Arrow Waste 12.2 pts 12.6 pts 12.6 pts 8.2 pts 8.2 pts Waste Pro of GA Inc. 11.8 pts 13.2 pts 13.2 pts 9.2 pts 9.2 pts Red Oak Sanitation 10.2 pts 10 pts 10 pts 8.4 pts 8.4 pts Ryland Environmental, Inc. 8.2 pts 8.2 pts 8.2 pts 6.4 pts 6.4 pts E - Firm's Financial Stability E-1 - F - Cost F-1 - Supplier / 20 pts / 20 pts / 20 pts / 20 pts GFL Environmental 17.6 pts 17.6 pts 20 pts 20 pts ($17.75) Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 17 of 44 E - Firm's Financial Stability E-1 - F - Cost F-1 - Supplier / 20 pts / 20 pts / 20 pts / 20 pts Arrow Waste 15.6 pts 15.6 pts 16.64 pts 16.64 pts ($21.34) Waste Pro of GA Inc. 17.4 pts 17.4 pts 11.18 pts 11.18 pts ($31.74) Red Oak Sanitation 16.6 pts 16.6 pts 13.65 pts 13.65 pts ($26) Ryland Environmental, Inc. 16 pts 16 pts 9.342 pts 9.342 pts ($38) Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 18 of 44 Proposal Scores Waste Pro of GA Inc. - Scoring Summary Evaluation Group 1 - Evaluation Committee Members Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition Reviewer / 80 pts / 20 pts / 10 pts / 10 pts / 15 pts Leslie Norsworthy 70 pts 17 pts 8 pts 9 pts 11 pts Decius Aaron 66 pts 18 pts 9 pts 9 pts 9 pts Kim Barnett 65 pts 16 pts 8 pts 8 pts 12 pts Marcel Jackson 64 pts 16 pts 8 pts 8 pts 12 pts Todd Ennis 80 pts 20 pts 10 pts 10 pts 15 pts Average: 8.6 pts 8.8 pts Average: Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 19 of 44 Reviewer Calculated: Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition / 80 pts / 20 pts / 10 pts / 10 pts / 15 pts ↓ ↓ 69 pts 17.4 pts 8.6 pts 8.8 pts 11.8 pts B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - Reviewer / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts Leslie Norsworthy 11 pts 13 pts 13 pts 9 pts 9 pts Decius Aaron 9 pts 13 pts 13 pts 9 pts 9 pts Kim Barnett 12 pts 12 pts 12 pts 10 pts 10 pts Marcel Jackson 12 pts 13 pts 13 pts 8 pts 8 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 20 of 44 B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - Reviewer / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts Todd Ennis 15 pts 15 pts 15 pts 10 pts 10 pts 11.8 pts Average: 13.2 pts Average: 9.2 pts ↓ Calculated: ↓ 11.8 pts 13.2 pts E - Firm's Financial Stability E-1 - Reviewer / 20 pts / 20 pts Leslie Norsworthy 20 pts 20 pts Decius Aaron 17 pts 17 pts 13.2 pts ↓ 9.2 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 21 of 44 9.2 pts E - Firm's Financial Stability E-1 - Reviewer / 20 pts / 20 pts Kim Barnett 15 pts 15 pts Marcel Jackson 15 pts 15 pts Todd Ennis 20 pts 20 pts Average: 17.4 pts ↓ Calculated: 17.4 pts 17.4 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 22 of 44 Evaluation Group 2 - Procurement Total F - Cost F-1 - Reviewer / 20 pts / 20 pts / 20 pts Jeremy Andrews 11.18 pts 11.18 pts $31.74 Average: $31.74 ↓ Calculated: 11.18 pts 11.18 pts 11.18 pts ($31.74) Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 23 of 44 GFL Environmental - Scoring Summary Evaluation Group 1 - Evaluation Committee Members Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition Reviewer / 80 pts / 20 pts / 10 pts / 10 pts / 15 pts Leslie Norsworthy 72 pts 17 pts 9 pts 8 pts 14 pts Decius Aaron 72 pts 19 pts 10 pts 9 pts 14 pts Kim Barnett 63 pts 16 pts 8 pts 8 pts 12 pts Marcel Jackson 66 pts 16 pts 8 pts 8 pts 13 pts Todd Ennis 80 pts 20 pts 10 pts 10 pts 15 pts Average: 9 pts 8.6 pts Average: ↓ ↓ Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 24 of 44 Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition Reviewer / 80 pts / 20 pts / 10 pts / 10 pts / 15 pts Calculated: 70.6 pts 17.6 pts 9 pts 8.6 pts 13.6 pts B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - Reviewer / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts Leslie Norsworthy 14 pts 13 pts 13 pts 8 pts 8 pts Decius Aaron 14 pts 14 pts 14 pts 8 pts 8 pts Kim Barnett 12 pts 12 pts 12 pts 8 pts 8 pts Marcel Jackson 13 pts 13 pts 13 pts 8 pts 8 pts Todd Ennis 15 pts 15 pts 15 pts 10 pts 10 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 25 of 44 Reviewer B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts 13.6 pts Average: 13.4 pts Average: 8.4 pts ↓ Calculated: ↓ 13.6 pts 13.4 pts E - Firm's Financial Stability E-1 - Reviewer / 20 pts / 20 pts Leslie Norsworthy 20 pts 20 pts Decius Aaron 17 pts 17 pts Kim Barnett 15 pts 15 pts 13.4 pts ↓ 8.4 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 26 of 44 8.4 pts E - Firm's Financial Stability E-1 - Reviewer / 20 pts / 20 pts Marcel Jackson 16 pts 16 pts Todd Ennis 20 pts 20 pts Average: 17.6 pts ↓ Calculated: 17.6 pts 17.6 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 27 of 44 Evaluation Group 2 - Procurement Total F - Cost F-1 - Reviewer / 20 pts / 20 pts / 20 pts Jeremy Andrews 20 pts 20 pts $17.75 Average: $17.75 ↓ Calculated: 20 pts 20 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 28 of 44 20 pts ($17.75) Arrow Waste - Scoring Summary Evaluation Group 1 - Evaluation Committee Members Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition Reviewer / 80 pts / 20 pts / 10 pts / 10 pts / 15 pts Leslie Norsworthy 67 pts 15 pts 9 pts 6 pts 13 pts Decius Aaron 57 pts 12 pts 6 pts 6 pts 11 pts Kim Barnett 62 pts 16 pts 8 pts 8 pts 12 pts Marcel Jackson 59 pts 12 pts 6 pts 6 pts 12 pts Todd Ennis 73 pts 20 pts 10 pts 10 pts 13 pts Average: 7.8 pts 7.2 pts Average: ↓ ↓ Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 29 of 44 Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition Reviewer / 80 pts / 20 pts / 10 pts / 10 pts / 15 pts Calculated: 63.6 pts 15 pts 7.8 pts 7.2 pts 12.2 pts B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - Reviewer / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts Leslie Norsworthy 13 pts 13 pts 13 pts 8 pts 8 pts Decius Aaron 11 pts 12 pts 12 pts 7 pts 7 pts Kim Barnett 12 pts 11 pts 11 pts 8 pts 8 pts Marcel Jackson 12 pts 12 pts 12 pts 8 pts 8 pts Todd Ennis 13 pts 15 pts 15 pts 10 pts 10 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 30 of 44 Reviewer B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts 12.2 pts Average: 12.6 pts Average: 8.2 pts ↓ Calculated: ↓ 12.2 pts 12.6 pts E - Firm's Financial Stability E-1 - Reviewer / 20 pts / 20 pts Leslie Norsworthy 18 pts 18 pts Decius Aaron 15 pts 15 pts Kim Barnett 15 pts 15 pts 12.6 pts ↓ 8.2 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 31 of 44 8.2 pts E - Firm's Financial Stability E-1 - Reviewer / 20 pts / 20 pts Marcel Jackson 15 pts 15 pts Todd Ennis 15 pts 15 pts Average: 15.6 pts ↓ Calculated: 15.6 pts 15.6 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 32 of 44 Evaluation Group 2 - Procurement Total F - Cost F-1 - Reviewer / 20 pts / 20 pts / 20 pts Jeremy Andrews 16.64 pts 16.64 pts $21.34 Average: $21.34 ↓ Calculated: 16.64 pts 16.64 pts 16.64 pts ($21.34) Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 33 of 44 Red Oak Sanitation - Scoring Summary Evaluation Group 1 - Evaluation Committee Members Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition Reviewer / 80 pts / 20 pts / 10 pts / 10 pts / 15 pts Leslie Norsworthy 61 pts 17 pts 8 pts 9 pts 9 pts Decius Aaron 56 pts 11 pts 6 pts 5 pts 10 pts Kim Barnett 55 pts 13 pts 7 pts 6 pts 12 pts Marcel Jackson 61 pts 16 pts 8 pts 8 pts 10 pts Todd Ennis 70 pts 20 pts 10 pts 10 pts 10 pts Average: 7.8 pts 7.6 pts Average: ↓ ↓ Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 34 of 44 Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition Reviewer / 80 pts / 20 pts / 10 pts / 10 pts / 15 pts Calculated: 60.6 pts 15.4 pts 7.8 pts 7.6 pts 10.2 pts B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - Reviewer / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts Leslie Norsworthy 9 pts 8 pts 8 pts 9 pts 9 pts Decius Aaron 10 pts 12 pts 12 pts 8 pts 8 pts Kim Barnett 12 pts 8 pts 8 pts 7 pts 7 pts Marcel Jackson 10 pts 12 pts 12 pts 8 pts 8 pts Todd Ennis 10 pts 10 pts 10 pts 10 pts 10 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 35 of 44 Reviewer B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts 10.2 pts Average: 10 pts Average: 8.4 pts ↓ Calculated: ↓ 10.2 pts 10 pts E - Firm's Financial Stability E-1 - Reviewer / 20 pts / 20 pts Leslie Norsworthy 18 pts 18 pts Decius Aaron 15 pts 15 pts Kim Barnett 15 pts 15 pts 10 pts ↓ 8.4 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 36 of 44 8.4 pts E - Firm's Financial Stability E-1 - Reviewer / 20 pts / 20 pts Marcel Jackson 15 pts 15 pts Todd Ennis 20 pts 20 pts Average: 16.6 pts ↓ Calculated: 16.6 pts 16.6 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 37 of 44 Evaluation Group 2 - Procurement Total F - Cost F-1 - Reviewer / 20 pts / 20 pts / 20 pts Jeremy Andrews 13.65 pts 13.65 pts $26 Average: $26 ↓ Calculated: 13.65 pts 13.65 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 38 of 44 13.65 pts ($26) Ryland Environmental, Inc. - Scoring Summary Evaluation Group 1 - Evaluation Committee Members Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition Reviewer / 80 pts / 20 pts / 10 pts / 10 pts / 15 pts Leslie Norsworthy 58 pts 18 pts 9 pts 9 pts 8 pts Decius Aaron 57 pts 17 pts 8 pts 9 pts 10 pts Kim Barnett 44 pts 14 pts 7 pts 7 pts 3 pts Marcel Jackson 44 pts 10 pts 5 pts 5 pts 8 pts Todd Ennis 70 pts 20 pts 10 pts 10 pts 12 pts Average: 7.8 pts 8 pts Average: ↓ ↓ Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 39 of 44 Total A - Experience with Government Entities A-1 - A-2 - B - Service Delivery Approach/Transition Reviewer / 80 pts / 20 pts / 10 pts / 10 pts / 15 pts Calculated: 54.6 pts 15.8 pts 7.8 pts 8 pts 8.2 pts B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - Reviewer / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts Leslie Norsworthy 8 pts 8 pts 8 pts 6 pts 6 pts Decius Aaron 10 pts 8 pts 8 pts 7 pts 7 pts Kim Barnett 3 pts 5 pts 5 pts 7 pts 7 pts Marcel Jackson 8 pts 8 pts 8 pts 6 pts 6 pts Todd Ennis 12 pts 12 pts 12 pts 6 pts 6 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 40 of 44 Reviewer B-1 - C - Customer Service Experience C-1 - D - Personnel/Staff Experience D-1 - / 15 pts / 15 pts / 15 pts / 10 pts / 10 pts 8.2 pts Average: 8.2 pts Average: 6.4 pts ↓ Calculated: ↓ 8.2 pts 8.2 pts E - Firm's Financial Stability E-1 - Reviewer / 20 pts / 20 pts Leslie Norsworthy 18 pts 18 pts Decius Aaron 15 pts 15 pts Kim Barnett 15 pts 15 pts 8.2 pts ↓ 6.4 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 41 of 44 6.4 pts E - Firm's Financial Stability E-1 - Reviewer / 20 pts / 20 pts Marcel Jackson 12 pts 12 pts Todd Ennis 20 pts 20 pts Average: 16 pts ↓ Calculated: 16 pts 16 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 42 of 44 Evaluation Group 2 - Procurement Total F - Cost F-1 - Reviewer / 20 pts / 20 pts / 20 pts Jeremy Andrews 9.342 pts 9.342 pts $38 Average: $38 ↓ Calculated: 9.342 pts 9.342 pts Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 43 of 44 9.342 pts ($38) Request For Proposals (RFP) No. 2026-0007, Comprehensive Residential Waste Collection and Disposal Services. End User: Department of Public Works, Decius Aaron, Director. STAFF COMMENTS: / / Date: mm/dd/yyyy Staff Signature Executive Summary Generated on May 21, 2026 8:09 AM EDT – Request For Proposals (RFP) 2026-0007 Page 44 of 44 PROJECT AGREEMENT BY AND BETWEEN THE CITY OF STOCKBRIDGE, GEORGIA, AND THE PATH FOUNDATION, INC., FOR TRAIL DESIGN AND CONSTRUCTION MANAGEMENT PROJECT: WALT STEPHENS TRAIL THIS PROJECT AGREEMENT (“PSA”) is made and entered into this ______ day of __________, 2026, by and between the CITY OF STOCKBRIDGE, GEORGIA (“City”) and PATH FOUNDATION, INC. ("PATH"). WITNESSETH: WHEREAS, the City entered into a Master Agreement with PATH (as at any time modified or amended, the “Master Agreement”) to establish the framework within which the City and PATH will proceed to implement specific projects related to the design and management of a trail network within the City; and WHEREAS, the Master Agreement provides that the parties will work together to determine the terms and conditions for specific projects for the trail network, each to be memorialized in a project agreement (each a “Project Agreement”); and WHEREAS, the parties have identified the project described in Exhibit A attached hereto (“Project”) as a specific project under the Master Agreement and desire to enter into this Agreement to set forth the terms and conditions to govern the Project; NOW, THEREFORE, in consideration of the mutual promises and benefits hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally found hereby, agree as follows: 1. DEFINITIONS; PROJECT DESCRIPTION Terms used but not defined herein shall have the meaning ascribed to them in the Master Agreement. The Project and scope of work are described in Exhibit A attached hereto. 3. TERM; TERMINATION Either party may terminate this Agreement with or without cause by providing thirty (30) days written notice to the other party. Upon termination, PATH shall be compensated for all services rendered and costs incurred up to the effective termination date, provided such costs are reasonable and properly documented. The City shall not be liable for any anticipated profits, unperformed services, or other consequential damages beyond the termination date. This Agreement shall commence on the date hereof and shall continue in effect until the date on which the Project covered by this Agreement has been completed and all obligations of the parties hereunder have been discharged. Subject to any local, state or federal law that may limit its term, this Agreement shall automatically renew upon the same terms and conditions as set forth in this Agreement for four (4) one-year terms unless earlier terminated as provided herein. Notwithstanding the foregoing, this Agreement shall terminate upon expiration of the term of the Master Agreement (or its earlier termination in accordance with its terms), unless otherwise agreed by the parties in writing. 4. BUDGET; PAYMENT TERMS The proposed budget and sources of funding for the design and management of the Project are described in Exhibit B attached hereto. Payment terms for the Project are as described in Exhibit C attached hereto. 5. DOCUMENTATION AND RECORDS POINT OF CONTACT PATH shall provide the City with an updated primary point of contact each year for the duration of this Agreement. This designated individual shall be responsible for coordinating all communications, approvals, and reporting between PATH and the City. PATH shall notify the City in writing of any changes to the designated contact within ten (10) business days of such change. A. Documentation. PATH will send documentation of the status of the Project in the form and frequency requested by the City Representative. Such documentation shall indicate the progress of specific activities on the Project schedule. B. Records/Audit. PATH will maintain records and accounts in connection with the performance of this Agreement for a period of three (3) years from the date of completion of the Project. The City Representative shall have the right to examine and copy the records and accounts at all reasonable times, with reasonable advance notification. The City reserves the right to audit such records and accounts at any time during the period commencing on the date of this Agreement and ending 365 days after completion of the Project. 6. PROJECT SCHEDULE The preliminary schedule for the Project is described in Exhibit D attached hereto. As adjustments in the Project schedule become necessary, the City and PATH shall cooperate in developing a revision to the Project schedule and amending this Agreement. 7. SUCCESSORS/ASSIGNS; NO ASSIGNMENT/DELEGATION; NO PERSONAL LIABILITY This Agreement shall be binding upon, and inure to the benefit of, the parties hereto and their respective successors and assigns; provided, however, that no party shall be authorized to delegate performance of any of its duties hereunder to any other person or entity, nor shall either party assign any of its rights or remedies under this Agreement to any person or entity, which restriction on assignments and delegations shall apply to those occurring by operation of law, as well as by contract, merger, or consolidation. Any assignment or delegation in breach of this Agreement shall be void. Nothing herein shall be construed as creating any personal liability on the part of any elected officials, officers, directors, employees, or agents of the City or PATH, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the parties to this Agreement. 8. GOVERNING LAW/VENUE The City shall have the final authority over project approvals, changes, and completion determinations. PATH shall comply with all directives issued by the City regarding project management and execution. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Georgia. This Agreement shall be deemed to have been made and performed in City of Stockbridge, Georgia. For the purpose of venue, all suits or cause of action arising out of this Agreement shall be brought in the courts of Henry County, Georgia. 9. AMENDMENTS; NOTICES This Agreement may be modified or amended by the parties in writing. Written notice by one party to the other shall be sent as provided in the Master Agreement. 10. ENTIRE AGREEMENT This Agreement and the Master Agreement constitute the entire agreement between the parties with respect to the subject matter hereof and thereof, and no representation (oral or written) not incorporated herein or therein shall be binding on the parties. 11. SEVERABILITY If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions of the Agreement shall continue to be valid and enforceable. 12. TIME OF ESSENCE Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in three (3) counterparts (each to be considered as an original but all taken together to constitute one and the same agreement) by their authorized representative, on the day and year first written. PATH FOUNDATION, INC. By: (SEAL) _____________________________________ Signature Greta G. deMayo _______________________ Printed Name Executive Director ______________________ Title Date: July 8, 2026 ________________________ ATTEST: ________________________________ Secretary [SIGNATURES CONTINUED ON FOLLOWING PAGE] CITY OF STOCKBRIDGE, GEORGIA By: ATTEST: _____________________________________ Jayden L. Williams, Mayor Date: _____________________________________ _______________________________ Cassandra Lester, Interim City Clerk (SEAL) Approved as to form: ___________________________________________ Quinton G. Washington, City Attorney EXHIBIT A PROJECT DESCRIPTION/SCOPE OF WORK The PATH Design Team (PATH) will provide full professional services for surveying, landscape architecture, engineering, permitting, contract administration, and construction management for the 1.1-mile, ten-foot wide, concrete multi-use trail along Walt Stephens Road. The project begins at the SE corner of Walt Stephens Rd and Monarch Village Way, crosses Walt Stephens at the existing traffic signal, continues east as a 10’ sidepath with 5’ to 10’ landscape buffer, crosses I-75 via existing road bridge, turns into a private property to tie into the programmed trail by the proposed development on Flippen Road. Figure 1 – Walt Stephens Trail Scope Map TASK 1 – Survey Services: 1a. Topographic/Utility Survey Upon Notice to Proceed, PATH will coordinate with owner and property stakeholders to send out notification via letters. The project surveyor will conduct a topographic/utility survey of the project areas. The surveying services will be performed to meet the standards for surveying trail corridors. Specific scope of services includes: • Boundary line verification – research, locate property monumentation, and perform property analysis of approximately forty-one (41) parcels of land for subject project corridor, including research of right-of-way plans. • topography (2’ contours) within the trail alignment locating substantial visible improvements • stormwater structures top and inverts • locate visible or marked utilities • locate trees 10” in diameter and larger within survey corridor. • streets, sidewalks, and intersections • existing cut-ins for driveways • • • • • • buildings including accessory buildings, small structures retaining walls, privacy and security fences all site elements for the scope area crossing Interstate 75, the project survey will locate the improvements along the top of bridge only, and will not collect field data below the bridge. coordination and checking underground utility designating (SUE Level B) 1b. Easement Plats and Legal Descriptions Upon acceptance of the Design Development document (60%) and the easement graphics, the project surveyor will prepare easement plats and legal descriptions for acquiring necessary permanent easements and temporary construction easements. One (1) temporary easement and one (1) permanent easement plat and legal description are anticipated for the parcel below: Map Key # Address Parcel ID Owner 1 4251 Walt Stephens Rd 031-02007002 MENG TRUST Task 1 Deliverables: • • • AutoCAD/Civil 3D File Stamped survey file in pdf format Two (2) legal descriptions with exhibit maps (PDF) TASK 2 – 30% Schematic Design: Project Kick-off: Upon receiving the project survey, PATH will conduct a virtual project kickoff meeting with PATH’s Design Team and City of Stockbridge to review project scope and schedules, discuss important deliverables and design milestones, and address any project concerns. Recurring Project Meetings: PATH will meet monthly with PATH’s Design Team and City of Stockbridge as needed during an anticipated 13-month design duration. Property Stakeholders Coordination: PATH will coordinate with the City PM to conduct several meetings at design milestones with the private property stakeholder to ensure clear communication of the proposed design. Meetings will be held virtually at the end of schematic design (30% CDs) to collect property stakeholders’ feedback, and at the end of design development (60% CDs) for their agreement to the required easement acquisition to complete real estate acquisition. PATH design team will assist with all meeting materials needed, including PowerPoint presentation(s) and digital/hard copies of design document(s). Easement Plats and Legal Descriptions will be produced based on agreed 60% design and easement graphics. See task 1b. 30% Schematic Design: Utilizing the survey file, PATH will create schematic design drawings including proposed alignment, rough grading, length and location of structures if any, and any amenity areas. PATH shall prepare 30% Schematic Design Documents as described below: • Composite Map • 30% Alignment Construction Plans • 30% Plan View and Section Graphics • 30% Cost Estimate PATH will hold a design review meeting followed by a site meeting as needed with property owners and City of Stockbridge to collect feedback on the schematic design document. Task 2 Deliverables: • A 30% CDs submission will be made for review comments, as digital PDF • Plan view and typical section graphics (.pdf) • Preliminary easement graphics • 30% Design Cost Estimate • PATH/City of Stockbridge Team Meeting – biweekly meetings and unlimited number of electronic messaging (i.e. web conference/ conference call) Task 3 - 60% Design Development During 60% Design Development, PATH will conduct on-going coordination with City of Stockbridge and submit progress reports as requested. Each report will include task accomplishments, status of deliverables, and expected upcoming activities. PATH will participate in continued monthly project implementation meetings as requested to discuss key issues or opportunities that arise to keep the project on schedule and within budget. Based on the acceptance of the 30% Schematic Design documents and the agreed cost estimate, PATH shall prepare 60% Design Development Documents for the project. The documents will further refine and articulate the project elements established in 30% design drawings and address all comments received from the 30% Design Submittal. 3a. Civil Engineering & Hydrological Analysis: PATH design team will prepare construction documents to adhere to the City of Stockbridge policy for stormwater management for public facilities, the department of public works requirements. This trail project falls into the category as a linear transportation project being constructed by the City of Stockbridge, therefore, the stormwater infeasibility report will be submitted to obtain the infeasibility determination by the administrator. 3b. Structural Engineering: PATH design team will provide design and detail for a series of retaining walls on the side of the proposed trail. The proposed retaining walls are assumed to be concrete walls possibly supported by helical piles, to be determined with geotechnical report. The PATH design team will coordinate with GDOT bridge office to obtain any as-built drawings for the existing Walt Stephens Road bridge over I-75. Assuming the drawings are available, the project structural engineer will provide calculations and details for a new jersey barrier and trail slab on the bridge. Miscellaneous details for maintaining drainage, expansion joints, etc. are assumed. The calculations will be limited to comparing the new loading with the original bridge design capacities. A full re-analysis of the bridge is not anticipated as necessary therefore is excluded in this proposal. 3c. Geotechnical Services: Based on site assessment, six (6) SPT borings are proposed; two for each estimated wall section. The borings will be extended depths of 15 to 20 feet below existing grades or refusal on rock, whichever is shallower. The borings will characterize the soil composition and relative density, as well as the depth of potential unsuitable soils, partially weathered to competent rock or groundwater. The drilling operations will be supervised by our field engineer, who will maintain logs of boring. The boring logs will indicate the depth, classification, relative density or consistency of the soils encountered, depth to rock or groundwater and any unusual subsurface conditions noted. Following the field exploration, an engineering report will be prepared outlining the findings of the exploration. The allowable soil bearing pressure of the existing soils and the recommended foundation type and bearing depth will be provided based on the findings of the borings. The recommended lateral earth pressures and coefficient of friction values for the design of the proposed retaining wall structures will be provided. The presence of potentially unsuitable soils which could require undercutting or excavation and replacement or recommendations for deep foundations for the retaining wall foundations will also be discussed. 60% Construction Document Submittal: PATH Design Team shall prepare 60% Construction Documents as described below: • Project Cover Sheet/ Index/ General Notes • Composite Map • Existing Conditions • Tree Removal and Replacement Plan • Typical Sections • Construction Plans (Layout and Grading) • Construction Details for all trail related work within the scope of the project • Stormwater Pipe Design and Profiles • Structural Plans and Details • Signing and Marking Plans – includes trail signature using the Stockbridge trail sign standard • Landscape Plans • Erosion, Sedimentation and Pollution Control Plans with a NPDES Comprehensive Monitoring Program (CMP) Task 3 Deliverables: • 60% Design for Construction submission will be made to City of Stockbridge for review comments as digital PDF • 60% Design for Construction Cost Estimate • Geotechnical Report • Calculations for proposed trail and barriers on existing road bridge over I-75 • PATH/City of Stockbridge Team Meeting – monthly meetings and unlimited number of electronic messaging (i.e. web conference/ conference call) TASK 4 – Permit Coordination: As a part of the design for construction process, PATH will submit applications necessary for the project to be approved by City of Stockbridge, GDOT and any other public agencies having jurisdiction during the 60% design for construction phase. The PATH team will meet with the review agencies needed to keep the permitting as concise and timely as possible. 4a. Georgia Department of Transportation (GDOT) special encroachment permit All encroachments within property owned by the Georgia Department of Transportation will be determined within 60% construction documents to prepare all encroachment applications and documents. All permit applications will be submitted prior to 100% Construction Documents. PATH team will submit/manage GDOT permitting through the Georgia Permit Application System (GPAS) under access permits to generate a permit ID. This design contract specifically excludes the generation of any plans required to go through the Georgia Department of Transportation Plan Development Process, which is a requirement of most federally funded grants. Task 4 Deliverables • PATH shall coordinate with all review comments from City of Stockbridge, GDOT, and any public agencies having jurisdiction of the project and ensure comments are addressed and incorporated into the Issue for Permit Construction Document submittal. TASK 5 – 100% Construction Documents: PATH will address all agency and stakeholders’ comments to create the 100% Construction Documents that will be issued for final approval and stamped by the required agencies and municipal departments. This process is a negotiation with the municipalities to ensure the permitted set of drawings is constructible, value engineered and not burdened with unnecessary comments and expense from the permitting authorities. Task 5 Deliverables • PATH shall create the 100% Construction Documents/Permit Set as per any final review comments to finalize all permitting required for the project • 100% Cost Estimate TASK 6 – Bid Assistance: PATH Design Team will assist the City of Stockbridge with the bidding process, providing a bid item list, description of the scope of work for the City’s advertisement purposes, attending one (1) pre-bid meeting, responding to RFIs during the bidding process, and preparing addenda as appropriate. PATH will assist City of Stockbridge in evaluating the contractor’s submitted bidding documents and will provide a recommendation for the City’s consideration. TASK 7 – Contract Administration: PATH will provide construction administration throughout the anticipated 12-month construction timeframe on an hourly rate basis. PATH Design Team will provide construction administration for this project. Tasks include: • Attending one (1) pre-construction meeting • Prepare Notice of Intent (NOI) for NPDES permit prior to construction • Provide 7-day letter as needed • Coordination with Contractor and Utility Companies • Attending site meetings and preparing supplemental drawings as needed • Responding to RFIs during construction phase • Review and approval of submittals • Review and approval of Contractor’s pay applications • Review of Contractor’s change orders as needed. • Coordinate and conduct final inspection and prepare final punch item list • • Prepare Notice of Termination (NOT) to end NPDES permit coverage for construction sites once final stabilization is achieved. Process project’s close out documents. TASK 8 – Construction Management PATH will provide construction management services and assign a PATH PM to the project to work alongside City of Stockbridge and lead the project through design, engineering, permitting and construction. These services will bring PATH’s knowledge and expertise building trails throughout the southeast to the project. The PATH PM will provide hands-on assistance to manage the project schedule, cost and quality. The goals of the PATH PM will be to reduce overall project costs, assist with contract negotiations, reduce change orders, and eliminate unnecessary scope and costs. The industry standard value for construction management services is 6% of the construction cost but is provided with no cost to the City of Stockbridge within this scope of services. Scope Exclusions: The following services are not included under this Agreement, and will be furnished by others or their agent, as noted: • 25’ State Stream Buffer encroachment application with EPD • Architectural design or site work associated with proposed facilities (i.e. architectural renderings, sketches, elevations, footings/ foundations, etc.) • As-built surveys or construction staking • Easement acquisition fee • Electrical or mechanical engineering • Environmental Site Assessment (ESA) • Flood Study and No-rise Certificate • Improvements to any existing public rights-of-way or utilities that may be additional requirements by the city that have not been identified elsewhere in this scope and would not exclusively serve the development • Sanitary sewer and/or water distribution system design • Services associated with variances, waivers, modifications and/or any relief from local, state or federal regulations • Services related to air, solid waste, and/or hazardous waste permits • Services related to noise abatement or endangered species • Services related to rezoning or annexation of property • Services requiring FEMA approvals such as CLOMAR; A LOMAR and ASBUILT survey • Soft-surface Trail Design • Structural engineering and geotechnical services • Traffic engineering, signal design, or traffic studies and/or signal warrants • Variance or Special Use Permits for the development • Water collections for water quality samples or submittals to NPDES for water quality monitoring reports • Wetland delineation and Army Corps permitting for disturbance within jurisdictional wetlands • WFIs and BFIs EXHIBIT B BUDGET Proposed budget and sources of funding for full professional services for surveying, landscape architecture, engineering, permitting, contract administration, and construction management for the 1.1-mile, ten-foot wide, concrete multi-use trail project know as “Walt Stephens Trail”. The project begins at the SE corner of Walt Stephens Rd and Monarch Village Way, crosses Walt Stephens at the existing traffic signal, continues east as a 10’ sidepath with 5’ to 10’ landscape buffer, crosses I-75 via existing road bridge, turns into a private property to tie into the programmed trail by the proposed development on Flippen Road. Acquisition P&E Construction Management Construction Total Budget for Project: Budget Cost $ TBD $ 216,835.00 $ *346,440.00 $ 2,783,165.00 $ 3,346,440.00 Funding from Transportation Enhancement (GDOT) $ Funding from Recreational Trails (GDNR) $ Funding from City of Stockbridge (SPLOST) $ 3,000,000.00 Other City of Stockbridge Funding $ 0.00 Funding from PATH Foundation (in-kind) $ * 346,440.00 TOTAL $ 3,346,440.00 *PATH will provide construction management services at no cost to the City (valued at 6% of construction costs). EXHIBIT C PAYMENT TERMS PATH has agreed to construction management services, as described in Exhibit A, at no cost to the City; provided however, PATH shall be entitled to reimbursement for out-of-pocket costs expended for this Project that have been pre-approved by the City, as may be invoiced in accordance with the provisions of Article III of the Master Agreement. EXHIBIT D PROJECT SCHEDULE* TASK/SERVICE TIMELINE Complete Survey Month 1 - 2 30% Design Month 3 - 4 Geotech Investigation, Property Stakeholder Review Coordination Month 5 - 6 60% Design and Permitting Submittal Month 7 - 9 Permitting Coordination Month 10 Finalize Permitting, 100% Construction Documents Month 11 - 13 Advertise for Bid, Award Construction Contract, Issue NTP Month 14 - 16 *This indicates a general outline of the Project schedule and is subject to change by the parties. August 25, 2026 ✔ Decius T. Aaron Public Works Council Consideration to approve the proposed FY 2027 LMIG list. Presented by: Decius Aaron, Public Works Director. The Georgia Department of Transportation (GDOT) Local Maintenance & Improvement Grant (LMIG) program provides crucial financial and administrative benefits that allow city and county governments to repair and upgrade their local roadway networks. ✔ $0 ✔ The 2027 Local Maintenance and Improvement Grant (LMIG) program will resurface 29 roads spanning a total of 5.30 miles. Public Works recommends approval. FY 2027 LMIG LIST Street ALLISON COURT AMANDA COURT BROOKSTONE WAY BUSINESS CENTER DRIVE CARRERA ROAD CHERRIE LANE CLIFFORD COURT COLLIER ROAD CREEK MOOR WAY DOBBINS DRIVE EAGLE COURT EAGLE WAY GRAND OAKS COURT GRAND OAKS WAY HILLANDALE DRIVE JULIE LANE MISTY GLEN NORTHWIND PLACE NORTHWIND WAY OLD STAGECOACH ROAD SLIVERBELL COURT SPRINGWOOD VALLEY ROAD TRESTLE COURT VALLEY VIEW VALLEYDALE DRIVE VILLAGE CIRCLE VILLAGE LANE VILLAGE LANE VILLAGE WAY From Road To Road Subdivision Miles AMANDA COURT Cul-De-Sac OAK HILL 0.1 EAST ATLANTA ROAD Cul-De-Sac OAK HILL 0.6 EAGLE WAY BANKS ROAD EAGLE RIDGE 0.05 E.L. PARKWAY PARKING LOT 0.2 FLIPPEN ROAD EAGLE WAY EAGLE RIDGE 0.2 DANIEL DRIVE DOBBINS DRIVE 0.1 ADRIAN DRIVE OLD ATLANTA ROAD WILDWOOD ESTATES 0.2 OLD CONYERS ROAD DEAD END 0.4 SPRINGWOOD VALLEY ROAD MOSSY BROOK DRIVE SPINGWOOD VALLEY 0.1 DANIEL DRIVE CITY LIMIT SIGN 0.3 EAGLE WAY Cul-De-Sac EAGLE RIDGE 0.05 Cul-De-Sac Cul-De-Sac EAGLE RIDGE 0.7 GRAND OAKS WAY Cul-De-Sac GRAND OAKS 0.05 FLIPPEN ROAD Cul-De-Sac GRAND OAKS 0.2 VALLEY HILL ROAD GROVE HILL DRIVE VALLEY HILL STATION 0.1 ADRIAN DRIVE ADRIAN DRIVE WILDWOOD ESTATES 0.2 MOSSY BROOK DRIVE Cul-De-Sac SPINGWOOD VALLEY 0.05 NORTHWIND DRIVE Cul-De-Sac NORTHWIND 0.05 NORTHWIND DRIVE Cul-De-Sac NORTHWIND 0.05 VALLEY HILL ROAD DEAD END 0.6 DEERWOOD DRIVE Cul-De-Sac WINDSONG PLANTATION 0.05 DAVIS ROAD Cul-De-Sac SPINGWOOD VALLEY 0.2 GROVE HILL DRIVE Cul-De-Sac VALLEY HILL STATION 0.05 MOSSY BROOK DRIVE Cul-De-Sac SPINGWOOD VALLEY 0.05 VALLEY HILL ROAD Cul-De-Sac VALLEY HILL STATION 0.1 Cul-De-Sac VILLAGE LANE ARBOR COVE VILLAGES 0.3 FLIPPEN ROAD VILLAGE CIRCLE ARBOR COVE VILLAGES 0.1 FLIPPEN ROAD VILLAGE CIRCLE ARBOR COVE VILLAGES 0.1 VILLAGE CIRCLE Cul-De-Sac ARBOR COVE VILLAGES 0.05 TOTAL MILAGE= 5.30 August 25, 2026 ✔ ✔ Decius T. Aaron Public Works Council Consideration to approve the award of lTB (Invitation to Bid) NO: 2026-0010 for the City's Landscape Maintenance Services to Gibson Landscape Services, LLC. The contract commencement date is October 1, 2026. The Public Works Department requests approval to award a fixed contract to Gibson Landscape Services, LLC in the annual amount of $159,732.00. Funding Source: $107,520.00 from account number 100-15650-522219 (Landscaping) in the Government Buildings budget and $52,212.00 from account number 565-61800-522219 (Landscaping) in the Amphitheater budget. ✔ $159,732.00 ✔ The annual landscaping program includes multiple sites and locations within the City. The Public Works Department is requesting City Council’s approval of the competitively solicited contract pursuant to Request For Proposals (RFP) No. 2026-0010, City of Stockbridge Landscape Maintenance Services with Gibson Landscape Services, LLC, and the City of Stockbridge, authorizing the Mayor to execute same; and authorizing the City Manager to execute all administrative and budgetary actions related to the agreement. The Contract has an initial fifteen (15) month term, with the option to renew for four (4) additional twelve-month renewable options, with such options in the City’s sole discretion. The Procurement Division solicited Request for Proposals (RFP) No. 2026-0010, for the Landscape Maintenance Services in accordance with the City’s Ordinance and the State of Georgia Code. Request for Proposals (RFP) No. 2026-0010 opened on Wednesday, June 24, 2026 and closed on Friday, August 7, 2026. A total of six (6) vendors submitted proposals (Gibson Landscape Service LLC, Greenwood Group, Mariani Enterprises, LLC d/b/a Ed Castro Landscape, Russell Landscape Group -Sugar Hill GA, United Land Services, and Yellowstone Landscape). Each were determined to be in the competitive range. The Evaluation Committee evaluated each proposal, and according to their assessment of the criteria listed within the Request For Proposals, Gibson Landscape Service, LLC, was ranked the highest, most responsible and responsive Proposer. Public Works recommends approval. Request For Proposals (RFP) No 2026-0010 City of Stockbridge Landscape Maintenance Services Project Overview Project Details Reference ID Request For Proposals (RFP) No 2026-0010 Project Name City of Stockbridge Landscape Maintenance Services Project Facilitator Wanda Cooley Project Type RFP (Request For Proposals) Department Purchasing Budget $0.00 - $0.00 Project Description The City of Stockbridge, Georgia ("City") is soliciting proposals from qualified and experienced landscape maintenance contractors to provide comprehensive landscape and grounds maintenance services for City-owned facilities and properties identified in this Request for Proposals (RFP). The selected Contractor shall furnish all labor, supervision, equipment, tools, materials, transportation, insurance, permits, licenses, incidentals, and all other resources necessary to perform and complete the required services in a professional, safe, and efficient manner. The scope of work includes, but is not limited to, the routine maintenance and care of landscaped areas, turf, ground cover, trees, shrubs, irrigation systems, and related site features located at the facilities listed in this RFP. Services shall encompass general groundskeeping, horticultural maintenance, irrigation system inspection and maintenance, debris removal, and landscape area cleanup. The Contractor shall also perform repairs necessitated by vandalism, damage to irrigation systems, and replacement of plant materials when required. Services to be provided include, but are not limited to, the following: 1. Turf and Ground Cover Maintenance Mowing, edging, trimming, and maintaining all turf and ground cover areas in a healthy and attractive condition. 2. Litter and Debris Removal, Removal and Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 1 of 42 proper disposal of litter, trash, leaves, and other debris from turf areas, planter beds, fence lines, sidewalks, parking areas, street curbs, and other designated locations. 3. Tree and Shrub Maintenance Pruning, trimming, shaping, and maintaining trees, shrubs, hedges, and ornamental plantings to promote healthy growth, safety, and aesthetic appearance. 4. Weed, Pest, and Disease Control Application of herbicides, pesticides, fungicides, and other approved chemical agents, as necessary, to control weeds, insects, pests, and plant diseases. All applications shall comply with applicable federal, state, and local regulations and industry best practices. 5. Irrigation System Inspection and Maintenance Monthly inspection, testing, adjustment, and maintenance of all irrigation systems by a licensed irrigator. The Contractor shall provide evidence of current licensure and shall promptly identify and repair system deficiencies to ensure proper operation and water conservation. 6. Plant Material Replacement of dead, damaged, diseased, or missing plant materials with comparable species and sizes as approved by the City. 7. Additional Services Performance of other landscape and grounds maintenance services as specified in this RFP or as reasonably required to maintain City properties in a safe, functional, and aesthetically pleasing condition. The Contractor shall perform all services in accordance with the requirements, specifications, standards, and conditions contained in or referenced by this RFP. The Contractor is solely responsible for investigating existing site conditions and all factors that may affect the cost, scheduling, or performance of the work prior to submitting a proposal. The City's objective is to maintain all designated properties at a Class A appearance standard, as determined solely by the City of Stockbridge. The Contractor shall consistently maintain all landscapes and grounds to this standard throughout the contract term. Any questions, discrepancies, or differences in interpretation regarding the required level of maintenance or appearance standards shall be resolved at the sole discretion of the City of Stockbridge, Georgia, whose determination shall be final. Open Date Jun 24, 2026 1:00 PM EDT Close Date Jul 31, 2026 3:00 PM EDT Highest Scoring Supplier Score Gibson Landscape Services, LLC 86.8 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 2 of 42 Conflict of Interest Declaration of Conflict of Interest You have been selected to serve as a member of the Evaluation Committee for this evaluation. Please review the following Code of Conduct and Conflict of Interest provisions to determine whether you have any actual or potential conflict that may affect your ability to serve on the Committee. Code of Conduct All information related to submissions received from Suppliers or Service Providers must be treated as confidential. Committee members are required to maintain the confidentiality of all evaluation materials and information throughout the evaluation process. Conflict of Interest No member of the Evaluation Committee shall participate in the evaluation if the Committee member or any member of their immediate family: • Has a direct or indirect financial interest in the award of the contract to any proponent; • Is currently employed by, or serves as a consultant to or contractor for, any proponent; • Is negotiating, or has an arrangement concerning future employment or contracting with any proponent; or • Has an ownership interest in, or is an officer or director of, any proponent. Please sign below to acknowledge that you have received, reviewed, and understood this information. If you have an actual or potential conflict of interest, please disclose it on this acknowledgment form and provide sufficient information to describe the nature of the conflict. Acknowledgment I acknowledge that I have received, read, and understood the provisions regarding confidentiality and conflicts of interest applicable to my service on the Evaluation Committee. I confirm that I am not aware of any actual or potential conflict of interest that would prevent me from participating in the evaluation. If any actual or potential conflict of interest arises during the Committee’s review of this project, I will immediately disclose it to the Purchasing Director. Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 3 of 42 EVALUATION COMMITTEE MEMBERS: Name Date Signed Has a Conflict of Interest? Al Barnes Aug 05, 2026 9:06 AM EDT No Jeff Greenway Aug 03, 2026 12:11 PM EDT No Ronnie Anderson Aug 10, 2026 10:11 AM EDT No Lisa Fareed Aug 11, 2026 11:33 AM EDT No Dwayne Pollock Aug 05, 2026 2:30 PM EDT No Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 4 of 42 Submissions Supplier Date Submitted Name Email Confirmation Code Yellowstone Landscape Jul 31, 2026 11:56 AM EDT Rod Mangham rmangham@yellowstonelandsca pe.com ODc1MDk4 Gibson Landscape Services, LLC Jul 31, 2026 12:34 PM EDT BART PARKER bparker@gibsonls.com ODc1MTUy Greenwood Group Jul 30, 2026 3:14 PM EDT Penelope Hilliard philliard@greenwoodgroup.net ODc0NTgx Russell Landscape Group - Sugar Hill, GA Jul 31, 2026 2:40 PM EDT Ross Wetherald rossw@russelllandscape.com ODc1Mjg4 Mariani Enterprises, LLC. dba Ed Castro Landscape Jul 31, 2026 12:49 PM EDT Jonathan Merrey jmerrey@edcastro.com ODc1MTY3 United Land Services Jul 31, 2026 2:56 PM EDT Cameron Searle csearle@unitedlandservices.co m ODc1Mjk3 Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 5 of 42 Project Criteria Criteria Points Description A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL 25 pts A-1 - A-1. 5 pts How clearly are roles and responsibilities defined for each team member, and does the structure support efficient service delivery? A-2 - A-2. 5 pts Does the qualifications, certifications, and training of the proposed staff meet or exceed the requirements of the solicitation? A-3 - A-3. 10 pts Does the proposer's plan for staffing provide continuity, including handling turnovers, absences, or surge demands? A-4 - A-4. 5 pts How effective is the proposer's past performance (based on references or documented work) in demonstrating the team's ability to deliver quality results? B - TECHNICAL APPROACH/PROJECT MANAGEMENT 25 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 6 of 42 B-1 - B-1. 5 pts How clear, detailed, and practical is the proposer's overall technical approach to performing the required services? B-2 - B-2. 5 pts How effective is the proposer's project management plan, including scheduling, coordination, and oversight of day-to-day operations? B-3 - B-3. 5 pts To what extent does the proposer demonstrate an understanding of the project requirements, risks, and challenges, along with strategies to address them? B-4 - B-4. 5 pts How robust is the proposer's quality control and performance monitoring plan? B-5 - B-5. 5 pts How responsive and adaptable is the proposer's approach to handling issues, emergencies, or changing conditions? C - COST PROPOSAL 50 pts C-1 - 50 pts Total 100 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 7 of 42 Scoring Summary Active Submissions Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. Supplier / 100 pts / 25 pts / 5 pts / 5 pts / 10 pts Gibson Landscape Services, LLC 86.8 pts 17 pts 4.2 pts 4.2 pts 4.6 pts Mariani Enterprises, LLC. dba Ed Castro Landscape 76.46 pts 22.2 pts 5 pts 4.4 pts 8.4 pts Russell Landscape Group - Sugar Hill, GA 75.08 pts 21.2 pts 4.4 pts 4.2 pts 7.8 pts Yellowstone Landscape 70.72 pts 21.4 pts 4.8 pts 4.6 pts 7.8 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 8 of 42 Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. Supplier / 100 pts / 25 pts / 5 pts / 5 pts / 10 pts Greenwood Group 68.08 pts 18.6 pts 4.4 pts 4.2 pts 6.2 pts United Land Services 43.34 pts 9 pts 2 pts 1.8 pts 3.2 pts A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Supplier / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Gibson Landscape Services, LLC 4 pts 19.8 pts 4.6 pts 3.8 pts 3.6 pts Mariani Enterprises, LLC. dba Ed Castro Landscape 4.4 pts 21.6 pts 4.6 pts 4.2 pts 4.2 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 9 of 42 A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Supplier / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Russell Landscape Group - Sugar Hill, GA 4.8 pts 22.2 pts 4.4 pts 4.2 pts 4.6 pts Yellowstone Landscape 4.2 pts 22 pts 4.8 pts 4.6 pts 4.4 pts Greenwood Group 3.8 pts 21 pts 4.6 pts 4.2 pts 3.8 pts United Land Services 2 pts 7.8 pts 1.6 pts 1.6 pts 1.4 pts B-4 - B-4. B-5 - B-5. C - COST PROPOSAL C-1 - Supplier / 5 pts / 5 pts / 50 pts / 50 pts Gibson Landscape Services, LLC 3.8 pts 4 pts 50 pts 50 pts ($159,732.00) Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 10 of 42 B-4 - B-4. B-5 - B-5. C - COST PROPOSAL C-1 - Supplier / 5 pts / 5 pts / 50 pts / 50 pts Mariani Enterprises, LLC. dba Ed Castro Landscape 4.4 pts 4.2 pts 32.66 pts 32.66 pts ($244,515.00) Russell Landscape Group - Sugar Hill, GA 4.4 pts 4.6 pts 31.68 pts 31.68 pts ($252,118.44) Yellowstone Landscape 4 pts 4.2 pts 27.32 pts 27.32 pts ($292,320.00) Greenwood Group 4.2 pts 4.2 pts 28.48 pts 28.48 pts ($280,437.00) United Land Services 1.6 pts 1.6 pts 26.54 pts 26.54 pts ($300,900.27) Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 11 of 42 Proposal Scores Yellowstone Landscape - Scoring Summary Evaluation Group - Evaluation Committee Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. Reviewer / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts Al Barnes 42 pts 20 pts 5 pts 5 pts 7 pts Dwayne Pollock 38 pts 19 pts 5 pts 4 pts 7 pts Jeff Greenway 48 pts 23 pts 5 pts 5 pts 8 pts Lisa Fareed 44 pts 21 pts 4 pts 4 pts 8 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 12 of 42 Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. Reviewer / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts Ronnie Anderson 45 pts 24 pts 5 pts 5 pts 9 pts Average: 4.8 pts 4.6 pts 7.8 pts ↓ ↓ ↓ Calculated: 43.4 pts 21.4 pts 4.8 pts 4.6 pts 7.8 pts A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Al Barnes 3 pts 22 pts 5 pts 5 pts 4 pts Dwayne Pollock 3 pts 19 pts 5 pts 3 pts 4 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 13 of 42 A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Jeff Greenway 5 pts 25 pts 5 pts 5 pts 5 pts Lisa Fareed 5 pts 23 pts 5 pts 5 pts 5 pts Ronnie Anderson 5 pts 21 pts 4 pts 5 pts 4 pts 4.2 pts Average: 4.8 pts 4.6 pts 4.4 pts ↓ ↓ ↓ 4.8 pts 4.6 pts 4.4 pts ↓ Calculated: 4.2 pts 22 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 14 of 42 B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Al Barnes 4 pts 4 pts Dwayne Pollock 3 pts 4 pts Jeff Greenway 5 pts 5 pts Lisa Fareed 4 pts 4 pts Ronnie Anderson 4 pts 4 pts 4 pts 4.2 pts ↓ ↓ 4 pts 4.2 pts Calculated: Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 15 of 42 Procurement Staff Total C - COST PROPOSAL C-1 - Procurement Div. - Data Entry / 50 pts / 50 pts / 50 pts Wanda Cooley 27.32 pts 27.32 pts $292,320.00 Average: $292,320.00 ↓ Calculated: 27.32 pts 27.32 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 16 of 42 27.32 pts ($292,320.00) Gibson Landscape Services, LLC - Scoring Summary Evaluation Group - Evaluation Committee Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. Reviewer / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts Al Barnes 28 pts 11 pts 3 pts 3 pts 3 pts Dwayne Pollock 37 pts 19 pts 4 pts 4 pts 7 pts Jeff Greenway 45 pts 20 pts 5 pts 5 pts 5 pts Lisa Fareed 34 pts 15 pts 5 pts 5 pts 0 pts Ronnie Anderson 40 pts 20 pts 4 pts 4 pts 8 pts Average: 4.2 pts 4.2 pts 4.6 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 17 of 42 Reviewer Calculated: Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts ↓ ↓ ↓ 36.8 pts 17 pts 4.2 pts 4.2 pts 4.6 pts A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Al Barnes 2 pts 17 pts 5 pts 3 pts 3 pts Dwayne Pollock 4 pts 18 pts 4 pts 3 pts 3 pts Jeff Greenway 5 pts 25 pts 5 pts 5 pts 5 pts Lisa Fareed 5 pts 19 pts 5 pts 4 pts 3 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 18 of 42 A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Ronnie Anderson 4 pts 20 pts 4 pts 4 pts 4 pts 4 pts Average: 4.6 pts 3.8 pts 3.6 pts ↓ ↓ ↓ 4.6 pts 3.8 pts 3.6 pts ↓ Calculated: 4 pts 19.8 pts B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Al Barnes 3 pts 3 pts Dwayne Pollock 4 pts 4 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 19 of 42 B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Jeff Greenway 5 pts 5 pts Lisa Fareed 3 pts 4 pts Ronnie Anderson 4 pts 4 pts 3.8 pts 4 pts ↓ ↓ 3.8 pts 4 pts Calculated: Procurement Staff Total C - COST PROPOSAL C-1 - Data Entry – Procurement Div. / 50 pts / 50 pts / 50 pts Wanda Cooley 50 pts 50 pts $159,732.00 Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 20 of 42 Data Entry – Procurement Div. Total C - COST PROPOSAL C-1 - / 50 pts / 50 pts / 50 pts Average: $159,732.00 ↓ Calculated: 50 pts 50 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 21 of 42 50 pts ($159,732.00) Greenwood Group - Scoring Summary Evaluation Group - Evaluation Committee Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. Reviewer / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts Al Barnes 41 pts 18 pts 5 pts 4 pts 5 pts Dwayne Pollock 40 pts 20 pts 5 pts 4 pts 8 pts Jeff Greenway 50 pts 25 pts 5 pts 5 pts 10 pts Lisa Fareed 33 pts 13 pts 4 pts 4 pts 1 pts Ronnie Anderson 34 pts 17 pts 3 pts 4 pts 7 pts Average: 4.4 pts 4.2 pts 6.2 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 22 of 42 Reviewer Calculated: Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts ↓ ↓ ↓ 39.6 pts 18.6 pts 4.4 pts 4.2 pts 6.2 pts A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Al Barnes 4 pts 23 pts 5 pts 5 pts 4 pts Dwayne Pollock 3 pts 20 pts 5 pts 4 pts 4 pts Jeff Greenway 5 pts 25 pts 5 pts 5 pts 5 pts Lisa Fareed 4 pts 20 pts 5 pts 4 pts 3 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 23 of 42 A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Ronnie Anderson 3 pts 17 pts 3 pts 3 pts 3 pts 3.8 pts Average: 4.6 pts 4.2 pts 3.8 pts ↓ ↓ ↓ 4.6 pts 4.2 pts 3.8 pts ↓ Calculated: 3.8 pts 21 pts B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Al Barnes 4 pts 5 pts Dwayne Pollock 4 pts 3 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 24 of 42 B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Jeff Greenway 5 pts 5 pts Lisa Fareed 4 pts 4 pts Ronnie Anderson 4 pts 4 pts 4.2 pts 4.2 pts ↓ ↓ 4.2 pts 4.2 pts Calculated: Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 25 of 42 Procurement Staff Total C - COST PROPOSAL C-1 - Data Entry – Procurement Div. / 50 pts / 50 pts / 50 pts Wanda Cooley 28.48 pts 28.48 pts $280,437.00 Average: $280,437.00 ↓ Calculated: 28.48 pts 28.48 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 26 of 42 28.48 pts ($280,437.00) Russell Landscape Group - Sugar Hill, GA - Scoring Summary Evaluation Group - Evaluation Committee Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. Reviewer / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts Al Barnes 38 pts 16 pts 3 pts 3 pts 5 pts Dwayne Pollock 44 pts 23 pts 5 pts 4 pts 9 pts Jeff Greenway 50 pts 25 pts 5 pts 5 pts 10 pts Lisa Fareed 46 pts 23 pts 5 pts 5 pts 8 pts Ronnie Anderson 39 pts 19 pts 4 pts 4 pts 7 pts Average: 4.4 pts 4.2 pts 7.8 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 27 of 42 Reviewer Calculated: Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts ↓ ↓ ↓ 43.4 pts 21.2 pts 4.4 pts 4.2 pts 7.8 pts A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Al Barnes 5 pts 22 pts 4 pts 4 pts 5 pts Dwayne Pollock 5 pts 21 pts 5 pts 4 pts 4 pts Jeff Greenway 5 pts 25 pts 5 pts 5 pts 5 pts Lisa Fareed 5 pts 23 pts 4 pts 4 pts 5 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 28 of 42 A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Ronnie Anderson 4 pts 20 pts 4 pts 4 pts 4 pts 4.8 pts Average: 4.4 pts 4.2 pts 4.6 pts ↓ ↓ ↓ 4.4 pts 4.2 pts 4.6 pts ↓ Calculated: 4.8 pts 22.2 pts B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Al Barnes 4 pts 5 pts Dwayne Pollock 4 pts 4 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 29 of 42 B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Jeff Greenway 5 pts 5 pts Lisa Fareed 5 pts 5 pts Ronnie Anderson 4 pts 4 pts 4.4 pts 4.6 pts ↓ ↓ 4.4 pts 4.6 pts Calculated: Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 30 of 42 Procurement Staff Total C - COST PROPOSAL C-1 - Data Entry – Procurement Div. / 50 pts / 50 pts / 50 pts Wanda Cooley 31.68 pts 31.68 pts $252,118.44 Average: $252,118.44 ↓ Calculated: 31.68 pts 31.68 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 31 of 42 31.68 pts ($252,118.44) Mariani Enterprises, LLC. dba Ed Castro Landscape - Scoring Summary Evaluation Group - Evaluation Committee Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. Reviewer / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts Al Barnes 40 pts 19 pts 5 pts 4 pts 6 pts Dwayne Pollock 43 pts 23 pts 5 pts 5 pts 9 pts Jeff Greenway 50 pts 25 pts 5 pts 5 pts 10 pts Lisa Fareed 45 pts 23 pts 5 pts 4 pts 9 pts Ronnie Anderson 41 pts 21 pts 5 pts 4 pts 8 pts Average: 5 pts 4.4 pts 8.4 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 32 of 42 Reviewer Calculated: Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts ↓ ↓ ↓ 43.8 pts 22.2 pts 5 pts 4.4 pts 8.4 pts A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Al Barnes 4 pts 21 pts 5 pts 4 pts 4 pts Dwayne Pollock 4 pts 20 pts 4 pts 4 pts 4 pts Jeff Greenway 5 pts 25 pts 5 pts 5 pts 5 pts Lisa Fareed 5 pts 22 pts 5 pts 4 pts 4 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 33 of 42 A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Ronnie Anderson 4 pts 20 pts 4 pts 4 pts 4 pts 4.4 pts Average: 4.6 pts 4.2 pts 4.2 pts ↓ ↓ ↓ 4.6 pts 4.2 pts 4.2 pts ↓ Calculated: 4.4 pts 21.6 pts B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Al Barnes 4 pts 4 pts Dwayne Pollock 4 pts 4 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 34 of 42 B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Jeff Greenway 5 pts 5 pts Lisa Fareed 5 pts 4 pts Ronnie Anderson 4 pts 4 pts 4.4 pts 4.2 pts ↓ ↓ 4.4 pts 4.2 pts Calculated: Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 35 of 42 Procurement Staff Total C - COST PROPOSAL C-1 - Data Entry – Procurement Div. / 50 pts / 50 pts / 50 pts Wanda Cooley 32.66 pts 32.66 pts $244,515.00 Average: $244,515.00 ↓ Calculated: 32.66 pts 32.66 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 36 of 42 32.66 pts ($244,515.00) United Land Services - Scoring Summary Evaluation Group - Evaluation Committee Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. Reviewer / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts Al Barnes 2 pts 2 pts 2 pts 0 pts 0 pts Dwayne Pollock 40 pts 21 pts 4 pts 5 pts 8 pts Jeff Greenway 1 pts 1 pts 0 pts 0 pts 0 pts Lisa Fareed 1 pts 1 pts 0 pts 0 pts 0 pts Ronnie Anderson 40 pts 20 pts 4 pts 4 pts 8 pts Average: 2 pts 1.8 pts 3.2 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 37 of 42 Reviewer Calculated: Total A - PROJECT TEAM QUALIFICATION & KEY PERSONNEL A-1 - A-1. A-2 - A-2. A-3 - A-3. / 50 pts / 25 pts / 5 pts / 5 pts / 10 pts ↓ ↓ ↓ 16.8 pts 9 pts 2 pts 1.8 pts 3.2 pts A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Al Barnes 0 pts 0 pts 0 pts 0 pts 0 pts Dwayne Pollock 4 pts 19 pts 4 pts 4 pts 3 pts Jeff Greenway 1 pts 0 pts 0 pts 0 pts 0 pts Lisa Fareed 1 pts 0 pts 0 pts 0 pts 0 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 38 of 42 A-4 - A-4. B - TECHNICAL APPROACH/PROJEC T MANAGEMENT B-1 - B-1. B-2 - B-2. B-3 - B-3. Reviewer / 5 pts / 25 pts / 5 pts / 5 pts / 5 pts Ronnie Anderson 4 pts 20 pts 4 pts 4 pts 4 pts 2 pts Average: 1.6 pts 1.6 pts 1.4 pts ↓ ↓ ↓ 1.6 pts 1.6 pts 1.4 pts ↓ Calculated: 2 pts 7.8 pts B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Al Barnes 0 pts 0 pts Dwayne Pollock 4 pts 4 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 39 of 42 B-4 - B-4. B-5 - B-5. Reviewer / 5 pts / 5 pts Jeff Greenway 0 pts 0 pts Lisa Fareed 0 pts 0 pts Ronnie Anderson 4 pts 4 pts 1.6 pts 1.6 pts ↓ ↓ 1.6 pts 1.6 pts Calculated: Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 40 of 42 Procurement Staff Total C - COST PROPOSAL C-1 - Reviewer – Data Entry / 50 pts / 50 pts / 50 pts Wanda Cooley 26.54 pts 26.54 pts $300,900.27 Average: $300,900.27 ↓ Calculated: 26.54 pts 26.54 pts Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 41 of 42 26.54 pts ($300,900.27) COMMENTS: Approved by: Date Approved: Executive Summary Generated on Aug 14, 2026 9:23 AM EDT RFP 2026-0010, City of Stockbridge Landscape Maintenance Services Page 42 of 42 Request For Proposals (RFP) No 2026-0010 - City of Stockbridge Landscape Maintenance Services Scoring Summary Active Submissions Total A - PROJECT TEAM QUALIFICAT A-1 - A-1. ION & KEY PERSONNEL A-2 - A-2. A-3 - A-3. BTECHNIC AL APPROAC A-4 - A-4. H/PROJEC T MANAGE MENT / 5 pts / 25 pts B-1 - B-1. B-2 - B-2. B-3 - B-3. B-4 - B-4. B-5 - B-5. C - COST PROPOSAL C-1 - / 5 pts / 5 pts / 5 pts / 5 pts / 5 pts / 50 pts / 50 pts Supplier / 100 pts / 25 pts / 5 pts / 5 pts / 10 pts Gibson Landscape Services, LLC 86.8 17 4.2 4.2 4.6 4 19.8 4.6 3.8 3.6 3.8 4 50 50 ($159,732.00) Mariani Enterprises, LLC. dba Ed Castro Landscape 76.46 22.2 5 4.4 8.4 4.4 21.6 4.6 4.2 4.2 4.4 4.2 32.66 32.66 ($244,515.00) Russell Landscape Group - Sugar Hill, GA 75.08 21.2 4.4 4.2 7.8 4.8 22.2 4.4 4.2 4.6 4.4 4.6 31.68 31.68 ($252,118.44) Yellowstone Landscape 70.72 21.4 4.8 4.6 7.8 4.2 22 4.8 4.6 4.4 4 4.2 27.32 27.32 ($292,320.00) Greenwood Group 68.08 18.6 4.4 4.2 6.2 3.8 21 4.6 4.2 3.8 4.2 4.2 28.48 28.48 ($280,437.00) United Land Services 43.34 9 2 1.8 3.2 2 7.8 1.6 1.6 1.4 1.6 1.6 26.54 26.54 ($300,900.27) August 25, 2026 ✔ ✔ Decius T. Aaron Public Works Council Consideration to award lTB (Invitation to Bid) ITB NO: 2026-0011 for the City's LMIG (Local Maintenance Improvements Grant) for Roads and Resurfacing to East Coast Grading, lnc. The City of Stockbridge, Procurement Department solicited bids from qualified contractors for the 2026 LMIG Program. Upon completion of the review and evaluation, Falcon Design, LLC and City Staff deemed East Coast Grading, lnc. to be the lowest and deemed the vendor to be responsible based on the factors outlined in the specs of the Invitation to Bid (ITB).Funding Source: TSPLOST I $2,372,773.19 account number 335-42500-541436; GDOT LMIG $389,362.75, GDOT LRA $260,854.32 account number 100-42200-522241 for a total amount of $3,022,990.26. ✔ $3,022,990.26 ✔ The 2026 Local Maintenance and Improvement Grant (LMIG) program will resurface 31 roads spanning a total of 5.30 miles. Public Works recommend approval. August 18, 2026 Mr. Jeremy Andrews Procurement Manager – Stockbridge 4640 North Henry Boulevard Stockbridge, GA 30281 RE: 2026 LMIG Program Recommendation of Contract Award East Coast Grading, Inc. ITB No. 2026-0011 Mr. Andrews, Bids were received at City of Stockbridge’s website, via Bonfire and opened and read aloud at City Hall for the referenced project on August 11, 2026 at 2:00 PM. The City received six bids for this project. The low responsive bidder of the bids received was: East Coast Grading, Inc. 1111 Commerce Drive Madison, Georgia 30650 Office Phone: (770) 266-0505 GDOT Prequalification Certificate No.: 2EA607 Falcon Design Consultants, LLC (FDC) reviewed the information submitted by the low bidder for this project. FDC has previously reviewed this bidder’s qualifications for the City of Stockbridge and this contractor has previously completed projects satisfactorily for the City. Based upon this prior experience FDC believes that East Coast Grading, Inc. has experienced personnel, sufficient equipment, professional management staff, and the financial resources to perform the referenced project. FDC therefore recommends award of the contract for the City of Stockbridge’s 2026 LMIG Program project to East Coast Grading, Inc. This recommendation is for the total base bid submitted. If approved, the contract will be awaeded in the bid amount of Three Million Twenty-Two Thousand Nine Hundred Ninety point Twenty-Six Dollars ($3,022,990.26). This contract amount includes a Line Item in the Base Bid for a Contingency Allowance of $330,000.00. This money is solely for the City’s use for unknown conditions encountered, requested scope changes and/or quantity overruns. STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Court, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 A copy of the Bid Tabulation sheet for this project are attached for your use. Should you have any questions, please contact me. Sincerely, Glenn Athearn Senior Project Manager Attachments: Bid Tabulation Sheet CC: Decius Aaron – Director of Public Works Billy Warren – Asst. Director of Public Works STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Court, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 BID TABULATION CITY OF STOCKBRIDGE, GEORGIA 2026 LMIG PROGRAM - ITB NO: 2026-0011 August 11, 2026 - 2:00 PM ITEM NO.: ESTIMATED QUANTITY UNITS DESCRIPTION 1 2 3 1 1 1 L.S. L.S. L.S. 4 5,835 L.F. 5 24,326 L.F. 6 305 TON 7 5,595 TON BONDS AND INSURANCE MOBILIZATION TRAFFIC CONTROL 6' MIN. WIDTH EDGE MILLING, 2 1/2" DEPTH @ EDGE OF PAVEMENT, FEATHERED TO 0" (INCLUDES REMOVAL OF ANY PAVEMENT INSIDE THE GUTTER AT DRIVEWAYS) MILL ASPHALTIC CONCRETE; 2 1/2" DEPTH 4" RECYCLED ASPHALTIC CONC. PATH - 19.0 MM SUPERPAVE INCLU. BITUMINOUS MATERIAL & H LIME ASPHALTIC CONCRETE OPEN GRADED CRACKED RELIEF INTERLAYER, GP BLEND, INCLUDING BITUMINOUS MATERIAL & H LIME (PERMAFLEX) 1" RECYCLED ASPHALTIC CONC. OR EQUIVALENT 1.5" RECYCLED ASPHALTIC CONC. - 12.5 MMSUPERPAVE INCL. BITUMINOUS MATERIAL & H LIME RECYCLED ASPHALTIC CONC. LEVELING INCL. BITUMINOUS MATERIAL & H LIME FULL DEPTH RECLAMATION; CEMENT STABILIZED RECLAIMED BASE COURSE, 6" INCL. MATERIAL BITUMINOUS TACK COAT @ 0.08 GAL/SQ.YD. ADJUST MANHOLE FRAME AND COVER TO FINISHED GRADE W/ APPROVED ADJUSTABLE STEEL EXTENSION RING ADJUST VALVE AND LID TO FINISHED GRADE GDOT THERMOPLASTIC STOP BAR, 24" WIDE; WHITE GDOT THERMOPLASTIC CROSSWALK STRIPING; WHITE GDOT THERMOPLASTIC SOLID LINE 5" WIDE; WHITE GDOT THERMOPLASTIC SOLID CENTERLINE DOUBLE 5" WIDE; YELLOW GDOT THERMOPLASTIC PAVEMENT MARKING; ARROW TP-2 GDOT THERMOPLASTIC PAVEMENT MARKING; RR-HWY GDOT THERMOPLASTIC PAVEMENT MARKING; ARROW TP-3 GDOT THERMOPLASTIC GORE STRIPING; YELLOW GDOT THERMOPLASTIC GORE STRIPING; WHITE GDOT THERMOPLASTIC SKIP STRIPE; WHITE 5" WIDE 2' SEG. 6' GAP REINSTALLATION OF EXISTING SPEED LIMITING CONTROL DEVICES PROJECT CONTINGENCY ALLOWANCE (FOR USE BY CITY ONLY) 8 10,355 TON 9 1,825 TON 10 2,872 S.Y. 11 7,615 GAL. 12 71 EA. 13 14 15 16 17 18 19 20 21 22 23 24 25 2 420 645 18,490 9,926 17 2 1 1,580 90 335 1 1 EA. L.F. L.F. L.F. L.F. EA. EA. EA. S.Y. S.Y. L.F. L.S. L.S. EAST COAST GRADING, INC. 1111 COMMERCE DR. MADISON, GA 30650 UNIT TOTAL PRICE PRICE C.W. MATTHEWS CONTRACTING CO., INC. 1600 KENVIEW DRIVE MARIETTA, GA 30060 UNIT TOTAL PRICE PRICE BLOUNT CONSTRUCTION COMPANY, INC. 1730 SANDS PLACE MARIETTA, GA 30067 UNIT TOTAL PRICE PRICE MCLEROY, INC. 200 PLAZA DRIVE ZEBULON, GA 30295 UNIT TOTAL PRICE PRICE PIEDMONT PAVING, INC. 1020 HIGHWAY 16 EAST NEWNAN, GA 30263 UNIT TOTAL PRICE PRICE SUMMIT CONSTRUCTION & DEVELOPMENT, LLC 6991 PEACHTREE INDUSTRIAL BLVD., BLDG 700 PEACHTREE CORNERS, GA 30092 UNIT TOTAL PRICE PRICE $ $ $ 18,000.00 $ 10,000.00 $ 90,000.00 $ 18,000.00 10,000.00 90,000.00 $ $ $ 8,380.00 $ 53,776.80 $ 259,367.39 $ 8,380.00 53,776.80 259,367.39 $ $ $ 33,940.65 $ 40,999.88 $ 107,063.45 $ 33,940.65 40,999.88 107,063.45 $ $ $ 46,800.00 $ 207,000.00 $ 82,500.00 $ 46,800.00 207,000.00 82,500.00 $ $ $ 70,000.00 $ 152,500.00 $ 225,000.00 $ 70,000.00 152,500.00 225,000.00 $ $ $ 72,743.20 $ 51,285.83 $ 158,185.00 $ 72,743.20 51,285.83 158,185.00 $ $ 3.00 $ 6.00 $ 17,505.00 145,956.00 $ $ 6.85 $ 7.68 $ 39,969.75 186,823.68 $ $ 9.51 $ 10.76 $ 55,490.85 261,747.76 $ $ 2.13 $ 5.55 $ 12,428.55 135,009.30 $ $ 7.73 $ 8.82 $ 45,104.55 214,555.32 $ $ 17.73 $ 14.52 $ 103,454.55 353,213.52 $ 155.00 $ 47,275.00 $ 253.41 $ 77,290.05 $ 208.66 $ 63,641.30 $ 185.77 $ 56,659.85 $ 165.00 $ 50,325.00 $ 210.16 $ 64,098.80 $ 136.00 $ 760,920.00 $ 120.70 $ 675,316.50 $ 135.38 $ 757,451.10 $ 147.12 $ 823,136.40 $ 135.00 $ 755,325.00 $ 157.98 $ 883,898.10 $ 118.00 $ 1,221,890.00 $ 116.58 $ 1,207,185.90 $ 126.15 $ 1,306,283.25 $ 125.86 $ 1,303,280.30 $ 115.00 $ 1,190,825.00 $ 131.90 $ 1,365,824.50 $ 122.00 $ 222,650.00 $ 132.07 $ 241,027.75 $ 147.23 $ 268,694.75 $ 132.05 $ 240,991.25 $ 125.00 $ 228,125.00 $ 148.51 $ 271,030.75 $ $ 14.50 $ 5.00 $ 41,644.00 38,075.00 $ $ 15.88 $ 2.91 $ 45,607.36 22,159.65 $ $ 14.22 $ 3.43 $ 40,839.84 26,119.45 $ $ 11.36 $ 6.00 $ 32,625.92 45,690.00 $ $ 28.00 $ 6.50 $ 80,416.00 49,497.50 $ $ 16.96 $ 7.01 $ 48,709.12 53,381.15 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 400.00 $ 450.00 $ 6.30 $ 3.15 $ 0.63 $ 1.26 $ 68.25 $ 367.50 $ 68.25 $ 5.25 $ 5.25 $ 0.63 $ 10,000.00 $ 330,000.00 $ TOTAL $ 28,400.00 900.00 2,646.00 2,031.75 11,648.70 12,506.76 1,160.25 735.00 68.25 8,295.00 472.50 211.05 10,000.00 330,000.00 3,022,990.26 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 432.00 $ 108.00 $ 9.00 $ 15.00 $ 0.70 $ 1.40 $ 75.00 $ 500.00 $ 150.00 $ 5.00 $ 5.00 $ 0.50 $ 1,158.56 $ 330,000.00 $ TOTAL $ 30,672.00 216.00 3,780.00 9,675.00 12,943.00 13,896.40 1,275.00 1,000.00 150.00 7,900.00 450.00 167.50 1,158.56 330,000.00 3,230,188.29 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 406.35 $ 406.35 $ 9.18 $ 15.30 $ 0.71 $ 1.43 $ 76.50 $ 510.00 $ 153.00 $ 5.10 $ 5.10 $ 0.51 $ 7,356.69 $ 330,000.00 $ TOTAL $ 28,850.85 812.70 3,855.60 9,868.50 13,127.90 14,194.18 1,300.50 1,020.00 153.00 8,058.00 459.00 170.85 7,356.69 330,000.00 3,381,500.05 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500.00 $ 300.00 $ 12.00 $ 5.00 $ 0.60 $ 1.20 $ 125.00 $ 550.00 $ 165.00 $ 5.00 $ 5.00 $ 1.00 $ 2,500.00 $ 330,000.00 $ TOTAL $ 35,500.00 600.00 5,040.00 3,225.00 11,094.00 11,911.20 2,125.00 1,100.00 165.00 7,900.00 450.00 335.00 2,500.00 330,000.00 3,398,066.77 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,250.00 $ 1,150.00 $ 9.00 $ 15.00 $ 0.70 $ 1.40 $ 75.00 $ 500.00 $ 150.00 $ 5.00 $ 5.00 $ 0.50 $ 50,000.00 $ 330,000.00 $ TOTAL $ 88,750.00 2,300.00 3,780.00 9,675.00 12,943.00 13,896.40 1,275.00 1,000.00 150.00 7,900.00 450.00 167.50 50,000.00 330,000.00 3,583,960.27 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 602.92 $ 490.61 $ 13.20 $ 5.50 $ 0.66 $ 1.32 $ 137.50 $ 605.00 $ 181.50 $ 5.50 $ 5.50 $ 1.10 $ 5,500.00 $ 330,000.00 $ TOTAL $ 42,807.32 981.22 5,544.00 3,547.50 12,203.40 13,102.32 2,337.50 1,210.00 181.50 8,690.00 495.00 368.50 5,500.00 330,000.00 3,852,792.78 I hereby certify that this is a correct tabulation for all bids received for this project on August 11, 2026 at 2:00 P.M. at the City of Stockbridge. SIGNED: Glenn Athearn - Senior Project Manager Falcon Design Consultants, LLC CITY OF STOCKBRIDGE PROCUREMENT DIVISION SPECIFICATIONS AND CONTRACT DOCUMENTS 2026 LMIG PROGRAM ITB NO: 2026-26-0011 0011 JUNE 2026 STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Court, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 TABLE OF CONTENTS CITY OF STOCKBRIDGE SPECIFICATIONS AND CONTRACT DOCUMENTS 2026 LMIG PROGRAM ITB NO: 2026-26-0011 0011 PART 1 – BIDDING / AGREEMENTS / BONDS / CONDITIONS I. INSTRUCTION TO BIDDERS II. INVITATION TO BID III. BID FORM IV. BID BOND V. CONTRACTOR FURNISHED DOCUMENTS VI. CONTRACTOR AFFIDAVIT AND AGREEMENT VII. SUBCONTRACTOR AFFIDAVIT VIII. FORM OF AGREEMENT IX. NOTICE TO PROCEED X. PERFORMANCE BOND I City of Stockbridge, Georgia 2026 LMIG Program XI. PAYMENT BOND XII. CERTIFICATE OF CONTRACTOR’S ATTORNEY XIII. CERTIFICATE OF OWNER’S ATTORNEY XIV. GENERAL CONDITIONS XV. SUPPLEMENTARY CONDITIONS XVI. PROJECT MAPS XVII. REFERENCE VERIFICATION AND RELEASE FORM PART II – SPECIFICATIONS SECTION 01025 MEASUREMENT AND PAYMENT SECTION 01100 SUMMARY SECTION 01200 PRICE AND PAYMENT PROCEDURES SECTION 01300 ADMINISTRATIVE REQUIREMENTS SECTION 01323 CONSTRUCTION PROGRESS SCHEDULES SECTION 01330 SUBMITTAL PROCEDURES SECTION 01400 QUALITY REQUIREMENTS SECTION 01500 TEMPORARY FACILITIES AND CONTROLS SECTION 01600 PRODUCT REQUIREMENTS SECTION 01630 PRODUCT SUBSTITUTION PROCEDURES SECTION 01700 EXECUTION REQUIREMENTS SECTION 01720 RECORD DOCUMENTS END II City of Stockbridge, Georgia 2026 LMIG Program SECTION I INSTRUCTIONS TO BIDDERS TABLE OF CONTENTS Page Article 1 – Defined Terms ................................................................................................................................. 1 Article 2 – Copies of Bidding Documents ........................................................................................................ 1 Article 3 – Qualifications of Bidders and project requirements ...................................................................... 2 Article 4 – Examination of Bidding Documents, Other Related Data, and Site ............................................. 2 Article 5 – Mandatory Pre-Bid Conference ...................................................................................................... 4 Article 6 – Site and Other Areas ....................................................................................................................... 4 Article 7 – Interpretations and Addenda ........................................................................................................... 4 Article 8 – Bid Security ..................................................................................................................................... 5 Article 9 – Contract Times ................................................................................................................................ 5 Article 10 – Liquidated Damages ..................................................................................................................... 5 Article 11 – Substitute and “Or-Equal” Items .................................................................................................. 6 Article 12 – Subcontractors, Suppliers and Others........................................................................................... 6 Article 13 – Preparation of Bid ......................................................................................................................... 6 Article 14 – Basis of Bid; Comparison of Bids ................................................................................................ 7 Article 15 – Submittal of Bid ............................................................................................................................ 8 Article 16 – Modification and Withdrawal of Bid ........................................................................................... 8 Article 17 – Opening of Bids ............................................................................................................................ 9 Article 18 – Bids to Remain Subject to Acceptance ........................................................................................ 9 Article 19 – Evaluation of Bids and Award of Contract .................................................................................. 9 Article 20 – Contract Security and Insurance ................................................................................................. 10 Article 21 – Signing of Agreement ................................................................................................................. 10 Instruction to Bidders - Page i City of Stockbridge, Georgia 2026 LMIG Program SECTION I ARTICLE 1 – DEFINED TERMS 1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below: A. Issuing Office (City of Stockbridge, GA) – All potential Bidders can obtain a copy of the Bid and Specifications located on the City’s website at https://cityofstockbridgega.bonfirehub.com/portal/?tab=openOpportunities and Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp. Bid is administered by the City of Stockbridge, Procurement Division. The City of Stockbridge’s Procurement Department will oversee all bidding for this project. B. Plan Holders List - The project Contract Documents are available completely online as listed above and therefore a Plan Holders List will not be maintained for this project. The City of Stockbridge’s Procurement Department will oversee all bidding for this project. C. Owner’s Representative – Falcon Design Consultants, LLC, an independent consulting engineering firm, is the City of Stockbridge’s appointed Owner’s Representative for this project. ARTICLE 2 – COPIES OF BIDDING DOCUMENTS A. All potential Bidders can obtain a copy of the Bid and Specifications located on the City’s website at https://cityofstockbridge-ga.bonfirehub.com/portal/?tab=openOpportunities and Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp Bid is administered by the City of Stockbridge, Procurement Division. The City of Stockbridge’s Procurement Department will oversee all bidding for this project. B. All potential Bidders are solely responsible for assuring they have all required bid documents including any Addendums that are issued prior to bidding. C. All bid documents will be posted online at the sites shown in Article 2 – A. 2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. 2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use. Instruction to Bidders - 1 City of Stockbridge, Georgia 2026 LMIG Program SECTION I ARTICLE 3 – QUALIFICATIONS OF BIDDERS AND PROJECT REQUIREMENTS 3.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence with bid such as financial data, previous experience, present commitments, and such other data as may be called for below. A. Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload) B. Required Bidder current Georgia Department of Transportation Prequalification Certificate for roadway construction. ARTICLE 4 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE 4.01 Subsurface and Physical Conditions A. The Supplementary Conditions identify: 1. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site. 2. Those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities). B. Copies of reports and drawings, if any, referenced in Paragraph 4.01.A will be made available by Owner to any Bidder upon written request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein as provided in Paragraph 4.02 of the General Conditions has been identified and established in Paragraph 4.02 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings. 4.02 Underground Facilities A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others. 4.03 Hazardous Environmental Condition A. The Supplementary Conditions identify any reports and drawings known to Owner relating to a Hazardous Environmental Condition identified at the Site. B. Copies of reports and drawings referenced in Paragraph 4.03.A will be made available by Owner to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein as provided in Paragraph 4.06 of the General Conditions has been identified and established in Paragraph 4.06 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Instruction to Bidders - 2 City of Stockbridge, Georgia 2026 LMIG Program SECTION I “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings. 4.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 4.02, 4.03, and 4.04 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 4.06 of the General Conditions. On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates. 4.05 It is the responsibility of each Bidder before submitting a Bid to: A. examine and carefully study the Bidding Documents, and the other related data identified in the Bidding Documents; B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work; C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work; D. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs; E. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents; F. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents; Instruction to Bidders - 3 City of Stockbridge, Georgia 2026 LMIG Program SECTION I G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder; and H. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work. 4.06 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work. ARTICLE 5 – MANDATORY PRE-BID CONFERENCE 5.01 A Mandatory Prebid Conference will be held at the City of Stockbridge City Hall located at 4640 North Henry Boulevard, Stockbridge GA 30281; on Thursday, July 23rd, 2026, at 10:00 AM EST. ARTICLE 6 – SITE AND OTHER AREAS 6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor. ARTICLE 7 – INTERPRETATIONS AND ADDENDA 7.01 All questions pertaining to the requirements of the Contract Documents and Technical Specifications, either procedural or technical, shall be in writing and are to be submitted to the City of Stockbridge via Bonfire online portal: https://cityofstockbridgega.bonfirehub.com/portal/?tab=openOpportunities. Interpretations or clarifications considered necessary by the City in response to such questions will be issued by online addenda in the Bonfire portal to all parties recorded by Issuing Office as having received the Bidding Documents. Questions received after 12:00 PM Noon EST on Tuesday, July 28, 2026, may not be answered. Instruction to Bidders - 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION I Only questions answered by addenda will be binding. Oral and other interpretations or clarifications shall be without legal effect. 7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or Engineer and all Addenda will be transmitted to all bidders listed on the Plan Holders List. ARTICLE 8 – BID SECURITY 8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a Bid bond (on the form attached) issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions. 8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of even days after the Effective Date of Section VIII – Form of Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned. 8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening. ARTICLE 9 – CONTRACT TIMES 9.01 The number of days within which, or the dates by which, the Work is to be substantially completed and ready for final payment are set forth in the Section III - Bid Form and Section VIII – Form of Agreement. ARTICLE 10 – LIQUIDATED DAMAGES 10.01 Provisions for liquidated damages, if any, are set forth in Section VIII – Form of Agreement. Instruction to Bidders - 5 City of Stockbridge, Georgia 2026 LMIG Program SECTION I ARTICLE 11 – SUBSTITUTE AND “OR-EQUAL” ITEMS 11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, or those substitutes or “or-equal” materials and equipment approved by Engineer and identified by Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by Engineer as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by Engineer at least 10 days prior to the date for receipt of Bids. Each such request shall conform to the requirements of Paragraph 6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Engineer’s decision of approval or disapproval of a proposed item will be final. If Engineer approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner. ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS AND OTHERS 12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of Section VIII – Form of Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid. 12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of Section VIII – Form of Agreement as provided in Paragraph 6.06 of the General Conditions. 12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection. ARTICLE 13 – PREPARATION OF BID (CONTINUED ON NEXT PAGE) Instruction to Bidders - 6 City of Stockbridge, Georgia 2026 LMIG Program SECTION I ARTICLE 13 – PREPARATION OF BID 13.01 The Bid Form is included with the Bidding Documents. Additional copies may be obtained from Engineer. 13.02 All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section listed therein. 13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown. 13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown. 13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown. 13.06 A Bid by an individual shall show the Bidder’s name and official address. 13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown. 13.08 All names shall be printed in ink below the signatures. 13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form. 13.10 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown. 13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form. ARTICLE 14 – BASIS OF BID; COMPARISON OF BIDS 14.01 Unit Price A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule. B. The value of items required by the Contract Documents but not show in the line items on the Bid Form shall be included in the unit price of the line item that relates to this work. Instruction to Bidders - 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION I C. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the General Conditions. D. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. 14.02 Allowances A. In the amount bid on the Bid Form submitted, the Bidder shall include a $330,000.00 Contingency Allowance. This allowance is for additional work as directed by the Owner. Monies not utilized by the Owner for this project will be removed from the final contract price at the completion of the project by use of a Change Order. ARTICLE 15 – SUBMITTAL OF BID 15.01 With each copy of the Bidding Documents, a Bidder is furnished a PDF copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the following documents: A. Required Bid security; B. List of Proposed Subcontractors (if known); C. List of Proposed Suppliers (if known); D. List of 5 Project References (Stockbridge reference forms attached – SECTION XVII. – REFERENCE VERIFICATION AND RELEASE FORM); E. Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload); F. Georgia GDOT Prequalification Certificate for roadway construction; G. Certificate of Insurance (City of Stockbridge listed as Certificate Holder); H. Contractor Affidavit and Agreement; I. Subcontractor Affidavit and Agreement (if known); 15.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project Title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID Instruction to Bidders - 8 City of Stockbridge, Georgia 2026 LMIG Program SECTION I 16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. 16.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work. ARTICLE 17 – OPENING OF BIDS 17.01 This Public Bid Opening meeting will be held on Tuesday, August 11, 2026 at 2:00 PM EST at the City of Stockbridge City Hall located at 4640 North Henry Boulevard, Stockbridge GA, 30281 at 2:00 PM EST. ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE 18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period. ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT (CONTINUED ON NEXT PAGE) ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT 19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. 19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest. 19.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award. 19.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions. 19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents. Instruction to Bidders - 9 City of Stockbridge, Georgia 2026 LMIG Program SECTION I 19.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Owner. ARTICLE 20 – CONTRACT SECURITY AND INSURANCE 20.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds. ARTICLE 21 – SIGNING OF AGREEMENT 21.01 When Owner issues a Notice to Proceed to the Successful Bidder, it shall be accompanied by the required six (6) complete legal sets of the Contract Documents and Technical Specifications with unsigned counterparts of Section VIII – Form of Agreement along with the other Contract Documents which are identified in Section VIII – Form of Agreement as attached thereto. Within fifteen (15) calendar days thereafter, Successful Bidder shall sign and deliver all five (5) complete legal sets of the Contract Documents and Technical Specifications with signed and sealed counterparts of Section VIII – Form of Agreement along with the other Contract Documents which are identified in Section VIII – Form of Agreement to Owner. Within thirty (30) calendar days thereafter, a project Preconstruction Conference will be scheduled and at that meeting the Owner shall deliver two fully signed counterparts to Successful Bidder with a complete set of the Drawings with appropriate identification if required. Instruction to Bidders - 10 City of Stockbridge, Georgia 2026 LMIG Program INVITATION TO BID CITY OF STOCKBRIDGE – PROCUREMENT DIVISION BID ISSUED TO THE PUBLIC: TBD ITB NO: 2026-0011 2026 LMIG PROGRAM BID DUE DATE: TUESDAY, AUGUST 11, 2026, at 2:00 PM EST Mandatory Prebid Conference: TUESDAY, JULY 21, 2026, at 10:00 AM EST City of Stockbridge City Hall 4640 North Henry Boulevard Stockbridge GA, 30281 Bids shall only be accepted online through the Bonfire Portal at: 2026 LMIG Program (bonfirehub.com) Any bid submitted in any other format (email, paper, fax, mail, etc.) will not be accepted. Sealed unit price bids will be received by the City of Stockbridge, Georgia from prospective contractors for the City of Stockbridge, Georgia’s “2026 LMIG PROGRAM” project. The Work includes the furnishing of all necessary machinery, equipment, tools, labor and other construction means, and all materials and equipment required to perform the Work and Specifications and including the placing of the Work into satisfactory operation. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project. This project includes but is not limited to the repair and resurfacing of approximately 7.8 miles of local roadways in accordance with the Contract Documents for the City of Stockbridge’s ITB#2026-0011 “2026 LMIG Program” project. The activity is proposed to be funded or partially funded with Georgia Department of Transportation – Local Maintenance & Improvement Grant (LMIG) funds. Bidders must possess a current GDOT Prequalification Certificate. The City of Stockbridge in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42 USC 2000d—42 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award. 1 City of Stockbridge, Georgia 2026 LMIG Program – ITB 2026-TBD Instructions to Bidders: 1. All communications regarding this solicitation must be with the Procurement Manager, Jeremy Andrews, jandrews@stockbridgega.org. 2. All potential Bidders can obtain a copy of the Bid and Specifications located on the City’s website City of Stockbridge, GA | Official Website (stockbridgega.org) under bid opportunities. The City of Stockbridge, Procurement Division administers bids. 3. All questions or requests for clarification must be sent via Bonfire under Message Opportunity Q&A: 2026 LMIG Program (bonfirehub.com). Questions are due no later than Tuesday, July 28, 2026, at 12:00 p.m. EST. Questions received after this date and time may not be answered. 4. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule changes, and other important information regarding the solicitation related to this solicitation will be posted on the Bonfire website at 2026 LMIG Program (bonfirehub.com) and it is the Offeror’s responsibility to check the Bonfire portal for any addendum or other communications related to this solicitation. 5. The Public Bid Opening will be Tuesday, August 11, 2026, at 2:00 PM EST at the City of Stockbridge City Hall located at 4640 North Henry Boulevard, Stockbridge GA, 30281. 6. The City of Stockbridge reserves the right to reject all bids and to waive technicalities and informalities, and to make award in the best interest of the City of Stockbridge. 7. The City of Stockbridge is not responsible for any technical difficulties. It is highly recommended that all potential contractors submit their bid responses prior to the due date of this solicitation. Note: For more information, please refer to the Instruction to Bidders and the Contract Documents, which govern and supersede this Invitation to Bid. 2 City of Stockbridge, Georgia 2026 LMIG Program – ITB 2026-TBD SECTION III BID FORM CITY OF STOCKBRIDGE CITY OF STOCKBRIDGE PROCUREMENT DIVISION 2026 LMIG PROGRAM ITB NO: 2026-0011 AUGUST, 2026 Page i City of Stockbridge, Georgia 2026 LMIG Program SECTION III TABLE OF CONTENTS Page Article 1 – Bid Recipient ................................................................................................................ 1 Article 2 – Bidder’s Acknowledgements ....................................................................................... 1 Article 3 – Bidder’s Representations .............................................................................................. 1 Article 4 – Bidder’s Certification ................................................................................................... 2 Article 5 – Basis of Bid ................................................................................................................... 3 Article 6 – Time of Completion ..................................................................................................... 5 Article 7 – Attachments to This Bid ............................................ Error! Bookmark not defined. Article 8 – Defined Terms .............................................................................................................. 6 Article 9 – Bid Submittal ................................................................................................................ 6 Page ii City of Stockbridge, Georgia 2026 LMIG Program SECTION III ARTICLE 1 – BID RECIPIENT 1.01 This Bid is submitted to: City of Stockbridge, Georgia 1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS 2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. ARTICLE 3 – BIDDER’S REPRESENTATIONS 3.01 In submitting this Bid, Bidder represents that: A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged: Addendum No. 1 2 3 Addendum Date 7 / 2 9 / 2 6 7 / 2 1 / 2 6 8 / 3 / 2 6 B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Siterelated reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific Page 1 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION III means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs. E. Based on the information and observations referred to in Paragraph 3.01.D above, Bidder does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents. F. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents. G. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder. 1. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted. ARTICLE 4 – BIDDER’S CERTIFICATION 4.01 Bidder certifies that: A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation; B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D: 1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process; 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; Page 2 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION III 3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and 4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. ARTICLE 5 – BASIS OF BID 5.01 Bidder will complete the Work in accordance with the Contract Documents for the following unit price(s) : LINE-ITEM BID FORM ITEM ESTIMATED UNIT TOTAL NO.: QUANTITY PRICE PRICE 1. 1 LS BONDS AND INSURANCE $________ 18,000.00 $____________ 18,000.00 2. 1 LS MOBILIZATION $________ 10,000.00 $____________ 10,000.00 3. 1 LS TRAFFIC CONTROL $________ 90,000.00 $____________ 90,000.00 $________ 3.00 $____________ 17,505.00 UNITS DESCRIPTION 4. 5,835 LF 6’ MIN. WIDTH EDGE MILLING, 2 ½” DEPTH @ EDGE OF PAVEMENT, FEATHERED TO 0” (INCLUDES REMOVAL OF ANY PAVEMENT INSIDE THE GUTTER AT DRIVEWAYS) 5. 24,326 LF MILL ASPHALTIC CONCRETE; 2 ½” DEPTH $________ 6.00 $____________ 145,956.00 6. 305 TON 4” RECYCLED ASPHALTIC CONC. PATCH -19.0 MM SUPERPAVE INCL. BITUMINOUS MATERIAL & H LIME $________ 155.00 $____________ 47,275.00 TON ASPHALTIC CONCRETE OPEN GRADED CRACKED RELIEF INTERLAYER, GP BLEND, INCLUDING BITUMINOUS MATERIAL & H LIME (PERMAFLEX)1” RECYCLED ASPHALTIC CONC. OR EQUIVALENT $________ 136.00 $____________ 760,920.00 7. 5,595 Page 3 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION III 8. 10,355 TON 1.5” RECYCLED ASPHALTIC CONC. 12.5 MM SUPERPAVE INCL. BITUMINOUS MATERIAL & H LIME $________ 118.00 $____________ 1,221,890.00 9. 1,825 TON RECYCLED ASPHALTIC CONC. LEVELING INCL. BITUMINOUS MATERIAL & H LIME $________ 122.00 $____________ 222,650.00 10. 2,872 SY FULL DEPTH RECLAMATION; CEMENT STABILIZED RECLAIMED BASE COURSE, 6” INCL. MATERIAL $________ 14.50 $____________ 41,644.00 11. 7,615 GAL BITUMINOUS TACK COAT @ 0.08 GAL/SQ.YD. $________ 5.00 $____________ 38,075.00 $________ 400.00 $____________ 28,400.00 12. 71 EA ADJUST MANHOLE FRAME AND COVER TO FINISHED GRADE W/ APPROVED ADJUSTABLE STEEL EXTENSION RING 13. 2 EA ADJUST VALVE AND LID TO FINISHED GRADE $________ 450.00 $____________ 900.00 14. 420 LF GDOT THERMOPLASTIC STOP BAR, 24” WIDE; WHITE $________ 6.30 $____________ 2,646.00 15. 645 LF GDOT THERMOPLACTIC CROSSWALK STRIPING; WHITE $________ 3.15 $____________ 2,031.75 16. 18,490 LF GDOT THERMOPLASTIC SOLID LINE 5” WIDE; WHITE $________ 0.63 $____________ 11,648.70 17. 9,926 LF GDOT THERMOPLASTIC SOLID CENTERLINE DOUBLE 5” WIDE; YELLOW $________ 1.26 $____________ 12,506.76 18. 17 EA GDOT THERMOPLASTIC PAVEMENT MARKING; ARROW TP2 $________ 68.25 $____________ 1,160.25 19. 2 EA GDOT THERMOPLASTIC PAVEMENT MARKING; RR-HWY $________ 367.50 $____________ 735.00 20. 1 EA GDOT THERMOPLASTIC PAVEMENT MARKING; ARROW TP3 $________ 68.25 $____________ 68.25 21. 1,580 SY GDOT THERMOPLASTIC GORE STRIPING; YELLOW $________ 5.25 $____________ 8,295.00 Page 4 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION III 22. 90 SY GDOT THERMOPLASTIC GORE STRIPING; WHITE $________ 5.25 $____________ 472.50 23. 335 LF GDOT THERMOPLASTIC SKIP STRIPE; WHITE 5” WIDE 2’ SEG. 6’ GAP $________ 0.63 $____________ 211.05 24. 1 LS REINSTALLATION OF EXISTING SPEED LIMITING CONTROL DEVICES $________ 10,000.00 $____________ 10,000.00 25. 1 LS PROJECT CONTINGENCY ALLOWANCE (FOR USE BY CITY ONLY) $330.000.00 $330,000.00 Total Base Bid in Words: ____________________________________________________________________________ Three Million Twenty-Two Thousand Nine Hundred Ninety and 26/100 ______________________________________________________________________Dollars In Numbers: 3,022,990.26 $__________________________________________ Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions. Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all unit price Bid items will be based on actual quantities, determined as provided in the Contract Documents. Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions. Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all unit price Bid items will be based on actual quantities, determined as provided in the Contract Documents. ARTICLE 6 – TIME OF COMPLETION 6.01 Bidder agrees that the Work will be substantially complete within 75 calendar days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and will be completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 90 calendar days after the date when the Contract Times commence to run. 6.02 Bidder accepts the provisions of the Agreement as to liquidated damages. Page 5 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION III ARTICLE 7 – DEFINED TERMS 7.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions. ARTICLE 8 – BID SUBMITTAL 9.01 This Bid is submitted by: If Bidder is: An Individual Name (typed or printed): By: (Individual’s signature) Doing business as: A Partnership Partnership Name: By: (Signature of general partner -- attach evidence of authority to sign) Name (typed or printed): A Corporation Corporation Name: (SEAL) East Coast Grading, Inc Florida State of Incorporation: Type (General Business, Professional, Service, Limited Liability):_______ By: (Signature -- attach evidence of authority to sign) Name (typed or printed): Title: Chris Cepuran President (CORPORATE SEAL) Attest Page 6 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION III Georgia Date of Qualification to do business in ______________ is 9 20 2011 ____/____/____. A Joint Venture Name of Joint Venture: First Joint Venturer Name: (SEAL) By: (Signature of first joint venture partner -- attach evidence of authority to sign) Name (typed or printed): Title: Second Joint Venturer Name: (SEAL) By: (Signature of second joint venture partner -- attach evidence of authority to sign) Name (typed or printed): Title: (Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.) Bidder's Business Address 1111 Commerce Drive, Madison, GA 30650 Page 7 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION III Phone No. 770-266-0505 _____________________________________ Fax No. chris@ecgpinc.com E-mail ______________________________ SUBMITTED on August 11 _______ 26 , 20____. GDOT Prequalification Certificate No. 2EA607 . Page 8 of 7 City of Stockbridge, Georgia 2026 LMIG Program Chris Cepuran President Senior Estimator SECTION V CONTRACTOR FURNISHED DOCUMENTS Page 1 of 1 City of Stockbridge, Georgia 2026 LMIG Program SECTION VII SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. $1 3-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _______________________________(name of contractor) on behalf of City of Stockbridge, Georgia, has registered with and is participating in a federal work authorization program*[or any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. ___________________________________________ EEV/Basic Pilot Program* User Identification Number ___________________________________________ BY: Authorized Officer or Agent (Subcontractor Name) __________________ Date ___________________________________________ Title of Authorized Officer or Agent of Subcontractor ___________________________________________ Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _______DAY OF___________ ,20________ _______________________________________ Notary Public My Commission Expires:___________________ *As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the "EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA). RETURN THIS FORM WITH PROPOSAL DOCUMENTS 1 City of Stockbridge, Georgia 2026 LMIG Program SECTION VIII FORM OF AGREEMENT THIS AGREEMENT is by and between City of Stockbridge, Georgia (“Owner”) and (“Contractor”). Owner and Contractor hereby agree as follows: ARTICLE 1 – WORK 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: All material, labor, tools, equipment, and any other miscellaneous items necessary to complete the work as described in the Construction Drawings & Specifications. ARTICLE 2 – THE PROJECT The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: City of Stockbridge, Georgia’s “2026 LMIG Program” project. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project. This project includes but is not limited to the repair and resurfacing of approximately 7.4 miles of local roadways in accordance with the Contract Documents for the City of Stockbridge’s “2026 LMIG Program – ITB#2026-0011” project. The ITB, including the General Conditions, Supplementary Conditions, and Contractor’s proposal in response to the RFP, are incorporated into this contract. ARTICLE 3 – ENGINEER (OWNER’S REPRESENTATIVE) 3.01 The Project has been coordinated by Falcon Design Consultants, LLC (Engineer), which is to act as Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 – CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4.02 Days to Achieve Substantial Completion and Final Payment A. The Work will be substantially completed within 75 days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with Paragraph Page 1 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION VIII 14.07 of the General Conditions within 90 days after the date when the Contract Times commence to run. 4.03 Liquidated Damages A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $250 for each day that expires after the time specified in Paragraph 4.02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shall pay Owner $500 for each day that expires after the time specified in Paragraph 4.02 above for completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 5 – CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to Paragraphs 5.01.A below: A. For all Work at the Unit Price Base Bid of: $ ________________________________________________ B. All specific cash allowances are included in the above price in accordance with Paragraph 11.02 of the General Conditions. ARTICLE 6 – PAYMENT PROCEDURES 6.01 Submittal and Processing of PAYMENTS A. Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions. 6.02 Progress Payments; Retainage A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on or about the 25th day of each month during performance of the Work as provided in Paragraph 6.02.A.1 below. All such payments will be measured by the schedule of values established as provided in Paragraph 2.07.A of the General Conditions (and in the case of Unit Price Work Page 2 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION VIII based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements. 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Engineer may determine or Owner may withhold, including but not limited to liquidated damages, in accordance with Paragraph 14.02 of the General Conditions. a. 95 percent of Work completed and Stored Materials (with the balance being project retainage) 6.03 Final Payment A. Upon final completion and acceptance of the Work in accordance with Paragraph 14.07 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 14.07. ARTICLE 7 – INTEREST 7.01 Not used. ARTICLE 8 – CONTRACTOR’S REPRESENTATIONS 8.01 In order to induce Owner to enter into this Agreement, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has considered the information known to Contractor; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site-related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Contract Documents; and (3) Contractor’s safety precautions and programs. E. Based on the information and observations referred to in Paragraph 8.01.D above, Contractor does not consider that further examinations, investigations, explorations, Page 3 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION VIII tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. G. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. H. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 9 – CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement, including the RFP and Contractor’s proposal in response to the RFP. 2. Performance Bond. 3. Payment Bond. 4. General Conditions. 5. Supplementary Conditions 6. Technical Specifications. 