2017-07-10 · City Council · Agenda Packet · July 10, 2017 City Council Meeting · Agenda Packet

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda July 10, 2017 6:00 PM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER CITY CLERK Vanessa Holiday DEPUTY CLERK Randi Rainey Council Chamber 2nd Floor 4640 N. Henry Blvd. Stockbridge, GA 30281 CITY ATTORNEY Michael Williams Website: www.cityofstockbridge.com Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, JULY 10, 2017 6:00 PM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman Administration Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Invocation ­ Pastor Jerome Adkins, The Word Fellowship of Jesus Christ III. Pledge of Allegiance IV. Roll Call Present Absent Mayor Pro Tem Ford Mayor Neal Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson V. Adoption of the Agenda VI. Approval of Minutes for 5/4/2017, 5/8/2017, 5/30/2017 SCM and 5/30/2017 5/4/2017 Special Called Meeting Draft Minutes 5/8/2017 City Council Meeting Draft Minutes 5/30/2017 SCM Draft Minutes 5/30/2017 Work Session Draft Minutes VII. Review of Ceremonial Presentation to Judge Matthew McCord and Eagle’s Landing Christian Academy Boys Track & Field Team Page | 3 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. PUBLIC HEARING Item # 1 ­ PUBLIC HEARING Resolution to transmit the Short­Term Work Program and Capital Improvements Element Annual Update: 2017­2021 to the Atlanta Regional Commission Presented by: Camilla Moore NEW BUSINESS Item # 2 ­ Council Consideration­ Approval of Task Order Release No. 2 Under Master Services Agreement between the City of Stockbridge and Carter & Sloope, Inc. for Wastewater Presented by: Decius Aaron Item # 3 ­ Council Consideration­ Authorization to place a Little Library Box on City Property @ Rock Quarry/ Eagle's Landing Parkway using Council Initiative Funds for the project Presented by: Councilman Alexander MAYOR'S COMMENTS Mayor Judy Neal EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) July 10, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389‐7900 for updates and detailed information.  Food Truck Tasty Tuesday, July 11, 2017 from 5:30 – 9:00 P.M. *(New Location) Clark Park 111 Davis Rd. Stockbridge  Main Street Advisory Board Meeting, Friday, July 14, 2017 at 9:00 a.m. City Hall, Levi Meeting Room. CANCELED UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  FREE Sounds of Summer Concert, July 15, 2017 at 6:00 p.m. City Hall Lawn. (Bring your lawn chairs).  Downtown Development Authority Meeting, Monday, July 17, 2017 at 6:00 p.m. City Hall, Levi Meeting Room.  Food Truck Tasty Tuesday, July 18, 2017 from 5:30‐9:00 p.m. *(New location) Clark Park 111 Davis Rd. Stockbridge July 10, 2017 6:00 PM  4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Youth Council Meeting, Wednesday, July 19, 2017 at 5:30 p.m. City Hall, Levi Meeting Room. Page | 5 COUNCIL'S COMMENTS Councilman Alexander Councilman Blount Mayor Pro Tem Ford Councilwoman Gantt Councilwoman Robinson Motion to Adjourn. July 10, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES SPECIAL CALLED MEETING THURSDAY, MAY 4, 2017 3:30 p.m. Mayor & City Council Administration Mayor Judy B. Neal Vanessa Holiday, City Clerk Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk Councilman Elton Alexander Michael Williams, City Attorney Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Call to Order by Mayor Pro Tem Ford. Invocation by Councilman John Blount. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday proceeded with a verbal roll call. All members of Council were present with the except of Mayor Neal and Councilwoman Gantt, at the time of roll call; a quorum was confirmed. Councilwoman Robinson motioned to adopt the Agenda; second by Councilman Alexander. The motion passed 4-0 (Councilwoman Gantt was not present for the vote). Councilwoman Gantt joined the meeting at 3:40 p.m. Councilman Blount motioned for all documents and other records and updates regarding Annexation to be received by all Officials of the City simultaneously; second Councilwoman Gantt. The motion passed 5-0. NEW BUSINESS 1. Legislative Update Presented by: Camilla Moore, Community Development Director May 4, 2017 3:30 p.m.. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 2. City Boundaries Presented by: Camilla Moore, Community Development Director Both items #1 and #2 were presented together. Ms. Moore reviewed the annexation process and the various methods of annexation and referenced the method best suited for the City to use. Ms. Moore suggested to Council, knowing the benefits of annexing, the City take the lead and provide pertinent information to the citizens further recommending an annexation letter be drafted and distributed to residents and businesses who would like to be annexed inside the City limits. Councilman Alexander stated he would like to see grass cutting be a part of the letters. Councilman Blount stated he would like to see permitting added to the letter. Ms. Moore noted there would be a tab showing a list of all property taxes surrounding the City and proposed staff should run a cost analysis to provide street lights within the city limits. Ms. Moore recommended amending the Waste Industries contract to include commercial