Category: Agenda Packet

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Anthony Ford Council Meeting Agenda September 10, 2018 6:00 PM Mayor Pro Tem LaKeisha Gantt Councilman Elton Alexander Councilman John Blount Councilwoman Neat Robinson Councilman Alphonso Thomas CITY MANAGER Randy Knighton CITY CLERK Vanessa Holiday Stockbridge City Hall 4640 N. Henry Blvd. DEPUTY CLERK Randi Rainey Stockbridge, GA 30281 Website: www.cityofstockbridge.com CITY ATTORNEY Phone: 770­389­7900 Michael Williams Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, SEPTEMBER 10, 2018 6:00 PM Mayor & City Council Mayor Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Councilman Alphonso Thomas Administration Randy Knighton, City Mananger Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney CALL TO ORDER ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADOPTION OF THE AGENDA ADOPTION OF THE MINUTES FOR THE FOLLOWING MEETINGS: 7/20/2018, 7/24/2018, 8/13/18, 8/16/18, AND 8/17/18 1 Draft Minutes of 7/20/18 2 Draft Minutes of 7/24/18 3 Draft Minutes of 8/13/18 4 Draft Minutes of 8/16/18 5 Draft Minutes of 8/17/18 Page | 3 REVIEW OF CEREMONIAL Swearing in­ Planning Commission Member Radio One Letter of Appreciation Hispanic Heritage Month Proclamation Walk to end Alzheimer's Proclamation Stockbridge Association of Business­ Announcement of New Businesses PUBLIC COMMENTS PRESENTATION 6 FY2017 Financial Audit Report 7 Hands of Hope Clinic 15th Annual Goblin Gallop OLD BUSINESS 8 Council Consideration to amend the City's Alcohol Ordinance regarding an Open Container District to include map of boundaries of designated area NEW BUSINESS 9 Council Consideration to approve a Resolution for the use of Ted Strickland Community Center on October 3, 2018 from 10:00am­12:00pm for a Bingo Bash activity for seniors in the Community 10 Council Consideration to approve a Resolution for the use of Ted Strickland Community Center on December 14, 2018 for a Toy Drive 11 Council Consideration to approve the Wage & Salary Analysis and Option 2 recommendation. CITY MANAGER'S COMMENTS (Randy Knighton) CITY CLERK'S COMMENTS (Vanessa Holiday) COMMENTS FROM THE CITY COUNCIL MAYOR'S COMMENTS (Mayor Anthony Ford) ANNOUNCEMENTS OF UPCOMING MEETINGS & EVENTS EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) September 10, 2018 6:00 PM4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 ADJOURNMENT September 10, 2018 6:00 PM4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 CITY OF STOCKBRIDGE, GEORGIA ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 CITY OF STOCKBRIDGE, GEORGIA ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 TABLE OF CONTENTS Page Independent Auditor's Report ..............................................................................................................................1 – 3 Management’s Discussion and Analysis ......................................................................................................... 4 – 10 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Position ...............................................................................................................................11 Statement of Activities ....................................................................................................................... 12 and 13 Fund Financial Statements: Balance Sheet – Governmental Funds ..........................................................................................................14 Statement of Revenues, Expenditures and Changes in Fund Balances – Governmental Funds ...............................................................................................................15 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities.................................................16 General Fund – Statement of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual .........................................................................................................17 Statement of Net Position – Proprietary Funds ............................................................................................18 Statement of Revenues, Expenses and Changes in Fund Net Position – Proprietary Funds......................................................................................................................19 Statement of Cash Flows – Proprietary Funds ................................................................................ 20 and 21 Notes to Financial Statements .................................................................................................................. 22 – 49 Required Supplementary Information: Schedule of Changes in the City’s Net Pension Liability and Related Ratios ..............................................50 Schedule of City Contributions..........................................................................................................................51 Combining and Individual Fund and Statements and Schedules: Combining Balance Sheet – Nonmajor Governmental Funds ........................................................................52 Combining Statement of Revenues, Expenditures and Changes in Fund Balances – Nonmajor Governmental Funds .................................................................................................53 Combining Statement of Net Position – Nonmajor Enterprise Funds ...........................................................54 Combining Statement of Revenues, Expenses and Changes in Fund Net Position – Nonmajor Enterprise Funds...................................................................................................55 Combining Statement of Cash Flows – Nonmajor Enterprise Funds ............................................................56 Schedule of Expenditures of Special Purpose Local Option Sales Tax Proceeds – SPLOST III ................57 Schedule of Expenditures of Special Purpose Local Option Sales Tax Proceeds – SPLOST IV ...............58 FINANCIAL SECTION INDEPENDENT AUDITOR'S REPORT Honorable Mayor and Members of City Council City of Stockbridge, Georgia Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Stockbridge, Georgia (“the City”) as of and for the year ended December 31, 2017, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. 300 MULBERRY STREET, SUITE 300 • POST OFFICE BOX 1877 • MACON, GEORGIA 31202-1877 • 478-464-8000 • FAX 478-464-8051 • www.mjcpa.com MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Stockbridge, Georgia as of December 31, 2017, and the respective changes in financial position and, where applicable, cash flows thereof, and the budgetary comparison for the General Fund for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the Management’s Discussion and Analysis (on pages 4 through 10), the Schedule of Changes in the City’s Net Pension Liability and Related Ratios (on page 50), and the Schedule of City Contributions (on page 51) be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Stockbridge, Georgia’s basic financial statements. The combining and individual nonmajor fund financial statements and schedules, as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the basic financial statements. The schedules of expenditures of special purpose local option sales tax proceeds are presented for purposes of additional analysis as required by the Official Code of Georgia 48-8-121, and are also not a required part of the basic financial statements. 2 The combining and individual nonmajor fund financial statements and schedules as well as the schedules of expenditures of special purpose local option sales tax proceeds (the “supplementary information”) are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated June 28, 2018, on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance. Macon, Georgia June 28, 2018 3 CITY OF STOCKBRIDGE MANAGEMENT’S DISCUSSION AND ANALYSIS As management of the City of Stockbridge, we offer readers of the City of Stockbridge’s financial statements this narrative overview and analysis of the financial activities of the City of Stockbridge for the fiscal year ended December 31, 2017. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in the City’s financial statements, which follow this narrative. Financial Highlights  The assets and deferred outflows of the City of Stockbridge exceeded its liabilities and deferred inflows at December 31, 2017 by $84,211,504 (total net position). Of this amount, $24,765,842 is unrestricted and may be used to meet the government’s ongoing obligations to citizens and creditors.  The total net position, on an entity-wide basis, increased by $3,994,480. Of this amount, an increase of $1,940,887 was associated with governmental activities and an increase of $2,053,593 was associated with business-type activities.  As of the close of the current fiscal year, the City of Stockbridge’s governmental funds reported combined ending fund balances of $33,934,355 an increase of $1,185,742 in comparison with the prior year. Of this amount $16,328,566 is unassigned and available for spending and $15,311,268 is restricted by third parties or assigned for other specific future uses.  At the end of the current year, unassigned fund balance for the general fund was $16,328,566 or 265.2 percent of total General Fund expenditures.  The City of Stockbridge’s total debt obligations decreased by $941,392 for an overall decrease of 5.8 percent in total debt obligations. The Net Pension liability decreased by $250,002. Bonds and notes payable decreased by $707,922 due to scheduled debt service payments. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City of Stockbridge’s basic financial statements. The City’s basic financial statements are comprised of three components: 1) Government-wide financial statements; 2) Fund financial statements; and 3) Notes to the financial statements. The basic financial statements present two different views of the City through the use of government-wide statements and fund financial statements. In addition to the basic financial statements, this report also contains other supplementary information that will enhance the reader’s understanding of the financial condition of the City. Basic Financial Statements The first two statements in the basic financial statements are the Government-wide Financial Statements. They provide both short and long-term information about the City’s financial position. The next statements are Fund Financial Statements. These statements focus on the activities of the individual parts of the City government. These statements provide more detail than the government-wide statements. There are three parts to the Fund Financial Statements: 1) The governmental funds statements; 2) The budgetary comparison statements; and 3) The proprietary fund statements. 4 The next section of the basic financial statements is the notes. The notes to the financial statements explain in detail some of the data contained in those statements. After the notes, supplemental information is provided to show details about the City’s individual funds. Government-wide financial statements. The government-wide financial statements are designed to provide readers with a broad overview of the City of Stockbridge’s finances, in a manner similar to a private-sector business. The statement of net position presents information on all of the City’s assets and deferred outflows of resources and liabilities and deferred inflows of resources, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The statement of activities presents information showing how the government’s net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. Both of the government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the City of Stockbridge include general government, public safety and courts, highways and streets, parks and recreation, tourism and promotion, and code enforcement. The business-type activities of the City are water and sewer, solid waste management, conference center, community center and stormwater management. Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the City of Stockbridge can be divided into two categories: governmental funds and proprietary funds. Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between the two. The City maintains four major governmental funds. The City’s major governmental funds are the General Fund, Urban Redevelopment Fund, Downtown Development Fund (DDA) and SPLOST IV Capital Project Fund. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for all major funds. The non-major funds are the Hotel/Motel Fund, the Perpetual Care Permanent Fund and the State and Federal Grants Fund, along with the SPLOST III Capital Project Fund. The City of Stockbridge adopts an annual budget for all of its governmental funds. Budgetary comparison statements have been provided for the General Fund for the Fiscal Year 2017 budget. A project length budget has been adopted for the SPLOST Capital Project Funds. 5 Proprietary funds. Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for its Water and Sewer Fund, Solid Waste Management Fund, Conference Center Fund, Community Center Fund and Stormwater Management Fund. The first two enterprise funds are considered by the City to be major funds. Proprietary funds provide the same type of information as government-wide financial statements only in more detail. The proprietary fund financial statements provide separate information for each of the City’s major funds. Notes to the financial statements. The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. Other information. In addition to the basic financial statement and accompanying notes, this report also presents certain other supplementary information which consists of individual fund financial statements. Government-wide Financial Analysis As noted earlier, net position may serve over time as a useful indicator of a government’s financial position. At December 31, 2017, the City’s assets exceeded liabilities by $84,211,504. The City’s net position reflects its investment in capital assets (52.4 percent), less any related debt used to acquire those assets that is still outstanding. Capital assets are used to provide services to citizens and they are not available for future spending. Although the investment in capital assets are reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. Of the total net position, $15,313,394 (18.2 percent) is restricted for capital projects and other external restrictions on how they may be used. The unrestricted amount of $24,765,842 (29.4 percent) may be used to meet the government’s ongoing obligations to citizens and creditors. The following is a comparison statement of the City of Stockbridge’s net position as of December 31, 2017: The City of Stockbridge's Net Position Governmental Activities 2017 Business-Type Activities 2016 2017 Totals 2016 2017 2016 Current and other assets $35,580,700 $33,841,596 $9,287,518 $9,324,280 $44,868,218 $43,165,876 Capital assets 37,876,622 37,731,392 20,087,802 17,852,998 57,964,424 55,584,390 73,457,322 71,572,988 29,375,320 27,177,278 102,832,642 98,750,266 442,603 555,859 236,603 220,485 679,206 776,344 Long-term liabilities outstanding 13,387,414 14,294,442 1,983,130 1,454,901 15,370,544 15,749,343 Other liabilities 1,852,665 1,218,046 1,562,921 2,017,494 3,415,586 3,235,540 15,240,079 15,512,488 3,546,051 3,472,395 18,786,130 18,984,883 335,087 232,487 179,127 92,216 514,214 324,703 Total assets Deferred outflows of resources Pension Total liabilities Deferred inflows of resources Pension Net position: Net investment in 25,476,622 24,706,392 18,655,646 16,337,920 44,132,268 41,044,312 Restricted capital assets 15,313,394 16,757,135 - - 15,313,394 16,757,135 Unrestricted 17,534,743 14,920,345 7,231,099 7,495,232 24,765,842 22,415,577 $58,324,759 $56,383,872 $25,886,745 $23,833,152 $84,211,504 $80,217,024 Total net position 6 Governmental activities. Governmental activities increased the City of Stockbridge’s net position by $1,940,887, primarily due to strong Sales Tax receipts and contributed capital from SPLOST for Public Works Equipment and Improvements. Other key elements of this increase are as follows: City of Stockbridge Changes in Net Position Governmental Business Activities Activities 2017 2016 Total 2017 2016 2017 2016 849,808 $ 5,573,392 $ 5,295,897 $ 6,057,417 $ 6,145,705 2,811,531 2,863,565 - - 2,811,531 2,863,565 Sales tax 3,887,722 3,785,414 - - 3,887,722 3,785,414 Other tax 5,310,845 4,887,185 - - 5,310,845 4,887,185 2,007 1,381 - 4 2,007 1,385 12,496,130 12,387,353 5,573,392 5,295,901 18,069,522 17,683,254 Revenues: Program revenues Charges for services Capital grants and contributions $ 484,025 $ General revenues Interest Total Revenues Expenses: General Government 3,397,192 3,496,445 - - 3,397,192 3,496,445 Judicial 172,218 447,338 - - 172,218 447,338 Public safety 436,880 584,235 - - 436,880 584,235 Public works 2,608,574 1,650,982 - - 2,608,574 1,650,982 Housing and development 1,037,910 739,159 - - 1,042,949 739,159 Interest on long-term debt 573,861 602,535 - - 573,861 602,535 Water and sewer - - 3,429,805 3,090,427 3,429,805 3,090,427 Stormwater management - - 599,575 389,999 599,575 389,999 Solid waste - - 1,270,720 1,024,671 1,270,720 1,024,671 Conference center - - 492,130 393,485 492,130 393,485 Community center - - 56,177 51,876 56,177 51,876 Total Expenses 8,226,635 7,520,694 5,848,407 4,950,458 14,075,042 12,471,152 Change in net position before transfers 4,269,495 4,866,659 (275,015) 345,443 3,994,480 5,212,102 Transfers (2,328,608) (493,164) 2,328,608 493,164 - - Increase in net position 1,940,887 4,373,495 2,053,593 838,607 3,994,480 5,212,102 Net position - beginning of year 56,383,872 52,010,377 23,833,152 22,994,545 80,217,024 75,004,922 Net position - end of year $58,324,759 $56,383,872 $25,886,745 $23,833,152 $84,211,504 $80,217,024 7      Revenues from Local Option Sales Tax increased by $102,308 or 2.7% from 2016 to 2017. This increase is due to the overall economy. The Special Purpose Local Option Sales Tax increased by $98,570 or 4.1% for the SPLOST IV revenues, due to the required debt service payments for the bonds from SPLOST IV. The City has an intergovernmental agreement with Henry County for bonds issued in the amount of $6,000,000. Investment earnings increased by $622 from 2016 to 2017. This is due to an increase in cash on hand. The City received $239,653 for Local Maintenance Improvement Grants for the year associated with street improvements. Expenses in the General Government were down due primarily to the policing services agreement with Henry County, and the Local Option Sales Taxes revenues were up which offset the loss in the courts. Revenue from Courts was down $470,563 as Henry County diverted the tickets from our municipal court to State Court. Receivables for fines were down because of this change and the change in law for probation tolling laws. Business-type activities. Business-type activities increased the City’s net position by $2,053,593. The increase is basically the result of the capital contributions of $2,207,823 from the SPLOST IV Fund to the Water and Sewer Fund. The transfer from the City’s General Fund to the Conference Center is to supplement the operation. The sanitation department privatized the collection of residential solid waste in 2016 with Waste Industries and the startup proved beneficial. Financial Analysis of the Government’s Funds As noted earlier, the City of Stockbridge uses fund accounting to ensure and demonstrate compliance with finance related legal requirements. Governmental Funds. The purpose of the City’s governmental fund financial statements is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the city’s financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government’s net resources available for spending at the end of the fiscal year. At December 31, 2017, the City’s governmental funds reported combined ending fund balances of $33,934,355, an increase of $1,185,742 in comparison to the prior year. Of this amount, $16,328,566 (48.1 percent) is unassigned fund balance, which is available for spending at the government’s discretion. Additionally, $15,311,268 is restricted by third parties for 1) capital items most of which is funded by the proceeds of the Special Purpose Local Option Sales Tax ($14,963,965); 2) Perpetual Care of the City’s cemetery ($12,284); and 3) tourism. The General Fund’s increase of $2,630,080 resulted from a decrease in court fines and amounts paid to Henry County for police services. The General Fund is the City’s chief operating fund. At the end of the current fiscal year, unassigned fund balance of the General Fund was $16,328,566. As a measure of the General Fund’s liquidity, it may be useful to compare both unassigned fund balance and total fund balance to total fund expenditures. Unassigned fund balance represents 265.2 percent of the total general fund expenditures, while total fund balance represents 302.4 percent of that same amount. During the current fiscal year, the fund balance of the City’s General Fund increased by $2,630,080. Key factors in the increase are due to: 1) Increased tax revenues and 2) decreased departmental expenditures. The City collected a total of $3,887,722 in local option sales taxes for 2017, an increase of 2.7% over 2016. Franchise taxes decreased by 1% to $1,419,203 in 2017 from $1,433,090 in 2016, for electric, television and telephone taxes. The City’s general fund revenues decreased due to Court Fines and Forfeitures offset by Local Option Sales Tax receipts. In 2016, General Fund transfers increased slightly from $1,377,187 to $1,442,644 because of the money transferred from General Fund to subsidize the Merle Manders Conference Center. The expenditures in General Fund increased by 13.1% from $5,445,702 to $6,158,090 in 2017 compared to 2016. 8 The City of Stockbridge received $2,519,170 in Special Purpose Local Option Sales Taxes in 2017 compared to $2,420,600 in 2016. This is up by 4.1% due primarily to the increase in collections. Henry County issued bonds in order to begin projects approved by the voters in November 2013. The City received $6,000,000 from the County’s bond issue in order to begin special projects rather than wait for the revenue to come in over the six-year period of the referendum. The debt service on the bonds has to be paid each year before the City or County receives any proceeds to be used on projects. The projects approved by the voters in the SPLOST IV referendum include public works facilities and equipment, new park equipment, the City’s share of roads, bridges, sidewalks and transportation facilities and public safety facilities and equipment. As of December 31, 2017, the Urban Redevelopment Agency of the City of Stockbridge had long-term liabilities from Revenue Bonds in the amount of $12,400,000. The majority of these funds were used for purchasing property and building and furnishing a new city hall facility which was completed in 2009. The cost of the building is approximately $11,964,000. The Hotel/Motel Tax Fund is used to promote tourism in The City. The Fund is used to account for proceeds from the City’s Hotel/Motel tax and is required to make a 43.75% payment to the Henry County Chamber of Commerce. The total fund balance at December 31, 2017 for this fund amounted to $337,145. The City of Stockbridge has a Perpetual Care Permanent Fund which is for the upkeep of the city cemetery. A donation of $5,000 was made with only the investment earnings to be used for cemetery upkeep purposes. Currently, the City has not used any of these proceeds. Proprietary funds. The City’s proprietary funds provide the same type of information found in the government-wide financial statements but in more detail. Unrestricted net position of the proprietary funds at the end of the year were $7,231,099 of which the Water and Sewer Fund had $4,301,771 (60%) and the Solid Waste Fund had $1,882,657 (26%). Other factors concerning the finances of proprietary funds have already been addressed in the discussion of the City’s business-type activities. General Fund Budgetary Highlights The original budget for the City of Stockbridge’s General Fund for 2017 was $8,785,750. There was a $473,432 difference between the net change in fund balance from the original budget and the final amended budget. This was due to increased expenditures. Capital Asset and Debt Administration Capital assets. The City’s investment in capital assets for its governmental and business-type activities at December 31, 2017 amounts to $44,132,268 (net of accumulated depreciation). This investment in capital assets includes land, buildings, improvements, automobiles and equipment, sidewalks, bridges and roads. Major capital asset events during the current fiscal year include the following:  Purchase of land: $50,531 for 115 Burke Street and $172,012 for Tye Street at Second Street.  $71,950 for a Chipper.  $49,648 for Gardner Park Tennis Court resurfacing and fence replacement - SPLOST IV.  $211,114 for Clark Park playground equipment and rubber surfacing - SPLOST IV.  $30,602 for Reeves Creek Park rubber surfacing - SPLOST IV.  $25,386 for Audio Equipment for Merle Manders Conference Center.  $224,887 for a Street Sweeper.  $1,198,155 for the Water Meter Replacement Project.  $107,469 for the Water and Sewer Department Cues Lamp Camera. Additional information on the City’s capital assets can be found in note 6. 9 Long-term debt. At the end of the current fiscal year the City had $15,370,544 in outstanding debt consisting of the following: City of Stockbridge’s Outstanding Debt Balance Governmental Activities Revenue Bonds Accrued Compensated Absences Net Pension Liability Business-Type Activities GEFA Notes Payable Accrued Compensated Absences Net Pension Liability TOTAL $12,400,000 81,443 905,971 1,432,156 66,668 484,306 $15,370,544 The City’s total debt decreased by $941,392. Additional information on the City’s long-term debt can be found in note 7. State statutes limit the amount of general obligation debt a governmental entity may issue to 10% of its total assessed valuation. The current debt limitation for the City of Stockbridge is $84,791,773, which is in excess of the City of Stockbridge’s outstanding general obligation debt. Economic Factors and Next Year’s Budgets and Rates     The estimated unemployment rate for the City of Stockbridge is currently 6.7 percent, which is slightly above the state and the national rates. Cost of Living indices in the region, compare favorably to national indices. Occupational Taxes (Business Licenses) were up from 2017 due to the economy rebound. These are based on gross receipts. Sales tax receipts have been stable in recent months. All of these factors were considered in preparing the City of Stockbridge’s budget for Fiscal Year 2018. Requests for Information This financial report is designed to provide a general overview of the City of Stockbridge’s finances, comply with finance-related laws and regulations, and demonstrate the City’s commitment to public accountability. Questions concerning this report or requests for additional information can be obtained by contacting the City at (770) 3897900 or at the following address: City of Stockbridge Finance Department 4640 North Henry Boulevard Stockbridge, GA 30281 10 BASIC FINANCIAL STATEMENTS CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF NET POSITION DECEMBER 31, 2017 Governmental Activities Primary Government Business-type Activities Total ASSETS Cash and cash equivalents Investments Taxes receivable Accounts receivable, net of allowances Due from other governments Inventories Prepaid expenses Restricted assets, cash and cash equivalents Assets held for resale Capital assets, nondepreciable Capital assets, depreciable, net of accumulated depreciation $ 25,083,085 6,095,168 1,666,227 37,902 406,541 92,489 2,256 2,197,032 11,632,534 $ 8,424,209 58,000 694,947 19,085 78,009 13,268 2,797,336 $ 33,507,294 6,153,168 1,666,227 732,849 425,626 78,009 105,757 2,256 2,197,032 14,429,870 26,244,088 17,290,466 43,534,554 73,457,322 29,375,320 102,832,642 442,603 236,603 679,206 Total deferred outflows of resources 442,603 236,603 679,206 LIABILITIES Accounts payable Retainage payable Accrued interest expense Other accrued expenses Customer deposits Compensated absences due within one year Compensated absences due in more than one year Unearned revenue Bonds payable due within one year Bonds payable due in more than one year Notes payable due within one year Notes payable due in more than one year Net pension liability 896,934 5,000 238,110 66,504 16,289 65,154 646,117 650,000 11,750,000 905,971 239,341 3,580 33,297 176,607 13,334 53,334 1,110,096 85,444 1,346,712 484,306 1,136,275 5,000 241,690 99,801 176,607 29,623 118,488 1,756,213 650,000 11,750,000 85,444 1,346,712 1,390,277 15,240,079 3,546,051 18,786,130 335,087 179,127 514,214 Total deferred inflows of resources 335,087 179,127 514,214 NET POSITION Net investment in capital assets Restricted for capital projects Restricted for tourism Restricted for cemetery maintenance Unrestricted 25,476,622 14,963,965 337,145 12,284 17,534,743 18,655,646 7,231,099 44,132,268 14,963,965 337,145 12,284 24,765,842 Total assets DEFERRED OUTFLOWS OF RESOURCES Pension Total liabilities DEFERRED INFLOWS OF RESOURCES Pension Total net position $ 58,324,759 The accompanying notes are an integral part of these financial statements. 11 $ 25,886,745 $ 84,211,504 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Functions/Programs Primary government: Governmental activities: General government Judicial Public safety Public works Housing and development Interest on long-term debt Total governmental activities Business-type activities: Water and sewer Stormwater Solid waste Conference center Community center Total business-type activities Total primary government Charges for Services Expenses $ $ 3,397,192 172,218 436,880 2,608,574 1,037,910 573,861 8,226,635 $ 3,429,805 599,575 1,270,720 492,130 56,177 5,848,407 14,075,042 $ 440,347 43,678 484,025 3,580,309 510,920 1,237,250 198,496 46,417 5,573,392 6,057,417 General revenues: Property taxes Sales taxes Franchise taxes Alcoholic beverage excise taxes Business and occupation taxes Insurance premium taxes Hotel/motel taxes Other taxes Unrestricted investment earnings Transfers Total general revenues and transfers Change in net position Net position, beginning of year Net position, end of year The accompanying notes are an integral part of these financial statements. 12 Program Revenues Operating Grants and Contributions Capital Grants and Contributions $ $ $ - $ 52,708 2,758,823 2,811,531 2,811,531 Net (Expenses) Revenues and Changes in Net Position Governmental Activities $ $ (2,904,137) (128,540) (436,880) 150,249 (1,037,910) (573,861) (4,931,079) Business-type Activities $ - Total $ (2,904,137) (128,540) (436,880) 150,249 (1,037,910) (573,861) (4,931,079) (4,931,079) 150,504 (88,655) (33,470) (293,634) (9,760) (275,015) (275,015) 150,504 (88,655) (33,470) (293,634) (9,760) (275,015) (5,206,094) 126,814 3,887,722 1,419,291 726,445 661,371 1,751,247 445,240 180,437 2,007 (2,328,608) 6,871,966 1,940,887 56,383,872 58,324,759 2,328,608 2,328,608 2,053,593 23,833,152 25,886,745 126,814 3,887,722 1,419,291 726,445 661,371 1,751,247 445,240 180,437 2,007 9,200,574 3,994,480 80,217,024 84,211,504 $ $ 13 CITY OF STOCKBRIDGE, GEORGIA BALANCE SHEET GOVERNMENTAL FUNDS DECEMBER 31, 2017 General Fund ASSETS Cash and cash equivalents Investments Taxes receivable Accounts receivable Due from other governments Prepaid expenditures Assets held for resale Restricted assets, cash Total assets Urban Redevelopment Fund Downtown Development Fund Totals Governmental Funds Other Governmental Funds SPLOST IV Fund $ 15,710,369 1,626,747 35,402 11,304 92,489 2,197,032 - $ 2,256 $ 87,668 2,500 - $ 5,604,912 6,082,884 395,237 - $ 3,680,136 12,284 39,480 - $ 25,083,085 6,095,168 1,666,227 37,902 406,541 92,489 2,197,032 2,256 $ 19,673,343 $ 2,256 $ 90,168 $ 12,083,033 $ 3,731,900 $ 35,580,700 $ 308,092 66,383 646,117 $ - $ 121 - $ 496,280 5,000 - $ 92,562 - $ 896,934 5,000 66,504 646,117 LIABILITIES Accounts payable Retainage payable Accrued liabilities Unearned revenue - occupational taxes Total liabilities DEFERRED INFLOWS OF RESOURCES Unavailable revenue - court fines Unavailable revenue - rental income Total deferred inflows of resources 1,020,592 - 121 501,280 92,562 1,614,555 26,725 5,065 - - - - 26,725 5,065 31,790 - - - - 31,790 92,489 2,197,032 - - - 5,000 - 92,489 5,000 2,197,032 2,874 16,328,566 2,256 - 90,047 - 11,581,753 - 3,289,909 337,145 7,284 - 14,963,965 337,145 7,284 2,874 16,328,566 18,620,961 2,256 90,047 11,581,753 3,639,338 33,934,355 FUND BALANCES Fund balances: Nonspendable: Prepaids Permanent fund corpus Assets held for resale Restricted for: Capital projects Tourism Cemetery maintenance Assigned for purchases on order Unassigned Total fund balances Total liabilities, deferred inflows of resources and fund balances $ 19,673,343 $ 2,256 $ 90,168 $ 12,083,033 $ 3,731,900 Amounts reported for governmental activities in the statement of net position are different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. Other long-term assets are not available to pay for current-period expenditures and, therefore, are deferred in the funds. The net pension liability and related deferred outflows and inflows of resources are not financial resources and, therefore, are not reported in the governmental funds. Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the funds. Net position of governmental activities 37,876,622 31,790 (798,455) (12,719,553) $ The accompanying notes are an integral part of these financial statements. 14 58,324,759 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Urban General Downtown Fund Fund Totals Other Redevelopment Development SPLOST IV Fund Governmental Governmental Fund Funds Funds Revenues Taxes Licenses and permits Intergovernmental Fines and forfeitures Charges for services Rental income Interest income Other revenues Total revenues Expenditures Current: General government Judicial Public safety Public works and parks Housing and development Capital outlay: General government Public safety Public works Culture and recreation Debt service: Principal Interest Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Proceeds from sale of assets Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund balances, beginning of year Fund balances, end of year $ 8,821,753 291,989 239,653 68,652 7,858 600 1,920 139,752 9,572,177 $ - $ 87 87 $ 2,519,170 52,175 2,571,345 $ 445,240 533 445,773 $ 9,266,993 291,989 2,758,823 68,652 7,858 600 54,715 139,752 12,589,382 2,990,473 180,971 161,280 2,122,376 702,990 - 44,194 - 295,765 2,990,473 180,971 161,280 2,122,376 1,042,949 - - - 555,445 2,730,375 357,111 230,765 225,681 22,207 - 786,210 225,681 2,752,582 357,111 6,158,090 625,000 585,859 1,210,859 44,194 3,642,931 774,418 625,000 585,859 11,830,492 3,414,087 (1,210,859) (44,107) (1,071,586) (328,645) 758,890 547,637 111,000 (1,442,644) 1,210,859 - - - - 547,637 1,321,859 (1,442,644) (784,007) 1,210,859 - - - 426,852 2,630,080 - (44,107) (1,071,586) (328,645) 1,185,742 15,990,881 2,256 134,154 12,653,339 3,967,983 32,748,613 90,047 $ 11,581,753 $ 3,639,338 $ 18,620,961 $ 2,256 $ The accompanying notes are an integral part of these financial statements. 15 $ 33,934,355 CITY OF STOCKBRIDGE, GEORGIA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balances - total governmental funds $ 1,185,742 Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount by which depreciation expense exceeded capital outlay in the current period. 2,353,053 The net effect of various miscellaneous transactions involving capital assets (i.e., sales, trade-ins, and donations) is to decrease net position. (2,207,823) Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the funds. (93,252) The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position. 625,000 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. 78,167 Changes in net position - governmental activities $ The accompanying notes are an integral part of these financial statements. 16 1,940,887 CITY OF STOCKBRIDGE, GEORGIA GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Budget Original Revenues: Sales taxes Other taxes Licenses and permits Intergovernmental Fines and forfeitures Charges for services Contributions Interest income Other revenues Total revenues $ Expenditures: Current: General government: Mayor and council Executive Financial administration Data processing Building and plant Total general government Final 3,546,450 4,558,100 205,500 239,600 113,000 500 600 1,000 121,000 8,785,750 $ 3,546,450 4,558,100 205,500 239,600 113,000 500 600 1,000 121,000 8,785,750 Actual $ 3,887,722 4,934,031 291,989 239,653 68,652 7,858 600 1,920 139,752 9,572,177 Variance With Final Budget $ 341,272 375,931 86,489 53 (44,348) 7,358 920 18,752 786,427 271,100 739,200 1,683,000 190,500 702,750 3,586,550 290,500 741,000 1,906,050 340,500 707,496 3,985,546 228,792 524,613 1,484,198 306,797 446,073 2,990,473 61,708 216,387 421,852 33,703 261,423 995,073 Judicial: Municipal court 265,675 265,675 180,971 84,704 Public safety: Police administration 400,000 400,000 161,280 238,720 Public Works and Parks: Public works Parks Total public works 2,134,380 65,500 2,199,880 2,173,875 123,500 2,297,375 2,044,716 77,660 2,122,376 129,159 45,840 174,999 192,840 205,445 351,900 203,815 954,000 166,940 205,445 286,300 213,815 872,500 159,897 176,397 196,746 169,950 702,990 7,043 29,048 89,554 43,865 169,510 Total expenditures 7,406,105 7,821,096 6,158,090 1,663,006 Excess of revenues over expenditures 1,379,645 964,654 3,414,087 2,449,433 Other financing sources (uses): Proceeds from sale of assets Transfers in Transfers out Total other financing sources 111,000 (1,490,645) (1,379,645) (58,441) 111,000 (1,490,645) (1,438,086) 547,637 111,000 (1,442,644) (784,007) 606,078 48,001 654,079 Net change in fund balances - (473,432) 2,630,080 3,103,512 Housing and development: Code enforcement Main Street Planning and zoning City events Total housing and development Fund balances, beginning of year Fund balances, end of year 15,990,881 $ 15,990,881 15,990,881 $ The accompanying notes are an integral part of these financial statements. 17 15,517,449 15,990,881 $ 18,620,961 $ 3,103,512 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF NET POSITION PROPRIETARY FUNDS DECEMBER 31, 2017 Water and Sewer Fund Other Enterprise Funds Solid Waste Fund Totals ASSETS CURRENT ASSETS Cash and cash equivalents Investments Accounts receivable, net of allowances Due from other governments Inventories Prepaid expenses $ 4,225,087 58,000 477,910 12,174 78,009 7,429 $ 3,030,505 73,408 3,558 849 $ 1,168,617 143,629 3,353 4,990 $ 8,424,209 58,000 694,947 19,085 78,009 13,268 Total current assets 4,858,609 3,108,320 1,320,589 9,287,518 NONCURRENT ASSETS Capital assets: Capital assets, non-depreciable Capital assets, depreciable, net of accumulated depreciation 2,674,083 - 123,253 2,797,336 13,457,485 82,793 3,750,188 17,290,466 16,131,568 82,793 3,873,441 20,087,802 Total noncurrent assets 16,131,568 82,793 3,873,441 20,087,802 Total assets 20,990,177 3,191,113 5,194,030 29,375,320 DEFERRED OUTFLOWS OF RESOURCES Pension 149,003 7,069 80,531 236,603 Total deferred outflows of resources 149,003 7,069 80,531 236,603 100,571 20,827 85,444 8,001 123,055 3,580 98,772 1,366 1,110,096 535 - 39,998 11,104 4,797 53,552 - 239,341 33,297 1,110,096 85,444 13,334 176,607 3,580 Total current liabilities 341,478 1,210,769 109,451 1,661,699 NONCURRENT LIABILITIES Compensated absences due in more than one year Net pension liability Notes payable, long-term portion Total noncurrent liabilities 32,004 304,996 1,346,712 1,683,712 2,141 14,470 16,611 19,190 164,840 184,030 53,334 484,306 1,346,712 1,884,352 2,025,190 1,227,380 293,481 3,546,051 112,807 5,352 60,968 179,127 112,807 5,352 60,968 179,127 14,699,412 4,301,771 19,001,183 82,793 1,882,657 1,965,450 3,873,441 1,046,671 4,920,112 18,655,646 7,231,099 25,886,745 Total capital assets LIABILITIES CURRENT LIABILITIES Accounts payable Accrued liabilities Unearned revenue Notes payable, current portion Compensated absences due within one year Customer deposits Accrued interest Total liabilities DEFERRED INFLOWS OF RESOURCES Pension Total deferred outflows of resources NET POSITION Net investment in capital assets Unrestricted Total net position $ $ The accompanying notes are an integral part of these financial statements. 18 $ $ CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Water and Sewer Fund OPERATING REVENUES Charges for services: Water sales Sewer sales Stormwater fees Sanitation charges Rentals Other fees and charges Total operating revenues $ 1,803,073 1,682,700 94,536 3,580,309 Other Enterprise Funds Solid Waste Fund $ 1,085,103 152,147 1,237,250 $ Totals 510,920 244,913 755,833 $ 1,803,073 1,682,700 510,920 1,085,103 397,060 94,536 5,573,392 OPERATING EXPENSES Personal services and employee benefits Contracted services Supplies Repairs and maintenance Bad debt expense Depreciation Total operating expenses 1,195,322 452,123 1,020,972 24,911 22,409 669,957 3,385,694 55,269 1,177,735 3,738 33,978 1,270,720 627,619 294,039 81,819 2,737 141,668 1,147,882 1,878,210 1,923,897 1,106,529 27,648 22,409 845,603 5,804,296 Operating income (loss) 194,615 (33,470) (392,049) (230,904) (44,111) - - (44,111) (44,111) - - (44,111) 150,504 (33,470) (392,049) (275,015) 2,207,823 - - 2,207,823 (55,500) - 231,785 (55,500) 231,785 (111,000) Change in net position 2,302,827 (33,470) (215,764) 2,053,593 NET POSITION, beginning of year 16,698,356 1,998,920 5,135,876 23,833,152 NON-OPERATING (EXPENSE) Interest expense Total non-operating (expenses) Income (loss) before capital contributions and transfers CAPITAL CONTRIBUTIONS TRANSFERS IN TRANSFERS OUT NET POSITION, end of year $ 19,001,183 $ The accompanying notes are an integral part of these financial statements. 19 1,965,450 $ 4,920,112 $ 25,886,745 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Water and Sewer Fund CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers Payments to suppliers and service providers Payments to employees $ Other Enterprise Funds Solid Waste Fund 3,485,122 $ 1,287,143 $ Totals 729,877 $ 5,502,142 (1,458,431) (1,102,798) (1,171,201) (64,534) (359,584) (587,560) (2,989,216) (1,754,892) Net cash provided by (used in) operating activities 923,893 51,408 (217,267) 758,034 CASH FLOWS FROM NON-CAPITAL FINANCING ACTIVITIES Transfers from (to) other funds (55,500) - 176,285 120,785 Net cash provided by (used in) non-capital financing activities (55,500) - 176,285 120,785 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of property and equipment Principal payments on notes payable Interest paid (480,221) (82,922) (44,319) - (392,363) - (872,584) (82,922) (44,319) Net cash used in capital and related financing activities (607,462) - (392,363) (999,825) CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments - - - - Net cash provided by investing activities - - - - 260,931 51,408 (433,345) (121,006) 3,964,156 2,979,097 1,601,962 8,545,215 Increase (decrease) in cash and cash equivalents Cash and cash equivalents: Beginning of year End of year $ 4,225,087 (Continued) 20 $ 3,030,505 $ 1,168,617 $ 8,424,209 CITY OF STOCKBRIDGE, GEORGIA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Water and Sewer Fund RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided by (used in) operating activities: Depreciation Increase in accounts receivable Decrease in inventories Decrease in due from other governments (Increase) decrease in deferred outflows of resources - pension Decrease in customer deposits (Increase) decrease in prepaid expenses Increase in accrued liabilities Increase in accounts payable Increase in unearned revenue Increase (decrease) in deferred inflows of resources - pension Increase (decrease) in net pension liability $ 194,615 Other Enterprise Funds Solid Waste Fund $ (33,470) $ Totals (392,049) $ (230,904) 669,957 33,978 141,668 845,603 (93,702) 25,088 (17,532) - (15,574) - (126,808) 25,088 2,015 1,185 3,216 6,416 (18,134) (3,500) 13,287 6,925 248 (4,909) (13,598) (2,475) (16,118) (17,098) 11,060 24,091 (593) 10,564 34,062 23,609 - 10,024 66,240 21,486 - 55,119 66,240 58,072 (501) 29,340 86,911 28,495 (15,096) 5,064 18,463 Net cash provided by (used in) operating activities $ 923,893 $ 51,408 $ (217,267) $ 758,034 NON-CASH CAPITAL AND RELATED FINANCING ACTIVITIES Contributions of capital assets from other funds $ 2,207,823 $ - $ - $ 2,207,823 The accompanying notes are an integral part of these financial statements. 21 CITY OF STOCKBRIDGE, GEORGIA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2017 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the City of Stockbridge, Georgia (the “City”) have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governments. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the City's accounting policies are described below. A. Reporting Entity The City was incorporated in 1920 and is located in the northern part of Henry County about 18 miles south of Atlanta. The City provides a full range of services to approximately 26,000 residents. These services are provided in whole by the City or through contractual agreements with Henry County. These services include police services, community development, highways and streets, water and sewer, sanitation, parks, public improvements, planning and zoning, and general administrative services. In 2013, the City adopted the provisions of Governmental Accounting Standards Board Statement No. 61, The Financial Reporting Entity: Omnibus – an amendment to GASB Nos. 14 and 34, which defines the reporting entity for determining which potential component units should be included in the primary government’s financial statements. Inclusion is based on financial accountability or the fact that exclusion would make the financial statements misleading or incomplete. The criteria for determining financial accountability includes appointing a voting majority of an organization’s governing body and (1) the ability of the City to impose its will on that organization or (2) the potential for the organization to provide specific financial benefits or to impose specific financial burdens on the City. In addition to the above criteria, GASB 61 added that if the primary government is expected to repay substantially all of the component unit’s debt, then the component unit should be blended. Blended Component Units - Blended component units, although legally separate entities, are, in substance, part of the government’s operations. The City of Stockbridge Urban Redevelopment Agency (the “URA”) was created by the City’s elected officials to provide for the issuance of bonds to finance the construction of the Town Center facilities including City Hall. The City Council appoints the majority of the URA board members and the URA’s debt is expected to be repaid almost entirely from the resources of the City. Although legally separate, the URA is blended as a governmental fund into the primary government. Separate financial statements for the URA are not issued. The City of Stockbridge Downtown Development Authority (the “DDA”) exists to encourage growth and redevelopment of the Stockbridge, Georgia central business district. The City Council appoints the majority of the DDA board members and the DDA’s debt is expected to be repaid almost entirely from the resources of the City. Although legally separate, the DDA is blended as a major governmental fund into the primary government. Separate financial statements for the DDA are not issued. 