Category: City Council

P age |1 ACTION MINUTES COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, DECEMBER 14, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman __X____ ______ Councilwoman Lewis Ward __X____ ______ Mayor Pro Tem Thomas __X____ ______ Mayor Thompson __X___ ______ Councilman Ford __X___ ______ Councilwoman Gantt __X___ ______ III. Invocation Mildred Reed IV. Pledge of Allegiance V. Adoption of the Agenda- Buschman to amend the agenda and movie item #1 after executive session and include 4 new items/ Thomas Passed 5-0. VI. Adoption of the Minutes 9/29/15, 10/12/15, 10/27/15, 10/27/15 SCM, 10/30/15 SCMFord/Gantt Passed 5-0 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. December 14, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 Harold Thibodeaux spoke in regards of seeing more transparency and being more responsible. Kathy Gilbert spoke in regards to Mayor Thompson “hot head” behavior and the incident with the City Clerk; also stated Council has the power to do something. Leonard Yancey wanted clarification about the Ethics Board. Elton Alexander expressed his concerns with what is going on with council and stated the citizen’s calls for transparency. Don Dunlap spoke in regards of restoring the training funds for mayor and council. CEREMONIAL Congratulations! Anita Gunnoe, Stockbridge Municipal Court Clerk honored as Georgia Municipal Association 2015 Court Clerk of the year. NO ACTION TAKEN NEW BUSINESS Item #2 - CONSENT AGENDA Lewis Ward/Ford Passed 5-0. RESOLUTION- Expansion of Main Street Boundaries RESOLUTION- Honorarium Proposal to name the former Hamilton State Bank Operations Center the Carrie Mae Hambrick Cultural Arts & Enrichment Center in honor of Carrie Mae Hambrick for her dedication to the Stockbridge Community. RESOLUTION- 2016 Water Rates RESOLUTION- Write-Off of Expired Probation Fines $82,968 RESOLUTION- Write-Off of City Bad Debt $18,088.33 Item #3 – Resolution – Honorarium Proposal to name one of the State interchanges after M. L. King Sr. - Spearheaded by State Representative Andy Welch. Thomas/Gantt Passed 5-0 Item #4 – Ordinance – 2016 Meeting Schedule Presented by: Vanessa Holiday, City Clerk Gantt/Ford Passed 5-0 Item #5 – Resolution – To Appoint City Manager as Local Agency Security Officer (LASO) for the City of Stockbridge Presented by: Michael Williams, City Attorney Buschman/ Gantt Passed 5-0 December 14, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 Item #6 – Resolution – Contract for Information Technology (IT) Services. Presented by: Michael Harris, City Manager Gantt/Ford Passed 5-0 Item #7 – Ordinance– City of Stockbridge Noise Ordinance Presented by: Dale Hall, Administration and Community Services Director Ford/ Buschman Passed 4-1 (Lewis Ward opposed) Item #8 - Ordinance- Procedures for preparing agenda books for Council Meetings Presented by: Michael Williams, City Attorney Gantt/ Ford Passed 4-0 Item #9- Ordinance- Employee rights on non-department heads appointed employees Presented by: Michael Williams, City Attorney Gantt/ Buschman 4-0 Item #10- Resolution- Adopt conflict resolution policy for the employees of the City of Stockbridge Presented by: Michael Williams, City Attorney Lewis Ward motioned to table item until new council is appointed/ Ford Passed 4-0 OLD BUSINESS Item #11 – Ordinance- Adoption of the FY16 Annual Operating Budget w/Organizational Chart, and Pay & Classifications and Job Descriptions Presented by: Linda Nabers, Treasurer Ford/Gantt Passed 4-0 (Mayor Pro Tem Thomas did not participate in the vote) CITY MANAGER’S COMMENTS Michael Harris- None COUNCIL’S COMMENTS Councilwoman Buschman- Wished everyone a Merry Christmas and Happy Holidays. Councilwoman Lewis Ward-Spoke about the December 12, 2015 Special Called Meeting. Mrs. Lewis Ward stated no one should be intimidated; and how the Mayor’s investigation failed Council due to certain conversations being left out of the report. Mrs. Lewis Ward stated its council responsibility to open the door for those who have been exposed to a hostile work environment. Mrs. Lewis Ward also read into the record an email from a concerned citizen. December 14, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 