2017-03-28 · City Council · Agenda Packet · source: ccscrape-meetings · sha256 c19f8835 · pages 60 · method: text
Full text — searchable
City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda March 28, 2017 6:00 PM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER Michael Harris CITY CLERK Vanessa Holiday Council Chamber 2nd Floor DEPUTY CLERK Randi Rainey 4640 N. Henry Blvd. Stockbridge, GA 30281 Website: www.cityofstockbridge.com CITY ATTORNEY Michael Williams Phone: 7703897900 Fax: 7703897912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE TUESDAY, MARCH 28, 2017 6:00 PM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman I. Call to Order II. Roll Call Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Present Absent Mayor Pro Tem Ford Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson III. Invocation IV. Pledge of Allegiance V. Adoption of the Agenda VI. Adoption of Minutes for 2/9/17, 2/10/17, 2/13/17, 2/20/17 and 2/28/17 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. OLD BUSINESS Item # 1 Council Consideration for adopting a Social Media policy for the City Presented by: Michael Harris, City Manager Page | 3 Item # 2 Council Consideration to add a Fourth of July with fireworks event for the City Presented by: Michael Harris, City Manager NEW BUSINESS Item # 3 Council Consideration to approve a Change Order for Local Maintenance & Improvement Grant (LMIG) paving and resurfacing project for the City with Blount Construction in the amount of $264,272.80 Presented by: Michael Harris, City Manager DISCUSSION Item # 4 REZONING: RZ1701S WetSet Scuba and Water Sports Inc. of Stockbridge, GA requests a rezoning from C1 (Neighborhood Commercial) to C2 (General Commercial) for the property located at 5104 N. Henry Blvd. in Land Lot 59 in the 12th District. The property consist of .075+/ acres and the request is for a swim school. Presented by: Michael Harris, City Manager Item # 5 VARIANCE: VR1702S Station Two, LP of Atlanta, GA request a variance from development standards for signage for the property located at 4475 N. Henry Blvd. The property is located in Land Lot 61 in the 12th District. the property consists of .89+/ acres and the request is for signage. Presented by: Michael Harris, City Manager CITY MANAGER'S COMMENTS COUNCIL'S COMMENTS MAYOR'S COMMENTS EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) March 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 3897900 Page | 4 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389‐7900 for updates and detailed information. City Job Fair in partnership with Goodwill Industries to be held on Thursday, April 6, 2017 at the Ted Strickland Community Center 130 M. L. King, Sr. Heritage Trail from 10:00 a.m. – 2:00 p.m. Council Work Session – Monday, April 10, 2017 ‐ 6:00 p.m. ‐ City Hall Chamber. All city offices will be closed on Friday, April 14, 2017 in observance of Good Friday. UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES Coffee w/a Cop – Hosted by Mayor Pro Tem Ford‐ April 1, 2017 from 8:30 a.m. – 10:00 a.m. at Bridgeview Country Diner – N. Henry Blvd. Stockbridge, GA Unity in the Community Beautification Project – Hosted by Councilwoman RobinsonApril 1, 2017 from 9:00 a.m. Location: TBD Non‐Profit Social Mixer – Hosted by Councilwoman Gantt ‐ April 13, 2017 at the Merle Manders Conference Center at 5:30 p.m. UPCOMING CIVIC EVENTS Paint Henry Blue, Kick‐Off Campaign in Stockbridge, Thursday, March 30, 2017 at 6:30 p.m. at the Merle Manders Conference Center 111 Davis Rd. Stockbridge. #painthenryblue March 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 3897900 Page | 5 Motion to Adjourn. March 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 3897900 P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. DRAFT WORK SESSION SUMMARY MINUTES COUNCIL MEETING TUESDAY, FEBRUARY 28, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order by Mayor Neal. Invocation- was provided by Michael Brock of Red Oak UMC. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday proceeded with a verbal roll call, all members of Council were present which constituted a quorum. Councilman Alexander motioned to amend the Agenda to add first item of businessResolution Stating City’s position opposing City of Eagle’s Landing; second by Councilman Blount. The motion passed 5-0. The Draft Minutes for January 9, 2017 and January 31, 2017 were reviewed for approval at the March 13, 2017 Council meeting. Mayor Neal read Resolution No.17-800 in opposition of the proposed City of Eagle’s Landing into the record. Mayor Pro Tem Ford motioned to approve Resolution No.17-800 opposing the formation of the City of Eagle’s Landing; second by Councilman Alexander. The motion passed 5-0. February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 