22 NOTES TO FINANCIAL STATEMENTS NOTE 1. B. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Government-wide and Fund Financial Statements The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the government. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include: 1) charges to those who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment, and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and proprietary funds. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. C. Measurement Focus, Basis of Accounting and Basis of Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. 23 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting and Basis of Presentation (Continued) Intergovernmental grants and investment income associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the City. The format of the fund financial statements has been modified by GASB Statement No. 34. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. GASB Statement No. 34 also requires, as required supplementary information, Management’s Discussion and Analysis which includes an analytical overview of the City’s financial activity. The City reports the following major governmental funds: The General Fund is the City’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The Special Purpose Local Option Sales (SPLOST) IV Fund accounts for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by the County and remitted to the City through an intergovernmental agreement. The Urban Redevelopment Fund accounts for the proceeds from the issuance of bonds to finance the acquisition and construction of major capital facilities. The Downtown Development Fund accounts for the activities of the City’s blended component unit, the Downtown Development Authority. The City reports the following major proprietary funds: The Water and Sewer Fund accounts for the operation of the water and sewerage system including all revenues from sources applicable to these operations and all expenses of the operation. The Solid Waste Fund accounts for revenues generated from the charges for sanitation and recycling services provided to the residential and commercial users of the City. 24 NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Measurement Focus, Basis of Accounting and Basis of Presentation (Continued) As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are charges between the City’s water and sewer function and the other functions of the government. Elimination of these charges would distort the direct costs reported for the various functions concerned. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the enterprise funds are charges for goods and services provided. Operating expenses of the enterprise funds include the cost of these goods and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted resources first, then unrestricted resources as they are needed. D. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. E. Cash and Investments Cash includes amounts in demand deposits as well as short-term investments with a maturity date within three months of the date acquired by the City. For purposes of the statement of cash flows, the enterprise funds consider all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased to be cash equivalents. 25 NOTES TO FINANCIAL STATEMENTS NOTE 1. E. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Cash and Investments (Continued) The City’s investments consist of certificates of deposit with a maturity date greater than three months from the date of purchase and the State of Georgia’s Georgia Fund 1. For reporting purposes, all investments are recorded at fair value. State statutes authorize the City to invest in: obligations of the United States, the State of Georgia and other political subdivisions of the State of Georgia, and other states; prime bankers’ acceptances; repurchase agreements; and the Georgia local government investment pool (Georgia Fund 1). Georgia Fund 1, created by OCGA 36-83-8, is a stable net asset value investment pool which follows Standard & Poor’s criteria for AAAf rated money market funds. The investment in the Georgia Fund 1 represents the City’s portion of a pooled investment account operated by the Office of the State Treasurer. The pool consists of U.S. treasury obligations, securities issued or guaranteed by the U.S. government or any of its agencies or instrumentalities, banker’s acceptances, overnight and term repurchase agreements with highly rated counterparties, and collateralized bank accounts. The investment in the Georgia Fund 1 is valued at fair market value. The City’s policy is to hold investments to maturity. In applying GASB Statement No. 72, the City utilized the following methods and assumptions as of December 31, 2017: 1. Fair value is based on quoted market prices as of the valuation date; 2. The investment portfolio did not hold investments in any of the following: a) items required to be reported at amortized costs; b) items subject to involuntary participation in an external pool; and c) items associated with a fund other than the fund to which the income is assigned. F. Inventories Inventories are valued at cost, which approximates market, using the first in, first out (FIFO) method. The consumption method is used to account for inventories. Under the consumption method, inventory items are recognized as expenditures when used. G. Prepaid Expenditures/Expenses Prepaid items are accounted for using the consumption method. A prepaid item is recognized when a cash expenditure/expense is made for goods or services that were purchased for consumption, but not consumed as of December 31, 2017. 26 NOTES TO FINANCIAL STATEMENTS NOTE 1. H. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Restricted Assets Certain proceeds from the Urban Redevelopment Agency Fund’s debt issues are classified as restricted assets on the balance sheet because they are maintained in separate bank accounts and their use is limited by applicable debt covenants. I. Deferred Outflows/Inflows In addition to assets, the statement of net position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element represents a consumption of net position that applies to future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. The City has four items that qualify for reporting in this category. These four items relate to the City’s defined benefit pension plan. The pension assumption changes, experience differences, investment differences, and the contributions made subsequent to the measurement date are deferred and recognized as pension expense in future years. In addition to liabilities, the statement of net position and/or the governmental funds balance sheet will sometimes report a separate section for deferred inflows of resources. This separate financial statement element represents an acquisition of fund balance/net position that applies to future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The City has three items that qualify for reporting in this category. The first item, unavailable revenue, arises only under the modified accrual basis of accounting, and is reported only in the governmental funds balance sheet. The governmental funds report unavailable revenue for court fines, rental income, and franchise taxes levied, and these amounts are deferred and will be recognized as an inflow of resources in the period in which the amounts become available. The other two items relate to the City’s defined benefit pension plan and are reported in the government-wide statement of net position. The pension experience differences and pension investment earnings difference represent future acquisitions of net position and, accordingly, are reported as deferred inflows of resources. J. Pensions For purposes of measuring the net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the City of Stockbridge Retirement Plan and additions to/deductions from the Plan's fiduciary net position have been determined on the same basis as they are reported by the Plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. 27 NOTES TO FINANCIAL STATEMENTS NOTE 1. K. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Capital Assets General capital assets are capital assets which are associated with and generally arise from governmental activities. They generally result from expenditures in governmental funds. General capital assets are reported in the governmental activities column of the government-wide statement of net position but are not reported in the fund financial statements. Capital assets utilized by the proprietary funds are reported both in the business-type activities column of the government-wide statement of net position and in respective funds. Capital assets purchased or acquired with an original cost of $5,000 or more are reported at historical cost or estimated historical cost. Contributed assets are reported at acquisition value. Additions, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. Interest incurred during the construction phase of capital assets of business-type activities is included as part of the capitalized value of assets constructed. Depreciation on all assets is provided on the straight-line basis over the following estimated useful lives: Asset Years Building and improvements Improvements other than buildings Furniture and fixtures Vehicles Machinery and equipment Infrastructure 30-50 25-50 10-20 5-10 5-10 40-50 The City only reports infrastructure assets purchased subsequent to December 31, 2003. L. Compensated Absences In 2017, the City switched from using a Paid Time Off (PTO) system to a compensated absences system. Under the compensated absences system, the City accrues accumulated unpaid vacation and sick benefits. Annual leave will be paid to employees upon separation from service when earned (or estimated to be earned) by the employee. The noncurrent portion (the amount estimated to be used in subsequent fiscal years) for governmental funds is maintained separately and represents a reconciling item between the fund and government-wide presentations. In accordance with the provisions of Statement No. 16 of the Governmental Accounting Standards Board, Accounting for Compensated Absences, no liability is recorded for nonvesting accumulating rights to receive sick pay benefits. 28 NOTES TO FINANCIAL STATEMENTS NOTE 1. M. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Accrued Liabilities and Long-Term Obligations All payables, accrued liabilities, and long-term obligations are reported in the government-wide financial statements. All payables, accrued liabilities, and long-term obligations payable from proprietary funds are reported on the proprietary fund financial statements. In general, governmental fund payables and accrued liabilities that, once incurred, are paid in a timely manner and in full from current financial resources are reported as obligations of the funds. However, claims and judgments and compensated absences that will be paid from governmental funds are reported as liabilities in the fund financial statements only to the extent that they are due for payment during the current year. Long-term loans are recognized as a liability on the governmental fund financial statements when due. N. Interfund Activity Interfund activity is reported as either loans, services provided, reimbursements or transfers. Loans are reported as interfund receivables and payables as appropriate and are subject to elimination upon consolidation. Services provided, deemed to be market or near market rates, are treated as revenues and expenditures/expenses and are not eliminated in the process of consolidation. Reimbursements are when one fund incurs a cost, charges the appropriate benefiting fund and reduces its related cost as a reimbursement. All other interfund transactions are treated as transfers. Transfers between governmental funds are netted as part of the reconciliation to the government-wide financial statements. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. O. Budgets and Budgetary Accounting The City adopts an annual budget for all of the City’s funds and is required by state law to adopt annual budgets for the General Fund and all special revenue funds, i.e., Hotel/Motel Tax Fund. Public hearings are conducted to obtain taxpayer comments. The operating budget includes proposed expenditures and the means of financing them. The budget is legally enacted by the passage of an ordinance. Any revisions that alter the total expenditures of any department must be approved by City Council. Formal budgetary integration is employed as a management control device during the year. Governmental fund type budgets are adopted on a basis consistent with generally accepted accounting principles (GAAP) at the legal level of budgetary control which is the department level. Expenditures may not exceed the appropriations within a fund. Budgets, as reported in the financial statements, are as amended in December 2017. All annual appropriations lapse at year-end. 29 NOTES TO FINANCIAL STATEMENTS NOTE 1. P. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Revenues Substantially all governmental fund revenues are accrued. In applying GASB No. 33 to grant revenues, the provider recognizes liabilities and expenses and the recipient recognizes receivables and revenues when the applicable eligibility requirements, including time requirements, are met. Resources transmitted before the eligibility requirements are met are reported as advances by the provider and unearned revenue by the recipient. Q. Expenditures Expenditures are recognized when the related fund liability is incurred. Inventory costs are reported in the period when inventory items are used, rather than in the period purchased. R. Fund Equity Fund equity at the governmental fund financial reporting level is classified as “fund balance”. Fund equity for all other reporting is classified as “net position”. Fund Balance – Generally, fund balance represents the difference between the assets and deferred outflows, and liabilities and deferred inflows under the current financial resources measurement focus of accounting. In the fund financial statements, governmental funds report fund balance classifications that comprise a hierarchy based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in those funds can be spent. Fund balances are classified as follows:  Nonspendable – Fund balances are reported as nonspendable when amounts cannot be spent because they are either (a) not in spendable form (i.e., items that are not expected to be converted to cash) or (b) legally or contractually required to be maintained intact.  Restricted – Fund balances are reported as restricted when there are limitations imposed on their use either through the enabling legislation adopted by the City or through external restrictions imposed by creditors, grantors, or laws or regulations of other governments.  Committed – Fund balances are reported as committed when they can be used only for specific purposes pursuant to constraints imposed by formal action of the City Council. The action to commit funds must occur prior to fiscal year-end, to report such commitments in the balance sheet of the respective period, even though the amount may be determined subsequent to fiscal year-end. Only the City Council may modify or remove the commitment. 30 NOTES TO FINANCIAL STATEMENTS NOTE 1. R. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Fund Equity (Continued)  Assigned – Fund balances are reported as assigned when amounts are constrained by the City’s intent to be used for specific purposes, but are neither restricted nor committed. Through resolution, the City Council has authorized the Treasurer and his designee to assign fund balances. Assignments may occur subsequent to fiscal year-end.  Unassigned – Fund balances are reported as unassigned when the balances do not meet any of the above criterion. Flow Assumptions – When both restricted and unrestricted amounts of fund balance are available for use for expenditures incurred, it is the City’s policy to use restricted amounts first and then unrestricted amounts as they are needed. For unrestricted amounts of fund balance, it is the City’s policy to use fund balance in the following order: 1) committed; 2) assigned; and 3) unassigned. Net Position – Net position represents the difference between assets and deferred outflows, and liabilities and deferred inflows in reporting which utilizes the economic resources measurement focus. Net investment in capital assets consists of capital assets, net of accumulated depreciation, reduced by the outstanding balances of any borrowing used (i.e., the amount that the City has spent) for the acquisition, construction or improvement of those assets. Net position is reported as restricted when there are limitations imposed on their use either through constitutional provisions or enabling legislation or through external restrictions imposed by creditors, grantors, or laws or regulations of other governments. The City applies restricted resources first when an expense is incurred for purposes for which both restricted and unrestricted net position is available. 31 NOTES TO FINANCIAL STATEMENTS NOTE 2. RECONCILIATION OF GOVERNMENT-WIDE FINANCIAL STATEMENTS AND FUND FINANCIAL STATEMENTS A. Explanation of Certain Differences between the Governmental Fund Balance Sheet and the Government-wide Statement of Net Position The governmental fund balance sheet includes a reconciliation between fund balance – total governmental funds and net position – governmental activities as reported in the government-wide statement of net position. One element of that reconciliation explains that “Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the funds.” The details of this $12,719,553 difference are as follows: Accrued interest payable Compensated absences payable Bonds payable Net adjustment to reduce fund balance - total governmental funds to arrive at net position - governmental activities B. $ (238,110) (81,443) (12,400,000) $ (12,719,553) Explanation of Certain Differences between the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances and the Government-wide Statement of Activities The governmental fund statement of revenues, expenditures and changes in fund balances includes a reconciliation between net changes in fund balances – total governmental funds and changes in net position of governmental activities as reported in the government-wide statement of activities. One element of that reconciliation explains that “Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their useful lives and reported as depreciation expense.” The details of this $2,353,053 difference are as follows: Capital outlay Depreciation expense Net adjustment to increase net changes in fund balance - total governmental funds to arrive at changes in net position of governmental activities 32 $ 3,578,440 (1,225,387) $ 2,353,053 NOTES TO FINANCIAL STATEMENTS NOTE 2. B. RECONCILIATION OF GOVERNMENT-WIDE FINANCIAL STATEMENTS AND FUND FINANCIAL STATEMENTS (CONTINUED) Explanation of Certain Differences between the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances and the Government-wide Statement of Activities (Continued) Another element of that reconciliation states that “Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds.” The details of this $78,167 difference are as follows: Compensated absences Net pension liability Accrued interest Net adjustment to increase net changes in fund balances - total governmental funds to arrive at changes in net position of governmental activities NOTE 3. $ 13,563 52,609 11,995 $ 78,167 CASH AND INVESTMENTS Credit Risk. State statutes authorize the City to invest in: obligations of the United States, the State of Georgia and other political subdivisions of the State of Georgia, and other states; prime bankers' acceptances; repurchase agreements; and the Georgia local government investment pool (Georgia Fund 1). The local government investment pool, Georgia Fund 1, created by OCGA 36-83-8, is a stable asset value investment pool, which follows Standard & Poor's criteria for AAAf rated money market funds and is regulated by the Georgia Office of the State Treasurer. The pool is not registered with the SEC as an investment company. The pool's primary objectives are safety of capital, investment income, liquidity and diversification while maintaining principal ($1 per share value). The asset value is calculated weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis and determines participants’ shares sold and redeemed based on $1 per share. The pool also adjusts the value of its investments to fair market value as of year-end and the City investment in the Georgia Fund 1 is reported at fair value. The City considers amounts held in Georgia Fund 1 as cash equivalents for financial statement presentation. The City does not have a policy for credit risk beyond the types of investments authorized by Georgia State law. 33 NOTES TO FINANCIAL STATEMENTS NOTE 3. CASH AND INVESTMENTS (CONTINUED) Interest Rate Risk. The City does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. Custodial Credit Risk – Deposits. Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover deposits or will not be able to recover collateral securities that are in the possession of an outside party. State statutes require all deposits and investments (other than federal or state government instruments) to be collateralized by depository insurance, obligations of the U.S. government, or bonds of public authorities, counties, or municipalities. As of December 31, 2017, all of the deposits for the City were fully collateralized in accordance with the state statutes. Fair Value Measurements. The City categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; and Level 3 inputs are significant unobservable inputs. The Georgia Fund 1 is an investment pool which does not meet the criteria of GASB Statement No. 79 and is thus valued at fair value in accordance with GASB Statement No. 31. As a result, the City does not disclose the investment in the Georgia Fund 1 within the fair value hierarchy. Additionally, the City’s certificates of deposit are nonnegotiable and, therefore, are not subject to fair value hierarchy. Investments. The City’s financial policies authorize investment in any securities approved by the State of Georgia for local governments. Authorized investments include certificates of deposit, repurchase agreements, direct and agency obligations of the United States, obligations of the State of Georgia, pooled investment programs of the State of Georgia, and no-load mutual funds of direct obligations of the United States. At December 31, 2017, the City had the following investments: Investment Georgia Fund 1 Certificate of Deposit Certificate of Deposit Maturities 9-day weighted average August 19, 2019 December 29, 2018 34 Fair Value $ 6,082,884 12,284 58,000 $ 6,153,168 NOTES TO FINANCIAL STATEMENTS NOTE 4. PROPERTY TAXES Property taxes attach as an enforceable lien on property as of January 1. The City, when applicable, obtains the services of Henry County to bill and collect the City’s property taxes. The County remits taxes collected to the City on a bi-monthly basis. Property taxes are levied approximately October 1 of each year and are due 60 days after issuance. A local option sales tax is in force. Proceeds from the tax are remitted to the City monthly and are utilized to give property tax owners tax relief. No property taxes were levied for the year ended December 31, 2017. There were no property taxes receivable as of December 31, 2017. NOTE 5. RECEIVABLES Receivables at December 31, 2017 for the City’s individual major funds and nonmajor funds in the aggregate, including the applicable allowances for uncollectible accounts are as follows: Governmental Funds Receivables: Intergovernmental Taxes Accounts Gross receivables Less allowance for uncollectibles Net total receivables $ $ General SPLOST IV Downtown Nonmajor Development Governmental Fund Funds 11,304 1,626,747 64,866 1,702,917 $ $ (29,464) 1,673,453 $ 395,237 395,237 395,237 $ 2,500 2,500 $ 2,500 $ 39,480 39,480 39,480 Total $ $ 406,541 1,666,227 67,366 2,140,134 (29,464) 2,110,670 Proprietary Funds Water and Sewer Receivables: Intergovernmental Accounts Gross receivables Less allowance for uncollectibles Net total receivables $ 12,174 501,025 513,199 (23,115) 490,084 $ 35 Solid Waste Nonmajor Enterprise Funds $ $ $ 3,558 73,408 76,966 76,966 $ 3,353 143,629 146,982 146,982 Total $ $ 19,085 718,062 737,147 (23,115) 714,032 NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS Capital asset activity for the fiscal year ended December 31, 2017, is as follows: Beginning Balance Increases Decreases Transfers Ending Balance - $ (2,150,695) (2,150,695) 10,891,739 740,795 11,632,534 Governmental activities: Capital assets, not being depreciated: Land Construction in progress Total $ 10,660,695 261,304 10,921,999 $ 231,044 2,630,186 2,861,230 $ - $ Capital assets, being depreciated: Buildings and improvements Improvements other than buildings Infrastructure Machinery and equipment Office equipment Vehicles Furniture and fixtures Total 21,940,454 2,277,304 8,317,631 1,648,011 904,920 1,356,216 1,063,391 37,507,927 57,128 291,363 117,094 145,774 105,851 717,210 (178,687) (145,400) (324,087) (57,128) (11,664) (68,792) 21,940,454 2,568,667 8,317,631 1,586,418 1,050,694 1,305,003 1,063,391 37,832,258 Less accumulated depreciation for: Buildings and improvements Improvements other than buildings Infrastructure Machinery and equipment Office equipment Vehicles Furniture and fixtures Total (4,490,691) (827,133) (1,524,681) (1,295,238) (684,344) (1,036,241) (840,206) (10,698,534) (535,613) (101,944) (201,768) (95,725) (99,374) (105,617) (85,346) (1,225,387) 178,687 145,400 324,087 11,664 11,664 (5,026,304) (929,077) (1,726,449) (1,212,276) (783,718) (984,794) (925,552) (11,588,170) Total assets, being depreciated, net 26,809,393 (508,177) - (57,128) 26,244,088 (2,207,823) $ 37,876,622 Governmental activities capital assets, net $ 37,731,392 $ 2,353,053 36 $ - $ NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS (CONTINUED) Beginning Balance Increases Decreases Ending Balance Transfers Business-type activities: Capital assets, not being depreciated: Land Construction in progress Total $ 445,603 124,425 570,028 $ 76,613 76,613 $ - $ 2,150,695 2,150,695 $ 445,603 2,351,733 2,797,336 Capital assets, being depreciated: Buildings and improvements Improvements other than buildings Infrastructure Vehicles Furniture and fixtures Machinery and equipment Total 6,059,638 18,282,767 482,551 1,375,038 455,287 1,419,505 28,074,786 339,328 5,209 451,434 795,971 (14,655) (14,655) 57,128 11,664 68,792 6,116,766 18,282,767 482,551 1,711,375 460,496 1,870,939 28,924,894 Less accumulated depreciation for: Buildings and improvements Improvements other than buildings Infrastructure Vehicles Furniture and fixtures Machinery and equipment Total (1,567,541) (6,768,663) (61,769) (884,271) (336,188) (1,173,384) (10,791,816) (328,111) (243,124) (16,085) (144,901) (21,741) (91,641) (845,603) 14,655 14,655 (11,664) (11,664) (1,895,652) (7,011,787) (77,854) (1,026,181) (357,929) (1,265,025) (11,634,428) Total assets, being depreciated, net 17,282,970 (49,632) - 57,128 17,290,466 Business-type activities capital assets, net $ 17,852,998 $ 26,981 37 $ - $ 2,207,823 $ 20,087,802 NOTES TO FINANCIAL STATEMENTS NOTE 6. CAPITAL ASSETS (CONTINUED) Depreciation expense was charged to functions/programs of the City as follows: Governmental activities: General government Judicial Public safety Public works Total depreciation expense - governmental activities Business-type activities: Water and sewer Solid waste Stormwater Conference center Community center Total depreciation expense - business-type activities NOTE 7. $ 633,040 57,011 52,612 482,724 $ 1,225,387 $ 669,957 33,978 32,516 86,499 22,653 $ 845,603 LONG-TERM DEBT Changes in Long-Term Debt. The following is a summary of changes in long-term liabilities reported in the government-wide financial statements for the year ended December 31, 2017: Beginning Balance Governmental activities: Urban Redevelopment revenue bonds Accrued compensated absences Net pension liability Total governmental-type activity long-term debt Business-type activities: GEFA notes payable Accrued compensated absences Net pension liability Total business-type activity long-term debt $ 13,025,000 Additions $ 95,006 1,174,436 Reductions - $ 193,364 629,766 (625,000) $ (206,927) (898,231) Ending Balance Due Within One Year 12,400,000 $ 81,443 905,971 650,000 16,289 - $ 14,294,442 $ 823,130 $ (1,730,158) $ 13,387,414 $ 666,289 $ 1,515,078 $ - $ (82,922) $ 1,432,156 $ 85,444 36,573 465,843 $ 2,017,494 163,269 336,651 $ 499,920 38 (133,174) (318,188) $ (534,284) 66,668 484,306 $ 1,983,130 13,334 - $ 98,778 NOTES TO FINANCIAL STATEMENTS NOTE 7. LONG-TERM DEBT (CONTINUED) The City’s General Fund is typically used to liquidate all governmental activity long-term liabilities. However, proceeds from any asset sales relative to the Urban Redevelopment project will be used to liquidate the related revenue bond obligation. The Water and Sewer Enterprise Fund is used to liquidate all of the business-type activity long-term liabilities. Urban Redevelopment Revenue Bonds. The City entered into an agreement with a financial institution that provided for the issuance of revenue bonds for the purchase of land and construction of structures and improvements for the New Town Center. Various bond issues were used by the City during the purchase and construction phases. Some of the issues were nontaxable while others were taxable issues. All of the remaining outstanding bonds are nontaxable. During the year ended December 31, 2017, the City repaid various bond issues in the amount of $625,000. Amounts outstanding at year-end of $12,400,000 reflect total drawdowns to date net of repayments, if any. Urban Redevelopment Fund long-term liabilities outstanding at December 31, 2017, are as follows: Series 2005 B Revenue bonds payable to Capital One Bank, in the total amount of $7,330,000, interest at 4.45%, matures 2/1/31. $ 5,275,000 Series 2006 A Revenue bonds payable to Capital One Bank, in the total amount of $4,795,000, current interest at 4.58%, matures 2/1/31. 3,475,000 Series 2006 C Revenue bonds payable to Capital One Bank, in the total amount of $5,000,000, current interest at 4.865%, matures 2/1/31. 3,650,000 $ Total 39 12,400,000 NOTES TO FINANCIAL STATEMENTS NOTE 7. LONG-TERM DEBT (CONTINUED) Annual debt service requirements to maturity for the revenue bonds that have closed are as follows: Fiscal Year Principal Interest Total 2018 2019 2020 2021 2022 2023-2027 2028-2031 $ 650,000 680,000 710,000 745,000 780,000 4,470,000 4,365,000 $ 556,491 525,859 493,848 460,337 425,213 1,543,025 413,686 $ 1,206,491 1,205,859 1,203,848 1,205,337 1,205,213 6,013,025 4,778,686 Total $ 12,400,000 $ 4,418,459 $ 16,818,459 Water and Sewer Long-Term Debt. The City issues revenue bonds and enters into construction note agreements with the Georgia Environmental Facilities Authority where in both types of debt the government pledges income derived from the acquired or constructed assets to pay debt service. Amounts outstanding at the end of the current fiscal year relate to a note issued in 2010 to finance construction projects to improve the City’s water distribution facilities. The note was issued by the Georgia Environmental Facilities Authority in the total amount of $1,911,900. During the year ended December 31, 2017, the City repaid $82,922 of the note payable. Amounts outstanding at year-end of $1,432,156 reflect total drawdowns to date net of repayments, if any. The annual requirement to pay the Georgia Environmental Facilities Authority’s note outstanding is as follows: Fiscal Principal Interest Total Year 2018 2019 2020 2021 2022 2023-2027 2028-2031 $ 85,444 88,043 90,721 93,480 96,323 527,387 450,758 $ 41,796 39,197 36,519 33,760 30,917 108,814 26,393 $ 127,240 127,240 127,240 127,240 127,240 636,201 477,151 Total $ 1,432,156 $ 317,396 $ 1,749,552 40 NOTES TO FINANCIAL STATEMENTS NOTE 8. INTERFUND TRANSFERS General Fund Transfers In General Fund $ - Nonmajor Governmental Funds Transfers Out Water and Sewer Fund $ $ - 55,500 Nonmajor Enterprise Funds $ Total 55,500 $ 111,000 Urban Redevelopment Fund 1,210,859 - - - 1,210,859 Nonmajor Enterprise Funds 231,785 - - - 231,785 Total $ 1,442,644 $ - $ 55,500 $ 55,500 $ 1,553,644 Transfers are used to (1) move revenues from the fund that the statute or budget requires to collect them to the fund that the statute or budget requires to expend them, and (2) use unrestricted revenues collected in the General Fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. NOTE 9. JOINT VENTURE Under Georgia law, the City, in conjunction with other cities and counties in the ten county Atlanta area, is a member of the Atlanta Regional Commission (ARC) and is required to pay annual dues thereto. Membership in an ARC is required by the Official Code of Georgia Annotated (OCGA) Section 50-8-34 which provides for the organizational structure of the ARC in Georgia. The ARC Board membership includes the chief elected official of each county and municipality of the area. OCGA 50-8-39.1 provides that the member governments are liable for any debts or obligations of a regional commission. Henry County makes contributions on behalf of the City to the ARC. Separate financial statements may be obtained from: Atlanta Regional Commission 40 Courtland Street, NE Atlanta, Georgia 30303 41 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN Plan Description The City’s pension plan is administered through the Georgia Municipal Employee Benefit System (GMEBS), an agent multiple-employer pension plan administered by the Georgia Municipal Association. The Plan provides retirement and disability benefits, annual cost of living adjustments, and death benefits to plan members and beneficiaries. Benefits are provided by the Plan whereby retirees receive between 1% and 1.75% multiplied by the average of the five highest years of regular earnings multiplied by the total credited years of service. The City Council, in its role as the Plan sponsor, has the governing authority to establish and amend from time to time, the benefits provided and the contribution rates of the City and its employees. The Georgia Municipal Association issues a publicly available financial report that includes financial statements and required supplementary information for GMEBS. That report may be obtained at www.gmanet.com or by writing to Georgia Municipal Association, Risk Management and Employee Benefit Services, 201 Pryor Street, NW, Atlanta, Georgia 30303 or by calling (404) 688-0472. Plan Membership As of July 1, 2017, the date of the most recent actuarial valuation, there were 132 participants consisting of the following: Inactive plan members or beneficiaries currently receiving benefits Inactive plan members entitled to but not receiving benefits Active plan members 33 26 73 132 Contributions The Plan is subject to minimum funding standards of the Georgia Public Retirement Systems Standards law. The Board of Trustees of GMEBS has adopted a recommended actuarial funding policy for the plan which meets state minimum requirements and will accumulate sufficient funds to provide the benefits under the plan. The funding policy for the Plan, as adopted by the City Council, is to contribute an amount equal to or greater than the actuarially recommended contribution rate. This rate is based on the estimated amount necessary to finance the costs of benefits earned by plan members during the year, with an additional amount to finance any unfunded accrued liability. The City is required to contribute the difference between the actuarially determined rate and the contribution rate of plan members, as determined by the City Council. For the year ended December 31, 2017, the City's contribution rate was 12.9% of annual payroll. City contributions to the Plan were $365,104 for the year ended December 31, 2017. 42 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) Net Pension Liability of the City Effective January 1, 2015, the City implemented the provisions of GASB Statement No. 68, Accounting and Financial Reporting for Pensions – an amendment of GASB Statement No. 27, and Statement No. 71, Pension Transition For Contributions Made Subsequent to the Measurement Date – an amendment of GASB Statement No. 68, which significantly changed the City’s accounting for pension amounts. The information disclosed below is presented in accordance with these new standards. The City’s net pension liability was measured as of March 31, 2017. The total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of July 1, 2016 with update procedures performed by the actuary to roll forward to the total pension liability measured as of March 31, 2017. Actuarial Assumptions. The total pension liability in the July 1, 2017 actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurement: Inflation Salary increases Investment rate of return 3.25% 3.75% - 8.00%, including inflation 7.75%, net of pension plan investment expense, including inflation Mortality rates were based on the RP-2000 Combined Healthy Mortality Table with gender-distinct rates, set forward two years for males and one year for females. The actuarial assumptions used in the July 1, 2017 valuation were based on the results of an actuarial experience study for the period January 1, 2010–June 30, 2014. 43 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) Net Pension Liability of the City (Continued) The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of March 31, 2017, are summarized in the following table: Asset Class Target Allocation Domestic equity International equity Real estate Global fixed income Domestic fixed income Total 45 % 20 10 5 20 100 % Long-term expected real rate of return* 6.71 % 7.71 5.21 3.36 2.11 * Rates shown are net of the 3.25% assumed rate of inflation. Discount Rate The discount rate used to measure the total pension liability was 7.75%. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that City contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all of the projected benefit payments to determine the total pension liability. 44 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) Changes in the Net Pension Liability of the City The changes in the components of the net pension liability of the City for the year ended December 31, 2017, were as follows: Total Pension Liability (a) Plan Fiduciary Net Position (b) Balances at December 31, 2016 Changes for the year: Service cost Interest Differences between expected and actual experience Assumption changes Contributions - employer Contributions - employee Net investment income Benefit payments, including refunds of employee contributions Administrative expense Net changes $ $ Balances at December 31, 2017 $ 8,636,372 6,996,093 Net Pension Liability (a) - (b) $ 1,640,279 297,396 650,509 - 297,396 650,509 (11,712) - 334,499 870,208 (11,712) (334,499) (870,208) (485,418) 450,775 (485,418) (18,512) 700,777 18,512 (250,002) 9,087,147 $ 7,696,870 $ 1,390,277 The required schedule of changes in the City’s net pension liability and related ratios immediately following the notes to the financial statements presents multiyear trend information about whether the value of plan assets is increasing or decreasing over time relative to the total pension liability. 45 NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) Sensitivity of the Net Pension Liability to Changes in the Discount Rate The following presents the net pension liability of the City, calculated using the discount rate of 7.75%, as well as what the City's net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (6.75%) or 1-percentage-point higher (8.75%) than the current rate: Current 1% Decrease Discount Rate 1% Increase (6.75%) (7.75%) (8.75%) City's net pension liability $ 2,497,220 $ 1,390,277 $ 457,911 Actuarial valuations involve estimates of the value of reported amounts and assumptions about the probability of events far into the future, and actuarially determined amounts are subject to continual revision as results are compared to past expectations and new estimates are made about the future. Actuarial calculations reflect a long-term perspective. Calculations are based on the substantive plan in effect as of March 31, 2017 and the current sharing pattern of costs between employer and employee. Pension Expense and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions For the year ended December 31, 2017, the City recognized pension expense of $401,751. At December 31, 2017, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Differences between expected and actual experience Changes in assumptions Net difference between projected and actual earnings on pension plan investments City contributions subsequent to the measurement date $ Total $ 46 Deferred Deferred Outflows of Resources Inflows of Resources 88,596 2,271 $ 314,511 273,828 679,206 (195,824) (318,390) - $ (514,214) NOTES TO FINANCIAL STATEMENTS NOTE 10. DEFINED BENEFIT PENSION PLAN (CONTINUED) Pension Expense and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions (Continued) City contributions subsequent to the measurement date of $273,828 are reported as deferred outflows of resources and will be recognized as a reduction of the net pension liability in the year ending December 31, 2018. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Year ending December 31: 2018 2019 2020 2021 2022 Total NOTE 11. $ $ (29,031) (29,031) (3,666) (47,108) (108,836) RISK MANAGEMENT The City of Stockbridge is exposed to various risks of loss related to torts, theft of, damage to and destruction of assets, errors and omissions, injuries to employees, and natural disasters. The City carries commercial insurance in amounts deemed prudent by City management. Commercial insurance is carried for coverage of property, errors and omissions, professional liability and injuries to employees. There have been no significant reductions of insurance coverage from coverage in the prior year and settlement amounts have not exceeded insurance coverage for the current year or the three prior years. NOTE 12. COMMITMENTS AND CONTINGENCIES Amounts received or receivable from grant agencies are subject to audit and adjustments by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount of any expenditures that may be disallowed by the grantor cannot be determined at this time, although the government expects such amounts, if any, to be immaterial. 47 NOTES TO FINANCIAL STATEMENTS NOTE 12. COMMITMENTS AND CONTINGENCIES (CONTINUED) In 2014, the citizens of Henry County voted to approve a special purpose local option sales tax to help finance the acquisition and construction of major capital equipment and facilities. In relation to this, the City entered into an intergovernmental agreement with Henry County and the other cities inside the County whereby Henry County would issue revenue bonds to finance some of the SPLOST projects in advance of the SPLOST tax collections. The City of Stockbridge received $6,000,000 from the County under this agreement in fiscal year 2015. The revenue bonds are in the name of Henry County and are not a direct liability of the City of Stockbridge. However, under the terms of the intergovernmental agreement, Henry County will retain all of the first SPLOST revenue collections for each year in amounts that will satisfy the annual debt service requirements. The agreement also requires the City of Stockbridge to pay its share of debt service requirements should the SPLOST revenue collections not be sufficient to satisfy the debt service requirements under the bond issue. Management believes the SPLOST revenue collections will be sufficient to satisfy all debt service requirements under the bond ordinance. NOTE 13. HOTEL/MOTEL TAX The City levies an 8% hotel/motel tax in accordance with the provisions of OCGA 48-13-51. In order to comply with the expenditure requirements of this code section, the City remits 40% of the monies from the first 5% collected under this provision to the Henry County Chamber of Commerce. The Henry County Chamber of Commerce also receives 50% of the additional 3%. Total collections for year ended December 31, 2017 were $445,240. The amount remitted to the Chamber totaled $192,751. NOTE 14. POLICE PROTECTION In 2009, the City of Stockbridge and Henry County entered into a Service Delivery Agreement, which included police services. The original agreement called for Henry County to provide full, comprehensive police services within the City’s boundaries and, in return, the County would collect and keep a portion of taxes received from Stockbridge residents. In addition to the full service protection provided by the County, the City elected to add additional supplemental police services in the form of two additional full-time officers patrolling throughout the City. The agreed-upon cost for this additional service was $500,000 annually, paid in quarterly installments of $125,000. In January 2016, County officials made the decision to reroute all violations written in Stockbridge to the Henry County State Court, thereby reducing the City’s court-related revenue by approximately $520,000 from fiscal year 2015 to fiscal year 2016, and by approximately $482,000 from fiscal year 2016 to fiscal year 2017. To help offset this financial loss, the City ceased all payments to the County for the supplemental police services. 48 NOTES TO FINANCIAL STATEMENTS NOTE 15. LEASE AGREEMENTS The City leases its solid waste transfer station to Lamar County Regional Solid Waste Management Authority who subleases to Waste Management. The current lease extends until April 30, 2026. The monthly rental charged by the City is $1.40 for each ton of waste received at the site through April 30, 2021, at which time the monthly rental will be adjusted by the Consumer Price Index (CPI) annually through the termination of the agreement. For the year ended December 31, 2017, the City received $152,147 in rental fees under the contract. The leased assets cost $36,116 and are reported net of accumulated depreciation of $28,893 for a net carrying value of $7,223. The City’s lease agreements, other than the agreement described above, are relatively minor commitments whereby the City is leasing various pieces of office equipment. 