Mayor Pro Tem Thomas- Thanked the citizens for allowing him to serve and hopes his tenure goes a long way. He also thanked the staff members and told the new elected officials to stay strong. Mr. Thomas expressed it was a pleasure working with Councilwoman Lewis Ward, Gantt and Councilman Ford and hates they could not stay on course. Mr. Thomas also spoke in the investigation and stated everyone should be accountable; and when violated, someone should be held accountable. He wants the truth. Councilman Ford- Congratulated Eagles Landing Christian Academy on their State Football Championship and to Stockbridge High School for their outstanding season as well. Mr. Ford also mentioned this has been a learning experience for him and wished everyone a Merry Christmas and Happy Holidays. Councilwoman Gantt- stated she has prayed and asked for guidance and stated employees deserves respect. Mrs. Gantt expressed how scared she is sometimes leaving City Hall at night and scared Tim Thompson would retaliate on her. Mrs. Gantt also expressed how disappointed she is that nothing has been done; and enough is enough. MAYOR’S COMMENTS Mayor Thompson- spoke on how there has been a lot of incorrect things said about him and how no one from City Hall has filed a complaint against him. Mr. Thompson stated this is a character assassination and it needs to stop. City Attorney, Mike Williams stated the standards are much broader to speak out being a public figure. Mayor Pro Tem Thomas expressed he is seeking the truth and facts with the investigation and he voted to approved to waive the confidentiality. Mr. Thomas stated Vanessa Holiday is a great at her job and is very professional. Mr. Thomas stated Mr. Thompson stated he would do everything in his power to keep Mrs. Holiday out and how he did not want her there. Councilwoman Lewis Ward motioned to issue a 10 day hearing notice pursuant to Section 2.17(b) (1); Mayor Pro Tem Thomas provided the second Councilman Ford stated it is with a heavy heart that he agreed with the initial investigation and was satisfied with the results. Mr. Ford stated he has not had any threats from Tim Thompson; and if there is bullying, it needs to be checked out. Councilwoman Buschman stated Councilwoman Gantt brought guidelines on harassment; it is council’s job to protect staff if they come to them. Mayor Thompson stated he has heard a lot and it is all politics. No member of staff has filed a complaint on him. Mr. Thompson expressed it is with a heavy heart that he is resigning as mayor effective immediately on December 14, 2015 at 10:57pm. Councilwoman Lewis ward withdrew her motion for the 10 day hearing. Councilwoman Buschman motioned to accept the mayors resignation/ Lewis ward provided the second; the motion passed 3-1 (Ford opposed) (Mayor Pro Tem Thomas did not participate in the vote) December 14, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 Motion to convene into Executive Session at 7:09pm for Litigation, Personnel and Real Estate A-F and H Ford/ Buschman Passed 4-0 (Mayor Pro Tem Thomas was not in attendance for vote. EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E).  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2).  H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].  I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). Motion to end executive session at 10:08pm- Buschman/ Thomas Passed 5-0. Motion to reconvene into regular council meeting- Thomas/ Ford Passed 5-0. Motion to reconvene back into executive session at 11:31pm- Buschman/ Lewis Ward Passed 4-0. December 14, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6 Motion to end executive session at 11:41pm- Lewis Ward/ Buschman Passed 4-0 (Mayor Pro Tem Thomas did not participate in the vote) Motion to reconvene back into city council meeting- Buschman/ Ford Passed 4-0 (Mayor Pro Tem Thomas did not participate in the vote) Motion to adjourn at 11:42pm- Lewis Ward/ Ford Passed 4-0 (Mayor Pro Tem Thomas did not participate in the vote) December 14, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