SPECIAL PUBLIC COMMENTS RE: CITY OF EAGLE’S LANDING Pastor Cecilia Green- Spoke in opposition Cynthia Johnson- Spoke in opposition Dr. Marilyn Flynn- Spoke in opposition Roxie G. Harris- Spoke in opposition Brett Newsome- Spoke in opposition Leonard N. Reynolds- Spoke in opposition Jacquelyn Carrier- Spoke in opposition Sabrina Jones- Opposed in writing Rusenar Anderson- Opposed in writing PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Mildred Reed requested city support of Council on Aging for 2017 Miles for Meals Campaign. Rusenar Anderson applauded the City’s parking on the street enforcement. OLD BUSINESS 1. Council Consideration to approve the Social Media Policy. Presented by: Michael Harris, City Manager Mr. Harris noted this is a revision to the proposed social media policy. Mr. Harris stated the three (3) main proposal changes are: 1. Having a consistent Public Information Officer to oversee the City social media pages 2. Elected officials establishing their own social media accounts and being responsible for them 3. City social media accounts strive to be fair and will not be used to promote individuals, business organizations, or non-profits; only City events, as approved by City Council will be promoted. A community event or other initiatives would require approval from the City Manager. Council expressed their concerns with the Social Media policy. Mr. Harris noted staff would like to bring back at the March 13th meeting for approval. NEW BUSINESS 2. 2017 Paint Henry Blue – Raising Awareness for the Prevention of Child Abuse Kick-Off Month in Stockbridge Thursday, March 30, 2017. Request Use of Merle Manders Conference Center 111 Davis Road 5pm -9pm Presented by: Susan Crutchfield and Robin Jones February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 Susan Crutchfield of Prevent Child Abuse Henry noted the 2017 Paint Henry Blue Campaign would kick-off in Stockbridge. Ms. Crutchfield noted several agencies join forces to issue a call to action for residents of Henry County to stand against child abuse and take action to support children who have been abused or neglected. Ms. Crutchfield noted April as Prevent Child Abuse Prevention Month and with the kick-off being in Stockbridge this year, made the request to hold the event at the Merle Manders Conference Center on Thursday, April 30th noting setup would begin at 5:30 p.m. Ms. Crutchfield also noted the signature pinwheels, ribbons and blue lights that will be displayed in the city, and also made the request to turn the fountain blue. Further noting, during the ceremony, all of the Mayors of the Henry County cities will be present with the annual proclamation read by the mayor of the host city. Mr. Harris noted there would be a cost associated with this event and noted funds would come from the miscellaneous funds per Council’s approval. Councilwoman Robinson motioned to approve the 2017 Paint Henry Blue - Raising Awareness for the Prevention of Child Abuse with a budget not to exceed $1,000.00; second by Councilwoman Gantt. The motion passed 5-0. 3. 2017 Taste of Henry Promotional Partnership Presented by: Nan Jenkins, Director of A Friend’s House Ms. Jenkins made a request to partner with the City of Stockbridge by allowing the banners for the Taste of Henry annual fundraising event to be posted throughout the City. The 2017 A Friend’s House fundraiser is the 16th annual Taste of Henry event to be held at Heritage Park in McDonough. The Stockbridge Main Street Program will be granted booth space at the event. The Council asked about the City of Stockbridge hosting this event, and it was note because this is a rain or shine event, it also requires a large covered venue space, and when Stockbridge is ready, they will come knocking. Ms. Jenkins also mentioned their annual Benefits Dinner is held at the Merle Manders Conference Center. Councilwoman Gantt motioned to approve the 2017 Taste of Henry Partnership; second by Councilwoman Robinson. The motion passed 5-0. 4. Council Consideration to approve Employee Manual update. Presented by: Renee Wheeler, Human Resources Manager Ms. Wheeler noted the proposed changes to the Employee Manual: Added the City’s Mission/Vision and Values statements Updated the Progressive Discipline Policy Updated the inclement weather and emergency circumstances February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 Added Section 4.800- Children at Work Revised and updated Ch. 9: Types of leave switched to Annual and Sick Leave eliminating PTO (Personal Time Off) Added Section 9.80: Donated Leave Added Section 14.00: Job Abandonment The consensus of the Council was to place this item on the March 13th Agenda. 