49 REQUIRED SUPPLEMENTARY INFORMATION CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF CHANGES IN THE CITY'S NET PENSION LIABILITY AND RELATED RATIOS FOR THE FISCAL YEAR ENDED DECEMBER 31 2017 Total pension liability Service cost Interest on total pension liability Differences between expected and actual experience Changes of assumptions Changes in benefit terms Benefit payments, including refunds of employee contributions Net change in total pension liability Total pension liability - beginning Total pension liability - ending (a) $ 297,396 650,509 (11,712) (485,418) 450,775 8,636,372 9,087,147 $ $ $ 334,499 870,208 (485,418) (18,512) 700,777 6,996,093 7,696,870 $ 1,390,277 $ Plan fiduciary net position Contributions - employer Net investment income Benefit payments, including refunds of employee contributions Administrative expenses Net change in plan fiduciary net position Plan fiduciary net position - beginning Plan fiduciary net position - ending (b) $ City's net pension liability (a) - (b) 2016 Plan fiduciary net position as a percentage of the total pension liability 247,214 611,199 132,894 (482,759) 508,548 8,127,824 8,636,372 $ $ $ 401,339 20,122 (482,759) (13,276) (74,574) 7,070,667 6,996,093 $ 397,450 629,378 (472,198) (11,731) 542,899 6,527,768 7,070,667 $ 1,640,279 $ 1,057,157 $ 84.7% Covered-employee payroll $ City's net pension liability as a percentage of covered payroll 2,839,086 48.97% Notes to the Schedule The schedule will present 10 years of information once it is accumulated. 50 2015 $ 81.0% $ 2,777,571 59.05% 319,885 604,791 (372,914) 4,539 3,871 (472,198) 87,974 8,039,850 8,127,824 87.0% $ 2,297,038 46.02% CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF CITY CONTRIBUTIONS FOR THE FISCAL YEAR ENDED DECEMBER 31 2017 2016 $ $ Contribution deficiency (excess) $ - $ - $ - $ - Covered-employee payroll $ 2,839,086 $ 2,777,571 $ 2,297,038 $ 2,705,584 365,104 12.9% 324,417 $ 2014 Actuarially determined contribution Contributions in relation to the actuarially determined contribution Contributions as a percentage of covered-employee payroll 365,104 2015 324,417 11.7% 427,020 $ 427,020 18.6% 387,593 387,593 14.3% Notes to the Schedule Valuation date Cost method Actuarial asset valuation method July 1, 2017 Projected unit credit Sum of actuarial value at beginning of year and the cash flow during the year plus the assumed investment return, adjusted by 10% of the amounts that the value exceeds or is less than the market value at the end of the year. The actuarial value is adjusted, if necessary, to be within 20% of market value. Assumed rate of return on investments Projected salary increases Cost of living adjustments Amortization method Remaining amortization period 7.75% 3.25% plus service based merit increases 0.00% Closed level dollar for remaining unfunded liability Remaining amortization period varies for the bases, with a net effective amortization period of 11 years. The schedule will present 10 years of information once it is accumulated. 51 NONMAJOR GOVERNMENTAL FUNDS Special Revenue Fund Hotel/Motel Tax Fund – This fund is used to account for hotel/motel taxes collected. Permanent Fund Burke Cemetery Fund – This fund is used to account for revenues earned from a trust set up for cemetery improvements at Burke Cemetery. Capital Projects Funds State and Federal Grants Fund – This fund is used to account for the acquisition and construction of major capital facilities which are financed with state and federal financial assistance. SPLOST III Fund – This fund is used to account for capital expenditures. Funding is provided by special purpose sales taxes, which are collected by the County and remitted to the City through an intergovernmental agreement. CITY OF STOCKBRIDGE, GEORGIA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS DECEMBER 31, 2017 Special Revenue Fund Hotel/Motel Tax Fund Permanent Fund Burke Cemetery Fund Capital Projects Funds State and Federal SPLOST III Grants Fund Fund Total Nonmajor Governmental Funds Cash and cash equivalents Investments Taxes receivable $ 314,265 39,480 $ 12,284 - $ 449,377 - $ 2,916,494 - $ 3,680,136 12,284 39,480 Total assets $ 353,745 $ 12,284 $ 449,377 $ 2,916,494 $ 3,731,900 $ 16,600 $ - $ 7,067 $ 68,895 $ 92,562 ASSETS LIABILITIES AND FUND BALANCES Liabilities: Accounts payable Total liabilities Fund Balances: Nonspendable: Permanent fund corpus Restricted: Cemetery maintenance Capital projects Tourism Total fund balances Total liabilities and fund balances $ 16,600 - 7,067 68,895 92,562 - 5,000 - - 5,000 337,145 337,145 7,284 12,284 442,310 442,310 2,847,599 2,847,599 7,284 3,289,909 337,145 3,639,338 353,745 $ 12,284 52 $ 449,377 $ 2,916,494 $ 3,731,900 CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Revenues: Other taxes Interest income Total revenues Special Revenue Fund Hotel/Motel Tax Fund Permanent Fund Burke Cemetery Fund Capital Projects Funds State and Federal SPLOST III Grants Fund Fund Total Nonmajor Governmental Funds $ $ $ $ Expenditures: Current: Housing and development Capital outlay: General government Public safety Public works Total expenditures 445,240 445,240 - - $ - 533 533 - 445,240 533 445,773 295,765 - - - 295,765 295,765 - 22,207 22,207 230,765 225,681 456,446 230,765 225,681 22,207 774,418 Excess (deficiency) of revenues over expenditures 149,475 - (22,207) (455,913) (328,645) Net change in fund balances 149,475 - (22,207) (455,913) (328,645) Fund balances, beginning of year 187,670 12,284 464,517 3,303,512 3,967,983 Fund balances, end of year $ 337,145 $ 12,284 53 $ 442,310 $ 2,847,599 $ 3,639,338 NONMAJOR ENTERPRISE FUNDS Community Center Fund – This fund is used to account for activities of the Ted Strickland Community Center. Stormwater Fund – This fund is used to account for revenues generated from the charges for stormwater services provided to the citizens of Stockbridge. Conference Center Fund – This fund is used to account for activities related to the Merle Manders Conference Center. CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF NET POSITION NONMAJOR ENTERPRISE FUNDS DECEMBER 31, 2017 Community Center Fund Conference Center Fund Stormwater Fund Totals ASSETS CURRENT ASSETS Cash and cash equivalents Accounts receivable Due from other governments Prepaid expenses $ Total current assets 89,939 240 $ 839,627 143,629 3,353 4,119 $ 239,051 631 $ 1,168,617 143,629 3,353 4,990 90,179 990,728 239,682 1,320,589 627,812 831,084 2,414,545 3,873,441 Total noncurrent assets 627,812 831,084 2,414,545 3,873,441 Total assets 717,991 1,821,812 2,654,227 5,194,030 DEFERRED OUTFLOWS OF RESOURCES Pensions - 54,750 25,781 80,531 Total deferred outflows of resources - 54,750 25,781 80,531 1,677 11,410 23,649 6,104 3,371 14,672 5,000 42,142 1,427 39,998 11,104 53,552 4,797 13,087 33,124 63,241 109,451 - 13,483 112,069 5,706 52,771 19,190 164,840 - 125,552 58,477 184,030 13,087 158,676 121,718 293,481 DEFERRED INFLOWS OF RESOURCES Pensions - 41,450 19,518 60,968 Total deferred inflows of resources - 41,450 19,518 60,968 627,812 77,092 831,084 845,352 2,414,545 124,227 3,873,441 1,046,671 NONCURRENT ASSETS Capital assets, net of accumulated depreciation LIABILITIES CURRENT LIABILITIES Accounts payable Accrued liabilities Customer deposits Compensated absences due within one year Total current liabilities NONCURRENT LIABILITIES Compensated absences due in more than one year Net pension liability Total noncurrent liabilities Total liabilities NET POSITION Investment in capital assets Unrestricted Total net position $ 704,904 54 $ 1,676,436 $ 2,538,772 $ 4,920,112 CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION NONMAJOR ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Community Center Fund OPERATING REVENUES Charges for services: Rentals Stormwater fees Total operating revenues $ OPERATING EXPENSES Personal services Contracted services Supplies Repairs and maintenance Depreciation Total operating expenses Conference Center Fund Stormwater Fund 46,417 46,417 $ 510,920 510,920 $ 198,496 198,496 Totals $ 244,913 510,920 755,833 511 23,655 8,908 450 22,653 56,177 452,885 85,530 27,190 1,454 32,516 599,575 174,223 184,854 45,721 833 86,499 492,130 627,619 294,039 81,819 2,737 141,668 1,147,882 Operating loss (9,760) (88,655) (293,634) (392,049) Loss before capital contributions and transfers (9,760) (88,655) (293,634) (392,049) - (55,500) 231,785 - 231,785 (55,500) (9,760) (144,155) (61,849) (215,764) 714,664 1,820,591 2,600,621 5,135,876 TRANSFERS IN TRANSFERS OUT Change in net position NET POSITION, beginning of year NET POSITION, end of year $ 704,904 55 $ 1,676,436 $ 2,538,772 $ 4,920,112 CITY OF STOCKBRIDGE, GEORGIA COMBINING STATEMENT OF CASH FLOWS NONMAJOR ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Community CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers Payments to suppliers and service providers Payments to employees $ Conference Center Stormwater Center Fund Fund Fund 39,747 (33,069) (511) $ 498,562 (98,180) (418,225) $ Totals 191,568 (228,335) (168,824) $ 729,877 (359,584) (587,560) Net cash provided by (used in) operating activities 6,167 (17,843) (205,591) (217,267) CASH FLOWS FROM NON-CAPITAL FINANCING ACTIVITIES Transfers from (to) other funds - (55,500) 231,785 176,285 - (55,500) 231,785 176,285 - (361,768) (30,595) (392,363) - (361,768) (30,595) (392,363) 6,167 (435,111) (4,401) (433,345) 83,772 1,274,738 243,452 1,601,962 Net cash provided by (used in) non-capital financing activities CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of equipment Net cash used in capital and related financing activities Increase (decrease) in cash and cash equivalents Cash and cash equivalents: Beginning of year End of year $ 89,939 $ 839,627 $ 239,051 $ 1,168,617 $ (9,760) $ (88,655) $ (293,634) $ (392,049) Reconciliation of operating loss to net cash provided by operating activities: Operating loss Adjustments to reconcile operating loss to net cash provided by (used in) operating activities: Depreciation Increase in accounts receivable Decrease in due from other governments (Increase) decrease in deferred outflows of resources-pension Decrease in customer deposits (Increase) decrease in prepaid expenses Increase in accrued liabilities Increase (decrease) in accounts payable Increase in deferred inflows of resources-pension Increase (decrease) in net pension liability 22,653 - 32,516 (15,574) 3,216 86,499 - 141,668 (15,574) 3,216 (6,670) 109 (165) - (7,533) (2,714) 8,183 18,708 21,702 12,308 2,624 (6,928) 130 2,381 2,943 7,638 (7,244) (4,909) (13,598) (2,475) 10,564 21,486 29,340 5,064 Net cash provided by (used in) operating activities $ 6,167 $ (17,843) $ (205,591) $ (217,267) NON-CASH CAPITAL AND RELATED FINANCING ACTIVITIES Contributions of capital assets from other funds $ - $ - $ - $ - 56 CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS - SPLOST III FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Original Estimated Cost Project Roads, bridges, sidewalks and transportation facilities $ 3,060,000 Current Estimated Cost $ 1,742,941 Beginning of Year Expenditures Current Year $ $ 1,591,498 151,443 To Date $ Estimated Percent Complete 1,742,941 100.00% Public safety facilities and equipment 2,000,000 2,551,386 2,551,386 - 2,551,386 100.00% Public works facilities and equipment 17,097,500 7,574,302 4,915,543 74,238 4,989,781 65.88% Construction and renovation of municipal buildings 10,700,000 6,280,848 5,971,156 230,765 6,201,921 98.74% $ 32,857,500 $ 18,149,477 $ 15,029,583 456,446 $ 15,486,029 85.32% Totals 57 $ CITY OF STOCKBRIDGE, GEORGIA SCHEDULE OF EXPENDITURES OF SPECIAL PURPOSE LOCAL OPTION SALES TAX PROCEEDS - SPLOST IV FOR THE FISCAL YEAR ENDED DECEMBER 31, 2017 Original Estimated Cost Project Roads, bridges, sidewalks and transportation facilities $ 1,500,000 Current Estimated Cost $ 5,550,000 Beginning of Year Expenditures Current Year $ $ 380,935 579,680 To Date $ Estimated Percent Complete 960,615 17.31% Public safety facilities and equipment 4,180,000 150,000 9,943 - 9,943 6.63% Public works facilities and equipment 19,000,000 12,250,000 140,353 2,534,127 2,674,480 21.83% Parks and recreation 2,000,000 1,550,000 252,401 529,124 781,525 50.42% $ 26,680,000 $ 19,500,000 783,632 $ 3,642,931 4,426,563 22.70% Totals 58 $ $ City of Stockbridge Open Container District Proposed Judy Ct Duvall Dr Creek Cr Thompson Blvd Jane Ct Oak Hill Tr North Lee St West Burke St Miller Rd Love St Ceresa Dr Jim Clark Dr Ward St Center St Railroad Burke St Mann Blvd Miller Ct Brannan Dr Oak Hill Cr Club Dr Oakland Blvd Bryant St Lovejoy St No Name Pl Club Parkwood Dr Turning Pt Club Cr Davis Rd State Route 42 Lane Dr Harrell Dr Nolan St Tye St. Appleton Bv Date: 9/6/2018 Trail Heritag e nA v Wils o Second St MLK SR Hamilton Gn Glendale Ct Open Container District (Proposed) Old Downtown District South Lee St Ra ilro ad St Lambert Dr Rock Quarry Rd St Jackson Dr h Churc Rosenwald Cr Lake Tr McCain Creek Tl Wy Lake Dr Yu ko n Bowen St Nova Cr Tahoe Trail Mimosa Dr Spring St First St Hillcrest St Willow Ct ²

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda November 28, 2017 6:00 PM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER Randy Knighton CITY CLERK Vanessa Holiday Council Chamber 2nd Floor DEPUTY CLERK Randi Rainey 4640 N. Henry Blvd. Stockbridge, GA 30281 Website: www.cityofstockbridge.com CITY ATTORNEY Michael Williams Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE TUESDAY, NOVEMBER 28, 2017 6:00 PM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman I. Call to Order II. Invocation III. Pledge of Allegiance IV. Roll Call Administration Randy Knighton, City Mananger Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Present Absent Mayor Pro Tem Ford Mayor Neal Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson V. Adoption of the Agenda VI. Review Minutes of the following meetings: 10/9/17, SCM 10/24/17 and Work Session 10/24/17 Draft Minutes of October 9, 2017 Draft SCM Minutes of October 24, 2017 Draft Minutes of October 24, 2017 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Page | 3 PRESENTATION Item # 1 ­ Presentation ­ Keep American Beautiful Program Presented by: Councilman Alexander and Gordon Burkette OLD BUSINESS Item # 2 ­ City Hall HVAC Update Presented by: Decius Aaron, Randy Knighton PUBLIC HEARING Item # 3 ­ Second Public Hearing­ Proposed FY2018 Budget Presented by: Rashonda Favors, Randy Knighton NEW BUSINESS Item # 4 ­ Council Consideration to approve the City of Stockbridge Annual S.P.L.O.S.T Report (as required by O.C.G.A 48­8­122) Presented by: Rashonda Favors, Randy Knighton Item # 5 ­ Council Consideration to approve 2017 Bad Debt Write­Off of in the amount of $24,266.23 Presented by: Rashonda Favors, Randy Knighton Item # 6 ­ Council Consideration to approve 2018 Water/Sewer Rates Presented by: Rashonda Favors, Randy Knighton Item # 7 ­ Council Consideration to approve 2018 Meeting Dates for the City Council Presented by: Vanessa Holiday Item # 8 ­ Council Consideration to approve Change Order for Vault Installations (148 Rock Quarry Rd, Best Value Inn and 555 Davis Rd.) Net change in contract price $53,778.75 Ferguson Waterworks Presented by: Decius Aaron November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 Item # 9 ­ Council Consideration to approve selection of an Architect for the City Presented by: Donald Riley Item # 10 ­ Council Consideration to approve 2017 Surplus List Presented by: Donald Riley Item # 11 ­ Council Consideration to approve selection of vendor for Wage & Salary Survey Presented by: Donald Riley Item # 12 ­ Council Consideration to approve proposed compensation for Stockbridge Planning Commission members $50.00 per meeting­ Chairperson $75 per meeting Presented by: Camilla Moore Item # 13 ­ Council Consideration to approve Memorandum of Agreement (MOA) with the Environmental Protection Department (EPD) Soil Conservation Presented by: Camilla Moore INFORMATIONAL Council Consideration to approve Occupational Tax Operating Procedures Presented by: Camilla Moore Reeves Creek Trail additional parking ­Presented by: Decius Aaron Municipal Court Renovations Update ­Presented by: Decius Aaron CITY MANAGER'S COMMENTS Randy Knighton CITY CLERK'S COMMENTS Vanessa Holiday November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 5 COUNCIL'S COMMENTS Councilman Alexander Councilman Blount Mayor Pro Tem Ford Councilwoman Gantt Councilwoman Robinson MAYOR'S COMMENTS Mayor Judy Neal EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 6 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389‐7900 for updates and detailed information.  Holiday Festival, Thursday, December 7, 2017 from 5:00 PM to 9:00 PM at the Merle Manders Conference Center 111 Davis Road, Stockbridge, GA FREE Shuttle service begins pickup from City Hall at 4:30 PM  Main Street Advisory Board Meeting, Friday, December 8, 2017 at 9:00 A.M. at City Hall  City Council Meeting, Monday, December 11, 2017 at 6:00 P.M. at City Hall – Budget AdoptionHearing of Proposed FY2018 Operating Budget for the City. UPCOMING COMMUNITY EVENT(S)  Holiday Giveback – Friday, December 15, 2017 at the Ted Strickland Community Center – Spearheaded by Councilwoman Robinson. Motion to Adjourn. November 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES COUNCIL MEETING MONDAY, OCTOBER 9, 2017 6:00 P.M. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Randy Knighton, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order made by Mayor Neal. Invocation was provided by Pastor Steve Murell of First Baptist Church. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday proceeded with a verbal roll call; all members of Council were present; a quorum was confirmed. Councilman Alexander motioned to adopt the agenda as printed; Mayor Pro Tem Ford provided the second. The motion passed 5-0. Councilwoman Gantt motioned to adopt the of Minutes of the following meetings: SCM of 8/3/2017, SCM of 8/4/2017, SCM of 8/14//2017, Council Meeting of 8/14/2017, Retreat 8/17/2017, Retreat 8/18/2017 and Work Session Meeting of 8/29/2017; Mayor Pro Tem provided the second. The motion passed 5-0. Mayor Neal presented a Proclamation in support of Breast Cancer Awareness Month, Women’s Small Business Month and Retired Teachers. October 9, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Ms. Mildred E. Reed invited citizens to attend the Candidate Forum taking place at Tabernacle of Praise Church on Thursday, October 12th. PUBLIC HEARING 1. Resolution to transmit the Short-Term Work Program and Capital Improvements Element Annual Update: 2017 – 2021 to the Atlanta Regional Commission. Presented by: Camilla Moore, Director of Community Services Ms. Moore noted the Council voted on this item in July; and this is the final version to be sent to the ARC (Atlanta Regional Commission). PUBLIC HEARING In Favor: None Against: None Public Hearing Closed. Councilman Alexander motioned to approve the Resolution to transmit the Short-Term Work Program and Capital Improvements Element Annual Update: 2017 – 2021 to the Atlanta Regional Commission; second by Mayor Pro Tem Ford. The motion passed 5-0. 2. Ordinance - Landscape Ordinance Update Presented by: Camilla Moore, Community Development Director Ms. Moore noted this has gone before the Zoning Advisory Board with no comments or changes and if adopted, the Ordinance will be effective immediately. PUBLIC HEARING In Favor: None Against: None Public Hearing Closed. Councilman Alexander motioned to approve the Ordinance - Landscape Ordinance Update; second by Councilwoman Gantt. The motion passed 5-0. 3. Ordinance - Highway Corridor Overlay Update Presented by: Camilla Moore, Community Development Director Ms. Moore noted this Ordinance deals with the development standards along the City’s corridor. Ms. Moore further noted the City adopted what Henry County had and added to the standards to make it specific to the City’s needs. October 9, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 PUBLIC HEARING In Favor: None Against: None Public Hearing Closed Councilman Alexander motioned to approve the Ordinance - Highway Corridor Overlay Update; second by Councilwoman Robinson. The motion passed 5-0. NEW BUSINESS 4. Ordinance – Clothing Bins in the City Presented by: Camilla Moore, Community Development Director Ms. Moore noted this would be a way to control the number of clothing bins throughout the City. Ms. Moore noted they have not been regulated; the Ordinance will regulate the location of bins and how they will be located. Ms. Moore further noted the clothing bins will have to be registered at the City and if not, they will be picked up by Public Works. Councilwoman Gantt motioned to approve the Ordinance to maintain clothing bins in the City; second by Mayor Pro Tem Ford. The motion passed 5-0. 5. Council Consideration – Use of the Ted Strickland Community Center Presented by: Councilwoman Robinson Councilwoman Robinson requested use of the Ted Strickland Community Center on December 12, 2017 for the Holiday Giveback. Councilwoman Robinson noted she has partnered with Dream Achievers, a non-profit organization and further noted for those who would like to attend are requested to bring a wrapped Christmas present. Councilwoman Gantt motioned to approve the use of the Ted Strickland Community Center on December 12th; second by Councilman Alexander. The motion passed 5-0. 6. Resolution to appoint member to the Main Street Advisory Board to fill a vacancy Presented by: Kira Harris-Braggs, Main Street Program Manager Ms. Harris-Braggs noted this item was to fill a vacated position of the Business Owner/Operator who is established outside of the Main Street District. Ms. HarrisBraggs noted the position has a 2-year term; however, the candidate would be fill a vacated position that ends December 2017 and the new term would not start until January 2018 and end December 21, 2019. Ms. Harris-Braggs referenced three applicants: LaToya Cato (owner of OTEA Agricultural Recycling); Tamara Isabell (Accountant and Project Coordinator for Site Engineering Inc.) and Dianna Foster (owner of Cova Beauty). Ms. Harris-Braggs recommended Dianna Foster of Cova Beauty to fill vacant position. Councilman Alexander motioned to appoint Dianna Foster of Cova Beauty with the term expiring 12/21/2019; second by Councilwoman Gantt. The motion passed 50. October 9, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 DISCUSSION 7. Council Discussion - Task Order No. 6 – HVAC Evaluation Presented by: Randy Knighton, City Mgr. & Decius Aaron, Public Works Director Mr. Aaron noted he and the City Manager, Mr. Knighton met on October 5th with Greg Ferguson, HAVC Engineer, Aubrey McStay, Mechanical Engineer and Prince Lee a Project Manager of Carter and Sloope to discuss the HVAC Evaluation. Mr. Aaron noted the installation for the building was incorrect and does not work properly. Mr. Aaron mentioned 3 condensers has been installed just this year alone, further noting, the engineers have recommended the system be replaced with an estimated budgetary figure of $350,000. Mr. Knighton noted the interior is good, but the exterior is what will need to be replaced. Mr. Knighton noted specific funding was not allocated; however, SPLOST could pay for some of the repairs, but not all repairs. Mr. Knighton also noted staff may seek funds from Fund Balance and would research where other funding may be available that would not impact Fund Balance. Mr. Knighton went on to say the project should take between 60-75 days to be completed. Mr. Knighton also mentioned the Merle Manders Conference Center will need attention as well. Mr. Aaron asked for Council’s consideration to move forward with the HVAC Evaluation. Mayor Pro Tem Ford motioned to approve Task Order No.6- HVAC Evaluation Master Engineering Services Agreement not to exceed $64,800; second by Councilwoman Gantt. The motion passed 5-0 COMMENTS FROM THE CITY MANAGER Mr. Knighton thanked staff, Mayor and Council for assistance with his transition to the role of City Manager; appreciates the opportunity to serve the citizens of Stockbridge; noted upcoming meetings with the City Managers of McDonough and Locust Grove and with the County Manager. COMMENTS FROM THE CITY CLERK Mrs. Holiday noted Tuesday, October 10th was the deadline to register to vote in the November 2017 election; and referenced the early voting dates and location. COMMENTS FROM THE CITY COUNCIL Councilman Alexander thanked everyone for tuning in; thanked the Community Development staff for their work regarding the ordinances passed tonight to make the City one of the best in the metro area; noted concerns from the public regarding crime and public safety have been heard and the City is making efforts to address those concerns; acknowledged Ms. Chandra Lewis from the District Attorney’s office was in attendance; Councilman Blount thanked everyone for coming out; invited everyone to participate in the Noel in November campaign and bringing toys for the kids who are less fortunate on November 18th at the Merle Manders Conference Center in partnership with Connecting Henry. October 9, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 Mayor Pro Tem Ford noted October as Breast Cancer Awareness Month and real men wear pink; thanked everyone for attending the 2017 Bridgefest/Hispanifest event and thanked staff as the event was a huge success, looks forward to 2018’s event; asked everyone to remain focused and involved as the City continues to move forward. Councilwoman Gantt thanked everyone for their continued support; thanked staff for all that they do; commended Main Street staff for the recent Meet & Greet event; thanked colleagues for their continued support and prayers Councilwoman Robinson thanked colleagues for their support of the December 15th Giveback event; looking forward to the City bringing a GED program to citizens of Stockbridge; referenced the upcoming FREE Breast Cancer Awareness Luncheon at the Merle Manders Conference Center on Oct. 19 for survivors and to register for the Love Walk on Saturday, October 21st at 8:00 A.M at Clark Park; thanked staff for their support, noting Bridgefest/Hispanifest was awesome! COMMENTS FROM THE MAYOR None EXECUTIVE SESSION (if necessary) Councilwoman Gantt motioned to convene into Executive Session for Litigation, Real Estate and Personnel; second by Mayor Pro Tem Ford. The motion passed 5-0. Councilwoman Robinson motioned to adjourn Executive Session; second by Mayor Pro Tem Ford. The motion passed 5-0. Mayor Pro Tem Ford motioned to reconvene into the meeting; second by Councilwoman Robinson. The motion passed 5-0. Mayor Pro Tem Ford motioned to approve the Resolution to amend the agreement with the Chen Estate and the City of Stockbridge; second by Councilman Alexander. The motion passed 5-0. (Attorney Williams noted Mayor Neal was recused from the discussion in Executive Session for the item approved). UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information. • Keep Stockbridge Together Town Hall Meeting, Tuesday, October 10, 2017 at 6:30 P.M. City Hall Chamber. • Main Street Small Business Mixer, Tuesday, October 17, 2017 at 6:00 P.M. at the Merle Manders Conference Center • Keep Stockbridge Together Town Hall Meeting, Wednesday, October 18, 2017 at 6:30 P.M. City Hall Chamber. • October 9, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6 • Breast Cancer Luncheon, Thursday, October 19, 2017 from Noon to 3:00 P.M. at the Merle Manders Conference Center • Breast Cancer Awareness Walk – Saturday, Oct. 21, 2017 8:00 A.M. – 12:00 P.M. at Clark Park 111 Davis Rd., Stockbridge. • Work Session Meeting, Tuesday, October 24, 2017 at 6:00 P.M. at City Hall. 2017 Voting Dates Time Location October 16 – 20 th 8am - 5pm Henry County Elections Office October 21st (Sat.) 8am - 2pm Merle Manders Conference Ctr. Henry County Elections Office October 23rd – 27th 8am - 5pm Henry County Elections Office October 28th (Sat.) 8am - 2pm Merle Manders Conference Ctr. Henry County Elections Office October 29th (Sun.) 1pm - 5pm Merle Manders Conference Ctr. Henry County Elections Office Oct. 30th – Nov. 3rd 7am - 7pm Merle Manders Conference Ctr. Henry County Elections Office Nov. 7th (Election Day) 7am - 7pm Merle Manders Conference Ctr. ONLY th Run-Off Voting Dates* Time *Nov. 27 – Dec. 1 th st Location Merle Manders Conference Ctr. Henry County Elections Office *NOTE: Run-Off early voting will only take place if time permits and is not guaranteed Dec. 5th (Election Day) 7am - 7pm 7am - 7pm Merle Manders Conference Ctr. ONLY Mayor Pro Tem Ford motioned to adjourn the meeting; second by Councilwoman Gantt. The motion passed 5-0. Respectfully submitted by: __________________________________ Vanessa Holiday, City Clerk CMC October 9, 2017 6:00pm _____________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINTUES SPECIAL CALLED MEETING TUESDAY, OCTOBER 24, 2017 4:00 P.M. Mayor & City Council Administration Mayor Judy B. Neal Vanessa Holiday, City Clerk Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk Councilman Elton Alexander Michael Williams, City Attorney Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Call to Order made by Mayor Neal. There was no invocation or pledge of allegiance. City Clerk, Vanessa Holiday proceeded with a verbal roll call. All members of Council were present except for Councilwoman Gantt and Councilman Alexander. A quorum was confirmed. Mayor Pro Tem Ford motioned to adopt the Agenda; second by Councilwoman Robinson. The motion passed 3-0. Mayor Pro Tem Ford motioned to convene Executive Session for Personnel, Litigation & Real Estate; second by Councilwoman Robinson. The motion passed 3-0. Councilwoman Gantt joined the meeting during Executive Session. Councilman Alexander joined the meeting following Executive Session. Councilwoman Robinson motioned to adjourn Executive Session; second by Mayor Pro Tem Ford. The motion passed 5-0. Councilman Alexander motioned to reconvene meeting; second by Mayor Pro Tem Ford. The motion passed 5-0. October 24, 2017 4:00 P.M. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 There was no action from the Council. Councilwoman Gantt motioned to adjourn meeting; second by Mayor Pro Tem Ford. The motion passed 5-0. Respectfully submitted by: _____________________________ Vanessa Holiday, City Clerk CMC October 24, 2017 4:00 P.M. _____________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES WORK SESSION MEETING TUESDAY, OCTOBER 24, 2017 6:00 P.M. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Randy Knighton, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order made by Mayor Neal. Invocation by Kevin Scarbrough, Youth Minister of First Christian Church of Stockbridge. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of Council were present; a quorum was confirmed. Mayor Pro Tem Ford motioned to adopt the Agenda as printed; second by Councilwoman Gantt. The motion passed 5-0. Review Minutes of the following meetings: 9/7/2017, 9/14/2017 and 9/25/2017. No Action – Minutes will be presented for approval November 13, 2017. Review of ceremonial presentations: Main Street Advisory Board Swearing In, Citizens Academy Graduates, Domestic Violence Awareness Proclamation PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. Ms. Mildred Reed presented Council with a letter regarding property on Tye Street. TOWN HALL COMMUNITY UPDATE 1. Captain Maddox presented the North Henry Police Precinct Public Safety Statistics for the City of Stockbridge. Councilman Alexander acknowledged Assistant District Attorney Chaundra Lewis in attendance. 2. Decius Aaron, Public Works Director presented completed and future projects for the City. 3. Camilla Moore, Community Development Director presented updates of the Planning, Permitting and Business Services Departments. 4. Rashonda Favors, Lead Accountant presented the 3rd Quarter Financial update. OLD BUSINESS 5. Municipal Count Building Renovation Update Presented by: Decius Aaron, Public Works Director Mr. Aaron noted Engineering Restorations completed the water proofing at the Municipal Court building and noted staff will continue to monitor and will move forward with the recommendation to the City Manager to request permission to move forward with building renovations. Mr. Knighton and Mr. Aaron will provide additional updates to the Mayor & Council at the next meeting on November 13, 2017. NEW BUSINESS 6. Council Consideration to approve FY2017 Budget Amendment No. 2017-006 in the amount of $496,515.00. Presented by: Rashonda Favors, Lead Accountant Ms. Favors presented the proposed budget amendment by line item. Councilwoman Gantt motioned to approve the FY2017 Budget Amendment No. 2017-006 in the amount of $496,515.00; second by Councilwoman Robinson. The motion passed 5-0. 7. Council Consideration to approve CDBG Funding in the amount of $100,000 for Water & Sewer Improvements – Public Hearings to Follow. Presented by: Decius Aaron, Public Works Director Mr. Aaron noted there are issues with Smith-Barnes Elementary school’s basin; and would like to use the $100,000 CDBG funds allocated for the project. October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 Mr. Aaron further noted the City is required to hold a Public Hearing and would like Council’s approval of moving forward. Councilwoman Gantt motioned to approve the CDBG Funds in the amount of $100,000 for Water & Sewer Improvements with a Public Hearing to be held; second by Mayor Pro Tem Ford. The motion passed 5-0. 8. Council Consideration to approve Ordinance for Building/Permitting & Plan Review for the City of Stockbridge effective 11/1/2017 Repeal and Replace Chapter 8.08 Presented by: Camilla Moore, Community Services Director Ms. Moore noted this Ordinance will allow the City to start conducting permitting business November 1st. Councilman Alexander motioned to approve the Ordinance for Building/Permitting & Plan Review for the City of Stockbridge effective 11/1/2017 Repeal and Replace Chapter 8.08; second by Councilwoman Gantt. The motion passed 5-0. 9. Council Consideration to approve Fee Schedule Ordinance for Building/Permitting and Plan Review services for the City of Stockbridge effective 11/1/2017. Presented by: Camilla Moore, Community Services Director Ms. Moore noted the fee schedule will give an idea of revenues that will be generated throughout the City and further noted staff had researched different cities, the County and what the State recommends, as well as cities similar in size for comparable fees. Mayor Pro Tem Ford motioned to approve the Fee Schedule Ordinance for Building/Permitting and Plan Review services for the City of Stockbridge effective 11/1/2017; second by Councilwoman Robinson. The motion passed 5-0. 10. Council Consideration to move forward with RFP for Information Technology Services for the City. Presented by: Donald Riley, Procurement Specialist Mr. Riley recommended the City terminate the current IT Services contract and to put out an RFP for a month to month service beginning January 1, 2018 explaining the City is currently under contract with a consulting firm that was signed in 2016 with a one (1) year renewal and the City has 3 years left with the current contract. Councilman Alexander motioned to approve Council Consideration to move forward with RFP for Information Technology Services for the City; second by Councilwoman Gantt. The motion passed 5-0. COUNCIL DISCUSSION 11. Council Discussion of 2018 Meeting Schedules for City Council Meetings Presented by: Vanessa Holiday, City Clerk Ms. Holiday noted the Clerk’s Office is required to publish meeting dates prior to the beginning of the year and that the City’s Charter mandates the City Council meet the 2nd Monday of every month, with no specific time dictated. Ms. Holiday also noted the City Council meets for Work Session the last Tuesday of each October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4 month, except where notated, further noting, Work Session Meetings are not mandated by the Charter, but was established by a previous administration in 2010. Mrs. Holiday presented four options for the 2018 Meeting Calendar: Option 1- City Council Meeting at 6pm; Work Session Meeting at 6pm Option 2- City Council Meeting at 6pm; Work Session Meeting at 3pm Option 3- City Council Meeting at 3pm; Work Session Meeting at 6pm Option 4- City Council Meeting at 6pm; Council determines day and time for Work Session Meeting No Action – Item will be presented at a future meeting prior to December 31, 2017. COMMENTS FROM THE CITY MANAGER Randy Knighton thanked staff for their work on events and initiatives over the past few weeks and thanked everyone for the Town Hall presentations at the beginning of the meeting. COMMENTS FROM THE CITY CLERK Vanessa Holiday noted Early Voting will begin at the Merle Manders Conference Center on Saturday, October 28th and would continue through November 3rd; and that Early Voting is currently underway at the Henry County Elections Office in McDonough. COMMENTS FROM THE CITY COUNCIL Councilwoman Robinson thanked everyone for attending the Breast Cancer Awareness Luncheon and Love Walk and looks forward to continuing this annual event; noted she plans to vote her conscious for meeting times and will do what is good for the citizens; and thanked staff for their hard work. Councilwoman Gantt thanked everyone for attending and wished everyone a great night. Mayor Pro Tem Ford commended the Breast Cancer Awareness Event and Love Walk and noted his attendance stating the event will only get better; wished every Happy Halloween and to be safe; asked everyone to continue to be engaged and move the City forward; and that 2018 will be outstanding! Councilman Blount thanked staff and invited everyone to participate in the Noel in November Toy Drive in partnership with Connecting Henry on November 18th at the Merle Manders Conference Center by bringing a toy and making a kid smile! Councilman Alexander thanked everyone for tuning in; stated he works every day to move the City forward and has never been accused of moving too fast; noted the City has many items and major projects that will require decisions and October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 commitments noting the goal is to pursue excellence; and wants to see projects off the drawing board and moving forward. COMMENTS FROM THE MAYOR Mayor Neal invited all business owners to attend the Small Business Saturday Proclamation to be issued on Monday, November 13th; invited everyone to participate in the Small Business Saturday campaign on Saturday, November 25th; and invited everyone to attend the Cannon Cleveland “Remembering, Honoring, Healing” event on November 5th at 5PM at Eagles Landing Christian Church for the Hope, Healing, Attorney Williams confirmed Mayor & Council needed to convene Executive Session. Mayor Pro Tem Ford motioned to convene Executive Session for Personnel, Litigation and Real Estate; second by Councilwoman Gantt. The motion passed 5-0. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information. • Planning Commission Meeting, Thursday, October 26, 2017 at 6:00 P.M.- City Hall. • Hwy. 138 Overlay Meeting, Wednesday, November 1, 2017 at 6:30 P.M. at the Ted Strickland Community Ctr. 130 M L King, Sr. Heritage Trail, Stockbridge, GA. • Stockbridge Business Association Breakfast Meeting, Wednesday, November 8th at 7:00 A.M. at the Merle Manders Conference Center. • Veterans Day Parade/Luncheon, Friday, November 10, 2017 at 10:00 A.M. • Council Meeting, Monday, November 13, 2017 at 6:00 P.M. City Hall. • Shop Small Saturday “Ideas Smash”, Monday, November 13, 2017 at 6:00 P.M. in the Levi Meeting Room. • RSVP Overview Community Meeting, Tuesday, November 14, 2017 at 6:00 P.M. at the Merle Manders Conference Center. • Let’s Keep Stockbridge Together Town Hall Meeting/Winslow Subdivision HOA Meeting, Wednesday, November 15, 2017 at 6:30 P.M. City Hall Chamber. • Special Called Planning Commission Meeting, Thursday, November 16, 2017 at 6:00 P.M.- City Hall. • Shop Small Saturday, November 25, 2017 October 24, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6 • Work Session Meeting, Tuesday, November 28, 2017 at 6:00 P.M. at City Hall. UPCOMING CIVIC EVENTS • Remembering, Honoring, Healing, Sunday, November 5, 2017 at 5:00 P.M. at Eagle’s Landing First Baptist Church 2400 Hwy. 42 N. McDonough, GA Voting Dates Time Location October 16 – 20 th 8am - 5pm Henry County Elections Office October 21st (Sat.) 8am - 2pm Merle Manders Conference Ctr. Henry County Elections Office October 23rd – 27th 8am - 5pm Henry County Elections Office October 28th (Sat.) 8am - 2pm Merle Manders Conference Ctr. Henry County Elections Office October 29th (Sun.) 1pm - 5pm Merle Manders Conference Ctr. Henry County Elections Office Oct. 30th – Nov. 3rd 7am - 7pm Merle Manders Conference Ctr. Henry County Elections Office Nov. 7th (Election Day) 7am - 7pm Merle Manders Conference Ctr. ONLY th Run-Off Voting Dates* Time *Nov. 27 – Dec. 1 th st Location 7am - 7pm Merle Manders Conference Ctr. Henry County Elections Office *NOTE: Run-Off early voting will only take place if time permits and is not guaranteed Dec. 5th (Election Day) 7am - 7pm Merle Manders Conference Ctr. ONLY Mayor Pro Ten Ford motioned to adjourn Executive Session; second by Councilman Alexander. The motion passed 5-0. Mayor Pro Ten Ford motioned to reconvene the meeting; second by Councilwoman Robinson. The motion passed 5-0. Councilman Alexander motioned to adjourn; second by Mayor Pro Tem Ford. The motion passed 5-0. Respectfully submitted by: ________________________________ Vanessa Holiday, City Clerk CMC October 24, 2017 6:00pm __________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Keep America Beautiful Program Presented by: Councilman Alexander/Gordon Burkette City of Stockbridge Annual Report Fiscal Year 2017 Report on Projects Funded Through Special Purpose Local Option Sales Tax (as required by O.C.G.A. 48-8-122) Project Roads, bridges, sidewalks and transportation facilities Public safety facilities and equipment Public works facilities and equipment Construction and renovation of municipal buildings Roads, bridges, sidewalks and transportation facilities Public safety facilities and equipment Public works facilities and equipment Parks and Recreation Facilities and Equipment Year Approved Original Estimated Cost Current Estimated Cost Total Amount Expended Prior Years 2007 2007 2007 $3,060,000 $2,000,000 $17,097,500 $1,742,858 $2,551,390 $7,739,385 $1,591,498 $2,551,386 $4,915,543 $151,360 $7,485 $1,742,858 $2,551,386 $4,923,028 2007 $10,700,000 $6,463,760 $5,971,156 $191,407 $6,162,563 No No No No 2013 2013 2013 $1,500,000 $5,550,000 $4,180,000 $150,000 $19,000,000 $12,250,000 $380,935 $579,680 $9,943 $140,353 $2,172,591 $960,615 $9,943 $2,312,944 No No No No No No No No No No No No 2013 $2,000,000 $252,401 $346,716 No No No No $1,550,000 Amount Expended Current Year Total Amount Expended to Date No No No No No No No No No No No No $94,315 Project Estimated Project Completed Completion Behind Project Excess Date Schedule Underfunded Proceeds Expenses are unaudited. The estimated funding for SPLOST III was substantially reduced due to the downturn in the economy resulting in lower revenue receipts. Council Consideration to approve selection of an Architect for the City. Presented by: Donald Riley, Procurement Specialist Page 1 of 2 City of Stockbridge Agenda Item Summary: Council Meeting Date 11/28/2017 Requesting Agency Human Resources Department Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.) Request approval of a recommended proposal – Human Resources Department RFP#17RFP091417-DRR in the amount not too exceed $15,500.00 with The Evergreen Solutions, LLC. (Tallahassee, FL) for the purchase of Wage and Salaries Compensation Study the City of Stockbridge. The term of this Agreement shall be for one (1) year. Requirement for Council Action (Cite specific City policy, statute or code requirement) In accordance with City of Stockbridge Procurement code, sections 3.30.080 (C) requests for approval of competitive sealed proposal, shall be approved by the City of Stockbridge City Council. Is this Item Goal Related? (If yes, describe how this action meets the specific Council Focus Area or Goal) Yes No Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.) The Human Resources Department request approval of recommended proposal to The Evergreen Solutions, LLC., in an amount not too exceed $15,500.00 for Professional Services for a Comprehensive Plan. • • • • • • The study shall evaluate the present salary structure as compared to the specific job market for comparable positions in the public sectors. The consultant shall perform or provide the following: Review all current job classifications, confirm and recommend changes to hierarchical order of jobs using your evaluation system. No class specification will be written/rewritten. Class specs are up to date; Establish appropriate benchmarking standards and conduct salary surveys as need for similar positions with comparable Georgia municipalities as required; Identify potential pay compression issues and provide potential solutions; Analyze and recommend changes to the present compensation structure to meet market analysis. This recommendation may include recommendations for individual positions as well; and The Compensation Study will allow the City to attract and retain qualified workers who will be paid equitable salaries; to provide fair salaries for all workers of the City; and to provide the City with a salary structure that enables the City to maintain a competitive position with other cities and companies within the same geographic area. Agency Director Approval Typed Name and Title Phone Signature Date Revised 02/10/17 (Previous versions are obsolete) City Manager’s Approval Continued Fiscal Impact / Funding Source Page 2 of 2 (Include projected cost, approved budget amount and account number, source of funds, and any future funding requirements.) Administration - Consulting Fees – 100-15100-521100 - $15,500.00 Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.) Exhibit 1: Tabulation Sheet Exhibit 2: Evaluation Scoring Sheet Source of Additional Information (Type Name, Title, Agency and Phone) Renee Wheeler, Human Resources Manager at (770) 389-7900 ext. 208 Council Consideration to approve proposed compensation for Stockbridge Planning Commission members $50.00 per meeting – Chairperson $75 per meeting. Presented by: Camilla Moore, Community Development Director Council Consideration to approve Occupational Tax Operating Procedures. Presented by: Camilla Moore, Community Development Director Reeves Creek Trail additional parking Presented by: Decius Aaron, Public Works Director Municipal Court Renovations Update Presented by: Decius Aaron, Public Works Director

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda January 1, 1900 12:00 AM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER Randy Knighton CITY CLERK Vanessa Holiday Council Chamber 2nd Floor DEPUTY CLERK Randi Rainey 4640 N. Henry Blvd. Stockbridge, GA 30281 Website: www.cityofstockbridge.com CITY ATTORNEY Michael Williams Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, JANUARY 1, 1900 12:00 AM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman I. Call to Order II. Roll Call Administration Randy Knighton, City Mananger Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Present Absent Mayor Pro Tem Ford Mayor Neal Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson III. Invocation IV. Pledge of Allegiance V. Adoption of the Agenda OLD BUSINESS Item # 1 ­ Land Development Fees Presented by: Camilla Moore EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) Motion to Adjourn.

