Category: Minutes

P age |1 ACTION MINUTES WORK SESSION CITY OF STOCKBRIDGE TUESDAY, NOVEMBER 24, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman ______ __X___ Councilwoman Lewis Ward ______ __X___ Mayor Pro Tem Thomas __X___ ______ Mayor Thompson __X___ ______ Councilman Ford __X___ ______ Councilwoman Gantt __X___ ______ III. Invocation – Mr. Wendell Moore IV. Pledge of Allegiance V. Adoption of the Agenda – Gantt/Ford 3/0 VI. Draft Minutes 9/29/2015, 10/12/2015 – No Action PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Mr. Wendell Moore spoke regarding noise in the park and from the Transfer Station and asked for a solution to parking on the street. Mr. Moore also thanked the Council and asked that the City continue to look after citizens and to be receptive to their needs. November 24, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 Mr. Leonard Yancey agreed with Mr. Moore and spoke to the noise from the Transfer Station, and commented on the Mayor’s investigation, parking on the street and repeat offenders. Mr. Tavaras Powell spoke in support of expanding the boundaries of Main Street and spoke to the efforts of the Main Street Manager and the committee. PRESENTATION Henry County Animal Control – Animal Control Management Software Presented by: Michael Harris NO ACTION OLD BUSINESS Item #1 - Council Consideration – Ethics Committee Appointments ADVERTISE BOARD VACANCY NEW BUSINESS Item #2 – Council Consideration – Expansion of Main Street Boundaries Presented by: Kira Harris-Braggs, Main Street Manager CONSENT AGENDA Item #3 – Council Consideration – Honorarium Proposal Naming the former Hamilton State Bank Operations Center as Hambrick Cultural Arts & Enrichment Center after Carrie Mae Hambrick for her dedication to the Stockbridge community. Presented by: Alphonso Thomas, Mayor Pro Tem CONSENT AGENDA Item #4 - Council Consideration – Honorarium Proposal Naming one of the State interchanges after MLK Sr. Presented by: Michael Harris, City Manager CONSENT AGENDA Item #5 – Council Consideration - 2016 Meeting Schedule Presented by: Vanessa Holiday, City Clerk CONSENT AGENDA Item #6 – Council Consideration – Zoning Advisory Board Appointment to serve remaining two years of a 3-year term. ADVERTISE BOARD VACANCY Item #7 – Council Consideration - 2016 Water Rates Presented by: Kevin Walter, Public Works Director CONSENT AGENDA Item #8 – Council Consideration – Write-Off of Expired Probation Fines Presented by: Linda Nabers, Treasurer CONSENT AGENDA Item #9 – Council Consideration – Write-Off of City Bad Debt Presented by: Linda Nabers, Treasurer CONSENT AGENDA November 24, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 PUBLIC HEARING: Item #10 – 2nd Budget Hearing – Proposed FY2016 Operating Budget Presented by: Linda Nabers, Treasurer BUDGET ADOPTION 12/14/2015 Speakers: Wendell Moore, Leonard Yancey, Tavaras Powell, Mildred Reed DISCUSSION: Item #11 – Council Discussion – Amendment of Noise Ordinance Presented by: Dale Hall, Administration and Community Services Director FOLLOW UP WITH REGARD TO AMPLIFIED MUSIC AND SPECIAL EVENTS PERMIT FOR PARKS Item #12 – Council Discussion – Amendment of Street Parking Presented by: Dale Hall, Administration and Community Services Director STREET PARKING QUESTIONNAIRE WILL BE DISTRIBUTED TO HOMEOWNERS ASSOCIATIONS IN THE CITY. Item #13 – Council Discussion – Initial Review of Sanitation Collection Services Proposals and Oral Interviews for Outsourcing of Sanitation Services Presented by: Kevin Walter, Public Works Director NO ACTION Item #14 – Council Discussion – Resolution to name Local Agency Security Officer (LASO) for the City of Stockbridge. Presented by: Michael Williams, City Attorney – CITY MANAGER WAS NOMINATED CITY MANAGER’S COMMENTS Michael Harris – NO COMMENTS COUNCIL’S COMMENTS Councilwoman Buschman ABSENT Councilwoman Lewis Ward ABSENT Mayor Pro Tem Thomas INVITED EVERYONE OUT TO THE STREET SIGN AND PLAQUE DEDICATION CEREMONY ON DECEMBER 4, 2015 AT 3PM. Councilman Ford THANKED EVERYONE FOR COMING OUT AND REMAINING ENGAGED; ASKED EVERYONE TO SUPPORT THE 12-0 STOCKBRIDGE TIGERS FOOTBALL TEAM; AND WISHED EVERYONE A HAPPY THANKSGIVING. Councilwoman Gantt WISHED EVERYONE A HAPPY THANKSGIVING AND SAFE TRAVELS; ASKED EVERYONE TO KEEP THE CITY, MAYOR AND COUNCIL IN YOUR PRAYERS; THANKED EVERYONE FOR CONTINUED SUPPORT. November 24, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 MAYOR’S COMMENTS Mayor Thompson WISHED EVERYONE A HAPPY THANKSGIVING AND ASKED THAT ANYONE WITH A QUESTION OR CONCERN ABOUT THE BUDGET CALL HIM ON HIS CELL PHONE @ (770) 315-4485. ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city’s website www.cityofstockbridge.com or contact City Hall offices at 770.389-7900 for information.  All City offices will close at 2pm on Wednesday, November 25th and will be closed Thursday, November 26th and Friday, November 27th for the Thanksgiving holiday.  SHOP SMALL BUSINESS SATURDAY! November 28, 2015 visit the city’s website for more information. www.cityofstockbridge.com  Holiday Festival – Tuesday, December 1, 2015 5 – 9 p.m. at the Merle Manders Conference Center 111 Davis Dr. Stockbridge, GA. Visit our website: cityofstockbridge.com/events. SHUTTLE PROVIDED  City Council Meeting - Monday, December 14, 2015 6pm City Hall Council Chamber 2nd Floor. – FY2016 Budget Adoption. MOTION TO CONVENE EXECUTIVE SESSION FOR PERSONNEL, LITIGATION AND REAL ESTATE: FORD/GANTT 3/0 EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E). F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).   G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2). November 24, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5  H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].  I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). MOTION TO ADJOURN EXECUTIVE SESSION FOR PERSONNEL: FORD/GANTT 3/0 MOTION TO RECONVENE WORK SESSION: FORD/GANTT 3/0 MOTION TO ADJOURN WORK SESSION: FORD/GANTT 3/0 November 24, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