7. Drawings (Location Maps) 8. Addenda. 9. Exhibits to this Agreement (enumerated as follows): a. Contractor’s Bid. b. Documentation submitted by Contractor prior to Notice of Award. c. Certificate of Insurance. 10. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a. Notice to Proceed. Page 4 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION VIII b. Work Change Directives. c. Change Orders. B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in Paragraph 3.04 of the General Conditions. ARTICLE 10 – MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Contractor’s Certifications A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05: Page 5 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION VIII 1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process or in the Contract execution; 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; 3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and 4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. 10.06 Other Provisions 1. Indemnification: The CONTRACTOR shall indemnify and hold harmless the OWNER and Consulting ENGINEER (also known as Falcon Design Consultants, LLC) and their agents and employees from and against all claims, damages, losses and expenses, including but not limited to attorney’s fees, arising out of or resulting from the performance of the WORK, provided that any such claim, damage, loss, expense or attorney’s fees is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and is caused in whole or in part by any negligent act or omission of the CONTRACTOR, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not the negligent act is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Clause. In any and all claims against the OWNER or the Consulting ENGINEER (Falcon Design Consultants, LLC) or any of their agents or employees, by any employee of the CONTRACTOR, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation set forth in this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CONTRACTOR or any Subcontractor under workers’ or workman’s compensation acts, disability benefit acts or other employee benefit acts. IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement. Counterparts have been delivered to Owner and Contractor. All portions of the Contract Documents have been signed or have been identified by Owner and Contractor or on their behalf. Page 6 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION VIII This Agreement will be effective on (which is the Effective Date of the Agreement). OWNER: CONTRACTOR City of Stockbridge, Georgia By: By: Title: Title: (If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: Title: Title: Address for giving notices: Address for giving notices: 4640 North Henry Boulevard Stockbridge, GA 30281 Phone: (770) 389-7900 GDOT Prequalification Certificate No: ________________________________ (Where applicable) Agent for service of process: Page 7 of 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION IX NOTICE TO PROCEED Date: Project: 2026 LMIG PROGRAM Owner: City of Stockbridge, Georgia Owner's Contract No.: ITB NO. 2026-0011 Contract: $ Engineer's Project No.: N/A Contractor: Contractor's Address: You are notified that the Contract Times under the above Contract will commence to run on _____________ ______________________. On or before that date, you are to start performing your obligations under the Contract Documents. In accordance with Article 4 of the Agreement, the date of Completion is __________ _________________, and the number of consecutive calendar days to achieve Substantial Completion is 75, and the number of consecutive calendar days to achieve readiness for Final Completion including Closeout Documents is 90. Before you may start any Work at the Site, Paragraph 2.01.B of the General Conditions provides that you and Owner must each deliver to the other (with copies to Engineer and other identified additional insureds and loss payees) certificates of insurance which each is required to purchase and maintain in accordance with the Contract Documents. Contractor: Owner: CITY OF STOCKBRIDGE Authorized Signature – Authorized Signature - Title Title Date Date City of Stockbridge, Georgia 2026 LMIG Program SECTION X PERFORMANCE BOND Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): SURETY (Name, and Address of Principal Place of Business): OWNER (Name and Address): CITY OF STOCKBRIDGE, GEORGIA 4640 North Henry Boulevard Stockbridge, GA 30281 CONTRACT Effective Date of Agreement: Amount: $ . Description (Name and Location): 2026 LMIG PROGRAM – ITB#2026-0011 BOND Bond Number: Date (Not earlier than Effective Date of Agreement): Amount: Modifications to this Bond Form: Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Performance Bond to be duly executed by an authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL SURETY (Seal) (Seal) Contractor's Name and Corporate Seal By: Surety’s Name and Corporate Seal By: Signature Signature (Attach Power of Attorney) Print Name Print Name Title Title Attest: Attest: Signature Signature Title Title Note: Provide execution by additional parties, such as joint venturers, if necessary. Page 1 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION X Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to Owner for the performance of the Contract, which is incorporated herein by reference. 1. If Contractor performs the Contract, Surety and Contractor have no obligation under this Bond, except to participate in conferences as provided in Paragraph 2.1. 2. If there is no Owner Default, Surety’s obligation under this Bond shall arise after: 2.1 Owner has notified Contractor and Surety, at the addresses described in Paragraph 9 below, that Owner is considering declaring a Contractor Default and has requested and attempted to arrange a conference with Contractor and Surety to be held not later than 15 days after receipt of such notice to discuss methods of performing the Contract. If Owner, Contractor, and Surety agree, Contractor shall be allowed a reasonable time to perform the Contract, but such an agreement shall not waive Owner’s right, if any, subsequently to declare a Contractor Default; and 2.2 Owner has declared a Contractor Default and formally terminated Contractor’s right to complete the Contract. Such Contractor Default shall not be declared earlier than 20 days after Contractor and Surety have received notice as provided in Paragraph 2.1; and 2.3 Owner has agreed to pay the Balance of the Contract Price to: 1. Surety in accordance with the terms of the Contract; or 2. Another contractor selected pursuant to Paragraph 3.3 to perform the Contract. 3. When Owner has satisfied the conditions of Paragraph 2, Surety shall promptly, and at Surety’s expense, take one of the following actions: 3.1 Arrange for Contractor, with consent of Owner, to perform and complete the Contract; or 3.2 Undertake to perform and complete the Contract itself, through its agents or through independent contractors; or 3.3 Obtain bids or negotiated proposals from qualified contractors acceptable to Owner for a contract for performance and completion of the Contract, arrange for a contract to be prepared for execution by Owner and contractor selected with Owner’s concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Contract, and pay to Owner the amount of damages as described in Paragraph 5 in excess of the Balance of the Contract Price incurred by Owner resulting from Contractor Default; or 3.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor, and with reasonable promptness under the circumstances: 1. After investigation, determine the amount for which it may be liable to Owner and, as soon as practicable after the amount is determined, tender payment therefor to Owner; or 2. Deny liability in whole or in part and notify Owner citing reasons therefor. 4. If Surety does not proceed as provided in Paragraph 3 with reasonable promptness, Surety shall be deemed to be in default on this Bond 15 days after receipt of an additional written notice from Owner to Surety demanding that Surety perform its obligations under this Bond, and Owner shall be entitled to enforce any remedy available to Owner. If Surety proceeds as provided in Paragraph 3.4, and Owner refuses the payment tendered or Surety has denied liability, in whole or in part, without further notice Owner shall be entitled to enforce any remedy available to Owner. Page 2 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION X 5. After Owner has terminated Contractor’s right to complete the Contract, and if Surety elects to act under Paragraph 3.1, 3.2, or 3.3 above, then the responsibilities of Surety to Owner shall not be greater than those of Contractor under the Contract, and the responsibilities of Owner to Surety shall not be greater than those of Owner under the Contract. To the limit of the amount of this Bond, but subject to commitment by Owner of the Balance of the Contract Price to mitigation of costs and damages on the Contract, Surety is obligated without duplication for: 5.1 The responsibilities of Contractor for correction of defective Work and completion of the Contract; 5.2 Additional legal, design professional, and delay costs resulting from Contractor’s Default, and resulting from the actions of or failure to act of Surety under Paragraph 3; and 5.3 Liquidated damages, or if no liquidated damages are specified in the Contract, actual damages caused by delayed performance or non-performance of Contractor. 6. Surety shall not be liable to Owner or others for obligations of Contractor that are unrelated to the Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than Owner or its heirs, executors, administrators, or successors. 7. Surety hereby waives notice of any change, including changes of time, to Contract or to related subcontracts, purchase orders, and other obligations. 8. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the Work or part of the Work is located, and shall be instituted within two years after Contractor Default or within two years after Contractor ceased working or within two years after Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 9. Notice to Surety, Owner, or Contractor shall be mailed or delivered to the address shown on the signature page. 10. When this Bond has been furnished to comply with a statutory requirement in the location where the Contract was to be performed, any provision in this Bond conflicting with said statutory requirement shall be deemed deleted herefrom and provisions conforming to such statutory requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 11. Definitions. 11.1 Balance of the Contract Price: The total amount payable by Owner to Contractor under the Contract after all proper adjustments have been made, including allowance to Contractor of any amounts received or to be received by Owner in settlement of insurance or other Claims for damages to which Contractor is entitled, reduced by all valid and proper payments made to or on behalf of Contractor under the Contract. 11.2 Contract: The agreement between Owner and Contractor identified on the signature page, including all Contract Documents and changes thereto. 11.3 Contractor Default: Failure of Contractor, which has neither been remedied nor waived, to perform or otherwise to comply with the terms of the Contract. Page 3 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION X 11.4 Owner Default: Failure of Owner, which has neither been remedied nor waived, to pay Contractor as required by the Contract or to perform and complete or otherwise comply with the other terms thereof. FOR INFORMATION ONLY – (Name, Address and Telephone) Surety Agency or Broker: Owner’s Representative (Engineer or other party): Page 4 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XI PAYMENT BOND Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): SURETY (Name, and Address of Principal Place of Business): OWNER (Name and Address): CITY OF STOCKBRIDGE, GEORGIA 4640 North Henry Boulevard Stockbridge, GA 30281 CONTRACT Effective Date of Agreement: Amount: $ . Description (Name and Location): 2026 LMIG PROGRAM-ITB#2026-0011 BOND Bond Number: Date (Not earlier than Effective Date of Agreement): Amount: Modifications to this Bond Form: Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Payment Bond to be duly executed by an authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL SURETY (Seal) (Seal) Contractor's Name and Corporate Seal By: Surety’s Name and Corporate Seal By: Signature Signature (Attach Power of Attorney) Print Name Print Name Title Title Attest: Attest: Signature Signature Title Title Page 1 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XI Note: Provide execution by additional parties, such as joint venturers, if necessary. 1. Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to Owner to pay for labor, materials, and equipment furnished by Claimants for use in the performance of the Contract, which is incorporated herein by reference. 2. With respect to Owner, this obligation shall be null and void if Contractor: 2.1 Promptly makes payment, directly or indirectly, for all sums due Claimants, and 2.2 Defends, indemnifies, and holds harmless Owner from all claims, demands, liens, or suits alleging non-payment by Contractor by any person or entity who furnished labor, materials, or equipment for use in the performance of the Contract, provided Owner has promptly notified Contractor and Surety (at the addresses described in Paragraph 12) of any claims, demands, liens, or suits and tendered defense of such claims, demands, liens, or suits to Contractor and Surety, and provided there is no Owner Default. 3. With respect to Claimants, this obligation shall be null and void if Contractor promptly makes payment, directly or indirectly, for all sums due. 4. Surety shall have no obligation to Claimants under this Bond until: 4.1 Claimants who are employed by or have a direct contract with Contractor have given notice to Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to Owner, stating that a claim is being made under this Bond and, with substantial accuracy, the amount of the claim. 4.2 Claimants who do not have a direct contract with Contractor: 1. Have furnished written notice to Contractor and sent a copy, or notice thereof, to Owner, within 90 days after having last performed labor or last furnished materials or equipment included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to whom the materials or equipment were furnished or supplied, or for whom the labor was done or performed; and 2. Have either received a rejection in whole or in part from Contractor, or not received within 30 days of furnishing the above notice any communication from Contractor by which Contractor had indicated the claim will be paid directly or indirectly; and 3. Not having been paid within the above 30 days, have sent a written notice to Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to Owner, stating that a claim is being made under this Bond and enclosing a copy of the previous written notice furnished to Contractor. 5. If a notice by a Claimant required by Paragraph 4 is provided by Owner to Contractor or to Surety, that is sufficient compliance. 6. When a Claimant has satisfied the conditions of Paragraph 4, the Surety shall promptly and at Surety’s expense take the following actions: 6.1 Send an answer to that Claimant, with a copy to Owner, within 45 days after receipt of the claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed. 6.2 Pay or arrange for payment of any undisputed amounts. Page 2 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XI 7. Surety’s total obligation shall not exceed the amount of this Bond, and the amount of this Bond shall be credited for any payments made in good faith by Surety. 8. Amounts owed by Owner to Contractor under the Contract shall be used for the performance of the Contract and to satisfy claims, if any, under any performance bond. By Contractor furnishing and Owner accepting this Bond, they agree that all funds earned by Contractor in the performance of the Contract are dedicated to satisfy obligations of Contractor and Surety under this Bond, subject to Owner’s priority to use the funds for the completion of the Work. 9. Surety shall not be liable to Owner, Claimants, or others for obligations of Contractor that are unrelated to the Contract. Owner shall not be liable for payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligations to make payments to, give notices on behalf of, or otherwise have obligations to Claimants under this Bond. 10. Surety hereby waives notice of any change, including changes of time, to the Contract or to related subcontracts, purchase orders, and other obligations. 11. No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent jurisdiction in the location in which the Work or part of the Work is located or after the expiration of one year from the date (1) on which the Claimant gave the notice required by Paragraph 4.1 or Paragraph 4.2.3, or (2) on which the last labor or service was performed by anyone or the last materials or equipment were furnished by anyone under the Contract, whichever of (1) or (2) first occurs. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 12. Notice to Surety, Owner, or Contractor shall be mailed or delivered to the addresses shown on the signature page. Actual receipt of notice by Surety, Owner, or Contractor, however accomplished, shall be sufficient compliance as of the date received at the address shown on the signature page. 13. When this Bond has been furnished to comply with a statutory requirement in the location where the Contract was to be performed, any provision in this Bond conflicting with said statutory requirement shall be deemed deleted herefrom and provisions conforming to such statutory requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory Bond and not as a common law bond. 14. Upon request of any person or entity appearing to be a potential beneficiary of this Bond, Contractor shall promptly furnish a copy of this Bond or shall permit a copy to be made. 15. Definitions 15.1 Claimant: An individual or entity having a direct contract with Contractor, or with a first-tier subcontractor of Contractor, to furnish labor, materials, or equipment for use in the performance of the Contract. The intent of this Bond shall be to include without limitation in the terms “labor, materials or equipment” that part of water, gas, power, light, heat, oil, gasoline, telephone service, or rental equipment used in the Contract, architectural and engineering services required for performance of the Work of Contractor and Contractor’s subcontractors, and all other items for which a mechanic’s lien may be asserted in the jurisdiction where the labor, materials, or equipment were furnished. 15.2 Contract: The agreement between Owner and Contractor identified on the signature page, including all Contract Documents and changes thereto. Owner Default: Failure of Owner, which has neither been remedied nor waived, to pay Contractor as required by the Contract, or to perform and complete or otherwise comply with the other terms thereof. Page 3 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XI FOR INFORMATION ONLY – (Name, Address, and Telephone) Surety Agency or Broker: Owner’s Representative (Engineer or other): Page 4 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XII CERTIFICATE OF CONTRACTOR’S ATTORNEY I, the undersigned, ____________________________________, the duly authorized and acting legal representative of (Contractor)_____________________________________, do hereby certify as follows: I have examined the attached Contract and Performance and Payment Bond and the manner of execution thereof, and I am of the opinion that each of the aforesaid agreements are adequate and have been duly executed by the proper parties thereto acting through their duly authorized representatives; that said representatives have full power and authority to execute said agreements on behalf of the respective parties named thereon; and that the foregoing agreements constitute valid and legally binding obligations upon the parties executing the same in accordance with the terms, conditions, and provisions thereof. Signature: ______________________________________________ Date: ____________________________ 1 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIII CERTIFICATE OF OWNER’S ATTORNEY I, the undersigned, _____________________________________________, the duly authorized and acting legal representative of the City of Stockbridge, Georgia, do hereby certify as follows: I have examined the attached Contract and the manner of execution thereof by the authorized City representatives, and I am of the opinion that each of the aforesaid agreements are adequate and have been duly executed by the proper parties thereto acting through their duly authorized representatives; that said representatives have full power and authority to execute said agreements on behalf of the City of Stockbridge, Georgia; and that the foregoing agreements constitute valid and legally binding obligations upon the parties executing the same in accordance with the terms, conditions, and provisions thereof. Signature: ______________________________________________ Date: _________________________________________________ 1 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV GENERAL CONDITIONS TABLE OF CONTENTS Page Article 1 – Definitions and Terminology .......................................................................................................... 1 1.01 Defined Terms............................................................................................................................... 1 1.02 Terminology .................................................................................................................................. 4 Article 2 – Preliminary Matters ......................................................................................................................... 6 2.01 Delivery of Bonds and Evidence of Insurance............................................................................. 6 2.02 Copies of Documents .................................................................................................................... 6 2.03 Commencement of Contract Times; Notice to Proceed .............................................................. 6 2.04 Starting the Work .......................................................................................................................... 6 2.05 Before Starting Construction ........................................................................................................ 6 2.06 Preconstruction Conference; Designation of Authorized Representatives ................................. 7 2.07 Initial Acceptance of Schedules ................................................................................................... 7 Article 3 – Contract Documents: Intent, Amending, Reuse ............................................................................ 7 3.01 Intent .............................................................................................................................................. 7 3.02 Reference Standards ..................................................................................................................... 8 3.03 Reporting and Resolving Discrepancies ...................................................................................... 8 3.04 Amending and Supplementing Contract Documents .................................................................. 9 3.05 Reuse of Documents ..................................................................................................................... 9 3.06 Electronic Data .............................................................................................................................. 9 Article 4 – Availability of Lands; Subsurface and Physical Conditions; Hazardous Environmental Conditions; Reference Points .......................................................................................................... 10 4.01 Availability of Lands .................................................................................................................. 10 4.02 Subsurface and Physical Conditions .......................................................................................... 10 4.03 Differing Subsurface or Physical Conditions ............................................................................. 10 4.04 Underground Facilities ............................................................................................................... 12 4.05 Reference Points ......................................................................................................................... 13 4.06 Hazardous Environmental Condition at Site .............................................................................. 13 Article 5 – Bonds and Insurance ..................................................................................................................... 14 5.01 Performance, Payment, and Other Bonds .................................................................................. 14 5.02 Licensed Sureties and Insurers ................................................................................................... 15 5.03 Certificates of Insurance ............................................................................................................. 15 5.04 Contractor’s Insurance ................................................................................................................ 15 5.05 Owner’s Liability Insurance ....................................................................................................... 17 5.06 Property Insurance ...................................................................................................................... 17 5.07 Waiver of Rights ......................................................................................................................... 17 5.08 Receipt and Application of Insurance Proceeds ........................................................................ 18 5.09 Acceptance of Bonds and Insurance; Option to Replace........................................................... 18 5.10 Partial Utilization, Acknowledgment of Property Insurer ......................................................... 18 Page i City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV Article 6 – Contractor’s Responsibilities ........................................................................................................ 18 6.01 Supervision and Superintendence .............................................................................................. 18 6.02 Labor; Working Hours ................................................................................................................ 19 6.03 Services, Materials, and Equipment ........................................................................................... 19 6.04 Progress Schedule ....................................................................................................................... 19 6.05 Substitutes and “Or-Equals” ....................................................................................................... 20 6.06 Concerning Subcontractors, Suppliers, and Others ................................................................... 22 6.07 Patent Fees and Royalties ........................................................................................................... 23 6.08 Permits ......................................................................................................................................... 24 6.09 Laws and Regulations ................................................................................................................. 24 6.10 Taxes ........................................................................................................................................... 24 6.11 Use of Site and Other Areas ....................................................................................................... 24 6.12 Record Documents ...................................................................................................................... 25 6.13 Safety and Protection .................................................................................................................. 25 6.14 Safety Representative ................................................................................................................. 26 6.15 Hazard Communication Programs ............................................................................................. 26 6.16 Emergencies ................................................................................................................................ 26 6.17 Shop Drawings and Samples ...................................................................................................... 27 6.18 Continuing the Work .................................................................................................................. 28 6.19 Contractor’s General Warranty and Guarantee .......................................................................... 28 6.20 Indemnification ........................................................................................................................... 29 6.21 Delegation of Professional Design Services .............................................................................. 30 Article 7 – Other Work at the Site................................................................................................................... 31 7.01 Related Work at Site ................................................................................................................... 31 7.02 Coordination................................................................................................................................ 31 7.03 Legal Relationships ..................................................................................................................... 32 Article 8 – Owner’s Responsibilities .............................................................................................................. 32 8.01 Communications to Contractor................................................................................................... 32 8.02 Replacement of Engineer............................................................................................................ 32 8.03 Furnish Data ................................................................................................................................ 32 8.04 Pay When Due ............................................................................................................................ 32 8.05 Lands and Easements; Reports and Tests .................................................................................. 32 8.06 Insurance ..................................................................................................................................... 32 8.07 Change Orders............................................................................................................................. 32 8.08 Inspections, Tests, and Approvals .............................................................................................. 33 8.09 Limitations on Owner’s Responsibilities ................................................................................... 33 8.10 Undisclosed Hazardous Environmental Condition .................................................................... 33 8.11 Evidence of Financial Arrangements ......................................................................................... 33 8.12 Compliance with Safety Program............................................................................................... 33 Article 9 – Engineer’s Status During Construction ........................................................................................ 33 9.01 Owner’s Representative .............................................................................................................. 33 9.02 Visits to Site ................................................................................................................................ 33 9.03 Project Representative ................................................................................................................ 34 9.04 Authorized Variations in Work .................................................................................................. 34 9.05 Rejecting Defective Work .......................................................................................................... 34 9.06 Shop Drawings, Change Orders and Payments ......................................................................... 34 Page ii City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 9.07 9.08 9.09 9.10 Determinations for Unit Price Work .......................................................................................... 35 Decisions on Requirements of Contract Documents and Acceptability of Work .................... 35 Limitations on Engineer’s Authority and Responsibilities ........................................................ 35 Compliance with Safety Program............................................................................................... 36 Article 10 – Changes in the Work; Claims ..................................................................................................... 36 10.01 Authorized Changes in the Work ............................................................................................... 36 10.02 Unauthorized Changes in the Work ........................................................................................... 36 10.03 Execution of Change Orders....................................................................................................... 36 10.04 Notification to Surety.................................................................................................................. 37 10.05 Claims.......................................................................................................................................... 37 Article 11 – Cost of the Work; Allowances; Unit Price Work ....................................................................... 38 11.01 Cost of the Work ......................................................................................................................... 38 11.02 Allowances .................................................................................................................................. 40 11.03 Unit Price Work .......................................................................................................................... 41 Article 12 – Change of Contract Price; Change of Contract Times ............................................................... 41 12.01 Change of Contract Price ............................................................................................................ 41 12.02 Change of Contract Times .......................................................................................................... 42 12.03 Delays .......................................................................................................................................... 43 Article 13 – Tests and Inspections; Correction, Removal or Acceptance of Defective Work ...................... 43 13.01 Notice of Defects ........................................................................................................................ 43 13.02 Access to Work ........................................................................................................................... 43 13.03 Tests and Inspections .................................................................................................................. 44 13.04 Uncovering Work........................................................................................................................ 44 13.05 Owner May Stop the Work......................................................................................................... 45 13.06 Correction or Removal of Defective Work ................................................................................ 45 13.07 Correction Period ........................................................................................................................ 45 13.08 Acceptance of Defective Work .................................................................................................. 46 13.09 Owner May Correct Defective Work ......................................................................................... 46 Article 14 – Payments to Contractor and Completion .................................................................................... 47 14.01 Schedule of Values ..................................................................................................................... 47 14.02 Progress Payments ...................................................................................................................... 47 14.03 Contractor’s Warranty of Title ................................................................................................... 50 14.04 Substantial Completion ............................................................................................................... 50 14.05 Partial Utilization ........................................................................................................................ 51 14.06 Final Inspection ........................................................................................................................... 51 14.07 Final Payment ............................................................................................................................. 52 14.08 Final Completion Delayed .......................................................................................................... 53 14.09 Waiver of Claims ........................................................................................................................ 53 Article 15 – Suspension of Work and Termination ........................................................................................ 53 15.01 Owner May Suspend Work ........................................................................................................ 53 15.02 Owner May Terminate for Cause ............................................................................................... 53 15.03 Owner May Terminate For Convenience................................................................................... 55 15.04 Contractor May Stop Work or Terminate .................................................................................. 55 Page iii City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV Article 16 – Dispute Resolution ...................................................................................................................... 55 16.01 Methods and Procedures ............................................................................................................. 55 Article 17 – Miscellaneous .............................................................................................................................. 56 17.01 Giving Notice .............................................................................................................................. 56 17.02 Computation of Times ................................................................................................................ 56 17.03 Cumulative Remedies ................................................................................................................. 56 17.04 Survival of Obligations ............................................................................................................... 57 17.05 Controlling Law .......................................................................................................................... 57 17.06 Headings ...................................................................................................................................... 57 Page iv City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV ARTICLE 1 – DEFINITIONS AND TERMINOLOGY 1.01 Defined Terms A. Wherever used in the Bidding Requirements or Contract Documents and printed with initial capital letters, the terms listed below will have the meanings indicated which are applicable to both the singular and plural thereof. In addition to terms specifically defined, terms with initial capital letters in the Contract Documents include references to identified articles and paragraphs, and the titles of other documents or forms. 1. Addenda—Written or graphic instruments issued prior to the opening of Bids which clarify, correct, or change the Bidding Requirements or the proposed Contract Documents. 2. Agreement—The written instrument which is evidence of the agreement between Owner and Contractor covering the Work. 3. Application for Payment—The form acceptable to Engineer which is to be used by Contractor during the course of the Work in requesting progress or final payments and which is to be accompanied by such supporting documentation as is required by the Contract Documents. 4. Asbestos—Any material that contains more than one percent asbestos and is friable or is releasing asbestos fibers into the air above current action levels established by the United States Occupational Safety and Health Administration. 5. Bid—The offer or proposal of a Bidder submitted on the prescribed form setting forth the prices for the Work to be performed. 6. Bidder—The individual or entity who submits a Bid directly to Owner. 7. Bidding Documents—The Bidding Requirements and the proposed Contract Documents (including all Addenda). 8. Bidding Requirements—The advertisement or invitation to bid, Instructions to Bidders, Bid security of acceptable form, if any, and the Bid Form with any supplements. 9. Change Order—A document recommended by Engineer which is signed by Contractor and Owner and authorizes an addition, deletion, or revision in the Work or an adjustment in the Contract Price or the Contract Times, issued on or after the Effective Date of the Agreement. 10. Claim—A demand or assertion by Owner or Contractor seeking an adjustment of Contract Price or Contract Times, or both, or other relief with respect to the terms of the Contract. A demand for money or services by a third party is not a Claim. 11. Contract—The entire and integrated written agreement between the Owner and Contractor concerning the Work. The Contract supersedes prior negotiations, representations, or agreements, whether written or oral. 12. Contract Documents—Those items so designated in the Agreement. Only printed or hard copies of the items listed in the Agreement are Contract Documents. Approved Shop Page 1 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV Drawings, other Contractor submittals, and the reports and drawings of subsurface and physical conditions are not Contract Documents. 13. Contract Price—The moneys payable by Owner to Contractor for completion of the Work in accordance with the Contract Documents as stated in the Agreement (subject to the provisions of Paragraph 11.03 in the case of Unit Price Work). 14. Contract Times—The number of days or the dates stated in the Agreement to: (i) achieve Milestones, if any; (ii) achieve Substantial Completion; and (iii) complete the Work so that it is ready for final payment as evidenced by Engineer’s written recommendation of final payment. 15. Contractor—The individual or entity with whom Owner has entered into the Agreement. 16. Cost of the Work—See Paragraph 11.01 for definition. 17. Drawings—That part of the Contract Documents prepared or approved by Engineer which graphically shows the scope, extent, and character of the Work to be performed by Contractor. Shop Drawings and other Contractor submittals are not Drawings as so defined. 18. Effective Date of the Agreement—The date indicated in the Agreement on which it becomes effective, but if no such date is indicated, it means the date on which the Agreement is signed and delivered by the last of the two parties to sign and deliver. 19. Engineer—The individual or entity named as such in the Agreement. 20. Field Order—A written order issued by Engineer which requires minor changes in the Work but which does not involve a change in the Contract Price or the Contract Times. 21. General Requirements—Sections of Division 1 of the Specifications. 22. Hazardous Environmental Condition—The presence at the Site of Asbestos, PCBs, Petroleum, Hazardous Waste, or Radioactive Material in such quantities or circumstances that may present a substantial danger to persons or property exposed thereto. 23. Hazardous Waste—The term Hazardous Waste shall have the meaning provided in Section 1004 of the Solid Waste Disposal Act (42 USC Section 6903) as amended from time to time. 24. Laws and Regulations; Laws or Regulations—Any and all applicable laws, rules, regulations, ordinances, codes, and orders of any and all governmental bodies, agencies, authorities, and courts having jurisdiction. 25. Liens—Charges, security interests, or encumbrances upon Project funds, real property, or personal property. 26. Milestone—A principal event specified in the Contract Documents relating to an intermediate completion date or time prior to Substantial Completion of all the Work. 27. Notice of Award—The written notice by Owner to the Successful Bidder stating that upon timely compliance by the Successful Bidder with the conditions precedent listed therein, Owner will sign and deliver the Agreement. Page 2 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 28. Notice to Proceed—A written notice given by Owner to Contractor fixing the date on which the Contract Times will commence to run and on which Contractor shall start to perform the Work under the Contract Documents. 29. Owner—The individual or entity with whom Contractor has entered into the Agreement and for whom the Work is to be performed. 30. PCBs—Polychlorinated biphenyls. 31. Petroleum—Petroleum, including crude oil or any fraction thereof which is liquid at standard conditions of temperature and pressure (60 degrees Fahrenheit and 14.7 pounds per square inch absolute), such as oil, petroleum, fuel oil, oil sludge, oil refuse, gasoline, kerosene, and oil mixed with other non-Hazardous Waste and crude oils. 32. Progress Schedule—A schedule, prepared and maintained by Contractor, describing the sequence and duration of the activities comprising the Contractor’s plan to accomplish the Work within the Contract Times. 33. Project—The total construction of which the Work to be performed under the Contract Documents may be the whole, or a part. 34. Project Manual—The bound documentary information prepared for bidding and constructing the Work. A listing of the contents of the Project Manual, which may be bound in one or more volumes, is contained in the table(s) of contents. 35. Radioactive Material—Source, special nuclear, or byproduct material as defined by the Atomic Energy Act of 1954 (42 USC Section 2011 et seq.) as amended from time to time. 36. Resident Project Representative—The authorized representative of Engineer who may be assigned to the Site or any part thereof. 37. Samples—Physical examples of materials, equipment, or workmanship that are representative of some portion of the Work and which establish the standards by which such portion of the Work will be judged. 38. Schedule of Submittals—A schedule, prepared and maintained by Contractor, of required submittals and the time requirements to support scheduled performance of related construction activities. 39. Schedule of Values—A schedule, prepared and maintained by Contractor, allocating portions of the Contract Price to various portions of the Work and used as the basis for reviewing Contractor’s Applications for Payment. 40. Shop Drawings—All drawings, diagrams, illustrations, schedules, and other data or information which are specifically prepared or assembled by or for Contractor and submitted by Contractor to illustrate some portion of the Work. 41. Site—Lands or areas indicated in the Contract Documents as being furnished by Owner upon which the Work is to be performed, including rights-of-way and easements for access thereto, and such other lands furnished by Owner which are designated for the use of Contractor. Page 3 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 42. Specifications—That part of the Contract Documents consisting of written requirements for materials, equipment, systems, standards and workmanship as applied to the Work, and certain administrative requirements and procedural matters applicable thereto. 43. Subcontractor—An individual or entity having a direct contract with Contractor or with any other Subcontractor for the performance of a part of the Work at the Site. 44. Substantial Completion—The time at which the Work (or a specified part thereof) has progressed to the point where, in the opinion of Engineer, the Work (or a specified part thereof) is sufficiently complete, in accordance with the Contract Documents, so that the Work (or a specified part thereof) can be utilized for the purposes for which it is intended. The terms “substantially complete” and “substantially completed” as applied to all or part of the Work refer to Substantial Completion thereof. 45. Successful Bidder—The Bidder submitting a responsive Bid to whom Owner makes an award. 46. Supplementary Conditions—That part of the Contract Documents which amends or supplements these General Conditions. 47. Supplier—A manufacturer, fabricator, supplier, distributor, materialman, or vendor having a direct contract with Contractor or with any Subcontractor to furnish materials or equipment to be incorporated in the Work by Contractor or Subcontractor. 48. Underground Facilities—All underground pipelines, conduits, ducts, cables, wires, manholes, vaults, tanks, tunnels, or other such facilities or attachments, and any encasements containing such facilities, including those that convey electricity, gases, steam, liquid petroleum products, telephone or other communications, cable television, water, wastewater, storm water, other liquids or chemicals, or traffic or other control systems. 49. Unit Price Work—Work to be paid for on the basis of unit prices. 50. Work—The entire construction or the various separately identifiable parts thereof required to be provided under the Contract Documents. Work includes and is the result of performing or providing all labor, services, and documentation necessary to produce such construction, and furnishing, installing, and incorporating all materials and equipment into such construction, all as required by the Contract Documents. 51. Work Change Directive—A written statement to Contractor issued on or after the Effective Date of the Agreement and signed by Owner and recommended by Engineer ordering an addition, deletion, or revision in the Work, or responding to differing or unforeseen subsurface or physical conditions under which the Work is to be performed or to emergencies. A Work Change Directive will not change the Contract Price or the Contract Times but is evidence that the parties expect that the change ordered or documented by a Work Change Directive will be incorporated in a subsequently issued Change Order following negotiations by the parties as to its effect, if any, on the Contract Price or Contract Times. 1.02 Terminology A. The words and terms discussed in Paragraph 1.02.B through F are not defined but, when used in the Bidding Requirements or Contract Documents, have the indicated meaning. Page 4 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV B. Intent of Certain Terms or Adjectives: 1. The Contract Documents include the terms “as allowed,” “as approved,” “as ordered,” “as directed” or terms of like effect or import to authorize an exercise of professional judgment by Engineer. In addition, the adjectives “reasonable,” “suitable,” “acceptable,” “proper,” “satisfactory,” or adjectives of like effect or import are used to describe an action or determination of Engineer as to the Work. It is intended that such exercise of professional judgment, action, or determination will be solely to evaluate, in general, the Work for compliance with the information in the Contract Documents and with the design concept of the Project as a functioning whole as shown or indicated in the Contract Documents (unless there is a specific statement indicating otherwise). The use of any such term or adjective is not intended to and shall not be effective to assign to Engineer any duty or authority to supervise or direct the performance of the Work, or any duty or authority to undertake responsibility contrary to the provisions of Paragraph 9.09 or any other provision of the Contract Documents. C. Day: 1. The word “day” means a calendar day of 24 hours measured from midnight to the next midnight. D. Defective: 1. The word “defective,” when modifying the word “Work,” refers to Work that is unsatisfactory, faulty, or deficient in that it: a. does not conform to the Contract Documents; or b. does not meet the requirements of any applicable inspection, reference standard, test, or approval referred to in the Contract Documents; or c. has been damaged prior to Engineer’s recommendation of final payment (unless responsibility for the protection thereof has been assumed by Owner at Substantial Completion in accordance with Paragraph 14.04 or 14.05). E. Furnish, Install, Perform, Provide: 1. The word “furnish,” when used in connection with services, materials, or equipment, shall mean to supply and deliver said services, materials, or equipment to the Site (or some other specified location) ready for use or installation and in usable or operable condition. 2. The word “install,” when used in connection with services, materials, or equipment, shall mean to put into use or place in final position said services, materials, or equipment complete and ready for intended use. 3. The words “perform” or “provide,” when used in connection with services, materials, or equipment, shall mean to furnish and install said services, materials, or equipment complete and ready for intended use. Page 5 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 4. When “furnish,” “install,” “perform,” or “provide” is not used in connection with services, materials, or equipment in a context clearly requiring an obligation of Contractor, “provide” is implied. F. Unless stated otherwise in the Contract Documents, words or phrases that have a well-known technical or construction industry or trade meaning are used in the Contract Documents in accordance with such recognized meaning. ARTICLE 2 – PRELIMINARY MATTERS 2.01 Delivery of Bonds and Evidence of Insurance A. When Contractor delivers the executed counterparts of the Agreement to Owner, Contractor shall also deliver to Owner such bonds as Contractor may be required to furnish. B. Evidence of Insurance: Before any Work at the Site is started, Contractor and Owner shall each deliver to the other, with copies to each additional insured identified in the Supplementary Conditions, certificates of insurance (and other evidence of insurance which either of them or any additional insured may reasonably request) which Contractor and Owner respectively are required to purchase and maintain in accordance with Article 5. 2.02 Copies of Documents A. Owner shall furnish to Contractor up to three printed or hard copies of the Drawings and Project Manual. Additional copies will be furnished upon request at the cost of reproduction. 2.03 Commencement of Contract Times; Notice to Proceed A. The Contract Times will commence to run on the 15th day after the Effective Date of the Agreement or, if a Notice to Proceed is given, on the day indicated in the Notice to Proceed. A Notice to Proceed may be given at any time within 15 days after the Effective Date of the Agreement. In no event will the Contract Times commence to run later than the ninetieth day after the day of Bid opening or the sixtieth day after the Effective Date of the Agreement, whichever date is later. 2.04 Starting the Work A. Contractor shall start to perform the Work on the date when the Contract Times commence to run. No Work shall be done at the Site prior to the date on which the Contract Times commence to run. 2.05 Before Starting Construction A. Preliminary Schedules: Within 10 days after the Effective Date of the Agreement (unless otherwise specified in the General Requirements), Contractor shall submit to Engineer for timely review: 1. a preliminary Progress Schedule indicating the times (numbers of days or dates) for starting and completing the various stages of the Work, including any Milestones specified in the Contract Documents; 2. a preliminary Schedule of Submittals; and Page 6 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 3. a preliminary Schedule of Values for all of the Work which includes quantities and prices of items which when added together equal the Contract Price and subdivides the Work into component parts in sufficient detail to serve as the basis for progress payments during performance of the Work. Such prices will include an appropriate amount of overhead and profit applicable to each item of Work. 2.06 Preconstruction Conference; Designation of Authorized Representatives A. Before any Work at the Site is started, a conference attended by Owner, Contractor, Engineer, and others as appropriate will be held to establish a working understanding among the parties as to the Work and to discuss the schedules referred to in Paragraph 2.05.A, procedures for handling Shop Drawings and other submittals, processing Applications for Payment, and maintaining required records. B. At this conference Owner and Contractor each shall designate, in writing, a specific individual to act as its authorized representative with respect to the services and responsibilities under the Contract. Such individuals shall have the authority to transmit instructions, receive information, render decisions relative to the Contract, and otherwise act on behalf of each respective party. 2.07 Initial Acceptance of Schedules A. At least 10 days before submission of the first Application for Payment a conference attended by Contractor, Engineer, and others as appropriate will be held to review for acceptability to Engineer as provided below the schedules submitted in accordance with Paragraph 2.05.A. Contractor shall have an additional 10 days to make corrections and adjustments and to complete and resubmit the schedules. No progress payment shall be made to Contractor until acceptable schedules are submitted to Engineer. 1. The Progress Schedule will be acceptable to Engineer if it provides an orderly progression of the Work to completion within the Contract Times. Such acceptance will not impose on Engineer responsibility for the Progress Schedule, for sequencing, scheduling, or progress of the Work, nor interfere with or relieve Contractor from Contractor’s full responsibility therefor. 2. Contractor’s Schedule of Submittals will be acceptable to Engineer if it provides a workable arrangement for reviewing and processing the required submittals. 3. Contractor’s Schedule of Values will be acceptable to Engineer as to form and substance if it provides a reasonable allocation of the Contract Price to component parts of the Work. ARTICLE 3 – CONTRACT DOCUMENTS: INTENT, AMENDING, REUSE 3.01 Intent A. The Contract Documents are complementary; what is required by one is as binding as if required by all. B. It is the intent of the Contract Documents to describe a functionally complete project (or part thereof) to be constructed in accordance with the Contract Documents. Any labor, documentation, services, materials, or equipment that reasonably may be inferred from the Contract Documents Page 7 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV or from prevailing custom or trade usage as being required to produce the indicated result will be provided whether or not specifically called for, at no additional cost to Owner. C. Clarifications and interpretations of the Contract Documents shall be issued by Engineer as provided in Article 9. 3.02 Reference Standards A. Standards, Specifications, Codes, Laws, and Regulations 1. Reference to standards, specifications, manuals, or codes of any technical society, organization, or association, or to Laws or Regulations, whether such reference be specific or by implication, shall mean the standard, specification, manual, code, or Laws or Regulations in effect at the time of opening of Bids (or on the Effective Date of the Agreement if there were no Bids), except as may be otherwise specifically stated in the Contract Documents. 2. No provision of any such standard, specification, manual, or code, or any instruction of a Supplier, shall be effective to change the duties or responsibilities of Owner, Contractor, or Engineer, or any of their subcontractors, consultants, agents, or employees, from those set forth in the Contract Documents. No such provision or instruction shall be effective to assign to Owner, Engineer, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors, any duty or authority to supervise or direct the performance of the Work or any duty or authority to undertake responsibility inconsistent with the provisions of the Contract Documents. 3.03 Reporting and Resolving Discrepancies A. Reporting Discrepancies: 1. Contractor’s Review of Contract Documents Before Starting Work: Before undertaking each part of the Work, Contractor shall carefully study and compare the Contract Documents and check and verify pertinent figures therein and all applicable field measurements. Contractor shall promptly report in writing to Engineer any conflict, error, ambiguity, or discrepancy which Contractor discovers, or has actual knowledge of, and shall obtain a written interpretation or clarification from Engineer before proceeding with any Work affected thereby. 2. Contractor’s Review of Contract Documents During Performance of Work: If, during the performance of the Work, Contractor discovers any conflict, error, ambiguity, or discrepancy within the Contract Documents, or between the Contract Documents and (a) any applicable Law or Regulation , (b) any standard, specification, manual, or code, or (c) any instruction of any Supplier, then Contractor shall promptly report it to Engineer in writing. Contractor shall not proceed with the Work affected thereby (except in an emergency as required by Paragraph 6.16.A) until an amendment or supplement to the Contract Documents has been issued by one of the methods indicated in Paragraph 3.04. 3. Contractor shall not be liable to Owner or Engineer for failure to report any conflict, error, ambiguity, or discrepancy in the Contract Documents unless Contractor had actual knowledge thereof. Page 8 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV B. Resolving Discrepancies: 1. Except as may be otherwise specifically stated in the Contract Documents, the provisions of the Contract Documents shall take precedence in resolving any conflict, error, ambiguity, or discrepancy between the provisions of the Contract Documents and: a. the provisions of any standard, specification, manual, or code, or the instruction of any Supplier (whether or not specifically incorporated by reference in the Contract Documents); or b. the provisions of any Laws or Regulations applicable to the performance of the Work (unless such an interpretation of the provisions of the Contract Documents would result in violation of such Law or Regulation). 3.04 Amending and Supplementing Contract Documents A. The Contract Documents may be amended to provide for additions, deletions, and revisions in the Work or to modify the terms and conditions thereof by either a Change Order or a Work Change Directive. B. The requirements of the Contract Documents may be supplemented, and minor variations and deviations in the Work may be authorized, by one or more of the following ways: 1. A Field Order; 2. Engineer’s approval of a Shop Drawing or Sample (subject to the provisions of Paragraph 6.17.D.3); or 3. Engineer’s written interpretation or clarification. 3.05 Reuse of Documents A. Contractor and any Subcontractor or Supplier shall not: 1. have or acquire any title to or ownership rights in any of the Drawings, Specifications, or other documents (or copies of any thereof) prepared by or bearing the seal of Engineer or its consultants, including electronic media editions; or 2. reuse any such Drawings, Specifications, other documents, or copies thereof on extensions of the Project or any other project without written consent of Owner and Engineer and specific written verification or adaptation by Engineer. B. The prohibitions of this Paragraph 3.05 will survive final payment, or termination of the Contract. Nothing herein shall preclude Contractor from retaining copies of the Contract Documents for record purposes. 3.06 Electronic Data A. Unless otherwise stated in the Supplementary Conditions, the data furnished by Owner or Engineer to Contractor, or by Contractor to Owner or Engineer, that may be relied upon are limited to the printed copies (also known as hard copies). Files in electronic media format of text, data, Page 9 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV graphics, or other types are furnished only for the convenience of the receiving party. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. B. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of the data’s creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within 60 days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the 60-day acceptance period will be corrected by the transferring party. C. When transferring documents in electronic media format, the transferring party makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by the data’s creator. ARTICLE 4 – AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS; HAZARDOUS ENVIRONMENTAL CONDITIONS; REFERENCE POINTS 4.01 Availability of Lands A. Owner shall furnish the Site. Owner shall notify Contractor of any encumbrances or restrictions not of general application but specifically related to use of the Site with which Contractor must comply in performing the Work. Owner will obtain in a timely manner and pay for easements for permanent structures or permanent changes in existing facilities. If Contractor and Owner are unable to agree on entitlement to or on the amount or extent, if any, of any adjustment in the Contract Price or Contract Times, or both, as a result of any delay in Owner’s furnishing the Site or a part thereof, Contractor may make a Claim therefore as provided in Paragraph 10.05. B. Upon reasonable written request, Owner shall furnish Contractor with a current statement of record legal title and legal description of the lands upon which the Work is to be performed. C. Contractor shall provide for all additional lands and access thereto that may be required for temporary construction facilities or storage of materials and equipment. 4.02 Subsurface and Physical Conditions A. Reports and Drawings: The Supplementary Conditions identify: 1. those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site; and 2. those drawings known to Owner of physical conditions relating to existing surface. B. Limited Reliance by Contractor on Technical Data Authorized: Not Used 4.03 Differing Subsurface or Physical Conditions A. Notice: If Contractor believes that any subsurface or physical condition that is uncovered or revealed either: Page 10 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 1. is of such a nature as to require a change in the Contract Documents; or 2. differs materially from that shown or indicated in the Contract Documents; or 3. is of an unusual nature, and differs materially from conditions ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract Documents; then Contractor shall, promptly after becoming aware thereof and before further disturbing the subsurface or physical conditions or performing any Work in connection therewith (except in an emergency as required by Paragraph 6.16.A), notify Owner and Engineer in writing about such condition. Contractor shall not further disturb such condition or perform any Work in connection therewith (except as aforesaid) until receipt of written order to do so. B. Engineer’s Review: After receipt of written notice as required by Paragraph 4.03.A, Engineer will promptly review the pertinent condition, determine the necessity of Owner’s obtaining additional exploration or tests with respect thereto, and advise Owner in writing (with a copy to Contractor) of Engineer’s findings and conclusions. C. Possible Price and Times Adjustments: 1. The Contract Price or the Contract Times, or both, will be equitably adjusted to the extent that the existence of such differing subsurface or physical condition causes an increase or decrease in Contractor’s cost of, or time required for, performance of the Work; subject, however, to the following: a. such condition must meet any one or more of the categories described in Paragraph 4.03.A; and b. with respect to Work that is paid for on a unit price basis, any adjustment in Contract Price will be subject to the provisions of Paragraphs 9.07 and 11.03. 2. Contractor shall not be entitled to any adjustment in the Contract Price or Contract Times if: a. Contractor knew of the existence of such conditions at the time Contractor made a final commitment to Owner with respect to Contract Price and Contract Times by the submission of a Bid or becoming bound under a negotiated contract; or b. the existence of such condition could reasonably have been discovered or revealed as a result of any examination, investigation, exploration, test, or study of the Site and contiguous areas required by the Bidding Requirements or Contract Documents to be conducted by or for Contractor prior to Contractor’s making such final commitment; or c. Contractor failed to give the written notice as required by Paragraph 4.03.A. 3. If Owner and Contractor are unable to agree on entitlement to or on the amount or extent, if any, of any adjustment in the Contract Price or Contract Times, or both, a Claim may be made therefor as provided in Paragraph 10.05. However, neither Owner or Engineer, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors shall be liable to Contractor for any claims, costs, losses, or damages (including but not limited to Page 11 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) sustained by Contractor on or in connection with any other project or anticipated project. 4.04 Underground Facilities A. Shown or Indicated: The information and data shown or indicated in the Contract Documents with respect to existing Underground Facilities at or contiguous to the Site is based on information and data furnished to Owner or Engineer by the owners of such Underground Facilities, including Owner, or by others. Unless it is otherwise expressly provided in the Supplementary Conditions: 1. Owner and Engineer shall not be responsible for the accuracy or completeness of any such information or data provided by others; and 2. the cost of all of the following will be included in the Contract Price, and Contractor shall have full responsibility for: a. reviewing and checking all such information and data; b. locating all Underground Facilities shown or indicated in the Contract Documents; c. coordination of the Work with the owners of such Underground Facilities, including Owner, during construction; and d. the safety and protection of all such Underground Facilities and repairing any damage thereto resulting from the Work. B. Not Shown or Indicated: 1. If an Underground Facility is uncovered or revealed at or contiguous to the Site which was not shown or indicated, or not shown or indicated with reasonable accuracy in the Contract Documents, Contractor shall, promptly after becoming aware thereof and before further disturbing conditions affected thereby or performing any Work in connection therewith (except in an emergency as required by Paragraph 6.16.A), identify the owner of such Underground Facility and give written notice to that owner and to Owner and Engineer. Engineer will promptly review the Underground Facility and determine the extent, if any, to which a change is required in the Contract Documents to reflect and document the consequences of the existence or location of the Underground Facility. During such time, Contractor shall be responsible for the safety and protection of such Underground Facility. 2. If Engineer concludes that a change in the Contract Documents is required, a Work Change Directive or a Change Order will be issued to reflect and document such consequences. An equitable adjustment shall be made in the Contract Price or Contract Times, or both, to the extent that they are attributable to the existence or location of any Underground Facility that was not shown or indicated or not shown or indicated with reasonable accuracy in the Contract Documents and that Contractor did not know of and could not reasonably have been expected to be aware of or to have anticipated. If Owner and Contractor are unable to agree on entitlement to or on the amount or extent, if any, of any such adjustment in Contract Price or Contract Times, Owner or Contractor may make a Claim therefor as provided in Paragraph 10.05. Page 12 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 4.05 Reference Points A. Owner shall provide engineering surveys to establish reference points for construction which in Engineer’s judgment are necessary to enable Contractor to proceed with the Work. Contractor shall be responsible for laying out the Work, shall protect and preserve the established reference points and property monuments, and shall make no changes or relocations without the prior written approval of Owner. Contractor shall report to Engineer whenever any reference point or property monument is lost or destroyed or requires relocation because of necessary changes in grades or locations, and shall be responsible for the accurate replacement or relocation of such reference points or property monuments by professionally qualified personnel. 4.06 Hazardous Environmental Condition at Site A. Reports and Drawings: The Supplementary Conditions identify those reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at the Site. B. Limited Reliance by Contractor on Technical Data Authorized: Contractor may rely upon the accuracy of the “technical data” contained in such reports and drawings, but such reports and drawings are not Contract Documents. Such “technical data” is identified in the Supplementary Conditions. Except for such reliance on such “technical data,” Contractor may not rely upon or make any claim against Owner or Engineer, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors with respect to: 1. the completeness of such reports and drawings for Contractor’s purposes, including, but not limited to, any aspects of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor and safety precautions and programs incident thereto; or 2. other data, interpretations, opinions and information contained in such reports or shown or indicated in such drawings; or 3. any Contractor interpretation of or conclusion drawn from any “technical data” or any such other data, interpretations, opinions or information. C. Contractor shall not be responsible for any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work. Contractor shall be responsible for a Hazardous Environmental Condition created with any materials brought to the Site by Contractor, Subcontractors, Suppliers, or anyone else for whom Contractor is responsible. D. If Contractor encounters a Hazardous Environmental Condition, Contractor shall immediately: (i) secure or otherwise isolate such condition; (ii) stop all Work in connection with such condition and in any area affected thereby (except in an emergency as required by Paragraph 6.16.A); and (iii) notify Owner and Engineer (and promptly thereafter confirm such notice in writing). Owner shall promptly consult with Engineer concerning the necessity for Owner to retain a qualified expert to evaluate such condition or take corrective action, if any. Promptly after consulting with Engineer, Owner shall take such actions as are necessary to permit Owner to timely obtain required permits and provide Contractor the written notice required by Paragraph 4.06.E. Page 13 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV E. Contractor shall not be required to resume Work in connection with such condition or in any affected area until after Owner has obtained any required permits related thereto and delivered written notice to Contractor: (i) specifying that such condition and any affected area is or has been rendered safe for the resumption of Work; or (ii) specifying any special conditions under which such Work may be resumed safely. If Owner and Contractor cannot agree as to entitlement to or on the amount or extent, if any, of any adjustment in Contract Price or Contract Times, or both, as a result of such Work stoppage or such special conditions under which Work is agreed to be resumed by Contractor, either party may make a Claim therefor as provided in Paragraph 10.05. F. If after receipt of such written notice Contractor does not agree to resume such Work based on a reasonable belief it is unsafe, or does not agree to resume such Work under such special conditions, then Owner may order the portion of the Work that is in the area affected by such condition to be deleted from the Work. If Owner and Contractor cannot agree as to entitlement to or on the amount or extent, if any, of an adjustment in Contract Price or Contract Times as a result of deleting such portion of the Work, then either party may make a Claim therefor as provided in Paragraph 10.05. Owner may have such deleted portion of the Work performed by Owner’s own forces or others in accordance with Article 7. G. Not Used H. To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless Owner and Engineer, and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to a Hazardous Environmental Condition created by Contractor or by anyone for whom Contractor is responsible. Nothing in this Paragraph 4.06.H shall obligate Contractor to indemnify any individual or entity from and against the consequences of that individual’s or entity’s own negligence. I. The provisions of Paragraphs 4.02, 4.03, and 4.04 do not apply to a Hazardous Environmental Condition uncovered or revealed at the Site. ARTICLE 5 – BONDS AND INSURANCE 5.01 Performance, Payment, and Other Bonds A. Contractor shall furnish performance and payment bonds, each in an amount at least equal to the Contract Price as security for the faithful performance and payment of all of Contractor’s obligations under the Contract Documents. These bonds shall remain in effect until one year after the date when final payment becomes due or until completion of the correction period specified in Paragraph 13.07, whichever is later, except as provided otherwise by Laws or Regulations or by the Contract Documents. Contractor shall also furnish such other bonds as are required by the Contract Documents. B. All bonds shall be in the form prescribed by the Contract Documents except as provided otherwise by Laws or Regulations, and shall be executed by such sureties as are named in the list of “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” as published in Circular 570 (amended) by the Financial Management Service, Surety Bond Branch, U.S. Department of the Treasury. All bonds signed by Page 14 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV an agent or attorney-in-fact must be accompanied by a certified copy of that individual’s authority to bind the surety. The evidence of authority shall show that it is effective on the date the agent or attorney-in-fact signed each bond. C. If the surety on any bond furnished by Contractor is declared bankrupt or becomes insolvent or its right to do business is terminated in any state where any part of the Project is located or it ceases to meet the requirements of Paragraph 5.01.B, Contractor shall promptly notify Owner and Engineer and shall, within 20 days after the event giving rise to such notification, provide another bond and surety, both of which shall comply with the requirements of Paragraphs 5.01.B and 5.02. 5.02 Licensed Sureties and Insurers A. All bonds and insurance required by the Contract Documents to be purchased and maintained by Owner or Contractor shall be obtained from surety or insurance companies that are duly licensed or authorized in the jurisdiction in which the Project is located to issue bonds or insurance policies for the limits and coverages so required. Such surety and insurance companies shall also meet such additional requirements and qualifications as may be provided in the Supplementary Conditions. 5.03 Certificates of Insurance A. Contractor shall deliver to Owner, with copies to each additional insured and loss payee identified in the Supplementary Conditions, certificates of insurance (and other evidence of insurance requested by Owner or any other additional insured) which Contractor is required to purchase and maintain. B. Owner shall deliver to Contractor, with copies to each additional insured and loss payee identified in the Supplementary Conditions, certificates of insurance (and other evidence of insurance requested by Contractor or any other additional insured) which Owner is required to purchase and maintain. C. Failure of Owner to demand such certificates or other evidence of Contractor's full compliance with these insurance requirements or failure of Owner to identify a deficiency in compliance from the evidence provided shall not be construed as a waiver of Contractor’s obligation to maintain such insurance. D. Owner does not represent that insurance coverage and limits established in this Contract necessarily will be adequate to protect Contractor. E. The insurance and insurance limits required herein shall not be deemed as a limitation on Contractor’s liability under the indemnities granted to Owner in the Contract Documents. 5.04 Contractor’s Insurance A. Contractor shall purchase and maintain such insurance as is appropriate for the Work being performed and as will provide protection from claims set forth below which may arise out of or result from Contractor’s performance of the Work and Contractor’s other obligations under the Contract Documents, whether it is to be performed by Contractor, any Subcontractor or Supplier, or by anyone directly or indirectly employed by any of them to perform any of the Work, or by anyone for whose acts any of them may be liable: Page 15 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 1. claims under workers’ compensation, disability benefits, and other similar employee benefit acts; 2. claims for damages because of bodily injury, occupational sickness or disease, or death of Contractor’s employees; 3. claims for damages because of bodily injury, sickness or disease, or death of any person other than Contractor’s employees; 4. claims for damages insured by reasonably available personal injury liability coverage which are sustained: a. by any person as a result of an offense directly or indirectly related to the employment of such person by Contractor, or b. by any other person for any other reason; 5. claims for damages, other than to the Work itself, because of injury to or destruction of tangible property wherever located, including loss of use resulting therefrom; and 6. claims for damages because of bodily injury or death of any person or property damage arising out of the ownership, maintenance or use of any motor vehicle. B. The policies of insurance required by this Paragraph 5.04 shall: 1. with respect to insurance required by Paragraphs 5.04.A.3 through 5.04.A.6 inclusive, be written on an occurrence basis, include as additional insureds (subject to any customary exclusion regarding professional liability) Owner and Engineer, and any other individuals or entities identified in the Supplementary Conditions, all of whom shall be listed as additional insureds, and include coverage for the respective officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of all such additional insureds, and the insurance afforded to these additional insureds shall provide primary coverage for all claims covered thereby; 2. include at least the specific coverages and be written for not less than the limits of liability provided in the Supplementary Conditions or required by Laws or Regulations, whichever is greater; 3. include contractual liability insurance covering Contractor’s indemnity obligations under Paragraphs 6.11 and 6.20; 4. contain a provision or endorsement that the coverage afforded will not be canceled, materially changed or renewal refused until at least 30 days prior written notice has been given to Owner and Contractor and to each other additional insured identified in the Supplementary Conditions to whom a certificate of insurance has been issued (and the certificates of insurance furnished by the Contractor pursuant to Paragraph 5.03 will so provide); 5. remain in effect at least until final payment and at all times thereafter when Contractor may be correcting, removing, or replacing defective Work in accordance with Paragraph 13.07; and Page 16 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 6. include completed operations coverage: a. Such insurance shall remain in effect for two years after final payment. b. Contractor shall furnish Owner and each other additional insured identified in the Supplementary Conditions, to whom a certificate of insurance has been issued, evidence satisfactory to Owner and any such additional insured of continuation of such insurance at final payment and one year thereafter. 5.05 Owner’s Liability Insurance A. In addition to the insurance required to be provided by Contractor under Paragraph 5.04, Owner, at Owner’s option, may purchase and maintain at Owner’s expense Owner’s own liability insurance as will protect Owner against claims which may arise from operations under the Contract Documents. 5.06 Property Insurance Not Used 5.07 Waiver of Rights A. Owner and Contractor intend that all policies purchased in accordance with Paragraph 5.06 will protect Owner, Contractor, Subcontractors, and Engineer, and all other individuals or entities identified in the Supplementary Conditions as loss payees (and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them) in such policies and will provide primary coverage for all losses and damages caused by the perils or causes of loss covered thereby. All such policies shall contain provisions to the effect that in the event of payment of any loss or damage the insurers will have no rights of recovery against any of the insureds or loss payees thereunder. Owner and Contractor waive all rights against each other and their respective officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them for all losses and damages caused by, arising out of or resulting from any of the perils or causes of loss covered by such policies and any other property insurance applicable to the Work; and, in addition, waive all such rights against Subcontractors and Engineer, and all other individuals or entities identified in the Supplementary Conditions as loss payees (and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them) under such policies for losses and damages so caused. None of the above waivers shall extend to the rights that any party making such waiver may have to the proceeds of insurance held by Owner as trustee or otherwise payable under any policy so issued. B. Owner waives all rights against Contractor, Subcontractors, and Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them for: 1. loss due to business interruption, loss of use, or other consequential loss extending beyond direct physical loss or damage to Owner’s property or the Work caused by, arising out of, or resulting from fire or other perils whether or not insured by Owner; and Page 17 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 2. loss or damage to the completed Project or part thereof caused by, arising out of, or resulting from fire or other insured peril or cause of loss covered by any property insurance maintained on the completed Project or part thereof by Owner during partial utilization pursuant to Paragraph 14.05, after Substantial Completion pursuant to Paragraph 14.04, or after final payment pursuant to Paragraph 14.07. C. Any insurance policy maintained by Owner covering any loss, damage or consequential loss referred to in Paragraph 5.07.B shall contain provisions to the effect that in the event of payment of any such loss, damage, or consequential loss, the insurers will have no rights of recovery against Contractor, Subcontractors, or Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them. 5.08 Receipt and Application of Insurance Proceeds A. Not Used B. Not Used 5.09 Acceptance of Bonds and Insurance; Option to Replace A. If either Owner or Contractor has any objection to the coverage afforded by or other provisions of the bonds or insurance required to be purchased and maintained by the other party in accordance with Article 5 on the basis of non-conformance with the Contract Documents, the objecting party shall so notify the other party in writing within 10 days after receipt of the certificates (or other evidence requested) required by Paragraph 2.01.B. Owner and Contractor shall each provide to the other such additional information in respect of insurance provided as the other may reasonably request. If either party does not purchase or maintain all of the bonds and insurance required of such party by the Contract Documents, such party shall notify the other party in writing of such failure to purchase prior to the start of the Work, or of such failure to maintain prior to any change in the required coverage. Without prejudice to any other right or remedy, the other party may elect to obtain equivalent bonds or insurance to protect such other party’s interests at the expense of the party who was required to provide such coverage, and a Change Order shall be issued to adjust the Contract Price accordingly. 5.10 Partial Utilization, Acknowledgment of Property Insurer Not Used ARTICLE 6 – CONTRACTOR’S RESPONSIBILITIES 6.01 Supervision and Superintendence A. Contractor shall supervise, inspect, and direct the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. Contractor shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction. Contractor shall not be responsible for the negligence of Owner or Engineer in the design or specification of a specific means, method, technique, sequence, or procedure of construction which is shown or indicated in and expressly required by the Contract Documents. Page 18 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV B. At all times during the progress of the Work, Contractor shall assign a competent resident superintendent who shall not be replaced without written notice to Owner and Engineer except under extraordinary circumstances. 6.02 Labor; Working Hours A. Contractor shall provide competent, suitably qualified personnel to survey and lay out the Work and perform construction as required by the Contract Documents. Contractor shall at all times maintain good discipline and order at the Site. B. Except as otherwise required for the safety or protection of persons or the Work or property at the Site or adjacent thereto, and except as otherwise stated in the Contract Documents, all Work at the Site shall be performed during regular working hours. Contractor will not permit the performance of Work on a Saturday, Sunday, or any legal holiday without Owner’s written consent (which will not be unreasonably withheld) given after prior written notice to Engineer. 6.03 Services, Materials, and Equipment A. Unless otherwise specified in the Contract Documents, Contractor shall provide and assume full responsibility for all services, materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, power, light, heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and incidentals necessary for the performance, testing, start-up, and completion of the Work. B. All materials and equipment incorporated into the Work shall be as specified or, if not specified, shall be of good quality and new, except as otherwise provided in the Contract Documents. All special warranties and guarantees required by the Specifications shall expressly run to the benefit of Owner. If required by Engineer, Contractor shall furnish satisfactory evidence (including reports of required tests) as to the source, kind, and quality of materials and equipment. C. All materials and equipment shall be stored, applied, installed, connected, erected, protected, used, cleaned, and conditioned in accordance with instructions of the applicable Supplier, except as otherwise may be provided in the Contract Documents. 6.04 Progress Schedule A. Contractor shall adhere to the Progress Schedule established in accordance with Paragraph 2.07 as it may be adjusted from time to time as provided below. 1. Contractor shall submit to Engineer for acceptance (to the extent indicated in Paragraph 2.07) proposed adjustments in the Progress Schedule that will not result in changing the Contract Times. Such adjustments will comply with any provisions of the General Requirements applicable thereto. 2. Proposed adjustments in the Progress Schedule that will change the Contract Times shall be submitted in accordance with the requirements of Article 12. Adjustments in Contract Times may only be made by a Change Order. Page 19 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 6.05 Substitutes and “Or-Equals” A. Whenever an item of material or equipment is specified or described in the Contract Documents by using the name of a proprietary item or the name of a particular Supplier, the specification or description is intended to establish the type, function, appearance, and quality required. Unless the specification or description contains or is followed by words reading that no like, equivalent, or “or-equal” item or no substitution is permitted, other items of material or equipment or material or equipment of other Suppliers may be submitted to Engineer for review under the circumstances described below. 1. “Or-Equal” Items: If in Engineer’s sole discretion an item of material or equipment proposed by Contractor is functionally equal to that named and sufficiently similar so that no change in related Work will be required, it may be considered by Engineer as an “or-equal” item, in which case review and approval of the proposed item may, in Engineer’s sole discretion, be accomplished without compliance with some or all of the requirements for approval of proposed substitute items. For the purposes of this Paragraph 6.05.A.1, a proposed item of material or equipment will be considered functionally equal to an item so named if: a. in the exercise of reasonable judgment Engineer determines that: 1) it is at least equal in materials of construction, quality, durability, appearance, strength, and design characteristics; 2) it will reliably perform at least equally well the function and achieve the results imposed by the design concept of the completed Project as a functioning whole; and 3) it has a proven record of performance and availability of responsive service. b. Contractor certifies that, if approved and incorporated into the Work: 1) there will be no increase in cost to the Owner or increase in Contract Times; and 2) it will conform substantially to the detailed requirements of the item named in the Contract Documents. 2. Substitute Items: a. If in Engineer’s sole discretion an item of material or equipment proposed by Contractor does not qualify as an “or-equal” item under Paragraph 6.05.A.1, it will be considered a proposed substitute item. b. Contractor shall submit sufficient information as provided below to allow Engineer to determine if the item of material or equipment proposed is essentially equivalent to that named and an acceptable substitute therefor. Requests for review of proposed substitute items of material or equipment will not be accepted by Engineer from anyone other than Contractor. c. The requirements for review by Engineer will be as set forth in Paragraph 6.05.A.2.d, as supplemented by the General Requirements, and as Engineer may decide is appropriate under the circumstances. Page 20 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV d. Contractor shall make written application to Engineer for review of a proposed substitute item of material or equipment that Contractor seeks to furnish or use. The application: 1) shall certify that the proposed substitute item will: a) perform adequately the functions and achieve the results called for by the general design, b) be similar in substance to that specified, and c) be suited to the same use as that specified; 2) will state: a) the extent, if any, to which the use of the proposed substitute item will prejudice Contractor’s achievement of Substantial Completion on time, b) whether use of the proposed substitute item in the Work will require a change in any of the Contract Documents (or in the provisions of any other direct contract with Owner for other work on the Project) to adapt the design to the proposed substitute item, and c) whether incorporation or use of the proposed substitute item in connection with the Work is subject to payment of any license fee or royalty; 3) will identify: a) all variations of the proposed substitute item from that specified, and b) available engineering, sales, maintenance, repair, and replacement services; and 4) shall contain an itemized estimate of all costs or credits that will result directly or indirectly from use of such substitute item, including costs of redesign and claims of other contractors affected by any resulting change. B. Substitute Construction Methods or Procedures: If a specific means, method, technique, sequence, or procedure of construction is expressly required by the Contract Documents, Contractor may furnish or utilize a substitute means, method, technique, sequence, or procedure of construction approved by Engineer. Contractor shall submit sufficient information to allow Engineer, in Engineer’s sole discretion, to determine that the substitute proposed is equivalent to that expressly called for by the Contract Documents. The requirements for review by Engineer will be similar to those provided in Paragraph 6.05.A.2. C. Engineer’s Evaluation: Engineer will be allowed a reasonable time within which to evaluate each proposal or submittal made pursuant to Paragraphs 6.05.A and 6.05.B. Engineer may require Contractor to furnish additional data about the proposed substitute item. Engineer will be the sole judge of acceptability. No “or equal” or substitute will be ordered, installed or utilized until Engineer’s review is complete, which will be evidenced by a Change Order in the case of a substitute and an approved Shop Drawing for an “or equal.” Engineer will advise Contractor in writing of any negative determination. Page 21 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV D. Special Guarantee: Owner may require Contractor to furnish at Contractor’s expense a special performance guarantee or other surety with respect to any substitute. E. Engineer’s Cost Reimbursement: Engineer will record Engineer’s costs in evaluating a substitute proposed or submitted by Contractor pursuant to Paragraphs 6.05.A.2 and 6.05.B. Whether or not Engineer approves a substitute so proposed or submitted by Contractor, Contractor shall reimburse Owner for the reasonable charges of Engineer for evaluating each such proposed substitute. Contractor shall also reimburse Owner for the reasonable charges of Engineer for making changes in the Contract Documents (or in the provisions of any other direct contract with Owner) resulting from the acceptance of each proposed substitute. F. Contractor’s Expense: Contractor shall provide all data in support of any proposed substitute or “or-equal” at Contractor’s expense. 6.06 Concerning Subcontractors, Suppliers, and Others A. Contractor shall not employ any Subcontractor, Supplier, or other individual or entity (including those acceptable to Owner as indicated in Paragraph 6.06.B), whether initially or as a replacement, against whom Owner may have reasonable objection. Contractor shall not be required to employ any Subcontractor, Supplier, or other individual or entity to furnish or perform any of the Work against whom Contractor has reasonable objection. B. If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, or other individuals or entities to be submitted to Owner in advance for acceptance by Owner by a specified date prior to the Effective Date of the Agreement, and if Contractor has submitted a list thereof in accordance with the Supplementary Conditions, Owner’s acceptance (either in writing or by failing to make written objection thereto by the date indicated for acceptance or objection in the Bidding Documents or the Contract Documents) of any such Subcontractor, Supplier, or other individual or entity so identified may be revoked on the basis of reasonable objection after due investigation. Contractor shall submit an acceptable replacement for the rejected Subcontractor, Supplier, or other individual or entity, and the Contract Price will be adjusted by the difference in the cost occasioned by such replacement, and an appropriate Change Order will be issued. No acceptance by Owner of any such Subcontractor, Supplier, or other individual or entity, whether initially or as a replacement, shall constitute a waiver of any right of Owner or Engineer to reject defective Work. C. Contractor shall be fully responsible to Owner and Engineer for all acts and omissions of the Subcontractors, Suppliers, and other individuals or entities performing or furnishing any of the Work just as Contractor is responsible for Contractor’s own acts and omissions. Nothing in the Contract Documents: 1. shall create for the benefit of any such Subcontractor, Supplier, or other individual or entity any contractual relationship between Owner or Engineer and any such Subcontractor, Supplier or other individual or entity; nor 2. shall create any obligation on the part of Owner or Engineer to pay or to see to the payment of any moneys due any such Subcontractor, Supplier, or other individual or entity except as may otherwise be required by Laws and Regulations. Page 22 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV D. Contractor shall be solely responsible for scheduling and coordinating the Work of Subcontractors, Suppliers, and other individuals or entities performing or furnishing any of the Work under a direct or indirect contract with Contractor. E. Contractor shall require all Subcontractors, Suppliers, and such other individuals or entities performing or furnishing any of the Work to communicate with Engineer through Contractor. F. The divisions and sections of the Specifications and the identifications of any Drawings shall not control Contractor in dividing the Work among Subcontractors or Suppliers or delineating the Work to be performed by any specific trade. G. All Work performed for Contractor by a Subcontractor or Supplier will be pursuant to an appropriate agreement between Contractor and the Subcontractor or Supplier which specifically binds the Subcontractor or Supplier to the applicable terms and conditions of the Contract Documents for the benefit of Owner and Engineer. Whenever any such agreement is with a Subcontractor or Supplier who is listed as a loss payee on the property insurance provided in Paragraph 5.06, the agreement between the Contractor and the Subcontractor or Supplier will contain provisions whereby the Subcontractor or Supplier waives all rights against Owner, Contractor, Engineer, and all other individuals or entities identified in the Supplementary Conditions to be listed as insureds or loss payees (and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them) for all losses and damages caused by, arising out of, relating to, or resulting from any of the perils or causes of loss covered by such policies and any other property insurance applicable to the Work. If the insurers on any such policies require separate waiver forms to be signed by any Subcontractor or Supplier, Contractor will obtain the same. 6.07 Patent Fees and Royalties A. Contractor shall pay all license fees and royalties and assume all costs incident to the use in the performance of the Work or the incorporation in the Work of any invention, design, process, product, or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, product, or device is specified in the Contract Documents for use in the performance of the Work and if, to the actual knowledge of Owner or Engineer, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by Owner in the Contract Documents. B. Not Used C. To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless Owner and Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to any infringement of patent rights or copyrights incident to the use in the performance of the Work or resulting from the incorporation in the Work of any invention, design, process, product, or device not specified in the Contract Documents. Page 23 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 6.08 Permits A. Unless otherwise provided in the Supplementary Conditions, Contractor shall obtain and pay for all construction permits and licenses. Owner shall assist Contractor, when necessary, in obtaining such permits and licenses. Contractor shall pay all governmental charges and inspection fees necessary for the prosecution of the Work which are applicable at the time of opening of Bids, or, if there are no Bids, on the Effective Date of the Agreement. Owner shall pay all charges of utility owners for connections for providing permanent service to the Work. 6.09 Laws and Regulations A. Contractor shall give all notices required by and shall comply with all Laws and Regulations applicable to the performance of the Work. Except where otherwise expressly required by applicable Laws and Regulations, neither Owner nor Engineer shall be responsible for monitoring Contractor’s compliance with any Laws or Regulations. B. If Contractor performs any Work knowing or having reason to know that it is contrary to Laws or Regulations, Contractor shall bear all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to such Work. However, it shall not be Contractor’s responsibility to make certain that the Specifications and Drawings are in accordance with Laws and Regulations, but this shall not relieve Contractor of Contractor’s obligations under Paragraph 3.03. C. Changes in Laws or Regulations not known at the time of opening of Bids (or, on the Effective Date of the Agreement if there were no Bids) having an effect on the cost or time of performance of the Work shall be the subject of an adjustment in Contract Price or Contract Times. If Owner and Contractor are unable to agree on entitlement to or on the amount or extent, if any, of any such adjustment, a Claim may be made therefor as provided in Paragraph 10.05. 