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda September 11, 2017 6:00 PM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER CITY CLERK Vanessa Holiday DEPUTY CLERK Randi Rainey Council Chamber 2nd Floor 4640 N. Henry Blvd. Stockbridge, GA 30281 CITY ATTORNEY Michael Williams Website: www.cityofstockbridge.com Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, SEPTEMBER 11, 2017 6:00 PM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman I. Call to Order II. Invocation­ Pastor Jose Hernandez of Casa Betel III. Pledge of Allegiance IV. Roll Call Administration Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Present Absent Mayor Pro Tem Ford Mayor Neal Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson V. Adoption of the Agenda VI. Adoption of Minutes of the Council Meeting of 7/10/2017, Work Session Meeting of 7/25/2017 and Special Called Meeting of 7/26/2017 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. OLD BUSINESS Page | 3 Item # 1 ­ Request for FY2017 Budget Amendment in the amount of $10,000 for Dues, Registration Fees and Travel Expenses for Youth Council and Chaperones to attend Youth Council in Charlotte, N.C. Presented by: Councilwoman Robinson NEW BUSINESS Item # 2 ­ Council Consideration to approve vendor selection for City's Janitorial Services Presented by: Donald Riley Item # 3 ­ Council Consideration to approve moving forward with RFP for a City Architect Presented by: Decius Aaron Item # 4 ­ Council Consideration to approve Noel in November Partnership w/ Connecting Henry authorizing use of Merle Manders Conference Center Saturday, November 18, 2017 Presented by: Councilman Blount DISCUSSION Item # 5 ­ Council Discussion­ Landscape Ordinance Update Presented by: Camilla Moore Item # 6 ­ Council Discussion­ Highway Corridor Overlay Update Presented by: Camilla Moore Item # 7 ­ Council Discussion­ Stockbridge Public Access TV Presented by: Councilman Alexander CITY MANAGER'S COMMENTS September 11, 2017 6:00 PM4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 COUNCIL'S COMMENTS Councilman Alexander Councilman Blount Mayor Pro Tem Ford Councilwoman Gantt Councilwoman Robinson MAYOR'S COMMENTS Mayor Judy Neal EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) September 11, 2017 6:00 PM4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 5 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389‐7900 for updates and detailed information.  Final 2017 Food Truck Tasty Tuesday, September 12, 2017 from 5:30 – 9:00 P.M. *(New Location) Clark Park 111 Davis Rd. Stockbridge  Keep Stockbridge Together Meeting, Tuesday, September 12, 2017 at 7:00 P.M. at Windsong Plantation Clubhouse.  Hwy. 138 Overlay Guidelines Stakeholder Meeting Tuesday, September 19, 2017 at 6:30 p.m. Ted Strickland Community Center 130 M L King, Sr. Heritage Trail, Stockbridge.  Keep Stockbridge Together Meeting, Wednesday, September 20, 2017 at City Hall (Avian Forest will hold their HOA meeting at City Hall).  Planning Commission Special Called Meeting, Thursday, September 21, 2017 at 6:00 P.M., City Hall.  Work Session Meeting, Tuesday, September 26, 2017 at 6:00 P.M. at City Hall.  Hwy. 138 Overlay Guidelines Public Hearing Tuesday, September 26, 2017 at at City Hall. 6:30 p.m.  Keep Stockbridge Together Meeting, Wednesday, September 27, 2017 at City Hall. 3:00 P.M.  Bridgefest 2017 featuring Hispanifest – Saturday, September 30th pm on the City Hall lawn from 2:00 P.M. – 10:00 P.M. 7:00 .PM at UPCOMING CIVIC EVENTS Team Henry County Walk to End Alzheimer’s, Saturday, September 30, 2017 Alexander park, McDonough, GA Registration begins at 8:00 A.M. http://www.henrycountywalk2endalz.org/ September 11, 2017 6:00 PM4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 6 Motion to Adjourn. September 11, 2017 6:00 PM4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Council Consideration to approve Noel in November Partnership w/Connecting Henry authorizing use of the Merle Manders Conference Center Saturday, November 18, 2017 Presented by: Councilman Blount Landscaping, Buffers and Tree Protection CHAPTER 5. LANDSCAPING, BUFFERS AND TREE PROTECTION (DRAFT) COMMUNITY DEVELOPMENT DEPARTMENT P a g e 1 | 23 Landscaping, Buffers and Tree Protection EXHIBIT A CHAPTER 5. LANDSCAPING, BUFFERS AND TREE PROTECTION Sec. 5.00.00. Generally Sec. 5.01.00. Definitions Sec. 5.02.00. Buffer requirements Sec. 5.03.00. Landscaping requirements Sec. 5.04.00. Tree and vegetation protection 5.0.0. INTENT, PURPOSE, AND TITLE 5.0.1. Intent This ordinance shall apply to all properties or portions thereof located within the incorporated areas of Stockbridge, Georgia, to the extent the provisions contained herein. The City Council of the City of Stockbridge hereby finds the protection and preservation of trees, the planting of new trees and other landscape material, and the provision of buffers between dissimilar uses as part of the development process is a public purpose and provides for the public health and general welfare. 5.0.2. Purpose A. The purpose of this chapter is to provide requirements for the landscaping and buffering of developments and for the protection of existing trees in all zoning districts in order to enrich the urbanized and natural environment of the city of Stockbridge. B. General requirements for landscaping of a development site are set forth in section 5.01.00, requirements for landscaped buffers are set forth in section 5.02.00, and requirements for the protection of trees are set forth in section 5.03.00 C. It is the intent of the City to reduce the adverse visual, environmental and aesthetic effects of development in order to achieve the following objectives: 1. Minimize stormwater runoff rates; 2. Maximize the capacity of groundwater recharge in urban or suburban areas; 3. Increase air filtration and removal of particulate and gaseous pollutants through additional plant materials; 4. Provide shade and noise attenuation; 5. Filter and reduce the glare of headlights and reflected sunlight from parked automobiles onto the public street rights-of-way and adjacent properties; P a g e 2 | 23 Landscaping, Buffers and Tree Protection 6. Improve the appearance of parking areas; and 7. Minimize the visual blight created by large expanses of paved surfaces. Sec. 5.01.00. DEFINITIONS Buffer: Land area used to visibly separate one use from another through screening and distance to shield or block noise, light, glare, visual or other conditions, minimize physical passage to dissimilar uses or to reduce air pollution, dust, dirt and litter. Buffer widths vary depending upon the zoning district and the adjacent zoning district and conditions of zoning. Specific types of buffers include: (A) Natural/Undisturbed Buffer: Land area in which there is no disturbance including but not limited to removal of understory trees or vegetation, and no grading allowed except for maintenance or removal of hazardous trees, approved perpendicular access and utility crossings. (B) Enhanced Natural Buffer: Land area where an existing natural buffer is found to be inadequate and therefore requires additional vegetative screening. No disturbance is allowed except for maintenance or removal of hazardous trees, approved perpendicular access, utility crossings and the initial addition of vegetative screening. (C) Maintained Landscape Buffer: Land area in which grading is allowed and revegetation to a buffer is required specific to zoning case. Buffer must be replanted but also maintained per approved landscape plan and not allowed to revert to a Natural/Undisturbed Buffer. (D) Stream Buffer (State): “The area of land immediately adjacent to the banks of state waters in its natural state of vegetation, which facilitates the protection of water quality and aquatic habitat.” The definition of stream buffer is governed by Georgia Law, O.C.G.A. § 12-17-3(2). (E) Stream Buffer (Local): With respect to a stream, a natural or enhanced vegetated area (established by Section 19.5.1 (1)), lying adjacent to the stream. All land development activity subject to this ordinance shall meet the following requirements: 1. An undisturbed natural vegetative buffer shall be maintained for fifty (50) feet, measured horizontally, on both banks (as applicable) of the stream as measured from the top of the stream bank. 2. An additional setback shall be maintained for twenty-five (25) feet, measured horizontally, beyond the undisturbed natural vegetative buffer, in which all impervious cover shall be prohibited. Grading, filling and earthmoving shall be minimized within the setback. 3. No septic tanks or septic tank drain fields shall be permitted within the buffer P a g e 3 | 23 Landscaping, Buffers and Tree Protection or the setback. City: The City of Stockbridge, Georgia. Clearing: The removal of vegetation from a property, whether by cutting or other means. Clear Cutting: The broad removal of all trees and/or vegetation from an area. Construction Buffer: A type of buffer which is temporary and remains in effect during the construction of a project. Critical Root Zone: An area represented by a concentric circle centering on the tree’s trunk with a radius equal in feet to one (1) times the number of inches of the trunk diameter. Deciduous Tree: A tree that drops foliage at one season of the year, generally in autumn. Department: The City of Stockbridge Community Development Department of, as established by the City of Stockbridge City Council, and as operated through the actions and administration of the City Manager or his/her designee. Development Activity: Any alteration of the natural environment which requires the approval of a development or site plan and issuance of a development permit. Development Permit: A permit that is issued by the City that authorizes development activity, and includes but is not limited to, a land disturbance permit or building permit. Development Regulations: The adopted regulations providing for the subdivision and development of real property within the City, as amended from time to time by the City Council. Diameter: The diameter of a tree is to be measured by one of the following methods: (A) For Existing Trees: The standard measure for existing trees on site is Diameter at Breast Height (DBH). The tree trunk diameter is measured at a height of four and one half (4½) feet above ground level on the uphill side of the tree. If a tree splits into multiple trunks below four and one half (4½) feet, the measurement will be taken at the most narrow point beneath the split. (B) For Newly Planted Trees: The standard measure for newly planted trees will be the diameter of the trunk six (6) inches above the ground level. Director: The Director of the Department of Planning and Zoning or his/her designee. Dripline: A line on the ground established by a vertical plane extending from a tree's outermost branch tips down to the ground; i.e., the line enclosing the area directly beneath the tree's crown from which rainfall would drip. Floodplain, 100-Year: Those lands subject to flooding, which have at least a one percent probability of flooding occurrence in any calendar year; and specifically, the floodplain as P a g e 4 | 23 Landscaping, Buffers and Tree Protection shown on the Flood Boundary and Floodway Map as prepared by the Federal Emergency Management Agency (FEMA). Evergreen Tree: A tree that maintains foliage throughout the entire year. Grading: The placement, removal or movement of earth. Grubbing: The removal of stumps or roots from a site. Impervious Surface: A surface that does not permit the absorption of fluids particularly pertaining to stormwater runoff. Land Disturbance Permit (LDP): Any permit other than a Building Permit issued by City of Stockbridge that authorizes clearing or grading activities on a site or portion of a site. Said permit may be Clearing, Clearing and Grubbing, Grading, or Development Permit as defined and authorized under the Development Regulations of the City of Stockbridge. Landscape Strip: Land area located within the boundary of a lot and required to be set aside and used for landscaping upon which only limited encroachments are authorized. Pervious Surface: A surface that permits the absorption of fluids particularly pertaining to stormwater runoff. Saved Tree: A tree in which the critical root zone has not been disturbed by more than twenty-five (25) percent. Screening: A method of shielding or obscuring one abutting or nearby structure or use from another by opaque fencing, walls, berms, densely planted vegetation, or the like. Shrub: A woody plant of relatively low height, as distinguished from a tree by having several stems rather than a single trunk. Timber Harvesting: The felling, loading and transporting of timber products (pulpwood, etc.). The term "timber harvesting" may include both clear cutting and selective cutting of timber. Tree: Any living, self-supporting woody or fibrous plant which normally obtains a diameter at breast height of at least three (3) inches. Tree Density Unit (TDU): A credit assigned to a tree, based on the diameter of the tree, in accordance with tables contained in this Ordinance. Tree Density Standard (TDS): The minimum number of Tree Density Units per acre which must be achieved on a property after development. Tree: Any self-supporting woody perennial plant, usually having a main stem or trunk and many branches, and at maturity normally attaining a trunk diameter greater than 3 inches at any point and a height of over 10 feet. P a g e 5 | 23 Landscaping, Buffers and Tree Protection Tree Diameter: The widest cross-sectional dimension of a tree trunk measured at diameter breast height (dbh) or at a point below dbh for new trees or multi-trunked species, but in no case less than 6 inches from the ground. Tree Protection Area (TPA): Any portion of a site wherein are located existing trees which are proposed to be p r e s e r v e d in order to comply with the requirements of this Ordinance. The Tree Protection Area shall include no less than the total area beneath the tree canopy as defined by the dripline of the tree or group of trees collectively. Tree Planting List: The recommended species of replacement trees listed in Appendix “A” of this ordinance. Tree Protection Area: Any portion of a site wherein are located existing trees which are proposed to be preserved in order to comply with the requirements of this article. The Tree Protection Area shall include no less than an area defined by this ordinance as the minimum critical root zone disturbed to be considered a saved tree. Tree Removal: Any act which causes a tree to die within two (2) years after commission of the act. Tree Replacement/Protection Plan (TP/RP): A plan that identifies tree protection areas where existing trees are to be preserved and where proposed replacement trees are to be planted on a property to meet minimum requirements, as well as methods of tree protection to be undertaken on the site and other pertinent information. Tree Thinning: Selective cutting or thinning of trees only for the clear purpose of good forestry management in order to protect said forest from disease or infestation and in no way, shall be construed as clear cutting. Zoning Buffer: A buffer required by the Zoning Ordinance or as a condition of zoning, special use or variance approval for a specific property. Zoning Ordinance: The adopted zoning ordinance of the City of Stockbridge, as amended from time to time by the City Council. Sec. 5.02.00. BUFFER REQUIREMENTS Sec. 5.02.01. Applicability. Buffers shall be required between dissimilar districts or uses in accordance with the provisions of the Zoning Ordinance or as a condition of zoning, special use or variance approval. Sec. 5.02.02. Purpose and intent The intent of these requirements shall be to enhance the visual and aesthetic appearance of the city. The purpose of these buffer requirements is to achieve the following objectives: P a g e 6 | 23 Landscaping, Buffers and Tree Protection A. Provide space definition and landscape continuity within the built environment; B. Provide screening and relief from traffic, noise, heat, glare, odor and the spread of dust and debris; C. Reduce the impact of development on the drainage system and reduce flooding; D. Provide a sense of privacy; E. Reduce or eliminate the impacts of incompatibility; F. Reduce the visual impact of unsightly aspects of adjacent development; and G. Provide for the separation of spaces. Sec. 5.02.03. Location, measurement, and design of buffers A. Buffers shall meet the minimum width requirements contained in the Zoning Ordinance, except as authorized to be reduced by the applicable buffer reduction process, as follows: a. As specified in the "Minimum Buffer Strip Requirement Table"; or b. As specified in a residential zoning district for a permitted non-residential use (e.g. a church, temple, synagogue, etc.); or c. As required by a condition of zoning, special use, or variance approval B. Buffers shall be located on the outer perimeter of a lot or parcel, extending to the lot or parcel boundary line. Buffers shall not occupy any portion of an existing, dedicated or reserved public or private street, or right-of-way. C. Buffer width is normally measured from the property line; however, design variations are allowed. Average width shall be measured at the two (2) end points of the buffer and two (2) additional points which are each approximately one-third (1/3) of the total linear distance from the end point. D. Buffers shall be designed to avoid or minimize plantings within drainage, utility or other easements. E. Buffers shall be designed taking into consideration soils conditions, topography and natural resources. Native vegetation shall be used for landscaping and buffering unless the applicant demonstrates that the use of non-native, drought-resistant plants would best serve the site and advance the objectives of this section. F. Buffers shall be established by the owner of the proposed development site. G. Buffers shall be maintained by the property owner. Sec. 5.02.04. Buffer area standards A. Minimum buffer area standards are presented in Table 5.02.03 (A). P a g e 7 | 23 Landscaping, Buffers and Tree Protection Table 5.02.04 (A). Buffer Area Standards Proposed Land Use Adjacent Zoning District Minimum Buffer Area Office Institutional Commercial Mixed use areas RA, R-1, R-2, R-3, R-4, R-5 and RS 50 feet Industrial RA, R-1, R-2, R-3, R-4, R-5 and RS 100 feet Commercial Mixed use area RD, RMH and RM 30 feet Industrial RD, RMH and RM 75 feet Manufactured home parks Duplex development Multifamily development RA, R-1, R-2, R-3, R-4, R-5 and RS 20 feet All other situations 20 feet Sec. 5.02.05. Plant materials for buffers on nonresidential developments A. Buffers required for nonresidential uses shall be planted with a combination of plant materials. B. Existing plants within a designated buffer area shall not be removed, unless the plants are dead or diseased. Where the administrator finds that existing plants do not provide an appropriate buffer, the following plant materials are required for each fifty (50) linear feet of buffer: 1. One (1) large tree. 2. Two (2) medium or small trees. 3. Ten (10) screening shrubs. Sec. 5.02.06. Plant materials for buffers on residential developments A. The following plant materials shall be required for each fifty (50) linear feet of buffer on a residential development: 1. One (1) large tree. 2. Two (2) medium or small trees. 3. Ten (10) screening shrubs. P a g e 8 | 23 Landscaping, Buffers and Tree Protection B. Buffer areas shall meet the standards for landscape plant materials set forth in Section 5.01.04. Sec. 5.02.07. Screening Requirements A. Buffers shall be natural, undisturbed, and free of encroachments except as authorized by a condition of zoning, special use or variance approval, or as authorized herein, and shall contain the existing tree cover and vegetation as well as any supplemental plantings or replantings as may be required. B. Buffers shall be of such nature and density so as to screen activities, structures and uses on the property from view from the normal level of a first story window on an abutting lot and shall further provide a year-round effective visual screen. C. Buffers required alongside property lines shall extend to a street right-of-way line unless otherwise required by the Director in order to observe the sight distance requirements contained in the Development Regulations, or as authorized by a condition of zoning, special use, or variance approval. D. In situations where the required buffer width is partially or completely contained within an existing easement (e.g. power or natural gas transmission, etc.), the screening requirements of this Ordinance shall be met outside of the easement area. Sec. 5.02.08. Supplemental Plantings A. Buffers in which vegetation is non-existent or is inadequate to meet the screening requirements of this Ordinance shall be planted with supplemental plantings so as to provide a year-round effective visual screen. B. Supplemental plantings and replantings shall consist of evergreen trees, shrubs, or combination thereof, native or adaptable to the region. All trees planted shall be a minimum of 6 feet in height at time of planting and shall be a species which will achieve a height of at least 20 feet at maturity. All shrubs planted shall be a large growing species, shall be a minimum of 3 feet in height at time of planting and shall be a species which will achieve a height of at least 10 feet at maturity. C. All supplemental plantings shall be installed to allow for proper plant growth and maintenance. Sec. 5.02.09. Non-Vegetative Screening A. Non-vegetative materials utilized to satisfy the screening requirements of this Ordinance, in addition to the use of existing vegetation and/or supplemental plantings, may consist of walls, fences, earthen berms or any combination thereof. B. If walls or fences are to be utilized, their placement and installation shall be such so as to cause minimal disturbance of existing vegetation and located so as to provide an effective visual screen. P a g e 9 | 23 Landscaping, Buffers and Tree Protection Sec. 5.02.10. Disturbance orEncroachments A. Ditches, swales, stormwater conveyance facilities, stormwater detention ponds, sanitary sewer conveyance facilities, similar facilities, and any associated easements, shall not encroach into a buffer except that necessary access and utility crossings (e.g. stormwater or sanitary sewer pipes) may encroach into the buffer as near to perpendicular as practical. B. Supplemental plantings or replantings of vegetation, or authorized non-vegetative screening devices shall be authorized to encroach into a buffer provided there is minimal disturbance of any significant existing vegetation. C. Land disturbance is authorized in areas of a buffer that are devoid of significant vegetation provided that the final grade and replantings of vegetation meet the screening requirements contained herein. D. Dying, diseased or dead vegetation may be removed from a buffer provided minimal disturbance occurs. Vegetation thus removed shall be replaced where necessary to meet the screening requirements contained herein. Sec. 5.02.11. Protection During Land Disturbing Activities E. During authorized land disturbing activities, buffers shall be clearly demarcated and protected prior to commencement of, and during, construction. F. The method of demarcation and protection utilized shall be in accordance with Best Management Practices(BMP) or as required by the Department. Sec. 5.02.11. Standards for Construction of Buffers A. Where Required Construction buffers shall be required where specifically provided in the Zoning Ordinance between single family residential subdivisions, or as a condition of zoning, special use or variance approval. B. Time Constraints Construction buffers shall only be in effect during the construction period of a project and shall terminate upon project completion. In the case of a residential subdivision, a construction buffer shall terminate upon each individual lot with the issuance of a Certificate of Occupancy for the principal dwelling. P a g e 10 | Landscaping, Buffers and Tree Protection Sec. 5.02.12. Disturbance or Encroachment A. Construction buffers shall be natural, undisturbed and free of encroachments except as authorized by a condition of zoning, special use or variance approval, or as authorized herein. B. The encroachment of ditches, swales, stormwater conveyance facilities, stormwater detention ponds, sediment basins, sanitary sewer conveyance facilities, similar facilities, and any associated easements, into a construction buffer shall not be authorized except that necessary access and utility crossings (e.g. stormwater or sanitary sewer pipes), and natural bottom detention ponds (sediment basins must be located outside of the construction buffer) and their appurtenant structures which require no grading and removal of trees, may encroach upon the construction buffer. C. If the construction buffer on a residential lot is devoid of existing trees and vegetation, and a tree survey is submitted to document this situation prior to conducting land disturbing activities (including clearing) on the lot, then the Department may authorize the encroachment of a building or structure into the construction buffer for a distance not to exceed 10 feet. Sec. 5.02.13. Protection During Land Disturbing Activities A. During authorized land disturbing activities, construction buffers shall be clearly demarcated and protected prior to commencement of, and during, construction. B. The method of demarcation and protection utilized shall be in accordance with Best Management Practices (BMP) or as required by the Department. P a g e 10 | 23 Landscaping, Buffers and Tree Protection Sec. 5.03.00. LANDSCAPE REQUIREMENTS Sec. 5.03.01. Applicability and provision of landscape plans A. The requirements of Chapter 5 shall apply to all properties to be used, developed, or redeveloped within the city, except as may specifically be exempted in subsection 5.03.01.C., below. B. In order to demonstrate compliance with the requirements of this chapter, a landscaping plan shall be submitted with applications for development approval for all development subject to these standards. The requirements and procedures for submittal, review and approval of all applications are set forth in Chapter 12. C. The following types of development are exempt from the requirements of this Section: 1. Single-family dwellings; 2. Duplex buildings; and 3. Applications for accessory uses, accessory structures or temporary uses. Sec. 5.03.02. Maintenance requirements A. All landscaped areas shall be maintained to ensure that plant materials remain healthy. Any diseased or dead plant materials shall be replaced as soon as reasonably possible based on the growing season, but not later than six (6) months following identification of the need for replacement. B. Necessary trimming and maintenance shall be performed to maintain the health of the plant materials, to provide an aesthetically pleasing appearance and to ensure that landscaped and buffer areas serve the intended purpose. Sec. 5.03.03. Landscape standards for nonresidential development A. Required landscaped areas, including general landscaping, parking lot landscaping, perimeter landscaping and buffer areas shall not be disturbed by grading, property improvements or construction activities, except where necessary to prevent a nuisance, or to maintain natural plant growth, or to remove diseased, misshapen, or dangerous and decayed trees. B. All landscaped areas, including general landscaping, parking lot landscaping, perimeter landscaping and buffer areas shall utilize existing natural vegetation in an undisturbed state provided that the existing vegetation is appropriate for inclusion. C. A minimum of twelve (12) percent of the total buildable area in any parcel shall be devoted to landscaping. D. The requirement to provide landscaping shall be in addition to any buffers as required in Section 5.02.00. P a g e 11 | 23 Landscaping, Buffers and Tree Protection E. The site design standards for landscaping are provided in Table 5.03.03 (E). Table 5.03.03 (E). Site Design Standards for Nonresidential Landscaping Location of Landscaping Number of Plants Type of Plants Front yard setback 1 tree per 40 linear feet of frontage Full coverage of pervious areas 50 percent large trees Grass or ground cover Side yard setback 1 tree per 25 linear feet of frontage Full coverage of pervious areas 50 percent large trees Grass or ground cover Rear yard setback 1 tree per 25 linear feet of frontage Full coverage of pervious areas Grass or ground cover Sec. 5.03.04. Residential landscape standards A. Prior to issuance of a certificate of occupancy, any parcel of land for which a building permit has been requested shall have preserved or planted trees, meeting the following standards: B. 1. Minimum caliper for planted trees is one and one-half (1½) inches. 2. A minimum of seventy-five (75) percent of planted trees shall be hardwoods. 3. All recorded lots within a subdivision shall have planted or preserved the required number of trees according to the zoning district, as set forth in subsection 5.01.02.B. 4. Requirements for planting or preserving trees are in addition to requirements for landscaping and buffer areas, but may be located included in the landscaping and/or buffer areas. Tree planting requirements. Tree planting requirements are presented in Table 5.01.02 (B). Table 5.03.04 (B). Tree Planting Requirements Zoning District Number of Trees Planted or Preserved First acre RA, R-1 Each additional ¼ acre 10 2 P a g e 12 | 23 Landscaping, Buffers and Tree Protection R-2 7 2 RM, RMH 10 2 R-3, R-4, R-5, RD, RS 4 trees per parcel (no matter the parcel size) C. Standards for subdivision entrances. A minimum of one (1) large tree, one (1) medium or small tree and five (5) shrubs shall planted or retained for each subdivision entrance sign located on private property. The type, size and location of these plant materials shall conform to the specifications set forth in section 5.01.04. Plant materials shall not be located to interfere with the clear visibility requirements of Section 8.01.07. Sec. 5.03.05. Landscape requirements for parking lots A. Perimeter landscaping for parking lots. A landscaped area having a minimum horizontal dimension of 10 feet shall be maintained between the property line and a parking lot. The width of a sidewalk shall not be included within the 10-foot perimeter landscape area. B. Interior landscaping. 1. Parking lots with twenty (20) or more parking spaces shall provide interior landscaping. 2. Interior planting areas may be in tree islands, at the end of parking bays, or between rows of parking spaces. Planting areas may also be located within driveway medians, provided the median is a minimum of ten (10) feet wide. 3. There shall be one (1) tree required for each two hundred fifty (250) square feet of interior landscape areas. 4. Parking lots shall be designed so that no more than twelve (12) parking spaces occur in an unbroken row without an intervening landscaped area having a minimum width of eight feet measured from the back of curb to back of curb. 5. Landscape islands, peninsulas, or medians shall conform to the planting area specifications set forth in subsection 5.01.04.E. 6. Vehicle stops or curbing shall be used to ensure that vehicles do not overhang required landscaped areas. Sec. 5.03.06. Landscape plant materials standards A. Trees for landscaped and buffer areas shall be selected from Table 5.01.04 (A). Where the planting area is within a power line easement, small trees shall be selected. (Plants noted with P a g e 13 | 23 Landscaping, Buffers and Tree Protection the symbol “*” are preferred for buffers; recommended trees for all landscaping and reforestation are noted with the symbol “#.”) Table 5.05.06 (A). Landscape Materials — Trees Large Trees (also called shade trees or canopy trees; height at maturity 35 or more feet) Medium Trees (also called under story trees; height at maturity 25 to 35 feet) Small Trees (also called under story trees; height at maturity less than 25 feet) # Willow Oak Mountain Silverbell Japanese Maple # Sugar Maple Saucer Magnolia Star Magnolia # Scarlet Oak # Sourwood # Japanese Dogwood # Red Maple Weeping Cherry # Flowering Dogwood English Oak # Leyland Cypress # Crape Myrtle # Bald Cypress Yoshino Cherry # Eastern Redbud # Schumard Oak # Golden Rain Tree # Wax Myrtle # Dawn Redwood Kwansan Cherry Amur Maple # White Oak Mountain Ash *# Yaupon Holly Chinese Elm Redmond Linden Crabapple Darlington Oak Yellowwood # Sweetbay Magnolia Littleleaf Linden *# American Holly # Service Berry Gingko (male only) # Pistachio Japanese Black Pine Japanese Cedar *# Cherry Laurel # Tulip Poplar * Arizona Cypress P a g e 14 | 23 Landscaping, Buffers and Tree Protection Japanese Katsura Tree *# Virginia Pine # London Plane-Tree * Eastern Red Cedar (Sycamore) # River Birch Japanese Pagoda # Fosters Holly American Beech Japanese Zelkova # Southern Magnolia Deodar Cedar Sequoia # Sawtooth Oak # Red Oak # Blackgum or Tupelo # Black Walnut B. Shrubs to be installed in landscaped or buffer areas shall be selected from Table 5.01.04 (B). Table 5.03.06 (B). Landscape Materials — Shrubs Large Screening Shrubs American Holly Burford Holly Small Shrubs (height at maturity is approximately 36 inches) Warty Barberry Forsythia Dwarf Burford Holly Dwarf Burning Bush Dwarf Chinese Holly Spirea (all varieties) P a g e 15 | 23 Landscaping, Buffers and Tree Protection Osmanthus Japanese Holly Viburnum Nellie R. Stevens Holly Dwarf Yaupon Holly Oakleaf Hydrangea Thorny Eleagnus Mugo Pine Japanese Flowering Quince Savannah Holly Juniper Weigela Hetz Juniper Oregonholly Grape Azalea Ligustrum Nandina Flowering Jasmine Arborvitae Dwarf Nandina Winter Jasmine Russian Olive Leatherleaf Vinburnum Eastern Red Cedar Winter Honeysuckle Chinese Witchhazel * Northern Bayberry * Cleyera * Pittosporum * Euonymus * Japan Yew * Red Tip C. * Grasses and ground covers shall be selected from Table 5.01.04 (C). Table 5.03.06 (C). Landscape Plant Materials — Grasses and Ground Covers Grass Ground Cover Fescue * Shore Juniper Bermuda English Ivy (shade) P a g e 16 | 23 Landscaping, Buffers and Tree Protection Centipede * Periwinkle (shade) Zoysia Purpleleaf Wintercreeper Dwarf Roses Aaronsbeard St. Johnswort * Evergreen Candytuft (border) Rockyspray Cotoneaster Lily-Turf Willowleaf Cotoneaster Creeping Lilyturf (shade) Pachysandra (shade) Hybrid Daylily Ornamental Grasses * Liriope D. E. All plant materials shall meet the following general requirements: 1. All plant materials shall be nursery grown, number 1 grade and installed according to accepted planting procedures. 2. All plant materials shall meet current American Association of Nurseryman Standards. All plant materials shall meet the size and location specifications presented in Table 5.01.04 (E). Table 5.03.06 (E). Plant Materials Specifications Plant Size at Planting Maximum P a g e 17 | 23 Landscaping, Buffers and Tree Protection Spacing Large trees 2-inch caliper 40 feet apart, on center Medium and small trees 1-inch caliper — single trunk 25 feet apart, on center Medium and small trees 5 feet in height — multiple trunks 25 feet apart, on center Large screening shrubs 4 feet in height 5 feet apart, on center Shrubs 18 inches in height 24 inches apart, on center Ground cover Installed in a manner that presents a finished appearance and complete coverage Grass Sodded, sprigged, plugged, or seeded, except that solid sod shall be used in drainage swales or other areas subject to erosion. Lawn grasses shall be planted to achieve complete coverage within two calendar years from the time of planting. F. Where both large and medium/small trees are planted, they shall be planted in a double staggered row, alternating large and medium/small trees. G. Spacing requirements for trees shall include consideration of trees planted on abutting properties. Trees may be grouped, so long as a sufficient planting area is provided as set forth in paragraph I., below. H. Trees shall be planted in locations away from septic tanks and drain fields. I. Planting areas shall meet the following specifications: 1. A planting area of one hundred twenty-five (125) square feet shall be required for each medium or large tree. 2. A planting area of ninety (90) square feet shall be required for each small tree. 3. The minimum dimension of any planting area shall be ten (10) feet. P a g e 18 | 23 Landscaping, Buffers and Tree Protection J. Notwithstanding the above, street trees shall be shown on a development landscape plan. P a g e 19 | 23 Landscaping, Buffers and Tree Protection Sec. 5.04.00. TREE AND VEGETATION PROTECTIONS Sec. 5.04.01. Purpose The purpose of this section is to provide for the protection, conservation, and replacement of trees and landscaping to improve the urbanized and natural environment of the city of Stockbridge. The policy of the City of Stockbridge is to minimize trees removal on development sites and, upon proper site development, achieve replacement of trees by uniform standards set forth in this section. Sec. 5.04.02. Applicability A. The terms and provisions of this section and the standards set forth herein shall apply in the following circumstances: B. 1. Individuals engaged in any activity, private and/or governmental, on real property that requires issuance of a land disturbance permit within the city according to subsections 12.02.06. F through H. 2. Individuals engaged in the building and/or development of single-family homes or subdivisions, multifamily and manufactured home developments, and all nonresidential uses. 3. Owners of individual properties more than five (5) acres in size and which are not part of a platted subdivision. Nothing in this section shall be construed to allow removal of any tree or vegetation in a required stream buffer, watershed buffer, buffer adjacent to waters of the state, or other undisturbed or planted buffer located for protection of natural resources, except where such removal has been specifically authorized as set forth in this UDC. Sec. 5.04.03. Specific requirements for timber lands A. Land used for silviculture shall comply with the requirements of subsection 5.03.03.B. or subsection 5.03.03.C., below. B. Land declared silviculture shall be exempt from the requirements for tree protection, provided the following conditions are met: 1. A certificate from the tax assessor indicating agricultural preference has been presented to the City; 2. A forest management plan demonstrating compliance with the erosion control standards set forth in Section 8.05.00; and 3. A commitment to follow Georgia Forestry Commission "Best Management Practices" as set forth in paragraph E., below. P a g e 20 | 23 Landscaping, Buffers and Tree Protection C. Land that has been designated as silviculture may subsequently be developed, provided that a development plan has been prepared and approved by the administrator prior to any clearing, grading, clear-cutting or other land disturbance. The purpose of the development plan is to ensure that cutting or harvesting of trees occurs in such a manner as to avoid the practice called "clear-cutting" prior to any subsequent development. D. Prior to clearing, harvesting, or cutting trees, or any grading or land disturbance, a combined timbering and logging permit shall be obtained from the City, according to procedures set forth in subsection 12.02.06.H. The development plan shall include a forest management plan for the timberland site. The management plan shall demonstrate compliance with erosion control standards set forth in Section 8.05.00, protection of soil and water resources, and compliance with all applicable best management practices. E. Georgia Forestry Commission "Best Management Practices" (BMPs) include, but are not limited to, the following measures: F. 1. Analyze and plan site preparation, considering all aspects of streamside management zones. 2. Avoid the cutting of roads or trails unless necessary. Roads or trails determined to be necessary according to Georgia Forestry Commission BMPs shall not be located on ridgetops and the use of soft roads or trails during wet ground conditions shall be avoided. 3. Avoid harrowing, root raking or bulldozing. 4. When forestry activities are completed for a period, temporary access roads shall be retired. This includes reshaping, mulching and seeding, in combination with installing water bars. 5. Logging debris shall be deposited on exposed soil, dry washes, and at points of concentrated drainage created by skid trails and roads. Such debris shall not be piled in live or wet-weather streams. 6. Logging equipment shall not be services in locations where such activities will adversely impact soil or water quality. 7. Skidding on steep slopes shall be conducted along a gradual grade rather than perpendicular to the slope and such skidding shall be alternated between several skidding trails to minimize soil exposure and disturbance. In addition to the BMPs set forth above and promulgated by the Georgia Forestry Commission, the property owner shall not conduct any other land disturbing activities for a period of three (3) years following completion of such forestry practices. (See subsection 8.05.01. A.6.) Sec. 5.04.04. Exemptions The following situations shall be exempt from the provisions of Section 5.03.00: P a g e 21 | 23 Landscaping, Buffers and Tree Protection A. Individual homeowners within platted subdivisions. This exemption does not exempt owners from requirements for protective buffers along streams, creeks and reservoirs as set forth in Chapter 3. B. All properties for which a covenant has been established with the Henry County Board of Tax Assessors, pursuant to O.C.G.A. §§ 48-5-7.1 and 48-5-7.4, shall be exempt from the terms of this appendix provided such covenant has not been breached and otherwise remains in effect. C. The following situations within all residential districts shall also be exempted: 1. Where an addition to a principal dwelling will constitute structural and exterior changes to the dwelling. 2. Where construction of an accessory structure(s) and/or uses including, but not limited to, swimming pools and tennis courts is permitted, including an accessory dwelling. 3. Removal of diseased, dead, infested or dying trees, or living pine trees or other trees that may pose a danger to an existing or proposed dwelling or other substantial structure. 4. Mass grading shall be allowed on lots having an area of ten thousand, eight hundred and ninety (10,890) square feet or less. Sec. 5.04.05. Requirements in all zoning districts A. The mass grading and/or clear-cutting of properties which are five (5) acres in area or greater for the purpose of residential development is strictly prohibited, except as noted in subsection 5.03.04.C. As to each such development, only that land area necessary for development and construction of roadways, utilities and amenity areas (i.e., parking lots for clubhouses, pool areas, tennis courts, etc.) shall be cleared. B. Mass grading and clear cutting of any lot in a residential subdivision shall be prohibited, except as noted in subsection 5.03.04.C. On such lots, land shall be cleared only as is necessary for purposes of the proper development of the lot. Clearing shall be limited to the specific development and an area not to exceed ten (10) feet from the specific development, including areas for installation of the following improvements: 1. Placement of the individual dwelling; 2. Placement of driveways and sidewalks; 3. Placement of utilities and detention ponds; 4. Placement of septic systems; 5. Building roads; 6. Placement of decks and patios; and 7. Installation of proper drainage as required by the City of Stockbridge. P a g e 22 | 23 Landscaping, Buffers and Tree Protection C. Developers and builders shall coordinate the location of utilities with all utility companies in order to prevent root damage within the critical root zones of protected trees to minimize damage to trees within protected zones. D. Topographical difficulties and/or the installation of utilities shall be considered at the time of the development of a residential subdivision or parcel. Each parcel of land shall be considered on a case-by-case basis as to the removal of trees where topography and/or utility installation is a factor. Special consideration shall be given to maintaining the natural topography of the site when possible, and to incorporate the preservation of existing trees into the development plans for the site. The administrator shall have final approval of the site development plans. Failure to follow the approved development plan shall result in denial of the certificate of occupancy. E. Unnecessary removal of trees or other vegetation shall be prohibited. The planting of grass or other ground covers shall not supersede the requirement for trees as indicated by each zoning district. F. Efforts shall be taken to preserve existing trees, especially those sound trees that are eight (8) inches dbh or larger. The preservation of large specimen trees is encouraged. G. Tree species proposed for planting shall be ecologically compatible with the site. H. Replacement trees shall be planted in a manner that will provide adequate space for nourishment, light and maturation. Sec. 5.04.06. Protection of trees during construction Methods and standards for tree protection shall be required as follows: A. Trees identified to be preserved and/or planted, and being counted as credit for meeting the requirements of Section 5.03.00, shall have a valid, recognizable method of tree-protection (tree-save) marking or delineation installed at the critical root zones. B. No person engaged in the construction of any structure(s) or improvement(s) shall encroach on a designated tree-save/critical root zone area with heavy machinery or store heavy building materials, including gravel, soil or debris piles, in such areas. C. During construction, a tree save area must be designated around any trees that are to remain at the end of construction. Desirable trees shall be identified and a physical barrier set up around the tree or group of trees. This barrier may consist of a four-foot high orange safety fence, wide plastic caution tape, a simple fence made of lumber, or other appropriate methods used to identify the drip line area. D. Tree save area barriers shall be placed beyond the drip line area (critical root zone) and shall prevent the stockpiling of soil or building materials, dumping cleaning solvents, or parking vehicles or equipment within this barricaded area. P a g e 23 | 23 HIGHWAY CORRIDOR OVERLAY DISTRICT SECTION 12.02.104 COMMUNITY DEVELOPMENT DEPARTMENT Page 1 EXHIBIT A HIGHWAY CORRIDOR OVERLAY DISTRICT SEC. 12.02.104 Sec. 12.02.104 Highway corridor overlay district. Table of Contents: A. 12.02.104(A) Purpose of Article 12.02.104(B) Definitions 12.02.104(C) Variations 12.02.104(D) Procedural Requirements 12.02.104(E) Site Planning 12.02.104(F) Boundaries 12.02.104(G) Effect of Highway corridor overlay district provisions. 