P age |1 ACTION MINUTES COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, NOVEMBER 9, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman __X___ ______ Councilwoman Lewis Ward __X___ ______ Mayor Pro Tem Thomas __X___ ______ Mayor Thompson __X___ ______ Councilman Ford __X___ ______ Councilwoman Gantt __X___ ______ III. IV. V. Invocation Mayor Thompson VI. Adoption of the Agenda – Ford/Buschman Passed 5-0 VII. Adoption of Minutes 9/14/2015, 9/22/2015- Ford/Gantt Passed 5-0 Pledge of Allegiance CEREMONIAL Proclamation – presented by Mayor Tim Thompson to Ian Ash, CEO of Providence Hospice for National Hospice Palliative Care Month. Proclamation presented to CEO of Providence Hospice. PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. November 9, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 Mr. Wendell Moore spoke regarding parking on the street and noise from the Transfer Station. Mr. Yancey spoke regarding noise from the Transfer Station. Ms. Mildred Schmelz spoke regarding Harbor of Hope, Inc. a non-profit cancer support group and requested city assistance and support for an event in October 2016. OLD BUSINESS None NEW BUSINESS Item #1 - Presentation of the City’s 2013 & 2014 Audits Presented by: Miller Edwards, City Auditor of Mauldin & Jenkins, LLC 2013 and 2014 Financial Audits are complete. Item #2 – Consent Agenda Resolution - Kindness Week Resolution 11/9 – 11/15/2015 Buschman/Ford – passed 5/0 PUBLIC HEARING Item #3 – First Hearing of FY2016 Operating Budget (PUBLIC HEARING) Presented by: Michael Harris, City Manager and Linda Nabers, Treasurer No Speakers during Public Hearing. NO ACTION Item #4 - Recognition of Cub Scout Pack 1776 - Webelo II Den (5th grade) Presented by: Mayor Tim Thompson Item #5 – Ordinance 2016 Professional Services Fee – Staff Recommendation $400 Presented by: Dale Hall, Administration and Community Services Director Ford/Motion failed for lack of a second. Item #6 – Resolution - GMA City of Ethics Presented by: Michael Williams, City Attorney Ford/Buschman Passed 5-0 Item #7 – Ordinance – GMA City of Ethics Presented by: Michael Williams, City Attorney No Action Required. CITY MANAGER’S COMMENTS Michael Harris noted he and Councilman Thomas met with Mr. Moore and Mr. Yancey at the Transfer Station and there was an initial remedy with a modified beeper; and would look into trying to find a solution. November 9, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 COUNCIL’S COMMENTS Councilwoman Buschman thank everyone for participating in the election and read a poem that she found to be relevant to Stockbridge. Councilwoman Lewis Ward referenced the attack of her character during the election and wished everyone well. Mayor Pro Tem Thomas congratulated the newly elected officials and noted he has served before, during and will continue to serve Stockbridge. Councilman Ford congratulated the newly elected officials and invited everyone to attend the next Coffee with a Cop to be held at Best Breakfast on N. Henry Blvd. on Saturday, November 14, 2015 at 8:30 am. Councilwoman Gantt thanked her fellow councilmembers and looks forward to working with the newly elected officials; noted there needed to be an improvement with voter turnout; and invited everyone out to the Walk, Talk, Love event to be held at Avian Forest Subdivision on November 21st at 9am (weather permitting). MAYOR’S COMMENTS Mayor Thompson noted the press conference held earlier in the evening and noted that it takes a special person to run for office and noted plaques to be issued to officials whose term will end on December 31, 2015. ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS ANNOUNCEMENTS WERE NOT READ All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city’s website www.cityofstockbridge.com or contact City Hall offices at 770.389-7900 for information.  Veterans Day Parade – Wednesday, November 11, 2015 at 10am. Parade route is North Henry Blvd. beginning at Cemetery to Merle Manders Conference Center.  Building Committee Meeting - Tuesday, November 17, 2015 6pm – Committee Chair, Anthony Ford – Levi Stockbridge Meeting Room - City Hall  Finance Committee Meeting - Wednesday, November 18, 2015 6pm – Committee Chair, LaKeisha Gantt – Levi Stockbridge Meeting Room - City Hall  All City offices will be TEMPORARILY closed Friday, November 20th from 12:00 – 2:00pm.  City Council Work Session Meeting - Tuesday, November 24, 2015 6pm (Includes 2016 Budget Hearing) City Hall Council Chamber 2nd Floor.  All City offices will be closed Thursday, November 26th and Friday, November 27th for the Thanksgiving holiday.  Holiday Festival – Tuesday, December 1, 2015 from 5 – 9 p.m. at the Merle Manders Conference Center 111 Davis Dr. Stockbridge, GA. For additional information, visit our website: www.cityofstockbridge.com/events November 9, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 Motion to convene Executive Session for Personnel and Land Acquisitions B-F Gantt/Ford Passed 5-0 EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E).  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2).  H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].  I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). Motion to adjourn Executive Session Ford/Buschman Passed 5-0 Motion to reconvene Special Called Meeting Gantt/Ford Passed 5-0 Mayor Pro Tem Thomas made an announcement of a Special Called Meeting to be held on Thursday, November 19, 2015 at 6:30 p.m. regarding Investigation of Mayor Tim Thompson. Motion to adjourn Buschman/Ford Passed 5-0 9:40pm November 9, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