businesses. Mayor Pro Tem Ford asked if another feasibility study would have to be completed with Phase II. Ms. Moore stated since Carl Vinson Institute already completed a feasibility Study for phase I, there would be no need for another study. Ms. Moore expressed the City should bring permitting services back in-house; this would help expedite services and bring in revenue. No Action taken. Executive Session (Potential Litigation & Personnel) Councilwoman Gantt motioned to convene into Executive Session for Potential Litigation and Personnel items; second by Councilman Alexander. The motion passed 5-0. Councilwoman Gantt motioned to adjourn Executive Session; second by Councilman Alexander. The motion passed 4-0. (Councilman Blount was not present for the vote). Councilwoman Robinson motioned to reconvene the Special Called Meeting; second by Councilwoman Gantt. The motion passed 4-0. (Councilman Blount was not present for the vote). Councilwoman Gantt motioned to adjourn the Special Called Meeting at 6:08pm; second by Councilwoman Robinson. The motion passed 4-0. (Councilman Blount was not present for the vote). Respectfully submitted by: ________________________________ Vanessa Holiday, City Clerk CMC May 4, 2017 3:30 p.m.. ______________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES COUNCIL MEETING MONDAY, MAY 8, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order by Mayor Neal at 6:00pm. Invocation by Pastor Matt Grimes of Liberty Baptist Church Pledge of Allegiance was led by Troop # 260, Stockbridge, GA City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of Council were present with the exception of Councilwoman Gantt; a quorum was confirmed. Mayor Pro Tem Ford motioned to amend the Agenda to remove items #1 & 2, and to hear Item #3 after Executive Session; second by Councilman Blount. The motion passed 4-0. Mayor Pro Tem Ford motioned to Approve the Minutes for 3/13/17 and 3/28/17; second by Councilman Alexander. The motion passed 4-0. Review of Ceremonial – Public Service Recognition Week Mayor Pro Tem Ford read a proclamation and Mayor & Council recognized all Public Service Workers for the week of May 7-13th. PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session.     Ms. Darlene Jackson spoke in opposition of Eagle’s Landing branching off from the City of Stockbridge. Mr. Leonard Yancey spoke regarding the Transfer Station noise nuisance. Mr. Wendell Moore echoed the sentiments of Mr. Yancey and referenced the smell and number of trucks going to/from the Transfer Station. Mr. Leonard Yancey spoke in support of the Eagle’s Landing city noting Stockbridge has had several mayors and staff changes over the last few years. OLD BUSINESS 1. Ordinance Amendment Regarding Section 3.30 Presented by: Councilwoman Gantt REMOVED FROM THE AGENDA 2. Council Consideration for Policy and Procedures for Distribution of Documents and Correspondence to Mayor & Council Presented by: Councilwoman Gantt REMOVED FROM THE AGENDA 3. Council Consideration for Amendment to Job Description for GIS Specialist. Presented by: Renee Wheeler, Human Resources Manager TO BE HEARD FOLLOWING EXECUTIVE SESSION 4. Council Consideration for approval of Youth Council Curriculum and Budget. Presented by: Michael Williams, City Attorney Attorney Williams noted the Youth Council program curriculum had been developed by the Youth Council Advisory Committee who has also met and interviewed 8 candidates to form the First Youth Council for the City. Attorney Williams stated the plan is to formally introduce the Youth Council at a Council meeting in July. Attorney Williams put forth a Budget for the Youth Council for 2017 of $9,000 and 2018 of $18,000 for a full year; where the first retreat will help establish relationships amongst each other and to put a curriculum in place. Mr. Williams mentioned the estimated budget for the end of 2017 is at $9,000 and for a full year, it’s estimated at $18,000, noting the Youth Council would solicit private contributions to offset expenses and returning to the Council with a request to operate as a nonprofit organization Councilman Alexander motioned to approve the Youth Council Curriculum and proposed budget; second by Mayor Pro Tem Ford. The motion passed 4-0. May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 PRESENTATIONS 5. Henry County CVB (Convention Visitor’s Bureau) Annual Presentation Presented by: Laura Luker & Henry County Chamber President, David Gill Ms. Luker presented the annual presentation noting the CVB is funded by restricted hotel/motel tax and in 2016 visitors spent roughly $153 million in Henry County. Ms. Luker also noted the restricted funds are used on billboards to attract more businesses, a visitor’s guide is printed out yearly and a portion of funds are set aside for to help promote the City’s events and attractions. 6. Henry Council for Quality Growth – Leader in Me Program Presented by: Steve Cash No speaker, Item will be heard at the May 30, 2017 City Council Meeting. 