5. Council Consideration to approve Statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-000039, in the amount of $84,548.00 with Wade Ford (Marietta, GA) for the purchase of one (1) Ford F-550 Truck with a nine (9’) foot crane attached with a service body. This is a one-time purchase. Presented by: Decius Aaron, Public Works Director Mr. Aaron requested approval to purchase one (1) F-550 with a crane attached in the amount of $84,548.00 from Wade Ford noting this vehicle will replace a 20-year-old vehicle in the Wastewater Collections Division. Councilwoman Gantt motioned to approve the statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-000039, in the amount of $84,548.00; second by Mayor Pro Tem Ford. The motion passed 5-0. 6. Council Consideration to approve Statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-ES40199373-002 in the amount of $75,993.00 with Alan Vigil (Morrow, GA) for the purchase of three (3) Ford F-150 Pick Up Trucks with super cabs. This is a one-time purchase. Presented by: Decius Aaron, Public Works Director Mr. Aaron requested approval to purchase three (3) F-150 trucks from Alan Vigil Ford in the amount of $75,993.00. Councilwoman Gantt motioned to approve the Statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-ES40199373-002 in the amount of $75,993.00; second by Mayor Pro Tem Ford. The motion passed 5-0. 7. Council Consideration to approve the recommendation of Diversified Environmental Management, Inc. for demolition and site clearing services of 146 Burke Street, Stockbridge, GA Presented by: Donald R. Riley, Procurement Specialist Mr. Riley requested approval to contract with staff’s recommendation of Diversified Environmental Management Inc. for the demolition and site clearing of 146 Burke Street located in Stockbridge. Councilman Blount motioned to approve; second by Councilwoman Gantt. The motion passed 5-0. February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 Mayor Pro Tem Ford inquired if staff has selected a firm to design the new building. Mr. Harris explained there are some funds going through SPLOST to complete design work. 8. Council Consideration to approve use of the Ted Strickland Community Center for Senior Citizens Fun Night to be held on March 23, 2017. Presented by: Councilwoman LaKeisha Gantt Councilwoman LaKeisha Gantt stated she noticed there is not a senior center and would like to spearhead and request an event for seniors; and is asking for approval to use the Ted Strickland Community Center for Senior Citizens Fun Night which will be held on March 23, 2017. Councilwoman Robinson inquired about partnering with Council on Aging and making it a yearly event. Councilwoman Gantt agrees with partnering up with Council on Aging to create more events for senior citizens. Councilwoman Gantt also expressed the building being used, could potentially become a senior citizens center. Councilwoman Gantt motioned to approve use of the Ted Strickland Community Center for Senior Citizens Fun Night to be held on March 23, 2017; Mayor Pro Tem Ford provided the second. The motion passed 5-0. DISCUSSION 9. Fiber Optic Connection Presented by: Steven Lease – Liberty Technology Mr. Lease noted Liberty Technology had identified a 2-mile fiber optic loop that would help connect primarily to the downtown area of the city noting the biggest obstacle being the railroad and deciding whether or not the lines would be placed above ground or underground. Mr. Lease stated the City would ultimately need a feasibility study to make that determination and proceeded with the following Fiber Optics information: City-owned option pros and cons: Pros: It is the City’s - Asset for internal use, renting or reselling - Low ongoing cost and minor maintenance - Achieve much higher speeds (1-10GB vs 10-100MB providers) - There is no restriction on what the City can run over Cons: Longer installation time - higher upfront cost - Requires: design, permits, pole agreements, Resolution of right-of-ways and above ground may require hiring an engineering firm. Renting/Paying Per Month Pros: Low to no up-front costs February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6 Cons: Long installation time - speed limitations (10x factor in most cases) - limitations on re-selling access - limitations on protocols or types of data that can be run across it - likely requires using more than one vendor to achieve coverage – contracts no control over long-term cost - perpetual costs Additional Considerations Hybrid Solution: Practical in short or near term - still requires engineering and site surveys to determine costs. Wireless Point-To-Point Option as point solutions - option to cover “last mile” - have fallen out of favor due to: - instability - susceptibility to weather and acts of God - limitations on speeds that are able to be achieved There was no action on this item. 