Pag e |1 ACTION MINUTES WORK SESSION CITY OF STOCKBRIDGE TUESDAY, OCTOBER 27, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman ______ ___X__ Councilwoman Lewis Ward __X___ ______ Mayor Pro Tem Thomas __X___ ______ Mayor Thompson ______ ___X__ Councilman Ford __X___ ______ Councilwoman Gantt __X___ ______ III. Invocation – Councilman Ford IV. Pledge of Allegiance V. Adoption of the Agenda – Lewis Ward/Ford – 3/0 VI. Draft Minutes 9/14/2015, 9/22/2015 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session.  Elton Alexander spoke about litigation, LCI and other city updates. OLD BUSINESS October 27, 2015 6:00p m 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Pag e |2 NEW BUSINESS Item #1 – Council Consideration - 2016 Professional Services Fee - $400 Presented by: Dale Hall, Administration and Community Services Director Item to be placed on the 11/9/2015 Agenda Item #2– Council Consideration – Kindness Week Resolution 11/9 – 11/15 Presented by: Michael Harris, City Manager Item to be placed on the 11/9/2015 Consent Agenda DISCUSSION: Item #3 – Council Consideration - GMA City of Ethics Resolution and Ordinance Presented by: Michael Williams, City Attorney Item to be placed on the 11/9/2015 Agenda Item #4 – Updates Presented by: Michael Harris, City Manager and Dale Hall, Administration and Community Services Director Feasibility Studies – LCI – LMIG- Zoning Code - Sign Ordinance - Annexations RFP’s/Bids – Sanitation, City Hall, Municipal Court Repairs Updates – No Action CITY CLERK’S COMMENTS Vanessa Holiday – Voting Information and locations announced. CITY MANAGER’S COMMENTS Michael Harris – HCPD No Shave Campaign – Proceeds going towards cure for cancer. COUNCIL’S COMMENTS Councilwoman Buschman Councilwoman Lewis Ward met with McIntosh Trail and will seek funds and location for Stockbridge. Also announced HCPD fruit basket fundraiser. Mayor Pro Tem Thomas thanked everyone for attending and referenced the Stockbridge Downtown Development Authority and their heart is in the right place to resolve the litigation. Councilman Ford thanked everyone for coming out tonight and also for attending another successful Coffee with a Cop last Saturday. The next Coffee with a Cop will be on Saturday, November 14 th at Best Breakfast on N. Henry Blvd. 8:30 am. Councilwoman Gantt thanked everyone for coming out. MAYOR’S COMMENTS Mayor Thompson October 27, 2015 6:00p m 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Pag e |3 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city’s website www.cityofstockbridge.com or contact City Hall offices at 770.389-7900 for information.  City Council Meeting - Monday, November 9, 2015 6pm (Includes 2016 Budget Hearing) City Hall Council Chamber 2nd Floor.  Veterans Day Parade – Wednesday, November 11, 2015 at 10am. Deadline to register is October 30th . Visit our website: cityofstockbridge.com/events for more information  Finance Committee Meeting - Wednesday, November 18, 2015 6pm – Committee Chair, LaKeisha Gantt – Levi Stockbridge Meeting Room - City Hall  City Council Work Session Meeting - Tuesday, November 24, 2015 6pm (Includes 2016 Budget Hearing) City Hall Council Chamber 2nd Floor.  All City offices will be closed Thursday, November 26th and Friday, November 27th for the Thanksgiving holiday.  Holiday Festival – Tuesday, December 1, 2015 5 – 9 p.m. at the Merle Manders Conference Center 111 Davis Dr. Stockbridge, GA. Visit our website: cityofstockbridge.com/events MOTION TO CONVENE EXECUTIVE SESSION – FORD SECOND: LEWIS WARD VOTE: 3/0 EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney -client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the sub stance of the attorney-client discussion].  B. Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as provided in Georgia Code section 50-14-3(b)(1)(B).  C. Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).  D. Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(D).  E. Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote as provided in Georgia Code section 50-14-3(b)(1)(E). October 27, 2015 6:00p m 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Pag e |4  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  G. Meeting to interview one or more applicants for the position of the executive head of an agency as provided in Georgia Code section 50-14-3(b)(2).  H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employe e may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].  I. Staff meeting held for investigative purposes under duties or responsibilities imposed by law as provided by Georgia Code section 50-14-3(a) (1). MOTION TO ADJOURN EXECUTIVE SESSION – FORD SECOND: GANTT VOTE: 3/0 MOTION TO RECONVENE WORK SESSION – FORD SECOND: GANTT VOTE: 3/0 MOTION TO ADJOURN – FORD SECOND: GANTT VOTE: 3/0 October 27, 2015 6:00p m 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

P age |1 AGENDA SPECIAL CALLED COUNCIL MEETING CITY OF STOCKBRIDGE THE STOCKBRIDGE DOWNTOWN DEVELOPMENT AUTHORITY TUESDAY, OCTOBER 27, 2015 5:30PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis. Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call (Mayor & Council) Councilwoman Buschman Present ______ Absent ___X__ Councilwoman Lewis Ward ___X__ ______ Mayor Pro Tem Thomas ___X__ ______ Mayor Thompson ______ ___X__ Councilman Ford ___X__ ______ Councilwoman Gantt ___X__ ______ III. Invocation – Councilman Ford IV. Pledge of Allegiance V. Adoption of the Agenda – Ford/Gantt – 3/0 MOTION TO CONVENE EXECUTIVE SESSION – GANTT SECOND: FORD VOTE: 3/0 MOTION TO ADJOURN EXECUTIVE SESSION – FORD SECOND: GANTT VOTE: 3/0 MOTION TO RECONVENE SPECIAL CALLED MEETING – FORD SECOND: GANTT VOTE: 3/0 MOTION TO ADJOURN– FORD SECOND: GANTT VOTE: 3/0 October 27, 2015 5:30pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