7. K Piano Club Learning Foundation – Partnership Proposal Presented by: Kenneth L. Wilson, Sr. Executive Director No speaker, Item will be heard at the May 30, 2017 City Council Meeting. NEW BUSINESS 8. Public Hearing – Rezoning RZ17-07-S Altaf Cheema of Stockbridge, GA request a rezoning from R3 (Single Family Residence) to C1 (Neighborhood Commercial) for property located at 791 Davis Dr., in Land Lots 79 and 90 of the 12th District. The property consists of 1.27 +/- acres, and the request is for a convenience store. Presented by: Melinda Davies, GIS/Planning Department Ms. Davies referenced the applicant’s request to rezone both parcels from R3 (Single Family Residence) to C1 (Neighborhood Commercial), noting the Henry County Planning and Zoning Office has recommended approval with the following three conditions: 1. Pending variance from the minimum front yard setback for the existing single-family structure notwithstanding, any new structures shall meet the minimum front yard setback, whether by ordinance or by variance. 2. Any new structure shall be brick, stone or stucco on all sides. The architectural design of all proposed building plans shall meet the approval of the Planning & Zoning Dept. prior to the issuance of a building permit. 3. Dumpster(s) shall be placed on a concrete pad and enclosed on three (3) sides. The enclosure shall be constructed of brick, stone stucco, or any combination thereof provided it is consistent with the primary structure, and shall not exceed eight (8) feet in height. Ms. Davies expressed the ZAB reviewed the request and during the discussion, the applicant stated the single-family home will be demolished and a new building would be constructed. The applicant also stated they May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 would not sell gas at their location. Ms. Davies expressed the ZAB recommended approval with the conditions at the county. PUBLIC HEARING Speakers in favor: Sana Cheema on behalf of the applicant Speakers opposed: Don Gordon Public Hearing was closed. Applicant withdrew request. 9. Council Consideration - Task Order for WWTP Improvements - Phase I Presented by: Decius Aaron, Public Works Director Mr. Aaron stated this task order is to start the new construction of the Waste Water Treatment Plant using funds from SPLOST IV. Mr. Aaron noting Carter & Sloope as the engineering firm. Phase I request not to exceed $95,300. Mayor Pro Tem Ford motioned to approve the Task Order for WWTP Improvements - Phase I - not to exceed $95,300; second by Councilman Blount. The motion passed 4-0. 10.Ordinance – New Car Wash – Recycle Water mandate from the state EPD (Environmental Protection Division) Presented by: Michael Williams, City Attorney Attorney Williams stated he was notified by the state EPD noting the City is required to adopt a water recycling system that applies to all car washes constructed after January 1, 2011; and must use at least 50% recycled water. Mayor Pro Tem Ford motioned to approve the New Car Wash Ordinance; second by Councilman Blount. The motion passed 4-0. 11.Ordinance – Water Waste Policy – mandate from the state EPD (Environmental Protection Division) Presented by: Michael Williams, City Attorney Attorney Williams stated this ordinance is statewide and provides to amend water restrictions to establish prohibitions on the 5 types of wasting water. Attorney Williams read the following restrictions from the ordinance: A. The following uses are a waste or unreasonable use or method of use of water and are prohibited: 1. Allowing water to escape from any premises onto public right-of-way, such as streets and sidewalks, or upon any other person’s property; May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 2. Operating an irrigation system or other lawn or landscaping watering device during rain; 3. Operating an irrigation system or other lawn or landscaping watering device that has any broken or missing sprinkler heads; 4. Failing to repair a controllable leak, including a broken sprinkler head, or a leaking valve, or a leaking outdoor faucet, or a service line leak, or any other visible outside water leaks, on premises owned, leased or managed by that person, within thirty (30) days; 5. Washing any vehicle with a hose and not having a water shut-off nozzle or allowing water to run continuously from a hose while washing any vehicle is also prohibited. Mayor Pro Tem Ford asked if there was a fee associated and the enforcement of the ordinance. Attorney Williams stated he would review the new amendments with the Code Enforcement staff recommending general fines up to $1,000. Mayor Pro Tem Ford motioned to approve the Water Waste Policy Ordinance; second by Councilman Blount. The motion passed 4-0. 12.Council Consideration to approve Technical Productions Lighting & Sound Presented by: Cie Cie McGhee, Conference Center & Events Manager and Donald Riley, Procurement Specialist Mr. Riley noted the solicitation for lowest bidder was put out for technical production lights and sound services where this action would help eliminate yearly rentals of production and recommends going with RCS Productions not to exceed $25,825. Mayor Pro Tem Ford motioned to approve the RCS Productions for Technical Productions Lighting & Sound; second by Councilman Blount. The motion passed 4-0. DISCUSSION 13.Branding Update Presented by: Councilman Alexander, Donald Riley, Procurement Specialist & Kira Harris-Braggs, Main Street Manager Mr. Riley noted issues with the contract have been resolved and the kick-off meeting is scheduled for next week. No action taken. 