2016-07-11 · City Council · Agenda Packet · Regular Council Meetings · Agenda Packet

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Pro Tem Anthony S. Ford Work Session Agenda July 11, 2016 6:00 PM Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER Michael Harris CITY CLERK Vanessa Holiday Council Chamber 2nd Floor 4640 N. Henry Blvd. DEPUTY CLERK Randi Rainey CITY ATTORNEY Michael Williams Stockbridge, GA 30281 Website: www.cityofstockbridge.com Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, JULY 11, 2016 6:00 PM Mayor & City Council Vacant, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman I. Call to Order II. Roll Call Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Present Absent Mayor Pro Tem Ford Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson III. Invocation IV. Pledge of Allegiance V. Adoption of the Agenda VI. Approval of Minutes for 5/9/2016 and 5/31/2016 Approval of Minutes for May 9, 2016 Approval of Minutes for May 31, 2016 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. CEREMONIAL Page | 3 Georgia Municipal Association Lifetime Service Award ‐ Presented by: Lamar Norton and Pam Helton of the Georgia Municipal Association PRESENTATION ChooseATL Program ‐ Presented by: Kate Atwood, Metro Atlanta Chamber of Commerce NEW BUSINESS Item #1 ­ Ordinance to Amend FY2016 Operating Budget­ SPLOST III Projects #2016­010, Municipal Court #2016­011 and Information Technology #2016­012. Presented by: Linda Nabers, Treasurer Item #2 ­ Ordinance to adopt the City Initiated Technical Update to Zoning Ordinance Unified Development Code (UDC) of the City of Stockbridge ­ Presented by: Dale Hall, Administration & Community Development Director XI. PLANNING AND ZONING Item #3 PUBLIC HEARING Annexation Request AX16‐46 Owner/Applicant: Tony and Cheryl Oglesby request annexation into the City of Stockbridge for property located at of 515 Country Club Dr. Stockbridge, GA 30281 in Land Lot 14 of the 6th District; Parcel ID No. 051‐D02008000. ­ Presented by: Dale Hall, Administration & Community Development Director Item #4 ­ Resolution to approve Feasibility Study for Police Services ­ Presented by: Michael Harris, City Manager COUNCIL DISCUSSION July 11, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 Item #5 ­ Saturday Library Hours – Cochran Library Stockbridge, GA ­ Presented by: Councilman Alexander CITY MANAGER'S COMMENTS Michael Harris CITY ATTORNEY'S COMMENTS Michael Williams COUNCIL'S COMMENTS Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson MAYOR'S COMMENTS Mayor Pro Tem Anthony S. Ford EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) I. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney­client privilege as provided in Georgia Code section 50­14­2(1) and 50­14­3(b)(1)(A). The subject discussed was {identify the case or claim discussed but not the substance of the attorney­client discussion}. II. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50­14­3(b)(1)(B). III. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50­14­3(b)(1)(C), IV. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50­143(b)(1)(D). July 11, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 5 V. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50­143(b)(1)(E). VI. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50­14­3(b)(2). VII. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50­14­3(b)(2). VIII. Pursuant to the attorney­client privilege and as provided by Georgia Code section 50­14­2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was {identify the matter but not the substance of the discussion.}. IX. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50­14­3(a)(1). July 11, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 6 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information.  Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL  Sounds of Summer Concert, Saturday, July 16, 2016 on the Stockbridge City Lawn across from City Hall – 6pm – 9:30 pm. Liz Brasher & Drakarr & An Experience  Downtown Development Authority Board Meeting, Monday, July 18, 2016 at p.m. – Levi Meeting Room.  Town Hall Meeting, spearheaded by Councilman Alexander, Monday, July 21, 2016 at 7pm. Eagle’s Landing Baptist Church.  City Council Work Session, Tuesday, July 26, 2016 6 p.m. Council Chamber  Annual Back to School Kick‐Off spearheaded by Councilman Blount, Saturday, July 30, 2016 10am – 2pm at the Merle Manders Conference Center 6:00 Motion to Adjourn. July 11, 2016 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page |1 Stockbridge Bringing People Together DRAFT MINUTES COUNCIL MEETING MONDAY, MAY 9, 2016 6:00 p.m. Mayor & City Council Mayor Pro Tem- Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney The Meeting was called to order by Mayor Pro-Tem Ford at 6:03pm. Mayor Pro Tem Ford asked everyone to keep Councilman Blount in prayer due to the loss of his son. The invocation was provided by Anika Potts. The Pledge of Allegiance was recited in unison. Deputy Clerk, Randi Rainey was asked to proceed with a verbal roll call. All members of Council were present except Councilman Blount; a quorum was confirmed. Councilwoman Gantt motioned to approve the Agenda as written; second by Councilwoman Robinson; the motion passed 4-0. Councilman Alexander motioned to approve the Minutes of 3/8/2016, 3/14/2016 and 3/29/2016 as written; second by Councilwoman Robinson; the motion passed 4-0. PUBLIC COMMENTS None CEREMONIAL STAR Student Danny Kim was not in attendance to receive his Academic Excellence Certificates. May 9, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 Mayor Pro Tem Ford read and presented a Proclamation to Mrs. Winner’s owners Gary Shelton and Vickey Shelton for their 15- year anniversary serving the Stockbridge community. Mayor Pro Tem Ford read and presented a Proclamation to all small business owners in the City of Stockbridge in support of Small Business Week. Mayor Pro Tem Ford read and presented a Proclamation for Teachers Appreciation Week; Councilwoman Robinson accepted on behalf of all teachers in the City of Stockbridge. Mayor Pro Tem Ford read and presented a Proclamation to Cecilia Greene for recognizing the month of May as Lupus Awareness Month. OLD BUSINESS PLANNING & ZONING ITEM#1- RZ-15-22-S-Rezoning Request Narayan Patel of Stockbridge, GA requests a rezoning from C-1 (Neighborhood Commercial) to C-3 (Highway Commercial) for the property located at 1024 Highway 138, in Land Lot 55 of the 12th District. The property consists of 2.91+/acres, and the request is for a hotel and restaurant development. 1. All C-1 (Neighborhood Commercial) and C-2 (General Commercial) uses shall be permitted. The only C-3 (Heavy Commercial) use permitted shall be Motels and Hotels exclusive of extended stay lodging. 2. Subject to GDOT approval, the developer shall provide a minimum ten foot (10’) wide multi-use path all along the frontage of the subject property along Highway 138. The existing concrete sidewalk along Highway 138 can be used to satisfy this requirement, subject to widening to a total width of ten foot (10’). 