6.10 Taxes A. Contractor shall pay all sales, consumer, use, and other similar taxes required to be paid by Contractor in accordance with the Laws and Regulations of the place of the Project which are applicable during the performance of the Work. 6.11 Use of Site and Other Areas A. Limitation on Use of Site and Other Areas: 1. Contractor shall confine construction equipment, the storage of materials and equipment, and the operations of workers to the Site and other areas permitted by Laws and Regulations, and shall not unreasonably encumber the Site and other areas with construction equipment or other materials or equipment. Contractor shall assume full responsibility for any damage to any such land or area, or to the owner or occupant thereof, or of any adjacent land or areas resulting from the performance of the Work. 2. Should any claim be made by any such owner or occupant because of the performance of the Work, Contractor shall promptly settle with such other party by negotiation or otherwise resolve the claim by arbitration or other dispute resolution proceeding or at law. Page 24 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 3. To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless Owner and Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to any claim or action, legal or equitable, brought by any such owner or occupant against Owner, Engineer, or any other party indemnified hereunder to the extent caused by or based upon Contractor’s performance of the Work. B. Removal of Debris During Performance of the Work: During the progress of the Work Contractor shall keep the Site and other areas free from accumulations of waste materials, rubbish, and other debris. Removal and disposal of such waste materials, rubbish, and other debris shall conform to applicable Laws and Regulations. C. Cleaning: Prior to Substantial Completion of the Work Contractor shall clean the Site and the Work and make it ready for utilization by Owner. At the completion of the Work Contractor shall remove from the Site all tools, appliances, construction equipment and machinery, and surplus materials and shall restore to original condition all property not designated for alteration by the Contract Documents. D. Loading Structures: Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. 6.12 Record Documents A. Contractor shall maintain in a safe place at the Site one record copy of all Drawings, Specifications, Addenda, Change Orders, Work Change Directives, Field Orders, and written interpretations and clarifications in good order and annotated to show changes made during construction. These record documents together with all approved Samples and a counterpart of all approved Shop Drawings will be available to Engineer for reference. Upon completion of the Work, these record documents, Samples, and Shop Drawings will be delivered to Engineer for Owner. 6.13 Safety and Protection A. Contractor shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work. Such responsibility does not relieve Subcontractors of their responsibility for the safety of persons or property in the performance of their work, nor for compliance with applicable safety Laws and Regulations. Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to: 1. all persons on the Site or who may be affected by the Work; 2. all the Work and materials and equipment to be incorporated therein, whether in storage on or off the Site; and Page 25 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 3. other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, utilities, and Underground Facilities not designated for removal, relocation, or replacement in the course of construction. B. Contractor shall comply with all applicable Laws and Regulations relating to the safety of persons or property, or to the protection of persons or property from damage, injury, or loss; and shall erect and maintain all necessary safeguards for such safety and protection. Contractor shall notify owners of adjacent property and of Underground Facilities and other utility owners when prosecution of the Work may affect them, and shall cooperate with them in the protection, removal, relocation, and replacement of their property. C. Contractor shall comply with the applicable requirements of Owner’s safety programs, if any. The Supplementary Conditions identify any Owner’s safety programs that are applicable to the Work. D. Contractor shall inform Owner and Engineer of the specific requirements of Contractor’s safety program with which Owner’s and Engineer’s employees and representatives must comply while at the Site. E. All damage, injury, or loss to any property referred to in Paragraph 6.13.A.2 or 6.13.A.3 caused, directly or indirectly, in whole or in part, by Contractor, any Subcontractor, Supplier, or any other individual or entity directly or indirectly employed by any of them to perform any of the Work, or anyone for whose acts any of them may be liable, shall be remedied by Contractor (except damage or loss attributable to the fault of Drawings or Specifications or to the acts or omissions of Owner or Engineer or anyone employed by any of them, or anyone for whose acts any of them may be liable, and not attributable, directly or indirectly, in whole or in part, to the fault or negligence of Contractor or any Subcontractor, Supplier, or other individual or entity directly or indirectly employed by any of them). F. Contractor’s duties and responsibilities for safety and for protection of the Work shall continue until such time as all the Work is completed and Engineer has issued a notice to Owner and Contractor in accordance with Paragraph 14.07.B that the Work is acceptable (except as otherwise expressly provided in connection with Substantial Completion). 6.14 Safety Representative A. Contractor shall designate a qualified and experienced safety representative at the Site whose duties and responsibilities shall be the prevention of accidents and the maintaining and supervising of safety precautions and programs. 6.15 Hazard Communication Programs A. Contractor shall be responsible for coordinating any exchange of material safety data sheets or other hazard communication information required to be made available to or exchanged between or among employers at the Site in accordance with Laws or Regulations. 6.16 Emergencies A. In emergencies affecting the safety or protection of persons or the Work or property at the Site or adjacent thereto, Contractor is obligated to act to prevent threatened damage, injury, or loss. Contractor shall give Engineer prompt written notice if Contractor believes that any significant Page 26 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV changes in the Work or variations from the Contract Documents have been caused thereby or are required as a result thereof. If Engineer determines that a change in the Contract Documents is required because of the action taken by Contractor in response to such an emergency, a Work Change Directive or Change Order will be issued. 6.17 Shop Drawings and Samples A. Contractor shall submit Shop Drawings and Samples to Engineer for review and approval in accordance with the accepted Schedule of Submittals (as required by Paragraph 2.07). Each submittal will be identified as Engineer may require. 1. Shop Drawings: a. Submit number of copies specified in the General Requirements. b. Data shown on the Shop Drawings will be complete with respect to quantities, dimensions, specified performance and design criteria, materials, and similar data to show Engineer the services, materials, and equipment Contractor proposes to provide and to enable Engineer to review the information for the limited purposes required by Paragraph 6.17.D. 2. Samples: a. Submit number of Samples specified in the Specifications. b. Clearly identify each Sample as to material, Supplier, pertinent data such as catalog numbers, the use for which intended and other data as Engineer may require to enable Engineer to review the submittal for the limited purposes required by Paragraph 6.17.D. B. Where a Shop Drawing or Sample is required by the Contract Documents or the Schedule of Submittals, any related Work performed prior to Engineer’s review and approval of the pertinent submittal will be at the sole expense and responsibility of Contractor. C. Submittal Procedures: 1. Before submitting each Shop Drawing or Sample, Contractor shall have: a. reviewed and coordinated each Shop Drawing or Sample with other Shop Drawings and Samples and with the requirements of the Work and the Contract Documents; b. determined and verified all field measurements, quantities, dimensions, specified performance and design criteria, installation requirements, materials, catalog numbers, and similar information with respect thereto; c. determined and verified the suitability of all materials offered with respect to the indicated application, fabrication, shipping, handling, storage, assembly, and installation pertaining to the performance of the Work; and d. determined and verified all information relative to Contractor’s responsibilities for means, methods, techniques, sequences, and procedures of construction, and safety precautions and programs incident thereto. Page 27 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 2. Each submittal shall bear a stamp or specific written certification that Contractor has satisfied Contractor’s obligations under the Contract Documents with respect to Contractor’s review and approval of that submittal. 3. With each submittal, Contractor shall give Engineer specific written notice of any variations that the Shop Drawing or Sample may have from the requirements of the Contract Documents. This notice shall be both a written communication separate from the Shop Drawings or Sample submittal; and, in addition, by a specific notation made on each Shop Drawing or Sample submitted to Engineer for review and approval of each such variation. D. Engineer’s Review: 1. Engineer will provide timely review of Shop Drawings and Samples in accordance with the Schedule of Submittals acceptable to Engineer. Engineer’s review and approval will be only to determine if the items covered by the submittals will, after installation or incorporation in the Work, conform to the information given in the Contract Documents and be compatible with the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. 2. Engineer’s review and approval will not extend to means, methods, techniques, sequences, or procedures of construction (except where a particular means, method, technique, sequence, or procedure of construction is specifically and expressly called for by the Contract Documents) or to safety precautions or programs incident thereto. The review and approval of a separate item as such will not indicate approval of the assembly in which the item functions. 3. Engineer’s review and approval shall not relieve Contractor from responsibility for any variation from the requirements of the Contract Documents unless Contractor has complied with the requirements of Paragraph 6.17.C.3 and Engineer has given written approval of each such variation by specific written notation thereof incorporated in or accompanying the Shop Drawing or Sample. Engineer’s review and approval shall not relieve Contractor from responsibility for complying with the requirements of Paragraph 6.17.C.1. E. Resubmittal Procedures: 1. Contractor shall make corrections required by Engineer and shall return the required number of corrected copies of Shop Drawings and submit, as required, new Samples for review and approval. Contractor shall direct specific attention in writing to revisions other than the corrections called for by Engineer on previous submittals. 6.18 Continuing the Work A. Contractor shall carry on the Work and adhere to the Progress Schedule during all disputes or disagreements with Owner. No Work shall be delayed or postponed pending resolution of any disputes or disagreements, except as permitted by Paragraph 15.04 or as Owner and Contractor may otherwise agree in writing. 6.19 Contractor’s General Warranty and Guarantee A. Contractor warrants and guarantees to Owner that all Work will be in accordance with the Contract Documents and will not be defective. Engineer and its officers, directors, members, partners, Page 28 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV employees, agents, consultants, and subcontractors shall be entitled to rely on representation of Contractor’s warranty and guarantee. B. Contractor’s warranty and guarantee hereunder excludes defects or damage caused by: 1. abuse, modification, or improper maintenance or operation by persons other than Contractor, Subcontractors, Suppliers, or any other individual or entity for whom Contractor is responsible; or 2. normal wear and tear under normal usage. C. Contractor’s obligation to perform and complete the Work in accordance with the Contract Documents shall be absolute. None of the following will constitute an acceptance of Work that is not in accordance with the Contract Documents or a release of Contractor’s obligation to perform the Work in accordance with the Contract Documents: 1. observations by Engineer; 2. recommendation by Engineer or payment by Owner of any progress or final payment; 3. the issuance of a certificate of Substantial Completion by Engineer or any payment related thereto by Owner; 4. use or occupancy of the Work or any part thereof by Owner; 5. any review and approval of a Shop Drawing or Sample submittal or the issuance of a notice of acceptability by Engineer; 6. any inspection, test, or approval by others; or 7. any correction of defective Work by Owner. 6.20 Indemnification A. To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless Owner and Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to the performance of the Work, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom but only to the extent caused by any negligent act or omission of Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the Work or anyone for whose acts any of them may be liable . B. In any and all claims against Owner or Engineer or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors by any employee (or the survivor or personal representative of such employee) of Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the Work, or anyone for whose acts any of them may be liable, the indemnification obligation under Paragraph Page 29 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 6.20.A shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for Contractor or any such Subcontractor, Supplier, or other individual or entity under workers’ compensation acts, disability benefit acts, or other employee benefit acts. C. The indemnification obligations of Contractor under Paragraph 6.20.A shall not extend to the liability of Engineer and Engineer’s officers, directors, members, partners, employees, agents, consultants and subcontractors arising out of: 1. the preparation or approval of, or the failure to prepare or approve maps, Drawings, opinions, reports, surveys, Change Orders, designs, or Specifications; or 2. giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage. 6.21 Delegation of Professional Design Services A. Contractor will not be required to provide professional design services unless such services are specifically required by the Contract Documents for a portion of the Work or unless such services are required to carry out Contractor’s responsibilities for construction means, methods, techniques, sequences and procedures. Contractor shall not be required to provide professional services in violation of applicable law. B. If professional design services or certifications by a design professional related to systems, materials or equipment are specifically required of Contractor by the Contract Documents, Owner and Engineer will specify all performance and design criteria that such services must satisfy. Contractor shall cause such services or certifications to be provided by a properly licensed professional, whose signature and seal shall appear on all drawings, calculations, specifications, certifications, Shop Drawings and other submittals prepared by such professional. Shop Drawings and other submittals related to the Work designed or certified by such professional, if prepared by others, shall bear such professional’s written approval when submitted to Engineer. C. Owner and Engineer shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by such design professionals, provided Owner and Engineer have specified to Contractor all performance and design criteria that such services must satisfy. D. Pursuant to this Paragraph 6.21, Engineer’s review and approval of design calculations and design drawings will be only for the limited purpose of checking for conformance with performance and design criteria given and the design concept expressed in the Contract Documents. Engineer’s review and approval of Shop Drawings and other submittals (except design calculations and design drawings) will be only for the purpose stated in Paragraph 6.17.D.1. E. Contractor shall not be responsible for the adequacy of the performance or design criteria required by the Contract Documents. Page 30 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV ARTICLE 7 – OTHER WORK AT THE SITE 7.01 Related Work at Site A. Owner may perform other work related to the Project at the Site with Owner’s employees, or through other direct contracts therefor, or have other work performed by utility owners. If such other work is not noted in the Contract Documents, then: 1. written notice thereof will be given to Contractor prior to starting any such other work; and 2. if Owner and Contractor are unable to agree on entitlement to or on the amount or extent, if any, of any adjustment in the Contract Price or Contract Times that should be allowed as a result of such other work, a Claim may be made therefor as provided in Paragraph 10.05. B. Contractor shall afford each other contractor who is a party to such a direct contract, each utility owner, and Owner, if Owner is performing other work with Owner’s employees, proper and safe access to the Site, provide a reasonable opportunity for the introduction and storage of materials and equipment and the execution of such other work, and properly coordinate the Work with theirs. Contractor shall do all cutting, fitting, and patching of the Work that may be required to properly connect or otherwise make its several parts come together and properly integrate with such other work. Contractor shall not endanger any work of others by cutting, excavating, or otherwise altering such work; provided, however, that Contractor may cut or alter others' work with the written consent of Engineer and the others whose work will be affected. The duties and responsibilities of Contractor under this Paragraph are for the benefit of such utility owners and other contractors to the extent that there are comparable provisions for the benefit of Contractor in said direct contracts between Owner and such utility owners and other contractors. C. If the proper execution or results of any part of Contractor’s Work depends upon work performed by others under this Article 7, Contractor shall inspect such other work and promptly report to Engineer in writing any delays, defects, or deficiencies in such other work that render it unavailable or unsuitable for the proper execution and results of Contractor’s Work. Contractor’s failure to so report will constitute an acceptance of such other work as fit and proper for integration with Contractor’s Work except for latent defects and deficiencies in such other work. 7.02 Coordination A. If Owner intends to contract with others for the performance of other work on the Project at the Site, the following will be set forth in Supplementary Conditions: 1. the individual or entity who will have authority and responsibility for coordination of the activities among the various contractors will be identified; 2. the specific matters to be covered by such authority and responsibility will be itemized; and 3. the extent of such authority and responsibilities will be provided. B. Unless otherwise provided in the Supplementary Conditions, Owner shall have sole authority and responsibility for such coordination. Page 31 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 7.03 Legal Relationships A. Paragraphs 7.01.A and 7.02 are not applicable for utilities not under the control of Owner. B. Each other direct contract of Owner under Paragraph 7.01.A shall provide that the other contractor is liable to Owner and Contractor for the reasonable direct delay and disruption costs incurred by Contractor as a result of the other contractor’s wrongful actions or inactions. C. Contractor shall be liable to Owner and any other contractor under direct contract to Owner for the reasonable direct delay and disruption costs incurred by such other contractor as a result of Contractor’s wrongful action or inactions. ARTICLE 8 – OWNER’S RESPONSIBILITIES 8.01 Communications to Contractor A. Except as otherwise provided in these General Conditions, Owner shall issue all communications to Contractor through Engineer. 8.02 Replacement of Engineer A. In case of termination of the employment of Engineer, Owner shall appoint an engineer to whom Contractor makes no reasonable objection, whose status under the Contract Documents shall be that of the former Engineer. 8.03 Furnish Data A. Owner shall promptly furnish the data required of Owner under the Contract Documents. 8.04 Pay When Due A. Owner shall make payments to Contractor when they are due as provided in Paragraphs 14.02.C and 14.07.C. 8.05 Lands and Easements; Reports and Tests A. Owner’s duties with respect to providing lands and easements and providing engineering surveys to establish reference points are set forth in Paragraphs 4.01 and 4.05. Paragraph 4.02 refers to Owner’s identifying and making available to Contractor copies of reports of explorations and tests of subsurface conditions and drawings of physical conditions relating to existing surface or subsurface structures at the Site. 8.06 Insurance A. Owner’s responsibilities, if any, with respect to purchasing and maintaining liability and property insurance are set forth in Article 5. 8.07 Change Orders A. Owner is obligated to execute Change Orders as indicated in Paragraph 10.03. Page 32 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 8.08 Inspections, Tests, and Approvals A. Owner’s responsibility with respect to certain inspections, tests, and approvals is set forth in Paragraph 13.03.B. 8.09 Limitations on Owner’s Responsibilities A. The Owner shall not supervise, direct, or have control or authority over, nor be responsible for, Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs incident thereto, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. Owner will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents. 8.10 Undisclosed Hazardous Environmental Condition A. Not Used 8.11 Evidence of Financial Arrangements A. Upon request of Contractor, Owner shall furnish Contractor reasonable evidence that financial arrangements have been made to satisfy Owner’s obligations under the Contract Documents. 8.12 Compliance with Safety Program A. While at the Site, Owner’s employees and representatives shall comply with the specific applicable requirements of Contractor’s safety programs of which Owner has been informed pursuant to Paragraph 6.13.D. ARTICLE 9 – ENGINEER’S STATUS DURING CONSTRUCTION 9.01 Owner’s Representative A. Engineer will be Owner’s representative during the construction period. The duties and responsibilities and the limitations of authority of Engineer as Owner’s representative during construction are set forth in the Contract Documents. 9.02 Visits to Site A. Engineer will make visits to the Site at intervals appropriate to the various stages of construction as Engineer deems necessary in order to observe as an experienced and qualified design professional the progress that has been made and the quality of the various aspects of Contractor’s executed Work. Based on information obtained during such visits and observations, Engineer, for the benefit of Owner, will determine, in general, if the Work is proceeding in accordance with the Contract Documents. Engineer will not be required to make exhaustive or continuous inspections on the Site to check the quality or quantity of the Work. Engineer’s efforts will be directed toward providing for Owner a greater degree of confidence that the completed Work will conform generally to the Contract Documents. On the basis of such visits and observations, Engineer will keep Owner informed of the progress of the Work and will endeavor to guard Owner against defective Work. Page 33 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV B. Engineer’s visits and observations are subject to all the limitations on Engineer’s authority and responsibility set forth in Paragraph 9.09. Particularly, but without limitation, during or as a result of Engineer’s visits or observations of Contractor’s Work, Engineer will not supervise, direct, control, or have authority over or be responsible for Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs incident thereto, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. 9.03 Project Representative A. If Owner and Engineer agree, Engineer will furnish a Resident Project Representative to assist Engineer in providing more extensive observation of the Work. The authority and responsibilities of any such Resident Project Representative and assistants will be as provided in the Supplementary Conditions, and limitations on the responsibilities thereof will be as provided in Paragraph 9.09. If Owner designates another representative or agent to represent Owner at the Site who is not Engineer’s consultant, agent or employee, the responsibilities and authority and limitations thereon of such other individual or entity will be as provided in the Supplementary Conditions. 9.04 Authorized Variations in Work A. Engineer may authorize minor variations in the Work from the requirements of the Contract Documents which do not involve an adjustment in the Contract Price or the Contract Times and are compatible with the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. These may be accomplished by a Field Order and will be binding on Owner and also on Contractor, who shall perform the Work involved promptly. If Owner or Contractor believes that a Field Order justifies an adjustment in the Contract Price or Contract Times, or both, and the parties are unable to agree on entitlement to or on the amount or extent, if any, of any such adjustment, a Claim may be made therefor as provided in Paragraph 10.05. 9.05 Rejecting Defective Work A. Engineer will have authority to reject Work which Engineer believes to be defective, or that Engineer believes will not produce a completed Project that conforms to the Contract Documents or that will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. Engineer will also have authority to require special inspection or testing of the Work as provided in Paragraph 13.04, whether or not the Work is fabricated, installed, or completed. 9.06 Shop Drawings, Change Orders and Payments A. In connection with Engineer’s authority, and limitations thereof, as to Shop Drawings and Samples, see Paragraph 6.17. B. In connection with Engineer’s authority, and limitations thereof, as to design calculations and design drawings submitted in response to a delegation of professional design services, if any, see Paragraph 6.21. C. In connection with Engineer’s authority as to Change Orders, see Articles 10, 11, and 12. Page 34 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV D. In connection with Engineer’s authority as to Applications for Payment, see Article 14. 9.07 Determinations for Unit Price Work A. Engineer will determine the actual quantities and classifications of Unit Price Work performed by Contractor. Engineer will review with Contractor the Engineer’s preliminary determinations on such matters before rendering a written decision thereon (by recommendation of an Application for Payment or otherwise). 9.08 Decisions on Requirements of Contract Documents and Acceptability of Work A. Engineer will be the initial interpreter of the requirements of the Contract Documents and judge of the acceptability of the Work thereunder. All matters in question and other matters between Owner and Contractor arising prior to the date final payment is due relating to the acceptability of the Work, and the interpretation of the requirements of the Contract Documents pertaining to the performance of the Work, will be referred initially to Engineer in writing within 30 days of the event giving rise to the question. B. Engineer will, with reasonable promptness, render a written decision on the issue referred. If Owner or Contractor believes that any such decision entitles them to an adjustment in the Contract Price or Contract Times or both, a Claim may be made under Paragraph 10.05. The date of Engineer’s decision shall be the date of the event giving rise to the issues referenced for the purposes of Paragraph 10.05.B. C. Engineer’s written decision on the issue referred will be final and binding on Owner and Contractor, subject to the provisions of Paragraph 10.05. D. When functioning as interpreter and judge under this Paragraph 9.08, Engineer will not show partiality to Owner or Contractor and will not be liable in connection with any interpretation or decision rendered in good faith in such capacity. 9.09 Limitations on Engineer’s Authority and Responsibilities A. Neither Engineer’s authority or responsibility under this Article 9 or under any other provision of the Contract Documents nor any decision made by Engineer in good faith either to exercise or not exercise such authority or responsibility or the undertaking, exercise, or performance of any authority or responsibility by Engineer shall create, impose, or give rise to any duty in contract, tort, or otherwise owed by Engineer to Contractor, any Subcontractor, any Supplier, any other individual or entity, or to any surety for or employee or agent of any of them. B. Engineer will not supervise, direct, control, or have authority over or be responsible for Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs incident thereto, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. Engineer will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents. C. Engineer will not be responsible for the acts or omissions of Contractor or of any Subcontractor, any Supplier, or of any other individual or entity performing any of the Work. Page 35 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV D. Engineer’s review of the final Application for Payment and accompanying documentation and all maintenance and operating instructions, schedules, guarantees, bonds, certificates of inspection, tests and approvals, and other documentation required to be delivered by Paragraph 14.07.A will only be to determine generally that their content complies with the requirements of, and in the case of certificates of inspections, tests, and approvals that the results certified indicate compliance with, the Contract Documents. E. The limitations upon authority and responsibility set forth in this Paragraph 9.09 shall also apply to the Resident Project Representative, if any, and assistants, if any. 9.10 Compliance with Safety Program A. While at the Site, Engineer’s employees and representatives shall comply with the specific applicable requirements of Contractor’s safety programs of which Engineer has been informed pursuant to Paragraph 6.13.D. ARTICLE 10 – CHANGES IN THE WORK; CLAIMS 10.01 Authorized Changes in the Work A. Without invalidating the Contract and without notice to any surety, Owner may, at any time or from time to time, order additions, deletions, or revisions in the Work by a Change Order, or a Work Change Directive. Upon receipt of any such document, Contractor shall promptly proceed with the Work involved which will be performed under the applicable conditions of the Contract Documents (except as otherwise specifically provided). B. If Owner and Contractor are unable to agree on entitlement to, or on the amount or extent, if any, of an adjustment in the Contract Price or Contract Times, or both, that should be allowed as a result of a Work Change Directive, a Claim may be made therefor as provided in Paragraph 10.05. 10.02 Unauthorized Changes in the Work A. Contractor shall not be entitled to an increase in the Contract Price or an extension of the Contract Times with respect to any work performed that is not required by the Contract Documents as amended, modified, or supplemented as provided in Paragraph 3.04, except in the case of an emergency as provided in Paragraph 6.16 or in the case of uncovering Work as provided in Paragraph 13.04.D. 10.03 Execution of Change Orders A. Owner and Contractor shall execute appropriate Change Orders recommended by Engineer covering: 1. changes in the Work which are: (i) ordered by Owner pursuant to Paragraph 10.01.A, (ii) required because of acceptance of defective Work under Paragraph 13.08.A or Owner’s correction of defective Work under Paragraph 13.09, or (iii) agreed to by the parties; 2. changes in the Contract Price or Contract Times which are agreed to by the parties, including any undisputed sum or amount of time for Work actually performed in accordance with a Work Change Directive; and Page 36 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 3. changes in the Contract Price or Contract Times which embody the substance of any written decision rendered by Engineer pursuant to Paragraph 10.05; provided that, in lieu of executing any such Change Order, an appeal may be taken from any such decision in accordance with the provisions of the Contract Documents and applicable Laws and Regulations, but during any such appeal, Contractor shall carry on the Work and adhere to the Progress Schedule as provided in Paragraph 6.18.A. 10.04 Notification to Surety A. If the provisions of any bond require notice to be given to a surety of any change affecting the general scope of the Work or the provisions of the Contract Documents (including, but not limited to, Contract Price or Contract Times), the giving of any such notice will be Contractor’s responsibility. The amount of each applicable bond will be adjusted to reflect the effect of any such change. 10.05 Claims A. Engineer’s Decision Required: All Claims, except those waived pursuant to Paragraph 14.09, shall be referred to the Engineer for decision. A decision by Engineer shall be required as a condition precedent to any exercise by Owner or Contractor of any rights or remedies either may otherwise have under the Contract Documents or by Laws and Regulations in respect of such Claims. B. Notice: Written notice in accordance with Paragraph 17.01 stating the general nature of each Claim shall be delivered by the claimant to Engineer and the other party to the Contract promptly (but in no event later than 30 days) after the start of the event giving rise thereto. The responsibility to substantiate a Claim shall rest with the party making the Claim. Notice of the amount or extent of the Claim, with supporting data shall be delivered to the Engineer and the other party to the Contract within 60 days after the start of such event (unless Engineer allows additional time for claimant to submit additional or more accurate data in support of such Claim). A Claim for an adjustment in Contract Price shall be prepared in accordance with the provisions of Paragraph 12.01.B. A Claim for an adjustment in Contract Times shall be prepared in accordance with the provisions of Paragraph 12.02.B. Each Claim shall be accompanied by claimant’s written statement that the adjustment claimed is the entire adjustment to which the claimant believes it is entitled as a result of said event. The opposing party shall submit any response to Engineer and the claimant within 30 days after receipt of the claimant’s last submittal (unless Engineer allows additional time). C. Engineer’s Action: Engineer will review each Claim and, within 30 days after receipt of the last submittal of the claimant or the last submittal of the opposing party, if any, take one of the following actions in writing: 1. deny the Claim in whole or in part; 2. approve the Claim; or 3. notify the parties that the Engineer is unable to resolve the Claim if, in the Engineer’s sole discretion, it would be inappropriate for the Engineer to do so. For purposes of further resolution of the Claim, such notice shall be deemed a denial. Page 37 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV D. In the event that Engineer does not take action on a Claim within said 30 days, the Claim shall be deemed denied. E. Engineer’s written action under Paragraph 10.05.C or denial pursuant to Paragraphs 10.05.C.3 or 10.05.D will be final and binding upon Owner and Contractor, unless Owner or Contractor invoke the dispute resolution procedure set forth in Article 16 within 30 days of such action or denial. F. No Claim for an adjustment in Contract Price or Contract Times will be valid if not submitted in accordance with this Paragraph 10.05. ARTICLE 11 – COST OF THE WORK; ALLOWANCES; UNIT PRICE WORK 11.01 Cost of the Work A. Costs Included: The term Cost of the Work means the sum of all costs, except those excluded in Paragraph 11.01.B, necessarily incurred and paid by Contractor in the proper performance of the Work. When the value of any Work covered by a Change Order or when a Claim for an adjustment in Contract Price is determined on the basis of Cost of the Work, the costs to be reimbursed to Contractor will be only those additional or incremental costs required because of the change in the Work or because of the event giving rise to the Claim. Except as otherwise may be agreed to in writing by Owner, such costs shall be in amounts no higher than those prevailing in the locality of the Project, shall not include any of the costs itemized in Paragraph 11.01.B, and shall include only the following items: 1. Payroll costs for employees in the direct employ of Contractor in the performance of the Work under schedules of job classifications agreed upon by Owner and Contractor. Such employees shall include, without limitation, superintendents, foremen, and other personnel employed full time on the Work. Payroll costs for employees not employed full time on the Work shall be apportioned on the basis of their time spent on the Work. Payroll costs shall include, but not be limited to, salaries and wages plus the cost of fringe benefits, which shall include social security contributions, unemployment, excise, and payroll taxes, workers’ compensation, health and retirement benefits, bonuses, sick leave, vacation and holiday pay applicable thereto. The expenses of performing Work outside of regular working hours, on Saturday, Sunday, or legal holidays, shall be included in the above to the extent authorized by Owner. 2. Cost of all materials and equipment furnished and incorporated in the Work, including costs of transportation and storage thereof, and Suppliers’ field services required in connection therewith. All cash discounts shall accrue to Contractor unless Owner deposits funds with Contractor with which to make payments, in which case the cash discounts shall accrue to Owner. All trade discounts, rebates and refunds and returns from sale of surplus materials and equipment shall accrue to Owner, and Contractor shall make provisions so that they may be obtained. 3. Payments made by Contractor to Subcontractors for Work performed by Subcontractors. If required by Owner, Contractor shall obtain competitive bids from subcontractors acceptable to Owner and Contractor and shall deliver such bids to Owner, who will then determine, with the advice of Engineer, which bids, if any, will be acceptable. If any subcontract provides that the Subcontractor is to be paid on the basis of Cost of the Work plus a fee, the Subcontractor’s Cost of the Work and fee shall be determined in the same manner as Contractor’s Cost of the Work and fee as provided in this Paragraph 11.01. Page 38 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 4. Costs of special consultants (including but not limited to engineers, architects, testing laboratories, surveyors, attorneys, and accountants) employed for services specifically related to the Work. 5. Supplemental costs including the following: a. The proportion of necessary transportation, travel, and subsistence expenses of Contractor’s employees incurred in discharge of duties connected with the Work. b. Cost, including transportation and maintenance, of all materials, supplies, equipment, machinery, appliances, office, and temporary facilities at the Site, and hand tools not owned by the workers, which are consumed in the performance of the Work, and cost, less market value, of such items used but not consumed which remain the property of Contractor. c. Rentals of all construction equipment and machinery, and the parts thereof whether rented from Contractor or others in accordance with rental agreements approved by Owner with the advice of Engineer, and the costs of transportation, loading, unloading, assembly, dismantling, and removal thereof. All such costs shall be in accordance with the terms of said rental agreements. The rental of any such equipment, machinery, or parts shall cease when the use thereof is no longer necessary for the Work. d. Sales, consumer, use, and other similar taxes related to the Work, and for which Contractor is liable, as imposed by Laws and Regulations. e. Deposits lost for causes other than negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable, and royalty payments and fees for permits and licenses. f. Losses and damages (and related expenses) caused by damage to the Work, not compensated by insurance or otherwise, sustained by Contractor in connection with the performance of the Work (except losses and damages within the deductible amounts of property insurance established in accordance with Paragraph 5.06.D), provided such losses and damages have resulted from causes other than the negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable. Such losses shall include settlements made with the written consent and approval of Owner. No such losses, damages, and expenses shall be included in the Cost of the Work for the purpose of determining Contractor’s fee. g. The cost of utilities, fuel, and sanitary facilities at the Site. h. Minor expenses such as telegrams, long distance telephone calls, telephone service at the Site, express and courier services, and similar petty cash items in connection with the Work. i. The costs of premiums for all bonds and insurance Contractor is required by the Contract Documents to purchase and maintain. B. Costs Excluded: The term Cost of the Work shall not include any of the following items: Page 39 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 1. Payroll costs and other compensation of Contractor’s officers, executives, principals (of partnerships and sole proprietorships), general managers, safety managers, engineers, architects, estimators, attorneys, auditors, accountants, purchasing and contracting agents, expediters, timekeepers, clerks, and other personnel employed by Contractor, whether at the Site or in Contractor’s principal or branch office for general administration of the Work and not specifically included in the agreed upon schedule of job classifications referred to in Paragraph 11.01.A.1 or specifically covered by Paragraph 11.01.A.4, all of which are to be considered administrative costs covered by the Contractor’s fee. 2. Expenses of Contractor’s principal and branch offices other than Contractor’s office at the Site. 3. Any part of Contractor’s capital expenses, including interest on Contractor’s capital employed for the Work and charges against Contractor for delinquent payments. 4. Costs due to the negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable, including but not limited to, the correction of defective Work, disposal of materials or equipment wrongly supplied, and making good any damage to property. 5. Other overhead or general expense costs of any kind and the costs of any item not specifically and expressly included in Paragraphs 11.01.A. C. Contractor’s Fee: When all the Work is performed on the basis of cost-plus, Contractor’s fee shall be determined as set forth in the Agreement. When the value of any Work covered by a Change Order or when a Claim for an adjustment in Contract Price is determined on the basis of Cost of the Work, Contractor’s fee shall be determined as set forth in Paragraph 12.01.C. D. Documentation: Whenever the Cost of the Work for any purpose is to be determined pursuant to Paragraphs 11.01.A and 11.01.B, Contractor will establish and maintain records thereof in accordance with generally accepted accounting practices and submit in a form acceptable to Engineer an itemized cost breakdown together with supporting data. 11.02 Allowances A. It is understood that Contractor has included in the Contract Price all allowances so named in the Contract Documents and shall cause the Work so covered to be performed for such sums and by such persons or entities as may be acceptable to Owner and Engineer. B. Cash Allowances: 1. Contractor agrees that: a. the cash allowances include the cost to Contractor (less any applicable trade discounts) of materials and equipment required by the allowances to be delivered at the Site, and all applicable taxes; and b. Contractor’s costs for unloading and handling on the Site, labor, installation, overhead, profit, and other expenses contemplated for the cash allowances have been included in the Page 40 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV Contract Price and not in the allowances, and no demand for additional payment on account of any of the foregoing will be valid. C. Contingency Allowance: 1. Contractor agrees that a contingency allowance, if any, is for the sole use of Owner to cover unanticipated costs. D. Prior to final payment, an appropriate Change Order will be issued as recommended by Engineer to reflect actual amounts due Contractor on account of Work covered by allowances, and the Contract Price shall be correspondingly adjusted. 11.03 Unit Price Work A. Where the Contract Documents provide that all or part of the Work is to be Unit Price Work, initially the Contract Price will be deemed to include for all Unit Price Work an amount equal to the sum of the unit price for each separately identified item of Unit Price Work times the estimated quantity of each item as indicated in the Agreement. B. The estimated quantities of items of Unit Price Work are not guaranteed and are solely for the purpose of comparison of Bids and determining an initial Contract Price. Determinations of the actual quantities and classifications of Unit Price Work performed by Contractor will be made by Engineer subject to the provisions of Paragraph 9.07. C. Each unit price will be deemed to include an amount considered by Contractor to be adequate to cover Contractor’s overhead and profit for each separately identified item. D. Owner or Contractor may make a Claim for an adjustment in the Contract Price in accordance with Paragraph 10.05 if: 1. the quantity of any item of Unit Price Work performed by Contractor differs materially and significantly from the estimated quantity of such item indicated in the Agreement; and 2. there is no corresponding adjustment with respect to any other item of Work; and 3. Contractor believes that Contractor is entitled to an increase in Contract Price as a result of having incurred additional expense or Owner believes that Owner is entitled to a decrease in Contract Price and the parties are unable to agree as to the amount of any such increase or decrease. ARTICLE 12 – CHANGE OF CONTRACT PRICE; CHANGE OF CONTRACT TIMES 12.01 Change of Contract Price A. The Contract Price may only be changed by a Change Order. Any Claim for an adjustment in the Contract Price shall be based on written notice submitted by the party making the Claim to the Engineer and the other party to the Contract in accordance with the provisions of Paragraph 10.05. B. The value of any Work covered by a Change Order or of any Claim for an adjustment in the Contract Price will be determined as follows: Page 41 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 1. where the Work involved is covered by unit prices contained in the Contract Documents, by application of such unit prices to the quantities of the items involved (subject to the provisions of Paragraph 11.03); or 2. where the Work involved is not covered by unit prices contained in the Contract Documents, by a mutually agreed lump sum (which may include an allowance for overhead and profit not necessarily in accordance with Paragraph 12.01.C.2); or 3. where the Work involved is not covered by unit prices contained in the Contract Documents and agreement to a lump sum is not reached under Paragraph 12.01.B.2, on the basis of the Cost of the Work (determined as provided in Paragraph 11.01) plus a Contractor’s fee for overhead and profit (determined as provided in Paragraph 12.01.C). C. Contractor’s Fee: The Contractor’s fee for overhead and profit shall be determined as follows: 1. a mutually acceptable fixed fee; or 2. if a fixed fee is not agreed upon, then a fee based on the following percentages of the various portions of the Cost of the Work: a. for costs incurred under Paragraphs 11.01.A.1 and 11.01.A.2, the Contractor’s fee shall be 15 percent; b. for costs incurred under Paragraph 11.01.A.3, the Contractor’s fee shall be five percent; c. where one or more tiers of subcontracts are on the basis of Cost of the Work plus a fee and no fixed fee is agreed upon, the intent of Paragraphs 12.01.C.2.a and 12.01.C.2.b is that the Subcontractor who actually performs the Work, at whatever tier, will be paid a fee of 15 percent of the costs incurred by such Subcontractor under Paragraphs 11.01.A.1 and 11.01.A.2 and that any higher tier Subcontractor and Contractor will each be paid a fee of five percent of the amount paid to the next lower tier Subcontractor; d. no fee shall be payable on the basis of costs itemized under Paragraphs 11.01.A.4, 11.01.A.5, and 11.01.B; e. the amount of credit to be allowed by Contractor to Owner for any change which results in a net decrease in cost will be the amount of the actual net decrease in cost plus a deduction in Contractor’s fee by an amount equal to five percent of such net decrease; and f. when both additions and credits are involved in any one change, the adjustment in Contractor’s fee shall be computed on the basis of the net change in accordance with Paragraphs 12.01.C.2.a through 12.01.C.2.e, inclusive. 12.02 Change of Contract Times A. The Contract Times may only be changed by a Change Order. Any Claim for an adjustment in the Contract Times shall be based on written notice submitted by the party making the Claim to the Engineer and the other party to the Contract in accordance with the provisions of Paragraph 10.05. B. Any adjustment of the Contract Times covered by a Change Order or any Claim for an adjustment in the Contract Times will be determined in accordance with the provisions of this Article 12. Page 42 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 12.03 Delays A. Where Contractor is prevented from completing any part of the Work within the Contract Times due to delay beyond the control of Contractor, the Contract Times will be extended in an amount equal to the time lost due to such delay if a Claim is made therefor as provided in Paragraph 12.02.A. Delays beyond the control of Contractor shall include, but not be limited to, acts or neglect by Owner, acts or neglect of utility owners or other contractors performing other work as contemplated by Article 7, fires, floods, epidemics, abnormal weather conditions, or acts of God. B. If Owner, Engineer, or other contractors or utility owners performing other work for Owner as contemplated by Article 7, or anyone for whom Owner is responsible, delays, disrupts, or interferes with the performance or progress of the Work, then Contractor shall be entitled to an equitable adjustment in the Contract Price or the Contract Times, or both. Contractor’s entitlement to an adjustment of the Contract Times is conditioned on such adjustment being essential to Contractor’s ability to complete the Work within the Contract Times. C. If Contractor is delayed in the performance or progress of the Work by fire, flood, epidemic, abnormal weather conditions, acts of God, acts or failures to act of utility owners not under the control of Owner, or other causes not the fault of and beyond control of Owner and Contractor, then Contractor shall be entitled to an equitable adjustment in Contract Times, if such adjustment is essential to Contractor’s ability to complete the Work within the Contract Times. Such an adjustment shall be Contractor’s sole and exclusive remedy for the delays described in this Paragraph 12.03.C. D. Owner, Engineer, and their officers, directors, members, partners, employees, agents, consultants, or subcontractors shall not be liable to Contractor for any claims, costs, losses, or damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) sustained by Contractor on or in connection with any other project or anticipated project. E. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for delays within the control of Contractor. Delays attributable to and within the control of a Subcontractor or Supplier shall be deemed to be delays within the control of Contractor. ARTICLE 13 – TESTS AND INSPECTIONS; CORRECTION, REMOVAL OR ACCEPTANCE OF DEFECTIVE WORK 13.01 Notice of Defects A. Prompt notice of all defective Work of which Owner or Engineer has actual knowledge will be given to Contractor. Defective Work may be rejected, corrected, or accepted as provided in this Article 13. 13.02 Access to Work A. Owner, Engineer, their consultants and other representatives and personnel of Owner, independent testing laboratories, and governmental agencies with jurisdictional interests will have access to the Site and the Work at reasonable times for their observation, inspection, and testing. Contractor shall provide them proper and safe conditions for such access and advise them of Contractor’s safety procedures and programs so that they may comply therewith as applicable. Page 43 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 13.03 Tests and Inspections A. Contractor shall give Engineer timely notice of readiness of the Work for all required inspections, tests, or approvals and shall cooperate with inspection and testing personnel to facilitate required inspections or tests. B. Owner shall employ and pay for the services of an independent testing laboratory to perform all inspections, tests, or approvals required by the Contract Documents except: 1. for inspections, tests, or approvals covered by Paragraphs 13.03.C and 13.03.D below; 2. that costs incurred in connection with tests or inspections conducted pursuant to Paragraph 13.04.B shall be paid as provided in Paragraph 13.04.C; and 3. as otherwise specifically provided in the Contract Documents. C. If Laws or Regulations of any public body having jurisdiction require any Work (or part thereof) specifically to be inspected, tested, or approved by an employee or other representative of such public body, Contractor shall assume full responsibility for arranging and obtaining such inspections, tests, or approvals, pay all costs in connection therewith, and furnish Engineer the required certificates of inspection or approval. D. Contractor shall be responsible for arranging and obtaining and shall pay all costs in connection with any inspections, tests, or approvals required for Owner’s and Engineer’s acceptance of materials or equipment to be incorporated in the Work; or acceptance of materials, mix designs, or equipment submitted for approval prior to Contractor’s purchase thereof for incorporation in the Work. Such inspections, tests, or approvals shall be performed by organizations acceptable to Owner and Engineer. E. If any Work (or the work of others) that is to be inspected, tested, or approved is covered by Contractor without written concurrence of Engineer, Contractor shall, if requested by Engineer, uncover such Work for observation. F. Uncovering Work as provided in Paragraph 13.03.E shall be at Contractor’s expense unless Contractor has given Engineer timely notice of Contractor’s intention to cover the same and Engineer has not acted with reasonable promptness in response to such notice. 13.04 Uncovering Work A. If any Work is covered contrary to the written request of Engineer, it must, if requested by Engineer, be uncovered for Engineer’s observation and replaced at Contractor’s expense. B. If Engineer considers it necessary or advisable that covered Work be observed by Engineer or inspected or tested by others, Contractor, at Engineer’s request, shall uncover, expose, or otherwise make available for observation, inspection, or testing as Engineer may require, that portion of the Work in question, furnishing all necessary labor, material, and equipment. C. If it is found that the uncovered Work is defective, Contractor shall pay all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of Page 44 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV or relating to such uncovering, exposure, observation, inspection, and testing, and of satisfactory replacement or reconstruction (including but not limited to all costs of repair or replacement of work of others); and Owner shall be entitled to an appropriate decrease in the Contract Price. If the parties are unable to agree as to the amount thereof, Owner may make a Claim therefor as provided in Paragraph 10.05. D. If the uncovered Work is not found to be defective, Contractor shall be allowed an increase in the Contract Price or an extension of the Contract Times, or both, directly attributable to such uncovering, exposure, observation, inspection, testing, replacement, and reconstruction. If the parties are unable to agree as to the amount or extent thereof, Contractor may make a Claim therefor as provided in Paragraph 10.05. 13.05 Owner May Stop the Work A. If the Work is defective, or Contractor fails to supply sufficient skilled workers or suitable materials or equipment, or fails to perform the Work in such a way that the completed Work will conform to the Contract Documents, Owner may order Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated; however, this right of Owner to stop the Work shall not give rise to any duty on the part of Owner to exercise this right for the benefit of Contractor, any Subcontractor, any Supplier, any other individual or entity, or any surety for, or employee or agent of any of them. 13.06 Correction or Removal of Defective Work A. Promptly after receipt of written notice, Contractor shall correct all defective Work, whether or not fabricated, installed, or completed, or, if the Work has been rejected by Engineer, remove it from the Project and replace it with Work that is not defective. Contractor shall pay all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to such correction or removal (including but not limited to all costs of repair or replacement of work of others). B. When correcting defective Work under the terms of this Paragraph 13.06 or Paragraph 13.07, Contractor shall take no action that would void or otherwise impair Owner’s special warranty and guarantee, if any, on said Work. 13.07 Correction Period A. If within one year after the date of Substantial Completion (or such longer period of time as may be prescribed by the terms of any applicable special guarantee required by the Contract Documents) or by any specific provision of the Contract Documents, any Work is found to be defective, or if the repair of any damages to the land or areas made available for Contractor’s use by Owner or permitted by Laws and Regulations as contemplated in Paragraph 6.11.A is found to be defective, Contractor shall promptly, without cost to Owner and in accordance with Owner’s written instructions: 1. repair such defective land or areas; or 2. correct such defective Work; or Page 45 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 3. if the defective Work has been rejected by Owner, remove it from the Project and replace it with Work that is not defective, and 4. satisfactorily correct or repair or remove and replace any damage to other Work, to the work of others or other land or areas resulting therefrom. B. If Contractor does not promptly comply with the terms of Owner’s written instructions, or in an emergency where delay would cause serious risk of loss or damage, Owner may have the defective Work corrected or repaired or may have the rejected Work removed and replaced. All claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to such correction or repair or such removal and replacement (including but not limited to all costs of repair or replacement of work of others) will be paid by Contractor. C. In special circumstances where a particular item of equipment is placed in continuous service before Substantial Completion of all the Work, the correction period for that item may start to run from an earlier date if so provided in the Specifications. D. Where defective Work (and damage to other Work resulting therefrom) has been corrected or removed and replaced under this Paragraph 13.07, the correction period hereunder with respect to such Work will be extended for an additional period of one year after such correction or removal and replacement has been satisfactorily completed. E. Contractor’s obligations under this Paragraph 13.07 are in addition to any other obligation or warranty. The provisions of this Paragraph 13.07 shall not be construed as a substitute for, or a waiver of, the provisions of any applicable statute of limitation or repose. 13.08 Acceptance of Defective Work A. If, instead of requiring correction or removal and replacement of defective Work, Owner (and, prior to Engineer’s recommendation of final payment, Engineer) prefers to accept it, Owner may do so. Contractor shall pay all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) attributable to Owner’s evaluation of and determination to accept such defective Work (such costs to be approved by Engineer as to reasonableness) and for the diminished value of the Work to the extent not otherwise paid by Contractor pursuant to this sentence. If any such acceptance occurs prior to Engineer’s recommendation of final payment, a Change Order will be issued incorporating the necessary revisions in the Contract Documents with respect to the Work, and Owner shall be entitled to an appropriate decrease in the Contract Price, reflecting the diminished value of Work so accepted. If the parties are unable to agree as to the amount thereof, Owner may make a Claim therefor as provided in Paragraph 10.05. If the acceptance occurs after such recommendation, an appropriate amount will be paid by Contractor to Owner. 13.09 Owner May Correct Defective Work A. If Contractor fails within a reasonable time after written notice from Engineer to correct defective Work, or to remove and replace rejected Work as required by Engineer in accordance with Paragraph 13.06.A, or if Contractor fails to perform the Work in accordance with the Contract Page 46 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV Documents, or if Contractor fails to comply with any other provision of the Contract Documents, Owner may, after seven days written notice to Contractor, correct, or remedy any such deficiency. B. In exercising the rights and remedies under this Paragraph 13.09, Owner shall proceed expeditiously. In connection with such corrective or remedial action, Owner may exclude Contractor from all or part of the Site, take possession of all or part of the Work and suspend Contractor’s services related thereto, take possession of Contractor’s tools, appliances, construction equipment and machinery at the Site, and incorporate in the Work all materials and equipment stored at the Site or for which Owner has paid Contractor but which are stored elsewhere. Contractor shall allow Owner, Owner’s representatives, agents and employees, Owner’s other contractors, and Engineer and Engineer’s consultants access to the Site to enable Owner to exercise the rights and remedies under this Paragraph. C. All claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) incurred or sustained by Owner in exercising the rights and remedies under this Paragraph 13.09 will be charged against Contractor, and a Change Order will be issued incorporating the necessary revisions in the Contract Documents with respect to the Work; and Owner shall be entitled to an appropriate decrease in the Contract Price. If the parties are unable to agree as to the amount of the adjustment, Owner may make a Claim therefor as provided in Paragraph 10.05. Such claims, costs, losses and damages will include but not be limited to all costs of repair, or replacement of work of others destroyed or damaged by correction, removal, or replacement of Contractor’s defective Work. D. Contractor shall not be allowed an extension of the Contract Times because of any delay in the performance of the Work attributable to the exercise by Owner of Owner’s rights and remedies under this Paragraph 13.09. ARTICLE 14 – PAYMENTS TO CONTRACTOR AND COMPLETION 14.01 Schedule of Values A. The Schedule of Values established as provided in Paragraph 2.07.A will serve as the basis for progress payments and will be incorporated into a form of Application for Payment acceptable to Engineer. Progress payments on account of Unit Price Work will be based on the number of units completed. 14.02 Progress Payments A. Applications for Payments: 1. At least 20 days before the date established in the Agreement for each progress payment (but not more often than once a month), Contractor shall submit to Engineer for review an Application for Payment filled out and signed by Contractor covering the Work completed as of the date of the Application and accompanied by such supporting documentation as is required by the Contract Documents. If payment is requested on the basis of materials and equipment not incorporated in the Work but delivered and suitably stored at the Site or at another location agreed to in writing, the Application for Payment shall also be accompanied by a bill of sale, invoice, or other documentation warranting that Owner has received the materials and equipment free and clear of all Liens and evidence that the materials and Page 47 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV equipment are covered by appropriate property insurance or other arrangements to protect Owner’s interest therein, all of which must be satisfactory to Owner. 2. Beginning with the second Application for Payment, each Application shall include an affidavit of Contractor stating that all previous progress payments received on account of the Work have been applied on account to discharge Contractor’s legitimate obligations associated with prior Applications for Payment. 3. The amount of retainage with respect to progress payments will be as stipulated in the Agreement. B. Review of Applications: 1. Engineer will, within 10 days after receipt of each Application for Payment, either indicate in writing a recommendation of payment and present the Application to Owner or return the Application to Contractor indicating in writing Engineer’s reasons for refusing to recommend payment. In the latter case, Contractor may make the necessary corrections and resubmit the Application. 2. Engineer’s recommendation of any payment requested in an Application for Payment will constitute a representation by Engineer to Owner, based on Engineer’s observations of the executed Work as an experienced and qualified design professional, and on Engineer’s review of the Application for Payment and the accompanying data and schedules, that to the best of Engineer’s knowledge, information and belief: a. the Work has progressed to the point indicated; b. the quality of the Work is generally in accordance with the Contract Documents (subject to an evaluation of the Work as a functioning whole prior to or upon Substantial Completion, the results of any subsequent tests called for in the Contract Documents, a final determination of quantities and classifications for Unit Price Work under Paragraph 9.07, and any other qualifications stated in the recommendation); and c. the conditions precedent to Contractor’s being entitled to such payment appear to have been fulfilled in so far as it is Engineer’s responsibility to observe the Work. 3. By recommending any such payment Engineer will not thereby be deemed to have represented that: a. inspections made to check the quality or the quantity of the Work as it has been performed have been exhaustive, extended to every aspect of the Work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to Engineer in the Contract Documents; or b. there may not be other matters or issues between the parties that might entitle Contractor to be paid additionally by Owner or entitle Owner to withhold payment to Contractor. 4. Neither Engineer’s review of Contractor’s Work for the purposes of recommending payments nor Engineer’s recommendation of any payment, including final payment, will impose responsibility on Engineer: Page 48 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV a. to supervise, direct, or control the Work, or b. for the means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs incident thereto, or c. for Contractor’s failure to comply with Laws and Regulations applicable to Contractor’s performance of the Work, or d. to make any examination to ascertain how or for what purposes Contractor has used the moneys paid on account of the Contract Price, or e. to determine that title to any of the Work, materials, or equipment has passed to Owner free and clear of any Liens. 5. Engineer may refuse to recommend the whole or any part of any payment if, in Engineer’s opinion, it would be incorrect to make the representations to Owner stated in Paragraph 14.02.B.2. Engineer may also refuse to recommend any such payment or, because of subsequently discovered evidence or the results of subsequent inspections or tests, revise or revoke any such payment recommendation previously made, to such extent as may be necessary in Engineer’s opinion to protect Owner from loss because: a. the Work is defective, or completed Work has been damaged, requiring correction or replacement; b. the Contract Price has been reduced by Change Orders; c. Owner has been required to correct defective Work or complete Work in accordance with Paragraph 13.09; or d. Engineer has actual knowledge of the occurrence of any of the events enumerated in Paragraph 15.02.A. C. Payment Becomes Due: 1. Twenty days after presentation of the Application for Payment to Owner with Engineer’s recommendation, the amount recommended will (subject to the provisions of Paragraph 14.02.D) become due, and when due will be paid by Owner to Contractor. D. Reduction in Payment: 1. Owner may refuse to make payment of the full amount recommended by Engineer because: a. claims have been made against Owner on account of Contractor’s performance or furnishing of the Work; b. Liens have been filed in connection with the Work, except where Contractor has delivered a specific bond satisfactory to Owner to secure the satisfaction and discharge of such Liens; c. there are other items entitling Owner to a set-off against the amount recommended; or Page 49 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV d. Owner has actual knowledge of the occurrence of any of the events enumerated in Paragraphs 14.02.B.5.a through 14.02.B.5.c or Paragraph 15.02.A. 2. If Owner refuses to make payment of the full amount recommended by Engineer, Owner will give Contractor immediate written notice (with a copy to Engineer) stating the reasons for such action and promptly pay Contractor any amount remaining after deduction of the amount so withheld. Owner shall promptly pay Contractor the amount so withheld, or any adjustment thereto agreed to by Owner and Contractor, when Contractor remedies the reasons for such action. 3. Upon a subsequent determination that Owner’s refusal of payment was not justified, the amount wrongfully withheld shall be treated as an amount due as determined by Paragraph 14.02.C.1 and subject to interest as provided in the Agreement. 14.03 Contractor’s Warranty of Title A. Contractor warrants and guarantees that title to all Work, materials, and equipment covered by any Application for Payment, whether incorporated in the Project or not, will pass to Owner no later than the time of payment free and clear of all Liens. 14.04 Substantial Completion A. When Contractor considers the entire Work ready for its intended use Contractor shall notify Owner and Engineer in writing that the entire Work is substantially complete (except for items specifically listed by Contractor as incomplete) and request that Engineer issue a certificate of Substantial Completion. B. Promptly after Contractor’s notification, Owner, Contractor, and Engineer shall make an inspection of the Work to determine the status of completion. If Engineer does not consider the Work substantially complete, Engineer will notify Contractor in writing giving the reasons therefor. C. If Engineer considers the Work substantially complete, Engineer will deliver to Owner a tentative certificate of Substantial Completion which shall fix the date of Substantial Completion. There shall be attached to the certificate a tentative list of items to be completed or corrected before final payment. Owner shall have seven days after receipt of the tentative certificate during which to make written objection to Engineer as to any provisions of the certificate or attached list. If, after considering such objections, Engineer concludes that the Work is not substantially complete, Engineer will, within 14 days after submission of the tentative certificate to Owner, notify Contractor in writing, stating the reasons therefor. If, after consideration of Owner’s objections, Engineer considers the Work substantially complete, Engineer will, within said 14 days, execute and deliver to Owner and Contractor a definitive certificate of Substantial Completion (with a revised tentative list of items to be completed or corrected) reflecting such changes from the tentative certificate as Engineer believes justified after consideration of any objections from Owner. D. At the time of delivery of the tentative certificate of Substantial Completion, Engineer will deliver to Owner and Contractor a written recommendation as to division of responsibilities pending final payment between Owner and Contractor with respect to security, operation, safety, and protection of the Work, maintenance, heat, utilities, insurance, and warranties and guarantees. Unless Owner Page 50 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV and Contractor agree otherwise in writing and so inform Engineer in writing prior to Engineer’s issuing the definitive certificate of Substantial Completion, Engineer’s aforesaid recommendation will be binding on Owner and Contractor until final payment. E. Owner shall have the right to exclude Contractor from the Site after the date of Substantial Completion subject to allowing Contractor reasonable access to remove its property and complete or correct items on the tentative list. 14.05 Partial Utilization A. Prior to Substantial Completion of all the Work, Owner may use or occupy any substantially completed part of the Work which has specifically been identified in the Contract Documents, or which Owner, Engineer, and Contractor agree constitutes a separately functioning and usable part of the Work that can be used by Owner for its intended purpose without significant interference with Contractor’s performance of the remainder of the Work, subject to the following conditions: 1. Owner at any time may request Contractor in writing to permit Owner to use or occupy any such part of the Work which Owner believes to be ready for its intended use and substantially complete. If and when Contractor agrees that such part of the Work is substantially complete, Contractor, Owner, and Engineer will follow the procedures of Paragraph 14.04.A through D for that part of the Work. 2. Contractor at any time may notify Owner and Engineer in writing that Contractor considers any such part of the Work ready for its intended use and substantially complete and request Engineer to issue a certificate of Substantial Completion for that part of the Work. 3. Within a reasonable time after either such request, Owner, Contractor, and Engineer shall make an inspection of that part of the Work to determine its status of completion. If Engineer does not consider that part of the Work to be substantially complete, Engineer will notify Owner and Contractor in writing giving the reasons therefor. If Engineer considers that part of the Work to be substantially complete, the provisions of Paragraph 14.04 will apply with respect to certification of Substantial Completion of that part of the Work and the division of responsibility in respect thereof and access thereto. 4. Not Used 14.06 Final Inspection A. Upon written notice from Contractor that the entire Work or an agreed portion thereof is complete, Engineer will promptly make a final inspection with Owner and Contractor and will notify Contractor in writing of all particulars in which this inspection reveals that the Work is incomplete or defective. Contractor shall immediately take such measures as are necessary to complete such Work or remedy such deficiencies. Page 51 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 14.07 Final Payment A. Application for Payment: 1. After Contractor has, in the opinion of Engineer, satisfactorily completed all corrections identified during the final inspection and has delivered, in accordance with the Contract Documents, all maintenance and operating instructions, schedules, guarantees, bonds, certificates or other evidence of insurance, certificates of inspection, marked-up record documents (as provided in Paragraph 6.12), and other documents, Contractor may make application for final payment following the procedure for progress payments. 2. The final Application for Payment shall be accompanied (except as previously delivered) by: a. all documentation called for in the Contract Documents, including but not limited to the evidence of insurance required by Paragraph 5.04.B.6; b. consent of the surety, if any, to final payment; c. a list of all Claims against Owner that Contractor believes are unsettled; and d. complete and legally effective releases or waivers (satisfactory to Owner) of all Lien rights arising out of or Liens filed in connection with the Work. 3. In lieu of the releases or waivers of Liens specified in Paragraph 14.07.A.2 and as approved by Owner, Contractor may furnish receipts or releases in full and an affidavit of Contractor that: (i) the releases and receipts include all labor, services, material, and equipment for which a Lien could be filed; and (ii) all payrolls, material and equipment bills, and other indebtedness connected with the Work for which Owner might in any way be responsible, or which might in any way result in liens or other burdens on Owner's property, have been paid or otherwise satisfied. If any Subcontractor or Supplier fails to furnish such a release or receipt in full, Contractor may furnish a bond or other collateral satisfactory to Owner to indemnify Owner against any Lien. B. Engineer’s Review of Application and Acceptance: 1. If, on the basis of Engineer’s observation of the Work during construction and final inspection, and Engineer’s review of the final Application for Payment and accompanying documentation as required by the Contract Documents, Engineer is satisfied that the Work has been completed and Contractor’s other obligations under the Contract Documents have been fulfilled, Engineer will, within ten days after receipt of the final Application for Payment, indicate in writing Engineer’s recommendation of payment and present the Application for Payment to Owner for payment. At the same time Engineer will also give written notice to Owner and Contractor that the Work is acceptable subject to the provisions of Paragraph 14.09. Otherwise, Engineer will return the Application for Payment to Contractor, indicating in writing the reasons for refusing to recommend final payment, in which case Contractor shall make the necessary corrections and resubmit the Application for Payment. C. Payment Becomes Due: Page 52 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 1. Thirty days after the presentation to Owner of the Application for Payment and accompanying documentation, the amount recommended by Engineer, less any sum Owner is entitled to set off against Engineer’s recommendation, including but not limited to liquidated damages, will become due and will be paid by Owner to Contractor. 14.08 Final Completion Delayed A. If, through no fault of Contractor, final completion of the Work is significantly delayed, and if Engineer so confirms, Owner shall, upon receipt of Contractor’s final Application for Payment (for Work fully completed and accepted) and recommendation of Engineer, and without terminating the Contract, make payment of the balance due for that portion of the Work fully completed and accepted. If the remaining balance to be held by Owner for Work not fully completed or corrected is less than the retainage stipulated in the Agreement, and if bonds have been furnished as required in Paragraph 5.01, the written consent of the surety to the payment of the balance due for that portion of the Work fully completed and accepted shall be submitted by Contractor to Engineer with the Application for such payment. Such payment shall be made under the terms and conditions governing final payment, except that it shall not constitute a waiver of Claims. 14.09 Waiver of Claims A. The making and acceptance of final payment will constitute: 1. a waiver of all Claims by Owner against Contractor, except Claims arising from unsettled Liens, from defective Work appearing after final inspection pursuant to Paragraph 14.06, from failure to comply with the Contract Documents or the terms of any special guarantees specified therein, or from Contractor’s continuing obligations under the Contract Documents; and 2. a waiver of all Claims by Contractor against Owner other than those previously made in accordance with the requirements herein and expressly acknowledged by Owner in writing as still unsettled. ARTICLE 15 – SUSPENSION OF WORK AND TERMINATION 15.01 Owner May Suspend Work A. At any time and without cause, Owner may suspend the Work or any portion thereof for a period of not more than 90 consecutive days by notice in writing to Contractor and Engineer which will fix the date on which Work will be resumed. Contractor shall resume the Work on the date so fixed. Contractor shall be granted an adjustment in the Contract Price or an extension of the Contract Times, or both, directly attributable to any such suspension if Contractor makes a Claim therefor as provided in Paragraph 10.05. 15.02 Owner May Terminate for Cause A. The occurrence of any one or more of the following events will justify termination for cause: 1. Contractor’s persistent failure to perform the Work in accordance with the Contract Documents (including, but not limited to, failure to supply sufficient skilled workers or Page 53 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV suitable materials or equipment or failure to adhere to the Progress Schedule established under Paragraph 2.07 as adjusted from time to time pursuant to Paragraph 6.04); 2. Contractor’s disregard of Laws or Regulations of any public body having jurisdiction; 3. Contractor’s repeated disregard of the authority of Engineer; or 4. Contractor’s violation in any substantial way of any provisions of the Contract Documents. B. If one or more of the events identified in Paragraph 15.02.A occur, Owner may, after giving Contractor (and surety) seven days written notice of its intent to terminate the services of Contractor: 1. exclude Contractor from the Site, and take possession of the Work and of all Contractor’s tools, appliances, construction equipment, and machinery at the Site, and use the same to the full extent they could be used by Contractor (without liability to Contractor for trespass or conversion); 2. incorporate in the Work all materials and equipment stored at the Site or for which Owner has paid Contractor but which are stored elsewhere; and 3. complete the Work as Owner may deem expedient. C. If Owner proceeds as provided in Paragraph 15.02.B, Contractor shall not be entitled to receive any further payment until the Work is completed. If the unpaid balance of the Contract Price exceeds all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) sustained by Owner arising out of or relating to completing the Work, such excess will be paid to Contractor. If such claims, costs, losses, and damages exceed such unpaid balance, Contractor shall pay the difference to Owner. Such claims, costs, losses, and damages incurred by Owner will be reviewed by Engineer as to their reasonableness and, when so approved by Engineer, incorporated in a Change Order. When exercising any rights or remedies under this Paragraph, Owner shall not be required to obtain the lowest price for the Work performed. D. Notwithstanding Paragraphs 15.02.B and 15.02.C, Contractor’s services will not be terminated if Contractor begins within seven days of receipt of notice of intent to terminate to correct its failure to perform and proceeds diligently to cure such failure within no more than 7 days of receipt of said notice. E. Where Contractor’s services have been so terminated by Owner, the termination will not affect any rights or remedies of Owner against Contractor then existing or which may thereafter accrue. Any retention or payment of moneys due Contractor by Owner will not release Contractor from liability. F. If and to the extent that Contractor has provided a performance bond under the provisions of Paragraph 5.01.A, the termination procedures of that bond shall supersede the provisions of Paragraphs 15.02.B and 15.02.C. Page 54 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 15.03 Owner May Terminate For Convenience A. Upon seven days written notice to Contractor and Engineer, Owner may, without cause and without prejudice to any other right or remedy of Owner, terminate the Contract. In such case, Contractor shall be paid for (without duplication of any items): 1. completed and acceptable Work executed in accordance with the Contract Documents prior to the effective date of termination, including fair and reasonable sums for overhead and profit on such Work; 2. expenses sustained prior to the effective date of termination in performing services and furnishing labor, materials, or equipment as required by the Contract Documents in connection with uncompleted Work, plus fair and reasonable sums for overhead and profit on such expenses; 3. Not Used 4. reasonable expenses directly attributable to termination. B. Contractor shall not be paid on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. 15.04 Contractor May Stop Work or Terminate A. If, through no act or fault of Contractor, (i) the Work is suspended for more than 90 consecutive days by Owner or under an order of court or other public authority, or (ii) Engineer fails to act on any Application for Payment within 30 days after it is submitted, or (iii) Owner fails for 30 days to pay Contractor any sum finally determined to be due, then Contractor may, upon seven days written notice to Owner and Engineer, and provided Owner or Engineer do not remedy such suspension or failure within that time, terminate the Contract and recover from Owner payment on the same terms as provided in Paragraph 15.03. B. In lieu of terminating the Contract and without prejudice to any other right or remedy, if Engineer has failed to act on an Application for Payment within 30 days after it is submitted, or Owner has failed for 30 days to pay Contractor any sum finally determined to be due, Contractor may, seven days after written notice to Owner and Engineer, stop the Work until payment is made of all such amounts due Contractor, including interest thereon. The provisions of this Paragraph 15.04 are not intended to preclude Contractor from making a Claim under Paragraph 10.05 for an adjustment in Contract Price or Contract Times or otherwise for expenses or damage directly attributable to Contractor’s stopping the Work as permitted by this Paragraph. ARTICLE 16 – DISPUTE RESOLUTION 16.01 Methods and Procedures A. Either Owner or Contractor may request mediation of any Claim submitted to Engineer for a decision under Paragraph 10.05 before such decision becomes final and binding. The mediation will be governed by the Construction Industry Mediation Rules of the American Arbitration Association in effect as of the Effective Date of the Agreement. The request for mediation shall Page 55 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV be submitted in writing to the American Arbitration Association and the other party to the Contract. Timely submission of the request shall stay the effect of Paragraph 10.05.E. B. Owner and Contractor shall participate in the mediation process in good faith. The process shall be concluded within 60 days of filing of the request. The date of termination of the mediation shall be determined by application of the mediation rules referenced above. C. If the Claim is not resolved by mediation, Engineer’s action under Paragraph 10.05.C or a denial pursuant to Paragraphs 10.05.C.3 or 10.05.D shall become final and binding 30 days after termination of the mediation unless, within that time period, Owner or Contractor: 1. elects in writing to invoke any dispute resolution process provided for in the Supplementary Conditions; or 2. agrees with the other party to submit the Claim to another dispute resolution process; or 3. gives written notice to the other party of the intent to submit the Claim to a court of competent jurisdiction. ARTICLE 17 – MISCELLANEOUS 17.01 Giving Notice A. Whenever any provision of the Contract Documents requires the giving of written notice, it will be deemed to have been validly given if: 1. delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended; or 2. delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. 17.02 Computation of Times A. When any period of time is referred to in the Contract Documents by days, it will be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the State of Georgia. 17.03 Cumulative Remedies A. The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto are in addition to, and are not to be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by Laws or Regulations, by special warranty or guarantee, or by other provisions of the Contract Documents. The provisions of this Paragraph will be as effective as if repeated specifically in the Contract Documents in connection with each particular duty, obligation, right, and remedy to which they apply. Page 56 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XIV 17.04 Survival of Obligations A. All representations, indemnifications, warranties, and guarantees made in, required by, or given in accordance with the Contract Documents, as well as all continuing obligations indicated in the Contract Documents, will survive final payment, completion, and acceptance of the Work or termination or completion of the Contract or termination of the services of Contractor. 17.05 Controlling Law A. This Contract is to be governed by the law of the state in which the Project is located. 17.06 Headings A. Article and paragraph headings are inserted for convenience only and do not constitute parts of these General Conditions. Page 57 of 57 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV SUPPLEMENTARY CONDITIONS 1. THE GENERAL CONDITIONS: The General Conditions shall apply to all work in the Contract Documents, except as otherwise specified in the Supplementary Conditions. Requirements of the Supplementary Conditions supersede those of the General Conditions. 2. COMMENCEMENT AND COMPLETION OF WORK: The Contractor shall commence the Work on the date indicated in the Notice to Proceed and shall diligently prosecute said Work so as to complete the entire projects and place them in use within the number of calendar days set forth in the Agreement. 3. SCOPE OF WORK: The Work includes the furnishing of all necessary machinery, equipment, tools, labor and other construction means, and all materials and equipment required to perform the Work and Specifications and including the placing of the Work into satisfactory operation. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project. This project includes but is not limited to the repair and resurfacing of approximately 7.8 miles of local roadways in accordance with the Contract Documents for the City of Stockbridge’s ITB#2026-TBD “2026 LMIG Program” project. 4. SPECIFIC ROAD IMPROVEMENTS: The roads listed below comprise are the City designated roadways for the 2026 LMIG Program. All dimensions shown are approximate and utilized for the development of the bid quantities for this project. (assumed average width of 22-24 feet for all roads) ERNESTINE WAY: LIMITS OF PROPOSED WORK: FROM VENTURA TRAIL TO CUL-DE-SAC IN THE BRENTWOOD HUNTINGTON SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 462 LINEAR FEET; ONE (1) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX 100%, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST FOUR (4) MANHOLES TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER RAYELLA DRIVE: LIMITS OF PROPOSED WORK: FROM CUL-DE-SAC TO CUL-DE-SAC IN THE HUNTINGTON SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 1310 LINEAR FEET; TWO (2) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: BRENTWOOD Page 1 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV MILL 2 ½” DEPTH, PERMAFLEX 100%, 12.5 MM SUPERPAVE SURFACE 100%, APPX. 200 S.Y. PATCH, ADJUST SEVEN (7) MANHOLES TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER DOVER COURT: LIMITS OF PROPOSED WORK: FROM GRESHAM DRIVE TO CUL-DE-SAC IN THE BRENTWOOD GRESHAM SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 115 LINEAR FEET; ONE (1) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: EDGE MILL, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST ONE (1) MANHOLE TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER DUKE WAY: LIMITS OF PROPOSED WORK: FROM WHITAKER DRIVE TO PAYTON COURT IN THE BRENTWOOD WHITAKER SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 360 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX 100% BASE, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST ONE (1) MANHOLE TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER LONGFORD COURT: LIMITS OF PROPOSED WORK: FROM BORRINGTON LANE TO CUL-DE-SAC IN THE WYNGATE ENCLAVE SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 135 LINEAR FEET; ONE (1) 80’ DIA CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX 100% BASE, 12.5 MM SUPERPAVE SURFACE 100% AS NEEDED AND APPROVED BY THE ENGINEER BUCKINGHAM PLACE: LIMITS OF PROPOSED WORK: CUL-DE-SAC TO CUL-DE-SAC SUBDIVISION IN THE WYNGATE ENCLAVE Page 2 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV APPROXIMATE ROAD DIMENSIONS: 2125 LINEAR FEET; TWO (2) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX 100% BASE, 12.5 MM SUPERPAVE 100% SURFACE, ADJUST TEN (10) MANHOLES TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER SHEPHERD DRIVE: LIMITS OF PROPOSED WORK: FROM NORTH HENRY BLVD. TO DEAD END IN NORTH WEST STOCKBRIDGE APPROXIMATE ROAD DIMENSIONS: 1120 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH IN CUL-DE-SACS, EDGE MILL ROADWAY, PERMAFLEX BASE 100% IN CUL-DE-SACS, 12.5 MM SUPERPAVE SURFACE 100%, 1640 LINEAR FEET OF 5” WIDE YELLOW THERMOPLASTIC STRIPING, 30 LINEAR FEET OF 24” WIDE THERMOPLASTIC STOP BAR STRIPING, 45 LINEAR FEET WHITE THERMOPLASTIC PEDESTRIAN CROSSWALK STRIPING AS NEEDED AND APPROVED BY THE ENGINEER ESCALADE DRIVE: LIMITS OF PROPOSED WORK: FROM NORTH HENRY BLVD. LILLIAN CIRCLE IN NORTH WEST STOCKBRIDGE APPROXIMATE ROAD DIMENSIONS: 860 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100%, 15 LINEAR FEET 24” WHITE THERMOPLASTIC STOP BAR STRIPING AS NEEDED AND APPROVED BY THE ENGINEER ROSENWALD CIRCLE: LIMITS OF PROPOSED WORK: FROM TYE STREET TO CUL-DE-SAC IN THE CITY LIMITS APPROXIMATE ROAD DIMENSIONS: 1385 LINEAR FEET; ONE (1) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: Page 3 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100% AS NEEDED AND APPROVED BY THE ENGINEER HAMILTON GLEN: LIMITS OF PROPOSED WORK: FROM APPLETON BLVD. TO CUL-DE-SAC IN THE APPLETON SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 275 LINEAR FEET; ONE (1) 80° DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST ONE (1) MANHOME TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER CENTRAL LINE: LIMITS OF PROPOSED WORK: FROM IRON HORSE WAY TO SEABOARD DRIVE IN THE NORTH BRIDGE STATION SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 1700 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100%, ASPHALT PATCH APPX. 125 SQUARE YARDS AS NEEDED AND APPROVED BY THE ENGINEER ARBOR COVE WAY: LIMITS OF PROPOSED WORK: FROM ARBOR COVE DRIVE TO CUL-DE-SAC IN THE ARBOR COVE HIGHLANDS SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 1056 LINEAR FEET; ONE (1) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: EDGE MILL, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST SEVEN (7) MANHOLES TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER ARBOR COVE DRIVE: LIMITS OF PROPOSED WORK: FROM WALT STEPHENS ROAD TO FLIPPEN ROAD IN THE ARBOR COVE HIGHLANDS SUBDIVISION APPROXIMATE ROAD DIMENSIONS: Page 4 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV 2112 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: EDGE MILL, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST EIGHT (8) MANHOLES TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER ARBOR COVE COURT: LIMITS OF PROPOSED WORK: FROM ARBOR COVE DRIVE TO CUL-DE-SAC IN THE ARBOR COVE SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 264 LINEAR FEET, ONE (1) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: EDGE MILL, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST TWO (2) MANHOLES TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER CHERRY HILL LANE: LIMITS OF PROPOSED WORK: FROM DEERWOOD DRIVE TO WILLOW HILL LANE IN THE WINDSONG PLANTATION SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 1020 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: EDGE MILL, 12.5 MM SUPERPAVE SURFACE 100%, 30 LINEAR FEET 24” WHITE THERMOPLASTIC STOP BAR STRIPING, ADJUST THREE (3) MANHOLES TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER WILLOW TRACE: LIMITS OF PROPOSED WORK: FROM WINDSONG DRIVE TO CUL-DE-SAC IN THE MONARCH VILLAGE SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 675 LINEAR FEET; ONE (1) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: EDGE MILL, 12.5 MM SUPERPAVE SURFACE 100%, 15 LINEAR FEET 24” WHITE THERMOPLASTIC STOP BAR STRIPING, ADJUST ONE (1) MANHOLE TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER Page 5 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV MULBERRY STREET: LIMITS OF PROPOSED WORK: FROM WILLOW HILL LANE TO REDBUD LANE IN THE WINDSONG PLANTATION SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 430 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: EDGE MILL, 12.5 MM SUPERPAVE SURFACE 100%, 30 LINEAR FEET 24” WHITE THERMOPLASTIC STOP BAR STRIPING AS NEEDED AND APPROVED BY THE ENGINEER WILLOW OAK COURT: LIMITS OF PROPOSED WORK: FROM WINDSONG DRIVE WAY TO CUL-DE-SAC IN THE WINDSONG PLANTATION SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 420 LINEAR FEET; ONE (1) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, APPX. 6 SQUARE YARDS ASPHPALT PATCHING, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100%, 15 LINEAR FEET 24” WHITE STOP BAR STRIPING AS NEEDED AND APPROVED BY THE ENGINEER KINSEY DRIVE: LIMITS OF PROPOSED WORK: FROM EAST ATLANTA ROAD TO MAYS ROAD APPROXIMATE ROAD DIMENSIONS: 2300 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100% AS NEEDED AND APPROVED BY THE ENGINEER VALARIE COURT: LIMITS OF PROPOSED WORK: FROM KINSEY DRIVE TO CUL-DE-SAC IN THE KINSEY CROSSING SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 1495 LINEAR FEET; ONE (1) 80’ DIA. CUL-DE-SAC Page 6 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100%, APPX. 90 SQUARE YARDS ASPHALT PATCHING AS NEEDED AND APPROVED BY THE ENGINEER KNOTTINGHAM COURT: LIMITS OF PROPOSED WORK: FROM DAVIS ROAD TO CUL-DE-SAC IN THE PINEY WOODS SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 1450 LINEAR FEET; ONE (1) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100%, APPX. 50 SQUARE YARDS ASPHALT PATCHING, 20 LINEAR FEET 24” WHITE THERMOPLASTIC STOP BAR STRIPING, ADJUST ONE (1) MANHOLE TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER DANIEL DRIVE: LIMITS OF PROPOSED WORK: FROM NORTH HENRY BLVD. TO DANIEL DRIVE APPROXIMATE ROAD DIMENSIONS: 1175 LINEAR FEET; RECOMMENDATIONS FOR ROADWAY: FULL DEPTH RECLAMATION, 12.5 MM SUPERPAVE SURFACE 100% AS NEEDED AND APPROVED BY THE ENGINEER EAST ATLANTA ROAD: LIMITS OF PROPOSED WORK: FROM BRYANT STREET TO CITY LIMITS APPROXIMATE ROAD DIMENSIONS: 8448 LINEAR FEET; ACEL/DECEL LANES; ARTERIAL STREET INTERSECTIONS TO TOE OF RADII RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100%, 8286 LINEAR FEET DOUBLE 5” YELLOW THERMOPLASTIC STRIPING, 18490 LINEAR FEET 5” WHITE THERMOPLASTIC STRIPING, 200 LINEAR FEET 24” WHITE STOP BAR STRIPING, 600 LINEAR FEET WHITE PEDESTRIAN CROSSWALK Page 7 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV STRIPING, 335 LINEAR FEET 5” WHITE 2’ SEG. 6’ GAP THERMOPLASTIC SKIP STRIPE, 1578 SQUARE YARDS YELLOW THERMOPLASTIC GORE STRIPING, 90 SQUARE YARDS WHITE THERMOPLASTIC GORE STRIPING, SEVENTEEN (17) WHITE THERMOPLASTIC GDOT “TP-2” PAVEMENT MARKERS, ONE (1) WHITE THERMOPLASTIC GDOT “TP-3” PAVEMENT MARKER, TWO (2) WHITE THERMOPLASTIC RR-HWY PAVEMENT MARKERS, ADJUST ONE (1) VALVE AND ONE (1) MANHOLE TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER MOWHAWK CIRCLE: LIMITS OF PROPOSED WORK: FROM BRUNSWICK CIRCLE TO CUL-DE-SAC IN THE PINE GROVE SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 360 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUIPERPAVE SURFACE 100%, ADJUST THREE (3) MANHOLES TO DSURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER ALLISON COURT: LIMITS OF PROPOSED WORK: FROM AMANDA COURT TO CUL-DE-SAC IN THE OAK HILL SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 713 LINEAR FEET; 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100%, APPX. 575 SQUARE YARDS ASPHALT PATCHING AS NEEDED AND APPROVED BY THE ENGINEER ASPEN BROOK DRIVE: LIMITS OF PROPOSED WORK: FROM SUMMIT VIEW DRIVE TO SUMMIT VIEW DRIVE IN THE SUMMIT SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 1260 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: EDGE MILL, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST SIX (6) MANHOLES TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER Page 8 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV MESA ROAD: LIMITS OF PROPOSED WORK: FROM SUMMIT VIEW DRIVE TO ASPEN BROOK DRIVE IN THE SUMMIT SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 1515 LINEAR FEET RECOMMENDATIONS FOR ROADWAY: EDGE MILL, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST SEVEN (7) MANHOLES TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER ST. ELIZABETH TERRACE: LIMITS OF PROPOSED WORK: FROM ST. MARGRIT CIRCLE TO CUL-DE-SAC IN THE ST. MARGRIT VILLAGE SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 160 LINEAR FEET; ONE (1) 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST ONE (1) MANHOLE TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER ST. MICHELLE COURT: LIMITS OF PROPOSED WORK: FROM ST. MARGRIT CIRCLE TO CUL-DE-SAC IN THE ST. MARGRIT VILLAGE SUBDIVISION APPROXIMATE ROAD DIMENSIONS: 230 LINEAR FEET; 80’ DIA. CUL-DE-SAC RECOMMENDATIONS FOR ROADWAY: MILL 2 ½” DEPTH, PERMAFLEX BASE 100%, 12.5 MM SUPERPAVE SURFACE 100%, ADJUST ONE (1) MANHOLE TO SURFACE COURSE GRADE AS NEEDED AND APPROVED BY THE ENGINEER 5. LOCATION: The work under this Contract will be located in Stockbridge, Henry County, Georgia as referenced in section (4) of this document. Page 9 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV 6. EXTENSION OF TIME AND FAILURE TO COMPLETE ON TIME: Any and all extensions of time shall be in accordance with the General Conditions, except as otherwise hereinafter provided. Failure to complete the Project on or before the stipulated completion date will result in the assessment of liquidated damages in the amount stated in the Proposal. 7. WEATHER DELAYS: Completion time will not be extended for normal bad weather. Time for completion as stated in the Contract Documents includes an allowance for calendar days on which work cannot be performed out-of-doors. The term "calendar day" as used in the Contract Documents shall mean Mondays through Fridays, excluding weekends and legal holidays. For the purpose of this Contract, Contractor agrees that he may expect to lose calendar days due to weather in accordance with the following table: January - 9 days May - 10 days September - 8 days February - 8 days June - 11 days October - 6 days March - 9 days July - 13 days November - 7 days April - 9 days August - 11 days December - 9 days The Contractor agrees that it shall provide written notice to the Owner’s Representative on the day of any adverse weather not anticipated and for which a request for a time extension has been, or will be, made. Said notice shall state with particularity a description of the adverse weather as well as a description of the nature and extent of any delay caused by such weather. Receipt of this notice by the Owner’s Representative is a condition precedent to the submission of any claim for an extension of time. Furthermore, the Contractor shall submit a written claim for extension of time within seven (7) days after the occurrence of the adverse weather and such claim shall be supported by such documentation including, but not limited to, official weather reports, as the Owner’s Representative may require. No extension will be made for days of bad weather occurring after the building is dried in. Requested working days lost to the weather shall be submitted for review with the pay request for that month, any requests later than the billable month will not be considered. To the extent that any of the terms and conditions set forth in this paragraph are in conflict with any of the terms and conditions of this Agreement, the terms and conditions of this paragraph shall govern and control. 8. PROJECT MAP: The work required for this project is shown on the included project map that defines the roadways included in this project and their limits. Page 10 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV 9. REPORTS AND DRAWINGS USED BY THE ENGINEER: In the preparation of Drawings and Specifications, ENGINEER has relied upon: A. The following reports of explorations and test of subsurface conditions at the site of the Work: 1) None B. The following drawings of physical conditions in or relating to existing surface and subsurface structures (except Underground Facilities) which are contiguous to the site of the Work. 1) None 10. SANITARY CONVENIENCES: THE CONTRACTOR shall provide adequate sanitary conveniences for use of those employed on the work and their use shall be strictly enforced. Page 11 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV Such conveniences shall be made available when the first employees arrive on the site and shall be removed after the departure of the last employees from the job. 11. ENVIRONMENTAL IMPACT: THE CONTRACTOR shall conduct all operations so as to minimize, to the greatest extent possible, adverse environmental impact. A. NOISE: All equipment and machinery shall be provided with exhaust mufflers maintained in good working order so as to reduce operating noise to minimum levels. B. DUST/SMOKE: All equipment movements shall be accompanied by a minimum of dust. Traveled surfaces and earthwork shall be maintained in a moist condition to avoid the generation of dust or the airborne movement of particulate matter under all prevailing atmosphere conditions. Burning operations will be conducted only with written permission of the OWNER and/or appropriate regulatory agency. The CONTRACTOR shall be responsible for obtaining all permits and comply with all codes, ordinances and regulations pertaining to the burning. C. TRAFFIC: Equipment and vehicles related to this project shall be routed over roads which will result in the least effect on traffic and nuisance to the public. All material shall be loaded in a manner which will preclude the loss of any portion of the load in transit, including covering, if necessary. D. SEDIMENTATION: All points of concentrated runoff from rainfall shall be visually monitored to determine that no eroded material from the construction site is being deposited offsite. Measures shall be taken to promptly eliminate such a deposition if occurring, including the installation of detention basins. All work shall be performed per the “Georgia Soil and Water Conservation Commission - Manual for Erosion and Sediment Control in Georgia – 2016 Edition or latest revision” 12. PROJECT VIDEO RECORDING: Contractor is to provide a full color video survey of the complete project limits to the Owner. This video is to be taken within 72 hours of the Contractor’s mobilization and start of the project and delivered to the Owner’s Representative. 