14.M L King, Sr. Tourism Master Plan Presented by: Councilman Alexander & Kira Harris-Braggs, Main Street Mgr Councilman Alexander noted it is his desire to move forward to feature the King family’s legacy as well as historic burial sites. Mrs. Harris-Braggs noted May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |6 there are several historical sites within the city limits and unincorporated Stockbridge. Mrs. Harris-Braggs noted staff is scheduled to meet with the pastor of Floyd Chapel Baptist Church to discuss and put into place the ideas the City has noting the City must first iron out all the details with the tourism plan. Mrs. Harris-Braggs also noted city staff has previously alerted the State Tourism Agency and has received recommendations from the State. Mrs. Harris-Braggs also noted the City has also applied and received the tourism product development grant from the state, as well as informed the Conventions and Visitors Bureau about the King history, and additionally, city staff has reached out to the historic preservation for publications for elementary school students. Mrs. Harris-Braggs also noted the City’s renaming of Berry Street to M.L. King Sr. Heritage Trail in 2015 and the Main Street Program has added banners in honor of Mr. King Sr. and also added banners acknowledging the Downtown Historic District. No action taken. 15.S.P.L.O.S.T. Projects Schedule Presented by: Councilman Alexander, Linda Nabers, Treasurer & Decius Aaron, Public Works Director Councilman Alexander stated he believes the City should move forward with projects that have been approved for some time and believes now is the time to make a solid decision and prioritize the order they should be completed. Mr. Aaron noted several projects from Public Works that have been recently brought forward and approved by Council, and noting there will need to be another road assessment completed as well as an ecologic analysis on the Stormwater utility fees. Mr. Aaron presented Council with a Notice to proceed Councilman Alexander motioned to approve the Stockbridge Public Works Facility, Construction Drawings, Flood Assessment, Geotechnical Evaluations and Cost Estimate Services (Notice to Proceed); second by Mayor Pro Tem Ford. The motion passed 4-0. 16.ROW/Grass Cutting and Beautification Presented by: Councilman Alexander & Decius Aaron, Public Works Dir. Councilman Alexander referenced additional funding approved for grass cutting and has noticed the grass has not been cut as much on Rock Quarry Rd. and would like to duplicate what was done last year. Mr. Aaron noted there are several surveys being completed on Rock Quarry and the City’s Public Works crew does not want to disturb the survey markings and noted all the other streets are being cut within the established frequency. No action taken. May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |7 17.Stockbridge Boys & Girls Club Presented by: Councilman Alexander Councilman Alexander referenced many discussions by the City about bringing the Boys and Girls Club of Metro Atlanta to the City. Councilman Alexander noted he has been speaking with CEO, Missy Dugan who referred to a potential partnership with the City. Councilman Alexander recommended the Community Development Director’s department should oversee completing the guide and steps needed for the club. No action taken. COMMENTS FROM THE CITY COUNCIL Councilman Alexander thanked everyone for participating. Councilman Blount noted the Council was tasked to serve. Mayor Pro Tem Ford wished all the mothers a Happy Mother’s Day and to honor those who are no longer with you; and says he will work with the Council to continue to move the City forward. Councilwoman Robinson thanked staff for all of the information provided; showed appreciation to Attorney Williams for his work on the Youth Council; and thanked staff for a successful Cities Week. COMMENTS FROM THE MAYOR Mayor Neal referenced the upcoming Events for the City. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Memorial March – Monday, May 29, 2017 – 9:00 a.m. at the Merle Manders Conference Center.  Council Work Session– Tuesday, May 30, 2017 - 6:00 p.m. City Hall Chamber. UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  Non-Profit Social Mixer – Hosted by Councilwoman Gantt – Date to be determined at the Merle Manders Conference Center at 5:30 p.m. UPCOMING CIVIC EVENTS  Annual Carrie Mae Hambrick Celebration Saturday, May 20, 2017 at 2:00 p.m. – Trinity UMC – Green Front Café Lawn May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |8 EXECUTIVE SESSION (If necessary) Mayor Pro Tem Ford motioned to convene Executive Session for Litigation, Personnel and Real Estate; second by Councilwoman Robinson. The motion passed 4-0. Councilwoman Robinson motioned to adjourn Executive Session; second by Mayor Pro Tem Ford. The motion passed 4-0. Mayor Pro Tem Ford motioned to reconvene the Council Meeting; second by Councilwoman Robinson. The motion passed 4-0 3. Council Consideration for Amendment to Job Description for GIS Specialist. Presented by: Renee Wheeler, Human Resources Manager Ms. Wheeler noted the position was being amended to GIS/Planning