3. All internal pedestrian crossing areas shall be marked crosswalks. 4. Easements required for any future multi-use path connecting to Highway 138 and along Reeves Creek shall be provided free of charge to the City of Stockbridge. 5. At least one bicycle parking area on a concrete pad a minimum of 83” in length shall be provided on-site by the developer. 6. No lighting shall be permitted on any gas pump island canopy. 7. Any rooftop mechanical units shall be screened from view from Highway 138. 8. All building facades shall be similar to the building example provided in Exhibit “A”, as approved by the City Manager or his or her designee. Mayor Pro Tem Ford inquired as to whether or not a Public Hearing was required. City Attorney, Michael Williams noted this item was tabled at the last meeting, and therefore a Public Hearing is not required tonight. Councilwoman Gantt motioned to approve the Rezoning Request; second by Councilwoman Robinson; the motion passed 4-0. May 9, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 NEW BUSINESS ITEM #2 – Ordinance – Food Trucks in the City of Stockbridge Presented by: Michael Williams, City Attorney Attorney Williams noted the Ordinance before Council has been slightly revised; and during the last meeting, two (2) concerns were raised. The first concern was the location of the food trucks and Attorney Williams referred to page 9, subsection B, subpart 6 and 7 which relates to proximity to schools and City Events was amended from 600 feet from a school or city event to 1,000 feet Attorney Williams noted the second concern was not really a change, but more of an explanation on the requirements of paying the City of Stockbridge Occupational Tax Fee with food truck and food cart vendors. Attorney Williams read Section 9.90.070 subsection C “No person shall engage in the business or trade of vending without first establishing compliance with Chapter 9.01”. Attorney Williams explained this states vendors must comply with the code; however, staff will need to revisit and determine how mobile vendors of any kind will be taxed. Attorney Williams stated staff is already in the process of revisiting the Occupational Tax Ordinance due to a number of deficiencies identified with that Ordinance. Councilman Alexander stated he wants all vendors treated fairly and not being double charged. Councilwoman Gantt expressed her concerns for the City’s Food Truck Tasty Tuesday event and suggested moving the proximity from 1,000 feet. to 1 or 2 miles. Mayor Pro Tem Ford inquired if Council passes this, would Council still need to address changing the Occupational Tax fee. Attorney Williams confirmed yes, and noted it would be looked at separate for other reasons and further noted it would require compliance with the Ordinance at any given time. Mayor Pro Tem Ford inquired when the other Ordinance would be completed for Council to review. Attorney Williams stated by the end of this summer. Councilman Alexander expressed he is agreeable with 1 mile. Councilwoman Gantt motioned to approve the Ordinance with the changes to Section 9.90.110- Location (b) (7) from 1,000 feet to 1 mile; second by Councilman Alexander; the motion passed 4-0. ITEM #3 – Resolution establishing a policy for City of Stockbridge Volunteers. Presented by: Michael Williams, City Attorney Attorney Williams noted before Council is a revised Volunteer Policy with the main change being the removal of any authorization of volunteers using their personal vehicles while working as a volunteer. Attorney Williams stated this is for insurance liability purposes. May 9, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 Attorney Williams also stated all volunteers working with children will be required to complete a background check. Councilwoman Gantt motioned to approve the Resolution; second by Councilwoman Robinson; the motion passed 4-0. ITEM #4 – Resolution establishing a policy for proclamations. Presented by: Michael Williams, City Attorney Attorney Williams noted at the last meeting there were a number of proclamation policies from different jurisdictions presented to Council for review. Attorney Williams stated Council tasked City Clerk, Vanessa Holiday and himself to consolidate them into one proclamation policy. Attorney Williams explained to Council the new proclamation policy sets up guidelines on how the City receives proclamations and determines when to and not to issue a proclamation. Attorney Williams noted the proposed policy states the procedure requires all proclamation request to be submitted in writing 15 business days prior to a regular council meeting and the recommendation is to issue proclamations once a month at the regular council meeting. Attorney Williams also suggested asking the recipients to arrive prior to the meeting for pictures in an effort to save time. Councilwoman Gantt suggested having council come down to the floor while proclamations are issued out; and believes that process goes faster. Councilman Alexander stated does not want to exclude outside groups. He has invited several outside businesses to come into the City, seeing how connected the world is now. Councilwoman Gantt motioned to approve the Resolution; second by Councilman Alexander; the motion passed 4-0. ITEM #5 – Resolution to Authorize to acquisition of insurance from One Beacon Insurance Company. Presented by: Michael Harris, City Manager Mr. Harris stated the City is required every year to reassess and update the City’s policy in regards to property insurance. Mr. Harris stated One Beacon offered a rate that is reduced from last year’s payment of $247, 730 to $227,003 with a $7,000 reduction. Councilwoman Gantt motioned to approve the Resolution; second by Councilman Alexander; the motion passed 4-0. ITEM #6 – Resolution to Authorize Hispanic Community Event as a part of 2016 Bridgefest City Event. Presented by Councilwoman Robinson. Councilwoman Robinson motioned to amend the Resolution’s language under Section 1-Authorization to reflect the correct language as follows: Section 1. Authorization – The Mayor and Council of the City of Stockbridge hereby authorizes a Hispanic community event to be held in 2016 as a City event in conjunction with May 9, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 Bridgefest. The City staff is hereby directed to plan and conduct an appropriate event. Should additional funding be necessary, the staff is hereby directed to bring to the Council for its consideration an appropriate budget amendment for the current fiscal year; second by Councilman Alexander; the motion passed 4-0. ITEM #7 – Request for Resolution to Authorize Use of the Merle Manders Conference Center for the Youth Job Fair - Wednesday, June 15, 2016. Presented by: Councilman Alexander Councilman Alexander noted the success of the first Stockbridge/Goodwill job fair, and would like the City to again partner with Goodwill Industries for a Youth Job Fair during the summer. Councilman Alexander motioned to use the Merle Manders Conference Center on Wednesday, June 15, 2016 for the Stockbridge youth job