13. PROJECT PHOTO LOG: Contractor is required to take daily digital progress photos of the work being performed. These photos are required to show a TIME/DATE stamp directly on each picture. Minimum 10M resolution required. Photos are to be delivered to the Owner’s Representative monthly with each pay request submitted. 14. CONSTRUCTION STAKEOUT: If requested by the CONTRACTOR, the ENGINEER will provide benchmarks and baseline coordination’s for horizontal and vertical control at the site of the work. From the baselines and benchmarks the CONTRACTOR shall complete the layout of the work and shall be responsible for all measurements that may be Page 12 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV required for the executions of the work prescribed in the specifications or on the Drawings, subject to such modifications as may be required to meet changed conditions or as a result of necessary modifications to the Work. The CONTRACTOR shall furnish, at his own expense, all such stakes, spikes, steel pins, templates, platforms, equipment, instruments, tools and material and all labor as may be required in laying out any part of the Work from the baselines and benchmarks. It shall be the responsibility of the CONTRACTOR to maintain and preserve all stakes and other marks established by the ENGINEER until authorized to remove them, and if such marks are destroyed by the Contractor or through his negligence prior to their authorized removal, they may be replaced by the ENGINEER at his discretion, and the expense of replacement will be deducted from any amounts due or to become due the CONTRACTOR. All survey data shall be recorded in accordance with standard and approved methods. All field notes, sketches, records and computations made by the CONTRACTOR in laying out the work shall be available at all times during the progress of the work for the ready examination by the ENGINEER or his duly authorized representative. The ENGINEER may make original and final surveys and make computations to determine the quantities of work performed or finally in place, if required. The CONTRACTOR shall make such surveys and computations as are necessary to determine the quantities of work performed or placed during each period for which a progress payment is to be made. All original field notes, computations and other records, or facsimile copies thereof, taken by the CONTRACTOR for the purpose of construction and for progress surveys, shall be furnished promptly to the representative of the ENGINEER for permanent records and for determining the proper amount of progress payments due to the CONTRACTOR. Unless waived in each specific case, quantity surveys made by the CONTRACTOR shall be made during the presence of a representative of the ENGINEER. THE ENGINEER may make checks as the work progresses to verify lines and grades established by the CONTACTOR and to determine the conformance of the completed work as it progresses with the requirements of Contract Documents and Drawings. Such as checking by the ENGINEER or his representative shall not relieve the CONTRACTOR of his responsibility to perform all work in accordance with the Contract Documents and Drawings and the lines and grades given therein. In the event that location marks as established by the CONTRACTOR are found to be inaccurate or inadequate, work shall be suspended until corrections have been made. Contractor to provide Owner with complete electronic GIS survey based upon State Plane Page 13 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV Coordinate System of all improvements including all subsurface structures related to the completed project. No separate payment will be made for the costs involved in the survey work, layout work or staking performed by the CONTRACTOR. All such costs will be considered as incidental to the Work. 15. UTILITIES: Utilities such as sewer, water and electric lines encountered in the work shall be protected from Injury and maintained in service until moved or replaced as required under this Contract or by others as the case may be, or abandoned as may be necessary for this proper construction and use of the new work. State law requires that the contractor call Georgia811 at 811 or 1-800-282-7411 at least 72 hours in advance of construction commencing. 16. ADJUSTMENT OF DISCREPANCIES: In all cases of discrepancies between the various dimensions and details shown on drawings, or between the drawings are these specifications, the more expensive construction shall be estimated before construction is started, the matter shall be submitted to the ENGINEER for clarification. Without such a decision, discrepancies shall be adjusted by the CONTRACTOR at his own risk and in settlement of any complications arising from such adjustment, the CONTRACTOR shall bear all of the extra expense involved. 17. RESTORATION: The CONTRACTOR shall conduct his operations so that restoration of roadways, driveways, curb and gutter, ditches and easements progresses along with the pipe laying. If the ENGINEER determines that inadequate progress is being made with the restoration, he may shut down the CONTRACTOR’S pipe laying operation until the restoration is caught up with the pipe installation. Reasonable care shall be taken during construction to avoid damage to vegetation. Ornamental shrubbery and tree branches shall be temporarily tied back, where appropriate, to minimize damage. Trees which receive damage to branches shall be trimmed appearance of the tree. Tree trunks receiving damage from equipment shall be treated with a tree dressing. 18. MAINTENANCE DURING CONSTRUCTION: The CONTRACTOR shall maintain the Work from the beginning of construction operations until final acceptance. This maintenance shall continue continuous and effective work prosecuted day by day with adequate equipment and forces to the end that site and structures thereon are kept in satisfactory condition at all times, including satisfactory signing or marking as appropriate and control of traffic where required by use of traffic control devices as required by the State in which this project is located. Upon completion of the Work, the CONTRACTOR shall remove all construction signs and barriers before final acceptance. While undergoing improvements, the roads shall be kept open to all traffic by the CONTRACTOR. The CONTRACTOR shall keep the portion of the site being used by public traffic, whether it be through or local traffic, in such condition that Page 14 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV traffic will be adequately accommodated. The CONTRACTOR shall bear all cost of signs and markings as required and other maintenance work during construction and before the Work is accept and of constructing and maintaining such approaches, crossings, intersections, and other features as may be necessary without direct compensation. 19. BARRICADES, DANGER, WARNING AND DETOUR SIGNS: The CONTRACTOR shall provide, erect, and maintain all necessary barricades, suitable and sufficient lights, danger signals, signs and other traffic control devices, and shall take all necessary precautions for the protection of the work and safety of the public. Highways and streets closed to traffic shall be protected by effective barricades, and obstructions shall be lighted during hours of darkness. Suitable warning signs shall be provided to properly control and direct traffic Barricades, danger, warning and detour signs shall be installed as per Georgia DOT Specifications, Section 107.07 – Public Convenience and Safety and Section -150 Traffic Control in accordance with “Georgia Department of Transportation – Standard Specifications Construction of Transportation Systems – January 21, 2021 or latest revision” The CONTRACTOR shall furnish, install, and maintain all necessary barricades, warning sings, and other protection devices in accordance with the State requirements in which the project is located. Temporary signs may be reused, provided they are in good condition and legible. All protective devices shall be kept in good, legible condition while in use. All work and materials provides shall be per the “Manual on Uniform Traffic Control Devices for Streets and Highways – 2009 MUTCD with Revisions 1 and 2, May 2012 or latest revision” As soon as construction advances to the extent that temporary barricades, and signs are no longer needed to inform the traveling public, such signs shall be promptly removed. The cost of furnishing, erecting, maintaining, and removing protective devices will not be paid for as a separate Bid Item. Where the CONTRACTOR is required to perform any of these functions, the cost thereof shall be included in the overall Bid submitted. Ownership of the temporary warning devices shall remain with the CONTACTOR. 20. HIGH VOLTAGE ACT: The CONTRACTOR acknowledges the requirement of the High Voltage Act of the General Assembly of Georgia by execution of this Contract. 21. ACCESS FOR INSPECTION: Access for inspection shall be provided for representatives of the Georgia Environment Protection Division, Owner, and Owner’s Representative. 22. INSURANCE: The limits of liability for the insurance required by paragraph 5.04 of the General Conditions shall provide coverage for not less than the following amounts or greater where required by Laws and Regulations: Page 15 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV a. Workers’ Compensation, and related coverages under Paragraphs 5.04.A.1 and A.2 of the General Conditions: i. State: Statutory ii. Applicable Federal iii. (e.g., Longshoreman’s): Statutory iv. Employer’s Liability: $1,000,000 b. Contractor’s General Liability under Paragraphs 5.04.A.3 through A.6 of the General Conditions which shall include completed operations and product liability coverages and eliminate the exclusion with respect to property under the care, custody and control of Contractor: i. General Aggregate $1,000,000 c. Products - Completed i. Operations Aggregate $1,000,000 d. Personal and Advertising i. Injury $1,000,000 e. Each Occurrence i. (Bodily Injury and Property Damage) ii. $1,000,000 f. Property Damage liability insurance will provide Explosion, Collapse, and Underground coverages where applicable. g. Excess or Umbrella Liability i. General Aggregate $1,000,000 ii. Each Occurrence $1,000,000 h. Automobile Liability under Paragraph 5.04.A.6 of the General Conditions: i. Bodily Injury: ii. Each person $1,000,000 iii. Each Accident $1,000,000 i. Property Damage: i. Each Accident $1,000,000 j. The Contractual Liability coverage required by Paragraph 5.04.B.4 of the General Conditions shall provide coverage for not less than the following amounts: i. Bodily Injury: ii. Each person $1,000,000 iii. Each Accident $1,000,000 k. Property Damage: i. Each Accident $1,000,000 ii. Annual Aggregate $1,000,000 23. DISPUTES, CLAIMS AND LITIGATION 1. Article 16, of the general conditions, arbitration, and the reference thereto is nonapplicable to this project. Page 16 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV 2. All claims, disputes, interpretations, rights and all other issues arising under the terms of this Contract, the Contract Documents, performances of the work and the bonds issued pursuant to this Contract shall be heard and determined by the Presiding Judge of the Superior Court of Henry County, Georgia. The contractor and the Surety under the Payment Bond and Performance Bond do hereby consent to said Court having jurisdiction over the Contractor and the Surety under said bonds concerning all matters arising under the terms of said Contract and said bonds. 24. SUBCONTRACTORS: The Contractor shall not contract with any person or entity to whom the Owner or the Engineer has made reasonable objection. The Contractor shall not be required to contract anyone to whom he has a reasonable objection. 25. SAFETY AND PROTECTION: Attention is invited to the regulations issued by OSHA 2207 and the Department of Labor pursuant to Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 333) entitled “Safety and Health Regulations for Construction” (29 CFR Part 1926 910) July 1, 1993 edition. The Contractor shall be required to comply with those regulations to the extent that any resulting Contract involves construction. 26. RETAINAGE OF CONTRACTORS PAYMENT: The retainage shall be an amount equal to 5% for the duration of the project. Upon substantial completion of the work, any amount retained may be paid to the CONTRACTOR. When the WORK has been substantially completed except for WORK which cannot be completed because of weather conditions, lack of materials or other reasons which in the judgement of the OWNER are valid reasons for non-completion, the OWNER may make additional payments, retaining at all times an amount sufficient to cover the estimated cost of the WORK still to be completed. Partial pay estimates may include stored materials. Contractor must submit invoices and all materials must be located at the site of work. Retainage will be held on stored materials. 27. EROSION CONTROL: Construction is to be carried out so as to prevent by-passing of flows during construction. The Contractor shall provide the necessary pumps, force mains and etc. required to handle sewage flows during construction. Siltation and soil erosion must be minimized during construction. Contractor shall take measures necessary to stop soil erosion at the source. Restore disturbed areas to original or better conditions. 28. USE OF CHEMICALS: All chemicals used during project construction or furnished for project operation, whether herbicide, pesticide, disinfectant, polymer, reactant or other classification, must show approval of either EPA or USDA. Use of all such chemicals and disposal of residues shall be in conformance with instructions. Page 17 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV 29. TESTING: The testing laboratory will be retained by the CONTRACTOR. Testing required by the plans and specifications will be performed at the discretion and under the direction of the Engineer. Payment for conformance will be made by the CONTRACTOR. Copies of all test results will be forwarded in duplicate to the Engineer. The Contractor shall maintain a current file on the jobsite of all test results for review. 30. OWNERSHIP OF DEMOLISHED EQUIPMENT: Any major equipment removed as a result of this project shall remain the property of the OWNER. The Contractor shall take reasonable care to protect equipment during removal and shall deliver the equipment for permanent storage to a point to be designated by the OWNER. 31. RECORD DRAWINGS: The Contractor shall maintain a red lined set of construction drawings indicating any field changes to the Drawings. The information shall include physical measurements or coordinates for the horizontal location of key physical features such as bends in underground pipelines and vertical elevations of the equipment or pipelines. As a prerequisite to final payment of the Retainage, the Contractor shall deliver to the Engineer the marked up set of drawings for preparation of the Record Drawings of the Work. Failure to maintain this information shall not relieve the Contractor of the responsibility of obtaining the information prior to final payment. 32. OPERATION AND MAINTENANCE MANUALS: The Contractor shall assemble all O&M manuals called for in the various sections of the Technical Specifications into one or more volumes of either 3-ring or post and screw type binders. The binders shall be labeled, indexed and tabbed for easy location of information by Specification Section Number and Description. Three (3) copies of all O&M manuals organized into 3 separate books shall be submitted to the Engineer as a prerequisite to final payment of the retainage. 33. QUALIFICATIONS FOR ACCEPTABLE SURETIES: A surety, to be acceptable, will be required to meet the following criteria: A company holding a Certificate of Authority as an acceptable surety on Federal Bonds, as published in the latest such listing in the Federal Register; and an insurance company licensed to do business within the state of Georgia as a company writing policies of insurance and/or bid bonds, payment bonds and performance bonds, regulated as such by the Georgia Department of Insurance and Solvency Pool, and meet the following additional criteria: 1) A company with a rating in the A.M. Best Companies’ most recent published rating of “A++ or A+: Class IV or Larger.” 2) A company with a rating in the A.M. Best Companies’ most recent published rating of “A: Class V or Larger.” Page 18 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV 3) A company with a rating in the A.M. Best Companies’ most recent published rating of “A-: Class X or Larger.” 4) A company which can furnish an assumption certificate or cut through clause in a statement of coverage under which payment is guaranteed 100% to third-party claimants by a reinsurer with a rating in A.M. Best Companies’ most recent published rating of “A or A+: Class V or Larger” 5) In lieu of the A.M. Best Company Rating, insures rated AAA, AA+, AA, AA- by Standard & Poor’s Insurance Rating Services will also be acceptable. 34. OPERATION OF EXISTING FACILITIES: Not Used. 35. RESIDENT ENGINEER OFFICE: Not Required. 36. PERMITS: The Contractor shall secure and pay for all necessary construction-related permits required for completion of the work. 37. STATED ALLOWANCES: The following allowances shall be included in the Base Bid Proposal of the Contractor: 1) Contingency Funds $TBD 38. ARTICLE 15: SUSPENSION OF WORK AND TERMINATION: Termination by the Owner for Cause: Add the following subparagraphs 15.5.1 and 15.5.2 to the General Conditions. 15.5.1: If the Owner has terminated the Contract as provided in Paragraph 15.02 and if it is subsequently determined for any reason that the Owner was not authorized to terminate the Contract as provided in said Paragraph, the rights and obligations of the parties shall be the same as if the Owner has issued a Notice of Termination to the Contractor as provided in Paragraph 15.5.2 hereinbelow. 15.5.2: (a) The Owner may, at any time, terminate, in whole or in part, the Work under this Contract for the Owner’s convenience and without cause. Any such termination shall be effected by delivery to the Contractor of a Notice of Termination specifying the extent to which performance of Work under the Contract is terminated, and the date upon which such termination becomes effective; (b) After Receipt of a Notice or Termination, and except as otherwise directed by the Owner, the Contractor shall: Page 19 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV 1) Stop work under the Contract on the date and to the extent specified in the Notice of Termination; 2) Place no further orders or subcontracts for materials, services or facilities except as necessary to complete the portion of the Work under the Contract which is not terminated; 3) Terminate all orders and subcontracts to the extent that they relate to the performance of the Work terminated by the Notice of Termination; 4) Assign to the Owner, in the manner, at times, and to the extent directed by the Owner, all of the right, title and interest of the Contractor under the orders and subcontracts so terminated. The Owner shall have the right, in its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; 5) Settle all outstanding liabilities and all Claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Owner to the extent the Owner may require. Its approval or ratification shall be final for all the purposes of this Paragraph 15.5.2; 6) Transfer title to the Owner, and deliver in the manner, at the times, and to the extent, if any, directed by the Owner, (i) the fabricated or unfabricated parts, Work in progress, completed Work, supplies, and other material produced as a part of, or acquired in connection with the performance of the Work terminated by the Notice of Termination, and (ii) the completed or partially completed plans, drawings, information, and other property which, if the Contract had been completed, would have been required to be furnished to the Owner; 7) Use his best efforts to sell, in the manner, at the times, to the extent, and at the price or prices that the Owner directs or authorizes, and property of the types referred to in Subparagraph (b) (6) of this Paragraph, but the Contractor (i) shall not be required to extend credit to any purchaser, and (ii) may acquire any such property under the conditions prescribed and at a price or prices approved by the Owner. The proceeds of any such transfer or deposition shall be applied in reduction of any payments to be made by the Owner to the Contractor under this Contract or shall otherwise be credited to the price or cost of the Work covered by this Contract or paid in such other manner as the Owner may direct; 8) Complete performance of such part of the Work as shall not have been terminated by the Notice of Termination; and, Page 20 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV 9) Take such action as may be necessary, or as the Owner may direct, for the protection and preservation of the property related to this Contract which is in the possession f the Contractor and in which the Owner has or may acquire an interest; c) After receipt of a Notice of Termination, the Contractor shall submit to the Owner his termination claim, in the form and with the certification the Owner prescribes. Such claims shall be submitted promptly but in no event later than one (1) year from the effective date of termination, unless one or more extensions in writing are granted by the Owner upon request of the Contractor made in writing within such one (1) year period or authorized extension However, if the Owner determines that the facts justify such action, it may receive and act upon any such termination claim at any time after such one (1) year period or extension. If the Contractor fails to submit his termination claim within the time allowed, if any, due to the Contractor because of the termination. The Owner shall then pay to the Contractor the amount so determined. d) Subject to the provisions of paragraph (c), the Contractor and the owner may agree upon the whole or any part of the amount or amount to be paid to the Contractor because of the total or partial termination of Work under paragraph 15.5.2. The amount or amounts may include a reasonable allowance for profit on Work done. However, such agreed amount or amounts, exclusive of settlement costs, shall not exceed the Contract Sum as reduced by the amount of payments otherwise made and as further reduced by the Contract price of work not terminated. The Contract shall be amended accordingly, and the Contactor shall be paid the agreed amount. Nothing in paragraph (e) of this Paragraph 15.5.2, prescribing the amount to be paid to the Contractor in the event of failure of the Contractor and the Owner to agree upon the whole amount to be paid to the Contractor because of the termination of Work under this clause, shall be deemed to limit, restrict, or otherwise determine or affect the amount of amounts which may be agreed upon to be paid to the Contractor pursuant to this Subparagraph (d); (e) If the Contractor and the Owner fail to agree as a paragraph (d) provides, on the whole amount to be paid to the Contractor because of the termination of Work under this Paragraph 15.5.2, the Owner shall determine, on the basis of information available to it, the amount, if any, due to the Contractor by reason of the termination and shall pay to the Contractor the amounts determined as follows: 1. For all Work performed before the effective date of the Notice of Termination, the total (without duplication of any items) of: i) The cost of such Work; ii) The cost of settling and paying claims arising out of the termination of Work under subcontracts or others as Paragraph 15.5.1 provides. This cost is exclusive of the amounts paid or payable on account of supplies or materials delivered or services furnished by the subcontractor before the effective Page 21 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV date of the Notice of Termination. These amounts shall be included in the cost on account of which payment is made under (i) above; and iii) A sum, as profits on (i), above; that the Owner determines to be fair and reasonable. But, if it appears that the Contractor would be sustained a loss on the entire Contract had it been completed, no profit shall be include or allowed under this subdivision (iii) and an appropriate adjustment shall be made reducing the amount of the settlement to reflect the indicated rate of loss. 2. The reasonable cost of the preservation and protection of property incurred under paragraph (b) (9) of this Paragraph 15.5.2; and any other reasonable cost identical to termination of Work under this Contract, including expense incidental to the determination of the amount due to the Contractor as a result of the termination of Work under this Contract. The total sum of this Paragraph 15.5.2. shall not exceed the total Contract Sum as reduced by the amount of payments otherwise made and as further reduced by the Contract Price of Work not terminated. Except for normal spoilage, and except to the extent that the Owner shall have otherwise expressly assumed the risk of loss, there shall be excluded from the amount payable to the Contractor under (1) above, the fair value, as determined by the Owner of property which is destroyed, lost, stolen, or damaged, to the extent that it is undeliverable to the Owner, or to a buyer under Subparagraph (b) (7) of this Paragraph 15.5.2; (f) The Contractor shall have the right to make claim from any determination the Owner makes under paragraph (c) or (e) of this Paragraph 15.5.2. But, if the Contractor has failed to submit his claim within the time provided in paragraph (c) of this Paragraph 15.5.2 and has failed to request extension of such time, he shall have no such right of appeal. In any case where the Owner has determined the amount due under Subparagraph (c) or (e) of this Paragraph 15.5.2, the Owner shall pay to the Contractor the following: (1) the amount so determined by the owner or (2) if an adverse proceeding is initiated, the amount finally determined in such proceeding; (g) In arriving at the amount due the Contractor under this Paragraph 15.5.2, there shall be deducted (1) all unliquidated advance or other payments on account theretofore made to the Contractor, applicable to the termination portion of this Contract, (2) any claim which the Owner may have against the Contractor in connection with this Contract, and (3) the agreed price for, or the proceeds of sale of, any materials, supplies or other things kept by the Contractor or sold, under the provisions of this Paragraph 15.5.2, and not otherwise recovered by or credited to the Owner; (h) If the termination hereunder be partial, before the settlement of the termination portion of this Contract, the Contractor may file with the Owner a request in writing for an equitable adjustment of the price or prices specified in the Contract related to the continued portion of the Contract (the portion not terminated by the Notice of Termination). Such equitable adjustments as may be agreed upon shall be made in the Page 22 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XV price or prices. Nothing contained herein shall limit the right of the Owner and the Contractor to agree upon the amount or amounts to be paid to the Contractor for the completion of the continued portion of the Contract when the Contract does not contain an established contract price for the continued portion.” 39. ADDITIONAL TECHNICAL SPECIFICATIONS: a. Technical Specifications, in addition to those included in the Contract Documents, that will be utilized for use with the City of Stockbridge’s “2026 LMIG PROGRAM” project shall be per the “Georgia Department of Transportation – Standard Specifications Construction of Transportation Systems – January 21, 2021 or latest revision” (Note: Local Standards take precedence over GDOT specifications related to conflicting guidelines, plans, and/or specifications related to roadways that have local jurisdiction.) b. Technical Specifications, in addition to those included in the Contract Documents, that will be utilized for use with the City of Stockbridge’s “2026 LMIG PROGRAM” project shall be per the “Manual on Uniform Traffic Control Devices for Streets and Highways – 2009 MUTCD with Revisions 1 and 2, May 2012 or latest revision” c. Technical Specifications, in addition to those included in the Contract Documents, that will be utilized for use with the City of Stockbridge’s “2026 LMIG PROGRAM” project shall be per the “Georgia Soil and Water Conservation Commission - Manual for Erosion and Sediment Control in Georgia – 2016 Edition or latest revision” Page 23 of 23 City of Stockbridge, Georgia 2026 LMIG Program SECTION XVI PROJECT MAPS Page 1 of 1 City of Stockbridge, Georgia 2026 LMIG Program SECTION XVII REFERENCE VERIFICATION AND RELEASE FORM SOLICITATION NUMBER: ITB NO.: 2026-tbd 0011 PROJECT TITLE: STOCKBRIDGE - 2026 LMIG PROGRAM East Coast Grading, Inc BIDDER: __________________________________________________________________ (List name exactly as provided in Bid Form) Provide at least five (5) references for the Bidder listed above of work similar to the current project being completed within the last five (5) years. Provide the information requested in the form below for the contact person who will verify the Bidder’s experience and ability to perform the type of services listed in the ITB. REFERENCE NO. 1: City of Sandy Springs Name of Company/Entity: Mailing Address: 1 Galambos Way City/State/Zip Code: Sandy Springs, GA 30328 Contact Person Name: Tony Ultsch Contact Person Title: Project Manager Contract Person Phone No.: 770-730-5600 Contract Person Email: tultsch@sandyspringsga.gov Date Work Performed: 08/2025-05/2026 Brief Description of Work Performed: 2025 LMIG Patching and resurfacing of various streets Page 1 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XVII REFERENCE NO. 2: Croy Engineering Name of Company/Entity: Mailing Address: 200 Cobb Parkway North City/State/Zip Code: Marietta, GA 30062 Roy Acree Contact Person Name: Program Manager Contact Person Title: Contract Person Phone No.: 470-648-6036 Contract Person Email: racree@croyeng.com Date Work Performed: 04/2026-06/2026 City of Powder Springs 2026 LMIG Brief Description of Work Performed: Patching and resurfacing of various streets REFERENCE NO. 3: Name of Company/Entity: Mailing Address: Precision Planning 400 Pike Boulevard City/State/Zip Code: Lawrenceville, GA 30046 Contact Person Name: Steve Sappington Contact Person Title: Senior Project Manager Contract Person Phone No.: 770-338-8149 Contract Person Email: 740ss@ppi.us Date Work Performed: 07/2026-Present Brief Description of Work Performed: City of Grayson 2025-2026 LMIG Patching and resurfacing of various streets Page 2 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XVII REFERENCE NO. 4: Name of Company/Entity: LJA 103 Mountain Brook Drive, Suite 112 Mailing Address: City/State/Zip Code: Holly Springs, GA 30115 Contact Person Name: Jacob Hughes Senior Project Manager Contact Person Title: Contract Person Phone No.: 706-471-0195 Contract Person Email: jahughes@lja.com Date Work Performed: 07/2026-Present City of Holly Springs 2026 LMIG Brief Description of Work Performed: Patching and resurfacing of various streets REFERENCE NO. 5: Name of Company/Entity: Mailing Address: GDOT District 2 1570 Bethany Road City/State/Zip Code: Madison, GA 30650 Contact Person Name: Nathan Johnson Contact Person Title: Area Manager Contract Person Phone No.: Contract Person Email: 706-343-5836 njohnson@dot.ga.gov Date Work Performed: 06/2026-08/2026 Brief Description of Work Performed: Resurfacing of SR278 Morgan County, GA Page 3 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XVII REFERENCE VERIFICATION RELEASE STATEMENT The Bidder listed below hereby authorizes the City of Stockbridge and its Representatives to contact the references provided for this bid and any additional parties that may be encountered/discovered during the reference conformation process. East Coast Grading, Inc BIDDER:__________________________________________________________________ (List name exactly as provided in Bid Form) Chris Cepuran, President SIGNED BY: _______________________________________________________________ (Printed name and title) AUTHORIZED 8/11/2026 SIGNATURE: ________________________________ DATE: _______________________ Page 4 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01025 MEASUREMENT AND PAYMENT PART 1 GENERAL 1.01 Scope A. The Bid lists each item of the Project for which payment will be made. No payment will be made for any items other than those listed in the Bid. B. Required items of work and incidentals necessary for the satisfactory completion of the work which are not specifically listed in the Bid, and which are not specified in this Section to be measured or to be included in one of the items listed in the Bid, shall be considered as incidental to the work. All costs thereof, including Contractor's overhead costs and profit, shall be considered as included in the lump sum or unit prices bid for the various Bid items. The Contractor shall prepare the Bid accordingly. C. Work includes furnishing all plant, labor, equipment, tools and materials and performing all operations required to complete the work satisfactorily, in place, as specified and as indicated on the Drawings. 1.02 Descriptions A. Measurement of an item of work will be by the unit indicated in the Bid. B. The record lengths, dimensions, quantities, etc. shall be determined by the Contractor and the Owner’s Representative at the submittal of each Contractors Pay Application. C. Pavement will be paid for on a per ton basis at the specified thickness compacted and in place. C. Payment will include all necessary and incidental related work not specified to be included in any other item of work listed in the BID. D. Unless otherwise stated in individual sections of the Specifications or in the Bid, no separate payment will be made for any item of work, materials, parts, equipment, supplies or related items required to perform and complete the work. The costs for all such items required shall be included in the price bid for the item of which it is a part. E. Payment will be made by extending unit prices multiplied by quantities provided and then summing the extended prices to reflect actual work. Such price and payment shall constitute full compensation to the Contractor for furnishing all plant, labor, equipment, tools and materials and for 01025- 1 City of Stockbridge, Georgia 2026 LMIG Program performing all operations required to provide to the Owner the entire Project complete, in place, as specified and as indicated on the Drawings. END OF SECTION 01025- 1 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01100 SUMMARY PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: 1. Contract description. 2. Work sequence. 3. Specification conventions. 1.2 CONTRACT DESCRIPTION A. PROJECT SUMMARY 1. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project in accordance with the Contract Documents for the City of Stockbridge, Georgia’s “2026 LMIG Program” project. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project. This project includes but is not limited to the repair and resurfacing of approximately 7.8 miles of local roadways in accordance with the Contract Documents for the City of Stockbridge’s ITB#2026-TBD “2026 LMIG Program” project. B. WORK SEQUENCE 1. 2. 3. 4. 5. 6. The contractor is responsible for sequencing of work to provide a project that has continuous operation of the existing collection system without having an impact on the customers served by this system. The contractor shall edge mill along the face of all gutters a depth of 2-½” from the surface of the gutter depending upon the resurfacing system specified. This milling shall be a minimum of (6) feet wide with the opposite edge flush to the surface of the existing asphalt pavement. Patching shall be a minimum of (6) feet wide and have a minimum depth of 3” and a maximum depth of 4” from the surface of the existing asphalt pavement. Patching will be as needed and as approved by the Engineer. The contractor shall adjust to grade all existing manholes and valves in the existing pavement with the use of approved steel ring inserts to maintain these structures at the new height of pavement. All striping required for this project shall be thermoplastic paint in accordance with GDOT standards. No striping shall be performed for a minimum of (14) days after the placement of the new asphalt surface. All striping shall match any striping that existed prior to the roadway resurfacing unless otherwise stated. 01100 - 1 City of Stockbridge, Georgia 2026 LMIG Program 1.3 SPECIFICATION CONVENTIONS A. These Specifications are written in imperative mood and streamlined form. This imperative language is directed to Contractor unless specifically noted otherwise. The words "shall be" are included by inference where a colon (:) is used within sentences or phrases. B. Specifications are contained within the Contract Drawings and the Contract Documents and Technical Specifications. C. Applicable building and safety codes have been referenced in these documents and are utilized as fully developed project requirements and specifications for this project. END OF SECTION 01100 - 2 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01200 PRICE AND PAYMENT PROCEDURES PART 1 - GENERAL 1.1 SECTION INCLUDES A. Contingency allowances. B. Schedule of Values. C. Application for Payment. D. Change procedures. E. Defect assessment. F. Unit prices. G. Lump Sum prices. H. Alternates. 1.2 CONTINGENCY ALLOWANCES A. Include in Contract a stipulated sum/price of $330,000 for use only upon Owner's written instruction as a contingency allowance. B. Contractor's costs for products, delivery, installation, labor, insurance, payroll, taxes, bonding, equipment rental, overhead, and profit will be included in Change Orders authorizing expenditure of funds from this contingency allowance. C. Funds will be drawn from contingency allowance only by Change Order and as directed by the Owner. D. At closeout of Contract, funds remaining in contingency allowance will be credited to Owner by Change Order. 1.3 SCHEDULE OF VALUES A. Submit construction schedule on Contractor's standard form or electronic media printout will be considered for this use. B. Submit Schedule of Values as electronic file to Project website within 10 days after date of Owner-Contractor Agreement. C. Format: Use Bid Form of this Project Manual. Identify each line item with number. Also, identify Contingency Allowance. 01200 - 1 City of Stockbridge, Georgia 2026 LMIG Program D. Revise schedule to list approved Change Orders with each Application for Payment. 1.4 APPLICATION FOR PAYMENT A. Submit three copies of each Application for Payment on Contractor's electronic media driven form on the 25th of each month. B. Content and Format: Use Schedule of Values for listing items in Application for Payment. C. Submit updated construction schedule with each Application for Payment. D. Submit Lien Waiver to match current Pay Request. E. Payment Period: Monthly. F. Substantiating Data: When Engineer requires substantiating information, submit data justifying dollar amounts in question. Include the following with Application for Payment: 1. Current construction digital images specified in Section 01330 Submittal Procedures. 2. Partial release of liens from major Subcontractors and vendors. 3. Record Documents as specified in Section 01700 - Execution Requirements, for review by Engineer, which will be returned to Contractor. 4. Affidavits attesting to off-Site stored products. 5. Construction Progress Schedule, revised and current as specified in Section 01330 - Submittal Procedures. 1.5 CHANGE PROCEDURES A. Submittals: Submit name of individual who is authorized to receive change documents and is responsible for informing others in Contractor's employ or Subcontractors of changes to the Work. B. Carefully study and compare Contract Documents before proceeding with fabrication and installation of Work. Promptly advise Engineer of any error, inconsistency, omission, or apparent discrepancy. C. Requests for Interpretation (RFI) and Clarifications: Allot time in construction scheduling for liaison with Engineer; establish procedures for handling queries and clarifications. 1. Use AIA G716 - Request for Information for requesting interpretations. 2. Engineer may respond with a direct answer on the Request for Information form, issue a Clarification Notice, issue a Field Order, or submit a Change Order Request (Proposal). 01200 - 2 City of Stockbridge, Georgia 2026 LMIG Program D. Engineer will advise of minor changes in the Work not involving adjustment to Contract Price or Contract Time by issuing supplemental instructions on a Field Order. E. Engineer may issue Proposal Request including a detailed description of proposed change with supplementary or revised Drawings and Specifications, a change in Contract Time for executing the change. Contractor will prepare and submit estimate within five (5) days. F. Stipulated Price Change Order: Based on Proposal Request and Contractor's fixed price quotation. G. Work Directive Change: Engineer may issue directive, signed by Owner, instructing Contractor to proceed with change in the Work, for subsequent inclusion in a Change Order. Document will describe changes in the Work and designate method of determining any change in Contract Price or Contract Time. Promptly execute change. H. Document each quotation for change in Project Cost or Time with sufficient data to allow evaluation of quotation. I. Change Order Forms: EJCDC C-941 - Change Order. J. Execution of Change Orders: Engineer will issue Change Orders for signatures of parties as provided in Conditions of the Contract. K. Correlation of Contractor Submittals: 1. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as separate line item and adjust Contract Price. 2. Promptly revise Progress Schedules to reflect change in Contract Time, revise sub-schedules to adjust times for other items of Work affected by the change, and resubmit. 3. Promptly enter changes in Record Documents. 1.6 DEFECT ASSESSMENT A. Replace the Work, or portions of the Work, not conforming to specified requirements. B. If, in the opinion of Engineer, it is not practical to remove and replace the Work, Engineer will direct appropriate remedy or adjust payment. C. The defective Work may remain, but price will be adjusted to new price at discretion of Engineer and Owner. D. Defective Work will be partially repaired according to instructions of Engineer, and price will be adjusted to new price at discretion of Engineer and Owner. 01200 - 3 City of Stockbridge, Georgia 2026 LMIG Program E. Individual Specification Sections may modify these options or may identify specific formula or percentage price reduction. F. Authority of Engineer and Owner to assess defects and identify payment adjustments is final. G. Nonpayment for Rejected Products: Payment will not be made for rejected products for any of the following reasons: 1. Products wasted or disposed of in a manner that is not acceptable. 2. Products determined as unacceptable before or after placement. 3. Products not completely unloaded from transporting vehicle. 4. Products placed beyond lines and levels of the required Work. 5. Products remaining on hand after completion of the Work. 6. Loading, hauling, and disposing of rejected products. 1.7 UNIT PRICES A. 1.8 LUMP SUM PRICES A. 1.9 Unit prices shown on the bid form are complete and inclusive of all labor and materials equipment and all other appurtenances necessary to provide the specified measured unit for each item in the bid form in accordance with the Contract Documents and Technical Specifications. Lump Sum prices shown on the Bid Form are complete and inclusive of all labor, materials, equipment, and all other appurtenances necessary to provide a complete work in accordance with the Contract Documents and Technical Specifications. ALTERNATES A. Alternate methods, materials or other items addressed by the Contract Documents and Technical Specifications that were not submitted and approved prior to the submission of the bids will not be addressed after the execution of the Contract Documents. END OF SECTION 01200 - 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01300 ADMINISTRATIVE REQUIREMENTS PART 1 - GENERAL 1.1 SECTION INCLUDES A. Coordination and Project conditions. B. Preconstruction meeting. C. Progress meetings. 1.2 COORDINATION AND PROJECT CONDITIONS A. Coordinate scheduling, submittals, and Work of various Sections of Contract Documents to ensure efficient and orderly sequence of installation of interdependent construction elements. B. Coordination Meetings: In addition to other meetings specified in this Section, hold coordination meetings with personnel and Subcontractors to ensure coordination of Work. C. Coordinate completion and clean-up of Work of separate Sections in preparation for Substantial Completion. 1.3 PRECONSTRUCTION MEETING A. Engineer will schedule and preside over meeting after Notice of Award. B. Attendance Required: Engineer, Architect, Owner, appropriate governmental agency representatives, major Subcontractors, and Contractor. C. Minimum Agenda: 1. Distribution of Contract Documents. 2. Designation of personnel representing parties in Contract, and Engineer. 3. Communication procedures. 4. Procedures and processing of requests for interpretations, field decisions, field orders, submittals, substitutions, Applications for Payments, proposal request, Change Orders, and Contract closeout procedures. 5. Scheduling. 6. Critical Work sequencing. D. Contractor: Record minutes and distribute copies to all participants for review, comments, and corrections, within 24 hours after meeting. Participants have 24 hours to address any issues with Contractor’s minutes and Contractor will issue final meeting minutes to all participants within three (3) days. 01300 - 1 City of Stockbridge, Georgia 2026 LMIG Program 1.4 SITE MOBILIZATION MEETING – Not Used 1.5 PROGRESS MEETINGS A. Schedule and administer meetings throughout progress of the Work at maximum bi-weekly intervals. B. Arrange for meetings, prepare agenda with copies for participants, and preside over meetings. C. Attendance Required: Job superintendent, major Subcontractors, Contractor, and Engineer, Architect, Owner, as appropriate to agenda topics for each meeting. D. Minimum Agenda: 1. Review minutes of previous meetings. 2. Review of Work progress. 3. Field observations, problems, and decisions. 4. Identification of problems impeding planned progress. 5. Review of submittal schedule and status of submittals. 6. Review of off-Site fabrication and delivery schedules. 7. Maintenance of Progress Schedule. 8. Corrective measures to regain projected schedules. 9. Planned progress during succeeding work period. 10. Coordination of projected progress. 11. Maintenance of quality and work standards. 12. Effect of proposed changes on Progress Schedule and coordination. 13. Other business relating to Work. E. Contractor: Record minutes and distribute copies to all participants for review, comments, and corrections, within 24 hours after meeting. Participants have 24 hours to address any issues with Contractor’s minutes and Contractor will issue final meeting minutes to all participants within three (3) days. 1.6 CLOSEOUT MEETING A. A final closeout meeting will be held at the request of the Contractor to review the completed project, produce final project punch list, and the Contractor will deliver all required closeout documents, attic stock, material specifications, warranties, operation and maintenance manuals, and all other related documents. B. Attendance Required: Job superintendent, Contractor, and Engineer, Owner, as appropriate to agenda topics for meeting. END OF SECTION 01300 - 2 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01323 CONSTRUCTION PROGRESS SCHEDULES PART 1 - GENERAL 1.1 SECTION INCLUDES A. Submittals. B. Quality assurance. C. Bar chart schedules. D. Review and evaluation. E. Updating schedules. F. 1.2 Distribution. SUBMITTALS A. Within 10 days after date of Owner-Contractor Agreement, submit proposed preliminary construction schedule defining planned operations for first 60 days of Work, with general outline for remainder of Work. B. Submit updated schedules with each Application for Payment. C. Submit network schedules under transmittal letter form specified in Section 01330 - Submittal Procedures or submit electronic construction schedules via email as PDF electronic file D. Schedule Updates: 1. Overall percent complete, projected and actual. 2. Completion progress by listed activity and subactivity, to within five working days prior to submittal. 3. Changes in Work scope and activities modified since submittal. 4. Delays in submittals or resubmittals, deliveries, or Work. 5. Adjusted or modified sequences of Work. 6. Other identifiable changes. 7. Revised projections of progress and completion. E. Narrative Progress Report: 1. Submit with each monthly submission of Progress Schedule. 2. Summary of Work completed during the past period between reports. 3. Work planned during the next period. 4. Explanation of differences between summary of Work completed and Work planned in previously submitted report. 5. Current and anticipated delaying factors and estimated impact on other activities and completion milestones. 01323 - 1 City of Stockbridge, Georgia 2026 LMIG Program 6. 1.3 Corrective action taken or proposed. QUALITY ASSURANCE A. Scheduler: Contractor's personnel specializing in scheduling with experience in scheduling construction work of complexity comparable to the Project B. Contractor's Administrative Personnel: Having experience in using and monitoring schedules on comparable Projects. 1.4 Not Used 1.5 Not Used 1.6 BAR CHART SCHEDULES A. Format: Bar chart Schedule, to include at least: 1. Identification and listing in chronological order of those activities reasonably required to complete the Work, including: a. b. c. 2. 3. Listings identified by Specification Section number. Identification of the following: a. b. c. d. 1.7 Subcontract Work. Project closeout and cleanup. Work sequences, constraints, and milestones. Horizontal time frame by year, month, and week. Duration, early start, and completion for each activity and subactivity. Critical activities and Project float. Subschedules to further define critical portions of Work. REVIEW AND EVALUATION A. Participate in joint review and evaluation of schedules with Engineer at each submittal. B. Evaluate Project status to determine Work behind schedule and Work ahead of schedule. 1.8 UPDATING SCHEDULES A. Maintain schedules to record actual start and finish dates of completed activities. B. Indicate progress of each activity to date of revision, with projected completion date of each activity. Update schedules to depict current status of Work. C. Identify activities modified since previous submittal, major changes in Work, and other identifiable changes. 01323 - 2 City of Stockbridge, Georgia 2026 LMIG Program D. Upon approval of a Change Order, include the change in the next schedule submittal. E. Indicate changes required to maintain Date of Substantial and Total Completion. F. 1.9 Submit sorts as required to support recommended changes. DISTRIBUTION A. Following joint review, distribute copies of updated schedules to Contractor's Project site file, to Subcontractors, suppliers, Engineer, Owner, and other concerned parties. B. Instruct recipients to promptly report, in writing, problems anticipated by projections shown in schedules. END OF SECTION 01323 - 3 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01330 SUBMITTAL PROCEDURES PART 1 - GENERAL 1.1 SECTION INCLUDES A. Definitions. B. Submittal procedures. C. Construction progress schedules. D. Proposed product list. E. Product data. F. Shop Drawings. G. Samples. H. Other submittals. I. Design data. J. Test reports. K. Certificates. L. Manufacturer's instructions. M. Construction digital images. N. Contractor review. O. Engineer review. 1.2 DEFINITIONS A. Action Submittals: Written and graphic information and physical samples that require Engineer's responsive action. B. Informational Submittals: Written and graphic information and physical Samples that do not require Engineer's responsive action. Submittals may be rejected for not complying with requirements. 1.3 SUBMITTAL PROCEDURES A. Transmit each submittal with Engineer-accepted form. 01330 - 1 City of Stockbridge, Georgia 2026 LMIG Program B. Sequentially number transmittal forms. Mark revised submittals with original number and sequential alphabetic suffix. C. Identify: Project, Contractor, Subcontractor and supplier, pertinent Drawing and detail number, and Specification Section number appropriate to submittal. D. Apply Contractor's stamp, signed or initialed, certifying that review, approval, verification of products required, field dimensions, adjacent construction Work, and coordination of information is according to requirements of the Work and Contract Documents. E. Schedule submittals to expedite Project, and deliver to Engineer at business address or submit electronic submittals via email as PDF electronic files. Coordinate submission of related items. F. For each submittal for review, allow 10 days excluding delivery time to and from Contractor. G. Identify variations in Contract Documents and product or system limitations that may be detrimental to successful performance of completed Work. H. Allow space on submittals for Contractor and Engineer review stamps. I. When revised for resubmission, identify changes made since previous submission. J. Distribute copies of reviewed submittals as appropriate. Instruct parties to promptly report inability to comply with requirements. K. Submittals not requested will not be recognized nor processed. L. Incomplete Submittals: Engineer will not review. Complete submittals for each item are required. Delays resulting from incomplete submittals are not the responsibility of Engineer. 1.4 CONSTRUCTION PROGRESS SCHEDULES A. Comply with Section 01323 - Construction Progress Schedules. 1.5 PROPOSED PRODUCT LIST A. Within 10 days after date of Owner-Contractor Agreement, submit list of major products proposed for use, with name of manufacturer, trade name, and model number of each product. B. For products specified only by reference standards, indicate manufacturer, trade name, model or catalog designation, and reference standards. 01330 - 2 City of Stockbridge, Georgia 2026 LMIG Program 1.6 PRODUCT DATA A. Product Data: Action Submittal: Submit to Engineer for review for assessing conformance with information given and design concept expressed in Contract Documents. B. Submit number of copies Contractor requires, plus three (3) copies Engineer will retain. C. Submit electronic submittals via email as PDF electronic files. D. Mark each copy to identify applicable products, models, options, and other data. Supplement manufacturers' standard data to provide information specific to this Project. E. Indicate product utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances. F. 1.7 After review, produce copies and distribute according to "Submittal Procedures" Article and for record documents described in Section 01700 - Execution Requirements. ELECTRONIC GIS FILES OF PROJECT DRAWINGS A. Electronic GIS Files of Project Drawings: May only be used to expedite production of Shop Drawings for the Project. Use for other Projects or purposes is not allowed. B. Electronic GIS Files of Project Drawings: Distributed only under the following conditions: 1. Use of files is solely at receiver's risk. Engineer does not warrant accuracy of files. Receiving files in electronic form does not relieve receiver of responsibilities for measurements, dimensions, and quantities set forth in Contract Documents. In the event of ambiguity, discrepancy, or conflict between information on electronic media and that in Contract Documents, notify Engineer of discrepancy and use information in hard-copy Drawings and Specifications. 2. GIS files do not necessarily represent the latest Contract Documents, existing conditions, and as-built conditions. Receiver is responsible for determining and complying with these conditions and for incorporating addenda and modifications. 3. User is responsible for removing information not normally provided on Shop Drawings and removing references to Contract Documents. Shop Drawings submitted with information associated with other trades or with references to Contract Documents will not be reviewed and will be immediately returned. 4. Receiver shall not hold Engineer responsible for data or file clean-up required to make files usable, nor for error or malfunction in translation, interpretation, or use of this electronic information. 01330 - 3 City of Stockbridge, Georgia 2026 LMIG Program 5. 6. 1.8 Receiver shall understand that even though Engineer has computer virus scanning software to detect presence of computer viruses, there is no guarantee that computer viruses are not present in files or in electronic media. Receiver shall not hold Engineer responsible for such viruses or their consequences, and shall hold Engineer harmless against costs, losses, or damage caused by presence of computer virus in files or media. SHOP DRAWINGS A. Shop Drawings: Action Submittal: Submit to Engineer for assessing conformance with information given and design concept expressed in Contract Documents. B. Indicate special utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances. C. When required by individual Specification Sections, provide Shop Drawings signed and sealed by a professional Engineer responsible for designing components shown on Shop Drawings. 1. Include signed and sealed calculations to support design. 2. Submit Shop Drawings and calculations in form suitable for submission to and approval by authorities having jurisdiction. 3. Make revisions and provide additional information when required by authorities having jurisdiction. D. Submit number of opaque reproductions Contractor requires, plus two copies Engineer will retain. E. Submit electronic submittals via email as PDF electronic files. F. 1.9 After review, produce copies and distribute according to "Submittal Procedures" Article and for record documents described in Section 01700 - Execution Requirements. SAMPLES A. Samples: Action Submittal: Submit to Engineer for assessing conformance with information given and design concept expressed in Contract Documents. B. Samples for Selection as Specified in Product Sections: 1. Submit to Engineer for aesthetic, color, and finish selection. 2. Submit Samples of finishes, textures, and patterns for Engineer selection. C. Submit Samples to illustrate functional and aesthetic characteristics of products, with integral parts and attachment devices. Coordinate Sample submittals for interfacing work. D. Include identification on each Sample, with full Project information. 01330 - 4 City of Stockbridge, Georgia 2026 LMIG Program E. Submit number of Samples specified in individual Specification Sections; Engineer will retain one Sample. F. Reviewed Samples that may be used in the Work are indicated in individual Specification Sections. G. Samples will not be used for testing purposes unless specifically stated in Specification Section. H. After review, produce copies and distribute according to "Submittal Procedures" Article and for record documents described in Section 01700 - Execution Requirements. 1.10 OTHER SUBMITTALS A. Closeout Submittals: Comply with Section 01700 - Execution Requirements. B. Permits: Within 15 days after date of Owner-Contractor Agreement, submit a list of permits and licenses to be obtained, identifying the granting agency and the required date of permit submittal. 1.11 DESIGN DATA A. Informational Submittal: Submit data for Engineer's knowledge as Contract administrator or for Owner. B. Submit information for assessing conformance with information given and design concept expressed in Contract Documents. 1.12 TEST REPORTS A. Informational Submittal: Submit reports for Engineer's knowledge as Contract Administrator and for Owner. B. Submit test reports for information for assessing conformance with information given and design concept expressed in Contract Documents. 1.13 CERTIFICATES A. Informational Submittal: Submit certification by manufacturer, installation/application Subcontractor, or Contractor to Engineer, in quantities specified for Product Data. B. Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate. C. Certificates may be recent or previous test results on material or product but must be acceptable to Engineer. 01330 - 5 City of Stockbridge, Georgia 2026 LMIG Program 1.14 MANUFACTURER'S INSTRUCTIONS A. Informational Submittal: Submit manufacturer's installation instructions for Engineer's knowledge as Contract administrator or for Owner. B. Submit printed instructions for delivery, storage, assembly, installation, adjusting, and finishing, to Engineer in quantities specified for Product Data. C. Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation. 1.15 MANUFACTURER'S FIELD REPORTS – Not Used 1.16 ERECTION DRAWINGS – Not Used 1.17 CONSTRUCTION DIGITAL IMAGES A. Provide digital images of Site and construction throughout progress of Work. B. Each month submit digital images with Application for Payment. C. Digital Images: Deliver complete set of digital image electronic files on CD-ROM to Owner with Project record documents. Identify electronic media with date digital images were taken. Submit images that have same aspect ratio as sensor, uncropped. 1. Digital Images: Uncompressed JPEG format, produced by digital camera with minimum sensor size of 12.0 megapixels, and image resolution of not less than 2240 by 1680 pixels. 2. Date and Time: Include date and time imprinted on each image. 3. Include a photo log identifying each digital image by filename and containing a description of the activity, issue or object shown by the digital image. 1.18 CONTRACTOR REVIEW A. Review for compliance with Contract Documents and approve submittals before transmitting to Engineer. B. Contractor: Responsible for: 1. Determination and verification of materials including manufacturer's catalog numbers. 2. Determination and verification of field measurements and field construction criteria. 3. Checking and coordinating information in submittal with requirements of Work and of Contract Documents. 4. Determination of accuracy and completeness of dimensions and quantities. 5. Confirmation and coordination of dimensions and field conditions at Site. 6. Construction means, techniques, sequences, and procedures. 7. Safety precautions. 8. Coordination and performance of Work of all trades. 01330 - 6 City of Stockbridge, Georgia 2026 LMIG Program C. Stamp, sign or initial, and date each submittal to certify compliance with requirements of Contract Documents. D. Do not fabricate products or begin Work for which submittals are required until approved submittals have been received from Engineer. 1.19 ENGINEER REVIEW A. Do not make "mass submittals" to Engineer. "Mass submittals" are defined as six or more submittals or items in one day or 15 or more submittals or items in one week. If "mass submittals" are received, Engineer's review time stated above will be extended as necessary to perform proper review. Engineer will review "mass submittals" based on priority determined by Engineer after consultation with Owner and Contractor. B. Informational submittals and other similar data are for Engineer's information, do not require Engineer's responsive action, and will not be reviewed or returned with comment. C. Submittals made by Contractor that are not required by Contract Documents may be returned without action. D. Submittal approval does not authorize changes to Contract requirements unless accompanied by Change Order, Field Order, or Work Change Directive. E. Owner may withhold monies due to Contractor to cover additional costs beyond the second submittal review. PART 2 - PRODUCTS - Not Used PART 3 - EXECUTION - Not Used END OF SECTION 01330 - 7 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01400 QUALITY REQUIREMENTS PART 1 - GENERAL 1.1 SECTION INCLUDES A. Quality control. B. Tolerances. C. References. D. Labeling. E. Testing and inspection services. 1.2 QUALITY CONTROL A. Monitor quality control over suppliers, products, services, Site conditions, and workmanship, to produce Work of specified quality. B. Comply with specified standards as the minimum quality for the Work except where more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship. C. Perform Work using persons qualified to produce required and specified quality. D. Products, materials, and equipment may be subject to inspection by Engineer and Owner at place of manufacture or fabrication. Such inspections shall not relieve Contractor of complying with requirements of Contract Documents. E. Supervise performance of Work in such manner and by such means to ensure that Work, whether completed or in progress, will not be subjected to harmful, dangerous, damaging, or otherwise deleterious exposure during construction period. 1.3 TOLERANCES A. Monitor fabrication and installation tolerance control of products to produce acceptable Work. Do not permit tolerances to accumulate. B. Comply with manufacturers' recommended tolerances and tolerance requirements in reference standards. When such tolerances conflict with Contract Documents, request clarification from Engineer before proceeding. C. Adjust products to appropriate dimensions; position before securing products in place. 01400 - 1 City of Stockbridge, Georgia 2026 LMIG Program 1.4 REFERENCES A. For products or workmanship specified by association, trade, or other consensus standards, comply with requirements of standard except when more rigid requirements are specified or are required by applicable codes and standards. B. Conform to reference standard by date of issue current as of date of Contract Documents except where specific date is established by code. C. Obtain copies of standards and maintain on Site when required by product Specification Sections. D. When requirements of indicated reference standards conflict with Contract Documents, request clarification from Engineer before proceeding. E. Neither contractual relationships, duties, or responsibilities of parties in Contract nor those of Engineer shall be altered from Contract Documents by mention or inference in reference documents. 1.5 LABELING A. Attach label from agency approved by authorities having jurisdiction for products, assemblies, and systems required to be labeled by applicable code. B. Label Information: Include manufacturer's or fabricator's identification, approved agency identification, and the following information, as applicable, on each label: 1. Model number. 2. Serial number. 3. Performance characteristics. C. Manufacturer's Nameplates, Trademarks, Logos, and Other Identifying Marks on Products: Not allowed on surfaces exposed to view in public areas, interior or exterior. 1.6 MOCK-UP REQUIREMENTS – See specifications and Contract Drawings for specific product requirements. 1.7 TESTING AND INSPECTION SERVICES A. Contractor will employ and pay for specified services of an independent testing firm to perform testing and inspection related work if required by the Contract Documents. B. Independent firm will perform tests, inspections, and other services specified in individual Specification Sections and as required by Engineer. C. Contractor will be responsible for coordination and scheduling of all required testing in accordance with the contract documents and as directed by the Engineer and Owner. 01400 - 2 City of Stockbridge, Georgia 2026 LMIG Program D. Testing, inspections, and source quality control may occur on or off Project Site. Perform off-Site testing as required by Engineer. 1.8 MANUFACTURER'S FIELD SERVICES – Not Used PART 2 - PRODUCTS - Not Used PART 3 - EXECUTION - Not Used END OF SECTION 01400 - 3 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01500 TEMPORARY FACILITIES AND CONTROLS PART 1 - GENERAL 1.1 SECTION INCLUDES A. Temporary facilities under Construction Management Agreement. B. Temporary Utilities: 1. Temporary electricity. 2. Temporary lighting for construction purposes. 3. Temporary water service. 4. Temporary sanitary facilities. C. Construction Facilities: 1. Vehicular access. 2. Parking. 3. Progress cleaning and waste removal. 4. Traffic regulation. 5. Fire-prevention facilities. D. Temporary Controls: 1. Barriers. 2. Enclosures and fencing. 3. Security. 4. Water control. 5. Dust control. 6. Erosion and sediment control. 7. Noise control. 8. Pollution control. E. Removal of utilities, facilities, and controls. 1.2 REFERENCES – Not Used 1.3 TEMPORARY FACILITIES UNDER AGREEMENT A. Temporary Provisions Provided by Contractor: 1. Temporary barriers, barricades, covered walkways, fencing, exterior closures, and interior closures is required. 2. Temporary field office as required. 3. Cleaning during construction. 4. Access to existing facilities. 5. Temporary sanitary facilities. 6. Temporary electrical service and distribution system for power and lighting. 7. Temporary telephone and internet service. 01500 - 1 City of Stockbridge, Georgia 2026 LMIG Program B. Contractor: Coordinate provisions with Construction Manager and provide the following items as necessary for execution of the Work including associated costs: 1. Construction aids. 2. Temporary fire protection, dust control, erosion and sediment control, water control, noise control, and other necessary temporary controls. 3. Temporary barriers, barricades, and similar devices as necessary for safety and protection of construction personnel and public. 4. On Construction Manager's approval, may provide temporary field office including electrical service and temporary telephone. 5. Temporary HVAC before building enclosure. 6. Electrical service required in addition to temporary service and distribution provided by Construction Manager. 7. Temporary provisions for protection of installed Work. 1.4 TEMPORARY ELECTRICITY A. Provide and pay for power service required from utility source as needed for construction operation. 1.5 TEMPORARY LIGHTING FOR CONSTRUCTION PURPOSES A. Provide and pay for lighting systems as needed to maintain specified conditions for construction operations. 1.6 TEMPORARY HEATING A. Provide and pay for heating devices and heat as needed to maintain specified conditions for construction operations. 1.7 TEMPORARY COOLING A. Provide and pay for cooling devices and cooling as needed to maintain specified conditions for construction operations. 1.8 TEMPORARY VENTILATION A. Provide and pay for ventilation devices as needed to maintain specified conditions for construction operations. 1.9 COMMUNICATION SERVICES A. Provide and pay for communication devices as needed to maintain specified services during construction operations. 01500 - 2 City of Stockbridge, Georgia 2026 LMIG Program 1.10 TEMPORARY WATER SERVICE 1.11 Provide and pay for suitable water services as needed to maintain specified conditions for construction operations. 1.12 TEMPORARY SANITARY FACILITIES A. Provide and pay for suitable sanitary services as needed to maintain specified conditions for construction operations. 1.13 FIELD OFFICES AND SHEDS – Not Used 1.14 VEHICULAR ACCESS A. Contractor to develop vehicle access plan as needed. B. Contractor to locate on drawings for Engineers approval. C. Provide unimpeded access for emergency vehicles. Maintain 20 foot-wide driveways with turning space between and around combustible materials. D. Provide and maintain access to fire hydrants free of obstructions. E. Provide means of removing mud from vehicle wheels before entering streets. 1.15 PARKING A. Provide temporary surface parking areas to accommodate construction personnel. B. Contractor to locate on drawings for Engineers approval. C. If Site space is not adequate, provide additional off-Site parking. D. Use of existing on-Site streets and driveways used for construction traffic is not permitted. Tracked vehicles are not allowed on paved areas. E. Do not allow heavy vehicles or construction equipment in parking areas. F. Do not allow vehicle parking on existing pavement. G. Maintenance: 1. Maintain traffic and parking areas in sound condition. 2. Maintain existing and permanent paved areas used for construction; promptly repair breaks, potholes, low areas, standing water, and other deficiencies, to maintain paving and drainage in original condition. H. Removal, Repair: 1. Remove temporary materials and construction at Substantial Completion. 2. Repair existing facilities damaged by use, to original condition. 01500 - 3 City of Stockbridge, Georgia 2026 LMIG Program I. Mud from Site vehicles: Provide means of removing mud from vehicle wheels before entering streets. 1.16 PROGRESS CLEANING AND WASTE REMOVAL A. Maintain areas free of waste materials, debris, and rubbish. Maintain Site in clean and orderly condition. 1.17 PROJECT IDENTIFICATION – Not Used 1.18 TRAFFIC REGULATION A. Signs, Signals, and Devices: 1. Post-Mounted and Wall-Mounted Traffic Control and Informational Signs: As approved by authorities having jurisdiction. 2. Traffic Control Signals: As approved by local jurisdictions. 3. Traffic Cones, Drums, Flares, and Lights: As approved by authorities having jurisdiction. 4. Flag Person Equipment: As required by authorities having jurisdiction. B. Flag Persons: Provide trained and equipped flag persons to regulate traffic when construction operations or traffic encroach on public traffic lanes. C. Flares and Lights: Use flares and lights during hours of low visibility to delineate traffic lanes and to guide traffic. D. Haul Routes: 1. Consult with authorities having jurisdiction and establish public thoroughfares to be used for haul routes and Site access. 2. Confine construction traffic to designated haul routes. 3. Provide traffic control at critical areas of haul routes to regulate traffic and to minimize interference with public traffic. E. Removal: 1. Remove equipment and devices when no longer required. 2. Repair damage caused by installation. 1.19 FIRE-PREVENTION FACILITIES A. Establish fire watch for cutting, welding, and other hazardous operations capable of starting fires. Maintain fire watch before, during, and after hazardous operations until threat of fire does not exist. B. Portable Fire Extinguishers: NFPA 10; 10-pound capacity, 4A-60B: C UL rating. 1. Provide minimum of one fire extinguisher in every piece of equipment utilized. 01500 - 4 City of Stockbridge, Georgia 2026 LMIG Program 1.20 BARRIERS A. Provide barriers to prevent unauthorized entry to construction areas and to protect existing facilities and adjacent properties from damage from construction operations. 1. Provide barricades required by authorities having jurisdiction for public rights-of-way B. Protect non-owned vehicular traffic, stored materials, Site, and structures from damage. 1.21 ENCLOSURES AND FENCING A. Construction: Contractor's option for temporary enclosures and fencing to be approved by Engineer. 1.22 SECURITY A. Security Program: 1. Protect Work on existing premises from theft, vandalism, and unauthorized entry. 2. Maintain program throughout construction period until directed by Engineer. B. Entry Control: 1. Restrict entrance of persons and vehicles to Project Site. 2. Allow entrance only to authorized persons with proper identification. 3. Maintain log of workers and visitors and make available to Owner on request. 1.23 DUST CONTROL A. Execute Work by methods that minimize raising dust from construction operations. B. Provide positive means to prevent airborne dust from dispersing into atmosphere. 1.24 EROSION AND SEDIMENT CONTROL A. Contractor to provide all erosion and sediment control BMPs in accordance with the Georgia Department of Natural Resources – Environmental Protection Division “Manual for Erosion and Sediment Control in Georgia” 2016 Edition, or latest. 1.25 NOISE CONTROL A. Provide methods, means, and facilities to minimize noise from personnel and noise produced by construction operations. 01500 - 5 City of Stockbridge, Georgia 2026 LMIG Program 1.26 PEST AND RODENT CONTROL – Not Used 1.27 POLLUTION CONTROL A. Provide methods, means, and facilities to prevent contamination of soil, water, and atmosphere from discharge of noxious, toxic substances and pollutants produced by construction operations. 1.28 REMOVAL OF UTILITIES, FACILITIES, AND CONTROLS A. Remove temporary utilities, equipment, facilities, and materials before Final Application for Payment inspection. B. Remove underground installations to minimum depth of 2 feet. C. Clean and repair damage caused by installation or use of temporary Work. D. Restore existing and permanent facilities used during construction to original condition. Restore permanent facilities used during construction to specified condition. PART 2 - PRODUCTS - Not Used PART 3 - EXECUTION - Not Used END OF SECTION 01500 - 6 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01720 RECORD DOCUMENTS PART 1 GENERAL 1.01 SCOPE A. The work under this Section includes, but is not necessarily limited to, the compiling, maintaining, recording and submitting of project record documents as herein specified. B. Record documents include, but are not limited to: 1. 2. 3. 4. 5. 6. 7. C. 1.02 Drawings; Specifications; Change orders and other modifications to the Contract; Engineer field orders or written instructions, including Requests for Information (RFI) and Clarification Memorandums; Reviewed shop drawings, product data and samples; Videos, photos, and written records related to the project; Test records. The Contractor shall maintain on the Project site throughout the Contract Time an up to date set of Record Drawings. MAINTENANCE OF DOCUMENTS AND SAMPLES A. Storage 1. Store documents and samples in the Contractor's field office or as agreed with the Engineer, apart from documents used for construction. 2. Provide files and racks for storage of documents as required. 3. Provide locked cabinet or secure storage space for storage of samples as required. B. File documents and samples in accordance with format of these Specifications. C. Maintenance 1. Maintain documents in a clean, dry, legible condition and in good order. 2. Do not use record documents for construction purposes. 01720 - 1 City of Stockbridge, Georgia 2026 LMIG Program 3. Maintain at the site for the Owner/Engineer one copy of all record documents. D. Make documents and samples available at all times for inspection by Engineer. E. Failure to maintain the Record Documents in a satisfactory manner may be cause for withholding of a certificate for payment. 1.03 QUALITY ASSURANCE A. Unless noted otherwise, Record Drawings shall provide dimensions, distances and coordinates to the nearest 0.1 foot. B. Unless noted otherwise, Record Drawings shall provide elevations to the nearest 0.01 foot for all pertinent items constructed by the Contractor. 1.04 RECORDING A. Label each document "PROJECT RECORD" in neat, large printed letters. B. Recording 1.05 1. Record information concurrently with construction progress. 2. Do not conceal any work until required information is recorded. RECORD DRAWINGS A. Record Drawings shall be reproducible, shall have a title block indicating that the drawings are Record Drawings, the name of the company preparing the Record Drawings, and the date the Record Drawings were prepared. If drawings are provided in electronic format, they shall be submitted in either AutoCAD 2018, or latest edition, or PDF format. The Contractor will be provided electronic copies of the Drawings, or it may elect to provide reproducible drawings via another method. Reproducible shall be defined as being reproducible so as to allow a paper print to be produced. B. Legibly mark drawings to record actual construction, including: 1. All Construction a. b. c. Changes of dimension and detail. Changes made by Requests for Information (RFI), field order, clarification memorandums or by change order. Details not on original Drawings. 01720 - 2 City of Stockbridge, Georgia 2026 LMIG Program 2. Site Improvements, Including Underground Utilities a. b. c. d. 3. Structures a. b. 1.06 Horizontal and vertical locations of all exposed and underground utilities and appurtenances, both new facilities constructed and those utilities encountered, referenced to permanent surface improvements. Location of and dimensions of roadways and parking areas, providing dimensions to back of curb when present. The locations shall be referenced to at least two easily identifiable, permanent landmarks (e.g., power poles, valve markers, etc.) or benchmarks. Location of all manholes, valves, and storm structures that are adjusted during the project shall be located by GPS equipment to an accuracy of + 1 foot, or better. The description and location information (state plane coordinates) shall be delivered to the Owner in the form of an electronic spreadsheet (e.g. MS Excel, or equal) to be included in the Owner’s GIS database. Depths of various elements of manholes in relation to top of manhole to invert. Location of all influent and effluent lines denoted by size and direction. SPECIFICATIONS A. Legibly mark each section to record: 1. Manufacturer, trade name, catalog number, and supplier of each product and item of equipment installed. 2. Changes made by Requests for Information (RFI), field order, clarification memorandums, or by change order. 1.07 SUBMITTAL A. At contract closeout, deliver Record Documents to the Owner. B. Accompany submittal with transmittal letter, in duplicate, containing: 1. Date 2. Project title and number 01720 - 3 City of Stockbridge, Georgia 2026 LMIG Program 3. Contractor's name and address 4. Title and number of each record document 5. Signature of Contractor or Contractor's authorized representative END OF SECTION 01720 - 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01600 PRODUCT REQUIREMENTS PART 1 - GENERAL 1.1 SECTION INCLUDES A. Products. B. Product delivery requirements. C. Product storage and handling requirements. D. Product options. E. Equipment electrical characteristics and components. 1.2 PRODUCTS A. At minimum, comply with specified requirements and reference standards. B. Specified products define standard of quality, type, function, dimension, appearance, and performance required. C. Furnish products of qualified manufacturers that are suitable for intended use. Furnish products of each type by single manufacturer unless specified otherwise. Confirm that manufacturer's production capacity can provide sufficient product, on time, to meet Project requirements. D. Domestic Products: Except where specified otherwise, domestic products are required and interpreted to mean products mined, manufactured, fabricated, or produced in United States or its territories. 1.3 PRODUCT DELIVERY REQUIREMENTS A. Transport and handle products according to manufacturer's instructions. B. Promptly inspect shipments to ensure products comply with requirements, quantities are correct, and products are undamaged. C. Provide equipment and personnel to handle products; use methods to prevent soiling, disfigurement, or damage. 1.4 PRODUCT STORAGE AND HANDLING REQUIREMENTS A. Store and protect products according to manufacturer's instructions. B. Store products with seals and labels intact and legible. 01600 - 1 City of Stockbridge, Georgia 2026 LMIG Program C. Store sensitive products in weathertight, climate-controlled enclosures in an environment suitable to product. D. For exterior storage of fabricated products, place products on sloped supports aboveground. E. Provide off-Site storage and protection when Site does not permit on-Site storage or protection. F. Cover products subject to deterioration with impervious sheet covering. Provide ventilation to prevent condensation and degradation of products. G. Store loose granular materials on solid flat surfaces in well-drained area. Prevent mixing with foreign matter. H. Provide equipment and personnel to store products; use methods to prevent soiling, disfigurement, or damage. I. 1.5 Arrange storage of products to permit access for inspection. Periodically inspect to verify products are undamaged and are maintained in acceptable condition. PRODUCT OPTIONS A. Products Specified by Reference Standards or by Description Only: Products complying with specified reference standards or description. B. Products Specified by Naming One or More Manufacturers: Products of one of manufacturers named and complying with Specifications; no options or substitutions allowed. C. Products Specified by Naming One or More Manufacturers with Provision for Substitutions: Submit Request for Substitution for any manufacturer not named, according to Section 01630 - Product Substitution Procedures. PART 2 - PRODUCTS – Not Used PART 3 - EXECUTION - Not Used END OF SECTION 01600 - 2 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01630 PRODUCT SUBSTITUTION PROCEDURES PART 1 - GENERAL 1.1 SECTION INCLUDES A. Quality assurance. B. Product options. C. Product substitution procedures. 1.2 QUALITY ASSURANCE A. Contract is based on products and standards established in Contract Documents without consideration of proposed substitutions. B. Products specified define standard of quality, type, function, dimension, appearance, and performance required. C. Substitution Proposals: Proposals for substitution of products, methods, etc. must be submitted to the Engineer in writing a minimum of 10 working days prior to the submission of bids. Requests for substitutions may only be submitted by licensed contractors that are listed on the Plan Holder list. Do not bid substitute products unless substitution has been accepted and approved in writing by Owner. 1.3 PRODUCT OPTIONS A. See Section 01600 - Product Requirements. 1.4 PRODUCT SUBSTITUTION PROCEDURES A. Document - Instructions to Bidders specifies time restrictions for submitting requests for substitutions during Bidding period only. B. Substitutions may be considered after the bid process when a product becomes unavailable through no fault of Contractor. C. Document each request with complete data, substantiating compliance of proposed substitution with Contract Documents, including: 1. Manufacturer's name and address, product, trade name, model, or catalog number, performance and test data, and reference standards. 2. Itemized point-by-point comparison of proposed substitution with specified product, listing variations in quality, performance, and other pertinent characteristics. 3. Reference to Article and Paragraph numbers in Specification Section. 4. Cost data comparing proposed substitution with specified product and amount of net change to Contract Sum. 01630 - 1 City of Stockbridge, Georgia 2026 LMIG Program 5. 6. 7. 8. 9. Changes required in other Work. Availability of maintenance service and source of replacement parts as applicable. Certified test data to show compliance with performance characteristics specified. Samples when applicable or requested. Other information as necessary to assist Engineer's evaluation. D. A request constitutes a representation that Bidder: 1. Has investigated proposed product and determined that it meets or exceeds quality level of specified product. 2. Will provide same warranty for substitution as for specified product. 3. Will coordinate installation and make changes to other Work that may be required for the Work to be complete with no additional cost to Owner. 4. Waives claims for additional costs or time extension that may subsequently become apparent. 5. Will coordinate installation of the accepted substitute, making such changes as may be required for the Work to be complete in all respects. 6. Will reimburse Owner for review or redesign services by Engineer associated with reapproval by authorities having jurisdiction. E. Substitutions will not be considered when they are indicated or implied on Shop Drawing or Product Data submittals without separate written request or when acceptance will require revision to Contract Documents. F. 1.5 Substitution Submittal Procedure: 1. Submit requests for substitutions on Bidders standard form of document. 2. Submit three copies of Request for Substitution for consideration. Limit each request to one proposed substitution. 3. Submit Shop Drawings, Product Data, and certified test results attesting to proposed product equivalence. Burden of proof is on proposer. 4. Engineer will notify Contractor in writing of decision to accept or reject request. INSTALLER SUBSTITUTION PROCEDURES A. Document - Instructions to Bidders specifies time restrictions for submitting requests for substitutions during Bidding period. B. Document each request with: 1. Installer's qualifications. 2. Installer's experience in work similar to that specified. 3. Other information as necessary to assist Engineer's evaluation. C. Substitution Submittal Procedure: 1. Submit three copies of Request for Substitution for consideration. Limit each request to one proposed substitution. 2. Engineer will notify Contractor in writing of decision to accept or reject request. 01630 - 2 City of Stockbridge, Georgia 2026 LMIG Program PART 2 - PRODUCTS - Not Used PART 3 - EXECUTION - Not Used END OF SECTION 01630 - 3 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01700 EXECUTION REQUIREMENTS PART 1 - GENERAL 1.1 SECTION INCLUDES A. Closeout procedures. B. Project record documents. C. Maintenance service. 1.2 CLOSEOUT PROCEDURES A. Prerequisites to Substantial Completion: Complete following items before requesting Certification of Substantial Completion, either for entire Work or for portions of Work: 1. Submit maintenance manuals, Project record documents, digital images of construction photographs, and other similar final record data in compliance with this Section. 2. Conduct inspection to establish basis for request that Work is substantially complete. Create comprehensive list (initial punch list) indicating items to be completed or corrected, value of incomplete or nonconforming Work, reason for being incomplete, and date of anticipated completion for each item. Include copy of list with request for Certificate of Substantial Completion. 3. Obtain and submit releases enabling Owner's full, unrestricted use of Project. Discontinue or change over and remove temporary facilities and services from Project Site, along with construction tools, mockups, and similar elements. 4. Perform final cleaning according to this Section. B. Substantial Completion Inspection: 1. When Contractor considers Work to be substantially complete, submit to Engineer: a. Written certificate that Work, or designated portion, is substantially complete. b. List of items to be completed or corrected (initial punch list). 2. Within seven days after receipt of request for Substantial Completion, Engineer will make inspection to determine whether Work or designated portion is substantially complete. 3. Should Engineer determine that Work is not substantially complete: a. Engineer will promptly notify Contractor in writing, stating reasons for its opinion. b. Contractor shall remedy deficiencies in Work and send second written request for Substantial Completion to Engineer. c. Engineer will reinspect Work. d. Redo and Inspection of Deficient Work: Repeated until Work passes Engineer's inspection. 01700 - 1 City of Stockbridge, Georgia 2026 LMIG Program 4. 5. When Engineer finds that Work is substantially complete, Engineer will: a. Prepare Certificate of Substantial Completion, accompanied by Contractor's list of items to be completed or corrected as verified and amended by Engineer and Owner (final punch list). b. Submit Certificate to Owner and Contractor for their written acceptance of responsibilities assigned to them in Certificate. After Work is substantially complete, Contractor shall: a. Allow Owner occupancy of Project under provisions stated in Certificate of Substantial Completion. b. Complete Work listed for completion or correction within time period stipulated. C. Prerequisites for Final Completion: Complete following items before requesting final acceptance and final payment. 1. When Contractor considers Work to be complete, submit written certification that: a. Contract Documents have been reviewed. b. Work has been examined for compliance with Contract Documents. c. Work has been completed according to Contract Documents. d. Work is completed and ready for final inspection. 2. Submittals: Submit following: a. Final punch list indicating all items have been completed or corrected. b. Final payment request with final releases and supporting documentation not previously submitted and accepted. Include certificates of insurance for products and completed operations where required. c. Specified warranties, workmanship/maintenance bonds, maintenance agreements, and other similar documents. d. Accounting statement for final changes to Contract Sum. e. Contractor's affidavit of payment of debts and claims on AIA G706 Contractor's Affidavit of Payment of Debts and Claims. f. Contractor affidavit of release of liens on AIA G706A - Contractor's Affidavit of Release of Liens. g. Consent of surety to final payment on AIA G707 - Consent of Surety to Final Payment Form. 3. Perform final cleaning for Contractor-soiled areas according to this Section. D. Final Completion Inspection: 1. Within seven days after receipt of request for final inspection, Engineer will make inspection to determine whether Work or designated portion is complete. 2. Should Engineer consider Work to be incomplete or defective: a. Engineer will promptly notify Contractor in writing, listing incomplete or defective Work. b. Contractor shall remedy stated deficiencies and send second written request to Engineer that Work is complete. c. Engineer will reinspect Work. d. Redo and Inspection of Deficient Work: Repeated until Work passes Engineer's inspection. 01700 - 2 City of Stockbridge, Georgia 2026 LMIG Program 1.3 PROJECT RECORD DOCUMENTS A. Maintain on Site one set of the following record documents; record actual revisions to the Work: 1. Drawings. 2. Specifications. 3. Addenda. 4. Change Orders and other modifications to the Contract. 5. Reviewed Shop Drawings, product data, and Samples. 6. Digital Photos and Videos required by the Contract Documents. B. Ensure entries are complete and accurate, enabling future reference by Owner. C. Store record documents separate from documents used for construction. D. Record information concurrent with construction progress, not less than weekly. E. Specifications: Legibly mark and record, at each product Section, description of actual products installed, including the following: 1. Manufacturer's name and product model and number. 2. Product substitutions or alternates used. 3. Changes made by Addenda and modifications. F. Record Drawings and Shop Drawings: Legibly mark each item to record actual construction as follows: 1. Provide GIS survey date based upon State Plane Coordinate System of all improvements including all subsurface structures as required by the Contract Documents. 2. Include Contract modifications such as Addenda, supplementary instructions, change directives, field orders, minor changes in the Work, and change orders. 3. Include locations of concealed elements of the Work. 4. Identify and locate existing buried or concealed items encountered during Project. 5. Measured horizontal and vertical locations of underground utilities and appurtenances, referenced to permanent surface improvements. 6. Field changes of dimension and detail. 7. Details not on original Drawings. G. Project Videos: Digital videos of the complete project area and adjacent properties are required to be produced within 72-hours prior to commencing the construction related activities for this project. Videos are to be submitted to the Owner and Engineer prior to beginning any work. H. Project Photos and Photo Logs: Digital photos are to be taken periodically during the construction of the project. These photos are to have a minimum resolution of 12 megapixels and have a full Time/Date stamp affixed to each photo. Digital photos are to be submitted with the monthly pay request to the Owner and Engineer. 01700 - 3 City of Stockbridge, Georgia 2026 LMIG Program 1.4 I. Submit marked-up paper copy documents to Engineer with claim for final Application for Payment. J. Submit PDF electronic files of marked-up documents to Engineer with claim for final Application for Payment. MAINTENANCE SERVICE A. Furnish service and maintenance of components indicated in Specification Sections for one year during warranty period. B. Do not assign or transfer maintenance service to agent or Subcontractor without prior written consent of Owner. PART 2 - PRODUCTS - Not Used PART 3 - EXECUTION – Not Used END OF SECTION 01700 - 4 City of Stockbridge, Georgia 2026 LMIG Program DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 11/5/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT NAME: PHONE (A/C, No, Ext): 404-633-4321 E-MAIL ADDRESS: certs@yatesins.com PRODUCER Yates, LLC 2800 Century Parkway NE Suite 300 Atlanta GA 30345- FAX (A/C, No): 404-633-1312 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : BITCO General Insurance Corporation EASTCO01-C INSURED East Coast Grading, Inc. PO Box 579 Rutledge GA 30663 20095 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : CERTIFICATE NUMBER: 1430898917 COVERAGES REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A ADDL SUBR INSD WVD TYPE OF INSURANCE X CLAIMS-MADE X POLICY NUMBER CLP3763364 COMMERCIAL GENERAL LIABILITY POLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DD/YYYY) 10/2/2025 10/2/2026 OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: PROPOLICY X JECT LOC LIMITS EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: A CAP3763369 AUTOMOBILE LIABILITY X ANY AUTO X OWNED AUTOS ONLY HIRED AUTOS ONLY X UMBRELLA LIAB $ 300,000 X 10/2/2025 10/2/2026 SCHEDULED AUTOS NON-OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) $ 1,000,000 $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ A EXCESS LIAB A X CUP3763366 OCCUR 10/2/2025 10/2/2026 CLAIMS-MADE X RETENTION $ DED 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 $ WC3763363 Y/N N 10/4/2025 10/4/2026 X PER STATUTE OTHER E.L. EACH ACCIDENT N/A $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Subject to policy terms, conditions, forms, and exclusions, the insurance coverages afforded by the policies above include the following when required by written contract for the certificate holder and/or entities listed below: Blanket Additional Insured in regards to General Liability for ongoing and completed operations, Automobile Liability and Umbrella Liability; Blanket Primary and Non-Contributory in regard to General Liability, Automobile Liability and Umbrella Liability; Blanket Waiver of Subrogation in regards to General Liability, Automobile Liability, Workers Compensation and Umbrella Liability; Per Project Aggregate applies to the General Liability. 30 Day Notice of Cancellation is afforded on the General Liability, Auto Liability, Workers Compensation and Umbrella Liability. See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. *FOR INFORMATION ONLY* ACORD 25 (2016/03) AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: EASTCO01-C LOC #: ADDITIONAL REMARKS SCHEDULE AGENCY 1 of 1 NAMED INSURED East Coast Grading, Inc. PO Box 579 Rutledge GA 30663 Yates, LLC POLICY NUMBER CARRIER Page NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, 25 FORM NUMBER: FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE FORMS: GL3086 1019 - Transportation Contractors Extended Liability Coverage AP0401 1017 - Broadened Coverage – Automobile CUP-D 0001 0416 - Schedule of Underlying Insurance CUP0005 0119 – Commercial Umbrella Liability CUP0316 0111 – Changes – Other Insurance – Additional Insureds CUP0313 0107 – Blanket Waiver of Transfer of Rights of Recovery Against Others to Us WC000313 0484 - Waiver of Our Right to Recover From Others Endorsement ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Russell R. McMurry, P.E., Commissioner One Georgia Center 600 West Peachtree Street, NW Atlanta, GA 30308 (404) 631-1000 Main Office January 6, 2026 CERTIFICATE OF QUALIFICATION Vendor ID: 2EA607 East Coast Grading, Inc 1111 Commerce Drive Madison, GA 30650 In accordance with The Rules and Regulations Governing the Prequalification of Prospective Bidders, you are hereby notified that the Georgia Department of Transportation has assigned the following Rating. This Certificate is effective on the date of issue stated above and cancels and supersedes all Certificate(s) previously issued: “Special provisions of this certificate provides that there will be “No competing bids with Middle Georgia Asphalt Services and Middle Georgia Milling, LLC due to common ownership.” MAXIMUM CAPACITY RATING: CERTIFICATE EXPIRES: PRIMARY WORK CLASS/CODE: SECONDARY WORK CLASS(ES)/CODE(S): $56,600,000.00 November 30, 2027 400 301, 310, 310A, 400A, 432A, 441 and 800A The total amount of incomplete work, regardless of its location and with whom it is contracted, whether in progress or awarded but not yet begun, shall not exceed the Maximum Capacity Rating. If dissatisfied with the Rating, we direct you to the Appeals Procedures in §672-5-.08 (1) & (2) and §672-1-.05, Rules of the State Department of Transportation. A Prequalified Contractor may request an extension of its current prequalification prior to the expiration date of the prequalification by providing the Department with the following information: the amount of time requested for the extension (either 30, 60 or 90 days), the reason for the extension request and the original expiration date of the prequalification. The Department in its discretion will determine whether the extension should be granted and will notify the Contractor of its determination. Allowing approved prequalification to lapse will leave the Contractors without the ability to bid work until such time as the standing returns to an approved status. If you desire to apply at some intermediate period before the expiration date, your Rating will be reviewed based on the new application. This Prequalification Certificate is issued for contractors to be eligible for work with the Georgia Department of Transportation (GDOT) only. GDOT does not certify contractors as eligible to do business with entities other than GDOT. Work class codes are for reference only and do not represent a certification to be provided in support of contractor ability or NAICS code determinations. NAICS Codes are assigned by the office of Equal Employment Opportunity. Sincerely, Patrick Allen, P.E. Chairman, Prequalification Committee/Contractors PA:TKA August 25, 2026 ✔ ✔ ✔ Decius T. Aaron Public Works Council Consideration to award lTB (Invitation to Bid) ITB NO: 2026-0012 for the Country Club Drive intersection improvement to East Coast Grading, lnc. The City of Stockbridge, Procurement Department solicited bids from qualified contractors for the Country Club Drive intersection improvements. Upon completion of the review and evaluation, Falcon Design, LLC and City Staff deemed East Coast Grading, lnc. to be the lowest and deemed the vendor to be responsible based on the factors outlined in the specs of the Invitation to Bid (ITB).Funding Source: TSPLOST I account number 335-42500-54108 in the amount of $1,078,086.67. ✔ $1,078,086.67 ✔ This project includes but is not limited to the traffic control, milling and paving asphalt, striping, concrete curb and gutter, concrete sidewalk and the installation of a complete traffic signal in accordance with the Contract Documents for the City of Stockbridge’s “Country Club Drive/Patrick Henry PKWY intersection improvements. Public Works staff recommends approval. August 19, 2026 Mr. Jeremy Andrews Procurement Manager – Stockbridge 4640 North Henry Boulevard Stockbridge, GA 30281 RE: Country Club Drive & Patrick Henry Parkway Intersection Improvements ITB No. 2026-0012 Recommendation of Contract Award East Coast Grading, Inc. Mr. Andrews, Bids were received at the City of Stockbridge’s website, via Bonfire and opened and read aloud at City Hall for the referenced project on August 12, 2026 at 2:00 PM. The City received four bids for this project. The low responsive bidder of the bids received was: East Coast Grading, Inc. 1111 Commerce Drive Madison, Georgia 30650 Office Phone: (770) 266-0505 GDOT Prequalification Certificate No.: 2EA607 Falcon Design Consultants, LLC (FDC) reviewed the information submitted by the low bidder for this project. FDC has previously reviewed this bidder’s qualifications for the City of Stockbridge and this contractor has previously completed projects satisfactorily for the City. Based upon this prior experience FDC believes that East Coast Grading, Inc. has experienced personnel, sufficient equipment, professional management staff, and the financial resources to perform the referenced project. FDC therefore recommends award of the contract for the City of Stockbridge’s 2026 Country Club Drive & Patrick Henry Parkway Intersection Improvements project to East Coast Grading, Inc. This recommendation is for the total base bid submitted. If approved, the contract will be awaeded in the bid amount of One Million Seventy-Eight Thousand Eighty-Six point Sixty-Seven Dollars ($1,078,086.67). STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Court, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 This contract amount includes a Line Item in the Base Bid for a Contingency Allowance of $155,000.00. This money is solely for the City’s use for unknown conditions encountered, requested scope changes and/or quantity overruns. A copy of the Bid Tabulation sheet for this project are attached for your use. Should you have any questions, please contact me. Sincerely, Glenn Athearn Senior Project Manager Attachments: Bid Tabulation Sheet CC: Decius Aaron – Director of Public Works Billy Warren – Asst. Director of Public Works STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Court, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 BID TABULATION CITY OF STOCKBRIDGE, GEORGIA COUNTRY CLUB DRIVE/PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS - ITB NO: 2026-0012 August 12, 2026 - 2:00 PM ITEM NO.: ESTIMATED QUANTITY UNITS DESCRIPTION 1 2 1 1 L.S. L.S. 3 1 L.S. 13 2 EA. 14 15 16 17 18 19 431 1,660 105 1,750 1,085 736 S.Y. S.Y. L.F. L.F. L.F. L.F. BONDS AND INSURANCE MOBILIZATION TRAFFIC CONTROL; COMPLETE PER THE "MANUAL ON UNIFROM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS - 2009 MUTCD WITH REVISIONS 1 AND 2, MAY 2012" OR LATEST REVISION DEMOLITION AND DISPOSAL; COMPLETE INCLUDING, BUT NOT LIMITED TO CURB, GUTTER, LIGHTING STRIPING AS WELL AS HAUL OFF AND PROPER DISPOSAL OFF SITE EROSION CONTROL; COMPLETE MILL ASPHALTIC CONCRETE PAVEMENT, 3" DEPTH 1.5" RECYCLED ASPHALTIC CONC. - 12.5 MM SUPERPAVE INCL. BITUMINOUS MATERIAL & H LIME 1.5" RECYCLED ASPHALTIC CONC. - PERMZFLEX INCL. BITUMINOUS MATERIAL & H LIME BITUMINOUS TACK COAT AT 0.10 GAL/SQ.YD. BRICK PATTERN STAMPED ASPHALT PEDESTRAIN CROSSING; DYED RED; INSTALLED COMPLETE IN ACCORDANCE WITH APPROVED DRAWINGS AND CONTRACT DOCUMENTS ADJUST MANHOLE FRAME AND COVER TO FINISHED GRADE W/ APPROVED ADJUSTABLE STEEL EXTENSION RING CONCRETE SIDEWALK WITH TURN UP WALL; 9" THICK 3000 PSI; INSTALLED COMPLETE INCLUDING, BUT NOT LIMITED TO 95% DRY COMPACTION SUBGRADE, FORMING AND FINISHED (LIGHT BROOM) TYPE B ADA COMPLIANT RAMP; INSTALLED COMPLETE INCLUDING, BUT NOT LIMITED TO DETECTABLE WARNING SURFACE IN ACCORDANCE WITH APPROVED DRAWINGS AND REQUIREMENTS TYPE A ADA COMPLIANT RAMP; INSTALLED COMPLETE INCLUDING, BUT NOT LIMITED TO DETECTABLE WARNING SURFACE IN ACCORDANCE WITH APPROVED DRAWINGS AND REQUIREMENTS GDOT THERMOPLASTIC GORE STRIPING; DETAIL "B" WHITE GDOT THERMOPLASTIC GORE STRIPING; DETAIL "B" YELLOW GDOT THERMOPLASTIC STOP BAR, 24" WIDE; WHITE GDOT THERMOPLASTIC SKIP STRIPE; WHITE 6" WIDE 10' SEG. 30' GAP GDOT THERMOPLASTIC SKIP STRIPE; WHITE 6" WIDE 2' SEG. 6' GAP GDOT THERMOPLASTIC SOLID TRAFFIC STRIPE; 6" WIDE, WHITE 20 3,535 L.F. GDOT THERMOPLASTIC SOLID FOG LINE TRAFFIC STRIPE; 6" WIDE, WHITE 21 22 23 24 13 3 608 34 EA. EA. L.F. EA. 25 1 L.S. 26 1 L.S. GDOT THERMOPLASTIC PAVEMENT MARKING; ARROW TYPE 2 GDOT THERMOPLASTIC PAVEMENT MARKING; ARROW TYPE 8 GDOT THERMOPLASTIC CROSSWALK STRIPE; WHITE REVELECTIVE PAVEMENT MARKER; TYPE 3 TRAFFIC SIGNAL; INSTALLED COMPELTE INCLUDING BUT NOT LIMITED TO STRAIN POLES, MAST ARMS, SIGNALS, SIGNANGE, CABINETS, LOOPS, PULL BOXES, WIRING, PROGRAMMING, TESTING, START UP, COORDINATION OF THE LOCAL GOVERNING BODY FOR WITNESSING AND ALL REQUIRED APPURTENANCES IN ACCORDANCE WITH REQUIREMENTS AND APPROVED PLANS PROJECT CONTINGENCY ALLOWANCE (FOR USE BY CITY ONLY) 4 1 L.S. 5 5 1 13,275 L.S. S.Y. 6 1,075 TON 7 1,075 TON 8 1,326 GAL. 9 240 S.Y. 10 6 EA. 11 582 L.F. 12 2 EA. EAST COAST GRADING, INC. 1111 COMMERCE DR. MADISON, GA 30650 UNIT TOTAL PRICE PRICE R & B DEVELOPER, INC. 4150 SUWANEE BEND DRIVE SUWANEE, GA 30024 UNIT TOTAL PRICE PRICE BACKBONE INFRASTRUCTURE, LLC 4805 WESTOAK CT. BUFORD, GA 30518 UNIT TOTAL PRICE PRICE SUMMIT CONSTRUCTION & DEVELOPMENT, LLC 6991 PEACHTREE IND BLVD., BLDG 700 PEACHTREE CORNERS, GA 30092 UNIT TOTAL PRICE PRICE $ $ 15,000.00 $ 5,000.00 $ 15,000.00 5,000.00 $ $ 28,500.00 7,500.00 $ $ 28,500.00 7,500.00 $ $ 25,000.00 $ 20,000.00 $ 25,000.00 20,000.00 $ $ 35,000.00 $ 50,000.00 $ 35,000.00 50,000.00 $ 35,000.00 $ 35,000.00 $ 25,415.00 $ 25,415.00 $ 118,898.00 $ 118,898.00 $ 165,000.00 $ 165,000.00 $ $ $ 15,000.00 $ 5,000.00 $ 3.00 $ 15,000.00 5,000.00 39,825.00 $ $ $ 164,706.00 1,500.00 2.80 $ $ $ 164,706.00 1,500.00 37,170.00 $ $ $ 185,462.00 $ 15,000.00 $ 3.00 $ 185,462.00 15,000.00 39,825.00 $ $ $ 128,000.00 $ 2,608.80 $ 2.50 $ 128,000.00 2,608.80 33,187.50 $ 126.00 $ 135,450.00 $ 118.00 $ 126,850.00 $ 130.00 $ 139,750.00 $ 120.00 $ 129,000.00 $ $ 148.00 $ 6.00 $ 159,100.00 7,956.00 $ $ 138.00 5.00 $ $ 148,350.00 6,630.00 $ $ 153.00 $ 7.50 $ 164,475.00 9,945.00 $ $ 145.00 $ 6.97 $ 155,875.00 9,242.22 $ 301.40 $ 72,336.00 $ 280.00 $ 67,200.00 $ 274.00 $ 65,760.00 $ 274.00 $ 65,760.00 $ 450.00 $ 2,700.00 $ 350.00 $ 2,100.00 $ 1,500.00 $ 9,000.00 $ 1,500.00 $ 9,000.00 $ 176.00 $ 102,432.00 $ 25.00 $ 14,550.00 $ 200.00 $ 116,400.00 $ 250.00 $ 145,500.00 $ 1,250.00 $ 2,500.00 $ 1,200.00 $ 2,400.00 $ 2,100.00 $ 4,200.00 $ 1,793.14 $ 3,586.28 $ $ $ $ $ $ $ 1,250.00 5.50 5.50 6.60 0.72 0.72 0.72 $ $ $ $ $ $ $ 2,500.00 2,370.50 9,130.00 693.00 1,260.00 781.20 529.92 $ $ $ $ $ $ $ 1,000.00 7.00 7.00 7.00 1.00 1.00 1.00 $ $ $ $ $ $ $ 2,000.00 3,017.00 11,620.00 735.00 1,750.00 1,085.00 736.00 $ $ $ $ $ $ $ 1,000.00 7.00 7.50 7.00 1.00 1.00 1.00 $ $ $ $ $ $ $ 2,000.00 3,017.00 12,450.00 735.00 1,750.00 1,085.00 736.00 $ $ $ $ $ $ $ 1,793.14 6.00 5.00 10.00 0.60 0.60 0.65 $ $ $ $ $ $ $ 3,586.28 2,586.00 8,300.00 1,050.00 1,050.00 651.00 478.40 $ $ $ $ $ 1.43 71.50 71.50 3.30 5.50 $ $ $ $ $ 5,055.05 929.50 214.50 2,006.40 187.00 $ $ $ $ $ 1.00 150.00 290.00 3.50 8.00 $ $ $ $ $ 3,535.00 1,950.00 870.00 2,128.00 272.00 $ $ $ $ $ 1.00 100.00 325.00 3.50 8.00 $ $ $ $ $ 3,535.00 1,300.00 975.00 2,128.00 272.00 $ $ $ $ $ 0.65 100.00 325.00 16.50 5.00 $ $ $ $ $ 2,297.75 1,300.00 975.00 10,032.00 170.00 $ $ 300,130.60 $ 155,000.00 $ TOTAL $ 300,130.60 155,000.00 1,078,086.67 $ $ 265,950.00 $ 155,000.00 $ TOTAL $ 265,950.00 155,000.00 1,083,519.00 $ $ 253,800.00 $ 155,000.00 $ TOTAL $ 253,800.00 155,000.00 1,352,498.00 $ $ 436,626.00 $ 155,000.00 $ TOTAL $ 436,626.00 155,000.00 1,555,862.23 I hereby certify that this is a correct tabulation for all bids received for this project on August 12, 2026 at 2:00 P.M. at the City of Stockbridge. SIGNED: Glenn Athearn - Senior Project Manager Falcon Design Consultants, LLC CITY OF STOCKBRIDGE, GEORGIA COUNTRY CLUB DRIVE & PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS ADDENDUM NO. 1 AUGUST 7, 2026 BELOW ITEMS CREATE AN AMENDMENT TO THE CONTRACT DOCUMENTS FOR THE PROJECT LISTED ABOVE: ITEM NO. 1: CONTRACT TIME FOR COMPLETION All Bidders are notified that the number of calendar days for Substantial Completion for the project will be one-hundred and fifty (150) days and the number of calendar days for Final Completion will be onehundred and eighty (180) days. These calendar days are to be used in lieu of any and all other calendar days for Substantial and Final Completion of the project in all areas in the Contract Documents. ITEM NO. 2: BELOW ARE ALL QUESTIONS RECEIVED IN WRITING PRIOR TO THE DEADLINE FOR WRITTEN QUESTIONS AND THEIR RESPONSES. 