Technician based on the qualifications for the position. Councilman Blount made a motion to approve the job amendment; second by Councilman Alexander. The motion passed 4-0. Councilman Blount motioned to approve the amendment of the job description for GIS/Planning Technician; second by Councilman Alexander. The motion passed 4-0. Mayor Pro Tem Ford motioned to adjourn the meeting; second by Councilman Alexander. The motion passed 4-0. Respectfully submitted by: ___________________________ Vanessa Holiday, City Clerk CMC May 8, 2017 6:00pm ___________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. AGENDA SPECIAL CALLED MEETING TUESDAY, MAY 30, 2017 5:00 p.m. Mayor & City Council Administration Mayor Judy B. Neal Vanessa Holiday, City Clerk Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk Councilman Elton Alexander Michael Williams, City Attorney Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Call to Order made by Mayor Neal at 5:08 pm. Invocation was not provided. Pledge of Allegiance was not recited. City Clerk, Vanessa Holiday proceeded with a verbal roll call. All members of Council were present with the except of Councilwoman Gantt and Councilwoman Robinson. A quorum was confirmed. Councilman Alexander motioned to adopt the agenda; Mayor Pro Tem Ford provided the second. The motion passed 3-0. EXECUTIVE SESSION: Personnel Matters Mayor Pro Tem Ford motioned to convene into Executive Session for Personnel Matters; Councilman Blount provided the second. The motion passed 3-0. Councilwoman Gantt and Robinson arrived during Executive Session at 5:30pm. May 30, 2017 5:00 p.m.. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 Mayor Pro Tem Ford motioned to adjourn Executive Session: Councilman Alexander provided the second. The motion passed 3-0. Councilman Alexander motioned to reconvene back into the Special Called Meeting; Mayor Pro Tem Ford provided the second. The motion passed 3-0. ADJOURN Councilman Alexander motioned to adjourn the Special Called Meeting; Mayor Pro Tem Ford provided the second. The motion passed 3-0. May 30, 2017 5:00 p.m.. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES WORK SESSION MEETING TUESDAY, MAY 30, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Mayor Neal Called the meeting to order at 6:00 pm. Invocation was provided by Bishop Eusebio D. Phelps of New Faith Christian Church. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday proceeded with a verbal roll call, all members of Council were present which constituted a quorum. Councilwoman Gantt motioned to adopt the Agenda; second by Mayor Pro Tem Ford. The motion passed No Action was taken on the Minutes for 4/10/17, 4/19/17 and 4/25/17 scheduled to be adopted at the June 12th meeting. PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 Alphonso Thomas spoke in protest of renaming the Cultural Arts Center anything other than the Carrie Mae Hambrick Cultural Arts and Enrichment Center stating this was the only building in Henry County named after an African-American; noted he brought forward the King family’s ancestral history to the City of Stockbridge; made strong comments specifically directed to Councilman Alexander; and asked Council to adopt a Resolution for an RFP for design of the replacement Cultural Arts building. Mildred Reed referenced the first building in the City named for an African-American and supports naming the rebuilt building again after Carrie Mae Hambrick. Gary E. Williams supports the renaming of the center after rebuilding after Carrie Mae Hambrick for her lifetime commitment of being a public servant. Melvin Fulton spoke in support of naming the center after Carrie Mae Hambrick and referenced maintenance issues of the park facilities. The Clerk read into the record a council-approved public comment from Susan Cochran O’Neal who along with her family, supports naming the arts center after Carrie Mae Hambrick noting her uncle was Mayor of Stockbridge (Lawrence L.B. Cochran) and Harold Cochran, Stockbridge Councilman for 34+ years was her cousin and she noted her family supports naming the building after Carrie Mae Hambrick stating Mrs. Hambrick was well loved by all in the Stockbridge community.. OLD BUSINESS 1. Council Consideration - Ordinance Amendment Regarding Section 3.30 Presented by: Councilwoman Gantt Councilwoman Gantt referenced Sections 3.30, 2.222 and 3.30223 Subsection (B) “Approval of Contracts” allows for the City Manager to spend up to $50,000 per contract without Council approval. Councilwoman Gantt referenced conversations and comparisons of other comparable cites, all who agreed $50,000 was too high for a city of this size, and recommended the amount be reduced to $10,000 per contract to allow Council more fiscal responsibility of public funds. Councilwoman Robinson disagreed and does not want to limit or take away funds from the Mayor who is also Acting City Manager noting the previous City Manager had access and does not feel the need to change as this is the amount that had always been allowed. Councilman Blount expressed he would like to see the City ran as an entity and not a bank and believes Council should be good stewards for the citizens noting this is a responsible move. Councilman Alexander concurred with Councilwoman Robinson and noted this was not a problem until the leadership changed further stating he is willing to give the Mayor the benefit of the doubt. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 Councilwoman Gantt noted the amount was changed to $50,000 under Milliron and the previous administration and that this action was not reflection on the Acting City Manager and made a motion to approve the Ordinance Amendment Regarding Section 3.30; second by Councilman Blount. The motion passed 3-2 (Alexander and Robinson Opposed). 2. Council Consideration for Policy and Procedures for Distribution of Documents and Correspondence to Mayor & Council. Presented by: Councilwoman Gantt Councilwoman Gantt proposed to have Mayor and Council receive documents relating issues and matters pertaining to the City be received simultaneously by Mayor & Council and communicate as one. Councilman Blount noted he was glad to see that Council is trying to clean house and this action gives Council a chance to get information and see everything as it comes in to the City. Councilwoman Robinson asked the City Attorney if staff would be included. Attorney Williams explained he would have to have a meeting with the City Clerk and the City Manager to discuss the options and create a draft policy. Councilwoman Gantt motioned to approve the Policy and Procedures for Distribution of Documents and Correspondence to Mayor & Council simultaneously; second by Councilman Blount. The motion passed 3-0-2 (Alexander and Robinson abstained). PRESENTATIONS 3. Henry Council for Quality Growth – Leader in Me Program Presented by: Steve Cash of Henry Council for Quality Growth Mr. Cash gifted oil paintings of Stockbridge renditions to Mayor and Council. Councilwoman Robinson recused herself noting she was a member of the board. Mr. Cash presented Mayor and Council with an update on the Cotton Indian Elementary School Leader in Me Program, distributed a financial report and referenced the reduction of disciplinary occurrences at the school and made a request for financial assistance for the program. Councilman Blount referenced the recent report of Henry County schools and the test scores. No action taken. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 4. K Piano Club Learning Foundation – Partnership Proposal Presented by: Kenneth L. Wilson, Sr. Executive Director Mr. Wilson noted the K Piano Club had raised and donated over $60,000 over the last six years to Henry County and Clayton County schools. Mr. Wilson noted the K Piano Club currently has several programs that operates during the school’s academic hours as well as after school and has taught over 11,000 students. Mr. Wilson noted this program would be worth considering bringing into the City and proposed launching a Stockbridge Youth Orchestra in partnership with the City where he would return and the program and financial plan to the City within the next 3 months. Mayor Pro Tem Ford expressed his interests with the program. Councilman Alexander asked Mr. Wilson how much money he estimates would be needed from the City to invest. Mr. Wilson stated for roughly 75 youth, the cost could be between $18,000 -$21,000 with K Piano matching dollar for dollar. No action taken 5. Agenda Request- Serafino’s Restaurant- Transfer of Ownership Presented by: Mr. Gad Woodall Mr. Gad Woodall requested a transfer of the alcohol license from the previous owners to the current owners. Attorney Williams explained the City’s Code provides that if current owners meet all the requirements to obtain an alcohol license by passing all necessary steps, it would be up to Mayor and Council to decide to waive the fees associated with obtaining liquor licenses. Mayor Neal asked if all requirements had been met, and Attorney Williams confirmed they had. Councilwoman Gantt motioned to approve the Transfer of Ownership of Serafino’s Restaurant; second by Councilwoman Robinson. The motion passed 5-0. NEW BUSINESS 6. Council Consideration- Proposal of Insurance and Risk Management Renewal 2017-2018- J. Smith Lanier Co. Presented by: Mayor Neal, Acting City Manager Mayor Neal noted she was part of a meeting along with the previous City Manager, the City Clerk and J. Smith Lanier Co. met to review the City’s insurance policy and renewal. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 Councilman Alexander asked if this was a process to renew yearly or bid out yearly. Mr. Williams, City Attorney explained there is no right or wrong way to go about seeking insurance. The Clerk referenced the programs implemented to save the City money and referenced the reduction in the renewal from the previous year. Councilwoman Gantt motioned to approve the Proposal of Insurance and Risk Management Renewal 2017-2018- J. Smith Lanier Co; second by Councilwoman Robinson. The motion passed 4-1 (Alexander opposed). 7. Council Consideration - Task Order for WWTP Improvements - Phase II Presented by: Decius Aaron, Public Works Director Mr. Aaron noted the task order was identified in the STWP (Short-Term Work Program) and is requesting permission to move forward with replacing the UB Inspections system, the filters at the wastewater treatment plant and the rehabilitation on Glen Addy by using SPLOST III funds not to exceed over $109,100. Mayor Pro Tem Ford motioned to approve Task Order for WWTP- Phase II not to exceed $109,100 using SPLOST III funds; second by Councilman Alexander. The motion passed 5-0. 