10. Request for Amendment of the City’s Zoning Code In regards to brick facade requirement to be applied throughout the City. Presented by: Michael Williams, City Attorney Attorney Williams noted the Zoning Advisory Board approved and recommends four (4) facade requirements for commercial buildings throughout the City as follows: 1. Requirement would only apply to commercial buildings and not industrial buildings; the last version had both it 2. Requirement does not apply to hotels 3. Requirement adds a vinyl standard which has to have a thickness of 0.046’’ 4. Requirement adds a metal standard; if used, would have to use 29 gauge standing seam metal Attorney Williams also noted the Zoning Advisory Board will recommend two (2) additional changes: 1. No stucco as an allowable use for the facade of the buildings. 2. Brick requirement for businesses, noting the current requirement for brick states you have to have brick on the sides of the building facing the street and what is being proposed by the Zoning Advisory Board is to have three (3) sides brick and the facade being ½ brick and ½ of another material to decorate. Attorney Williams noted the Zoning Advisory Board would like to recommend and approve at the next meeting any portion of the building that is visible on a public street should be brick and the façade could be a combination of brick and decorative materials. The Public Hearing for this item will be held on Monday, March 13th February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |7 COMMENTS FROM THE CITY MANAGER Mr. Harris noted LMIG projects began today and the Mays Rd. Culvert will be mobilizing next week; Vision/Mission/Values will be memorialized for viewing; Main Street Program RSVP Grant application (6-9-month process) cost $45,000 $65,000 and proposes the use of funds from sale of property with Council approval; congratulated Mike Ireland of the Henry County Police Dept. North Precinct who was recently promoted to Captain. COMMENTS FROM THE CITY COUNCIL Councilman Alexander thanked everyone for coming out; thanked everyone for their support to oppose the proposed city of Eagle’s Landing and noted that he along with his neighbors are included in the proposed city and were not asked. Councilman Blount echoed the previous comments noting his neighborhood was also included in the proposed city of Eagle’s Landing and likewise was not asked; thanked colleagues and the Mayor for the support to oppose to proposed city. Mayor Pro Tem Ford asked everyone to keep the faith as they try to move the city forward; noted he was glad to see the Mayor and Council united and moving the City forward. Councilwoman Gantt thanked everyone for coming out and looks forward to a great 2017. Councilwoman Robinson thanked staff and the presenters; congratulated Captain Ireland; and wanted citizens to know they are all fighting for Stockbridge. COMMENTS FROM THE MAYOR Mayor Neal thanked everyone for coming out and referenced the Agenda copies in the lobby with the upcoming meetings and events; and referenced the Paint Henry Blue campaign that will kick off in Stockbridge on Thursday, March 30, 2017. OFFICIAL CITY MEETINGS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information. Main Street Advisory Board Meeting scheduled for Friday, March 10, 2017 has been canceled. Council Meeting – Monday, March 13, 2017 - 6:00 p.m.- City Hall Chamber Stockbridge Zoning Advisory Board Meeting – Thursday, March 23, 2017 at 6:00 p.m. at City Hall in the Levi Meeting Room. Downtown Development Authority Board Meeting – Monday, March 27, 2017 at February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |8 6:00 p.m. at City Hall in the Levi Meeting Room Council Work Session – Tuesday, March 28, 2017 - 6:00 p.m. - City Hall Chamber. COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES Coffee w/a Cop – Hosted by Mayor Pro Tem Ford- Date and Location to be announced. Senior Citizens Fun Night – Hosted by Councilwoman Gantt – March 23rd Details to follow. CIVIC EVENTS Paint Henry Blue, Kick-Off Campaign in Stockbridge, Thursday, March 30, 2017 at 6:00 p.m. Motion to convene Executive Session for Real Estate, Litigation and Personnel made by Councilwoman Gantt; second by Mayor Pro Tem Ford. The motion passed 5-0. Motion to adjourn Executive Session made by Mayor Pro Tem Ford; second by Councilwoman Gantt. The motion passed 5-0. Motion to reconvene the meeting made by Councilwoman Gantt; second by Mayor Pro Tem Ford. The motion passed 5-0. Motion to adjourn the meeting made by Councilwoman Gantt; second by Mayor Pro Tem Ford. The motion passed 5-0. Respectfully submitted by: ____________________________ Vanessa Holiday, City Clerk CMC February 28, 2017 6:00pm ____________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900