12.02.104(H) Property development standards. 12.02.104(I) Public improvement standards. Purpose of article. The purpose of the City of Stockbridge Highway Corridor Overlay District is: 1. To promote the general health, safety, and welfare of the community where residents and visitors can live, work, eat, and play. 2. To promote economic development by diversifying the employment base for a stronger City of Stockbridge. 3. To improve public health and provide safe and efficient movement within the overlay district by promoting development patterns that encourage physical activity such as walking and bicycling. 4. To encourage a balanced mix of retail, professional, residential, civic, entertainment, and cultural uses. 5. To improve the efficient operation of traffic around City of Stockbridge. 6. To provide accessible, sufficient parking in an unobtrusive manner. 7. To create an attractive gateway that is aesthetically appealing and environmentally responsible. 8. To encourage innovative development projects that set standards for landscaping, open space, community design, and public amenities. 9. To establish consistent and harmonious design standards for public improvements and private property development within the overlay district so as to unify the distinctive visual quality of City of Stockbridge. Page 2 B. Definitions. As used in this section, unless specifically stated otherwise, the following terms shall be defined as indicated. Words used in this section but not defined herein shall be as defined by appendix A. Where any definition herein conflicts with a definition in appendix A, the definition contained herein shall prevail. 1. AASHTO: American Association of State Highway and Transportation Officials. 2. Administrator: Director of the City of Stockbridge Planning and Zoning Department or their designee. 3. Architectural review committee (ARC): A panel of City of Stockbridge staff which consists of the planning and zoning, building, environmental compliance/plan review and transportation departments. 4. Civic use: "Social, Institutional, or infrastructure-related activities; social, cultural, or religious assembly" as established in table ______________, and hospitals. 5. Commercial use: A term collectivity defining retail, office, and lodging uses. 6. Existing street: A public street that is open, under construction, or completely funded, or approved at the date of application for review under this section. 7. Front: To place an element, such as a building, along the front setback. 8. Front yard: In addition to the definition established in appendix A, all yards abutting a street shall meet the setback requirement for front yards. 9. Industrial use: "Industrial use, manufacturing, and waste-related activities" as established in table ______________. 10. Live-work unit: A dwelling unit containing an office use of the lesser of six hundred (600) square feet in floor area or forty (40) percent of the unit's total floor area. Office uses shall be adjacent to sidewalk area; and shall be the place of employment for no more than five (5) persons, at least one (1) of whom shall be a resident thereof. A live-work unit is considered a mixed-use building. Live-work units are permitted in residential and commercial areas, according to the framework plan. 11. Lodging use: Premises available for daily and weekly renting of bedrooms, including motels and hotels. 12. Mixed-use building: A building containing at least two (2) different uses. 13. Occupiable space: Covered and conditioned building area utilized for any use except parking, storage, or mechanical features. 14. Office use: "Offices activities" as established in table ______________ and medical and dental offices and related services. 15. Overlay district: City of Stockbridge Highway Corridor Overlay District. 16. Retail use: "Shopping, business, or trade activities" and "restaurants-type activity" as established in table ______________ and fitness clubs, spaces, and gyms. 17. Residential use: "Residential activities" as established in chapter 2, table ______________. 18. Sidewalk area: An area improved for walking along an existing street, primary grid, or secondary grid that begins at the street curb, or edge of pavement if no curb exists, and consists of a contiguous and continuous landscape zone and pedestrian zone. a. Sidewalk landscape zone: The paved or unpaved portion of the sidewalk area adjacent to the street and reserved for trees, groundcover, and street furniture including, waste receptacles, traffic signs, newspaper boxes, bicycle racks and similar elements in a manner that does not obstruct pedestrian access or motorist visibility. Page 3 b. Sidewalk pedestrian zone: The paved portion of the sidewalk area reserved for pedestrian passage and unobstructed by any permanent objects to a height of eight (8) feet above the paved surface. The pedestrian zone shall be adjacent to the landscape zone and shall have a consistent cross-slope not exceeding two (2) percent. 19. Storefront treatment: An architectural treatment that: a. Is provided on the first story of a façade abutting a street. b. Provides an occupiable space for a minimum of the first twenty (20) feet in depth behind the street façade. c. Provides a display window area consisting of: i. A non-glass base or knee wall beginning at finished floor elevation and extending to not less than six (6) inches but not more than twenty-four (24) inches above it. ii. A glass display window a minimum of seventy (70) percent of the length of the facade beginning at the top of the knee wall, to not less than eight (8) feet above finished floor elevation. Said window shall provide views into the building interior, or into display cases having a minimum depth of three (3) feet and accessible from the building interior. iii. A primary pedestrian entrance that remains unlocked during normal business hours, and has a minimum of seventy (70) percent glass surface area. d. Provides no length of façade exceeding twenty (20) feet without intervening glass display windows or glass doors. e. Provides a non-glass sign band having a minimum height of twenty-four (24) inches and a maximum height of sixty (60) inches. Multiple-occupancy developments/subdivisions exceeding five (5) acres shall adhere to the master sign plan regulations of section ______________. f. Has an expression line above the sign band a minimum height of eight (8) inches. 20. Usable open space: Includes land which is accessible and available to all residents for whose use the space is intended. Usable open space does not include proposed street rights-of-way or school sites, public and private surface easements, accessory buildings, open parking areas, driveways and access ways for the dwellings, land area utilized for garbage and refuse disposal or other servicing maintenance or required front and street side yards. 21. Use: A land use or function of classification category. 22. Utility zone: An area reserved for utilities including fire hydrants, street lights, traffic control boxes, and similar elements. The utility zone may be located within the entire right-of-way and/or where utility easements are provided. All applicants must defer to the City of Stockbridge Department of Transportation for the detailed addendum for utility placement, entitled utility placement standard. C. Variations. There shall be two (2) types of variations from the requirements of this district: administrative waivers and variances. Whether a variation requires an administrative waiver or a variance shall be determined by the administrator. 1. Administrative waivers permit a practice that is not consistent with a specific provision of this section, but is justified by its intent or purpose, or by hardship. The administrator or their designee shall have the authority to approve or disapprove administratively a request for an administrative waiver in accordance with section ______________, administrative waiver, in addition to granting relief from the following: a. Site planning. b. Development standards. Page 4 2. D. Sidewalks and streets. d. Frontages. e. Architecture. Variances permit a practice that is not consistent with a provision nor the purpose of this section. Variances shall be granted only in accordance with section ______________, variances. Procedural requirements. 1. E. c. Procedural requirements shall adhere to section ______________. Site planning: All sites. 1. Notwithstanding, the requirements of section ______________, buffer requirements, there are no minimum buffers within this district other than the stream buffer protection requirements, according to section ______________. Where this district abuts an area not within it, the requirements of section ______________ shall apply. 2. The requirements of section ______________ shall apply to all sites regarding joint access driveways and cross access easements. 3. The requirements of section ______________ shall apply to all sites regarding watershed protection areas. 4. Open space areas should be delineated on each conceptual plan, which shall receive approval from the building and plan review department. F. Boundaries. This ordinance ______________ applies to land parcels of record within unincorporated City of Stockbridge as depicted on exhibit "A" which is attached hereto and incorporated herein by reference. These boundaries are further depicted on the City of Stockbridge official zoning map adopted as amended on the date of adoption of this ordinance, which is attached hereto as exhibit "B" and incorporated herein by reference. The City of Stockbridge Highway Corridor overlay district boundaries include all unincorporated parcels of land abutting Highway 138 West, Highway 42 North, Jodeco Road, Eagles Landing Parkway, Hudson Bridge Road, Rock Quarry Road, East Lake Parkway, East Atlanta Road and North Henry Boulevard. All state routes and associated rights-of-way are within the jurisdiction of the Georgia Department of Transportation (GDOT) and any improvements within these respective rights-of-way are subject to GDOT. All property contained within any parcel subject to this ordinance [section] on the date of adoption of this ordinance shall continue to be subject to this ordinance, even if the parcel is subdivided in the future. G. Effect of highway corridor overlay district provisions. 1. Application. This overlay district is supplemental to the underlying zoning district classifications established in the City of Stockbridge Unified Land Development Code governing all properties and approvals within this overlay district. The provisions of this ordinance [section] shall be overlaid upon and shall be imposed in addition to said underlying zoning regulations and other City of Stockbridge ordinances. The planning and zoning director or their designee is authorized to promulgate and enforce such rules, regulations, guidelines, and standards as may be reasonably necessary or desirable to give effect to the provisions of this ordinance [section]. 2. Relationship to underlying zoning district standards and other provisions of unified land development code. In any case where the standards and requirements of the overlay district conflict with those of the base-zoning district or with other provisions of the unified land development code, the standards and requirements of the overlay district shall govern. 3. Exceptions. The provisions of this ordinance [section] shall not apply to the following: Page 5 4. H. a. Completion of work subject to preliminary plats, site development plans, construction plans, building permits, or interior finish permits approved prior to the effective date of adoption of this ordinance [section] for those parcels not previously covered within the highway overlay district. b. Improvements and additions that are made to a single-family residence previously permitted and built on a lot of record prior to enactment of this ordinance [section] for those parcels not previously covered within the overlay district. c. Construction of a single-family dwelling on an existing lot of record within a single-family residential subdivision with final plat approved prior to enactment of this ordinance [section], for those parcels not previously covered within the overlay district, provided that the new construction shall be of a similar floor area, materials and design as the single-family dwellings on adjacent lots in the same subdivision. d. Construction, rehabilitation, restoration, repair of a nonresidential structure, interior renovations or interior finishes within an existing structure, or addition to an existing nonresidential structure that was permitted prior to the enactment of this ordinance [section] for those parcels not previously covered within the highway corridor overlay district shall not be subject to the provisions of the highway corridor overlay district, provided that such construction is on a lot of record and does not affect a change to more than twenty (20) percent of the existing permitted structure or five thousand (5,000) square feet, whichever is less. Building plan application. a. All building plans submitted pursuant to an application for a building permit should clearly indicate all of the proposed building materials and colors for each facade as described in ordinance [section]. b. The plans should clearly show the location and calculate the amount/percentages of all building materials per facade. c. Groups of buildings on the same parcel of land may be reviewed and permitted as a single project rather than individual buildings. Property development standards. 1. 2. Prohibited uses. a. Self-service storage, mini-warehouses, or warehousing and storage. b. Salvage, junk, wrecking, recycling, waste, and scrap yards. c. Adult bookstore. d. Sexually oriented businesses or establishments. e. Pawnshop or loan brokers, other than mortgage loan brokers. f. Rooming and boarding houses. g. Automotive repair and maintenance, except car washes. h. Truck Terminals, Truck Storage, Truck Repair and all Industrial Uses. Ground floor area limitation. New commercial buildings may not exceed one hundred fifty thousand (150,000) gross square feet in ground floor area. New commercial buildings greater than one hundred fifty thousand (150,000) gross square feet must obtain conditional use approval. In determining whether to grant an increase in ground floor size beyond one hundred fifty thousand (150,000) square feet, the zoning advisory board shall consider the following factors, in addition to those listed in chapter 11: a. The site has safe, immediate access to the highway corridor overlay district, as applicable. Page 6 3. b. The building site will provide convenient inter-connections with adjacent uses and properties that serve both pedestrians and automobiles. c. The floor area of the proposed building is the smallest feasible to serve the function of the proposed use. d. The architectural design of the building reduces the perceived size of the building by appropriate articulations and variations in the massing, façade, roofline, materials, colors, and textures of the building exterior. e. The building and site meets or exceeds all other standards set forth in this ordinance [section] and by the City of Stockbridge Unified Land Development Code. Lot standards. a. Minimum lot size shall be as follows: i. For outparcels or stand-alone commercial projects: One (1) acre. ii. For commercial lots within a common development with shared parking and interconnectivity: One-half (½) acre. b. Minimum commercial lot frontage: One hundred seventy-five (175) feet along an arterial. c. Nonresidential lots shall be generally rectangular with a ratio of depth to frontage not greater than 4:1. d. Residential subdivisions shall comply with one (1) of the following two (2) requirements: i. Reverse-fronting lots are required for residential subdivisions along streets classified as arterials or collectors, subject to subparagraph b. below. Reversefronting residential lots shall be platted with a landscaped access easement restricting vehicular access placed adjacent to the public right-of-way. Such easement shall be a minimum of twenty (20) feet in depth and include one (1) of the following: aa. A continuous four-foot high solid wall constructed entirely of brick or stone masonry. bb. A four-foot high fence constructed of a combination of brick or stone masonry pillars with iron pickets. cc. A vegetated strip of canopy trees, shrubs, and groundcover that provide a full landscape buffer. ii. 4. If a residential lot is separated from the arterial or collector street by a minimum twenty-foot wide landscaped strip and a residential street, a residential lot may face an arterial or a collector street. Access management standards. a. Driveways. Driveway connections to public streets shall be consistent with the following standards: i. Driveway connections shall not be permitted within the controlled access zone of an intersection. ii. Outparcels with less than two hundred (200) feet of road frontage are restricted to internal access only. Page 7 iii. Driveways that enter a major thoroughfare at traffic signals must have at least two (2) outbound lanes (one (1) for each turning direction) of at least eleven (11) feet in width, and one (1) inbound lane with a maximum width of eleven (11) feet. All lanes shall align with respective lanes on the opposite side of the intersection. iv. No residentially developed property may have a curb cut in excess of thirty (30) feet in width, and no nonresidential property may have a curb cut in excess of forty (40) feet without approval of the City of Stockbridge Department of Transportation Director. v. Except for single-family and two-family residences, driveway grades shall conform to the requirements of the Georgia Department of Transportation Regulations for Driveway and Encroachment Control. vi. Except where driveways are on opposite sides of a raised median, commercial or industrial driveways, or public roads, on opposite sides of a street shall either directly align or have offsets per ULDC section ______________., as measured between the extended centerlines of such driveways. Along City roads, where property frontage width is such that the minimum offsets cannot be met, or intersection sight distance cannot be met with a driveway location that meets or exceeds the minimum spacing requirement, the City of Stockbridge DOT Director may allow placement of a driveway with a lesser offset distance. Where lack of frontage does not provide for the minimum spacing, the driveway may be required to be a joint use driveway with the adjoining owner. vii. Whenever possible, driveways on undivided arterials, collector streets, or local streets should align with driveways (if any) on the opposite side of such street. viii. On a divided arterial street that includes a median, driveways should align with median breaks whenever possible. Driveways not meeting this standard shall be limited to right turn access and right turn egress. ix Driveway throat length. The length of a driveway or "throat length" for a commercial or office development shall be designed in accordance with the vehicle storage required for entering and exiting vehicles to prevent vehicles from backing into the flow of traffic on the public street or causing unsafe conflicts with on-site vehicle circulation. The throat lengths specified in table ______________ are generally acceptable guidelines intended for the major entrance driveway of a commercial development. Driveway Length for Commercial Centers Table Commercial Center Total Gross Floor Area Length of Principal Driveway* Under 25,000 square feet 50 feet—60 feet 25,000—50,000 square feet 60 feet—85 feet 51,000—100,000 square feet 85 feet—135 feet 101,000—150,000 square feet 135 feet—180 feet Page 8 151,000—200,000 square feet 180 feet—200 feet Over 200,000 square feet 200 feet or more Note: * For driveways that allow right turns only the throat length may be reduced by one-third (⅓). b. 5. 6. 7. Deceleration lanes. i. A major driveway entering a street classified as a collector or above with a regulated arterial speed thirty-five (35) miles per hour or greater shall be required to provide a deceleration lane consistent with the standards set in chapter 8. ii. An acceleration or deceleration lane that would begin or end within seventy-five (75) feet of another driveway or intersecting street shall be lengthened so that it connects with the adjacent street or driveway. Landscaped strip to screen parking lots and loading areas. a. Where a parking lot or loading area for a commercial, industrial, or institutional use is located adjacent to the public right-of-way, it shall be screened from the public right-of-way consistent with chapter 5 of the City of Stockbridge Unified Land Development Code. b. Setbacks for screening areas facing the highway corridor overlay district shall be based on future right-of-way consistent with chapter 8 City of Stockbridge DOT guidelines. Environmental controls. a. Stormwater management design shall comply in all respects with the current edition of the Georgia Stormwater Management Manual and ULDC. b. Parking lot landscaping. Parking areas shall incorporate landscaped areas as required in chapter 5. Such landscaped areas shall cover at least twelve (12) percent of the parking area. Parking requirements. Off-street parking shall be required as in chapter 8 of the City of Stockbridge Unified Land Development Code, except as provided in this subsection: a. Maximum number of parking spaces. The maximum number of parking spaces that may be constructed on impervious surfaces shall be no more than one hundred twenty-five (125) percent of the minimum number of required parking spaces. Parking spaces in excess of one hundred five (105) percent shall be constructed on pervious surfaces recommended in paragraph 3.b. of this subsection. b. Pedestrian circulation. Parking areas shall be designed to facilitate safe and convenient use by pedestrians. Commercial and multifamily developments shall provide designated pedestrian pathways or sidewalks connecting the front entrance of the principal building to the sidewalk along the abutting street, including marked crosswalks across interior driveways. c. Paving materials for parking lots. i. All parking areas shall be paved with asphalt, concrete, or pervious materials approved by the City of Stockbridge Department of Transportation Director. ii. Pervious paving. Recommended pervious paving materials include those described in the current edition of the Georgia Stormwater Management Manual as the porous Page 9 concrete or modular porous paver systems under the limited application stormwater structural controls. iii. 8. Dumpsters. a. b. 9. Paving areas shall be of sufficient size and strength to support the weight of service vehicles. Location. i. Dumpsters and trash receptacles shall be located where they are not visible from adjacent residentially zoned properties and shall be adequately screened from view from all other adjacent properties and streets. ii. Dumpsters shall be enclosed either within a building or out of sight from public streets or located outside to the rear of the principal building. iii. Dumpsters shall be set back a minimum of five (5) feet from all property lines. If a buffer is required on the subject property line, the dumpster shall not be located within the buffer. Pad. i. Dumpsters shall be placed on concrete pads of sufficient size and strength to support the weight of service vehicles. ii. Restaurants and other food service establishments shall place dumpsters on concrete pads that are designed to slope into a drain that is equipped with a grease trap. Lighting. a. b. Streetlights. i. Streetlights shall be provided on all public streets; provided, however, that streetlights shall be provide outside the right-of-way of Hwy. 138 East, Hwy. 155 North and South, Hwy. 20 East and West (excluding Bruton Smith Overlay District), Hwy. 81 East and West, Hwy. 42 North and South, Jonesboro Road, Jodeco Road, Hudson Bridge Road, East Lake Parkway, Fairview Road (excluding Fairview Road Overlay District), East Atlanta Road, and Hwy. 19/41, as applicable. ii. The spacing of street lights shall be staggered, one hundred fifty (150) feet on-center, along both sides of the roadway. iii. All street lighting shall be subject to review and approval of the City of Stockbridge Department of Transportation Department. All street lighting along the roadway posted at thirty (30) mph and above shall meet GDOT standards and requirements including placement location per chapter 5 of the GDOT Design Policy Manual. iv. All roadway lighting, streetlights, and parking lights shall be the full cutoff type. Pedestrian lights shall be the semi-cutoff, cutoff, or full-cutoff type. v. Streetlights shall be consistent with section ______________ of the unified land development code. Parking lot, sidewalk, and building illumination. i. Lighting shall be designed to prevent light spillover on to adjacent properties. All lighting shall be fully shielded, have recessed luminaries, downcast, or be cut-off luminary fixtures mounted in such a manner that the cone of light is directed downward and does not cross any property line of the site. ii. Only incandescent, florescent, metal halide, low-pressure sodium, or color corrected, high-pressure sodium may be used. The same type of lighting must be used for the same or similar types of lighting on any one (1) site. Page 10 iii. Pedestrian lights shall be consistent with table ______________. iv. Parking light fixtures shall be the box head type, shall have a maximum height of thirtyfive (35) feet, and shall employ a fluted pole. All parking light fixtures and poles shall be black. Lighting Specifications Table Streetlight Pedestrian Light Parking Light Maximum Height 40 feet 15 feet 35 feet Color Black Black Black Pole Type Unspecified Fluted Fluted Fixture Type Cobra Head Unspecified Box Head Shielding Full-cutoff Semi-cutoff, cutoff, or full-cutoff Full-cutoff Spacing 150 feet on center Unspecified Unspecified c. d. e. Security lighting restrictions. i. Full cutoff luminaries shall be used for all security lighting. ii. The number of luminaires remaining on for security lighting shall not exceed one-fourth (¼) the total number of each type of luminaire number by four (4), any remainder is counted as a whole number. Sign illumination. i. Automatic changeable copy signs and neon signs are prohibited. ii. Signs may be illuminated internally, subject to ULDC requirements, with external lighting fixtures provided that fixtures are directed downward and away from streets and adjacent property and public streets. All lighting shall be fully shielded, have recessed luminaries, or be full cut-off luminary fixtures. Drive-under canopies and pump islands at fueling stations. The luminaire shall be recessed into the canopy ceiling so that the bottom of the luminaire does not extend below the ceiling. 10. Architectural standards. The following design guidelines and standards apply to all newly constructed buildings used for commercial, industrial, or residential purposes. a. General architectural requirements. i. The use of a common palette of building materials should be maintained for building facades to create a consistent and traditional architectural identity. Traditional architecture shall include, for example, the use of brick, pitched roofs, low-profile signage, and subdued colors. For large commercial/retail buildings and multifamily Page 11 buildings, variations in façade, roofline and depth should be provided to lend the appearance of multitenant occupancy. All design and construction shall be subject to architectural review by the City or its designated architect to ensure adherence with this subsection K and the structures of traditional architecture. ii. All ground or roof-mounted mechanical, HVAC, and like systems shall be screened from public street view (within three hundred (300) feet) on all sides by an opaque wall or fence made of brick, stucco, split face block, or landscaping. iii. For all commercial buildings, roof-mounted mechanical, HVAC, and like systems shall be screened from public street view (within three hundred (300) feet) on all sides by a raised parapet or pitched roof along the edge of the roofline. iv. Contrasting accent colors on any single facade shall be limited to no more than ten (10) percent of the total wall area for any single façade. v. Permanent mounted exterior neon lights shall not be allowed. vi. Buildings that are located on outparcels and all accessory buildings shall be constructed of materials complementing the principal building with which they are associated. vii. Back-lit awnings, roof-mounted lights, and/or roof mounted flag poles are not permitted. Satellite dishes shall be located and painted to blend with the background as much as practical. b. Building materials. Table ______________ and this subsection outlines allowed building materials that are may be used and combined to create a consistent, attractive, interesting and long-lasting building design: Allowed Building Materials Table Brick Stone Glass Yes Yes Yes Tilt/PreCast Stucco Concrete Blocks CMU/SplitFace Block Cementious Fiber-Board No Max. 50% per facade No Max. 10% per facade No* Metal Tile No No Note: * Allowed for residential buildings. Buildings must have a minimum 4:12 roof pitch. i. Allowed building materials. aa. Brick, except that brick veneers that are intended to simulate brick exteriors are not acceptable; bb. Stone. Natural stone such as, but not limited to, granite, limestone, acid marble are allowed building materials. Terra cotta and/or cast stone, which simulate natural stone, are also acceptable. Painted stone is not allowed; cc. Split-face block/concrete masonry unit (CMU) is restricted to ten (10) percent of the surface area of the facade; dd. Tilt/architectural pre-cast concrete is not allowed; Page 12 ee. High grade stucco is restricted to fifty (50) percent of the surface area of a facade; ff. Natural wood and/or cementous fiberboard siding are allowed only for residential buildings; gg. Glass; hh. Exposed concrete block, metal, and tile are not allowed as building materials on a façade. ii. Ratios and amounts of allowed building materials. aa. Accent/trim exterior building material. Small amounts of building materials such as wood, tile, etc., may be used to enhance the facade of the building or for decorative elements, but should not exceed ten (10) percent of total wall area per facade. bb. Facade calculations. With the exception of accent/trim materials, there shall be no more than two (2) primary building materials used. When stucco is used as a building material for a façade, it is restricted to fifty (50) percent of the total. The allowed facade materials shall not apply to entry doors and/or roll-up doors. iii. The amount of permitted material shall be calculated using the gross square footage of wall area per façade. For example, a building has a front facade with a gross facade area of one thousand two hundred (1,200) square feet with four hundred (400) square feet consisting of windows and doors. Begin with one thousand two hundred (1,200) square feet for required building material calculations. A wall area of one thousand two hundred (1,200) square feet shall have no more than six hundred (600) square feet of stucco on the front façade [e.g. (one thousand two hundred (1,200) × fifty (50) percent = six hundred (600))]. The balance shall be brick or other allowed material. Trim or accent material may account for up to ten (10) percent or one hundred twenty (120) square feet. c. Roof requirements. Materials for pitched roofs shall be limited to architectural dimensional grade asphalt shingles, natural slate, natural terra cotta, natural wood shake, copper or factory finished sheet metal. i. Pitched roofs. All buildings less than five thousand (5,000) square feet of gross floor area must have a pitched roof with a minimum pitch of 4:12. All one-story buildings less than ten thousand (10,000) gross square feet must have a pitched roof (between 3:12 and 12:12); provided, however, that if a pitched roof is not possible, a combination of flat roof and pitched roof is required. Provide a pitched roof on front and side of the building to screen view of any flat roof. Create arcades, drive-under canopies, porches, and other features with pitched roof. ii. Mansard roofs. Mansard roofs shall have a maximum pitch of 12:12 with a minimum twelve-foot vertical surface length. iii. Flat roofs. Building materials for flat roofs shall meet local codes. Exposed metal flashing shall be copper or factory finished sheet metal. If factory finished metal flashing is used, such as standing seam, the color must be subdued to blend with other materials or of a color to simulate weathered copper or bronze. All buildings with flat roofs should include parapet articulation on the front facade(s) of such building. There shall be roof articulations/offsets at a minimum of one (1) per each one hundred twenty-five (125) linear feet of length by a change in the top line of the parapet. Additional articulation may occur at any lesser distance. If the front facade is less than one hundred twenty-five (125) linear feet of length, then a minimum of one (1) roof articulation must occur. Page 13 iv. Other. Drive under canopies for gasoline pumps may have flat roof with vertical or factory formed facing of finished sheet metal. d. Arcade/structural canopy for retail use. For any multitenant commercial development, a covered arcade/structural canopy shall be provided along the front facade of the building. Arcades are covered walkways connected to the principal building. They should be a minimum of five (5) feet in width and designed to provide covered areas for relief from the weather. Different arcade/structural canopy designs may be used for each individual tenant/business within a multitenant commercial development provided that they blend aesthetically with the front façade of the building and has the approval of the building owner and the planning director. e. Street orientation. Principal building entrances shall be oriented to public streets. f. Building height. Any building of which fifty (50) percent or more is located within two hundred fifty (250) feet of the centerline of an arterial street shall be no more than three (3) stories in height. A relief from height restrictions shall only be allowed if conditional use approval is granted by the zoning advisory board, in accordance with procedures in the City of Stockbridge Unified Land Development Code. In deciding whether to grant a height increase, the zoning advisory board shall consider the following factors, in addition to those listed in the ULDC: g. • Proximity and relationship of the proposed building to other buildings that are more than three (3) stories or thirty-five (35) feet in height. • Impact of the proposed building on single-family residences on nearby tracts. • Topography and vegetation that screen the view of the proposed building. • On-site screening and/or landscaped buffers. • Provision of public open space in exchange for increased building height. • The effect of additional building height on traffic congestion. • Access of the site to major traffic arteries. • Economic development opportunities for the City of Stockbridge. • The necessity of greater building height to the function of the proposed use. • The quality of the architectural design and its compatibility with its surroundings. Building massing and modulation. The massing of building facades longer than one hundred fifty (150) feet that are approximately parallel to the right-of-way and oriented to a public street shall be modulated to increase visual interest, as follows. i. Building facades that are less than five hundred (500) feet long shall be modulated at intervals no greater than one hundred (100) feet in length. ii. Building facades that are more than five hundred (500) feet long shall be modulated with intervals no greater than twenty (20) percent of the length of the façade. h. [Minimum area.] No nonresidential building shall have less than two thousand (2,000) square feet of heated floor space. i. [Minimum cornice depth.] Building design shall include minimum one-foot deep cornices along the entire front façade of buildings and extending for a distance of at least ten (10) feet along the sides of buildings. j. [Minimum high-contrasting base.] Building designs shall include a minimum two-foot high contrasting base, along the entire front façade of buildings and extending for a distance of at least ten (10) feet along the sides of buildings. Page 14 k. Satellite dish antennae. No satellite dishes shall be permitted within view from public streets. l. Off-street loading areas. Off-street loading areas shall be located in the rear of buildings and screened from view from adjacent property or streets. 11. Signage. Except as provided in this subsection, signage shall comply with the regulations in section ______________ of the City of Stockbridge Unified Land Development Code. I b. Freestanding and project entrance signs shall be limited to ground signs. Round signs shall be limited to base and sign structure shall be constructed of materials such as brick, stone, stucco, wood or metal consistent with the architecture and exterior treatment of the building. c. The maximum sign area of any ground sign, inclusive of any border and trim, but excluding the base, apron, supports and other structural members shall be: i. Ground signs on lots zoned commercial or industrial, including shared signs, on lots with more than one (1) tenant shall be no greater than fifty (50) square feet in sign area. ii. Ground signs on lots zoned commercial or industrial with one (1) tenant shall be no greater than thirty-two (32) square feet in sign area. iii. Ground signs on lots zoned O-I shall be no greater than thirty-two (32) square feet of sign area. iv. Ground signs for single business premises shall be no greater than thirty-two (32) square feet in sign area. Public improvement standards. Public rights-of-way (new and existing streets/roads) within the highway corridor overlay district shall be improved in accordance with the following standards: 1. Street standards. Public rights-of-way located within the highway corridor overlay district shall be classified by type (i.e. arterial, collector, local, or nonresidential access) by the City of Stockbridge Department of Transportation and shall be consistent with section ______________ design guidelines as follows: a. b. Arterial: i. Forty-five (45) mph design speed. ii. Minimum one hundred twenty-foot right-of-way. iii. Ten-foot (minimum) wide landscaped strip located outside of planned right-of-way (both sides of street), including a ten-foot wide sidewalk. iv. Pedestrian lights are required in landscaped strip on both sides of arterial. v. Street trees are required in landscaped strip on both sides of arterial. Collector: i. Thirty-five (35) mph design speed. ii. Minimum eighty-foot right-of-way. iii. Depending on adjacent land use, lanes shall conform to one (1) of the following two (2) options: aa. Two (2) travel lanes at twelve (12) feet with center turn lane at fourteen (14) feet in commercial areas. bb. Two (2) travel lanes at twelve (12) feet with turn lane at intersection provided between intersections for planned developments or residential areas. iv. Twenty-four-inch wide curb and gutter. v. Eight-foot (minimum) wide landscaped strip along outside curb (both sides of street). Page 15 vi. Five-foot (minimum) wide sidewalk outside landscaped strip (both sides of street). vii. Streetlights and pedestrian lights are required in landscaped strip on both sides of collector. On roads posted at thirty (30) mph or greater, streetlights and pedestrian lights shall be placed per chapter 5 of the GDOT Design Policy Manual. viii. Street trees are required in landscaped strip on both sides of collector. On roads posted at thirty (30) mph or greater, street trees shall be placed per chapter 5 of the GDOT Design Policy Manual and the GDOT Policy for Landscaping. c. Local streets: i. Twenty-five (25) mph design speed. ii. Minimum fifty-foot right-of-way. iii. Two (2) travel lanes at eleven (11) feet each. iv. Twenty-four-inch wide curb and gutter. v. Eight-foot (minimum) wide landscaped strip along outside curb. vi. Five-foot (minimum) wide sidewalk outside landscaped strip. vii. Streetlights are required in landscaped strip on both sides of local street. viii. Street trees are required in landscaped strip on both sides of local street. d. Nonresidential access street: i. Twenty-five (25) mph design speed. ii. Minimum fifty-foot right-of-way. iii. Two (2) travel lanes at eleven (11) feet each. iv. Eighteen-inch wide curb and gutter, twenty-four (24) inches if public right-of-way. v. Five-foot (minimum) wide landscaped strip along outside curb, eight-foot if public rightof-way. vi. Five-foot (minimum) wide sidewalk outside landscaped strip. vii. Street trees are required in landscaped strip on both sides of local street. e. 2. Underground utilities are required for all street frontages. Upon written application pursuant to chapter 11, an exception may be granted by the zoning advisory board in cases where, due to unique topography or the presence of rock, the installation of underground utilities would present a severe and unique hardship. Network standards. a. Connectivity. Within all nonresidential or multifamily developments or any single-family residential development of five (5) or more acres, the following standards shall apply unless a variance is sought and obtained from the zoning advisory board pursuant to chapter 11 due to unusual topography or environmental constraints such as major streams and rivers that create a severe and unique hardship: i. No local street may be longer than six hundred (600) feet without an intersection with another local through street. Cul-de-sac streets shall not count as through streets. ii. Continuous pedestrian walkways shall be provided to connect building entrances to required sidewalks along street frontage. iii. A cul-de-sac street that ends within two hundred (200) feet of the right-of-way of an adjacent collector or arterial street shall provide a five-foot wide sidewalk in a ten-foot Page 16 wide easement connecting the sidewalk on the cul-de-sac to the sidewalk on the adjacent collector or arterial street. iv. b. Dead-end streets, including cul-de-sac streets, shall not exceed three hundred (300) feet in length and shall not serve more than thirty (30) dwelling units. Vehicular access points: Minimum number of driveways or streets required per table ______________ below. Minimum Vehicular Access Points Table Type of Development Minimum Number of Vehicular Access Points to Public Streets* (so long as the minimum separation standards are met per ULDC ______________ Nonresidential, less than 50 required parking spaces 1 Nonresidential, 50-299 required parking spaces 2 Nonresidential, 300-999 required parking spaces 3 Nonresidential, 1,000 or more required parking spaces 4 or more c. d. Utilization and provision of connections to and from adjacent developments and developable parcels. i. All development plans shall incorporate and continue all sub-arterial streets stubbed to the boundary of the development plan by previously approved development plans or existing development. ii. All development plans shall provide for future public street connections to adjacent developable parcels by providing a local street connection spaced at intervals not to exceed six hundred (600) feet along each development plan boundary that abuts potentially developable or redevelopable land. Interparcel access. For developments along an arterial or collector street, except where a variance is sought and obtained from the zoning advisory board pursuant to chapter 11 because of topographic or other site-specific constraints that create a unique and severe hardship, compatible developments, as determined by the planning director, shall provide a network of nonresidential access streets that meet the following: i. Access streets shall be constructed for a commercial or multifamily residential development that abuts another commercial or multifamily residential development, whether existing or planned. The development of the site shall incorporate the following: Page 17 aa. Continuous non-residential access street, where necessary to connect adjacent parcels along the thoroughfare. bb. Driveway aprons, stub-outs and other design features to indicate that abutting properties may be connected to provide cross access. e. 3. ii. New commercial or multifamily property that abuts a planned, new or existing multifamily residential property shall provide for a five-foot wide sidewalk connecting the two (2) uses. iii. New multifamily residential development that abuts a planned, new or existing commercial property shall provide for a five-foot wide sidewalk connecting the two (2) uses. Crosswalks: i. All intersections on streets posted at twenty-five (25) mph or less shall contain crosswalks that connect to sidewalks in all quadrants. For streets posted at over twentyfive (25) mph, crosswalks shall be placed when determined as warranted by engineering study by a professional traffic operation engineer and such studies are subject to City of Stockbridge review and approval. ii. Crosswalks shall be either demarcated with high-reflectivity thermoplastic paint or brick pavers, as determined by City of Stockbridge. Street trees. Subject to City of Stockbridge DOT's review and approval, canopy trees shall be provided in street rights-of-way including medians and required landscaped strips adjacent to all streets. For roadways/streets either classified as collector or above, or posted at thirty (30) mph or greater, the tree types, sizes, and lateral offset to trees are to be governed by chapter 5 of the GDOT Design Policy Manual and the GDOT Policy for Landscaping. Trees and vegetation shall be located such that such vegetation shall not be located within the required sight lines necessary for intersection sight distance based on the road's posted speed limit. a. Appropriate street tree species include the following: i. ii. Large trees—Average spacing forty (40) feet on center: • Nuttall Oak • Shumard Oak • Willow Oak • Gingko (Variety: President, Autumn Gold, male gender) • Princeton Elm • Chinese Elm (varieties Allee, Athena, Drake, Bosque) • Bald Cypress (variety: Shawnee Brave) • Zelkova (variety Green Vase or Village Green) • Northern Red Oak • Red Leaf Maple Small trees—Average spacing twenty (20) feet on center: • Crepe Myrtle • Saucer Magnolia (variety: Butterflies) • Chinese Fringe Tree • Golden Rain Tree Page 18 4. • Texas Redbud (Cercis reniformis) • Kousa Dogwood • Washington Hawthorn 'Princeton Sentry' • Zelkova (variety: Wires) b. No more than twenty-five (25) (or twenty-five (25) percent of the total number, whichever is greater) of the trees installed may be of any one (1) genus. c. No more than twenty-five (25) percent of the street trees used in a single development shall be of the small tree species, unless limited by roadway classification or posted speed limit that affect tree type placement. Improvement guarantees. At the option of City of Stockbridge, the developer may be required to provide to the City financial security to guarantee the installation of project improvements required in this ordinance [section]. The developer's financial guarantee may be any of the following: a. An escrow of funds with the City; b. An escrow of funds with a bank upon which the City can draw; c. An irrevocable letter of credit or commitment upon which the City can draw; d. A performance bond for the benefit of the City upon which the City can collect; and e. Any other form of guarantee approved by the board of commissioners that will satisfy the objectives of this subsection. The guarantee shall be in an amount sufficient to secure the full costs, as determined by the City of Stockbridge Community Development Director, of the construction cost of the improvements, based on the most recent edition of Georgia Department of Transportation "Item Means Summary" or other comparable standardized cost estimation procedure. Page 19 Council Discussion Stockbridge Public Access TV Presented by: Councilman Alexander