fair; second by Councilwoman Robinson; the motion passed 4-0. CITY MANAGER’S COMMENTS Michael Harris - None COUNCIL’S COMMENTS Councilman Alexander informed citizens there was a lively discussion this past Saturday with the Downtown Development Authority and Council where there was overwhelming support for the downtown re-development. Mr. Alexander noted, citizens could reach out to Council to voice their opinions on what they would like to see in the downtown area. Councilman Alexander also encouraged everyone to come out on Thursday, May 12, 2016 at 5pm to City Hall for the Public Safety Committee Meeting to be held in the Council Chamber to be introduced to the Advanced Protection Services, a private security force. Councilman Alexander committed to the citizens, the Henry County Police Department is not going anywhere, and will still be the primary police force. Advanced Protection Services will help patrol the City by checking doors, and patrolling the parks. Councilman Blount was not in attendance of the meeting. Councilwoman Gantt thanked everyone for coming out and also spoke regarding the meeting with the Downtown Development Authority and stated she is excited and there are some great things coming forward. Councilwoman Gantt informed the citizens, if anyone knows of developers or business interested in the downtown area to please inform staff and/or the Council and also invited everyone to attend and support Food Truck Tasty Tuesdays while expressing the importance of sponsors and volunteers. Councilwoman Robinson thanked everyone for coming and informed the community of the new sanitation service and noted if there are any problems or concerns to contact City Hall or the sanitation department. Councilwoman Robinson noted she would be spearheading a “Unity in the Community” basketball game to be held Friday, May 13th at J.P. Mosely Gym from 5-8pm, and that everyone was invited. May 9, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |6 MAYOR PRO TEM’S COMMENTS Mayor Pro Tem Ford noted his reference to the Council being ”teammates” and asked everyone to pray for Councilman Blount with the loss of his son and to keep Council and the City in prayer. Mayor Pro Tem Ford went on to thank everyone for coming out and reminded everyone of the recycling service that will begin this week and noted this service is bi-weekly program. Councilwoman Gantt motioned to Convene Executive Session for Items A-E (Litigation and Real Estate); second by Councilwoman Robinson; the motion passed 4-0. EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act) Councilman Alexander motioned to adjourn Executive Session; second by Councilwoman Robinson; the motion passed 4-0. Councilwoman Gantt motioned to reconvene the regular meeting; second by Councilman Alexander; the motion passed 4-0. Councilwoman Robinson motioned to approve the settlement agreement with North Park Medical and Caribou Investments; second by Councilwoman Gantt; the motion passed 4-0. Councilman Alexander motioned to approve the SDS Law Enforcement Services Agreement with Henty County; second by Councilwoman Gantt; the motion passed 4-0. Mayor Pro Tem Ford read the following Announcements and Events:  Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL  Public Safety Committee Meeting, Chairperson Councilman Alexander, Thursday, May 12, 2016 at 5:00 p.m. City Hall – Council Chamber  Unity in the Community Exhibition Basketball Game – Spearheaded by Councilwoman Robinson - Friday, May 13, 2016 at 5pm at the J.P. Moseley Recreation Center – Millers Mill Road – Stockbridge, GA  The First Annual B.O.M.B. Experience (Blessing Of Motorcycles & Bikes) – Spearheaded by Councilman Blount - Sunday, May 15, 2016 at 12pm at Clark Park 111 Davis Rd. Stockbridge, GA  Coffee with a Cop spearheaded by Mayor Pro Tem Ford, Saturday, May 21, 2016 11 a.m.at Silver Bay Seafood Restaurant 5425 N. Henry Blvd. Stockbridge, GA  Walk, Talk, Love Stockbridge spearheaded by Councilwoman Gantt, Saturday, May 21, 2016 10:30 a.m. location to be announced.  Public Works Committee Meeting, Chairperson Councilwoman Robinson, Wednesday, May 25, 2016 at 5:00 p.m. City Hall - Patrick Henry Meeting Room May 9, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |7  Memorial Day March – Monday, May 30, 2016 Merle Manders Conference Center 111 Davis Rd. Stockbridge, GA – March begins at 9am  All City Offices will be closed on Monday, May 30, 2016 in observance of Memorial Day.  City Council Work Session, Tuesday, May 31, 2016 6 p.m. Council Chamber Councilwoman Gantt motioned to adjourn the meeting at 8:20pm; second by Councilwoman Robinson; the motion passed 4-0. Respectfully submitted by: ________________________________ Randi Rainey, Deputy Clerk May 9, 2016 6:00pm ______________________________ Anthony S. Ford, Mayor Pro Tem 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |1 Stockbridge Bringing People Together DRAFT MINUTES WORK SESSION MEETING TUESDAY MAY 31, 2016 6:00 p.m. Mayor & City Council Mayor Pro Tem- Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney The meeting was called to order by Mayor Pro Tem Ford at 6:01pm. Invocation was provided by Reverend Jody Ray The pledge of allegiance was recited in unison. City Clerk, Vanessa Holiday was asked to proceed with the roll call. All members of Council were present, with the exception of Councilwoman Gantt. Councilman Blount made a motion to amend the Agenda to add a Ceremonial item and two Council Discussion Items #14 and #15; second by Councilman Alexander; the motion passed 4-0. The Minutes of April 11, 2016 and April 26, 2016 being reviewed for adoption at the next meeting. PUBLIC COMMENTS There were no speakers for public comment. CEREMONIAL Mayor Pro Tem Ford presented a proclamation to Reverend Joy Ray of Stockbridge First United Methodist Church for his contributions to the Stockbridge community. City Clerk, Vanessa Holiday informed Mayor Pro Tem Ford of Councilwoman Gantt’s arrival. May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 Mayor Pro Tem Ford presented a proclamation to Principal Bonita Fluker of Stockbridge Elementary School for her dedication to the Stockbridge community. NEW BUSINESS ITEM #1 –Resolution to authorize contract between ZSI/Judicial Alternatives of Georgia, Inc. and the City of Stockbridge for probation services. Presented by: Anita Gunnoe, Municipal Court Clerk Ms. Gunnoe noted this was a contract that is renewed annually with no cost to the City and no changes to the contract for probation services. Councilwoman Gantt motioned to approve the Resolution to authorize a contract between ZSI/Judicial Alternatives of Georgia, Inc. and the City of Stockbridge for probation services; second by Councilwoman Robinson; the motion passed 5-0. ITEM #2 – Resolution to approve Events Coordinator Position. Presented by: Renee Wheeler, Human Resources Manager Attorney Williams stated Item # 2-4 are exhibits to Item #5 and can be added together for one vote. Councilwoman Gantts preferred to discuss Item #4 (Organizational Chart) to clarify the position of Events Coordinator was