2016-10-25 · City Council · Minutes · October 25, 2016 Work Session Meeting · Minutes

Page |1 Stockbridge Bringing People Together ACTION MINUTES WORK SESSION MEETING TUESDAY, OCTOBER 25, 2016 6:00 p.m. Mayor & City Council Mayor Pro Tem- Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Invocation III. Pledge of Allegiance by Councilman Blount IV. Roll Call Present Absent Councilman Alexander ___X___ _______ Councilman Blount ___X___ _______ Mayor Pro Tem Ford ___X___ _______ Councilwoman Gantt ___X___ _______ Councilwoman Robinson ___X___ _______ V. Motion to amend the Agenda adding Item#10 (LMIG Paving Project) under New Business and to hear Item #8 after Executive Session made by Councilwoman Gantt; second by Councilman Robinson. Passed 5-0. VI. Review of Minutes for 9/12/2016 and 9/27/2016 No Action PUBLIC COMMENTS None October 25, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 CEREMONIAL 1. Mayor Pro Tem Ford presented Certificates of Completion to the 2016 Citizens Academy participants. OLD BUSINESS 2. PUBLIC HEARING - Resolution to approve the Short-Term Work Program and Capital Improvement Element Annual Update and Adoption and Amendment to the Henry County Comprehensive Plan. Public Hearing was held on 8/8/2016. Presented by: Dale Hall, Administration & Community Development Director Motion to approve made by Councilman Alexander; second by Councilwoman Gantt. Passed 5-0 (Noting a change to Item #2 (Splash Pad) to utilize SPLOST and General Funds. 3. Resolution to amend the City’s Code of Conduct policy Presented by: Michael Williams, City Attorney Motion to approve made by Councilwoman Gantt; second by Councilman Blount. Passed 5-0. 4. Resolution to request approval of recommended approval – Water Treatment Dept. RFP#201607-22, Automated Water Metering Infrastructure Project in the amount of $1,718,228.00 with Ferguson Enterprises, Inc. DBA Ferguson Waterworks (College Park, GA) to provide implementation of an Automated Metering Infrastructure (AMI) system upon execution of contract commencing November 2016 with three (3) renewable options. Funded by SPLOST Presented by: Michael Harris, City Mgr. and Donald Riley, Procurement Specialist Motion to approve made by Councilwoman Gantt; second by Councilman Blount. Passed 5-0. NEW BUSINESS 5. Council Consideration for approval Resolution for State Wide Contract – Sewer Treatment Dept. #SWC-9999-spd-0000102-0010 in the amount of $72,458.00 with Environmental Products (Atlanta, GA), for the purchase of one (1) Vactor Ramjet Trailer Jetter. This is a one-time purchase. Funded by Wastewater Fund Balance. Presented by: Michael Harris, City Mgr. and Donald Riley, Procurement Specialist Motion to approve made by Councilwoman Gantt; second by Councilwoman Robinson. Passed 5-0. 6. Council Consideration for a Resolution to proclaim the week of November 7, 2016 through November 13, 2016 as “Kindness Works, Pass it On” Week. Presented by: Michael Harris, City Manager Motion to approve made by Councilwoman Gantt; second by Councilwoman Robinson. Passed 5-0. October 25, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 7. Council Consideration for approval of Ordinance for 2017 Meeting Schedule Presented by: Vanessa Holiday, City Clerk Motion to approve made by Councilwoman Gantt; second by Councilman Blount. Passed 5-0. 8. Council Consideration of Resolution of appointment to fill an Ethics Board vacancy Presented by: Michael Williams, City Attorney Motion to approve made by Councilwoman Gantt; second by Councilwoman Robinson. Passed 5-0. 