1. The Bid Form line item for Concrete Sidewalk with Turn-Up Wall describes the sidewalk as 10’-0” wide, 4-inch thick, 3000 PSI concrete. However, the corresponding detail on Sheet 8.0 – Construction Details appears to show a 9-inch concrete section, which conflicts with the 4-inch thickness specified in the Bid Form. Could you please clarify the required thickness for this item? i. The required thickness for sidewalk in this section will be 9 inches. The Bid Form has been amended and attached to reflect. 2. As per Sheet 4.0 – Erosion Control Plans, the project scope includes the installation of Silt Fence, Sediment Trap, and Grassing. However, we could not locate any corresponding bid STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Court, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 items for these activities in the Bid Forms Could you please clarify under which bid item(s) these items are to be measured and paid? i. A bid line item has been added to the revised Bid Form included with this Addendum. 3. 75 Calendar days for completion is not feasible due to led times for mast arm submittals, submittal approval & materials receipt. Submittals take 4-6 weeks to receive once PO is issued. Owner approval takes 2-4 weeks. Lead times after release (submittal approval) are 22-26 weeks, Will the City allow 280 for traffic signal construction? i. See “Item No. 1” of this Addendum. 4. Please verify if ALL pay items shown on the List of Materials (LOM) drawings are to be included in the LS (Lump Sum) pay item provided on the proposal bid item index. This would include the directionally bored conduit and radar detection assemblies. i. Pricing proposed in the Lump Sum bid line item is to include all required materials, labor and methods to provide a complete project component. 5. How will communications to the traffic signal be handled? Will the city add a pay item for a cellular router? i. Pricing proposed in the Lump Sum bid line item it to include all required materials, labor and methods to provide a complete project component. 6. Will the civil plans be made available for this project? i. Complete sets of bid documents and drawings are available via the City’s website. 7. What is the project schedule and required completion date? i. See “Item No. 1” of this Addendum. 8. Is a Traffic Control Plan (TCP) provided, or is the contractor responsible for preparing it? i. The winning Bidder will be required to prepare and submit for review a traffic control plan. 9. What testing is required? i. Independent third-party testing will be required as deemed necessary by the Engineer including, but not limited to, compressive strength testing of all curb, gutter and turn-up wall concrete, compaction and density testing of any subgrade and aggregate base material. Additional testing may be required as determined by the Engineer on a case-by-case basis. 10. How are change orders handled? i. See section XIV “General Conditions”. STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Court, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 11. Is weather downtime addressed in the contract? i. See Section XIV “General Conditions” as well as Section XV “Supplemental Conditions”. 12. Are there known underground obstructions? i. All information pertaining to underground conditions known to the City is contained within the contract documents. 13. What unforeseen site conditions have been identified. i. All information pertaining to site conditions known to the City is contained within the contract documents. 14. Please advise when the plan set will be available or where these can be downloaded. i. Complete sets of bid documents and drawings have been made available on the City’s website. STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Court, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 SECTION III BID FORM CITY OF STOCKBRIDGE CITY OF STOCKBRIDGE COUNTRY CLUB DRIVE/PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS ITB NO: 2026-0012 AUGUST 12, 2026 - 2:00 PM EST Page i STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III TABLE OF CONTENTS Page Article 1 – Bid Recipient ................................................................................................................ 1 Article 2 – Bidder’s Acknowledgements ....................................................................................... 1 Article 3 – Bidder’s Representations .............................................................................................. 1 Article 4 – Bidder’s Certification ................................................................................................... 2 Article 5 – Basis of Bid ................................................................................................................... 3 Article 6 – Time of Completion ..................................................................................................... 6 Article 7 – Attachments to This Bid ............................................................................................... 6 Article 8 – Defined Terms .............................................................................................................. 7 Article 9 – Bid Submittal ................................................................................................................ 7 Page ii STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III ARTICLE 1 – BID RECIPIENT 1.01 This Bid is submitted to: City of Stockbridge, Georgia 1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS 2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. ARTICLE 3 – BIDDER’S REPRESENTATIONS 3.01 In submitting this Bid, Bidder represents that: A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged: Addendum No. 1 Addendum Date 8/10/2026 B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Siterelated reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific Page 1 of 9 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs. E. Based on the information and observations referred to in Paragraph 3.01.D above, Bidder does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents. F. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents. G. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder. 1. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted. ARTICLE 4 – BIDDER’S CERTIFICATION 4.01 Bidder certifies that: A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation; B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D: 1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process; 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; Page 2 of 9 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III 3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and 4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. ARTICLE 5 – BASIS OF BID 5.01 Bidder will complete the Work in accordance with the Contract Documents for the following unit price(s) : LINE ITEM BID FORM ITEM ESTIMATED NO.: QUANTITY 1 1 LS 2 1 3 1 UNIT TOTAL PRICE PRICE INSURANCE AND BONDS $______ $15,000.00 $_____________ $15,000.00 LS MOBILIZATION $______ $5,000.00 $_____________ $5,000.00 LS TRAFFIC CONTROL; COMPLETE PER THE “MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS – 2009 MUTCD WITH REVISIONS 1 AND 2, MAY 2012” OR LATEST REVISION $______ $35,000.00 $_____________ $35,000.00 $______ $15,000.00 $_____________ $15,000.00 UNITS DESCRIPTION 4 1 LS DEMOLITION AND DISPOSAL; COMPLETE INCLUDING, BUT NOT LIMITED TO CURB, GUTTER, LIGHTING STRIPING AS WELL AS HAUL OFF AND PROPER DISPOSAL OFF SITE 5 1 LS EROSION CONTROL; COMPLETE $______ $5,000.00 $_____________ $5,000.00 5 13,275 SY MILL ASPHALTIC CONCRETE PAVEMENT, 3” DEPTH $______ $3.00 $_____________ $39,825.00 6 1075 TON 1.5” RECYCLED ASPHALTIC CONC. 12.5 MM SUPERPAVE INCL. BITUMINOUS MATERIAL & H LIME $______ $126.00 $_____________ $135,450.00 Page 3 of 9 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III 7 1075 TON 1.5” RECYCLED ASPHALTIC CONC. PERMAFLEX INCL. BITUMINOUS MATERIAL & H LIME $______ $148.00 $_____________ $159,100.00 8 1326 GAL BITUMINOUS TACK COAT AT 0.10 GAL/SQ.YD. $______ $6.00 $_____________ $7,956.00 SY BRICK PATTERN STAMPED ASPHALT PEDESTRIAN CROSSING; DYED RED; INSTALLED COMPLETE IN ACCORDANCE WITH APPROVED DRAWINGS AND CONTRACT DOCUMENTS $______ $301.40 $_____________ $72,336.00 EA. ADJUST MANHOLE FRAME AND COVER TO FINISHED GRADE W/ APPROVED ADJUSTABLE STEEL EXTENSION RING $______ $450.00 $_____________ $2,700.00 LF CONCRETE SIDEWALK WITH TURN UP WALL; 9” THICK 3000 PSI; INSTALLED COMPLETE INCLUDING, BUT NOT LIMITED TO 95% DRY COMPACTION SUBGRADE, FORMING AND FINISHING (LIGHT BROOM) $______ $176.00 $_____________ $102,432.00 EA TYPE B ADA COMPLIANT RAMP; INSTALLED COMPLETE INCLUDING, BUT NOT LIMITED TO DETECTABLE WARNING SURFACE IN ACCORDANCE WITH APPROVED DRAWINGS AND REQUIREMENTS $______ $1,250.00 $_____________ $2,500.00 $______ $1,250.00 $_____________ $2,500.00 9 10 11 12 240 6 582 2 13 2 EA TYPE A ADA COMPLIANT RAMP; INSTALLED COMPLETE INCLUDING, BUT NOT LIMITED TO DETECTABLE WARNING SURFACE IN ACCORDANCE WITH APPROVED DRAWINGS AND REQUIREMENTS 14 431 SY GDOT THERMOPLASTIC GORE STRIPING; DETAIL “B” WHITE $______ $5.50 $_____________ $2,370.50 15 1660 SY GDOT THERMOPLASTIC GORE STRIPING; DETAIL “B” YELLOW $______ $5.50 $_____________ $9,130.00 Page 4 of 9 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III 16 105 LF GDOT THERMOPLASTIC STOP BAR, 24” WIDE; WHITE $______ $6.60 $_____________ $693.00 17 1750 LF GDOT THERMOPLASTIC SKIP STRIPE; WHITE 6” WIDE 10’ SEG. 30’ GAP $______ $0.72 $_____________ $1,260.00 18 1085 LF GDOT THERMOPLASTIC SKIP STRIPE; WHITE 6” WIDE 2’ SEG. 6’ GAP $______ $0.72 $_____________ $781.20 19 736 LF GDOT THERMOPLASTIC SOLID TRAFFIC STRIPE; 6” WIDE, WHITE $______ $0.72 $_____________ $529.92 20 3535 LF GDOT THERMOPLASTIC SOLID FOG LINE TRAFFIC STRIPE; 6” WIDE, WHITE $______ $1.43 $_____________ $5,055.05 21 13 EA GDOT THERMOPLASTIC PAVEMENT MARKING; ARROW TYPE 2 $______ $71.50 $_____________ $929.50 22 3 EA GDOT THERMOPLASTIC PAVEMENT MARKING; ARROW TYPE 8 $______ $71.50 $_____________ $214.50 23 608 LF GDOT THERMOPLASTIC CROSSWALK STRIPE; WHITE $______ $3.30 $_____________ $2,006.40 24 34 EA REVELECTIVE PAVEMENT MARKER; TYPE 3 $______ $5.50 $_____________ $187.00 25 1 LS TRAFFIC SIGNAL; INSTALLED COMPLETE INCLUDING BUT NOT LIMITED TO STRAIN POLES, MAST ARMS, SIGNALS, SIGNANGE, CABINETS, LOOPS, PULL BOXES, WIRING, PROGRAMING, TESTING, START UP, COORDINATION OF THE $300,130.60 LOCAL GOVERNING BODY FOR WITNESSING AND ALL REQUIRED APPURTENANCES IN ACCORDANCE WITH REQUIREMENTS AND APPROVED PLANS 26 1 L.S. PROJECT CONTINGENCY ALLOWANCE (FOR USE BY CITY ONLY) $155,000.00 $300,130.60 $ 155,000.00 Page 5 of 9 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III Total Base Bid in Words: One million ninety-seven thousand four hundred two &6 7/100 ____________________________________________________________________________ One million seventy-eight thousand eighty-six & 67/100 ______________________________________________________________________Dollars In Numbers: $$____ 1,078,086.67 Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions. Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all unit price Bid items will be based on actual quantities, determined as provided in the Contract Documents. Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions. Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all unit price Bid items will be based on actual quantities, determined as provided in the Contract Documents. ARTICLE 6 – TIME OF COMPLETION 6.01 Bidder agrees that the Work will be substantially complete within 75 calendar days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and will be completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 90 calendar days after the date when the Contract Times commence to run. 6.02 Bidder accepts the provisions of the Agreement as to liquidated damages. ARTICLE 7 – ATTACHMENTS TO THIS BID 7.01 The following documents are submitted with and made a condition of this Bid: A. Required Bid security; B. List of Proposed Subcontractors (if known); C. List of Proposed Suppliers (if known); D. List of 5 Project References (Stockbridge reference forms attached – SECTION XVII. – REFERENCE VERIFICATION AND RELEASE FORM); E. Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload); Page 6 of 9 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III F. GDOT Prequalification Certificate; G. Certificate of Insurance (City of Stockbridge listed as Certificate Holder); H. Contractor Affidavit and Agreement; I. Subcontractor Affidavit and Agreement (if known); ARTICLE 8 – DEFINED TERMS 8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions. ARTICLE 9 – BID SUBMITTAL 9.01 This Bid is submitted by: If Bidder is: An Individual Name (typed or printed): By: (Individual’s signature) Doing business as: A Partnership Partnership Name: By: (Signature of general partner -- attach evidence of authority to sign) Name (typed or printed): A Corporation Corporation Name: (SEAL) East Coast Grading, Inc Florida State of Incorporation: Type (General Business, Professional, Service, Limited Liability):_______ By: (Signature -- attach evidence of authority to sign) Page 7 of 9 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III Name (typed or printed): Chris Cepuran Title: President (CORPORATE SEAL) Attest Date of Qualification to do business in Georgia ______________ is 20 9 2011 ____/____/____. A Joint Venture Name of Joint Venture: First Joint Venturer Name: (SEAL) By: (Signature of first joint venture partner -- attach evidence of authority to sign) Name (typed or printed): Title: Second Joint Venturer Name: (SEAL) By: (Signature of second joint venture partner -- attach evidence of authority to sign) Name (typed or printed): Title: (Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.) Page 8 of 9 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III Bidder's Business Address 1111 Commerce Drive, Madison, GA 30650 770-266-0505 Phone No. _____________________________________ Fax No. E-mail chris@ecgpinc.com ______________________________ _______ 26 , 20____. SUBMITTED on August 12 GDOT Prequalification Certificate No. 2EA607 . Page 9 of 9 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS CITY OF STOCKBRIDGE CONTRACT DOCUMENTS AND SPECIFICATIONS COUNTRY CLUB DRIVE PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS ITB: 2026-0012 JULY, 2026 STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Court, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 TABLE OF CONTENTS CITY OF STOCKBRIDGE COUNTRY CLUB DRIVE PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS TABLE OF CONTENTS I STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS PART 1 – BIDDING / AGREEMENTS / BONDS / CONDITIONS I. INSTRUCTION TO BIDDERS II. INVITATION TO BID III. BID FORM IV. BID BOND V. CONTRACTOR FURNISHED DOCUMENTS VI. CONTRACTOR AFFIDAVIT AND AGREEMENT VII. SUBCONTRACTOR AFFIDAVIT VIII. FORM OF AGREEMENT IX. NOTICE TO PROCEED X. PERFORMANCE BOND XI. PAYMENT BOND XII. CERTIFICATE OF CONTRACTOR’S ATTORNEY XIII. CERTIFICATE OF OWNER’S ATTORNEY XIV. GENERAL CONDITIONS XV. SUPPLEMENTARY CONDITIONS XVI. REFERENCE VERIFICATION AND RELEASE FORM II STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS PART II – SPECIFICATIONS SECTION 01025 MEASUREMENT AND PAYMENT SECTION 01100 SUMMARY SECTION 01200 PRICE AND PAYMENT PROCEDURES SECTION 01300 ADMINISTRATIVE REQUIREMENTS SECTION 01323 CONSTRUCTION PROGRESS SCHEDULES SECTION 01330 SUBMITTAL PROCEDURES SECTION 01400 QUALITY REQUIREMENTS SECTION 01500 TEMPORARY FACILITIES AND CONTROLS SECTION 01600 PRODUCT REQUIREMENTS SECTION 01630 PRODUCT SUBSTITUTION PROCEDURES SECTION 01700 EXECUTION REQUIREMENTS SECTION 01720 RECORD DOCUMENTS END III STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I INSTRUCTIONS TO BIDDERS TABLE OF CONTENTS Page Article 1 – Defined Terms ................................................................................................................................. 1 Article 2 – Copies of Bidding Documents ........................................................................................................ 1 Article 3 – Qualifications of Bidders and project requirements ...................................................................... 2 Article 4 – Examination of Bidding Documents, Other Related Data, and Site ............................................. 2 Article 5 – Mandatory Pre-Bid Conference ...................................................................................................... 4 Article 6 – Site and Other Areas ....................................................................................................................... 4 Article 7 – Interpretations and Addenda ........................................................................................................... 4 Article 8 – Bid Security ..................................................................................................................................... 5 Article 9 – Contract Times ................................................................................................................................ 5 Article 10 – Liquidated Damages ..................................................................................................................... 5 Article 11 – Substitute and “Or-Equal” Items .................................................................................................. 5 Article 12 – Subcontractors, Suppliers and Others........................................................................................... 6 Article 13 – Preparation of Bid ......................................................................................................................... 6 Article 14 – Basis of Bid; Comparison of Bids ................................................................................................ 7 Article 15 – Submittal of Bid ............................................................................................................................ 8 Article 16 – Modification and Withdrawal of Bid ........................................................................................... 8 Article 17 – Opening of Bids ............................................................................................................................ 9 Article 18 – Bids to Remain Subject to Acceptance ........................................................................................ 9 Article 19 – Evaluation of Bids and Award of Contract .................................................................................. 9 Article 20 – Contract Security and Insurance ................................................................................................. 10 Article 21 – Signing of Agreement ................................................................................................................. 10 Instruction to Bidders - Page i STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I ARTICLE 1 – DEFINED TERMS 1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below: A. Issuing Office (City of Stockbridge, GA) – All potential Bidders can obtain a copy of the Bid and Specifications located on the City’s website at https://cityofstockbridgega.bonfirehub.com/projectDrafts/243049/details and Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp. Bid is administered by the City of Stockbridge Procurement Division. The City of Stockbridge’s Procurement Department and Falcon Design Consultants LLC will oversee all bidding for this project. B. Plan Holders List - The project Contract Documents are available completely online as listed above and therefore a Plan Holders List will not be maintained for this project. The City of Stockbridge’s Procurement Department and Falcon Design Consultants LLC will oversee all bidding for this project. C. Owner’s Representative – Falcon Design Consultants, LLC, an independent consulting engineering firm, is the City of Stockbridge’s appointed Owner’s Representative for this project. D. Design Engineer – Falcon Design Consultants, LLC, an independent consulting and engineering firm is the design firm of record for this project. Full signal design has been provided by NV5 Technical Engineering & Consulting Solutions. ARTICLE 2 – COPIES OF BIDDING DOCUMENTS A. All potential Bidders can obtain a copy of the Bid and Specifications located on the City’s website at https://cityofstockbridge-ga.bonfirehub.com/projectDrafts/243049/details and Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp . Bid is administered by the City of Stockbridge, Procurement Division. The City of Stockbridge’s Procurement Department and Falcon Design Consultants LLC will oversee all bidding for this project. B. All potential Bidders are solely responsible for assuring they have all required bid documents including any Addendums that are issued prior to bidding. C. All bid documents will be posted online at the sites shown in Article 2 – A. 2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. 2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use. Instruction to Bidders - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I ARTICLE 3 – QUALIFICATIONS OF BIDDERS AND PROJECT REQUIREMENTS 3.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence with bid such as financial data, previous experience, present commitments, and such other data as may be called for below. A. Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload) B. Required Bidder current Georgia Department of Transportation Prequalification Certificate for roadway construction. ARTICLE 4 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE 4.01 Subsurface and Physical Conditions A. The Supplementary Conditions identify: 1. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site. 2. Those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities). B. Copies of reports and drawings, if any, referenced in Paragraph 4.01.A will be made available by Owner to any Bidder upon written request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein as provided in Paragraph 4.02 of the General Conditions has been identified and established in Paragraph 4.02 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings. 4.02 Underground Facilities A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others. 4.03 Hazardous Environmental Condition A. The Supplementary Conditions identify any reports and drawings known to Owner relating to a Hazardous Environmental Condition identified at the Site. B. Copies of reports and drawings referenced in Paragraph 4.03.A will be made available by Owner to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein as provided in Paragraph 4.06 of the General Conditions has been identified and established in Paragraph 4.06 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Instruction to Bidders - 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings. 4.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 4.02, 4.03, and 4.04 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 4.06 of the General Conditions. On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates. 4.05 It is the responsibility of each Bidder before submitting a Bid to: A. examine and carefully study the Bidding Documents, and the other related data identified in the Bidding Documents; B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work; C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work; D. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs; E. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents; F. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents; Instruction to Bidders - 3 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder; and H. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work. 4.06 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work. ARTICLE 5 – MANDATORY PRE-BID CONFERENCE 5.01 A Mandatory Prebid Conference will be held at the City of Stockbridge City Hall located at 4640 North Henry Boulevard, Stockbridge GA 30281; on Wednedday, July 22nd, 2026, at 10:00 AM EST. ARTICLE 6 – SITE AND OTHER AREAS 6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor. ARTICLE 7 – INTERPRETATIONS AND ADDENDA 7.01 All questions pertaining to the requirements of the Contract Documents and Technical Specifications, either procedural or technical, shall be in writing and are to be submitted to the City of Stockbridge via Bonfire online portal: https://cityofstockbridgega.bonfirehub.com/projectDrafts/243049/details . Reference: “COUNTRY CLUB DRIVE/PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS – ITB 20260012”. Interpretations or clarifications considered necessary by the City in response to such questions will be issued by Addenda in the Bonfire portal to all parties recorded by Issuing Office as having received the Bidding Documents. Questions received after 5:00 PM EST on Tuesday Instruction to Bidders - 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I August 4th, 2026, may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. 7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or Engineer and all Addenda will be transmitted to all bidders listed on the Plan Holders List. ARTICLE 8 – BID SECURITY 8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a Bid bond (on the form attached) issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions. 8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of even days after the Effective Date of Section VIII – Form of Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned. 8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening. ARTICLE 9 – CONTRACT TIMES 9.01 The number of days within which, or the dates by which, the Work is to be substantially completed and ready for final payment are set forth in the Section III - Bid Form and Section VIII – Form of Agreement. ARTICLE 10 – LIQUIDATED DAMAGES 10.01 Provisions for liquidated damages, if any, are set forth in Section VIII – Form of Agreement. ARTICLE 11 – SUBSTITUTE AND “OR-EQUAL” ITEMS (CONTINUED ON THE NEXT PAGE) Instruction to Bidders - 5 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I 11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, or those substitutes or “or-equal” materials and equipment approved by Engineer and identified by Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by Engineer as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by Engineer at least 10 days prior to the date for receipt of Bids. Each such request shall conform to the requirements of Paragraph 6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Engineer’s decision of approval or disapproval of a proposed item will be final. If Engineer approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner. ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS AND OTHERS 12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of Section VIII – Form of Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid. 12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of Section VIII – Form of Agreement as provided in Paragraph 6.06 of the General Conditions. 12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection. ARTICLE 13 – PREPARATION OF BID 13.01 The Bid Form is included with the Bidding Documents. Additional copies may be obtained from Engineer. 13.02 All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section listed therein. Instruction to Bidders - 6 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I 13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown. 13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown. 13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown. 13.06 A Bid by an individual shall show the Bidder’s name and official address. 13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown. 13.08 All names shall be printed in ink below the signatures. 13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form. 13.10 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown. 13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form. ARTICLE 14 – BASIS OF BID; COMPARISON OF BIDS 14.01 Unit Price A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule. B. The value of items required by the Contract Documents but not show in the line items on the Bid Form shall be included in the unit price of the line item that relates to this work. C. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the General Conditions. D. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Instruction to Bidders - 7 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I 14.02 Allowances A. In the amount bid on the Bid Form submitted, the Bidder shall include a $155,000 Contingency Allowance. This allowance is for additional work as directed by the Owner. Monies not utilized by the Owner for this project will be removed from the final contract price at the completion of the project by use of a Change Order. ARTICLE 15 – SUBMITTAL OF BID 15.01 With each copy of the Bidding Documents, a Bidder is furnished a PDF copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the following documents: A. Required Bid security; B. List of Proposed Subcontractors (if known); C. List of Proposed Suppliers (if known); D. List of 5 Project References - SECTION XVII. – REFERENCE VERIFICATION AND RELEASE FORM; E. Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload); F. Georgia GDOT Prequalification Certificate for roadway construction; G. Certificate of Insurance (City of Stockbridge listed as Certificate Holder); H. Contractor Affidavit and Agreement; I. Subcontractor Affidavit and Agreement (if known); 15.02 A Bid shall be delivered no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project Title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID 16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Instruction to Bidders - 8 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I 16.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work. ARTICLE 17 – OPENING OF BIDS 17.01 This Public Bid Opening meeting will be held on Wednesday, August 12th, 2026 at 2:00 PM EST at the City of Stockbridge City Hall located at 4640 North Henry Boulevard, Stockbridge GA, 30281 ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE 18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period. ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT 19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. 19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest. 19.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award. 19.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions. 19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents. 19.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Owner. Instruction to Bidders - 9 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION I ARTICLE 20 – CONTRACT SECURITY AND INSURANCE 20.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds. ARTICLE 21 – SIGNING OF AGREEMENT 21.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the required six (6) complete legal sets of the Contract Documents and Technical Specifications with unsigned counterparts of Section VIII – Form of Agreement along with the other Contract Documents which are identified in Section VIII – Form of Agreement as attached thereto. Within fifteen (15) calendar days thereafter, Successful Bidder shall sign and deliver all five (5) complete legal sets of the Contract Documents and Technical Specifications with signed and sealed counterparts of Section VIII – Form of Agreement along with the other Contract Documents which are identified in Section VIII – Form of Agreement to Owner. Within thirty (30) calendar days thereafter, a project Preconstruction Conference will be scheduled and at that meeting the Owner shall deliver two fully signed counterparts to Successful Bidder with a complete set of the Drawings with appropriate identification if required. Instruction to Bidders - 10 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION II INVITATION TO BID CITY OF STOCKBRIDGE – PROCUREMENT DIVISION BID ISSUED TO THE PUBLIC: JULY 6, 2026 ITB NO.: 2026-0012 COUNTRY CLUB DRIVE/PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS BID DUE DATE: WEDNESDAY, AUGUST 12, 2026 AT 2:00 PM EST Mandatory Prebid Conference: Wednesday, July 22, 2026, at 10:00 am est City of Stockbridge City Hall 4640 North Henry Boulevard Stockbridge GA, 30281 Bids shall only be accepted online through the bonfire portal at: Any bid submitted in any other format (email, paper, fax, mail, etc.) will not be accepted. Unit price bids will be received by the City of Stockbridge, Georgia from prospective contractors for the City of Stockbridge, Georgia’s “COUNTRY CLUB DRIVE/PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS ITB 2026-0012” project. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project. This project includes but is not limited to the traffic control, milling and paving asphalt, striping, concrete curb and gutter, concrete sidewalk and the installation of a complete traffic signal in accordance with the Contract Documents for the City of Stockbridge’s “COUNTRY CLUB DRIVE/PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS ITB 2026-0012” project. The activity is proposed to be funded or partially funded with City of Stockbridge local and SPLOST funds. Bidders must possess a current GDOT Prequalification Certificate. The City of Stockbridge in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42 USC 2000d—42 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION II minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award. Instructions to Bidders: 1. All communications regarding this solicitation must be with the Procurement Manager, Jeremy Andrews, jandrews@stockbridgega.org. 2. All potential Bidders can obtain a copy of the Bid and Specifications located on the City’s website City of Stockbridge, GA | Official Website (stockbridgega.org) under bid opportunities. The City of Stockbridge, Procurement Division administers bids. 3. All questions or requests for clarification must be sent via Bonfire under Message - Opportunity Q&A: Country Club Drive and Patrick Henty Parkway Intersection Improvements (bonfirehub.com). Questions are due no later than Tuesday, August 4th, 2026, at 5:00 p.m. EST. Questions received after this date and time may not be answered. 4. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule changes, and other important information regarding the solicitation related to this solicitation will be posted on the Bonfire website at Country Club Drive and Patrick Henty Parkway Intersection Improvements (bonfirehub.com) and it is the Offeror’s responsibility to check the Bonfire portal for any addendum or other communications related to this solicitation. 5. 5. The Public Bid Opening will be Wednesday, August 12th, 2026, at 2:00 PM EST at the City of Stockbridge City Hall located at 4640 North Henry Boulevard, Stockbridge GA, 30281. 6. The City of Stockbridge reserves the right to reject all bids and to waive technicalities and informalities, and to make award in the best interest of the City of Stockbridge. 7. The City of Stockbridge is not responsible for any technical difficulties. It is highly recommended that all potential contractors submit their bid responses prior to the due date of this solicitation. Note: For more information, please refer to the Instruction to Bidders and the 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION II Contract Documents, which govern and supersede this Invitation to Bid. Note: For more information please refer to the Instruction to Bidders and the Contract Documents, which govern and supersede this Invitation to Bid. 3 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III BID FORM CITY OF STOCKBRIDGE CITY OF STOCKBRIDGE COUNTRY CLUB DRIVE/PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS ITB NO: 2026-0012 AUGUST 12, 2026 - 2:00 PM EST Page i STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION III TABLE OF CONTENTS Page Article 1 – Bid Recipient ................................................................................................................ 1 Article 2 – Bidder’s Acknowledgements ....................................................................................... 1 Article 3 – Bidder’s Representations .............................................................................................. 1 Article 4 – Bidder’s Certification ................................................................................................... 2 Article 5 – Basis of Bid ................................................................................................................... 3 Article 6 – Time of Completion ..................................................................................................... 6 Article 7 – Attachments to This Bid ............................................................................................... 6 Article 8 – Defined Terms .............................................................................................................. 7 Article 9 – Bid Submittal ................................................................................................................ 7 Page ii STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS Chris Cepuran President Senior Estimator SECTION V CONTRACTOR FURNISHED DOCUMENTS Page 1 of 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION VII SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. $1 3-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _______________________________(name of contractor) on behalf of City of Stockbridge, Georgia, has registered with and is participating in a federal work authorization program*[or any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. ___________________________________________ EEV/Basic Pilot Program* User Identification Number ___________________________________________ BY: Authorized Officer or Agent (Subcontractor Name) __________________ Date ___________________________________________ Title of Authorized Officer or Agent of Subcontractor ___________________________________________ Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _______DAY OF___________ ,20________ _______________________________________ Notary Public My Commission Expires:___________________ *As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the "EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA). RETURN THIS FORM WITH PROPOSAL DOCUMENTS 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION VIII FORM OF AGREEMENT THIS AGREEMENT is by and between City of Stockbridge, Georgia (“Owner”) and (“Contractor”). Owner and Contractor hereby agree as follows: ARTICLE 1 – WORK 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: All material, labor, tools, equipment, and any other miscellaneous items necessary to complete the work as described in the Construction Drawings & Specifications. ARTICLE 2 – THE PROJECT The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: City of Stockbridge, Georgia’s “COUNTRY CLUB DRIVE & PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS” project. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project. This project includes but is not limited to the repair and resurfacing of approximately 6.3 miles of local roadways in accordance with the Contract Documents for the City of Stockbridge’s “COUNTRY CLUB DRIVE & PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS – ITB 2026-0012” project. The ITB, including the General Conditions, Supplementary Conditions, and Contractor’s proposal in response to the RFP, are incorporated into this contract. ARTICLE 3 – ENGINEER (OWNER’S REPRESENTATIVE) 3.01 The Project has been designed by Falcon Design Consultants, LLC (Engineer), which is to act as Owner’s representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 – CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. Page 1 of 7 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION VIII 4.02 Days to Achieve Substantial Completion and Final Payment A. The Work will be substantially completed within 240 days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 270 days after the date when the Contract Times commence to run. 4.03 Liquidated Damages A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $250 for each day that expires after the time specified in Paragraph 4.02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shall pay Owner $500 for each day that expires after the time specified in Paragraph 4.02 above for completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 5 – CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to Paragraphs 5.01.A below: A. For all Work at the Unit Price Base Bid of: DOLLARS (In Words) $____________________________________________ B. All specific cash allowances are included in the above price in accordance with Paragraph 11.02 of the General Conditions. ARTICLE 6 – PAYMENT PROCEDURES 6.01 Submittal and Processing of PAYMENTS A. Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions. Page 2 of 7 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION VIII 6.02 Progress Payments; Retainage A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on or about the 25th day of each month during performance of the Work as provided in Paragraph 6.02.A.1 below. All such payments will be measured by the schedule of values established as provided in Paragraph 2.07.A of the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements. 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Engineer may determine or Owner may withhold, including but not limited to liquidated damages, in accordance with Paragraph 14.02 of the General Conditions. a. 95 percent of Work completed (with the balance being retainage); and b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts as Engineer shall determine in accordance with Paragraph 14.02.B.5 of the General Conditions and less 200percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion. 6.03 Final Payment A. Upon final completion and acceptance of the Work in accordance with Paragraph 14.07 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 14.07. ARTICLE 7 – INTEREST 7.01 Not Used ARTICLE 8 – CONTRACTOR’S REPRESENTATIONS 8.01 In order to induce Owner to enter into this Agreement, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. Page 3 of 7 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION VIII C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has considered the information known to Contractor; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site-related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Contract Documents; and (3) Contractor’s safety precautions and programs. E. Based on the information and observations referred to in Paragraph 8.01.D above, Contractor does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. G. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. H. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 9 – CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement, including the RFP and Contractor’s proposal in response to the ITB. 2. Performance Bond. 3. Payment Bond. 4. General Conditions. 5. Supplementary Conditions 6. Technical Specifications. Page 4 of 7 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION VIII 7. Drawings 8. Addenda. 9. Exhibits to this Agreement (enumerated as follows): a. Contractor’s Bid. b. Documentation submitted by Contractor prior to Notice of Award. c. Certificate of Insurance. 10. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a. Notice to Proceed. b. Work Change Directives. c. Change Orders. B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in Paragraph 3.04 of the General Conditions. ARTICLE 10 – MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. Page 5 of 7 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION VIII 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Contractor’s Certifications A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05: 1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process or in the Contract execution; 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; 3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and 4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. 10.06 Other Provisions 1. Indemnification: The CONTRACTOR shall indemnify and hold harmless the OWNER and Consulting ENGINEER (also known as Falcon Design Consultants, LLC) and their agents and employees from and against all claims, damages, losses and expenses, including but not limited to attorney’s fees, arising out of or resulting from the performance of the WORK, provided that any such claim, damage, loss, expense or attorney’s fees is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and is caused in whole or in part by any negligent act Page 6 of 7 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION VIII or omission of the CONTRACTOR, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not the negligent act is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Clause. In any and all claims against the OWNER or the Consulting ENGINEER (Falcon Design Consultants, LLC) or any of their agents or employees, by any employee of the CONTRACTOR, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation set forth in this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CONTRACTOR or any Subcontractor under workers’ or workman’s compensation acts, disability benefit acts or other employee benefit acts. Page 7 of 7 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION VIII IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement. Counterparts have been delivered to Owner and Contractor. All portions of the Contract Documents have been signed or have been identified by Owner and Contractor or on their behalf. This Agreement will be effective on (which is the Effective Date of the Agreement). OWNER: CONTRACTOR City of Stockbridge, Georgia By: By: Title: Title: (If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: Title: Title: Address for giving notices: 4640 North Henry Boulevard Address for giving notices: Stockbridge, GA 30281 Phone: (770) 389-7900 GDOT Prequalification Certificate No: Page 8 of 7 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION IX NOTICE TO PROCEED Date: Project: COUNTRY CLUB DRIVE & PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS Owner: City of Stockbridge, Georgia Owner's Contract No.: ITB NO: 2026-0012 Contract: Engineer's Project No.: 013.069 Contractor: Contractor's Address: You are notified that the Contract Times under the above Contract will commence to run on _____________ ______________________. On or before that date, you are to start performing your obligations under the Contract Documents. In accordance with Article 4 of the Agreement, the date of Completion is __________ _________________, and the number of consecutive calendar days to achieve Substantial Completion is 240, and the number of consecutive calendar days to achieve readiness for Final Completion including Closeout Documents is 270. Before you may start any Work at the Site, Paragraph 2.01.B of the General Conditions provides that you and Owner must each deliver to the other (with copies to Engineer and other identified additional insureds and loss payees) certificates of insurance which each is required to purchase and maintain in accordance with the Contract Documents. Contractor: Owner: CITY OF STOCKBRIDGE Authorized Signature – Authorized Signature - Title Title Date Date STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION X PERFORMANCE BOND Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): SURETY (Name, and Address of Principal Place of Business): OWNER (Name and Address): CITY OF STOCKBRIDGE, GEORGIA 4640 North Henry Boulevard Stockbridge, GA 30281 CONTRACT Effective Date of Agreement: Amount: $ . COUNTRY CLUB DRIVE & PATRICK HENRY PARKWAY Description (Name and Location): INTERSECTION IMPROVEMENTS BOND Bond Number: Date (Not earlier than Effective Date of Agreement): Amount: Modifications to this Bond Form: Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Performance Bond to be duly executed by an authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL SURETY (Seal) (Seal) Contractor's Name and Corporate Seal Surety’s Name and Corporate Seal By: By: Signature Signature (Attach Power of Attorney) Print Name Print Name Title Title Attest: Attest: Signature Signature Title Title Note: Provide execution by additional parties, such as joint venturers, if necessary. Page 1 of 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION X Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to Owner for the performance of the Contract, which is incorporated herein by reference. 1. If Contractor performs the Contract, Surety and Contractor have no obligation under this Bond, except to participate in conferences as provided in Paragraph 2.1. 2. If there is no Owner Default, Surety’s obligation under this Bond shall arise after: 2.1 Owner has notified Contractor and Surety, at the addresses described in Paragraph 9 below, that Owner is considering declaring a Contractor Default and has requested and attempted to arrange a conference with Contractor and Surety to be held not later than 15 days after receipt of such notice to discuss methods of performing the Contract. If Owner, Contractor, and Surety agree, Contractor shall be allowed a reasonable time to perform the Contract, but such an agreement shall not waive Owner’s right, if any, subsequently to declare a Contractor Default; and 2.2 Owner has declared a Contractor Default and formally terminated Contractor’s right to complete the Contract. Such Contractor Default shall not be declared earlier than 20 days after Contractor and Surety have received notice as provided in Paragraph 2.1; and 2.3 Owner has agreed to pay the Balance of the Contract Price to: 1. Surety in accordance with the terms of the Contract; or 2. Another contractor selected pursuant to Paragraph 3.3 to perform the Contract. 3. When Owner has satisfied the conditions of Paragraph 2, Surety shall promptly, and at Surety’s expense, take one of the following actions: 3.1 Arrange for Contractor, with consent of Owner, to perform and complete the Contract; or 3.2 Undertake to perform and complete the Contract itself, through its agents or through independent contractors; or 3.3 Obtain bids or negotiated proposals from qualified contractors acceptable to Owner for a contract for performance and completion of the Contract, arrange for a contract to be prepared for execution by Owner and contractor selected with Owner’s concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Contract, and pay to Owner the amount of damages as described in Paragraph 5 in excess of the Balance of the Contract Price incurred by Owner resulting from Contractor Default; or 3.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor, and with reasonable promptness under the circumstances: 1. After investigation, determine the amount for which it may be liable to Owner and, as soon as practicable after the amount is determined, tender payment therefor to Owner; or 2. Deny liability in whole or in part and notify Owner citing reasons therefor. 4. If Surety does not proceed as provided in Paragraph 3 with reasonable promptness, Surety shall be deemed to be in default on this Bond 15 days after receipt of an additional written notice from Owner to Surety demanding that Surety perform its obligations under this Bond, and Owner shall be entitled to enforce any remedy available to Owner. If Surety proceeds as provided in Paragraph 3.4, and Owner refuses the payment tendered or Surety has denied liability, in whole or in part, without further notice Owner shall be entitled to enforce any remedy available to Owner. Page 2 of 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION X 5. After Owner has terminated Contractor’s right to complete the Contract, and if Surety elects to act under Paragraph 3.1, 3.2, or 3.3 above, then the responsibilities of Surety to Owner shall not be greater than those of Contractor under the Contract, and the responsibilities of Owner to Surety shall not be greater than those of Owner under the Contract. To the limit of the amount of this Bond, but subject to commitment by Owner of the Balance of the Contract Price to mitigation of costs and damages on the Contract, Surety is obligated without duplication for: 5.1 The responsibilities of Contractor for correction of defective Work and completion of the Contract; 5.2 Additional legal, design professional, and delay costs resulting from Contractor’s Default, and resulting from the actions of or failure to act of Surety under Paragraph 3; and 5.3 Liquidated damages, or if no liquidated damages are specified in the Contract, actual damages caused by delayed performance or non-performance of Contractor. 6. Surety shall not be liable to Owner or others for obligations of Contractor that are unrelated to the Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than Owner or its heirs, executors, administrators, or successors. 7. Surety hereby waives notice of any change, including changes of time, to Contract or to related subcontracts, purchase orders, and other obligations. 8. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the Work or part of the Work is located, and shall be instituted within two years after Contractor Default or within two years after Contractor ceased working or within two years after Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 9. Notice to Surety, Owner, or Contractor shall be mailed or delivered to the address shown on the signature page. 10. When this Bond has been furnished to comply with a statutory requirement in the location where the Contract was to be performed, any provision in this Bond conflicting with said statutory requirement shall be deemed deleted herefrom and provisions conforming to such statutory requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 11. Definitions. 11.1 Balance of the Contract Price: The total amount payable by Owner to Contractor under the Contract after all proper adjustments have been made, including allowance to Contractor of any amounts received or to be received by Owner in settlement of insurance or other Claims for damages to which Contractor is entitled, reduced by all valid and proper payments made to or on behalf of Contractor under the Contract. 11.2 Contract: The agreement between Owner and Contractor identified on the signature page, including all Contract Documents and changes thereto. 11.3 Contractor Default: Failure of Contractor, which has neither been remedied nor waived, to perform or otherwise to comply with the terms of the Contract. Page 3 of 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION X 11.4 Owner Default: Failure of Owner, which has neither been remedied nor waived, to pay Contractor as required by the Contract or to perform and complete or otherwise comply with the other terms thereof. FOR INFORMATION ONLY – (Name, Address and Telephone) Surety Agency or Broker: Owner’s Representative (Engineer or other party): Page 4 of 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XI PAYMENT BOND Any singular reference to Contractor, Surety, Owner, or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): SURETY (Name, and Address of Principal Place of Business): OWNER (Name and Address): CITY OF STOCKBRIDGE, GEORGIA 4640 North Henry Boulevard Stockbridge, GA 30281 CONTRACT Effective Date of Agreement: Amount: $ . COUNTRY CLUB DRIVE & PATRICK HENRY Description (Name and Location): PARKWAY INTERSECTION IMPROVEMENTS BOND Bond Number: Date (Not earlier than Effective Date of Agreement): Amount: Modifications to this Bond Form: Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Payment Bond to be duly executed by an authorized officer, agent, or representative. CONTRACTOR AS PRINCIPAL SURETY (Seal) (Seal) Contractor's Name and Corporate Seal By: Surety’s Name and Corporate Seal By: Signature Signature (Attach Power of Attorney) Print Name Print Name Title Title Attest: Attest: Signature Signature Page 1 of 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XI Note: Provide execution by additional parties, such as joint venturers, if necessary. 1. Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to Owner to pay for labor, materials, and equipment furnished by Claimants for use in the performance of the Contract, which is incorporated herein by reference. 2. With respect to Owner, this obligation shall be null and void if Contractor: 2.1 Promptly makes payment, directly or indirectly, for all sums due Claimants, and 2.2 Defends, indemnifies, and holds harmless Owner from all claims, demands, liens, or suits alleging non-payment by Contractor by any person or entity who furnished labor, materials, or equipment for use in the performance of the Contract, provided Owner has promptly notified Contractor and Surety (at the addresses described in Paragraph 12) of any claims, demands, liens, or suits and tendered defense of such claims, demands, liens, or suits to Contractor and Surety, and provided there is no Owner Default. 3. With respect to Claimants, this obligation shall be null and void if Contractor promptly makes payment, directly or indirectly, for all sums due. 4. Surety shall have no obligation to Claimants under this Bond until: 4.1 Claimants who are employed by or have a direct contract with Contractor have given notice to Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to Owner, stating that a claim is being made under this Bond and, with substantial accuracy, the amount of the claim. 4.2 Claimants who do not have a direct contract with Contractor: 1. Have furnished written notice to Contractor and sent a copy, or notice thereof, to Owner, within 90 days after having last performed labor or last furnished materials or equipment included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to whom the materials or equipment were furnished or supplied, or for whom the labor was done or performed; and 2. Have either received a rejection in whole or in part from Contractor, or not received within 30 days of furnishing the above notice any communication from Contractor by which Contractor had indicated the claim will be paid directly or indirectly; and 3. Not having been paid within the above 30 days, have sent a written notice to Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to Owner, stating that a claim is being made under this Bond and enclosing a copy of the previous written notice furnished to Contractor. 5. If a notice by a Claimant required by Paragraph 4 is provided by Owner to Contractor or to Surety, that is sufficient compliance. 6. When a Claimant has satisfied the conditions of Paragraph 4, the Surety shall promptly and at Surety’s expense take the following actions: Page 2 of 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XI 6.1 Send an answer to that Claimant, with a copy to Owner, within 45 days after receipt of the claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed. 6.2 Pay or arrange for payment of any undisputed amounts. 7. Surety’s total obligation shall not exceed the amount of this Bond, and the amount of this Bond shall be credited for any payments made in good faith by Surety. 8. Amounts owed by Owner to Contractor under the Contract shall be used for the performance of the Contract and to satisfy claims, if any, under any performance bond. By Contractor furnishing and Owner accepting this Bond, they agree that all funds earned by Contractor in the performance of the Contract are dedicated to satisfy obligations of Contractor and Surety under this Bond, subject to Owner’s priority to use the funds for the completion of the Work. 9. Surety shall not be liable to Owner, Claimants, or others for obligations of Contractor that are unrelated to the Contract. Owner shall not be liable for payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligations to make payments to, give notices on behalf of, or otherwise have obligations to Claimants under this Bond. 10. Surety hereby waives notice of any change, including changes of time, to the Contract or to related subcontracts, purchase orders, and other obligations. 11. No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent jurisdiction in the location in which the Work or part of the Work is located or after the expiration of one year from the date (1) on which the Claimant gave the notice required by Paragraph 4.1 or Paragraph 4.2.3, or (2) on which the last labor or service was performed by anyone or the last materials or equipment were furnished by anyone under the Contract, whichever of (1) or (2) first occurs. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 12. Notice to Surety, Owner, or Contractor shall be mailed or delivered to the addresses shown on the signature page. Actual receipt of notice by Surety, Owner, or Contractor, however accomplished, shall be sufficient compliance as of the date received at the address shown on the signature page. 13. When this Bond has been furnished to comply with a statutory requirement in the location where the Contract was to be performed, any provision in this Bond conflicting with said statutory requirement shall be deemed deleted herefrom and provisions conforming to such statutory requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory Bond and not as a common law bond. 14. Upon request of any person or entity appearing to be a potential beneficiary of this Bond, Contractor shall promptly furnish a copy of this Bond or shall permit a copy to be made. 15. Definitions 15.1 Claimant: An individual or entity having a direct contract with Contractor, or with a first-tier subcontractor of Contractor, to furnish labor, materials, or equipment for use in the performance of the Contract. The intent of this Bond shall be to include without limitation in the terms “labor, materials or equipment” that part of water, gas, power, light, heat, oil, gasoline, telephone service, or rental equipment used in the Contract, architectural and engineering services required for performance of the Work of Contractor and Contractor’s subcontractors, and all other items for Page 3 of 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XI which a mechanic’s lien may be asserted in the jurisdiction where the labor, materials, or equipment were furnished. 15.2 Contract: The agreement between Owner and Contractor identified on the signature page, including all Contract Documents and changes thereto. Owner Default: Failure of Owner, which has neither been remedied nor waived, to pay Contractor as required by the Contract, or to perform and complete or otherwise comply with the other terms thereof. FOR INFORMATION ONLY – (Name, Address, and Telephone) Surety Agency or Broker: Owner’s Representative (Engineer or other): Page 4 of 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XII CERTIFICATE OF CONTRACTOR’S ATTORNEY I, the undersigned, ____________________________________, the duly authorized and acting legal representative of (Contractor)_____________________________________, do hereby certify as follows: I have examined the attached Contract and Performance and Payment Bond and the manner of execution thereof, and I am of the opinion that each of the aforesaid agreements are adequate and have been duly executed by the proper parties thereto acting through their duly authorized representatives; that said representatives have full power and authority to execute said agreements on behalf of the respective parties named thereon; and that the foregoing agreements constitute valid and legally binding obligations upon the parties executing the same in accordance with the terms, conditions, and provisions thereof. Signature: ______________________________________________ Date: ____________________________ 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIII CERTIFICATE OF OWNER’S ATTORNEY I, the undersigned, _____________________________________________, the duly authorized and acting legal representative of the City of Stockbridge, Georgia, do hereby certify as follows: I have examined the attached Contract and the manner of execution thereof by the authorized City representatives, and I am of the opinion that each of the aforesaid agreements are adequate and have been duly executed by the proper parties thereto acting through their duly authorized representatives; that said representatives have full power and authority to execute said agreements on behalf of the City of Stockbridge, Georgia; and that the foregoing agreements constitute valid and legally binding obligations upon the parties executing the same in accordance with the terms, conditions, and provisions thereof. Signature: ______________________________________________ Date: _________________________________________________ 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV GENERAL CONDITIONS TABLE OF CONTENTS Page Article 1 – Definitions and Terminology .......................................................................................................... 1 1.01 Defined Terms............................................................................................................................... 1 1.02 Terminology .................................................................................................................................. 4 Article 2 – Preliminary Matters ......................................................................................................................... 6 2.01 Delivery of Bonds and Evidence of Insurance............................................................................. 6 2.02 Copies of Documents .................................................................................................................... 6 2.03 Commencement of Contract Times; Notice to Proceed .............................................................. 6 2.04 Starting the Work .......................................................................................................................... 6 2.05 Before Starting Construction ........................................................................................................ 6 2.06 Preconstruction Conference; Designation of Authorized Representatives ................................. 7 2.07 Initial Acceptance of Schedules ................................................................................................... 7 Article 3 – Contract Documents: Intent, Amending, Reuse ............................................................................ 7 3.01 Intent .............................................................................................................................................. 7 3.02 Reference Standards ..................................................................................................................... 8 3.03 Reporting and Resolving Discrepancies ...................................................................................... 8 3.04 Amending and Supplementing Contract Documents .................................................................. 9 3.05 Reuse of Documents ..................................................................................................................... 9 3.06 Electronic Data .............................................................................................................................. 9 Article 4 – Availability of Lands; Subsurface and Physical Conditions; Hazardous Environmental Conditions; Reference Points .......................................................................................................... 10 4.01 Availability of Lands .................................................................................................................. 10 4.02 Subsurface and Physical Conditions .......................................................................................... 10 4.03 Differing Subsurface or Physical Conditions ............................................................................. 10 4.04 Underground Facilities ............................................................................................................... 12 4.05 Reference Points ......................................................................................................................... 13 4.06 Hazardous Environmental Condition at Site .............................................................................. 13 Article 5 – Bonds and Insurance ..................................................................................................................... 14 5.01 Performance, Payment, and Other Bonds .................................................................................. 14 5.02 Licensed Sureties and Insurers ................................................................................................... 15 5.03 Certificates of Insurance ............................................................................................................. 15 5.04 Contractor’s Insurance ................................................................................................................ 15 5.05 Owner’s Liability Insurance ....................................................................................................... 17 5.06 Property Insurance ...................................................................................................................... 17 5.07 Waiver of Rights ......................................................................................................................... 17 5.08 Receipt and Application of Insurance Proceeds ........................................................................ 18 5.09 Acceptance of Bonds and Insurance; Option to Replace........................................................... 18 5.10 Partial Utilization, Acknowledgment of Property Insurer ......................................................... 18 Page i STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV Article 6 – Contractor’s Responsibilities ........................................................................................................ 18 6.01 Supervision and Superintendence .............................................................................................. 18 6.02 Labor; Working Hours ................................................................................................................ 19 6.03 Services, Materials, and Equipment ........................................................................................... 19 6.04 Progress Schedule ....................................................................................................................... 19 6.05 Substitutes and “Or-Equals” ....................................................................................................... 20 6.06 Concerning Subcontractors, Suppliers, and Others ................................................................... 22 6.07 Patent Fees and Royalties ........................................................................................................... 23 6.08 Permits ......................................................................................................................................... 24 6.09 Laws and Regulations ................................................................................................................. 24 6.10 Taxes ........................................................................................................................................... 24 6.11 Use of Site and Other Areas ....................................................................................................... 24 6.12 Record Documents ...................................................................................................................... 25 6.13 Safety and Protection .................................................................................................................. 25 6.14 Safety Representative ................................................................................................................. 26 6.15 Hazard Communication Programs ............................................................................................. 26 6.16 Emergencies ................................................................................................................................ 26 6.17 Shop Drawings and Samples ...................................................................................................... 27 6.18 Continuing the Work .................................................................................................................. 28 6.19 Contractor’s General Warranty and Guarantee .......................................................................... 28 6.20 Indemnification ........................................................................................................................... 29 6.21 Delegation of Professional Design Services .............................................................................. 30 Article 7 – Other Work at the Site................................................................................................................... 31 7.01 Related Work at Site ................................................................................................................... 31 7.02 Coordination................................................................................................................................ 31 7.03 Legal Relationships ..................................................................................................................... 32 Article 8 – Owner’s Responsibilities .............................................................................................................. 32 8.01 Communications to Contractor................................................................................................... 32 8.02 Replacement of Engineer............................................................................................................ 32 8.03 Furnish Data ................................................................................................................................ 32 8.04 Pay When Due ............................................................................................................................ 32 8.05 Lands and Easements; Reports and Tests .................................................................................. 32 8.06 Insurance ..................................................................................................................................... 32 8.07 Change Orders............................................................................................................................. 32 8.08 Inspections, Tests, and Approvals .............................................................................................. 33 8.09 Limitations on Owner’s Responsibilities ................................................................................... 33 8.10 Undisclosed Hazardous Environmental Condition .................................................................... 33 8.11 Evidence of Financial Arrangements ......................................................................................... 33 8.12 Compliance with Safety Program............................................................................................... 33 Article 9 – Engineer’s Status During Construction ........................................................................................ 33 9.01 Owner’s Representative .............................................................................................................. 33 9.02 Visits to Site ................................................................................................................................ 33 9.03 Project Representative ................................................................................................................ 34 9.04 Authorized Variations in Work .................................................................................................. 34 9.05 Rejecting Defective Work .......................................................................................................... 34 9.06 Shop Drawings, Change Orders and Payments ......................................................................... 34 Page ii STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 9.07 9.08 9.09 9.10 Determinations for Unit Price Work .......................................................................................... 35 Decisions on Requirements of Contract Documents and Acceptability of Work .................... 35 Limitations on Engineer’s Authority and Responsibilities ........................................................ 35 Compliance with Safety Program............................................................................................... 36 Article 10 – Changes in the Work; Claims ..................................................................................................... 36 10.01 Authorized Changes in the Work ............................................................................................... 36 10.02 Unauthorized Changes in the Work ........................................................................................... 36 10.03 Execution of Change Orders....................................................................................................... 36 10.04 Notification to Surety.................................................................................................................. 37 10.05 Claims.......................................................................................................................................... 37 Article 11 – Cost of the Work; Allowances; Unit Price Work ....................................................................... 38 11.01 Cost of the Work ......................................................................................................................... 38 11.02 Allowances .................................................................................................................................. 40 11.03 Unit Price Work .......................................................................................................................... 41 Article 12 – Change of Contract Price; Change of Contract Times ............................................................... 41 12.01 Change of Contract Price ............................................................................................................ 41 12.02 Change of Contract Times .......................................................................................................... 42 12.03 Delays .......................................................................................................................................... 43 Article 13 – Tests and Inspections; Correction, Removal or Acceptance of Defective Work ...................... 43 13.01 Notice of Defects ........................................................................................................................ 43 13.02 Access to Work ........................................................................................................................... 43 13.03 Tests and Inspections .................................................................................................................. 44 13.04 Uncovering Work........................................................................................................................ 44 13.05 Owner May Stop the Work......................................................................................................... 45 13.06 Correction or Removal of Defective Work ................................................................................ 45 13.07 Correction Period ........................................................................................................................ 45 13.08 Acceptance of Defective Work .................................................................................................. 46 13.09 Owner May Correct Defective Work ......................................................................................... 46 Article 14 – Payments to Contractor and Completion .................................................................................... 47 14.01 Schedule of Values ..................................................................................................................... 47 14.02 Progress Payments ...................................................................................................................... 47 14.03 Contractor’s Warranty of Title ................................................................................................... 50 14.04 Substantial Completion ............................................................................................................... 50 14.05 Partial Utilization ........................................................................................................................ 51 14.06 Final Inspection ........................................................................................................................... 51 14.07 Final Payment ............................................................................................................................. 52 14.08 Final Completion Delayed .......................................................................................................... 53 14.09 Waiver of Claims ........................................................................................................................ 53 Article 15 – Suspension of Work and Termination ........................................................................................ 53 15.01 Owner May Suspend Work ........................................................................................................ 53 15.02 Owner May Terminate for Cause ............................................................................................... 53 15.03 Owner May Terminate For Convenience................................................................................... 55 15.04 Contractor May Stop Work or Terminate .................................................................................. 55 Page iii STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV Article 16 – Dispute Resolution ...................................................................................................................... 55 16.01 Methods and Procedures ............................................................................................................. 55 Article 17 – Miscellaneous .............................................................................................................................. 56 17.01 Giving Notice .............................................................................................................................. 56 17.02 Computation of Times ................................................................................................................ 56 17.03 Cumulative Remedies ................................................................................................................. 56 17.04 Survival of Obligations ............................................................................................................... 57 17.05 Controlling Law .......................................................................................................................... 57 17.06 Headings ...................................................................................................................................... 57 Page iv STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV ARTICLE 1 – DEFINITIONS AND TERMINOLOGY 1.01 Defined Terms A. Wherever used in the Bidding Requirements or Contract Documents and printed with initial capital letters, the terms listed below will have the meanings indicated which are applicable to both the singular and plural thereof. In addition to terms specifically defined, terms with initial capital letters in the Contract Documents include references to identified articles and paragraphs, and the titles of other documents or forms. 1. Addenda—Written or graphic instruments issued prior to the opening of Bids which clarify, correct, or change the Bidding Requirements or the proposed Contract Documents. 2. Agreement—The written instrument which is evidence of the agreement between Owner and Contractor covering the Work. 3. Application for Payment—The form acceptable to Engineer which is to be used by Contractor during the course of the Work in requesting progress or final payments and which is to be accompanied by such supporting documentation as is required by the Contract Documents. 4. Asbestos—Any material that contains more than one percent asbestos and is friable or is releasing asbestos fibers into the air above current action levels established by the United States Occupational Safety and Health Administration. 5. Bid—The offer or proposal of a Bidder submitted on the prescribed form setting forth the prices for the Work to be performed. 6. Bidder—The individual or entity who submits a Bid directly to Owner. 7. Bidding Documents—The Bidding Requirements and the proposed Contract Documents (including all Addenda). 8. Bidding Requirements—The advertisement or invitation to bid, Instructions to Bidders, Bid security of acceptable form, if any, and the Bid Form with any supplements. 9. Change Order—A document recommended by Engineer which is signed by Contractor and Owner and authorizes an addition, deletion, or revision in the Work or an adjustment in the Contract Price or the Contract Times, issued on or after the Effective Date of the Agreement. 10. Claim—A demand or assertion by Owner or Contractor seeking an adjustment of Contract Price or Contract Times, or both, or other relief with respect to the terms of the Contract. A demand for money or services by a third party is not a Claim. 11. Contract—The entire and integrated written agreement between the Owner and Contractor concerning the Work. The Contract supersedes prior negotiations, representations, or agreements, whether written or oral. 12. Contract Documents—Those items so designated in the Agreement. Only printed or hard copies of the items listed in the Agreement are Contract Documents. Approved Shop Page 1 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV Drawings, other Contractor submittals, and the reports and drawings of subsurface and physical conditions are not Contract Documents. 13. Contract Price—The moneys payable by Owner to Contractor for completion of the Work in accordance with the Contract Documents as stated in the Agreement (subject to the provisions of Paragraph 11.03 in the case of Unit Price Work). 14. Contract Times—The number of days or the dates stated in the Agreement to: (i) achieve Milestones, if any; (ii) achieve Substantial Completion; and (iii) complete the Work so that it is ready for final payment as evidenced by Engineer’s written recommendation of final payment. 15. Contractor—The individual or entity with whom Owner has entered into the Agreement. 16. Cost of the Work—See Paragraph 11.01 for definition. 17. Drawings—That part of the Contract Documents prepared or approved by Engineer which graphically shows the scope, extent, and character of the Work to be performed by Contractor. Shop Drawings and other Contractor submittals are not Drawings as so defined. 18. Effective Date of the Agreement—The date indicated in the Agreement on which it becomes effective, but if no such date is indicated, it means the date on which the Agreement is signed and delivered by the last of the two parties to sign and deliver. 19. Engineer—The individual or entity named as such in the Agreement. 20. Field Order—A written order issued by Engineer which requires minor changes in the Work but which does not involve a change in the Contract Price or the Contract Times. 21. General Requirements—Sections of Division 1 of the Specifications. 22. Hazardous Environmental Condition—The presence at the Site of Asbestos, PCBs, Petroleum, Hazardous Waste, or Radioactive Material in such quantities or circumstances that may present a substantial danger to persons or property exposed thereto. 23. Hazardous Waste—The term Hazardous Waste shall have the meaning provided in Section 1004 of the Solid Waste Disposal Act (42 USC Section 6903) as amended from time to time. 24. Laws and Regulations; Laws or Regulations—Any and all applicable laws, rules, regulations, ordinances, codes, and orders of any and all governmental bodies, agencies, authorities, and courts having jurisdiction. 25. Liens—Charges, security interests, or encumbrances upon Project funds, real property, or personal property. 26. Milestone—A principal event specified in the Contract Documents relating to an intermediate completion date or time prior to Substantial Completion of all the Work. 27. Notice of Award—The written notice by Owner to the Successful Bidder stating that upon timely compliance by the Successful Bidder with the conditions precedent listed therein, Owner will sign and deliver the Agreement. Page 2 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 28. Notice to Proceed—A written notice given by Owner to Contractor fixing the date on which the Contract Times will commence to run and on which Contractor shall start to perform the Work under the Contract Documents. 29. Owner—The individual or entity with whom Contractor has entered into the Agreement and for whom the Work is to be performed. 30. PCBs—Polychlorinated biphenyls. 31. Petroleum—Petroleum, including crude oil or any fraction thereof which is liquid at standard conditions of temperature and pressure (60 degrees Fahrenheit and 14.7 pounds per square inch absolute), such as oil, petroleum, fuel oil, oil sludge, oil refuse, gasoline, kerosene, and oil mixed with other non-Hazardous Waste and crude oils. 32. Progress Schedule—A schedule, prepared and maintained by Contractor, describing the sequence and duration of the activities comprising the Contractor’s plan to accomplish the Work within the Contract Times. 33. Project—The total construction of which the Work to be performed under the Contract Documents may be the whole, or a part. 34. Project Manual—The bound documentary information prepared for bidding and constructing the Work. A listing of the contents of the Project Manual, which may be bound in one or more volumes, is contained in the table(s) of contents. 35. Radioactive Material—Source, special nuclear, or byproduct material as defined by the Atomic Energy Act of 1954 (42 USC Section 2011 et seq.) as amended from time to time. 36. Resident Project Representative—The authorized representative of Engineer who may be assigned to the Site or any part thereof. 37. Samples—Physical examples of materials, equipment, or workmanship that are representative of some portion of the Work and which establish the standards by which such portion of the Work will be judged. 38. Schedule of Submittals—A schedule, prepared and maintained by Contractor, of required submittals and the time requirements to support scheduled performance of related construction activities. 39. Schedule of Values—A schedule, prepared and maintained by Contractor, allocating portions of the Contract Price to various portions of the Work and used as the basis for reviewing Contractor’s Applications for Payment. 40. Shop Drawings—All drawings, diagrams, illustrations, schedules, and other data or information which are specifically prepared or assembled by or for Contractor and submitted by Contractor to illustrate some portion of the Work. 41. Site—Lands or areas indicated in the Contract Documents as being furnished by Owner upon which the Work is to be performed, including rights-of-way and easements for access thereto, and such other lands furnished by Owner which are designated for the use of Contractor. Page 3 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 42. Specifications—That part of the Contract Documents consisting of written requirements for materials, equipment, systems, standards and workmanship as applied to the Work, and certain administrative requirements and procedural matters applicable thereto. 43. Subcontractor—An individual or entity having a direct contract with Contractor or with any other Subcontractor for the performance of a part of the Work at the Site. 44. Substantial Completion—The time at which the Work (or a specified part thereof) has progressed to the point where, in the opinion of Engineer, the Work (or a specified part thereof) is sufficiently complete, in accordance with the Contract Documents, so that the Work (or a specified part thereof) can be utilized for the purposes for which it is intended. The terms “substantially complete” and “substantially completed” as applied to all or part of the Work refer to Substantial Completion thereof. 45. Successful Bidder—The Bidder submitting a responsive Bid to whom Owner makes an award. 46. Supplementary Conditions—That part of the Contract Documents which amends or supplements these General Conditions. 47. Supplier—A manufacturer, fabricator, supplier, distributor, materialman, or vendor having a direct contract with Contractor or with any Subcontractor to furnish materials or equipment to be incorporated in the Work by Contractor or Subcontractor. 48. Underground Facilities—All underground pipelines, conduits, ducts, cables, wires, manholes, vaults, tanks, tunnels, or other such facilities or attachments, and any encasements containing such facilities, including those that convey electricity, gases, steam, liquid petroleum products, telephone or other communications, cable television, water, wastewater, storm water, other liquids or chemicals, or traffic or other control systems. 49. Unit Price Work—Work to be paid for on the basis of unit prices. 50. Work—The entire construction or the various separately identifiable parts thereof required to be provided under the Contract Documents. Work includes and is the result of performing or providing all labor, services, and documentation necessary to produce such construction, and furnishing, installing, and incorporating all materials and equipment into such construction, all as required by the Contract Documents. 51. Work Change Directive—A written statement to Contractor issued on or after the Effective Date of the Agreement and signed by Owner and recommended by Engineer ordering an addition, deletion, or revision in the Work, or responding to differing or unforeseen subsurface or physical conditions under which the Work is to be performed or to emergencies. A Work Change Directive will not change the Contract Price or the Contract Times but is evidence that the parties expect that the change ordered or documented by a Work Change Directive will be incorporated in a subsequently issued Change Order following negotiations by the parties as to its effect, if any, on the Contract Price or Contract Times. 1.02 Terminology A. The words and terms discussed in Paragraph 1.02.B through F are not defined but, when used in the Bidding Requirements or Contract Documents, have the indicated meaning. Page 4 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV B. Intent of Certain Terms or Adjectives: 1. The Contract Documents include the terms “as allowed,” “as approved,” “as ordered,” “as directed” or terms of like effect or import to authorize an exercise of professional judgment by Engineer. In addition, the adjectives “reasonable,” “suitable,” “acceptable,” “proper,” “satisfactory,” or adjectives of like effect or import are used to describe an action or determination of Engineer as to the Work. It is intended that such exercise of professional judgment, action, or determination will be solely to evaluate, in general, the Work for compliance with the information in the Contract Documents and with the design concept of the Project as a functioning whole as shown or indicated in the Contract Documents (unless there is a specific statement indicating otherwise). The use of any such term or adjective is not intended to and shall not be effective to assign to Engineer any duty or authority to supervise or direct the performance of the Work, or any duty or authority to undertake responsibility contrary to the provisions of Paragraph 9.09 or any other provision of the Contract Documents. C. Day: 1. The word “day” means a calendar day of 24 hours measured from midnight to the next midnight. D. Defective: 1. The word “defective,” when modifying the word “Work,” refers to Work that is unsatisfactory, faulty, or deficient in that it: a. does not conform to the Contract Documents; or b. does not meet the requirements of any applicable inspection, reference standard, test, or approval referred to in the Contract Documents; or c. has been damaged prior to Engineer’s recommendation of final payment (unless responsibility for the protection thereof has been assumed by Owner at Substantial Completion in accordance with Paragraph 14.04 or 14.05). E. Furnish, Install, Perform, Provide: 1. The word “furnish,” when used in connection with services, materials, or equipment, shall mean to supply and deliver said services, materials, or equipment to the Site (or some other specified location) ready for use or installation and in usable or operable condition. 2. The word “install,” when used in connection with services, materials, or equipment, shall mean to put into use or place in final position said services, materials, or equipment complete and ready for intended use. 3. The words “perform” or “provide,” when used in connection with services, materials, or equipment, shall mean to furnish and install said services, materials, or equipment complete and ready for intended use. Page 5 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 4. When “furnish,” “install,” “perform,” or “provide” is not used in connection with services, materials, or equipment in a context clearly requiring an obligation of Contractor, “provide” is implied. F. Unless stated otherwise in the Contract Documents, words or phrases that have a well-known technical or construction industry or trade meaning are used in the Contract Documents in accordance with such recognized meaning. ARTICLE 2 – PRELIMINARY MATTERS 2.01 Delivery of Bonds and Evidence of Insurance A. When Contractor delivers the executed counterparts of the Agreement to Owner, Contractor shall also deliver to Owner such bonds as Contractor may be required to furnish. B. Evidence of Insurance: Before any Work at the Site is started, Contractor and Owner shall each deliver to the other, with copies to each additional insured identified in the Supplementary Conditions, certificates of insurance (and other evidence of insurance which either of them or any additional insured may reasonably request) which Contractor and Owner respectively are required to purchase and maintain in accordance with Article 5. 2.02 Copies of Documents A. Owner shall furnish to Contractor up to three printed or hard copies of the Drawings and Project Manual. Additional copies will be furnished upon request at the cost of reproduction. 2.03 Commencement of Contract Times; Notice to Proceed A. The Contract Times will commence to run on the 15th day after the Effective Date of the Agreement or, if a Notice to Proceed is given, on the day indicated in the Notice to Proceed. A Notice to Proceed may be given at any time within 15 days after the Effective Date of the Agreement. In no event will the Contract Times commence to run later than the ninetieth day after the day of Bid opening or the sixtieth day after the Effective Date of the Agreement, whichever date is later. 2.04 Starting the Work A. Contractor shall start to perform the Work on the date when the Contract Times commence to run. No Work shall be done at the Site prior to the date on which the Contract Times commence to run. 2.05 Before Starting Construction A. Preliminary Schedules: Within 15 days after the Effective Date of the Agreement (unless otherwise specified in the General Requirements), Contractor shall submit to Engineer for timely review: 1. a preliminary Progress Schedule indicating the times (numbers of days or dates) for starting and completing the various stages of the Work, including any Milestones specified in the Contract Documents; 2. a preliminary Schedule of Submittals; and Page 6 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 3. a preliminary Schedule of Values for all of the Work which includes quantities and prices of items which when added together equal the Contract Price and subdivides the Work into component parts in sufficient detail to serve as the basis for progress payments during performance of the Work. Such prices will include an appropriate amount of overhead and profit applicable to each item of Work. 2.06 Preconstruction Conference; Designation of Authorized Representatives A. Before any Work at the Site is started, a conference attended by Owner, Contractor, Engineer, and others as appropriate will be held to establish a working understanding among the parties as to the Work and to discuss the schedules referred to in Paragraph 2.05.A, procedures for handling Shop Drawings and other submittals, processing Applications for Payment, and maintaining required records. B. At this conference Owner and Contractor each shall designate, in writing, a specific individual to act as its authorized representative with respect to the services and responsibilities under the Contract. Such individuals shall have the authority to transmit instructions, receive information, render decisions relative to the Contract, and otherwise act on behalf of each respective party. 2.07 Initial Acceptance of Schedules A. At least 10 days before submission of the first Application for Payment a conference attended by Contractor, Engineer, and others as appropriate will be held to review for acceptability to Engineer as provided below the schedules submitted in accordance with Paragraph 2.05.A. Contractor shall have an additional 10 days to make corrections and adjustments and to complete and resubmit the schedules. No progress payment shall be made to Contractor until acceptable schedules are submitted to Engineer. 1. The Progress Schedule will be acceptable to Engineer if it provides an orderly progression of the Work to completion within the Contract Times. Such acceptance will not impose on Engineer responsibility for the Progress Schedule, for sequencing, scheduling, or progress of the Work, nor interfere with or relieve Contractor from Contractor’s full responsibility therefor. 2. Contractor’s Schedule of Submittals will be acceptable to Engineer if it provides a workable arrangement for reviewing and processing the required submittals. 