not reporting to the Conference Center Coordinator Ms. Wheeler confirmed they were not and that this would be a new position assist with the city’s events. Ms. Wheeler noted there are currently two full time staff members working on all the events in the city with the addition of a few temps helping out. Ms. Wheeler expressed the new position coordinate the City sponsored events and manage the volunteer program. Mr. Harris noted initially, the City only had four (4) events in previous years; and the number of events have increased significantly; and the Council should consider developing a Cultural Leisure Events Department that would be able to handle those various events. Councilman Alexander inquired about the overlapping with the MMCC Coordinator and the Main Street Coordinator, and asked who has more responsibilities. Ms. Wheeler expressed currently at the MMCC is the Conference Center & Events Manager, who also oversees the MMCC, Ted Strickland and all city events. Ms. Wheeler noted the position of Conference Center Coordinator was recently added to oversee phone calls, bookings, showing the facilities and reserving park pavilions. Ms. Wheeler noted Main Street handles events related to developing the Downtown Main Street Area any overlap would be due to working in conjunction with each other and supporting each other’s events. Ms. Wheeler explained the new position will help define events even more, while making sure the volunteer program runs properly. Councilman Blount inquired about the pay scale. Ms. Wheeler stated it’s a pay grade 14 $30,430.40 - $49,545.60. May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 Councilman Alexander inquired on what is important hiring more chiefs or Indians for the department. Mr. Harris stated there have been several conversations about consolidating to have one single person to oversee, monitor and manage all of the events and noted currently, there are several people helping out, and he hopes to have the position work in conjunction with the Community Relations Committee to take an aggressive approach in building up the volunteers. Mr. Harris further noted, the Merle Manders Conference Center is utilizing staffing agencies and would like to have a more permanent staff in place. Councilman Blount expressed concern the position is a little conflicting and wanted to know who would supersede on different events. Ms. Wheeler stated the position will be a hands on position that will coordinate the city’s events. Councilwoman Robinson inquired as to whether or not the new position could be an assistant to the Executive Assistant to Mayor & Council and suggested decreasing the pay. Mr. Harris stated the importance of having one sole person responsible for the events and the he understands this is the Council’s first time officially looking over the position and he hopes if Council has any questions, they will sit down to address them. Mr. Harris stated he does not expect a vote on this item tonight seeing there is a lot to digest. Ms. Holiday noted a similar discussion last year when the Clerk’s office handled events and there was talk of adding the Executive Assistant to Mayor & Council position and noted the increase in the number of events over the last couple of years and noted the clear need tor adding that position. Mrs. Holiday further explained the new role would help in assisting the Executive Assistant to Mayor and Council with all of the council initiatives, working in conjunction with the conference center with all events. The new position will understand exactly what and how council wants things and then will coordinate with the events team. Councilman Alexander inquired if the new position will take over the sponsorship responsibilities. Mr. Harris referenced the city’s sponsorship package; and also mentioned a few local stores have partnered up with the City for events. Mr. Harris explained creating the packages is one thing, but going out and trying to obtain sponsors is a different thing. Councilwoman Gantt stated she has seen all staff participate and be hands on, including some of the Councilmembers. Councilwoman Gantt expressed she is in favor of adding an Events person and she knows the City needs one. No Action – Included in Item #5 Vote. ITEM #3 – Resolution to approve Pay and Classification Scale Presented by: Renee Wheeler, Human Resources Manager No Action – Included in Item #5 Vote. ITEM #4 – Resolution to approve Organizational Chart Presented by: Renee Wheeler, Human Resources Manager May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 No Action – Included in Item #5 Vote. ITEM #5 – Ordinance – Budget Amendment 2016-008 Presented by: Linda Nabers, Treasurer Councilwoman Gantt motioned to place this item on the June 13, Agenda and to include Items #2, #3, and #4; second by Councilman Alexander; the motion passed 5-0. Mr. Harris stated if Council has any questions prior to the meeting to meet with him or Ms. Wheeler. ITEM #6 – Resolution of the Mayor and Council of the City of Stockbridge, GA establishing a moratorium on the acceptance of applications for new signs in unzoned areas of the City. Presented by: Michael Williams, City Attorney Attorney Williams noted Council adopted a moratorium last year and, at the time anticipated the zoning codes rewrite would address the issue. Attorney the moratorium has expired prior to the zoning code rewrite and to be cautious, he suggest re-adopting the moratorium which would expire at the adoption of the zoning code or December 31, 2016. Mr. Williams noted he expects to have the re-write completed before the end of July or early August 2016. Attorney Williams further noted the Henry County Zoning Advisory Board has already approved the moratorium and noted a provision that establishes a railroad zoning classification that was adopted in an attempt to prevent the building of billboards in the railroad right-of-way. Mr. Williams stated there is a sign ordinance that is not in the zoning codes and recommends adopting the moratorium and will bring it back for discussion in July 2016. Councilwoman Gantt motioned to approve the Resolution of the Mayor and Council establishing a moratorium on the acceptance of applications for new signs in unzones areas of the City; second by Councilwoman Robinson; the motion passed 5-0. ITEM #7 – Ordinance – Amending the Stockbridge Municipal Code to harmonize the Code with the newly amended City Charter. Presented by: Mike Williams, City Attorney Attorney Williams stated the Governor has signed all of the remaining Charter amendments statutes at the end of April 2016 and that staff went through the codes to makes sure there are no conflicting provisions relative to Charter changes. Attorney Williams noted there are three provisions that needed to be addressed: Section 2.04.011 establishes the Oath of Office both in the Charter and in the code, since the Charter has been updated, there is no need to have it in the code. Section 2.12.035 lays out the provisions related to the appointing of a City Manager, their qualifications and how they are