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda August 29, 2017 6:00 PM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER CITY CLERK Vanessa Holiday DEPUTY CLERK Randi Rainey Council Chamber 2nd Floor 4640 N. Henry Blvd. Stockbridge, GA 30281 CITY ATTORNEY Michael Williams Website: www.cityofstockbridge.com Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE TUESDAY, AUGUST 29, 2017 6:00 PM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman I. Call to Order II. Invocation III. Pledge of Allegiance IV. Roll Call Administration Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Present Absent Mayor Pro Tem Ford Mayor Neal Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson V. Adoption of the Agenda VI. Review Minutes of the following meetings: Council Meeting of 7/10/2017, Work Session Meeting of 7/25/2017 and Special Called Meeting of 7/26/2017 Council Meeting of 7/10/2017 Work Session Meeting of 7/25/2017 Special Called Meeting of 7/26/2017 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Page | 3 PRESENTATION Item # 1 ­ 2020 Census Update Presented by: Mayor Pro Tem Ford and William Curry NEW BUSINESS Item # 2 ­ Council Consideration to approve purchase to replace Holiday Decor at the Merle Manders Conference Center Presented by: CieCie McGhee Item # 3 ­ Council Consideration to approve the On­Call Landscaping Vendor (Big Mo's Lawncare Maintenance and Landscaping, LLC). Presented by: Decius Aaron Item # 4 ­ Council Consideration to approve the On­Call Water and Sewer Emergency & Operational Repair/Maintenance and Construction Services Vendor (Site Engineering, Inc.) Presented by: Decius Aaron Item # 5 ­ Council Consideration to approve the On­Call Street Maintenance Vendor (DAF Concrete) Presented by: Decius Aaron DISCUSSION CITY MANAGER'S COMMENTS Michael Harris CITY ATTORNEY'S COMMENTS Michael Williams August 29, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 COUNCIL'S COMMENTS Councilman Alexander Councilman Blount Mayor Pro Tem Ford Councilwoman Gantt Councilwoman Robinson MAYOR'S COMMENTS Mayor Judy Neal EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) August 29, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 5 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information.  Town Hall Meeting, Wednesday, August 30, 2017 at 3:00 PM., City Hall – Annexation and Negative Impact of the proposed City of Eagles Landing. De‐  East Atlanta Road Closure from Love Street to N. Henry Blvd. – August 31st and will re‐open September 1st at 7:00 A.M. 7:00 A.M.  Hwy. 138 Overlay Guidelines Public Hearing Tuesday, September 5, 2017 at at City Hall. 6:30 p.m.  Fall Job Fair, Thursday, September 7, 2017 from 10:00 A.M. – 2:00 P.M. at the Merle Manders Conference Center 111 Davis Rd. Stockbridge  Special Called Meeting of the City Council; Thursday, September 7, 2017 at 7:00 P.M. City Hall.  911 Ceremony – Monday, September 11, 2017 at the intersection of GA Hwy. 138 and North Henry Blvd. Stockbridge beginning at 9:00 A.M.  Council Meeting, Monday, September 11, 2017 at 6:00 P.M. City Hall.  Final 2017 Food Truck Tasty Tuesday, September 12, 2017 from 5:30 – 9:00 p.m. *(New Location) Clark Park 111 Davis Rd. Stockbridge  Hwy. 138 Overlay Guidelines Stakeholder Meeting Tuesday, September 19, 2017 at 6:30 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 p.m. Ted Strickland Community Center 130 M L King, Sr. Heritage Trail, Stockbridge August 29, 2017 6:00 PM Page | 6 Motion to Adjourn. August 29, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. DRAFT SUMMARY MINUTES COUNCIL MEETING MONDAY, JULY 10, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Mayor Neal called the meeting to order. Invocation was provided by Pastor Jerome Adkins of The Word Fellowship of Jesus Christ. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of Council were present and a quorum was confirmed. Councilwoman Robinson motioned to amend the Agenda to add Item #4 Space shows @ the Cochran Library Saturday, August 12, 2017 9:00 AM – 5:00 PM and Item #5 Hispanifest to be added to Bridgefest; second by Councilman Alexander. The motion passed 5-0. Mayor Pro Tem Ford motioned for the Approval of Minutes of the Special Called Meeting of 5/4/2017, Council Meeting of 5/8/2017, Special Called Meeting of 5/30/2017 and 5/30/2017; second by Councilwoman Robinson. The motion passed 5-0. Mayor Neal reviewed the Ceremonial Presentation where Judge Matthew McCord has been named president-elect of the Georgia Municipal Court Judges Council. After serving for a year as president-elect, he will become president of the council and will be a voting July 10, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 member of the Georgia Judicial Council chaired by the chief justice of the Georgia Supreme Court. PUBLIC COMMENTS Mr. Wendell Moore noted he had addressed the previous Councils over the past seven years with regard music in the park (profanity is the latest concern); no parking on the streets; not happy with Food Truck event; citizens deserve better; City needs to get together and work together to improve the City. Mr. Leonard Yancey asked the City to move forward with a police services contract; enforcement of the City’s ordinances; made a request for park patrol; echoed sentiments from Mr. Moore; and referred to issues at the Transfer Station. Mr. Harold Meyer referenced the lack of landscaping of commercial businesses, specifically Murphy’s gas station on Hudson Bridge Rd. in front of Wal-Mart; also, Texaco on Eagle’s Landing Pkwy does not show prices and is price gouging customers who may speak unfavorably about Stockbridge and asked for code/ordinance to require posting of prices; lights not working in the median and median curbs need repair. Mr. Louis Goglia spoke regarding Rock Quarry Rd. Extension project and asked what was the City’s role and responsibility of the project; what was the City’s commitment and financial obligation to the project, not happy with the response from the County; concerned about the environmental impact and traffic management; noted he had reviewed the City’s ordinances and compared them to surrounding areas and updates are needed with metrics so violations can be enforced. PUBLIC HEARING 1. PUBLIC HEARING- Resolution to transmit the Short-Term Work Program and Capital Improvements Element Annual Update: 2017-2021 to the Atlanta Regional Commission Presented by: Camilla Moore, Director of Community Services Ms. Moore noted proposed expenditures for SPLOST III & SPLOST IV and proceeded with an update of each line included in the report. PUBLIC HEARING No speakers in favor or opposed/Public Hearing closed Councilwoman Robinson motioned to approve the Resolution to transmit the Short-Term Work Program and Capital Improvements Element Annual Update: 2017-2021 to the Atlanta Regional Commission; second by Councilman Alexander. The motion passed 5-0. NEW BUSINESS 2. Council Consideration – Approval of Task Release No. 2 Under Master Engineering Services Agreement between the City of Stockbridge and July 10, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 Carter & Sloope, Inc. for Wastewater Treatment Plant Improvements- Phase II & Glenn Addy Pump Station Rehabilitation. Presented by: Michael Williams, City Attorney (in the absence of Mr. Aaron) Mr. Williams noted this is the 2nd Task Order for engineering services between the COS and Carter and Sloope, Inc. for the Wastewater Treatment Plant Improvements- Phase II, and Glenn Addy Pump Station Rehab not to exceed in the amount of $109,000. (in the absence of Mr. Aaron) Councilwoman Gantt motioned to approve the Task Release No. 2 Under Master Engineering Services Agreement between the City of Stockbridge and Carter & Sloope, Inc. for Wastewater Treatment Plant ImprovementsPhase II & Glenn Addy Pump Station Rehabilitation; second by Councilwoman Robinson. The motion passed 5-0. 3. Council Consideration- Authorization to place a Lil’ Library Box on City property @ Rock Quarry Road/ Eagle’s Landing Parkway using Council Initiative funds for the project. Presented by: Councilman Alexander Councilman Alexander stated his request for Council’s permission to add a Lil’ Library Box at Eagles Landing Monument Park. Councilman Alexander mentioned the Lil Library project is a national program where citizens voluntarily stock the location with books, and where citizens take a book and leave one for the next person. Councilman Alexander also noted the Eagles Landing Community Association partnered with the City of Stockbridge to create the park. Councilman Alexander motioned to approve the authorization to place a Lil’ Library Box on city property @ Rock Quarry/Eagle’s Landing Pkwy with the condition to remove the box if there is not enough foot traffic and Eagles Landing Community Association volunteers will maintain the location with funding from Councilman Alexander’s Council Initiative fund not to exceed $400; second by Councilwoman Robinson. The motion passed 3-2-0 (Councilman Blount and Mayor Pro Tem Ford opposed). DISCUSSION 4. Presentation of Indoor Planetarium at Cochran Library August 21, 2017 Presented by: Carolyn Fuller, Henry County Library Director Ms. Fuller gave an open invitation the Mayor and Council and all citizens to attend the August 21st solar eclipse event, noting there would be solar glasses for all to use, and the library hours will be extended that day. Ms. Fuller also noted they had the option of getting an inflatable indoor planetarium which July 10, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 includes 6 different programs with 30 mins. Videos for children and encourages all to come out the free event. Ms. Fuller stated she was excited the event was taking place at the Stockbridge library and thanked Mayor and Council for their continued support over the years. No Action Taken. 5. Council Consideration- Hispanifest/Bridgefest Presented by: Councilwoman Robinson Councilwoman Robinson stated the Main Street Program and the Events Coordinator is asking Council for support in purchasing a $5,000 stage for the Hispanifest/Bridgefest event noting if Council was not in support, the two programs would have to step out of participating. Councilwoman Robinson further noted the great turnout of the Hispanic population at the 2016 event. Council discussion raised questions regarding the state, the cost and activities of the event. Councilwoman Gantt made the request to meet with the Events team prior to making any decisions. Mayor Pro Tem Ford referenced the City’s excellent audit report and financial position and stated there should not be an issue with funding in support of a 2nd stage. Ms. Nabers noted a budget amendment would be required. Councilman Blount referenced the success of the 2016 event and noted his concerns for adequate security. Councilman Alexander stated he assertion that the Hispanifest portion reenergized Bridgefest. No Action Taken. Item will be heard at a future meeting pending follow-up with staff and was not date specific. COMMENTS FROM THE CITY COUNCIL Councilman Alexander thanked everyone for coming out; referenced the length of time to vote an item and further stating, the Council must do better. Councilman Blount noted he is a servant of the community; asked Council to be cautious when spending public money and to make decisions that make sense; invited Henry County residents to attend the Back to School event on July 29th. Mayor Pro Tem Ford thanked everyone and asked all to keep the faith, God is in control; asked that everyone continue to have a great summer and be safe. July 10, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 Councilwoman Gantt said that it is an honor to serve; thanked everyone for their support of the Council and to keep everyone in their prayers. Councilwoman Robinson explained Council Initiatives as the Council’s personal ideas that they bring to the City noting each member has different ideas to service all citizens; and stated the Council is here to serve all citizens of Stockbridge. COMMENTS FROM THE MAYOR None UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Food Truck Tasty Tuesday, July 11, 2017 from 5:30 – 9:00 P.M. *(New Location) Clark Park 111 Davis Rd. Stockbridge  Main Street Advisory Board Meeting, Friday, July 14, 2017 at 9:00 a.m. City Hall, Levi Meeting Room. CANCELED UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  FREE Sounds of Summer Concert, July 15, 2017 at 6:00 p.m. City Hall Lawn. (Bring your lawn chairs).  Downtown Development Authority Meeting, Monday, July 17, 2017 at 6:00 p.m. City Hall, Levi Meeting Room.  Food Truck Tasty Tuesday, July 18, 2017 from 5:30-9:00 p.m. *(New location) Clark Park 111 Davis Rd. Stockbridge  Youth Council Meeting, Wednesday, July 19, 2017 at 5:30 p.m. City Hall, Levi Meeting Room.  Youth Council Advisory Committee Meeting, July 20, 2017 at 5:30 p.m. City Hall, Levi Meeting Room.  Food Truck Tasty Tuesday, July 25, 2017 from 5:30-9:00 p.m. *(New location) Clark Park 111 Davis Rd. Stockbridge  Council Work Session- Tuesday, July 25, 2017- 6:00 p.m. City Hall Chambers.  Planning Commission Meeting, Thursday, July 27, 2017 at 6:00 p.m. City Hall, Levi Meeting Room. July 10, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |6 UPCOMING CIVIC EVENTS  Bike Trail Ride, Saturday, July 15, 2017 at 10:00 a.m. from Reeves Creek Trail/ Flippen Rd. to Memorial Park Stockbridge  Youth Council Beautification Day Project, Saturday, July 22, 2017 from 9:00 a.m.12:00 p.m. More information to follow  Eat to live Health & Wellness Workshop Par 1 in partnership with Dana L. Lemon, Monday, July 24, 2017 from 6:00 p.m. -8:00 p.m. at Ted Strickland Community Center: 130 M. L. King, Sr. Heritage Trail, Stockbridge. Registration required. Contact Lisa Comrie for more information @ 678-833-3348.  Back to School Kick-Off- Saturday, July 29, 2017 from 10:00 a.m.- 1:00p.m. at the Merle Manders Conference Center: 111 Davis Rd. Stockbridge, - For students and Teachers of the Henry County School District (Must present ID). EXECUTIVE SESSION (If necessary) Councilwoman Robinson motioned to convene into Executive Session for Litigation, Personnel and Real Estate; second by Councilwoman Gantt. The motion passed 5-0. Mayor Pro Tem Ford motioned to adjourn Executive Session; second by Councilwoman Gantt. The motion passed 5-0. Mayor Pro Tem Ford motioned to appoint Lisa Comrie Executive Assistant to Mayor and Council position; second by Councilwoman Robinson. The motion passed 5-0. Mayor Pro Tem Ford motioned to adjourn the meeting; second by Councilman Alexander. The motion passed 5-0. 11:00 P.M. Respectfully submitted by: _____________________________ Vanessa Holiday, City Clerk CMC July 10, 2017 6:00pm ________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. DRAFT SUMMARY MINUTES WORK SESSION MEETING TUESDAY, JULY 25, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order by Mayor Neal. Invocation was provided by Pastor Susan Bennett of Stockbridge Presbyterian Church. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday proceeded with a verbal roll call, all members of Council were present except for Councilman Alexander, a quorum was confirmed. Mayor Pro Tem Ford motioned to amend the Agenda to add under New Business Item #3 - 3rd Sounds of Summer Concert funding and Item #4-Funding for Hispanifest as a part of Bridgefest 2017; second by Councilwoman Gantt. The motion passed 4-0. Review of Minutes – Scheduled to be at the adopted August 14th Council Meeting: Special Called Meeting of 6/12/2017, Council Meeting of 6/12/2017, Special Called Meeting of 6/28/2017, and Work Session Meeting of 6/28/2017. No Action Taken. Mayor Neal reviewed the Ceremonial Swearing-In of the Stockbridge Youth Council. Councilman Alexander joined the meeting at 6:36 P.M. July 25, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 TOWN HALL COMMUNITY UPDATE 1. Public Safety – Henry County Police/Sheriff’s Office Joint Presentation Followed by Q & A The Henry County Police Dept. and Sheriff’s Office presented a joint presentation on gangs and gang activity in Henry County- followed by Q&A. 2. Public Works Update - Decius Aaron, Public Works Director gave an update of 30+ Public Works Projects that are in various states followed by Q & A. Mr. Aaron made a request for Council Consideration to replace the fence surrounding the tennis courts at Gardner Park where the courts are being resurfaced. Councilman Alexander motioned to approve the fence replacement at Gardner Park by Lindavid Inc. DBA C&C Fence Co. in the amount of $18,300 funded by SPLOST; second by Councilwoman Robinson. The motion passed 5-0. 3. Community Development Update – Camilla Moore, Community Development. Director Followed by Q & A Ms. Moore gave an update on Community Development, Code Enforcement. Business Licenses and the brining Permitting and Building Inspections in-house, and noted current projects underway. 4. Financial Update – Linda Nabers, Treasurer Followed by Q & A Ms. Nabers presented a Financial Summary of the City’s YTD revenues and expenditures through June 30, 2017 (2nd Qtr.) PUBLIC COMMENTS Mr. Wendell Moore noted previous complaints with no response from the City; asked Council to identify and focus on downtown Stockbridge, fix curbs and end lawsuits. Mr. Leonard Yancey asked the City to enforce the current ordinances; resolve the police services, noted the estimated $1 million dollars loss of revenue from the court, referenced the elected officials’ oath to provide a healthy environment and asked the officials to be accountable. Ms. Reed spoke favorably of the City staff and read a letter from the Downtown Development Authority commending the newly appointed Community Development Director, Camilla Moore. July 25, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 NEW BUSINESS 5. Council Consideration to approve a 3rd Sounds of Summer Concert Presented by: Mayor Pro Tem Ford Mayor Pro Tem Ford noted the success of the past Sounds of Summer concerts and expressed the City’s history of three concerts during the summer months, each costing approximately $15,000. Mayor Pro Tem Ford motioned to approve the 3rd Sounds of Summer Concert; second by Councilwoman Gantt. The vote was cast with Alexander and Ford in favor, and Blount and Robinson opposed and Gantt abstained. Mayor Neal cast a vote in opposition. The motion failed 2-3-1 (Alexander and Ford voted in favor) (Blount, Robinson and Neal opposed) (Gantt abstained). 6. Council Consideration to approve funding for stage up to $5,000 for Hispanifest to be added to Bridgefest. Presented by: Mayor Pro Tem Ford Mayor Pro Tem Ford noted both concerts in 2016 were a huge success and would like to include Hispanifest again in 2017 with performances on the 2nd stage. Mayor Pro Tem Ford motioned to approve up to $5,000 for a stage for Hispanifest with an additional $5,000 for Bridgefest promotions; second by Councilman Alexander. The motion passed 4-1 (Blount opposed). 7. 2nd Qtr. Budget Amendment No. 2017-002 Presented by: Linda Nabers, Treasurer Councilwoman Gantt motioned to approve Budget Amendment Item No. 2017-002 in the amount of $512,294; second by Mayor Pro Tem Ford. The motion passed 4-0-1 (Councilman Alexander abstained). Mayor Pro Tem Ford motioned to approve Budget Amendment No. 2017003 in the amount of $10,000; second by Councilman Alexander. The motion passed 4-0-1 (Councilman Blount abstained). COMMENTS FROM THE CITY COUNCIL No Comments COMMENTS FROM THE MAYOR No Comments July 25, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Special Called Meeting, Wednesday, July 26, 2017 at 10:00 a.m., City Hall for Executive Session/Personnel.  Planning Commission Meeting, Thursday, July 27, 2017 at 6:00 p.m. City Hall, Levi Meeting Room.  Food Truck Tasty Tuesday, August 1, 2017 from 5:30 – 9:00 p.m. *(New Location) Clark Park 111 Davis Rd. Stockbridge  Special Called Meeting, Wednesday, July 26, 2017 at 10:00 a.m. at City Hall for Executive Session/Personnel.  Special Called Meeting, Thursday, August 3, 2017 at 9:00 a.m. at City Hall for Executive Session/Personnel.  Special Called Meeting, Friday, August 4, 2017 at 10:00 a.m., City Hall for Executive Session/Personnel.  Food Truck Tasty Tuesday, August 8, 2017 from 5:30 – 9:00 p.m. *(New Location) Clark Park 111 Davis Rd. Stockbridge  Council Meeting, Monday, August 14, 2017 at 6:00 p.m. City Hall  Food Truck Tasty Tuesday, August 15, 2017 from 5:30 – 9:00 p.m. *(New Location) Clark Park 111 Davis Rd. Stockbridge  Downtown Development Authority Meeting, Monday, August 21, 2017 at 6:00 p.m. City Hall, Levi Meeting Room.  Food Truck Tasty Tuesday, August 22, 2017 from 5:30 – 9:00 p.m. *(New Location) Clark Park 111 Davis Rd. Stockbridge  Work Session Meeting, Tuesday, August 29, 2017 at 6:00 p.m. City Hall  Food Truck Tasty Tuesday, August 29, 2017 from 5:30 – 9:00 p.m. *(New Location) Clark Park 111 Davis Rd. Stockbridge UPCOMING COUNCILMEMBER & YOUTH MEETINGS AND/OR EVENTS  Back to School Kick-Off – Saturday, July 29, 2017 from 10:00 a.m. – 1:00 p.m. at the Merle Manders Conference Center 111 Davis Rd. Stockbridge, – For Students and Teachers of the Henry County School District (Must Present ID) July 25, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 UPCOMING CIVIC EVENTS  Indoor Planetarium – Space Shows @ the Cochran Library Saturday, August 12, 2017 9:00 A.M. – 5:00 P.M. 174 Burke Street, Stockbridge First Come/First Serve Councilwoman Gantt motioned to convene Executive Session for Personnel, Real Estate and Litigation; second by Mayor Pro Tem Ford. The motion passed 5.0 Councilwoman Robinson motioned to adjourn Executive Session; second by Councilman Blount. The motion passed 3-0 (Councilwoman Gantt and Mayor Pro Tem Ford were not on the dais for the vote). Councilwoman Robinson motioned to reconvene the meeting; second by Councilman Blount. The motion passed 5-0. Councilwoman Robinson motioned to adjourn the meeting at 11:00pm; second by Councilman Blount. The motion passed 5-0. Respectfully submitted by: _____________________________ Vanessa Holiday, City Clerk CMC July 25, 2017 6:00pm ___________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES SPECIAL CALLED MEETING WEDNESDAY, JULY 26, 2017 10:00 a.m. Mayor & City Council Administration Mayor Judy B. Neal Vanessa Holiday, City Clerk Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk Councilman Elton Alexander Michael Williams, City Attorney Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Meeting called to order by Mayor Neal Invocation was not provided. Pledge of Allegiance was not recited. City Clerk, Vanessa Holiday proceeded with a verbal roll call. All members of Council were present with the exception of Councilman Alexander and Councilwoman Gantt. A quorum was confirmed. Mayor Pro Tem Ford motioned to adopt the Agenda; second by Councilwoman Robinson. The motion passed 3-0. Councilwoman Robinson motioned to convene into Executive Session for Personnel Matters; second by Mayor Pro Tem Ford. The motion passed 3-0. Councilman Alexander joined Executive Session at 10:37 A.M. Councilwoman Blount exited Executive Session at 11:40 A.M. Motion to adjourn Executive Session made by Mayor Pro Tem Ford; second by Councilman Alexander. Passed 3-0. July 26, 2017 10:00 a.m.. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 Motion to reconvene the meeting made by Mayor Pro Tem Ford; second by Councilman Alexander. Passed 3-0. Motion to adjourn made by Mayor Pro Tem Ford; second by Councilwoman Robinson. 11:45 A.M. Respectfully submitted by: ______________________________ Vanessa Holiday, City Clerk CMC July 26, 2017 10:00 a.m.. _____________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Council Consideration to approve purchase to replace Holiday Décor at the Merle Manders Conference Center. Presented by: Cie Cie McGhee, Conference Center & Events Manager

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda July 10, 2017 6:00 PM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER CITY CLERK Vanessa Holiday DEPUTY CLERK Randi Rainey Council Chamber 2nd Floor 4640 N. Henry Blvd. Stockbridge, GA 30281 CITY ATTORNEY Michael Williams Website: www.cityofstockbridge.com Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, JULY 10, 2017 6:00 PM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman Administration Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Invocation ­ Pastor Jerome Adkins, The Word Fellowship of Jesus Christ III. Pledge of Allegiance IV. Roll Call Present Absent Mayor Pro Tem Ford Mayor Neal Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson V. Adoption of the Agenda VI. Approval of Minutes for 5/4/2017, 5/8/2017, 5/30/2017 SCM and 5/30/2017 5/4/2017 Special Called Meeting Draft Minutes 5/8/2017 City Council Meeting Draft Minutes 5/30/2017 SCM Draft Minutes 5/30/2017 Work Session Draft Minutes VII. Review of Ceremonial Presentation to Judge Matthew McCord and Eagle’s Landing Christian Academy Boys Track & Field Team Page | 3 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. PUBLIC HEARING Item # 1 ­ PUBLIC HEARING Resolution to transmit the Short­Term Work Program and Capital Improvements Element Annual Update: 2017­2021 to the Atlanta Regional Commission Presented by: Camilla Moore NEW BUSINESS Item # 2 ­ Council Consideration­ Approval of Task Order Release No. 2 Under Master Services Agreement between the City of Stockbridge and Carter & Sloope, Inc. for Wastewater Presented by: Decius Aaron Item # 3 ­ Council Consideration­ Authorization to place a Little Library Box on City Property @ Rock Quarry/ Eagle's Landing Parkway using Council Initiative Funds for the project Presented by: Councilman Alexander MAYOR'S COMMENTS Mayor Judy Neal EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) July 10, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389‐7900 for updates and detailed information.  Food Truck Tasty Tuesday, July 11, 2017 from 5:30 – 9:00 P.M. *(New Location) Clark Park 111 Davis Rd. Stockbridge  Main Street Advisory Board Meeting, Friday, July 14, 2017 at 9:00 a.m. City Hall, Levi Meeting Room. CANCELED UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  FREE Sounds of Summer Concert, July 15, 2017 at 6:00 p.m. City Hall Lawn. (Bring your lawn chairs).  Downtown Development Authority Meeting, Monday, July 17, 2017 at 6:00 p.m. City Hall, Levi Meeting Room.  Food Truck Tasty Tuesday, July 18, 2017 from 5:30‐9:00 p.m. *(New location) Clark Park 111 Davis Rd. Stockbridge July 10, 2017 6:00 PM  4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Youth Council Meeting, Wednesday, July 19, 2017 at 5:30 p.m. City Hall, Levi Meeting Room. Page | 5 COUNCIL'S COMMENTS Councilman Alexander Councilman Blount Mayor Pro Tem Ford Councilwoman Gantt Councilwoman Robinson Motion to Adjourn. July 10, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES SPECIAL CALLED MEETING THURSDAY, MAY 4, 2017 3:30 p.m. Mayor & City Council Administration Mayor Judy B. Neal Vanessa Holiday, City Clerk Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk Councilman Elton Alexander Michael Williams, City Attorney Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Call to Order by Mayor Pro Tem Ford. Invocation by Councilman John Blount. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday proceeded with a verbal roll call. All members of Council were present with the except of Mayor Neal and Councilwoman Gantt, at the time of roll call; a quorum was confirmed. Councilwoman Robinson motioned to adopt the Agenda; second by Councilman Alexander. The motion passed 4-0 (Councilwoman Gantt was not present for the vote). Councilwoman Gantt joined the meeting at 3:40 p.m. Councilman Blount motioned for all documents and other records and updates regarding Annexation to be received by all Officials of the City simultaneously; second Councilwoman Gantt. The motion passed 5-0. NEW BUSINESS 1. Legislative Update Presented by: Camilla Moore, Community Development Director May 4, 2017 3:30 p.m.. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 2. City Boundaries Presented by: Camilla Moore, Community Development Director Both items #1 and #2 were presented together. Ms. Moore reviewed the annexation process and the various methods of annexation and referenced the method best suited for the City to use. Ms. Moore suggested to Council, knowing the benefits of annexing, the City take the lead and provide pertinent information to the citizens further recommending an annexation letter be drafted and distributed to residents and businesses who would like to be annexed inside the City limits. Councilman Alexander stated he would like to see grass cutting be a part of the letters. Councilman Blount stated he would like to see permitting added to the letter. Ms. Moore noted there would be a tab showing a list of all property taxes surrounding the City and proposed staff should run a cost analysis to provide street lights within the city limits. Ms. Moore recommended amending the Waste Industries contract to include commercial businesses. Mayor Pro Tem Ford asked if another feasibility study would have to be completed with Phase II. Ms. Moore stated since Carl Vinson Institute already completed a feasibility Study for phase I, there would be no need for another study. Ms. Moore expressed the City should bring permitting services back in-house; this would help expedite services and bring in revenue. No Action taken. Executive Session (Potential Litigation & Personnel) Councilwoman Gantt motioned to convene into Executive Session for Potential Litigation and Personnel items; second by Councilman Alexander. The motion passed 5-0. Councilwoman Gantt motioned to adjourn Executive Session; second by Councilman Alexander. The motion passed 4-0. (Councilman Blount was not present for the vote). Councilwoman Robinson motioned to reconvene the Special Called Meeting; second by Councilwoman Gantt. The motion passed 4-0. (Councilman Blount was not present for the vote). Councilwoman Gantt motioned to adjourn the Special Called Meeting at 6:08pm; second by Councilwoman Robinson. The motion passed 4-0. (Councilman Blount was not present for the vote). Respectfully submitted by: ________________________________ Vanessa Holiday, City Clerk CMC May 4, 2017 3:30 p.m.. ______________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES COUNCIL MEETING MONDAY, MAY 8, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order by Mayor Neal at 6:00pm. Invocation by Pastor Matt Grimes of Liberty Baptist Church Pledge of Allegiance was led by Troop # 260, Stockbridge, GA City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of Council were present with the exception of Councilwoman Gantt; a quorum was confirmed. Mayor Pro Tem Ford motioned to amend the Agenda to remove items #1 & 2, and to hear Item #3 after Executive Session; second by Councilman Blount. The motion passed 4-0. Mayor Pro Tem Ford motioned to Approve the Minutes for 3/13/17 and 3/28/17; second by Councilman Alexander. The motion passed 4-0. Review of Ceremonial – Public Service Recognition Week Mayor Pro Tem Ford read a proclamation and Mayor & Council recognized all Public Service Workers for the week of May 7-13th. PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session.     Ms. Darlene Jackson spoke in opposition of Eagle’s Landing branching off from the City of Stockbridge. Mr. Leonard Yancey spoke regarding the Transfer Station noise nuisance. Mr. Wendell Moore echoed the sentiments of Mr. Yancey and referenced the smell and number of trucks going to/from the Transfer Station. Mr. Leonard Yancey spoke in support of the Eagle’s Landing city noting Stockbridge has had several mayors and staff changes over the last few years. OLD BUSINESS 1. Ordinance Amendment Regarding Section 3.30 Presented by: Councilwoman Gantt REMOVED FROM THE AGENDA 2. Council Consideration for Policy and Procedures for Distribution of Documents and Correspondence to Mayor & Council Presented by: Councilwoman Gantt REMOVED FROM THE AGENDA 3. Council Consideration for Amendment to Job Description for GIS Specialist. Presented by: Renee Wheeler, Human Resources Manager TO BE HEARD FOLLOWING EXECUTIVE SESSION 4. Council Consideration for approval of Youth Council Curriculum and Budget. Presented by: Michael Williams, City Attorney Attorney Williams noted the Youth Council program curriculum had been developed by the Youth Council Advisory Committee who has also met and interviewed 8 candidates to form the First Youth Council for the City. Attorney Williams stated the plan is to formally introduce the Youth Council at a Council meeting in July. Attorney Williams put forth a Budget for the Youth Council for 2017 of $9,000 and 2018 of $18,000 for a full year; where the first retreat will help establish relationships amongst each other and to put a curriculum in place. Mr. Williams mentioned the estimated budget for the end of 2017 is at $9,000 and for a full year, it’s estimated at $18,000, noting the Youth Council would solicit private contributions to offset expenses and returning to the Council with a request to operate as a nonprofit organization Councilman Alexander motioned to approve the Youth Council Curriculum and proposed budget; second by Mayor Pro Tem Ford. The motion passed 4-0. May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 PRESENTATIONS 5. Henry County CVB (Convention Visitor’s Bureau) Annual Presentation Presented by: Laura Luker & Henry County Chamber President, David Gill Ms. Luker presented the annual presentation noting the CVB is funded by restricted hotel/motel tax and in 2016 visitors spent roughly $153 million in Henry County. Ms. Luker also noted the restricted funds are used on billboards to attract more businesses, a visitor’s guide is printed out yearly and a portion of funds are set aside for to help promote the City’s events and attractions. 6. Henry Council for Quality Growth – Leader in Me Program Presented by: Steve Cash No speaker, Item will be heard at the May 30, 2017 City Council Meeting. 7. K Piano Club Learning Foundation – Partnership Proposal Presented by: Kenneth L. Wilson, Sr. Executive Director No speaker, Item will be heard at the May 30, 2017 City Council Meeting. NEW BUSINESS 8. Public Hearing – Rezoning RZ17-07-S Altaf Cheema of Stockbridge, GA request a rezoning from R3 (Single Family Residence) to C1 (Neighborhood Commercial) for property located at 791 Davis Dr., in Land Lots 79 and 90 of the 12th District. The property consists of 1.27 +/- acres, and the request is for a convenience store. Presented by: Melinda Davies, GIS/Planning Department Ms. Davies referenced the applicant’s request to rezone both parcels from R3 (Single Family Residence) to C1 (Neighborhood Commercial), noting the Henry County Planning and Zoning Office has recommended approval with the following three conditions: 1. Pending variance from the minimum front yard setback for the existing single-family structure notwithstanding, any new structures shall meet the minimum front yard setback, whether by ordinance or by variance. 2. Any new structure shall be brick, stone or stucco on all sides. The architectural design of all proposed building plans shall meet the approval of the Planning & Zoning Dept. prior to the issuance of a building permit. 3. Dumpster(s) shall be placed on a concrete pad and enclosed on three (3) sides. The enclosure shall be constructed of brick, stone stucco, or any combination thereof provided it is consistent with the primary structure, and shall not exceed eight (8) feet in height. Ms. Davies expressed the ZAB reviewed the request and during the discussion, the applicant stated the single-family home will be demolished and a new building would be constructed. The applicant also stated they May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 would not sell gas at their location. Ms. Davies expressed the ZAB recommended approval with the conditions at the county. PUBLIC HEARING Speakers in favor: Sana Cheema on behalf of the applicant Speakers opposed: Don Gordon Public Hearing was closed. Applicant withdrew request. 9. Council Consideration - Task Order for WWTP Improvements - Phase I Presented by: Decius Aaron, Public Works Director Mr. Aaron stated this task order is to start the new construction of the Waste Water Treatment Plant using funds from SPLOST IV. Mr. Aaron noting Carter & Sloope as the engineering firm. Phase I request not to exceed $95,300. Mayor Pro Tem Ford motioned to approve the Task Order for WWTP Improvements - Phase I - not to exceed $95,300; second by Councilman Blount. The motion passed 4-0. 10.Ordinance – New Car Wash – Recycle Water mandate from the state EPD (Environmental Protection Division) Presented by: Michael Williams, City Attorney Attorney Williams stated he was notified by the state EPD noting the City is required to adopt a water recycling system that applies to all car washes constructed after January 1, 2011; and must use at least 50% recycled water. Mayor Pro Tem Ford motioned to approve the New Car Wash Ordinance; second by Councilman Blount. The motion passed 4-0. 11.Ordinance – Water Waste Policy – mandate from the state EPD (Environmental Protection Division) Presented by: Michael Williams, City Attorney Attorney Williams stated this ordinance is statewide and provides to amend water restrictions to establish prohibitions on the 5 types of wasting water. Attorney Williams read the following restrictions from the ordinance: A. The following uses are a waste or unreasonable use or method of use of water and are prohibited: 1. Allowing water to escape from any premises onto public right-of-way, such as streets and sidewalks, or upon any other person’s property; May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 2. Operating an irrigation system or other lawn or landscaping watering device during rain; 3. Operating an irrigation system or other lawn or landscaping watering device that has any broken or missing sprinkler heads; 4. Failing to repair a controllable leak, including a broken sprinkler head, or a leaking valve, or a leaking outdoor faucet, or a service line leak, or any other visible outside water leaks, on premises owned, leased or managed by that person, within thirty (30) days; 5. Washing any vehicle with a hose and not having a water shut-off nozzle or allowing water to run continuously from a hose while washing any vehicle is also prohibited. Mayor Pro Tem Ford asked if there was a fee associated and the enforcement of the ordinance. Attorney Williams stated he would review the new amendments with the Code Enforcement staff recommending general fines up to $1,000. Mayor Pro Tem Ford motioned to approve the Water Waste Policy Ordinance; second by Councilman Blount. The motion passed 4-0. 12.Council Consideration to approve Technical Productions Lighting & Sound Presented by: Cie Cie McGhee, Conference Center & Events Manager and Donald Riley, Procurement Specialist Mr. Riley noted the solicitation for lowest bidder was put out for technical production lights and sound services where this action would help eliminate yearly rentals of production and recommends going with RCS Productions not to exceed $25,825. Mayor Pro Tem Ford motioned to approve the RCS Productions for Technical Productions Lighting & Sound; second by Councilman Blount. The motion passed 4-0. DISCUSSION 13.Branding Update Presented by: Councilman Alexander, Donald Riley, Procurement Specialist & Kira Harris-Braggs, Main Street Manager Mr. Riley noted issues with the contract have been resolved and the kick-off meeting is scheduled for next week. No action taken. 