P age |1 ACTION MINUTES SPECIAL CALLED MEETING CITY OF STOCKBRIDGE SATURDAY, DECEMBER 12, 2015 4:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman __X____ ______ Councilwoman Lewis Ward __X____ ______ Mayor Pro Tem Thomas __X___ ______ Mayor Thompson ______ ___X___ Councilman Ford __X____ ______ Councilwoman Gantt __X___ ______ III. Invocation provided by Mildred Reed IV. Pledge of Allegiance V. Adoption of the Agenda- Ford/Gantt 4-0 Motion to Convene Executive Session at 4:11pm for Item F- Gantt/Ford 4-0. Motion to end Executive Session at 7:24pm- Ford/Gantt 4-0. Motion to Reconvene into Special Called Meeting- Ford/ Gantt 4-0. Motion to allow Council and City Clerk to speak freely about the incident/ Gantt. Buschman/ Gantt 4-1(Ford opposed). December 12, 2015 4:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 Council requested for City Clerk, Vanessa Holiday read a personal statement in regards the incident on December 11, 2015. Motion to Adjourn at 7:37pm- Ford/Gantt 4-0. December 12, 2015 4:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

P age |1 ACTION MINUTES WORK SESSION CITY OF STOCKBRIDGE TUESDAY, NOVEMBER 24, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman ______ __X___ Councilwoman Lewis Ward ______ __X___ Mayor Pro Tem Thomas __X___ ______ Mayor Thompson __X___ ______ Councilman Ford __X___ ______ Councilwoman Gantt __X___ ______ III. Invocation – Mr. Wendell Moore IV. Pledge of Allegiance V. Adoption of the Agenda – Gantt/Ford 3/0 VI. Draft Minutes 9/29/2015, 10/12/2015 – No Action PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Mr. Wendell Moore spoke regarding noise in the park and from the Transfer Station and asked for a solution to parking on the street. Mr. Moore also thanked the Council and asked that the City continue to look after citizens and to be receptive to their needs. November 24, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 Mr. Leonard Yancey agreed with Mr. Moore and spoke to the noise from the Transfer Station, and commented on the Mayor’s investigation, parking on the street and repeat offenders. Mr. Tavaras Powell spoke in support of expanding the boundaries of Main Street and spoke to the efforts of the Main Street Manager and the committee. PRESENTATION Henry County Animal Control – Animal Control Management Software Presented by: Michael Harris NO ACTION OLD BUSINESS Item #1 - Council Consideration – Ethics Committee Appointments ADVERTISE BOARD VACANCY NEW BUSINESS Item #2 – Council Consideration – Expansion of Main Street Boundaries Presented by: Kira Harris-Braggs, Main Street Manager CONSENT AGENDA Item #3 – Council Consideration – Honorarium Proposal Naming the former Hamilton State Bank Operations Center as Hambrick Cultural Arts & Enrichment Center after Carrie Mae Hambrick for her dedication to the Stockbridge community. Presented by: Alphonso Thomas, Mayor Pro Tem CONSENT AGENDA Item #4 - Council Consideration – Honorarium Proposal Naming one of the State interchanges after MLK Sr. Presented by: Michael Harris, City Manager CONSENT AGENDA Item #5 – Council Consideration - 2016 Meeting Schedule Presented by: Vanessa Holiday, City Clerk CONSENT AGENDA Item #6 – Council Consideration – Zoning Advisory Board Appointment to serve remaining two years of a 3-year term. ADVERTISE BOARD VACANCY Item #7 – Council Consideration - 2016 Water Rates Presented by: Kevin Walter, Public Works Director CONSENT AGENDA Item #8 – Council Consideration – Write-Off of Expired Probation Fines Presented by: Linda Nabers, Treasurer CONSENT AGENDA Item #9 – Council Consideration – Write-Off of City Bad Debt Presented by: Linda Nabers, Treasurer CONSENT AGENDA November 24, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 PUBLIC HEARING: Item #10 – 2nd Budget Hearing – Proposed FY2016 Operating Budget Presented by: Linda Nabers, Treasurer BUDGET ADOPTION 12/14/2015 Speakers: Wendell Moore, Leonard Yancey, Tavaras Powell, Mildred Reed DISCUSSION: Item #11 – Council Discussion – Amendment of Noise Ordinance Presented by: Dale Hall, Administration and Community Services Director FOLLOW UP WITH REGARD TO AMPLIFIED MUSIC AND SPECIAL EVENTS PERMIT FOR PARKS Item #12 – Council Discussion – Amendment of Street Parking Presented by: Dale Hall, Administration and Community Services Director