Category: City Council

Page |1 AGENDA WORK SESSION CITY OF STOCKBRIDGE TUESDAY, AUGUST 25, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman ______ ______ Councilwoman Lewis Ward ______ ______ Mayor Pro Tem Thomas ______ ______ Mayor Thompson ______ ______ Councilman Ford ______ ______ Councilwoman Gantt ______ ______ III. Invocation IV. Pledge of Allegiance V. Adoption of the Agenda VI. Draft Minutes 7/13/2015 OLD BUSINESS Item #1 – Council Consideration – Proposed MLK Sr. Heritage Trail (Street Renaming) Presented by: Mayor Pro Tem, Alphonso Thomas NEW BUSINESS Item #2– Council Consideration - New Job Description – Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. August 25, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 Item #3 – Pay and Classification Scale to include Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. Item #4 – Organization Chart to include Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. Item #5 – Budget Amendment 2015-004 Presented by: Linda Nabers, Treasurer DISCUSSION: Item #6 – Variance Request VR-15-10-S Location: Langley Oaks Residential Subdivision, Lots 23, 24, 25, 26 Land Lot 5 of the 12th District Parcel ID: 031S-01-023-000, 031S-01-024-000, 031S-01-025-000, 031S-01-026-000. Variance to reduce the minimum front and rear setbacks. Presented by: Dale Hall, Administration and Community Services Director Item #7 – Professional Services and Fee Schedule Presented by: Dale Hall, Administration and Community Services Director Item #8 – LCI Update and Downtown Redefined Proposed Concepts Presented by: Mayor Pro Tem Thomas and Dale Hall, Administration and Community Services Director PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. CITY MANAGER’S COMMENTS Michael Harris COUNCIL’S COMMENTS Councilwoman Buschman Councilwoman Lewis Ward Mayor Pro Tem Thomas Councilman Ford Councilwoman Gantt MAYOR’S COMMENTS Mayor Thompson August 25, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city’s website www.cityofstockbridge.com or contact City Hall offices at 770.389-7900 for information.  Small Business Lunch & Learn – Thursday, August 27, 2015 12:30 - 2pm – City Hall Levi Meeting Room – Sponsored by Councilwoman Regina Lewis Ward.  All City office will be closed Monday, September 7, 2015 in observance of Labor Day.  Town Hall Meeting – Wednesday, September 9, 2015 6pm – City Hall Levi Meeting Room Re: Proposed Street Renaming – MLK, Sr. Historic Trail – hosted by Mayor Pro Tem Alphonso Thomas.  Building Committee Meeting – Thursday, September 10, 2015 6pm – City Hall Levi Meeting Room – Councilman Anthony Ford, Committee Chair.  City Council Meeting - Monday, September 14, 2015 6pm – City Hall Council Chamber 2nd Floor. EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E).  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2).  H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a August 25, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].  I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). Motion to Adjourn. August 25, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