P age |1 ACTION MINUTES COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, OCTOBER 12, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman I. Call to Order II. Roll Call Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Present Absent Councilwoman Buschman ___X___ ______ Councilwoman Lewis Ward ___X___ ______ Mayor Pro Tem Thomas ___X___ ______ Mayor Thompson ___X___ ______ Councilman Ford ___X___ ______ Councilwoman Gantt ___X___ ______ III. Invocation – Robin Buschman IV. Pledge of Allegiance V. Adoption of the Agenda amended to include (5) Budget Ordinances made by: Gantt; seconded by: Thomas – Approved 5/0 VI. Adoption of the Minutes 7/28/2015, 8/10/2015, 8/25/2015 made by: Ford; seconded by: Gantt – Approved 5/0. CEREMONIAL Proclamation – Retired Educators Day in Georgia Presented by: Mayor Thompson to Kathy Hill Proclamation – National Hispanic Heritage Month Presented by: Alphonso Thomas, Mayor Pro Tem, to Rocio Camacho October 12, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Mr. Wendell Moore spoke regarding park noise, resolving DDA, investigations, Executive Session, negotiating contracts, grass cutting and legal fees. Mr. Leonard Yancey spoke regarding code enforcement, noise nuisance, zoning and resolution to ongoing issues. Mr. Elton Alexander acknowledged proclamation, and spoke regarding the DDA litigation, proposed public hearing item on Davis Rd., and spending money wisely. OLD BUSINESS Item #1 – Veto – Ordinance/Budget Amendment 2015-004 Presented by: Mayor Thompson Motion to override veto: Ford Second: Gantt Vote: 4-0-1 (Buschman abstained) Motion failed as Charter requires vote of the entire council. Item #2 – Five (5) Ordinances to Amend the City Budget for Fiscal Year 2015 for the City of Stockbridge. 2015-004(A) – Budgeted Impact for Ongoing Litigation for Publix Retention Pond $18,200. Motion to approve: Ford Second: Gantt Vote: 5-0 2015-004(B) – Budgeted Impact for Ongoing Litigation with Henry County for SDS Agreement for Police Services $38,867.00 Motion to approve: Ford Second: Buschman Vote: 5-0 2015-004(C) – Budgeted Impact for Council Investigation (Buschman) $4,048.00 Motion to approve: Ford Second: Gantt Vote: 4-0- 1 (Buschman abstained) October 12, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 2015-004(D) – Budgeted Impact for Mayor’s Investigation $38,348.00 Motion to approve: Ford Second: Gantt Vote: 5-0 2015-004(E) – Budgeted Impact for Ongoing DDA Litigation $76,463.00 Motion to approve: Ford Second: Gantt Vote: 3-1-1(Lewis Ward opposed, Buschman abstained) Item #3 – Resolution - 2015 SHORT-TERM WORK PROGRAM (STWP) Presented by: Dale Hall, Administration and Community Services Director Motion to approve: Gantt Second: Ford Vote: 5-0 PUBLIC HEARING Item #4 – Variance Request VR-15-10-S Location: Langley Oaks Residential Subdivision, Lots 23, 24, 25, 26 Land Lot 5 of the 12th District Parcel ID: 031S-01-023-000, 031S-01-024-000, 031S-01-025-0`00, 031S-01-026-000. Variance to reduce the minimum front and rear setbacks. Presented by: Dale Hall, Administration and Community Services Director Motion to deny: Lewis Ward Second: Thomas Vote: 3-2 (Buschman/Ford opposed denial) NEW BUSINESS Item #5 - CONSENT AGENDA Resolution – City’s PTO (Personal Time Off) Policy Motion to approve: Ford Second: Lewis Ward Vote: 2-3-0 (Buschman,Thomas, and Gantt) Opposed - Motion Failed Motion to Reconsider: Gantt Second: Ford Vote: 5-0 Motion to Remove from Consent Agenda to Allow Discussion: Thomas Second: Lewis Ward Vote: 4-1 (Ford Opposed) Motion to approve Annual Leave Policy: Ford Second: Gantt Vote: 5-0 October 12, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 Item #6 – Resolution – City Partnership of “The Leader in Me” Presented by: Mayor Thompson and Steve Cash, Henry County Council for Quality Growth Leader in Me Partnership in the amount of $5,500.00 Motion to approve: Thomas Second: Lewis Ward Vote: 5-0 Item #7 – Ordinance – Amendment of Growlers Ordinance Presented by: Dale Hall, Administration and Community Services Director Motion to approve: Lewis Ward Second: Thomas Vote: 5-0 Item #8 – Ordinance – Reeves Creek Trail Dog Policy w/Signage. Presented by: Michael Harris, City Manager Motion to approve: Buschman Second: Gantt Vote: 5-0 Item #9 – Resolution – Creek Circle Streambank Restoration Presented by: Kevin Walter, Public Works Director Motion to approve: Gantt Second: Ford Vote: 5-0 Item #10 – Resolution – S. Berry Street Sidewalk – Phase II Presented by: Kevin Walter, Public Works Director Motion to approve: Thomas Second: Ford Vote: 5-0 PUBLIC HEARING: Item #11 – Rezoning Request RZ-15-16-S Rezoning request from R-3 (Single Family Residence) to C-3 (Highway Commercial) for the property located at 771 & 791 Davis Road, in Land Lot 71 of the 12th District. The property consists of 1.27 +/- acre, and the request is for a tractor trailer operating business. Presented by: Dale Hall, Administration and Community Services Director Motion to deny: Ford Second: Gantt Vote: 5-0 ***As a result of denial this location cannot apply for a rezoning request for one year*** October 12, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 Item #12 – Variance Request VR-15-14-S Location: 771 & 791 Davis Road Land Lot 71 of the 12th District Parcel ID: S02-05-010-000 & S02-11-000 Variance:  To reduce the front yard setback in the C-3 zoning district from 70 to 30 feet.  To eliminate paved, dust-free surface requirement to allow gravel parking  To eliminate landscaping requirement.  