2017-11-28 · City Council · Agenda Packet · November 28, 2017 Work Session Meeting · Agenda Packet

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda November 28, 2017 6:00 PM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER Randy Knighton CITY CLERK Vanessa Holiday Council Chamber 2nd Floor DEPUTY CLERK Randi Rainey 4640 N. Henry Blvd. Stockbridge, GA 30281 Website: www.cityofstockbridge.com CITY ATTORNEY Michael Williams Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE TUESDAY, NOVEMBER 28, 2017 6:00 PM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman I. Call to Order II. Invocation III. Pledge of Allegiance IV. Roll Call Administration Randy Knighton, City Mananger Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Present Absent Mayor Pro Tem Ford Mayor Neal Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson V. Adoption of the Agenda VI. Review Minutes of the following meetings: 10/9/17, SCM 10/24/17 and Work Session 10/24/17 Draft Minutes of October 9, 2017 Draft SCM Minutes of October 24, 2017 Draft Minutes of October 24, 2017 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Page | 3 PRESENTATION Item # 1 ­ Presentation ­ Keep American Beautiful Program Presented by: Councilman Alexander and Gordon Burkette OLD BUSINESS Item # 2 ­ City Hall HVAC Update Presented by: Decius Aaron, Randy Knighton PUBLIC HEARING Item # 3 ­ Second Public Hearing­ Proposed FY2018 Budget Presented by: Rashonda Favors, Randy Knighton NEW BUSINESS Item # 4 ­ Council Consideration to approve the City of Stockbridge Annual S.P.L.O.S.T Report (as required by O.C.G.A 48­8­122) Presented by: Rashonda Favors, Randy Knighton Item # 5 ­ Council Consideration to approve 2017 Bad Debt Write­Off of in the amount of $24,266.23 Presented by: Rashonda Favors, Randy Knighton Item # 6 ­ Council Consideration to approve 2018 Water/Sewer Rates Presented by: Rashonda Favors, Randy Knighton Item # 7 ­ Council Consideration to approve 2018 Meeting Dates for the City Council Presented by: Vanessa Holiday Item # 8 ­ Council Consideration to approve Change Order for Vault Installations (148 Rock Quarry Rd, Best Value Inn and 555 Davis Rd.) Net change in contract price $53,778.75 Ferguson Waterworks Presented by: Decius Aaron November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 Item # 9 ­ Council Consideration to approve selection of an Architect for the City Presented by: Donald Riley Item # 10 ­ Council Consideration to approve 2017 Surplus List Presented by: Donald Riley Item # 11 ­ Council Consideration to approve selection of vendor for Wage & Salary Survey Presented by: Donald Riley Item # 12 ­ Council Consideration to approve proposed compensation for Stockbridge Planning Commission members $50.00 per meeting­ Chairperson $75 per meeting Presented by: Camilla Moore Item # 13 ­ Council Consideration to approve Memorandum of Agreement (MOA) with the Environmental Protection Department (EPD) Soil Conservation Presented by: Camilla Moore INFORMATIONAL Council Consideration to approve Occupational Tax Operating Procedures Presented by: Camilla Moore Reeves Creek Trail additional parking ­Presented by: Decius Aaron Municipal Court Renovations Update ­Presented by: Decius Aaron CITY MANAGER'S COMMENTS Randy Knighton CITY CLERK'S COMMENTS Vanessa Holiday November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 5 COUNCIL'S COMMENTS Councilman Alexander Councilman Blount Mayor Pro Tem Ford Councilwoman Gantt Councilwoman Robinson MAYOR'S COMMENTS Mayor Judy Neal EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 6 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389‐7900 for updates and detailed information.  Holiday Festival, Thursday, December 7, 2017 from 5:00 PM to 9:00 PM at the Merle Manders Conference Center 111 Davis Road, Stockbridge, GA FREE Shuttle service begins pickup from City Hall at 4:30 PM  Main Street Advisory Board Meeting, Friday, December 8, 2017 at 9:00 A.M. at City Hall  City Council Meeting, Monday, December 11, 2017 at 6:00 P.M. at City Hall – Budget AdoptionHearing of Proposed FY2018 Operating Budget for the City. UPCOMING COMMUNITY EVENT(S)  Holiday Giveback – Friday, December 15, 2017 at the Ted Strickland Community Center – Spearheaded by Councilwoman Robinson. Motion to Adjourn. November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES COUNCIL MEETING MONDAY, OCTOBER 9, 2017 6:00 P.M. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Randy Knighton, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order made by Mayor Neal. Invocation was provided by Pastor Steve Murell of First Baptist Church. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday proceeded with a verbal roll call; all members of Council were present; a quorum was confirmed. Councilman Alexander motioned to adopt the agenda as printed; Mayor Pro Tem Ford provided the second. The motion passed 5-0. Councilwoman Gantt motioned to adopt the of Minutes of the following meetings: SCM of 8/3/2017, SCM of 8/4/2017, SCM of 8/14//2017, Council Meeting of 8/14/2017, Retreat 8/17/2017, Retreat 8/18/2017 and Work Session Meeting of 8/29/2017; Mayor Pro Tem provided the second. The motion passed 5-0. Mayor Neal presented a Proclamation in support of Breast Cancer Awareness Month, Women’s Small Business Month and Retired Teachers. October 9, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Ms. Mildred E. Reed invited citizens to attend the Candidate Forum taking place at Tabernacle of Praise Church on Thursday, October 12th. PUBLIC HEARING 1. Resolution to transmit the Short-Term Work Program and Capital Improvements Element Annual Update: 2017 – 2021 to the Atlanta Regional Commission. Presented by: Camilla Moore, Director of Community Services Ms. Moore noted the Council voted on this item in July; and this is the final version to be sent to the ARC (Atlanta Regional Commission). PUBLIC HEARING In Favor: None Against: None Public Hearing Closed. Councilman Alexander motioned to approve the Resolution to transmit the Short-Term Work Program and Capital Improvements Element Annual Update: 2017 – 2021 to the Atlanta Regional Commission; second by Mayor Pro Tem Ford. The motion passed 5-0. 2. Ordinance - Landscape Ordinance Update Presented by: Camilla Moore, Community Development Director Ms. Moore noted this has gone before the Zoning Advisory Board with no comments or changes and if adopted, the Ordinance will be effective immediately. PUBLIC HEARING In Favor: None Against: None Public Hearing Closed. Councilman Alexander motioned to approve the Ordinance - Landscape Ordinance Update; second by Councilwoman Gantt. The motion passed 5-0. 3. Ordinance - Highway Corridor Overlay Update Presented by: Camilla Moore, Community Development Director Ms. Moore noted this Ordinance deals with the development standards along the City’s corridor. Ms. Moore further noted the City adopted what Henry County had and added to the standards to make it specific to the City’s needs. October 9, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 PUBLIC HEARING In Favor: None Against: None Public Hearing Closed Councilman Alexander motioned to approve the Ordinance - Highway Corridor Overlay Update; second by Councilwoman Robinson. The motion passed 5-0. NEW BUSINESS 4. Ordinance – Clothing Bins in the City Presented by: Camilla Moore, Community Development Director Ms. Moore noted this would be a way to control the number of clothing bins throughout the City. Ms. Moore noted they have not been regulated; the Ordinance will regulate the location of bins and how they will be located. Ms. Moore further noted the clothing bins will have to be registered at the City and if not, they will be picked up by Public Works. Councilwoman Gantt motioned to approve the Ordinance to maintain clothing bins in the City; second by Mayor Pro Tem Ford. The motion passed 5-0. 5. Council Consideration – Use of the Ted Strickland Community Center Presented by: Councilwoman Robinson Councilwoman Robinson requested use of the Ted Strickland Community Center on December 12, 2017 for the Holiday Giveback. Councilwoman Robinson noted she has partnered with Dream Achievers, a non-profit organization and further noted for those who would like to attend are requested to bring a wrapped Christmas present. Councilwoman Gantt motioned to approve the use of the Ted Strickland Community Center on December 12th; second by Councilman Alexander. The motion passed 5-0. 