Page |1 AGENDA CITY COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, AUGUST 10, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman ______ ______ Councilwoman Lewis Ward ______ ______ Mayor Pro Tem Thomas ______ ______ Mayor Thompson ______ ______ Councilman Ford ______ ______ Councilwoman Gantt ______ ______ III. Invocation IV. Pledge of Allegiance V. Adoption of the Agenda VI. Adopt Minutes of 4/23/15, 6/8/15, 6/9/15, 6/22/15, 6/23/15, 6/24/15 PRESENTATIONS Stockbridge High School Football Booster Club partnership presentation $500.00 Presented by: Councilman Anthony S. Ford Community Pinning Ceremony Presented by: Alphonso Thomas, Mayor Pro Tem August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 OLD BUSINESS Item #1 – Item for Council Consideration - Annual Short-Term Work Program and Capital Improvements Element Annual Update Presented by: Dale Hall, Administration & Community Services Director NEW BUSINESS PUBLIC HEARING Item #2 – Conditional Use Request Presented by: Henry County Planning & Zoning Case Number: CU-15-08-S Applicant: Zhu ZR Chao & Li Quang Mark X of Stockbridge, GA request a conditional use for property located at 1961 Highway 42 North in Land Lot 34 of the 7th District. The property consists of 0.04 +\- acres, and the request is for a church expansion in the C-2 (General Commercial) zoning district. PUBLIC HEARING Item #3 – Variance Request Presented by: Henry County Planning & Zoning Case Number: VR-15-05-S Applicant: Zhu ZR Chao & Li Quang Mark X of Stockbridge, GA request a variance from Section 3-7-212 to reduce the minimum number of parking spaces for a shopping center from ninety three (93) to seventy three (73) Location: Eagle’s East Commercial Condominium Development 1945-1965 Highway 42 North Land Lot 34 of the 7th District Lot size 2.6 +\- acres Parcel ID: 071K-01-001-947; 071K-01-001-949; 071K-01-001-951; 071K-01-001-953; 071K-01-001-955; 071K-01-001-957; 071K-01-001-959; 071K-01-001-961; 071K-01-001963; 071K-01-001-965 Item #4 – Item for Council Consideration – City’s Cleaning Services Presented by: Dale Hall, Administration & Community Services Director PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 CITY MANAGER’S COMMENTS Michael Harris COUNCIL’S COMMENTS Councilwoman Buschman Public Works Committee 2nd Qtr. Update Councilwoman Lewis Ward Public Safety Committee 2nd Qtr. Update Mayor Pro Tem Thomas Community Relations Committee 2nd Qtr. Update Councilman Ford Building Committee 2nd Qtr. Update Councilwoman Gantt Finance Committee 2nd Qtr. Update MAYOR’S COMMENTS Mayor Thompson ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city’s website www.cityofstockbridge.com or contact City Hall offices at 770.389-7900 for information.  Community Relations Committee Meeting – Wednesday, August 12, 2015 6pm – City Hall Levi Meeting Room – Councilman Alphonso Thomas, Committee Chair.  Public Works Committee Meeting – Wednesday, August 12, 2015 7pm – City Hall Levi Meeting Room – Councilwoman Robin Buschman, Committee Chair.  Main Street Meet & Greet – Thursday, August 20, 2015 6:30pm – Merle Manders Conference Center – Main Street Manager, Kira Harris-Braggs  Public Safety Committee Meeting – Friday, August 21, 2015 12:30pm – Merle Manders Conference Center – Lunch Provided- Councilwoman Lewis Ward, Committee Chair.  Lunch and Learn – Series 3 Thursday, August 27, 2015 - City Hall Levi Meeting Room 12:30pm – 2:00pm; sponsored by Councilwoman Regina Lewis Ward August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E).  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2).  H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].  I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). Motion to Adjourn. August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

Page |1 AGENDA WORK SESSION CITY OF STOCKBRIDGE TUESDAY, JULY 28, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman ______ ______ Councilwoman Lewis Ward ______ ______ Mayor Pro Tem Thomas ______ ______ Mayor Thompson ______ ______ Councilman Ford ______ ______ Councilwoman Gantt ______ ______ III. Invocation IV. Pledge of Allegiance V. Adoption of the Agenda VI. Draft Minutes 4/23/15, 6/8/15, 6/9/15, 6/22/15, 6/23/15, 6/24/15 PRESENTATIONS Georgia Department of Transportation I-75 South Metro Express Lanes Presented by: Jill Goldberg- GDOT Communications Manager and Sherl White- I-75 South Project Manager Stockbridge Citizens Academy Certificates Presented by: Mayor Thompson and Councilwoman Regina Lewis Ward OLD BUSINESS None July 28, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 NEW BUSINESS Item #1 – Resolution - Annual Short-Term Work Program and Capital Improvements Element Annual Update Presented by: Dale Hall, Administration & Community Services Director Item #2 – Item for Council Consideration – City’s Cleaning Services Presented by: Dale Hall, Administration & Community Services Director DISCUSSION AND UPDATES: Item #3 – 2nd Quarter Budget Report Presented by: Treasurer, Linda Nabers Item# 4 –Permit Process and Procedures for Food Vendors Presented by: DaVida Robinson, Events Sp. and Kira Harris-Braggs, Main Street Mgr. Item# 5 – Project Updates – LCI, RFP’S, Sign Ordinance, Zoning Code, Feasibility Study, Sidewalks, Annexations Presented by: Michael Harris, City Manager PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. CITY MANAGER’S COMMENTS Michael Harris COUNCIL’S COMMENTS Councilwoman Buschman Councilwoman Lewis Ward Mayor Pro Tem Thomas Councilman Ford Councilwoman Gantt MAYOR’S COMMENTS Mayor Thompson ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city’s website www.cityofstockbridge.com or contact City Hall offices at 770.389-7900 for information. July 28, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3  City Council Meeting – Monday, August 10, 2015 at 6pm – City Hall Council Chamber 2nd Floor  Community Relations Committee Meeting – Wednesday, August 12, 2015 6pm – City Hall Levi Meeting Room – Councilman Alphonso Thomas, Committee Chair.  Public Works Committee Meeting – Wednesday, August 12, 2015 7pm – City Hall Levi Meeting Room – Councilwoman Robin Buschman, Committee Chair. EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E).  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2).  H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].  I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). Motion to Adjourn. July 28, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900