3. Contractor’s Schedule of Values will be acceptable to Engineer as to form and substance if it provides a reasonable allocation of the Contract Price to component parts of the Work. ARTICLE 3 – CONTRACT DOCUMENTS: INTENT, AMENDING, REUSE 3.01 Intent A. The Contract Documents are complementary; what is required by one is as binding as if required by all. B. It is the intent of the Contract Documents to describe a functionally complete project (or part thereof) to be constructed in accordance with the Contract Documents. Any labor, documentation, services, materials, or equipment that reasonably may be inferred from the Contract Documents Page 7 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV or from prevailing custom or trade usage as being required to produce the indicated result will be provided whether or not specifically called for, at no additional cost to Owner. C. Clarifications and interpretations of the Contract Documents shall be issued by Engineer as provided in Article 9. 3.02 Reference Standards A. Standards, Specifications, Codes, Laws, and Regulations 1. Reference to standards, specifications, manuals, or codes of any technical society, organization, or association, or to Laws or Regulations, whether such reference be specific or by implication, shall mean the standard, specification, manual, code, or Laws or Regulations in effect at the time of opening of Bids (or on the Effective Date of the Agreement if there were no Bids), except as may be otherwise specifically stated in the Contract Documents. 2. No provision of any such standard, specification, manual, or code, or any instruction of a Supplier, shall be effective to change the duties or responsibilities of Owner, Contractor, or Engineer, or any of their subcontractors, consultants, agents, or employees, from those set forth in the Contract Documents. No such provision or instruction shall be effective to assign to Owner, Engineer, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors, any duty or authority to supervise or direct the performance of the Work or any duty or authority to undertake responsibility inconsistent with the provisions of the Contract Documents. 3.03 Reporting and Resolving Discrepancies A. Reporting Discrepancies: 1. Contractor’s Review of Contract Documents Before Starting Work: Before undertaking each part of the Work, Contractor shall carefully study and compare the Contract Documents and check and verify pertinent figures therein and all applicable field measurements. Contractor shall promptly report in writing to Engineer any conflict, error, ambiguity, or discrepancy which Contractor discovers, or has actual knowledge of, and shall obtain a written interpretation or clarification from Engineer before proceeding with any Work affected thereby. 2. Contractor’s Review of Contract Documents During Performance of Work: If, during the performance of the Work, Contractor discovers any conflict, error, ambiguity, or discrepancy within the Contract Documents, or between the Contract Documents and (a) any applicable Law or Regulation , (b) any standard, specification, manual, or code, or (c) any instruction of any Supplier, then Contractor shall promptly report it to Engineer in writing. Contractor shall not proceed with the Work affected thereby (except in an emergency as required by Paragraph 6.16.A) until an amendment or supplement to the Contract Documents has been issued by one of the methods indicated in Paragraph 3.04. 3. Contractor shall not be liable to Owner or Engineer for failure to report any conflict, error, ambiguity, or discrepancy in the Contract Documents unless Contractor had actual knowledge thereof. Page 8 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV B. Resolving Discrepancies: 1. Except as may be otherwise specifically stated in the Contract Documents, the provisions of the Contract Documents shall take precedence in resolving any conflict, error, ambiguity, or discrepancy between the provisions of the Contract Documents and: a. the provisions of any standard, specification, manual, or code, or the instruction of any Supplier (whether or not specifically incorporated by reference in the Contract Documents); or b. the provisions of any Laws or Regulations applicable to the performance of the Work (unless such an interpretation of the provisions of the Contract Documents would result in violation of such Law or Regulation). 3.04 Amending and Supplementing Contract Documents A. The Contract Documents may be amended to provide for additions, deletions, and revisions in the Work or to modify the terms and conditions thereof by either a Change Order or a Work Change Directive. B. The requirements of the Contract Documents may be supplemented, and minor variations and deviations in the Work may be authorized, by one or more of the following ways: 1. A Field Order; 2. Engineer’s approval of a Shop Drawing or Sample (subject to the provisions of Paragraph 6.17.D.3); or 3. Engineer’s written interpretation or clarification. 3.05 Reuse of Documents A. Contractor and any Subcontractor or Supplier shall not: 1. have or acquire any title to or ownership rights in any of the Drawings, Specifications, or other documents (or copies of any thereof) prepared by or bearing the seal of Engineer or its consultants, including electronic media editions; or 2. reuse any such Drawings, Specifications, other documents, or copies thereof on extensions of the Project or any other project without written consent of Owner and Engineer and specific written verification or adaptation by Engineer. B. The prohibitions of this Paragraph 3.05 will survive final payment, or termination of the Contract. Nothing herein shall preclude Contractor from retaining copies of the Contract Documents for record purposes. 3.06 Electronic Data A. Unless otherwise stated in the Supplementary Conditions, the data furnished by Owner or Engineer to Contractor, or by Contractor to Owner or Engineer, that may be relied upon are limited to the printed copies (also known as hard copies). Files in electronic media format of text, data, Page 9 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV graphics, or other types are furnished only for the convenience of the receiving party. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. B. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of the data’s creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within 60 days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the 60-day acceptance period will be corrected by the transferring party. C. When transferring documents in electronic media format, the transferring party makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by the data’s creator. ARTICLE 4 – AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS; HAZARDOUS ENVIRONMENTAL CONDITIONS; REFERENCE POINTS 4.01 Availability of Lands A. Owner shall furnish the Site. Owner shall notify Contractor of any encumbrances or restrictions not of general application but specifically related to use of the Site with which Contractor must comply in performing the Work. Owner will obtain in a timely manner and pay for easements for permanent structures or permanent changes in existing facilities. If Contractor and Owner are unable to agree on entitlement to or on the amount or extent, if any, of any adjustment in the Contract Price or Contract Times, or both, as a result of any delay in Owner’s furnishing the Site or a part thereof, Contractor may make a Claim therefore as provided in Paragraph 10.05. B. Upon reasonable written request, Owner shall furnish Contractor with a current statement of record legal title and legal description of the lands upon which the Work is to be performed. C. Contractor shall provide for all additional lands and access thereto that may be required for temporary construction facilities or storage of materials and equipment. 4.02 Subsurface and Physical Conditions A. Reports and Drawings: The Supplementary Conditions identify: 1. those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site; and 2. those drawings known to Owner of physical conditions relating to existing surface. B. Limited Reliance by Contractor on Technical Data Authorized: Not Used 4.03 Differing Subsurface or Physical Conditions A. Notice: If Contractor believes that any subsurface or physical condition that is uncovered or revealed either: Page 10 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 1. is of such a nature as to require a change in the Contract Documents; or 2. differs materially from that shown or indicated in the Contract Documents; or 3. is of an unusual nature, and differs materially from conditions ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract Documents; then Contractor shall, promptly after becoming aware thereof and before further disturbing the subsurface or physical conditions or performing any Work in connection therewith (except in an emergency as required by Paragraph 6.16.A), notify Owner and Engineer in writing about such condition. Contractor shall not further disturb such condition or perform any Work in connection therewith (except as aforesaid) until receipt of written order to do so. B. Engineer’s Review: After receipt of written notice as required by Paragraph 4.03.A, Engineer will promptly review the pertinent condition, determine the necessity of Owner’s obtaining additional exploration or tests with respect thereto, and advise Owner in writing (with a copy to Contractor) of Engineer’s findings and conclusions. C. Possible Price and Times Adjustments: 1. The Contract Price or the Contract Times, or both, will be equitably adjusted to the extent that the existence of such differing subsurface or physical condition causes an increase or decrease in Contractor’s cost of, or time required for, performance of the Work; subject, however, to the following: a. such condition must meet any one or more of the categories described in Paragraph 4.03.A; and b. with respect to Work that is paid for on a unit price basis, any adjustment in Contract Price will be subject to the provisions of Paragraphs 9.07 and 11.03. 2. Contractor shall not be entitled to any adjustment in the Contract Price or Contract Times if: a. Contractor knew of the existence of such conditions at the time Contractor made a final commitment to Owner with respect to Contract Price and Contract Times by the submission of a Bid or becoming bound under a negotiated contract; or b. the existence of such condition could reasonably have been discovered or revealed as a result of any examination, investigation, exploration, test, or study of the Site and contiguous areas required by the Bidding Requirements or Contract Documents to be conducted by or for Contractor prior to Contractor’s making such final commitment; or c. Contractor failed to give the written notice as required by Paragraph 4.03.A. 3. If Owner and Contractor are unable to agree on entitlement to or on the amount or extent, if any, of any adjustment in the Contract Price or Contract Times, or both, a Claim may be made therefor as provided in Paragraph 10.05. However, neither Owner or Engineer, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors shall be liable to Contractor for any claims, costs, losses, or damages (including but not limited to Page 11 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) sustained by Contractor on or in connection with any other project or anticipated project. 4.04 Underground Facilities A. Shown or Indicated: The information and data shown or indicated in the Contract Documents with respect to existing Underground Facilities at or contiguous to the Site is based on information and data furnished to Owner or Engineer by the owners of such Underground Facilities, including Owner, or by others. Unless it is otherwise expressly provided in the Supplementary Conditions: 1. Owner and Engineer shall not be responsible for the accuracy or completeness of any such information or data provided by others; and 2. the cost of all of the following will be included in the Contract Price, and Contractor shall have full responsibility for: a. reviewing and checking all such information and data; b. locating all Underground Facilities shown or indicated in the Contract Documents; c. coordination of the Work with the owners of such Underground Facilities, including Owner, during construction; and d. the safety and protection of all such Underground Facilities and repairing any damage thereto resulting from the Work. B. Not Shown or Indicated: 1. If an Underground Facility is uncovered or revealed at or contiguous to the Site which was not shown or indicated, or not shown or indicated with reasonable accuracy in the Contract Documents, Contractor shall, promptly after becoming aware thereof and before further disturbing conditions affected thereby or performing any Work in connection therewith (except in an emergency as required by Paragraph 6.16.A), identify the owner of such Underground Facility and give written notice to that owner and to Owner and Engineer. Engineer will promptly review the Underground Facility and determine the extent, if any, to which a change is required in the Contract Documents to reflect and document the consequences of the existence or location of the Underground Facility. During such time, Contractor shall be responsible for the safety and protection of such Underground Facility. 2. If Engineer concludes that a change in the Contract Documents is required, a Work Change Directive or a Change Order will be issued to reflect and document such consequences. An equitable adjustment shall be made in the Contract Price or Contract Times, or both, to the extent that they are attributable to the existence or location of any Underground Facility that was not shown or indicated or not shown or indicated with reasonable accuracy in the Contract Documents and that Contractor did not know of and could not reasonably have been expected to be aware of or to have anticipated. If Owner and Contractor are unable to agree on entitlement to or on the amount or extent, if any, of any such adjustment in Contract Price or Contract Times, Owner or Contractor may make a Claim therefor as provided in Paragraph 10.05. Page 12 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 4.05 Reference Points A. Owner shall provide engineering surveys to establish reference points for construction which in Engineer’s judgment are necessary to enable Contractor to proceed with the Work. Contractor shall be responsible for laying out the Work, shall protect and preserve the established reference points and property monuments, and shall make no changes or relocations without the prior written approval of Owner. Contractor shall report to Engineer whenever any reference point or property monument is lost or destroyed or requires relocation because of necessary changes in grades or locations, and shall be responsible for the accurate replacement or relocation of such reference points or property monuments by professionally qualified personnel. 4.06 Hazardous Environmental Condition at Site A. Reports and Drawings: The Supplementary Conditions identify those reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at the Site. B. Limited Reliance by Contractor on Technical Data Authorized: Contractor may rely upon the accuracy of the “technical data” contained in such reports and drawings, but such reports and drawings are not Contract Documents. Such “technical data” is identified in the Supplementary Conditions. Except for such reliance on such “technical data,” Contractor may not rely upon or make any claim against Owner or Engineer, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors with respect to: 1. the completeness of such reports and drawings for Contractor’s purposes, including, but not limited to, any aspects of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor and safety precautions and programs incident thereto; or 2. other data, interpretations, opinions and information contained in such reports or shown or indicated in such drawings; or 3. any Contractor interpretation of or conclusion drawn from any “technical data” or any such other data, interpretations, opinions or information. C. Contractor shall not be responsible for any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work. Contractor shall be responsible for a Hazardous Environmental Condition created with any materials brought to the Site by Contractor, Subcontractors, Suppliers, or anyone else for whom Contractor is responsible. D. If Contractor encounters a Hazardous Environmental Condition, Contractor shall immediately: (i) secure or otherwise isolate such condition; (ii) stop all Work in connection with such condition and in any area affected thereby (except in an emergency as required by Paragraph 6.16.A); and (iii) notify Owner and Engineer (and promptly thereafter confirm such notice in writing). Owner shall promptly consult with Engineer concerning the necessity for Owner to retain a qualified expert to evaluate such condition or take corrective action, if any. Promptly after consulting with Engineer, Owner shall take such actions as are necessary to permit Owner to timely obtain required permits and provide Contractor the written notice required by Paragraph 4.06.E. Page 13 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV E. Contractor shall not be required to resume Work in connection with such condition or in any affected area until after Owner has obtained any required permits related thereto and delivered written notice to Contractor: (i) specifying that such condition and any affected area is or has been rendered safe for the resumption of Work; or (ii) specifying any special conditions under which such Work may be resumed safely. If Owner and Contractor cannot agree as to entitlement to or on the amount or extent, if any, of any adjustment in Contract Price or Contract Times, or both, as a result of such Work stoppage or such special conditions under which Work is agreed to be resumed by Contractor, either party may make a Claim therefor as provided in Paragraph 10.05. F. If after receipt of such written notice Contractor does not agree to resume such Work based on a reasonable belief it is unsafe, or does not agree to resume such Work under such special conditions, then Owner may order the portion of the Work that is in the area affected by such condition to be deleted from the Work. If Owner and Contractor cannot agree as to entitlement to or on the amount or extent, if any, of an adjustment in Contract Price or Contract Times as a result of deleting such portion of the Work, then either party may make a Claim therefor as provided in Paragraph 10.05. Owner may have such deleted portion of the Work performed by Owner’s own forces or others in accordance with Article 7. G. Not Used H. To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless Owner and Engineer, and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to a Hazardous Environmental Condition created by Contractor or by anyone for whom Contractor is responsible. Nothing in this Paragraph 4.06.H shall obligate Contractor to indemnify any individual or entity from and against the consequences of that individual’s or entity’s own negligence. I. The provisions of Paragraphs 4.02, 4.03, and 4.04 do not apply to a Hazardous Environmental Condition uncovered or revealed at the Site. ARTICLE 5 – BONDS AND INSURANCE 5.01 Performance, Payment, and Other Bonds A. Contractor shall furnish performance and payment bonds, each in an amount at least equal to the Contract Price as security for the faithful performance and payment of all of Contractor’s obligations under the Contract Documents. These bonds shall remain in effect until one year after the date when final payment becomes due or until completion of the correction period specified in Paragraph 13.07, whichever is later, except as provided otherwise by Laws or Regulations or by the Contract Documents. Contractor shall also furnish such other bonds as are required by the Contract Documents. B. All bonds shall be in the form prescribed by the Contract Documents except as provided otherwise by Laws or Regulations, and shall be executed by such sureties as are named in the list of “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” as published in Circular 570 (amended) by the Financial Management Service, Surety Bond Branch, U.S. Department of the Treasury. All bonds signed by Page 14 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV an agent or attorney-in-fact must be accompanied by a certified copy of that individual’s authority to bind the surety. The evidence of authority shall show that it is effective on the date the agent or attorney-in-fact signed each bond. C. If the surety on any bond furnished by Contractor is declared bankrupt or becomes insolvent or its right to do business is terminated in any state where any part of the Project is located or it ceases to meet the requirements of Paragraph 5.01.B, Contractor shall promptly notify Owner and Engineer and shall, within 20 days after the event giving rise to such notification, provide another bond and surety, both of which shall comply with the requirements of Paragraphs 5.01.B and 5.02. 5.02 Licensed Sureties and Insurers A. All bonds and insurance required by the Contract Documents to be purchased and maintained by Owner or Contractor shall be obtained from surety or insurance companies that are duly licensed or authorized in the jurisdiction in which the Project is located to issue bonds or insurance policies for the limits and coverages so required. Such surety and insurance companies shall also meet such additional requirements and qualifications as may be provided in the Supplementary Conditions. 5.03 Certificates of Insurance A. Contractor shall deliver to Owner, with copies to each additional insured and loss payee identified in the Supplementary Conditions, certificates of insurance (and other evidence of insurance requested by Owner or any other additional insured) which Contractor is required to purchase and maintain. B. Owner shall deliver to Contractor, with copies to each additional insured and loss payee identified in the Supplementary Conditions, certificates of insurance (and other evidence of insurance requested by Contractor or any other additional insured) which Owner is required to purchase and maintain. C. Failure of Owner to demand such certificates or other evidence of Contractor's full compliance with these insurance requirements or failure of Owner to identify a deficiency in compliance from the evidence provided shall not be construed as a waiver of Contractor’s obligation to maintain such insurance. D. Owner does not represent that insurance coverage and limits established in this Contract necessarily will be adequate to protect Contractor. E. The insurance and insurance limits required herein shall not be deemed as a limitation on Contractor’s liability under the indemnities granted to Owner in the Contract Documents. 5.04 Contractor’s Insurance A. Contractor shall purchase and maintain such insurance as is appropriate for the Work being performed and as will provide protection from claims set forth below which may arise out of or result from Contractor’s performance of the Work and Contractor’s other obligations under the Contract Documents, whether it is to be performed by Contractor, any Subcontractor or Supplier, or by anyone directly or indirectly employed by any of them to perform any of the Work, or by anyone for whose acts any of them may be liable: Page 15 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 1. claims under workers’ compensation, disability benefits, and other similar employee benefit acts; 2. claims for damages because of bodily injury, occupational sickness or disease, or death of Contractor’s employees; 3. claims for damages because of bodily injury, sickness or disease, or death of any person other than Contractor’s employees; 4. claims for damages insured by reasonably available personal injury liability coverage which are sustained: a. by any person as a result of an offense directly or indirectly related to the employment of such person by Contractor, or b. by any other person for any other reason; 5. claims for damages, other than to the Work itself, because of injury to or destruction of tangible property wherever located, including loss of use resulting therefrom; and 6. claims for damages because of bodily injury or death of any person or property damage arising out of the ownership, maintenance or use of any motor vehicle. B. The policies of insurance required by this Paragraph 5.04 shall: 1. with respect to insurance required by Paragraphs 5.04.A.3 through 5.04.A.6 inclusive, be written on an occurrence basis, include as additional insureds (subject to any customary exclusion regarding professional liability) Owner and Engineer, and any other individuals or entities identified in the Supplementary Conditions, all of whom shall be listed as additional insureds, and include coverage for the respective officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of all such additional insureds, and the insurance afforded to these additional insureds shall provide primary coverage for all claims covered thereby; 2. include at least the specific coverages and be written for not less than the limits of liability provided in the Supplementary Conditions or required by Laws or Regulations, whichever is greater; 3. include contractual liability insurance covering Contractor’s indemnity obligations under Paragraphs 6.11 and 6.20; 4. contain a provision or endorsement that the coverage afforded will not be canceled, materially changed or renewal refused until at least 30 days prior written notice has been given to Owner and Contractor and to each other additional insured identified in the Supplementary Conditions to whom a certificate of insurance has been issued (and the certificates of insurance furnished by the Contractor pursuant to Paragraph 5.03 will so provide); 5. remain in effect at least until final payment and at all times thereafter when Contractor may be correcting, removing, or replacing defective Work in accordance with Paragraph 13.07; and Page 16 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 6. include completed operations coverage: a. Such insurance shall remain in effect for two years after final payment. b. Contractor shall furnish Owner and each other additional insured identified in the Supplementary Conditions, to whom a certificate of insurance has been issued, evidence satisfactory to Owner and any such additional insured of continuation of such insurance at final payment and one year thereafter. 5.05 Owner’s Liability Insurance A. In addition to the insurance required to be provided by Contractor under Paragraph 5.04, Owner, at Owner’s option, may purchase and maintain at Owner’s expense Owner’s own liability insurance as will protect Owner against claims which may arise from operations under the Contract Documents. 5.06 Property Insurance Not Used 5.07 Waiver of Rights A. Owner and Contractor intend that all policies purchased in accordance with Paragraph 5.06 will protect Owner, Contractor, Subcontractors, and Engineer, and all other individuals or entities identified in the Supplementary Conditions as loss payees (and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them) in such policies and will provide primary coverage for all losses and damages caused by the perils or causes of loss covered thereby. All such policies shall contain provisions to the effect that in the event of payment of any loss or damage the insurers will have no rights of recovery against any of the insureds or loss payees thereunder. Owner and Contractor waive all rights against each other and their respective officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them for all losses and damages caused by, arising out of or resulting from any of the perils or causes of loss covered by such policies and any other property insurance applicable to the Work; and, in addition, waive all such rights against Subcontractors and Engineer, and all other individuals or entities identified in the Supplementary Conditions as loss payees (and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them) under such policies for losses and damages so caused. None of the above waivers shall extend to the rights that any party making such waiver may have to the proceeds of insurance held by Owner as trustee or otherwise payable under any policy so issued. B. Owner waives all rights against Contractor, Subcontractors, and Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them for: 1. loss due to business interruption, loss of use, or other consequential loss extending beyond direct physical loss or damage to Owner’s property or the Work caused by, arising out of, or resulting from fire or other perils whether or not insured by Owner; and Page 17 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 2. loss or damage to the completed Project or part thereof caused by, arising out of, or resulting from fire or other insured peril or cause of loss covered by any property insurance maintained on the completed Project or part thereof by Owner during partial utilization pursuant to Paragraph 14.05, after Substantial Completion pursuant to Paragraph 14.04, or after final payment pursuant to Paragraph 14.07. C. Any insurance policy maintained by Owner covering any loss, damage or consequential loss referred to in Paragraph 5.07.B shall contain provisions to the effect that in the event of payment of any such loss, damage, or consequential loss, the insurers will have no rights of recovery against Contractor, Subcontractors, or Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them. 5.08 Receipt and Application of Insurance Proceeds A. Not Used B. Not Used 5.09 Acceptance of Bonds and Insurance; Option to Replace A. If either Owner or Contractor has any objection to the coverage afforded by or other provisions of the bonds or insurance required to be purchased and maintained by the other party in accordance with Article 5 on the basis of non-conformance with the Contract Documents, the objecting party shall so notify the other party in writing within 10 days after receipt of the certificates (or other evidence requested) required by Paragraph 2.01.B. Owner and Contractor shall each provide to the other such additional information in respect of insurance provided as the other may reasonably request. If either party does not purchase or maintain all of the bonds and insurance required of such party by the Contract Documents, such party shall notify the other party in writing of such failure to purchase prior to the start of the Work, or of such failure to maintain prior to any change in the required coverage. Without prejudice to any other right or remedy, the other party may elect to obtain equivalent bonds or insurance to protect such other party’s interests at the expense of the party who was required to provide such coverage, and a Change Order shall be issued to adjust the Contract Price accordingly. 5.10 Partial Utilization, Acknowledgment of Property Insurer Not Used ARTICLE 6 – CONTRACTOR’S RESPONSIBILITIES 6.01 Supervision and Superintendence A. Contractor shall supervise, inspect, and direct the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. Contractor shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction. Contractor shall not be responsible for the negligence of Owner or Engineer in the design or specification of a specific means, method, technique, sequence, or procedure of construction which is shown or indicated in and expressly required by the Contract Documents. Page 18 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV B. At all times during the progress of the Work, Contractor shall assign a competent resident superintendent who shall not be replaced by the Contractor without written notice to Owner and Engineer except under extraordinary circumstances. C. If, in the opinion of the Owner or Engineer, the resident superintendent is unsatisfactory, unqualified or otherwise unable to properly perform the duties required under the Contract, the Contractor shall, upon written notice from the Engineer, promptly remove and replace the resident superintendent with an individual acceptable to the Owner and Engineer, at no additional cost or time to the Owner. 6.02 Labor; Working Hours A. Contractor shall provide competent, suitably qualified personnel to survey and lay out the Work and perform construction as required by the Contract Documents. Contractor shall at all times maintain good discipline and order at the Site. B. Except as otherwise required for the safety or protection of persons or the Work or property at the Site or adjacent thereto, and except as otherwise stated in the Contract Documents, all Work at the Site shall be performed during regular working hours. Contractor will not permit the performance of Work on a Saturday, Sunday, or any legal holiday without Owner’s written consent (which will not be unreasonably withheld) given after prior written notice to Engineer. 6.03 Services, Materials, and Equipment A. Unless otherwise specified in the Contract Documents, Contractor shall provide and assume full responsibility for all services, materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, power, light, heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and incidentals necessary for the performance, testing, start-up, and completion of the Work. B. All materials and equipment incorporated into the Work shall be as specified or, if not specified, shall be of good quality and new, except as otherwise provided in the Contract Documents. All special warranties and guarantees required by the Specifications shall expressly run to the benefit of Owner. If required by Engineer, Contractor shall furnish satisfactory evidence (including reports of required tests) as to the source, kind, and quality of materials and equipment. C. All materials and equipment shall be stored, applied, installed, connected, erected, protected, used, cleaned, and conditioned in accordance with instructions of the applicable Supplier, except as otherwise may be provided in the Contract Documents. 6.04 Progress Schedule A. Contractor shall adhere to the Progress Schedule established in accordance with Paragraph 2.07 as it may be adjusted from time to time as provided below. 1. Contractor shall submit to Engineer for acceptance (to the extent indicated in Paragraph 2.07) proposed adjustments in the Progress Schedule that will not result in changing the Contract Times. Such adjustments will comply with any provisions of the General Requirements applicable thereto. Page 19 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 2. Proposed adjustments in the Progress Schedule that will change the Contract Times shall be submitted in accordance with the requirements of Article 12. Adjustments in Contract Times may only be made by a Change Order. 6.05 Substitutes and “Or-Equals” A. Whenever an item of material or equipment is specified or described in the Contract Documents by using the name of a proprietary item or the name of a particular Supplier, the specification or description is intended to establish the type, function, appearance, and quality required. Unless the specification or description contains or is followed by words reading that no like, equivalent, or “or-equal” item or no substitution is permitted, other items of material or equipment or material or equipment of other Suppliers may be submitted to Engineer for review under the circumstances described below. 1. “Or-Equal” Items: If in Engineer’s sole discretion an item of material or equipment proposed by Contractor is functionally equal to that named and sufficiently similar so that no change in related Work will be required, it may be considered by Engineer as an “or-equal” item, in which case review and approval of the proposed item may, in Engineer’s sole discretion, be accomplished without compliance with some or all of the requirements for approval of proposed substitute items. For the purposes of this Paragraph 6.05.A.1, a proposed item of material or equipment will be considered functionally equal to an item so named if: a. in the exercise of reasonable judgment Engineer determines that: 1) it is at least equal in materials of construction, quality, durability, appearance, strength, and design characteristics; 2) it will reliably perform at least equally well the function and achieve the results imposed by the design concept of the completed Project as a functioning whole; and 3) it has a proven record of performance and availability of responsive service. b. Contractor certifies that, if approved and incorporated into the Work: 1) there will be no increase in cost to the Owner or increase in Contract Times; and 2) it will conform substantially to the detailed requirements of the item named in the Contract Documents. 2. Substitute Items: a. If in Engineer’s sole discretion an item of material or equipment proposed by Contractor does not qualify as an “or-equal” item under Paragraph 6.05.A.1, it will be considered a proposed substitute item. b. Contractor shall submit sufficient information as provided below to allow Engineer to determine if the item of material or equipment proposed is essentially equivalent to that named and an acceptable substitute therefor. Requests for review of proposed substitute items of material or equipment will not be accepted by Engineer from anyone other than Contractor. Page 20 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV c. The requirements for review by Engineer will be as set forth in Paragraph 6.05.A.2.d, as supplemented by the General Requirements, and as Engineer may decide is appropriate under the circumstances. d. Contractor shall make written application to Engineer for review of a proposed substitute item of material or equipment that Contractor seeks to furnish or use. The application: 1) shall certify that the proposed substitute item will: a) perform adequately the functions and achieve the results called for by the general design, b) be similar in substance to that specified, and c) be suited to the same use as that specified; 2) will state: a) the extent, if any, to which the use of the proposed substitute item will prejudice Contractor’s achievement of Substantial Completion on time, b) whether use of the proposed substitute item in the Work will require a change in any of the Contract Documents (or in the provisions of any other direct contract with Owner for other work on the Project) to adapt the design to the proposed substitute item, and c) whether incorporation or use of the proposed substitute item in connection with the Work is subject to payment of any license fee or royalty; 3) will identify: a) all variations of the proposed substitute item from that specified, and b) available engineering, sales, maintenance, repair, and replacement services; and 4) shall contain an itemized estimate of all costs or credits that will result directly or indirectly from use of such substitute item, including costs of redesign and claims of other contractors affected by any resulting change. B. Substitute Construction Methods or Procedures: If a specific means, method, technique, sequence, or procedure of construction is expressly required by the Contract Documents, Contractor may furnish or utilize a substitute means, method, technique, sequence, or procedure of construction approved by Engineer. Contractor shall submit sufficient information to allow Engineer, in Engineer’s sole discretion, to determine that the substitute proposed is equivalent to that expressly called for by the Contract Documents. The requirements for review by Engineer will be similar to those provided in Paragraph 6.05.A.2. C. Engineer’s Evaluation: Engineer will be allowed a reasonable time within which to evaluate each proposal or submittal made pursuant to Paragraphs 6.05.A and 6.05.B. Engineer may require Contractor to furnish additional data about the proposed substitute item. Engineer will be the sole judge of acceptability. No “or equal” or substitute will be ordered, installed or utilized until Page 21 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV Engineer’s review is complete, which will be evidenced by a Change Order in the case of a substitute and an approved Shop Drawing for an “or equal.” Engineer will advise Contractor in writing of any negative determination. D. Special Guarantee: Owner may require Contractor to furnish at Contractor’s expense a special performance guarantee or other surety with respect to any substitute. E. Engineer’s Cost Reimbursement: Engineer will record Engineer’s costs in evaluating a substitute proposed or submitted by Contractor pursuant to Paragraphs 6.05.A.2 and 6.05.B. Whether or not Engineer approves a substitute so proposed or submitted by Contractor, Contractor shall reimburse Owner for the reasonable charges of Engineer for evaluating each such proposed substitute. Contractor shall also reimburse Owner for the reasonable charges of Engineer for making changes in the Contract Documents (or in the provisions of any other direct contract with Owner) resulting from the acceptance of each proposed substitute. F. Contractor’s Expense: Contractor shall provide all data in support of any proposed substitute or “or-equal” at Contractor’s expense. 6.06 Concerning Subcontractors, Suppliers, and Others A. Contractor shall not employ any Subcontractor, Supplier, or other individual or entity (including those acceptable to Owner as indicated in Paragraph 6.06.B), whether initially or as a replacement, against whom Owner may have reasonable objection. Contractor shall not be required to employ any Subcontractor, Supplier, or other individual or entity to furnish or perform any of the Work against whom Contractor has reasonable objection. B. If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, or other individuals or entities to be submitted to Owner in advance for acceptance by Owner by a specified date prior to the Effective Date of the Agreement, and if Contractor has submitted a list thereof in accordance with the Supplementary Conditions, Owner’s acceptance (either in writing or by failing to make written objection thereto by the date indicated for acceptance or objection in the Bidding Documents or the Contract Documents) of any such Subcontractor, Supplier, or other individual or entity so identified may be revoked on the basis of reasonable objection after due investigation. Contractor shall submit an acceptable replacement for the rejected Subcontractor, Supplier, or other individual or entity, and the Contract Price will be adjusted by the difference in the cost occasioned by such replacement, and an appropriate Change Order will be issued. No acceptance by Owner of any such Subcontractor, Supplier, or other individual or entity, whether initially or as a replacement, shall constitute a waiver of any right of Owner or Engineer to reject defective Work. C. Contractor shall be fully responsible to Owner and Engineer for all acts and omissions of the Subcontractors, Suppliers, and other individuals or entities performing or furnishing any of the Work just as Contractor is responsible for Contractor’s own acts and omissions. Nothing in the Contract Documents: 1. shall create for the benefit of any such Subcontractor, Supplier, or other individual or entity any contractual relationship between Owner or Engineer and any such Subcontractor, Supplier or other individual or entity; nor Page 22 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 2. shall create any obligation on the part of Owner or Engineer to pay or to see to the payment of any moneys due any such Subcontractor, Supplier, or other individual or entity except as may otherwise be required by Laws and Regulations. D. Contractor shall be solely responsible for scheduling and coordinating the Work of Subcontractors, Suppliers, and other individuals or entities performing or furnishing any of the Work under a direct or indirect contract with Contractor. E. Contractor shall require all Subcontractors, Suppliers, and such other individuals or entities performing or furnishing any of the Work to communicate with Engineer through Contractor. F. The divisions and sections of the Specifications and the identifications of any Drawings shall not control Contractor in dividing the Work among Subcontractors or Suppliers or delineating the Work to be performed by any specific trade. G. All Work performed for Contractor by a Subcontractor or Supplier will be pursuant to an appropriate agreement between Contractor and the Subcontractor or Supplier which specifically binds the Subcontractor or Supplier to the applicable terms and conditions of the Contract Documents for the benefit of Owner and Engineer. Whenever any such agreement is with a Subcontractor or Supplier who is listed as a loss payee on the property insurance provided in Paragraph 5.06, the agreement between the Contractor and the Subcontractor or Supplier will contain provisions whereby the Subcontractor or Supplier waives all rights against Owner, Contractor, Engineer, and all other individuals or entities identified in the Supplementary Conditions to be listed as insureds or loss payees (and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them) for all losses and damages caused by, arising out of, relating to, or resulting from any of the perils or causes of loss covered by such policies and any other property insurance applicable to the Work. If the insurers on any such policies require separate waiver forms to be signed by any Subcontractor or Supplier, Contractor will obtain the same. 6.07 Patent Fees and Royalties A. Contractor shall pay all license fees and royalties and assume all costs incident to the use in the performance of the Work or the incorporation in the Work of any invention, design, process, product, or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, product, or device is specified in the Contract Documents for use in the performance of the Work and if, to the actual knowledge of Owner or Engineer, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by Owner in the Contract Documents. B. Not Used C. To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless Owner and Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to any infringement of patent rights or copyrights incident to the use in the performance of the Work or resulting from the incorporation in the Work of any invention, design, process, product, or device not specified in the Contract Documents. Page 23 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 6.08 Permits A. Unless otherwise provided in the Supplementary Conditions, Contractor shall obtain and pay for all construction permits and licenses. Owner shall assist Contractor, when necessary, in obtaining such permits and licenses. Contractor shall pay all governmental charges and inspection fees necessary for the prosecution of the Work which are applicable at the time of opening of Bids, or, if there are no Bids, on the Effective Date of the Agreement. Owner shall pay all charges of utility owners for connections for providing permanent service to the Work. 6.09 Laws and Regulations A. Contractor shall give all notices required by and shall comply with all Laws and Regulations applicable to the performance of the Work. Except where otherwise expressly required by applicable Laws and Regulations, neither Owner nor Engineer shall be responsible for monitoring Contractor’s compliance with any Laws or Regulations. B. If Contractor performs any Work knowing or having reason to know that it is contrary to Laws or Regulations, Contractor shall bear all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to such Work. However, it shall not be Contractor’s responsibility to make certain that the Specifications and Drawings are in accordance with Laws and Regulations, but this shall not relieve Contractor of Contractor’s obligations under Paragraph 3.03. C. Changes in Laws or Regulations not known at the time of opening of Bids (or, on the Effective Date of the Agreement if there were no Bids) having an effect on the cost or time of performance of the Work shall be the subject of an adjustment in Contract Price or Contract Times. If Owner and Contractor are unable to agree on entitlement to or on the amount or extent, if any, of any such adjustment, a Claim may be made therefor as provided in Paragraph 10.05. 6.10 Taxes A. Contractor shall pay all sales, consumer, use, and other similar taxes required to be paid by Contractor in accordance with the Laws and Regulations of the place of the Project which are applicable during the performance of the Work. 6.11 Use of Site and Other Areas A. Limitation on Use of Site and Other Areas: 1. Contractor shall confine construction equipment, the storage of materials and equipment, and the operations of workers to the Site and other areas permitted by Laws and Regulations, and shall not unreasonably encumber the Site and other areas with construction equipment or other materials or equipment. Contractor shall assume full responsibility for any damage to any such land or area, or to the owner or occupant thereof, or of any adjacent land or areas resulting from the performance of the Work. 2. Should any claim be made by any such owner or occupant because of the performance of the Work, Contractor shall promptly settle with such other party by negotiation or otherwise resolve the claim by arbitration or other dispute resolution proceeding or at law. Page 24 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 3. To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless Owner and Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to any claim or action, legal or equitable, brought by any such owner or occupant against Owner, Engineer, or any other party indemnified hereunder to the extent caused by or based upon Contractor’s performance of the Work. B. Removal of Debris During Performance of the Work: During the progress of the Work Contractor shall keep the Site and other areas free from accumulations of waste materials, rubbish, and other debris. Removal and disposal of such waste materials, rubbish, and other debris shall conform to applicable Laws and Regulations. C. Cleaning: Prior to Substantial Completion of the Work Contractor shall clean the Site and the Work and make it ready for utilization by Owner. At the completion of the Work Contractor shall remove from the Site all tools, appliances, construction equipment and machinery, and surplus materials and shall restore to original condition all property not designated for alteration by the Contract Documents. D. Loading Structures: Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. 6.12 Record Documents A. Contractor shall maintain in a safe place at the Site one record copy of all Drawings, Specifications, Addenda, Change Orders, Work Change Directives, Field Orders, and written interpretations and clarifications in good order and annotated to show changes made during construction. These record documents together with all approved Samples and a counterpart of all approved Shop Drawings will be available to Engineer for reference. Upon completion of the Work, these record documents, Samples, and Shop Drawings will be delivered to Engineer for Owner. 6.13 Safety and Protection A. Contractor shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work. Such responsibility does not relieve Subcontractors of their responsibility for the safety of persons or property in the performance of their work, nor for compliance with applicable safety Laws and Regulations. Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to: 1. all persons on the Site or who may be affected by the Work; 2. all the Work and materials and equipment to be incorporated therein, whether in storage on or off the Site; and Page 25 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 3. other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, utilities, and Underground Facilities not designated for removal, relocation, or replacement in the course of construction. B. Contractor shall comply with all applicable Laws and Regulations relating to the safety of persons or property, or to the protection of persons or property from damage, injury, or loss; and shall erect and maintain all necessary safeguards for such safety and protection. Contractor shall notify owners of adjacent property and of Underground Facilities and other utility owners when prosecution of the Work may affect them, and shall cooperate with them in the protection, removal, relocation, and replacement of their property. C. Contractor shall comply with the applicable requirements of Owner’s safety programs, if any. The Supplementary Conditions identify any Owner’s safety programs that are applicable to the Work. D. Contractor shall inform Owner and Engineer of the specific requirements of Contractor’s safety program with which Owner’s and Engineer’s employees and representatives must comply while at the Site. E. All damage, injury, or loss to any property referred to in Paragraph 6.13.A.2 or 6.13.A.3 caused, directly or indirectly, in whole or in part, by Contractor, any Subcontractor, Supplier, or any other individual or entity directly or indirectly employed by any of them to perform any of the Work, or anyone for whose acts any of them may be liable, shall be remedied by Contractor (except damage or loss attributable to the fault of Drawings or Specifications or to the acts or omissions of Owner or Engineer or anyone employed by any of them, or anyone for whose acts any of them may be liable, and not attributable, directly or indirectly, in whole or in part, to the fault or negligence of Contractor or any Subcontractor, Supplier, or other individual or entity directly or indirectly employed by any of them). F. Contractor’s duties and responsibilities for safety and for protection of the Work shall continue until such time as all the Work is completed and Engineer has issued a notice to Owner and Contractor in accordance with Paragraph 14.07.B that the Work is acceptable (except as otherwise expressly provided in connection with Substantial Completion). 6.14 Safety Representative A. Contractor shall designate a qualified and experienced safety representative at the Site whose duties and responsibilities shall be the prevention of accidents and the maintaining and supervising of safety precautions and programs. 6.15 Hazard Communication Programs A. Contractor shall be responsible for coordinating any exchange of material safety data sheets or other hazard communication information required to be made available to or exchanged between or among employers at the Site in accordance with Laws or Regulations. 6.16 Emergencies A. In emergencies affecting the safety or protection of persons or the Work or property at the Site or adjacent thereto, Contractor is obligated to act to prevent threatened damage, injury, or loss. Contractor shall give Engineer prompt written notice if Contractor believes that any significant Page 26 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV changes in the Work or variations from the Contract Documents have been caused thereby or are required as a result thereof. If Engineer determines that a change in the Contract Documents is required because of the action taken by Contractor in response to such an emergency, a Work Change Directive or Change Order will be issued. 6.17 Shop Drawings and Samples A. Contractor shall submit Shop Drawings and Samples to Engineer for review and approval in accordance with the accepted Schedule of Submittals (as required by Paragraph 2.07). Each submittal will be identified as Engineer may require. 1. Shop Drawings: a. Submit number of copies specified in the General Requirements. b. Data shown on the Shop Drawings will be complete with respect to quantities, dimensions, specified performance and design criteria, materials, and similar data to show Engineer the services, materials, and equipment Contractor proposes to provide and to enable Engineer to review the information for the limited purposes required by Paragraph 6.17.D. 2. Samples: a. Submit number of Samples specified in the Specifications. b. Clearly identify each Sample as to material, Supplier, pertinent data such as catalog numbers, the use for which intended and other data as Engineer may require to enable Engineer to review the submittal for the limited purposes required by Paragraph 6.17.D. B. Where a Shop Drawing or Sample is required by the Contract Documents or the Schedule of Submittals, any related Work performed prior to Engineer’s review and approval of the pertinent submittal will be at the sole expense and responsibility of Contractor. C. Submittal Procedures: 1. Before submitting each Shop Drawing or Sample, Contractor shall have: a. reviewed and coordinated each Shop Drawing or Sample with other Shop Drawings and Samples and with the requirements of the Work and the Contract Documents; b. determined and verified all field measurements, quantities, dimensions, specified performance and design criteria, installation requirements, materials, catalog numbers, and similar information with respect thereto; c. determined and verified the suitability of all materials offered with respect to the indicated application, fabrication, shipping, handling, storage, assembly, and installation pertaining to the performance of the Work; and d. determined and verified all information relative to Contractor’s responsibilities for means, methods, techniques, sequences, and procedures of construction, and safety precautions and programs incident thereto. Page 27 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 2. Each submittal shall bear a stamp or specific written certification that Contractor has satisfied Contractor’s obligations under the Contract Documents with respect to Contractor’s review and approval of that submittal. 3. With each submittal, Contractor shall give Engineer specific written notice of any variations that the Shop Drawing or Sample may have from the requirements of the Contract Documents. This notice shall be both a written communication separate from the Shop Drawings or Sample submittal; and, in addition, by a specific notation made on each Shop Drawing or Sample submitted to Engineer for review and approval of each such variation. D. Engineer’s Review: 1. Engineer will provide timely review of Shop Drawings and Samples in accordance with the Schedule of Submittals acceptable to Engineer. Engineer’s review and approval will be only to determine if the items covered by the submittals will, after installation or incorporation in the Work, conform to the information given in the Contract Documents and be compatible with the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. 2. Engineer’s review and approval will not extend to means, methods, techniques, sequences, or procedures of construction (except where a particular means, method, technique, sequence, or procedure of construction is specifically and expressly called for by the Contract Documents) or to safety precautions or programs incident thereto. The review and approval of a separate item as such will not indicate approval of the assembly in which the item functions. 3. Engineer’s review and approval shall not relieve Contractor from responsibility for any variation from the requirements of the Contract Documents unless Contractor has complied with the requirements of Paragraph 6.17.C.3 and Engineer has given written approval of each such variation by specific written notation thereof incorporated in or accompanying the Shop Drawing or Sample. Engineer’s review and approval shall not relieve Contractor from responsibility for complying with the requirements of Paragraph 6.17.C.1. E. Resubmittal Procedures: 1. Contractor shall make corrections required by Engineer and shall return the required number of corrected copies of Shop Drawings and submit, as required, new Samples for review and approval. Contractor shall direct specific attention in writing to revisions other than the corrections called for by Engineer on previous submittals. 6.18 Continuing the Work A. Contractor shall carry on the Work and adhere to the Progress Schedule during all disputes or disagreements with Owner. No Work shall be delayed or postponed pending resolution of any disputes or disagreements, except as permitted by Paragraph 15.04 or as Owner and Contractor may otherwise agree in writing. 6.19 Contractor’s General Warranty and Guarantee A. Contractor warrants and guarantees to Owner that all Work will be in accordance with the Contract Documents and will not be defective. Engineer and its officers, directors, members, partners, Page 28 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV employees, agents, consultants, and subcontractors shall be entitled to rely on representation of Contractor’s warranty and guarantee. B. Contractor’s warranty and guarantee hereunder excludes defects or damage caused by: 1. abuse, modification, or improper maintenance or operation by persons other than Contractor, Subcontractors, Suppliers, or any other individual or entity for whom Contractor is responsible; or 2. normal wear and tear under normal usage. C. Contractor’s obligation to perform and complete the Work in accordance with the Contract Documents shall be absolute. None of the following will constitute an acceptance of Work that is not in accordance with the Contract Documents or a release of Contractor’s obligation to perform the Work in accordance with the Contract Documents: 1. observations by Engineer; 2. recommendation by Engineer or payment by Owner of any progress or final payment; 3. the issuance of a certificate of Substantial Completion by Engineer or any payment related thereto by Owner; 4. use or occupancy of the Work or any part thereof by Owner; 5. any review and approval of a Shop Drawing or Sample submittal or the issuance of a notice of acceptability by Engineer; 6. any inspection, test, or approval by others; or 7. any correction of defective Work by Owner. 6.20 Indemnification A. To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless Owner and Engineer, and the officers, directors, members, partners, employees, agents, consultants and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to the performance of the Work, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom but only to the extent caused by any negligent act or omission of Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the Work or anyone for whose acts any of them may be liable . B. In any and all claims against Owner or Engineer or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors by any employee (or the survivor or personal representative of such employee) of Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the Work, or anyone for whose acts any of them may be liable, the indemnification obligation under Paragraph Page 29 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 6.20.A shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for Contractor or any such Subcontractor, Supplier, or other individual or entity under workers’ compensation acts, disability benefit acts, or other employee benefit acts. C. The indemnification obligations of Contractor under Paragraph 6.20.A shall not extend to the liability of Engineer and Engineer’s officers, directors, members, partners, employees, agents, consultants and subcontractors arising out of: 1. the preparation or approval of, or the failure to prepare or approve maps, Drawings, opinions, reports, surveys, Change Orders, designs, or Specifications; or 2. giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage. 6.21 Delegation of Professional Design Services A. Contractor will not be required to provide professional design services unless such services are specifically required by the Contract Documents for a portion of the Work or unless such services are required to carry out Contractor’s responsibilities for construction means, methods, techniques, sequences and procedures. Contractor shall not be required to provide professional services in violation of applicable law. B. If professional design services or certifications by a design professional related to systems, materials or equipment are specifically required of Contractor by the Contract Documents, Owner and Engineer will specify all performance and design criteria that such services must satisfy. Contractor shall cause such services or certifications to be provided by a properly licensed professional, whose signature and seal shall appear on all drawings, calculations, specifications, certifications, Shop Drawings and other submittals prepared by such professional. Shop Drawings and other submittals related to the Work designed or certified by such professional, if prepared by others, shall bear such professional’s written approval when submitted to Engineer. C. Owner and Engineer shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by such design professionals, provided Owner and Engineer have specified to Contractor all performance and design criteria that such services must satisfy. D. Pursuant to this Paragraph 6.21, Engineer’s review and approval of design calculations and design drawings will be only for the limited purpose of checking for conformance with performance and design criteria given and the design concept expressed in the Contract Documents. Engineer’s review and approval of Shop Drawings and other submittals (except design calculations and design drawings) will be only for the purpose stated in Paragraph 6.17.D.1. E. Contractor shall not be responsible for the adequacy of the performance or design criteria required by the Contract Documents. Page 30 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV ARTICLE 7 – OTHER WORK AT THE SITE 7.01 Related Work at Site A. Owner may perform other work related to the Project at the Site with Owner’s employees, or through other direct contracts therefor, or have other work performed by utility owners. If such other work is not noted in the Contract Documents, then: 1. written notice thereof will be given to Contractor prior to starting any such other work; and 2. if Owner and Contractor are unable to agree on entitlement to or on the amount or extent, if any, of any adjustment in the Contract Price or Contract Times that should be allowed as a result of such other work, a Claim may be made therefor as provided in Paragraph 10.05. B. Contractor shall afford each other contractor who is a party to such a direct contract, each utility owner, and Owner, if Owner is performing other work with Owner’s employees, proper and safe access to the Site, provide a reasonable opportunity for the introduction and storage of materials and equipment and the execution of such other work, and properly coordinate the Work with theirs. Contractor shall do all cutting, fitting, and patching of the Work that may be required to properly connect or otherwise make its several parts come together and properly integrate with such other work. Contractor shall not endanger any work of others by cutting, excavating, or otherwise altering such work; provided, however, that Contractor may cut or alter others' work with the written consent of Engineer and the others whose work will be affected. The duties and responsibilities of Contractor under this Paragraph are for the benefit of such utility owners and other contractors to the extent that there are comparable provisions for the benefit of Contractor in said direct contracts between Owner and such utility owners and other contractors. C. If the proper execution or results of any part of Contractor’s Work depends upon work performed by others under this Article 7, Contractor shall inspect such other work and promptly report to Engineer in writing any delays, defects, or deficiencies in such other work that render it unavailable or unsuitable for the proper execution and results of Contractor’s Work. Contractor’s failure to so report will constitute an acceptance of such other work as fit and proper for integration with Contractor’s Work except for latent defects and deficiencies in such other work. 7.02 Coordination A. If Owner intends to contract with others for the performance of other work on the Project at the Site, the following will be set forth in Supplementary Conditions: 1. the individual or entity who will have authority and responsibility for coordination of the activities among the various contractors will be identified; 2. the specific matters to be covered by such authority and responsibility will be itemized; and 3. the extent of such authority and responsibilities will be provided. B. Unless otherwise provided in the Supplementary Conditions, Owner shall have sole authority and responsibility for such coordination. Page 31 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 7.03 Legal Relationships A. Paragraphs 7.01.A and 7.02 are not applicable for utilities not under the control of Owner. B. Each other direct contract of Owner under Paragraph 7.01.A shall provide that the other contractor is liable to Owner and Contractor for the reasonable direct delay and disruption costs incurred by Contractor as a result of the other contractor’s wrongful actions or inactions. C. Contractor shall be liable to Owner and any other contractor under direct contract to Owner for the reasonable direct delay and disruption costs incurred by such other contractor as a result of Contractor’s wrongful action or inactions. ARTICLE 8 – OWNER’S RESPONSIBILITIES 8.01 Communications to Contractor A. Except as otherwise provided in these General Conditions, Owner shall issue all communications to Contractor through Engineer. 8.02 Replacement of Engineer A. In case of termination of the employment of Engineer, Owner shall appoint an engineer to whom Contractor makes no reasonable objection, whose status under the Contract Documents shall be that of the former Engineer. 8.03 Furnish Data A. Owner shall promptly furnish the data required of Owner under the Contract Documents. 8.04 Pay When Due A. Owner shall make payments to Contractor when they are due as provided in Paragraphs 14.02.C and 14.07.C. 8.05 Lands and Easements; Reports and Tests A. Owner’s duties with respect to providing lands and easements and providing engineering surveys to establish reference points are set forth in Paragraphs 4.01 and 4.05. Paragraph 4.02 refers to Owner’s identifying and making available to Contractor copies of reports of explorations and tests of subsurface conditions and drawings of physical conditions relating to existing surface or subsurface structures at the Site. 8.06 Insurance A. Owner’s responsibilities, if any, with respect to purchasing and maintaining liability and property insurance are set forth in Article 5. 8.07 Change Orders A. Owner is obligated to execute Change Orders as indicated in Paragraph 10.03. Page 32 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 8.08 Inspections, Tests, and Approvals A. Owner’s responsibility with respect to certain inspections, tests, and approvals is set forth in Paragraph 13.03.B. 8.09 Limitations on Owner’s Responsibilities A. The Owner shall not supervise, direct, or have control or authority over, nor be responsible for, Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs incident thereto, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. Owner will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents. 8.10 Undisclosed Hazardous Environmental Condition A. Not Used 8.11 Evidence of Financial Arrangements A. Upon request of Contractor, Owner shall furnish Contractor reasonable evidence that financial arrangements have been made to satisfy Owner’s obligations under the Contract Documents. 8.12 Compliance with Safety Program A. While at the Site, Owner’s employees and representatives shall comply with the specific applicable requirements of Contractor’s safety programs of which Owner has been informed pursuant to Paragraph 6.13.D. ARTICLE 9 – ENGINEER’S STATUS DURING CONSTRUCTION 9.01 Owner’s Representative A. Engineer will be Owner’s representative during the construction period. The duties and responsibilities and the limitations of authority of Engineer as Owner’s representative during construction are set forth in the Contract Documents. 9.02 Visits to Site A. Engineer will make visits to the Site at intervals appropriate to the various stages of construction as Engineer deems necessary in order to observe as an experienced and qualified design professional the progress that has been made and the quality of the various aspects of Contractor’s executed Work. Based on information obtained during such visits and observations, Engineer, for the benefit of Owner, will determine, in general, if the Work is proceeding in accordance with the Contract Documents. Engineer will not be required to make exhaustive or continuous inspections on the Site to check the quality or quantity of the Work. Engineer’s efforts will be directed toward providing for Owner a greater degree of confidence that the completed Work will conform generally to the Contract Documents. On the basis of such visits and observations, Engineer will keep Owner informed of the progress of the Work and will endeavor to guard Owner against defective Work. Page 33 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV B. Engineer’s visits and observations are subject to all the limitations on Engineer’s authority and responsibility set forth in Paragraph 9.09. Particularly, but without limitation, during or as a result of Engineer’s visits or observations of Contractor’s Work, Engineer will not supervise, direct, control, or have authority over or be responsible for Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs incident thereto, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. 9.03 Project Representative A. If Owner and Engineer agree, Engineer will furnish a Resident Project Representative to assist Engineer in providing more extensive observation of the Work. The authority and responsibilities of any such Resident Project Representative and assistants will be as provided in the Supplementary Conditions, and limitations on the responsibilities thereof will be as provided in Paragraph 9.09. If Owner designates another representative or agent to represent Owner at the Site who is not Engineer’s consultant, agent or employee, the responsibilities and authority and limitations thereon of such other individual or entity will be as provided in the Supplementary Conditions. 9.04 Authorized Variations in Work A. Engineer may authorize minor variations in the Work from the requirements of the Contract Documents which do not involve an adjustment in the Contract Price or the Contract Times and are compatible with the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. These may be accomplished by a Field Order and will be binding on Owner and also on Contractor, who shall perform the Work involved promptly. If Owner or Contractor believes that a Field Order justifies an adjustment in the Contract Price or Contract Times, or both, and the parties are unable to agree on entitlement to or on the amount or extent, if any, of any such adjustment, a Claim may be made therefor as provided in Paragraph 10.05. 9.05 Rejecting Defective Work A. Engineer will have authority to reject Work which Engineer believes to be defective, or that Engineer believes will not produce a completed Project that conforms to the Contract Documents or that will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. Engineer will also have authority to require special inspection or testing of the Work as provided in Paragraph 13.04, whether or not the Work is fabricated, installed, or completed. 9.06 Shop Drawings, Change Orders and Payments A. In connection with Engineer’s authority, and limitations thereof, as to Shop Drawings and Samples, see Paragraph 6.17. B. In connection with Engineer’s authority, and limitations thereof, as to design calculations and design drawings submitted in response to a delegation of professional design services, if any, see Paragraph 6.21. C. In connection with Engineer’s authority as to Change Orders, see Articles 10, 11, and 12. Page 34 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV D. In connection with Engineer’s authority as to Applications for Payment, see Article 14. 9.07 Determinations for Unit Price Work A. Engineer will determine the actual quantities and classifications of Unit Price Work performed by Contractor. Engineer will review with Contractor the Engineer’s preliminary determinations on such matters before rendering a written decision thereon (by recommendation of an Application for Payment or otherwise). 9.08 Decisions on Requirements of Contract Documents and Acceptability of Work A. Engineer will be the initial interpreter of the requirements of the Contract Documents and judge of the acceptability of the Work thereunder. All matters in question and other matters between Owner and Contractor arising prior to the date final payment is due relating to the acceptability of the Work, and the interpretation of the requirements of the Contract Documents pertaining to the performance of the Work, will be referred initially to Engineer in writing within 30 days of the event giving rise to the question. B. Engineer will, with reasonable promptness, render a written decision on the issue referred. If Owner or Contractor believes that any such decision entitles them to an adjustment in the Contract Price or Contract Times or both, a Claim may be made under Paragraph 10.05. The date of Engineer’s decision shall be the date of the event giving rise to the issues referenced for the purposes of Paragraph 10.05.B. C. Engineer’s written decision on the issue referred will be final and binding on Owner and Contractor, subject to the provisions of Paragraph 10.05. D. When functioning as interpreter and judge under this Paragraph 9.08, Engineer will not show partiality to Owner or Contractor and will not be liable in connection with any interpretation or decision rendered in good faith in such capacity. 9.09 Limitations on Engineer’s Authority and Responsibilities A. Neither Engineer’s authority or responsibility under this Article 9 or under any other provision of the Contract Documents nor any decision made by Engineer in good faith either to exercise or not exercise such authority or responsibility or the undertaking, exercise, or performance of any authority or responsibility by Engineer shall create, impose, or give rise to any duty in contract, tort, or otherwise owed by Engineer to Contractor, any Subcontractor, any Supplier, any other individual or entity, or to any surety for or employee or agent of any of them. B. Engineer will not supervise, direct, control, or have authority over or be responsible for Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs incident thereto, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. Engineer will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents. C. Engineer will not be responsible for the acts or omissions of Contractor or of any Subcontractor, any Supplier, or of any other individual or entity performing any of the Work. Page 35 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV D. Engineer’s review of the final Application for Payment and accompanying documentation and all maintenance and operating instructions, schedules, guarantees, bonds, certificates of inspection, tests and approvals, and other documentation required to be delivered by Paragraph 14.07.A will only be to determine generally that their content complies with the requirements of, and in the case of certificates of inspections, tests, and approvals that the results certified indicate compliance with, the Contract Documents. E. The limitations upon authority and responsibility set forth in this Paragraph 9.09 shall also apply to the Resident Project Representative, if any, and assistants, if any. 9.10 Compliance with Safety Program A. While at the Site, Engineer’s employees and representatives shall comply with the specific applicable requirements of Contractor’s safety programs of which Engineer has been informed pursuant to Paragraph 6.13.D. ARTICLE 10 – CHANGES IN THE WORK; CLAIMS 10.01 Authorized Changes in the Work A. Without invalidating the Contract and without notice to any surety, Owner may, at any time or from time to time, order additions, deletions, or revisions in the Work by a Change Order, or a Work Change Directive. Upon receipt of any such document, Contractor shall promptly proceed with the Work involved which will be performed under the applicable conditions of the Contract Documents (except as otherwise specifically provided). B. If Owner and Contractor are unable to agree on entitlement to, or on the amount or extent, if any, of an adjustment in the Contract Price or Contract Times, or both, that should be allowed as a result of a Work Change Directive, a Claim may be made therefor as provided in Paragraph 10.05. 10.02 Unauthorized Changes in the Work A. Contractor shall not be entitled to an increase in the Contract Price or an extension of the Contract Times with respect to any work performed that is not required by the Contract Documents as amended, modified, or supplemented as provided in Paragraph 3.04, except in the case of an emergency as provided in Paragraph 6.16 or in the case of uncovering Work as provided in Paragraph 13.04.D. 10.03 Execution of Change Orders A. Owner and Contractor shall execute appropriate Change Orders recommended by Engineer covering: 1. changes in the Work which are: (i) ordered by Owner pursuant to Paragraph 10.01.A, (ii) required because of acceptance of defective Work under Paragraph 13.08.A or Owner’s correction of defective Work under Paragraph 13.09, or (iii) agreed to by the parties; 2. changes in the Contract Price or Contract Times which are agreed to by the parties, including any undisputed sum or amount of time for Work actually performed in accordance with a Work Change Directive; and Page 36 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 3. changes in the Contract Price or Contract Times which embody the substance of any written decision rendered by Engineer pursuant to Paragraph 10.05; provided that, in lieu of executing any such Change Order, an appeal may be taken from any such decision in accordance with the provisions of the Contract Documents and applicable Laws and Regulations, but during any such appeal, Contractor shall carry on the Work and adhere to the Progress Schedule as provided in Paragraph 6.18.A. 10.04 Notification to Surety A. If the provisions of any bond require notice to be given to a surety of any change affecting the general scope of the Work or the provisions of the Contract Documents (including, but not limited to, Contract Price or Contract Times), the giving of any such notice will be Contractor’s responsibility. The amount of each applicable bond will be adjusted to reflect the effect of any such change. 10.05 Claims A. Engineer’s Decision Required: All Claims, except those waived pursuant to Paragraph 14.09, shall be referred to the Engineer for decision. A decision by Engineer shall be required as a condition precedent to any exercise by Owner or Contractor of any rights or remedies either may otherwise have under the Contract Documents or by Laws and Regulations in respect of such Claims. B. Notice: Written notice in accordance with Paragraph 17.01 stating the general nature of each Claim shall be delivered by the claimant to Engineer and the other party to the Contract promptly (but in no event later than 30 days) after the start of the event giving rise thereto. The responsibility to substantiate a Claim shall rest with the party making the Claim. Notice of the amount or extent of the Claim, with supporting data shall be delivered to the Engineer and the other party to the Contract within 60 days after the start of such event (unless Engineer allows additional time for claimant to submit additional or more accurate data in support of such Claim). A Claim for an adjustment in Contract Price shall be prepared in accordance with the provisions of Paragraph 12.01.B. A Claim for an adjustment in Contract Times shall be prepared in accordance with the provisions of Paragraph 12.02.B. Each Claim shall be accompanied by claimant’s written statement that the adjustment claimed is the entire adjustment to which the claimant believes it is entitled as a result of said event. The opposing party shall submit any response to Engineer and the claimant within 30 days after receipt of the claimant’s last submittal (unless Engineer allows additional time). C. Engineer’s Action: Engineer will review each Claim and, within 30 days after receipt of the last submittal of the claimant or the last submittal of the opposing party, if any, take one of the following actions in writing: 1. deny the Claim in whole or in part; 2. approve the Claim; or 3. notify the parties that the Engineer is unable to resolve the Claim if, in the Engineer’s sole discretion, it would be inappropriate for the Engineer to do so. For purposes of further resolution of the Claim, such notice shall be deemed a denial. Page 37 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV D. In the event that Engineer does not take action on a Claim within said 30 days, the Claim shall be deemed denied. E. Engineer’s written action under Paragraph 10.05.C or denial pursuant to Paragraphs 10.05.C.3 or 10.05.D will be final and binding upon Owner and Contractor, unless Owner or Contractor invoke the dispute resolution procedure set forth in Article 16 within 30 days of such action or denial. F. No Claim for an adjustment in Contract Price or Contract Times will be valid if not submitted in accordance with this Paragraph 10.05. ARTICLE 11 – COST OF THE WORK; ALLOWANCES; UNIT PRICE WORK 11.01 Cost of the Work A. Costs Included: The term Cost of the Work means the sum of all costs, except those excluded in Paragraph 11.01.B, necessarily incurred and paid by Contractor in the proper performance of the Work. When the value of any Work covered by a Change Order or when a Claim for an adjustment in Contract Price is determined on the basis of Cost of the Work, the costs to be reimbursed to Contractor will be only those additional or incremental costs required because of the change in the Work or because of the event giving rise to the Claim. Except as otherwise may be agreed to in writing by Owner, such costs shall be in amounts no higher than those prevailing in the locality of the Project, shall not include any of the costs itemized in Paragraph 11.01.B, and shall include only the following items: 1. Payroll costs for employees in the direct employ of Contractor in the performance of the Work under schedules of job classifications agreed upon by Owner and Contractor. Such employees shall include, without limitation, superintendents, foremen, and other personnel employed full time on the Work. Payroll costs for employees not employed full time on the Work shall be apportioned on the basis of their time spent on the Work. Payroll costs shall include, but not be limited to, salaries and wages plus the cost of fringe benefits, which shall include social security contributions, unemployment, excise, and payroll taxes, workers’ compensation, health and retirement benefits, bonuses, sick leave, vacation and holiday pay applicable thereto. The expenses of performing Work outside of regular working hours, on Saturday, Sunday, or legal holidays, shall be included in the above to the extent authorized by Owner. 2. Cost of all materials and equipment furnished and incorporated in the Work, including costs of transportation and storage thereof, and Suppliers’ field services required in connection therewith. All cash discounts shall accrue to Contractor unless Owner deposits funds with Contractor with which to make payments, in which case the cash discounts shall accrue to Owner. All trade discounts, rebates and refunds and returns from sale of surplus materials and equipment shall accrue to Owner, and Contractor shall make provisions so that they may be obtained. 3. Payments made by Contractor to Subcontractors for Work performed by Subcontractors. If required by Owner, Contractor shall obtain competitive bids from subcontractors acceptable to Owner and Contractor and shall deliver such bids to Owner, who will then determine, with the advice of Engineer, which bids, if any, will be acceptable. If any subcontract provides that the Subcontractor is to be paid on the basis of Cost of the Work plus a fee, the Subcontractor’s Cost of the Work and fee shall be determined in the same manner as Contractor’s Cost of the Work and fee as provided in this Paragraph 11.01. Page 38 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 4. Costs of special consultants (including but not limited to engineers, architects, testing laboratories, surveyors, attorneys, and accountants) employed for services specifically related to the Work. 5. Supplemental costs including the following: a. The proportion of necessary transportation, travel, and subsistence expenses of Contractor’s employees incurred in discharge of duties connected with the Work. b. Cost, including transportation and maintenance, of all materials, supplies, equipment, machinery, appliances, office, and temporary facilities at the Site, and hand tools not owned by the workers, which are consumed in the performance of the Work, and cost, less market value, of such items used but not consumed which remain the property of Contractor. c. Rentals of all construction equipment and machinery, and the parts thereof whether rented from Contractor or others in accordance with rental agreements approved by Owner with the advice of Engineer, and the costs of transportation, loading, unloading, assembly, dismantling, and removal thereof. All such costs shall be in accordance with the terms of said rental agreements. The rental of any such equipment, machinery, or parts shall cease when the use thereof is no longer necessary for the Work. d. Sales, consumer, use, and other similar taxes related to the Work, and for which Contractor is liable, as imposed by Laws and Regulations. e. Deposits lost for causes other than negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable, and royalty payments and fees for permits and licenses. f. Losses and damages (and related expenses) caused by damage to the Work, not compensated by insurance or otherwise, sustained by Contractor in connection with the performance of the Work (except losses and damages within the deductible amounts of property insurance established in accordance with Paragraph 5.06.D), provided such losses and damages have resulted from causes other than the negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable. Such losses shall include settlements made with the written consent and approval of Owner. No such losses, damages, and expenses shall be included in the Cost of the Work for the purpose of determining Contractor’s fee. g. The cost of utilities, fuel, and sanitary facilities at the Site. h. Minor expenses such as telegrams, long distance telephone calls, telephone service at the Site, express and courier services, and similar petty cash items in connection with the Work. i. The costs of premiums for all bonds and insurance Contractor is required by the Contract Documents to purchase and maintain. B. Costs Excluded: The term Cost of the Work shall not include any of the following items: Page 39 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 1. Payroll costs and other compensation of Contractor’s officers, executives, principals (of partnerships and sole proprietorships), general managers, safety managers, engineers, architects, estimators, attorneys, auditors, accountants, purchasing and contracting agents, expediters, timekeepers, clerks, and other personnel employed by Contractor, whether at the Site or in Contractor’s principal or branch office for general administration of the Work and not specifically included in the agreed upon schedule of job classifications referred to in Paragraph 11.01.A.1 or specifically covered by Paragraph 11.01.A.4, all of which are to be considered administrative costs covered by the Contractor’s fee. 2. Expenses of Contractor’s principal and branch offices other than Contractor’s office at the Site. 3. Any part of Contractor’s capital expenses, including interest on Contractor’s capital employed for the Work and charges against Contractor for delinquent payments. 4. Costs due to the negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable, including but not limited to, the correction of defective Work, disposal of materials or equipment wrongly supplied, and making good any damage to property. 5. Other overhead or general expense costs of any kind and the costs of any item not specifically and expressly included in Paragraphs 11.01.A. C. Contractor’s Fee: When all the Work is performed on the basis of cost-plus, Contractor’s fee shall be determined as set forth in the Agreement. When the value of any Work covered by a Change Order or when a Claim for an adjustment in Contract Price is determined on the basis of Cost of the Work, Contractor’s fee shall be determined as set forth in Paragraph 12.01.C. D. Documentation: Whenever the Cost of the Work for any purpose is to be determined pursuant to Paragraphs 11.01.A and 11.01.B, Contractor will establish and maintain records thereof in accordance with generally accepted accounting practices and submit in a form acceptable to Engineer an itemized cost breakdown together with supporting data. 11.02 Allowances A. It is understood that Contractor has included in the Contract Price all allowances so named in the Contract Documents and shall cause the Work so covered to be performed for such sums and by such persons or entities as may be acceptable to Owner and Engineer. B. Cash Allowances: 1. Contractor agrees that: a. the cash allowances include the cost to Contractor (less any applicable trade discounts) of materials and equipment required by the allowances to be delivered at the Site, and all applicable taxes; and b. Contractor’s costs for unloading and handling on the Site, labor, installation, overhead, profit, and other expenses contemplated for the cash allowances have been included in the Page 40 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV Contract Price and not in the allowances, and no demand for additional payment on account of any of the foregoing will be valid. C. Contingency Allowance: 1. Contractor agrees that a contingency allowance, if any, is for the sole use of Owner to cover unanticipated costs. D. Prior to final payment, an appropriate Change Order will be issued as recommended by Engineer to reflect actual amounts due Contractor on account of Work covered by allowances, and the Contract Price shall be correspondingly adjusted. 11.03 Unit Price Work A. Where the Contract Documents provide that all or part of the Work is to be Unit Price Work, initially the Contract Price will be deemed to include for all Unit Price Work an amount equal to the sum of the unit price for each separately identified item of Unit Price Work times the estimated quantity of each item as indicated in the Agreement. B. The estimated quantities of items of Unit Price Work are not guaranteed and are solely for the purpose of comparison of Bids and determining an initial Contract Price. Determinations of the actual quantities and classifications of Unit Price Work performed by Contractor will be made by Engineer subject to the provisions of Paragraph 9.07. C. Each unit price will be deemed to include an amount considered by Contractor to be adequate to cover Contractor’s overhead and profit for each separately identified item. D. Owner or Contractor may make a Claim for an adjustment in the Contract Price in accordance with Paragraph 10.05 if: 1. the quantity of any item of Unit Price Work performed by Contractor differs materially and significantly from the estimated quantity of such item indicated in the Agreement; and 2. there is no corresponding adjustment with respect to any other item of Work; and 3. Contractor believes that Contractor is entitled to an increase in Contract Price as a result of having incurred additional expense or Owner believes that Owner is entitled to a decrease in Contract Price and the parties are unable to agree as to the amount of any such increase or decrease. ARTICLE 12 – CHANGE OF CONTRACT PRICE; CHANGE OF CONTRACT TIMES 12.01 Change of Contract Price A. The Contract Price may only be changed by a Change Order. Any Claim for an adjustment in the Contract Price shall be based on written notice submitted by the party making the Claim to the Engineer and the other party to the Contract in accordance with the provisions of Paragraph 10.05. B. The value of any Work covered by a Change Order or of any Claim for an adjustment in the Contract Price will be determined as follows: Page 41 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 1. where the Work involved is covered by unit prices contained in the Contract Documents, by application of such unit prices to the quantities of the items involved (subject to the provisions of Paragraph 11.03); or 2. where the Work involved is not covered by unit prices contained in the Contract Documents, by a mutually agreed lump sum (which may include an allowance for overhead and profit not necessarily in accordance with Paragraph 12.01.C.2); or 3. where the Work involved is not covered by unit prices contained in the Contract Documents and agreement to a lump sum is not reached under Paragraph 12.01.B.2, on the basis of the Cost of the Work (determined as provided in Paragraph 11.01) plus a Contractor’s fee for overhead and profit (determined as provided in Paragraph 12.01.C). C. Contractor’s Fee: The Contractor’s fee for overhead and profit shall be determined as follows: 1. a mutually acceptable fixed fee; or 2. if a fixed fee is not agreed upon, then a fee based on the following percentages of the various portions of the Cost of the Work: a. for costs incurred under Paragraphs 11.01.A.1 and 11.01.A.2, the Contractor’s fee shall be 15 percent; b. for costs incurred under Paragraph 11.01.A.3, the Contractor’s fee shall be five percent; c. where one or more tiers of subcontracts are on the basis of Cost of the Work plus a fee and no fixed fee is agreed upon, the intent of Paragraphs 12.01.C.2.a and 12.01.C.2.b is that the Subcontractor who actually performs the Work, at whatever tier, will be paid a fee of 15 percent of the costs incurred by such Subcontractor under Paragraphs 11.01.A.1 and 11.01.A.2 and that any higher tier Subcontractor and Contractor will each be paid a fee of five percent of the amount paid to the next lower tier Subcontractor; d. no fee shall be payable on the basis of costs itemized under Paragraphs 11.01.A.4, 11.01.A.5, and 11.01.B; e. the amount of credit to be allowed by Contractor to Owner for any change which results in a net decrease in cost will be the amount of the actual net decrease in cost plus a deduction in Contractor’s fee by an amount equal to five percent of such net decrease; and f. when both additions and credits are involved in any one change, the adjustment in Contractor’s fee shall be computed on the basis of the net change in accordance with Paragraphs 12.01.C.2.a through 12.01.C.2.e, inclusive. 12.02 Change of Contract Times A. The Contract Times may only be changed by a Change Order. Any Claim for an adjustment in the Contract Times shall be based on written notice submitted by the party making the Claim to the Engineer and the other party to the Contract in accordance with the provisions of Paragraph 10.05. B. Any adjustment of the Contract Times covered by a Change Order or any Claim for an adjustment in the Contract Times will be determined in accordance with the provisions of this Article 12. Page 42 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 12.03 Delays A. Where Contractor is prevented from completing any part of the Work within the Contract Times due to delay beyond the control of Contractor, the Contract Times will be extended in an amount equal to the time lost due to such delay if a Claim is made therefor as provided in Paragraph 12.02.A. Delays beyond the control of Contractor shall include, but not be limited to, acts or neglect by Owner, acts or neglect of utility owners or other contractors performing other work as contemplated by Article 7, fires, floods, epidemics, abnormal weather conditions, or acts of God. B. If Owner, Engineer, or other contractors or utility owners performing other work for Owner as contemplated by Article 7, or anyone for whom Owner is responsible, delays, disrupts, or interferes with the performance or progress of the Work, then Contractor shall be entitled to an equitable adjustment in the Contract Price or the Contract Times, or both. Contractor’s entitlement to an adjustment of the Contract Times is conditioned on such adjustment being essential to Contractor’s ability to complete the Work within the Contract Times. C. If Contractor is delayed in the performance or progress of the Work by fire, flood, epidemic, abnormal weather conditions, acts of God, acts or failures to act of utility owners not under the control of Owner, or other causes not the fault of and beyond control of Owner and Contractor, then Contractor shall be entitled to an equitable adjustment in Contract Times, if such adjustment is essential to Contractor’s ability to complete the Work within the Contract Times. Such an adjustment shall be Contractor’s sole and exclusive remedy for the delays described in this Paragraph 12.03.C. D. Owner, Engineer, and their officers, directors, members, partners, employees, agents, consultants, or subcontractors shall not be liable to Contractor for any claims, costs, losses, or damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) sustained by Contractor on or in connection with any other project or anticipated project. E. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for delays within the control of Contractor. Delays attributable to and within the control of a Subcontractor or Supplier shall be deemed to be delays within the control of Contractor. ARTICLE 13 – TESTS AND INSPECTIONS; CORRECTION, REMOVAL OR ACCEPTANCE OF DEFECTIVE WORK 13.01 Notice of Defects A. Prompt notice of all defective Work of which Owner or Engineer has actual knowledge will be given to Contractor. Defective Work may be rejected, corrected, or accepted as provided in this Article 13. 13.02 Access to Work A. Owner, Engineer, their consultants and other representatives and personnel of Owner, independent testing laboratories, and governmental agencies with jurisdictional interests will have access to the Site and the Work at reasonable times for their observation, inspection, and testing. Contractor shall provide them proper and safe conditions for such access and advise them of Contractor’s safety procedures and programs so that they may comply therewith as applicable. Page 43 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 13.03 Tests and Inspections A. Contractor shall give Engineer timely notice of readiness of the Work for all required inspections, tests, or approvals and shall cooperate with inspection and testing personnel to facilitate required inspections or tests. B. Owner shall employ and pay for the services of an independent testing laboratory to perform all inspections, tests, or approvals required by the Contract Documents except: 1. for inspections, tests, or approvals covered by Paragraphs 13.03.C and 13.03.D below; 2. that costs incurred in connection with tests or inspections conducted pursuant to Paragraph 13.04.B shall be paid as provided in Paragraph 13.04.C; and 3. as otherwise specifically provided in the Contract Documents. C. If Laws or Regulations of any public body having jurisdiction require any Work (or part thereof) specifically to be inspected, tested, or approved by an employee or other representative of such public body, Contractor shall assume full responsibility for arranging and obtaining such inspections, tests, or approvals, pay all costs in connection therewith, and furnish Engineer the required certificates of inspection or approval. D. Contractor shall be responsible for arranging and obtaining and shall pay all costs in connection with any inspections, tests, or approvals required for Owner’s and Engineer’s acceptance of materials or equipment to be incorporated in the Work; or acceptance of materials, mix designs, or equipment submitted for approval prior to Contractor’s purchase thereof for incorporation in the Work. Such inspections, tests, or approvals shall be performed by organizations acceptable to Owner and Engineer. E. If any Work (or the work of others) that is to be inspected, tested, or approved is covered by Contractor without written concurrence of Engineer, Contractor shall, if requested by Engineer, uncover such Work for observation. F. Uncovering Work as provided in Paragraph 13.03.E shall be at Contractor’s expense unless Contractor has given Engineer timely notice of Contractor’s intention to cover the same and Engineer has not acted with reasonable promptness in response to such notice. 13.04 Uncovering Work A. If any Work is covered contrary to the written request of Engineer, it must, if requested by Engineer, be uncovered for Engineer’s observation and replaced at Contractor’s expense. B. If Engineer considers it necessary or advisable that covered Work be observed by Engineer or inspected or tested by others, Contractor, at Engineer’s request, shall uncover, expose, or otherwise make available for observation, inspection, or testing as Engineer may require, that portion of the Work in question, furnishing all necessary labor, material, and equipment. C. If it is found that the uncovered Work is defective, Contractor shall pay all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of Page 44 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV or relating to such uncovering, exposure, observation, inspection, and testing, and of satisfactory replacement or reconstruction (including but not limited to all costs of repair or replacement of work of others); and Owner shall be entitled to an appropriate decrease in the Contract Price. If the parties are unable to agree as to the amount thereof, Owner may make a Claim therefor as provided in Paragraph 10.05. D. If the uncovered Work is not found to be defective, Contractor shall be allowed an increase in the Contract Price or an extension of the Contract Times, or both, directly attributable to such uncovering, exposure, observation, inspection, testing, replacement, and reconstruction. If the parties are unable to agree as to the amount or extent thereof, Contractor may make a Claim therefor as provided in Paragraph 10.05. 