14.M L King, Sr. Tourism Master Plan Presented by: Councilman Alexander & Kira Harris-Braggs, Main Street Mgr Councilman Alexander noted it is his desire to move forward to feature the King family’s legacy as well as historic burial sites. Mrs. Harris-Braggs noted May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |6 there are several historical sites within the city limits and unincorporated Stockbridge. Mrs. Harris-Braggs noted staff is scheduled to meet with the pastor of Floyd Chapel Baptist Church to discuss and put into place the ideas the City has noting the City must first iron out all the details with the tourism plan. Mrs. Harris-Braggs also noted city staff has previously alerted the State Tourism Agency and has received recommendations from the State. Mrs. Harris-Braggs also noted the City has also applied and received the tourism product development grant from the state, as well as informed the Conventions and Visitors Bureau about the King history, and additionally, city staff has reached out to the historic preservation for publications for elementary school students. Mrs. Harris-Braggs also noted the City’s renaming of Berry Street to M.L. King Sr. Heritage Trail in 2015 and the Main Street Program has added banners in honor of Mr. King Sr. and also added banners acknowledging the Downtown Historic District. No action taken. 15.S.P.L.O.S.T. Projects Schedule Presented by: Councilman Alexander, Linda Nabers, Treasurer & Decius Aaron, Public Works Director Councilman Alexander stated he believes the City should move forward with projects that have been approved for some time and believes now is the time to make a solid decision and prioritize the order they should be completed. Mr. Aaron noted several projects from Public Works that have been recently brought forward and approved by Council, and noting there will need to be another road assessment completed as well as an ecologic analysis on the Stormwater utility fees. Mr. Aaron presented Council with a Notice to proceed Councilman Alexander motioned to approve the Stockbridge Public Works Facility, Construction Drawings, Flood Assessment, Geotechnical Evaluations and Cost Estimate Services (Notice to Proceed); second by Mayor Pro Tem Ford. The motion passed 4-0. 16.ROW/Grass Cutting and Beautification Presented by: Councilman Alexander & Decius Aaron, Public Works Dir. Councilman Alexander referenced additional funding approved for grass cutting and has noticed the grass has not been cut as much on Rock Quarry Rd. and would like to duplicate what was done last year. Mr. Aaron noted there are several surveys being completed on Rock Quarry and the City’s Public Works crew does not want to disturb the survey markings and noted all the other streets are being cut within the established frequency. No action taken. May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |7 17.Stockbridge Boys & Girls Club Presented by: Councilman Alexander Councilman Alexander referenced many discussions by the City about bringing the Boys and Girls Club of Metro Atlanta to the City. Councilman Alexander noted he has been speaking with CEO, Missy Dugan who referred to a potential partnership with the City. Councilman Alexander recommended the Community Development Director’s department should oversee completing the guide and steps needed for the club. No action taken. COMMENTS FROM THE CITY COUNCIL Councilman Alexander thanked everyone for participating. Councilman Blount noted the Council was tasked to serve. Mayor Pro Tem Ford wished all the mothers a Happy Mother’s Day and to honor those who are no longer with you; and says he will work with the Council to continue to move the City forward. Councilwoman Robinson thanked staff for all of the information provided; showed appreciation to Attorney Williams for his work on the Youth Council; and thanked staff for a successful Cities Week. COMMENTS FROM THE MAYOR Mayor Neal referenced the upcoming Events for the City. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Memorial March – Monday, May 29, 2017 – 9:00 a.m. at the Merle Manders Conference Center.  Council Work Session– Tuesday, May 30, 2017 - 6:00 p.m. City Hall Chamber. UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  Non-Profit Social Mixer – Hosted by Councilwoman Gantt – Date to be determined at the Merle Manders Conference Center at 5:30 p.m. UPCOMING CIVIC EVENTS  Annual Carrie Mae Hambrick Celebration Saturday, May 20, 2017 at 2:00 p.m. – Trinity UMC – Green Front Café Lawn May 8, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |8 EXECUTIVE SESSION (If necessary) Mayor Pro Tem Ford motioned to convene Executive Session for Litigation, Personnel and Real Estate; second by Councilwoman Robinson. The motion passed 4-0. Councilwoman Robinson motioned to adjourn Executive Session; second by Mayor Pro Tem Ford. The motion passed 4-0. Mayor Pro Tem Ford motioned to reconvene the Council Meeting; second by Councilwoman Robinson. The motion passed 4-0 3. Council Consideration for Amendment to Job Description for GIS Specialist. Presented by: Renee Wheeler, Human Resources Manager Ms. Wheeler noted the position was being amended to GIS/Planning Technician based on the qualifications for the position. Councilman Blount made a motion to approve the job amendment; second by Councilman Alexander. The motion passed 4-0. Councilman Blount motioned to approve the amendment of the job description for GIS/Planning Technician; second by Councilman Alexander. The motion passed 4-0. Mayor Pro Tem Ford motioned to adjourn the meeting; second by Councilman Alexander. The motion passed 4-0. Respectfully submitted by: ___________________________ Vanessa Holiday, City Clerk CMC May 8, 2017 6:00pm ___________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. AGENDA SPECIAL CALLED MEETING TUESDAY, MAY 30, 2017 5:00 p.m. Mayor & City Council Administration Mayor Judy B. Neal Vanessa Holiday, City Clerk Mayor Pro Tem Anthony S. Ford Randi Rainey, Deputy City Clerk Councilman Elton Alexander Michael Williams, City Attorney Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Call to Order made by Mayor Neal at 5:08 pm. Invocation was not provided. Pledge of Allegiance was not recited. City Clerk, Vanessa Holiday proceeded with a verbal roll call. All members of Council were present with the except of Councilwoman Gantt and Councilwoman Robinson. A quorum was confirmed. Councilman Alexander motioned to adopt the agenda; Mayor Pro Tem Ford provided the second. The motion passed 3-0. EXECUTIVE SESSION: Personnel Matters Mayor Pro Tem Ford motioned to convene into Executive Session for Personnel Matters; Councilman Blount provided the second. The motion passed 3-0. Councilwoman Gantt and Robinson arrived during Executive Session at 5:30pm. May 30, 2017 5:00 p.m.. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 Mayor Pro Tem Ford motioned to adjourn Executive Session: Councilman Alexander provided the second. The motion passed 3-0. Councilman Alexander motioned to reconvene back into the Special Called Meeting; Mayor Pro Tem Ford provided the second. The motion passed 3-0. ADJOURN Councilman Alexander motioned to adjourn the Special Called Meeting; Mayor Pro Tem Ford provided the second. The motion passed 3-0. May 30, 2017 5:00 p.m.. 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. SUMMARY MINUTES WORK SESSION MEETING TUESDAY, MAY 30, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Mayor Neal Called the meeting to order at 6:00 pm. Invocation was provided by Bishop Eusebio D. Phelps of New Faith Christian Church. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday proceeded with a verbal roll call, all members of Council were present which constituted a quorum. Councilwoman Gantt motioned to adopt the Agenda; second by Mayor Pro Tem Ford. The motion passed No Action was taken on the Minutes for 4/10/17, 4/19/17 and 4/25/17 scheduled to be adopted at the June 12th meeting. PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |2 Alphonso Thomas spoke in protest of renaming the Cultural Arts Center anything other than the Carrie Mae Hambrick Cultural Arts and Enrichment Center stating this was the only building in Henry County named after an African-American; noted he brought forward the King family’s ancestral history to the City of Stockbridge; made strong comments specifically directed to Councilman Alexander; and asked Council to adopt a Resolution for an RFP for design of the replacement Cultural Arts building. Mildred Reed referenced the first building in the City named for an African-American and supports naming the rebuilt building again after Carrie Mae Hambrick. Gary E. Williams supports the renaming of the center after rebuilding after Carrie Mae Hambrick for her lifetime commitment of being a public servant. Melvin Fulton spoke in support of naming the center after Carrie Mae Hambrick and referenced maintenance issues of the park facilities. The Clerk read into the record a council-approved public comment from Susan Cochran O’Neal who along with her family, supports naming the arts center after Carrie Mae Hambrick noting her uncle was Mayor of Stockbridge (Lawrence L.B. Cochran) and Harold Cochran, Stockbridge Councilman for 34+ years was her cousin and she noted her family supports naming the building after Carrie Mae Hambrick stating Mrs. Hambrick was well loved by all in the Stockbridge community.. OLD BUSINESS 1. Council Consideration - Ordinance Amendment Regarding Section 3.30 Presented by: Councilwoman Gantt Councilwoman Gantt referenced Sections 3.30, 2.222 and 3.30223 Subsection (B) “Approval of Contracts” allows for the City Manager to spend up to $50,000 per contract without Council approval. Councilwoman Gantt referenced conversations and comparisons of other comparable cites, all who agreed $50,000 was too high for a city of this size, and recommended the amount be reduced to $10,000 per contract to allow Council more fiscal responsibility of public funds. Councilwoman Robinson disagreed and does not want to limit or take away funds from the Mayor who is also Acting City Manager noting the previous City Manager had access and does not feel the need to change as this is the amount that had always been allowed. Councilman Blount expressed he would like to see the City ran as an entity and not a bank and believes Council should be good stewards for the citizens noting this is a responsible move. Councilman Alexander concurred with Councilwoman Robinson and noted this was not a problem until the leadership changed further stating he is willing to give the Mayor the benefit of the doubt. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |3 Councilwoman Gantt noted the amount was changed to $50,000 under Milliron and the previous administration and that this action was not reflection on the Acting City Manager and made a motion to approve the Ordinance Amendment Regarding Section 3.30; second by Councilman Blount. The motion passed 3-2 (Alexander and Robinson Opposed). 2. Council Consideration for Policy and Procedures for Distribution of Documents and Correspondence to Mayor & Council. Presented by: Councilwoman Gantt Councilwoman Gantt proposed to have Mayor and Council receive documents relating issues and matters pertaining to the City be received simultaneously by Mayor & Council and communicate as one. Councilman Blount noted he was glad to see that Council is trying to clean house and this action gives Council a chance to get information and see everything as it comes in to the City. Councilwoman Robinson asked the City Attorney if staff would be included. Attorney Williams explained he would have to have a meeting with the City Clerk and the City Manager to discuss the options and create a draft policy. Councilwoman Gantt motioned to approve the Policy and Procedures for Distribution of Documents and Correspondence to Mayor & Council simultaneously; second by Councilman Blount. The motion passed 3-0-2 (Alexander and Robinson abstained). PRESENTATIONS 3. Henry Council for Quality Growth – Leader in Me Program Presented by: Steve Cash of Henry Council for Quality Growth Mr. Cash gifted oil paintings of Stockbridge renditions to Mayor and Council. Councilwoman Robinson recused herself noting she was a member of the board. Mr. Cash presented Mayor and Council with an update on the Cotton Indian Elementary School Leader in Me Program, distributed a financial report and referenced the reduction of disciplinary occurrences at the school and made a request for financial assistance for the program. Councilman Blount referenced the recent report of Henry County schools and the test scores. No action taken. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |4 4. K Piano Club Learning Foundation – Partnership Proposal Presented by: Kenneth L. Wilson, Sr. Executive Director Mr. Wilson noted the K Piano Club had raised and donated over $60,000 over the last six years to Henry County and Clayton County schools. Mr. Wilson noted the K Piano Club currently has several programs that operates during the school’s academic hours as well as after school and has taught over 11,000 students. Mr. Wilson noted this program would be worth considering bringing into the City and proposed launching a Stockbridge Youth Orchestra in partnership with the City where he would return and the program and financial plan to the City within the next 3 months. Mayor Pro Tem Ford expressed his interests with the program. Councilman Alexander asked Mr. Wilson how much money he estimates would be needed from the City to invest. Mr. Wilson stated for roughly 75 youth, the cost could be between $18,000 -$21,000 with K Piano matching dollar for dollar. No action taken 5. Agenda Request- Serafino’s Restaurant- Transfer of Ownership Presented by: Mr. Gad Woodall Mr. Gad Woodall requested a transfer of the alcohol license from the previous owners to the current owners. Attorney Williams explained the City’s Code provides that if current owners meet all the requirements to obtain an alcohol license by passing all necessary steps, it would be up to Mayor and Council to decide to waive the fees associated with obtaining liquor licenses. Mayor Neal asked if all requirements had been met, and Attorney Williams confirmed they had. Councilwoman Gantt motioned to approve the Transfer of Ownership of Serafino’s Restaurant; second by Councilwoman Robinson. The motion passed 5-0. NEW BUSINESS 6. Council Consideration- Proposal of Insurance and Risk Management Renewal 2017-2018- J. Smith Lanier Co. Presented by: Mayor Neal, Acting City Manager Mayor Neal noted she was part of a meeting along with the previous City Manager, the City Clerk and J. Smith Lanier Co. met to review the City’s insurance policy and renewal. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |5 Councilman Alexander asked if this was a process to renew yearly or bid out yearly. Mr. Williams, City Attorney explained there is no right or wrong way to go about seeking insurance. The Clerk referenced the programs implemented to save the City money and referenced the reduction in the renewal from the previous year. Councilwoman Gantt motioned to approve the Proposal of Insurance and Risk Management Renewal 2017-2018- J. Smith Lanier Co; second by Councilwoman Robinson. The motion passed 4-1 (Alexander opposed). 7. Council Consideration - Task Order for WWTP Improvements - Phase II Presented by: Decius Aaron, Public Works Director Mr. Aaron noted the task order was identified in the STWP (Short-Term Work Program) and is requesting permission to move forward with replacing the UB Inspections system, the filters at the wastewater treatment plant and the rehabilitation on Glen Addy by using SPLOST III funds not to exceed over $109,100. Mayor Pro Tem Ford motioned to approve Task Order for WWTP- Phase II not to exceed $109,100 using SPLOST III funds; second by Councilman Alexander. The motion passed 5-0. 8. Council Consideration – Playworld Rubber Surfacing Presented by: Decius Aaron, Public Works Director Mr. Aaron noted this request will be funded by SPLOST IV funds and will replace mulch with a rubber surface for Clark Park and Reeves Creek Trail. Mr. Aaron included funds will not exceed $117,216 and has a life expectancy of 15-20 years. Councilwoman Gantt motioned to approve Playworld Rubber Surfacing for Reeves Creek Trail using SPLOST IV Funds not to exceed over $117,216 using SPLOST IV funds; second by Councilman Blount. The motion passed 5-0. 9. Council Consideration – Disposal of Claw on Trash Loader Presented by: Decius Aaron, Public Works Director Mr. Aaron noted the City purchased a knuckle boom truck to help pick up bulk furniture and yard debris when sanitation services were in-house. Mr. Aaron stated once sanitation was privatized, the truck became obsolete and is asking for approval sell the extra component on GovDeals. Councilman Alexander motioned to approve the Disposal of Claw on Trash Loader and to advertise on GovDeals- Surplus Auction; second by Mayor Pro Tem Ford. The motion passed 5-0. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |6 10.Mr. Aaron asked Council to consider Task Order FDC2017.05 Falcon Design Consultants for Stormwater Improvements- Hillcrest Street @ Bowen Street. Council asked that this Item to be placed on the June 12, 2017 Agenda for Council Consideration. 11.Council Consideration – Authorization to move forward with RFP for Permitting and Inspection Services Presented by: Camilla Moore, Community Development Director Ms. Moore made a request to put out an RFP that would allow permitting and inspection services within the City. Ms. Moore expressed this would-be budget neutral and the cost would come through a third-party vendor, noting this action would help expedite project that come to the City and would generate revenue for the City. Councilman Blount motioned to approve the authorization to move forward with the RFP Permitting and Inspection Services; second by Councilwoman Gantt. The motion passed 5-0. 12.Council Consideration – Authorization to move forward with RFP for Comprehensive Land Use Plan Presented by: Camilla Moore, Community Development Director Ms. Moore noted the County had made a collaborative effort that included the City in terms of the Comprehensive Land Use Plan noting the City does not have to be a part of the County’s Comprehensive Land Use Plan, noting the City can take its own ideas and move forward to determine what would be best for the City as far as land use and development. Councilman Alexander motioned to approve the authorization to move forward with the RFP for Comprehensive Land Use Plan; second by Councilwoman Gantt. The motion passed 5-0. DISCUSSION 13.Council Discussion Re: Code Enforcement Concerns: Storefront Merchandise, Illegally Parked Vehicles, Right-of-Way Signage Presented by: Councilman Alexander, Camilla Moore, Community Development Director and Michael Williams, City Attorney Councilman Alexander stated it is his desire to have a zero-tolerance policy raising the standards for the City and stated if the code is already on the books, it should be enforced; however, there are issues where code enforcement does not have the authority to enforce it due to a conflict in the code. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |7 Ms. Moore noted there are issues and those have been brought to her attention and will be addressed via amendments and adjustments with existing ordinances to be presented to Council for Consideration in an upcoming meeting. 14.Council Discussion Re: Ordinance pertaining to Special Event Permit for Teen House Parties Presented by: Councilman Alexander and Michael Williams, City Attorney Councilman Alexander motioned to table this item; second by Mayor Pro Tem Ford. The motion passed 5-0. 15.Food Truck Tuesday Update Presented by: Councilwoman Gantt Councilwoman Gantt noted several members of Council had expressed a desire to extend Food Truck Tuesday through August 29.2017 noting a budget amendment during the 2nd Qtr. Councilwoman Robinson noted she had not been included in the discussions to extend Food Truck Tuesdays and will not vote for the extension. Councilwoman Gantt noted there were Food Truck committee meetings and no, Councilwoman Robinson did not attend. Ms. Holiday, City Clerk stated for the record, the meeting was staff meeting where members of Council, including Councilman Alexander and attended, noting this was not a published or public meeting. Councilwoman Gantt motioned to extend Food Truck Tuesday until August 29, 2017; second by Mayor Pro Tem Ford. The motion passed 4-0-1 (Councilwoman Robinson abstained). COMMENTS FROM THE CITY COUNCIL Councilman Alexander noted his appreciation for everyone who came out to the meeting; made reference to former Councilman Thomas’ comments as inappropriate; noted Carrie Mae Hambrick’s service to the community; stated he has every intention of honoring her with what she deserves and suggested a museum or room inside of the new facility where she would gain more exposure nationally, as opposed to local exposure; gave credit to Mr. Thomas for bringing forward the M L King, Sr. Heritage Trail and noted the City dropped the ball after that; and stated the King name of the building would be marketed to the entire United States of America generating hundreds of thousands of dollars. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |8 Councilman Blount referenced Hartsfield-Jackson airport, referencing Maynard Jackson’s attributes to Atlanta, thus the name on the airport; stated he is 100% in favor of naming the building after the Servanthood of Carrie Mae Hambrick as it was very much deserved. Mayor Pro Tem Ford thanked everyone for the planning and participation of the Memorial Day March; invited everyone to the One Henry Tech & Tea event to be held at the Merle Manders Conference Center on June 22nd; noted he was in attendance when the building was dedicated to Carrie Mae Hambrick; referenced the King family’s ancestral history in Stockbridge; referenced buildings in the City named after individuals who served the Stockbridge community (noting “Daddy King” had left the area as a teenager; and supports renaming the building for Carrie Mae Hambrick. Councilwoman Gantt thanked everyone for coming out; thanked everyone for the support; noted it was with honor to honor Mrs. Carrie Mae Hambrick as she gave back so much to the community; noted she is hopeful the new facility will include senior and youth services; stated she wants the name to remain the same and that Mrs. Hambrick has her vote as she paved the way for her, an African-American businesswoman; noted she agreed to build a building that would benefit citizens and families of Stockbridge; noted the Summer Concert series coming up, Food Truck Tuesdays and FREE movies; and noted her contact information was available online to contact her with questions and/or concerns. Councilwoman Robinson thanked everyone for coming out; noted she grew up around Mrs. Carrie Mae Hambrick; noted the action to name the building took place in December 2015 prior to the new Council members coming on board having been elected in November of 2015; stated she does not want Carrie Mae Hambrick’s legacy attached to politics; referenced the Henry County Chamber’s “History has a Name” and wants the City to have something to contribute to the history; asked that everyone seek information for themselves and not rely on what you are being told; and noted she loves the Hambrick family, and they know that. COMMENTS FROM THE MAYOR Mayor Neal thanked everyone for coming out; noted the events and announcements were included on the Agenda and encouraged everyone to pick up a copy. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Page |9  Food Truck Tasty Tuesdays begin Tuesday, June 6, 2017 @ Clark Park  FREE Main Street Movie – Saturday, June 10th on the City Hall Lawn  Council Meeting – Monday, June 12, 2017 - 6:00 p.m. City Hall  Food Truck Tasty Tuesday, June 13, 2017 @ Clark Park  Job Fair, June 15, 2017 from 10:00 a.m. to 2:00 p.m. at the Merle Manders Conference Center 111 Davis Rd. Stockbridge, GA Coffee w/A Cop, Saturday, June 15, 2017 from 8:30 a.m. to 10:00 a.m. at Bridgeview Country Cooking North Henry Blvd. Stockbridge, GA   FREE Sounds of Summer Concert – Saturday, June 17, 2017 on the City Hall lawn.  Food Truck Tasty Tuesday, June 20, 2017 @ Clark Park 111 Davis Rd.  Council Work Session– Wednesday, June 28, 2017 - 6:00 p.m. City Hall Chamber. UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  Non-Profit Social Mixer – Hosted by Councilwoman Gantt – Date to be determined at the Merle Manders Conference Center at 5:30 p.m. UPCOMING CIVIC EVENTS  Annual Carrie Mae Hambrick Celebration Saturday, May 20, 2017 at 2:00 p.m. – Trinity UMC – Green Front Café Lawn EXECUTIVE SESSION (If necessary) 16.Council Consideration- Naming members to fill vacancies on the Youth Council Advisory Committee Presented by: Michael Williams, City Attorney No Action Councilwoman Gantt motioned to convene Executive Session for Litigation, Personnel and Real Estate; second by Mayor Pro Tem Ford. The motion passed 5-0. Councilwoman Gantt motioned to adjourn Executive Session; second by Mayor Pro Tem Ford. The motion passed 5-0. Councilwoman Gantt motioned to reconvene the Work Session meeting; second by Mayor Pro Tem Ford. The motion passed 5-0. May 30, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P a g e | 10 Councilman Alexander motioned to nominate Billy Beckett, Interim City Manager with conditions: (1) When negotiations of contract have been completed; and until the Slavin Executive Firm completes their search for a City Manager; second by Mayor Pro Tem Ford. The motion passed 4-1 (Councilman Blount Opposed). Councilwoman Gantt motioned to adjourn the meeting; second by Mayor Pro Tem Ford. The motion passed 5-0. Respectfully submitted by: ___________________________ Vanessa Holiday, City Clerk CMC May 30, 2017 6:00pm ___________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Council ConsiderationAuthorization to place a Little Library Box on City Property @ Rock Quarry Road/ Eagle’s Landing Parkway using Council initiative funds for the project. Presented by: Councilman Alexander

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda May 8, 2017 6:00 PM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER Michael Harris CITY CLERK Vanessa Holiday Council Chamber 2nd Floor DEPUTY CLERK Randi Rainey 4640 N. Henry Blvd. Stockbridge, GA 30281 Website: www.cityofstockbridge.com CITY ATTORNEY Michael Williams Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, MAY 8, 2017 6:00 PM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Invocation­ Pastor Matt Grimes­ Liberty Baptist Church III. Pledge of Allegiance­ Troop #260, Stockbridge, GA IV. Adoption of the Agenda V. Roll Call Present Absent Mayor Pro Tem Ford Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson VI. Adoption of Minutes 3/13/2017 and 3/28/2017 March 13, 2017 Draft Minutes March 28, 2017 Draft Minutes REVIEW OF CEREMONIAL­ Public Service Recognition Week PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Page | 3 OLD BUSINESS Item # 1 ­ Ordinance Amendment Regarding Section 3.30 Presented by: Councilwoman Gantt Item # 2 ­ Council Consideration for Policy and Procedures for Distribution of Documents and Correspondence to Mayor & Council Presented by: Councilwoman Gantt Item # 3 ­ Council Consideration for Amendment of Job Description for GIS/Planning Technician Position Presented by: Renee Wheeler Item # 4 ­ Council Consideration for approval of Youth Council Curriculum Presented by: Michael Williams PRESENTATION Item # 5 ­ Henry County CVB (Convention Visitor's Bureau) Annual Presentation Presented by: Laura Luker & David Gill Item # 6 ­ Henry Council for Quality Growth­ Leader in Me Program Presented by: Steve Cash Item # 7 ­ K Piano Club Learning Foundation­ Partnership Proposal Presented by: Kenneth L. Wilson, NEW BUSINESS Item # 8 ­ PUBLIC HEARING Rezoning RZ17­07­S Altaf Cheema of Stockbridge, GA request a rezoning from R3 (Single Family Residence) to C1 (Neighborhood Commercial) for property located at 791 Davis Dr., in Land Lots 79 and 90 of the 12th District. The property consist of 1.27+/­ acres, and the request is for a convenience store Presented by: Melinda Davies May 8, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 Item # 9 ­ Task Order for WWTP Improvements­ Phase 1 Presented by: Decius Aaron Item # 10 ­ Ordinance­ New Car Wash­ Recycle Water Presented by: Michael Williams Item # 11 ­ Ordinance­ Water Waste Policy Presented by: Michael Williams Item # 12 ­ Council Consideration to approve Technical Productions Lighting & Sound Presented by: Cie Cie McGhee DISCUSSION Item # 13 ­ Branding Update Presented by: Kira Harris­ Braggs, Donald Riley, Councilman Alexander Item # 14 ­ ML King, Dr. Tourism Master Plan, Downtown Master Plan, RSVP Update Presented by: Kira Harris­ Braggs, Councilman Alexander Item # 15 ­ S.P.L.O.S.T Projects Schedule Presented by: Councilman Alexander, Linda Nabers, Decius Aaron Item # 16 ­ ROW/Grass Cutting and Beautification Presented by: Councilman Alexander, Decius Aaron Item # 17 ­ Stockbridge Boys & Girls Club Presented by: Councilman Alexander COUNCIL'S COMMENTS MAYOR'S COMMENTS EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) May 8, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 5 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389‐7900 for updates and detailed information.  Memorial March – Monday, May 29, 2017 – 9:00 a.m. at the Merle Manders Conference Center.  Council Work Session– Tuesday, May 30, 2017 ‐ 6:00 p.m. City Hall Chamber. UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  Non‐Profit Social Mixer – Hosted by Councilwoman Gantt – Date to be determined at the Merle Manders Conference Center at 5:30 p.m. UPCOMING CIVIC EVENTS  Annual Carrie Mae Hambrick Celebration Saturday, May 20, 2017 at 2:00 p.m. – Trinity UMC – Green Front Café Lawn ADJOURN May 8, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Pag e |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. DRAFT SUMMARY MINUTES COUNCIL MEETING MONDAY, MARCH 13, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order by Mayor Neal at 6:00pm. Invocation was provided by Pastor Danang Rockett of Ambassadors for Christ Ministries. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday was asked to proceed with a verbal roll call. All members of Council were present and a quorum was confirmed. Councilman Alexander motioned to amend the Agenda to include discussion of the proposed City of Eagle’s Landing and adding a Fourth of July event; second by Councilwoman Robinson. The motion passed 5-0. Councilman Blount motioned to amend the Agenda under New Business to add the approval of the award for the installation of Inclusive Playground Equipment; second by Councilwoman Robinson. The motion passed 5-0. Mayor Pro Tem Ford motioned to approve the Minutes of 1/9/17 and 1/31/17; second by Councilwoman Gantt. The motion passed 5-0. Mayor Neal referenced the Women’s History Month ceremony held prior to the meeting with the reading of the annual Women’s History Month proclamation and recognized March 13, 2017 6:00p m 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Pag e |2 women who were honored by Councilman Alexander for their contributions, accolades and accomplishments: State Representative (Dist. 76) Sandra Scott, Henry County Chair June Wood, Henry County Commissioner (Dist. 2) Dometrice “Dee” Clemmons, Mayor Pro Tem Ann Tarpley (Hampton), Councilwoman Mary Ann Mitcham (Hampton) Councilwoman Sandra Vincent (McDonough), Former Councilwoman Gail Notti (McDonough), Henry County Fire Chief Nish Willis, and Henry County Police Department Detective Shemesa Hunter. Mayor Neal also recognized Henry County Police Department Sgt. Teirrah Webster who received a Letter of Commendation for her bravery and accomplishments from Councilwoman Gantt. PUBLIC COMMENTS Ms. Mildred E. Reed thanked the Council on behalf of the Henry County Council on Aging for their participation in the Miles for Meals annual event and invited all to come out and participate on May 6, 2017 from 10am -12pm at the Harper Event Center. OLD BUSINESS 1. PUBLIC HEARING - Amendment of the City’s Zoning Code In regards to brick façade. Presented by: Michael Williams, City Attorney & Bill Johnston (Consultant) Public Hearing opened. No speakers in favor or opposed. Public Hearing closed. Councilman Alexander motioned to approve the amendment of the City’s Zoning Code with the Zoning Advisory Boards recommendations:  For each commercial building, exterior surfaces on those portions of the building that are visible to the public, exclusive of windows and doors, shall be faced with one hundred percent (100%) full-depth first class brick and the front side shall be faced with at-least fifty percent (50%) full-depth first class brick or stone. The remainder of the front side may include wood, stone, decorative glass, decorative block, architectural concrete or precast concrete units, provided that surfaces are molded, serrated, or treated with a textured material in order to give the front side a three-dimensional character. The type, quality and arrangement of all such permitted materials shall be compatible with other development meeting these standards throughout the district.  All windows shall be consistent with the decorative facade design, considering materials and color.  Vinyl having a nominal thickness of 0.046 inches, metal, or cementitious composite board siding may be used in the eaves and soffits of a building. March 13, 2017 6:00p m 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Pag e |3  Metal roofing, if utilized, shall consist of standing seam metal roofing with a minimum 29-gauge rating.  Facade colors and materials shall be limited to three (3) per facade face.  Hotels shall be exempt from the brick percentage requirements set forth herein, but shall meet all other standards set forth herein. Second by Mayor Pro Tem Ford. The motion passed 5-0. 2. Council Consideration to approve recommendation for Branding & Marketing Firm. Presented by: Michael Harris, City Manager Mr. Harris noted the City received 14 proposals from vendors and the evaluation team reviewed all proposals and interviewed the top six vendors. The committee and staff recommended R&R Designs for the purpose of drafting a new branding initiative for the City. Councilwoman Gantt motioned to approve the recommendation of R&R Designs Firm for Branding & Marketing for the City; second by Councilman Blount. The motion passed 5-0. NEW BUSINESS 3. Council Consideration to approve Employee Manual update. Presented by: Renee Wheeler, Human Resources Manager Ms. Wheeler asked Council to approve the revised Employee Manual update. Councilman Alexander motioned to approve the revised Employee Manual update; second by Councilwoman Robinson. The motion passed 5-0. 4. Council consideration to approve the bid award to Playworld for installation of Inclusive Playground Equipment at Clark Park (not to exceed $150,000) CDBG Funding Presented by: Michael Harris, City Manager Mr. Harris noted only one (1) proposal was submitted, which is not all that uncommon. Staff has checked references, additionally, Playworld has done business with the City over the years. Mr. Harris noted the entire project will be funded through the Community Development Block Grant (CDBG) Funds, noting the Playworld bid amount is $107,000; however, not to exceed $150,000 to allow other items to be included. Councilwoman Gantt motioned to approve the bid award to Playworld for installation of Inclusive Playground Equipment at Clark; second by Mayor Pro Tem Ford. The motion passed 5-0. March 13, 2017 6:00p m 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Pag e |4 DISCUSSION 5. Discussion of proposed City Presented by: Councilman Alexander Councilman Alexander referenced the proposed City noting it would be unprecedented for the Georgia General Assembly to take property from an existing and established city and give those properties to a proposed unestablished city. Councilman Alexander also noted if the commercial corridor of Hudson Bridge is removed from Stockbridge, the City would be forced to impose a property tax on the citizens to offset the loss revenue. Councilman Alexander further noted if State Legislature approves, the entire City of Stockbridge residents would not be able to vote on the proposed City, but only the newly proposed residents of the proposed City would have the right to vote; however, the citizens of Stockbridge would be responsible for financial obligations left behind for the City of Stockbridge. Mayor Pro Tem Ford reminded citizens they can retrieve information on the matter on the City’s webpage at www.cityofstockbridge.com and encourages Council to get together to establish a few Town Hall meetings with citizens on different days and locations. Councilman Blount noted while he is a resident of the proposed City he was elected to represent the City of Stockbridge and will continue move forward together noting citizens are going to need to get involved showing their concern and support the City’s efforts. Councilwoman Gantt referenced her conversations with members of the legislative delegation, some of who stated they learned of the proposed city in December 2016. Councilwoman Gantt further noted the action if approved would be unprecedented further referencing the economic segregation where the proposed city sought out high income bracket neighborhoods only, noting the city was being established based off of financial circumstance. Mayor Neal noted Councilwoman Gantt had spoken for her five minutes allowed. Councilman Blount motioned to allow Councilwoman Gantt two (2) more additional minutes; second by Mayor Pro Tem Ford. The motion passed 5-0. Councilwoman Gantt continued by stating State Senator Jeffares who introduced the bill does not represent the area of the proposed city. Councilwoman Robinson stated the City of Stockbridge is already established and it belongs to all citizens. Councilwoman Robinson reiterated there will be Town Hall meetings held where citizens can voice their opinions and concerns. March 13, 2017 6:00p m 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Pag e |5 Mayor Neal stated she believes the City of Stockbridge will win with facts, noting her recent attendance of a meeting in Eagle’s Landing regarding the proposed city where the residents spoke 100% against creating their own city. Mayor Neal encouraged everyone to speak on facts only; and directed questions from citizens the City Manager. 6. Discussion of proposed July 4th Fireworks event Presented by: Councilman Alexander Councilman Alexander referenced the Sounds of Summers concerts every summer and proposed adding a 4 th of July fireworks event in conjunction with Tasty Tuesday. Councilman Blount question funding of the event. Councilwoman Robinson asked with Mr. Harris if it would be possible to remove Food Truck Tuesday and just have the 4 th of July concert with fireworks. Mr. Harris explained the biggest cost would be the pyrotechnics; and, if its Council desire to have it on the actual 4 th, the cost could be between $15,000- 22,000 for a 15-20 minute firework show. Mr. Harris further stated if Council decided to have the concert a day prior the 4th, the price would drop about $10,000, noting the challenge now would be to hire a band, which could cost a little more and that with everything included, the could cost in around $25,000-30,000 for a one day event. Mayor Pro Tem Ford noted that while he favors the festivities for the 4 th of July, he would like to know if it is feasible for the City to do. Mr. Harris noted he spoke with the fire department and they stated there should be about 500-700 feet of clear area and away from homes for fireworks. COMMENTS FROM THE CITY MANAGER Mr. Harris referenced the City’s Annexation Legislation that is before the General Assembly to make the City whole and also noted staff is compiling data with regard to the impact of the forming of the new city. COMMENTS FROM THE CITY COUNCIL Councilman Alexander saluted the trailblazing women who were honored tonight; noted the preliminary numbers show the City will add approximately $2.5 million dollars to reserve funds and the S.P.L.O.S.T. balance was $10 million dollars; commended Councilwoman Robinson for her efforts to clean up the City with the Adopt-A-Road program; and noted his efforts along with Henry County Chair June Wood over the weekend cleaning up along Jodeco Road in an effort to make everyone proud in the City. Councilman Blount thanked the Council for putting money in the budget for beautification efforts for the City; referenced Global Impact’s campaign, where he is an Associate Minister, to pick up litter over the weekend; and noted the upcoming National Day of Prayer to be held under his leadership on the first Thursday in May. March 13, 2017 6:00p m 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Pag e |6 Mayor Pro Tem Ford congratulated the women who were honored tonight; referenced the upcoming Prevent Child Abuse month; asked citizens to continue to be engaged and to keep the faith. Councilwoman Gantt thanked everyone for coming out and invited seniors out for Fun Day on Wednesday, March 22, 2017 from 2-5pm at the Ted Strickland Community Center for great fun and activities. Councilwoman Robinson Congratulated the women who were honored tonight; referenced Global Impact as the first recipient of the Adopt-A-Road program and encouraged other churches in the community to get involved; noted she and her colleagues were placed here to serve; and noted she may make an amendment to her schedule to attend the Council on Aging Miles for Meals event. COMMENTS FROM THE MAYOR Mayor Neal noted all Town Hall Meetings would be held at City Hall, and all Community Meetings would be held outside of City Hall within the community; referenced a recent ribbon cutting for the newly opened Fairfield Inn in Stockbridge on Hwy. 138 where the owner made a contribution in the amount of $1,000.00 to the Mayor’s favorite charity, the Henry Council for Quality Growth’s ‘Leader in Me’ Program. All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information. OFFICIAL CITY MEETINGS  Stockbridge Zoning Advisory Board Meeting – Thursday, March 23, 2017 at 6:00 p.m. at City Hall in the Levi Meeting Room.  Downtown Development Authority Board Meeting – Monday, March 27, 2017 at 6:00 p.m. at City Hall in the Levi Meeting Room  Council Work Session – Tuesday, March 28, 2017 - 6:00 p.m. - City Hall Chamber. COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  Senior Fun Night – Hosted by Councilwoman Gantt – Thursday, March 23, 2017 at the Ted Strickland Community Center  Coffee w/a Cop – Hosted by Mayor Pro Tem Ford- April 1, 2017 from 8:30 am – 10:00 am at Bridgeview Country Diner – N. Henry Blvd. Stockbridge, GA CIVIC EVENTS  Paint Henry Blue, Kick-Off Campaign in Stockbridge, Thursday, March 30, 2017 at 6:00 p.m. at the Merle Manders Conference Center 111 Davis Rd. Stockbridge. EXECUTIVE SESSION (If necessary) Councilwoman Gantt motioned to convene Executive Session for Litigation, Real Estate and Personnel; second by Mayor Pro Tem Ford. The motion passed 5-0. March 13, 2017 6:00p m 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Pag e |7 Councilman Alexander motioned to adjourn Executive Session; second by Mayor Pro Tem Ford. The motion passed 5-0. Councilwoman Gantt motioned to reconvene the meeting; second by Mayor Pro Tem Ford. The motion passed 5-0. ADJOURN Councilwoman Robinson motioned to adjourn the meeting; second by Councilwoman Gantt. The motion passed 5-0. Respectfully submitted by: _______________________________ Vanessa Holiday, City Clerk CMC March 13, 2017 6:00p m ________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 Council Consideration for Policy and Procedures for Distribution of Documents and Correspondence to Mayor & Council. Presented by: Councilwoman Gantt City of Stockbridge Class Specifications Job Title: GIS/Planning Technician (DRAFT) Job Summary: This position is responsible for supporting the geographical information system, assist staff with community development, Stormwater and basic master planning efforts and for the collection and use of all geo-spatial data for the City of Stockbridge. Major Duties:  Analyzes planning issues and determines project schedules and priorities;  Assists City staff in interpreting city codes and comprehensive plans;  Assists in maintaining the database of information for planning and storm water purposes, updating maps and assigning addresses and street names per City standards;  Provide staff support in the development and implementation of zoning, subdivision regulations, capital improvement plans, land use plans, annexation studies, and other plans, studies, and codes to meet the City's needs as it relates to Stormwater.  Attends various hearings and meetings as needed;  Establishes and maintains effective working relationships with other employees, officials, and all members of the public;  Assists the Community Development Director in evaluating land use proposals for conformity to established plans and ordinances;  Maintains and updates official City maps, including the zoning, annexation, and similar maps;  Organizes and administers research studies, conducts analyses and prepares reports/recommendations regarding land use, infrastructure improvement, environmental requirements and matter relating to Planning, GIS, Stormwater;  Organizes and employs resources to achieve project objectives;  Performs a variety of routine and complex administrative, technical and professional work related to the development and implementation of land use, planning, stormwater and related municipal plans and policies;  Provide staff support in administering and coordinating multiple, complex advance/special projects;  Provide staff support in the preparation of property site plans, zoning plans and sketches in ArcGIS and planning-related software;  Responsible for the development and management of all GIS data for the City; maintains GIS datasets for utility billing, planning, parks, water, sewer and stormwater functions; develops maps, overlays and new data sets as required; Administration | Rev. 4/25/2017 | Page 1 of 4 City of Stockbridge Class Specifications Job Title: GIS/Planning Technician (continued)     Performs field surveys to collect GIS data requiring the use of GPS and other computer-based survey equipment Provides customer service regarding parcel location, zoning and ownership boundary information; Develops maps and plats as needed by the City for various uses; Performs other duties as related to the position. Knowledge Required by the Position:  Ability to establish and maintain effective working relationships with those encountered during the work;  Ability to exercise sound independent judgment within established guidelines;  Ability to interpret and understand engineering and architectural plans, concepts and methodologies;  Ability to interpret maps, site and building plans and specifications, graphs and statistical data;  Ability to prepare clear and concise technical documents, reports, correspondence and other written materials, including staff reports to the City Council and other boards/committees;  Ability to prepare clear visual displays;  Ability to present ideas persuasively;  Ability to research, analyze and summarize planning data both manually and with computer programs;  Ability to understand and apply those aspects of federal, state and local laws, regulations, policies, procedures and standards pertaining to the planning process;  Knowledge of local government organization and the functions and practices of a municipal planning unit;  Knowledge of math concepts, including statistical analysis techniques and formulae relevant to the planning process;  Knowledge of methods used in developing information for advance planning and capital improvement projects;  Knowledge of terminology, symbols, methods, techniques and instruments used in planning.  Knowledge of modern office procedures and equipment;  Knowledge of City and County ordinances, policies and procedures;  Knowledge of database development and management;  Knowledge of City codes and ordinances;  Knowledge of general office equipment and software programs related to surveying and geographic information management; Administration | Rev. 4/25/2017 | Page 2 of 4 City of Stockbridge Class Specifications Job Title: GIS/Planning Technician (continued)        Skill in completing complex, technical assignments with frequent interruptions and within deadlines; Skill in using a variety of computer programs for administrative functions; Ability to communicate clearly and in a pleasant manner with the general public, elected officials and other City employees; Ability to use GPS survey equipment and geographic information systems; Ability to maintain digital and physical records; Ability to compile GIS data for a variety of different needs; Ability to establish and maintain effective working relationships with City officials, employees and the public. Supervisory Controls: The work of this position is performed under the general supervision of the Community Development Director. Guidelines: Guidelines include City code of ordinances, City and departmental safety manuals, policies and procedures. Complexity: The work requires the application of highly technical skills and keen attention to detail. Personal Contacts: Contacts are typically with co-workers, elected officials and the public. Purpose of Contacts: Contacts typically occur to give and exchange information, solve problems and provide services. Physical Demands: This work is performed indoors and outdoors with the employee sitting, standing, walking, bending, crouching, carrying pulling, balancing, kneeling or stooping and may require physical exertion over moderately long periods of time. The employee may lift light objects. Work Environment: This work is performed indoors in an office setting, outdoors for field work and involves moderate exposure to inclement weather and slippery or uneven surfaces. The work may require use of protective devices such as hard hat, gloves and safety jacket. Administration | Rev. 4/25/2017 | Page 3 of 4 City of Stockbridge Class Specifications Job Title: GIS/Planning Technician (continued) Supervisory and Management Responsibility: None Minimum Qualifications: Associates degree or Bachelor’s degree in geography, GIS, or a closelyrelated field and/or two (2 to 4) years of progressively responsible work experience in a related field; valid State of Georgia Driver’s License; equivalent combination of education and experience is required. Administration | Rev. 4/25/2017 | Page 4 of 4 Henry County CVB (Convention Visitor’s Bureau) Annual Presentation Presented by: Laura Luker & David Gill