removed. This was reflected in the old code and not updated with the new Charter amendments the General Assembly approved and would be considered a judgement call for Council to decide. The last provision deals with Section 3 that amends Section 2.08.060; the May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 resignation of officials who have qualified for elected office. Attorney Williams explained the new Charter states anyone who has a city- appointed position must resign immediately after qualifying for an elected official’s position. The provision of the code had stated if you qualify for an elected official’s position, you must resign effective December 31st of that year. Councilman Alexander asked Attorney Williams if the vote should wait until the Council meets in Executive Session; Attorney Williams stated it would not affect the voting on this item. Councilwoman Gantt motioned to approve the Ordinance Amending the Stockbridge Municipal Code to harmonize the Code with the newly amended City Charter; second by Councilman Alexander; the motion passed 5-0. ITEM #8 – Ordinance – Amending the Stockbridge Municipal Code with Respect to Checking Cashing Businesses in the City of Stockbridge Presented by: Mike Williams, City Attorney Attorney Williams stated this ordinance would regulate businesses whose principle source of income is through check cashing. This would limit the number of check cashing businesses in the city limits based on population, providing one check cashing store per 20,000 residents. This ordinance will also include a distance separation between check cashing businesses having them at least 2,500 ft. apart. Attorney Williams noted, this does not apply to federally chartered banking companies, credit unions, and any business retailer whose primary engagement is in the sales of consumer goods (Wal-Mart, grocery stores). Attorney Williams stated this would help prevent clustering and over saturation in certain neighborhoods. Mrs. Holiday asked for clarification as to when a business currently operating closes, and what is the affect. Attorney Williams responded, if the business closes, grandfather rights are lost. Councilwoman Gantt motioned to approve the Ordinance amending the Stockbridge Municipal Code with Respect to Checking Cashing Businesses in the City of Stockbridge; second by Councilman Alexander; the motion passed 5-0. COUNCIL DISCUSSION Item #9 – Discussion of Resolution to approve contract with Lamar County for Landfill Services. Presented by: Michael Harris, City Manager Mr. Harris stated the City takes the trash to the Transfer Station which is owned by the City, but has a contract with Lamar County to manage the Transfer Station; who uses a third party (Waste Management) to also manage the Transfer Station. Mr. Harris noted conversations of a new contract and extending landfill services for a number of years and expressed there are couple of key components they would like to see with the new contract as he knows the tipping fees runs between $35-55 per ton; and after speaking with a few agencies to see what their rates are, anything $35 and less is good. Mr. Harris stated the City has a good deal now, but knows the rates will increase May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |6 over the years and would like to start negotiations now. Mr. Harris indicated what was proposed to Council was a rate of $33-35 per month with proposed incremental increases from the current rate of $20 this year, to $21 next year, then to $24, then to $27 the following year until it gets to $35. Mr. Harris noted Lamar County charges Waste Management $33 per ton; Lamar County will make the payments to Waste Management once the city gets to $33. Once the rates hits $33, then Council will need to renegotiate the terms. No Action Taken COUNCIL DISCUSSION - PLANNING & ZONING Item #10 – DISCUSSION – PUBLIC HEARING TO BE HELD ON JUNE 13, 2016 Planning & Zoning – Rezoning RZ‐16‐08‐S Applicant: Omega Communities 2 Metroplex Drive, Suite 2020 Birmingham, AL 35209 Agent: James Taylor (Same address) Location: Southeast corner of the intersection of Highway 42 and Brannon Road Land Lots: 1 & 2 of the 7th District Parcel ID: 070‐01‐007‐012 Request: Rezone from C‐2 (General Commercial) to C‐1 (Office‐Institutional) Presented by: Dale Hall, Administration & Community Services Director Dale Hall, Administration & Community Services Director stated item #10 coincides with #11. Mr. Hall indicated the applicant is requesting to rezone the property from C-2 (General Commercial) to OI (Office-Institutional) for a senior living development of between 100-200 units, consisting of approximately 120 independent living units, 32 assisted living units, and 32 memory care units. Mr. Hall also mentioned the proposed development will share access to the existing church and Christian academy campus, with a variance request running concurrently with the rezoning request regarding parking and façade requirements. Mr. Hall mentioned this went before the ZAB (Zoning Advisory Board) back in May with staff recommending approval with 9 conditions. Those conditions are as followed: 1. The allowable uses of the subject property for residents shall include assisted living facility. Any assisted living facility shall be a state-licensed use in which domiciliary care is provided to adults who are provided with food. Shelter, and personal services within independent living units which could include kitchen facilities in which residents have the option of preparing and serving some or all of their own meals. Other uses may include hospital, convalescent center, nursing home, hospice, clinic, or similar institution devoted primarily to the diagnosis and treatment of the sick or injured. In no case shall a multi-family dwelling be permitted. Non-residential uses permitted in the OI zoning district shall be allowed. 2. The number of independent living units shall be limited to 120. 3. The City of Stockbridge shall have architectural control over the development of the subject property. All buildings shall be constructed of brick, stucco, stone, glass or any combination thereof, allowing a uniform design with the existing church campus. May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |7 4. Any dumpster(s) shall be placed on a concrete pad and enclosed on three (3) sides. The enclosure shall be constructed of a material consistent with the structures on the existing church campus and shall be a minimum of eight feet (8’) in height. 5. Sixty feet (60’) of right-of-way from the centerline of Hwy 42 North is required to be preserved all along the subject property’s frontage along Hwy 42 North. 6. No direct access shall be permitted to Hwy 42 or Brannan Rd. Access to the subject property shall be limited to the private driveway shared with the existing campus. If the subject property is owned by a different owner than the owner of the existing campus, an access easement shall be recorded at the Henry County courthouse with a copy provided to the City of Stockbridge. 