2017-04-25 · City Council · Minutes · April 25, 2017 Work Session Meeting · Minutes

P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. ACTION MINUTES TOWN HALL & WORK SESSION TUESDAY, APRIL 25, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order - Mayor Neal II. Invocation - Pastor Burrell III. Pledge of Allegiance IV. Roll Call Councilman Alexander Present ___x___ Absent _______ Councilman Blount ___x___ _______ Mayor Neal ___x___ _______ Mayor Pro Tem Ford ___x___ _______ Councilwoman Gantt ___x___ _______ Councilwoman Robinson _______ ___x___ V. Motion to Amend the Agenda to add Discussion Items: Policy & Procedures for Projects and Ordinance Amendment: Section 3.30 made by Councilwoman Gantt; second by Councilman Blount. Passed 4-0. VI. Review of Minutes for 3/13/17 and 3/28/17 – No Action April 25, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Mr. Thomas White spoke in opposition Public Information Officer position. Pastor Cecilia Green spoke in opposition of proposed City of Eagles Landing. PRESENTATIONS 1. Presentation by North Henry Precinct Captain, Phillip Bratton of the Henry County Police Department consisting of Public Safety information and statistical updates. 2. Presentation by Public Works Director, Decius Aaron of the Stockbridge Public Works Department consisting of projects completed, updates and future projects. 3. Presentation by City Treasurer, Linda Nabers of the Finance Department with the First Quarter financial update for the City. EXECUTIVE SESSION Motion to convene Executive Session for Litigation, Personnel and Real Estate made by Councilwoman Gantt; second by Mayor Pro Tem Ford. Passed 4-0. Motion to adjourn Executive Session: Ford/Alexander. Passed 4-0. Motion to reconvene meeting: Ford/Blount. Passed 4-0. Motion to extend services of Michael Harris at the current pay rate for 33 days, through May 31, 2017 with amendments to agreement. Gantt/Ford. Passed 4-0. NEW BUSINESS 4. Ordinance – 2016 Year-End Budget Amendment #2016-014 & #2016-015 Presented by: Linda Nabers, Treasurer. Gantt/Ford. Passed 4-0. 5. Ordinance – First Quarter 2017 Budget Amendment #2017-001- Draft B Presented by: Linda Nabers, Treasurer. Motion to approve staff recommendation to remove N in the amount of $300,000 Gantt/Ford. Passed 4-0. Motion to Table J in the amount of $350,000 Gantt/Ford. Passed 4-0. Motion to approve all items except E & G: Gantt/Alexander - Passed 4-0. Motion to approve E in the amount of $33,750: Gantt/Ford Passed 3-1 (Alexander Opposed). April 25, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 Motion to approve G in the amount of $10,000: Gantt/Ford Passed 3-1 (Alexander Opposed). 6. Public Information Officer, Pay Class, Job Description and Org. Chart Presented by: Renee Wheeler, Human Resources Manager Blount/Ford: Passed 3-1 (Alexander Opposed). 7. Naming the GCIC Agency Head for the City Presented by: Michael Harris, City Manager Motion to appoint City Clerk: Alexander/Ford. Passed 4-0. DISCUSSION 8. Resolution to direct City Attorney to draft policy and procedures for City Projects and Timelines Presented by: Councilwoman Gantt. Gantt/Ford. Passed 4-0. 9. Ordinance Amendment Regarding Section 3.30 Presented by: Councilwoman Gantt. Tabled COMMENTS FROM THE CITY MANAGER Michael Harris thanked everyone for the three years of service to the City, thanked citizens for embracing him and noted he will remain engaged. COMMENTS FROM THE CITY COUNCIL Councilman Alexander thanked the City Manager for his service and noted he will be missed; referenced a recent Sex Trafficking Awareness Event and thanked the Deltas for putting out the information. Councilman Blount noted Mr. Harris will be missed; noted his recent attendance at Global Impact Christian Ministries’ event where they fed the homeless; stated that better, brighter days are ahead for the City; and wished Michael Harris well. Mayor Pro Tem Ford noted Mr. Harris has given the City three great years and will be missed, and that someone has big shoes to fill; keep the faith and God Bless. Councilwoman Gantt apologized for the length of the meeting and thanked staff for hanging in there; and thanked everyone. COMMENTS FROM THE MAYOR Mayor Neal noted Michael Harris has been a delight to work with and that he has set the bar high; and asked everyone to remember Merle Manders, the former City Clerk who recently passed away and who also contributed greatly to the City, and commended the current Clerk, Vanessa Holiday. April 25, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 City Clerk Vanessa Holiday thanked the Mayor, and also referenced the passing of Merle Manders noting she was hired by Merle, and uses many of her processes every day; and thanked Michael Harris for his professionalism and wished him great success in the future. Mayor Neal noted the City has started a search for a City Manager and plans to bring in someone who will make the City proud. Motion to adjourn: Gantt/Ford. Passed 4-0. Due to the late hour, news and announcements were not read. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Council Meeting – Monday, May 8, 2017 - 6:00 p.m. City Hall Chamber.  Memorial March – Monday, May 29, 2017 – 9:00 a.m. at the Merle Manders Conference Center.  Council Work Session– Tuesday, May 30, 2017 - 6:00 p.m. City Hall Chamber. UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  Unity in the Community Basketball Game – Hosted by Councilwoman Robinson at Stockbridge High School Friday, April 28, 2017 at 6:00 p.m.  National Day of Prayer – Hosted by Councilman Blount – May 4, 2017 at City Hall in the Council Chamber at 6:00 p.m.  Non-Profit Social Mixer – Hosted by Councilwoman Gantt – May 11, 2017 at the Merle Manders Conference Center at 5:30 p.m. UPCOMING CIVIC EVENTS  GA Cities Week Activities Thursday, April 27th at 6:00 p.m. - Stockbridge Trail Mix and Ribbon Cutting at Reeves Creek Trail (Flippen Rd. entrance)  Saturday, April 29th from 8:00 a.m. – 2:00 p.m. - Haul it to the Hall Community Yard Sale and Recycling Event at Stockbridge City Hall parking lot.  Annual Carrie Mae Hambrick Celebration Saturday, May 20th 1:00 p.m. – Trinity UMC – Green Front Café Lawn April 25, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900