9. Council Consideration of Resolution for Soliciting for Non-Profits Presented by: Michael Williams, City Attorney No Action 10. Council Consideration of Resolution for LMIG Paving Projects. Presented by: Michael Harris, City Manager Motion to approve made by Councilwoman Gantt; second by Councilman Blount. Passed 5-0. DISCUSSION 11. Stockbridge Business of Excellence Program Presented by: Councilman Blount No Action 12. Council Consideration of Resolution to accept applications for the Stockbridge Youth Advisory Council Presented by: Councilman Blount Motion to approve made by Councilman Alexander; second by Councilwoman Robinson. Passed 3-2 (Blount/Gantt opposed). CITY MANAGER’S COMMENTS Michael Harris spoke about upcoming filming opportunities in the City. COUNCIL’S COMMENTS Councilman Alexander thanked everyone for attending the meeting; noted the Council is moving forward with various projects in the City; noted the Council recently held a great budget meeting; the master plan for the City is coming forward soon; stay tuned. Councilman Blount thanked everyone for attending; noted the Council was both aggressive and progressive; stated City is in a great position to be successful; everyone on the Council has a heart for the City and looks forward to the future. Councilwoman Gantt thanked everyone for coming out; thanked staff for all of their hard work and efforts, and gave a special commendation to City Manager Michael Harris for his phenomenal leadership; invited everyone to the last Food Truck Tuesday of the year happening right now and noted the year’s successful events. Councilwoman Robinson thanked everyone for coming out and also thanked staff; noted her excitement to begin the planning of the Youth Council by accepting applications for the Youth Advisory Board and invited citizens to apply. October 25, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 MAYOR PRO TEM’S COMMENTS Anthony S. Ford thanked everyone for coming out and asked everyone to be safe during Halloween; and reminded everyone of the City’s election. ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Early Voting at the Merle Manders Conference Center (lower level) from October 24th through November 4th. Please visit the city’s website for dates and hours for voting. www.cityofstockbridge.com  Zoning Advisory Board Meeting, Thursday, October 27, 2016 at 6:00 p.m. at City Hall in the Council Chamber.  Community Relations Committee Meeting, Thursday, October 27, 2016 at 6:30 p.m. in the Levi Meeting Room – Councilman Blount, Chairperson  Tuesday, November 8, 2016 – Election Day at your local voting precinct. No voting will take place at the Merle Manders Conference Center.  Veterans Day Parade and Luncheon – Friday, November 11, 2016 10a.m. Contact the Stockbridge Events Dept. to register and participate (770) 389-5982.  Council Meeting – Monday, November 14, 2016 at 6:00 p.m. at City Hall in the Council Chamber. PUBLIC BUDGET HEARING  Community Housing Forum, Thursday, November 17, 2016 at 6:00 p.m. at the Carrie Mae Hambrick Cultural Arts Center 146 Burke Street, spearheaded by Councilwoman Robinson.  Downtown Development Authority Meeting, Monday, November 21, 2016 at 6:00 p.m. at City Hall in the Levi Meeting Room.  Work Session Meeting – Tuesday, November 29, 2016 at 6:00 p.m. at City Hall in the Council Chamber.  Holiday Festival – Thursday, December 1, 2016 at 5:30 p.m. – 9:00 p.m. at the Merle Manders Conference Center- FREE Shuttle Service from City Hall from 5:00 p.m. to 10:00 p.m. EXECUTIVE SESSION (if necessary) Motion to convene Executive Session for Personnel, Litigation and Real Estate made by Councilwoman Gantt; second by Councilwoman Robinson. Passed 5-0. Motion to adjourn Executive Session made by Councilwoman Gantt; second by Councilman Alexander. Passed 5-0. October 25, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 Motion to reconvene Work Session meeting made by Councilwoman Gantt; second by Councilman Alexander. Passed 5-0. Motion to appoint Sharon L. Booker to the Ethics Board made by Councilwoman Gantt; second by Councilman Blount. Passed 5-0. Motion to confirm the recommendation of Decius Aaron to the position of Public Works Director made by Mayor Pro Tem Ford; second by Councilwoman Gantt. Passed 5-0. Motion to adjourn made by Councilwoman Gantt; second by Councilman Alexander. Passed 5-0. October 25, 2016 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900