7. Required buffers shall remain undisturbed. In places where the City of Stockbridge may determine that vegetation within the buffers are inadequate, buffers may be required to be enhanced. Landscaping shall exceed the minimum required by the landscaping ordinance. 8. In order to provide for consistent signage throughout Eagles Landing development area, the property owner shall be allowed to submit a master sign plan for approval utilizing signage standards currently approved for other properties under the jurisdiction of the Eagles Landing property owners association. 9. Any independent living unit shall meet or exceed the requirements (or its equivalent) for multi-family accessible dwelling units of the Georgia Accessibility Code (120-3-20-.54) as amended. Mr. Hall inquired with the City Attorney if he could include item #11. Mr. Williams agreed. Mr. Hall also included the Variance item which asks for two items; a reduction to the numbers of required spaces for the independent units from two (2) parking spaces per unit to one (1) parking space per unit; and the ability to use hardly plank on the building’s exterior façade. Mr. Hall express the ZAB recommends denial of the Variance. Councilman Blount inquired on why the ZAB recommend denial. Mr. Hall stated there are multiple reasons, one of them is there is no specific reason for it being approved because of the landform on any circumstances of the property to allow for those things. Mr. Hall also stated there were no other items presented in the application that justifies them being recommend for approval. Councilman Alexander stated he noticed hardy plank being requested and inquired if stone, stucco and brick were the current requirements. Mr. Hall responded that was recommended by the ZAB and also the staff recommendation from the Henry County Planning and Zoning. Councilman Blount requested to see the accessibility that will remain for the cemetery. May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |8 NO ACTION – ITEM TO BE HEARD DURING A PUBLIC HEARING JUNE 13, 2016 Item #11 –– DISCUSSION - PUBLIC HEARING TO BE HELD ON JUNE 13, 2016 Planning & Zoning – Variance – VR‐16‐03‐S Applicant: Omega Communities 2 Metroplex Drive, Suite 2020 Birmingham, AL 35209 Agent: James Taylor (Same address) Location: Proposed Assisted Living/Independent Living on Highway 42 at Brannon Road Land Lots: 1 & 2 of the 7th District Parcel ID: 070‐01‐007‐012 Request: 1) Reduce the minimum number of independent living parking spaces; 2) Allow cement fiberboard of exterior façade Presented by: Dale Hall, Administration & Community Services Director NO ACTION- INCLUDED IN ITEM #10– ITEM TO BE HEARD DURING A PUBLIC HEARING JUNE 13, 2016 Item #12 ‐ DISCUSSION - PUBLIC HEARING TO BE HELD ON JUNE 13, 2016 Annexation AX16‐44‐ Owner/Applicant: May & Carter Oil Company of Jackson, GA request an annexation into the City of Stockbridge for property located at 2240 Jodeco Rd. in Land Lot 78 of the 6th District. The property consist of 1.66 acres Parcel ID No. 053‐01016000 Presented by: Dale Hall, Administration & Community Development Director Mr. Williams reminded Council of the ongoing litigation with Henry County regarding properties adjacent to this which the City has previously annexed in. Mr. Williams expressed there are certain aspects of annexation that has a bearing on them and it may be appropriate to ask certain questions in Executive Session for both items # 12 and 13. Dale Hall, Administration & Community Services Director stated this is a piece of property north of Jodeco Rd. west of I-75. Both applicants May and Carter and Minesh Patel has both asked to be annexed into the City. Mr. Harris reminded Council this was for discussion purposes only and will be heard as a public hearing on June 13th. NO ACTION – ITEM TO BE HEARD DURING A PUBLIC HEARING JUNE 13, 2016 Item #13 ‐ DISCUSSION - PUBLIC HEARING TO BE HELD ON JUNE 13, 2016 Annexation AX16‐45 Owner/Applicant: Minesh Patel of 1448 Tether Lane McDonough, GA request an annexation into the City of Stockbridge for property located at 2239 Jodeco Rd. in Land Lot 78 of the 6th District. The property consist of .59 acres Parcel ID No. 053‐01015001. Presented by: Dale Hall, Administration & Community Development Director This item was included with item #12. NO ACTION – ITEM TO BE HEARD DURING A PUBLIC HEARING JUNE 13, 2016 Item #14 – DISCUSSION – To allow alcohol at City Events. Presented by: Michael Harris, City Manager Mr. Harris noted this item was for discussion purposes and noted information was sent to May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |9 the Council recently in regards to alcohol sales during City Events. Mr. Harris noted the Ordinance allows for alcohol; however, he feels alcohol should not be served where young children are in attendance, such as Movie Night and Food Truck Tuesdays and asked Council for direction on how staff should proceed. Councilman Alexander noted he does not support alcohol at Movie Night, and further noted if the City chooses to eliminate alcohol from the food truck event, it will eliminate potential growth. Mayor Pro Tem Ford stated he is not in favor of alcohol being served at family events; and does not totally agree with Councilman Alexander with serving alcohol at the food truck event. Councilwoman Robinson stated she agrees with alcohol at the food truck events with a consumption limit. Councilman Blount suggested a written policy with parameters After some discussion, Councilwoman Gantt motioned to prohibit alcohol at City Movie events; second by Councilman Alexander; the motion passed 5-0. Item #15 – Discussion – Public Safety for the City of Stockbridge Presented by: Michael Harris, City Manager Mr. Harris stated Councilman Alexander requested to have a discussion on what the next steps should be with regard to the Henry County Police Department. Mr. Harris expressed there have been Town Hall Meetings with great feedback from the community. Councilman Blount stated there has been conversations with Chief Nichols and Captain Gray on promoting diplomacy in what they do with the County. Councilman Blount also stated he spoke with Commissioner Blake Prince on his concerns for the security company coming to the City. Mr. Blount believes the security agency has not provided security for a city in this magnitude; also, they would have to be trained and will need supervising in areas they have never supervised before. Mr. Blount stated he wants to put the security company on hold and continue talking with the County to see what they could come up with. Councilman Alexander noted the process will play itself out the way it was supposed to be and stated representatives for the City sat down as a committee and tried to formulate something they thought could work for the City. Councilman Alexander also noted confusion regarding Henry County Police leaving the city, which were false reports and stated those concerns were addressed to the public. Councilman Alexander further noted, the City Council heard citizens indicate the desire for the City to have its own police department and stated discussions have