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda April 10, 2017 6:00 PM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER Michael Harris CITY CLERK Vanessa Holiday Council Chamber 2nd Floor DEPUTY CLERK Randi Rainey 4640 N. Henry Blvd. Stockbridge, GA 30281 Website: www.cityofstockbridge.com CITY ATTORNEY Michael Williams Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE MONDAY, APRIL 10, 2017 6:00 PM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney I. Call to Order II. Invocation­ Reverend Andy Postel, Stockrbidge First UMC III. Pledge of Allegiance IV. Roll Call Present Absent Mayor Pro Tem Ford Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson V. Adoption of the Agenda VI. Adoption of Minutes for 2/9/17, 2/10/17, 2/13/17, 2/20/17 and 2/28/17 Draft Council Retreat Minutes of 2/9/17 and 2/10/17 Draft Minutes of 2/13/17 Draft Minutes of 2/20/17 Draft Minutes of 2/28/17 CEREMONIAL REVIEW Page | 3 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. NEW BUSINESS Item # 1 ­ REZONING: RZ16­39­S WetSet Scuba and Water Sports Inc. of Stockbridge, GA requests a rezoning from C­1 (Neighborhood Commercial) to C­2 (General Commercial) for the property located at 5104 N. Henry Blvd. in Land Lot 59 in the 12th District. The property consist of .075+/­ acres and the request is for a swim school. Presented by: Camilla Moore Item # 2 ­ VARIANCE: VR­17­02­S Station Two, LP of Atlanta, GA request a variance from development standards for signage for the property located at 4475 N. Henry Blvd. The property is located in Land Lot 61 in the 12th District. the property consists of .89+/­ acres and the request is for signage. Presented by: Camilla Moore Item # 3 ­ Resolution­ To establish a Timeline for selecting a Design Company and rebuilding a State­of­the­Art Community and Cultural Arts Center Presented by: Councilwoman Gantt DISCUSSION Item # 4 ­ Council Discussion to amend the Facade Ordinance Presented by: Councilwoman Gantt Item # 5 ­ Council Discussion regarding North Henry Blvd. Facade Grants Presented by: Councilman Alexander Item # 6 ­ Council Discussion regarding reconsideration for Council Districts Presented by: Councilman Alexander April 10, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 Item # 7 ­ Council Discussion regarding new City Parks and Pockets Parks as it relates to the City's upcoming Comprehensive Plan Presented by: Councilman Alexander CITY MANAGER'S COMMENTS COUNCIL'S COMMENTS MAYOR'S COMMENTS April 10, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 5 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389‐7900 for updates and detailed information.  All city offices will be closed on Friday, April; 14, 2017 in observance of Good Friday.  Council Work Session/Town Hall – Tuesday, April 25, 2017 ‐ 6:00 p.m. Chamber. City Hall UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  National Day of Prayer – Thursday, May 4, 2017 at 6pm at Stockbridge City Hall Location: Council Chamber UPCOMING CIVIC EVENTS  GA Cities Week Activities Thursday, April 27th at 6:00 pm ‐ Stockbridge Trail Mix and Ribbon Cutting at Reeves Creek Trail (Flippen Rd. entrance) Friday, April 28th at 6pm ‐ Unity in the Community Basketball Game at Stockbridge High School. Saturday, April 29th from 8am – 2pm ‐ Haul it to the Hall Community Yard Sale and April 10,Recycling 2017 6:00Event PM at Stockbridge 4640 N. Henry 30281 Phone: (770) 389­7900 CityStockbridge, Hall parkingGA lot. Page | 6 EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) Motion to Adjourn. April 10, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. DRAFT WORK SESSION SUMMARY MINUTES COUNCIL MEETING TUESDAY, FEBRUARY 28, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order by Mayor Neal. Invocation- was provided by Michael Brock of Red Oak UMC. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday proceeded with a verbal roll call, all members of Council were present which constituted a quorum. Councilman Alexander motioned to amend the Agenda to add first item of businessResolution Stating City’s position opposing City of Eagle’s Landing; second by Councilman Blount. The motion passed 5-0. The Draft Minutes for January 9, 2017 and January 31, 2017 were reviewed for approval at the March 13, 2017 Council meeting. Mayor Neal read Resolution No.17-800 in opposition of the proposed City of Eagle’s Landing into the record. Mayor Pro Tem Ford motioned to approve Resolution No.17-800 opposing the formation of the City of Eagle’s Landing; second by Councilman Alexander. The motion passed 5-0. February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 SPECIAL PUBLIC COMMENTS RE: CITY OF EAGLE’S LANDING  Pastor Cecilia Green- Spoke in opposition  Cynthia Johnson- Spoke in opposition  Dr. Marilyn Flynn- Spoke in opposition  Roxie G. Harris- Spoke in opposition  Brett Newsome- Spoke in opposition  Leonard N. Reynolds- Spoke in opposition  Jacquelyn Carrier- Spoke in opposition  Sabrina Jones- Opposed in writing  Rusenar Anderson- Opposed in writing PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session.   Mildred Reed requested city support of Council on Aging for 2017 Miles for Meals Campaign. Rusenar Anderson applauded the City’s parking on the street enforcement. OLD BUSINESS 1. Council Consideration to approve the Social Media Policy. Presented by: Michael Harris, City Manager Mr. Harris noted this is a revision to the proposed social media policy. Mr. Harris stated the three (3) main proposal changes are: 1. Having a consistent Public Information Officer to oversee the City social media pages 2. Elected officials establishing their own social media accounts and being responsible for them 3. City social media accounts strive to be fair and will not be used to promote individuals, business organizations, or non-profits; only City events, as approved by City Council will be promoted. A community event or other initiatives would require approval from the City Manager. Council expressed their concerns with the Social Media policy. Mr. Harris noted staff would like to bring back at the March 13th meeting for approval. NEW BUSINESS 2. 2017 Paint Henry Blue – Raising Awareness for the Prevention of Child Abuse Kick-Off Month in Stockbridge Thursday, March 30, 2017. Request Use of Merle Manders Conference Center 111 Davis Road 5pm -9pm Presented by: Susan Crutchfield and Robin Jones February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 Susan Crutchfield of Prevent Child Abuse Henry noted the 2017 Paint Henry Blue Campaign would kick-off in Stockbridge. Ms. Crutchfield noted several agencies join forces to issue a call to action for residents of Henry County to stand against child abuse and take action to support children who have been abused or neglected. Ms. Crutchfield noted April as Prevent Child Abuse Prevention Month and with the kick-off being in Stockbridge this year, made the request to hold the event at the Merle Manders Conference Center on Thursday, April 30th noting setup would begin at 5:30 p.m. Ms. Crutchfield also noted the signature pinwheels, ribbons and blue lights that will be displayed in the city, and also made the request to turn the fountain blue. Further noting, during the ceremony, all of the Mayors of the Henry County cities will be present with the annual proclamation read by the mayor of the host city. Mr. Harris noted there would be a cost associated with this event and noted funds would come from the miscellaneous funds per Council’s approval. Councilwoman Robinson motioned to approve the 2017 Paint Henry Blue - Raising Awareness for the Prevention of Child Abuse with a budget not to exceed $1,000.00; second by Councilwoman Gantt. The motion passed 5-0. 3. 2017 Taste of Henry Promotional Partnership Presented by: Nan Jenkins, Director of A Friend’s House Ms. Jenkins made a request to partner with the City of Stockbridge by allowing the banners for the Taste of Henry annual fundraising event to be posted throughout the City. The 2017 A Friend’s House fundraiser is the 16th annual Taste of Henry event to be held at Heritage Park in McDonough. The Stockbridge Main Street Program will be granted booth space at the event. The Council asked about the City of Stockbridge hosting this event, and it was note because this is a rain or shine event, it also requires a large covered venue space, and when Stockbridge is ready, they will come knocking. Ms. Jenkins also mentioned their annual Benefits Dinner is held at the Merle Manders Conference Center. Councilwoman Gantt motioned to approve the 2017 Taste of Henry Partnership; second by Councilwoman Robinson. The motion passed 5-0. 4. Council Consideration to approve Employee Manual update. Presented by: Renee Wheeler, Human Resources Manager Ms. Wheeler noted the proposed changes to the Employee Manual:  Added the City’s Mission/Vision and Values statements  Updated the Progressive Discipline Policy  Updated the inclement weather and emergency circumstances February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4     Added Section 4.800- Children at Work Revised and updated Ch. 9: Types of leave switched to Annual and Sick Leave eliminating PTO (Personal Time Off) Added Section 9.80: Donated Leave Added Section 14.00: Job Abandonment The consensus of the Council was to place this item on the March 13th Agenda. 5. Council Consideration to approve Statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-000039, in the amount of $84,548.00 with Wade Ford (Marietta, GA) for the purchase of one (1) Ford F-550 Truck with a nine (9’) foot crane attached with a service body. This is a one-time purchase. Presented by: Decius Aaron, Public Works Director Mr. Aaron requested approval to purchase one (1) F-550 with a crane attached in the amount of $84,548.00 from Wade Ford noting this vehicle will replace a 20-year-old vehicle in the Wastewater Collections Division. Councilwoman Gantt motioned to approve the statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-000039, in the amount of $84,548.00; second by Mayor Pro Tem Ford. The motion passed 5-0. 6. Council Consideration to approve Statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-ES40199373-002 in the amount of $75,993.00 with Alan Vigil (Morrow, GA) for the purchase of three (3) Ford F-150 Pick Up Trucks with super cabs. This is a one-time purchase. Presented by: Decius Aaron, Public Works Director Mr. Aaron requested approval to purchase three (3) F-150 trucks from Alan Vigil Ford in the amount of $75,993.00. Councilwoman Gantt motioned to approve the Statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-ES40199373-002 in the amount of $75,993.00; second by Mayor Pro Tem Ford. The motion passed 5-0. 7. Council Consideration to approve the recommendation of Diversified Environmental Management, Inc. for demolition and site clearing services of 146 Burke Street, Stockbridge, GA Presented by: Donald R. Riley, Procurement Specialist Mr. Riley requested approval to contract with staff’s recommendation of Diversified Environmental Management Inc. for the demolition and site clearing of 146 Burke Street located in Stockbridge. Councilman Blount motioned to approve; second by Councilwoman Gantt. The motion passed 5-0. February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 Mayor Pro Tem Ford inquired if staff has selected a firm to design the new building. Mr. Harris explained there are some funds going through SPLOST to complete design work. 8. Council Consideration to approve use of the Ted Strickland Community Center for Senior Citizens Fun Night to be held on March 23, 2017. Presented by: Councilwoman LaKeisha Gantt Councilwoman LaKeisha Gantt stated she noticed there is not a senior center and would like to spearhead and request an event for seniors; and is asking for approval to use the Ted Strickland Community Center for Senior Citizens Fun Night which will be held on March 23, 2017. Councilwoman Robinson inquired about partnering with Council on Aging and making it a yearly event. Councilwoman Gantt agrees with partnering up with Council on Aging to create more events for senior citizens. Councilwoman Gantt also expressed the building being used, could potentially become a senior citizens center. Councilwoman Gantt motioned to approve use of the Ted Strickland Community Center for Senior Citizens Fun Night to be held on March 23, 2017; Mayor Pro Tem Ford provided the second. The motion passed 5-0. DISCUSSION 9. Fiber Optic Connection Presented by: Steven Lease – Liberty Technology Mr. Lease noted Liberty Technology had identified a 2-mile fiber optic loop that would help connect primarily to the downtown area of the city noting the biggest obstacle being the railroad and deciding whether or not the lines would be placed above ground or underground. Mr. Lease stated the City would ultimately need a feasibility study to make that determination and proceeded with the following Fiber Optics information: City-owned option pros and cons: Pros: It is the City’s - Asset for internal use, renting or reselling - Low ongoing cost and minor maintenance - Achieve much higher speeds (1-10GB vs 10-100MB providers) - There is no restriction on what the City can run over Cons: Longer installation time - higher upfront cost - Requires: design, permits, pole agreements, Resolution of right-of-ways and above ground may require hiring an engineering firm. Renting/Paying Per Month Pros: Low to no up-front costs February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6 Cons: Long installation time - speed limitations (10x factor in most cases) - limitations on re-selling access - limitations on protocols or types of data that can be run across it - likely requires using more than one vendor to achieve coverage – contracts no control over long-term cost - perpetual costs Additional Considerations Hybrid Solution: Practical in short or near term - still requires engineering and site surveys to determine costs. Wireless Point-To-Point Option as point solutions - option to cover “last mile” - have fallen out of favor due to: - instability - susceptibility to weather and acts of God - limitations on speeds that are able to be achieved There was no action on this item. 10. Request for Amendment of the City’s Zoning Code In regards to brick facade requirement to be applied throughout the City. Presented by: Michael Williams, City Attorney Attorney Williams noted the Zoning Advisory Board approved and recommends four (4) facade requirements for commercial buildings throughout the City as follows: 1. Requirement would only apply to commercial buildings and not industrial buildings; the last version had both it 2. Requirement does not apply to hotels 3. Requirement adds a vinyl standard which has to have a thickness of 0.046’’ 4. Requirement adds a metal standard; if used, would have to use 29 gauge standing seam metal Attorney Williams also noted the Zoning Advisory Board will recommend two (2) additional changes: 1. No stucco as an allowable use for the facade of the buildings. 2. Brick requirement for businesses, noting the current requirement for brick states you have to have brick on the sides of the building facing the street and what is being proposed by the Zoning Advisory Board is to have three (3) sides brick and the facade being ½ brick and ½ of another material to decorate. Attorney Williams noted the Zoning Advisory Board would like to recommend and approve at the next meeting any portion of the building that is visible on a public street should be brick and the façade could be a combination of brick and decorative materials. The Public Hearing for this item will be held on Monday, March 13th February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |7 COMMENTS FROM THE CITY MANAGER Mr. Harris noted LMIG projects began today and the Mays Rd. Culvert will be mobilizing next week; Vision/Mission/Values will be memorialized for viewing; Main Street Program RSVP Grant application (6-9-month process) cost $45,000 $65,000 and proposes the use of funds from sale of property with Council approval; congratulated Mike Ireland of the Henry County Police Dept. North Precinct who was recently promoted to Captain. COMMENTS FROM THE CITY COUNCIL Councilman Alexander thanked everyone for coming out; thanked everyone for their support to oppose the proposed city of Eagle’s Landing and noted that he along with his neighbors are included in the proposed city and were not asked. Councilman Blount echoed the previous comments noting his neighborhood was also included in the proposed city of Eagle’s Landing and likewise was not asked; thanked colleagues and the Mayor for the support to oppose to proposed city. Mayor Pro Tem Ford asked everyone to keep the faith as they try to move the city forward; noted he was glad to see the Mayor and Council united and moving the City forward. Councilwoman Gantt thanked everyone for coming out and looks forward to a great 2017. Councilwoman Robinson thanked staff and the presenters; congratulated Captain Ireland; and wanted citizens to know they are all fighting for Stockbridge. COMMENTS FROM THE MAYOR Mayor Neal thanked everyone for coming out and referenced the Agenda copies in the lobby with the upcoming meetings and events; and referenced the Paint Henry Blue campaign that will kick off in Stockbridge on Thursday, March 30, 2017. OFFICIAL CITY MEETINGS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Main Street Advisory Board Meeting scheduled for Friday, March 10, 2017 has been canceled.  Council Meeting – Monday, March 13, 2017 - 6:00 p.m.- City Hall Chamber  Stockbridge Zoning Advisory Board Meeting – Thursday, March 23, 2017 at 6:00 p.m. at City Hall in the Levi Meeting Room.  Downtown Development Authority Board Meeting – Monday, March 27, 2017 at February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |8 6:00 p.m. at City Hall in the Levi Meeting Room  Council Work Session – Tuesday, March 28, 2017 - 6:00 p.m. - City Hall Chamber. COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  Coffee w/a Cop – Hosted by Mayor Pro Tem Ford- Date and Location to be announced.  Senior Citizens Fun Night – Hosted by Councilwoman Gantt – March 23rd Details to follow. CIVIC EVENTS  Paint Henry Blue, Kick-Off Campaign in Stockbridge, Thursday, March 30, 2017 at 6:00 p.m. Motion to convene Executive Session for Real Estate, Litigation and Personnel made by Councilwoman Gantt; second by Mayor Pro Tem Ford. The motion passed 5-0. Motion to adjourn Executive Session made by Mayor Pro Tem Ford; second by Councilwoman Gantt. The motion passed 5-0. Motion to reconvene the meeting made by Councilwoman Gantt; second by Mayor Pro Tem Ford. The motion passed 5-0. Motion to adjourn the meeting made by Councilwoman Gantt; second by Mayor Pro Tem Ford. The motion passed 5-0. Respectfully submitted by: ____________________________ Vanessa Holiday, City Clerk CMC February 28, 2017 6:00pm ____________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900

City of Stockbridge Bringing People Together STOCKBRIDGE CITY COUNCIL Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Council Meeting Agenda March 28, 2017 6:00 PM Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson CITY MANAGER Michael Harris CITY CLERK Vanessa Holiday Council Chamber 2nd Floor DEPUTY CLERK Randi Rainey 4640 N. Henry Blvd. Stockbridge, GA 30281 Website: www.cityofstockbridge.com CITY ATTORNEY Michael Williams Phone: 770­389­7900 Fax: 770­389­7912 AGENDA COUNCIL MEETING CITY OF STOCKBRIDGE TUESDAY, MARCH 28, 2017 6:00 PM Mayor & City Council Judy Neal, Mayor Anthony S. Ford, Mayor Pro Tem Elton Alexander, Councilman John Blount, Councilman LaKeisha Gantt, Councilwoman Neat Robinson, Councilwoman I. Call to Order II. Roll Call Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Present Absent Mayor Pro Tem Ford Councilman Alexander Councilman Blount Councilwoman Gantt Councilwoman Robinson III. Invocation IV. Pledge of Allegiance V. Adoption of the Agenda VI. Adoption of Minutes for 2/9/17, 2/10/17, 2/13/17, 2/20/17 and 2/28/17 PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. OLD BUSINESS Item # 1 ­ Council Consideration for adopting a Social Media policy for the City Presented by: Michael Harris, City Manager Page | 3 Item # 2 ­ Council Consideration to add a Fourth of July with fireworks event for the City Presented by: Michael Harris, City Manager NEW BUSINESS Item # 3 ­ Council Consideration to approve a Change Order for Local Maintenance & Improvement Grant (LMIG) paving and resurfacing project for the City with Blount Construction in the amount of $264,272.80 Presented by: Michael Harris, City Manager DISCUSSION Item # 4 ­ REZONING: RZ17­01­S WetSet Scuba and Water Sports Inc. of Stockbridge, GA requests a rezoning from C­1 (Neighborhood Commercial) to C­2 (General Commercial) for the property located at 5104 N. Henry Blvd. in Land Lot 59 in the 12th District. The property consist of .075+/­ acres and the request is for a swim school. Presented by: Michael Harris, City Manager Item # 5 ­ VARIANCE: VR­17­02­S Station Two, LP of Atlanta, GA request a variance from development standards for signage for the property located at 4475 N. Henry Blvd. The property is located in Land Lot 61 in the 12th District. the property consists of .89+/­ acres and the request is for signage. Presented by: Michael Harris, City Manager CITY MANAGER'S COMMENTS COUNCIL'S COMMENTS MAYOR'S COMMENTS EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Acts) March 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 4 ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please check the city's website www.cityofstockbridge.com or contact City Hall offices at 770.389‐7900 for information. UPCOMING OFFICIAL CITY MEETINGS/EVENTS/ANNOUNCEMENTS Meeting will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389‐7900 for updates and detailed information.  City Job Fair in partnership with Goodwill Industries to be held on Thursday, April 6, 2017 at the Ted Strickland Community Center 130 M. L. King, Sr. Heritage Trail from 10:00 a.m. – 2:00 p.m.  Council Work Session – Monday, April 10, 2017 ‐ 6:00 p.m. ‐ City Hall Chamber.  All city offices will be closed on Friday, April 14, 2017 in observance of Good Friday. UPCOMING COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  Coffee w/a Cop – Hosted by Mayor Pro Tem Ford‐ April 1, 2017 from 8:30 a.m. – 10:00 a.m. at Bridgeview Country Diner – N. Henry Blvd. Stockbridge, GA  Unity in the Community Beautification Project – Hosted by Councilwoman RobinsonApril 1, 2017 from 9:00 a.m. Location: TBD  Non‐Profit Social Mixer – Hosted by Councilwoman Gantt ‐ April 13, 2017 at the Merle Manders Conference Center at 5:30 p.m. UPCOMING CIVIC EVENTS  Paint Henry Blue, Kick‐Off Campaign in Stockbridge, Thursday, March 30, 2017 at 6:30 p.m. at the Merle Manders Conference Center 111 Davis Rd. Stockbridge. #painthenryblue March 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 Page | 5 Motion to Adjourn. March 28, 2017 6:00 PM 4640 N. Henry Stockbridge, GA 30281 Phone: (770) 389­7900 P age |1 Stockbridge Mission: To provide visionary leadership and superior municipal services that enhance the quality of life for citizens while creating a welcoming business atmosphere focused on sustainability and expansion of tourism and cultural events. DRAFT WORK SESSION SUMMARY MINUTES COUNCIL MEETING TUESDAY, FEBRUARY 28, 2017 6:00 p.m. Mayor & City Council Mayor Judy Neal Mayor Pro Tem Anthony S. Ford Councilman Elton Alexander Councilman John Blount Councilwoman LaKeisha Gantt Councilwoman Neat Robinson Administration Michael Harris, City Manager Vanessa Holiday, City Clerk Randi Rainey, Deputy City Clerk Michael Williams, City Attorney Call to Order by Mayor Neal. Invocation- was provided by Michael Brock of Red Oak UMC. Pledge of Allegiance was recited in unison. City Clerk, Vanessa Holiday proceeded with a verbal roll call, all members of Council were present which constituted a quorum. Councilman Alexander motioned to amend the Agenda to add first item of businessResolution Stating City’s position opposing City of Eagle’s Landing; second by Councilman Blount. The motion passed 5-0. The Draft Minutes for January 9, 2017 and January 31, 2017 were reviewed for approval at the March 13, 2017 Council meeting. Mayor Neal read Resolution No.17-800 in opposition of the proposed City of Eagle’s Landing into the record. Mayor Pro Tem Ford motioned to approve Resolution No.17-800 opposing the formation of the City of Eagle’s Landing; second by Councilman Alexander. The motion passed 5-0. February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |2 SPECIAL PUBLIC COMMENTS RE: CITY OF EAGLE’S LANDING  Pastor Cecilia Green- Spoke in opposition  Cynthia Johnson- Spoke in opposition  Dr. Marilyn Flynn- Spoke in opposition  Roxie G. Harris- Spoke in opposition  Brett Newsome- Spoke in opposition  Leonard N. Reynolds- Spoke in opposition  Jacquelyn Carrier- Spoke in opposition  Sabrina Jones- Opposed in writing  Rusenar Anderson- Opposed in writing PUBLIC COMMENTS All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes. Speakers must respect all members of the elected body, officials, and staff. Defamation, unruliness and/or swearing will not be tolerated while meetings are in session.   Mildred Reed requested city support of Council on Aging for 2017 Miles for Meals Campaign. Rusenar Anderson applauded the City’s parking on the street enforcement. OLD BUSINESS 1. Council Consideration to approve the Social Media Policy. Presented by: Michael Harris, City Manager Mr. Harris noted this is a revision to the proposed social media policy. Mr. Harris stated the three (3) main proposal changes are: 1. Having a consistent Public Information Officer to oversee the City social media pages 2. Elected officials establishing their own social media accounts and being responsible for them 3. City social media accounts strive to be fair and will not be used to promote individuals, business organizations, or non-profits; only City events, as approved by City Council will be promoted. A community event or other initiatives would require approval from the City Manager. Council expressed their concerns with the Social Media policy. Mr. Harris noted staff would like to bring back at the March 13th meeting for approval. NEW BUSINESS 2. 2017 Paint Henry Blue – Raising Awareness for the Prevention of Child Abuse Kick-Off Month in Stockbridge Thursday, March 30, 2017. Request Use of Merle Manders Conference Center 111 Davis Road 5pm -9pm Presented by: Susan Crutchfield and Robin Jones February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |3 Susan Crutchfield of Prevent Child Abuse Henry noted the 2017 Paint Henry Blue Campaign would kick-off in Stockbridge. Ms. Crutchfield noted several agencies join forces to issue a call to action for residents of Henry County to stand against child abuse and take action to support children who have been abused or neglected. Ms. Crutchfield noted April as Prevent Child Abuse Prevention Month and with the kick-off being in Stockbridge this year, made the request to hold the event at the Merle Manders Conference Center on Thursday, April 30th noting setup would begin at 5:30 p.m. Ms. Crutchfield also noted the signature pinwheels, ribbons and blue lights that will be displayed in the city, and also made the request to turn the fountain blue. Further noting, during the ceremony, all of the Mayors of the Henry County cities will be present with the annual proclamation read by the mayor of the host city. Mr. Harris noted there would be a cost associated with this event and noted funds would come from the miscellaneous funds per Council’s approval. Councilwoman Robinson motioned to approve the 2017 Paint Henry Blue - Raising Awareness for the Prevention of Child Abuse with a budget not to exceed $1,000.00; second by Councilwoman Gantt. The motion passed 5-0. 3. 2017 Taste of Henry Promotional Partnership Presented by: Nan Jenkins, Director of A Friend’s House Ms. Jenkins made a request to partner with the City of Stockbridge by allowing the banners for the Taste of Henry annual fundraising event to be posted throughout the City. The 2017 A Friend’s House fundraiser is the 16th annual Taste of Henry event to be held at Heritage Park in McDonough. The Stockbridge Main Street Program will be granted booth space at the event. The Council asked about the City of Stockbridge hosting this event, and it was note because this is a rain or shine event, it also requires a large covered venue space, and when Stockbridge is ready, they will come knocking. Ms. Jenkins also mentioned their annual Benefits Dinner is held at the Merle Manders Conference Center. Councilwoman Gantt motioned to approve the 2017 Taste of Henry Partnership; second by Councilwoman Robinson. The motion passed 5-0. 4. Council Consideration to approve Employee Manual update. Presented by: Renee Wheeler, Human Resources Manager Ms. Wheeler noted the proposed changes to the Employee Manual:  Added the City’s Mission/Vision and Values statements  Updated the Progressive Discipline Policy  Updated the inclement weather and emergency circumstances February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |4     Added Section 4.800- Children at Work Revised and updated Ch. 9: Types of leave switched to Annual and Sick Leave eliminating PTO (Personal Time Off) Added Section 9.80: Donated Leave Added Section 14.00: Job Abandonment The consensus of the Council was to place this item on the March 13th Agenda. 5. Council Consideration to approve Statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-000039, in the amount of $84,548.00 with Wade Ford (Marietta, GA) for the purchase of one (1) Ford F-550 Truck with a nine (9’) foot crane attached with a service body. This is a one-time purchase. Presented by: Decius Aaron, Public Works Director Mr. Aaron requested approval to purchase one (1) F-550 with a crane attached in the amount of $84,548.00 from Wade Ford noting this vehicle will replace a 20-year-old vehicle in the Wastewater Collections Division. Councilwoman Gantt motioned to approve the statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-000039, in the amount of $84,548.00; second by Mayor Pro Tem Ford. The motion passed 5-0. 6. Council Consideration to approve Statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-ES40199373-002 in the amount of $75,993.00 with Alan Vigil (Morrow, GA) for the purchase of three (3) Ford F-150 Pick Up Trucks with super cabs. This is a one-time purchase. Presented by: Decius Aaron, Public Works Director Mr. Aaron requested approval to purchase three (3) F-150 trucks from Alan Vigil Ford in the amount of $75,993.00. Councilwoman Gantt motioned to approve the Statewide Contract for Public Works/Sewer Department #SWC-99999-SPD-ES40199373-002 in the amount of $75,993.00; second by Mayor Pro Tem Ford. The motion passed 5-0. 7. Council Consideration to approve the recommendation of Diversified Environmental Management, Inc. for demolition and site clearing services of 146 Burke Street, Stockbridge, GA Presented by: Donald R. Riley, Procurement Specialist Mr. Riley requested approval to contract with staff’s recommendation of Diversified Environmental Management Inc. for the demolition and site clearing of 146 Burke Street located in Stockbridge. Councilman Blount motioned to approve; second by Councilwoman Gantt. The motion passed 5-0. February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |5 Mayor Pro Tem Ford inquired if staff has selected a firm to design the new building. Mr. Harris explained there are some funds going through SPLOST to complete design work. 8. Council Consideration to approve use of the Ted Strickland Community Center for Senior Citizens Fun Night to be held on March 23, 2017. Presented by: Councilwoman LaKeisha Gantt Councilwoman LaKeisha Gantt stated she noticed there is not a senior center and would like to spearhead and request an event for seniors; and is asking for approval to use the Ted Strickland Community Center for Senior Citizens Fun Night which will be held on March 23, 2017. Councilwoman Robinson inquired about partnering with Council on Aging and making it a yearly event. Councilwoman Gantt agrees with partnering up with Council on Aging to create more events for senior citizens. Councilwoman Gantt also expressed the building being used, could potentially become a senior citizens center. Councilwoman Gantt motioned to approve use of the Ted Strickland Community Center for Senior Citizens Fun Night to be held on March 23, 2017; Mayor Pro Tem Ford provided the second. The motion passed 5-0. DISCUSSION 9. Fiber Optic Connection Presented by: Steven Lease – Liberty Technology Mr. Lease noted Liberty Technology had identified a 2-mile fiber optic loop that would help connect primarily to the downtown area of the city noting the biggest obstacle being the railroad and deciding whether or not the lines would be placed above ground or underground. Mr. Lease stated the City would ultimately need a feasibility study to make that determination and proceeded with the following Fiber Optics information: City-owned option pros and cons: Pros: It is the City’s - Asset for internal use, renting or reselling - Low ongoing cost and minor maintenance - Achieve much higher speeds (1-10GB vs 10-100MB providers) - There is no restriction on what the City can run over Cons: Longer installation time - higher upfront cost - Requires: design, permits, pole agreements, Resolution of right-of-ways and above ground may require hiring an engineering firm. Renting/Paying Per Month Pros: Low to no up-front costs February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |6 Cons: Long installation time - speed limitations (10x factor in most cases) - limitations on re-selling access - limitations on protocols or types of data that can be run across it - likely requires using more than one vendor to achieve coverage – contracts no control over long-term cost - perpetual costs Additional Considerations Hybrid Solution: Practical in short or near term - still requires engineering and site surveys to determine costs. Wireless Point-To-Point Option as point solutions - option to cover “last mile” - have fallen out of favor due to: - instability - susceptibility to weather and acts of God - limitations on speeds that are able to be achieved There was no action on this item. 10. Request for Amendment of the City’s Zoning Code In regards to brick facade requirement to be applied throughout the City. Presented by: Michael Williams, City Attorney Attorney Williams noted the Zoning Advisory Board approved and recommends four (4) facade requirements for commercial buildings throughout the City as follows: 1. Requirement would only apply to commercial buildings and not industrial buildings; the last version had both it 2. Requirement does not apply to hotels 3. Requirement adds a vinyl standard which has to have a thickness of 0.046’’ 4. Requirement adds a metal standard; if used, would have to use 29 gauge standing seam metal Attorney Williams also noted the Zoning Advisory Board will recommend two (2) additional changes: 1. No stucco as an allowable use for the facade of the buildings. 2. Brick requirement for businesses, noting the current requirement for brick states you have to have brick on the sides of the building facing the street and what is being proposed by the Zoning Advisory Board is to have three (3) sides brick and the facade being ½ brick and ½ of another material to decorate. Attorney Williams noted the Zoning Advisory Board would like to recommend and approve at the next meeting any portion of the building that is visible on a public street should be brick and the façade could be a combination of brick and decorative materials. The Public Hearing for this item will be held on Monday, March 13th February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |7 COMMENTS FROM THE CITY MANAGER Mr. Harris noted LMIG projects began today and the Mays Rd. Culvert will be mobilizing next week; Vision/Mission/Values will be memorialized for viewing; Main Street Program RSVP Grant application (6-9-month process) cost $45,000 $65,000 and proposes the use of funds from sale of property with Council approval; congratulated Mike Ireland of the Henry County Police Dept. North Precinct who was recently promoted to Captain. COMMENTS FROM THE CITY COUNCIL Councilman Alexander thanked everyone for coming out; thanked everyone for their support to oppose the proposed city of Eagle’s Landing and noted that he along with his neighbors are included in the proposed city and were not asked. Councilman Blount echoed the previous comments noting his neighborhood was also included in the proposed city of Eagle’s Landing and likewise was not asked; thanked colleagues and the Mayor for the support to oppose to proposed city. Mayor Pro Tem Ford asked everyone to keep the faith as they try to move the city forward; noted he was glad to see the Mayor and Council united and moving the City forward. Councilwoman Gantt thanked everyone for coming out and looks forward to a great 2017. Councilwoman Robinson thanked staff and the presenters; congratulated Captain Ireland; and wanted citizens to know they are all fighting for Stockbridge. COMMENTS FROM THE MAYOR Mayor Neal thanked everyone for coming out and referenced the Agenda copies in the lobby with the upcoming meetings and events; and referenced the Paint Henry Blue campaign that will kick off in Stockbridge on Thursday, March 30, 2017. OFFICIAL CITY MEETINGS All meetings will be held at City Hall unless otherwise noted. Meeting dates and times are subject to change. Please visit the city’s website www.cityofstockbridge.com, Facebook page or contact City Hall offices at 770.389-7900 for updates and detailed information.  Main Street Advisory Board Meeting scheduled for Friday, March 10, 2017 has been canceled.  Council Meeting – Monday, March 13, 2017 - 6:00 p.m.- City Hall Chamber  Stockbridge Zoning Advisory Board Meeting – Thursday, March 23, 2017 at 6:00 p.m. at City Hall in the Levi Meeting Room.  Downtown Development Authority Board Meeting – Monday, March 27, 2017 at February 28, 2017 6:00pm 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900 P age |8 6:00 p.m. at City Hall in the Levi Meeting Room  Council Work Session – Tuesday, March 28, 2017 - 6:00 p.m. - City Hall Chamber. COUNCIL MEMBER COMMUNITY MEETINGS AND/OR INITIATIVES  Coffee w/a Cop – Hosted by Mayor Pro Tem Ford- Date and Location to be announced.  Senior Citizens Fun Night – Hosted by Councilwoman Gantt – March 23rd Details to follow. CIVIC EVENTS  Paint Henry Blue, Kick-Off Campaign in Stockbridge, Thursday, March 30, 2017 at 6:00 p.m. Motion to convene Executive Session for Real Estate, Litigation and Personnel made by Councilwoman Gantt; second by Mayor Pro Tem Ford. The motion passed 5-0. Motion to adjourn Executive Session made by Mayor Pro Tem Ford; second by Councilwoman Gantt. The motion passed 5-0. Motion to reconvene the meeting made by Councilwoman Gantt; second by Mayor Pro Tem Ford. The motion passed 5-0. Motion to adjourn the meeting made by Councilwoman Gantt; second by Mayor Pro Tem Ford. The motion passed 5-0. Respectfully submitted by: ____________________________ Vanessa Holiday, City Clerk CMC February 28, 2017 6:00pm ____________________________ Judy Neal, Mayor 4640 N. Henry Blvd. Stockbridge, GA 30281 Phone: (770) 389-7900