6. Resolution to appoint member to the Main Street Advisory Board to fill a vacancy Presented by: Kira Harris-Braggs, Main Street Program Manager Ms. Harris-Braggs noted this item was to fill a vacated position of the Business Owner/Operator who is established outside of the Main Street District. Ms. HarrisBraggs noted the position has a 2-year term; however, the candidate would be fill a vacated position that ends December 2017 and the new term would not start until January 2018 and end December 21, 2019. Ms. Harris-Braggs referenced three applicants: LaToya Cato (owner of OTEA Agricultural Recycling); Tamara Isabell (Accountant and Project Coordinator for Site Engineering Inc.) and Dianna Foster (owner of Cova Beauty). Ms. Harris-Braggs recommended Dianna Foster of Cova Beauty to fill vacant position. Councilman Alexander motioned to appoint Dianna Foster of Cova Beauty with the term expiring 12/21/2019; second by Councilwoman Gantt. The motion passed 50. October 9, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 DISCUSSION 7. Council Discussion - Task Order No. 6 – HVAC Evaluation Presented by: Randy Knighton, City Mgr. & Decius Aaron, Public Works Director Mr. Aaron noted he and the City Manager, Mr. Knighton met on October 5th with Greg Ferguson, HAVC Engineer, Aubrey McStay, Mechanical Engineer and Prince Lee a Project Manager of Carter and Sloope to discuss the HVAC Evaluation. Mr. Aaron noted the installation for the building was incorrect and does not work properly. Mr. Aaron mentioned 3 condensers has been installed just this year alone, further noting, the engineers have recommended the system be replaced with an estimated budgetary figure of $350,000. Mr. Knighton noted the interior is good, but the exterior is what will need to be replaced. Mr. Knighton noted specific funding was not allocated; however, SPLOST could pay for some of the repairs, but not all repairs. Mr. Knighton also noted staff may seek funds from Fund Balance and would research where other funding may be available that would not impact Fund Balance. Mr. Knighton went on to say the project should take between 60-75 days to be completed. Mr. Knighton also mentioned the Merle Manders Conference Center will need attention as well. Mr. Aaron asked for Council’s consideration to move forward with the HVAC Evaluation. Mayor Pro Tem Ford motioned to approve Task Order No.6- HVAC Evaluation Master Engineering Services Agreement not to exceed $64,800; second by Councilwoman Gantt. The motion passed 5-0 COMMENTS FROM THE CITY MANAGER Mr. Knighton thanked staff, Mayor and Council for assistance with his transition to the role of City Manager; appreciates the opportunity to serve the citizens of Stockbridge; noted upcoming meetings with the City Managers of McDonough and Locust Grove and with the County Manager. COMMENTS FROM THE CITY CLERK Mrs. Holiday noted Tuesday, October 10th was the deadline to register to vote in the November 2017 election; and referenced the early voting dates and location. COMMENTS FROM THE CITY COUNCIL Councilman Alexander thanked everyone for tuning in; thanked the Community Development staff for their work regarding the ordinances passed tonight to make the City one of the best in the metro area; noted concerns from the public regarding crime and public safety have been heard and the City is making efforts to address those concerns; acknowledged Ms. Chandra Lewis from the District Attorney’s office was in attendance; Councilman Blount thanked everyone for coming out; invited everyone to participate in the Noel in November campaign and bringing toys for the kids who are less fortunate on November 18th at the Merle Manders Conference Center in partnership with Connecting Henry. October 9, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 Mayor Pro Tem Ford noted October as Breast Cancer Awareness Month and real men wear pink; thanked everyone for attending the 2017 Bridgefest/Hispanifest event and thanked staff as the event was a huge success, looks forward to 2018’s event; asked everyone to remain focused and involved as the City continues to move forward. Councilwoman Gantt thanked everyone for their continued support; thanked staff for all that they do; commended Main Street staff for the recent Meet & Greet event; thanked