To eliminate fence requirement for outside storage. Proposed Use: Tractor Trailer Operating Business. Current Land Use: Single-family Residence – Vacant. The property consists of 1.27 +/- acres. Presented by: Dale Hall, Administration and Community Services Director Item dispensed due to actions from Item #11 CITY CLERK’S COMMENTS Vanessa Holiday noted new Elections Office location at 40 Atlanta St. McDonough, GA and referenced all voting dates and locations. CITY MANAGER’S COMMENTS Michael Harris had no comments. COUNCIL’S COMMENTS Councilwoman Buschman had not comments. Councilwoman Lewis Ward had no comments. Mayor Pro Tem Thomas thanked everyone for their support of the M L King Heritage Trail renaming and Plaque Dedication. Councilman Ford dittoed the remarks of Mayor Pro Tem Thomas and invited citizens to the next Coffee with a Cop on October 24, 2015 at Starbucks on Eagles Landing Pkwy at 8:30 a.m. Councilwoman Gantt thanked everyone for coming out. MAYOR’S COMMENTS Mayor Thompson commended MLK, Sr. Street and Plaque Dedication and noted Charter changes take away veto power and recommends a referendum. ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city’s website www.cityofstockbridge.com or contact City Hall offices at 770.389-7900 for information.  Community Relations Committee Meeting – Wednesday, October 14, 2015 6pm – City Hall Levi Meeting Room – Councilman Alphonso Thomas, Committee Chair.  Stockbridge Business Association/Public Safety Committee Safety Talk – Tuesday, October 20, 2015 6pm – Merle Manders Conference Center – Councilwoman Regina Lewis Ward, Committee Chair. October 12, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6  The Henry Herald will be hosting a candidate forum for the city of Stockbridge City Council candidates at the request of the citizens on Wednesday, October 21, 2015 from 6:00pm – 8:00pm at the Merle Manders Conference Center 111 Davis Rd. Stockbridge, GA.  Coffee with a Cop - Saturday, October 24, 2015 8:30am – 10:00am – at Starbucks 1058 Eagles landing Pkwy. Stockbridge - Sponsored by Councilman Ford.  City Council Work Session Meeting - Tuesday, October 27, 2015 6pm – City Hall Council Chamber 2nd Floor. Executive Session was canceled. Motion to adjourn: Buschman Second: Lewis Ward Vote: 4-1 (Ford opposed) October 12, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

P age |1 ACTION MINUTES SPECIAL CALLED MEETING CITY OF STOCKBRIDGE TUESDAY, SEPTEMBER 22, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman __x____ ______ Councilwoman Lewis Ward __x____ ______ Mayor Pro Tem Thomas __x____ ______ Mayor Thompson __x____ ______ Councilman Ford __x____ ______ Councilwoman Gantt __x____ ______ III. Invocation – Councilman Ford IV. Pledge of Allegiance V. Adoption of the Agenda – Thomas/Ford 5-0 Motion to approve: Thomas Second: Gantt Vote: 5-0 ITEM #1 - RESOLUTION – To Approve 2015 LMIG Project List Presented by: Kevin Walter, Public Works Director Motion to approve: Thomas Second: Gantt Vote: 5-0 September 22, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 ITEM #2 - EXECUTIVE SESSION – A, F, H Motion to approve: Ford Second: Thomas Vote: 4-0-1 (Buschman Abstained) EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)  A. Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject discussed was [identify the case or claim discussed but not the substance of the attorney-client discussion].  F. Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as provided in Georgia Code section 50-14-3(b)(2).  H. Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion]. MOTION TO ADJOURN EXECUTIVE SESSION Motion to approve: Ford Second: Buschman Vote: 5-0 MOTION TO RECONVENE SPECIAL CALLED MEETING Motion to approve: Thomas Second: Ford Vote: 5-0 MOTION TO APPROVE Mutual Release and Settlement Agreement between the City of Stockbridge and Institute for Radiation Therapy, Inc. (IRT). Motion to approve: Ford Second: Gantt Vote: 4-0-1 (Buschman abstained) MOTION TO ADJOURN Motion to approve: Thomas Second: Ford Vote: 5-0 September 22, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

Page |1 ACTION MINUTES COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, SEPTEMBER 14, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Robin Randi Rainey, Deputy City Clerk Michael Williams, City Attorney INVOCATION BY MAYOR THOMPSON PLEDGE OF ALLEGIANCE MOTION TO AMEND THE AGENDA TO INCUDE ITEMS #9 COUNCIL DISCUSSION ON THE CHARTER UPDATE AND ITEM #10 LMIG UPDATE WITH VOTE MADE BY: GANTT SECOND: FORD VOTE: 5-0 MOTION TO ADOPT THE MINUTES OF 7/13/2015 MADE BY:FORD SECOND: BUSCHMAN VOTE: 5-0 CEREMONIAL Proclamation – Presented to Mary Hancock of the Daughters of the American Revolution for Constitution Week - Presented by: Mayor Tim Thompson Presented to Mary Hancock of the Daughters of the American Revolution for Constitution Week. Proclamation – Presented to Dwight Helton of Action Ministries for Smart Lunch/Smart Kids Program - Presented by: Mayor Tim Thompson- No Action, will present at the next City Council Meeting. September 14, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |2 Proclamation – Presented to Kim Moye National Payroll Week Presented by: Mayor Tim Thompson PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. LEONARD YANCEY- Noise Nuisance being abused. ELTON ALEXANDER- Litigation cost and lawsuits. LEE STUART- Budget, Charter and illegal signs. CHIP FLANNAGAN- Budget, helping elected officials get voted in and out. Response- Councilwoman Buschman- challenges anyone to find the video of her being accused of stating she is in charge now. KATHRYN GILBERT- Charter, illegal meetings Response- Mayor Pro Tem Thomas- spoke in reference on the difference between a raise and compensation. Response- Mayor Thompson- apologized to the citizens for hearing about all of the negativity; and asked everyone to look in the mirror and examine what they want in their community. Mayor Thompson urges all to demand to see the investigative report. Response- Councilman Ford- stated all decisions made by Council are video tapped, audio recorded, and has minutes typed. All decision are on record and encourages all to look for themselves and the truth will set them free. OLD BUSINESS Item #1 – Resolution – King Family Plaque for City Hall (Amendment) Presented by: Mayor Pro Tem, Alphonso Thomas MOTION TO