STREET PARKING QUESTIONNAIRE WILL BE DISTRIBUTED TO HOMEOWNERS ASSOCIATIONS IN THE CITY. Item #13 – Council Discussion – Initial Review of Sanitation Collection Services Proposals and Oral Interviews for Outsourcing of Sanitation Services Presented by: Kevin Walter, Public Works Director NO ACTION Item #14 – Council Discussion – Resolution to name Local Agency Security Officer (LASO) for the City of Stockbridge. Presented by: Michael Williams, City Attorney – CITY MANAGER WAS NOMINATED CITY MANAGER’S COMMENTS Michael Harris – NO COMMENTS COUNCIL’S COMMENTS Councilwoman Buschman ABSENT Councilwoman Lewis Ward ABSENT Mayor Pro Tem Thomas INVITED EVERYONE OUT TO THE STREET SIGN AND PLAQUE DEDICATION CEREMONY ON DECEMBER 4, 2015 AT 3PM. Councilman Ford THANKED EVERYONE FOR COMING OUT AND REMAINING ENGAGED; ASKED EVERYONE TO SUPPORT THE 12-0 STOCKBRIDGE TIGERS FOOTBALL TEAM; AND WISHED EVERYONE A HAPPY THANKSGIVING. Councilwoman Gantt WISHED EVERYONE A HAPPY THANKSGIVING AND SAFE TRAVELS; ASKED EVERYONE TO KEEP THE CITY, MAYOR AND COUNCIL IN YOUR PRAYERS; THANKED EVERYONE FOR CONTINUED SUPPORT. November 24, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 MAYOR’S COMMENTS Mayor Thompson WISHED EVERYONE A HAPPY THANKSGIVING AND ASKED THAT ANYONE WITH A QUESTION OR CONCERN ABOUT THE BUDGET CALL HIM ON HIS CELL PHONE @ (770) 315-4485. ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city’s website www.cityofstockbridge.com or contact City Hall offices at 770.389-7900 for information.  All City offices will close at 2pm on Wednesday, November 25th and will be closed Thursday, November 26th and Friday, November 27th for the Thanksgiving holiday.  SHOP SMALL BUSINESS SATURDAY! November 28, 2015 visit the city’s website for more information. www.cityofstockbridge.com  Holiday Festival – Tuesday, December 1, 2015 5 – 9 p.m. at the Merle Manders Conference Center 111 Davis Dr. Stockbridge, GA. Visit our website: cityofstockbridge.com/events. SHUTTLE PROVIDED  City Council Meeting - Monday, December 14, 2015 6pm City Hall Council Chamber 2nd Floor. – FY2016 Budget Adoption. MOTION TO CONVENE EXECUTIVE SESSION FOR PERSONNEL, LITIGATION AND REAL ESTATE: FORD/GANTT 3/0 EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E). F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).   G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2). November 24, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5  H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].  I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). MOTION TO ADJOURN EXECUTIVE SESSION FOR PERSONNEL: FORD/GANTT 3/0 MOTION TO RECONVENE WORK SESSION: FORD/GANTT 3/0 MOTION TO ADJOURN WORK SESSION: FORD/GANTT 3/0 November 24, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

P age |1 ACTION MINUTES COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, NOVEMBER 9, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman __X___ ______ Councilwoman Lewis Ward __X___ ______ Mayor Pro Tem Thomas __X___ ______ Mayor Thompson __X___ ______ Councilman Ford __X___ ______ Councilwoman Gantt __X___ ______ III. IV. V. Invocation Mayor Thompson VI. Adoption of the Agenda – Ford/Buschman Passed 5-0 VII. Adoption of Minutes 9/14/2015, 9/22/2015- Ford/Gantt Passed 5-0 Pledge of Allegiance CEREMONIAL Proclamation – presented by Mayor Tim Thompson to Ian Ash, CEO of Providence Hospice for National Hospice Palliative Care Month. Proclamation presented to CEO of Providence Hospice. PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. November 9, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 Mr. Wendell Moore spoke regarding parking on the street and noise from the Transfer Station. Mr. Yancey spoke regarding noise from the Transfer Station. Ms. Mildred Schmelz spoke regarding Harbor of Hope, Inc. a non-profit cancer support group and requested city assistance and support for an event in October 2016. OLD BUSINESS None NEW BUSINESS Item #1 - Presentation of the City’s 2013 & 2014 Audits Presented by: Miller Edwards, City Auditor of Mauldin & Jenkins, LLC 2013 and 2014 Financial Audits are complete. Item #2 – Consent Agenda Resolution - Kindness Week Resolution 11/9 – 11/15/2015 Buschman/Ford – passed 5/0 PUBLIC HEARING Item #3 – First Hearing of FY2016 Operating Budget (PUBLIC HEARING) Presented by: Michael Harris, City Manager and Linda Nabers, Treasurer No Speakers during Public Hearing. NO ACTION Item #4 - Recognition of Cub Scout Pack 1776 - Webelo II Den (5th grade) Presented by: Mayor Tim Thompson Item #5 – Ordinance 2016 Professional Services Fee – Staff Recommendation $400 Presented by: Dale Hall, Administration and Community Services Director Ford/Motion failed for lack of a second. Item #6 – Resolution - GMA City of Ethics Presented by: Michael Williams, City Attorney Ford/Buschman Passed 5-0 Item #7 – Ordinance – GMA City of Ethics Presented by: Michael Williams, City Attorney No Action Required. CITY MANAGER’S COMMENTS Michael Harris noted he and Councilman Thomas met with Mr. Moore and Mr. Yancey at the Transfer Station and there was an initial remedy with a modified beeper; and would look into trying to find a solution. November 9, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 COUNCIL’S COMMENTS Councilwoman Buschman thank everyone for participating in the election and read a poem that she found to be relevant to Stockbridge. Councilwoman Lewis Ward referenced the attack of her character during the election and wished everyone well. Mayor Pro Tem Thomas congratulated the newly elected officials and noted he has served before, during and will continue to serve Stockbridge. Councilman Ford congratulated the newly elected officials and invited everyone to attend the next Coffee with a Cop to be held at Best Breakfast on N. Henry Blvd. on Saturday, November 14, 2015 at 8:30 am. Councilwoman Gantt thanked her fellow councilmembers and looks forward to working with the newly elected officials; noted there needed to be an improvement with voter turnout; and invited everyone out to the Walk, Talk, Love event to be held at Avian Forest Subdivision on November 21st at 9am (weather permitting). MAYOR’S COMMENTS Mayor Thompson noted the press conference held earlier in the evening and noted that it takes a special person to run for office and noted plaques to be issued to officials whose term will end on December 31, 2015. ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS ANNOUNCEMENTS WERE NOT READ All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city’s website www.cityofstockbridge.com or contact City Hall offices at 770.389-7900 for information.  Veterans Day Parade – Wednesday, November 11, 2015 at 10am. Parade route is North Henry Blvd. beginning at Cemetery to Merle Manders Conference Center.  Building Committee Meeting - Tuesday, November 17, 2015 6pm – Committee Chair, Anthony Ford – Levi Stockbridge Meeting Room - City Hall  Finance Committee Meeting - Wednesday, November 18, 2015 6pm – Committee Chair, LaKeisha Gantt – Levi Stockbridge Meeting Room - City Hall  All City offices will be TEMPORARILY closed Friday, November 20th from 12:00 – 2:00pm.  City Council Work Session Meeting - Tuesday, November 24, 2015 6pm (Includes 2016 Budget Hearing) City Hall Council Chamber 2nd Floor.  All City offices will be closed Thursday, November 26th and Friday, November 27th for the Thanksgiving holiday.  Holiday Festival – Tuesday, December 1, 2015 from 5 – 9 p.m. at the Merle Manders Conference Center 111 Davis Dr. Stockbridge, GA. For additional information, visit our website: www.cityofstockbridge.com/events November 9, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 Motion to convene Executive Session for Personnel and Land Acquisitions B-F Gantt/Ford Passed 5-0 EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E).  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2).  H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].  I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). Motion to adjourn Executive Session Ford/Buschman Passed 5-0 Motion to reconvene Special Called Meeting Gantt/Ford Passed 5-0 Mayor Pro Tem Thomas made an announcement of a Special Called Meeting to be held on Thursday, November 19, 2015 at 6:30 p.m. regarding Investigation of Mayor Tim Thompson. Motion to adjourn Buschman/Ford Passed 5-0 9:40pm November 9, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900