13.05 Owner May Stop the Work A. If the Work is defective, or Contractor fails to supply sufficient skilled workers or suitable materials or equipment, or fails to perform the Work in such a way that the completed Work will conform to the Contract Documents, Owner may order Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated; however, this right of Owner to stop the Work shall not give rise to any duty on the part of Owner to exercise this right for the benefit of Contractor, any Subcontractor, any Supplier, any other individual or entity, or any surety for, or employee or agent of any of them. 13.06 Correction or Removal of Defective Work A. Promptly after receipt of written notice, Contractor shall correct all defective Work, whether or not fabricated, installed, or completed, or, if the Work has been rejected by Engineer, remove it from the Project and replace it with Work that is not defective. Contractor shall pay all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to such correction or removal (including but not limited to all costs of repair or replacement of work of others). B. When correcting defective Work under the terms of this Paragraph 13.06 or Paragraph 13.07, Contractor shall take no action that would void or otherwise impair Owner’s special warranty and guarantee, if any, on said Work. 13.07 Correction Period A. If within one year after the date of Substantial Completion (or such longer period of time as may be prescribed by the terms of any applicable special guarantee required by the Contract Documents) or by any specific provision of the Contract Documents, any Work is found to be defective, or if the repair of any damages to the land or areas made available for Contractor’s use by Owner or permitted by Laws and Regulations as contemplated in Paragraph 6.11.A is found to be defective, Contractor shall promptly, without cost to Owner and in accordance with Owner’s written instructions: 1. repair such defective land or areas; or 2. correct such defective Work; or Page 45 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 3. if the defective Work has been rejected by Owner, remove it from the Project and replace it with Work that is not defective, and 4. satisfactorily correct or repair or remove and replace any damage to other Work, to the work of others or other land or areas resulting therefrom. B. If Contractor does not promptly comply with the terms of Owner’s written instructions, or in an emergency where delay would cause serious risk of loss or damage, Owner may have the defective Work corrected or repaired or may have the rejected Work removed and replaced. All claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to such correction or repair or such removal and replacement (including but not limited to all costs of repair or replacement of work of others) will be paid by Contractor. C. In special circumstances where a particular item of equipment is placed in continuous service before Substantial Completion of all the Work, the correction period for that item may start to run from an earlier date if so provided in the Specifications. D. Where defective Work (and damage to other Work resulting therefrom) has been corrected or removed and replaced under this Paragraph 13.07, the correction period hereunder with respect to such Work will be extended for an additional period of one year after such correction or removal and replacement has been satisfactorily completed. E. Contractor’s obligations under this Paragraph 13.07 are in addition to any other obligation or warranty. The provisions of this Paragraph 13.07 shall not be construed as a substitute for, or a waiver of, the provisions of any applicable statute of limitation or repose. 13.08 Acceptance of Defective Work A. If, instead of requiring correction or removal and replacement of defective Work, Owner (and, prior to Engineer’s recommendation of final payment, Engineer) prefers to accept it, Owner may do so. Contractor shall pay all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) attributable to Owner’s evaluation of and determination to accept such defective Work (such costs to be approved by Engineer as to reasonableness) and for the diminished value of the Work to the extent not otherwise paid by Contractor pursuant to this sentence. If any such acceptance occurs prior to Engineer’s recommendation of final payment, a Change Order will be issued incorporating the necessary revisions in the Contract Documents with respect to the Work, and Owner shall be entitled to an appropriate decrease in the Contract Price, reflecting the diminished value of Work so accepted. If the parties are unable to agree as to the amount thereof, Owner may make a Claim therefor as provided in Paragraph 10.05. If the acceptance occurs after such recommendation, an appropriate amount will be paid by Contractor to Owner. 13.09 Owner May Correct Defective Work A. If Contractor fails within a reasonable time after written notice from Engineer to correct defective Work, or to remove and replace rejected Work as required by Engineer in accordance with Paragraph 13.06.A, or if Contractor fails to perform the Work in accordance with the Contract Page 46 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV Documents, or if Contractor fails to comply with any other provision of the Contract Documents, Owner may, after seven days written notice to Contractor, correct, or remedy any such deficiency. B. In exercising the rights and remedies under this Paragraph 13.09, Owner shall proceed expeditiously. In connection with such corrective or remedial action, Owner may exclude Contractor from all or part of the Site, take possession of all or part of the Work and suspend Contractor’s services related thereto, take possession of Contractor’s tools, appliances, construction equipment and machinery at the Site, and incorporate in the Work all materials and equipment stored at the Site or for which Owner has paid Contractor but which are stored elsewhere. Contractor shall allow Owner, Owner’s representatives, agents and employees, Owner’s other contractors, and Engineer and Engineer’s consultants access to the Site to enable Owner to exercise the rights and remedies under this Paragraph. C. All claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) incurred or sustained by Owner in exercising the rights and remedies under this Paragraph 13.09 will be charged against Contractor, and a Change Order will be issued incorporating the necessary revisions in the Contract Documents with respect to the Work; and Owner shall be entitled to an appropriate decrease in the Contract Price. If the parties are unable to agree as to the amount of the adjustment, Owner may make a Claim therefor as provided in Paragraph 10.05. Such claims, costs, losses and damages will include but not be limited to all costs of repair, or replacement of work of others destroyed or damaged by correction, removal, or replacement of Contractor’s defective Work. D. Contractor shall not be allowed an extension of the Contract Times because of any delay in the performance of the Work attributable to the exercise by Owner of Owner’s rights and remedies under this Paragraph 13.09. ARTICLE 14 – PAYMENTS TO CONTRACTOR AND COMPLETION 14.01 Schedule of Values A. The Schedule of Values established as provided in Paragraph 2.07.A will serve as the basis for progress payments and will be incorporated into a form of Application for Payment acceptable to Engineer. Progress payments on account of Unit Price Work will be based on the number of units completed. 14.02 Progress Payments A. Applications for Payments: 1. At least 20 days before the date established in the Agreement for each progress payment (but not more often than once a month), Contractor shall submit to Engineer for review an Application for Payment filled out and signed by Contractor covering the Work completed as of the date of the Application and accompanied by such supporting documentation as is required by the Contract Documents. If payment is requested on the basis of materials and equipment not incorporated in the Work but delivered and suitably stored at the Site or at another location agreed to in writing, the Application for Payment shall also be accompanied by a bill of sale, invoice, or other documentation warranting that Owner has received the materials and equipment free and clear of all Liens and evidence that the materials and Page 47 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV equipment are covered by appropriate property insurance or other arrangements to protect Owner’s interest therein, all of which must be satisfactory to Owner. 2. Beginning with the second Application for Payment, each Application shall include an affidavit of Contractor stating that all previous progress payments received on account of the Work have been applied on account to discharge Contractor’s legitimate obligations associated with prior Applications for Payment. 3. The amount of retainage with respect to progress payments will be as stipulated in the Agreement. B. Review of Applications: 1. Engineer will, within 10 days after receipt of each Application for Payment, either indicate in writing a recommendation of payment and present the Application to Owner or return the Application to Contractor indicating in writing Engineer’s reasons for refusing to recommend payment. In the latter case, Contractor may make the necessary corrections and resubmit the Application. 2. Engineer’s recommendation of any payment requested in an Application for Payment will constitute a representation by Engineer to Owner, based on Engineer’s observations of the executed Work as an experienced and qualified design professional, and on Engineer’s review of the Application for Payment and the accompanying data and schedules, that to the best of Engineer’s knowledge, information and belief: a. the Work has progressed to the point indicated; b. the quality of the Work is generally in accordance with the Contract Documents (subject to an evaluation of the Work as a functioning whole prior to or upon Substantial Completion, the results of any subsequent tests called for in the Contract Documents, a final determination of quantities and classifications for Unit Price Work under Paragraph 9.07, and any other qualifications stated in the recommendation); and c. the conditions precedent to Contractor’s being entitled to such payment appear to have been fulfilled in so far as it is Engineer’s responsibility to observe the Work. 3. By recommending any such payment Engineer will not thereby be deemed to have represented that: a. inspections made to check the quality or the quantity of the Work as it has been performed have been exhaustive, extended to every aspect of the Work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to Engineer in the Contract Documents; or b. there may not be other matters or issues between the parties that might entitle Contractor to be paid additionally by Owner or entitle Owner to withhold payment to Contractor. 4. Neither Engineer’s review of Contractor’s Work for the purposes of recommending payments nor Engineer’s recommendation of any payment, including final payment, will impose responsibility on Engineer: Page 48 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV a. to supervise, direct, or control the Work, or b. for the means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs incident thereto, or c. for Contractor’s failure to comply with Laws and Regulations applicable to Contractor’s performance of the Work, or d. to make any examination to ascertain how or for what purposes Contractor has used the moneys paid on account of the Contract Price, or e. to determine that title to any of the Work, materials, or equipment has passed to Owner free and clear of any Liens. 5. Engineer may refuse to recommend the whole or any part of any payment if, in Engineer’s opinion, it would be incorrect to make the representations to Owner stated in Paragraph 14.02.B.2. Engineer may also refuse to recommend any such payment or, because of subsequently discovered evidence or the results of subsequent inspections or tests, revise or revoke any such payment recommendation previously made, to such extent as may be necessary in Engineer’s opinion to protect Owner from loss because: a. the Work is defective, or completed Work has been damaged, requiring correction or replacement; b. the Contract Price has been reduced by Change Orders; c. Owner has been required to correct defective Work or complete Work in accordance with Paragraph 13.09; or d. Engineer has actual knowledge of the occurrence of any of the events enumerated in Paragraph 15.02.A. C. Payment Becomes Due: 1. Thirty days after presentation of the Application for Payment to Owner with Engineer’s recommendation, the amount recommended will (subject to the provisions of Paragraph 14.02.D) become due, and when due will be paid by Owner to Contractor. D. Reduction in Payment: 1. Owner may refuse to make payment of the full amount recommended by Engineer because: a. claims have been made against Owner on account of Contractor’s performance or furnishing of the Work; b. Liens have been filed in connection with the Work, except where Contractor has delivered a specific bond satisfactory to Owner to secure the satisfaction and discharge of such Liens; c. there are other items entitling Owner to a set-off against the amount recommended; or Page 49 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV d. Owner has actual knowledge of the occurrence of any of the events enumerated in Paragraphs 14.02.B.5.a through 14.02.B.5.c or Paragraph 15.02.A. 2. If Owner refuses to make payment of the full amount recommended by Engineer, Owner will give Contractor immediate written notice (with a copy to Engineer) stating the reasons for such action and promptly pay Contractor any amount remaining after deduction of the amount so withheld. Owner shall promptly pay Contractor the amount so withheld, or any adjustment thereto agreed to by Owner and Contractor, when Contractor remedies the reasons for such action. 3. Upon a subsequent determination that Owner’s refusal of payment was not justified, the amount wrongfully withheld shall be treated as an amount due as determined by Paragraph 14.02.C.1 and subject to interest as provided in the Agreement. 14.03 Contractor’s Warranty of Title A. Contractor warrants and guarantees that title to all Work, materials, and equipment covered by any Application for Payment, whether incorporated in the Project or not, will pass to Owner no later than the time of payment free and clear of all Liens. 14.04 Substantial Completion A. When Contractor considers the entire Work ready for its intended use Contractor shall notify Owner and Engineer in writing that the entire Work is substantially complete (except for items specifically listed by Contractor as incomplete) and request that Engineer issue a certificate of Substantial Completion. B. Promptly after Contractor’s notification, Owner, Contractor, and Engineer shall make an inspection of the Work to determine the status of completion. If Engineer does not consider the Work substantially complete, Engineer will notify Contractor in writing giving the reasons therefor. C. If Engineer considers the Work substantially complete, Engineer will deliver to Owner a tentative certificate of Substantial Completion which shall fix the date of Substantial Completion. There shall be attached to the certificate a tentative list of items to be completed or corrected before final payment. Owner shall have seven days after receipt of the tentative certificate during which to make written objection to Engineer as to any provisions of the certificate or attached list. If, after considering such objections, Engineer concludes that the Work is not substantially complete, Engineer will, within 14 days after submission of the tentative certificate to Owner, notify Contractor in writing, stating the reasons therefor. If, after consideration of Owner’s objections, Engineer considers the Work substantially complete, Engineer will, within said 14 days, execute and deliver to Owner and Contractor a definitive certificate of Substantial Completion (with a revised tentative list of items to be completed or corrected) reflecting such changes from the tentative certificate as Engineer believes justified after consideration of any objections from Owner. D. At the time of delivery of the tentative certificate of Substantial Completion, Engineer will deliver to Owner and Contractor a written recommendation as to division of responsibilities pending final payment between Owner and Contractor with respect to security, operation, safety, and protection of the Work, maintenance, heat, utilities, insurance, and warranties and guarantees. Unless Owner Page 50 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV and Contractor agree otherwise in writing and so inform Engineer in writing prior to Engineer’s issuing the definitive certificate of Substantial Completion, Engineer’s aforesaid recommendation will be binding on Owner and Contractor until final payment. E. Owner shall have the right to exclude Contractor from the Site after the date of Substantial Completion subject to allowing Contractor reasonable access to remove its property and complete or correct items on the tentative list. 14.05 Partial Utilization A. Prior to Substantial Completion of all the Work, Owner may use or occupy any substantially completed part of the Work which has specifically been identified in the Contract Documents, or which Owner, Engineer, and Contractor agree constitutes a separately functioning and usable part of the Work that can be used by Owner for its intended purpose without significant interference with Contractor’s performance of the remainder of the Work, subject to the following conditions: 1. Owner at any time may request Contractor in writing to permit Owner to use or occupy any such part of the Work which Owner believes to be ready for its intended use and substantially complete. If and when Contractor agrees that such part of the Work is substantially complete, Contractor, Owner, and Engineer will follow the procedures of Paragraph 14.04.A through D for that part of the Work. 2. Contractor at any time may notify Owner and Engineer in writing that Contractor considers any such part of the Work ready for its intended use and substantially complete and request Engineer to issue a certificate of Substantial Completion for that part of the Work. 3. Within a reasonable time after either such request, Owner, Contractor, and Engineer shall make an inspection of that part of the Work to determine its status of completion. If Engineer does not consider that part of the Work to be substantially complete, Engineer will notify Owner and Contractor in writing giving the reasons therefor. If Engineer considers that part of the Work to be substantially complete, the provisions of Paragraph 14.04 will apply with respect to certification of Substantial Completion of that part of the Work and the division of responsibility in respect thereof and access thereto. 4. Not Used 14.06 Final Inspection A. Upon written notice from Contractor that the entire Work or an agreed portion thereof is complete, Engineer will promptly make a final inspection with Owner and Contractor and will notify Contractor in writing of all particulars in which this inspection reveals that the Work is incomplete or defective. Contractor shall immediately take such measures as are necessary to complete such Work or remedy such deficiencies. Page 51 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 14.07 Final Payment A. Application for Payment: 1. After Contractor has, in the opinion of Engineer, satisfactorily completed all corrections identified during the final inspection and has delivered, in accordance with the Contract Documents, all maintenance and operating instructions, schedules, guarantees, bonds, certificates or other evidence of insurance, certificates of inspection, marked-up record documents (as provided in Paragraph 6.12), and other documents, Contractor may make application for final payment following the procedure for progress payments. 2. The final Application for Payment shall be accompanied (except as previously delivered) by: a. all documentation called for in the Contract Documents, including but not limited to the evidence of insurance required by Paragraph 5.04.B.6; b. consent of the surety, if any, to final payment; c. a list of all Claims against Owner that Contractor believes are unsettled; and d. complete and legally effective releases or waivers (satisfactory to Owner) of all Lien rights arising out of or Liens filed in connection with the Work. 3. In lieu of the releases or waivers of Liens specified in Paragraph 14.07.A.2 and as approved by Owner, Contractor may furnish receipts or releases in full and an affidavit of Contractor that: (i) the releases and receipts include all labor, services, material, and equipment for which a Lien could be filed; and (ii) all payrolls, material and equipment bills, and other indebtedness connected with the Work for which Owner might in any way be responsible, or which might in any way result in liens or other burdens on Owner's property, have been paid or otherwise satisfied. If any Subcontractor or Supplier fails to furnish such a release or receipt in full, Contractor may furnish a bond or other collateral satisfactory to Owner to indemnify Owner against any Lien. B. Engineer’s Review of Application and Acceptance: 1. If, on the basis of Engineer’s observation of the Work during construction and final inspection, and Engineer’s review of the final Application for Payment and accompanying documentation as required by the Contract Documents, Engineer is satisfied that the Work has been completed and Contractor’s other obligations under the Contract Documents have been fulfilled, Engineer will, within ten days after receipt of the final Application for Payment, indicate in writing Engineer’s recommendation of payment and present the Application for Payment to Owner for payment. At the same time Engineer will also give written notice to Owner and Contractor that the Work is acceptable subject to the provisions of Paragraph 14.09. Otherwise, Engineer will return the Application for Payment to Contractor, indicating in writing the reasons for refusing to recommend final payment, in which case Contractor shall make the necessary corrections and resubmit the Application for Payment. C. Payment Becomes Due: Page 52 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 1. Thirty days after the presentation to Owner of the Application for Payment and accompanying documentation, the amount recommended by Engineer, less any sum Owner is entitled to set off against Engineer’s recommendation, including but not limited to liquidated damages, will become due and will be paid by Owner to Contractor. 14.08 Final Completion Delayed A. If, through no fault of Contractor, final completion of the Work is significantly delayed, and if Engineer so confirms, Owner shall, upon receipt of Contractor’s final Application for Payment (for Work fully completed and accepted) and recommendation of Engineer, and without terminating the Contract, make payment of the balance due for that portion of the Work fully completed and accepted. If the remaining balance to be held by Owner for Work not fully completed or corrected is less than the retainage stipulated in the Agreement, and if bonds have been furnished as required in Paragraph 5.01, the written consent of the surety to the payment of the balance due for that portion of the Work fully completed and accepted shall be submitted by Contractor to Engineer with the Application for such payment. Such payment shall be made under the terms and conditions governing final payment, except that it shall not constitute a waiver of Claims. 14.09 Waiver of Claims A. The making and acceptance of final payment will constitute: 1. a waiver of all Claims by Owner against Contractor, except Claims arising from unsettled Liens, from defective Work appearing after final inspection pursuant to Paragraph 14.06, from failure to comply with the Contract Documents or the terms of any special guarantees specified therein, or from Contractor’s continuing obligations under the Contract Documents; and 2. a waiver of all Claims by Contractor against Owner other than those previously made in accordance with the requirements herein and expressly acknowledged by Owner in writing as still unsettled. ARTICLE 15 – SUSPENSION OF WORK AND TERMINATION 15.01 Owner May Suspend Work A. At any time and without cause, Owner may suspend the Work or any portion thereof for a period of not more than 90 consecutive days by notice in writing to Contractor and Engineer which will fix the date on which Work will be resumed. Contractor shall resume the Work on the date so fixed. Contractor shall be granted an adjustment in the Contract Price or an extension of the Contract Times, or both, directly attributable to any such suspension if Contractor makes a Claim therefor as provided in Paragraph 10.05. 15.02 Owner May Terminate for Cause A. The occurrence of any one or more of the following events will justify termination for cause: 1. Contractor’s persistent failure to perform the Work in accordance with the Contract Documents (including, but not limited to, failure to supply sufficient skilled workers or Page 53 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV suitable materials or equipment or failure to adhere to the Progress Schedule established under Paragraph 2.07 as adjusted from time to time pursuant to Paragraph 6.04); 2. Contractor’s disregard of Laws or Regulations of any public body having jurisdiction; 3. Contractor’s repeated disregard of the authority of Engineer; or 4. Contractor’s violation in any substantial way of any provisions of the Contract Documents. B. If one or more of the events identified in Paragraph 15.02.A occur, Owner may, after giving Contractor (and surety) seven days written notice of its intent to terminate the services of Contractor: 1. exclude Contractor from the Site, and take possession of the Work and of all Contractor’s tools, appliances, construction equipment, and machinery at the Site, and use the same to the full extent they could be used by Contractor (without liability to Contractor for trespass or conversion); 2. incorporate in the Work all materials and equipment stored at the Site or for which Owner has paid Contractor but which are stored elsewhere; and 3. complete the Work as Owner may deem expedient. C. If Owner proceeds as provided in Paragraph 15.02.B, Contractor shall not be entitled to receive any further payment until the Work is completed. If the unpaid balance of the Contract Price exceeds all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) sustained by Owner arising out of or relating to completing the Work, such excess will be paid to Contractor. If such claims, costs, losses, and damages exceed such unpaid balance, Contractor shall pay the difference to Owner. Such claims, costs, losses, and damages incurred by Owner will be reviewed by Engineer as to their reasonableness and, when so approved by Engineer, incorporated in a Change Order. When exercising any rights or remedies under this Paragraph, Owner shall not be required to obtain the lowest price for the Work performed. D. Notwithstanding Paragraphs 15.02.B and 15.02.C, Contractor’s services will not be terminated if Contractor begins within seven days of receipt of notice of intent to terminate to correct its failure to perform and proceeds diligently to cure such failure within no more than 7 days of receipt of said notice. E. Where Contractor’s services have been so terminated by Owner, the termination will not affect any rights or remedies of Owner against Contractor then existing or which may thereafter accrue. Any retention or payment of moneys due Contractor by Owner will not release Contractor from liability. F. If and to the extent that Contractor has provided a performance bond under the provisions of Paragraph 5.01.A, the termination procedures of that bond shall supersede the provisions of Paragraphs 15.02.B and 15.02.C. Page 54 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 15.03 Owner May Terminate For Convenience A. Upon seven days written notice to Contractor and Engineer, Owner may, without cause and without prejudice to any other right or remedy of Owner, terminate the Contract. In such case, Contractor shall be paid for (without duplication of any items): 1. completed and acceptable Work executed in accordance with the Contract Documents prior to the effective date of termination, including fair and reasonable sums for overhead and profit on such Work; 2. expenses sustained prior to the effective date of termination in performing services and furnishing labor, materials, or equipment as required by the Contract Documents in connection with uncompleted Work, plus fair and reasonable sums for overhead and profit on such expenses; 3. Not Used 4. reasonable expenses directly attributable to termination. B. Contractor shall not be paid on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. 15.04 Contractor May Stop Work or Terminate A. If, through no act or fault of Contractor, (i) the Work is suspended for more than 90 consecutive days by Owner or under an order of court or other public authority, or (ii) Engineer fails to act on any Application for Payment within 30 days after it is submitted, or (iii) Owner fails for 30 days to pay Contractor any sum finally determined to be due, then Contractor may, upon seven days written notice to Owner and Engineer, and provided Owner or Engineer do not remedy such suspension or failure within that time, terminate the Contract and recover from Owner payment on the same terms as provided in Paragraph 15.03. B. In lieu of terminating the Contract and without prejudice to any other right or remedy, if Engineer has failed to act on an Application for Payment within 30 days after it is submitted, or Owner has failed for 30 days to pay Contractor any sum finally determined to be due, Contractor may, seven days after written notice to Owner and Engineer, stop the Work until payment is made of all such amounts due Contractor, including interest thereon. The provisions of this Paragraph 15.04 are not intended to preclude Contractor from making a Claim under Paragraph 10.05 for an adjustment in Contract Price or Contract Times or otherwise for expenses or damage directly attributable to Contractor’s stopping the Work as permitted by this Paragraph. ARTICLE 16 – DISPUTE RESOLUTION 16.01 Methods and Procedures A. Either Owner or Contractor may request mediation of any Claim submitted to Engineer for a decision under Paragraph 10.05 before such decision becomes final and binding. The mediation will be governed by the Construction Industry Mediation Rules of the American Arbitration Association in effect as of the Effective Date of the Agreement. The request for mediation shall Page 55 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV be submitted in writing to the American Arbitration Association and the other party to the Contract. Timely submission of the request shall stay the effect of Paragraph 10.05.E. B. Owner and Contractor shall participate in the mediation process in good faith. The process shall be concluded within 60 days of filing of the request. The date of termination of the mediation shall be determined by application of the mediation rules referenced above. C. If the Claim is not resolved by mediation, Engineer’s action under Paragraph 10.05.C or a denial pursuant to Paragraphs 10.05.C.3 or 10.05.D shall become final and binding 30 days after termination of the mediation unless, within that time period, Owner or Contractor: 1. elects in writing to invoke any dispute resolution process provided for in the Supplementary Conditions; or 2. agrees with the other party to submit the Claim to another dispute resolution process; or 3. gives written notice to the other party of the intent to submit the Claim to a court of competent jurisdiction. ARTICLE 17 – MISCELLANEOUS 17.01 Giving Notice A. Whenever any provision of the Contract Documents requires the giving of written notice, it will be deemed to have been validly given if: 1. delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended; or 2. delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. 17.02 Computation of Times A. When any period of time is referred to in the Contract Documents by days, it will be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the State of Georgia. 17.03 Cumulative Remedies A. The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto are in addition to, and are not to be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by Laws or Regulations, by special warranty or guarantee, or by other provisions of the Contract Documents. The provisions of this Paragraph will be as effective as if repeated specifically in the Contract Documents in connection with each particular duty, obligation, right, and remedy to which they apply. Page 56 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 17.04 Survival of Obligations A. All representations, indemnifications, warranties, and guarantees made in, required by, or given in accordance with the Contract Documents, as well as all continuing obligations indicated in the Contract Documents, will survive final payment, completion, and acceptance of the Work or termination or completion of the Contract or termination of the services of Contractor. 17.05 Controlling Law A. This Contract is to be governed by the law of the state in which the Project is located. 17.06 Headings A. Article and paragraph headings are inserted for convenience only and do not constitute parts of these General Conditions. Page 57 of 57 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV SUPPLEMENTARY CONDITIONS 1. THE GENERAL CONDITIONS: The General Conditions shall apply to all work in the Contract Documents, except as otherwise specified in the Supplementary Conditions. Requirements of the Supplementary Conditions supersede those of the General Conditions. 2. COMMENCEMENT AND COMPLETION OF WORK: The Contractor shall commence the Work on the date indicated in the Notice to Proceed and shall diligently prosecute said Work so as to complete the entire projects and place them in use within the number of calendar days set forth in the Agreement. 3. SCOPE OF WORK: The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project in accordance with the Contract Documents. The project is located at the intersection of Country Club Drive and Patrick Henry Parkway within the City of Stockbridge, Georgia. This project includes but is not limited to traffic control, erosion and sediment control, clearing and grading, roadway milling and paving, roadway striping, concrete curb and gutters, sidewalk, and the installation of a traffic signal and signage within the project limits. This work is per the Contract Documents for the City of Stockbridge’s COUNTRY CLUB DRIVE AND PATRICK HENRY PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS. 4. LOCATION: The work under this Contract will be located at the intersection of Country Club Drive and Patrick Henry Parkway in Stockbridge, Georgia. 5. EXTENSION OF TIME AND FAILURE TO COMPLETE ON TIME: Any and all extensions of time shall be in accordance with the General Conditions, except as otherwise hereinafter provided. Failure to complete the Project on or before the stipulated completion date will result in the assessment of liquidated damages in the amount stated in the Proposal. 6. WEATHER DELAYS: Completion time will not be extended for normal bad weather. Time for completion as stated in the Contract Documents includes an allowance for calendar days on which work cannot be performed out-of-doors. The term "calendar day" as used in the Contract Documents shall mean Mondays through Fridays, excluding weekends and legal holidays. For the purpose of this Contract, Contractor agrees that he may expect to lose calendar days due to weather in accordance with the following table: January - 14 days May - 6 days September - 2 days February - 14 days June - 3 days October - 3 days March - 10 days July - 4 days November - 5 days April - 7 days August - 2 days December - 9 days The Contractor agrees that it shall provide written notice to the Owner’s Representative on the day of any adverse weather not anticipated and for which a request for a time extension has been, or will be, made. Said notice shall state with particularity a description of the Page 1 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV adverse weather as well as a description of the nature and extent of any delay caused by such weather. Receipt of this notice by the Owner’s Representative is a condition precedent to the submission of any claim for an extension of time. Furthermore, the Contractor shall submit a written claim for extension of time within seven (7) days after the occurrence of the adverse weather and such claim shall be supported by such documentation including, but not limited to, official weather reports, as the Owner’s Representative may require. No extension will be made for days of bad weather occurring after the building is dried in. Requested working days lost to the weather shall be submitted for review with the pay request for that month, any requests later than the billable month will not be considered. To the extent that any of the terms and conditions set forth in this paragraph are in conflict with any of the terms and conditions of this Agreement, the terms and conditions of this paragraph shall govern and control. 7. CONSTRUCTION DRAWINGS: The work shall conform to the following construction drawings identified by “Sheet Number 1.0” shown below and all construction drawings associated with these: Page 2 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 8. REPORTS AND DRAWINGS USED BY THE ENGINEER: In the preparation of Drawings and Specifications, ENGINEER has relied upon: A. The following reports of explorations and test of subsurface conditions at the site of the Work: 1) None B. The following drawings of physical conditions in or relating to existing surface and subsurface structures (except Underground Facilities) which are contiguous to the site of the Work. 1) None 9. SANITARY CONVENIENCES: THE CONTRACTOR shall provide adequate sanitary conveniences for use of those employed on the work and their use shall be strictly enforced. Such conveniences shall be made available when the first employees arrive on the site and shall be removed after the departure of the last employees from the job. 10. ENVIRONMENTAL IMPACT: THE CONTRACTOR shall conduct all operations so as to minimize, to the greatest extent possible, adverse environmental impact. A. NOISE: All equipment and machinery shall be provided with exhaust mufflers maintained in good working order so as to reduce operating noise to minimum levels. B. DUST/SMOKE: All equipment movements shall be accompanied by a minimum of dust. Traveled surfaces and earthwork shall be maintained in a moist condition to avoid the generation of dust or the airborne movement of particulate matter under all prevailing atmosphere conditions. Burning operations will be conducted only with written permission of the OWNER and/or appropriate regulatory agency. The CONTRACTOR shall be responsible for obtaining all permits and comply with all codes, ordinances and regulations pertaining to the burning. C. TRAFFIC: Equipment and vehicles related to this project shall be routed over roads which will result in the least effect on traffic and nuisance to the public. All material shall be loaded in a manner which will preclude the loss of any portion of the load in transit, including covering, if necessary. D. SEDIMENTATION: All points of concentrated runoff from rainfall shall be visually monitored to determine that no eroded material from the construction site is being deposited offsite. Measures shall be taken to promptly eliminate such a deposition if occurring, including the installation of detention basins. All work shall be performed Page 3 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV per the “Georgia Soil and Water Conservation Commission - Manual for Erosion and Sediment Control in Georgia – 2016 Edition or latest revision” 11. PROJECT VIDEO RECORDING: Contractor is to provide a full color video survey of the complete project limits to the Owner. This video is to be taken within 72 hours of the Contractor’s mobilization and start of the project and delivered to the Owner’s Representative. 12. PROJECT PHOTO LOG: Contractor is required to take daily digital progress photos of the work being performed. These photos are required to show a TIME/DATE stamp directly on each picture. Minimum 10MB resolution required. Photos are to be delivered to the Owner’s Representative monthly with each pay request submitted. 13. CONSTRUCTION STAKEOUT: The CONTRACTOR shall furnish, at his own expense, all such stakes, spikes, steel pins, templates, platforms, equipment, instruments, tools and material and all labor as may be required in laying out any part of the Work from the baselines and benchmarks. It shall be the responsibility of the CONTRACTOR to maintain and preserve all stakes and other marks established by the ENGINEER until authorized to remove them, and if such marks are destroyed by the Contractor or through his negligence prior to their authorized removal, they may be replaced by the ENGINEER at his discretion, and the expense of replacement will be deducted from any amounts due or to become due the CONTRACTOR. All survey data shall be recorded in accordance with standard and approved methods. All field notes, sketches, records and computations made by the CONTRACTOR in laying out the work shall be available at all times during the progress of the work for the ready examination by the ENGINEER or his duly authorized representative. The ENGINEER may make original and final surveys and make computations to determine the quantities of work performed or finally in place, if required. The CONTRACTOR shall make such surveys and computations as are necessary to determine the quantities of work performed or placed during each period for which a progress payment is to be made. All original field notes, computations and other records, or facsimile copies thereof, taken by the CONTRACTOR for the purpose of construction and for progress surveys, shall be furnished promptly to the representative of the ENGINEER for permanent records and for determining the proper amount of progress payments due to the CONTRACTOR. Unless waived in each specific case, quantity surveys made by the CONTRACTOR shall be made during the presence of a representative of the ENGINEER. Page 4 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV THE ENGINEER may make checks as the work progresses to verify lines and grades established by the CONTACTOR and to determine the conformance of the completed work as it progresses with the requirements of Contract Documents and Drawings. Such as checking by the ENGINEER or his representative shall not relieve the CONTRACTOR of his responsibility to perform all work in accordance with the Contract Documents and Drawings and the lines and grades given therein. In the event that location marks as established by the CONTRACTOR are found to be inaccurate or inadequate, work shall be suspended until corrections have been made. Contractor to provide Owner with complete electronic GIS survey based upon State Plane Coordinate System of all improvements including all subsurface structures related to the completed project. No separate payment will be made for the costs involved in the survey work, layout work or staking performed by the CONTRACTOR. All such costs will be considered as incidental to the Work. 14. UTILITIES: Utilities such as sewer, water and electric lines encountered in the work shall be protected from Injury and maintained in service until moved or replaced as required under this Contract or by others as the case may be, or abandoned as may be necessary for this proper construction and use of the new work. State law requires that the contractor call Georgia811 at 811 or 1-800-282-7411 at least 72 hours in advance of construction commencing. 15. ADJUSTMENT OF DISCREPANCIES: In all cases of discrepancies between the various dimensions and details shown on drawings, or between the drawings are these specifications, the more expensive construction shall be estimated before construction is started, the matter shall be submitted to the ENGINEER for clarification. Without such a decision, discrepancies shall be adjusted by the CONTRACTOR at his own risk and in settlement of any complications arising from such adjustment, the CONTRACTOR shall bear all of the extra expense involved. 16. RESTORATION: The CONTRACTOR shall conduct his operations so that restoration of roadways, driveways, curb and gutter, ditches and easements progresses along with the pipe laying. If the ENGINEER determines that inadequate progress is being made with the restoration, he may shut down the CONTRACTOR’s operation until the restoration is caught up with the pipe installation. Reasonable care shall be taken during construction to avoid damage to vegetation. Ornamental shrubbery and tree branches shall be temporarily tied back, where appropriate, to minimize damage. Trees which receive damage to branches shall be trimmed appearance of the tree. Tree trunks receiving damage from equipment shall be treated with a tree dressing. Page 5 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 17. MAINTENANCE DURING CONSTRUCTION: The CONTRACTOR shall maintain the Work from the beginning of construction operations until final acceptance. This maintenance shall continue continuous and effective work prosecuted day by day with adequate equipment and forces to the end that site and structures thereon are kept in satisfactory condition at all times, including satisfactory signing or marking as appropriate and control of traffic where required by use of traffic control devices as required by the State in which this project is located. Upon completion of the Work, the CONTRACTOR shall remove all construction signs and barriers before final acceptance. While undergoing improvements, the roads shall be kept open to all traffic by the CONTRACTOR. The CONTRACTOR shall keep the portion of the site being used by public traffic, whether it be through or local traffic, in such condition that traffic will be adequately accommodated. The CONTRACTOR shall bear all cost of signs and markings as required and other maintenance work during construction and before the Work is accept and of constructing and maintaining such approaches, crossings, intersections, and other features as may be necessary without direct compensation. 18. BARRICADES, DANGER, WARNING AND DETOUR SIGNS: The CONTRACTOR shall provide, erect, and maintain all necessary barricades, suitable and sufficient lights, danger signals, signs and other traffic control devices, and shall take all necessary precautions for the protection of the work and safety of the public. Highways and streets closed to traffic shall be protected by effective barricades, and obstructions shall be lighted during hours of darkness. Suitable warning signs shall be provided to properly control and direct traffic Barricades, danger, warning and detour signs shall be installed as per Georgia DOT Specifications, Section 107.07 – Public Convenience and Safety and Section -150 Traffic Control in accordance with “Georgia Department of Transportation – Standard Specifications Construction of Transportation Systems – January 21, 2021” or latest revision. To ensure all requirements contained within provided specification, CONTRACTOR shall provide a complete Temporary Traffic Control (TTC) plan for review and approval prior to beginning work. The CONTRACTOR shall furnish, install, and maintain all necessary barricades, warning sings, and other protection devices in accordance with the State requirements in which the project is located. Temporary signs may be reused, provided they are in good condition and legible. All protective devices shall be kept in good, legible condition while in use. All work and materials provides shall be per the “Manual on Uniform Traffic Control Devices for Streets and Highways – 2009 MUTCD with Revisions 1 and 2, May 2012 or latest revision” As soon as construction advances to the extent that temporary barricades, and signs are no longer needed to inform the traveling public, such signs shall be promptly removed. The cost of furnishing, erecting, maintaining, and removing protective devices will not be paid for as a separate Bid Item. Where the CONTRACTOR is required to perform any of Page 6 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV these functions, the cost thereof shall be included in the overall Bid submitted. Ownership of the temporary warning devices shall remain with the CONTACTOR. 19. HIGH VOLTAGE ACT: The CONTRACTOR acknowledges the requirement of the High Voltage Act of the General Assembly of Georgia by execution of this Contract. 20. ACCESS FOR INSPECTION: Access for inspection shall be provided for representatives of the Georgia Department of Transportation, Henry County Department of Transportation, Owner, and Owner’s Representative. 21. INSURANCE: The limits of liability for the insurance required shall provide coverage for not less than the following amounts or greater where required by Laws and Regulations: a. Workers’ Compensation, and related coverages under this Agreement: i. State: Statutory ii. Applicable Federal (e.g., Longshoreman’s): Statutory iii. Employer’s Liability: $1,000,000 b. Contractor’s General Liability under this Agreement which shall include completed operations and product liability coverages and eliminate the exclusion with respect to property under the care, custody and control of Contractor: i. General Aggregate $2,000,000 c. Products - Completed i. Operations Aggregate $2,000,000 d. Personal and Advertising i. Injury $1,000,000 e. Each Occurrence i. (Bodily Injury and Property Damage) $1,000,000 f. Property Damage liability insurance will provide Explosion, Collapse, and Underground coverages where applicable. g. Excess or Umbrella Liability i. General Aggregate $4,000,000 ii. Each Occurrence $4,000,000 h. Automobile Liability under this Agreement: i. Bodily Injury: ii. Each person $1,000,000 iii. Each Accident $1,000,000 i. Builders Risk Insurance (Fire and Extended Coverage) The contractor shall procure and shall maintain during the life of the Contractor agreement, Builder’s Risk Insurance to protect the interest of the Owner, contractor, and Sub-Contractor against loss by fire, vandalism, malicious mischief and any hazards included in a standard Extended Coverage Endorsement. The amount of the insurance shall be equal to 100% completed value based on the insurable portion of the project. The polices shall be in the names of the Owner and the Contractor. Page 7 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 22. DISPUTES, CLAIMS AND LITIGATION 1) Article 16, of the general conditions, arbitration, and the reference thereto is nonapplicable to this project. 2) All claims, disputes, interpretations, rights and all other issues arising under the terms of this Contract, the Contract Documents, performances of the work and the bonds issued pursuant to this Contract shall be heard and determined by the Presiding Judge of the Superior Court of Henry County, Georgia. The contractor and the Surety under the Payment Bond and Performance Bond do hereby consent to said Court having jurisdiction over the Contractor and the Surety under said bonds concerning all matters arising under the terms of said Contract and said bonds. 23. SUBCONTRACTORS: The Contractor shall not contract with any person or entity to whom the Owner or the Engineer has made reasonable objection. The Contractor shall not be required to contract anyone to whom he has a reasonable objection. 24. SAFETY AND PROTECTION: Attention is invited to the regulations issued by OSHA 2207 and the Department of Labor pursuant to Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 333) entitled “Safety and Health Regulations for Construction” (29 CFR Part 1926 910) July 1, 1993 edition. The Contractor shall be required to comply with those regulations to the extent that any resulting Contract involves construction. 25. RETAINAGE OF CONTRACTORS PAYMENT: The retainage shall be an amount equal to 5% of Contractor’s partial pay estimates for the duration of the project . Provided that satisfactory progress is being made toward completion of the work, no additional retainage will be held until the work is substantially complete. However, if progress is not satisfactory in the opinion of the Engineer, retainage may be reinstated to the fullest extent provided by the General Conditions. Upon substantial completion of the work, any amount retained may be paid to the CONTRACTOR. When the WORK has been substantially completed except for WORK which cannot be completed because of weather conditions, lack of materials or other reasons which in the judgement of the OWNER are valid reasons for non-completion, the OWNER may make additional payments, retaining at all times an amount sufficient to cover the estimated cost of the WORK still to be completed. Partial pay estimates may include stored materials. Contractor must submit invoices and all materials must be located at the site of work. Retainage will be held on stored materials. 26. Not Used 27. EROSION AND SEDIMENT CONTROL - Construction is to be carried out so as to prevent discharge of sediment from the project site. Effect “Best Management Practices” (BMP) shall be utilized throughout the duration of the project in accordance with all local and state regulations and requirements. Page 8 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV Siltation and soil erosion must be minimized during construction. Contractor shall take measures necessary to stop soil erosion at the source. Restore disturbed areas to original or better conditions. 28. USE OF CHEMICALS: All chemicals used during project construction or furnished for project operation, whether herbicide, pesticide, disinfectant, polymer, reactant or other classification, must show approval of either EPA or USDA. Use of all such chemicals and disposal of residues shall be in conformance with instructions. 29. TESTING: The testing laboratory will be retained by the Owner. Testing required by the plans and specifications will be performed at the discretion and under the direction of the Engineer. Payment for conformance will be made by the Owner. Copies of all test results will be forwarded in duplicate to the Engineer. The Contractor shall maintain a current file on the jobsite of all test results for review. 30. OWNERSHIP OF DEMOLISHED EQUIPMENT: Any major equipment removed as a result of this project shall remain the property of the OWNER. The Contractor shall take reasonable care to protect equipment during removal and shall deliver the equipment for permanent storage to a point to be designated by the OWNER. 31. RECORD DRAWINGS: The Contractor shall maintain a red lined set of construction drawings indicating any field changes to the Drawings. The information shall include physical measurements or coordinates for the horizontal location of key physical features such as bends in underground pipelines and vertical elevations of the equipment or pipelines. As a prerequisite to final payment of the Retainage, the Contractor shall deliver to the Engineer the marked up set of drawings for preparation of the Record Drawings of the Work. Failure to maintain this information shall not relieve the Contractor of the responsibility of obtaining the information prior to final payment. 32. OPERATION AND MAINTENANCE MANUALS The Contractor shall assemble all O&M manuals called for in the various sections of the Technical Specifications into one or more volumes of either 3-ring or post and screw type binders. The binders shall be labeled, indexed and tabbed for easy location of information by Specification Section Number and Description. Three (3) copies of all O&M manuals organized into 3 separate books shall be submitted to the Engineer as a prerequisite to final payment of the retainage. 33. QUALIFICATIONS FOR ACCEPTABLE SURETIES A surety, to be acceptable, will be required to meet the following criteria: A company holding a Certificate of Authority as an acceptable surety on Federal Bonds, as published in the latest such listing in the Federal Register; and an insurance company licensed to do business within the state of Georgia as a company writing policies of insurance and/or bid bonds, payment bonds and performance bonds, regulated as such by Page 9 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV the Georgia Department of Insurance and Solvency Pool, and meet the following additional criteria: 1) A company with a rating in the A.M. Best Companies’ most recent published rating of “A++ or A+: Class IV or Larger.” 2) A company with a rating in the A.M. Best Companies’ most recent published rating of “A: Class V or Larger.” 3) A company with a rating in the A.M. Best Companies’ most recent published rating of “A-: Class X or Larger.” 4) A company which can furnish an assumption certificate or cut through clause in a statement of coverage under which payment is guaranteed 100% to third-party claimants by a reinsurer with a rating in A.M. Best Companies’ most recent published rating of “A or A+: Class V or Larger” 5) In lieu of the A.M. Best Company Rating, insures rated AAA, AA+, AA, AA- by Standard & Poor’s Insurance Rating Services will also be acceptable. 34. Not Used 35. RESIDENT ENGINEER OFFICE: Not Required. 36. PERMITS: The Contractor shall secure and pay for all necessary construction related permits required for completion of the work. 37. STATED ALLOWANCES: The following allowances shall be included in the Base Bid Proposal of the Contractor: Contingency Funds: $155,000 38. ARTICLE 15: SUSPENSION OF WORK AND TERMINATION Termination by the Owner for Cause: Add the following subparagraphs 15.5.1 and 15.5.2 to the General Conditions. 15.5.1: “If the Owner has terminated the Contract as provided in Paragraph 15.02 and if it is subsequently determined for any reason that the Owner was not authorized to terminate the Contract as provided in said Paragraph, the rights and obligations of the parties shall be the same as if the Owner has issued a Notice of Termination to the Contractor as provided in Paragraph 15.03 of the General Conditions. Page 10 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XIV 39. ADDITION OF TECHNICAL SPECIFICATIONS: a. Technical Specifications, in addition to those included in the Contract Documents, that will be utilized for use with the “City of Stockbridge, GA – COUNTRY CLUB DRIVE & PATRICK HENRY PARKWAY - INTERSECTION IMPROVEMENTS” project shall be per the “Georgia Department of Transportation – Standard Specifications Construction of Transportation Systems – January 21, 2021 or latest revision” (Note: Local Standards take precedence over GDOT specifications related to conflicting guidelines, plans, and/or specifications related to roadways that have local jurisdiction.) b. Technical Specifications, in addition to those included in the Contract Documents, that will be utilized for use with the “City of Stockbridge, GA – COUNTRY CLUB DRIVE & PATRICK HENRY PARKWAY - INTERSECTION IMPROVEMENTS” project shall be per the “Manual on Uniform Traffic Control Devices for Streets and Highways – 2009 MUTCD with Revisions 1 and 2, May 2012 or latest revision” c. Technical Specifications, in addition to those included in the Contract Documents, that will be utilized for use with the “City of Stockbridge, GA – COUNTRY CLUB DRIVE & PATRICK HENRY PARKWAY - INTERSECTION IMPROVEMENTS” project shall be per the “Georgia Soil and Water Conservation Commission - Manual for Erosion and Sediment Control in Georgia – 2016 Edition or latest revision” Page 11 of 11 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION XVII REFERENCE VERIFICATION AND RELEASE FORM SOLICITATION NUMBER: ITB NO.: 2026-0012 PROJECT TITLE: STOCKBRIDGE – COUNTRY CLUB DRIVE AND PATRICK HENRY PARKWAY INTERSECTION IMPROVEMENTS BIDDER: __________________________________________________________________ (List name exactly as provided in Bid Form) Provide at least five (5) references for the Bidder listed above of work similar to the current project being completed within the last five (5) years. Provide the information requested in the form below for the contact person who will verify the Bidder’s experience and ability to perform the type of services listed in the ITB. REFERENCE NO. 1: Name of Company/Entity: Mailing Address: City/State/Zip Code: Contact Person Name: Contact Person Title: Contract Person Phone No.: Contract Person Email: Date Work Performed: Brief Description of Work Performed: Page 1 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XVII REFERENCE NO. 2: Name of Company/Entity: Mailing Address: City/State/Zip Code: Contact Person Name: Contact Person Title: Contract Person Phone No.: Contract Person Email: Date Work Performed: Brief Description of Work Performed: REFERENCE NO. 3: Name of Company/Entity: Mailing Address: City/State/Zip Code: Contact Person Name: Contact Person Title: Contract Person Phone No.: Contract Person Email: Date Work Performed: Brief Description of Work Performed: Page 2 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XVII REFERENCE NO. 4: Name of Company/Entity: Mailing Address: City/State/Zip Code: Contact Person Name: Contact Person Title: Contract Person Phone No.: Contract Person Email: Date Work Performed: Brief Description of Work Performed: REFERENCE NO. 5: Name of Company/Entity: Mailing Address: City/State/Zip Code: Contact Person Name: Contact Person Title: Contract Person Phone No.: Contract Person Email: Date Work Performed: Brief Description of Work Performed: Page 3 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION XVII REFERENCE VERIFICATION RELEASE STATEMENT The Bidder listed below hereby authorizes the City of Stockbridge and its Representatives to contact the references provided for this bid and any additional parties that may be encountered/discovered during the reference conformation process. East Coast Grading, Inc BIDDER:__________________________________________________________________ (List name exactly as provided in Bid Form) Chris Cepuran, President SIGNED BY: _______________________________________________________________ (Printed name and title) AUTHORIZED 8/12/2026 SIGNATURE: ________________________________ DATE: _______________________ Page 4 of 4 City of Stockbridge, Georgia 2026 LMIG Program SECTION 01100 SUMMARY PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: 1. Contract description. 2. Work sequence. 3. Specification conventions. 1.2 CONTRACT DESCRIPTION A. PROJECT SUMMARY B. The project is located at the intersection of Country Club Drive and Patrick Henry Parkway in Stockbridge, Georgia. This project includes but is not limited to traffic control, erosion and sediment control, clearing and grading, milling and paving of the roadway, concrete curb and gutters, sidewalks, traffic striping, traffic signal installation, and signage within the project limits. This work is per the Contract Documents for the City of Stockbridge’s “COUNTRY CLUB DRIVE AND PATRICK HENRY PARKWAY - INTERSECTION IMPROVEMENTS” project. C. WORK SEQUENCE 1. The contractor is responsible for sequencing of work to provide a project that has continuous production from all disciplines without undue delays. Scheduling conflict mitigation to maintain workflow is the sole responsibility of the contractor. 1.3 SPECIFICATION CONVENTIONS A. These Specifications are written in imperative mood and streamlined form. This imperative language is directed to Contractor unless specifically noted otherwise. The words "shall be" are included by inference where a colon (:) is used within sentences or phrases. B. In lieu of separate written technical specifications, the Contract Drawings contain specific and general notes and references that are used to complete the specifications for this project in accordance with local and industry standards. END OF SECTION 01100 - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01200 PRICE AND PAYMENT PROCEDURES PART 1 - GENERAL 1.1 SECTION INCLUDES A. Contingency allowances. B. Schedule of Values. C. Application for Payment. D. Change procedures. E. Defect assessment. F. Lump Sum prices. G. Alternates. 1.2 CONTINGENCY ALLOWANCES A. Include in Contract a stipulated sum/price of $155,000.00 for use only upon Owner's written instruction as a contingency allowance. B. Contractor's costs for products, delivery, installation, labor, insurance, payroll, taxes, bonding, equipment rental, overhead, and profit will be included in Change Orders authorizing expenditure of funds from this contingency allowance. All issues related to Change Order shall be in accordance with the General Conditions. C. Funds will be drawn from contingency allowance only by Change Order and as directed by the Owner. D. At closeout of Contract, funds remaining in contingency allowance will be credited to Owner by Change Order. 1.3 SCHEDULE OF VALUES A. Submit construction schedule on AIA-G702 standard form or electronic media printout will be considered for this use. B. Submit Schedule of Values as electronic file to Project website within 10 days after date of Owner-Contractor Agreement. 01200 - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01200 C. Format: Use Bid Form of this Project Manual. Identify each line item with number and title of major Specification Section. Also, identify Contingency Allowance. D. Include within each line item, direct proportional amount of Contractor's overhead and profit. E. Revise schedule to list approved Change Orders with each Application for Payment. 1.4 APPLICATION FOR PAYMENT A. Submit three copies of each Application for Payment on Contractor's electronic media driven form on the 25th of each month. B. Content and Format: Use Schedule of Values for listing items in Application for Payment. C. Submit updated construction schedule with each Application for Payment. D. Payment Period: Monthly. E. Substantiating Data: When Engineer requires substantiating information, submit data justifying dollar amounts in question. Include the following with Application for Payment: 1. Current construction digital images specified in Section 01330 Submittal Procedures. 2. Partial release of liens from major Subcontractors and vendors. 3. Record Documents as specified in Section 01700 - Execution Requirements, for review by Engineer, which will be returned to Contractor. 4. Affidavits attesting to off-Site stored products. 5. Construction Progress Schedule, revised and current as specified in Section 01330 - Submittal Procedures. 1.5 CHANGE PROCEDURES A. Submittals: Submit name of individual who is authorized to receive change documents and is responsible for informing others in Contractor's employ or Subcontractors of changes to the Work. B. Carefully study and compare Contract Documents before proceeding with fabrication and installation of Work. Promptly advise Engineer of any error, inconsistency, omission, or apparent discrepancy. C. Requests for Interpretation (RFI) and Clarifications: Allot time in construction scheduling for liaison with Engineer; establish procedures for handling queries and clarifications. 01200 - 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01200 1. 2. Use AIA G716 - Request for Information for requesting interpretations. Engineer may respond with a direct answer on the Request for Information form, issue a Clarification Notice, issue a Field Order, or submit a Change Order Request (Proposal). D. Engineer will advise of minor changes in the Work not involving adjustment to Contract Price or Contract Time by issuing supplemental instructions on a Field Order. E. Engineer may issue Proposal Request including a detailed description of proposed change with supplementary or revised Drawings and Specifications, a change in Contract Time for executing the change. Contractor will prepare and submit estimate within five (5) days. F. Stipulated Price Change Order: Based on Proposal Request and Contractor's fixed price quotation. G. Work Directive Change: Engineer may issue directive, signed by Owner, instructing Contractor to proceed with change in the Work, for subsequent inclusion in a Change Order. Document will describe changes in the Work and designate method of determining any change in Contract Price or Contract Time. Promptly execute change. H. Document each quotation for change in Project Cost or Time with sufficient data to allow evaluation of quotation. I. Change Order Forms: EJCDC C-941 - Change Order. J. Execution of Change Orders: Engineer will issue Change Orders for signatures of parties as provided in Conditions of the Contract. K. Correlation of Contractor Submittals: 1. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as separate line item and adjust Contract Price. 2. Promptly revise Progress Schedules to reflect change in Contract Time, revise sub-schedules to adjust times for other items of Work affected by the change, and resubmit. 3. Promptly enter changes in Record Documents. 1.6 DEFECT ASSESSMENT A. Replace the Work, or portions of the Work, not conforming to specified requirements. B. If, in the opinion of Engineer, it is not practical to remove and replace the Work, Engineer will direct appropriate remedy or adjust payment. 01200 - 3 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01200 C. The defective Work may remain, but price will be adjusted to new price at discretion of Engineer and Owner. D. Defective Work will be partially repaired according to instructions of Engineer, and price will be adjusted to new price at discretion of Engineer and Owner. E. Individual Specification Sections may modify these options or may identify specific formula or percentage price reduction. F. Authority of Engineer and Owner to assess defects and identify payment adjustments is final. G. Nonpayment for Rejected Products: Payment will not be made for rejected products for any of the following reasons: 1. Products wasted or disposed of in a manner that is not acceptable. 2. Products determined as unacceptable before or after placement. 3. Products not completely unloaded from transporting vehicle. 4. Products placed beyond lines and levels of the required Work. 5. Products remaining on hand after completion of the Work. 6. Loading, hauling, and disposing of rejected products. 1.7 1.8 LUMP SUM & UNIT PRICES A. Lump Sum & Unit prices shown on the Bid Form are complete and inclusive of all labor, materials, equipment, and all other appurtenances necessary to provide a complete work in accordance with the Contract Documents, Contract Drawings and Technical Specifications. Unit prices submitted by the contractor may be adjusted by 50% without additional compensation or price adjustment. B. Unit pricing for materials only have been established in the Bid Form for specific items related to items required to complete project. The unit price is intended to set a quality standard for these materials. The contractor will be required to provide material submittals that conform with the unit price established in the Bid Form. ALTERNATES A. Alternate methods, materials or other items addressed by the Contract Documents and Technical Specifications that were not submitted and approved prior to the submission of the bids will not be addressed after the execution of the Contract Documents. END OF SECTION 01200 - 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01300 ADMINISTRATIVE REQUIREMENTS PART 1 - GENERAL 1.1 SECTION INCLUDES A. Coordination and Project conditions. B. Preconstruction meeting. C. Progress meetings. 1.2 COORDINATION AND PROJECT CONDITIONS A. Coordinate scheduling, submittals, and Work of various Sections of Contract Documents to ensure efficient and orderly sequence of installation of interdependent construction elements. B. Coordination Meetings: In addition to other meetings specified in this Section, hold coordination meetings with personnel and Subcontractors to ensure coordination of Work. C. Coordinate completion and clean-up of Work of separate Sections in preparation for Substantial Completion. 1.3 PRECONSTRUCTION MEETING A. Engineer will schedule and preside over meeting after Notice of Award. B. Attendance Required: Engineer, Owner, and Contractor’s Geotechnical testing firm, appropriate governmental agency representatives, major Subcontractors, and Contractor. C. Minimum Agenda: 1. Distribution of Contract Documents. 2. Designation of personnel representing parties in Contract, and Engineer. 3. Communication procedures. 4. Procedures and processing of requests for interpretations, field decisions, field orders, submittals, substitutions, Applications for Payments, proposal request, Change Orders, and Contract closeout procedures. 5. Scheduling. 6. Critical Work sequencing. D. Engineer: Record minutes and distribute copies to all participants for review, comments, and corrections, within 24 hours after meeting. Participants have 24 01300 - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01300 hours to address any issues with Contractor’s minutes and Contractor will issue final meeting minutes to all participants within three (3) days. 1.4 PROGRESS MEETINGS A. Schedule and administer meetings throughout progress of the Work at maximum bi-weekly intervals. B. Arrange for meetings, prepare agenda with copies for participants, and preside over meetings. C. Attendance Required: Job superintendent, major Subcontractors, Contractor, and Engineer, Owner, as appropriate to agenda topics for each meeting. D. Minimum Agenda: 1. Review minutes of previous meetings. 2. Review of Work progress. 3. Field observations, problems, and decisions. 4. Identification of problems impeding planned progress. 5. Review of submittal schedule and status of submittals. 6. Review of off-Site fabrication and delivery schedules. 7. Maintenance of Progress Schedule. 8. Corrective measures to regain projected schedules. 9. Planned progress during succeeding work period. 10. Coordination of projected progress. 11. Maintenance of quality and work standards. 12. Effect of proposed changes on Progress Schedule and coordination. 13. Other business relating to Work. E. Contractor: Record minutes and distribute copies to all participants for review, comments, and corrections, within 24 hours after meeting. Participants have 24 hours to address any issues with Contractor’s minutes and Contractor will issue final meeting minutes to all participants within three (3) days. 1.5 PREINSTALLATION MEETINGS A. Preinstallation Meetings will be held prior to the work beginning that requires mockup or specific review by the Architect/Engineer. 1.6 CLOSEOUT MEETING – A. A formal closeout meeting may be utilized at the completion of the project provide system training, furnish closeout documents, and provide general housekeeping items as may be needed. END OF SECTION 01300 - 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01323 CONSTRUCTION PROGRESS SCHEDULES PART 1 - GENERAL 1.1 SECTION INCLUDES A. Submittals. B. Quality assurance. C. Bar chart schedules. D. Review and evaluation. E. Updating schedules. F. 1.2 Distribution. SUBMITTALS A. Within 10 days after date of Owner-Contractor Agreement, submit proposed preliminary construction schedule defining planned operations for first 60 days of Work, with general outline for remainder of Work. B. Submit updated schedules with each Application for Payment. C. Submit network schedules under transmittal letter form specified in Section 01330 - Submittal Procedures or submit electronic construction schedules via email as PDF electronic file D. Schedule Updates: 1. Overall percent complete, projected and actual. 2. Completion progress by listed activity and subactivity, to within five working days prior to submittal. 3. Changes in Work scope and activities modified since submittal. 4. Delays in submittals or resubmittals, deliveries, or Work. 5. Adjusted or modified sequences of Work. 6. Other identifiable changes. 7. Revised projections of progress and completion. E. Narrative Progress Report: 1. Submit with each monthly submission of Progress Schedule. 2. Summary of Work completed during the past period between reports. 3. Work planned during the next period. 4. Explanation of differences between summary of Work completed and Work planned in previously submitted report. 01323 - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01323 5. 6. 1.3 Current and anticipated delaying factors and estimated impact on other activities and completion milestones. Corrective action taken or proposed. QUALITY ASSURANCE A. Scheduler: Contractor's personnel specializing in scheduling with experience in scheduling construction work of complexity comparable to the Project B. Contractor's Administrative Personnel: Having experience in using and monitoring schedules on comparable Projects. 1.4 BAR CHART SCHEDULES A. Format: Bar chart Schedule (GANTT), to include at least: 1. Identification and listing in chronological order of those activities reasonably required to complete the Work, including: a. b. c. 2. 3. Listings identified by Specification Section number. Identification of the following: a. b. c. d. 1.5 Subcontract Work. Project closeout and cleanup. Work sequences, constraints, and milestones. Horizontal time frame by year, month, and week. Duration, early start, and completion for each activity and sub-activity. Critical activities and Project float. Sub-schedules to further define critical portions of Work. REVIEW AND EVALUATION A. Participate in joint review and evaluation of schedules with Engineer at each submittal. B. Evaluate Project status to determine Work behind schedule and Work ahead of schedule. 1.6 UPDATING SCHEDULES A. Maintain schedules to record actual start and finish dates of completed activities. B. Indicate progress of each activity to date of revision, with projected completion date of each activity. Update schedules to depict current status of Work. C. Identify activities modified since previous submittal, major changes in Work, and other identifiable changes. 01323 - 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01323 D. Upon approval of a Change Order, include the change in the next schedule submittal. E. Indicate changes required to maintain Date of Substantial and Total Completion. F. 1.7 Submit sorts as required to support recommended changes. DISTRIBUTION A. Following joint review, distribute copies of updated schedules to Contractor's Project site file, to Subcontractors, suppliers, Engineer, Owner, and other concerned parties. B. Instruct recipients to promptly report, in writing, problems anticipated by projections shown in schedules. END OF SECTION 01323 - 3 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01330 SUBMITTAL PROCEDURES PART 1 - GENERAL 1.1 SECTION INCLUDES A. Definitions. B. Submittal procedures. C. Construction progress schedules. D. Proposed product list. E. Product data. F. Shop Drawings. G. Samples. H. Other submittals. I. Design data. J. Test reports. K. Certificates. L. Manufacturer's instructions. M. Construction digital images. N. Contractor review. O. Engineer review. 1.2 DEFINITIONS A. Action Submittals: Written and graphic information and physical samples that require Engineer's responsive action. B. Informational Submittals: Written and graphic information and physical Samples that do not require Engineer's responsive action. Submittals may be rejected for not complying with requirements. 1.3 SUBMITTAL PROCEDURES A. Transmit each submittal with Engineer-accepted form. 01330 - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01330 B. Sequentially number transmittal forms. Mark revised submittals with original number and sequential alphabetic suffix. C. Identify: Project, Contractor, Subcontractor and supplier, pertinent Drawing and detail number, and Specification Section number appropriate to submittal. D. Apply Contractor's stamp, signed or initialed, certifying that review, approval, verification of products required, field dimensions, adjacent construction Work, and coordination of information is according to requirements of the Work and Contract Documents. E. Schedule submittals to expedite Project, and deliver to Engineer at business address or submit electronic submittals via email as PDF electronic files. Coordinate submission of related items. F. For each submittal for review, allow 10 calendar days excluding delivery time to and from Contractor. G. Identify variations in Contract Documents and product or system limitations that may be detrimental to successful performance of completed Work. H. Allow space on submittals for Contractor and Engineer review stamps. I. When revised for resubmission, identify changes made since previous submission. J. Distribute copies of reviewed submittals as appropriate. Instruct parties to promptly report inability to comply with requirements. K. Submittals not requested will not be recognized nor processed. L. Incomplete Submittals: Engineer will not review. Complete submittals for each item are required. Delays resulting from incomplete submittals are not the responsibility of Engineer. 1.4 CONSTRUCTION PROGRESS SCHEDULES A. Comply with Section 01323 - Construction Progress Schedules. 1.5 PROPOSED PRODUCT LIST A. Within 10 working days after date of Owner-Contractor Agreement, submit list of major products proposed for use, with name of manufacturer, trade name, and model number of each product. B. For products specified only by reference standards, indicate manufacturer, trade name, model or catalog designation, and reference standards. 01330 - 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01330 1.6 PRODUCT DATA A. Product Data: Action Submittal: Submit to Engineer for review for assessing conformance with information given and design concept expressed in Contract Documents. B. Submit number of copies Contractor requires, plus three (3) copies Engineer will retain. C. Submit electronic submittals via email as PDF electronic files. D. Mark each copy to identify applicable products, models, options, and other data. Supplement manufacturers' standard data to provide information specific to this Project. E. Indicate product utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances. F. 1.7 After review, produce copies and distribute according to "Submittal Procedures" Article and for record documents described in Section 01700 – Execution and Closeout Requirements. ELECTRONIC GIS FILES OF PROJECT DRAWINGS A. Electronic GIS Files of Project Drawings: May only be used to expedite production of Shop Drawings for the Project. Use for other Projects or purposes is not allowed. B. Electronic GIS Files of Project Drawings: Distributed only under the following conditions: 1. Use of files is solely at receiver's risk. Engineer does not warrant accuracy of files. Receiving files in electronic form does not relieve receiver of responsibilities for measurements, dimensions, and quantities set forth in Contract Documents. In the event of ambiguity, discrepancy, or conflict between information on electronic media and that in Contract Documents, notify Engineer of discrepancy and use information in hard-copy Drawings and Specifications. 2. GIS files do not necessarily represent the latest Contract Documents, existing conditions, and as-built conditions. Receiver is responsible for determining and complying with these conditions and for incorporating addenda and modifications. 3. User is responsible for removing information not normally provided on Shop Drawings and removing references to Contract Documents. Shop Drawings submitted with information associated with other trades or with references to Contract Documents will not be reviewed and will be immediately returned. 01330 - 3 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01330 4. 5. 6. 1.8 Receiver shall not hold Engineer responsible for data or file clean-up required to make files usable, nor for error or malfunction in translation, interpretation, or use of this electronic information. Receiver shall understand that even though Engineer has computer virus scanning software to detect presence of computer viruses, there is no guarantee that computer viruses are not present in files or in electronic media. Receiver shall not hold Engineer responsible for such viruses or their consequences, and shall hold Engineer harmless against costs, losses, or damage caused by presence of computer virus in files or media. SHOP DRAWINGS A. Shop Drawings: Action Submittal: Submit to Engineer for assessing conformance with information given and design concept expressed in Contract Documents. B. Indicate special utility and electrical characteristics, utility connection requirements, and location of utility outlets for service for functional equipment and appliances. C. When required by individual Specification Sections, provide Shop Drawings signed and sealed by a professional Engineer responsible for designing components shown on Shop Drawings. 1. Include signed and sealed calculations to support design. 2. Submit Shop Drawings and calculations in form suitable for submission to and approval by authorities having jurisdiction. 3. Make revisions and provide additional information when required by authorities having jurisdiction. D. Submit number of opaque reproductions Contractor requires, plus three (3) copies Engineer will retain. E. Submit electronic submittals via email as PDF electronic files. F. 1.9 After review, produce copies and distribute according to "Submittal Procedures" Article and for record documents described in Section 01700 - Execution Requirements. SAMPLES A. Samples: Action Submittal: Submit to Engineer for assessing conformance with information given and design concept expressed in Contract Documents. B. Samples for Selection as Specified in Product Sections: 1. Submit to Engineer for aesthetic, color, and finish selection by the Owner. 2. Submit Samples of finishes, textures, and patterns to Engineer for selection by the Owner. 01330 - 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01330 C. Submit Samples to illustrate functional and aesthetic characteristics of products, with integral parts and attachment devices. Coordinate Sample submittals for interfacing work. D. Include identification on each Sample, with full Project information. E. Submit number of Samples specified in individual Specification Sections; Engineer will retain one Sample. F. Reviewed Samples that may be used in the Work are indicated in individual Specification Sections. G. Samples will not be used for testing purposes unless specifically stated in Specification Section. H. After review, produce copies and distribute according to "Submittal Procedures" Article and for record documents described in Section 01700 - Execution Requirements. 1.10 OTHER SUBMITTALS A. Closeout Submittals: Comply with Section 01700 - Execution Requirements. B. Permits: Within 15 days after date of Owner-Contractor Agreement, submit a list of permits and licenses to be obtained, identifying the granting agency and the required date of permit submittal. 1.11 DESIGN DATA A. Informational Submittal: Submit data for Engineer's knowledge as Contract administrator or for Owner. B. Submit information for assessing conformance with information given and design concept expressed in Contract Documents. 1.12 TEST REPORTS A. Informational Submittal: Submit reports for Engineer's knowledge as Contract administrator or for Owner. B. Submit test reports for information for assessing conformance with information given and design concept expressed in Contract Documents. 1.13 CERTIFICATES A. Informational Submittal: Submit certification by manufacturer, installation/application Subcontractor, or Contractor to Engineer, in quantities specified for Product Data. 01330 - 5 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01330 B. Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate. C. Certificates may be recent or previous test results on material or product but must be acceptable to Engineer. 1.14 MANUFACTURER'S INSTRUCTIONS A. Informational Submittal: Submit manufacturer's installation instructions for Engineer's knowledge as Contract administrator or for Owner. B. Submit printed instructions for delivery, storage, assembly, installation, adjusting, and finishing, to Engineer in quantities specified for Product Data. C. Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation. 1.15 ERECTION DRAWINGS A. Submit comprehensive structural erection drawings to comply with state and local ordinances. 1.16 CONSTRUCTION DIGITAL IMAGES A. Provide digital images of Site and construction throughout progress of Work. B. Each month submit digital images with Application for Payment. C. Digital Images: Deliver complete set of digital image electronic files on CD-ROM to Owner with Project record documents. Identify electronic media with date digital images were taken. Submit images that have same aspect ratio as sensor, uncropped. 1. Digital Images: Uncompressed JPEG format, produced by digital camera with minimum sensor size of 12.0 megapixels, and image resolution of not less than 2240 by 1680 pixels. 2. Date and Time: Include date and time imprinted on each image. 3. Include a photo log identifying each digital image by filename and containing a description of the activity, issue or object shown by the digital image. 1.17 CONTRACTOR REVIEW A. Review for compliance with Contract Documents and approve submittals before transmitting to Engineer. B. Contractor: Responsible for: 1. Determination and verification of materials including manufacturer's catalog numbers. 01330 - 6 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01330 2. 3. 4. 5. 6. 7. 8. Determination and verification of field measurements and field construction criteria. Checking and coordinating information in submittal with requirements of Work and of Contract Documents. Determination of accuracy and completeness of dimensions and quantities. Confirmation and coordination of dimensions and field conditions at Site. Construction means, techniques, sequences, and procedures. Safety precautions. Coordination and performance of Work of all trades and disciplines. C. Stamp, sign or initial, and date each submittal to certify compliance with requirements of Contract Documents. D. Do not fabricate products or begin Work for which submittals are required until approved submittals have been received from Engineer. 1.18 ENGINEER REVIEW A. Do not make "mass submittals" to Engineer. "Mass submittals" are defined as six or more submittals or items in one day or 15 or more submittals or items in one calendar week. If "mass submittals" are received, Engineer's review time stated above will be extended as necessary to perform proper review. Engineer will review "mass submittals" based on priority determined by Engineer after consultation with Owner and Contractor. B. Informational submittals and other similar data are for Engineer's information, do not require Engineer's responsive action, and will not be reviewed or returned with comment. C. Submittals made by Contractor that are not required by Contract Documents may be returned without action. D. Submittal approval does not authorize changes to Contract requirements unless accompanied by Change Order, Field Order, or Work Change Directive. E. Owner may withhold monies due to Contractor to cover additional costs beyond the second submittal review. END OF SECTION 01330 - 7 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01400 QUALITY REQUIREMENTS PART 1 - GENERAL 1.1 SECTION INCLUDES A. Quality control. B. Tolerances. C. References. D. Labeling. E. Testing and inspection services. 1.2 QUALITY CONTROL A. Monitor quality control over suppliers, products, services, Site conditions, and workmanship, to produce Work of specified quality. B. Comply with specified standards as the minimum quality for the Work except where more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship. C. Perform Work using persons qualified to produce required and specified quality. D. Products, materials, and equipment may be subject to inspection by Engineer and Owner at place of manufacture or fabrication. Such inspections shall not relieve Contractor of complying with requirements of Contract Documents. E. Supervise performance of Work in such manner and by such means to ensure that Work, whether completed or in progress, will not be subjected to harmful, dangerous, damaging, or otherwise deleterious exposure during construction period. 1.3 TOLERANCES A. Monitor fabrication and installation tolerance control of products to produce acceptable Work. Do not permit tolerances to accumulate. B. Comply with manufacturers' recommended tolerances and tolerance requirements in reference standards. When such tolerances conflict with Contract Documents, him request clarification from Engineer before proceeding. C. Adjust products to appropriate dimensions; position before securing products in place. 01400 - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01400 1.4 REFERENCES A. For products or workmanship specified by association, trade, or other consensus standards, comply with requirements of standard except when more rigid requirements are specified or are required by applicable codes. B. Conform to reference standard by date of issue current as of date of Contract Documents except where specific date is established by code. C. Obtain copies of standards and maintain on Site when required by product Specification Sections. D. When requirements of indicated reference standards conflict with Contract Documents, request clarification from Engineer before proceeding. E. Neither contractual relationships, duties, or responsibilities of parties in Contract nor those of Engineer shall be altered from Contract Documents by mention or inference in reference documents. 1.5 LABELING A. Attach label from agency approved by authorities having jurisdiction for products, assemblies, and systems required to be labeled by applicable code. B. Label Information: Include manufacturer's or fabricator's identification, approved agency identification, and the following information, as applicable, on each label: 1. Model number. 2. Serial number. 3. Performance characteristics. C. Manufacturer's Nameplates, Trademarks, Logos, and Other Identifying Marks on Products: Not allowed on surfaces exposed to view in public areas, interior or exterior. 1.6 MOCK-UP REQUIREMENTS A. Contractor shall provide a complete 3-D Mockup of each specific sign with colors and dimensions and this must be reviewed and approved by the Owner prior to beginning construction related to the Construction Drawings. 1.7 TESTING AND INSPECTION SERVICES A. Contractor will employ and pay for specified services of an independent firm to perform geotechnical testing and inspection related work. B. Independent firm will perform tests, inspections, and other services specified in individual Specification Sections and as required by Engineer. 01400 - 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01400 C. Testing, inspections, and source quality control may occur on or off Project Site. Perform off-Site testing as required by Engineer. END OF SECTION 01400 - 3 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01500 TEMPORARY FACILITIES AND CONTROLS PART 1 - GENERAL 1.1 SECTION INCLUDES A. Temporary facilities under Construction Management Agreement. B. Temporary Utilities: 1. Temporary electricity. 2. Temporary lighting for construction purposes. 3. Temporary water service. 4. Temporary sanitary facilities. C. Construction Facilities: 1. Vehicular access. 2. Parking. 3. Progress cleaning and waste removal. 4. Traffic regulation. 5. Fire-prevention facilities. D. Temporary Controls: 1. Barriers. 2. Enclosures and fencing. 3. Security. 4. Water control. 5. Dust control. 6. Erosion and sediment control. 7. Noise control. 8. Pollution control. E. Removal of utilities, facilities, and controls. 1.2 TEMPORARY FACILITIES AND CONSTRUCTION APPURTENANCES A. All temporary facilities required for the construction of this project and standard construction appurtenances shall be included in the total project cost and supplied by the Contractor at no additional cost to the Owner. 1.3 TEMPORARY FACILITIES UNDER AGREEMENT A. Temporary Provisions Provided by Contractor: 1. Temporary barriers, barricades, covered walkways, fencing, exterior closures, and interior closures. 2. Temporary field offices. 3. Cleaning during construction. 4. Access roads and approaches. 01500 - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01500 5. 6. 7. 8. Temporary sanitary facilities. Temporary potable water. Temporary electrical service and distribution system for power and lighting. Temporary telephone and internet service. B. Contractor: Coordinate provisions with Engineer and provide the following items as necessary for execution of the Work including associated costs: 1. Construction aids. 2. Temporary fire protection, dust control, erosion and sediment control, water control, noise control, and other necessary temporary controls. 3. Temporary barriers, barricades, and similar devices as necessary for safety and protection of construction personnel and public. 4. On Construction Manager's approval, may provide temporary field office including electrical service and temporary telephone. 5. Temporary tree and plant protection. 6. Temporary heating before building enclosure. 7. Electrical service required in addition to temporary service and distribution provided by Contractor. 8. Temporary provisions for protection of installed Work. 1.4 TEMPORARY ELECTRICITY A. Provide and pay for power service required from utility source as needed for construction operation. 1.5 TEMPORARY LIGHTING FOR CONSTRUCTION PURPOSES A. Provide and pay for lighting systems as needed to maintain specified conditions for construction operations. 1.6 TEMPORARY HEATING A. Provide and pay for heating devices and heat as needed to maintain specified conditions for construction operations. 1.7 TEMPORARY COOLING A. Provide and pay for cooling devices and cooling as needed to maintain specified conditions for construction operations. 1.8 TEMPORARY WATER SERVICE A. Provide and pay for suitable quality water service as needed to maintain specified conditions for construction operations. 01500 - 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01500 1.9 TEMPORARY SANITARY FACILITIES A. Provide and pay for suitable sanitary services as needed to maintain specified conditions for construction operations. 1.10 FIELD OFFICES AND SHEDS A. Provide and pay for any field offices and/or sheds needed by the Contractor for operations and storage. 1.11 VEHICULAR ACCESS A. Construct temporary all-weather construction access entrances from public thoroughfares to serve construction area, of width and load-bearing capacity to accommodate unimpeded traffic for construction purposes. B. Contractor to locate proposed vehicle access on drawings for Engineers approval. C. Provide unimpeded access for emergency vehicles. Maintain 20 foot-wide driveways with turning space between and around combustible materials. D. Provide and maintain access to fire hydrants free of obstructions. E. Provide means of removing mud from vehicle wheels before entering streets. 1.12 PARKING A. Provide temporary surface parking areas to accommodate construction personnel. B. Contractor to locate designated parking areas on drawings for Engineers approval. C. If Site space is not adequate, Contractor to provide additional off-Site parking. D. Use of existing on-Site streets and driveways used for construction traffic is not permitted. Tracked vehicles are not allowed on paved areas. E. Do not allow heavy vehicles or construction equipment in parking areas. F. Do not allow vehicle parking on existing pavement. G. Maintenance: 1. Maintain traffic and parking areas in sound condition. 2. Maintain existing and permanent paved areas used for construction; promptly repair breaks, potholes, low areas, standing water, and other deficiencies, to maintain paving and drainage in original condition. H. Removal, Repair: 1. Remove temporary materials and construction at Substantial Completion. 01500 - 3 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01500 2. Repair existing facilities damaged by use, to original condition at no additional cost to the Owner. I. Mud from Site vehicles: 1. Provide means of removing mud from vehicle wheels before entering streets at no additional cost to the Owner. 1.13 PROGRESS CLEANING AND WASTE REMOVAL A. Maintain areas free of waste materials, debris, and rubbish. Maintain Site in clean and orderly condition. 1.14 TRAFFIC REGULATION A. Signs, Signals, and Devices: 1. Post-Mounted and Wall-Mounted Traffic Control and Informational Signs: As approved by authorities having jurisdiction. 2. Traffic Control Signals: As approved by local jurisdictions. 3. Traffic Cones, Drums, Flares, and Lights: As approved by authorities having jurisdiction. 4. Flag Person Equipment: As required by authorities having jurisdiction. B. Flag Persons: Provide trained and equipped flag persons to regulate traffic when construction operations or traffic encroach on public traffic lanes. C. Flares and Lights: Use flares and lights during hours of low visibility to delineate traffic lanes and to guide traffic. D. Haul Routes: 1. Consult with authorities having jurisdiction and establish public thoroughfares to be used for haul routes and Site access. 2. Confine construction traffic to designated haul routes. 3. Provide traffic control at critical areas of haul routes to regulate traffic and to minimize interference with public traffic. E. Traffic Signs and Signals: 1. Provide signs at approaches to Site and on Site, at crossroads, detours, parking areas, and elsewhere as needed to direct construction and affected public traffic. 2. Provide, operate, and maintain traffic control signals to direct and maintain orderly flow of traffic in areas under Contractor's control and areas affected by Contractor's operations. 3. Relocate signs and signals as Work progresses, to maintain effective traffic control. F. Removal: 1. Remove equipment and devices when no longer required. 2. Repair damage caused by installation. 01500 - 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01500 1.15 FIRE-PREVENTION FACILITIES A. Establish fire watch for cutting, welding, and other hazardous operations capable of starting fires. Maintain fire watch before, during, and after hazardous operations until threat of fire does not exist. B. Portable Fire Extinguishers: NFPA 10; 10-pound capacity, 4A-60B: C UL rating. 1. Provide minimum of one fire extinguisher in every piece of equipment utilized. 1.16 BARRIERS A. Provide barriers to prevent unauthorized entry to construction areas and to protect existing facilities and adjacent properties from damage from construction operations. 1. Provide barricades required by authorities having jurisdiction for public rights-of-way at no additional cost to the Owner. B. Tree and Plant Protection: Preserve and protect existing trees and plants designated to remain. 1. Replace trees and plants damaged by construction operations at no additional cost to the Owner. C. Protect non-owned vehicular traffic, stored materials, Site, and structures from damage. 1.17 ENCLOSURES AND FENCING A. Construction: Contractor's option for temporary enclosures and fencing, at no additional cost to the Owner, to be located on the construction drawings and approved by Engineer. 1.18 SECURITY A. Security Program: 1. Protect Work on existing premises from theft, vandalism, and unauthorized entry. 2. Maintain program throughout construction period as required until Owner takes possession of the project. B. Entry Control: 1. Restrict entrance of persons and vehicles to Project Site. 2. Allow entrance only to authorized persons with proper identification. 3. Maintain log of workers and visitors and make available to Owner on request. 01500 - 5 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01500 1.19 DUST CONTROL A. Execute Work by methods that minimize raising dust from construction operations. B. Provide positive means to prevent airborne dust from dispersing into atmosphere. 1.20 EROSION AND SEDIMENT CONTROL A. Comply with all applicable State and Local Ordinances and Plan contained in the Contract Drawings. 1.21 NOISE CONTROL A. Provide methods, means, and facilities to minimize noise from personnel and noise produced by construction operations. 1.22 PEST AND RODENT CONTROL A. Provide all necessary devices and treatments to prevent pest and rodent infiltration of the proposed project in accordance with state and local guidelines. 1.23 POLLUTION CONTROL A. Provide methods, means, and facilities to prevent contamination of soil, water, and atmosphere from discharge of noxious, toxic substances and pollutants produced by construction operations. 1.24 REMOVAL OF UTILITIES, FACILITIES, AND CONTROLS A. Remove temporary utilities, equipment, facilities, and materials before Final Application for Payment inspection. B. Remove underground installations to minimum depth of 2 feet. C. Clean and repair damage caused by installation or use of temporary Work. D. Restore existing and permanent facilities used during construction to original condition. Restore permanent facilities used during construction to specified condition. END OF SECTION 01500 - 6 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01600 PRODUCT REQUIREMENTS PART 1 - GENERAL 1.1 SECTION INCLUDES A. Products. B. Product delivery requirements. C. Product storage and handling requirements. D. Product options. E. Equipment electrical characteristics and components. 1.2 PRODUCTS A. At minimum, comply with specified requirements and reference standards. B. Specified products define standard of quality, type, function, dimension, appearance, and performance required. C. Furnish products of qualified manufacturers that are suitable for intended use. Furnish products of each type by single manufacturer unless specified otherwise. Confirm that manufacturer's production capacity can provide sufficient product, on time, to meet Project requirements. D. Domestic Products: Except where specified otherwise, domestic products are required and interpreted to mean products mined, manufactured, fabricated, or produced in United States or its territories. 1.3 PRODUCT DELIVERY REQUIREMENTS A. Transport and handle products according to manufacturer's instructions. B. Promptly inspect shipments to ensure products comply with requirements, quantities are correct, and products are undamaged. C. Provide equipment and personnel to handle products; use methods to prevent soiling, disfigurement, or damage. 1.4 PRODUCT STORAGE AND HANDLING REQUIREMENTS A. Store and protect products according to manufacturer's instructions. B. Store products with seals and labels intact and legible. 01600 - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01600 C. Store sensitive products in weathertight, climate-controlled enclosures in an environment suitable to product. D. For exterior storage of fabricated products, place products on sloped supports aboveground. E. Provide off-Site storage and protection when Site does not permit on-Site storage or protection. F. Cover products subject to deterioration with impervious sheet covering. Provide ventilation to prevent condensation and degradation of products. G. Store loose granular materials on solid flat surfaces in well-drained area. Prevent mixing with foreign matter. H. Provide equipment and personnel to store products; use methods to prevent soiling, disfigurement, or damage. I. 1.5 Arrange storage of products to permit access for inspection. Periodically inspect to verify products are undamaged and are maintained in acceptable condition. PRODUCT OPTIONS A. Products Specified by Reference Standards or by Description Only: Products complying with specified reference standards or description. B. Products Specified by Naming One or More Manufacturers: Products of one of manufacturers named and complying with Specifications; no options or substitutions allowed. C. Products Specified by Naming One or More Manufacturers with Provision for Substitutions: Submit Request for Substitution for any manufacturer not named, according to Section 01630 - Product Substitution Procedures. END OF SECTION 01600 - 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01630 PRODUCT SUBSTITUTION PROCEDURES PART 1 - GENERAL 1.1 SECTION INCLUDES A. Quality assurance. B. Product options. C. Product substitution procedures. 1.2 QUALITY ASSURANCE A. Contract is based on products and standards established in Contract Documents without consideration of proposed substitutions. B. Products specified define standard of quality, type, function, dimension, appearance, and performance required. C. Substitution Proposals: Proposals for substitution of products, methods, etc. must be submitted to the Engineer in writing a minimum of 10 working days prior to the submission of bids or by the deadline for receiving Written Questions prior to bidding, whichever is greater. Requests for substitutions may only be submitted by licensed contractors intent on bidding the project. Requests for product substitutions from material manufacturers or venders will not be reviewed. Do not substitute products unless substitution has been accepted and approved in writing by Owner. 