APPROVE THE AMENDED RESOLUTION TO USE REMAINING FUNDS OF $479 TO INCLUDE A BANQUET: THOMAS SECOND: FORD VOTE: 5-0 NEW BUSINESS PUBLIC HEARING: Item #2 – Resolution – MLK Sr. Heritage Trail (Street Renaming) Presented by: Mayor Pro Tem, Alphonso Thomas SPEAKERS IN FAVOR: MARILYN FLYNN, MILDRED REED, MELVIN FULTON, BISHOP BRYER, SARAH BILLUPS, REV. E.C. COCHRAN, GREG HORTON, LEE STUART, KATHRYN VALLISH, ELTON ALEXANDER, RENEE SHAW, NEAT ROBINSON. SPEAKERS OPPOSED: CUSTIN ROBERTS MOTION TO APPROVE RESOLUTION OF THE MLK SR. HERITAGE TRIAL (STREET RENAMING): September 14, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |3 MAYOR PRO TEM THOMAS SECOND: FORD VOTE: 5-0 PUBLIC HEARING: Item #3 – Variance Request VR-15-10-S Location: Langley Oaks Residential Subdivision, Lots 23, 24, 25, 26 Land Lot 5 of the 12th District Parcel ID: 031S-01-023-000, 031S-01-024-000, 031S-01-025-000, 031S-01-026-000. Variance to reduce the minimum front and rear setbacks. Presented by: Dale Hall, Administration and Community Services Director MOTION TO TABLE UNTIL NEXT COUCIL MEETING MADE BY: MAYOR PRO TEM THOMAS SECOND: GANTT VOTE: 5-0 Item #4– Resolution - New Job Description – Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. MOTION TO APPROVE RESOLUTION- NEW JOB DESCRIPTION- WATER SYSTEM CHIEF OPERATOR MADE BY: BUSCHMAN SECOND: FORD VOTE: 5-0 Item #5 – Resolution - Pay and Classification Scale to include Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. MOTON TO APPROVE RESOLUTION- PAY CLASSIFICATION SCALE TO INCLUDE WATER CHIEF OPERATOR MADE BY: FORD SECOND: GANTT VOTE: 5-0 Item #6 – Resolution - Organization Chart to include Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. MOTION TO APRROVE RESOLUTION- ORGANIZATION CHART TO INCLUDE WATRER SYSTEM CHIEF OPERATOR MADE BY: BUSCHMAN SECOND: GANTT VOTE: 5-0 Item #7 – Ordinance - Budget Amendment 2015-004 – Total $269,885. Presented by: Linda Nabers, Treasurer MOTON TO APPROVE BUDGET AMENDMENT 2015-004- TOTAL $269,885 MADE BY: FORD SECOND: GANTT VOTE: 4-0- BUSCHMAN RECUSED HERSELF Item #8 – Council Consideration – Ethics Ordinance Presented by: Michael Williams, City Attorney MOTION TO TABLE ITEM MADE BY: GANTT SECOND: FORD VOTE: 5-0 COUNCIL DISCUSSION September 14, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |4 Item #9 – Council Discussion – Amendment of Ordinance OR13-295 relating to Ancillary Wine Tasting Licenses and Ancillary Growler Malt Beverage Tasting Licenses Presented by: Dale Hall, Administration and Community Services Director COUNCIL AGREED TO MOVE TO NEXT COUNCIL MEETING- No Action Item #10 – Council Discussion - Charter Amendments Presented by: Michael Williams, City Attorney- No Action Item #11- Council Discussion- LMIG Paving project- No Action Presented by: CITY MANAGER’S COMMENTS Michael Harris- NO COMMENT COUNCIL’S COMMENTS Councilwoman Buschman- NO COMMENT Councilwoman Lewis Ward- NO COMMENT Mayor Pro Tem Thomas- NO COMMENT Councilman Ford- NO COMMENT Councilwoman Gantt- NO COMMENT MAYOR’S COMMENTS Mayor Thompson- NO COMMENT ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS-ANNOUNCEMENTS WERE NOT READ All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city’s website www.cityofstockbridge.com or contact City Hall offices at 770.3897900 for information.  Coffee with a Cop – Saturday, September 19, 2015 8:30 – 10:30am – Bridgeview Diner – Sponsored by Councilman Anthony Ford.  Finance Committee Meeting – Wednesday, September 23, 2015 6pm – City Hall Levi Meeting Room – LaKeisha Gantt, Committee Chair.  Public Safety Committee and the Henry County Sheriff's Office presents: Firearm Safety. Thursday, September 24, 2015 7pm at the Merle Manders Conference Center 111 Davis Rd. Stockbridge, GA – Councilwoman Regina Lewis Ward – Committee Chair  Bridgefest – Friday, September 25, 2015 7 -9:30pm and Saturday, September 26, 2015 11am = 6pm – City Lawn across from City Hall.  Work Session Meeting - Tuesday, September 29, 2015 6pm – City Hall Council Chamber 2nd Floor. September 14, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |5 Motion to Adjourn. MOTIONED TO ADJOURN THE COUNCIL MEETING AT 10:04PM MADE BY MAYOR PRO TEM THOMAS SECOND: BUSCHMAN VOTE: 4-1-0 FORD OPPOSED September 14, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900

Page |1 AGENDA WORK SESSION CITY OF STOCKBRIDGE TUESDAY, AUGUST 25, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Roll Call Present Absent Councilwoman Buschman __x____ 6:40pm ______ Councilwoman Lewis Ward __x____ ______ Mayor Pro Tem Thomas __x____ ______ Mayor Thompson __x____ ______ Councilman Ford __x____ ______ Councilwoman Gantt __x____ ______ III. Invocation- Mayor Thompson IV. Pledge of Allegiance V. Adoption of the Agenda Ford/Gantt approved 4/0.(Buschman not in attendance) VI. Draft Minutes 7/13/2015 No Action OLD BUSINESS Item #1 – Council Consideration – Proposed MLK Sr. Heritage Trail (Street Renaming) Presented by: Mayor Pro Tem, Alphonso Thomas ITEM TO BE PLACED ON THE 9/14/2015 AGENDA – PUBLIC HEARING August 25, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |2 NEW BUSINESS Item #2– Council Consideration - New Job Description – Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. ITEM TO BE PLACED ON THE 9/14/2015 AGENDA Item #3 – Pay and Classification Scale to include Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. ITEM TO BE PLACED ON THE 9/14/2015 AGENDA Item #4 – Organization Chart to include Water Sys. Chief Operator Presented by: Kevin Walter, Public Works Director and Renee Wheeler, HR Mgr. ITEM TO BE PLACED ON THE 9/14/2015 AGENDA Item #5 – Budget Amendment 2015-004 Presented by: Linda Nabers, Treasurer ITEM TO BE PLACED ON THE 9/14/2015 AGENDA DISCUSSION: Item #6 – Variance Request VR-15-10-S Location: Langley Oaks Residential Subdivision, Lots 23, 24, 25, 26 Land Lot 5 of the 12th District Parcel ID: 031S-01-023-000, 