colleagues for their continued support and prayers Councilwoman Robinson thanked colleagues for their support of the December 15th Giveback event; looking forward to the City bringing a GED program to citizens of Stockbridge; referenced the upcoming FREE Breast Cancer Awareness Luncheon at the Merle Manders Conference Center on Oct. 19 for survivors and to register for the Love Walk on Saturday, October 21st at 8:00 A.M at Clark Park; thanked staff for their support, noting Bridgefest/Hispanifest was awesome! COMMENTS FROM THE MAYOR None EXECUTIVE SESSION (if necessary) Councilwoman Gantt motioned to convene into Executive Session for Litigation, Real Estate and Personnel; second by Mayor Pro Tem Ford. The motion passed 5-0. Councilwoman Robinson motioned to adjourn Executive Session; second by Mayor Pro Tem Ford. The motion passed 5-0. Mayor Pro Tem Ford motioned to reconvene into the meeting; second by Councilwoman Robinson. The motion passed 5-0. Mayor Pro Tem Ford motioned to approve the Resolution to amend the agreement with the Chen Estate and the City of Stockbridge; second by Councilman Alexander. The motion passed 5-0. (Attorney Williams noted Mayor Neal was recused from the discussion in Executive Session for the item approved). UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information. • Keep Stockbridge Together Town Hall Meeting, Tuesday, October 10, 2017 at 6:30 P.M. City Hall Chamber. • Main Street Small Business Mixer, Tuesday, October 17, 2017 at 6:00 P.M. at the Merle Manders Conference Center • Keep Stockbridge Together Town Hall Meeting, Wednesday, October 18, 2017 at 6:30 P.M. City Hall Chamber. • October 9, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6 • Breast Cancer Luncheon, Thursday, October 19, 2017 from Noon to 3:00 P.M. at the Merle Manders Conference Center • Breast Cancer Awareness Walk – Saturday, Oct. 21, 2017 8:00 A.M. – 12:00 P.M. at Clark Park 111 Davis Rd., Stockbridge. • Work Session Meeting, Tuesday, October 24, 2017 at 6:00 P.M. at City Hall. 2017 Voting Dates Time Location October 16 – 20 th 8am - 5pm Henry County Elections Office October 21st (Sat.) 8am - 2pm Merle Manders Conference Ctr. Henry County Elections Office October 23rd – 27th 8am - 5pm Henry County Elections Office October 28th (Sat.) 8am - 2pm Merle Manders Conference Ctr. Henry County Elections Office October 29th (Sun.) 1pm - 5pm Merle Manders Conference Ctr. Henry County Elections Office Oct. 30th – Nov. 3rd 7am - 7pm Merle Manders Conference Ctr. Henry County Elections Office Nov. 7th (Election Day) 7am - 7pm Merle Manders Conference Ctr. ONLY th Run-Off Voting Dates* Time *Nov. 27 – Dec. 1 th st Location Merle Manders Conference Ctr. Henry County Elections Office *NOTE: Run-Off early voting will only take place if time permits and is not guaranteed Dec. 5th (Election Day) 7am - 7pm 7am - 7pm Merle Manders Conference Ctr. ONLY Mayor Pro Tem Ford motioned to adjourn the meeting; second by Councilwoman Gantt. The motion passed 5-0. Respectfully submitted by: __________________________________ Vanessa Holiday, City Clerk CMC October 9, 2017 6:00pm _____________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINTUES SPECIAL CALLED MEETING TUESDAY, OCTOBER 24, 2017 4:00 P.M. Mayor & City Council Administration Mayor Judy B. Neal Vanessa Holiday, City Clerk Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk Councilman Elton Alexander Michael Williams, City Attorney Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Call to Order made by Mayor Neal. There was no invocation or pledge of allegiance. City Clerk, Vanessa Holiday proceeded with a verbal roll call. All members of Council were present except for Councilwoman Gantt and Councilman Alexander. A quorum was confirmed. Mayor Pro Tem Ford motioned to adopt the Agenda; second by Councilwoman Robinson. The motion passed 3-0. Mayor Pro Tem Ford motioned to convene Executive Session for Personnel, Litigation & Real Estate; second by Councilwoman Robinson. The motion passed 3-0. Councilwoman Gantt joined the meeting during Executive Session. Councilman Alexander joined the meeting following Executive Session. Councilwoman Robinson motioned to adjourn Executive Session; second by Mayor Pro Tem Ford. The motion passed 5-0. Councilman Alexander motioned to reconvene meeting; second by Mayor Pro Tem Ford. The motion passed 5-0. October 24, 2017 4:00 P.M. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 There was no action from the Council. Councilwoman Gantt motioned to adjourn meeting; second by Mayor Pro Tem Ford. The motion passed 5-0. Respectfully submitted by: _____________________________ Vanessa Holiday, City Clerk CMC October 24, 2017 4:00 P.M. _____________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES WORK SESSION MEETING TUESDAY, OCTOBER 24, 2017 6:00 P.M. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Randy Knighton, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order made by Mayor Neal. Invocation by Kevin Scarbrough, Youth Minister of First Christian Church of Stockbridge. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of Council were present; a quorum was confirmed. Mayor Pro Tem Ford motioned to adopt the Agenda as printed; second by Councilwoman Gantt. The motion passed 5-0. Review Minutes of the following meetings: 9/7/2017, 9/14/2017 and 9/25/2017. No Action – Minutes will be presented for approval November 13, 2017. Review of ceremonial presentations: Main Street Advisory Board Swearing In, Citizens Academy Graduates, Domestic Violence Awareness Proclamation PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Ms. Mildred Reed presented Council with a letter regarding property on Tye Street. TOWN HALL COMMUNITY UPDATE 1. Captain Maddox presented the North Henry Police Precinct Public Safety Statistics for the City of Stockbridge. Councilman Alexander acknowledged Assistant District Attorney Chaundra Lewis in attendance. 2. Decius Aaron, Public Works Director presented completed and future projects for the City. 3. Camilla Moore, Community Development Director presented updates of the Planning, Permitting and Business Services Departments. 4. Rashonda Favors, Lead Accountant presented the 3rd Quarter Financial update. OLD BUSINESS 5. Municipal Count Building Renovation Update Presented by: Decius Aaron, Public Works Director Mr. Aaron noted Engineering Restorations completed the water proofing at the Municipal Court building and noted staff will continue to monitor and will move forward with the recommendation to the City Manager to request permission to move forward with building renovations. Mr. Knighton and Mr. Aaron will provide additional updates to the Mayor & Council at the next meeting on November 13, 2017. NEW BUSINESS 6. Council Consideration to approve FY2017 Budget Amendment No. 2017-006 in the amount of $496,515.00. Presented by: Rashonda Favors, Lead Accountant Ms. Favors presented the proposed budget amendment by line item. Councilwoman Gantt motioned to approve the FY2017 Budget Amendment No. 2017-006 in the amount of $496,515.00; second by Councilwoman Robinson. The motion passed 5-0. 7. Council Consideration to approve CDBG Funding in the amount of $100,000 for Water & Sewer Improvements – Public Hearings to Follow. Presented by: Decius Aaron, Public Works Director Mr. Aaron noted there are issues with Smith-Barnes Elementary school’s basin; and would like to use the $100,000 CDBG funds allocated for the project. October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 Mr. Aaron further noted the City is required to hold a Public Hearing and would like Council’s approval of moving forward. Councilwoman Gantt motioned to approve the CDBG Funds in the amount of $100,000 for Water & Sewer Improvements with a Public Hearing to be held; second by Mayor Pro Tem Ford. The motion passed 5-0. 8. Council Consideration to approve Ordinance for Building/Permitting & Plan Review for the City of Stockbridge effective 11/1/2017 Repeal and Replace Chapter 8.08 Presented by: Camilla Moore, Community Services Director Ms. Moore noted this Ordinance will allow the City to start conducting permitting business November 1st. Councilman Alexander motioned to approve the Ordinance for Building/Permitting & Plan Review for the City of Stockbridge effective 11/1/2017 Repeal and Replace Chapter 8.08; second by Councilwoman Gantt. The motion passed 5-0. 