1.3 PRODUCT OPTIONS A. See Section 01600 - Product Requirements. 1.4 PRODUCT SUBSTITUTION PROCEDURES A. Document - Instructions to Bidders specifies time restrictions for submitting requests for substitutions during Bidding period only. B. Substitutions may be considered after the bid process when a product becomes unavailable through no fault of Contractor. C. Document each request with complete data, substantiating compliance of proposed substitution with Contract Documents, including: 1. Manufacturer's name and address, product, trade name, model, or catalog number, performance and test data, and reference standards. 01630 - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01630 2. 3. 4. 5. 6. 7. 8. 9. Itemized point-by-point comparison of proposed substitution with specified product, listing variations in quality, performance, and other pertinent characteristics. Reference to Article and Paragraph numbers in Specification Section. Cost data comparing proposed substitution with specified product and amount of net change to Contract Sum. Changes required in other Work. Availability of maintenance service and source of replacement parts as applicable. Certified test data to show compliance with performance characteristics specified. Samples when applicable or requested. Other information as necessary to assist Engineer's evaluation. D. A request constitutes a representation that Bidder: 1. Has investigated proposed product and determined that it meets or exceeds quality level of specified product. 2. Will provide same warranty for substitution as for specified product. 3. Will coordinate installation and make changes to other Work that may be required for the Work to be complete with no additional cost to Owner. 4. Waives claims for additional costs or time extension that may subsequently become apparent. 5. Will coordinate installation of the accepted substitute, making such changes as may be required for the Work to be complete in all respects. 6. Will reimburse Owner for review or redesign services by Engineer associated with reapproval by authorities having jurisdiction. E. Substitutions will not be considered when they are indicated or implied on Shop Drawing or Product Data submittals without separate written request or when acceptance will require revision to Contract Documents. F. 1.5 Substitution Submittal Procedure: 1. Submit requests for substitutions on Bidders standard form of document. 2. Submit three copies of Request for Substitution for consideration. Limit each request to one proposed substitution. 3. Submit Shop Drawings, Product Data, and certified test results attesting to proposed product equivalence. Burden of proof is on proposer. 4. Engineer will notify Contractor in writing of decision to accept or reject request. INSTALLER SUBSTITUTION PROCEDURES A. Document - Instructions to Bidders specifies time restrictions for submitting requests for substitutions during Bidding period. B. Document each request with: 1. Installer's qualifications. 01630 - 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01630 2. 3. Installer's experience in work similar to that specified. Other information as necessary to assist Engineer's evaluation. C. Substitution Submittal Procedure: 1. Submit three copies of Request for Substitution for consideration. Limit each request to one proposed substitution. 2. Engineer will notify Contractor in writing of decision to accept or reject request. END OF SECTION 01630 - 3 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01700 EXECUTION AND CLOSEOUT REQUIREMENTS PART 1 - GENERAL 1.1 SECTION INCLUDES A. Closeout procedures. B. Project record documents. C. Maintenance service. 1.2 CLOSEOUT PROCEDURES A. Prerequisites to Substantial Completion: Complete following items before requesting Certification of Substantial Completion, either for entire Work or for portions of Work: 1. Submit maintenance manuals, Project record documents, digital images of construction photographs, and other similar final record data in compliance with this Section. 2. Conduct inspection to establish basis for request that Work is substantially complete. Create comprehensive list (Initial Punch List) indicating items to be completed or corrected, value of incomplete or nonconforming Work, reason for being incomplete, and date of anticipated completion for each item. Include copy of list with request for Certificate of Substantial Completion. 3. Obtain and submit releases enabling Owner's full, unrestricted use of Project. 4. Discontinue or change over and remove temporary facilities and services from Project Site, along with construction tools, mockups, and similar elements. 5. Perform final cleaning according to this Section. B. Substantial Completion Inspection: 1. When Contractor considers Work to be substantially complete, submit to Engineer: a. Written certificate that Work, or designated portion, is substantially complete. b. List of items to be completed or corrected (Initial Punch List). 2. Within seven calendar days after receipt of request for Substantial Completion, Engineer will make inspection to determine whether Work or designated portion is substantially complete. 3. Should Engineer determine that Work is not substantially complete: a. Engineer will promptly notify Contractor in writing, stating reasons for its opinion. b. Contractor shall remedy deficiencies in Work and send second written request for Substantial Completion to Engineer. c. Engineer will reinspect Work. 01700 - 1 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01700 d. 4. 5. Redo and Inspection of Deficient Work: Repeated until Work passes Engineer's inspection. When Engineer finds that Work is substantially complete, Engineer] will: a. Prepare a letter of Substantial Completion, accompanied by Contractor's list of items to be completed or corrected as verified and amended by Engineer and Owner (Final Punch List). b. Submit letter of Substantial Completion to Owner and Contractor for their written acceptance of responsibilities assigned to them in the letter. After Work is substantially complete, Contractor shall: a. Allow Owner occupancy of Project under provisions stated in the letter of Substantial Completion. b. Complete Work listed for completion or correction within a maximum of fifteen working days or a time period stipulated by the Owner. C. Prerequisites for Final Completion: Complete following items before requesting final acceptance and final payment. 1. When Contractor considers Work to be complete, submit written certification that: a. Contract Documents have been reviewed. b. Work has been examined for compliance with Contract Documents. c. Work has been completed according to Contract Documents. d. Work is completed and ready for final inspection. 2. Submittals: Submit following: a. Final punch list indicating all items have been completed or corrected. b. Final payment request with final releases and supporting documentation not previously submitted and accepted. Include certificates of insurance for products and completed operations where required. c. Specified warranties, workmanship/maintenance bonds, maintenance agreements, and other similar documents. d. Accounting statement for final changes to Contract Sum. e. Contractor's affidavit of payment of debts and claims on AIA G706 Contractor's Affidavit of Payment of Debts and Claims. f. Contractor affidavit of release of liens on AIA G706A - Contractor's Affidavit of Release of Liens. g. Consent of surety to final payment on AIA G707 - Consent of Surety to Final Payment Form. 3. Perform final cleaning for Contractor-soiled areas and minimal move-in damage by the Owner according to this Section. D. Final Completion Inspection: 1. Within seven calendar days after receipt of request for final inspection, Engineer will make inspection to determine whether Work or designated portion is complete. 2. Should Engineer consider Work to be incomplete or defective: a. Engineer will promptly notify Contractor in writing, listing incomplete or defective Work. 01700 - 2 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01700 b. c. d. 1.3 Contractor shall remedy stated deficiencies and send second written request to Engineer that Work is complete. Engineer will reinspect Work. Redo and Inspection of Deficient Work: Repeated until Work passes Engineer's inspection. PROJECT RECORD DOCUMENTS A. Maintain on Site one set of the following record documents; record actual revisions to the Work: 1. Drawings. 2. Specifications. 3. Addenda. 4. Change Orders and other modifications to the Contract. 5. Reviewed Shop Drawings, product data, and Samples. 6. Digital Photos and Videos required by the Contract Documents. B. Ensure entries are complete and accurate, enabling future reference by Owner. C. Store record documents separate from documents used for construction. D. Record information concurrent with construction progress, not less than weekly. E. Specifications: Legibly mark and record, at each product Section, description of actual products installed, including the following: 1. Manufacturer's name and product model and number. 2. Product substitutions or alternates used. 3. Changes made by Addenda and modifications. F. Record Drawings and Shop Drawings: Legibly mark each item to record actual construction as follows: 1. Provide GIS survey data based upon State Plane Coordinate System of all improvements including all site improvements, subsurface structures, electrical conduit, and utilities. Survey to be delivered to the Engineer in AutoCAD format with ArcGIS shape files. 2. Include Contract modifications such as Addenda, supplementary instructions, change directives, field orders, minor changes in the Work, and change orders. 3. Include locations of concealed elements of the Work. 4. Identify and locate existing buried or concealed items encountered during Project. 5. Surveyed horizontal and vertical locations of underground utilities and appurtenances, referenced to permanent surface improvements. 6. Field changes of dimension and detail. 7. Details not on original Drawings. G. Submit marked-up paper copy documents to Engineer with claim for final Application for Payment. 01700 - 3 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01700 H. Submit PDF electronic files of marked-up documents to Engineer with claim for final Application for Payment. 1.4 MAINTENANCE SERVICE A. Furnish service and maintenance of components indicated in Specification Sections for one year during warranty period. B. Do not assign or transfer maintenance service to agent or Subcontractor without prior written consent of Owner. END OF SECTION 01700 - 4 STOCKBRIDGE, GA COUNTRY CLUB DR./PATRICK HENRY PKWY. INTERSECTION IMPROVEMENTS SECTION 01720 RECORD DOCUMENTS PART 1 GENERAL 1.01 SCOPE A. The work under this Section includes, but is not necessarily limited to, the compiling, maintaining, recording and submitting of project record documents as herein specified. B. Record documents include, but are not limited to: 1. 2. 3. 4. 5. 6. 7. C. Drawings; Specifications; Change orders and other modifications to the Contract; Engineer field orders or written instructions, including Requests for Information (RFI) and Clarification Memorandums; Reviewed shop drawings, product data and samples; Videos, photos, and written records related to the project; Test records. The Contractor shall maintain on the Project site throughout the Contract Time an up to date set of Record Drawings. 1.02 MAINTENANCE OF DOCUMENTS AND SAMPLES A. Storage 1. Store documents and samples in the Contractor's field office or as agreed with the Engineer, apart from documents used for construction. 2. Provide files and racks for storage of documents as required. 3. Provide locked cabinet or secure storage space for storage of samples as required. B. File documents and samples in accordance with format of these Specifications. C. Maintenance 1. Maintain documents in a clean, dry, legible condition and in good order. 2. Do not use record documents for construction purposes. 3. Maintain at the site for the Owner/Engineer one copy of all record documents. 01720 - 1 SECTION 01720 D. Make documents and samples available at all times for inspection by Engineer. E. Failure to maintain the Record Documents in a satisfactory manner may be cause for withholding of a certificate for payment. 1.03 QUALITY ASSURANCE A. Unless noted otherwise, Record Drawings shall provide dimensions, distances and coordinates to the nearest 0.1 foot. B. Unless noted otherwise, Record Drawings shall provide elevations to the nearest 0.01 foot for all pertinent items constructed by the Contractor. 1.04 RECORDING A. Label each document "PROJECT RECORD" in neat, large printed letters. B. Recording 1. Record information concurrently with construction progress. 2. Do not conceal any work until required information is recorded. 1.05 RECORD DRAWINGS A. Record Drawings shall be reproducible, shall have a title block indicating that the drawings are Record Drawings, the name of the company preparing the Record Drawings, and the date the Record Drawings were prepared. If drawings are provided in electronic format, they shall be submitted in either AutoCAD 2018, or latest edition, or PDF format. The Contractor will be provided electronic copies of the Drawings, or it may elect to provide reproducible drawings via another method. Reproducible shall be defined as being reproducible so as to allow a paper print to be produced. B. Legibly mark drawings to record actual construction, including: 1. All Construction a. b. c. 2. Changes of dimension and detail. Changes made by Requests for Information (RFI), field order, clarification memorandums or by change order. Details not on original Drawings. Site Improvements, Including Underground Utilities a. Horizontal and vertical locations of all exposed and underground utilities and appurtenances, both new facilities 01720 - 2 SECTION 01720 b. c. d. 3. Structures a. b. 1.06 constructed and those utilities encountered, referenced to permanent surface improvements. Location of and dimensions of roadways and parking areas, providing dimensions to back of curb when present. The locations shall be referenced to at least two easily identifiable, permanent landmarks (e.g., power poles, valve markers, etc.) or benchmarks. Location of all manholes, valves, and storm structures that are adjusted during the project shall be located by GPS equipment to an accuracy of <+ 1 foot. The description and location information (state plane coordinates) shall be delivered to the Owner in an electronic (e.g. ArcGIS, or equal) to be included in the Owner’s GIS database. Depths of various elements of manholes in relation to top of manhole to invert. Location of all influent and effluent lines denoted by size and direction. SPECIFICATIONS A. Legibly mark each section to record: 1. Manufacturer, trade name, catalog number, and supplier of each product and item of equipment installed. 2. Changes made by Requests for Information (RFI), field order, clarification memorandums, or by change order. 1.07 SUBMITTAL A. At contract closeout, deliver Record Documents to the Owner. B. Accompany submittal with transmittal letter, in duplicate, containing: 1. Date 2. Project title and number 3. Contractor's name and address 4. Title and number of each record document 5. Signature of Contractor or Contractor's authorized representative END OF SECTION 01720 - 3 DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 8/11/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT NAME: PHONE (A/C, No, Ext): 404-633-4321 E-MAIL ADDRESS: certs@yatesins.com PRODUCER Yates, LLC 2800 Century Parkway NE Suite 300 Atlanta GA 30345- FAX (A/C, No): 404-633-1312 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : BITCO General Insurance Corporation EASTCO01-C INSURED East Coast Grading, Inc. PO Box 579 Rutledge GA 30663 20095 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : CERTIFICATE NUMBER: 2000062378 COVERAGES REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A ADDL SUBR INSD WVD TYPE OF INSURANCE X CLAIMS-MADE X POLICY NUMBER CLP3763364 COMMERCIAL GENERAL LIABILITY POLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DD/YYYY) 10/2/2025 10/2/2026 OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: PROPOLICY X JECT LOC LIMITS EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: A CAP3763369 AUTOMOBILE LIABILITY X ANY AUTO X OWNED AUTOS ONLY HIRED AUTOS ONLY X UMBRELLA LIAB $ 300,000 X 10/2/2025 10/2/2026 SCHEDULED AUTOS NON-OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) $ 1,000,000 $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ A EXCESS LIAB A X CUP3763366 OCCUR 10/2/2025 10/2/2026 CLAIMS-MADE X RETENTION $ DED 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 $ WC3763363 Y/N N 10/4/2025 10/4/2026 X PER STATUTE OTHER E.L. EACH ACCIDENT N/A $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Subject to policy terms, conditions, forms, and exclusions, the insurance coverages afforded by the policies above include the following when required by written contract for the certificate holder and/or entities listed below: Blanket Additional Insured in regards to General Liability for ongoing and completed operations, Automobile Liability and Umbrella Liability; Blanket Primary and Non-Contributory in regard to General Liability, Automobile Liability and Umbrella Liability; Blanket Waiver of Subrogation in regards to General Liability, Automobile Liability, Workers Compensation and Umbrella Liability; Per Project Aggregate applies to the General Liability. 30 Day Notice of Cancellation is afforded on the General Liability, Auto Liability, Workers Compensation and Umbrella Liability. See Attached... CERTIFICATE HOLDER City of Stockbridge 4640 N Henry Blvd Stockbridge GA 30281 ACORD 25 (2016/03) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: EASTCO01-C LOC #: ADDITIONAL REMARKS SCHEDULE AGENCY 1 of 1 NAMED INSURED East Coast Grading, Inc. PO Box 579 Rutledge GA 30663 Yates, LLC POLICY NUMBER CARRIER Page NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, 25 FORM NUMBER: FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE FORMS: GL3086 1019 - Transportation Contractors Extended Liability Coverage AP0401 1017 - Broadened Coverage – Automobile CUP-D 0001 0416 - Schedule of Underlying Insurance CUP0005 0119 – Commercial Umbrella Liability CUP0316 0111 – Changes – Other Insurance – Additional Insureds CUP0313 0107 – Blanket Waiver of Transfer of Rights of Recovery Against Others to Us WC000313 0484 - Waiver of Our Right to Recover From Others Endorsement ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Russell R. McMurry, P.E., Commissioner One Georgia Center 600 West Peachtree Street, NW Atlanta, GA 30308 (404) 631-1000 Main Office January 6, 2026 CERTIFICATE OF QUALIFICATION Vendor ID: 2EA607 East Coast Grading, Inc 1111 Commerce Drive Madison, GA 30650 In accordance with The Rules and Regulations Governing the Prequalification of Prospective Bidders, you are hereby notified that the Georgia Department of Transportation has assigned the following Rating. This Certificate is effective on the date of issue stated above and cancels and supersedes all Certificate(s) previously issued: “Special provisions of this certificate provides that there will be “No competing bids with Middle Georgia Asphalt Services and Middle Georgia Milling, LLC due to common ownership.” MAXIMUM CAPACITY RATING: CERTIFICATE EXPIRES: PRIMARY WORK CLASS/CODE: SECONDARY WORK CLASS(ES)/CODE(S): $56,600,000.00 November 30, 2027 400 301, 310, 310A, 400A, 432A, 441 and 800A The total amount of incomplete work, regardless of its location and with whom it is contracted, whether in progress or awarded but not yet begun, shall not exceed the Maximum Capacity Rating. If dissatisfied with the Rating, we direct you to the Appeals Procedures in §672-5-.08 (1) & (2) and §672-1-.05, Rules of the State Department of Transportation. A Prequalified Contractor may request an extension of its current prequalification prior to the expiration date of the prequalification by providing the Department with the following information: the amount of time requested for the extension (either 30, 60 or 90 days), the reason for the extension request and the original expiration date of the prequalification. The Department in its discretion will determine whether the extension should be granted and will notify the Contractor of its determination. Allowing approved prequalification to lapse will leave the Contractors without the ability to bid work until such time as the standing returns to an approved status. If you desire to apply at some intermediate period before the expiration date, your Rating will be reviewed based on the new application. This Prequalification Certificate is issued for contractors to be eligible for work with the Georgia Department of Transportation (GDOT) only. GDOT does not certify contractors as eligible to do business with entities other than GDOT. Work class codes are for reference only and do not represent a certification to be provided in support of contractor ability or NAICS code determinations. NAICS Codes are assigned by the office of Equal Employment Opportunity. Sincerely, Patrick Allen, P.E. Chairman, Prequalification Committee/Contractors PA:TKA Professional Pipeline LLC 2472 Autumn Maple Drive Braselton, GA 30517 Proposal:Hwy 42 Leak Repair Phase 2 Job Location:Stockbridge, GA Date:8/4/2026 Phase 2 Item # Description Mobilize Traffic Control Water Superintendent Water Crew Rubber Tire Loader Rubber Tire Excavator Trench Compactor 8" Gate Valve Tandem Druck to to Haul Unsuitables Gravel 8" Solid Sleeve Shoring Rental Asphalt Quantity 1 1 30 30 15 30 22 1 20 80 1 1 25 Units EA LS HR HR HR HR HR EA HR Tons EA LS Tons Unit Price $ 500.00 $ 3,500.00 126 $ 150.00 127 $ 500.00 128 $ 250.00 129 $ 400.00 130 $ 200.00 79 $ 3,500.00 $ 150.00 $ 65.00 $ 5,000.00 $ 5,000.00 125 $ 150.00 Grand Total: Crew to remobilize to excavate and replace leaking valve in Hwy 42, backfill with suitable material and pave Total Value $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500.00 3,500.00 4,500.00 15,000.00 3,750.00 12,000.00 4,400.00 3,500.00 3,000.00 5,200.00 5,000.00 5,000.00 3,750.00 69,100.00 August 25, 2026 ✔ Decius T. Aaron Public Works Council Consideration to approve Professional Pipeline to perform an emergency leak repair on North Henry BLVD in the amount of $69,100.00. Funding source is from account number 505- 44200-522240 (Street Repairs) in the Water Department Budget. The water main in this location is seventeen (17) feet deep and because North Henry BLVD (Highway 42) is a Georgia Department of Transportation (GDOT) roadway, they requested an expedited repair due to the leak's location and to possibly prevent further infrastructure damage or traffic disruption. ✔ $69,100.00 ✔ Water main repair on North Henry BLVD (Highway 42). Public Works recommend approval.

STOCKBRIDGE COMMUNITY ZONING INFORMATION MEETING ADMINISTRATION Community Zoning Information Meeting Agenda August 12, 2026 6:00 PM Ryan Anderson Community Development Director Veronica Green Chief Planner Linda Logan Senior Planner Secretary Gordon Linton Senior Planner STOCKBRIDGE CITY HALL 4640 NORTH HENRY BLVD. STOCKBRIDGE, GA 30281 Website: www.stockbridgega.org Phone: 770-389-7900 Fax: 770-389-7912 AGENDA COMMUNITY ZONING INFORMATION MEETING CITY OF STOCKBRIDGE WEDNESDAY, AUGUST 12, 2026 6:00 PM I. Welcome II. Overview Of The Zoning Process III. Discussion Of Zoning Cases ZONING MODIFICATION CASE #ZM-2026-02. (Council District 4.) Consideration of a major zoning modification request for the property at 55 Valley Hill Road to allow for changes to the previously-approved site plan for a townhome development, which was approved by the Stockbridge City Council via three cases on November 13, 2023. The cases included 1) Comprehensive Plan Amendment Case #CP-2023-02 (which changed the property’s future land use designation to HighDensity Residential); 2) Rezoning Case #RZ-2023-03 (which assigned the zoning district of MFR (Multiple Family Residential) to the property; and 3) Variance Case #VR-2023-02 (which approved a variance to reduce the front yard setbacks of the townhome lots from the required 50 feet in the MFR district to 30 feet). The previous applicant / owner / developer for CP2023-02, RZ-2023-03, and VR-2023-02 was D. R. Horton, Inc., represented by Tiffany Hogan. The previously-approved, 149-unit townhome development was not built, and the property was sold to a new owner. Now, a new applicant, Yashesh Shah of Shree Developers Group (represented by Asia Mosee) wishes to build a revised townhome development with 91 units. Further, the applicant proposes to subdivide the subject property into two parcels for the purpose of building on the southern parcel only and selling the northern parcel. The applicant is therefore requesting the approval of a major zoning modification from RZ2023-03 to allow for the approval of a revised site plan which shows the development of the southern portion of the property only. The zoning and future land use designation of the property would not change. The current property owner is OTAC Development Group, LLC. The property is located in Land Lot 69 of Land District 12, and it contains 24.908 +/- acres within the Stockbridge City Limits. The applicant is proposing to build the townhome development on 11.311 acres within the southern portion of the property, south of the existing creek. ZONING MODIFICATION CASE #ZM-2026-03. (Council District 4.) Consideration of a major zoning modification request for the property at 4882 North Henry Boulevard to allow for changes to the previously-approved site plan for a townhome development, which was approved by the Stockbridge City Council via three cases on February 12, 2024; and to request the removal of five (5) zoning conditions that were included with the rezoning of the property. The cases included 1) Comprehensive Plan Amendment Case #CP-2023-09 (which changed the Page | 3 property’s future land use designation to Medium-Density Residential), Rezoning Case #RZ-2023-10 (which rezoned the property to MFR (Multiple Family Residential); and Variance Case #VR-2023-06 (which granted a variance to reduce the front yard setbacks of the townhome lots on the north side of North Henry Boulevard and the west side of Center Street from the required 50 feet in the MFR District to 30 feet). The previous applicant for CP-2023-09, RZ-2023-10, and VR-2023-06 was Forestar (USA) Real Estate Group, Inc., represented by J. Alexander Brock of Smith, Gambrell, & Russell, LLP. The previously-approved, 90-unit townhome development was not built, and the property was sold to a new owner. Now, a new applicant, Aaron Rissler of Apex Stockbridge, LLC, represented by Sara Shirk of Falcon Design, wishes to build a revised townhome development with 90 units. The applicant is requesting the approval of a major zoning modification from Ordinance #RZ-2023-10 to allow for the approval of a revised site plan, and to request the removal of five (5) of the twelve (12) zoning conditions that were required as part of the approval of RZ-2023-10. The five zoning conditions which the applicant is requesting to be removed are listed below (numbered from the ordinance). 1. Site Plan—The proposed townhome development shall be constructed according to a design which is similar to the one that is shown on the applicant’s submitted site plan, entitled, “North Henry Townhomes: Forestar Zoning Plan”, which was prepared by Atwell Group on 12/01/23 and received by the Planning and Zoning Staff on 12/04/23. [Note: The site plan showed the provision of a swimming pool and a clubhouse.] 4. Waste Collection—A consolidated waste collection system shall be used, with no individual waste receptacles being permitted. 5. Architectural Design: a. All townhome units shall have brick on at least three sides. [The applicant requests a replacement condition stating that the architectural design of the townhomes will be substantially similar to the rendering provided at the City Council meeting.] b. [No change.] c. This shall be a gated community. 6. Rental Units—No more than 10 percent of the townhome units may be rented at any one time. The zoning and future land use designation of the property would not change. The current property owner is Apex Stockbridge, LLC. The property is located in Land Lot 60 of Land District 12, and it contains 15.601 +/- acres within the Stockbridge City Limits. IV. Other Business V. Upcoming Meetings VI. Adjournment August 12, 2026 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389-7900 Henry County, GA Overview Legend Parcels Roads 572 ft Parcel ID Property Address District S16-01006000 Class I Owner 55 VALLEY HILL Acreage 24.96 Address RD City/Stockbridge OTAC DEVELOPMENT GROUP LLC 55 VALLEY HILL RD STOCKBRIDGE GA 30281 Land Value: Building Value: Misc Value: Total Value: $961000 $243800 $4800 Last 2 Sales Date Price Reason Qual 2/4/2013 $1,000,000 n/a Q 8/1/1974 $131,500 n/a Q $1209600 Parcel lines depicted on the maps do not re ect a true and exact representation of property boundaries and should not be relied upon for said purpose. Property boundary lines are depicted on recorded plats available at the Henry County Courthouse or can be determined by employing the services of a licensed surveyor. Date created: 6/23/2023 Last Data Uploaded: 6/22/2023 9:00:14 PM Developed by City of Stockbridge Planning & Zoning Division Community Development Department 4640 North Henry Boulevard Stockbridge, GA 30281 _________________________________________________________________________________________________________ August 4, 2025 Mr. Connor Galloway, P.E. (GA 043398) Kimley-Horn and Associates, Inc. 1200 Peachtree Street, NE, Suite 800 Atlanta, Georgia 30309 (404) 419-8700 RE: DECISION LETTER FOR 55 VALLEY HILL ROAD: ADMINISTRATIVE ZONING MODIFICATION APPLICATION Requested Action: Site Plan Revisions for Rezoning Case #RZ-2023-03 Dear Mr. Galloway: The City of Stockbridge Community Development Department received from your office an Administrative Zoning Modification application for the property at 55 Valley Hill Road within the City of Stockbridge. Your Letter of Intent, dated 06/18/2025, stated that a revised site plan had been created, which you wish to use to replace the site plan that was approved with the rezoning of the property via Rezoning Case #RZ-2023-03. The revised site plan shows that the northern and southern sections of the approved townhome development would have no connection because the road crossing over the existing creek was eliminated “. . . due to the potential for flooding onsite and the likelihood of soil erosion and saturation beneath the road crossing . . .” And your Letter of Clarification, dated 07/09/25, further explained that, from an engineering standpoint, a road crossing over the creek is not feasible. The revised site plan, as attached, is entitled, “Templar Valley Hill: Concept Site Plan”, undated, and drawn by WIB as Project No. 017950007, Sheet Number C1.90. It was reviewed by the Stockbridge City Engineer, who agrees that a road crossing over the creek would not be feasible. The Planning & Zoning Staff, as well as the City Engineer and Fire Marshal, have also reviewed the revised site plan in terms of site access and amenities, and they have deemed it to be acceptable, although we would like to see a pedestrian crossing over the creek, if possible. City of Stockbridge Community Development Dept. Stockbridge, GA 30281 (770) 389-7900 City of Stockbridge Planning & Zoning Division Community Development Department 4640 North Henry Boulevard Stockbridge, GA 30281 _________________________________________________________________________________________________________ The Community Development Department therefore has made the following decision on your administrative zoning modification application: Approved, with the condition that a pedestrian crossing over the creek be provided, if possible. Please submit a copy of this letter with any permits that you might apply for with the City of Stockbridge. Thank you. If you have any questions, please let us know. Sincerely, Linda M. Logan Senior Planner Cc: Ryan Anderson, Community Development Director Veronica Green, Chief Planner Attachments: Letter of Intent Revised Site Plan Letter of Clarification City of Stockbridge Community Development Dept. Stockbridge, GA 30281 (770) 389-7900 All that tract or parcel of land lying in Land Lot 69, 12th district, Henry County, Georgia, being more particularly described as follows: Commencing at the intersection of Davis Road (50’R/W) and Landover Drive; thence, North 22 Degrees 23 Minutes 41 Seconds West to a ½” rebar on the Eastern Right of Way of Davis Road, said point being the True Point of Beginning; thence, leaving the Eastern Right of Way North 50 Degrees 04 Minutes 26 Seconds East a distance of 254.24 feet to a ½” rebar; thence, North 01 Degrees 01 Minutes 09 Seconds West a distance of 214.18 feet to a ½” rebar; thence, North 01 Degrees 01 Minutes 09 Seconds West a distance of 596.38 feet to a ½” rebar; thence, South 89 Degrees 11 Minutes 23 Seconds East a distance of 640.08 feet to a ½” rebar on the Southern Right of Way of Valley Hill Road (80’ R/W); thence, following said Right of Way with a curve turning to the left with an arc length of 101.99 feet, with a radius of 621.24 feet, with a chord bearing of South 68 Degrees 27 Minutes 06 Seconds East, with a chord length of 101.88 feet, to a point; thence, South 73 Degrees 39 Minutes 05 Seconds East a distance of 190.41 feet to a point on the Western Right of Way of Norfolk Southern Railway (150’R/W); thence, following said Right of Way; thence, South 17 Degrees 01 Minutes 54 Seconds West a distance of 92.33 feet to a point; thence, South 18 Degrees 15 Minutes 06 Seconds West a distance of 510.57 feet to a point; thence, South 17 Degrees 44 Minutes 20 Seconds West a distance of 104.87 feet to a point; thence, South 16 Degrees 29 Minutes 44 Seconds West a distance of 61.12 feet to a point; thence, with a curve turning to the left with an arc length of 98.03 feet, with a radius of 2084.15 feet, with a chord bearing of South 15 Degrees 09 Minutes 31 Seconds West , with a chord length of 98.02 feet to a point; thence, following with a curve turning to the left with an arc length of 631.99 feet, with a radius of 1459.81 feet, with a chord bearing of South 01 Degrees 43 Minutes 48 Seconds West, with a chord length of 627.06 feet to a ¾” open top; thence, leaving the Western Right of Way of Norfolk Southern Railway North 89 Degrees 45 Minutes 41 Seconds West a distance of 173.15 feet to a ½” rebar; thence, North 00 Degrees 14 Minutes 19 Seconds East a distance of 34.40 feet to a ½” rebar; thence, North 89 Degrees 45 Minutes 41 Seconds West a distance of 65.55 feet to a ½” rebar; thence, South 49 Degrees 10 Minutes 24 Seconds West a distance of 52.37 feet to a ½” rebar; thence, North 89 Degrees 45 Minutes 41 Seconds West a distance of 76.78 feet to a ½” rebar on the Eastern Right of Way of Davis Road; thence, following said Right of Way with a curve turning to the left with an arc length of 168.92 feet, with a radius of 1458.40 feet, with a chord bearing of North 35 Degrees 11 Minutes 18 Seconds West, with a chord length of 168.82 feet to a point; thence, North 39 Degrees 40 Minutes 22 Seconds West a distance of 571.71 feet to a ½” rebar, said point being True Point of Beginning Said Tract contains 24.841 Acres more or less All that tract or parcel of land lying in Land Lot 69, 12th district, Henry County, Georgia, being more particularly described as follows: Commencing at the intersection of Davis Road (50’R/W) and Landover Drive; thence, North 22 Degrees 23 Minutes 41 Seconds West to a ½” rebar on the Eastern Right of Way of Davis Road, said point being the True Point of Beginning; thence, leaving the Eastern Right of Way North 50 Degrees 04 Minutes 26 Seconds East a distance of 254.24 feet to a ½” rebar; thence, North 01 Degrees 01 Minutes 09 Seconds West a distance of 214.18 feet to a ½” rebar; thence, South 84 Degrees 40 Minutes 35 Seconds East a distance of 123.03 feet to a point in the centerline of a creek; thence, along the centerline of the creek in a southeasterly direction for a distance of 688’ more or less to a point in the centerline of the creek, said creek being subtended by the following tie line, South 58 Degrees 37 Minutes 28 Seconds East a distance of 611.98 feet to a point on the Western Right of Way of Norfolk Southern Railway (150’R/W); thence, following said Right of Way with a curve turning to the left with an arc length of 631.99 feet, with a radius of 1459.81 feet, with a chord bearing of South 01 Degrees 43 Minutes 48 Seconds West, with a chord length of 627.06 feet to a ¾” open top; thence, leaving the Western Right of Way of Norfolk Southern Railway North 89 Degrees 45 Minutes 41 Seconds West a distance of 354.96 feet to a ½” rebar on the Eastern Right of Way of Davis Road; thence, following said Right of Way with a curve turning to the left with an arc length of 168.92 feet, with a radius of 1458.40 feet, with a chord bearing of North 35 Degrees 11 Minutes 18 Seconds West, with a chord length of 168.82 feet to a point; thence, North 39 Degrees 40 Minutes 22 Seconds West a distance of 571.71 feet to a ½” rebar, said point being True Point of Beginning Said Tract contains 11.311 Acres more or less Shree Real Estate Developers 5400 Laurel Springs Parkway Suwanee, GA 30024 770-789-7044 Date: 6/23/2026 City of Stockbridge Planning & Zoning Department 4640 North Henry Boulevard Stockbridge, GA 30281 Re: Request for Modification to Site Plan approved on August 4, 2025 Former Project Address: 55 Valley Hill Rd Dear Planning & Zoning Department, This letter serves as a request for a modification to the previously approved site plan for the abovereferenced property, which received approval on August 4, 2025. The originally approved plan was for the development of a 24.908-acre parcel consisting of 149 townhome units. Since that approval, additional due diligence and site analysis have been performed. As a result, we have determined that a revised site plan is necessary to better respond to existing site conditions as well as community considerations. We are proposing to subdivide the existing property into two parcels and proceed with development on the southern portion of the site, while no longer developing the northern portion at this time. A significant factor influencing this revision is the presence of shallow rock across the majority of the northern portion of the property, which makes development in that area infeasible from both a practical and economic standpoint. The new site layout includes the following: • • • • • • Revised Development Area (Southern Parcel): 11.311 acres Proposed Unit Count: 91 townhomes Zoning Classification: MFR (Multifamily Residential) Proposed Gross Density: 8.04 units per acre Amenities: Swimming Pool, Pickle Ball Court, and Dog Park Open Space: 31.3% (15% min) To ensure esthetic compatibility with adjacent single-family homes, we are proposing an enhanced 8-foot landscape buffer along the Davis Road frontage. This buffer will provide visual screening and create a more compatible transition between the proposed townhomes and the surrounding neighborhood. This revised plan represents a thoughtful refinement of the originally approved development by reducing the overall intensity, responding to existing site constraints, and enhancing community features. The proposed changes ensure the project remains consistent with the City’s planning goals while improving compatibility with the surrounding area. We respectfully request your review and approval of this site plan modification. Please feel free to contact us if additional information or clarification is needed. Sincerely, Yashesh Shah Shree Real Estate Developers E 126.21' 87 88 89 90 1 91 2 3 4 5 6 7 8 9 571.71' N 39°40'22"W 43 10 11 44 45 46 12 22 47 21 86 19 18 17 13 14 15 C1 85 20 25 16 N ' STORMWATER MANAGEMENT 32 31 30 28 27 "W 1 '4 ' 5 °4 .78 9 8 76 N "W 1 '4 ' 5 5 °4 3.1 9 8 17 OVERALL OVERALL ZONING MODIFICATION PLAN F TP "O 3/ 4 24 Lin e 23 ee Tr 26 DAVIS ROAD - 80' R/W per ref. #1 0 160 DAVIS DR 55 VALLEY HILL RD, STOCKBRIDGE, GA 41 42 75 29 ro DB me N o 7 W rF PB 588 . Mi 24 , P tche ,P G ll G 303 , Jr. 7 s e 1 r 50 49 48 53 52 ct 51 c A a r T 44 .2 1 1 x. 79 ro 78 Ap p 77 Je 38 39 40 62 BS 36 37 63 S 83 64 " RB 82 65 "R 36 56 55 54 66 1/ 2 34 57 67 1/2 80 68 ed 33 59 58 70 69 * 84 60 73 72 71 Sh 61 74 L2 er Buff e v i t a eget ack 50' V Setb s u rvio mpe 75' I 76 75 S RB 81 g " 1/2 F RB 6 Alon L3* 2" 1/ C4 oc k 3' R 3'x rt lve Cu L8 er t pe 4 M Bu etal ild ing UP 4 E B 111 #11) H T (D ot e UP M Bu etal ild ing De A ck Bu ttac ild hed ing LEGEND 113 S PERRY STREET SUITE 206 13926 LAWRENCEVILLE, GA 30046 2 .2 57 ' ing ild u A B as ppro Po ph x. alt di rc lap h ida Po rc h /W R ' ) 50G 341 1 - ,P AYB 1111 L6 D LW d( I n a A ) R G 34 N R 12 P U G 8), (see n O S ,P K (PB 2 L O 7), RF PG NOr (PB 2 A dir ppro ec x. tio cu n lv L7 s S 128.03' +/88' el P. In O.C an ters S d L ect 22 an ion °2 do o 3'4 ve f D 1" r D av E r is 13 ive Ro ad 3. 45 ' F RB 2 re t c Ac a Tr 597 . 13 Gr av 2" 1/ S In SMH Ou : 79 : 8 t: 8.5 09 79 7' .6 2' 8. 37 ' ck etba S s rviou mpe I er ' 5 7 Buff e v i t a eget 50' V 54 .8' 2" 1/2 RB " R F B 18 RB F 1/ 2" RB Ap F pe pro r D x. B 20 84 ' W 32 a UP , P te r G Ea 19 se 3 m en t Un i DB ty B N o 28 apt r F 58 ist , P Ch G ur 25 ch 6 ' 1/ 17 254.24' N 50°04'26"E 40' 2" 1/ DB Kri N s 19 ta L or F 32 . L 8, es PG te 16 r 52 6E4 " 3 08 . 0 N 7. ail F 38 o ' o un n d@ lin e ins 1/2" ide RB R/ W 8 12 19 DB San N or 1 dr PB 074 a J. F 22 4, P Mil , P G ler G 34 30 7 F RB 8 LANDOVER DRIV 30 X FH PG X P.O.B. 1/2" RBF X 22 , N or F Gregory Vinson DB 17584, PG 251 X B /W R X rP N or F IIF SFR LP DB 19209, PG 279 PB 22, PG 30 X pe X N or F Jachin Wallace Jr. DB 19192, PG 2055 8' O "E 5 '3 ' 0 3 °4 3.0 4 8 12 .1 K A R I C U O S 14 W2 9" E L C S '0 01 ° 01 TH 40 N Know what's below. Call 811before you dig. M se arsh e no y ar te ea #1 3 ely DB n D N o 82 arle r F 82 ne ,P B G rin 22 so 8 n 8' .3 96 W5 9" '0 1 °0 01 Ev 2" 1/ na DB ro G 19 uzm 29 a 6, n A PG lv 51 arad 6 o Ge 1'2 1 9° .1' * N R S 63 L1 C3 C2 te d UP L5 UP UP UP D L O UP A. . F.KR/W AD 80' O R DL IL OA H Y T Rref. #1 E LL LAN per A L4 V SP GA 7 12 .0' TYPICAL LOT DETAIL (1"=40') C °3 E) S 58 (TIE LIN 9 E11. 6 " 8 7'2 PL CL is k e e 8' Cr 80 Feet ZM-1 Ap pr ox .L LL CH A CO E AG T S Cu l ve rt ck Ro 3'x 3' C4 m 75' I PL ' 8 9 . 1 o l 1 A E 6 " +/8 ' 8 2 7' E) 68 3 ° S 58 (TIE LIN er r ng C ff u B e tativ e eg V ' 0 5 is C L k ee 113 S PERRY STREET SUITE 206 13926 LAWRENCEVILLE, GA 30046 s iou v r e p ck a b t Se STORMWATER MANAGEMENT 50' V e s ck a b t Se ativ t e g e iou v r e p m 75' I 76 75 74 73 72 71 70 69 65 64 63 62 31 77 TYPICAL LOT DETAIL (1"=40') 30 28 27 X X 91 4 5 6 7 8 9 10 11 12 13 14 15 Ap pr S 1/ Sh ed L2 * S 1/ C1 L3* 0 DAVIS ROAD - 80' R/W 20 40 Feet RB R/ W per ref. #1 /2 " R DRIVE FH W " 4' 1 5 8' 4 ° 7 . 9 8 76 1/ X 571.71' N 39°40'22"W N N Je ro DB me N o 75 W. r F PB 88 Mi 24 , P tche ,P G ll G 303 , Jr. 7 3 S 90 2 2" 1/2 RB " R F B X 1 16 el 89 17 Gr av P. In O.C an ters S d L ect 22 an ion °2 do o 3'4 ve f D 1" r D av E riv is R 13 e oa 3. d 45 ' 88 18 B R " 2 F RB 1/ 2" 86 87 126.21' X 8 S 21 B 2" R 128.03' 47 19 X 12 44 45 46 43 20 X Know what's below. Call 811before you dig. 41 42 38 39 40 85 X N 50°04'26"2E54.24' 18 17 X R 36 37 X 40' X P.O.B. 1/2" RBF 36 L 1 * X N or F Gregory Vinson DB 17584, PG 251 34 33 W " 4' 1 ' 5 5 4 1 ° . 89 173 ZONING MODIFICATION PLAN 22 X N or F Jachin Wallace Jr. DB 19192, PG 2055 84 PF OT 4" 3/ e Lin ee 23 Tr X 83 24 ox . X 1/ 8' 82 25 RB .1 RB 57 2" 59 58 2" F 4 21 "W 09 81 60 26 1/ 1' 61 56 55 54 s e 1 51 53 52 ct cr 50 49 48 a A r T 44 .1 2 1 DAVIS DR 55 VALLEY HILL RD, STOCKBRIDGE, GA 79 °0 01 F SFR LP 9209, PG 279 B 22, PG 30 C ' 29 78 75 SS In MH Ou : 79 : 8 t: 8.5 09 79 7' .6 2' 8. 37 ' N n 10 dra PB 74 J. 22 4, P Mil , P G ler G 34 30 7 66 32 80 DB 68 67 C2 E " 5 3 ' ' 0 3 4 ° 3.0 4 8 12 S LEGEND er f f u B ZM-2 Course Bearing Distance C1 Rad: 1458.40' Tan: 84.55' Chd: N 35°11'18" W Rad: 1459.81' Tan: 321.02' Chd: S 01°43'48" W Rad: 621.24' Tan: 51.11' Chd: S 68°27'06" E Rad: 2084.15' Tan: 49.03' Chd: S 15°09'31" W A: 168.92' CA: 6°38'10" 168.82' A: 631.99' CA: 24°48'17" 627.06' A: 101.99' CA: 9°24'24" 101.88' A: 98.03' CA: 2°41'42" 98.02' C2 C3 C4 Course Bearing Distance L1* L2* L3* L4 L5 L6 L7 L8 N 00°14'19" E N 89°45'41" W S 49°10'24" W S 73°39'05" E S 17°01'54" W S 18°15'06" W S 17°44'20" W S 16°29'44" W 34.40' 65.55' 52.37' 190.41' 92.33' 510.57' 104.87' 61.12' NOTES: 1. Field Data: This survey was conducted using GPS, static and real time kinematic methods. A relative positional precision, for horizontal measurements, of less than 0.07' + 50ppm at the 95% confidence interval was achieved. 2. Field Measurements were taken with a Carlson BRx7, dual frequency receiver base station and rover on 05-28-2026, 05-29-2026 and were adjusted using the Least Squares Method. 3. Bearings are based on Grid North, Ga West Zone, NAD 83 and established using a Carlson BRx7, dual frequency receiver base station and rover. 4. Plat Precision: 1'/359,594', Tract 2: 1'/736,403'. 5. The public records referenced hereon reflect only those records necessary to establish the boundaries hereon, and reference to the same does not and is not intended to constitute a title search or title opinion. 6. This property is not located in a Flood Hazard Area as indicated on F.I.R.M. No. 13151C0086D, dated 10-06-2016. 7. Building setbacks and buffers may not be shown hereon. They are governed by the local jurisdiction and should be confirmed prior to land planning or construction activities. 8. Tax Parcel: S16-01006000 9. Zoning: MFR 10. UTILITIES NOTE: The locations of underground utilities shown hereon are approximate and are based on above ground evidence. The location, type, size, depth, and existence of all underground utilities should be field verified prior to any construction related activities. 11. RIGHT OF WAY NOTE: PB 6, PG 47 labels the railway right of way with a width of 180 feet. However, the measurements provided in PB 6, PG 47, iron pins found in the field, and adjoining property records indicate that the railway right of way is 150 feet wide. A title analysis is recommended to confirm the right of way width for the railway. 12. Elevations are based on NAVD88 and were established using a Carlson BRx7, dual frequency receiver base station and rover. GPS positions were solved using the NOAA Online Positioning User Service. 13. Evidence of state waters was observed during the course of this survey. However, should a qualified environmental engineer or county agency determine that state waters do exist, county and state buffers will apply. * New property line created to convey area to adjacent owner. S 89°11'23"E 640.08' Approx. LLL 1/2" RBF 1/2" RBF UP C3 L4 ' 57.2 Buil ding UP Approx. dilapidated asphalt Porch 127 .0' Deck Metal Building UP 63.1 ' L6 Tract 2 13.597 Acres UP Marshy area see note #13 Metal Building 54.8 75 . .B BF O P. 2" R 1/ eta tiv 1/2" RBF ou sS eB uff etb er L7 (PB eg N ac 4' k ' 2 4. 8.03 5 2 2 1 E 6" 2 ' 1/2" RBF 04 50 NOR F ' Im per 'V 75 OLK 8 50 3'x3' Rock Culvert Approx. culvert direction ' 21 . 26 1 SSMH: 806.84' In: 792.82' Out: 792.62' P.O.C Intersection of Davis Road and Landover Drive S 22°23'41" E 133.45' W "W 22 R/ 0' 0' °4 39 - 81 N AD ef. # RO per r IS D 68 S 5 ' +/- A 8° lon 37 g C ' (TI 28" reek EL E 6 CL is IN E) 11.9 PL 8' Tract 1 11.244 Acres V DA N LA k L8 n F so 1 or in 25 N ry V PG go 84, re G 175 DB R E OV E IV R D SSMH: 809.62' In: 798.57' Out: 798.37' 18 FH SSMH: 805.44' In: 796.14' Out: 795.94' ac ° 128 SSMH: 810.62' In: 799.62' Out: 799.42' etb eB uff er rvi ' 40 tiv pe 17 sS eta C4 per PB 22, PG 30 rvi ou 'V eg N 01°01'09"W 214.18' 9 F P . or L 27 Jr 5 N R G SF 9, P 30 or F lace 205 IIF 20 , PG N al G W P 19 22 n 2, i ch 919 DB PB a J 1 DB OAK CIRCLE SOUTH - 40 R/W ' Im pe 50 19 N or F Sandra J. Miller DB 10744, PG 347 PB 22, PG 30 ' S 24 P G 7) OUTH , (PB ERN 24, PG RAI 8), ( LWA DB Y-1 (see 11112 PG note 50' R 34) #11) and /W (DB 111 12, PG 34 N 01°01'09"W 596.38' Attached Building 1/2" RBF Approx. LLL UP Porch S 84°40'35"E 123.03' TA G ECO A UP Approx. 20' Water Easement per DB 8432, PG 193 N or F Evelyn Darlene Brinson DB 8282, PG 228 OL DS VAL GAS LEY HI L PLA NT L ROAD ROA F.K. UP p D er re A. f. #1 - 80' R/W UP N or F Unity Baptist Church DB 2858, PG 256 L5 N or F Krista L. Lester DB 19328, PG 1652 REFERENCES: 1. Warranty Deed granted to OTAC Development Group, LLC, dated 02-04-2013, recorded in Deed Book 12947, Page 251-253, further described on a Survey for Richard A. Holcomb, by Metro Engineering and Surveying Co., Inc., dated 07-25-1974, and recorded in Plat Book 6, Page 47. 1) N or F Genaro Guzman Alvarado DB 19296, PG 516 CH R OA D CLERK OF THE COURT FILING INFORMATION 1' 1.7 C2 57 SSMH: 795.49' In: 789.79' Out: 789.59' Gravel 1/2" RBS 1/2" RBF * L3 S RB L2* Shed L1* 1/2" 1/2 "R C1 BS 75' Approx. Tree Line 1/2" RBS N 89°45'41"W 3/4" OTPF 173.15' Nail Found @ 1/2" RB 7.38' on line inside R/W N 89°45'41"W 76.78' SSMH: 785.01' In: 778.16' Out: 777.96' N or F Jerome W. Mitchell, Jr. DB 7588, PG 303 PB 24, PG 7 SURVEYOR'S CERTIFICATE: As required by subsection (d) of O.C.G.A. Section 15-6-67, this plat has been prepared by a land surveyor and approved by all applicable local jurisdictions for recording as evidenced by approval certificates, signatures, or statements hereon. Such approvals or affirmations should be confirmed with the appropriate governmental bodies by any purchaser or user of this plat as to intended use of any parcel. Furthermore, the undersigned land surveyor certifies that this plat complies with the minimum technical standards for property surveys in Georgia as set forth in the rules and regulations of the Georgia Board of Registration for Professional Engineers and Land Surveyors and as set forth in O.C.G.A. Section 15-6-67. Revised 07-10-2026 to address county comments and add parent parcel. 06-03-2026 ________________________________________________ Neil A. McWhorter, GA RLS # 2644 Date K.E.Q., Inc. Certificate of Authorization Number LSF000275 Land Lot 69, 12th Dist. City of Stockbridge, Henry County, Georgia 06-03-2026 416 Pirkle Ferry Road Building H, Unit 300 Cumming, GA 30040 (770) 889-9430 www.mga-se.com K.E.Q., Inc. 2026 13499 FILE: Course Bearing Distance C1 Rad: 1458.40' Tan: 84.55' Chd: N 35°11'18" W Rad: 1459.81' Tan: 321.02' Chd: S 01°43'48" W A: 168.92' CA: 6°38'10" 168.82' A: 631.99' CA: 24°48'17" 627.06' C2 NOTES: 1. Field Data: This survey was conducted using GPS, static and real time kinematic methods. A relative positional precision, for horizontal measurements, of less than 0.07' + 50ppm at the 95% confidence interval was achieved. 2. Field Measurements were taken with a Carlson BRx7, dual frequency receiver base station and rover on 05-28-2026, 05-29-2026 and were adjusted using the Least Squares Method. 3. Bearings are based on Grid North, Ga West Zone, NAD 83 and established using a Carlson BRx7, dual frequency receiver base station and rover. 4. Plat Precision: 1'/1,144,583'. 5. The public records referenced hereon reflect only those records necessary to establish the boundaries hereon, and reference to the same does not and is not intended to constitute a title search or title opinion. 6. This property is not located in a Flood Hazard Area as indicated on F.I.R.M. No. 13151C0086D, dated 10-06-2016. 7. Building setbacks and buffers may not be shown hereon. They are governed by the local jurisdiction and should be confirmed prior to land planning or construction activities. 8. Tax Parcel: S16-01006000 Address: 55 Valley Hill Road, Stockbridge, GA, 30281 9. Zoning: MFR 10. UTILITIES NOTE: The locations of underground utilities shown hereon are approximate and are based on above ground evidence. The location, type, size, depth, and existence of all underground utilities should be field verified prior to any construction related activities. 11. RIGHT OF WAY NOTE: PB 6, PG 47 labels the railway right of way with a width of 180 feet. However, the measurements provided in PB 6, PG 47, iron pins found in the field, and adjoining property records indicate that the railway right of way is 150 feet wide. A title analysis is recommended to confirm the right of way width for the railway. 12. Elevations are based on NAVD88 and were established using a Carlson BRx7, dual frequency receiver base station and rover. GPS positions were solved using the NOAA Online Positioning User Service. CLERK OF THE COURT FILING INFORMATION 1/2" RBF LEGAL DESCRIPTION - SUBJECT PARCEL (SURVEYED LEGAL) N 01°01'09"W 596.38' All that tract or parcel of land lying in Land Lot 69, 12th district, Henry County, Georgia, being more particularly described as follows: 1/2" RBF 19 "E '26 1/2" RBF 4 °0 50 SSMH: 806.84' In: 792.82' Out: 792.62' FH SSMH: 805.44' In: 796.14' Out: 795.94' E IV R D N 39 R Tract 1 11.311 Acres P.O.C Intersection of Davis Road and Landover Drive S 22°23'41" E 133.45' S VI 57 0' -8 1 AD ef. # RO per r "W 22 0' °4 DA N LA VE O D Approx. culvert direction ' RAILWAY - 150' R/W 1 1 .2 26 3'x3' Rock Culvert 1.7 1' W R/ SSMH: 795.49' In: 789.79' Out: 789.59' 75' 416 Pirkle Ferry Road Building H, Unit 300 Cumming, GA 30040 (770) 889-9430 www.mga-se.com 1/2" RBF Schedule B-II Exceptions 11. Water Easement to Clayton County Water Authority dated February 3, 2005 and recorded in Deed Book 8432, Page 193, Henry County, Georgia Records. Easement does not affect the subject property. 12. Easement to Georgia Power Company dated August 8, 1975 and recorded in Deed Book 246, Page 122, Henry County, Georgia Records. Easement is blanket in nature and the deed does not contain enough information to determine a location. 13. Any and all matters as disclosed by plat of survey recorded in Plat Book 6, Page 47, Henry County, Georgia Records. Plat affects the subject property show hereon. PG 8), (DB 11112 PG 34) and (DB 11112, PG 341 ) (see note #11) N Ve ge tat ' Im ive pe Bu rvi ou ffe sS r etb ac k NORFOLK SOUTHERN SSMH: 810.62' In: 799.62' Out: 799.42' 50 ' 4' .2 .03' 4 25 128 17 8 75 18 ' 40 68 S 5 ' +/- A 8° lon 37 g C ' (TI 28" reek EL E 6 CL is IN E) 11.9 PL 8' per (PB 24 PG 7), (PB 24, per PB 22, PG 30 SSMH: 809.62' In: 798.57' Out: 798.37' Stewart Title Guaranty Company Commitment No.: Commitment Date: ALTA Owners Policy (2026) Proposed Insured: Shree Real Estate Developers LLC C2 OAK CIRCLE SOUTH - 40 R/W N 01°01'09"W 214.18' N or F Sandra J. Miller DB 10744, PG 347 PB 22, PG 30 . .B BF O P. 2" R 1/ All that tract or parcel of land lying and being in Land Lot 69 of the 12th District, Henry County, Georgia, being Tract 1-A, containing 10.00 acres, more or less, together with Tract 1-B, containing 11.62 acres, more or less, together with Tract 2, containing 3.34 acres, more or less, (for a total of 24.96 acres, more or less) as per plat recorded in Plat Book 6, Page 47, Henry County, Georgia Records, which plat is incorporated herein by reference and made a part of this description. Said property being known as 55 Valley Hill Road according to the present system of numbering property in Henry County, Georgia. N or F OTAC Development Group, LLC DB 12947, PG 251 PB 6, PG 47 S 84°40'35"E 123.03' 128 LEGAL DESCRIPTION - PARENT PARCEL - DEED BOOK 12947, PAGE 251-253 (RECORD LEGAL) REFERENCES: 1. Warranty Deed granted to OTAC Development Group, LLC, dated 02-04-2013, recorded in Deed Book 12947, Page 251-253, further described on a Survey for Richard A. Holcomb, by Metro Engineering and Surveying Co., Inc., dated 07-25-1974, and recorded in Plat Book 6, Page 47. (not to scale) 9 F P . or L 27 Jr 5 N R G SF , P 30 or F lace 205 IIF 209 , PG N al G W P 19 22 in 2, ch 919 DB PB a J 1 DB Said Tract contains 11.311 Acres more or less Parent Parcel Remaining +/- 13.623 Acres F son 1 or in 25 N ry V PG go 84, re G 175 DB Commencing at the intersection of Davis Road (50'R/W) and Landover Drive; thence, North 22 Degrees 23 Minutes 41 Seconds West to a ½” rebar on the Eastern Right of Way of Davis Road, said point being the True Point of Beginning; thence, leaving the Eastern Right of Way North 50 Degrees 04 Minutes 26 Seconds East a distance of 254.24 feet to a ½” rebar; thence, North 01 Degrees 01 Minutes 09 Seconds West a distance of 214.18 feet to a ½” rebar; thence, South 84 Degrees 40 Minutes 35 Seconds East a distance of 123.03 feet to a point in the centerline of a creek; thence, along the centerline of the creek in a southeasterly direction for a distance of 688' more or less to a point in the centerline of the creek, said creek being subtended by the following tie line, South 58 Degrees 37 Minutes 28 Seconds East a distance of 611.98 feet to a point on the Western Right of Way of Norfolk Southern Railway (150'R/W); thence, following said Right of Way with a curve turning to the left with an arc length of 631.99 feet, with a radius of 1459.81 feet, with a chord bearing of South 01 Degrees 43 Minutes 48 Seconds West, with a chord length of 627.06 feet to a ¾” open top; thence, leaving the Western Right of Way of Norfolk Southern Railway North 89 Degrees 45 Minutes 41 Seconds West a distance of 354.96 feet to a ½” rebar on the Eastern Right of Way of Davis Road; thence, following said Right of Way with a curve turning to the left with an arc length of 168.92 feet, with a radius of 1458.40 feet, with a chord bearing of North 35 Degrees 11 Minutes 18 Seconds West, with a chord length of 168.82 feet to a point; thence, North 39 Degrees 40 Minutes 22 Seconds West a distance of 571.71 feet to a ½” rebar, said point being True Point of Beginning C1 Gravel 33.4' North of PL Shed 11.9' North of PL 1/2" RBF Approx. Tree Line N 89°45'41"W 354.96' Nail Found @ 1/2" RB 7.38' on line inside R/W 3/4" OTPF N or F Jerome W. Mitchell, Jr. DB 7588, PG 303 PB 24, PG 7 SSMH: 785.01' In: 778.16' Out: 777.96' SURVEYOR'S CERTIFICATE: This plat is a retracement of an existing parcel or parcels of land and does not subdivide or create a new parcel or make any changes to any real property boundaries. The recording information of the documents, maps, plats, or other instruments which created the parcel or parcels are stated hereon. RECORDATION OF THIS PLAT DOES NOT IMPLY APPROVAL OF ANY LOCAL JURISDICTION, AVAILABILITY OF PERMITS, COMPLIANCE WITH LOCAL REGULATIONS OR REQUIREMENTS, OR SUITABILITY FOR ANY USE OR PURPOSE OF THE LAND. Furthermore, the undersigned land surveyor certifies that this plat complies with the minimum technical standards for property surveys in Georgia as set forth in the rules and regulations of the Georgia Board of Registration for Professional Engineers and Land Surveyors and as set forth in O.C.G.A. Section 15-6-67. SURVEYOR'S CERTIFICATE (ALTA/NSPS): To: Shree Real Estate Developers LLC & Stewart Title Guaranty Company This is to certify that this map or plat and the survey on which it is based were made in accordance with the 2026 Minimum Standard Detail Requirements for ALTA/NSPS Land Title Surveys, jointly established and adopted by ALTA and NSPS, and includes Items 1, 2, 3, 4, 6a, 7a, 8, 9, 11a and 13 of Table A thereof. The fieldwork was completed on 05-28-2026 and 05-29-2026. Date of Plat or Map: 06-18-2026 06-18-2026 _______________________________________________ Neil A. McWhorter, GA RLS # 2644 Date K.E.Q., Inc. Certificate of Authorization Number LSF000275 13499.ALTA CITY OF STOCKBRIDGE 4640 NORTH HENRY BOULEVARD STOCKBRIDGE, GEORGIA 30281 PHONE (770) 389-7900 FAX (770) 389-7912 July 21, 2026 Ms. Asia Browner Blueprint Partners 113 S. Perry Street Lawrenceville, GA 30046 RE: Service Availability Letter Valley Hill Road Tract Parcel #: S16-01006000 Land Lot 69, 12th District Shree Real Estate Developers LLC & Stewart Title Guaranty Company Development Type: Townhomes Ms. Browner: As requested, let this letter serve as an acknowledgement of service availability and that the City of Stockbridge is the water and sewer provider. The previous capacity reservation approved for DR Horton has expired. To apply for capacity the developer will need to submit a request for capacity and pay the fee for the City to perform a water and sewer hydraulic analysis. This analysis is necessary to confirm that capacity exists to serve the development. Sincerely, Kevin Miller Sewer Superintendent Cc: Decius T. Aaron, Public Works Director Chad Peden, PE, Carter & Sloope, Inc Scott Mask, Water Superintendent Application Form Project/Case # ZMOD-2026.06.1341 Address: 55 VALLEY HILL RD, STOCKBRIDGE, GA 30281 Web Form Parcel Number(s): S16-01006000 City of Stockbridge APPLICATION FOR ADMINISTRATIVE OR ZONING MODIFICA The undersigned, having an interest in the property herein described respectfully request: Property Owner Authorization Form please click here SECTION I Modification Type A. Administrative Modification:Minor changes are those which implement on layout; which are made necessary by actual field conditions at the time of development; or which do properties, nor the intent or integrity of the conditions as they were originally imposed. Any request shall be made in written form to the Director. Furthermore, the request for a minor change shall be a development plan. This does not require a public hearing, but an administrative decision by the Dire B. Zoning Modification (Major): Major modifications to zoning conditions include any changes to or compatibility requirements attached to the zoning approval as conditions of approval. This requires 9.2.4 List previous case number: #M SECTION II 1. Planner to be assigned during review cycle. 2. Identify the specific condition(s) being modified. State the condition number(s) and letter(s) (e.g. Section 1-8 3. Petition number of the Zoning or Use Permit to which this application applies RZ-2023-03 4. Attach a copy of Legal Description [must be metes and bounds], or complete the following inform Is the property within a recorded subdivision? Subdivision Name: Yes No Davis Road Townhomes Lot Number: Block Designation: District: District 4 Please refer to the SagesGov Council District Finder. Recorded in Plat Book: Road Name: SECTION III: Owner states under oath that he/she is the owner of the property described in the attac application for a Modification. Primary Owner Name: First OTAC Development Group LLC Mailing Address: 55 Valley Hill Rd City: Stockbridge State: Georgia Phone #: 404-456-3513 Email:Dondollar2@yahoo.com Owner Signature Name of Secondary Owner First Last Mailing Address: City: State Phone #: Email: Zip Secondary Owner Signature SECTION IV: Applicant, if different from the owner, states under oath that: 1. The applicant is the executor or attorney-in-fact under a Power-of-Attorney for the Owne of Owner as indicated in Section III; or 2. The applicant has an option to purchase said property conditioned upon the property be contract and type of name of Owner as indicated in Section III; or 3. The applicant has an estate for years which permits the applicant to apply for a modifica Owner as indicated in Section III. Name of Applicant: First Yashesh Applicant's Address: 5400 Laurel Springs Parkway Unit 702 City: Suwanee Phone: 770-789-7044 State: Georgia Email:yashesh@shreedevelopersgroup.com Applicant Signature SECTION V: Attorney or Agent, if different from the applicant and/or owner Attorney/Agent Name: Address: City: Lawrenceville Phone #: 2679786496 First Asia Last Mosee 113 S Perry St State: Georgia Zip: 30046 Email: abrowner@bppeng From: To: Cc: Subject: Date: Attachments: Renato Fretta Ghizoni Rhonda Whitehead-Combs; Ryan Anderson Permitting; James Bikoff; Maxwell Vickers; Reginald Dill; Elizabeth Escandon-Munoz RE: Bridgeview | 4882 North Henry Blvd Tuesday, December 9, 2025 11:20:40 AM image002.png Caution: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Yes, please withdraw the Land Disturbance Permit, building permit applications, and any building demolition permit and/or application for the proposed project located at 4882 North Henry Blvd. Thank you, Renato “Ren” Ghizoni Director of Entitlements 3330 Cumberland Blvd. Suite 275 Atlanta, Georgia 30339 Cell: 470-439-9675 RenatoGhizoni@forestar.com From: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org> Sent: Tuesday, December 9, 2025 11:14 AM To: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com>; Ryan Anderson <randerson@stockbridgega.org> Cc: Permitting <permitting@stockbridgega.org>; James Bikoff <JamesBikoff@forestar.com>; Maxwell Vickers <mvickers@atwell.com>; Reginald Dill <rdill@atwell.com>; Elizabeth Escandon-Munoz <eescandonmunoz@stockbridgega.org> Subject: RE: Bridgeview | 4882 North Henry Blvd [External] Ren,                 We are sorry to hear this, but we understand. I want to ensure you are authorizing the City of Stockbridge to withdraw both the Land Disturbance and building permit applications for the proposed project located at 4882 North Henry Blvd. Respectfully, Rhonda Y. Whitehead-Combs, Permit Coordinator Community Development Department – Permitting Division 4602 North Henry Blvd Stockbridge, GA 30281 Direct: 678-833-3338 Mobile: 678-975-9426 Email: rwhitehead-combs@stockbridgega.org Web: www.stockbridgega.org From: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com> Sent: Tuesday, December 9, 2025 10:18 AM To: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org>; Ryan Anderson <randerson@stockbridgega.org> Cc: Permitting <permitting@stockbridgega.org>; James Bikoff <JamesBikoff@forestar.com>; Maxwell Vickers <mvickers@atwell.com>; Reginald Dill <rdill@atwell.com> Subject: RE: Bridgeview | 4882 North Henry Blvd Caution: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Rhonda, good morning. Unfortunately, we cannot make the numbers work to develop this project. We were really looking forward to developing another residential community in Stockbridge. We tried to sell it to many other builders and developers but they all came to the same conclusion. The cost of the amenities and other conditions added by City Council at the rezoning on top of code requirements are just too high for a community of this size. Please withdraw our application, plans, and any permits applied for the Bridgeview aka North Henry townhouse project. As a reminder, all construction drawings for the Bridgeview project are proprietary to Forestar and requires our permission to use. Thank you Rhonda, Ryan, and your staff for all your support and guidance during the plan submittal and review process. Renato “Ren” Ghizoni Director of Entitlements 3330 Cumberland Blvd. Suite 275 Atlanta, Georgia 30339 Cell: 470-439-9675 RenatoGhizoni@forestar.com From: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org> Sent: Tuesday, December 9, 2025 9:07 AM To: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com> Cc: Permitting <permitting@stockbridgega.org>; Aurora Taylor <astaylor@smithdouglas.com>; Ryan Anderson <randerson@stockbridgega.org>; James Bikoff <JamesBikoff@forestar.com>; Maxwell Vickers <mvickers@atwell.com>; Reginald Dill <rdill@atwell.com> Subject: RE: Bridgeview | 4882 North Henry Blvd Importance: High [External] Good morning Ren,                 I am contacting you requesting an update on the above referenced project. It is safe to abandon this project submitted under your name. We’ve inquires regarding this project, but not from the developer you mentioned in your below email. Can give any insight or updates on this project? I am closing out project that has been idle for quite some time now. Please advise. Respectfully, Rhonda Y. Whitehead-Combs, Permit Coordinator Community Development Department – Permitting Division 4602 North Henry Blvd Stockbridge, GA 30281 Direct: 678-833-3338 Mobile: 678-975-9426 Email: rwhitehead-combs@stockbridgega.org Web: www.stockbridgega.org From: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com> Sent: Wednesday, September 24, 2025 2:18 PM To: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org> Cc: Permitting <permitting@stockbridgega.org>; Aurora Taylor <astaylor@smithdouglas.com>; Ryan Anderson <randerson@stockbridgega.org>; James Bikoff <JamesBikoff@forestar.com>; Maxwell Vickers <mvickers@atwell.com>; Reginald Dill <rdill@atwell.com> Subject: RE: Bridgeview | 4882 North Henry Blvd Caution: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Rhonda, good afternoon, hope you’re having a great week. We are happy to announce we are under contract with Smith Douglas Homes to develop and build townhouses on the Bridgeview site! Aurora Tayor and her team at Smith Douglas Homes will make a submittal of the LDP application, plans, and required documents within the next few weeks under their name through Sages. Once they complete their submittal, we would appreciate if you can make a note to the reviewers that the civil plan set they include in the submittal is the same one that the City approved for Forestar, as of 3/31/2025. We understand the plans still need to be reviewed again and we ask for this reminder to expedite the review process. Thank you, Renato “Ren” Ghizoni Director of Entitlements 3330 Cumberland Blvd. Suite 275 Atlanta, Georgia 30339 Cell: 470-439-9675 RenatoGhizoni@forestar.com From: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org> Sent: Wednesday, August 6, 2025 4:58 PM To: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com> Cc: Permitting <permitting@stockbridgega.org>; Billy Chambers, Jr. <BillyChambers@forestar.com>; John Tucker Bailey <JohnBailey@forestar.com>; James Bikoff <JamesBikoff@forestar.com>; Viet Nguyen <VietNguyen@forestar.com>; Maxwell Vickers <mvickers@atwell.com>; Stephanie Williams <sswilliams@atwell.com>; Reginald Dill <rdill@atwell.com>; Ryan Anderson <randerson@stockbridgega.org> Subject: RE: Bridgeview | 4882 North Henry Blvd [External] Good afternoon,                 Please see below comments in red. **We have a NEW portal for applicants to apply for permits. Please register using the link below and apply. https://www.sagesgov.com/stockbridge-ga Respectfully, Rhonda Y. Whitehead-Combs, Permit Coordinator Community Development Department – Permitting Division 4602 North Henry Blvd Stockbridge, GA 30281 Direct: 678-833-3338 Mobile: 678-975-9426 Email: rwhitehead-combs@stockbridgega.org Web: www.stockbridgega.org From: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com> Sent: Wednesday, August 6, 2025 2:24 PM To: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org> Cc: Permitting <permitting@stockbridgega.org>; Billy Chambers, Jr. <BillyChambers@forestar.com>; John Tucker Bailey <JohnBailey@forestar.com>; James Bikoff <JamesBikoff@forestar.com>; Viet Nguyen <VietNguyen@forestar.com>; Maxwell Vickers <mvickers@atwell.com>; Stephanie Williams <sswilliams@atwell.com>; Reginald Dill <rdill@atwell.com>; Ryan Anderson <randerson@stockbridgega.org> Subject: RE: Bridgeview | 4882 North Henry Blvd Caution: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Rhonda, thanks for your guidance on Bridgeview for our next steps with LDP and the GDOT permit as we explore assigning ownership to another builder for site development and home building. Below is a summary of our discussion. Can you please send us a reply confirming the below summary is correct or make any needed corrections or additions? This will be helpful for coordinating with the new builder owner to make this townhouse development happen! Land Disturbance Permit is not transferrable If LDP is issued to Forestar, the next owner that will develop the site will still need to apply for a new LDP permit. YES Process for a new owner to apply for LDP: Submit the LDP application, LDP approved plans*, NOI, GDOT permit, and contractor information YES *Given the same LDP plan set that was approved (last date of approval of 3/31/2025) is submitted, a formal review will not be undertaken. City staff will still request verification from the reviewers that the plan set submitted is the same plan set that was approved. YES Rhonda, I forgot to ask another question, how about the Building Demolition Permit – can that be transferred to a new owner? Permit Non-Transferable The City issued a permit to Forestar on 5/1/2025 for demolition of the existing buildings – note no demo work has been done so far. Renato “Ren” Ghizoni Director of Entitlements 3330 Cumberland Blvd. Suite 275 Atlanta, Georgia 30339 Cell: 470-439-9675 RenatoGhizoni@forestar.com From: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org> Sent: Tuesday, July 22, 2025 1:04 PM To: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com> Cc: Permitting <permitting@stockbridgega.org>; Billy Chambers, Jr. <BillyChambers@forestar.com>; John Tucker Bailey <JohnBailey@forestar.com>; James Bikoff <JamesBikoff@forestar.com>; Viet Nguyen <VietNguyen@forestar.com>; Maxwell Vickers <mvickers@atwell.com>; Stephanie Williams <sswilliams@atwell.com>; Reginald Dill <rdill@atwell.com>; Ryan Anderson <randerson@stockbridgega.org> Subject: RE: Bridgeview | 4882 North Henry Blvd [External] Good afternoon,                Yes, the LDP permit is valid for six months from the issue date. You can request and extension, but it must be in writing. **We have a NEW portal for applicants to apply for permits. Please register using the link below and apply. https://www.sagesgov.com/stockbridge-ga Respectfully, Rhonda Y. Whitehead-Combs, Permit Coordinator Community Development Department – Permitting Division 4602 North Henry Blvd Stockbridge, GA 30281 Direct: 678-833-3338 Mobile: 678-975-9426 Email: rwhitehead-combs@stockbridgega.org Web: www.stockbridgega.org From: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com> Sent: Tuesday, July 22, 2025 12:35 PM To: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org> Cc: Permitting <permitting@stockbridgega.org>; Billy Chambers, Jr. <BillyChambers@forestar.com>; John Tucker Bailey <JohnBailey@forestar.com>; James Bikoff <JamesBikoff@forestar.com>; Viet Nguyen <VietNguyen@forestar.com>; Maxwell Vickers <mvickers@atwell.com>; Stephanie Williams <sswilliams@atwell.com>; Reginald Dill <rdill@atwell.com> Subject: RE: Bridgeview | 4882 North Henry Blvd Caution: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Rhonda, good afternoon. We have not received the GDOT permit yet. The market has changed since this property was rezoned and we are finding it challenging to make this project financially viable with the rezoning conditions that were imposed by City Council. At this time, we do not have a start date for development. Does the LDP have an expiration date? Renato “Ren” Ghizoni Director of Entitlements 3330 Cumberland Blvd. Suite 275 Atlanta, Georgia 30339 Cell: 470-439-9675 RenatoGhizoni@forestar.com From: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org> Sent: Friday, July 18, 2025 11:21 AM To: Reginald Dill <rdill@atwell.com>; Renato Fretta Ghizoni <RenatoGhizoni@forestar.com> Cc: Permitting <permitting@stockbridgega.org>; Billy Chambers, Jr. <BillyChambers@forestar.com>; John Tucker Bailey <JohnBailey@forestar.com>; James Bikoff <JamesBikoff@forestar.com>; Viet Nguyen <VietNguyen@forestar.com>; Maxwell Vickers <mvickers@atwell.com>; Stephanie Williams <sswilliams@atwell.com> Subject: RE: Bridgeview | 4882 North Henry Blvd [External] Good morning,                 I am following up to verify if you have received approval from GDOT. Also, when do you project to start the project? **We have a NEW portal for applicants to apply for permits. Please register using the link below and apply. https://www.sagesgov.com/stockbridge-ga Respectfully, Rhonda Y. Whitehead-Combs, Permit Coordinator Community Development Department – Permitting Division 4602 North Henry Blvd Stockbridge, GA 30281 Direct: 678-833-3338 Mobile: 678-975-9426 Email: rwhitehead-combs@stockbridgega.org Web: www.stockbridgega.org From: Reginald Dill <rdill@atwell.com> Sent: Tuesday, April 8, 2025 2:41 PM To: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com>; Rhonda Whitehead-Combs <rwhiteheadcombs@stockbridgega.org> Cc: Permitting <permitting@stockbridgega.org>; Billy Chambers, Jr. <BillyChambers@forestar.com>; John Tucker Bailey <JohnBailey@forestar.com>; Taylor, Stanford <stataylor@dot.ga.gov>; Ryan Anderson <randerson@stockbridgega.org>; Linda Logan <LLogan@stockbridgega.org>; mark@whitleyeng.com; James E Bikoff <JamesBikoff@forestar.com>; Viet Nguyen <VietNguyen@forestar.com>; Maxwell Vickers <mvickers@atwell.com>; Stephanie Williams <sswilliams@atwell.com> Subject: RE: Bridgeview | 4882 North Henry Blvd Caution: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Team, We have been in coordination with GDOT on the plan approval for the above site, GDOT permit A-151-01609-3. Based on a phone call with Mr. Taylor, GDOT plan reviewer, once all of the documents have been received, permit approval will be able to advance. Attached an earlier email requesting the hard copy plans for permit approval, along with required paperwork. Please let us know if you have any questions or concerns. Thanks. Reginald Dill Planner - Licensed ATWELL, LLC 770.423.0807 Office 470.213.9991 Mobile From: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com> Sent: Tuesday, April 8, 2025 10:01 AM To: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org>; Reginald Dill <rdill@atwell.com> Cc: Permitting <permitting@stockbridgega.org>; Billy Chambers, Jr. <BillyChambers@forestar.com>; John Tucker Bailey <JohnBailey@forestar.com> Subject: RE: Bridgeview | 4882 North Henry Blvd Rhonda, good morning. Below is the name and contact information for the contractor we have selected for Bridgeview. Mark Turner Grading, Inc 140 Sedgeview Drive, Hampton, GA 30228                 404-732-4714 Tax ID no: 41-2274726 Corporation Harvey Crowe, CFO harveycrowe@markturnergrading.com Do you need any other specific credentials or additional information on the contractor? Is this information going on the LDP? See attached for the NOI approval, which I provided you via email on 3/31 and it’s also uploaded to Sages. I attached a couple of more documents and email correspondence or approval for additional information. If the attached is not what you need, please advise! We are trying to get GDOT to email us correspondence of approval. Reggie, can you send that email today? Renato “Ren” Ghizoni Director of Entitlements 3330 Cumberland Blvd. Suite 275 Atlanta, Georgia 30339 Cell: 470-439-9675 RenatoGhizoni@forestar.com From: Rhonda Whitehead-Combs <rwhitehead-combs@stockbridgega.org> Sent: Tuesday, April 8, 2025 8:57 AM To: Renato Fretta Ghizoni <RenatoGhizoni@forestar.com> Cc: Permitting <permitting@stockbridgega.org> Subject: Bridgeview | 4882 North Henry Blvd [External] Good day Ren,               We have received all approvals from the reviewers. We are missing the following listed below and cannot approve the complete packet nor issue the permit until all is received. GDOT Approval NOI Approval LDP Contractor’s Information/Credentials **We have a NEW portal for applicants to apply for permits. Please register using the link below and apply. https://www.sagesgov.com/stockbridge-ga (-> urldefense.com) *PLEASE NOTE* When submitting new applications please submit the 2025 business license along with other updated credentials for the new year. Respectfully, Rhonda Y. Whitehead-Combs, Permit Coordinator Community Development Department Permitting Division 4602 North Henry Boulevard Stockbridge, GA 30281 Main Ph: (770)389-7900 Ext 243 Direct Ph: (678)833-3338 Mobile: (678)975-9426 Email: RWhitehead-Combs@stockbridgega.org Website: www.stockbridgega.org (-> urldefense.com) CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Links contained in this email have been replaced. If you click on a link in the email above, the link will be analyzed for known threats. If a known threat is found, you will not be able to proceed to the destination. If suspicious content is detected, you will see a warning. External Email: Do not click any links or open any attachments unless you trust the sender and know the content is safe.​ Confidential Notice: This is a confidential communication. If you received in error, please notify the sender of the delivery error by replying to this message and then delete it from your system. Electronic Data: Since data stored on electronic media can deteriorate, be translated or modified, Atwell, LLC will not be liable for the completeness, correctness or readability of the electronic data, including but not limited to draft, partial, preliminary, or incomplete plans. Any Electronic Data is provided “as-is”. The electronic data should be checked against the hard copy (paper, mylar, etc.). Hard copies are on file with Atwell and can be provided upon request. CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Henry County, GA Overview Legend Parcels Roads 458 ft Parcel ID Property Address District S18-02002005 4882 NORTH HENRY BLVD City/Stockbridge TAD Class Commercial Owner Acreage 15.58 Address QMS ENTERPRISES LP & QUILLIAN GEORGE W&CYNTHIA 1482 N DECATUR RD ATLANTA, GA 303062423 Land $1,947,500 Value: Building $206,300 Value: Misc $3,300 Value: Total $2,157,100 Value: Last 2 Sales Date Price Reason Qual 7/31/1999 $0 U U 11/1/1985 $84,500 U U Parcel lines depicted on the maps do not re ect a true and exact representation of property boundaries and should not be relied upon for said purpose. Property boundary lines are depicted on recorded plats available at the Henry County courthouse or can be determined by employing the services of a licensed surveyor. Date created: 7/29/2026 Last Data Uploaded: 7/29/2026 6:43:32 PM Developed by 1 CITY OF STOCKBRIDGE DECISION LETTER February 16, 2024 Forester (USA) Real Estate Group, Inc. c/o J. Alexander Brock of Smith, Gambrell, & Russell, LLP 1105 West Peachtree Street, NE, Suite 1000 Atlanta, Georgia 30309 jabrock@sgrlaw.com (404) 815-3603 RE: Decision Letter for Five Parcels on the North Side of North Henry Boulevard and the West Side of Center Street -- Three Associated Cases: • Comprehensive Plan Amendment Case #CP-2023-09 • Rezoning Case #RZ-2023-10 • Variance Case #VR-2023-06 Five Parcels, with 15.601+/- total acres: • 4844 North Henry Boulevard (Parcel #S18-02003000) -- Contains 1.20 +/- acres. • 4882 North Henry Boulevard (Parcel #S18-02002005) -- Contains 1.09 +/- acres. 4900 North Henry Boulevard, first tract (Parcel #S18-02002000) -- Contains 10.62 +/- acres. • 4900 North Henry Boulevard, second tract (Parcel #S18-02002006) -- Contains 2.21 +/acres. • Parcel on Center Street with No Address (Parcel #S18-02004009) -- Contains 0.56 +/acres. Proposed Project – Townhome development with 90 units. Dear Mr. Brock: The Stockbridge City Council discussed the cases that are listed above, for which you filed three applications, on behalf of Forestar (USA) Real Estate Group, Inc. with the City of Stockbridge Community Development Department, at its public hearing on February 12, 2024. As a result, the City Council took the following actions: • Case #CP-2023-09 -- Approved the applicant’s request to change the property’s future land use designations from “Low-Density-Mixed-Use” and “Medium-Density Residential” to “Medium-Density Residential.” City of Stockbridge Community Dev. Dept. 4602 N. Henry Blvd. Stockbridge GA 30281 770-389-9900 / 2 • Case #RZ-2023-10 -- Approved, with Conditions, the applicant’s request to rezone the property from ’SR’ (Suburban Residential), ‘OI’ (Office-Institutional), and ‘C-1’ (Neighborhood Commercial) to ‘MFR’ (Multiple Family Residential). Please see the Zoning Conditions that are listed below. • Case #VR-2023-06 – Approved the applicant’s request to reduce the front yard setbacks of the proposed townhome lots from the required 50 feet to 30 feet under the requested MFR (Multiple Family Residential) zoning. Zoning Conditions for RZ-2023-09: 1. Site Plan – The proposed townhome development shall be constructed according to a design which is similar to the one that is shown on the applicant’s submitted site plan, entitled “North Henry Townhomes: Forestar Zoning Plan”, which was prepared by Atwell Group on 12/01/23 and received by the Planning and Zoning Staff on 12/04/23.” 2. Access and Streets – The developer shall comply with the requirements of the City’s Fire Marshall regarding the location, dimensions, and materials for all site accesses and internal streets. 3. Utilities – The developer shall comply with the requirements of the City’s Public Works Department in a timely manner for the provision of water and sewer facilities to the development site. 4. Waste Collection – A consolidated waste collection system shall be used, with no individual waste receptacles being permitted. 5. Architectural Design: a. All townhome units shall have brick on at least three sides. b. At least 80 percent of the townhome units shall have two-car garages. c. This shall be a gated community. 6. Rental Units – No more than 10 percent of the townhome units may be rented at any one time. 7. Property Maintenance – The developer shall create and maintain a townhome association, or secure a property management company, who shall maintain all common areas of the property. 8. Environmental Protection – The developer shall take appropriate steps to preserve Brush Creek and adjacent floodplain areas, including wildlife protection measures. 9. Homeowners’ Association – There shall be a mandated homeowners’ association (HOA). 10. Flock Cameras -- Flock cameras shall be installed at the project entrances. 11. Garage Sizes -- All townhome units shall have two-car garages. 12. Walking Path -- A 10-foot-side walking path shall be installed along the front of the development (along North Henry Boulevard). City of Stockbridge Community Dev. Dept. 4640 N. Henry Blvd. Stockbridge, GA 30281 / (770) 389-7900 3 13. Gated Entrances -- The project entrances shall be gated. 14. Rental Cap -- There shall be a 10 percent (10%) rental cap on the townhome community. 15. Townhome Unit Sizes -- The minimum townhome unit size shall be 1,600 square feet, and the average townhome unit size shall be 1,800 square feet. Please note that before the City of Stockbridge can issue any permits for this development, the five existing parcels on the north side of North Henry Boulevard and the west side of Center Street would need to be officially combined via a recombination application to be filed with, and approved by the City of Stockbridge Community Development Department, and that a copy of the recorded plat of the combined property, officially stamped by the Henry County Superior Court, would need to be submitted to this office as part of your land disturbance permit application. If you have any questions, please contact me by phone at (678) 216-6902, or by e-mail at randerson@stockbridgega.gov. Sincerely, R. Ryan Anderson R. Ryan Anderson, Director Community Development RCA / lml Attachment – Submitted Site Plan City of Stockbridge Community Dev. Dept. 4640 N. Henry Blvd. Stockbridge, GA 30281 / (770) 389-7900 July 10, 2026 City of Stockbridge - City Council 4640 N Henry Blvd Stockbridge, GA 30281 RE: Letter of Intent for Zoning Modification – Bridgeview Townhomes To whom it may concern, Please accept this Letter of Intent on behalf of Apex Stockbridge regarding the residential development known as Bridgeview Townhomes. We are formally requesting a modification to the existing zoning conditions to better align the project with current market demands, modern infrastructure standards, and long-term community viability. Specifically, we request the removal of three current zoning conditions: • Amenity Requirements: We request the removal of the condition requiring a community pool and clubhouse. Eliminating these high-maintenance features will lower future Homeowners Association (HOA) dues, making these homes more accessible and financially sustainable for residents. • Waste Collection System: We request the removal of the central dumpster requirement. In its place, we propose individual, curbside roll-out waste collection for each townhome unit, which provides a cleaner, more traditional residential aesthetic and eliminates a central source of odor and debris. • Rental Restrictions: We request the removal of the condition prohibiting the townhomes from being rented. Lifting this restriction provides property owners with necessary financial flexibility and meets the growing demand for diverse housing options within the City of Stockbridge. • Gated Community Requirement: We request the removal of the condition requiring that the community be gated. This requirement puts a large HOA fee burden on homeowners to finance the ongoing maintenance of the roads and curbs throughout the subdivision. • Architectural Design – Three Sides Brick: We request the removal of the condition requiring three sides brick and replace it with a condition stating the architectural design of the townhomes will be substantially similar to the rendering provided at the City Council meeting. We look forward to presenting this request at the upcoming City Council meeting. Thank you for your time, consideration, and continued service to our community. Sincerely, Eric Armstong Eric Armstrong Project Manager STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 STOCKBRIDGE OFFICE: 235 Corporate Center Dr., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666 CUMMING OFFICE: 500 Pirkle Ferry Road, Suite C, Cumming, GA 30040 / Phone: 678.807.7100 NEWNAN OFFICE: 40 Greenway Circle, Suite A, Newnan, GA 30265 / Phone: 770.755.7978 Anthony S. Ford MAYOR LaKeisha Gantt District 1 Alphonso Thomas District 2 Kyle D. Berry, Sr. MAYOR PRO TEM/ District 3 Yoland Barber District 4 Elton Alexander District 5 City of Stockbridge Planning & Zoning Division Of Community Development 4640 North Henry Boulevard Stockbridge, GA 30281 Ryan Anderson DIRECTOR Frederick Gardner CITY MANAGER October 25, 2024 Dear Renato Fretta Ghizani, The City of Stockbridge’s Community Development Department staff has received your Minor Modification Application # ZM-2024-019, for the Bridgeview Townhomes, submitted on September 19, 2024. After careful consideration and review, staff has approved your request for minor modification in regards to Condition #1, Condition #2, #5. b, and #5.c, Condition #4, and Condition 9. The rezoning plan presented to City Staff and City Council at the public hearing for rezoning, comprehensive plan map amendment, and variance held on February 12, 2024, for property at 4882 North Henry Boulevard, proposed a mix of 20-foot-wide townhouses and 24-foot-wide townhouses in a non-gated subdivision with public streets. At this public hearing, the City Council added twelve (12) conditions and approved the request for rezoning, comprehensive plan map amendment, and variance. Following this public hearing, the rezoning plan was redesigned into the LDP Plan by the applicant to comply with the 12 conditions. The difference between the LDP Plan and the Rezoning Plan are a direct result of complying with Ordinance Number RZ-2023-10. According to the applicant’s reasoning for the Minor Modification Application, the layout of the subdivision roads had to be changed between the rezoning and the LDP Plan to comply with all the other conditions. The conditions forced some configurations such as the subdivision’s deadend was changed from a cul-de-sac in the rezoning site plan to a hammerhead design in the LDP Plan to allow for the dumpster, its enclosure, and sidewalk to access to fit for better access and sitting at one of the hammerhead dead-end. The Conditions of Ordinance No RZ-2023-10 presented a hardship for the applicant to comply with due to the imposed dimensional design changes that had to be made to meet other conditions. The applicant has shown effort to stay within compliance by meeting with staff and providing updates throughout the Land Disturbance Permit process. It is staff’s conclusion that the requested minor modification was inevitable, and the new proposed design is acceptable. This zoning modification excludes the following information which may apply to the subject property, such as, grandfathered uses without a City Council ruling, official interpretations by any https://www.stockbridgega.org Anthony S. Ford MAYOR LaKeisha Gantt District 1 Alphonso Thomas District 2 Kyle D. Berry, Sr. MAYOR PRO TEM/ District 3 Yoland Barber District 4 Elton Alexander District 5 City of Stockbridge Planning & Zoning Division Of Community Development 4640 North Henry Boulevard Stockbridge, GA 30281 Ryan Anderson DIRECTOR Frederick Gardner CITY MANAGER entity or official other than the City Council, variances and interpretations and conditional uses granted by any entity or official other than the City Council, special restrictions on certain uses within the general zoning ordinance, setbacks, buffers and construction standards in the general operation. Respectfully, Keedra T. Jackson, Chief Planner Community Development Department cc: Ryan Anderson, Director of Community Development Department https://www.stockbridgega.org CIVIL ENGINEERING LAND USE SUMMARY LAND SURVEYING COA NO. PER 004790 COA NO. LSF 000995 CONSTRUCTION MANAGEMENT LANDSCAPE ARCHITECT LAND PLANNING S CURRENT ZONING: MFR T TOTAL SITE AREA: 15.57 ac TOTAL UNITS: 90 GROSS DENSITY: 5.78 du/ac SS L=201.37 R=406.21 CH=S05° 22' 57"W CL=199.32 MFR STANDARDS TOWNHOME WIDTH: 24' T X X X T X E T T GAS X X X X X X X X X X X X 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 X X X X W X 48 X X T X 47 X 43 X SS X X 42 T W X 41 X X S88°56'26"E 399.83' X DETENTION POND X X X X X 37 38 35 34 33 32 31 30 29 28 27 26 25 24 23 22 21 20 19 18 17 16 15 14 13 12 9 8 7 6 5 4 1 2 3 X X X X X X X X SS 36 11 10 X X S WT X X N00°25'55"E 147.06' N00°35'07"E 242.73' X X OF CREEK TW S88°43'05"W 149.14' X X 39 SS X X 40 X X X X 25' BUFFER 55.55' N00°03'10"W X 521.49' N00°41'12"E T X X X 118.41' N00°31'28"E 99.74' N00°43'22"E 194.50' N00°59'58"E 175.98' N00°58'11"E SS X SS X 113.63' N88°16'15"W X X TOP OF BANK CLUB PLACE 40' PUBLIC R/W W E 500 YR FLOOD LINE GENERAL NOTES: 1. LAYOUT IS CONCEPTUAL IN NATURE AND IS FOR PLANNING PURPOSES ONLY. FURTHER INFORMATION WILL BE REQUIRED TO DESIGN THE PROJECT. 2. 25' BUFFER SHOWN ON PLAN DRAWN IN ACCORDANCE WITH STOCKBRIDGE UNIFIED DEVELOPMENT CODE SECTION 4.6. GRID NORTH GA WEST ZONE 3. PROPERTY BOUNDARIES OBTAINED FROM ALTA SURVEY PERFORMED BY LJA SURVEYING, INC. DATED JANUARY 09, 2026. 4. EACH INDIVIDUAL TOWNHOME UNIT WITHIN THIS DEVELOPMENT SHALL BE SERVICED BY INDIVIDUAL, CURBSIDE SOLID WASTE COLLECTION. NO CENTRALIZED OR COLLECTIVE DUMPSTER LOCATIONS SHALL BE UTILIZED WITHIN THE DEVELOPMENT. GRAPHIC SCALE 50 0 25 50 ( IN FEET ) 1 inch = 50 ft. P:\Projects\594.001 4882 North Henry Blvd\PLANNING\CONCEPTS\Zoning Modification\Bridgeview Zoning Mod Concept.dwg, EArmstrong, Tue, Jul 21, 2026 4:31pm 100 OR DIAL 811 TE 46 45 1 (800) 282-7411 THROUGHOUT GEORGIA GAS X 44 Call before you dig. X X X 70 72 UTILITIES PROTECTION CENTER TE GAS X OPEN SPACE X 69 71 W E X E X PLAYGROUND NORTH HENRY BLVD SS (VARIABLE PUBLIC PUBLICSS R/W) T T X CBU 25' BUFFER LOCATED IN: LAND LOT 60, 12TH DISTRICT CITY OF STOCKBRIDGE. GEORGIA DOG PARK Know what's below. W T X T FALCON DESIGN CONSULTANTS, LLC. ALL RIGHTS ARE RESERVED. ANY POSSESION, REPRODUCTION OR OTHER USE OF THIS DOCUMENT WITHOUT PRIOR WRITTEN PERMISSION FROM FALCON DESIGN CONSULTANTS, LLC. IS EXPRESSLY PROHIBITED. W S X X BRIDGEVIEW TOWNHOMES W 90 X X X S SS T T T GAS T T T E T E T GAS S 73 SS SS T E S T SS T GAS E SS T T SS T E SS T T E GAS S GAS SS T E SS X X S00°45'47"W 1158.71' 100 YR FLOOD LINE 74 SS T S X SS E SS 89 E SS T SS EX. 20' S.S.E. X SS 88 X T EX. 20' S.S.E. SS 75 X T X E SS T T S 500 YR FLOOD LINE SS SS SS 87 T GA SS 76 L=345.08 R=11504.16 CH=S89° 34' 39"W CL=345.07 ZONING MODIFICATION CONCEPT PLAN FOR T 86 SS 77 T 85 X 78 DETENTION POND X 84 X 79 REVISIONS S87°24'31"E 83 TT T 207.77' X SS T T SS T E SS T SS X E 180.01' S00°22'03"WX X T GAS SS X X E X T X T E T E X E REVISED PER CITY COMMENTS X E DATE 1. 7/21/26 2. 3. 4. 5. 6. 7. 8. SS X E CUMMING OFFICE 500 PIRKLE FERRY RD., STE C CUMMING, GEORGIA 30040 Ph. (678) 807-7100 www.fdc-llc.com SS X 80 NEWNAN OFFICE 40 GREENWAY CT., STE A NEWNAN, GEORGIA 30265 Ph. (770) 755-7978 T SS 124.09' N89°36'08"E T 81 X E T X 82 T N89°57'17"W 106.88' T X SIDE S/B: 15' REAR S/B: 20' STOCKBRIDGE OFFICE 235 CORP. CTR. DR., STE 200 STOCKBRIDGE, GEORGIA 30281 Ph (770)389-8666 - Fax (770)389-8656 T X TT X SS T FRONT S/B: 25' FALCON DESIGN CONSULTANTS T CENTE RS 40' PUB TREET LIC R/W MIN. BUILDING SEPARATION: 20' DATE: 7/10/26 SCALE: 1" = 50' PROJ NUMBER: 594.001 DRAWN BY: EDA AP REVIEWED BY: REVISED BY: - THIS DOCUMENT IS NOT VALID UNLESS IT BEARS THE ORIGINAL SIGNATURE OF THE REGISTRANT ACROSS THE REGISTRANT'S SEAL. SHEET NUMBER SITE LEGEND EXISTING PROPERTY LINE SITE AREA EXISTING RIGHT-OF-WAY TOTAL PROPERTY AREA: EXISTING SETBACK LINE ZONING CLASSIFICATION PROPOSEDRIGHT-OF-WAY JURISDICTION: ZONING: PROPOSED SETBACK LINE DEVELOPMENT PROPOSAL 100 YEAR FLOOD PLAIN PROPOSED DENSITY 24" CURB AND GUTTER STOP BAR (PAVEMENT MARKING) Know what's below. Call before you dig. THE LOCATIONS OF EXISTING UNDERGROUND UTILITIES ARE SHOWN IN AN APPROXIMATE WAY ONLY AND HAVE NOT BEEN INDEPENDENTLY VERIFIED BY THE OWNER OR ITS REPRESENTATIVE. THE CONTRACTOR SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK, AND AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES WHICH MIGHT BE OCCASIONED BY THE CONTRACTOR'S FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UNDERGROUND UTILITIES. CITY OF STOCKBRIDGE MULTIPLE FAMILY RESIDENTIAL (MFR) 87 TOWNHOUSE UNITS (5.28 UNITS/AC) 24'W X 50'D NOTICE: CONSTRUCTION SITE SAFETY IS THE SOLE RESPONSIBILITY OF THE CONTRACTOR ; NEITHER THE OWNER NOR THE ENGINEER SHALL BE EXPECTED TO ASSUME ANY RESPONSIBILITY FOR SAFETY OF THE WORK, OF PERSONS ENGAGED IN THE WORK, OF ANY NEARBY STRUCTURES, OR OF ANY OTHER PERSONS. COPYRIGHTC 2024ATWELL LLC NO REPRODUCTION SHALL BE MADE WITHOUT THE PRIOR WRITTEN CONSENT OF ATWELL LLC PARKING PROVIDED 364 SPACES (4.18 SPACES / UNIT) 174 TOTAL GARAGE SPACES 174 DRIVEWAY SPACES 16 SURFACE SPACES FRONT SETBACK SIDE SETBACK REAR SETBACK MIN. BUILDING SEPARATION ZONING BUFFER 30' 15' 20' 20' 25' (RR AND SR) MAX. LOT COVERAGE PROPOSED LOT COVERAGE 50% (7.78 AC) 39.7% (6.2 AC) 2.4+/- AC - ROOFTOPS, PATIOS 1.2+/- AC - PROPOSED ROADWAYS 2.1+/- AC - SIDEWALKS, TRAILS, DRIVEWAYS 0.5+/- AC - STORMWATER POND MIN. OPEN SPACE REQUIRED ALLOWABLE OPEN SPACE PER CODE 15% (4.14 AC) A MINIMUM OF FIVE (5) PERCENT OF THE TOTAL LAND AREA SHALL BE DEVOTED TO OPEN SPACE. THE REQUIRED OPEN SPACE SHALL NOT BE COUNTED TOWARD REQUIRED LANDSCAPING, REQUIRED BUFFERS, STORMWATER MANAGEMENT FACILITIES OR REQUIRED PUBLIC SPACE. PROVIDED OPEN SPACE 15% (4.2 AC) OPEN SPACE DOES NOT INCLUDE ZONING BUFFERS, STORMWATER POND, OR STREAM BUFFERS. CLUBHOUSE AND MAIL KIOSK POOL DOG PARK PROPOSEDRETAININGWALL CROSS WALK 15.579 AC 24 HOUR EMERGENCY CONTACT REN GHIZONI 470-439-9675 TRAFFICFLOWARROW(PAVEMENTMARKING) SIGN LIGHT POLE MIN. PUBLIC OPEN SPACE GRATE INLET PROVIDED PUBLIC OPEN SPACE 2,088 SF (1% FLOOR AREA) ASSUMED TOTAL FLOOR AREA =208,800 SF 4,365 SF STORM MANHOLE PUBLIC OPEN SPACE WALL #4 24" ROLL BACK CURB (TYP) 79 78 DOUBLE WING CATCH BASIN SINGLE WING CATCH BASIN N/F P.I.D. #S18-02004000 ARCH-DENT PROPERTY HOLDING LLC DB 17430 PG 316 DOG PARK WALL #3 X 77 S 00°22'03"W X AREA INLET 20' DRAINAGE EASEMENT PROVIDED AMENITIES X 180.01' 76 30' (TYP) 87 R3' 45 46 49 48 47 50 51 52 53 54 55 30' 56 57 59 58 60 61 62 63 30' 64 30' R2 5' PROP. SWING GATE 38 37 36 35 34 33 32 30' 31 30 29 28 30' 27 149.14' 30' (TYP) TYP) 30' ( 30' (TYP) 30' (TYP) 30' (TYP) 39 26 25 23 24 22 21 20 19 18 17 16 30' 13 15 8 12 11 10 9 20' 7 6 ' 50 ' 75 N 00°41'12" E 521.49' N 00°31'28" E 118.41' N 00°43'22" E 99.74' N 88°16'15" W 113.63' R FE R FE F BU EMERGENCY ACCESS 25 SH U BR T TA 'S E F BU R FE F BU EK WALL #2 N 00°25'55" E 147.06' WALL #1 N/F P.I.D. #S1802001000 RAINFORD, CHALCIA DB 12228 PG 145 BC 20' D.E E CR 1 08/20/2024 08/20/24-1ST SUBMITTAL TO CITY 11/7/24-2ND SUBMITTAL TO CITY 20' 20' D.E N 00°03'10" W 55.55' 3 4 44.6' 2 14 10' D.E 10' D.E 6' DOUBLE SWING GATE 5 FLUME WITH CURB DATE N 00°35'07" E 242.73' REVISIONS WALL #5 FLUME WITH CURB N/F P.I.D. #S1802001001 LONG BOAT KEY CAPITAL LLC DB 4428 PG 6 11/7/2024 CAD FILE: 6' FENCE GDOT TYPE 2 THERMOPLASTIC ARROW EVERY 100 FT, WHITE (TYP) STOP BAR STOP SIGN R1-1 50' 24" ROLL BACK CURB (TYP) ZONE AE 30' (TYP) 30' (TYP) 30' (TYP) 5' R2 9'X18' (TYP) 20' ALLEY TRACT CONTAINS 678,640 SQ. FEET 15.579 ACRES 28' BC-BC POND 1 50' R/W ZONE X (SHADED) ADA HANDICAP RAMP (TYP) 5' 5" SOLID WHITE BC CROSS WALK (TYP) R2 27' BC-BC 20' D.E S 88°56'26" E 399.83' S18-02024000 F STOCKBRIDGE AMENITY AREA 5' SIDEWALK S 88°43'05"W 44 6.5' 9' (TYP) 4 43 5' R2 5' 42 68 STOP SIGN R1-1 4 G 41 67 9' (TYP) 24' R1 ' R3 ' 18' X 40 66 20' D.E 65 18' 8 STOP BAR R1 5 G G G G G 69 ' R3 25' 0 N 00°59'58" E 194.50' CONSTRUCTION PLANS G 10' D.E FORESTAR 9'X18' (TYP) 23005788-C200 SITE PLAN 28' BC-BC 71 N 00°58'11" E 175.98' 50' SCALE: 1"=50' NOTE: 1. PARKING SPACES ARE ON A TRACT OWNED AND MAINTAINED BY THE HOA. 2. PEDESTRIAN CROSSING SIGNS ARE REQUIRED AT CROSSWALKS LOCATED IN AREAS WITHOUT STOPPING CONDITIONS. (SEE SHEET C210) 8. ALL SUBDIVISION ROAD AND AMENITY PARKING LOT WILL BE OWNED AND MAINTAINED BY THE HOA. 9. FLOCK CAMERAS SHALL BE INSTALLED AT THE PROJECT ENTRANCES DRAWN BY: SSW CHECKED BY: MV PROJECT MANAGER: MV JOB #: 23005788 FILE CODE: CP SHEET NO. C200 PERMITTING 86 SITE PLAN 50' R/W BRIDGEVIEW G X X G WALL #4 70 24" ROLL BACK CURB (TYP) 10' D.E 85 72 X X G 20' DRAINAGE EASEMENT 30' (TYP) 73 G X 1,158.71' 30" GDOT STANDARD CURB AND GUTTER NORTH HENRY BOULEVARD 80' PUBLIC R/W (35 M.P.H.) G S 00°45'47" W 84 RADIUS: 11,504.16' ARC LENGTH: 345.08'' CHORD LENGTH: 345.07'' CHORD BEARING: S 89°34'39" W DELTA ANGLE: 01°43'07" 100' G DUMPSTER W/ 8' SOLID MASONRY OR DECORATIVE PRECAST CONCRETE WALL, WITH OPAQUE GATES AND SELF-LATCHING MECHANISMS. BOLLARDS ARE REQUIRED AT THE FRONT OF THE WALLS TO PROTECT THE ENCLOSURE FROM TRASH COLLECTION VEHICLES. 74 83 W G GDOT PAVING S 87°24'31" E 207.77' 75 50' X LL 60 HEAVY DUTY PAVING 5" SKIP WHITE 2' SEG, 6' GAP POND 2 82 CROSS WALK (TYP) HENRY COUNTY, GEORGIA R CITY OF STOCKBRIDGE 81 ' 25 4882 N HENRY BLVD 27' BC-BC 5' W LL G STANDARD DUTY PAVING 71' CONCRETE OAK HILL MANOR TOWNHOME COMMUNITY ~PHASE 1~ PB 9 PG 276 80 R2 W OAK HILL MANOR TOWNHOME COMMUNITY ~PHASE 2~ PB 11 PG 153 SANITARY SEWER MANHOLE 41' R/W ADA HANDICAP RAMP (TYP) HEADWALL LAND LOT 60 - 12TH DISTRICT 5' SIDEWALK OUTLETCONTROLSTRUCTURE 69 POB W # PARKING SPACE COUNT CENT 40' PU ER STREE T BLIC ROW 106.88' A.D.A. STD HANDICAP RAMP X N 89°57'17"W CONCRETE WHEEL STOP 124.09 HANDICAP STALL RADIUS: 406.21' ARC LENGTH: 201.37' CHORD LENGTH: 199.32' CHORD BEARING: S 05°22'57" W DELTA ANGLE: 28°24'14" N 89°36'08"E "ONLY"DIRECTIONALARROWS(PAVEMENTMARKING) X DIRECTIONAL ARROWS (PAVEMENT MARKING) X "YIELD" (PAVEMENT MARKING) Anthony S. Ford MAYOR LaKeisha Gantt District 1 Alphonso Thomas District 2 Kyle D. Berry, Sr. MAYOR PRO TEM/ District 3 Yoland Barber District 4 Elton Alexander District 5 City of Stockbridge Planning & Zoning Division Of Community Development 4640 North Henry Boulevard Stockbridge, GA 30281 Ryan Anderson DIRECTOR Frederick Gardner CITY MANAGER October 25, 2024 Dear Renato Fretta Ghizani, The City of Stockbridge’s Community Development Department staff has received your Minor Modification Application # ZM-2024-019, for the Bridgeview Townhomes, submitted on September 19, 2024. After careful consideration and review, staff has approved your request for minor modification in regards to Condition #1, Condition #2, #5. b, and #5.c, Condition #4, and Condition 9. The rezoning plan presented to City Staff and City Council at the public hearing for rezoning, comprehensive plan map amendment, and variance held on February 12, 2024, for property at 4882 North Henry Boulevard, proposed a mix of 20-foot-wide townhouses and 24-foot-wide townhouses in a non-gated subdivision with public streets. At this public hearing, the City Council added twelve (12) conditions and approved the request for rezoning, comprehensive plan map amendment, and variance. Following this public hearing, the rezoning plan was redesigned into the LDP Plan by the applicant to comply with the 12 conditions. The difference between the LDP Plan and the Rezoning Plan are a direct result of complying with Ordinance Number RZ-2023-10. According to the applicant’s reasoning for the Minor Modification Application, the layout of the subdivision roads had to be changed between the rezoning and the LDP Plan to comply with all the other conditions. The conditions forced some configurations such as the subdivision’s deadend was changed from a cul-de-sac in the rezoning site plan to a hammerhead design in the LDP Plan to allow for the dumpster, its enclosure, and sidewalk to access to fit for better access and sitting at one of the hammerhead dead-end. The Conditions of Ordinance No RZ-2023-10 presented a hardship for the applicant to comply with due to the imposed dimensional design changes that had to be made to meet other conditions. The applicant has shown effort to stay within compliance by meeting with staff and providing updates throughout the Land Disturbance Permit process. It is staff’s conclusion that the requested minor modification was inevitable, and the new proposed design is acceptable. This zoning modification excludes the following information which may apply to the subject property, such as, grandfathered uses without a City Council ruling, official interpretations by any https://www.stockbridgega.org Anthony S. Ford MAYOR LaKeisha Gantt District 1 Alphonso Thomas District 2 Kyle D. Berry, Sr. MAYOR PRO TEM/ District 3 Yoland Barber District 4 Elton Alexander District 5 City of Stockbridge Planning & Zoning Division Of Community Development 4640 North Henry Boulevard Stockbridge, GA 30281 Ryan Anderson DIRECTOR Frederick Gardner CITY MANAGER entity or official other than the City Council, variances and interpretations and conditional uses granted by any entity or official other than the City Council, special restrictions on certain uses within the general zoning ordinance, setbacks, buffers and construction standards in the general operation. Respectfully, Keedra T. Jackson, Chief Planner Community Development Department cc: Ryan Anderson, Director of Community Development Department https://www.stockbridgega.org Application Form Project/Case # ZMOD-2026.07.2006 Parcel Number(s): S18-02002005 Web Form City of Stockbridge APPLICATION FOR ADMINISTRATIVE OR ZONING MODIFICA The undersigned, having an interest in the property herein described respectfully request: Property Owner Authorization Form please click here SECTION I Modification Type A. Administrative Modification:Minor changes are those which implement on layout; which are made necessary by actual field conditions at the time of development; or which do properties, nor the intent or integrity of the conditions as they were originally imposed. Any request shall be made in written form to the Director. Furthermore, the request for a minor change shall be a development plan. This does not require a public hearing, but an administrative decision by the Dire B. Zoning Modification (Major): Major modifications to zoning conditions include any changes to or compatibility requirements attached to the zoning approval as conditions of approval. This requires 9.2.4 List previous case number: #M SECTION II 1. Planner to be assigned during review cycle. 2. Identify the specific condition(s) being modified. State the condition number(s) and letter(s) (e.g. See letter of intent 3. Petition number of the Zoning or Use Permit to which this application applies LDP-2026.05.1072 4. Attach a copy of Legal Description [must be metes and bounds], or complete the following inform Is the property within a recorded subdivision? Subdivision Name: Yes No Bridgeview Townhomes Lot Number: Block Designation: District: District 2 Please refer to the SagesGov Council District Finder. Recorded in Plat Book: Road Name: SECTION III: Owner states under oath that he/she is the owner of the property described in the attac application for a Modification. Primary Owner Name: First Apex Last Stockbridge, LLC Mailing Address: 4080 McGinnis Ferry Rd., Ste 203 City: Alpharetta Phone #: 404-732-4136 Aaron Rissler Owner Signature State: Georgia Email:aaronrissler@icloud.com