031S-01-024-000, 031S-01-025-000, 031S-01-026-000. Variance to reduce the minimum front and rear setbacks. Presented by: Dale Hall, Administration and Community Services Director ITEM TO BE PLACED ON THE 9/14/2015 AGENDA – PUBLIC HEARING PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Dan Vallish – made a request to amend the Growlers Ordinance. Leonard Yancey – referenced the City’s enforcement of the Noise/Nuisance citations issued over the last 15 years. Wendell Moore – acknowledged the grass cutting and clean-up of storm drains; noted concern for parking on the streets and asked for more government transparency. Vanessa Holiday, City Clerk noted that the Clerk’s Office uploads all documents to the City’s website for public viewing in advance of the Council Meeting. CITY MANAGER’S COMMENTS Michael Harris noted the Surplus Auction is complete and the City is moving with the Asset Management Plan. August 25, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |3 COUNCIL’S COMMENTS Councilwoman Buschman noted she held a Public Works Committee meeting and will a brief synopsis at the next Council Meeting. Ms. Buschman also referenced the movie industry being very here in Stockbridge and this industry stimulates the local ecomony; and is very excited about upcoming filming being directed by Clint Eastwood and will keep us posted. Councilwoman Lewis Ward thanked Mr. Moore for his comments regarding transparency and requested the Public Comments move up on the Agenda to allow Council to consider comments prior to voting. Mayor Pro Tem Thomas noted the Town Hall on Wednesday, September 9, 2014 at 6pm regarding the MLK, Sr. Heritage Trail. Councilman Ford thanked everyone for attending and stated that the City will continue to work on transparency; and referenced his upcoming initiative “Coffee with a Cop” on September 19th at 8:30 am at the Bridgeview Diner. Councilwoman Gantt referenced the recent training at the Robert Knox Leadership Institute where the attendees got an opportunity to know who they are as a leader; noted that the Approved Budget is available online on the City’s website and the City needs to work harder to get the word out that the information is available online and encouraged citizens to go to the website and view the information; and further stated that she is always open and available for discussion. MAYOR’S COMMENTS Mayor Thompson thanked everyone for coming and stated that the comments from tonight will be taken under consideration regarding transparency where that is a work in progress. The following Announcements were read:  Small Business Lunch & Learn – Thursday, August 27, 2015 12:30 - 2pm – City Hall Levi Meeting Room – Sponsored by Councilwoman Regina Lewis Ward.  All City office will be closed Monday, September 7, 2015 in observance of Labor Day.  Town Hall Meeting – Wednesday, September 9, 2015 6pm – City Hall Levi Meeting Room Re: Proposed Street Renaming – MLK, Sr. Historic Trail – hosted by Mayor Pro Tem Alphonso Thomas. August 25, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900 Page |4  Building Committee Meeting – Thursday, September 10, 2015 6pm – City Hall Levi Meeting Room – Councilman Anthony Ford, Committee Chair.  City Council Meeting - Monday, September 14, 2015 6pm – City Hall Council Chamber 2nd Floor.  Coffee with a Cop – Saturday, September 18, 205 8:30am – 10:30 am – Bridgeview Diner Sponsored by Councilman Anthony Ford. EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act) Item A, F, H Motion to convene Executive Session for Items A, F, H made by Councilman Ford; second by Councilman Thomas. Vote: 5/0 Motion to adjourn Executive Session made by Councilman Ford; second by Councilwoman Buschman. Vote: 5/0 Motion to reconvene Work Session made by Councilman Ford; second by Councilwoman Gantt Vote: 5/0 Motion to reconvene Adjourn made by Councilman Ford; second by Councilwoman Gantt. Vote: 5/0 August 25, 2015 6:00pm4640 N. Henry Blvd. Stockbridge, GA 30281Phone: (770) 389-7900

Page |1 ACTION MINUTES CITY COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, AUGUST 10, 2015 6:00 PM Mayor & City Council Tim L. Thompson, Mayor Alphonso Thomas, Mayor Pro Tem Robin Buschman, Councilwoman Anthony S. Ford, Councilman LaKeisha Gantt, Councilwoman Regina Lewis Ward, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney INVOCATION BY PASTOR TERRENCE GATTIS, MT. OLIVE BAPTIST CHURCH PLEDGE OF ALLEGIANCE MOTION TO ADOPT THE AGENDA MADE BY: GANTT SECOND: FORD VOTE: 5/0 MOTION TO ADOPT THE MINUTES OF 4/23/15, 6/9/15 MADE BY: FORD SECOND: GANTT VOTE: 4-0-1 (BUSCHMAN ABSTAINED) MOTION TO ADOPT THE MINUTES OF 6/8/15, 6/22/15, 6/23/15, 6/24/15 MADE BY: BUSCHMAN SECOND: FORD VOTE: 5/0 PRESENTATIONS Councilman Anthony S. Ford made partnership presentation to Pastor Cecilia L. Green of the Stockbridge High School Football Booster Club in the amount of $500.00 Mayor Pro Tem Thomas placed City of Stockbridge pins on community religious leaders as a symbol of dedication and service to the community. August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 OLD BUSINESS Item #1 – Item for Council Consideration - Annual Short-Term Work Program and Capital Improvements Element Annual Update Presented by: Dale Hall, Administration & Community Services Director MOTION TO APPROVE MADE BY: FORD SECOND: BUSCHMAN VOTE: 5/0 NEW BUSINESS PUBLIC HEARING Item #2 – Conditional Use Request Presented by: Henry County Planning & Zoning Case Number: CU-15-08-S Applicant: Zhu ZR Chao & Li Quang Mark X of Stockbridge, GA request a conditional use for property located at 1961 Highway 42 North in Land Lot 34 of the 7th District. The property consists of 0.04 +\- acres, and the request is for a church expansion in the C-2 (General Commercial) zoning district. MOTION TO APPROVE MADE BY: BUSCHMAN SECOND: FORD VOTE: 5/0 PUBLIC HEARING Item #3 – Variance