8. Council Consideration – Playworld Rubber Surfacing Presented by: Decius Aaron, Public Works Director Mr. Aaron noted this request will be funded by SPLOST IV funds and will replace mulch with a rubber surface for Clark Park and Reeves Creek Trail. Mr. Aaron included funds will not exceed $117,216 and has a life expectancy of 15-20 years. Councilwoman Gantt motioned to approve Playworld Rubber Surfacing for Reeves Creek Trail using SPLOST IV Funds not to exceed over $117,216 using SPLOST IV funds; second by Councilman Blount. The motion passed 5-0. 9. Council Consideration – Disposal of Claw on Trash Loader Presented by: Decius Aaron, Public Works Director Mr. Aaron noted the City purchased a knuckle boom truck to help pick up bulk furniture and yard debris when sanitation services were in-house. Mr. Aaron stated once sanitation was privatized, the truck became obsolete and is asking for approval sell the extra component on GovDeals. Councilman Alexander motioned to approve the Disposal of Claw on Trash Loader and to advertise on GovDeals- Surplus Auction; second by Mayor Pro Tem Ford. The motion passed 5-0. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |6 10.Mr. Aaron asked Council to consider Task Order FDC2017.05 Falcon Design Consultants for Stormwater Improvements- Hillcrest Street @ Bowen Street. Council asked that this Item to be placed on the June 12, 2017 Agenda for Council Consideration. 11.Council Consideration – Authorization to move forward with RFP for Permitting and Inspection Services Presented by: Camilla Moore, Community Development Director Ms. Moore made a request to put out an RFP that would allow permitting and inspection services within the City. Ms. Moore expressed this would-be budget neutral and the cost would come through a third-party vendor, noting this action would help expedite project that come to the City and would generate revenue for the City. Councilman Blount motioned to approve the authorization to move forward with the RFP Permitting and Inspection Services; second by Councilwoman Gantt. The motion passed 5-0. 12.Council Consideration – Authorization to move forward with RFP for Comprehensive Land Use Plan Presented by: Camilla Moore, Community Development Director Ms. Moore noted the County had made a collaborative effort that included the City in terms of the Comprehensive Land Use Plan noting the City does not have to be a part of the County’s Comprehensive Land Use Plan, noting the City can take its own ideas and move forward to determine what would be best for the City as far as land use and development. Councilman Alexander motioned to approve the authorization to move forward with the RFP for Comprehensive Land Use Plan; second by Councilwoman Gantt. The motion passed 5-0. DISCUSSION 13.Council Discussion Re: Code Enforcement Concerns: Storefront Merchandise, Illegally Parked Vehicles, Right-of-Way Signage Presented by: Councilman Alexander, Camilla Moore, Community Development Director and Michael Williams, City Attorney Councilman Alexander stated it is his desire to have a zero-tolerance policy raising the standards for the City and stated if the code is already on the books, it should be enforced; however, there are issues where code enforcement does not have the authority to enforce it due to a conflict in the code. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |7 Ms. Moore noted there are issues and those have been brought to her attention and will be addressed via amendments and adjustments with existing ordinances to be presented to Council for Consideration in an upcoming meeting. 14.Council Discussion Re: Ordinance pertaining to Special Event Permit for Teen House Parties Presented by: Councilman Alexander and Michael Williams, City Attorney Councilman Alexander motioned to table this item; second by Mayor Pro Tem Ford. The motion passed 5-0. 15.Food Truck Tuesday Update Presented by: Councilwoman Gantt Councilwoman Gantt noted several members of Council had expressed a desire to extend Food Truck Tuesday through August 29.2017 noting a budget amendment during the 2nd Qtr. Councilwoman Robinson noted she had not been included in the discussions to extend Food Truck Tuesdays and will not vote for the extension. Councilwoman Gantt noted there were Food Truck committee meetings and no, Councilwoman Robinson did not attend. Ms. Holiday, City Clerk stated for the record, the meeting was staff meeting where members of Council, including Councilman Alexander and attended, noting this was not a published or public meeting. Councilwoman Gantt motioned to extend Food Truck Tuesday until August 29, 2017; second by Mayor Pro Tem Ford. The motion passed 4-0-1 (Councilwoman Robinson abstained). COMMENTS FROM THE CITY COUNCIL Councilman Alexander noted his appreciation for everyone who came out to the meeting; made reference to former Councilman Thomas’ comments as inappropriate; noted Carrie Mae Hambrick’s service to the community; stated he has every intention of honoring her with what she deserves and suggested a museum or room inside of the new facility where she would gain more exposure nationally, as opposed to local exposure; gave credit to Mr. Thomas for bringing forward the M L King, Sr. Heritage Trail and noted the City dropped the ball after that; and stated the King name of the building would be marketed to the entire United States of America generating hundreds of thousands of dollars. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |8 Councilman Blount referenced Hartsfield-Jackson airport, referencing Maynard Jackson’s attributes to Atlanta, thus the name on the airport; stated he is 100% in favor of naming the building after the Servanthood of Carrie Mae Hambrick as it was very much deserved. Mayor Pro Tem Ford thanked everyone for the planning and participation of the Memorial Day March; invited everyone to the One Henry Tech & Tea event to be held at the Merle Manders Conference Center on June 22nd; noted he was in attendance when the building was dedicated to Carrie Mae Hambrick; referenced the King family’s ancestral history in Stockbridge; referenced buildings in the City named after individuals who served the Stockbridge community (noting “Daddy King” had left the area as a teenager; and supports renaming the building for Carrie Mae Hambrick. Councilwoman Gantt thanked everyone for coming out; thanked everyone for the support; noted it was with honor to honor Mrs. Carrie Mae Hambrick as she gave back so much to the community; noted she is hopeful the new facility will include senior and youth services; stated she wants the name to remain the same and that Mrs. Hambrick has her vote as she paved the way for her, an African-American businesswoman; noted she agreed to build a building that would benefit citizens and families of Stockbridge; noted the Summer Concert series coming up, Food Truck Tuesdays and FREE movies; and noted her contact information was available online to contact her with questions and/or concerns. Councilwoman Robinson thanked everyone for coming out; noted she grew up around Mrs. Carrie Mae Hambrick; noted the action to name the building took place in December 2015 prior to the new Council members coming on board having been elected in November of 2015; stated she does not want Carrie Mae Hambrick’s legacy attached to politics; referenced the Henry County Chamber’s “History has a Name” and wants the City to have something to contribute to the history; asked that everyone seek information for themselves and not rely on what you are being told; and noted she loves the Hambrick family, and they know that. COMMENTS FROM THE MAYOR Mayor Neal thanked everyone for coming out; noted the events and announcements were included on the Agenda and encouraged everyone to pick up a copy. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |9  Food Truck Tasty Tuesdays begin Tuesday, June 6, 2017 @ Clark Park  FREE Main Street Movie – Saturday, June 10th on the City Hall Lawn  Council Meeting – Monday, June 12, 2017 - 6:00 p.m. City Hall  Food Truck Tasty Tuesday, June 13, 2017 @ Clark Park  Job Fair, June 15, 2017 from 10:00 a.m. to 2:00 p.m. at the Merle Manders Conference Center 111 Davis Rd. Stockbridge, GA Coffee w/A Cop, Saturday, June 15, 2017 from 8:30 a.m. to 10:00 a.m. at Bridgeview Country Cooking North Henry Blvd. Stockbridge, GA   FREE Sounds of Summer Concert – Saturday, June 17, 2017 on the City Hall lawn.  Food Truck Tasty Tuesday, June 20, 2017 @ Clark Park 111 Davis Rd.  Council Work Session– Wednesday, June 28, 2017 - 6:00 p.m. City Hall Chamber. UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  Non-Profit Social Mixer – Hosted by Councilwoman Gantt – Date to be determined at the Merle Manders Conference Center at 5:30 p.m. UPCOMING CIVIC EVENTS  Annual Carrie Mae Hambrick Celebration Saturday, May 20, 2017 at 2:00 p.m. – Trinity UMC – Green Front Café Lawn EXECUTIVE SESSION (If necessary) 16.Council Consideration- Naming members to fill vacancies on the Youth Council Advisory Committee Presented by: Michael Williams, City Attorney No Action Councilwoman Gantt motioned to convene Executive Session for Litigation, Personnel and Real Estate; second by Mayor Pro Tem Ford. The motion passed 5-0. Councilwoman Gantt motioned to adjourn Executive Session; second by Mayor Pro Tem Ford. The motion passed 5-0. Councilwoman Gantt motioned to reconvene the Work Session meeting; second by Mayor Pro Tem Ford. The motion passed 5-0. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P a g e | 10 Councilman Alexander motioned to nominate Billy Beckett, Interim City Manager with conditions: (1) When negotiations of contract have been completed; and until the Slavin Executive Firm completes their search for a City Manager; second by Mayor Pro Tem Ford. The motion passed 4-1 (Councilman Blount Opposed). Councilwoman Gantt motioned to adjourn the meeting; second by Mayor Pro Tem Ford. The motion passed 5-0. Respectfully submitted by: ___________________________ Vanessa Holiday, City Clerk CMC May 30, 2017 6:00pm ___________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Council ConsiderationAuthorization to place a Little Library Box on City Property @ Rock Quarry Road/ Eagle’s Landing Parkway using Council initiative funds for the project. Presented by: Councilman Alexander