been in the works to determine the next steps. Councilman Alexander stated his assessment regarding the police services issue was not with the police department, but rather with the commissioners by calling for an end to police services without giving notice to the city and imposing taxes on the City of Stockbridge residents and he where he could not sit in good faith and let that happen as that would be unfair to the citizens. May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P a g e | 10 Mr. Harris stated as per Council’s direction, he has been in contact with the County Manager and the next step is to come back with options, and if Council agrees, he will take it back to the County for reconsideration. Consensus of the Council was for the City Manager to resume negotiations with Henry County for Police Services. Councilwoman Gantt motioned to convene Executive Session for items A-F and H; second by Councilwoman Robinson; the motion passed 5-0. EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C). D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E).  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2). H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].   I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). Councilwoman Gantt motioned to adjourn Executive Session; second by Councilwoman Robinson; the motion passed 5-0. May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P a g e | 11 Councilwoman Gantt motioned to reconvene the Work Session meeting; second by Councilwoman Robinson; the motion passed 5-0. CITY MANAGER’S COMMENTS Michael Harris noted the City of Stockbridge was partnering with Bight from the Start to provide free meals to select students during the summer at Clark Park; and also noted the City was working on Informational Marquee Signs to be placed in front of City Hall. COUNCIL’S COMMENTS Councilman Alexander thanked everyone for attending and tuning in and wants to step up efforts to open the library on the weekend. Councilman Blount thanked everyone for attending the meeting. Councilwoman Gantt thanked everyone for attending the meeting. Councilwoman Robinson thanked everyone for attending and thanked Rev. Jody Ray and Principal Bonita Fluker for their contributions to the Stockbridge community. MAYOR PRO TEM’S COMMENTS Anthony S. Ford thanked everyone for participating in the Memorial Day March (Kickoff to the summer) and thanked everyone for coming out. Mayor Pro Tem Ford read the following news and announcements:  Food Truck Tasty Tuesdays – 5:30 – 9:00 p.m. EVERY TUESDAY – CITY HALL  Ethics Board Meeting, Thursday, June 2, 2016 6:30 p.m. City Hall – Patrick Henry Meeting Room  Main Street Board Meeting, Friday, June 3, 2016 9:00 a.m. City Hall – Levi Meeting Room  Sounds of Summer Concert, Saturday, June 4th – Stockbridge City Lawn across from City Hall – 6pm – 9:30 pm. Featuring Moses Mo of Mother’s Finest & The Upscale Band Downtown Development Authority Board Meeting, Monday, June 6, 2016 at 6:00 p.m. – Levi Meeting Room.   Main Street 2016 Movie Series – Saturday, June 11, 2016 7:30pm City Hall Lawn Featuring: Kung Fu Panda 3.  City Council Meeting, Monday, June 13, 2016 6 p.m. Council Chamber  Stockbridge Goodwill Youth Job Fair – Wednesday, June 15, 2016 from 10:00 a.m. to 2:00 pm – Merle Manders Conference Center May 31, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P a g e | 12  Coffee with a Cop spearheaded by Mayor Pro Tem Ford, Saturday, June 18, 2016 11 a.m.at Silver Bay Seafood Restaurant 5425 N. Henry Blvd. Stockbridge, GA  Walk, Talk, Love Stockbridge spearheaded by Councilwoman Gantt, Saturday, June 18, 2016 12:00 p.m. location to be announced.  Building Committee Meeting, Chairperson Mayor Pro Tem Ford, Tuesday, June 21, 2016 at 6:00 p.m. City Hall – Patrick Henry Meeting Room  City Council Work Session, Tuesday, June 28, 2016 6 p.m. Council Chamber  Public Works Committee Meeting, Chairperson Councilwoman Robinson, Wednesday, June 29, 2016 at 5:00 p.m. City Hall - Patrick Henry Meeting Room.  Finance Committee Meeting, Chairperson Councilwoman LaKeisha Gantt, Wednesday, June 29, 2016 at 5:30 p.m. City Hall - Levi Meeting Room  Community Relations Committee Meeting, Chairperson Councilman John Blount, Thursday, June 30, 2016 at 6:30 p.m. City Hall - Levi Meeting Room Councilwoman Gantt motioned to adjourn the meeting; second by Councilman Blount; the motion passed 5-0. Respectfully submitted by: _____________________________ Vanessa Holiday, City Clerk May 31, 2016 6:00pm _____________________________ Anthony S. Ford, Mayor Pro Tem 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 2015 Stockbridge Law Enforcement Options P r o p o s a l f o r S e r v i c e s CITY OF STOCKBRIDGE LAW ENFORCEMENT ORGANIZATIONAL OPTIONS STUDY May, 2015 1 Stockbridge Law Enforcement Options A PROPOSAL TO IDENTIFY OPTIONS FOR ORGANIZING LAW ENFORCEMENT IN THE CITY OF STOCKBRIDGE The Carl Vinson Institute of Government proposes to provide the City of Stockbridge with an analysis of the options for providing and organizing law enforcement in the City. This analysis will identify the advantages, disadvantages and potential costs and benefits, including transition costs of providing law enforcement services via a contractual arrangement or other option. Background Currently Henry County provides law enforcement services to a special services district comprised of the incorporated area of the City of Stockbridge. The services are provided through the operation of a county police department, Henry County Police Department (HCPD). The residents of the City of Stockbridge support the cost of law enforcement services through their tax payments as citizens of the County (e.g., through their county property taxes). However, the City through an intergovernmental service delivery agreement also pays Henry County an additional fee for the provision of a higher level of police service. It is recognized that the creation of an independent, in-house City police department would result in the reopening of this Service Delivery Agreement and as well as a potential need to address tax equity between the City and the County. The City is interested in identifying options that may result in a reduction in the cost of and/or an improvement in the delivering of law enforcement services. There is some expectation that if the City were to assume responsibility for its own law enforcement, its residents would receive some tax equity-related relief on their county taxes that would off-set the additional cost of the City’s provision of law enforcement services. Overall Goals The Institute of Government’s goals for this study will be to: 1. Analyze and describe to the degree possible the nature of the current service components, the current level of these service components (e.g., amount of service, responsiveness of service, professionalization, and service capacity), and associated costs of providing the services in their current configuration. 2. Assess the advantages and disadvantages of bringing law enforcement services into the City administration. 