Request Presented by: Henry County Planning & Zoning Case Number: VR-15-05-S Applicant: Zhu ZR Chao & Li Quang Mark X of Stockbridge, GA request a variance from Section 3-7-212 to reduce the minimum number of parking spaces for a shopping center from ninety three (93) to seventy three (73) Location: Eagle’s East Commercial Condominium Development 1945-1965 Highway 42 North Land Lot 34 of the 7th District Lot size 2.6 +\- acres Parcel ID: 071K-01-001-947; 071K-01-001-949; 071K-01-001-951; 071K-01-001-953; 071K-01-001-955; 071K-01-001-957; 071K-01-001-959; 071K-01-001-961; 071K-01-001963; 071K-01-001-965 MOTION TO APPROVE WITH (4) FOURD ADDITIONAL PARKING SPACES MADE BY: FORD SECOND: 4-1-0 (LEWIS WARD OPPOSED) Item #4 – Item for Council Consideration – City’s Cleaning Services Presented by: Dale Hall, Administration & Community Services Director MOTION TO APPROVE ICS, INC. $82,000 ANNUALLY MADE BY: BUSCHMAN SECOND: GANTT VOTE: 4/0 (LEWIS WARD WAS NOT PRESENT ON THE DAIS FOR THIS VOTE) August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Mr. Dan Vallish- Barley & Vine made request to amend Ordinance regarding Growlers. Mr. Wendell Moore referenced debris getting into storm drains after the City cuts grass or uses chipper. Mr. Leonard Yancey thanked Mayor Pro Tem Thomas, Michael Harris and Dale Hall for addressing the noise nuisance issue and noted he would submit an ORR regarding fines. Mr. Jonas Ho referenced his compliance with the Code Enforcement request regarding LED lighting and noted he would submit an ORR regarding citations issued. Mr. George Espada made asked for a copy of the investigation report of Mayor Thompson and reference transparency. CITY MANAGER’S COMMENTS Michael Harris - None COUNCIL’S COMMENTS Councilwoman Buschman Public Works Committee 2nd Qtr. Update – While there were no committee meetings in the 2nd quarter, there was a Town Hall regarding Sanitation services; next meeting is being held on Wednesday, August 12th. 7pm; School is in – watch for buses and keep kids safe. Councilwoman Lewis Ward Public Safety Committee 2nd Qtr. Update - In lieu of meeting, partnered with HC Sheriff’s Office for Senior Safety Talk (registration is required- must be 60+ of age) on August 21st at 12:30 pm at the MMCC; Upcoming events include Firearm Safety on September 24th at 7pm and an event in October regarding Holiday Safety (more information to follow) Mayor Pro Tem Thomas Community Relations Committee 2nd Qtr. Update – emphasized the committee being in partnership with community volunteers and organizations; 2nd quarter included Don’t Trash Stockbridge, Memorial March, Stockbridge Stories, and the Back-toSchool events and noted that trash in the community was a manmade problem that could be fixed with education and responsibility; applauded Dale Hall for his efforts; noted Town Hall meetings are scheduled with HOA’s in the community as issues and problems may differ; invited public to attend Meet & Greet at the MMCC on August 20th at 6:30pm; hears citizens’ concerns and will address. August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 Councilman Ford Building Committee 2nd Qtr. Update – Coffee with a Cop series kicked off on Saturday, where the mission is to break down barriers between citizens and police of and will meet at various restaurant locations within the City/Henry each month; the next location will be Bridgeview Diner on Saturday, September 19th from 8:30 – 10:100 am; HVAC issue resolved in the Council Chamber, working on repairs of the City Hall and Municipal Court leaks, using S.P.L.O.S.T. funds for a new public works facility and repairs to the Multiplex (more information to come on that project). Next Bldg. Committee Meeting is September 10, 2015. Councilwoman Gantt Finance Committee 2nd Qtr. Update – noted that the 2nd qtr. Financial Report was presented by Treasurer, Linda Nabers at the July 22, 2015 Finance Committee Meeting and the July 28, 2015 Work Session; additionally, the report is available on the City’s website. Please email any questions or concerns to Council’s email address located on the City’s website and agrees with transparency. Councilwoman wants citizens to know that she is open and available and hears their concerns. And thanked everyone for coming out. MAYOR’S COMMENTS Mayor Thompson thanked everyone for coming out and noted to those that spoke, their issues and concerns would be addressed. Mayor Thompson read the following news and announcements:.  Community Relations Committee Meeting – Wednesday, August 12, 2015 6pm – City Hall Levi Meeting Room – Councilman Alphonso Thomas, Committee Chair.  Public Works Committee Meeting – Wednesday, August 12, 2015 7pm – City Hall Levi Meeting Room – Councilwoman Robin Buschman, Committee Chair.  Main Street Meet & Greet – Thursday, August 20, 2015 6:30pm – Merle Manders Conference Center – Main Street Manager, Kira Harris-Braggs  Public Safety Committee Meeting – Friday, August 21, 2015 12:30pm – Merle Manders Conference Center – Lunch Provided- Councilwoman Lewis Ward, Committee Chair.  Lunch and Learn – Series 3 Thursday, August 27, 2015 - City Hall Levi Meeting Room 12:30pm – 2:00pm; sponsored by Councilwoman Regina Lewis Ward EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act) A, E, F, H. MOTION TO ENTER INTO EXECUTIVE SESSION FOR ITEMS A, E, F, H MADE BY: FORD SECOND: GANTT VOTE: 5/0 August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 MOTION TO ADJOURN EXECUTIVE SESSION MADE BY: FORD SECOND: BUSCHMAN VOTE: 5/0 MOTION TO RECONVENE THE REGULAR MEETING MADE BY: FORD SECOND: BUSCHMAN VOTE: 5/0 MOTION TO APPROVE THE CITY MANAGER’S CONTRACT WITH CORRECTION TO ITEM #6 TO READ CELL PHONE AND TABLET MADE BY: LEWIS WARD SECOND: FORD VOTE: 5/0 MOTION TO ADJOURN MADE BY: FORD SECOND: GANTT VOTE: 5/0 August 10, 2015 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900