9. Council Consideration to approve Fee Schedule Ordinance for Building/Permitting and Plan Review services for the City of Stockbridge effective 11/1/2017. Presented by: Camilla Moore, Community Services Director Ms. Moore noted the fee schedule will give an idea of revenues that will be generated throughout the City and further noted staff had researched different cities, the County and what the State recommends, as well as cities similar in size for comparable fees. Mayor Pro Tem Ford motioned to approve the Fee Schedule Ordinance for Building/Permitting and Plan Review services for the City of Stockbridge effective 11/1/2017; second by Councilwoman Robinson. The motion passed 5-0. 10. Council Consideration to move forward with RFP for Information Technology Services for the City. Presented by: Donald Riley, Procurement Specialist Mr. Riley recommended the City terminate the current IT Services contract and to put out an RFP for a month to month service beginning January 1, 2018 explaining the City is currently under contract with a consulting firm that was signed in 2016 with a one (1) year renewal and the City has 3 years left with the current contract. Councilman Alexander motioned to approve Council Consideration to move forward with RFP for Information Technology Services for the City; second by Councilwoman Gantt. The motion passed 5-0. COUNCIL DISCUSSION 11. Council Discussion of 2018 Meeting Schedules for City Council Meetings Presented by: Vanessa Holiday, City Clerk Ms. Holiday noted the Clerk’s Office is required to publish meeting dates prior to the beginning of the year and that the City’s Charter mandates the City Council meet the 2nd Monday of every month, with no specific time dictated. Ms. Holiday also noted the City Council meets for Work Session the last Tuesday of each October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 month, except where notated, further noting, Work Session Meetings are not mandated by the Charter, but was established by a previous administration in 2010. Mrs. Holiday presented four options for the 2018 Meeting Calendar: Option 1- City Council Meeting at 6pm; Work Session Meeting at 6pm Option 2- City Council Meeting at 6pm; Work Session Meeting at 3pm Option 3- City Council Meeting at 3pm; Work Session Meeting at 6pm Option 4- City Council Meeting at 6pm; Council determines day and time for Work Session Meeting No Action – Item will be presented at a future meeting prior to December 31, 2017. COMMENTS FROM THE CITY MANAGER Randy Knighton thanked staff for their work on events and initiatives over the past few weeks and thanked everyone for the Town Hall presentations at the beginning of the meeting. COMMENTS FROM THE CITY CLERK Vanessa Holiday noted Early Voting will begin at the Merle Manders Conference Center on Saturday, October 28th and would continue through November 3rd; and that Early Voting is currently underway at the Henry County Elections Office in McDonough. COMMENTS FROM THE CITY COUNCIL Councilwoman Robinson thanked everyone for attending the Breast Cancer Awareness Luncheon and Love Walk and looks forward to continuing this annual event; noted she plans to vote her conscious for meeting times and will do what is good for the citizens; and thanked staff for their hard work. Councilwoman Gantt thanked everyone for attending and wished everyone a great night. Mayor Pro Tem Ford commended the Breast Cancer Awareness Event and Love Walk and noted his attendance stating the event will only get better; wished every Happy Halloween and to be safe; asked everyone to continue to be engaged and move the City forward; and that 2018 will be outstanding! Councilman Blount thanked staff and invited everyone to participate in the Noel in November Toy Drive in partnership with Connecting Henry on November 18th at the Merle Manders Conference Center by bringing a toy and making a kid smile! Councilman Alexander thanked everyone for tuning in; stated he works every day to move the City forward and has never been accused of moving too fast; noted the City has many items and major projects that will require decisions and October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 commitments noting the goal is to pursue excellence; and wants to see projects off the drawing board and moving forward. COMMENTS FROM THE MAYOR Mayor Neal invited all business owners to attend the Small Business Saturday Proclamation to be issued on Monday, November 13th; invited everyone to participate in the Small Business Saturday campaign on Saturday, November 25th; and invited everyone to attend the Cannon Cleveland “Remembering, Honoring, Healing” event on November 5th at 5PM at Eagles Landing Christian Church for the Hope, Healing, Attorney Williams confirmed Mayor & Council needed to convene Executive Session. Mayor Pro Tem Ford motioned to convene Executive Session for Personnel, Litigation and Real Estate; second by Councilwoman Gantt. The motion passed 5-0. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information. • Planning Commission Meeting, Thursday, October 26, 2017 at 6:00 P.M.- City Hall. • Hwy. 138 Overlay Meeting, Wednesday, November 1, 2017 at 6:30 P.M. at the Ted Strickland Community Ctr. 130 M L King, Sr. Heritage Trail, Stockbridge, GA. • Stockbridge Business Association Breakfast Meeting, Wednesday, November 8th at 7:00 A.M. at the Merle Manders Conference Center. • Veterans Day Parade/Luncheon, Friday, November 10, 2017 at 10:00 A.M. • Council Meeting, Monday, November 13, 2017 at 6:00 P.M. City Hall. • Shop Small Saturday “Ideas Smash”, Monday, November 13, 2017 at 6:00 P.M. in the Levi Meeting Room. • RSVP Overview Community Meeting, Tuesday, November 14, 2017 at 6:00 P.M. at the Merle Manders Conference Center. • Let’s Keep Stockbridge Together Town Hall Meeting/Winslow Subdivision HOA Meeting, Wednesday, November 15, 2017 at 6:30 P.M. City Hall Chamber. • Special Called Planning Commission Meeting, Thursday, November 16, 2017 at 6:00 P.M.- City Hall. • Shop Small Saturday, November 25, 2017 October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6 • Work Session Meeting, Tuesday, November 28, 2017 at 6:00 P.M. at City Hall. UPCOMING CIVIC EVENTS • Remembering, Honoring, Healing, Sunday, November 5, 2017 at 5:00 P.M. at Eagle’s Landing First Baptist Church 2400 Hwy. 42 N. McDonough, GA Voting Dates Time Location October 16 – 20 th 8am - 5pm Henry County Elections Office October 21st (Sat.) 8am - 2pm Merle Manders Conference Ctr. Henry County Elections Office October 23rd – 27th 8am - 5pm Henry County Elections Office October 28th (Sat.) 8am - 2pm Merle Manders Conference Ctr. Henry County Elections Office October 29th (Sun.) 1pm - 5pm Merle Manders Conference Ctr. Henry County Elections Office Oct. 30th – Nov. 3rd 7am - 7pm Merle Manders Conference Ctr. Henry County Elections Office Nov. 7th (Election Day) 7am - 7pm Merle Manders Conference Ctr. ONLY th Run-Off Voting Dates* Time *Nov. 27 – Dec. 1 th st Location 7am - 7pm Merle Manders Conference Ctr. Henry County Elections Office *NOTE: Run-Off early voting will only take place if time permits and is not guaranteed Dec. 5th (Election Day) 7am - 7pm Merle Manders Conference Ctr. ONLY Mayor Pro Ten Ford motioned to adjourn Executive Session; second by Councilman Alexander. The motion passed 5-0. Mayor Pro Ten Ford motioned to reconvene the meeting; second by Councilwoman Robinson. The motion passed 5-0. Councilman Alexander motioned to adjourn; second by Mayor Pro Tem Ford. The motion passed 5-0. Respectfully submitted by: ________________________________ Vanessa Holiday, City Clerk CMC October 24, 2017 6:00pm __________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Keep America Beautiful Program Presented by: Councilman Alexander/Gordon Burkette City of Stockbridge Annual Report Fiscal Year 2017 Report on Projects Funded Through Special Purpose Local Option Sales Tax (as required by O.C.G.A. 48-8-122) Project Roads, bridges, sidewalks and transportation facilities Public safety facilities and equipment Public works facilities and equipment Construction and renovation of municipal buildings Roads, bridges, sidewalks and transportation facilities Public safety facilities and equipment Public works facilities and equipment Parks and Recreation Facilities and Equipment Year Approved Original Estimated Cost Current Estimated Cost Total Amount Expended Prior Years 2007 2007 2007 $3,060,000 $2,000,000 $17,097,500 $1,742,858 $2,551,390 $7,739,385 $1,591,498 $2,551,386 $4,915,543 $151,360 $7,485 $1,742,858 $2,551,386 $4,923,028 2007 $10,700,000 $6,463,760 $5,971,156 $191,407 $6,162,563 No No No No 2013 2013 2013 $1,500,000 $5,550,000 $4,180,000 $150,000 $19,000,000 $12,250,000 $380,935 $579,680 $9,943 $140,353 $2,172,591 $960,615 $9,943 $2,312,944 No No No No No No No No No No No No 2013 $2,000,000 $252,401 $346,716 No No No No $1,550,000 Amount Expended Current Year Total Amount Expended to Date No No No No No No No No No No No No $94,315 Project Estimated Project Completed Completion Behind Project Excess Date Schedule Underfunded Proceeds Expenses are unaudited. The estimated funding for SPLOST III was substantially reduced due to the downturn in the economy resulting in lower revenue receipts. Council Consideration to approve selection of an Architect for the City. Presented by: Donald Riley, Procurement Specialist Page 1 of 2 City of Stockbridge Agenda Item Summary: Council Meeting Date 11/28/2017 Requesting Agency Human Resources Department Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.) Request approval of a recommended proposal – Human Resources Department RFP#17RFP091417-DRR in the amount not too exceed $15,500.00 with The Evergreen Solutions, LLC. (Tallahassee, FL) for the purchase of Wage and Salaries Compensation Study the City of Stockbridge. The term of this Agreement shall be for one (1) year. Requirement for Council Action (Cite specific City policy, statute or code requirement) In accordance with City of Stockbridge Procurement code, sections 3.30.080 (C) requests for approval of competitive sealed proposal, shall be approved by the City of Stockbridge City Council. Is this Item Goal Related? (If yes, describe how this action meets the specific Council Focus Area or Goal) Yes No Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.) The Human Resources Department request approval of recommended proposal to The Evergreen Solutions, LLC., in an amount not too exceed $15,500.00 for Professional Services for a Comprehensive Plan. • • • • • • The study shall evaluate the present salary structure as compared to the specific job market for comparable positions in the public sectors. The consultant shall perform or provide the following: Review all current job classifications, confirm and recommend changes to hierarchical order of jobs using your evaluation system. No class specification will be written/rewritten. Class specs are up to date; Establish appropriate benchmarking standards and conduct salary surveys as need for similar positions with comparable Georgia municipalities as required; Identify potential pay compression issues and provide potential solutions; Analyze and recommend changes to the present compensation structure to meet market analysis. This recommendation may include recommendations for individual positions as well; and The Compensation Study will allow the City to attract and retain qualified workers who will be paid equitable salaries; to provide fair salaries for all workers of the City; and to provide the City with a salary structure that enables the City to maintain a competitive position with other cities and companies within the same geographic area. Agency Director Approval Typed Name and Title Phone Signature Date Revised 02/10/17 (Previous versions are obsolete) City Manager’s Approval Continued Fiscal Impact / Funding Source Page 2 of 2 (Include projected cost, approved budget amount and account number, source of funds, and any future funding requirements.) Administration - Consulting Fees – 100-15100-521100 - $15,500.00 Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.) Exhibit 1: Tabulation Sheet Exhibit 2: Evaluation Scoring Sheet Source of Additional Information (Type Name, Title, Agency and Phone) Renee Wheeler, Human Resources Manager at (770) 389-7900 ext. 208 Council Consideration to approve proposed compensation for Stockbridge Planning Commission members $50.00 per meeting – Chairperson $75 per meeting. Presented by: Camilla Moore, Community Development Director Council Consideration to approve Occupational Tax Operating Procedures. Presented by: Camilla Moore, Community Development Director Reeves Creek Trail additional parking Presented by: Decius Aaron, Public Works Director Municipal Court Renovations Update Presented by: Decius Aaron, Public Works Director