3. Provide a rough estimate of the transition costs of moving to alternative provision of law enforcement services. 4. Identify potential mechanisms by which the City may be able to obtain greater control and flexibility with regard to the current organizational arrangement for the provision of law enforcement service and, relatedly, identify the key elements of a model service contract for the provision of law enforcement services. 2 Stockbridge Law Enforcement Options 5. Describe the capabilities of the general City government to provide indirect support services (e.g., finance, accounting, purchasing, HR, IT, etc.) to a newly formed City police department. The proposed study will not recommend a specific course of action with regard to changing the provision of police services. Decisions concerning how best to organize police services will be made by local officials. The Carl Vinson Institute of Government will, however, provide some organizational change and/or contracting options and related advantages/disadvantages of each option. Depth and Scope The proposed Institute of Government study is designed to provide decision makers with a broad assessment of the advantages and disadvantages of alternative service provision arrangement (e.g., default county provision versus in-house versus contractual provision) as well as an inventory and guide to effective and efficient provisioning of such services. The Institute of Government will rely in part on earlier studies of law enforcement efficiency, organization, and provision (e.g., Albany-Dougherty, Savannah, St. Mary’s, Laurens County). With regard to the proposed study, it should be recognized that Institute faculty will be dependent on the cooperation of the current service provider as well as any potential alternative service provider to be investigated (e.g., Henry County Police Department). In this regard, the Institute’s ability to produce a timely and actionable study will require time and effort on the part of these organizations. Institute of Government faculty will coordinate with county officials to ensure the development of these relationships. Data Gathering and other Project Activities Institute faculty where appropriate will employ the following data gathering techniques: 1. An examination of HCPD budgets, program descriptions, staffing, and cost accounting documents. These documents should enable an accounting of the capital (land and facilities) and major equipment contributions to the cost of the law enforcement services and programs. It is also expected that these documents will enable the tracking of operational costs of these services. 2. Interviews with HCPD program managers, police chiefs in cities of a similar size as the City and those in organizations that could be potential alternative service providers. 3. Review of the literature and of earlier studies related to law enforcement service contracting. Local Government Responsibilities It is expected that the County will respond to data and interview requests in a timely manner (e.g., within 3-4 business days) and will facilitate data collection and interview scheduling with program managers in potential alternative service providing organizations. 3 Stockbridge Law Enforcement Options If response times are not feasible because of higher priorities associated with the day to day operation of the local governments, the timetable for completion of the study may be changed. Expected Time Frame Contract Initiation: Once the scope of work has been approved, it typically takes two weeks on the University side to complete a legal and administrative review of the contract and to have the contract offer in the hands of local government officials. Interviews and other Data Gathering: Analysis and Report Writing: Completed 3 months from Contract Initiation. Completed in the fourth month from Contract Initiation. Final Report and Presentation: Completed at the end of the fourth month from Contract Initiation. Deliverables The Institute of Government will: 1. Provide a .pdf file of a final report that can be downloaded from the Institute of Government web site and used to print additional copies of the report. 2. Institute of Government faculty will be available to provide consultation on the results of the study to City officials. Project Budget The Institute of Government will provide the services outlined in this proposal for a total fee, covering all personnel services, operating supplies, equipment, software, and expenses, computer time, travel, and indirect costs, of $19,500. Project Staff The study group will include: John. O'Looney Senior Public Service Associate Carl Vinson Institute of Government Strategic Operations and Planning Assistance 4 Stockbridge Law Enforcement Options 706.542.6210 gio uga.edu John O’Looney is a local government specialist in such areas as fiscal analysis, information systems design and management, service delivery, program evaluation, organizational structure, and operational efficiency. He is a trained mediator and has published extensively in the areas of human services and information systems design, contracting, and conflict resolution. He has also contributed to numerous studies related to taxation and funding equity, governmental reorganization, departmental efficiency, public safety, growth impacts, consolidation and incorporation. Education: B.A. Yale University, Ph.D., Ed.D. M.A., University of Georgia Malik Watkins Public Service Associate Strategic Operations and Planning Assistance 706.201.2296 Malik uga.edu Malik Watkins provides assistance and research to state and local governments in the areas of program development and evaluation, organization and operations, and project management. He formerly served as director of the Survey Research Center at Savannah State University, where he applied survey research to citizen and client satisfaction studies for governmental agencies. He also served as a faculty member within a public administration/urban studies program, providing graduate-level instruction on strategies of systematic inquiry, quantitative analysis, geographic information systems, housing, and 5 Stockbridge Law Enforcement Options community development. He regularly contributes to socioeconomic research on diverse populations. Education: Ph.D., Ohio State University Harry Hayes Senior Public Service Associate Strategic Operations and Planning Assistance 706.542.6215 hwhayes uga.edu Drawing on 20 years of management experience in Georgia local government, Mr. Hayes provides technical assistance and applied research on a wide range of operational and structural issues, including consolidation and issues related to intergovernmental service delivery arrangements such as those required under The Service Delivery Strategy Act (HB 489). He is a graduate of the Local Government Management Development Program and the Association County Commissioners of Georgia Leadership Academy and has conducted classes in the GMA and ACCG newly elected training programs. Education: Master of City Planning (M.C.P.), Georgia Institute of Technology 6